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Home My WebLink About2018-04-19 DTPC Packetillwatei THE BIRTHPLACE OF MINNESOTA DOWNTOWN PARKING COMMISSION AGENDA Thursday April 19, 2018 8:30 AM Conference Room 213, City Hall 1. CALL TO ORDER 2. ELECTION OF OFFICERS 3. APPROVAL OF AGENDA 4. APPROVAL OF DECEMBER 21, 2017 MINUTES 5. SPECIAL EVENTS 5.01. Music on the River 5.02. North Star Grand Prix 6. NEW BUSINESS 6.01. Rydeen Carriage Rides (tabled until May at applicant's request) 6.02. Stillwater Mills on Main special use permit amendment 6.03. Parking mitigation plan for short term rental at 114 Main Street North 6.04. Rainbow Contractor's request for storage space in Lot 2 7. UPDATES 7.01. Stillwater Police Department Bike Rode 7.02. Memorial Day Event 7.03. Salary increase for parking attendants 8. ADJOURNMENT at e. THE HIRTHRLACE OF MINNESOTA DOWNTOWN PARKING COMMISSION MEETING MINUTES December 21, 2017 REGULAR MEETING 8:30 A.M. Chairwoman Pelletier called the meeting to order at 8:34 a.m. Present: Chairwoman Pelletier, Commissioners Hopfe, Glynn, Johnson, Lettner, Council Liaison Junker Absent: Commissioner Anderson Staff: Community Development Director Tumblad, Parking Enforcement Officer Pasket, Zoning Administrator/Assistant Planner Olson -Williams APPROVAL OF MINUTES Approval of November 16, 2017 meeting minutes Minutes were accepted as presented. SPECIAL EVENTS Cruisin' on the Croix Community Development Director Tumblad reviewed the request. Frank Fabio has made application for the 2018 Cruisin' on the Croix event permit. He requested the use of Municipal Parking Lots 4, 5, 8b, and 9 (141 parking spaces) for eight event dates: June 13 & 27, July 11 & 25, August 8 & 22, and September 5 & 19. Mr. Fabio also is proposing the use of two on -street parking spots, one at Water & Myrtle and one at Water & Mulberry, for event registration tents. In November the Commission tabled this request pending confirmation from Mead Stone, manager of the River Market Co-op, that he supports the use of Lot 8b for the event. In discussion with the co-op manager this week, staff heard that he does not support the use of Lot 8b this year. Therefore, staff recommends following the City policy and not allowing the event in this lot. Only a portion of Lot 4 will be available this year because the City Council approved the use of 8 spaces for construction office trailers needed for the lift bridge conversion project and an additional 9 spaces for construction crew parking. City staff recommends approving the reservation of 12 spaces in Lot 4, as well as all of the spaces in each of Lots 5, 9 and 11 at a fee of $141 per event date, with the added condition that no street parking will be used. Frank Fabio, organizer of Cruisin' on the Croix, stated that if the use of Lot 8b is not approved, he would like to use the Mulberry Point roundabout. He would reserve the parking Downtown Parking Commission December 21, 2017 spaces with cones during the day but not close off the street until the event begins in the afternoon. His goal is to keep the car show as contiguous an event as possible. Community Development Director Tumblad pointed out that the Mulberry Point turnaround is needed for access to the boat gas dock. Chairwoman Pelletier stated the car show has grown too big and has a negative impact on her business because it greatly limits parking. Her Wednesday sales are down by about one-third in the summer. Mr. Fabio pointed out that on off Wednesdays, downtown business is sparse. He listed business owners who report better revenues on Wednesdays with the car shows. He is all for promoting downtown businesses. He suggested the City is going to have to draw more people during the week in future years. Mead Stone, River Market Co-op Manager, said that on Wednesdays when there is a car show, his revenues are down 5%. Wednesdays without the car shows do not show this dip in revenue. Council Liaison Junker mentioned that there is no single event that will have a positive effect on every downtown business. No matter the event, some businesses will see revenue gain and others will see a loss. He also stated he does not support using Mulberry Point, which is a public street, for the car show. He feels this event, like all others, should be limited to parking lots, not streets. Commissioner Hopfe pointed out that construction crews are displacing a lot of public parking spaces this year, so the City should be extra protective of the public parking spaces. The Commission really has to consider how all the events benefit and impact the City. Commissioner Lettner said there needs to be a balance. The downtown parking system needs to be able to support the businesses, not just the events. Yet having events downtown can be good for at least some businesses. Councilmember Junker commented that the public parking system supports not only businesses and events, but also downtown residents and office workers. Mr. Fabio said Cruisin' on the Croix is a popular event for Stillwater that benefits business downtown. The reduction from every Wednesday to every other Wednesday gives him a needed break. He does not make any money from the car show. He reminded the Commission of its mission statement which is to deal with the parking and the lots. Motion by Commissioner Lettner, seconded by Commissioner Johnson, to approve the reservation of 12 spaces in Lot 4, as well as all of the spaces in each of Lots 5, 9 and 11 at a fee of $141 for each of the eight event dates for Cruisin' on the Croix 2018, with the condition that no on -street parking may be reserved. Motion passed 4-1, with Chairwoman Pelletier voting nay. Page 2 of 3 Downtown Parking Commission December 21, 2017 NEW BUSINESS There was no new business. CONTINUING BUSINESS There was no continuing business. UPDATES There were no updates. ADJOURNMENT The meeting was adjourned at 9:21 a.m. Respectfully Submitted, Julie Kink, Recording Secretary Page 3 of 3 i11wati: THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Erik Olson -Williams DATE: April 19, 2018 RE: Special Events Permit - Music on the River BACKGROUND Woody McBride of Genius of Fun Event Production has made application for a Special Events Permit for the Music on the River concert series. The event is proposed to take place in the Lowell Park Amphitheater on June 10, July 8, August 12, and September 9 from 12:OOPM to 2:30PM, with set up and take down to occur immediately before and after the event. The event would be free and open to the public and would feature a variety of different live music and theater acts, in addition to other family programming. The Downtown Parking Commission previously denied a request by this applicant for the use nine spaces in Lot 9 on a weekly basis. This request has been updated to reduce the number of spaces requested by seven and to reduce the frequency of the event to once per month. REQUEST The applicant is requesting the use of two spaces in Municipal Parking Lot 9 for artist and staff parking from the hours of 10:30AM to 3:30PM on event days. COMMENTS Municipal Lot 9 contains 30 spaces (although only two spaces are requested for this event) and is primarily used by visitors to the downtown area. RECOMMENDATION With the reduced impact staff recommends approval of the request to reserve the two spaces on the dates and times requested. At the daily rate of $1.50 per space and with four event dates, the total reservation fee for this event would be $12. eo Bill Turnblad From: Beth Wolf Sent: Thursday, March 29, 2018 9:53 AM To: Bill Turnblad; Diane Ward; Erik Olson -Williams; John Gannaway; Jon Muller; Nate Meredith; Nick Chaves; Shawn Sanders; Stuart Glaser; Tim Moore; Tom Ballis; Tom McCarty Subject: Music on the River (previously Music in the Park) Attachments: Music On The River updated Event Application 2018.pdf Woo y McBri e establishe harmony with the IBA regar ing this event an has resubmitte his event application. The event will now occur on the 2" Sun ay of each month in Lowell Park Amphitheater. The event proposes the following acts to perform from noon to 2:30 pm: June 10th — Centennial Community Orchestra & TBA July 8th — Shoop (8 piece Broa way style show tunes group) August 12th — Live Shakespeare in the Park Tempest & TBA Sept 9th — In ianhea Men's Chorus & St. Croix Chor smen (tentative) Woo y woul like to request 2 reserve parking spots in Lot 9 for the 4 event ates. Previously DTPC enie the 9 spaces requeste when it was a weekly event. The new request will nee to be reviewe by Downtown Parking Commission before going to Council. The Parks commission reviewe it this past Mon ay an recommen e approval. The size an layout of the event falls un er "Events" however since it is occurring 4 times, it is consi ere a "Special Event with Contract" an with that the new $500/ ay base fee woul be impose . What information can I provi e Woo y if he wants to negotiate that fee? Does he nee to write a letter or will this be a e in the staff report? Please review an provi e comment. Thank you. Beth Wolf City of Stillwater Public Works Department 216 N. 4th Street Stillwater, MN 55082 651-430-8837 1 iilwater THE BIRTHPLACE OF MIMMESOTA EVENTS PERMIT APPLICATION 216 North 4 th Street, Stillwater, MN 55082 Telephone: 651-430-8837 Fax: 651-430-8810 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. March 22, 2018 Date of Application: Office Use Only Date Application Received Type: Event Special Event Event w/ Contract Event Information Title/Name of Event Same day 10:30 12 Event Date/Time: Set up: Date Time to Sundays June - July - Auguts 201; 12 pm 2:30 pm Actual Event: Date Time to Same day 2:30 3:30 Clean up: Date Time to (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: Lowell Park, 201 Water Street North, Stillwater, MN 55082 (If in Lowell Park please specify north or south Lowell park) Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) A Monthly free to the public family friendly summer/ fall concert in the park series featuring a wide variety of music to include jazz, classical, international music, bluegrass, country, soul, blues, rock, singersongwriters and family programming. The events, similar to www.musicontheoverlook.com, would take place iSecond Sundays - June through September 2018. Dates are Sundays June 10, July 8, August 12 and September 9. Our summer series' are funded by a healthly balance of private and public sponsorships/grants/vendor fees and are co- curated with these partners to book talent that is not only talented but sentimental and relevant to those involved. Over the cour se of the series most of the different styles of music are featured with the areas most reputable performers. Some regional and nn+innnl nn+n *Mill hn fnn+, irnrl ..kn.-1 +ni irinn onhnrll Inc.innrl hi Irinn+o niln*A, fli Ir nmmrtnnv nnnrn+ncc nn nvnnllnn+ nni mrl rwo+nm +hn+ Estimated Attendance (participants and spectators): Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Genius Of Fun Event Production Mailing Address: PO Box 337 City, State, Zip Code: St Croix Falls, WI 54024 Primary Contact/Applicant Name: Woody McBride Phone Number: 612-385-4598 Fax: Cell Phone: 612-385-4598 Email Address: mcbridewoody@aol.com Website Address: geniusoffun.com Name of contact person during event: Woody McBride Cell Phone: 612-385-4598 Alternate contact during event: Amanda McBride Cell Phone: 651-336-9663 Refer media or citizens inquires to: Woody McBride Phone: 612-385-4598 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Two at 8' x 3' Will any signs/banners be put up No ■ Yes © Number and size: Will there be any inflatables? No 0 Yes MI Insurance certificate from rental vendor is required Live Music & Entertainers Fees for electricity may Will there be entertainment? No • Yes © What type: apply see Instructions 11 am to 3:30 pm Will sound amplification be used? No ■ Yes © Hours and Type: 10 x 10 vendor tents Will a stage or tent(s) be set up? No ■ Yes a Dimensions: Will there be temporary fencing? No 0 Yes • How many 1 or 2 Fees for electricity may Will merchandise/food items be sold? No • Yes 0 vendors expected: apply see Instructions Will food be prepared on site? No ■ Yes el Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No ■ YeS f3 Contact Stillwater Fire Department, 351-4950 Will alcohol be served but not sold? No El Yes M See Alcohol Regulations in the Instructions Will alcohol be sold? No © Yes ■ See Alcohol Regulations in the Instructions Will there be a fireworks display? No 0 Yes IN Permit required, contact Stillwater Fire Department, 651-351-4950 Describe power needs and location of power source. Event would draw power from available outlets from the stage area or park outlets. Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Street banner, print, web, direct mail, yard sign style and social media. City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No 0 Yes ■ Start/End Time: Date: City Sidewalks or Trails No © Yes IN Start/End Time: Date: 10 am - 5 pm Date: weekly Public Parking Lots or Spaces No • Yes 0 Start/End Time: Fees may apply Will event need barricade(s)? No 0 Yes ■ Number needed: see lnstructions Fees may apply Will extra picnic tables be needed? No ■ Yes 0Number needed: TBA see Instructions Fees may apply Will portable restrooms be needed? No 0 Yes ■ Number needed: TBA see Instructions Fees may apply Will extra trash receptacles be needed? No ■ Yes IM Number needed: TBA see Instructions Describe trash removal and cleanup plan during and after event: Trash will be cleaned up and bagged and with regards pick up we need direction and options from City of Stillwater. Will event need traffic control? No © Yes I♦ Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: A friendly concert in the park is self- regulating with regards crowd control. Spectators are coached to bring their own lawn chairs. 