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2017-02-07 CC Agenda Packet
(499ateir THE OIOTMYLOCE OF MINNESOTA REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North February 7, 2017 REGULAR MEETING 4:30 P.M. RECESSED MEETING 7:00 P.M. 4:30 P.M.AGENDA I. CALL TO ORDER 11. ROLL CALL 111. OTHER BUSINESS 1. Discussion on Johnson Controls Solutions Initiative to reduce energy costs 2. Discussion on Legislative Agenda IV. STAFF REPORTS 3. Police Chief 4. Fire Chief S. City Clerk 6. Community Development Dir. 7. Public Works Dir. 8. Finance Director 9. City Attorney 10. City Administrator- Hockey Day Minnesota- Emergency Management Training V. ADJOURNMENT TO CLOSED SESSION FOR LABOR NEGOTIATIONS STRATEGY PURSUANT TO MINNESOTA STATUTES 13D.03 7:00 P.M.AGENDA VI. CALL TO ORDER VII. ROLL CALL VIII. PLEDGE OF ALLEGIANCE IX. APPROVAL OF MINUTES 11. Possible approval of January 17, 2017 special, closed session and regular meeting minutes. (Closed session minutes available Tuesday) X. PETITIONS, INDIVIDUALS, DELEGATIONS &COMMENDATIONS 12. Swearing in of three (3) new police officers - Officers Keith Frank, Trent Prince, Brady Klingfus and acknowledging promotion of Andrea Olson to Sergeant XI. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. XII. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 13.Resolution 2017-019, directing the payment of bills 14.Resolution 2017-020, approval of abatement request 15.Resolution 2017-021, approving 2017 Forestry Agreement 16.Resolution 2017-022, approving Farmers Market Event and Contract 17.Resolution 2017-023, approval of proposal with Hoisington Koegler Group Inc. for Planning consulting 18.Resolution 2017-024, approval of proposal with Amy Lucas HPC consulting 19. Possible approval of temporary liquor licenses for Stillwater Public Library Foundation -July 4 and September 22, 2017 20. Possible authorization to hire Seasonal Positions - Public Works - Maintenance Worker I, Police - Parking Attendants and Community Service Officers 21.Possible approval of temporary liquor license for Fun-Fest- Church of St. Michael XIII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. None XIV. UNFINISHED BUSINESS 22. Possible approval of the second reading of Ordinance 1090, an Ordinance amending the Stillwater City Code Section 31, regarding Site Plan Review(available Tuesday) 23. Possible approval of the second reading of Ordinance 1091, an ordinance amending the Stillwater City Code Chapter 31, entitled Zoning Ordinance,by Amending the Zoning Map of the City to rezone certain property within the Central Business District by adding them to the Central Business District Blufftop Height Overlay District 24. Possible approval of updated Aiple property Concept Park Plan (Resolution- Roll Call) XV. NEW BUSINESS 25. Possible approval of 2017 Cruisin on the Croix Car Show contract and event (Resolution - Roll Call) 26.Possible approval of Ad—d—e l.l»m ++1 F.,r uSe oa fo4well Dnrl4-F.,r ekey Rink_ Stillwater 1-4-or-A-c-ey Association (Resolution Rol-I Call) (a3v a i 1--n h-I e T u e S day) 27. CaU)-Rescheduled for February 21, 2017 meeting 28 Possible approval to purchase Fire truck-Rescheduled for February 21, 2017 meeting 29. Possible approval of sidewalk snow removal contract amendment for (Resolution- Roll Call) 30. Possible approval of cooperative agreement for MSCWMO project (Resolution- Roll Call) XVI. PETITIONS, INDIVIDUALS, DELEGATIONS&COMMENDATIONS (CONTINUED) XVII. COMMUNICATIONS/REQUESTS XVIII. COUNCIL REQUEST ITEMS XIX. STAFF REPORTS (CONTINUED) XX. ADJOURNMENT City of Stillwater PERFORMANCE CONTRACTING PROJECT DEVELOPMENT AGREEMENT Johnson • Conbels 1 Agenda • Johnson Controis Team • P: iwa..ConL.IZing • Facility Energy Use • F . 'Iminary Analysis Findings F jir of Potential' Energy and Ce,i 4.. hi 3 Savings BerrefitIS Timeline & Next Steps Johnson It Controls 2 Johnson Controls Team TRISH CURTIS,CEM Im.sat'r ..0 3:r Douc MM t,PE,, TEED, AP DaveirSiblionsd Manager - 30 years. GREG DOORNINK Energy Solutions Q .. . t Engineer - 4 years JEFF MART'. Operations Prof Manager: -19 years DAVID FLO' Energy Solutions P . Engineer- $, years LYLE SCH! Solutions Area General Manager- Il years 3 Performance Contracting : Contracting uses energy, operational savings arict avoided capital expenditures to fund repayment of capital far building/in < . . . neects. Current Operational Costs Budget Neutral Approach Egy Cap.Avadame C,petallonai New Operational Costs Annual Savings* Capital Repayment** Casts after Capttal Repayment *Excess savings are retained by the Pent Shortfall in energy savings are made up by Johnson Coati -Ps — Performance Guarantee ensures that saiangs 'sal at least tte sufficient to repay captal far the term Jol-nsca 1),) Controls 4 Facility Energy Use City ofS,(water, MN Building City Hall Library Ice Arena Field house Public Works SUM Square Footage Armu.al Utility. Cast 40,000 S 57,027 37,800 S 54,34Y: 70A00 S T35,704 842,000 5 70.53,E 57,000 S 35,T21 284,800 S 341,a1I0.QQ 5 Facility Energy Use East North- Ceatrat EIMMOT*Central Stillwater City FlaII Mediae EUI Average EUI EUI 7C. EC S: LO East North Central East North Central Median EUI Average EUI _43 Li 74.. La Less Effirceet Ire ItlitegiNferesetim EUI Aternelan Sbilwater Library 9elfreater ke Anew* WE Cearganatt tie negmeall Engrg, Usage I rmtes (Eilt so the SAvaiter Gay, 14aif Ltrari art . • energy than expetre • . ana F unatiera acair-Aety Johnson 41 Goribois 6 Facility Improvement Measures Facility Improvement Measure # PI Description 'rtirtg UgEgrarbe LZ Exterior Lighting Upgrade 7.1 Um -grade DOC Contrais 5./ i au]Icting Er HVAC Upgrade 7.1 [cie Viakirtg 1 Johnson Controls 7 Preliminary Findings •.N bathings .tea benefit born new : aid ester es upgrades •Cify Hail Air Haman Unit bas awarded life 16: • Alig I 04 VILIkiiairCity iii vitt R .„01.4111.111 66.11:11k ii 1411 pi f 14,3 /1, ni li *The Spoors Complex (idiouse aid Arena) orro id benefit bowl aMAC upgrade and foe niaiangJnIli11,NIh1YlL'dd nrgiade Johnson Controls J' 8 Project Savings Summary A 112% Erica= i/rwnl 6.041/ Sly $401000) RRdUcetEannuaV utility/ cost& ICIEstimatasilteiceisosin Clambers- Spsd $80,000* s ngs x 15 year term $1,200,000 project F:illJohnson tramMeilidrimir 4,Controls 9 Benefits Focused and EfficientAmstrads Semite Source C ill LCL'101 i1 and Desire Low risk tong Una . : and snags are , .1by Johnson Coda& Woratasiteed sauf are W'!aslt.isbason Csorhdswi pr for the shortfall Reduction in Boom & May Costs Reduction it Cr & Marantance Costs Safety and Codetlpdatesto %Cr.uLiai Johnson / (, Controls 10 Next Steps • Project DeirdopordrtA,, .N.1:.1,:ui,4—Approv ltopoceedbyGty Coorscf • iarestrrrnrt Grade Audit of Equipment and Bulldogs 90 Days • F diaresbrenrt Grade Audit Remits • FirrarcigAppawl 30 Days • Contact Approval far Project MN Statute 471345 Sub_I3 • r,,'ti,,11!I . 90-1 1 Days* Johnson Controls 11 Timeline t PLANNING PRASE Poore (k.ais net Obecases a: Mre.ssAigeenerit c; 'uiiNSy Release Farm Signet Z PRELIMINARY ANALYSIS PHASE e .r,dwx GaCtcn al P•e rr:rar; S re:v ext¢ Amass ci Presentaitan of High Leve! Findings Decisivrr to Proceed ej Approve Froject Developrne;it Agreement �. ©ETAW.E{P ANALYSIS PIQUE Eemn Carestrensose~Om'Emmental; a ?nese:. Porn Cored :II! I: l1 Sligeffediteitimolt Jltniart COMMAS. Inc. Paean Mr- drat}• i3Qmme eek smaeluearPEIRI Aileakik7EtT City of SItilleater Ceahe Za7'S Gellita It* 12 Thank you Discussion and Questions Johnson * Controls 13 RESOLUTION 2017-019 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit"A" totaling$1,002,053.35 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 7th day of February, 2017. Ted Kozlowski, Mayor ATTEST: Diane F.Ward, City Clerk EXHIBIT"A"T0RESOLUTION#2O17-019 Page I LIST OF BILLS IST Line/LeevvesVentures LLC Snacks for concessions 1,314.55 AbnaAuto Glass Windshield install 125.00 Air Down There Ice diver training 558.00 Al's Coffee Company Coffee &supplies for concessions 1,356.10 Arrow Hockey and Sport Hockey stick wax for concessions 141.72 Aspen Mills Uniforms and supplies 621.35 Auto Owners Insurance Company Flood Insurance 6,361.00 AutoNation Vehicle repair 232.71 Bernicks Beverages for concessions 686.40 BM| General Licensing Music license 342.08 Board ofWater Commissioner WAC Charges 10,494.00 Board ofWater Commissioner UB Refund 157.40 Bunkhouse Design Refund mflodging tax 173.83 Carquest Auto Parts Equipment repair supplies 226.03 CDVVGovernment Inc. Equipment&supplies 625.65 Century College EMS Emergency Medical class 1,395.00 Coca-Cola Distribution Beverages for concessions 1,140.34 Cole Papers Janitorial supplies 813.31 Compass Minerals America Inc Sa|t 37,459.21 Consolidated Welding Supply Weld helmet and supplies 855.56 Corva| [onutructors Equipment repair 903.00 CoStarRealty Information Inc Property professional 860.61 Coverall ofthe Twin Cities Commercial Cleaning Services 3,312.00 Crosstown Masonry Inc Patching o1vestibule fire hall 4,917.00 Cub Foods Coffee 23.38 ECM Publishers Publications 251.60 Emergency Medical Products First aid supplies 188.01 Environmental Equipment 0Services Equipment repair charges 4,619.50 Force America Equipment repair supplies 116.51 Frontier AQ/&Turf Equipment repair supplies 197.15 Fury Stillwater Equipment repair parts 84.00 Galls LLC Polos 407.91 Gopher State One Call Inc. Locates 100.00 Grainger Equipment repair supplies 27.44 Hardrives Inc. 2015 Street Project& Parking lot 25,259.13 Heritage Printing Inc. Business cards 103.80 Holiday Credit Office Fuel 208.12 ITL Patch Co Inc Uniform embroidery 318.85 J.H. Larson Company Equipment repair supplies 178.11 Ke||ington Construction Police/City Hall Project 21,895.03 Kirvida Fire Inc. Vehicle repair charges 1,644.94 Kuehn Michael Reimburse for work boots 160.00 Lake Elmo Oil Inc Fuel 14.17 M.J. Raleigh Truck Co. Sa|1 66.86 Madden Ga|anterHansen LLP Labor relations services 669.79 EXHIBIT"A"TQRESOLUTION#2Q17-DlS Page Mansfield Oil Company Fuel 4`772.66 K8aritronicsLtd. Equipment repair 248.34 K4BPTA 2017 Membership 100.00 K4enards Supplies 352.60 Meredith Nathan Reimburse for frames for certificates 10.71 Metro Cities Membership 6,914.00 Metropolitan Council Wastewater Charge 142,290.96 Metropolitan Council. Monthly SAC 34,442.10 Metropolitan Mechanical Contractors Maintenance agreement 2,162.00 Meyer Lori Park Fee Refund 100.00 Minnesota Air Limit switch 28.60 Minnesota Pump VVorha Lift station repairs- Brick St 5,865.32 K4NIce Arena Managers 2017 Membership 175.00 K8NPark 6kSportsTurfManagers Assn Membership 75.80 k8PELRA Winter Conference 125.00 MVVOA Membership 25.00 Newman Signs Signs and supplies 1,318.09 Office Depot Office supplies 160.34 O'Reilly Auto Parts Equipment repair supplies 52.52 Oxygen Service Company Inc. Oxygen 198.26 Pepsi Beverages Company Beverages for concessions 1,119.39 Performance Plus LLC Medical evaluations 92.00 PernnitVVorksLLC Software 5,670.00 PhasorElectric Company Po|ioe/CityRennode| 11,400.00 Pioneer Rim and Wheel Co. Tires 337.28 Quill Corporation Office supplies 93.92 R&R Specialties Inc. Equipment repair supplies 766.40 Riede||Shoes Inc. Skates 1,442.93 RoadN||Animal Control Roadhi|| pick up2O16 182.00 Schwab Vo||haberLubrattInc Dehumidifier 56,610.00 Secure Benefits Systems ]anuary-AdnninFeoa 44.00 She|ierTechCor9 Police station project 4,580.00 Simp|ifi|e LC Recording fees 150.00 Sprint PCS Cell phone 110.25 SRF Consulting Group Stillwater Downtown Plan Update 11,263.09 Stillwater Motor Company Cep 16.11 Streichans Supplies 156.96 TinmeK8ark |nc. Equipment repair 430.23 Titan Machinery Shakopee Return 684.36 Tri-State Bobcat Equipment repair supplies 919.96 Twin City Powder Coating Trash cans 1,554.00 University ofyWNCCE Registration Shade tree course 200.00 UGAb|eL|fe Term Life Insurance 434.40 Verizon Wireless Wireless service 2,374.13 Veterans Memorial Super Valu Parking 4,347.00 Washington Conservation Dimtr VVCALGUAssistance &expenses 2,386.40 Washington County Property Records 2O17Truth inTaxation 1,772.82 EXHIBIT"A" TO RESOLUTION#2017-019 Page Washington County Public Works County Rd12Project 8Ei993.72 Washington County Sheriffs Office Annual[odeREDFee 1,432.49 VVenckCunstruction Police station construction management 42,761.30 WET Technology Inc. Cooling water treatment 622.88 White Bear Tire &Auto Inc. Tires 572.30 Woodchuck Tree Care LLC Tree pruning and removal 4,050.00 VVSB&Associates Inc. Riverbank Stabilization 5,595.50 VVu|fingDavid Reimburse for Fuel for squad 15.00 Ziegler Inc. Equipment repair supplies 125.25 CREDIT CARDS Amazon.com Supplies 374.73 BackQroundchecks.corn Background checks 114.35 Dropbmx Subscription 750.00 BCDC Update of contract documents 540.00 Galls LLC Lockouttoo| 120.98 Hennepin Health Conference Registration 50.00 K4nJuvenile Offices Association 2817Conference and membership 240.00 Pictures on Gold Retirement award 136.06 Racine North Riverview AV Project 1,660.00 Roberts Company Inc. Uniform supplies 39.30 SnnartSign Bunk room doors 210.61 LIBRARY Ace Hardware Janitorial Supplies 116.06 Baker and Taylor Materials 549.56 8rodartCo Materials 175.85 Culligan ofStillwater K4isc2O15 95.30 ECM Publishers Posting 182.37 Hedin Sue Staff Reimbursement 86.73 Master Mechanical Inc. Building Repairs 2,290.23 Menards Janitorial Supplies 72.97 Midwest Tape Materials 230.02 Office ufK4N |TServices Telephone 379.41 Petrie Angela Staff Reimbursement 418.00 Recorded Books Inc Materials 40.00 Security Response Services Inc Alarm Monitoring 168.12 Toshiba Business Solutions Maintenance Contract 160.79 Washington County Library Materials 1,081.10 Xce| Energy Energy 5,742.84 EXHIBIT"A"TO RESOLUTION #2017-019 Page 4 LIBRARY CREDIT CARDS Amazon.com Materials 60.61 Intereum Inc. Small Equipment 860.00 Pioneer Press Public Notice 95.00 Shelf Wiz Gary Frank Small Equipment 73.50 JANUARY MANUALS Bridgewater Bank Curve Crest Villas 15,937.55 Century Link Telephone 41.46 Comcast TV Internet&Voice 613.90 G&K Services Uniforms 443.44 Lake Elmo Bank Curve Crest Villas 15,937.55 Long Lake Villas Ltd Partnership Long Lake Villas 31,961.44 Melstron Jeff Reimburse for fuel 30.00 Pfister Richard H Long Lake Villas 10,548.06 Postmaster Utility Billing Postage 2,821.74 SW/WC Service Coop COBRA& Retiree Health 156,889.98 Washington County Hazardous Waste Hazardous Waste Generator renewal 190.00 Xcel Energy Energy 51,863.88 ADDENDUM Enterprise FM Trust Lease vehicles 2,248.93 Johnson Annette Refund of Liquor License 2,830.19 League of Mn Cities Workers Comp Qtrly 70,098.00 Magnuson Law Firm Professional Service 8,326.83 Templin Robert Reimburse for fuel 77.68 Valley Trophy Shadow Box 275.00 Xcel Energy Energy 33,873.11 TOTAL 1,002,053.35 Adopted by the City Council this 7th Day of February, 2017 p 111,watet " f ,:.....9� R S R n O F M 4 tlP�4 f '4 0 1 4 Planning Report TO: Mayor &City Council Members DATE: February 7, 2017 REQUEST: Approval of proposal for temporary planning services PREPARED BY: Bill Turnblad, Community Development Director BACKGROUND During the leave of City Planner Wittman we hope to contract for planning consultant services. So, we requested proposals from four planning firms. The consultant planner would spend 15 to 25 hours per month on Planning Commission cases. The most reasonably priced proposal came from Hoisington Koegler Group, Inc (HKGi). The primary temporary planner for the City under their proposal would be Laura Chamberlain at$85 an hour. She would work the Planning Commission case load during Wittman's leave. But, should a planning case be complicated enough to require other planner's to assist her, then Jeff Miller and Brad Scheib would also be available to the City. All of these planners have considerable municipal planning experience. REQUEST Staff requests Council approval of the HKGi letter of proposal by adopting the attached resolution. Attachments: Letter of Proposal Chamberlain resume Miller resume Resolution of approval Hoisington Koegler Group Inc. January 12,2016 Creating Places that Enrich People's L ives Mr. Bill Turnblad Community Development Director City of Stillwater City Hall 216 N.4th Street Stillwater, MN 55082 Dear Bill, HKGi is pleased to provide this proposal to assist the City of Stillwater with interim planning services to support the operations of the Community Development Department. Based on our discussions, it is our understanding that the services to be provided may include but not necessarily be limited to: 1. Review and analysis of planning applications as assigned 2. Coordination of the review process with applicants 3. Attendance at staff meetings as needed to discuss assigned planning applications 4. Preparation of reports for the Planning Commission 5. Attendance at Planning Commission meetings to present on assigned applications 6. Preparation of resolutions 7. Attendance at application related meetings as directed by Stillwater Staff HKGi will assign planning staff as required to meet the needs of the City of Stillwater based on assignments from the City, with Brad Scheib, AICP, serving as the main contact for staffing issues; Laura Chamberlain, AICP serving as primary planner; and Jeff Miller, AICP, serving as backup planner. More details about each of these planners are included below and in the attached resumes. • Brad Scheib,AICP,Vice President of HKGi,will coordinate HKGi staffing and serve as the primary contact. Brad has over 20 years of planning experience in the Twin Cities area. In addition to extensive project-oriented planning work for Minnesota communities, Brad has also provided general planning services to the Cities of Medicine Lake, Farmington, and Greenfield. Additional staff available to provide planning services includes: • Laura Chamberlain,AICP- Laura is a planner with a strong focus on providing outstanding client service. Laura has previous planning experience as a staff planner at the City of Jordan and has provided general planning services on a "fill-in" basis to HKGi's municipal clients. Laura has recently worked on HKGi projects in Stillwater and will serve as the primary planner for the project. • Jeff Miller,AICP-Jeff is a senior planner/project manager who has more 15 years of planning experience, including comprehensive planning,TOD studies, urban design, design guidelines,and ordinance development. Prior to joining HKGi,Jeff was a planner Hoisington Koegler Group Inc. 123 North Third Street,Suite 100 Minneapolis,Minnesota 55401-1659 (612)338-0800 Fax: (612)338-6838 www.hkgi.com 1/12/2016-General Planning Services-City of Stillwater for the City of Chaska and a planner with the Design Center for the American Urban Landscape. Jeff will serve as Laura's main backup for the services provided to the City. All planning services will be provided on an hourly basis and we will invoice monthly. All work will be tracked based on individual applications and tasks assigned.The billing rates provided below will be inclusive of all mileage and reimbursable expenses such as copies: • Principal (Scheib) - $150 • Primary Planner(Chamberlain) - $85 • Backup Planner(Miller) - $110 To authorize the services described herein, please return this letter with a signature and date below. If you have any questions, I can be reached at 612.252.7122. Thank you for the opportunity to provide this proposal for professional services. Sincerely, Brad Scheib,AICP,Vice President I ' (612)414-7949 cell .bscheib_@hKgi.com 612.252.7122 Name: Title: Date: z I Laura CIIID i�' irIIIII ilii nAll I IlIlll urnurn ur ( 612025207126 ( IlauiraMilk ii.corn " Laura Is a certlifi d planner whose work focuses on provIld'ing muwun'lc'lpal clients with general planning services,zoning ordinance review and writing, comprehensive planning,grant writing,and enwiromental review projects. l I. aura also served as a planning intern with the City of Jordaru where, in addition to providing support for day to day planning operations, she also a.ss'lsted C'lty staff w'lth 'lrnplementatlion 'ln'lt'latlives related to that co mmun'ltyas Comprehensive, Downtown, and Parks plans. Her planning career has also i 0 included work as a CIS consultant for a neighborhood housing services organization in Minneapolis,and as a graduate student she provided planning Years of IExpeide ncem 2 support and CIS s rwices for the Voorhees Transportation Center and the Voorhees Center l`-or Civic .ncg��ugement. IFs�ucatiiurrirn Master of City and Regional Relevant PIr j 't 1:::",'Xlpeineince Planning Rutgers,State » 'General Planning Services I Aitkin, MIN University of New Hersey » General Planning Services Faribault, MIN » B.A.,Geography-M acralester » General Plann'ing Serv'lces Greenfield,MIN College,Saint Paul,MIN ,> 'General Planning Services I Hampton, MIN Ceirtfficatiion » General Planning Services I.....indstr6m, MIN » American Institute of Certified ,> General Planning Services Medicine I....ake, MIN Planners Cert.90235.30 „ 'General Planning Services I Minnetonka Beach, MIN fern mer IhillIatioins » General Planning Services I Mound, MIN » Arnericran Planning Association » 'Zoning Ordinance Amendments Aitkin, MIN » 'Zoning Ordinance Amendments Hampton, MIN » 'Zoning Ordinance Amendments Minnetonka Beach, MIN » 'Zoning Ordinance I New LArn, MIN » GraraWriting and Administration I Dakota County, MIN >> IMNDNR Grant Writing �� Hampton, MIN » 'Comprehensive Plan I Aitkin, MIN » South I.....00p Park Master Plan Bloomington, MIN » Comprehensive Plan L)pdate Burnsville, MIN » Comprehensive Plan L)pdate Eagan, MIN » Comprehenslive Ilan (Jpdate Greenfield,MIN » 'Master Parks and Frans Plan Hampton, MIN » Comprehensive Plan L)pdate New Brighton, MIN » Park Master Planning Olmsted County, MIN » Potlatch Corporation Development Services I Various I.....ocations » Comprehensive Plan Waukee, IA » 1I.....iberty Property Trust ALAR Environmental Review Dayton, MIN » 'Gonyea ALAR Environmental Review I Dayton, MIN » 'Randy's Sanitation E.AW Environmental Review&Scalia Waste Permit Delano, MIN x do crrk performed parr to joining HKGi WC! Id i MVI I S Jeff *1111111111 111x, kICIP � If.'lllurturtur ( 6112517123 ( yirmniillllewhlkiiocoirmn r Pr'lor to work'lrrog as a consuwult'lrug planner w'lth 1....0i G11,Jeff worked as a munliclipal planner In a etropol'ltan--area corn murro'lty about twenty--five Wes from Minneapolis. He has also worked in an academic environment with the Design u,.. Center for the American I,Jrba n I....a ndsca pe at the l..)ruiversity of Minnesota. Fhis diverse range of experie rice allows him to understand nd the issues arl d opportunities communities �a ce from multiple perspectives,and has allowed ' N°uirru to develop a planning approach that integrates these diverse perspectives. IL'llkew'lse,Jeffs plaruru'lrug work at 1....01KG'u has covered a wlide range of toplic.s"from comprehensive planning to zoning ordinance, regulatory tools,and general Years of IFaclpelderncem 15 planning services. One of the common threads that remains consistent IFciucafloin across all of Jeffs project work'Is h'ls attentlion to cllient needs and h'ls ab'll'lty Master of Planning University to build strong working relationships with client representatives. His skill of IV1 i n nescata ,I int communication and client service has proven valuable,as clients have P.A.,E.ccancrrnics St.Olaf frequently turned to him when they need reliable service, leadership arl d College,Northfield,fVEI`J technical expertise. Ceirtfficatiioins General Plarvirihng Services , l uric » American Institute of Certified » GraraWriting Services I Dakota County, MN Planners,Certification#025995 » General Planning Services Mound,nd, MN Affilhatiions » General Planning Services Rogers, MN Arnerican Planning Association, » General Planning Services St. I.....ouis Park, MN Minnesota Chapter » 'Clever Ridge Neo Traditional Neighborhood Planning &Implementation » Sensible Land Use Coalition Chaska, MN » Urban Land Institute,Minnesota » 'Downtown Preservation Design Manual �� Chaska, MN Chapter » 'Heights of Chaska ALAR I Chaska, MN Awaircis » 'Northwest Corridor Planning& Design Framework I Hennepin County » 2014 MN APA Planning in » "Tw'ln Lakes Redevelopment Area Brownfield Redevelopment Plannling and Context Award-Chaska Funding I Roseville, MN Downtown Signage Design ,> 'Comprehensive Plan, I....and L)se&Mississippi River Corridor Chapters I Saint Guidelines Paul, ISN 2007 MN ASI...A Merit Award for Private Landscape Design Zanhng andRegulatory roolsPlairvirihngExpeirience ..Chevalle,ACountry Estate » Cedar Avenue BRFOD Zoning Ordinance& Design Guidelines Apple Valley, Chaska,MN MN » 2002 MN APA Outstanding » Downtown Signage Design Guidelines and Zoning Ordinance Chaska, MN Plan Award-Northwest » Dynamic Signage Ordinance I Chaska, MN Corridor Planning and Design » Fown Center Design Guidelines and Zoning I Eden Prairie, MN Frarnework » Fra nsit Oriented Development Zoning Ordinance I Eden Prairie, MN IPubhcafloins » Residential Zoning and Subdivision Ordinance Revision Golden Valley, MN "Reusing Prownrields:Obstacles » 1--494 Corrl1dor Study and Mlixed--L)se Zonling Ord'lrroance R'lchf eld,MN and Opportunities for Inner » l..Jruiversity of Minnesota I..JI` ore Park Covenants and Design Guidelines Ring Suburbs,°"article published Rosemount, MN in the CURA Reporter(Center » Exterior I. ighting Zoning Ordinance St. I.....ouis Park, MN for Urban and Regional Affairs), 0 � MN » �..Dru'lfO��aJ Development cad�.� ..D�aaJat�� � lrucarua" Author,October 2001 x dnrrrrk performed parr tojoining a KGi RESOLUTION 2017-023 APPROVAL OF PROPOSAL WITH HOISINGTON KOEGLER GROUP INC. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA hereby approves the proposal of Hoisington Koegler Group Inc. for the planning consulting during the leave of the City Planner at a cost of$85.00 per hour and authorizes the Community Development Director to sign the proposal for the services. Adopted by the City Council this 7th day of February, 2017. Ted Kozlowski, Mayor ATTEST: Diane F.Ward, City Clerk p 111,watet " f ,:.....9� R S R n O F M 4 tlP�4 f '4 0 1 4 Planning Report TO: Mayor &City Council Members DATE: February 7, 2017 REQUEST: Approval of proposal for temporary preservation planning services PREPARED BY: Bill Turnblad, Community Development Director BACKGROUND During the leave of City Planner Wittman we hope to contract for preservation planning services. So, we requested proposals from three preservation planners. The planner would spend 10 to 15 hours per month on Heritage Preservation Commission cases. The most reasonably priced proposal, and also the most qualified, came from Amy Lucas of Landscape Research, LLC. For $85 an hour plus mileage, she would take care of the Heritage Preservation Commission case load. REQUEST Staff requests Council approval of the Lucas letter of proposal by adopting the attached resolution. Attachments: Letter of Proposal Lucas resume Resolution of approval January 23, 2017 Mr. Bill Tumblad Community Development Director City of Stillwater City Hall 216 N. 4th Street Stillwater, MN 55082 Dear Bill, I am pleased to provide this proposal to assist the City of Stillwater with interim preservation planning services to support the operations of the Community Development Department. Based on our discussions, it is my understanding that the services to be provided may include,but not necessarily be limited to: 1. Review and analysis of Heritage Preservation Commission applications as assigned 2. Coordination of the review process with applicants and/or their consultants 3. Preparation of reports for the Heritage Preservation Commission 4. Attendance at Heritage Preservation Commission meetings to present on assigned applications All preservation planning services will be provided on an hourly basis and I will invoice monthly. All work will be tracked based on individual applications and tasks assigned. The billing rates provided below will be inclusive of reimbursables,but exclusive of all mileage: •Principal(Amy Lucas) -$85/hour Mileage will be included in my monthly invoices at a rate of$0.535 per mile. To authorize the services described above,please return this letter with a signature and date below. Thank you for the opportunity to provide this proposal for professional services. Sincerely, Amy Lucas, Principal Landscape Research, LLC (612)414-7949 cell Name Title Date u dllllli A0',JD`"}(AO") IZI SEI AI C I { flhj real I(r"OiarwIV;)nr)(yr rn(r Inl AMY M. LUCAS Principal 1926 Penn Avenue South Minneapolis, MN 55405 (612)414-7949 cell (612)374-9728 office alucas@landscaperesearch.net website:www.landscaperesearch.net Amy M.Lucas is a preservation planner. She holds an M.S. from the School of Architecture and Planning at Columbia University and joined Landscape Research in 2006 after twelve years as a planner for the City of Minneapolis.Her experience includes city-wide inventory project management and many types of historical research and environmental and compliance assessments. She meets the Secretary of the Interior's Qualifications for History and Architectural History. 1993 Master of Science, Columbia University, Graduate School of Architecture Preservation and Planning(Historic Preservation) 1991 Bachelor of Arts,Bryn Mawr College, (Art History and City Planning) f,X l 11111`11:; 2006- Principal,Landscape Research LLC Conducts research and planning for cultural resource projects including building and landscape inventory and research,historic tax certification and Section 106 evaluations, and National Register nominations. 1994-2006 Senior City Planner, City of Minneapolis Staff to Minneapolis Heritage Preservation Commission included city-wide preservation consultation,historic resources inventory management,historic plaque program,design review,historic variances,local and national designation studies,grants,contract management,neighborhood and comprehensive plans,walking tours,retreats. 1992 Associate,Paul Madson and Associate Architects 1991 Manager,Kentucky State Historic Preservation Office 1988-1991 Manager,Rockwood Museum of Delaware LANDSCAPE Ht IESIEARC...l I ttc 2007 Steve Murray Award for Achievements in Minnepolis' preservation community DI �q01,1 U!! Ih!�]..IIG1 3l1.l 11`(, V US ILUZIld If"A"""CII!IEL`N ('0!k II ff!]( �lIl gd.:ull`u William L.Donaldson House,Minneapolis.Determination of Local Eligibility(2016,Tareen). Second Church of Christ Scientist,Minneapolis.Determination of Local Eligibilty(2016). Rochat and Louise Buildings, St.Paul.Parts I-II historic tax certification(2016, Schultz). Dayton's Department Store,Minneapolis.Determination of National Register Eligibility (2016). Building at 2019 East Lake Street,Minneapolis.Determination of Local Eligibility(2016). Superior Meat Packing Plant, St.Paul.Determination of National Register Eligibility(2016). H.D.Hudson Manufacturing Building,Hastings.Parts 1-111 historic tax certification including National Register nomination(2015, City of Hastings). Residence at 4628 West Lake Harriet Parkway,Minneapolis.Determination of Local Eligibility(2016). St.Anthony Commercial Club,Minneapolis.Determination of Local Eligibility(2015,Alatus). Stickney Inn and Store, Schroeder.Determination of National Register of Historic Places Eligibility(2015, Schroeder Area Historical Society). Empire Apartments,Minneapolis.Parts I-III historic tax certification(2015,Meridian Management). Cathedral Hill Homes,Historic Hill District, St.Paul.Parts I-III historic tax certification(2014, CommonBond Communities). 213 East Fourth Street,Lowertown Historic District, St.Paul.Parts II-III historic tax certification(2014, Home Company). Pillsbury Academny,Owatonna.Parts I-III historic tax certification(2014,Vonda White). Pillsbury A Mill,Machine Shop,Minneapolis.Parts I-III historic tax certification(2014, Schafer Richardson). Ceresota Mill,Minneapolis.Parts I-II historic tax certification(2013-2014,Tanek Architects). Residences,2316 and 2320 Colfax Avenue South,Minneapolis.Determination of Local Eligibility(2014, Lander and Assoc.). Residence,4316 Drew Avenue South,Minneapolis.Determination of Local Eligibility(2013, Streeter and Assoc.). St.Anthony of Padua Catholic Church and Rectory,Minneapolis.Determination of Local/NRHP Eligibility (2013, Catholic Eldercare). Minneapolis Street Railway Company,East Side Station,Minneapolis.Determination of Local Eligibility (2013, Center City Realty Partners). Home for the Friendless, St.Paul.Determination of NRHP Eligibility(2013,PAK Properties). Residence,2108 Kenwood Parkway,Minneapolis.Determination of Local Eligibility(2013,2108 Kenwood LLC). St. George Apartments,Minneapolis.Parts I-III historic tax certification(2012-2013, St. George Apartments LLC). Gurley Candy Factory,Minneapolis.Parts I-III historic tax certification(2012-2014, SchaferRichardson). Commercial Buildings at 2700,2708,2712 and 2724 Lyndale Avenue South,Minneapolis.Determination of Local Eligibility(2012, Geurts Family LLC). Residence,628 University Avenue S.E.,Minneapolis.Determination of Local Eligibility(2012,Alan Hupp). Elizabeth M.Rawitzer Duplex,Minneapolis.Determination of Local Eligibility(2012,Matthew Fitzmaurice). Itasca Building,Minneapolis.Parts I-II historic tax certification(2012-2014,724 Associates). Commercial Building,282 E. Sixth Street, St.Paul.Parts I-III historic tax certification(2011, Seestedt's Carpets). Pioneer-Endicott Building, St. Paul.Parts I-III historic tax credit certification(2011-2014,Pakonen Properties). Commercial Buildings, 927 and 1001 West Broadway,Minneapolis.Determination of Local/NRHP Eligibility(2010, City of Minneapolis). Cavalry Drill Hall,Fort Snelling, St.Paul.Parts I-III historic tax certification(2010,Boy Scouts of America).Recipient of Minnesota Preservation Alliance Award(2011) and St. Paul Heritage Preservation Commission Award(2012). Northern Warehouse, St.Paul.Parts I-II historic tax credit certification(2010,Artspace Projects). Shingle Creek School,Minneapolis,Determination of Local Eligibility(2011,Minneapolis Public Schools). Howe School,Minneapolis.Determination of Local Eligibility(2011,Minneapolis Public Schools). Northrop School,Minneapolis.Determination of Local Eligibility Study(2010,United Properties). Mabeth Paige Hall,Minneapolis.Determination of NRHP Eligibility(2009,Aeon). Y.W.C.A. of Duluth Determination of Eligibility and Parts I-III historic tax credit certification(2006- 2012, American Indian Community Housing Organization). Salem English Lutheran Church,Minneapolis.Determination of Local and NRHP Eligibility(2008, Brighton Development). Residence,2863 East Lake of the Isles,Minneapolis.Determination of Local Eligibility Study(2008, Horty). Hotel Northern, Chippewa Falls,WI. Parts I-III historic tax credit certification(2007, CommonBond). Commerce Building, St.Paul.Parts I-III historic tax credit certification(2007-11, CommonBond). AN...1'SC...P"41'E ft:::S:::P"4F'tO...'//( O'Donnell Shoe Company Building, St.Paul. Determination of NRHP Eligibility and Parts I-III historic tax credit certification(2007-11,Aeon).Recipient of Minnesota Preservation Alliance Award(2011). Veterans Hospital Building#13,Minneapolis. Section 106 Evaluation(2014, Cuddy Santine). Main Street Evaluation,Barnum. Section 106 Evaluation(2013, City of Barnum). St. Cloud AmTrak Depot, St. Cloud. Section 106 Evaluation(2013,Judd Allen Group Architects). Veterans Hospital Building#10,Minneapolis. Section 106 Evaluation(2013, Cuddy Santine). Minnehaha-Hiawatha Corridor Cultural Resources Study(2008-9;Hennepin County HCWT,Minneapolis) with Zellie. Chisago County,Minnesota TH&Architectural History Evaluation(2010,MDOT)with Zellie. Winona Bridge Replacement Phase I and II Architectural History Investigation(2009-2010,MnDOT)with Zellie. Chisago County,Minnesota TH8 Phase I and II Architectural History Investigation(2007 and 2010, MnDOT)with Zellie. Salem English Lutheran Church,Minneapolis. Section 106 Evaluation(2008,Brighton Development). Section 106 Minneapolis CPED reviews including Sumner-Olson Housing,FERC licenses,Hiawatha Light Rail Transit,Midtown Greenway and Lake of the Isles rehabilitation(1994-2006). N�hIIK:PV� II°II V° II Nv,[(N\491111`Ar� K)11AIS H.D.Hudson Manufacturing Building,Hastings,MN(2016) Woman's Club of Minneapolis,Minneapolis,MN(2016) Pillsbury Academy,Owatonna,MN(2015) LaSalle Apartments,Virginia,MN(2014) Stickney Lodge, Grand Marais,MN(2014) Station G,Engine 5,Minneapolis,MN(2014) District#34 School,Point Douglas,MN(2013) Washington-Kosciusko School,Winona,MN(2011) Madison School,Winona,MN(2011) Jefferson School,Winona,MN(2011) Central School,Winona,MN(2011) O'Donnell Shoe Company Building, St.Paul(2009) Commerce Building, St.Paul(2007) YWCA,Duluth(2007) Shoreham Yards Roundhouse,Minneapolis(2000) Pantages Theater,Minneapolis(1997) Ivy Tower, Minneapolis q (1ry995) I'NNS TONwpIC� ,�""NNl,f)�����IINI,[ I...II"p�N�A II' 0111 NSTRU DI SIG\l G IUD!!] N11!!"!S ,N°,NN..i � Central Station and Lowertown Design Guidelines, St.Paul(with Winter&Company,2016). Conservation District Technical Advisory Team Minneapolis(2013). Waseca,Minnesota Courthouse Historic Landscape Study(2008). Chapter 599 of the Minneapolis City Code of Ordinances"Heritage Preservation Regulations" (2001). Minneapolis Heritage Preservation Design Guidelines for On-Premise Signs and Awnings(2003). Design Guidelines for individual properties including seven Minneapolis libraries,Orpheum Theater, Band Box Diner and Cream of Wheat Building(1994-2006). VvI II n..V.KU`!!�ET" E II°II,�� J° I,JI I,N-; City of Minneapolis,Public Works Department. St. Anthony Parkway Historic Bridge Planning and Mitigation. (2014). Hennepin County Housing, Community Works and Transit. Interpretive plan for the Minnehaha-Hiawatha Corridor(2012). With Kathe Flynn Landscape Architecture(KFLA). Aeon Housing.Interpretive panel for O'Donnell Shoe Factory, St.Paul(2012). With KFLA. Hennepin County Housing, Community Works and Transit. Interpretive plan for the Midtown Greenway (2003-7). With KFLA. St.Anthony Parkway and Columbia Park.Interpretive plan for City of Minneapolis and Minneapolis Park and Recreation Board. (2013-14)With KFLA and Close Design. RESOLUTION 2017-024 APPROVAL OF PROPOSAL WITH LANDSCAPE RESEARCH LLC. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA hereby approves the proposal of Landscape Research, LLC (Amy Lucas) for the preservation planning consulting during the leave of the City Planner at a cost of$85.00 per hour and authorizes the Community Development Director to sign the proposal for the services. Adopted by the City Council this 7th day of February, 2017. Ted Kozlowski, Mayor ATTEST: Diane F.Ward, City Clerk Minnesota Department of Public Safety t, , Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY Alcohol&Gambling Enforcement TEMPORARY CONSUMPTION AND DISPLAY PERMIT (City or county may not Issue more than 10 permits in any one year) Name of organization Date organized Tax exempt number Church of St.Michael 1882 41-0742511 Address City State Zip Code 611 South 3rd Street Stillwater Minnesota 55082 Name of person making application Business phone Home phone James Duncan 651-439-4400 Date(s)of event Type of organization May 21,2017 ❑ Club ❑ Charitable ❑X Religious ❑ Other non-profit Organization officer's name City State Zip Fr.Michael J.Izen Stillwater Minnesota 55082 Add New Officer Location where permit will be used. If an outdoor area,describe. Parking lot close to entrance of building at 611 South 3rd Street,MN 55082 APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or aunty approving the license Date Approved Fee Amount Permit Date Date Fee Paid _ City or County Email Address City or County phone number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE:Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL,APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO IGT;T ,Ei NP!Ed!RARYAP L( TIQNP—SSTATW! . Sheet of t,illwatei, 0 L pM I r{ N w. �',1 A City Council DATE: February 2, 2017 CASE NO.: 201646 TO: Mayor &Council Members TOPIC: Site Plan Review Ordinance for large Downtown projects FROM: Bill Turnblad, Community Development Director BACKGROUND On January 17, 2017 the City Council held a public hearing and first reading on a proposed site plan review ordinance. The first reading was approved with direction to staff to revise the draft for the second reading by: 1) Adding language that would define a project as all construction/re- construction/use change that occurs on a property within a 10 year period. Which is to say that any work done after the original review, and for a 10 year period, would be considered another phase of the project. As with State environmental law, a three year look-back period will be added to this ordinance. 2) Adding language that if a property meets the 20,000 square foot threshold, but as little as 12,000 square feet is proposed for construction/re-construction/use change, then the project will be required to apply for a site plan review Conditional Use Permit (CUP). With these two changes the following would be an example of the threshold analysis: • If a 20,000 square foot building were proposed to have an 8,000 square foot construction/re-construction/use change, and no such work has been done on the property in the last three years, nor are there any plans in the next seven years to do additional work, then a site plan review CUP would not be required. • If a 20,000 square foot building were proposed to have an 8,000 square foot construction/re-construction/use change, and 4,000 square feet of work had been done on the property within the last three years, then the 12,000 square foot threshold would be met and a site plan review CUP would be required. • If a 20,000 square foot building were proposed to have an 8,000 square foot construction/re-construction/use change, no work had been done within the last Page 2 three years, but 4,000 square feet of work is planned within the next seven years, then the 12,000 square foot threshold would be met and a site plan review CUP would be required. ACTON REQUESTED If the City Council finds the revised ordinance language to be acceptable, then approve the second reading and adopt the attached ordinance. [Revisions in the attached second draft are highlighted.] Attachments: Second reading draft Ordinance 1090 Staff report Page 3 Second Draft of Site Plan Review Ordinance Ordinance 1090 I. Add the following section Sec. 31-515.2. Large building projects in CBD Zoning District Subd. 1. Purpose. The purpose of this Section 31-515.2 is to establish a Conditional Use Permit review process for all large building projects, regardless of proposed use, in the CBD District. Given the impact of large projects on downtown Stillwater's parking, pedestrian, open space, and other infrastructure systems, formal public review is in the public's best interest. Subd. 2. Conditional use permit required. A conditional use permit is required for all large building projects located in the CBD Zoning District. 20,000 gross square feet or more of new building space, or 2) the change in use of 20,000 gross square feet or more of building space, or 3) a co:nbinaticn of newly constructed building space and change of use building space that totals 20,000 gross square feet or more. For purposes of this Section 31- 515.2, a "large building project" is the construction, re -construction, or change in use of at least 12,000 gross square feet of building space where the building or project has, or will have, 20,000 gross square feet of area including any accessory spaces such as basement, utility rooms, attached garage, or rooftop space where such rooftop space is approved for occupancy (e.g. patios). For calculation purposes, the total gross square footage of the large building project shall include all space that within a 10 year period is new construction, re -construction, or a change in use. This 10 year period shall include a three year look -back period. Consequently, if the cumulative amount of new construction space, re- constructed space, or change of use space reaches 12,000 gross square feet in a 20,000 square foot project over the span of a 10 year period, then a site plan review Conditional Use Permit is required. Subd. 3. Approval process. The approval process for the site plan review Conditional Use Permit in this Section 31-515.2 shall be as established in City Code Chapter 31, Section 31-204 (general permit procedures) and Section 31-207 (Special Use Permits and Conditional Use Permits). In addition, the following shall also apply: (a) A request for a site plan review Conditional Use Permit as provided within this section, shall be considered officially submitted and complete when the applicant has complied with all the specified information requirements of this Section 31-515.2, City Code Chapter 31, Section 31-204 and Section 31-207. (b) The applicant shall supply proof of ownership of the property or supply written authorization from the owner(s) of the property in question to proceed with the requested Conditional Use Permit review. (c) If the project meets the requirements for a Design Permit, as specified in City Code Chapter 31, Section 31-209, then a design permit will need to be requested by the applicant and acted upon by the Heritage Preservation Commission prior to approval of the site plan review Conditional Use Permit by the City Council. (d) If the project meets the requirements for a Site Alteration Permit, as specified in City Code Chapter 22, Section 22-7, Subd. 6, then a Site Alteration Permit will need to be requested by Page 4 the applicant and acted upon by the Heritage Preservation Commission prior to approval of the site plan review Conditional Use Permit by the City Council. (d) The Planning Commission, City Council and City Staff shall have the authority to request additional information from the applicant concerning operational factors or to retain expert testimony at the expense of the applicant concerning operational factors. Said information is to be declared necessary to evaluate the request and/or to establish performance conditions in relation to all pertinent subdivisions of this section. Failure on the part of the applicant to supply all necessary supportive information may be grounds for denial of the request. (e) Approval of the site plan review Conditional Use Permit shall require passage by a majority vote of the City Council. Subd. 4. Evaluation criteria. City Staff, Planning Commission and City Council shall evaluate the effects of the proposed large building project. This review shall be based upon compliance with the City Comprehensive Plan, downtown plans, parking system plans and policies, this section, and other applicable codes, policies and statutes. Subd. 5. Information required. The information required for all site plan review Conditional Use Permit applications pursuant to t*ik E cction 31 515.2 shall include the following items, unless a listed item is waived by the community development director: (a) Site Plan: (1) Certificate of survey. (2) Name and address of developer/owner. (3) Name and address of architect/designer. (4) Date of plan preparation. (5) Dates and description of all revisions. (6) Name of project or development. (7) Scale of plan (engineering scale only, at 1 inch equals 50 feet or less). (8) North point indication. (9) Lot dimension and area. (10) Required and proposed setbacks. (11) Location, setback and dimension of all buildings on the lot including both existing and proposed structures. (12) Location of all adjacent buildings located within one hundred feet (100') of the exterior boundaries of the property in question. (13) Location, number, dimensions, and type of surfacing material of existing and proposed parking spaces. (14) Location, number, dimensions, and type of surfacing material of existing and proposed loading spaces. (15) Curb cuts and driveways. (16) Type of surfacing material. (17) Vehicular circulation. (18) Sidewalks and walkways. (19) Location and type of all proposed lighting. (20) Location of recreational and service areas. (21) Location of rooftop and ground mounted mechanical equipment and proposed screening. (22) Provisions for storage and disposal of waste, garbage, and recyclables. (23) Location, sizing, and type of water and sewer system mains and fire hydrants closest to the property and proposed service connections. Page 5 (b) Grading/Storm Water Drainage Plan: (1) Existing contours at two foot(T)intervals. (2)Proposed grade elevations,two foot(T)maximum intervals. (3) Drainage plan including configuration of drainage areas and calculations. (4) Storm sewer, catch basins, invert elevations,type of castings, and type of materials. (5) Spot elevations. (6)Proposed driveway grades. (7) Surface water ponding and treatment areas. (8) Erosion control measures. (9) Calculation of total square footage of site to be covered with impervious surfaces. (c) Landscape Plan: (1)Planting schedule (table) containing: i. Symbols. ii. Quantities. iii. Common names. iv. Botanical names. v. Sizes of plant material. vi. Root specification(bare root,balled and burlapped,potted, etc.). vii. Special planting instructions. (2) Location,type and size of all existing significant trees to be removed or preserved. (3) Planting detail (show all species to scale at normal mature crown diameter or spread for local hardiness zone). (4)Typical sections in detail of fences,tie walls,planter boxes,tot lots,picnic areas,berms and the like. (5)Typical sections of landscape islands and planter beds with identification of materials used. (6) Details of planting beds and foundation plantings. (7) Note indicating how disturbed soil areas will be restored through the use of deep tilling, sodding, seeding, or other techniques. (8) Delineation of both sodded and seeded areas with respective areas in square feet. (9) Coverage plan for underground irrigation system,if any. (10)Where landscape or manmade materials are used to provide screening from adjacent and neighboring properties, a cross through section shall be provided showing the perspective of the site from the neighboring property at the property line elevation. (11) Other existing or proposed conditions which could be expected to affect landscaping. (d) Other Plans and Information: (As may be required by the community development director.) (1) Legal description of property under consideration. (2) Proof of ownership of the land for which a site plan approval has been requested. (3) Traffic study including projected impact to public road system, impact to adjacent private improvements, and traffic and pedestrian circulation on the site. If a traffic study is required by the community development director,then an escrow in the amount necessary to cover the cost the study must be submitted together with the other application materials. The city will then contract with a traffic engineer to complete the study. (4) If exterior building changes are proposed,then architectural elevations are required (type, color, and materials used in all external surfaces). (5) "Typical' floor plan and "typical' room plan. (6)Fire protection plan. Page 6 (7) Extent of and any proposed modifications to land within the wetland, shoreland or floodplain district, or steep slopes as described and regulated in this Chapter 31. (8) Wetland delineation and report. (9) Type, location and size (area and height) of all signs to be erected upon the property in question. (10) Certification that all property taxes, special assessments, interest, or city fees due upon the parcel of land to which the application relates have been paid. Subd. 6. Compliance with other codes. The review and approval of site improvements pursuant to the requirements of city adopted building and fire codes shall be in addition to the process established under this article. Approval of the site plan review Conditional Use Permit does not imply compliance with the requirements of the building codes, fire codes, or design review by the Heritage Preservation Commission. Subd. 7. Plan agreements. All site and construction plans officially submitted to the City shall be treated as a formal agreement between the building contractor and the City. Once approved, no changes, modifications or alterations shall be made to any plan detail, standard, or specifications without prior submission of a plan modification request to the community development director for review and approval. Significant changes as deemed by the community development director may be subject to council review and approval. Subd. 8. Enforcement. The community development director shall have the authority to order the stopping of any and all site improvement activities when and where a violation of the provisions of this Section 31-515.2 has been officially documented by the building official, public works director, or city planner as applicable. II. Amend the following A. Amend the table establishing approval authority for various permits and city actions by adding approval authority for CUPs associated with large building projects in the CBD Zoning District In the table found in City Code Chapter 31, Section 31-204, Subd 5, add Footnote 3 to the entry that reads "Conditional or Special Use Permit'. The footnote should read: The City Council shall be the final decision authority and the Planning Commission will make a recommendation for any Conditional Use Permit associated with large building projects in the CBD District. square feet or more. B. Amend approval authority for SUPs and CUPs In City Code Chapter 31, Section 31-207(C)(1) add the following footnote: [end] .!!! : - The City Council shall be the final decision authority and the Planning Commission will make a recommendation for any Conditional Use Permit associated with large building projects in the CBD District. ORDINANCE 1090 AN ORDINANCE AMENDING CITY CODE CHAPTER 31 BY REQUIRING SITE PLAN REVIEW CONDITIONAL USE PERMITS FOR ALL LARGE BUILDING PROJECTS IN THE CBD ZONING DISTRICT The City Council of the City of Stillwater, Minnesota does ordain: 1) ADD. To City Code Chapter 31, add: Section 31-515.2. Large building projects in CBD Zoning District Subd. 1. Purpose. The purpose of this Section 31-515.2 is to establish a Conditional Use Permit review process for all large building projects, regardless of proposed use, in the CBD Zoning District. Given the impact of large projects on downtown Stillwater's parking,pedestrian,open space,and other infrastructure systems, formal public review is in the public's best interest. Subd. 2. Conditional use permit required. A site plan review Conditional Use Permit is required for all large building projects located in the CBD Zoning District. For purposes of this Section 31- 515.2,a"large building project"is the construction,re-construction,or change in use of at least 12,000 gross square feet of building space where the building or project has, or will have,20,000 gross square feet of area including any accessory spaces such as basement,utility rooms,attached garage,or rooftop space where such rooftop space is approved for occupancy(e.g. patios). For calculation purposes,the total gross square footage of the large building project shall include all space that within a 10 year period is new construction,re-construction,or a change in use. This 10 year period shall include a three year look-back period. Consequently, if the cumulative amount of new construction space, re- constructed space, or change of use space reaches 12,000 gross square feet in a 20,000 square foot project over the span of a 10 year period,then a site plan review Conditional Use Permit is required. Subd. 3. Approval process. The approval process for the site plan review Conditional Use Permit in this Section 31-515.2 shall be as established in City Code Chapter 31,Section 31-204(general permit procedures) and