911 is seldome used over 10 year s of producing this type of event. Fees may apply see Instructions Will "No Parking Signs" be needed? No M Yes ■ Number needed: Show location(s)onsite map Will event need security? No U. Yes • If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: N/A Will event need EMS services? No 14 Yes • Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: Minor first aid is provided by the promoter all else we call 911 Describe the emergency action plan if severe weather should arise: Rain relocation will be announced when the concert season is publicized in the spring - or the weekly events simply cancel due to rain. List any other pertinent information: We have produced successful and family - friendly festivals, speical events and summer concert series for over 10 years to include events in The City of St Croix Falls, Ci ty of Forest Lake, City of St Paul and more. Lowell Park is Stillwater would be a lovely location to host a charming series in this tradition. We carry a large travelling liability policy and are very experienced at event management and family fun. The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, 1 certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a release of Liability. Signature of Applicant or Authorized Agent 3/22/2018 Date Event Layout Plan A = Artist/Staff parking (2 spots in Lot 9) B = band on stage with sound system C =attendees with lawn chairs, picnics etc D = hotdog/soft drink cart E = sponsors 10 x 10 tents x 1 to 4 i11watt THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: April 13, 2018 RE: Stillwater Criterium Lee Stylos has made application for an event permit on behalf of Minnesota Bicycle Festival, Inc. for the 17th annual Stillwater Criterium Race, to be held this year on July 17th. The Criterium is the final leg of the 5 day professional bike race known as the North Star Grand Prix. As in past years, the organizers of the event are requesting the City to close each street in the course and reserve two parking lots for their exclusive use. From the Downtown Parking Commission's point of view, the request is to reserve all of the on -street parking along the course and to reserve Parking Lots 16 (Olive St Lot) and 17 (Teddy Bear Park Lot). Parking Lot Reservations Lot 16 would be used for the Stillwater Criterium Expo. The expo will include a number of vendors offering bicycles, bicycle accessories, fitness equipment, food and booths for festival sponsors. Portable restrooms will also be located in this lot. The City's 2018 fee schedule sets a price of $3 per space per day in this lot. Since all 47 spaces would be reserved, the total fee for the lot would be $141. Lot 17 would be the location of the "pit" for race participant bike repairs. It will also function as a base of operations for the event organizers and parking for racers and race staff. So, all 97 spots are requested to be reserved. As with Lot 16, the fee for this lot is $3 per space for the day. The total fee for this lot would therefore be $291. On -street Parking The race requires closure of the course streets. (See attached map.) Closed portions of both Second and Third Streets are in the Downtown Parking District and the City charges for reserving the on -street parking spots. Second Street up to the foot of Chilkoot Hill is considered part of the Downtown Parking District. It has marked on -street spots. Third Street up to Pine Street is considered part of the downtown parking system as well. But, its parking spaces are unmarked. The total number of on -street spaces is 79 (51 un-marked and 28 marked). The fee for each reserved on -street parking spot is $3 for the day. The total would be $237. For the past several years, the Parking Commission recommended charging only for the 28 marked spots on Second Street. Staff recommends the same for this year, which would be a fee of $84 for on - street parking. Stillwater Criterium Page 2 Total fees Staff recommends approving the request to reserve the lots and on -street parking, and recommends charging the standard fee of $516 for the use of the two lots and the marked on - street parking. attachment: Stillwater Criterium application materials bt .1rviater. THE SIATH►LACE Of MINNESOTA EVENTS PERMIT APPLICATION 216 North 4 th Street, Stillwater, MN 55082 Telephone: 651-430-8837 Fax: 651-430-8810 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees- Date of Application: Office Use Only Date Application Received Type: Event Special Event Event w/ Contract Event Information Title/Narne of Event North Star Grand Prix Event Date/Time: Set up: Date July 17, 2017 Time 8:00am to 10:00am Actual Event: Date July 17, 2017 Time 10:00 am to 3:00 pm Clean up: Date July 17, 2017 Time 3:00 pm to 5;00 pm {Events after iti:00 p.m. require a variance from City Council' Location (Address) of Event: {If in Lowell Park please specify north or south Lowell park) See attached map Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) This the the fifth and final day of racing of a 5 day professional bike race Estimated Attendance (participants and spectators): 5,000 Applicant information (Person/Group Responsible) Sponsoring Organization Name: Minnesota Bicycle Festival Inc. Mailing Address: 3020 Simpson St. City, State, Zip Code: Roseville, MN 55113 Primary Contact/Applicant Name: Lee Stylos Phone Number: 651-343-5181 Fax: Cell Phone: Email Address: Istylos@msn.com Website Address: Name of contact person during event: Lee Stylos Cell Phone: 651-343-5181 Alternate contact during event: See operation Manual Cell Phone: Refer media or citizens inquires to: Phone: Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No 0 Yes ® Number and size: Will there be any inflatables? No iN. Yes ❑ insurance certificate from rental vendor is required Will there be entertainment? No ® Yes 0 What type: Fees for electricity may apply see instructions Will sound amplification be used? No ❑ Yes ® Hours and Type: Will a stage or tent(s) be set up? No ❑ Yes Dimensions: Will there be temporary fencing? No ❑ Yes J Will merchandise/food items be sold? No ❑ Yes IN Haw many 20 Fees for electricity may vendors expected: apply see instructions Will food be prepared on site? No ❑ Yes F Contact Washington County Health Deportment, 651430-6655 Will cooking operations be conducted? No ❑ Yes Contact Stillwater Fire Department 351-4950 Will alcohol be served but not sold? No 0 Yes 1;1 See Alcohol Regulations in the instructions Will alcohol be sold? No E.11. Yes • See Alcohol Regulations in the Instructions Will there be a fireworks display? No 0 Yes ❑ Permit required, contact Stillwater Fire Department, 651-351-4950 Describe power needs and location of power source. None Needed Describe level of advertisement (le, radio, flyers, ads, tv, press release). Attach sample if available National and local coverage of the event on all days. City Services (After reviewing the event application, City services may be requried for the event) Will event use, dose or block any of the following: If yes specify location on site map. City Streets or Right-of-way No ❑ Yes t:d Start/End Time: 8:00am 5:00pm Date: July 17,2017 City Sidewalks or Trails No 0 Yes El Start/End Time: 8:00am 5:00pm Date: July 17, 2017 Public Parking Lots or Spaces No ❑ Yes Z Start/End Time: 8:00am 5:00pm Date: JuIY 17, 2017 Fees may apply Will event need barricade(s)? No :1 Yes IN Number needed: see Instructions Fees may apply Will extra picnic tables be needed? No 27.1 Yes 0 Number needed: see Instructions Fees may apply Will portable restrooms be needed? No Yes • Number needed: see instructions Fees may apply Will extra trash receptacles be needed? No ® Yes ■ Number needed: see Instructions Describe trash removal and cleanup plan during and after event: We have our own recepticles Will event need traffic control? No ■ Yes +i Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: See Stillwater police Will "No Parking Signs" be needed? No ElYes Fees may apply see Instructions ® Number needed: 1So Show locationN on site map Will event need security? No 1 Yes 0 lf event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: Will event need EMS services? No • Yes ® ContactLakeviewEMS, 651-430-4621 Describe plans to provide first aid, if needed: Tria will be on site Describe the emergency action plan if severe weather should arise: See Operation manual List any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. if insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Stillwater pnd is a release of Liability. Signature of Applicant or Authoriked Agent Date Arrivals: HQ RV: ECS: Equipment Truck ExpoTruck Straw Bale Truck Team Meeting: Radios Ready Ten Speed: Stillwater Criterium Sunday June 17, 2018 Race Day Events 7:OOam All Streets close 7:OOam Expo Opens 7:OOam Amateur races 7:00am Pro Women 7:OOam Kids Race 7:15am Pro Men 7:30am Racing concludes 8:OOam 9: OOam 10:OOam 10:OOam 11:45am 12:45pm 1:30pm 3: OOpm Take Hwy 36 East from I-694 or Take Hwy 95'Nortll from I-94 Parking (from Hwy 36 south of the city): Parking is tight in the City — please park According to plans to allow spectators Places to park: Park in CUB HQ lot at the* • Left on Myrtle • Left on 3rd • 2 I/2 blocks on left before Pine St *Left into Brick Building lot *Walk to start area *New Ramp at Myrtle and 2nd Stillwater Criterium — Operations Plan 6:45am Venue Director arrives — secures area — takes inventory HQ RV, Equipment, Expo, Fence, Straw Trucks arrive Drop minimal fence to close 2nd from Chestnut to Olive 7:00am Volunteer Tent Setup 7:15am Team meeting @ RV — 10 minutes 7:30am Setup Volunteers Ready Drop Truss at Finish — assemble Drop fence on "top" section of course Expo Equipment unloaded 8:00am NO PARKING enforced on course and Expo Lot CHILLKOOT HILL CLOSED TO TRAFFIC — top and bottom Stage Arrives — place and setup — close Olive at 3rd and 95 8:30am Drop fence along Chestnut — leave Chestnut open Drop fence along 2nd to bottom of hill Deliver banners and snow fencing to locations 9:00am CLOSE 2nd from Chestnut to bottom of Chilkoot Bannering Begins — Chestnut and 2nd — keep traffic going Top of Hill construction complete Amateur Registration Open 9:00am Full Course Closure Begins — Chestnut and 3rd St - LAST Type 3 barricades all in place Medical Tent Open 10:15am Course Marshals arrive — explanation of duties & send to posts 10:30am Course Complete - paint if necessary Expo Open 10:00am Amateur Women's race — 10 laps 10:45am Amateur Men's race- 10 laps 11:45am Pro Women's Race 12:45pm Kids Race - Myrtle to Nelson — open Chestnut/2nd Corner 1:30pm Pro Men's Race — 70 minutes 2:40pm Racing Complete — Open top of course to traffic — including 3rd Street Teardown Finish — keep top of hill closed to traffic Remove Banners on Chestnut Lee Stylos Brian Bob, Brendon Bob Brian, Craig Brian, Craig Corey, Stacy City of Stillwater Lee, Brian Jay Baumeister Brian Brian Crew Lee, Paul Crew Craig Todd Lee, Paul Lee, Crew Lance Jerry C Brendon Stacy Todd Todd Brendon Todd Brendon 3:00pm Tear Down Start Area Following Awards Ceremony Open Chestnut as Fencing is put on Truck — Police assistance Brian KEEP 2nd closed until all equipment picked up — remove all barricades Lee and Crew Stillwater Criterium - Emergency Response Plans Baseline: • Stillwater PD — onsite as in past — approx. 4 officers • Stillwater FD — EMT's to be onsite at 2nd and Chestnut • TRIA Orthopedics — Medical doctors onsite to support race o Primary function — respond to medical needs of NVGP racers o TRIA and HCMC may respond to crowd medical issues in event of emergency Communications: • Minnesota Bicycle Festivals o All key personnel to have handheld radios o Race Director Brendon Hale o Medical Jay Pereira, MD • Stillwater Authorities 0 0 0 0 0 0 0 Venue Director Police Medical — Fire Towing Streets Block Party Lee Stylos Capt. Meredith Stu Glaser Stillwater Towing Shawn Sanders Myron Reubendale Highway Technologies — Jamie Ptacek 812-327-1776 617-990-4324 651-343-5181 651-325-1729 651-351-4970 651-439-5744 651-430-4100 651-430-9184 612-290-3247 • MBF can supply handheld radios to above contacts as requested. • Communications to be through activity specific persons — Race Director to communicate if needed Emergency Plans: • Emergency event occurs: o Stillwater authority to inform MBF personnel o MBF personnel to inform Race Director o Race Director to communicate with race officials to stop race if necessary • Stopping Race — approximately 3 minutes • Race Stop — vehicle on course, major race crash, emergency needs • Natural Events — communicated over Stage PA o Rain — does not constitute need for race stoppage o Thunderstorms — race to be stopped upon lightning — Armory, Parking Ramp, Local Stores o Tornados — race to be stopped upon Tornado Warning — Armory, Parking Ramp, Local Stores o Heat — water available to racers and spectators (limited) — street vendors and restaurants in area • Other Events — threats — catastrophic o Race Director talks with Authorities directly o Race Stoppage — event dependent — discuss with Authorities Stillwater Criterium — Expo Map Chestnut Street Medical truck -trailer 19 Olive Street Shorky's Cleaners Jurnbotran Iaa.J4S Stillwater Expo Layout POLICE X C) STILLWATER UR E DETAILS 4,,c. g T ..... - i `+, i i More Detail On Sheet X,;,, = Volunteer Neutral Plt 1 EMT POLICE •t.+ Chestnut g C X X Olive = Volunteer Volunteer Tent Medical Tent Volunteer 8x Hnylanle White Fence Portapatties Dumpster V 0 Jumbotron FROM PAGE 1 IRK Kids' Zone TEN SPEED STAGING TEN SPEED TRUSS: locate where -- appropriate, Ten Speed will help_ • • • • • i LUE HIGHLIGHTEDAREA i • • Z Z • • • • • • POLICE * • 6 Z Part -a -potties Barricades go around outside pole ii Then taper back to curb Snow Fencing Stays on barricades. ■■■■■■i'-- 1 Bank Drive Thru olunteer Tent Race Trailer: Radios, supplies, results, etc Amateur registration Medical Tent START LINE QQ Oak Part--a-potties Staff & Racer Parking Volunteer Tent Medical Tent Volunteer 8x Haybale White Fence Portapotties aumpster ts = Volunteer Pine X D l Z X Z 71 ■ Barricades move in to line up with narrower road at hill base and to block of two large bumps where man hale covers exist Oak NO WALK AREA Mark Off USAC Officials ONLY Run fence into grass. allows Cyclists more room to crash! D rt-a-potties I DOD, )—‹ • POLICE No snow fencing or banners This inside cornerkeep fence Comer ‘jc- Volunteer Chillcothe C Overhead Truss Finish Line Position fencing an this corner to allow pedestrians to flow from hill to top, behind fencing Pine I, LL = Volunteer STILLWATER BANNER PLACEMENT 4- Road Closed Ahead 19- T3 Barricades 3- Detour Right/ Strut 2- Detour Left/ Strut 1- Double Arrow 1- Detour Right /T3 1- Detour Left /T3 18- Road Closed 1- Road Closed TTT 6- Portable Delineators 40- Sandbags 2- TRWBC / in place Friday TECHNOLOGIES Bringing 80 sandbags from Mankato which were from Mpls Pick up 120 sandbags THIS ROAD WILL BE CLOSED XXIXX 9AM-3PM Deliver all equipment in place on Friday. Pick up on Monday. Customer and Police to set Deliver to lot across from US Bank on 2nd between Chestnut and Olive: 6- Portable Delineators 40- Sandbags liwater F H F B I R T H PLACE OF MNSOT DOWNTOWN PARKING COMMISSION DATE: April 12, 2018 APPLICANT: Patrick Juetten, Chief Manager, Stillwater Mills Commercial Partners REQUEST: Amendment to existing Special Use Permit for Stillwater Mills on Main PREPARED BY: Bill Turnblad, Community Development Director CASE NO.: 2018-11 INTRODUCTION On November 18, 2003 the City Council approved a Special Use Permit for Stillwater Mills on Main (Resolution 2003-214, attached). Condition 6(J) of the Special Use Permit Resolution states that all commercial parking is to be available for use by the general public during the hours when the commercial properties are not open for business. The commercial parking area with its 73 spaces is located on the ground level of the parking garage. The parking area for the condominium residents is separated from the commercial parking and has a separate entrance. The 196 residential spaces are located both on the ground level and on the lower level of the garage. (See the attached garage floor plans.) It is the 73 commercial spaces that are the subject of Condition 6(J). The 73 commercial spaces have not been made available to the general public after hours as required in Condition 6(J). When this condition was brought to the attention of the Mills on Main commercial property owner, he mentioned that the original owner of the commercial space likely knew of the condition, but that he did not because the seller of the property had foreclosed on the original owner and the condition was not disclosed to him. It was explained that either the 73 spaces would have to be made available to the public after hours, or the owner would have to request that the City Council delete Condition 6(J). REQUEST Patrick Juetten, Chief Manager of the Stillwater Mills Commercial Partners (owners of the commercial space) has submitted an application to the City requesting an amendment to Resolution 2003-241 that would delete Condition 6(J). The City Council will consider the request on May 1st. The Parking Commission's role is to review the request and make a recommendation to the City Council. BACKGROUND 1. The Heritage Preservation Commission reviewed the design of the building as case DR 2003-63. a. The Heritage Preservation Commission (HPC) meeting was held on October 6, 2003 b. The parking for the commercial property is referred to as the "public parking" area in planning reports to the HPC. The parking for the condo owners is referred to as "private parking". It appears that planning staff at the time recommended to the HPC that the "public parking" continue to be available to the public even after business hours. This was included as a condition of approval in the staff reports to the HPC and was consequently also included in the HPC Design Review Permit. c. No record can be found in the files of staff or HPC reasoning for the recommendation that the "public parking" remain available to the public after businesses hours. It is unusual that private property would be required to be made available to the general public in this way. 2. The Planning Commission reviewed the project as case SUP 2003-83 a. The Planning Commission meeting was held on October 13, 2003. b. The Planning Commission report states that the proposed parking for both the residential units and the commercial space met City parking requirements. No variance or parking mitigation plan was necessary. c. The HPC condition on "public parking" after business hours was included in the Planning Commission report by reference. No clarification was included. d. The Planning Commission denied the Special Use Permit (for reasons that were not associated with parking). e. The developers appealed the denial to the City Council. 