Section 31-207 (Special Use Permits and Conditional Use Permits). In addition,the following shall also apply: (a)A request for a site plan review Conditional Use Permit as provided within this section,shall be considered officially submitted and complete when the applicant has complied with all the specified information requirements of this Section 31-515.2, City Code Chapter 31, Section 31-204 and Section 31-207. (b) The applicant shall supply proof of ownership of the property or supply written authorization from the owner(s) of the property in question to proceed with the requested Conditional Use Permit review. (c) If the project meets the requirements for a Design Permit, as specified in City Code Chapter 31, Section 31-209,then a design permit will need to be requested by the applicant and acted upon by the Heritage Preservation Commission prior to approval of the site plan review Conditional Use Permit by the City Council. (d) If the project meets the requirements for a Site Alteration Permit, as specified in City Code Chapter 22, Section 22-7, Subd. 6,then a Site Alteration Permit will need to be requested by the applicant and acted upon by the Heritage Preservation Commission prior to approval of the site plan review Conditional Use Permit by the City Council. (d) The Planning Commission, City Council and City Staff shall have the authority to request additional information from the applicant concerning operational factors or to retain expert testimony at the expense of the applicant concerning operational factors. Said information is to be declared necessary to evaluate the request and/or to establish performance conditions in relation to all pertinent subdivisions of this section.Failure on the part ofthe applicant to supply all necessary supportive information may be grounds for denial of the request. (e) Approval of the site plan review Conditional Use Permit shall require passage by a majority vote of the City Council. Subd. 4. Evaluation criteria. City Staff,Planning Commission and City Council shall evaluate the effects of the proposed large building project. This review shall be based upon compliance with the City Comprehensive Plan, downtown plans, parking system plans and policies,this section, and other applicable codes,policies and statutes. Subd. 5. Information required. The information required for all site plan review Conditional Use Permit applications shall include the following items,unless a listed item is waived by the community development director: (a) Site Plan: (1) Certificate of survey. (2)Name and address of developer/owner. (3)Name and address of architect/designer. (4) Date of plan preparation. (5) Dates and description of all revisions. (6)Name of project or development. (7) Scale of plan (engineering scale only, at 1 inch equals 50 feet or less). (8)North point indication. (9) Lot dimension and area. (10) Required and proposed setbacks. (11) Location, setback and dimension of all buildings on the lot including both existing and proposed structures. (12) Location of all adjacent buildings located within one hundred feet (100') of the exterior boundaries of the property in question. (13) Location, number, dimensions, and type of surfacing material of existing and proposed parking spaces. (14) Location, number, dimensions, and type of surfacing material of existing and proposed loading spaces. (15) Curb cuts and driveways. (16) Type of surfacing material. (17)Vehicular circulation. (18) Sidewalks and walkways. (19) Location and type of all proposed lighting. (20)Location of recreational and service areas. (2 1) Location of rooftop and ground mounted mechanical equipment and proposed screening. (22) Provisions for storage and disposal of waste,garbage, and recyclables. (23) Location, sizing, and type of water and sewer system mains and fire hydrants closest to the property and proposed service connections. (b) Grading/Storm Water Drainage Plan: (1) Existing contours at two foot(2')intervals. (2)Proposed grade elevations,two foot(2')maximum intervals. (3) Drainage plan including configuration of drainage areas and calculations. (4) Storm sewer, catch basins, invert elevations,type of castings, and type of materials. (5) Spot elevations. (6)Proposed driveway grades. (7) Surface water ponding and treatment areas. (8) Erosion control measures. (9) Calculation of total square footage of site to be covered with impervious surfaces. (c) Landscape Plan: (1)Planting schedule (table) containing: i. Symbols. ii. Quantities. iii. Common names. iv. Botanical names. v. Sizes of plant material. vi. Root specification(bare root,balled and burlapped,potted, etc.). vii. Special planting instructions. (2) Location,type and size of all existing significant trees to be removed or preserved. (3) Planting detail (show all species to scale at normal mature crown diameter or spread for local hardiness zone). (4)Typical sections in detail of fences,tie walls,planter boxes,tot lots,picnic areas,berms and the like. (5)Typical sections of landscape islands and planter beds with identification of materials used. (6) Details of planting beds and foundation plantings. (7) Note indicating how disturbed soil areas will be restored through the use of deep tilling, sodding, seeding, or other techniques. (8) Delineation of both sodded and seeded areas with respective areas in square feet. (9) Coverage plan for underground irrigation system,if any. (10)Where landscape or manmade materials are used to provide screening from adjacent and neighboring properties, a cross through section shall be provided showing the perspective of the site from the neighboring property at the property line elevation. (11) Other existing or proposed conditions which could be expected to affect landscaping. (d) Other Plans and Information: (As may be required by the community development director.) (1) Legal description of property under consideration. (2) Proof of ownership of the land for which a site plan approval has been requested. (3) Traffic study including projected impact to public road system, impact to adjacent private improvements, and traffic and pedestrian circulation on the site. If a traffic study is required by the community development director,then an escrow in the amount necessary to cover the cost the study must be submitted together with the other application materials. The city will then contract with a traffic engineer to complete the study. (4) If exterior building changes are proposed,then architectural elevations are required (type, color, and materials used in all external surfaces). (5) "Typical" floor plan and "typical" room plan. (6)Fire protection plan. (7) Extent of and any proposed modifications to land within the wetland, shoreland or floodplain district, or steep slopes as described and regulated in this Chapter 31. (8)Wetland delineation and report. (9) Type, location and size (area and height) of all signs to be erected upon the property in question. (10) Certification that all property taxes,special assessments,interest,or city fees due upon the parcel of land to which the application relates have been paid. Subd. 6. Compliance with other codes. The review and approval of site improvements pursuant to the requirements of city adopted building and fire codes shall be in addition to the process established under this article. Approval of the site plan review Conditional Use Permit does not imply compliance with the requirements of the building codes, fire codes, or design review by the Heritage Preservation Commission. Subd. 7. Plan agreements. All site and construction plans officially submitted to the City shall be treated as a formal agreement between the building contractor and the City.Once approved,no changes, modifications or alterations shall be made to any plan detail, standard, or specifications without prior submission of a plan modification request to the community development director for review and approval. Significant changes as deemed by the community development director may be subject to council review and approval. Subd. 8. Enforcement. The community development director shall have the authority to order the stopping of any and all site improvement activities when and where a violation of the provisions of this Section 31-515.2 has been officially documented by the building official,public works director,or city planner as applicable. 2) AMEND. City Code Chapter 31, Section 31-204, Subd. 5 shall be amended by adding Footnote 3 to the row in the table that reads"Conditional or Special Use Permit"'. The footnote shall read as follows: The City Council shall be the final decision authority and the Planning Commission will make a recommendation for any site plan review Conditional Use Permit associated with large building projects in the CBD District. 3) AMEND. Footnote 1 in City Code Chapter 31, Section 31-207(C)(1) shall be amended by adding the following sentence: For any site plan review Conditional Use Permit associated with a large building project in the CBD Zoning District, the City Council shall be the final decision authority and the Planning Commission will review and make a recommendation. 4) SAVING. In all other ways,the Stillwater City Code shall remain in full force and effect. 5) EFFECTIVE DATE. This Ordinance shall be effective upon its passage and publication according to law. Enacted by the City Council of the City of Stillwater this 7"day of February, 2017. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F.Ward, City Clerk t,illwatei, 0 L pM I r{ N w. �',1 A City Council DATE: January 12, 2017 CASE NO.: 201646 TO: Mayor &Council Members TOPIC: Site Plan Review Ordinance for large Downtown projects FROM: Bill Turnblad, Community Development Director INRODUCTION If a Special Use Permit is not required, the current City Code does not provide for formal review of downtown projects that convert the use of a building from one classification to another. However, these conversions can have a significant impact upon public infrastructure, especially for larger buildings. Therefore, the City Council directed staff to develop a draft site plan review ordinance for larger building conversion projects in the downtown area. KEY POINTS A draft of the proposed ordinance is attached. The key points include: 1. Conditional Use Permit required. Subd. 2 of the ordinance proposes that a Conditional Use Permit (CUP) would be required for any project in the Central Business District (CBD) Zone (see attached zoning map) that results in the construction, reconstruction or change in use of 20,000 gross square feet, or more, of building space. This would potentially affect twenty-two properties (see attached map). For almost all of these affected buildings, the project would have to include every story in the building plus the basement to exceed the 20,000 square foot threshold. Said another way, if only a single story is being converted, or any combination of stories less than 20,000 square feet, then this site plan review and CUP would not be required. 2. Approval process. Subd. 3 of the ordinance explains that the process already established in the City Code for Conditional Use Permits and Special Use Permits would be applied to this review. a. A public hearing would be held before the Planning Commission. All property owners within 350 feet of project would be notified of the hearing. Page 2 b. The City Council would be the decision making body. c. Conditions may be attached to the permit. d. Subd 5 specifies the information that would be required for the application to be deemed complete. It includes: i. Certificate of survey ii. Detailed site plan iii. Grading/stormwater plan iv. Landscape plan v. Traffic study vi. Architectural elevations if exterior building changes are proposed vii. "Typical' floorplans viii. Fire protection plan ix. Signage plan x. Certification of real estate tax and special assessment payments 3. Historical Review. Subd 3 (c) and (d) give notice that these projects are also subject to Heritage Preservation Commission review for Design Permits and Site Alterations Permits. 4. Fire and Building Code. Subd. 6 simply states that the projects have to meet fire and building codes, but that approval of a CUP for the site plan does not imply compliance with either building or fire code. RECOMMENDATION The Planning Commission held a public hearing on the draft ordinance and after discussion recommended adopting it with one change. The change being that the Planning Commission would take action on the Conditional Use Permit, rather than making a recommendation to the Council for action. ACTON REQUIRED The City Council should hold a public hearing and consider approving the first reading of the draft ordinance. Attachments: Zoning Map Draft Ordinance Page 3 To: Mr. Dave Junker, Stillwater City Council From: Tom Wortman,TreMar, LLC, owner of 219 &221 Main Street North Date: February 6, 2017 Dear Dave, It has come to my attention that the summer car show, Cruisin' on the Croix, is applying to expand the number of events from seven to fifteen days. In the past, I have supported the show for the existing seven weeks, however, I am not in favor of expanding it for 8 additional weeks. These events effect my tenants and their clients/customers parking and daily volume of business. In the property I own the tenants are: River Market Coop, Kagan Binder law firm, Merrill Lynch financial, Natural Balance Yoga, Extraordinary Journey, and Expedite International. These business have an approximate total of 100 employees who support the downtown businesses and the City of Stillwater throughout the year. They are either going out for lunch or are spending money after work hours at the various businesses in the downtown area.They also have a need for their client's/customers to be able to find parking in the downtown area so that they are able to continue to operate their business as they do every other day without interruption of parking. I pay$110,000.00 annually in Real Estate taxes of which approximately$ 20,000.00 to $ 25,000.00 goes directly to the City of Stillwater. Why should one business be allowed to tie up 20%of the prime dates in the middle of summer to benefit their own interest. I think the show does attract people to the city for the seven days that it currently runs, but to have the event increased to 15 days would be of a great hindrance to many businesses. If the city keeps the car show to continue to have its original seven dates,they should not allow the lots to be closed from 8:00 AM on the morning of the show. My tenants have many photos of the empty parking lots until 2:00 to 3:00 PM as the vendors do not need that much time to set up. In the meantime, my tenant's client's/customers cannot find a parking space in any of the lots in the downtown area. Please urge the city council to vote NO to the expansion of the 15 week application for Crusin' on the Croix. This event is a for profit event and it seems to me that the only one benefiting is the owner of the event. They are using a great deal of the parking lots that are supposed to be used for the good of the city. Respectfully, Thomas Wortman,TreMar, LLC p 111,watet " f ,:.....9� R S R n O F M 4 tlP�4 f '4 0 1 4 PLANNING REPORT TO: Mayor &Council Members MEETING DATE: February 7, 2017 REGARDING: Potential 2017 Addendum to 2015 Annual Contract for Mowing, Snow Removal, and Clean Up Services FROM: Abbi Wittman,City Planner Bill Turnblad, Community Development Director BACKGROUND On March 18, 2014, the City Council approved contracts for services related to mowing, snow removal and property clean up. The contracts are valid through December 31, 2017. CURRENT ADDENDUM With the addition of a new Zoning Administrator to staff, we would like to enforce snow removal in the Downtown area the same way we enforce it in the residential neighborhoods. Which is that if snow is not removed within 24 hours of personal or written notice, then staff contacts our snow removal contractor to do the work. We then bill the property owner. But, the current snow removal contract does not cover commercial properties, only residential. So, staff obtained price quotes for Central Business District snow removal services from the two contractors we currently do business with: Hassis Snow Removal & Yard Services and MSP Outdoor Services. The following quotes were received: Item I Work Description HASSIS MSP PART D—SNOW REMOVAL 18 Single street Central Business District sidewalk(25 feet by 8 to $50.00 $50.00 10 feet average) ' 1.5-to 4-inch snow cover per event per event 19 Single street Central Business District sidewalk(25 feet by 8 to $75.00 $75.00 10 feet average) ' 4-to 8-inch snow cover per event per event 20 Single street Central Business District sidewalk(50 feet by 8 to $100.00 $100.00 10 feet average) ' per event per event 1.5-to 4-inch snow cover 21 Single street Central Business District sidewalk(50 feet by 8 to $200.00 $145.00 10 feet average) ' 4-to 8-inch snow cover per event per event 22 Corner lot Central Business District sidewalk(182 feet by 8 to 10 $400.00 $175.00 feet average) ' 1.5-to 4-inch snow cover per event per event 23 Corner lot Central Business District sidewalk(182 feet by 8 to 10 $600.00 $265.00 feet average) ' 4-to 8-inch snow cover per event er event 24 Other Central Business District sidewalk snow removal $100.00 $75.00 per hour' er hour' 1. Snow shall be removed from primary walking path,with a minimum eight foot(8')clear area. Snow is preferred to be removed from the site but may be stockpiled in an area no greater than two feet(2')back from the curb. 2. Price per hour will be multiplied by the number of workers needed to complete the job. The current addendum also would add the following definition: • "Snow Removal-CBD" shall mean any method by which snow is removed from a minimum of 8' of any PUBLIC SIDEWALK in the Central Business District(CBD) as approved by the city and delineated in the City Code of Ordinances. RECOMMENDATION Since MSP Outdoor Services has the least expensive quote on four of the items, and is the same price on the other three, staff recommends awarding the downtown work to Outdoor Services. If the City Council agrees with staff, the attached resolution could be adopted approving the contract addendum. Attachments: 2017 Addendum Resolution approving addendum o �,2�-4 ADDENDUM#1 TO CONTRACT FOR ANNUAL MOWING, SNOW REMOVAL AND CLEAN UP SERVICES The parties to this Addendum #1 are the same as entered into the Standard Contract Agreement (the "Original Contract") on December 15th, 2015, the City of Stillwater, Washington County, MN (the "City") and MSP Outdoor Services (the "Contractor"). It is their intention that the Original Contract be in all ways extended to remain in effect for the calendar year 2017, except as modified by adding: Item I Work Description Rate PART D— SNOW REMOVAL 18 Single street Central Business District sidewalk(25 feet by $50.00 8 to 10 feet average) 1 1.5-to 4-inch snow cover per event 19 Single street Central Business District sidewalk(25 feet by $75.00 8 to 10 feet average) 1 4-to 8-inch snow cover per event 20 Single street Central Business District sidewalk(50 feet by $100.00 8 to 10 feet average) 1 1.5-to 4-inch snow cover per event 21 Single street Central Business District sidewalk(50 feet by $145.00 8 to 10 feet average) 1 4-to 8-inch snow cover per event 22 Corner lot Central Business District sidewalk(182 feet by 8 $175.00 to 10 feet average) 1 1.5-to 4-inch snow cover per event 23 Corner lot Central Business District sidewalk(182 feet by 8 $265.00 to 10 feet average) 1 4-to 8-inch snow cover per event 24 Other Central Business District sidewalk snow removal $75.00 per hour2 1. Snow shall be removed from primary walking path,with a minimum eight foot(8') clear area. Snow is preferred to be removed from the site but may be stockpiled in an area no greater than two feet(2') back from the curb. 2. Price per hour will be multiplied by the number of workers needed to complete the job. The current addendum also adds the following definition: • "Snow Removal-CBD" shall mean any method by which snow is removed from a minimum of 8' of any PUBLIC SIDEWALK in the Central Business District(CBD) as approved by the city and delineated in the City Code of Ordinances. IN WITNESS WHEREOF, the parties have caused this Addendum Agreement to be executed this 7th day of February, 2017. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk STATE OF MINNESOTA ) ss. COUNTY OF WASHINGTON ) On this day of 2017, before me, a Notary Public within and for said County, appeared Ted Kozlowski and Diane F, Ward, to me personally known who, being duly sworn, did say that they are the Mayor and City Clerk named in the foregoing instrument and that this instrument was signed as the free act and deed of the City of Stillwater, Minnesota, a Minnesota Municipal corporation. Notary Public CONTRACTOR MSP Outdoor Services. By Its STATE OF MINNESOTA ) ss COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this day of 2017, by , the duly authorized officer of MSP Outdoor Services. Notary Public This Instrument Drafted By: David T. Magnuson (#66400) Magnuson Law Firm 324 Main Street South, Suite #260 Stillwater, MN 55082 651-439-9464 - main 651-439-5641 —fax N O R T H F O U R T H S T R E E T N O R T H T H I R D S T R E E T N O R T H S E C O N D S T R E E T L A U R E L S T R E E T S T A T E H W Y 9 5 I N T E R S T A T E H I G H W A Y B R I D G E S O U T H M A I N S T R E E T W E S T M Y R T L E S T R E E T E A S T M Y R T L E S T R E E T E A S T C H E S T N U T S T S O U T H T H I R D S T R E E T E A S T P I N E S T R E E T S O U T H S E C O N D S T R E E T S O U T H F I F I T H S T R E E T S O U T H S I X T H S T S O U T H S E C O N D S T R E E T S O U T H F I F T H S T R E E T S O U T H S I X T H S T R E E T W E S T C H E S T N U T S T R E E T W E S T M U L B E R R Y S T R E E T W E S T L I N D E N S T R E E T W E S T E A S T C H E R R Y S T R E E T W E S T O L I V E S T R E E T S T A T E H W Y 9 5 S T A T E H I G H W A Y S 9 5 & 3 6 S T R E E T C S A H 2 3 N E L S O N S T SOUTH S O M A I N S T N O R T H M A I N S T R E E T S O U T H W A T E R S T R E E T A L L E Y C O M M E R C I A L A V E N U E N O R T H W A T E R S T R E E T S O U N I O N S T R A M S E Y S T A L L E Y E A S T L I N D E N S T R E E T E A S T M U L B E R R Y S T R E E T A L L E Y N O R T H T H I R D S T R E E T C S A H 2 3 S O U T H F O U R T H S T R E E T B U R L I N G T O N N O R T H E R N R A I L R O A D B U R L I N G T O N S T R E E T J E A N N I E S T R E E T U N I O N A L L E Y N E L S O N A L L E Y H O L C O M B E S T N O R T H W A T E R S T W E S T O A K S T R E E T E O L I V E S T S T A T E H W Y 3 6 N E L S O N S T R E E T MAIN STREETS O U T H B R O A D W A Y S T R E E T N O R T H S E C O N D EAST ELM STREET N O R T H F I R S T S T R E E T S C H O O L S T R E E T E A S T L A U R E L S T R E E T N O R T H M A I N S T R E E T S T A T E H W Y 9 5 R A I L R O A D N O R T H E R N F O U R T H N O R T H A L L E Y S A M B L O O M E R W A Y 000 575 110 216 422 333350350 350 210 903 402 204 223 115 407 114 118 212 303 602 118 102 416 918 105 306 101 437 309 515 208 512 119 711 120 303 650 232 1513 626 118 207 216 425 102 306 206 408 315 107 114 324 310 220 220 821 215 214 416 913 106 713 220 220 231 224 404 251 703 406 216 502 320 402 401 411 424 210 208 315 604 804 209 501 302 124 418 221 904921 101 805809 µ 0 700 1,400350Feet CBDMunicipal BoundaryParcel Boundaries ^ General Site Location Site Location Map APPROVING ADDENDUM NO. 1 TO CONTRACT FOR ANNUAL MOWING, SNOW REMOVAL AND CLEAN UP SERVICES WHEREAS, the current snow removal contract does not cover commercial properties, only residential; and WHEREAS, the addition of a new Zoning Administrator the Stillwater City Council would like to enforce snow removal in the Downtown area the same way it is enforced in the residential neighborhoods; and WHEREAS, staff obtained price quotes for Central Business District snow removal services from the two contractors City currently has for the mowing and snow removal in residential areas: Hassis Snow Removal&Yard Services and MSP Outdoor Services. BE IT RESOLVED,by the City Council of Stillwater, MN that contract language as identified in Addendum No. 1 to the contract dated March 18, 2014 (The Agreement) between MSP Outdoor Services and the City of Stillwater, as on file with the City Clerk, is hereby approved. BE IT FURTHER RESOLVED,that the Stillwater City Council authorizes the Mayor and City Clerk to sign Addendum #1. Adopted by the City Council of the City of Stillwater this 7th day of February, 2017. Ted Kozlowski, Mayor ATTEST: Diane F.Ward, City Clerk (499ateir THE OIOTMYLOCE OF MINNESOTA AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North February 7, 2017 REGULAR MEETING 4:30 P.M. RECESSED MEETING 7:00 P.M. 4:30 P.M.AGENDA I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Discussion on Johnson Controls Solutions Initiative to reduce energy costs 2. Discussion on Legislative Agenda IV. STAFF REPORTS 3. Police Chief 4. Fire Chief S. City Clerk 6. Community Development Dir. 7. Public Works Dir. 8. Finance Director 9. City Attorney 10. City Administrator- Hockey Day Minnesota- Emergency Management Training V. ADJOURNMENT TO CLOSED SESSION FOR LABOR NEGOTIATIONS STRATEGY PURSUANT TO MINNESOTA STATUTES 13D.03 7:00 P.M.AGENDA VI. CALL TO ORDER VII. ROLL CALL VIII. PLEDGE OF ALLEGIANCE IX. APPROVAL OF MINUTES 11. Possible approval of January 17, 2017 special, executive session and regular meeting minutes (executive session minutes available Tuesday) X. PETITIONS, INDIVIDUALS, DELEGATIONS &COMMENDATIONS 12. Swearing in of three (3) new police officers - Officers Keith Frank, Trent Prince, Brady Klingfus and acknowledging promotion of Andrea Olson to Sergeant XI. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. XII. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 13.Resolution 2017-019, directing the payment of bills 14.Resolution 2017-020, approval of abatement request 15.Resolution 2017-021, approving 2017 Forestry Agreement 16.Resolution 2017-022, approving Farmers Market Event and Contract 17.Resolution 2017-023, approval of contract with Hoisington Koegler Group Inc. for Planning consulting (available Tuesday) 18.Resolution 2017-024, approval of contract with Amy Lucas HPC consulting (available Tuesday) 19. Possible approval of temporary liquor licenses for Stillwater Public Library Foundation -July 4 and September 22, 2017 20. Possible authorization to hire Seasonal Positions - Public Works - Maintenance Worker I, Police - Parking Attendants and Community Service Officers XIII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. XIV. UNFINISHED BUSINESS 21. Possible approval of the second reading of Ordinance 1090, an Ordinance amending the Stillwater City Code Section 31, regarding Site Plan Review (available Tuesday) 22. Possible approval of the second reading of Ordinance 1091, an ordinance amending the Stillwater City Code Chapter 31, entitled Zoning Ordinance,by Amending the Zoning Map of the City to rezone certain property within the Central Business District by adding them to the Central Business District Blufftop Height Overlay District 23. Possible approval of updated Aiple property Concept Park Plan (Resolution- Roll Call) XV. NEW BUSINESS 24. Possible approval of 2017 Cruisin on the Croix Car Show contract and event (Resolution - Roll Call) 25. Possible approval of Addendum #1 for use of Lowell Park for Hockey Rink- Stillwater Hockey Association (Resolution - Roll Call) (available Tuesday) 26. Possible approval of SUP approval on North Main Street hotel project (Resolution - Roll Call) 27. Possible approval to purchase fire truck 28. Possible approval of sidewalk snow removal contract for downtown (Resolution - Roll Call) 29. Possible approval of cooperative agreement for MSCWMO project (Resolution- Roll Call) XVI. PETITIONS, INDIVIDUALS, DELEGATIONS &COMMENDATIONS (CONTINUED) XVII. COMMUNICATIONS/REQUESTS XVIII. COUNCIL REQUEST ITEMS XIX. STAFF REPORTS (CONTINUED) XX. ADJOURNMENT b t �A C, Mtn in is trati orl MEMO DATE: February 3, 2017 TO: Stillwater City Council FROM: Tom McCarty, City Administrator SUBJECT: Johnson Controls Performance Contracting Initiative for Energy Cost Reductions BACKGROUND Minnesota State Statutes allow municipalities to contract with entities to provide performance contracting for energy saving facility improvements. Johnson Controls has conducted an initial energy use review of City facilities and determined that the City could save realize significant annual energy cost savings through facility improvements in lighting and mechanical systems in the City's buildings. Johnson Controls is submitting a proposal to enter into a contract with the City to conduct detailed energy audits and identify specific energy and operational cost savings that are self-funding through Performance Contracting. The cost of the contract is $12,500. Based upon the audit and proposed solutions,if the City moves forward with the Facility Improvement Program with Johnson Controls, the cost of the audit is included in the total project cost. Under the Facility Improvement Program, the City would fund the facility improvement cost, likely through borrowing, with debt service paid by the energy savings. If the energy savings funding is not sufficient to pay debt service, Johnson Controls covers the funding gap. Johnson Controls would serve as the City's Construction Manager for all phases of the Facility Improvement Program. Johnson Controls representatives will be in attendance at the Council meeting to provide further information and respond to questions. DISCUSSION The City Council has a number of options to move forward with a decision on this item: • Reject the proposal through a motion and vote. • Table the matter and request further information from Johnson Controls and staff. • Approve the proposal and direct staff to draft an appropriate resolution and contract, including a defined funding source for the cost of the energy audit, and bring back to a future Council meeting for final action. b t �A C, Mtn in is trati orl MEMO DATE: February 3, 2017 TO: Stillwater City Council FROM: Tom McCarty, City Administrator SUBJECT: City of Stillwater Preliminary Legislative Agenda BACKGROUND Development of a City Legislative agenda for the current State Legislative session is an ongoing initiative of the City Comprehensive Plan. The League of Minnesota Cities (LMC) and the MetroCities organizations have adopted extensive Legislative Policies to guide lobbying efforts at the Capitol during the current 2017 state legislative session (see website links below). The City of Stillwater may have more specific concerns regarding potential state legislation that would impact the City of Stillwater. There are often individual projects, such as those noted below, that would benefit from state assistance or unique situations requiring support of the City's area legislators in order to gain state legislative approval for the project or situation. When the City's legislative agenda is finalized, staff will schedule a meeting between City Council, area State legislators, and city management staff to discuss the City's legislative agenda. Staff anticipates scheduling a meeting with State legislators prior to March 10,2017. DISCUSSION The LMC and the MetroCities adopted 2017 legislative policies can be accessed at the following links: LMC: httD://www.Imc.orL-/DaL-e/l/]eLyislative-Dolicies.iSD MetroCities: tt ://www.metrocitiesmn.ora/verticaI/Sites Z%71363D4 B3B-FE99-433B-BCDD- 701313F3D762 22oU /unloads/2017-FINAL Legislative Policies Web. df CITY OF STILLWATER 2017 LEGISLATIVE AGENDA ITEMS Trail and Park Systems - Brown's Creek Park- restrooms &groomer storage building (at parking lot adjacent to Brown's Creek Trail) - Bridgeview Park(south of downtown along St. Croix River),bank erosion along new Loop Trail - Hwy 95, Entrance Monument and Trailhead Parking (south side of City near Sunnyside Marina) Economic Development - Downtown Facade Program funding - Overhead Power Line Relocation in Lowell Park Public Safety - Pass through of EM grant funds to counties and cities - Full funding for design and construction on new State Emergency Ops Center - State Fire Code, transfer authority from Dept. of Labor& Industry to State Fire Marshal Division Other Issues - City Street Funding - Sales Tax Exemption on Construction Materials Browns Creek Trail and Park Systems - Brown's Creek Park - restrooms & groomer storage building (at parking lot adjacent to Brown's Creek Trail). With the completion of the new Browns Creek Trail, bike and pedestrian traffic will increase in the area. Browns Creek Park serves as a trailhead for trail users in the region which in turn will create the need and demand for better parking and modern bathroom facilities. State funding assistance for completion of these improvements is requested as the improvements will bolster tourism activities related to the Browns Creek Trail system. - Bridgeview Park(south of downtown along St. Croix River),bank erosion along new Loop Trail. The shoreline along the St. Croix River is eroding and in need of shoreline restoration/stabilization to protect the city's infrastructure. This include the City's Trunk sanitary sewer that serves the entire city, newly installed bike trail, parking lots and one local business. State funding assistance for shoreline stabilization will help protect the State's investment in the Trail system. - Hwy 95,Entrance Monument and Trailhead Parking (south side of City near Sunnyside Marina) Construction of the St. Croix River Crossing Project includes the construction of a Loop Trail, located on the Wisconsin and Minnesota side of the St. Croix Rive and crosses at the lift bridge and the new St. Croix River Crossing Bridge. A parking lot on the south side of the City at the Sunnyside entrance will serve a trail head for users of the trail. This location is also selected for an entrance monument into the City and its historic district. Encourage MNDOT to include this improvement as a component of the St. Croix River Crossing Project. Economic Development - Aiple Property- Park Development. Thankyou for supporting funding for acquisition of the Aiple property north of downtown Stillwater along the St. Croix River. In the next phase of activities for this property, state funding assistance for planning for future use of the property as parkland would benefit the community and region as visitors to the St. Croix River Valley search for natural settings to view the River. - Downtown Facade Program. Continue funding support for current economic development and redevelopment funding programs within DEED and other state agencies to assist communities. - Overhead Power Line Relocation in Lowell Park Overhead power lines run along Historic Lowell Park in downtown Stillwater which are an obstruction of the views of the St. Croix River. The City would like to relocate these lines underground from Nelson Street to Laurel Street. Public Safety - Pass Through of EM Grant Funds to Counties and Cities. Emergency Management Assistance Performance Grants (EMPG) are Federal dollars submitted to States to assist in developing and funding emergency preparedness activities. Currently there is no requirement to pass this funding along to Counties or Cities. Counties and Cities need this funding to help improve their EM programs and are the first line of response during a major event or disaster. - Full Funding for Design and Construction on New State Emergency Ops Center. The State is in need of a dedicated, secure emergency operations center. This facility needs to be able to respond to statewide and local events to ensure a common operating picture and to respond safely and efficiently to our residents'needs. - State Fire Code,transfer authority from Dept. of Labor&Industry to State Fire Marshal Division. The fire code is the only state code that is adopted by one state department and administered and enforced by another department. Moving responsibility to will improve efficiency by having a state building code that is not in conflict with a state fire code. Other Issues - City Street Funding. Support stable and sufficient transportation funding and local tools to meet the long term transportation system needs ofStillwater's local municipal transportation system, including non- State Aid streets(see attached LMC City Issue Fact Sheet). - Sales Tax Exemption on Construction Materials - Support the reinstatement of the sales tax exemption for purchases ofgoods and services made by cities. p 1. 1 e r" Even though city streets are Existing funding mechanisms for city street maintenance and essential to mobility and reconstruction are inadequate.The bulk of the 22,500-mile city street system is not eligible for Municipal State Aid (MSA), economic Vitality in Minnesota a dedicated fund set up through the state constitution. In cities communities, funding for under 5,000 (non-MSA cities) dedicated funding sources for large infrastructure projects are needed so that cities can plan those streets has remained ahead and budget effectively. unaddressed in transportation funding bills for over a decade. BACKGROUND: City revenues and other funding tools are not keeping 1,taAG :Er..st)YPPt.T11PT"ED SOLUT"111 : pace with needs for municipal street maintenance, construction, and reconstruction. Currently, nearly 84 • $10 surcharge on license tab fees percent of city streets are funded only with property • $10 surcharge on motor vehicle title taxes and special assessments. transfers Special assessments can be onerous to property owners • Half of the funds raised (approx. $57 and are difficult to implement in some cities. Property taxes million annually) dedicated to the Small are generally not dedicated and are sometimes diverted to Cities Assistance Account established more pressing needs such as public safety, water quality, by the 2015 Legislature and cost participation in state and county highway projects. • Half dedicated to a Larger City Streets -lust as the state has fallen behind in making & Bridges Account (to be established) transportation investments, some cities faced with budget challenges have made the difficult decision to hold off on scheduled street improvement projects, g resulting in more expensive projects later. �- Preventative maintenance projects, such as seal coating and overlays, can prolong the lifecycle d ffi of streets to 50 to 60 years. Without ongoing maintenance, the average life expectancy of local streets is approximately 25 to 30 years. FOR MORE INFOMAArION. u � ' Anne Finn www.Imc.org/citystreetfacts i G(fl;;,,F Intergovernmental Relations Asst. Director I NESOTA Phone: (651) 281-1263 (.'i F IFS Email: afinn@lmc.org ©2016 League of Minnesota Cities.All Rights Reseived.. February 7, 2017 Stillwater City Council Classification/Compensation Analysis and Plan Recommendations from Flaherty & Hood PA Proposed language to accept the following recommendations from the consultant Flaherty & Hood : I) The proposed Position Classification Changes including proposed job title changes and FLSA exemption proposed change as contained in the document titled Position Classification Change ; 2) The proposed Flaherty & Hood Job Evaluation system as contained in the document titled Flaherty & Hood Job Evaluation System Summary; 3) The proposed job evaluation ratings for all positions as contained in the document titled City of Stillwater Proposed Job Evaluation Points, with further on-site review of all Library positions within 45 days by Flaherty & Hood ; 4) The proposed I I-step Overall Pay Grade System as contained in the document titled Base Pay Structure (Annual) 12-31-2016; 5) The proposed job evaluation rating appeal process as contained in the document titled Job Evaluation Points Appeal Process . Position Classification Change The spreadsheet below contains proposed changes to the City of Stillwater position titles, current and proposed FLSA exempt status (in ascending alphabetica l order by cur rent department). There are four (4) proposed job title changes for the City of Stillwater , one (1) fo r t he Library and two (2) for t h e Water Board . All are high li ghted in ye ll ow. There is one (1) proposed FLSA Exemptio n Status change (hig hli ght ed in light green ). Current FLSA Proposed FLSA Department Current Position Title Proposed Position Title Exempt Status Exempt Status Administration Administrative Secretary Administrative Assistant NE NE Adm inistration City Administrator City Administ r ator E E Adm inistration City Clerk City Clerk E E Administration Human Resou rce s Manager Human Resources Manager E E Community Development Building Inspector Building Inspector NE NE Commu nity Development Building Official Building Official NE NE Community Development Communit y De velopment Director Community Develo pment Director E E Community De velopment Permit Techni cia n Perm it Te chnician NE NE Community Development Planner 2 Planner 2 E E New position Community Development Zoning Admin ist rator Zoning Administr ator in 20 16 E Engineering Ass istant City Engineer Assistant City Engineer NE NE Engineering City Engineer / Public Works Direct or City Enginee r/ Publi c Works Di re ctor E E En gineering Engi neer Tech IV En gi neer Tech IV NE NE Engineering Engineering Technician Il l Eng ineering Techn ician Il l NE NE Engineering Engineering/Public Works Secretary Administrative Assistant NE NE Engineering Proje ct Coordinator Project Coordinator NE NE Finan ce Assistant Fina nce Director Assistant Finance Director E E Finan ce Finance Director Finance Director E E Finance Payroll HR Techn ician Payroll HR Technician NE NE Fi nan ce Sen ior Acc ou nt i ng Clerk Senior Accounting Cle rk NE NE Fi re Deputy Fi re Chief Deputy Fire Chief E E Fire Fire Captain Fire Captain NE NE Fire Fi re Chief Fire Chie f E E Fire Fire Dept. Secretary Administrative Assistant NE NE Fire Firefighter Engineer Fi r efighter Engineer NE NE Management Information Information Systems Manager Systems/Infor mation Technology Information System s Manager E E Management Information IS Techni cian Sys tems/Information Technology IS Techni cian NE NE Management Informatio n MIS Specialist Systems/Information Technology MIS Spe cia list E E Po li ce Comm unity Reso urce Officer Commu nity Resource Offi cer NE NE Police Community Serv ice Officer Community Service Officer NE NE Police Community Servi ce Offi cer -Parking Community Service Officer -Parking NE NE Poli ce Investigator Investigator NE NE Police Patrol Officer Pa t rol Officer NE NE Police Po li ce Captain Po lice Capta in E E Po lice Po lice Chief Poli ce Chief E E Pol ice Secretary/Dispatcher II Data Specialist NE NE Police Sergeant Sergeant NE NE Po lice Sergeant Investigator Sergeant In vestigator NE NE Ass is tant Public Wor ks Superintendent Public Works Assistant Public Works Superintendent E E Publi c Wor ks Ch ief Mechanic Chief Mechanic NE NE Public Works Maintenance Worker II Maintenance Worker II NE NE Publi c Works Maintenance Worker Il l Maintenance Worker Ill NE NE Publi c Works Ma intenance Worker IV Maintenance Worker Senior NE NE Publi c Works Publi c Works Lead Wor ker Publi c W o rks Lead Worker NE NE Pub lic Works Pub li c Works Superintendent Pub li c Works Superintendent E E .. ~ Position Clas sificat io n Change The spreadsheet below contains proposed changes to the Ci ty of Stillwater position titles, current and proposed FLSA exempt status (in ascending alphabetical order by current department). There are four (4) proposed job title changes for the City of Stillwater, one (1) for the Library and two (2) for the Water Board. All are highlighted in yellow. There is one (1) prop?sed FLSA Exemption Status cha nge (highlighted in light green) in the Water Board Department. Department Library Library Library Library Lib rary Library Library Library Library Library Library Library Department Water Water Water Water Water Key: FLSA Exempt Status Current FLSA Proposed FLSA Current Position Title Proposed Position Title Exempt Status Exempt Status Librarian I Librarian I NE NE Library Aide Library Aide NE NE Library Assistant Dire ctor Library Assistant Di r ector E E Library Assistant I Library Assistant I NE NE Library Assistant II Library Assistant II NE NE Library Associate Library Associate NE NE Library Custodian I Lib ra ry Custodian I NE NE Library Custodian II Library Maintenance Worker NE NE Library Director Library Director E E Library Office Specialist Library Office Specialist NE NE Supervisory Librarian -Information Supervisory Librarian -Information Systems Systems Supervisor Supervisor NE NE Supervisory Librarian -Youth Services Supervisory Librarian -Youth Services Supervisor Supervisor NE NE Current FLSA Proposed FLSA Current Position Title Proposed Position Title Exempt Status Exempt Status Wate r Board Ma nager Wate r Board Manager E E Water Dept . Secretary Administrative Assistant E NE Water Dept. Supervisor Water Dept. Supervisor NE NE Water JR Maintenance Man Ill Water JR Maintenance Worker Il l NE NE Water Maintenance Lead Worker Water Maintenance Lead Worker NE NE Exempt employees (e.g., executive, administrative, and professional employees; etc.) are not subject to the provisions of the Fair Labor Standards Act (i.e ., minimum wage and overtime pay). Nonexempt employees are covered by the provisions of the Fair Labor Standards Act (e .g., employees engaged in, or producing goods and services for, interstate commerce; employees of certain hotels, restaurants , or motels; government employees , etc.). Glossary of Compensation Terms , U.S. Department of Labor (1998). FLAHERTY I HOOD P.A. Flaherty & Hood Job Evaluation System Summary The proposed Flaherty & Hood Job Evaluation System consistently and equitably measures the skill, effort responsibility, and working conditions required of each job class within an organization. The system uses a variety of uniform factors and sub-factors to systematically assign numerical ratings for each job class. Using these factors and sub-factors, we ensure every component of job content for each job class is accounted for. The numerical ratings for each job class that are assigned using the various factors and sub-factors provides the relative worth of that job class in relation to all of the job classes within an organization . Job Factors and Sub-Factors The following 4 factors broken down into 8 sub-factors are used to measure all of the components of job content for each job class: Skill Related Experience Education Effort Complexity Responsibility Supervision Needed Supervision Given Impact on the Business Work Conditions Surroundings Hazards Measured by factors such as the experience, ability, education, and training required to perform a · ob How much related ex erience that is needed to do the work How much education that is needed to do the work The amount of physical or mental exertion needed to perform a job Job factors that cause physical or mental fatigue or stress are to be considered in determining the effort required for a job Differences in the kind of effort exerted do not justify a compensation differential if the amount of effort is substantially the same How related the tasks are for a specific job class. This will affect the originality and difficul involved in identi in and erformin the work The degree of accountability required in performing a job The extent to which the class works without su ervision The extent to which the class exercises supervisory functions The impact of the job classes' job functions on the employer's business Measured by factors such as surroundings and hazards Takes into account the intensity and frequency of environmental elements encountered in the job, such as heat, cold, wetness, noise , fumes, odors, dust , and ventilation measured in risk Takes into account the number and frequency of physical activities, strains and the severi of in· u the can cause Factors Not Considered • Personal attributes of any employee • Job performance • Past service at the organization • External market rates • Current compensation • Current job evaluation rating City of Stillwater Proposed Job Evaluation Points Positions are listed in descending order based on the "P ropose d Job Evaluation Points" from highest to lowest points. Department Current Job Title Proposed Job Title Proposed Job Evaluation Points Administration City Administrator City Administrator 950 Police Police Chief Po lice Chie f 866 Fire Fire Ch ief Fire Chief 846 Community Development Community Development Community Development Director 793 City Engineer / Public Works City Engineer/ Public Works Director 786 Eng ineering Director Fire Deputy Fire Chief Deputy Fire Chief 761 Finance Fina nce Director Finance Directo r 751 Administration Human Reso urces Manager Human Resources Manager 713 Management Information Systems/Information Information Systems Manager Information Systems Manager 713 Technology Police Captain 710 Police Police Captain Police Sergeant Investigator Sergeant Investigator 680 Police Sergeant Sergeant 660 Public Works Public Works Superintendent Public Works Superintendent 651 Fire Fire Captain Fire Capta in 650 Police Patrol Officer Patro l Officer 630 Engineering Assistant City Engineer Assistant City Engineer 626 Administ ration City Clerk City Clerk 620 Community Development 613 Planner 2 Planner 2 Police Investigator Invest igator 585 Finance Assistant Finance Director Assistant Finance Director 583 Assistant Public Works 576 Public Works Superintendent Assistant Public Works Superintendent Public Works Public Works Lead Worker Public Works Lead Worker 556 Management Information 535 Systems/Information MIS Specialist M IS Specialist Fire Firefighter Engineer Firefighter Engineer 531 Engineering Engineer Tech IV En~ineer Tech IV 525 520 Community Development Bu ilding Official Building Official Engineer in g Project Coordinator Proiect Coordinator 515 Public Works Maintenan ce Worker IV Maintenance Worker IV 506 Management Information IS Technician IS Technician 485 Public Works Chief Mechanic Chief Mechanic 481 Co mmunity Development 473 Zoning Administrator Zoning Adm inistrator 470 Community Development Building Inspector Building Inspector Police Community Resource Officer Communitv Resource Officer 470 Public Works Maintenance Worker Ill Maintenance Worker Ill 470 Finance Pavroll HR Technician Payroll HR Technician 461 Finance Senior Accounting Clerk Senior Accountin2 Clerk 441 Police Secretary /Dispatcher II Data Soecialist 441 Public Works Maintenance Worker II Maintenance Worker II 436 Engineering Engineering Technician Ill En2ineerint?. Technician Ill 425 Police Community Service Officer -Community Service Officer -Parkin~ 403 Police Community Service Office r Community Service Officer 396 Administration Adm inistrative Secretary Administrative Assistant 376 Engineering Engineering/Public Works Administrative Assistant 376 Fire Fire Dept. Secretary Administrative Ass istant 376 Community Development Permit Technician Permi t Technician 323 •. City of Stillwater Proposed Job Evaluation Points Positions are listed in de sce nd ing order based on the "Propo sed Job Evaluation Points" from highes t to lowest points . Department Current Job Title Propose d Job Title Proposed Job Evaluation Points library Library Director library Director 810 Library Library Assistant Director library Assistant Director 710 Supervisory Librarian -Information Systems Supervisory Librarian • Supervisor 660 Library Information Syste ms Supervisor Supervisory Librarian -Youth Supervisory Librarian -Youth Services 660 Li b rary Services Supervisor Supervisor library Librarian I Librarian I 530 Li b rary Library Custodian II Library Maintenance Worker 501 library Library Assistant II Library Assistant II 490 Library Library Associate Library Associate 483 library Library Office Specialist Library Office Specialist 483 Library library Custodian I Library Custodia" I 368 Li brary library Assistant I library Assistan t I 328 Library library Aide Library Aide 318 Department Current Job Title Proposed Job Title Proposed Job Evaluation Points Water Water Board Manager Water Board Manager 690 Water Water Dept. Supervisor Water Dept. Supervisor 510 Water Maintenan ce lead Water Maintenance Lead Worker 461 Water Worker Water JR Water Maintenance Man Ill JR Water Maintenance Worker Ill 411 Water Water Dept . Secretary Admi nistrative Assistant 376 C it y o f St i ll w a t e r 1 2- 3 1 -2 0 16 •' St e p 1 S t ep 2 St e p 3 I S t e p 4 I St e p S I S t ep 6 I St e p 7 I S t e p s I Step 9 I Step 1 a x I 1 t o 15 I 30 4 I 1 I $2 5 , 6 9 0 . 14 $2 6 ,79 1 . 15 $ 2 7 ,89 2 . 15 $ 28 ,99 3 . 16 $3 0 ,09 4 . 1 6 $3 1 ,19 5 . 17 $ 32 , 2 96 . 1 8 $3 3 , 3 9 7 . 1s 1 $34,498 .19 I $35,599 .19 I $36,700 .20 30 5 I 33 1 I 2 I $2 8 , 5 1 6 . 0 5 $2 9 ,73 8 . 17 $3 0 ,96 0 . 2 9 $ 3 2, 1 8 2 . 4 0 $ 3 3, 4 0 4 .52 $3 4 , 62 6 . 64 $ 3 5, 8 4 8 . 7 5 $3 7 ,07 0 .87 $38 ,292 .99 $39 ,515 .10 $40,737 .22 33 2 I 36 1 I 3 I $3 1 , 6 5 2 . s 2 $3 3 , 0 0 9 .37 $3 4 ,3 65 . 9 2 $ 3 5, 7 2 2 . 4 7 $3 7 , 0 7 9 . 0 2 $3 8 , 4 3 5 .57 $ 3 9 ,79 2 .12 $4 1 , 14 8 . 67 $42 ,505.22 $4 3,861.77 $45,218 .3 2 Ad m in is t r a t i v e I I I I I 3 76 As s i st a n t En g i ne e r i ng / P ub li c Wo r k s I 37 6 I 36 2 I 39 4 I 4 I $3 5 ,13 4 . 6 3 I $3 6 , 6 4 0 . 4 0 I $3 8 , 14 6 . 17 I $3 9 , 65 1 . 9 4 I $41 , 15 7 . 7 1 I $42 , 6 6 3 . 4 8 I $4 4 , 16 9 .2 5 I $45 , 67 5 .02 I $47 ,180 .79 1 $4 8 ,6 8 6 .56 1 $50 ,19 2 .33 Se c r e t ar y - - - Fi r e De p t . I 37 6 Se c r e t a r y Co m m u n i t y I 39 6 Se r v i c e Of f i ce r Co m m u ni t y Se r v i ce O f fi c e r - I 40 3 I 39 5 I 43 1 I 5 I $3 8 ,99 9 . 4 4 I S4 o , 67 o .s 5 I $4 2 , 3 4 2 .2 5 I $4 4 , 0 1 3 . 66 I $4 5 , 68 5 .06 I $4 7 ,35 6 . 4 7 I $4 9 , 0 2 7 .8 7 I S5 o , 6 9 9 .2s I $52,370.68 I $54 ,042 .09 I $55 ,713.49 P ar k i n g - - En g i n e e r i n g I 4 2 5 Te c h n i c i a n I ll Ma i n t en a n c e I 43 6 W or k e r II - - Se n i o r Ac c o u n t i n g I 44 1 C l er k Da t a S p ec i a li st I 44 1 - P a y ro ll HR 46 1 T e ch n ic i an Bu il di n g 43 2 I 47 2 I 6 I $4 3 , 28 9 . 39 I $4 5 , 14 4 . 6 5 I $4 6 ,99 9 .90 I $4 8 , 8 5 5 . 16 I $5 0 ,71 0 .4 2 I $5 2 ,56 5 . 68 I $5 4 , 4 2 0 .94 I $5 6 , 2 7 6 . 2 0 I $58,131.46 I $59,986 .72 I $61 ,841 .98 47 0 I ns p e c t o r Ci t y o f St i l l w a t er 1 2- 3 1 - 2 01 6 Jo b E v a lu a t i o n Po i n t Gr a d e Pa y Ra n g e Po s i t i o n Ti t l e Po i nt s Ra n g e St e p 1 St e p 2 St e p 3 St e p 4 St e p 5 St e p 6 St e p 7 St e p 8 Step 9 Step 1 0 Step 11 M i n Ma x 1 t o 15 C o mm u ni t y 47 0 Re s o u r c e Of f i c e r Ma i n t e n an c e W o rk er Il l 47 0 Zo n i ng 47 3 A d mi n i s t r a t o r Ch i ef Me c h a n i c 48 1 I S Te c h n i c i a n 48 5 47 3 51 8 7 $4 8 ,05 1 .21 $5 0 , 11 0 .55 $5 2, 16 9 . 8 9 $5 4 , 2 2 9 .23 $5 6 , 2 8 8 . 5 6 $58 ,3 47 .90 $60 ,40 7 .2 4 $62 , 4 6 6 .58 $64,525 .91 $66,585 .25 $68,64 4 .59 M ai n t e n a n c e 50 6 Wo r ke r IV Pr o j e c t 51 5 Co o r d i n a t o r Bu i l d i ng Of f i c i a l 52 0 E n gi n e e r T ec h IV 52 5 Fi re fi gh t er 53 1 En g in ee r MI S S p ec i a li s t 53 5 51 9 56 9 8 $5 3 , 3 3 6 . 8 5 $5 5 , 6 2 2 . 7 2 $5 7 , 9 0 8 .58 $6 0 , 1 9 4 . 4 5 $6 2 , 4 8 0 .31 $6 4 ,76 6 .18 $6 7 , 0 5 2 .04 $6 9 , 3 3 7 .91 $71 ,623 .77 $73 ,909 .64 $76,195 .50 Pu b li c W or k s L ea d W or k e r 55 6 A ss i s t an t Pu b l i c Wo r ks 5 7 6 Su p er in te nd e n t A ss i st a n t F in a n ce Di r e c t o r 58 3 ' ) C i t y o f S t il l w a t e r 12 - 3 1 -2 0 16 Jo b Ev a l u a t i o n Po i n t G r ad e Pa y Ra n g e Po s i ti o n Ti t l e Po i n t s Ra n g e St e p 1 St e p 2 St e p 3 St e p 4 St e p 5 St e p 6 St e p 7 S t e p 8 Step 9 Step 10 Step 11 Mi n Ma x 1 to 1 5 In v es t i g a t o r 58 5 57 0 62 5 9 $5 9 ,20 3 .90 $6 1 , 7 4 1 . 