3. The City Council heard the case on appeal on November 18, 2003. a. Since appeal cases are heard de novo, the plans were allowed to be different than were reviewed by either the Planning Commission or the Heritage Preservation Commission. So, the developer changed the plans to address some of the concerns expressed by the commissions. b. The City Council approved the Special Use Permit per Resolution 2003-241. COMMENTS Though the project provided all necessary parking on -site, the Heritage Preservation Commission still added a condition that the commercial parking spaces be made available to the general public after hours. The reason is unknown. Though, then as today, parking was generally a concern in the Downtown area, so requiring this commercial space to be open to the general public after hours may have seemed like a partial solution. Since the time that Condition 6(J) came to be, the availability of public parking in the neighborhood of the Mills on Main has improved. The City has built the municipal parking ramp with 250 spaces and The Crosby Hotel was required to construct a public parking deck with 52 spaces. Page 2 of 3 Many of the residents in Mills on Main have submitted letters and emails advocating for the deletion of Condition 6(J). The reasons stated for their position include: 1. Security issues associated with keeping private lobby open to the general public after hours. This gives access not only to the lobby, but also an elevator and mail room that serves the residential portion of the facility. And, since there is no service door to give direct access to the garage for public use, public users of the commercial garage would have to go through the lobby. 2. Increased cost to commercial property owners and tenants due to excessive wear and vandalism to the garage caused by the general public. 3. Increased cost to condo residents for cleaning up lobby after the public and maintaining the lobby furnishings and decorations. 4. Vandalism of private lobby, vehicles in the garage, and garage equipment. 5. Personal safety issues related to introducing general public into private spaces. 6. Space would become attractive to homeless people. 7. Guests of residents currently use the excess commercial garage space instead on parking on the public streets. And residents can currently lease some of the commercial spaces. 8. The commercial tenants keep Saturday hours for customer meetings and walk-in business. In addition one of the larger tenants also has regular evening hours for customer meetings and presentations. 9. The garage was not designed with general public usage in mind. As a result, though the space functions for private use and customer use, it would not function acceptably for general public use. For example, it has many bottle neck areas where exiting traffic can stack up. And there are many partially blocked views at sharp corners. STAFF FINDING Given the public parking improvements in the immediate neighborhood of the Mills on Main facility, City planning staff finds that the unreimbursed impact of introducing the general public into the private garage facility and lobby area outweighs the need for additional public parking in this immediate neighborhood. ACTION REQUIRED The Parking Commission should review the requested Special Use Permit amendment and make a recommendation to the City Council. Attachments: Use Permit Resolution Garage floor plans Applicant narrative bt Page 3 of 3 RESOLUTION 2003-241 RESOLUTION APPROVING CONDITIONAL USE PERMIT WHEREAS, This planning request was heard by the Planning Commission at their regular meeting of October 13, 2003 and after review of the staff report, applicant and public testimony, the Planning Commission denied the request; and WHEREAS, on October 21, 2003, the applicant appealed the Planning Commission's denial and submitted a revised plan on 11-10-2003, for Council consideration with the appeal and indicated in the letter of appeal, the applicant has eliminated two levels from the original proposal; and WHEREAS, the current project is within the height limit established by the Zoning Ordinance and the parking provided is in excess of the spaces required by the Zoning Code; and WHEREAS, the plan has also been modified adding a residential finger in the rear court area which adds 14 units to help compensate for the Toss of the top residential level of the structure; and WHEREAS, the project is within the flood plain and the applicant has proposed to comply with flood plain regulations by obtaining a revision of the flood plain map by elevating the building and structures to above the regulatory flood elevation of 693.5 or, in the alternative, that the structures be flood proofed to the regulatory flood protection elevation of 693.5; and WHEREAS, a traffic study prepared by Glen Van Wormer of SEH Engineering dated October 9, 2003 concluded that the project traffic can be accommodated on the existing road system, and that additional traffic generated by the project would be unlikely to be noticed in the Downtown Stillwater Area. NOW THEREFORE, BE IT RESOLVED that the Stillwater City Council hereby approves Case Case No. SUBN/03-83 with the following conditions: 1. The project design shall be modified to read as a series of different but related smaller buildings similar in scale to Main Street buildings south of the property. 2. The structure shall be flood proofed to the regulatory flood protection elevation as - required by the City's Flood Plain Ordinance. The flood proofing design shall be prepared by a qualified professional and reviewed by the City's engineering department or flood map amended or, in the alternative, the Applicant obtain a flood plain map revision approved by FEMA to remove the site from the flood plain. 3. A demolition permit shall be obtained before this project is approved. 4. Detailed design plans for the retaining wall and dewatering of the site shall be reviewed and approved by the City Engineer before final plan approval. 5. A stormwater drainage plan shall be presented for City Engineer approval. ♦ 6. All conditions of approval from the HPC are incorporated into this condition by reference listed below: A. Details of first story public space and merchant space shall be reviewed and approved by the HPC. B. All utilities shall be completely screened from public view. C. A lighting plan showing the building fixture type, height, location and exterior lighting intensity shall be submitted for Heritage Preservation approval. All lighting shall be directed away from the street and adjacent properties. Light sources shall be shielded from direct view and protected form damage by vehicles. D. All landscaping shall be installed before utility release or final project inspection. No project shall be phased unless approval is granted by the Planning Commission. E. Continuous concrete curbing shall be installed to separate parking areas from landscape areas. F. Handicapped parking spaces and signage, in compliance with State requirements, shall be shown on building permit plans and installed before final inspection of the project. G. The street address of the building shall be displayed in a location conspicuous from the public street. H. The trash enclosure shall be made of a sturdy opaque masonry material, with trash receptacles screened from view and compatible with the color and materials of the project. I. All trees required to remain on site, as indicated on the plans, shall be protected by fencing or other necessary measures shall be taken to prevent damage during construction activity. J. All parking shall be available for use by the general public during the hours when the business is not operating. K. No roof equipment shall be visible to the general public. L. All gutters, downspouts, flashings, etc. shall be painted to match the color of the adjacent surface. M. Construction projects shall conform to the City's Noise ordinance. Construction during the dry season shall mitigate excess dust problems. N. A sign permit shall be required for all project signs. O. Grading and drainage plan to be approved by City Engineer before building permits are issued. P. Sign package to be approved by the Heritage Preservation Commission, including directional signs. Q. Exterior lighting plan to be reviewed and approved by the Heritage Preservation Commission R. All security lights on building shall be downlit. S. A sign permit is required for signage. T. All exterior modifications to the approved plan are to be reviewed by the HPC. 7. Fire Department standards for access and water supply and sprinklers shall be met. 8. Access between parking levels as described in the parking study shall be considered for redesign. 9. Trash storage shall be enclosed within the proposed building. d 10. All heating and air conditioning equipment shall be enclosed within the building to control noise and views. 11. Recommendation contained in traffic review shall be incorporated in the final project plans. 12. Design impacts of flood proofing on the Main Street commercial facade shall be reviewed by the Heritage Preservation Commission. 13. The Parks Board shall review the proposed park design to determine if it meets the City's park dedication requirement. 14. The applicant shall obtain a MnDOT access permit as required. 15. HPC design review and approval 16. HPC approval of demolition permits 17. Parks Board review of park dedication land 18. No demolition may begin until financing is secured for the total project and only immediately before construction of the project begins. Adopted by the Stillwater City Council this 18th day of November, 2003 ATTEST: Diane F. Ward, City Clerk EvFCE ENTRIES RC-ITECTU4 = 2 0 - " PROPOSED 4 STORY BRICK BLDG, WITH UNDERGROUND PARKING MECI4AN I CAL STRUCTURE UJI—IIRLF'OOL SWIMMING POOL TRELL ISES GRILLING PAVILION PLAZA RETAIL BOARDWALK FIRE LANE Retaining walls ET4IL TY/EXIT .ESINTI4L ENTR X IT PLAN NORTH SITE RETA,INING WALL E FLAN DJR ARCHITECTURE INC. 333 Washington Ave. N Suite #210 Minneapolis, MN 55401 Ph. (612) 676-2700 Fax (612) 676-2796 z 0 cC .1 Z) ARCHITECTURAL I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Architect under the laws of the State of Minnesota. EJDtDLIS SIGNATURE 17414 8.9.04 REGISTRATION NUMBER DATE HISTORY: 8.9.04 PERMIT SET PROJECT NO: 04.0068.0 SCALE: 1 = 20`-0" DATE: 8.9.04 DRAWN BY: LP,RDP CHECKED BY: MP A050 3354-0" / / 20'-a" 25`-4" le' -10" 2V-4" 281-4" 2€3'-411 2V-411 281-4" 2E31-4" 2V-4'i 191-10" 25' -4" IS'-11" / e, ,_,B,i / / / / / / / MUM" • RETAIL FUTURE MECHANICAL ROOM B 11011111111111111111111111 11111111111 terfp; fli<<•1•100...mignicumgms, ing T.0.5. 1001011 RETAIL TENANTS T. 10V-0" T.O.S. 001 - 0)" RESIDENTIAL MAILROOM ma " WM 1118111 II II •••'• ' •• ••= , •<', • •• • • •• ENERAL NOTE: 100'-.0 = ELEV. &93.58 „) -- " -2 *-4" 'Ib'- 4" -16'-4" 2b' -4" I9'- 1(22" 2 '-4'' I '- II" 3351-0" ......- 5 FLCOFLOOR F_ AN (R:7AL ) 2" PLAN NORTH 333 Washington Ave. N Suite #210 Minneapolis, MN 55401 Ph. (612) 676-2700 Fax (612) 676-2796 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Architect under the laws of the State of Minnesota. S1Gt4ATURE 17414 8.9,04 REGISTRATION NUMBER DATE HISTORY: 8.9.04 PERMIT SET PROJECT NO: 04.0066.0 DATE: 8.9.04 DRAWN BY: MP CHECKED BY: SE GENERAL NOTES I. REFER TO SHEETS 4310 -4314 FOR ENLARGED PLANS 2. REFER TO WALL_ TYPE DETAILS (A2e>0) FOR ACTUAL OFFSET OF 51' !BRICK VENEER FROM SHEATHING 3. REFER TO SHEET A2org, FOR WALL TYPE LEGEND aravorwrAruvor.rnerammerentionarromirAmovAspurrAromeriewasym 333 Washington Ave. N Suite #210 Minneapolis, MN 55401 Ph. (612) 676-2700 Fax (612) 676-2796 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Architect under the laws of the State of Minnesota. 17414 8.9.04 REGISTRATION NUMBER DATE *." - • / • . 2"-4'' 1-1V.)" / 2e,'-4" / 26'-4" -4'' -4" 28'-4" 25.-4" n'-10" 25'-4" / / 335' -0" / / / / / / ........ I. REFER TO SHEETS 4300-A303 FOR ENLARGED PLANS 2, REFER TO SPEC FOR RELIEF VALVES 3. REFER TO SPEC FOR DRAIN TILE }BELOW 5L4E3 4. REFER TO SHEET 4260 FOR WALL. TYPE LEGEND Stillwater Mills Commercial Partners, LLC 23R Peninsula Dotal. Medicine take. MN 55441 March 16, 2018 City of Stillwater 215 North Fourth Street Stillwater, MN 55082 (763)568-5520 RE: Request to Amend CUP #2003-341, Paragraph 6J — Amendment to public access to commercial parking Dear City Staff, Planning Commissions, Honorable Mayor and Council: Stillwater Mills Commercial Partners, LLC owns the commercial parking garage and commercial office space located at 350 Main Street North. When our partnership purchased the commercial space in 2012, it had been foreclosed on by multiple lenders. 