2 1 $6 4 ,27 8 . 5 2 $6 6 , 8 1 5 . 8 3 $6 9 , 35 3 . 14 $7 1 ,89 0 . 4 5 $7 4 , 4 2 7 .76 $7 6 ,96 5 .07 $79,502.38 $82 ,0 3 9 .69 $84 ,577.00 P l an n e r 2 61 3 Ci t y C l er k 62 0 As s i st a n t Ci t y En g i n e e r 62 6 Pa t r o l Of f i c e r 63 0 Fi r e Ca p t a i n 65 0 62 6 68 7 10 $6 5 ,71 6 . 3 3 $6 8 ,53 2 .74 $7 1 ,34 9 .16 $7 4 , 16 5 .57 $7 6 , 98 1 . 99 $7 9 ,79 8 . 4 0 $8 2 ,61 4 . 8 1 $8 5 , 4 3 1 . 23 $88,247 .64 $91,064 .06 $93 ,880.47 Pu b l ic W or k s 65 1 Su p e r i n te n d e nt Se r g e a n t 66 0 Se r g e a n t 68 0 In v e s t i g a t o r Po l i c e Ca pt ai n 71 0 Hu m a n R es o u r c e s 71 3 M an a g e r 68 8 7 5 6 11 $7 2 , 9 4 5 . 1 3 $ 7 6 , 0 7 1 . 3 5 $ 7 9 , 1 9 7 . 5 7 $ 8 2 , 3 2 3 . 7 9 $8 5 ,45 0 . 0 1 $8 8 , 5 7 6 . 23 $9 1 , 7 0 2 . 4 5 $9 4 , 8 2 8 . 6 7 $97,954 .89 $101 ,081.11 $104 ,207 .33 I nf o r m a t i o n Sy s t e m s 71 3 M a n ag e r F i na n c e D i re c t o r 75 1 De p u t y Fi r e 76 1 Ch i e f Ci t y En g i n e e r / P ub l ic Wo r k s 78 6 75 7 83 3 Di r e c t o r 12 $8 0 , 9 6 9 . 0 9 $8 4 ,4 3 9 . 19 $8 7 ,90 9 . 30 $9 1 , 3 7 9 . 4 0 $9 4 , 8 4 9 .51 $9 8 , 3 1 9 . 6 1 $1 0 1 , 7 8 9 . 7 1 $1 0 5 , 2 5 9 . 8 2 $108,729 .92 $112 ,200.03 $115,670.13 Co m mu n i t y De v e l o p m e n t 79 3 D ir e c t o r Jo b E va l u a t i o n Po i n t Gr a d e Po s i ti o n T it l e Po i n t s Ra n g e St e p l St e p 2 M i n M a x l to 15 Fi r e Ch i e f 84 6 83 4 91 8 13 $8 9 , 8 7 5 . 7 0 $9 3 , 7 2 7 . 5 1 Po l i c e Ch i ef 86 6 Ci ty A dm i ni s t r a t o r 95 0 91 9 10 1 2 14 $9 9 , 7 6 2 . 0 2 $1 0 4 ,03 7 . 5 3 10 1 3 11 1 7 15 $1 1 0 , 7 3 5 . 8 4 $1 1 5 , 4 8 1 . 6 6 No t e : Al l s t e p in c r e a s e s w il l be aw a rd ed co nd i ti o n a l up o n sa ti s f a c t o r y pe r f o r m a n c e . 2 /7 /2 0 17 C it y o f S ti l l w a t e r 12 - 3 1 -2 01 6 Pa y Ra n g e St e p 3 St e p 4 St e p 5 St e p 6 St e p 7 S te p 8 St ep 9 Step 10 St e p 11 $9 7 , 5 7 9 . 3 3 $1 0 1 , 4 3 1 . 1 4 $1 0 5 ,2 82 .9 6 $1 0 9 , 1 3 4 .77 $1 1 2 , 9 8 6 . 5 9 $1 1 6 , 8 3 8 . 4 0 $120,690.22 $124,542.03 $128,393.85 $1 0 8 , 3 1 3 .05 $1 1 2 ,58 8 .56 $1 1 6 , 8 6 4 . 0 8 $1 2 1 , 1 3 9 .59 $1 2 5 , 4 1 5. 1 1 $1 2 9 , 6 9 0 . 6 2 $133,966 .14 $138 ,2 41 .65 $142,517.17 $1 2 0 , 2 2 7 . 4 9 $1 2 4 , 9 7 3 . 3 1 $1 2 9 , 7 1 9 . 13 $1 3 4 , 4 6 4 .95 $1 3 9 , 2 1 0 . 7 7 $1 4 3 , 9 5 6 . 5 9 $148 ,702.42 $153,448 .24 $158,194.06 M i n I M a , I 1 to 1S 28 1 30 4 I 1 30 5 I 3 3 1 I 2 I $ 28 , 51 6. 05 33 2 36 1 3 $ 31 ,65 2 .82 36 2 39 4 4 $3 5 13 4 .63 39 5 43 1 5 $3 8 , 9 9 9 .44 43 2 47 2 6 $4 3 ,28 9 .39 br a n , O ff l ( . e S oe d al i s t 48 3 I Li b r a ry As s o c i a te 48 3 I $4 8 ,05 1 .21 47 3 51 8 7 li b r a r y A ss i s ta n t IJ 49 0 Li b r a rv Ma i n t en a n c e Wo r k e r 50 1 l i b r ar i a n I 53 0 I 51 9 I 56 9 I 8 I $5 3 ,33 6 .85 I 57 0 I 62 5 l 9 I $5 9 2 0 3 .90 I Su p e r vi s o r y Li br a r i an • Yo ut h 66 0 Se r vi c e s S uo er v l s o r I 62 6 I 68 7 I 10 I $6 5 , 7 1 6 .33 I S up er v i s o r y Li br a r i a n · In f o rm a ti o n 66 0 Sy s te m s S up e r vi s o r 68 8 75 6 11 $ 7 2, 9 4 5 .13 75 7 83 3 12 $8 0 ,96 9 . 0 9 83 4 91 8 13 $ 89 ,87 5 .70 91 9 10 1 2 14 $ 99 ,76 2 .02 10 1 3 11 1 7 15 $1 1 0 ,73 5 .84 Pr o p o s e d Ba s e Pa y St r u c t u r e 12 - 3 1 - 20 1 6 Li b r a r y De p a r t m e n t $2 9 ,73 8 .17 $ 30 , 96 0 . 2 9 $32 ,18 2 .40 $3 3 ,40 4 .52 $3 3 , 0 0 9 .37 $3 4 ,36 5 .9 2 $3 5 ,72 2 .47 $3 7 ,07 9 .02 $ 36 ,6 40 .40 $3 8, 14 6 .17 $3 9 , 6 5 1 . 9 4 $4 1 ,15 7 .71 $4 0 , 67 0 .85 $4 2 ,3 42 . 2 5 $4 4 ,01 3 .66 $4 5 ,68 5 .06 $4 5 ,14 4 .65 $46 ,99 9 .9 0 $4 8 ,85 5 .16 $5 0 ,71 0 .42 $ 50 ,11 0 .55 $5 2 ,16 9. 89 $5 4 , 22 9 .23 $5 6 ,28 8 .56 $5 5 ,62 2 .72 I $5 7 ,9 08 .58 I $6 0 ,19 4 .45 I $6 2 ,48 0 .31 $6 1 ,7 41 . 2 1 I $ 64 , 27 8 .52 I $6 6 ,81 5 .83 I $6 9 ,35 3 .14 $6 8 ,53 2 .74 I $7 1 ,3 49 .16 I $ 74 ,16 5 .57 I $7 6 ,98 1 . 9 9 $ 7 6 ,07 1 .35 $7 9 ,19 7 .5 7 $8 2 ,32 3 .79 $8 5 ,45 0 .01 $8 4 , 4 3 9 .19 $ 87 ,90 9 .30 $9 1 ,37 9. 40 $9 4 ,84 9 .51 $9 3 ,72 7 .51 $ 97 ,57 9 .3 3 $ 10 1 ,43 1 .14 $1 0 5 ,28 2 .96 $1 0 4 ,03 7 .5 3 $1 0 8 ,31 3 .05 $1 1 2 , 5 8 8 .56 $1 1 6 ,86 4 .08 $1 1 5 ,48 1 . 6 6 $12 0 ,22 7 .49 $ 12 4 ,97 3 .31 $1 2 9 , 7 1 9. 13 $ 34 ,6 2 6. 6 4 $ 38 , 4 3 5 .57 $4 2 , 66 3 .48 $4 7 , 35 6 .47 $5 2 ,56 5 .68 $5 8 , 3 4 7 .90 I $6 4 , 76 6 .18 I I $7 1 ,89 0 .45 I I $ 79 ,79 8 .40 I $8 8 ,5 7 6 .23 $98 ,31 9. 61 $1 0 9 ,13 4 .77 $1 2 1 ,13 9 .59 $13 4 ,46 4 .9 5 $3 5 , 8 4 8 .7 5 $37 ,07 0 .87 $38,292 .99 $39 ,515 .10 $40 ,737.22 $ 39 ,79 2 .12 $ 41 ,14 8 .67 $42 ,505 .22 $43 ,861.77 $45,218.32 $4 4 , 16 9 .25 $4 5 , 67 5 .02 $47 ,180 .79 $48,686.56 $50,192 .33 $4 9 , 02 7 .87 $ 50 ,69 9 .28 $52 ,370.68 $54,042 .09 $55,713.49 $5 4 ,42 0 .94 $56 ,27 6 .20 $58,131 .46 $59,9~-~-?2 ._ _$~1,8 4 1.98 $6 0 , 4 0 7 .24 $6 2 ,46 6 .58 $64 ,525 .91 $66,585.2 5 I $68,644.59 $6 7 ,05 2 . 0 4 I $6 9 , 3 3 7 . 9 1 I $7 1,623.77 T $73 ,909.64 T $76,1 95 .50 $7 4 ,42 7 .76 I $7 6 ,96 5 .07 I $79 ,502.38 I $82,039.69 I $84 ,5 77 .00 $ 82 ,61 4 .81 I $8 5 ,43 1 . 2 3 I $88,247 .64 I $9 1 ,064 .06 I $93 ,880 .47 $9 1 ,7 02 . 4 5 $9 4 , 8 2 8 .67 $9 7 ,954.89 $101,081.11 $104 ,207 .33 $1 0 1 , 7 89 .71 $10 5 , 2 5 9 .82 $108 ,729 .92 $112,200.03 $115 ,670 .13 $1 1 2 ,98 6 .59 $1 1 6 ,83 8 . 4 0 $120,690.22 $124 ,542 .03 $128 ,393 .85 $1 2 5 , 41 5 .11 $1 2 9 ,69 0 .62 $133 ,966.14 $138 ,241 .65 $142 ,517 .17 $1 3 9 ,21 0 .77 $14 3 ,95 6 .5 9 $148 ,702 .42 $153 ,448.24 $158 ,194 .06 ,, Po s i t i o n Po i n t s Gr a d e Mi n Ma x 1 to 15 28 1 30 4 1 30 5 33 1 2 33 2 36 1 3 A dm i n is tr a t i ve As s i s t a nt I 37 6 I 36 2 39 4 4 JR Wa t e r Ma i nt en a n c e I Ma n Il l 41 1 I 39 5 I 43 1 I 5 - 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The information presented in the appeal should relate to the employee's position . The job evaluation points were assigned to the po~ition, not to any individual filling the position. The basis for an appeal of the job evaluation points shall be related to one or more of the following factors and subfactors: 1. Skill a. Related experience b. Education 2. Effort a. Complexity 3. Responsibility a. Supervision needed b. Supervision given C. Impact on the business 4. Work Conditions a. Surroundings b. Hazards The appeal must be in writing using the Job Evaluation Points Appeals Process Form . The form must be submitted to the Human Resources Department no later than 3 p.m. within ten (10) days from receipt of job evaluation points . The purpose of an appeal process is to ensure a complete and accurate understanding of the work in the assignment of job evaluation points. Upon receipt of the appeal, if the appeal is untimely or fails to include material, relevant information with reference to one or more of the factors above, the review committee may dismiss the appeal. Otherwise, the review committee will review the appeal record and may request additional written information from the employee. The review committee may consist of the Human Resources Manager, the Department Head or the City Administrator, dependent upon the position being appealed . At the conclusion of the review, the review committee shall notify the employee of their recommendation and findings in writing. If an external review is recommended by the review committee, the appeal will be forwarded by the review committee to the consultants Flaherty and Hood who shall assess whether or not there was a complete and accurate understanding of the work. The consultants' may accept, reject or modify the 2.7.2017 dmr •. 'r complete and accurate understanding of the work. The consultants' may accept, reject or modify the original recommendation. The consultants' decision will be considered final. Position job evaluation point modification granted by the appeal process will become effective within 30 days of receipt of notification by the consultant. The City of Stillwater established this appeal process as a courtesy to employees. The establishment of the process does not constitute a waiver or relinquishment of any rights of the City of Stillwater such as the right to establish and assign job evaluation points. 2 .7 .2017 dmr .- Job Evaluation Points Appeal Process Form I Employee Name: Im,., The City of Stillwater undertook and completed in 2016 a comprehensive job classification and compensation study conducted by Flaherty & Hood P.A. to analyze Stillwater's job classification and compensation system and provide a foundation for making necessary changes to the current system. As a result of the study, new and modified job evaluation points were established . The City of Stillwater established and described a process for employees desiring to appeal their job evaluation points through a communication to all employees. This form must be used by City of Stillwater employees to process these appeals. Instructions for Employee If you desire to appeal your position's job evaluation points, please describe in the "Appeal" section of this form your reasons for challenging the points and the outcome you desire. If you provide additional reasons on additional sheets of paper or attach additional documents, please staple those documents to the back of this form and state in the "Appeal" section below what documents you are attaching. Then, sign and date the "Acknowledgment" section of this subsection, and email or hand deliver the form to Donna Robole, Human Resources Manager no later than 3 p.m. within 10 days of notification of job evaluation points. Instructions for the City of Stillwater Human Resources Manager Sign and date the "Acknowledgment" section of this subsection indicating the date you received it. Job Evaluation Points Appeals Process Form 2/2017 ,- Appeal Acknowledgments Employee I acknowledge that I completed the Appeal section of this form on the date below and that it is accurate. Department Head Signature Date Human Resources Manager I acknowledge that I received this completed form on the date of my signature below. Human Resources Manager Signature Date Job Evaluation Points Appeals Process Form 2/2017 4&a.lerr,, 4' TME OINTNYLO CE OF MINX EEOTA CITY COUNCIL MEETING MINUTES January 17, 2017 SPECIAL MEETING 4:30 P.M. Vice Mayor Polehna called the meeting to order at 4:30 p.m. Present: Councilmembers Menikheim, Junker, Weidner and Vice Mayor Polehna Absent: Mayor Kozlowski Staff present: City Administrator McCarty City Attorney Magnuson Police Chief Gannaway Fire Chief Glaser Community Development Director Turnblad Public Works Director Sanders Human Resources Manager Robole Engineering Secretary Wolf OTHER BUSINESS Presentation of Classification/Compensation Study Carol Loncar and Brandon Fitzsimmons, Flaherty & Hood, P.A., provided a presentation explaining the classification and compensation study done for the City, including the Library and Water Department. The survey included wages,insurance and additional benefits such as vacation pay and comp time. ADJOURNMENT OF SPECIAL MEETING TO EXECUTIVE SESSION FOR LABOR RELATIONS Vice Mayor Polehna adjourned the meeting to executive session at 5:00 p.m. REGULAR MEETING 7:00 P.M. Vice Mayor Polehna called the meeting to order at 7:00 p.m. Present: Councilmembers Menikheim, Junker, Weidner and Vice Mayor Polehna Absent: Mayor Kozlowski Staff present: City Administrator McCarty City Attorney Magnuson Fire Chief Glaser Police Chief Gannaway Community Development Director Turnblad Finance Director Harrison Public Works Director Sanders Engineering Secretary Wolf City Council Meeting January 17, 2017 PLEDGE OF ALLEGIANCE Vice Mayor Polehna led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of minutes of the January 3, 2017 regular meeting Motion by Councilmember Junker, seconded by Councilmember Menikheim, to approve the January 3, 2017 regular and recessed meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Proclamation: Stillwater Soccer Team Vice Mayor Polehna read the proclamation designating January 17,2017"Stillwater Area High School Boys Soccer Team Day." Council Service Award: Daylily & Trillium Garden Club/Public Works/MnDOT for daffodil project on Hi _ghway 95 south of downtown Vice Mayor Polehna read the Council Service Award to recognize the Daylily and Trillium Garden Clubs, Public Works, and MnDOT for their beautification project along Highway 95. S.E.E.D. Program Kristin Klemetsrud and Meredith Moore gave a presentation on an incentive program available to all Washington County businesses, to promote sustainability,recycling, and composting via the Stillwater Eco Empowerment Directive. New lights downtown - Xcel Energy Colette Jurek and Ed Bieging of Xcel Energy gave a presentation on the LED conversion of 686 street lights in Stillwater. The conversion will take place in February over a two-week period. The annual cost savings is expected to be $4,246.20 and annual emissions avoided is expected to be 298,888 CO2 lbs. OPEN FORUM Laurie Schneider, Pollinator Friendly Alliance, gave an update on the state of pollinators in Minnesota, and invited the Councilmembers to a summit on March 9, 2017. STAFF REPORTS Fire Chief Glaser reported that the 2015 FEMA Safer Grant was not received, but the 2016 application period is now open. The Council authorized application for a staffing study grant as part of the program. Community Development Director Turnblad reported that the Downtown Plan is progressing. He invited the Council to the sixth meeting of the Downtown Plan Advisory Committee next Thursday. City Administrator McCarty reminded the audience that Hockey Day MN is taking place this weekend. CONSENT AGENDA Resolution 2017-011, directing the payment of bills Page 2 of 6 City Council Meeting January 17, 2017 Resolution 2017-012, approval of revised Addendum No. 1 to the City of Stillwater and Plymouth Ridge, Inc., Coverall of the Twin Cities (the Agreement) Resolution 2017-013, approving license to use real property Resolution 2017-014, approving agreement with Metropolitan Mechanical Contractors, Inc. (MMC) Resolution 2017-015, approving agreement with Overhead Door Company of the Northland Resolution 2017-016, resolution rescinding Resolution 2016-156 and approving the On-sale (Monday-Saturday) and Consumption & Display Permit (Sundays only) for JX Event Services LLC, DBA: JX Venue Possible approval of sanitary sewer adjustments Resolution 2017-017,resolution adopting 2017 Fee Schedule Resolution 2017-018, appointing member to Human Rights Commission Motion by Councilmember Weidner, seconded by Councilmember Junker, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Junker, Weidner and Vice Mayor Polehna Nays: None PUBLIC HEARINGS Case No 2016-043 A public hearing to consider a request by Browns Creek West, LLC, aplicant for the consideration of a Zoning Map Amendment to include the 3 adjoining parcels in the Height Overlay District, zoning them as `bluff side' for the property located at 107 3rd Street North in the CBD (continued from January 3, 2017 meeting) Community Development Director Turnblad explained that Browns Creek West, LLC, represented by Jon Whitcomb,has submitted a two-part application which would allow for the addition of three parcels to the Height Overlay District; and the height district classification of all four parcels (located at the NE corner of Myrtle Street West and North 3rd Street)as CBDB, Central Business District Bluffside. He pointed out that when the City constructed the municipal parking ramp, certain lands were rezoned Central Business District (CBD). However, those lands were not incorporated into the CBD Height Overly District, as they should have been. Therefore, while the parcel of land located at the NE corner of Myrtle and 3rd Street North is in the Overlay District area and zoned CBDBT, Central Business District Blufftop, the three parcels between it and the parking ramp lot are not. The Planning Commission recommended that the Council deny the application for Bluffside classification on the basis that the public necessity, and the general community welfare are not furthered with the amendment from the CBDBT, Central Business District Blufftop to the CBDB, Central Business District Bluffside. Staff recommends adding the three northern parcels to the map consistent with adjacently-zoned CBDBT, Central Business District Blufftop properties, rather than Bluffside as requested by the applicant. Vice Mayor Polehna opened the public hearing. Gail Olson, president of Trinity Lutheran Church, informed the Commission that Trinity recently sold the property to Mr. Whitcomb and Browns Creek. Trinity supports the City staff and Planning Commission recommendation not to change the height classification. They believe the heights should be controlled. Jon Whitcomb, applicant, clarified that he is not looking to convert all four of the properties, only to add in the three properties that do not have an overlay district, so they are classified under"bluffside" zoning. He does not wish to change the"blufftop" classification of the fourth Page 3 of 6 City Council Meeting January 17, 2017 parcel at the corner. There are no development plans for the properties yet. However he has potential developers interested in the site and has had discussions with engineers about underground parking on the site. He believes a building could be set back sufficiently so to not impede viewsheds on the corner, which he recognizes is challenging. Mr. Whitcomb pointed out that within this city block, there are six buildings that have heights higher than what four stories would look like on the parcels in question. Councilmember Weidner asked why Mr. Whitcomb would like four stories instead of three; and Mr. Whitcomb replied that the square footage of the lots is small, so the cost of developing them is high. In order to meet any kind of parking requirement, there would have to be underground parking, which increases the cost of developing the site. So a developer would have to have the extra height to make economic sense. Councilmember Weidner inquired about parking options for a three-story building; and Mr. Whitcomb responded that the property came with 40 parking stalls designated when Trinity traded land for access to the parking ramp. He assumed the City parking requirement would be about three per thousand, in other words, 90 spaces. Vice Mayor Polehna closed the public hearing. Councilmember Junker stated he would prefer this property remain consistent with the intent of the height restrictions and be categorized as bluffside rather than blufftop. Councilmember Weidner suggested that the property's future parking issues may be better suited through a variance process, since there are already 40 parking spots set aside. He feels it would be more consistent to keep the height restrictions the same as neighboring parcels. Vice Mayor Polehna stated he felt that four stories would look out of place in the neighborhood. Motion by Councilmember Weidner, seconded by Councilmember Menikheim, to deny first reading of an ordinance for a zoning map amendment to include the three adjoining parcels in the Height Overlay District, zoning them as `bluffside,' for the property located at 107 3rd Street North. Councilmember Weidner then amended the motion to adopt first reading of an ordinance rezoning the three undesignated parcels to "blufftop." Councilmember Menikheim seconded the amended motion. Ayes: Councilmembers Menikheim, Junker, Weidner and Vice Mayor Polehna Nays: None Case No. 2016-046 A public hearing to consider a zoning code amendment that would require a public site plan review for any new construction or remodeling or change of use occurring in Downtown Stillwater that involves more than 20,000 gross ss square feet of floor space (continued from January 3, 2017 meeting) Community Development Director Turnblad informed the Council that if a Special Use Permit is not required,the current City Code does not provide for formal review of downtown projects that convert the use of a building from one classification to another. However, these conversions can have a significant impact upon public infrastructure, especially for larger buildings. Therefore, the City Council directed staff to draft a site plan review ordinance for larger building conversion projects in the downtown area. The Planning Commission held a public hearing on the draft ordinance and after discussion recommended adopting it with one Page 4 of 6 City Council Meeting January 17, 2017 change: that the Planning Commission would take action on the Conditional Use Permit,rather than making a recommendation to the Council for action. Councilmember Junker asked if language should be added addressing the aggregate total number of square feet converted,for instance a situation where a building owner would convert 10,000 square feet and then convert the other 10,000 square feet of the building at a later time. Mr. Turnblad responded that the proposed ordinance states that if conversion, change of use, new construction, or any combination of those things causes 20,000 square feet of converted space, then that aggregate number of square feet is what becomes the threshold tripping a review. Councilmember Weidner inquired what if the conversion or change in use is spread over several years; and Mr. Turnblad responded that according to environmental law in Minnesota, a project is defined in relation to its combined impact over a number of years. Staff could add language similar to that, to prevent circumventing the ordinance by phasing a conversion project over several years. He asked Mr. Weidner how many years he would want to consider "phasing;" and Mr. Weidner responded ten years. Vice Mayor Polehna opened the public hearing. There were no public comments. The public hearing was closed. Councilmember Junker remarked that the ordinance was developed to provide more Council oversight over the approval process. He would like the Council to retain final approval authority rather than the Planning Commission. Other Councilmembers agreed. Motion by Councilmember Weidner, seconded by Councilmember Junker,to approve first reading of an ordinance amending the zoning code to require a public site plan review for any new construction or remodeling, or change of use occurring in Downtown Stillwater that involves more than 20,000 gross square feet of floor space, with the addition of phasing language and a sunset provision. Councilmember Weidner questioned if the threshold triggering review should be a certain percentage of 20,000 square feet, because as currently proposed, he felt that a building owner could literally come in and convert 19,000 square feet without triggering a review. He expressed concern about the ability to get around the intent of the ordinance by staging building conversion incrementally. Community Development Director Turnblad responded that the ordinance language could be amended to state that if the total cumulative project converts 75% of the total square footage, it would still require the review. Councilmember Weidner amended the motion to include the provision that any conversion or change in use of two-thirds of the total square footage, in aggregate, would trigger the review. After seconding the original motion, Councilmember Menikheim, accepted the amendment to the motion. Ayes: Councilmembers Menikheim, Junker, Weidner and Vice Mayor Polehna Nays: None Page 5 of 6 City Council Meeting January 17, 2017 UNFINISHED BUSINESS Discussion on Aiple property Concept Park Plan Community Development Director Turnblad summarized that at the last Council meeting, most of the concept plan was found acceptable with the exception of the possible demolition of the Aiple residence. He stated that discussions have taken place since that time with a number of people. The result is that the LCCMR staff does not consider home demolition mandatory based upon the final work plan that was associated with the grant documents. They believe the way it is written, it can be flexible if the Council wants to keep the option open to retain that building and repurpose it, as long as the reuse of the building does not interfere with the conservation purposes for which the grant was awarded. So the Council could adopt the concept plan as presented previously, adding a footnote stating if a use for the house can be found that is consistent with the conservation purposes of the LCCMR and Land and Water Legacy programs, then it may be repurposed for that use. If an appropriate reuse is not found, it could still be demolished. He agreed to bring back the concept plan with the added language for action at the next meeting. NEW BUSINESS There was no new business. COMMUNICATIONS/REQUESTS There were no communications/requests. COUNCIL REQUEST ITEMS There were no Council request items. ADJOURNMENT Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adjourn the meeting at 8:57 p.m. All in favor. Michael Polehna, Vice Mayor ATTEST: J. Thomas McCarty, Acting City Clerk Resolution 2017-011, directing the payment of bills Resolution 2017-012, approval of revised Addendum No. 1 to the City of Stillwater and Plymouth Ridge, Inc., Coverall of the Twin Cities (the Agreement) Resolution 2017-013, approving license to use real property Resolution 2017-014, approving agreement with Metropolitan Mechanical Contractors, Inc. (MMC) Resolution 2017-015, approving agreement with Overhead Door Company of the Northland Resolution 2017-016,resolution rescinding Resolution 2016-156 and approving the On-sale (Monday-Saturday) and Consumption & Display Permit(Sundays only) for JX Event Services LLC, DBA: JX Venue Resolution 2017-017,resolution adopting 2017 Fee Schedule Resolution 2017-018, appointing member to Human Rights Commission Page 6 of 6 EXHIBIT"A"TORESOLUTION#20l7-D19 Page UST OF BILLS IST Une/LeevvesVentures LLC Snacks for concessions 1,314.55 AbnaAuto Glass Windshield install 125.00 Air Down There Ice diver training 558.00 Al's Coffee Company Coffee & supplies for concessions 1,356.10 Arrow Hockey and Sport Hockey stick wax for concessions 141.72 Aspen Mills Uniforms and supplies 621.35 Auto Owners Insurance Company Flood Insurance 6,361.00 AutoNation Vehicle repair 232.71 Rernicks Beverages for concessions 686.40 Qk4|General Licensing Music license 342.00 Board ofWater Commissioner WAC Charges 10,494.00 Board nfWater Commissioner UB Refund 157.40 Bunkhouse Design Refund oflodging tax 173.83 CarquestAuto Parts Equipment repair supplies 226.03 CUVVGovernment Inc. Equipment&supplies 625.65 Century College EMS Emergency Medical class 1,395.00 Coca-Cola Distribution Beverages for concessions 1,140.24 Cole Papers Janitorial supplies 813.31 Compass Minerals America Inc Salt 37,459.21 Consolidated Welding Supply Weld helmet and supplies 865.56 Corva| Constructors Equipment repair 903.08 CoStarRealty Information Inc Property professional 360.61 Coverall ofthe Twin Cities Commercial Cleaning Services 2,312.00 Crosstown Masonry Inc Patching atvestibule fire hall 4,917.00 Cub Foods Coffee 23.38 ECM Publishers Publications 251.60 Emergency Medical Products First aid supplies 188.01 Environmental Equipment &Services Equipment repair charges 4,619.50 Force America Equipment repair supplies 11651 Frontier Ag&Turf Equipment repair supplies 197.15 Fury Stillwater Equipment repair parts 84.00 Galls LL[ Polos 407.91 Gopher State One Call Inc. Locates 100.00 Grainger Equipment repair supplies 27.44 Hardrivaa Inc. 2015 Street Project& Parking lot 25,259.13 Heritage Printing Inc. Business cards 103.80 Holiday Credit Office Fuel 208.12 ITL Patch CoInc Uniform embroidery 318.85 ].H. Larson Company Equipment repair supplies 178.11 Ke||ingtonConstruction Police/City Hall Project 21,895.03 Kirvida Fire Inc. Vehicle repair charges 1,644.94 Kuehn Michael Reimburse for work boots 160.00 Lake Elmo Oil Inc Fuel 14.17 M.J. Raleigh Truck Co. Salt 66.86 Madden Go|anterHansen LLP Labor relations services 669.79 EXHIBIT"A"TORESOLUTION #20I7-019 Page 2 Mansfield Oil Company Fuel 4,772.66 KqaritronirsLtd. Equipment repair 24834 M0PTA 2017 Membership 100.00 Menards Supplies 352.60 Meredith Nathan Reimburse for frames for certificates 10.71 Metro Cities Membership 6,914.00 Metropolitan Council Wastewater Charge 142,290.96 Metropolitan Council. Monthly SAC 34,442.10 Metropolitan Mechanical Contractors Maintenance agreement 2,162.00 Meyer Lori Park Fee Refund 180.00 Minnesota Air Limit switch 28.68 Minnesota Pump Works Lift station repairs- Brick St 5'865.32 KANIce Arena Managers 2017 Membership 175.80 MNPark 8'5portsTurfManagers Assn Membership 75.00 K8PELKA Winter Conference 125.00 MVVOA Membership 25.00 Newman Signs Signs and supplies 1,318.89 Office Depot Office supplies 160.24 O'Reilly Auto Parts Equipment repair supplies 52.52 Oxygen Service Company Inc. Oxygen 198.26 Pepsi Beverages Company Beverages for concessions 1,119.39 Performance Plus LLC Medical evaluations 92.00 PernnitVVorkaLLC Software 5,670.00 PhasorElectric Company Po|ice/CityRemode| 11,400.80 Pioneer Rim and Wheel Co. Tires 337.28 Quill Corporation Office supplies 93.93 R&R Specialties Inc. Equipment repair supplies 766.40 Riede|| Shoes Inc. Skates 1,442.93 Rnadki||Animal Control Roadki|| pick up2O16 182.00 Schwab Vo||haberLubrattInc Dehumidifier 56,610.00 Secure Benefits Systems ]anuan/-AdrninFeeo 44.00 She|terTechCorp Police station project 4,580.00 Sinmp|ifi|eLC Recording fees 150.00 Sprint PCS Cell phone 110.25 SRF Consulting Group Stillwater Downtown Plan Update 11,263.89 Stillwater Motor Company Cap 16.11 Streichers Supplies 156.96 TinmeK8erk |nc. Equipment repair 430.23 Titan Machinery Shakopee Return 68436 Tri-State Bobcat Equipment repair supplies 919.96 Twin City Powder Coating Trash cans 1,554.00 University nfK4NCCE Registration Shade tree course 200.00 USA6|eLife Term Life Insurance 434.40 Verizon Wireless Wireless service 2,374.13 Veterans Memorial Super Valu Parking 4,347.00 Washington Conservation Distr VVCALGUAssistance &expenses 2,386.40 Washington County Property Records 2O17Truth inTaxation 1,772.82 EXHIBIT"A" TO RESOLUTION#2017-019 Page 3 Washington County Public Works County Rd 12 Project 85,993.72 Washington County Sheriffs Office Annual CodeRED Fee 1,432.49 Wenck Construction Police station construction management 42,761.30 WET Technology Inc. Cooling water treatment 622.88 White Bear Tire &Auto Inc. Tires 572.30 Woodchuck Tree Care LLC Tree pruning and removal 4,050.00 WSB&Associates Inc. Riverbank Stabilization 5,595.50 Wulfing David Reimburse for Fuel for squad 15.00 Ziegler Inc. Equipment repair supplies 125.25 CREDIT CARDS Amazon.com Supplies 374.73 Backgroundchecks.com Background checks 114.35 Dropbox Subscription 750.00 EJCDC Update of contract documents 640.00 Galls LLC Lockout tool 120.98 Hennepin Health Conference Registration 50.00 Mn Juvenile Offices Association 2017 Conference and membership 240.00 Pictures on Gold Retirement award 136.06 Racine North Riverview AV Project 1,660.00 Roberts Company Inc. Uniform supplies 39.30 SmartSign Bunk room doors 210.61 LIBRARY Ace Hardware Janitorial Supplies 116.06 Baker and Taylor Materials 549.56 Brodart Co Materials 175.85 Culligan of Stillwater Misc 2016 95.30 ECM Publishers Posting 182.37 Hedin Sue Staff Reimbursement 86.73 Master Mechanical Inc. Building Repairs 2,290.23 Menards Janitorial Supplies 72.97 Midwest Tape Materials 230.02 Office of MN IT Services Telephone 379.41 Petrie Angela Staff Reimbursement 418.00 Recorded Books Inc Materials 40.00 Security Response Services Inc Alarm Monitoring 168.12 Toshiba Business Solutions Maintenance Contract 160.79 Washington County Library Materials 1,081.10 Xcel Energy Energy 5,742.84 EXHIBIT"A"TO RESOLUTION#2017-019 Page 0B0ARY CNED0'CAR OS Amazon.com Materials 60.61 |ntereumoInc. Small Equipment 860.00 Pioneer Press Public Notice 95.00 Shelf Wiz Gary Frank Small Equipment 73.50 JANUARY MANUALS Bridgewater Bank Curve Crest Villas 15,937.55 Century Link Telephone 41.46 Comcast TVInternet&Voice 613.90 G8,KServices Uniforms 443.44 Lake Elmo Bank Curve Crest Villas 15,937.55 Long Lake Villas Ltd Partnership Long Lake Villas 31,961.44 K4e|stron]eff Reimburse for fuel 30.00 Pfister Richard H Long Lake Villas 10,548.06 Postmaster Utility Billing Postage 2,821.74 SW/WC Service Coop COBRA& Retiree Health 156,889.98 Washington County Hazardous Waste Hazardous Waste Generator renewal 190.00 Xce| EnerQy Energy 51,863.88 Memo To: Mayor and City Council From: Alison Egger ati Assistant Finance Director Date: 1/18/2017 Re: Abatement Request BACKGROUND UB Account payment inadvertantly processed against wrong UB Account, hence payment should be corrected and UB assessment abated. RECOMMENDATION Staff recommends abating the assessments from the property taxes for the payable year 2017 for PID 28.030.20.23.0141 ACTION REQUIRED If council agrees with staff's recommendation, Council needs to pass a resolution abating the special assessments. CC: Sharon Harrison—Finance Director RESOLUTION 2017-020 A RESOLUTION APPROVING THE ABATEMENT OF CERTAIN SPECIAL ASSESSMENTS WHEREAS, the following assessments were inadvertently assessed to the wrong utility bill account: WHEREAS, these assessments need to be abated for taxes payable in 2017. PID Total Amount Principal Interest Type 28.030.20.23.0141 $211.48 $192.25 $19.23 Sewer Bill NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota, that the special assessments, as stated above, are hereby abated. Adopted by the City Council this 7"day of February, 2017. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk MEMORANDUM To: Mayor and City Council z;K7 From: Shawn Sanders, Director of Public Works Date: January 27, 2017 Re: 2017 Forestry Contract DISCUSSION Attached is the contract and work plan for Forestry Consultant services with James Burks of Burks Landscaping Service (Burks) for 2017. Service as the forestry consultant include review tree plans on private developments, investigate and report to residents and staff on tree issues. Also in this year's work plan would be to work with staff and create Emerald Ash Borer management plan. Burks has increased his estimated hours for 2017 from 82 to 94, but the salary requested remains at$52/hour. This will be Burks third year with the City as the Forestry Consultant and is satisfactorily performing his duties. RECOMMENDATION It is recommended that Council approve the contract with James Burks of Burks Tree and Landscape Care for 2017 City Forestry consultant services. RESOLUTION 2017-021 APPROVAL OF 2017 FORESTRY CONSULTANT CONTRACT BE IT RESOLVED by the City Council of Stillwater, MN that the 2017 Forestry Consultant Contract between the City of Stillwater and James Burks, Burks Tree and Landscape Care, as on file with the City Clerk, is hereby approved and that the Mayor and City Clerk are hereby authorized to execute the Consultant agreement on behalf of the City of Stillwater. Adopted by the Stillwater City Council this 7th day of February, 2017. Ted Kozlowski, Mayor ATTEST: Diane F.Ward, City Clerk FORESTRY CONSULTANT CONTRACT FOR 2017 This contract is made this day of February, 2017, between the City of Stillwater, a Home Rule Charter City of the third class, existing under the laws of the State of Minnesota, with offices at 216 Fourth Street North, Stillwater, Minnesota 55082, ("City"), and James Burks, Burks Tree and Landscape Care, 2429 33rd Avenue South, Minneapolis, MN 55422 ("Consultant"). RECITALS The City desires to retain the services of the Consultant to provide consulting services in the development and maintenance of a forestry management program. Consultant agrees to perform these services for the City under the terms and conditions set forth in this Contract. In consideration of the mutual promises set forth herein, it is agreed between the City and the Consultant as follows: SECTION I. NATURE OF WORK Consultant will perform the services as shown on the attached Exhibit "A" on behalf of the City. SECTION 11. PLACE OF WORK It is understood that Consultant services will be rendered largely in the field or at Consultant's place of business and not in the Office of the City. SECTION 111. COMPENSATION 1. The City will pay to the Consultant as follows: • $52.00 per hour for services listed in Exhibit "A" or as otherwise approved by the City. Ordinary and necessary business expenses incurred by the Consultant and attributable to the work will be reimbursed by the City, provided that prior written approval is given by the City, Page 1 2. Consultant shall submit an invoice to the City to receive payment for services. The invoice shall contain a description of the services rendered including the dates and hours the work was performed. The City shall pay Consultant within seven (7) days from the date of the next regularly scheduled City Council meeting after the invoice is submitted to the City. SECTION IV. STATUS OF CONSULTANT This Contract calls for the performance of the services of the Consultant as an independent contractor and the Consultant will not be considered an employee of the City for any purpose. SECTION V. INSURANCE Consultant must maintain in effect, during the term of this Contract Consulting Forestry General Liability Insurance in the amount and coverage detailed in the attached Exhibit"B." SECTION V. INDEMNIFICATION Any and all claims that arise or may arise against the Contractor, its agents, servants or employees as a consequence of any act or omission on the part of the Consultant or its agents, servants or employees, while engaged in the performance of this Contract, shall in no way be the obligation or responsibility of the City. Consultant shall indemnify, hold harmless and defend the City, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorney's fees, which the City, its officers or employees may hereafter sustain, incur or be inquired to pay, arising out of or by reason of any negligence or willful act or omission of the Consultant, its agents, servants or employees, in the execution, performance or failure to adequately perform Consultant's obligations under this Contract. SECTION V1. AUTHORITY The City hereby grants to the Consultant all authority reasonably necessary to pursue and achieve the objectives of this Contract, SECTION VII. DURATION This contract will be in effect from January 1, 2017 through December 31, 2017 and will be renewable on an annual basis upon mutual agreement by both parties. This agreement may be terminated by either party upon sixty (60) days written notice to terminate the agreement by the party. Page 2 IN WITNESS WHEREOF, the parties have set their hands this 7th day of February, 2017. CITY OF STILL WATE R, a Minnesota municipal corporation By: Ted Kozlowski, Mayor ATTEST: — —--—----------------- .......... Diane F. Ward, City Clerk STATE OF MINNESOTA ss COUNTY OF WASHINGTON On this day of February, 2017, before me, a Notary Public within and for said County, appeared Ted Kozlowski and Diane F. Ward, who, being by me duly sworn, did say that they are, respectively, the Mayor and City Clerk of the City of Stillwater, and that this instrument was signed and sealed in behalf of the City by authority of its City Council, and they acknowledged the said instrument was the free act and deed of the City. Notary Public BURKS TREE AND LANDSCAPE CARE By: James Burks, President STATE OF MINNESOTA ss COUNTY OF On this ^ day of February, 2017, before me, a Notary Public within and for said County, James Burks, who, being duly sworn, did say that he is the President of Burks Tree and Landscape Care, and that this instrument was signed as the free act and deed of the corporation. Notary Public Page 3 a) -0 4� 0 cu m W 4� co (A t -0 0 0 0- -0 < m M a; a) r- LLJ OL 41 m cu to m V� 0) .4- t E Qj CU W m cr 0 Ln aj CL CL 41 (U -a 0 a) 0 w " L- Qj cu m VD)- CM —W m no :3 -0 oC 0 V� OJ w > V, c — L2 0 on 0 V) w w M U CA Qj :L' -0 a; c L- w 4� c 4� 0 +1 M > = (A -0 1 -a -C E E C: > W 4-a m 0) CA m N m 4� 4� > tA 4- CL V) .0 Q) 0 0 a. V� m 4� -0 "D to u w 0 Q) -0 E :3 C: — 1.4 . W M a) cr a) o E CL -a L- (D m W C OC to c r r -a 0 4� E a - 4t 0 =3 m CL t VI C w c V� O M 0 41 M u 0 W U 0 > a U o 0 0 w E 4- tMA - U. u 4� 3: c > u > E 0 0 a) >- -0 C: 41 W a) 4� ;> -a a) wo w u 0 V) a V) > w aj > Z vi w E 0 06 a) V) m w CL .4.1 W W w CL 7@ 41 0 4� 4. w E CL w 4 > 4- N ui o u 41 m m to W 0 -0 -6 00 w 0 (A 0) u E 4"� -a 41 :t u C W m Z 0 E u (3) 00 4- .4.p E cuu 0 CL U CL CL E 0 0 > (U CL m UJ a.X u 0 c a-w =u " W w �a V) E UJ J ii r "a C4 0 Ln u E m V� 0 x 2 aj m (In Ln �o 0 It* It* i o L6 m 0 3: 0 > 0 U U: 0 CL u M an 4� u 0 L.0 ' E u 41 CL z r m m w z 4� vi o 41< a: a) a 41 z 0 m u > E u 0 zE cr- M 4r V)E z V) LU m 0 w Dw E P: > 0 0 0 0 41 ui u Was a w 1- 0 w z ui cc0 0 V) Li < Jw uj u co a) :D ot: CL M (A CL uj j4k d in istrat ion Date: February 2, 2017 TO: Mayor and Council FROM: Diane Ward, City Clerk SUBJECT: 2017 Farmer's Market Event&Contract Attached is the 2017 Farmer's Market Event application and draft contract. In 2012, Council approved the use of the entire lot area (see attached). The Veteran's Memorial Committee also concurred with the request. The event will be similar to years past. The event pays for 1/3 of the portable restroom located at the Riverview Lot. This year they are also requesting an additional trash container on their event days. Staff recommends that the Event Organizer be charged for extra trash container according to the 2017 fee schedule. The due date for insurance and fees would be May 12, 2017. ACTION REQUIRED: If Council wishes to approve the special event and contract they should pass a motion adopting a resolution entitled 'Approval of 2017 Farmer's Market Special Event and Contract': RESOLUTION 2017-022 APPROVING 2017 SPECIAL EVENT AND CONTRACT FARMER'S MARKET BE IT RESOLVED,by the City Council of Stillwater, State of Minnesota, that the 2017 Farmer's Market Special Event and Contract between the Stillwater Farmer's Market Association and the City of Stillwater is hereby approved and authorizes the Mayor and City Clerk to sign the agreement. Adopted by the City Council of Stillwater this 7th day of February, 2017. Ted Kozlowski Mayor Diane F. Ward, City Clerk STILLWATER FARMER'S MARKET 2017 AGREEMENT THIS AGREEMENT made this day of 2106 between the CITY OF STILLWATER, Washington County, Minnesota ("City") and STILLWATER FARMER'S MARKET ASSOCIATION, c/o Beverly Friendt, its President, 3503 Long Lake Road E, Pine Springs, MN 55115 ("Farmer's Market"). 1. Location. The City of Stillwater has authorized the Farmer's Market to use the parking lot located on the corner of Third and Pine Street for the purpose of conducting a farmer's market where vendors will offer agricultural goods and related merchandise for sale to the public. Substantial changes in the layout/format/duration of the Event will not be made by the Organizer at any time without advanced notice to the City. 2. Dates and Hours of Event. Operations are limited as follows: a. Saturdays, June 10 through October 28 of the year 2017 b. Setup: 6:00 a.m. c. Event Time: 7:30 a.m. — 12:00 p.m. (Noon) 3. Insurance, Hold Harmless, and Indemnity. Organizer agrees to indemnify and hold harmless the City with regard to any claims, causes of action or demands that might be brought against the City arising out of the events authorized by this Agreement; and further, Organizer agrees to provide to the City evidence of insurance coverage of at least the amount of the maximum liability of the city as set forth from time to time in Minnesota Statutes Section §466.04, covering claims that might be brought against them that arise out of the events authorized by this Agreement and to name the City as an additional insured on their policy "as their interest may appear" by no later than three (3)weeks before the event. 4. Ste. Market signage must be approved by the Community Development Director including the size and location of signs and banners. 5. Parking Lots. Organizer is aware and will inform all vendors and event participants that staking into the asphalt, etc. is not allowed(any damage repair will be paid for by the organizer). 6. Portable Toilets/Trash Container. The City will provide a toilet for use of vendors and patrons throughout the period of their use. The portable toilet will be located in the upper parking lot on Fourth Street. The Farmer's Market shall reimburse the City for one—third (1/3) of the seasonal costs of the portable restroom and extra trash container, which is due three (3) weeks before the start of the events. Approved by the City of Stillwater under authority of the City of Stillwater. CITY OF STILLWATER Ted Kozlowski, Its Mayor ATTEST: Diane F. Ward, Its City Clerk STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) On this day of 2017, before me, a Notary Public within and for said County, appeared Ted Kozlowski and Diane F. Ward,to me personally known who,being duly sworn, did say that they are the Mayor and City Clerk named in the foregoing instrument and that this instrument was signed as the free act and deed of the City of Stillwater, Minnesota, a Minnesota municipal corporation. Notary Public STILLWATER FARMER'S MARKET ASSOCIATION By Beverly Friendt, Its President STATE OF MINNESOTA ) ss COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this day of , 2017, by Beverly Friendt, the President and duly authorized agent for Stillwater Farmer's Market Association. 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U�,���;• i�dR�Ili4f �i ' ,a�i�,� � VV a � >`� f r I ( � �' p 1 '� �� �� ,, , i� i .a / „ �'�, s9 t, '�, rf � ,� r �f 1 / � r„' �� � S- , / r �� ��``yy�� . d , , EVENTS PERMIT APPLICATION N µmo.uu wuywr,.m I 4— &zrww-� 216 North 4thStreet, Stillwater, MN 55 THE NPLRCE Of MINNESOTA, I Ilei Fax 651-430- Incomplete applications or applications received after deadline will not be office use Onwj accepted. See Event Instructions for application deadline and fees. Date Appllcatb n l � caAv� i i "i it l A f ���� Date of Application: � a. Type: Event w� Event Information Title/Name of Event Event Date/Time: Set up: Dated f f m / mmdl 112 Time A—) to f Actual Event: Mate . . to " Clean up: Date Time to (Events after 10:00 p.m.require a variance from City Council Location (Address)of Event: (if in Lowell Park please specify north or south Lowell park) Description of Event(please be specific-this information will be used to promote the event on the City of Stillwater website) Estimated Attendance(participants and spectators): Applicant Information(Person/Group Responsible) Sponsoring Organization Name: Mailing Address °p., .,.,., �/ "' ?. ` ���. ✓�l/y � °....,� City,State,Zip Code: Primary Contact/Applicant Name: Phone Number 4 /r � Fax: Cell Phone:,< ; Email Address: ! +� 4-" Website Address: Name of contact person during event , k , , Cell Phone , "M ✓ ;w` Alternate contact during event: Cell Phone: Refer media or citizens inquires to: Phone: Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables,stages,tents, fencing, portable restrooms,vendor booths,trash containers,etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations,crossings,signage and indicate route direction with arrows. Event Features .......... ................. Will any signs/banners be put up No EJ Yes W__�Number and size: Will there be any inflatables? No LX1 Yes ED Insurance certificatefrom rental vendor is required Will there be entertainment? No Yes M What type: Fees for electricity may apply see instructions ............ Will sound amplification be used? No Yes E] Hours and Type: Will a stage or tent(s) be set up? No ❑ Yes Dimensions: j2A Will there be temporary fencing? No Yes ............... Will merchandise/food items be sold? No El Yes How many Fees for electricity may vendors expected: apply see Instructions Will food be prepared on site? No Yes Ej Contact Washington County Health Department,651-430-6655 Will cooking operations be conducted? No 0 Yes ❑ Contact Stillwater Fire Department,351-4950 ........... Will alcohol be served but not sold? No Yes F] See Alcohol Regulations In the Instructions Will alcohol be sold? No Yes 0 See Alcohol Regulations in the Instructions Will there be a fireworks display? No Yes Ej Permit required,contact Stillwater Fire Department,651-351-4950 Describe power needs and location of power source. Describe level of iverise m e-,t--" -'''""--'—-'' t"v""`re'_sre---' ,-At——s'"am"—p I_e"' "'_— d '"-", ---_'n (Ie,radIo,f1yers,ads ,psrelease). tach f available '" vaiIabIeA -...........___........... %A CityServices (After reviewing the event application,City services maybe reclurled for the event.) Will event use,close or block any of the following: If yes specify location on site map, City Streets or Right-of-way No ZW Yes ❑ Start/End Time: Date: City Sidewalks or Trails No Yes ❑ Start/End Time: Date: Public Parking Lots or Spaces No El Yes f Start/End Time: .,)4 Date: Will event need barricade(s)? No Yes Ej Number needed: Fees may apply see Instructions Will extra picnic tables be needed? No Yes Ej Number needed: Fees may apply see Instructions r Will portable restrooms be needed? No ❑ Yes Number needed: Fees may apply see Instructions WIII extra trash receptacles be needed? No ❑ Yes Number needed: f Fees may apply r see Instructions Describe trash removal and cleanup plan during and after event: Will event need traffic control? No Yes ❑ Contact Stillwater Police Deportmentfor assistance,651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: „ „ WIII No Parking Signs be needed? No Yes ❑ Number needed: Fees may apply see InstructionsEi Showlocation(s)on site map Will event need security? No Yes ❑ If event is overnight security will be required. If using private secruity, list Security Company and Contact Information: WIII event need EMS services? NO Yes ❑ Contact Lakeview EMS,651-430-4621 Describe plans to provide first aid, if needed: Describe the emergency action plan if severe weather should arise: List any other pertinent information. The sponsor(s)of this event hereby agrees to save the City,its agents,officials and employees harmless from and against all damages to persons or property,all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of insurance"may be required. If insurance is required,the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy"as their interest may appear." As the sponsor or authorized representative,i certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Stifl1water and is a release of Liability. Sigl°r6ture of Applican"t'or Authorized Agent Date f ° r Y aa „ .r ° l �a ce s 4 _ ° m ° s „ n k ° r Y y k ° r w � „ i P t m Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street,Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 Alcohol&Gambling Enforcement APPLICATION AND PERMIT FOR A 1 DAY L------J TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number Stillwater Public Library Foundation 2007 03540 Address City State Zip Code 1224 Third St N IStillwater [MN 55082 Name of person making application Business phone Home phone l 651,439.1972 Ann Wolff 651.275.4338 x130 F Date(s)of event Type of organization P my 4,2017 D Club Ffl Charitable [_—] Religious E] Other non-profit Organization officer's name City State Zip Code lAnn Wolff IStillwater [M 55082 N Organization officer's name City State Zip Code lAndy Kass iStillwater [MN Organization officer's name City State Zip Code Pcan Morse Stillwater 1 155082 Organization officer's name City State Zip Code lFred Rengel I iRoseville ®1 155113 Location where permit will be used. If an outdoor area,describe. The permit will be used on the roof terrace of the Stillwater Public Library during the Foundation's annual Light a Spark event.Access to building and terrace is controlled. If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. WOO 6" :rMS14V41fte- X 114ill1arl APPROVAL APPLICATION MOST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County approving the license Date Approved Fee Amount Permit Date Date Fee Paid City or County E-mail Address City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTiCE:Submit tMs fore to Alcoho�and GarnbN)g Enforcement[)ivision 30 days prior to eve!rlt. ONE SUBMISSION PER EMAIL,APPLICATION ONLY, PLEASE PROVIDE A VALID E- AIL ADDRESS FOR THE CI /COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIAE AIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION STATE.MN.US Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street,Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 Alcohol A Gambling Enforcement APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number Stillwater Public Library Foundation 2007 `� 26-1103540 Address City State Zip Code 224 Third St N Stillwater MN 155082 Name of person making application Business phone Home phone Ann Wolff 651.275.4338 x130 651.439.1972 Date(s)of event Type of organization September 22,2017 ❑ Club ❑X Charitable ❑ Religious ❑ Other non-profit Organization officer's name City State Zip Code Ann Wolff Stillwater MN 55082 Organization officer's name City State Zip Code Andy Kass Stillwater MN 55082 Organization officer's name City State _ Zip Code _ can Morse IStillwater MN 55082 Organization officer's name City State Zip Code Fred Rengel Roseville MN 55113 Location where permit will be used. If an outdoor area,describe. The permit will be used on the roof terrace and in the building of the Stillwater Public Library during the Foundation's 10th Anniversary celebration.Access to building and terrace is controlled. If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. r�hCG t A11��10✓1 APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County approving the license Date Approved Fee Amount Permit Date Date Fee Paid City or County E-mail Address City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE:Submit this fonn to Alcohol and GamhHng Enforcement(Division 30 days prior to event, ONE SUBMISSION PER EMAIL,APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR.THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT LACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AAGE.TEMPO AYAPPLICATIO @STATE.MN,US. MEMORANDUM To: Mayor and City Council 40 From: Shawn Sanders, Director of Public Works Date: February 1,2017 Re: Hiring of seasonal employees DISCUSSION This is a request to hire seasonal employees in the Public Works Department and an intern for the Engineering Department for 2017. Public Works seasonal employees are assigned to the Parks, Streets and Sewer Departments and assist in all maintenance activities throughout the City for each respective department. Seasonal workers are also required to work weekends and evenings at Teddy Bear Park and Washington Square Park where increase usage requires staffing for general cleaning and building reservations. The engineering intern will aid staff with summer construction projects and surveys. Each department, streets, parks, sanitary sewer and engineering has funds budgeted to accommodate the hiring of the seasonal employees. RECOMMENDATION Staff recommends that Council approve the hiring of summer seasonal employees for the Public Works Department and one for the Engineering Department. • Memo To: Mayor and City Council From: John Gannaway, Police Chief cc: City Administrator Tom McCarty Date: February 3, 2017 Re: Seasonal Hires Please consider this memo as the Police Dept.'s request to post and eventually hire two seasonal Community Service Officers and one seasonal Parking Enforcement Officer. We also would like to hire 5-7 Parking Attendants (this number varies based upon availability of applicants). These positions are in the 2017 Adopted Budget, and augment our full-time staff with the increase in visitors and call load during the summer months. They become vital in achieving our staffing levels and are invaluable as we get into the heart of the `event season'. t,illwatei, 0 L pM I r{ N w. �',1 A City Council DATE: February 2, 2017 CASE NO.: 201646 TO: Mayor &Council Members TOPIC: Site Plan Review Ordinance for large Downtown projects FROM: Bill Turnblad, Community Development Director BACKGROUND On January 17, 2017 the City Council held a public hearing and first reading on a proposed site plan review ordinance. The first reading was approved with direction to staff to revise the draft for the second reading by: 1) Adding language that would define a project as all construction/re- construction/use change that occurs on a property within a 10 year period. Which is to say that any work done after the original review, and for a 10 year period, would be considered another phase of the project. As with State environmental law, a three year look-back period will be added to this ordinance. 