50% of the leasable space sat vacant and partially vandalized. It has been a struggle through the years to reach the first class target that this space represented. Through hard work and diligence the space is now fully leased and in the process of being built out for the tenants RBC Wealth Management and REMAX Professionals. It came as a surprise, when I was contacted by city planning staff regarding public accessibility to the commercial parking garage. In the 2003 approved CUP 2003-341, Paragraph 6J states "All parking shall be available for use by the general public during the hours when the business is not operating". We are therefore requesting to amend the 2003 CUP 2003-341 and strike Paragraph 6J as it is a detriment to the property. This clause impacts our ability to continue to offer a first class office space at existing competitive rates for our tenants for the following reasons: 1) Tenants cite dedicated, secured, heated parking as a significant amenity for employees and customers in downtown Stillwater. We have lost the interest of many tenant prospects over the past 7 years due to tenants deciding to be "up on the hill" where there parking is perceived to be no issue; 2) Tenants have business hours starting at 5:30 AM weekdays, and have business hours on Saturdays and Sundays and many times during the week evenings; 3) Customer and client meeting hours include evenings and weekends for real estate and financial services being offered by tenants. The offices provide privacy to discuss sensitive personal and financial scenarios that would not be prudent in public spaces; 4) Tenant monthly lease operating expenses will increase. These costs include: a. Increased janitorial costs to clean garage and messes left by public; b. Increased insurance liability costs due to trip and fall risks due to intoxication; c. Increased security monitoring cost for initial upfront security equipment purchases plus ongoing surveillance; d. Increased costs for wear and tear items such as garage doors and pedestrian doors; e. Increased garage replacement costs due to reduce lifetimes for garage surface waterproofing and striping; and f. Increased repair costs to damage from cars to concrete walls, posts, bollards, etc. 5) First class history of building will be negatively impacted by foreseeable nuisance calls to public safety resources for unsafe and/or illegal conduct in garage; and 6) RBC Wealth Management and REMAX Professionals expressed public accessibility negatively impacts their business prospects at Stillwater Mills. Letters from tenants are enclosed. The commercial garage is a fully enclosed heated garage. It is a dead-end styled garage with a single car entry and exit with no exterior windows. It has two pedestrian exits. This layout allows the exposed plumbing to be heated in the winter months to avoid freezing. It also would create additional risks for public use especially when bars are closing. As several Stillwater Mills condominium residents have written (their letters are attached), they fear an increase in the threat of violence, lewd behavior and theft / vandalism. Stillwater Mills residents use commercial garage to take their pets to the bathroom. The residents also have been able to keep guests cars off the streets through occasional parking in the commercial garage for community socials and guest hosting. Public access to the garage would negatively impact their ability to safely take out their pets and reliability keep guests cars off the city streets. In summary, the removal of the public parking condition would allow Stillwater Mills Commercial Partners to continue to offer its tenants the a lower costs first class environment and a secure garage — both of which contributed to the recent success of being fully leased. RBC Wealth Management and REMAX Professionals have invested time and money to make their downtown Stillwater Mills locations successful. It would be foolish to lose either when leases come up for renewal due public parking negatively affecting their business. It would also benefit the Stillwater Mills residents safety and guest parking accessibility. In conclusion, it is our hope you amend the 2003 CUP to remove the public parking condition. Patrick Juetten Chief Manager Stillwater Mills Commercial Partners, LLC Professionals professionals. net March 15, 2018 City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Honorable Mayor, Council, and Planning Commissioners, Our business currently operates out of 350 North Main Street. Operating an office -type business in Downtown Stillwater is a very exciting, but is also met with regular opposition from agents, clients and staff. The concern? Parking. Knowing this, we searched for a location that addressed that concern and found it at 350 North Main. Our business is very "on -demand" and the needs of our agents and clients don't change during civic events and outside of regular business hours. Our agents, clients, and staff enjoy a private parking garage that is always available - even during Lumberjack Days or Christmas with Santa, among the many other exciting downtown events. If our parking garage were to be opened to the public after regular business hours and on weekends, it would make meeting clients during those times much more challenging — if not impossible. As you can imagine, our office is preferable to a public location like Starbucks, as you can have private financial conversations, make photocopies, scan purchase agreements, etc. We respectfully request that you eliminate the CUP as it relates to public parking in our garage. Respectfully, {' Justin ox CEO Patrick Juetten From: Justin Fox <justinf@professionals.net> Sent: Thursday, March 15, 2018 11:52 AM To: Patrick Subject: Fwd: Opposition to Stillwater Parking Justin Fox RE/MIX Prk,l:;ssionals irect (65 l )76S itI00 Office: (651) lya-70!!U w w:proressionals:net rind ug pn Fagebook Forwarded message From: Sonya Fox <sonya.lox c pro[essionals.net> Date: Thu, Mar 15, 2018 at 11:50 AM Subject: Opposition to Stillwater Parking To: Justin Fox <lustinf@professionals.net> The nature of our business at RE/MAX Professionals is very much a 24/7, 365 days a year business. We do not only do business during normal business hours. Quite the opposite actually. Our agents come into the office late at night and even more so on weekends to meet clients, write purchase agreements and more. A major deciding factor in us locating our business where we did, Downtown Stillwater, was due to the favorable parking for our clients, employees and real estate professionals. To open our parking up to the public during non -business hours would severely impact the ability for our agents and clients to access our office quickly and easily during what are typically non -business hours, or our peak hours. We strongly encourage you to consider keeping the Stillwater Mills Condo building private parking for tenants and residents. Sonya Fox Owner ! 000 C ir{ it (651) 209-3946 Jtrr W'ebsite RE/MAX Professionals 1 Patrick Juetten From: Gervais, Justin <justin.gervais@rbc.com> Sent: Tuesday, March 13, 2018 12:22 PM To: patrick@pvcap.com Subject: We Object to the proposal to open our garage to the public Hello Patrick, I know you are just the messenger, please don't mistake any of this to be aimed at you personally because it definitely is not. Let me know if there are other ways I can help make sure this obscene proposal doesn't come to become a reality. The purpose of this note is to state my very strong opposition to the proposed changes to our parking spaces for our office space here in Stillwater. This would have a very negative impact on our ability to get to and from our place of work in a safe and efficient manner. Furthermore it would have a negative impact on our professional business and the ability to safely meet with clients at our place of office. This negative impact would translate into hardships for my professional career and ultimately would detract from my family's wellbeing. Now, an outsider that would not be impacted on this change in anyway may think that is a stretch, but I whole heartedly would argue that it has fundamental truth and merit that would transpose over a period of time. Anyone that threatens my career and my families livelihood and wellbeing is an adversary of mine and I would gladly argue this point with them in more detail under a more efficient platform than that of email; feel free to pass my contact information along to those people. Stated another way, I sincerely object to the proposal to make the inside parking that is attached to our building available to the public. I am willing to speak out my opposition on other platforms also if that may help our wellbeing and safety concerns be heard. Thank you Patrick! Justin Gervais I Investment Associate RBC Wealth Management, a division of RBC Capital Markets, LLC 350 North Main Street, Suite 106, Stillwater MN 55082 T: 651-430-5514 I F: 651-430-5501 1 Justin.Gervais@RBC,com RBC Wealth Management does not accept buy, sell, or cancel orders by email, or any instructions by email that would require your signature. Please visit RBC Wealth Management Email Disclosures for material details about our products and accounts, as well as for other important information. Non -deposit investment products offered through RBC Wealth Management are: • Not FDIC insured, • Not a deposit or other obligation of, or guaranteed by, a bank • Subject to investment risks, including possible loss of the principal amount invested. Disclosure information regarding potential conflicts of interest on the part of RBC Capital Markets, LLC in connection with companies that are the subject of any third -party research report included in this email message may be found at Third -Party Research Disclosures. RBC Wealth Management, a division of RBC Capital Markets, LLC, Member NYSE/FINRA/SIPC. 1 Patrick Juetten From: Graner, Tyanna <tyanna.graner@rbc.com> Sent: Wednesday, March 14, 2018 9:23 AM To: patrick@pvcap.com Subject: Stillwater RBC Parking Hello Patrick. It has been brought to my attention that the weekend parking in our ramp may soon move to pay only public parking. I feel this will greatly impact not only me, but many in our complex should this change occur as weekends are often the only time our clients are available to meet with us. I believe it would affect many in our office because of the type of industry we are in if our weekend parking suddenly became unavailable. Please consider this as you move towards making a decision on the matter. Thank you, Tyanna Tyanna Graner Registered Client Associate Pink Wealth Management Group RBC Wealth Management, a division of RBC Capital Markets, LLC 350 N Main St, Suite 106 W Stillwater MN 55082 ph:651,430.55,12 a toll fie :866-548-7770 ® fax:65 1.4130.5501 iyanna.graner@rbe.com w1v.v.pinkwrng.coin RBC Wealth Management does not accept buy, sell, or cancel orders by email, or any instructions by email that would require your signature. Please visit RBC Wealth Management Email Disclosures for material details about our products and accounts, as well as for other important information. Non -deposit investment products offered through RBC Wealth Management are: • Not FDIC insured, • Not a deposit or other obligation of, or guaranteed by, a bank • Subject to investment risks, including possible loss of the principal amount invested. Disclosure information regarding potential conflicts of interest on the part of RBC Capital Markets, LLC in connection with companies that are the subject of any third -party research report included in this email message may be found at Third -Party Research Disclosures. RBC Wealth Management, a division of RBC Capital Markets, LLC, Member NYSE/FINRA/SIPC. 1 Patrick Juetten From: Timm Hammond <timmhammond@me.com> Sent: Wednesday, March 14, 2018 4:16 PM To: djunker@ci.stillwater.mn.us; awittman@ci.stillwater.mn.us; bturnblad@ci.stillwater.mn.us; ssanders@ci.stillwater.mn.us Cc: patrick@pvcap.com; Timm Hammond Subject: Stillwater Mills Garage Dear Mr. Junker, Ms. Wittman, Mr. Turnblad, and Mr Sanders, I am writing you to express my concern that the City of Stillwater is looking at enforcing a Conditional Use Permit (CUP) that was issued by the City of Stillwater in 2006 stating that the Commercial garage be open 24/7 for public parking as part of the original building requirements. It is my understanding that the outer lobby would also be open 24/7 for public access. Both my wife and I appose the enforcement of this CUP for the following reasons: 1) Security of the Stillwater Mills outer lobby and the residential building would be compromised and make it unsafe to enter the building during night time hours. One of the reasons that we purchased our unit in Stillwater Mills was because of the security for our use of the outside lobby and entry into our unit. We participate in many activities and dinners in downtown Stillwater and come back to the residence late at night. We always felt secure knowing that both the outside lobby and entry into the residence were secure. 2) Parking spaces for Stillwater Mills and Guest Residence Units were a key sales factor to us. We do have family members who have used these parking spots for activities that we have held at Stillwater Mills and considered it as part of the amenities that were included in the sale of the property. 3) Maintaining the cleanliness of the outer lobby and bathrooms will be more difficult as we know that many of the activities in town are attended by individuals who may not respect the use of these facilities. We have even seen this during the daytime hours in the past. If these areas are not kept presentable, it will a negative effect on the value of our Stillwater Mills property which is unfair to the people who purchased their unit without knowledge of the CUP. My wife and I are asking that you cancel the CUP for the Stillwater Mills building do to these concerns. Best Regards, Timm Hammond Nancy Hammond 1 Patrick Juetten From: Gerald and Diane Rabe <jndrabe@earthlink.net> Sent: Wednesday, March 14, 2018 7:19 PM To: djunker@ci.stillwater.mn.us; awittman@ci.stillwater.mn.us; bturnblad@ci.stillwater.mn.us; ssanders@ci.stillwater.mn.us Cc: patrick@pvcap.com; Dave Luth Subject: SWM Commercial Garage Parking Issue Hello to All, This note is from Diane and Jerry Rabe. We recently bought unit 344 in the SWM building. We have not moved in yet, but plan to do so as soon as our house in Minnetonka is sold. One of the important factors in our deciding to buy a condo in SWM is that it seemed to offer a secure place to live. This was important to us in that Jerry is almost 80 and Diane is 75 and should one of us end up living there alone, security would be even more important to us. We paid $464 K for the unit and plan to add about $50-60K worth of improvements before we move in. The decision to invest this much money was because of the location and in significant part, the security factor. My point is that the value of this property is a sum of many factors, an important one being security. It seems to us that this should also be an important factor to the City in terms of maintaining overall value of property in the City. I do not know who the individual is that has advocated the idea of making changes that result in the lobby being open 24/7, but my guess is that if the businesses in the lower level of the building were asked, or even the surrounding businesses, they would see little or very limited value in it. We visited the unit we bought four times before buying it. One of the things that I noticed during one of these visits was that there was delivery of many boxes/packages...probably 20 or more that day...that were stacked in an area off the lobby space, waiting to be picked -up by the residents. To me, that was clear testimony to the trust worthy character of the people who live in SWM and the security that the people living there feel that they have. I would hate to see this diminished. Another example of this, is that the residents who take their dog out at night for the bedtime walk will want to have a sense of security and safety. So in net, my request is that the pros and cons be carefully weighed, and if this is done, my feeling is that almost everyone would conclude that it's in everyone's interest not to make the lobby of SWM accessible to the public, and that the commercial garage not be open more than reasonable business hours. Sincerely, Jerry & Diane Rabe, (owners of unit 344) 1 Bill Turnblad From: Lynn Denn <kldenn@usfamily.net> Sent: Wednesday, March 14, 2018 10:35 AM To: David Junker; Abbi Wittman; Shawn Sanders; Bill Turnblad Cc: patrick@pvcap.com Subject: Stillwater Mills Commercial Garage Parking De r City of Stillw ter Offici Is: As owners nd residents of condominium #336 in the Stillw ter Mills building we h ve been m de w re of the issue concerning commerci I g r ge p rking. It is our underst nd th t Condition I Use Permit (CUP) for 24/7 public p rking w s issued in 2006 th t h s never been put into effect. All we c n sk of you is th t you ple se, ple se strike this CUP r ther th n enforce it. When we purch sed our condominium one of the gre test consider tion f ctors w s the security we would enjoy in this p rticul r loc tion. The person I s fety of both of us, nd II residents, is import nt. We likely would not h ve purch sed if we were w re of the CUP nd ssoci ted ctivity it would ent As I h ve difficulty w Iking I m not in position to move quickly if I were to encounter n uncomfort ble situ tion. Due to my limited mobility, Lynn is lone most of the time when entering nd le ving the building through the lobby. Both of us re comfort ble using the outer lobby. Both of us would be uncomfort ble if we knew th t there were people freely ccessing the m in lobby II night long. This Iso could very e sily le d to people following residents in to the next lobby s the resident opens the door. We do not w nt to be put in position where we would h ve to sk someone coming in behind us if they re resident The cle nliness nd be uty of the outer lobby nd restrooms would be jeop rdized. The cost to m int in the current tmosphere would be incre sed. Who would bsorb th t cost? It isn't ppropri te or f ir to ssess the residents t this I te juncture. Theft, m licious beh vior, nd v gr ncy is concern. Reduced security would ffect property v lues. No one h s lived in the building e rlier th n 2006 so every resident h s purch sed their unit believing th t the outer lobby is not ccessible during non -business hours. It doesn't seem f ir to oper tion Ily ch nge th t now. We re sorry th t we won't be ble to ttend the April 3rd meeting nd re hopeful for successful, positive outcome for the residents of Stillw ter Mills. S fety nd security, s fety nd security, s fety nd security re critic I issues here. We sincerely ppreci te you giving these thoughts nd concerns consider tion. Th nk you for your time. i Respectfully submitted, Ken nd Lynn Denn 350 M in Street N. Unit #336 Stillw ter, MN 55082 (320) 279-2694 2 Bill Turnblad From: Ganje <cdganje@yahoo.com> Sent: Monday, March 12, 2018 5:18 PM To: David Junker; Abbi Wittman; Bill Turnblad; Shawn Sanders Cc: Dave Luth; patrick@pvcap.com Subject: Proposed Change of Commercial Garage for Public Parking at Stillwater Mills Condo Building A re ident owner of a Stillwater Mill Condo, where the above referenced Commercial Garage i located, we want to expre our trong oppo ition to the City' propo al to turn the Stillwater Mill Commercial Garage into a public parking facility open 24/7. Thi propo al everely impact the availability of parking for the many gue t who vi it our 90 unit condo building on a regular ba i . The propo al would al o open our main lobby, including the exi ting re troom to public u e 24/7. Thi will undoubtedly create major ecurity, vandali m and potential building break-in . Enclo ed public parking facilitie uch a thi , create exten ive known ecurity i ue . We ay thi ba ed on the experience of our on, who currently manage nine eparate enclo ed parking facilitie in downtown Minneapoli . Obviou ly Minneapoli i a bigger city with more frequent i ue than Stillwater would experience due to it mailer facility ize; however, our on experience on a weekly ba i a multitude of the following i ue within the e garage , particular one which are enclo ed. - Homele leeping in garage and tairwell - Car break-in - Gang of young kid doing drug - Vandali m - Public urination on wall and floor of garage - Multitude of exual act in tairway and other emi-hidden place . Mo t of the e i ue take place after hour in the evening and particularly when bar are clo ing. We al o can peak to thi per onally here in Stillwater, becau e we often ee drunken individual and couple pa ing by our condo on Mulberry Street after hour . Thi public garage will only erve to enhance the e activitie , particularly becau e it i an Enclo ed Dead-end Garage with everal hiding place . Thi will become a dangerou underground parking facility which the City and it police department will come to regret. In clo ing, we want to extend our trong oppo ition to thi propo al. It i a terrible idea, particularly con idering that a new parking deck i currently being con tructed, acro Mulberry Street along with the new hotel. It would eem to u that the propo ed garage pace that you are recommending for public u e will be unnece ary. Candace & Donald Ganje Unit 206 Stillwater Mill i Mr Turnblad I am writing about the Conditional Use Permit (CUP) that was issued in 2006 stating that the commercial garage at 350 Main St N was to be open 24/7 for public parking. In addition, the access door to the lobby where the restroom is located would also need to be open 24/7. I believe that this CUP needs to be reevaluated - it is 12 years later, 12 years of norms and expectations for the businesses and residents. To keep the lobby and garage open 24/7 significantly changes the security and maintenance in our building. To be open for public parking would also mean the building would be open to all walking traffic as well since their would have to be access to get in to a car once it has been parked. There are four access doors in the commercial garage to our condo and one door in the lobby. Currently, the commercial garage has a code access in the evening hours, which adds a level of security in the evenings. In addition there is a security panel to enter the front door of the building that gives access to the lobby, a security door from the garage that gives another entrance to the lobby and then another security panel in the lobby to enter the condos. As a condo owner, I want that security. As the commercial garage is currently managed, the condo owners have a parking spot that is reserved for our over night guests that stay in one of our two guest rooms. Open public parking changes that practice. In addition, if spaces are available, our other guests may have the opportunity to park in the garage as well when they visit. Obviously, that stays the same because it is based on availability. Making the spaces available for the public will not help solve parking issues in this part of town - if that is the motivation for this issue arising after 12 years. The business employees, their clients and our guests will need to secure parking, if not in the commercial garage, in the hotel ramp or the street. Is the hotel comfortable with that reality? There are many questions and potential problems that come to mind. How is the city involved in the managing of the garage? Is this public parking free or is there a fee? How are payments managed? Is there a time limit for parking? Who has the responsibility and power to tow or ticket a vehicle that has been parked too long? If there is damage to the garage, lobby, bathroom, or condos - who pays? I do not believe the public restroom buildings - I assumed owned by the city - are open 24/7. If they are not - why would our restroom have to be open 24/7? With the new hotel just across the street we will be seeing more transient traffic and the potential problems that come with people that do not have a stake in the community or our property, now you are literally wanting us to open our property to the public. You have a responsibility to us - we are the taxpayers. Ninety units estimating paying at least $4,000 per year plus the commercial taxes paid in this property - we contribute to the cities base. Our property value benefits the city. We also invest in our community - we support the downtown businesses regularly. We need to work together to resolve this situation in a reasonable responsible manner. Respectfully, Wendy Halverson 350 Main St N Unit 244 Stillwater, MN 55082 651-689-1016 Bill Turnblad From: Mark Harrold <msharrold68@gmail.com> Sent: Friday, March 16, 2018 4:09 PM To: David Junker; Abbi Wittman; Bill Turnblad; Shawn Sanders Subject: commercial garage use in Stillwater Mills Condo building As a resident of the Stillwater Mills Condominium at the corner of Mulberry and Main Streets, I am concerned about opening up the building to the public for parking and access to our lobby area. The lobby area has been furnished and decorated by the residents in this building and is cleaned and maintained by our homeowner association dues. Access by anyone coming to the Stillwater area would expose our building to possible theft or mistreatment of the furnishings. Public access would also greatly increase the workload of our building's caretaker. Please consider these concerns when making your decisions. —Susan Harrold, Stillwater Mills i Bill Turnblad From: Havir, Winona <Winona.Havir@horacemann.com> Sent: Tuesday, March 27, 2018 4:23 PM To: Bill Turnblad Cc: dgluth@earthlink.net; patrick@pvcap.com Subject: Stillwater Mills Condominiums CUP Importance: High Dear City Community Development Director Turnblad, My husband, Gary, and I reside in the Stillwater Mills Condominiums on Main Street. Recently, we received a very disturbing email. The Manager of our Commercial garage space has made us aware of an important parking issue that affects our personal living conditions and safety. The basis of the concern is that a Conditional Use Permit (CUP) was issued by the City of Stillwater in 2006, stating that the Commercial garage be open 24/7 for public parking as part of the original building requirements. The conditions set forth in the CUP were, until recently, unknown to the Commercial Manager and the condominium residents. Since the building was opened and for obvious reasons, the Commercial garage has only been available during regular business hours. It is our understanding that the City is now trying to enforce the terms of the CUP. This enforcement would impact all current and future residents living in Stillwater Mills. Furthermore, there was no disclosure of this encumbrance by any of the parties involved in the real estate purchase transaction. We will lose all of the 10 parking spaces that we currently contract for including the two spaces reserved for our Guest Suite parking. In addition, it may require us to keep the access to our outer lobby open 24/7 to provide those using the Commercial garage use of the restrooms located there. This provision will negate the current significant security measure which limits the number of strangers in the lobby and potentially creates additional crime, litter, thefts or destruction of our property. There are four entrance doors from the commercial garage that could allow access to the residential levels As you review this matter, we ask you to take great care and caution as you will begin the initial discussions on April 3rd regarding how the Commercial garage must operate going forward. We cannot imagine the additional impact to our lives during the numerous and very crowded events that take place in Stillwater. We already have: • Issues with traffic being backed up on Main Street and Mulberry Street with increased noise as a result • Issues with pedestrians crossing or walking in the street outside of the crosswalks without regard for approaching traffic • Issues with people parking, blocking and damaging our garage entrance and exit • Issues with theft from our parking garages • Issues with packages and newspapers being stolen from the lobby/mail delivery area • Issues with trash and cigarette waste being strewn on our doorstep • Issues with building damage from vehicles parking in our Commercial garage. i Should this CUP be enforced in its current form; we will incur more of the above stated issues and the potentially associated additional costs that go along with increased security and maintenance. We ask that you personally consider the impact of your decision on us, your Stillwater Residents, as well as the surrounding Stillwater community. It should be noted that there is no public overnight parking provided by the City Ramps. We do not understand why it would be reasonable to allow 24/7 public access to an enclosed private parking garage. Enforcing the terms of the CUP is a bad idea. Thanking you in advance for your help in keeping Stillwater and the Stillwater Mills Condominiums a great place to call home! Respectfully yours, Winona and Gary Havir 350 Main Street North, Unit 324 Stillwater, MN 55082 (612) 719-9007 Winona.Havir@horacemann.com Gary.Havir@horacemann.com CC: Dave Luth, President Stillwater Mills on Main Association Unit 246 dgluth@earthlink.net Phone: (651) 777-2737 Patrick Juetten, Chief Manager of the Stillwater Mills Commercial space patrick@pvcap.com Securities offered through Horace Mann Investors, Inc. I Member FINRA I 1 Horace Mann Plaza I Springfield, IL 62715-0001 1217-789-2500 I horacemann.com 2 Bill Turnblad From: Judy Holderbach <judie320@gmail.com> Sent: Tuesday, March 27, 2018 6:54 PM To: David Junker; Abbi Wittman; Bill Turnblad; Shawn Sanders Subject: Commercial Garage at 350 Main St N in Stillwater I would like to voice my concerns over the talked about proposal to make the commercial garage open to the public as a parking lot. This worries me as far as the security of our condos. We have four entrances from garage, which are locked, but if this is opened to public, I am fearful that access could be gained to our homes. We value the fact that we feel secure in our residences at this time and would like to maintain that security. 