2) Adding language that if a property meets the 20,000 square foot threshold, but as little as 12,000 square feet is proposed for construction/re-construction/use change, then the project will be required to apply for a site plan review Conditional Use Permit (CUP). With these two changes the following would be an example of the threshold analysis: • If a 20,000 square foot building were proposed to have an 8,000 square foot construction/re-construction/use change, and no such work has been done on the property in the last three years, nor are there any plans in the next seven years to do additional work, then a site plan review CUP would not be required. • If a 20,000 square foot building were proposed to have an 8,000 square foot construction/re-construction/use change, and 4,000 square feet of work had been done on the property within the last three years, then the 12,000 square foot threshold would be met and a site plan review CUP would be required. • If a 20,000 square foot building were proposed to have an 8,000 square foot construction/re-construction/use change, no work had been done within the last Page 2 three years, but 4,000 square feet of work is planned within the next seven years, then the 12,000 square foot threshold would be met and a site plan review CUP would be required. ACTON REQUESTED If the City Council finds the revised ordinance language to be acceptable, then approve the second reading and adopt the attached ordinance. [Revisions in the attached second draft are highlighted.] Attachments: Second reading draft Ordinance 1090 Staff report Page 3 Second Draft of Site Plan Review Ordinance Ordinance 1090 L Add the following section Sec. 31-515.2. Large building projects in CBD Zoning District Subd. 1. Purpose. The purpose of this Section 31-515.2 is to establish a Conditional Use Permit review process for all large building projects, regardless of proposed use, in the CBD District. Given the impact of large projects on downtown Stillwater's parking, pedestrian, open space, and other infrastructure systems, formal public review is in the public's best interest. Subd. 2. Conditional use permit required. A conditional use permit is required for all large building projects located in the CBD Zoning District. -20,000 gfess sEtttafe feet ef ffiefe ef new building spaee,ef-2)t4e ehange in ttse ef-20,000 gfess sEtttafe . For purposes of this Section 31- 515.2,a"large building project"is the construction,re-construction,or change in use of at least 12,000 gross square feet of building space where the building or project has, or will have,20,000 gross square feet of area including any accessory spaces such as basement,utility rooms,attached garage,or rooftop space where such rooftop space is approved for occupancy(e.g. patios). For calculation purposes,the total gross square footage of the large building project shall include all space that within a 10 year period is new construction,re-construction,or a change in use. This 10 year period shall include a three year look-back period. Consequently, if the cumulative amount of new construction space, re- constructed space, or change of use space reaches 12,000 gross square feet in a 20,000 square foot project over the span of a 10 year period,then a site plan review Conditional Use Permit is required. Subd. 3. Approval process. The approval process for the site plan review Conditional Use Permit in this Section 31-515.2 shall be as established in City Code Chapter 31,Section 31-204(general permit procedures) and Section 31-207 (Special Use Permits and Conditional Use Permits). In addition,the following shall also apply: (a)A request for a site plan review Conditional Use Permit as provided within this section,shall be considered officially submitted and complete when the applicant has complied with all the specified information requirements of this Section 31-515.2, City Code Chapter 31, Section 31-204 and Section 31-207. (b) The applicant shall supply proof of ownership of the property or supply written authorization from the owner(s) of the property in question to proceed with the requested Conditional Use Permit review. (c) If the project meets the requirements for a Design Permit, as specified in City Code Chapter 31, Section 31-209,then a design permit will need to be requested by the applicant and acted upon by the Heritage Preservation Commission prior to approval of the site plan review Conditional Use Permit by the City Council. (d) If the project meets the requirements for a Site Alteration Permit, as specified in City Code Chapter 22, Section 22-7, Subd. 6,then a Site Alteration Permit will need to be requested by Page 4 the applicant and acted upon by the Heritage Preservation Commission prior to approval of the site plan review Conditional Use Permit by the City Council. (d) The Planning Commission, City Council and City Staff shall have the authority to request additional information from the applicant concerning operational factors or to retain expert testimony at the expense of the applicant concerning operational factors. Said information is to be declared necessary to evaluate the request and/or to establish performance conditions in relation to all pertinent subdivisions of this section.Failure on the part of the applicant to supply all necessary supportive information may be grounds for denial of the request. (e) Approval of the site plan review Conditional Use Permit shall require passage by a majority vote of the City Council. Subd. 4. Evaluation criteria. City Staff,Planning Commission and City Council shall evaluate the effects of the proposed large building project. This review shall be based upon compliance with the City Comprehensive Plan, downtown plans, parking system plans and policies,this section, and other applicable codes,policies and statutes. Subd. 5. Information required. The information required for all site plan review Conditional Use Permit applications shall include the following items,unless a listed item is waived by the community development director: (a) Site Plan: (1) Certificate of survey. (2)Name and address of developer/owner. (3)Name and address of architect/designer. (4) Date of plan preparation. (5) Dates and description of all revisions. (6)Name of project or development. (7) Scale of plan (engineering scale only, at 1 inch equals 50 feet or less). (8)North point indication. (9) Lot dimension and area. (10) Required and proposed setbacks. (11) Location, setback and dimension of all buildings on the lot including both existing and proposed structures. (12) Location of all adjacent buildings located within one hundred feet (100') of the exterior boundaries of the property in question. (13) Location, number, dimensions, and type of surfacing material of existing and proposed parking spaces. (14) Location, number, dimensions, and type of surfacing material of existing and proposed loading spaces. (15) Curb cuts and driveways. (16) Type of surfacing material. (17)Vehicular circulation. (18) Sidewalks and walkways. (19) Location and type of all proposed lighting. (20) Location of recreational and service areas. (2 1) Location of rooftop and ground mounted mechanical equipment and proposed screening. (22) Provisions for storage and disposal of waste,garbage, and recyclables. (23) Location, sizing, and type of water and sewer system mains and fire hydrants closest to the property and proposed service connections. Page 5 (b) Grading/Storm Water Drainage Plan: (1) Existing contours at two foot(T)intervals. (2)Proposed grade elevations,two foot(T)maximum intervals. (3) Drainage plan including configuration of drainage areas and calculations. (4) Storm sewer, catch basins, invert elevations,type of castings, and type of materials. (5) Spot elevations. (6)Proposed driveway grades. (7) Surface water ponding and treatment areas. (8) Erosion control measures. (9) Calculation of total square footage of site to be covered with impervious surfaces. (c) Landscape Plan: (1)Planting schedule (table) containing: i. Symbols. ii. Quantities. iii. Common names. iv. Botanical names. v. Sizes of plant material. vi. Root specification(bare root,balled and burlapped,potted, etc.). vii. Special planting instructions. (2) Location,type and size of all existing significant trees to be removed or preserved. (3) Planting detail (show all species to scale at normal mature crown diameter or spread for local hardiness zone). (4)Typical sections in detail of fences,tie walls,planter boxes,tot lots,picnic areas,berms and the like. (5)Typical sections of landscape islands and planter beds with identification of materials used. (6) Details of planting beds and foundation plantings. (7) Note indicating how disturbed soil areas will be restored through the use of deep tilling, sodding, seeding, or other techniques. (8) Delineation of both sodded and seeded areas with respective areas in square feet. (9) Coverage plan for underground irrigation system,if any. (10)Where landscape or manmade materials are used to provide screening from adjacent and neighboring properties, a cross through section shall be provided showing the perspective of the site from the neighboring property at the property line elevation. (11) Other existing or proposed conditions which could be expected to affect landscaping. (d) Other Plans and Information: (As may be required by the community development director.) (1) Legal description of property under consideration. (2) Proof of ownership of the land for which a site plan approval has been requested. (3) Traffic study including projected impact to public road system, impact to adjacent private improvements, and traffic and pedestrian circulation on the site. If a traffic study is required by the community development director,then an escrow in the amount necessary to cover the cost the study must be submitted together with the other application materials. The city will then contract with a traffic engineer to complete the study. (4) If exterior building changes are proposed,then architectural elevations are required (type, color, and materials used in all external surfaces). (5) "Typical' floor plan and "typical' room plan. (6)Fire protection plan. Page 6 (7) Extent of and any proposed modifications to land within the wetland, shoreland or floodplain district, or steep slopes as described and regulated in this Chapter 31. (8)Wetland delineation and report. (9) Type, location and size (area and height) of all signs to be erected upon the property in question. (10) Certification that all property taxes,special assessments,interest,or city fees due upon the parcel of land to which the application relates have been paid. Subd. 6. Compliance with other codes. The review and approval of site improvements pursuant to the requirements of city adopted building and fire codes shall be in addition to the process established under this article. Approval of the site plan review Conditional Use Permit does not imply compliance with the requirements of the building codes, fire codes, or design review by the Heritage Preservation Commission. Subd. 7. Plan agreements. All site and construction plans officially submitted to the City shall be treated as a formal agreement between the building contractor and the City.Once approved,no changes, modifications or alterations shall be made to any plan detail, standard, or specifications without prior submission of a plan modification request to the community development director for review and approval. Significant changes as deemed by the community development director may be subject to council review and approval. Subd. 8. Enforcement. The community development director shall have the authority to order the stopping of any and all site improvement activities when and where a violation of the provisions of this Section 31-515.2 has been officially documented by the building official,public works director,or city planner as applicable. II. Amend the following A. Amend the table establishing approval authority for various permits and city actions by adding approval authority for CUPS associated with large building projects in the CBD Zoning District In the table found in City Code Chapter 31, Section 31-204, Subd 5, add Footnote 3 to the entry that reads "Conditional or Special Use Permit"'. The footnote should read: The City Council shall be the final decision authority and the Planning Commission will make a recommendation for any Conditional Use Permit associated with large building projects in the CBD District. B. Amend approval authority for SUPS and CUPS In City Code Chapter 31, Section 31-207(C)(1)add the following footnote: The City Council shall be the final decision authority and the Planning Commission will make a recommendation for any Conditional Use Permit associated with large building projects in the CBD District. [end] ORDINANCE 1090 AN ORDINANCE AMENDING CITY CODE CHAPTER 31 BY REQUIRING SITE PLAN REVIEW CONDITIONAL USE PERMITS FOR ALL LARGE BUILDING PROJECTS IN THE CBD ZONING DISTRICT The City Council of the City of Stillwater, Minnesota does ordain: 1) ADD. To City Code Chapter 31, add: Section 31-515.2. Large building projects in CBD Zoning District Subd. 1. Purpose. The purpose of this Section 31-515.2 is to establish a Conditional Use Permit review process for all large building projects, regardless of proposed use, in the CBD Zoning District. Given the impact of large projects on downtown Stillwater's parking,pedestrian,open space,and other infrastructure systems, formal public review is in the public's best interest. Subd. 2. Conditional use permit required. A site plan review Conditional Use Permit is required for all large building projects located in the CBD Zoning District. For purposes of this Section 31- 515.2,a"large building project"is the construction,re-construction,or change in use of at least 12,000 gross square feet of building space where the building or project has, or will have,20,000 gross square feet of area including any accessory spaces such as basement,utility rooms,attached garage,or rooftop space where such rooftop space is approved for occupancy(e.g. patios). For calculation purposes,the total gross square footage of the large building project shall include all space that within a 10 year period is new construction,re-construction,or a change in use. This 10 year period shall include a three year look-back period. Consequently, if the cumulative amount of new construction space, re- constructed space, or change of use space reaches 12,000 gross square feet in a 20,000 square foot project over the span of a 10 year period,then a site plan review Conditional Use Permit is required. Subd. 3. Approval process. The approval process for the site plan review Conditional Use Permit in this Section 31-515.2 shall be as established in City Code Chapter 31,Section 31-204(general permit procedures) and Section 31-207 (Special Use Permits and Conditional Use Permits). In addition,the following shall also apply: (a)A request for a site plan review Conditional Use Permit as provided within this section,shall be considered officially submitted and complete when the applicant has complied with all the specified information requirements of this Section 31-515.2, City Code Chapter 31, Section 31-204 and Section 31-207. (b) The applicant shall supply proof of ownership of the property or supply written authorization from the owner(s) of the property in question to proceed with the requested Conditional Use Permit review. (c) If the project meets the requirements for a Design Permit, as specified in City Code Chapter 31, Section 31-209,then a design permit will need to be requested by the applicant and acted upon by the Heritage Preservation Commission prior to approval of the site plan review Conditional Use Permit by the City Council. (d) If the project meets the requirements for a Site Alteration Permit, as specified in City Code Chapter 22, Section 22-7, Subd. 6,then a Site Alteration Permit will need to be requested by the applicant and acted upon by the Heritage Preservation Commission prior to approval of the site plan review Conditional Use Permit by the City Council. (d) The Planning Commission, City Council and City Staff shall have the authority to request additional information from the applicant concerning operational factors or to retain expert testimony at the expense of the applicant concerning operational factors. Said information is to be declared necessary to evaluate the request and/or to establish performance conditions in relation to all pertinent subdivisions of this section.Failure on the part ofthe applicant to supply all necessary supportive information may be grounds for denial of the request. (e) Approval of the site plan review Conditional Use Permit shall require passage by a majority vote of the City Council. Subd. 4. Evaluation criteria. City Staff,Planning Commission and City Council shall evaluate the effects of the proposed large building project. This review shall be based upon compliance with the City Comprehensive Plan, downtown plans, parking system plans and policies,this section, and other applicable codes,policies and statutes. Subd. 5. Information required. The information required for all site plan review Conditional Use Permit applications shall include the following items,unless a listed item is waived by the community development director: (a) Site Plan: (1) Certificate of survey. (2)Name and address of developer/owner. (3)Name and address of architect/designer. (4) Date of plan preparation. (5) Dates and description of all revisions. (6)Name of project or development. (7) Scale of plan (engineering scale only, at 1 inch equals 50 feet or less). (8)North point indication. (9) Lot dimension and area. (10) Required and proposed setbacks. (11) Location, setback and dimension of all buildings on the lot including both existing and proposed structures. (12) Location of all adjacent buildings located within one hundred feet (100') of the exterior boundaries of the property in question. (13) Location, number, dimensions, and type of surfacing material of existing and proposed parking spaces. (14) Location, number, dimensions, and type of surfacing material of existing and proposed loading spaces. (15) Curb cuts and driveways. (16) Type of surfacing material. (17)Vehicular circulation. (18) Sidewalks and walkways. (19) Location and type of all proposed lighting. (20)Location of recreational and service areas. (2 1) Location of rooftop and ground mounted mechanical equipment and proposed screening. (22) Provisions for storage and disposal of waste,garbage, and recyclables. (23) Location, sizing, and type of water and sewer system mains and fire hydrants closest to the property and proposed service connections. (b) Grading/Storm Water Drainage Plan: (1) Existing contours at two foot(2')intervals. (2)Proposed grade elevations,two foot(2')maximum intervals. (3) Drainage plan including configuration of drainage areas and calculations. (4) Storm sewer, catch basins, invert elevations,type of castings, and type of materials. (5) Spot elevations. (6)Proposed driveway grades. (7) Surface water ponding and treatment areas. (8) Erosion control measures. (9) Calculation of total square footage of site to be covered with impervious surfaces. (c) Landscape Plan: (1)Planting schedule (table) containing: i. Symbols. ii. Quantities. iii. Common names. iv. Botanical names. v. Sizes of plant material. vi. Root specification(bare root,balled and burlapped,potted, etc.). vii. Special planting instructions. (2) Location,type and size of all existing significant trees to be removed or preserved. (3) Planting detail (show all species to scale at normal mature crown diameter or spread for local hardiness zone). (4)Typical sections in detail of fences,tie walls,planter boxes,tot lots,picnic areas,berms and the like. (5)Typical sections of landscape islands and planter beds with identification of materials used. (6) Details of planting beds and foundation plantings. (7) Note indicating how disturbed soil areas will be restored through the use of deep tilling, sodding, seeding, or other techniques. (8) Delineation of both sodded and seeded areas with respective areas in square feet. (9) Coverage plan for underground irrigation system,if any. (10)Where landscape or manmade materials are used to provide screening from adjacent and neighboring properties, a cross through section shall be provided showing the perspective of the site from the neighboring property at the property line elevation. (11) Other existing or proposed conditions which could be expected to affect landscaping. (d) Other Plans and Information: (As may be required by the community development director.) (1) Legal description of property under consideration. (2) Proof of ownership of the land for which a site plan approval has been requested. (3) Traffic study including projected impact to public road system, impact to adjacent private improvements, and traffic and pedestrian circulation on the site. If a traffic study is required by the community development director,then an escrow in the amount necessary to cover the cost the study must be submitted together with the other application materials. The city will then contract with a traffic engineer to complete the study. (4) If exterior building changes are proposed,then architectural elevations are required (type, color, and materials used in all external surfaces). (5) "Typical" floor plan and "typical" room plan. (6)Fire protection plan. (7) Extent of and any proposed modifications to land within the wetland, shoreland or floodplain district, or steep slopes as described and regulated in this Chapter 31. (8)Wetland delineation and report. (9) Type, location and size (area and height) of all signs to be erected upon the property in question. (10) Certification that all property taxes,special assessments,interest,or city fees due upon the parcel of land to which the application relates have been paid. Subd. 6. Compliance with other codes. The review and approval of site improvements pursuant to the requirements of city adopted building and fire codes shall be in addition to the process established under this article. Approval of the site plan review Conditional Use Permit does not imply compliance with the requirements of the building codes, fire codes, or design review by the Heritage Preservation Commission. Subd. 7. Plan agreements. All site and construction plans officially submitted to the City shall be treated as a formal agreement between the building contractor and the City.Once approved,no changes, modifications or alterations shall be made to any plan detail, standard, or specifications without prior submission of a plan modification request to the community development director for review and approval. Significant changes as deemed by the community development director may be subject to council review and approval. Subd. 8. Enforcement. The community development director shall have the authority to order the stopping of any and all site improvement activities when and where a violation of the provisions of this Section 31-515.2 has been officially documented by the building official,public works director,or city planner as applicable. 2) AMEND. City Code Chapter 31, Section 31-204, Subd. 5 shall be amended by adding Footnote 3 to the row in the table that reads"Conditional or Special Use Permit"'. The footnote shall read as follows: The City Council shall be the final decision authority and the Planning Commission will make a recommendation for any site plan review Conditional Use Permit associated with large building projects in the CBD District. 3) AMEND. Footnote 1 in City Code Chapter 31, Section 31-207(C)(1) shall be amended by adding the following sentence: For any site plan review Conditional Use Permit associated with a large building project in the CBD Zoning District, the City Council shall be the final decision authority and the Planning Commission will review and make a recommendation. 4) SAVING. In all other ways,the Stillwater City Code shall remain in full force and effect. 5) EFFECTIVE DATE. This Ordinance shall be effective upon its passage and publication according to law. Enacted by the City Council of the City of Stillwater this 7"day of February, 2017. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F.Ward, City Clerk t,illwatei, 0 L pM I r{ N w. �',1 A City Council DATE: January 12, 2017 CASE NO.: 201646 TO: Mayor &Council Members TOPIC: Site Plan Review Ordinance for large Downtown projects FROM: Bill Turnblad, Community Development Director INRODUCTION If a Special Use Permit is not required, the current City Code does not provide for formal review of downtown projects that convert the use of a building from one classification to another. However, these conversions can have a significant impact upon public infrastructure, especially for larger buildings. Therefore, the City Council directed staff to develop a draft site plan review ordinance for larger building conversion projects in the downtown area. KEY POINTS A draft of the proposed ordinance is attached. The key points include: 1. Conditional Use Permit required. Subd. 2 of the ordinance proposes that a Conditional Use Permit (CUP) would be required for any project in the Central Business District (CBD) Zone (see attached zoning map) that results in the construction, reconstruction or change in use of 20,000 gross square feet, or more, of building space. This would potentially affect twenty-two properties (see attached map). For almost all of these affected buildings, the project would have to include every story in the building plus the basement to exceed the 20,000 square foot threshold. Said another way, if only a single story is being converted, or any combination of stories less than 20,000 square feet, then this site plan review and CUP would not be required. 2. Approval process. Subd. 3 of the ordinance explains that the process already established in the City Code for Conditional Use Permits and Special Use Permits would be applied to this review. a. A public hearing would be held before the Planning Commission. All property owners within 350 feet of project would be notified of the hearing. Page 2 b. The City Council would be the decision making body. c. Conditions may be attached to the permit. d. Subd 5 specifies the information that would be required for the application to be deemed complete. It includes: i. Certificate of survey ii. Detailed site plan iii. Grading/stormwater plan iv. Landscape plan v. Traffic study vi. Architectural elevations if exterior building changes are proposed vii. "Typical' floorplans viii. Fire protection plan ix. Signage plan x. Certification of real estate tax and special assessment payments 3. Historical Review. Subd 3 (c) and (d) give notice that these projects are also subject to Heritage Preservation Commission review for Design Permits and Site Alterations Permits. 