1 am strongly against the opening of the garage as a public parking area. When thinking about it, all I can see are future problems. It is not set up for Public parking and could end up bringing about more problematic situations than positive ones. I hope you will consider my feelings on this matter. Thank you Judy Holderbach Unit 242--350 N Main ST i Bill Turnblad From: David Junker Sent: Sunday, April 01, 2018 8:20 PM To: Bill Turnblad Subject: Fwd: Mr. Junker: In case you did not get this one, thanks Sent from my iPad Begin forwarded message: From: Sharon Ketz <sharonrketz@gmail.com> Date: March 29, 2018 at 3:28:01 PM CDT To: <djunker@a,ci.stillwater.mn.us> Subject: Mr. Junker: Mr. Junker: In regard to Commercial Use Permit issued 18 years ago, we were never aware of this building requirement and were sold our condo on the premise. Neither our community nor the Commercial Manager was aware of the conditions set forth in CUP. I believe that these conditions seriously threaten the security of our building. Not only vehicles, but also pedestrians would have access to our condo through the four doors that open into the garage area. Since vehicle owners need access to the building and the restrooms, it would be necessarily open to all pedestrians. Also the doors to the residents garage would be vulnerable because of being adjacent to the public parking. Public parking, open 24 hours day and 7 days a week would be a serious threat to the security of our building. At this time there is an access code to enter the commercial garage, a code access to the front door and another to enter the condo proper. I like this kind of security. As well advanced senior citizens, this security is very important. The security of this building was a major priority when researching our move to Stillwater, and we feel that we need this I can't understand how our garage would improve the parking situation in Stillwater. The clients and employees of the businesses in the building, as well as our guests would need to park on the street. It seems that would be just trading one space for another. Another issue would be parking for the business clients or condo guests that are elderly or handicapped. Will the city provide additional handicap parking? Also, many handicapped citizens drive their own vehicles. Imagine trying to exit your car with a walker or wheelchair into the heavy traffic on Main Street, Stillwater? Would the City be financially responsible for potential injuries? I feel that with the taxes paid by the over 90 residents of this community, the fact that we patronize businesses up and down Main Street, and the value of this property benefits the city, that you have a responsibility to us, the taxpayers. I hope that this issue can be resolved reasonably and fairly. Respectfully i Sharon Ketz 350 Main St N #362 Stillwater, MN. 55082 651-351-0027 Sent from my iPad 2 Jenn Sundberg From: JUNE KOLODZIESKi <kolodzieski@msn.com> Sent: Saturday, March 31, 2018 5:28 PM To: David Junker; Abbi Wittman; Bill Turnblad; Shawn Sanders; Barb & Steve Scribner Cc: patrick@pvcap.com; dgluth@earthlink.net Subject: CUP for commercial garage at Stillwater Mills Regarding special hearing on April 3rd at City Hall: We are residents of Stillwater Mills and have thoroughly enjoyed living in Stillwater. However, my husband and I are very concerned about the potential for the commercial garage to have to stay open 24/7. I can see no advantage for this change only negative impacts. The following are our greatest concerns: 1. being open continually would be a huge draw for homeless and possible bar patrons usage. Because our structure is closed from the elements, they would find this a great place to snuggle up, unlike the garage attached to Lowell Inn which is open to the elements. And even in that garage, I have personally come upon homeless especially in the stairwells there, charging their phones and getting a respite from the weather. I believe this would pose a huge security issue. And those who use it legitimally would certainly have a right to be uncomfortable going to and from their cars or into storage areas. 2. because this would be open and there can not be reserved parking, the Mills residents would loose 10 spaces dedicated to our guests, family, etc. Not a small inconvenience. Again, one reason we moved here as I personally compared secured parking availability among several condos in St. Paul. 3. In addition, requiring bathroom access at 2:00 am for businesses that are all closed and do not receive customers at that time, seems like much more than is needed. We would have to strip our lobby down to nothing for fear of theft: no welcoming chairs, rug, Christmas Tree, or wall decorations. Please reconsider and grant a variance for this special circumstance. One of the reasons we moved to Stillwater was because we felt safe. We would hate to see this change. Respectfully, June and Ray Kolodzieski 350 Main St N, unit 354 Stillwater, MN 55082 651 829-4341 email: kolodzieski@msn.com sn.com 1 Bill Turnblad From: CeCe <ccluth@earthlink.net> Sent: Wednesday, March 14, 2018 7:22 AM To: David Junker; Abbi Wittman; Bill Turnblad; Shawn Sanders Subject: Garage Parking 350 Main St. N., Stillwater, MN As a resident of Stillwater Mills, 350 Main St. N., it has been brought to my attention that the first floor of indoor garage parking, also known as the "Commercial" area of parking for the building, is being considered for use as totally public parking. This news is more than disturbing for a variety of reasons. 1. When we purchased our condo 8 years ago, one of the most attractive amenities was that of indoor parking for our guests. We will lose this very valuable asset if the garage becomes open to the public - and our guests would then have to pay a parking fee which is not what we bargained for when we based our home purchase on this desirable amenity. 2. Another highly valued feature for residents of this condo building is the security. It is our understanding, if the garage area becomes public parking, the door between the garage and our "outer" lobby (which is currently only unlocked during business hours) will be unlocked 24 hours, 7 days a week, to allow access to the restroom in that lobby area. This is a huge security concern as this lobby is pleasantly decorated for the enjoyment of our business occupants and residents, and we feel with 24 hour public access it opens the area to possibility of theft of items as well as vandalism to say nothing of removing one level of entrance security to the residents' area of the building. 3. There are businesses on the first floor of this building that use that parking area for their employees and clients - a valuable asset for those concerned. It is my feeling it is not necessary to open this space to public parking. This space has been here for 10 years, it is part of our building community space and we would not be pleased to see this open to the public. It is good to see Stillwater grow and improve, but the sudden need for this space to become part of the public parking network in Stillwater is not appreciated by owners of space in this building. There is a ramp connected to the new hotel - that should satisfy their parking needs - any further growth of event, hotels, or other such places of business should determine how they will handle the additional vehicles when they plan the venue - and not impact parking space that was considered for the use of owners and guests of this or any other building. Cecilia Luth 350 Main St. N. #246 Stillwater, MN 55082 1 Bill Turnblad From: Bob McAdam <bob@landmarkcustomhomes.com> Sent: Sunday, March 18, 2018 3:19 PM To: djunker@ci.stillwater.mn; Abbi Wittman; Bill Turnblad; Shawn Sanders T Wh m It May C ncern, My wife, Dianne, and I recently m ved t 350 Main Street N., Stillwater Mills. One f the reas ns that we ch se ur h me was the security that it pr vided us. It has been br ught t ur attenti n that the c mmercial area and ur I bby are being c nsidered t be pened t the public as public parking. This is f grave c ncern t us, f r ur well being and safety. The fact that y u are c nsidering having the d r between the garage and ur I bby and the restr m pen 24 h urs a day, 7 days a week is unacceptable. This area has been dec rated by Stillwater Mills residents and is enj yed by the residents. The p ssibility f theft, vandalism and h meless pe ple is very w rris me and scary. Our daughter w rks at ReMax and is s metimes there at night. This w uld be a huge w rry t her and t us if this area was pent any ne 24 h urs a day and night One f the reas ns that we b ught here was f r the extra 10 parking spaces available t ur guests. The pr p sal takes that away fr m all f the residents wh utilize these spaces. We I ve t see the rebirth and gr wth in d wnt wn Stillwater We feel, th ugh, that the h tels and event centers sh uld have had a plan f r parking bef re pening. We certainly didn't think that their plan w uld be t use ur parking area and I bby t achieve their g als. We are c nfident that y u will listen t ur c ncerns and think carefully ab ut the pr blems that c uld ccur if the garage and I bby are pened t the public. Thank y u. R bert and Dianne McAdam 350 Main Street N # 454 Stillwater MN Sent fr m Mail f r Wind ws 10 i Bill Turnblad From: Cameron Murray <ctmurray@mac.com> Sent: Monday, March 12, 2018 7:28 PM To: Abbi Wittman; Bill Turnblad Subject: Parking in the commercial spaces at Stillwater Mills Attachments: 2005-02-01 CC Packet - review of Nov 2003 public hearing.pdf; 2005-02-01 CC MIN - Public bathrooms.pdf I heard via email today that the owner of the commercial parking garage is meeting with the city on April 3. I researched this a while back and found the City Packet with the CUP (attached 2005-02-01 CC Packet Re), and indeed condition 6J mentions the commercial garage should be open for parking after business hours. In the note from the President of our homeowners association it is implied by the commercial garage owner that the bathrooms just off the parking garage, in our vestibule, must stay open during these public parking hours. The door between the garage and our vestibule is unlocked during business hours as this bathroom is used by some of the commercial clients. But after hours this is locked, and only resident key fobs can open. As this door forms part of our security system, the residents are very concerned about having this door open 24 hours a day (leaving the vestibule open 24 hrs). In the meeting minutes document attached "2005-02-01 CC Min - Public Bathrooms", on page 7 and 8 the council denied the request to not have public bathrooms. In a discussion after the vote, the developer mentioned he is concerned with the security issue associated with this bathroom. Quoting the document; "Councilmember Junker noted that the City did not anticipate that the restrooms would be available around the clock, that it was assumed when retail spaces close, the restrooms would be closed to the public". The council had the document I attached ("2005-02-01 CC Packet review of Nov 2003 packet") at this meeting, and it contains the provision 6J stating the garage should be open after business hours. So the council knew they were allowing the closing of the bathroom after business hours while the garage was open. So I am asking if the city has other documents regarding the bathroom issue, or if the city is not requiring access to the vestibule bathrooms after hours, could you please contact Dave Luth, dgluth@earthlink.net, or call 651- 777-2737? Thanks Cam Murray i Bill Turnblad From: Pat Johnson <potsym@gmail.com> Sent: Tuesday, March 20, 2018 11:54 AM To: Abbi Wittman Subject: City Planner Th s s a response to the c t es plan to open our commerc al garage 24/7 to the publ c.... I have been a res dent of the St Ilwater M Its Condo Bu Id ng s nce 2006. The open ng of the garage to the publ c would be a d ssery ce to all who I ve here. There s mostly the ssue of secur ty. We could have trans is sleep ng n our lobby overn ght. People wa t ng to walk n w th res dents at all hours...That would be very hard to stop as once they are n who knows where they would be headed . I am 89 years old, would I be able to deter anyone. What about the bathroom ssue..We could have anyone us ng the lobby bathrooms at all hours. Who would be tak ng care of the clean ng of these bathrooms? Even the bathrooms n the r ver park are closed at 9 pm.. We are g ven park ng for our guests, what w II happen to them.. W II we be g ven secur ty guards? I do not know whose dea th s was, but t certa my w II be detr mental to the res dents of th s bu Id ng. S ncerely. Pat Johnson #333 1 Bill Turnblad From: Sher J <sherryljohnson59@gmail.com> Sent: Sunday, March 18, 2018 7:02 PM To: David Junker; Abbi Wittman; Bill Turnblad; ssanders@ci.stlillwater.mn.us Cc: patrick@pvcap.com; Dave Luth; Bob MacDonald Subject: concerns about the CUP provision for Stillwater Mills homeowners To: Council Member: Dave Junker City Planner: Abbi Jo Wittman Community Development Director: Bill Turnblad Director of Public Works/City Engineer: Shawn Sanders From: Sherryl Johnson, Ed.D. Stillwater Mills Homeowner RE: Striking the "J" provision of the CUP provision Thank you for your service to the City of Stillwater. As you face your decision about whether or not to enforce the "J" component of the Conditional Use Permit established in 2006, please consider these concerns that I share with my fellow homeowners here at the Mills. I have been a homeowner here for nine years and have served on our Board of Directors for nearly half of those years. 1). Security. Will there by any possibility that the public will enter our private or commercially shared property, i.e. our front or inner lobbies, our lobby bathrooms? (These areas were not designed for heavy public use - only for residential use. Homeowners here purchased their properties with no expectation that the lobbies would have public access that might violate their security.) 2) If so, how will security be provided for those areas? Who will pay for property damage? Is the City liable for security and damage and maintenance costs? 3) Why is the "J" component implementation now being considered 12 years after the provision was written and then left idle? 4) With the loss of the commercial area parking, will the Mills still meet the City's criteria for the number of parking spots per number of household units? 5). Businesses in the Mills building will potentially lose their use of evening and weekend parking spots and they will lose their extra income from the space that Mills residents now rent for use for their additional vehicles. It is important for this decision group to remember that the downtown condo homeowners provide very substantial income to the City. It is my understanding that the Lofts and the Mills alone at about 150 units compare with close to 300 households in terms of tax income and yet the sewer provisions and street and curbing requirements are far less for the condos than that required for the same number of houses. This means lots of tax income from the condo homeowners stays in the City's coffers. Another cost -savings for the city with these condos is that condo homeowners are largely empty -nesters meaning that the taxes we pay are not spent to school our children nor likely to police our bad behavior on the roads, etc. So the City largely benefits from the taxes that we pay. Please positively consider striking the "J" provision from the CUP agreement with the Mills condo's and commercial. i Thank you. Sherryl Sherryl L. Johnson, Ed.D. 2 Ma ch 25, 2018 To: Dave Junke Abbi Jo Wittman Bill Tu nblad Shawn Sande s Cc: Pat ick Juetten Subject: Stillwate Mills Comme cial Pa king Lot The numbe one conce n in ega d to opening up the Comme cial Pa king Lot at Stillwate Mills to the public, 24/7 is safety. We have a ve y secu e building with only Stillwate Mills esidents and thei guests allowed in ou oute lobby afte no mal business hou s. I can see this safety changing significantly with opening these a eas up to the public 24/7. What is to p event homeless f om ente ing this heated ga age and sleeping ove night. What is to p event people f om cong egating in the lobby and pa king lot afte the ba s close, ha assing the home owne s as they t y to ente the building. This building does not only occupy seve al businesses, but is home to app oximately 100 families. With this change, pa king fo esident guests will p obably be discontinued, which is a conce n to those who live in the building. I have been in the public pa king amp next to the Lowell in and have seen ga bage, such as bee cans, miscellaneous t ash th ow up and even used condoms laying a ound, I do not want to see that in the place I live. I do not unde stand how the city would be allowed to to n a p ivately owned pa king amp into a public amp. Conce ned Downtown Resident David and Lynn Sontag 350 Main St N, Unit 234 Stillwate MN 55082 Bill Turnblad From: Jenn Sundberg Sent: Friday, April 13, 2018 8:07 AM To: Bill Turnblad Subject: FW: Case No. CPC/2018-11 Homeowner of 350 Main Street Feedback FY Fr m: Jessica Rennich [mailto:jessicarennich@gmail.com] Sent: Thursday, April 12, 2018 1:19 PM T : Jenn Sundberg <jsundberg@ci.stillwater.mn.us> Subject: Case No. CPC/2018-11 Homeowner of 350 Main Street Feedback Hello Jenn, I am sending this letter in regards to the city of Stillwater wanting to allow public parking in the commercial parking garage at 350 Main Street (Stillwater Mills condo). I am not able to attend the public meetings due to work travel. I have been a resident in this building for 10 years and am 31 years old, I own a condo in the building. I am strictly opposed to the city allowing public parking in my home for two reasons: 1.) Building safety - I own a dog and frequently walk through the commercial space alone at night to take my dog to the designated dog relief areas which are located outside the commercial garage. I have witnessed on three separate occasions when the building security has kept uninvited trouble makers out of the commercial garage. Once when teens were trying to enter through a secure door at night with skateboards, I asked them to leave and informed them it was a private building not a public space. The second time was a drunk driver trying to escape the police from PD Poppy's across the street, the driver tried pulling into our commercial garage but because it was locked and secure he could not enter and the police were able to stop him while blocking the entrance into our building. A third time was last summer when very intoxicated individuals tried entering our building and since they were not able to they smashed alcohol bottles on Mulberry Street. I had to call public works to have the mess cleaned up. These are three instances in my personal experience where the wrong people tried entering our secure residence for the wrong reasons through the commercial garage. Due to the building being secure and not a public space, it kept these safety threats from entering into our residence. 2.) I pay for maintenance and building wear and tear through my HOA dues. Simple yet costly equipment such as garage doors, openers, security points and HVAC for removing the fumes will see increased use. As a homeowner I am the one who pays for these repairs to the building. What happens if a person injures them self and tries to sue our HOA, or causes property damage inside this space as a result of the property being opened for public use - who pays for this? For example, there is no smoking inside the commercial garage, what if an individual tosses a cigarette on the floor and it catches fire, does the city pay for this as it was a "public" space? Will the city contribute to the building's reserve funds for paying for things like maintenance, cleaning and repair to our garage? i My largest concern with the city allowing the public to use my residence for parking is security. There are many doors that access our home through the commercial garage. The city would be removing a safety barrier by allowing public parking in our residence. The city will see an increase in police calls due to the wrong behavior taking place in a very private, low visibility residence parking garage. Thank you for listening to my concern over the issue with allowing the public to use our residence as a parking garage. If you can reply to my email letting me know this has been received and will be taken into consideration would be greatly appreciated. Sincerely, Jessica Rennich 350 Main Street Stillwater, MN 55082 2 Ulwater THE H I OTHPLAI E OF MIPINFSOTA PLANNING REPORT TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: April 11, 2018 MEETING DATE: April 18, 2018 RE: Parking mitigation plan - Short Term Rental at 114 Main St N Introduction Croixview Properties owns the building at 114 Main Street North and has submitted necessary applications to convert the two existing apartments on the second floor to two Type C Short Term Home Rentals. A Type C Short Term Rental is a dwelling that is offered to transient guests for a period of less than 30 days, and which does not serve as the owners' primary residence. 114 Main North (in middle of picture) Since no on -site parking is available on the property, a parking mitigation plan will need to be approved by the Downtown Parking Commission. Analysis Each of the two units has a single bedroom. The short term rental ordinance requires one parking space for each of the one bedroom units. Since there is no parking available on the property, the owner is proposing to purchase a monthly residential parking permit for each of the units. The guests would then park in Municipal Lots 3, 4, 5,10 or 11 [marked with red stars in the map below]. Also, if a guest wishes to park closer, the Municipal Parking Ramp could be used at a cost of $5 per night during the summer season. Lot3 3 Excerpt from Downtown parking map Permit parking only Private parking only ▪ On -street handicapped 15 minute parking limit ▪ 30 minute parking limit Loading/unloading ▪ Bus loading/unloading - Bus parking Monthly Permits * Business Permit Valid * DT Resident Permit Valid (allows overnight) Free parking a. $ • Pay parking mn Free after office hours Lot 1 (pay lot) -- 98 spaces Lot 2 (pay lot) -- 84 spaces Lot 3 (free lot - 3 hr) -- 33 spaces Lot 4 (free lot - 4 hr) — 29 spaces Lot 5 (free lot - 4 hr) — 7 spaces Lot 6 (free lot- 3 hr) -- 16 spaces Lot 7 (free lot - 3 hr) -- 16 spaces Lot 8a ("private"*) — 51 spaces Lot 8b (free lot - 4 hr) - 75 spaces Lot 9 (free lot - 4 hr) -- 30 spaces Lot 10 (free all day; overnight by permit) - 48 spaces Lot 11 (free all day; overnight by permit) - 45 spaces Lot 12 (part free all day; no overnight here) - 78 spaces (part permit only; overnight allowed here) - 23 spaces I n} 1.1 grao o#ar hrcl _ )R enorne It should be noted that residents of the two apartments already use the municipal parking lots. So, the conversion to short term rental units will not increase the impact of the property upon the public parking system. RECOMMENDATION Staff recommends approval of the request to purchase two monthly residential passes, with the following conditions: 1. The fee for the two residential parking permits (currently $10 per space) will be invoiced to the building owner quarterly by the City. 2. The fee is to be paid upon receipt of the City invoice. Failure to pay fees within 30 days of invoice will be certified for collection with real estate taxes. The applicant waives any and all procedural and substantive objections to the parking mitigation fee in -lieu of on -site parking requirements, including but not limited to a claim that the City lacks authority to impose and collect the fees. The applicant agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this provision. Attachments: Application packet bt Stillwater Planning Department .1 PLANNING APPLICATION Planning Commission X Special/Conditional Use Permit Variance Resubdiv ision Subdivision* Comprehensive Plan Amendment* 16 4Street North Stillwater MN 55M2 65 I -430-00 wwvv.ci.stiiiwaterson. LIN Permit No. C Date Filed: 3 Rase Fee: S-00 Tech Fee: $25.00 Receipt No.: 1 12 ACTION REQUESTED zoning Amendment* Planning Unit Development * Certificate of Compliance Lot Line Adjustment ( 8 13 *An escrow fee is also required to offset the costs of attorney and engineering fees. The lees for requested action are attached to this application. The applicant is responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. All supporting material (i e., photos, sketches, etc.) submitted with application becomes the property of the City of Stillwater. Only one copy of supporting materials are required. However, any documents larger than 11 x 1-7 must he submitted in paper and in pdffOrmat. Review the Checklist to the Planning Administration Application Form Jr the complete list of rooked items that must be submitted. Anv incomplete application nr supptortin2 material will cause your application to he rejected by the GM. Required -- Applications will he rejected without a legal description. A legal description is found on the deed to the property. Attach us an exhibit if necessary. Alter Planning Commission approvals, there is a 10-day appeal period. Once the 10-day appeal period has ended, the applicant will receive a zoning use permit which must be signed and submitted to the City to obtain the required building permits. PROPERTY IDENTIFICATION Address of Project J 111 4444., Assessor's Parcel No. ct/9'0 0 .) (.1,41 / (GEO Code) Complete Property Legal Description* A-44.114 krt- tl • / A (*Required — Applications will be rejected without a legal description) 'Fax descriptions and property descriptions from the county are not acceptable. Zoning District C Description of Projeret_i)0A/14 CA,c t1114.- 174 lC, 2bectr_Qo ea - 5 ri-W "I hereby state the fOregaing statements and all data, ittlarmation and evide,nce ,sahmined herewith in respects, to the hest of my knowledge and beliel ; to be trite (mil correctJfurther certifY I will comply with the permit if it is granted and used:" Property Owner Required CA-b-ixviepv P41e4fumes Mailing Address J/5-gio +5,51,44 ,Od City - State Zip Telephone No. Z42- 341 Email Cikilif"4'—'CA 1^ 5A2,4-,_LA.wp, (Signature is required) Signature If other than property owner Representative Mailing Address City - State Zip Telephone No. Email Signature (Signature is required) City of Stillwater Planning Commission 216 N 4th Street Stillwater, MN 55082 651-430-8820 RE: Conditional Use Permit 114 Main Street N March 15, 2018 Dear Planning Commission, Croixview Partners, LLC is excited to do business in historical downtown Stillwater. We are applying for a type C short term home rental ("STHR") permit for our newly acquired property located at 114 Main Street N. Currently, the property has two apartments on the upper level, and a commercial storefront on the main level, which is currently leased to LACE Salon. Our plan for the property includes improving the two apartments to be suited for type C STHR units and to keep the commercial space as is. We believe, this is the highest and best use for the property due to its superior downtown location. A type C STHR, will frequently bring out of town guests to shop, dine, and partake in all of the downtown establishments and events, generating additional revenue for Stillwater. We also believe, that the current downtown market, will support this use, and that it will be complimentary to the two hotels currently under construction as well as the shopping and dining options in near proximity. Thank you for your consideration in approving this conditional use permit. Sincerely, Alon Ventura, President Croixview Partners, LLC GUEST DISCLOSURE AND INFORMATION PLEASE READ Welcome to our home. We hope your stay in Stillwater is filled with fun and adventure! As our guest and guests of the community, we are happy to have you with us and would like to point out that your stay may be more enjoyable if you keep the following in mind: Operator Contact: Del Ray Espelien 6375 Saint Croix Trail N #148, Stillwater, MN 55082 (612) 685-7238 despelien@fixedassetsmn.com Owner Contact: Croixview Partners 11540 Bass Lake Road Ste:6 Plymouth MN, 55442 (612) 270-8939-Alon a lonventura 1 gma i l.com Maximum Number of Guests- 3 • PARKING: Please use the parking pass located on the counter and place it in your vehicle during your stay. Remember to place it back on the counter when checking out. Refer to the parking map for nearby lots the pass works for. You are allowed 1 to park one vehicle with this pass in the appropriate lot. • City noise ordinances will be enforced by the Stillwater Police Department, including reduced noise levels between 10pm and 8am. • No events are allowed to be hosted on the premises. That means that no more than three unregistered guests can gather on the property. • Useful phone numbers o Del Ray- (612) 685-7238 o Fire Department (non -emergency)- (651)-351-4950 o Police Department (non -emergency)- (651) 351.4900 • Useful Websites o Stillwater Convention and Visitor's Bureau www.discoverstillwater.com o Stillwater Independent Business Association www.mainstreetstillwateriba.com o Stillwater Area Chamber of Commerce www.greaterstillwaterchamber.com liwater F H F B I R T H PLACE OF MNSOT DOWNTOWN PARKING COMMISSION DATE: April 13, 2018 RE: Rainbow Contractor PREPARED BY: Bill Turnblad, Community Development Director INTRODUCTION Rainbow Contractor is working as a sub -contractor to Kraemer on the Lift Bridge conversion project. They need storage space for steel and no room is available in the areas approved for Kraemer's use. REQUEST Rainbow Contractor is requesting use of the six most northerly parking spaces in Municipal Lot 2 for a year beginning as soon as possible. COMMENTS The request came to the City Engineer's attention on April 12th. Details and follow-up discussions have not occurred yet. So, alternate locations have not been explored by the sub- contractor or staff yet. Hopefully, more information will be available for the Parking Commission meeting on April 19th. bt i11watt THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Erik Olson -Williams, Zoning Administrator/Assistant Planner DATE: April 19, 2018 RE: Special Events Permit — Bike Safety Rodeo BACKGROUND Ryan Mitchell of the Stillwater Police Department, has made application for the City's annual Bike Safety Rodeo. It is planned to be held on Saturday May 5th. Setup and take down would occur on the same day. The bicycle safety camp would be for all area youth to be held in conjunction with other public safety agencies and area youth cycling programs. The event will illustrate the importance of being able to operate a bicycle safely and effectively as well as build rapport and relationships between public safety employees and the residents they serve. There will be several stations set up to facilitate a snapshot of riding bicycles in our community and the potential hazards and obstacles that children may have to navigate. There will also be bicycle tune up and safety checks. REQUEST The Police Department is requesting, as it has in recent years, the use of Municipal Parking Lot 12 for this event. COMMENTS Municipal Lot 12 is relied upon by three user groups. It is the trailhead parking lot for Brown's Creek Trail. And, the row of spaces immediately adjacent to Main Street is designated as permit parking for both residential and business permit holders. The business permit holders work at Terra Springs and the residential permit holders generally are guests of residents living at The Lofts. All three groups would be displaced for the day. If the Parking Commission and City Council agree to allow Lot 12 to be used for the bicycle safety camp, then the lot would be posted several days in advance of the event to let the permit holders know they would need to find alternate parking that day. The event would also be posted in the trailhead kiosk to let trail users know the lot will be closed on May 5. Bike Safety Rodeo Page 2 RECOMMENDATION Since this Bike Safety Rodeo is a City of Stillwater event, no parking reservation fee would be applicable. e THE IIIITNFLACE OF MINNESOTA 1s4‘jiter EVENTS PERMIT APPLICATION 216 North 4th Street, Stillwater, MN 55082 Telephone: 651-430-8837 Fax: 651-430-8810 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: 03/07/2018 Office use OnIi Date Application Received Type: Event Special Event Event w/ Contract Event Information Title/Name of Event Bike Rodeo Safety Event Date/Time: Set up: Date 05/05/2018 Time 0600 to 0900 Actual Event: Date 05/05/2018 Time 1000 to 1400 Clean up: Date 05/05/2018 Time 1400 to 1600 (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: (If in Lowell Park please specify north or south Lowell park) 521 Main St S (Municipal Parking Lot) Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) Public event, at no cost to paticipants, to educate and promote bicycle safety to area youth while increasing visibility for area public safety employees. Estimated Attendance (participants and spectators): 100 Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Stillwater Police Department Mailing Address: 216 4th St N City, State, Zip Code: Stillwater, MN 55082 Primary Contact/Applicant Name: Ryan Mitchell Phone Number: 651-351-4900 Fax: 651-351-4940 Cell Phone: 651-413-0363 Email Address: rmitchell@ci.stillwater.mn.us Website Address: None. Name of contact person during event: Ryan Mitchell Cell Phone: 651-413-0363 Alternate contact during event: Chyrisse LeMoine Cell Phone: 651-468-6557 Refer media or citizens inquires to: Brad Junker Phone: 651-724-0153 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No E Yes M Number and size: 1 Banner 3'X8' Will there be any inflatables? No f'7 Yes ■ Insurance certificate from rental vendor is required Fees for electricity may Will there be entertainment? No [ 11 Yes • What type: apply see Instructions Will sound amplification be used? No )1 Yes ■ Hours and Type: Will a stage or tent(s) be set up? No N Yes ■ Dimensions: Will there be temporary fencing? No R Yes ■ How many Fees for electricity may Will merchandise/food items be sold? No Cl Yes ■ ', vendors expected: apply see Instructions Will food be prepared on site? No a Yes ■ Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No Z] Yes ■ Contact Stillwater Fire Department,351-4950 Will alcohol be served but not sold? No M Yes [I See Alcohol Regulations in the Instructions Will alcohol be sold? No X Yes ■ See Alcohol Regulations in the Instructions Will there be a fireworks display? No l] Yes D Permit required, contact Stillwater Fire Department, 651-351-4950 Describe power needs and location of power source. Any power needs will be accommodated by the Stillwater Police generator. Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Flyers, radio, electronic/social media. City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No Yes ■ Start/End Time: Date: City Sidewalks or Trails No E1 Yes IN Start/End Time: Date: Public Parking Lots or Spaces No ■ Yes Ei Start/End Time: 0900-1600 Date: 05/20/2018 Fees may apply Will event need barricade(s)? No ■ Yes Number needed: 6 see Instructions Fees may Will extra picnic tables be needed? No i Yes j Number needed: 0 see Instructions Will portable restrooms be needed? No MIYes 0 Number needed: 2 Fees may apply see Instructions Will extra trash receptacles be needed? No M Yes ■ Number needed: Fees may apply see Instructions Describe trash removal and cleanup plan during and after event; Pick up of trash will be handled by the event staff. As in past years, we don't anticipate a large amount of trash to accumulate. Will event need traffic control? No ■ Yes 0 Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: Sworn and reserve officers will be working the event and on hand for any crowd control issues that may occur. Fees may apply Instructions "No see Will Parking Signs" be needed? No • Yes 0Number needed: 20 Show location(s) on site map Will event need security? No t 1 Yes ■ If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: N/a Will event need EMS services? No i3 Yes III Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: Lakeview EMS will be aware of the event and may state an ambulance in the area, although there will not be a dedicated ambulance on site based on call load and need for services. The Stillwater Fire/Rescue may also be on scene for any medical attention that may be required in the event of any injury or illness. Describe the emergency action plan if severe weather should arise: A determination will be made at 0600 hrs if inclement weather is apparent. In the case of inclement weather, the event will either be moved to the St. Croix Recreation Center at 1751 Market Dr, Stilllwater (reserveations with this facility have been arranged) or cancelled with no date to be rescheduled at this time. List any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of S ` gat and is a release of Liability. Sign ire of Applicant or Authorized Agent Date 3/07/de/ eb v 1- F 4`: _ 17: c. Lot 1 i11wati: THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Erik Olson -Williams DATE: April 19, 2018 RE: Special Events Permit - Memorial Day BACKGROUND David Ratte of the Stillwater Veterans Memorial Board has made application for a Special Events Permit for the Veterans Memorial's annual Memorial Day event. The event is proposed to take place at the Stillwater Veteran's Memorial (136 Pine Street West) on Memorial Day (May 28) from 11:30AM to 12:45PM, with set up and take down to occur immediately before and after the event. The purpose of the event is to honor St. Croix Valley area casualties of war, and it is planned to include a wreath laying, guest speaker, music, and flyover. Attendance for the event is expected to be between 900 and 1000 people. REQUEST The Veterans Memorial Board is requesting the use of Municipal Parking Lot 19 for this event from the hours of 8:OOAM to 2:OOPM. COMMENTS Municipal Lot 19 contains 75 spaces and is primarily used by the employees in the CUB office building across Third Street. But, since Memorial Day is a national holiday, most employees have the day off and do not need parking. The entire lot would be closed for the 6 hours requested, but there are alternative parking options nearby in Municipal Lots 18 & 20, and the Courthouse has a dedicated parking lot for its users as well. RECOMMENDATION Staff recommends approval of the reservation of all 75 spaces in Lot 19 for the event. Even though this is not an event hosted by the City, the City Council has over the years supported it by waiving the reservation fee. So, staff recommends continuing with the practice of waiving the fee. eo Bill Turnblad From: Beth Wolf Sent: Friday, March 09, 2018 8:50 AM To: Bill Turnblad; Diane Ward; Erik Olson -Williams; John Gannaway; Jon Muller; Nate Meredith; Nick Chaves; Shawn Sanders; Stuart Glaser; Tim Moore; Tom Ballis; Tom McCarty Cc: Abigail.Miller@co.washington.mn.us Subject: Vets Memorial Ceremony 2018 Attachments: 2018 Mem Day Permit Request.pdf Goo morning, Attache is the Vets Memorial Day special event application. Here are a few notes: Police provi es traffic control at the intersections of 4th/Pine an 3r /Pine at no charge. The Vets provi e their own trash receptacles, trash removal an use electricity locate onsite at the memorial. They also provi e an extra ADA portapotty at the event an o not nee barrica es for the parking lot closure — they use a san wich boar , their own cones plus have volunteers at the lot entrance. They have foo tents (not stake ) in the parking lot where they give away onate foo such as coffee, water, lemona e an cookies. Please review an provi e comment. Thank you Be h Wolf Ci y of S illwa er Engineering/Public Works Secretary 216 N. 4th Street Stillwater, MN 55082 651-430-8837 Fax 651-430-8810 1 * liwater CHIC atinTre.pLINtE or aolintlsoia EVENTS PERMIT APPLICATION 216 North 4 Street, Stillwater, MN 551:182 Telephone: 651-430-8837 Fax: 651-430-S810 Incomplete opOicatiores or opplicetions received after deadline will rrot be accepted. see Everit lostructions for application deadline end fees. February 22, 2018 Date of Application:. Offire Use Orr* Date Application Rectivocl Type: Event Special Event Event wi Contract Event Information Title/Narrie of Event Stillwater Veterans Memorial Memorial Day Ceremony May 23, 2018 8;00 11:30 Event Date/Time: Set up; Date Time to rvlay 23, 2018 11;30 12:45 Actual Event: Date Time to May 28, 2018 12:45 2700 Clean up: Date Time to fter io.eo p.in, require a variance from 'My Council Location (Address) of Event: park) Stillwater Veterans Memorial, 136 Pine St. W. Stillwater of in umell Park please pecify north or south Lowe , sll Description of Event iplea 5e he Specific - this information will be used to promote the event on the City of Stillwater wctrsite) A Memorial Day 'ceremony at the Stillwater Veterans Memorial will begin al 11:30 a.m., Monday, May 23th, 2018 to honor St. Croix Valley arca casualties of war with a wreath laying ceremony recognizing the fallen from each of the branches of the armed forces. The ceremony wilt include a guest speaker, patriotic music, and a T-6 Thunder Flight Team flyover. The American Legion honor guard will participate as well as local Veterans of Foreign War members will conduct a rifle salute and tribute. This free event is open to all members of the community, young and old alike. The memorial is located at the corner of Third and Pine streets in Stillwater, in Riverview Parking Lot across from the Historic Washington County Courthouse. CI Estimated Attendance riaa ['rid paInts an-d spectators!: 900 - 1000 Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Stillwater Veterans Memorial Board Mailing Address: F.Q. Box 137 City., State, Zip Code: Stillwater, MN 55082 Primary Contact/Applicant Name: David Ratio Phone Number: 651-271-0511 rax.: Cell Phone: 651-271-0511 Email Address: dsratteCourrin.edu Website Address: httplistillwaterveteransmernorialorg Name of contact person during event: David Ratte Cell Phone: 851-271-0511 Alternate contact during event: Dan Michaelis Cell Phone: 651-303-3300 Refer media or citizens inquires to: David Ratto Phone: 651-271-0511 Site Plan: A site plan is mandator y for all events, Please provide a map of the site layout. Include any tables, stages, tents fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows, Event Features will any signs/banners be put up No IQ Yes E3 Number and size: Will there be any infiatables? No IXI Yes El f nsurance certificate from rental vendor is required ees for electricity may Wi[l there be entertainment? No 0 Yes Elk. What type: High School Band and a .1 e.hrtir isi apply see Onstrattiom Will sound amplification be used? No • Yes a Hours and Type: 11:15-12:45, speakers provided by irthnn,ec. Tv ICI Will a stage or tents) be set up? No 0 Yes rifi Dimensions: Two 10 x -10 tents in parking lot, no stakes Will there be ternporary fencing? No El. Yes El ow many Fees for dear-frit), mop. Will merchandise/food items be sold? No g H Yes E vendors expected: auk see Wstructferns Will food be prepared on site? No IXI Yes 0 Contact Woshington County Hecrith Deportment, 651-430-6655 Will cooking operations be conducted? No b1.4 yes 0 curprovt piliwarrr Fire CJego-irrzent, 351.4950 Will alcohol be served but rot sold? No (Z1 Yes 0 5ee Alcohol freguiotions in the instructions Will alcohol be sold? No IX Yes 0 See. 4coh Reguilotteris rn the tnstructi,ons Will there be a fireworks display? No El Yes 0 Permit required, contact Stillwater Fire pi:ferment, 652-352-4956 Describe power needs and location of power source. Power for Valley Access Channel (cable TV) and Johnny's TV (sound system), provided from on site power outlets. Describe level of advertisement [ie, radio, flyers, ads, tv, press release). Attach sample if available I Press release will be provided to local news outlets (Gazette, Current, Lowdown, St. Paul Pioneer Press, Mpls Tribune). City Services (After reviewing the event application, City services may be requrtied for the event) `'.:V i I: event use. close or block any cif the following: If yes specify location on site map. City Streets or Right-of-way No IN Yes • Start/End Time: Date: City Sidewalks or Trails No El Yes 0 Start/End Time: Date: Public Parking Lots or Spaces No 0 Yes 0 Start/End Time: 8;0012:00 Date: May 28, 2018 ree-s nvy appoy Will event need harricade{s}? No E Yes 0 Number needed: see OristrucNoris fees may app/y Will extra picnic tables be needed? No ra Yes N Number needed° see instructions Feexmayor v Will portable restroornsbeneeded, No E Yes 1 Number needed: One handicap accessible. see in3tru tions Will extra trash receptacles be needed? No El Yes CI Number needed; reel ay anlv see Instructions Describe trash removal and cleanup plan during and after event: Stillwater Veterans Memorial Board provides extra trash cans and cleans up the Memorial and Riverview Parking Lot following event. Will event need traffic control? No ❑ Yes i2 Contact Srf tler Poke Departmenrfor assistance, 651-35.2-49o0 Describe crowd control procedure to ensure the safety of participants and spectators: Option exists for Stillwater Police to control vehicle traffic on Pine Street at intersections of 3rd and 4th Streets to facilitate pedestrians crossing the road, Memorial Day crowd continues to grow and usually spills over outside of Riverview Parking Lot and onto the Historic Washington County Courthouse lawn. Main parking remains on neighboring city streets, or upper/lower city parkins tots- El Will "No ParkingSigns'' be needed? No €eesmayapplyseernsirjcrions Yes ❑ Number needed: Show docation(s)onsite mcp Will event need security? No to Yes a lfeuentfsovem rir security wwidiberequired. if using private secruity, list Security Company and Contact Information: N/A Will event need EMS services? No Yes ❑ LarrraerLrkeuiewEMS, 1- 3 -a623 -_ Describe plans to provide first aid, if needed: Contact 911 for assistance. Describe the emergency action plan if severe weather should arise: Cancel event. List any other pertinent information: Stillwater Veterans Memorial Board provides handicap portable restroom in main lot The sponsor(s) of this event hereby agrees to save the City, its agents, officials and empfixyees harmless from and agtainst ail damages to persons or property, all expenses and ether liability that may result from this activity. Depending on the size of and scope of the event as "certifcote of hisuronce" may be required- if insurance is required, the policy must be kept in force during The event of at least the statutory limits for municipalities covering &ftrims than might be brought against the evert Mot arise out of the events authorized ond to name the City as Ord additional insured on their policy "as their interest may appear" As the sponsor or authorized representative, l certify that the information provided is true to the best of rnyr knowledge ond agree to pay the permit fee for this event based upon the information praviaeollin this op iicatp .. j i realize my submittal of this application request constitutes o contract between myself and the City ofStiiiw terand s,r+':l. Feb 22, 2018 Signature of Applicant orAuthorized Agerir Date 2018 Memorial Day Layout liwater F H F B I R T H PLACE OF MNSOT DOWNTOWN PARKING COMMISSION DATE: April 12, 2018 RE: Parking attendant salaries PREPARED BY: Bill Turnblad, Community Development Director INTRODUCTION Effective January 1, 2018 the minimum wage has increased to $9.65 per hour. The current starting salary for parking attendants is $9.50. Second year is $10.00. Third year, and maximum, is $10.50. So, by law the starting salary must increase. REQUEST Staff suggested to the City Council that the beginning salary should increase to $10.00 per hour, that second year would be $10.50 per hour and that third year and maximum would be $11.00 per hour. The City Council agreed. ACTION REQUIRED The Parking Commission should consider the parking attendant salary structure. If the commission agrees with the staff suggestion, no action is necessary. If the commission disagrees, a recommendation to the City Council should be formulated and voted on. bt