4. Fire and Building Code. Subd. 6 simply states that the projects have to meet fire and building codes, but that approval of a CUP for the site plan does not imply compliance with either building or fire code. RECOMMENDATION The Planning Commission held a public hearing on the draft ordinance and after discussion recommended adopting it with one change. The change being that the Planning Commission would take action on the Conditional Use Permit, rather than making a recommendation to the Council for action. ACTON REQUIRED The City Council should hold a public hearing and consider approving the first reading of the draft ordinance. Attachments: Zoning Map Draft Ordinance Page 3 dater, T H E a I R T H P L A C E a r V 11 N N F S n T A r >!= 20,000 sf buildings; ;(Total square Tees w all floors) �+1-P,Agricultural Preservation rz( VRA-single Family Residential RB-Two Family TR,Traditional Residential s=` I, ®LR,Lakeshore Residential JCR Cottage(Residential CTR Cove Traditional',Residential 3 CCR,Cove Cottage Residential CTHR,Cove Townhouse Residential TH,Townhouse fRCM-(Medium Density Residential „ ;RCH-High Density Residential 1 �VC,Village commercial LCA-General commercial CBC-Central Business District IBP-c,Business Park Commercial BP-0,Business Park- Office; r BP-I,Business Park-Industrial )B-Heavy Industrial rrrrrrrrriiiirrrrrr j i M1 CRD-Campus Research 13evel�pment,--•_. � �IF:A-PubllcAdministration rrv�iiiiirrrrrrrrrrrr 0 Public Works Facility JRailYk ad tilt WATER r a "Outside City Limits: 5 r� atet 0 f M 4 tlP�4 f '4 0 1 4 PLANNING REPORT TO: Mayor &City Council CASE NO.: 201643 MEETING DATE: February 7, 2017 APPLICANT: Jon Whitcomb of Browns Creek West LLC REQUEST: Zoning Map Amendment to rezone parcels to Central Business District Blufftop (Height Overlay District) PREPARED BY: Abbi Jo Wittman, City Planner BACKGROUND At your last regularly-scheduled meeting, the Council heard an application from Jon Whitcomb to change the height overlay district classification of certain parcels at the NE corner of Myrtle Street and 3rd Street) to CBDB, Central Business District Bluffside. The Council voted to deny rezoning to CBDB and instead to rezone them to CBDBT, Central Business District Blufftop. ALTERNATIVES Conduct the second reading and either: A. Adopt If the Council finds the ordinance to be consistent with the direction provided at the last meeting, the Council should adopt the attached ordinance. B. Table If the Council finds that the ordinance is not consistent with provided direction, continue the second reading. The 120-day review period ends March 9, 2017, so sufficient time exists to table the request for a meeting. C. Denial If the Council finds the ordinance is not consistent with the provided direction, or the provisions of the Height Overlay District, or the Comprehensive Plan, the Council should move to deny the second reading of the ordinance. aw ORDINANCE 1091 AN ORDINANCE AMENDING THE STILLWATER CITY CODE CHAPTER 31, ENTITLED ZONING ORDINANCE, BY AMENDING THE ZONING MAP OF THE CITY TO REZONE CERTAIN PROPERTY WITHIN THE CENTRAL BUSINESS DISTRICT BY ADDING THEM TO THE CENTRAL BUSINESS DISTRICT BLUFFTOP HEIGHT OVERLAY DISTRICT The City Council of the City of Stillwater, Washington County, Minnesota, does ordain: Section 1. The overlay zoning of the subject property, location of which is legally described in Exhibit A and depicted on Exhibit B, is hereby amended to CBDBT, Central Business District Blufftop. This proceeding is known as Planning Case No. 2016-43. Section 2. This Ordinance shall be in full force and effect from and after publication according to law. Section 3. In all other ways the Stillwater City Code shall remain in full force and effect. Adopted by the City Council this 7th of February, 2017. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk EXHIBIT B West 90 feet of Lot 15, Block 19, Original Town (now City) of Stillwater, Washington County, Minnesota. AND West 90 feet of Lot 14, Block 19, Original Town (now City) of Stillwater, Washington County, Minnesota. AND South 45 feet of the West 90 feet of Lot 16, Block 19, Original Town (now City) of Stillwater, Washington County, Minnesota. AND North 5 feet of the West 90 feet of Lot 15, Block 19, Original Town (now City) of Stillwater, Washington County, Minnesota. 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"N;u To���l "wa •a ,,5� ,. l,��in'i�1 111, �f�l-' a /li% �//%/ r, d„ nrom � � /%/�., „a / �y / r'� r�, .„..�,i ' rr�� ,.F r�/�i/; � ”/'iy�Vin�" j Uio O//fr,.',r,�/✓ rrir/!1%1r/'„i ��'', r / IIHI,=°1 w r�µ r.�/ c'o iloi "8 r water THE BIRTHPLACE O F MINNESOTA TO: Mayor &Council Members FROM: Bill Turnblad, Community Development Director DATE: February 3, 2017 RE: Concept Park Plan for former Aiple Property INTRODUCTION At the January 17, 2016 meeting City Council discussed the Concept Park Plan for the former Aiple property. There was a consensus that the plan was acceptable as long as the option was preserved to re-use the former Aiple house rather than demolish it. Subsequently, City Attorney Magnuson developed the following language that has been added to the Concept Plan: "Structures now existing or hereinafter constructed, must be used in furtherance of passive recreational uses such as shore fishing, transient dockage, walk in boat launching, walking paths, nature observation, picnicking and trail access, while protecting the scenic and ecological values of the St. Croix River, the MN State Trail amenity and in furtherance of the recreational needs of a national, state and local clientele". This language addresses the potential of keeping the house, but also would cover re-using the existing detached garage. The detached garage has a potential for use as storage for park maintenance equipment and non-motorized water craft. REQUEST To continue moving toward a property purchase date in late March, as memorialized in the amended agreement with Washington County, staff requests Council to approve the Concept Park Plan by adopting the attached resolution. COMMENTS According to on-going conversations with Washington County, it is City staff s understanding that after adoption of the Concept Park Plan, the only document still needed prior to closing on the property will be a conservation easement. The language of the easement is still being negotiated and hopefully will be available for City Council consideration on February 21st bt Attachments: Resolution Concept Plan(Dated 2/7/17) RESOLUTION 2017- CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION ADOPTING THE CONCEPT PARK PLAN FOR THE FORMER AIPLE PROPERTY WHEREAS, on January 8, 2013 the City Council voted to join Washington County in an effort to purchase what is now the former Aiple property for public open space and park; and WHEREAS, on May 7, 2013 the City Council approved a letter of support for a State LCCMR grant application submitted by Washington County for matching funds to purchase the property, and amongst the terms of the grant received, the City will: restore much of property to natural conditions and provide passive recreational uses; pay balance of purchase price to Washington County; own and maintain the property; and WHEREAS, on January 7, 2014 the City Council approved a purchase agreement with Washington County to pay the balance of the purchase price for the former Aiple property; and WHEREAS, prior to conveyance of the former Aiple property from Washington County to the City of Stillwater, a conservation easement must be recorded in favor of Washington County over it and the City must prepare a concept park plan that is found acceptable to the County; and WHEREAS, a focus group was formed by the City to assist with development of a Concept Park Plan and on September 14, 2016 the focus group discussed site inventory and conditions and well as brainstormed potential uses of the property; and WHEREAS, on November 3, 2016 the City held a community meeting to review the site inventory, conditions, focus group discussion, as well as brainstormed potential uses of the property; and WHEREAS,in November of 2016 the HKGi planning consultant group assisted the City with the development of a Concept Plan based upon site visits, focus group discussions and comments from participants at the community meeting; and WHEREAS, on December 12, 2016 the focus group met again to review and discuss a first draft of the Concept Plan; and WHEREAS, on December 19, 2016 the Stillwater Park Commission reviewed the draft Concept Plan and recommended approval; and WHEREAS, on January 17, 2017 the City Council reviewed the Concept Park Plan dated December 21, 2016 and found it acceptable with the condition that an option be preserved to re-use the former Aiple house for purposes consistent with the environmental conservation purposes of the State and County Funding Sources; and WHEREAS, City Attorney Magnuson developed the following language to preserve the option to re-se the former Aiple house and the language has been added to the Concept Park Plan dated February 7, 2017: Structures now existing or hereinafter constructed, must be used in furtherance of passive recreational uses such as shore fishing, transient dockage, walk in boat launching, walking paths, nature observation, picnicking and trail access, while protecting the scenic and ecological values of the St. Croix River, the MN State Trail amenity and in furtherance of the recreational needs of a national, state and local clientele. NOW, THEREFORE, BE IT RESOLVED,that the City Council of the City of Stillwater hereby adopts the February 7, 2017 Concept Park Plan for the former Aiple property. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk CONCEP IIII PLAN 9 "ii.. d 'v, Ire ',^'3 / '�iyhi ri ✓r/,/;,m,' ,l i/➢ J„„f;,/ riiiiiiii" ,r,r ar;:,.,r,rill„rrrrrrr; - /.. a,: +,.,r ,:',” l:r,'r Vis/r ��,. r r,, „r ,,`„rrr;;, ;o,�i�y�/ rii� /���/r.✓//i��i ;n 7�PM`�. ii. ia. t i ✓ �* !S1 v i' lA+, w� ��j� />��'"11/f� � / ,,�1 ,�//� ;dyF r /ii �,,,� sly,, /...r ,.,a / : / �siiii //////////////////////////////!.r /iiiii////////////////////////////iiiiiiiiiiiiiiiiiii,,,�l ��aiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii' ® t,„ ...,,. ey„ I:I S�IIII .., � r /.. ...,,,,„,,,,,,,,,,,,,,,,,,,,,,,,,,,,, � ,,,,,,. ' �, ,,.��� .,r,w, ,,..,),. 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IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Illlllllllllf t.t '� 01413 miller dunwiddie � l i_BE;unE;Y 7,)01 7 �I AHO I II I I 1HURI , I 1wa ter g Adniinisj:ratioD To: Mayor&City Council From: Diane Ward, City Clerk Date: 2/3/2017 Re: Cruisin' on the St. Croix Special Event& Contract Attached is the application and draft contract for the 2017 Cruisin'on the St. Croix. In 2016 Frank Fabio, Maple Island Brewing (for-profit) began managing the event. Mr. Fabio is proposing that the vintage and hot rod car show would be held from 3 p.m.to 9 p.m. (4 p.m. last year) on 15 Wednesday evenings from June 7 - September 13. Last year Council approved the event to be held every other week(8 dates) Note: Last year the event did not take place the Wednesday before Lumberjack Days. Last year Mr. Fabio placed the live music on the Maple Island Brewing patio in back behind the railing with amplification facing the river (see attached photo of location) rather than using the amphitheater in Lowell Park. It provided the band shelter during inclement weather and projected sound away from residential areas. The organizer is proposing to use Lot 4, 5, 9, 10 and 11 (159 spaces - Lot 9 would be for vendors), the rest for participant cars (see attached map for location of lots.). Mr. Fabio is requesting to place a tent on Mulberry Street and Myrtle Street using on-street parking spots for check-in station for the cars participating in the event. The Event was presented at the Downtown Parking Commission and the recommendation is: The Parking Commission recommended to the Council that the Crusin'on the Croix Car Show be limited this year to 4 event dates: 6/14, 7/12, 8/9 and 9/13 at$238.50 per date for lot reservations. They also recommended that parking lot spaces be used for the check-in station not the on-street parking on Mulberry& Myrtle. This is due to the heavy demand this summer on parking lots due to the North Main Hotel and the Wolf Block Hotel construction projects. If the North Main Hotel project is not approved by the City Council, then the Parking Commission would recommend 8 event dates, since that is how many were approved for lastyear. In the past,the City provided the supplies and the Organizer is responsible for maintaining, cleaning, security and supervision of the restroom. Unfortunately, some of the events have not provided this and the City's restrooms were not kept presentable for public use. It is proposed that should the Event Organizer not be able to provide this service,the City would provide a staff person or contractor for the restrooms with the Organizer to pay the associated costs. Staff recommends that the Parking Commission's recommendation be accepted and that the Event Organizer be charged for services and materials rendering according to the 2017 fee schedule. The due date for insurance and fees would be May 12, 2017. ACTION REQUIRED: Consideration of the Parking Commission's/staff recommendations and if Council wishes to approve the special event and contract they should pass a motion adopting a resolution entitled 'Approval of 2017 Cruisin'on the St. Croix Special Event and Contract': APPROVING 2017 SPECIAL EVENT AND CONTRACT CRUISIN' ON THE ST. CROIX BE IT RESOLVED,by the City Council of Stillwater, State of Minnesota, that the 2016 Cruisin' on the St. Croix Special Event and Contract,between the Frank Fabio, Maple Island Brewing and the City of Stillwater is hereby approved and authorizes the Mayor and City Clerk to sign the contract. Adopted by the City Council of the City of Stillwater this 7th day of February, 2017. Ted Kozlowski Mayor ATTEST: Diane F.Ward, City Clerk 7.A46-2017 STILLWATER CRUISIN' ON THE ST. CROIX CAR SHOW THIS AGREEMENT between the City of Stillwater,Washington County, Minnesota ("City"), in conjunction with the 2016 Stillwater Cruisin' on the St. Croix Car Show part of a community wide celebration of the City (the "Event"); and Frank Fabio, Maple Island Brewing LLC, 225 Main Street N, Stillwater, MN 55082, a Limited Liability Company (Domestic) ("Organizer"). 1. Car Show. The City has encouraged this hot rod and vintage car show in order to foster and promote tourism and encourage commerce that will ultimately increase property values and the quality of life within the City. Substantial changes in the layout/format/duration of the Event will not be made by the Organizer at any time without advanced notice to the City. 2. Dates and Hours of Event. Operations are limited as follows: Setup: Wednesdays - .: q'e • ....................................................................................................(. • Event: Wednesdays - ...........................................................................(. .....:: ......_.... • Cleanup: After the above listed events - 9 p.m. - 10 p.m. 3. Event/Alcohol. NO ALCOHOL will be served during this Event and no Other Alcohol or Coolers are allowed. No alcohol may be consumed or served on the back patio of Maple Island Brewery as that portion is not part of the licensed premises of Maple Island Brewery (see attached - event application and packet) 4. Signs. The Organization will post signs,the number and content of which must be approved by the City Police Chief, describing the regulations prohibiting liquor as well as the prohibition against participants bringing their own liquor into the parking lots. S. Noise Control. The Event is responsible to control the noise emanating from the Area at a level that will not interfere with the peace and repose of the residential area on the bluffs on the north,west and south edges of the downtown. 6. Police Power. The City reserves the right to order a shutdown of the Area in the Event the Chief of Police determines, in his sole discretion, that the public safety is threatened or any condition of this Agreement is violated. In that Event,the Organization must assist the police in the clearing of the Area. 7. Use of Parking Lots.THE ORGANIZER IS AWARE AND WILL INFORM ALL VENDORS AND EVENT PARTICIPANTS THAT STAKING INTO THE ASPHALT, ETC. IS NOT ALLOWED (ANY DAMAGE REPAIR WILL BE PAID FOR BY THE ORGANIZER). i. The Event is given use of Lot 4, 5, 9, 10, and 11, as approved by the Parking Commission. The Organizer agrees to pay the City for the use of the parking lot according to the 20-16 pa 201 7 a rkn 3 space fees determined by the Downtown Parking Commission and City Council. ii. A tent is allowed on Mulberry Street and Myrtle Street for check-in station for the cars participating in the event Tents should not impede use by patrons of PD Pappy's,Marina and City Parking Lot off Mulberry. 8. City Costs (based on the ; '; fee schedule). Organizer will prepay the City for the estimated costs of the City Police Department, Public Works Department, and Fire Department estimated as determined by the City Administrator for city services needed to safely conduct and maintain the Event or any supporting activities. The payment of estimated costs and costs incurred at the time of the billing (i.e. neighborhood meeting expenses and/or city equipment) shall be received by the City no later three (3)weeks before the Event. Failure to make the payment will result in the cancellation of the Event. a. In the event of a cancellation of this Event after the deposit is made, the City will be entitled to deduct actual out of pocket costs incurred in preparation for the Event, before returning the balance to Organizer. 9. Park Property. The Organizer shall ensure that no vehicles drive on the City's park property. In the event that damages occur to the City's property,the Organizer shall pay for any restoration of the park as determined by the City. 10.Trail. The bicycle and pedestrian trail from Laurel Street to Nelson Street must remain open and unobstructed (no vehicles, trailers etc.) for the public during the Event. The Organizer shall pay for any restoration of the trail caused by the Event, as determined by the City. 11.City Services. The type and amount of materials needed for the Event will be determined by the Public Works toilets to augment the existing facilities, barricades for parking lot closure, trash removal and electricity for vendors. The Organizer may contact the City to arrange rental of materials and will be charged for use according to the City of Stillwater Event permit fee schedule. a. City Public Restrooms. City Public Restrooms on the Pedestrian Walkway will remain open during the Event and the City will supply and equip the restroom, however, the Event Organizer will be responsible for maintaining, cleaning, security and supervision for the restrooms. If the Event Organizer does not have the manpower to maintain the public restrooms, the City will provide staffing or a contractor with the costs (overtime rate) to be invoiced to the Event Organizer. The City shall be notified 2 weeks in advance of the Organizer's intent on maintaining the City restrooms. b. Barricade Placement. The Organizer shall place reflective standard barricades no later than 8:00 a.m. on Event Dates at the parking lot entrances on Lot 4, 5, 9, 10, and 11 as designated by the Public Works Department. This will inform users of the parking lot closure for the Event. Organizer must keep Mulberry Street open for use by PD Pappy's, Marina and City Parking Lot. c. Trash Enclosures. The Organizer shall furnish dumpsters or roll-off boxes and trash receptacles in sufficient quantity to contain the accumulation of trash generated by the Event. The Organizer shall make certain that all trash is picked up during and after Event daily. The Organizer shall remove any excessive garbage that does not fit within the receptacles and dispose in trash dumpsters. The City reserves the right to require additional receptacles should the Organizer not remove excess garbage from the Event. d. Electricity and Water. Each electrical box needed for the Event will be opened by the City on the Event Dates,2-01! . The Organizer shall be charged for the use of each electrical box according to the permit fee schedule. Organizer agrees to meet with the City and/or the State electrical inspector a minimum of 1 week prior to event to ensure all vendors using electrical service comply with the Minnesota Electrical Code. Inspection costs (if any) shall be the Event Organizer responsibility. e. The City shall provide the Organizer a key for the water shut off valve. The Organizer shall provide a $50 deposit for such key and will be reimbursed upon return of said key. f. Cleanup/Removal. Organizer shall remove all barricades by 7:00 a.m. the day after each event. Organizer shall remove trash, additional trash enclosures no later than 10:00 a.m. the next day following each Event. If the above items are not removed as stated above,the Organizer will reimburse the City for costs incurred in removing the items. 12.Vendors. NO CAMPING. The Organizer agrees to inform any vendors that there is no camping in Lowell Park or any City parking lots. a. The Organizer agrees that any vendor using cooking facilities will be inspected for safety by the Stillwater Fire Department and Washington County Health Department. Inspection costs (if any) shall be paid for by the Event Organizer directly to the agency/person doing the inspection. b. The Organizer agrees to ensure that all vendors waste water be discharged into a holding tank approved by Washington County Health Department. Vendors without an approved holding tank shall discharge into grey water barrels provided by the Organizer. Disposal costs are the responsibility of the Organizer. For no reason shall grey water barrels or holding tanks be disposed into the City's Sanitary or Storm Systems. 13.Insurance, Hold Harmless. and Indemnity. The Event Organizer agrees to indemnify and hold harmless the City with regard to any claims, causes of action or demands that might be brought against the City arising out of the events authorized by this Agreement, except for those claims, causes of action or demands that arise out of the sole negligence, gross negligence and/or willful misconduct of the City or any of its agents or employees. Event Organizer also agrees to provide to the City evidence of insurance coverage of at least the statutory liability limits for municipalities covering claims that might be brought against the Festival that arise out of the events authorized by this Agreement and to name the City as an additional insured on their policy "as their interest may appear." Insurance Certificate must be received by the City no later than three (3) weeks before the Event. 14.The Application for the Event as submitted by the Organizer is considered part of this Contract and any representations of the Organizer or conditions imposed by the City are restated as if fully set forth in this Agreement. IN WITNESS WHEREOF,the parties have set their hands this day of 2..0...x. CITY OF STILLWATER Ted Kozlowski, Mayor Attest: Diane F.Ward, City Clerk STATE OF MINNESOTA ) ss COUNTY OF WASHINGTON ) On this day of before me, a Notary Public within and for said County, appeared Ted Kozlowski and Diane F.Ward,to me personally known,that they are, respectively,the Mayor and City Clerk of the City of Stillwater, and that this instrument was signed and sealed on behalf of the City by authority of its City Council, and they acknowledged the said instrument was the free act and deed of the City. Notary Public Commission Expires: FRANK FABIO, MAPLE ISLAND BREWING, LLC By: Frank Fabio Its: CEO/Manager STATE OF MINNESOTA ) ss COUNTY OF WASHINGTON ) On this day of before me, a Notary Public within and for said County, appeared Frank Fabio, Maple Island Brewing LLC, ,to me personally known, who,being duly sworn, did say that he is the CEO/Manager of Maple Island Brewing LLC and that this instrument was signed as the free act and deed of the corporation. Notary Public Commission Expires: '- fill ter + EVENTS PERMIT APPLICATION � `"- 216 North 4"' Street, Stillwater, MN 55082 THE 91AYMPLACt o. .1»11.,4 t• Telephone: 652-430-8837 Fax: 651-4304810 Incomplete applications or applications received after deadline will not be ; accepted. See Event Instructions far application deadline and fees. t # a)an_ Date of Application: 05 December 2016 lr�wjntn>�ct , Title/Name of Event Cruisin'on the Croix Event Date/Time: Set up: Date Wednesdays Time 6AM to 8AM Actual Event: Date Wednesdays Time 3PM to 8PM Wednesdays 8PM 9PM Cleanup: Date Time to (Events after 10:00 p.m.require a variance from City Council Location (Address)of Event: North Lowell Park from Chestnut Street north to Mulberry Street (if in Lowell Park pleasespecify north orsouth Lowell park) Description of Event(please be specific-this information will be used to promote the event on the City of Stillwater website) There's nothing better than a summer evening spent down by the river in downtown Stillwater.Cruisin'on the Croix provides a great, free and family-friendly event every-other Wednesday throughout the summer.The first 200 cars will receive a dash plaque from our bi-weekly sponsor. There will be live music from 5PM-8PM and food vendors on-hand selling hotdogs, hamburgers, kettle kom, tacos,french fries, and cheese curds.This is a free event Estimated Attendance(participants and spectators): 500- 1,000 people Sponsoring Organization Name: Cruisin'on the Croix Mailing Address: 225 Main Street North City, State,Zip Code: Stillwater, MN 55082 Primary Contact/Applicant Name: Frank Fabio Phone Number: (612) 741-9640 Fax: Cell Phone: Email Address: frankfabio0hotmail.com Website Address: www.cruisinonthecroix.com Name of contact person during event: Frank Fabio Cell Phone: (612)741-9640 Alternate contact during event: Emily Van Ort Cell Phone: (651)295-6956 Refer media or citizens inquires to: Frank Fabio Phone: (612)741-9640 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages,tents, fencing,portable restrooms,vendor booths,trash containers,etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations,crossings, signage and indicate route direction with arrows. Q1 Y:15 SIZE:3x8 ocat on ta= Will any signs/banners be put up No El Yes IN Number and size: Street In's fence-Chuck approved Will there be any inflatables? No Yes F-1 Insurance certfficateftom rental vendor is required Live music on Maple Fees for electricity may Will there be entertainment? No 171 Yes 9 What type: Island's patio. opplysee Instructions SPM-8 Will sound amplification be used? No 171 Yes Iffl Hours and Type: Two 10'x 10'tents will be placed to meet Will a stage or tent(s)be set up? No n Yes GM Dimensions:cars. Water/Mulberry-Water/Myrde Will there be temporary fencing? No W Yes r_1 How many 1 venaor on of 9- Foesfor electricity may Will merchandise/food items be sold? No 171 Yes 0 vendors expected: needs power applysee instructions Will food be prepared on site? No 171 Yes a Contact Washington County Health Department,651-430-6655 Will cooking operations be conducted? No n Yes a Contact Stillwater Fire Department,351-4950 Will alcohol be served but not sold? No R Yes 171 See Alcohol Regulations in the Instructions Will alcohol be sold? No Yes 0 See Alcohol Regulations in the Instructions Will there be a fireworks display? No Yes F1 Permit required,contact Stillwater Fire Department,651-351-4950 Describe power needs and location of power source. Power box located on the south end of Lot 5-Box#3 Carmen's Taco Truck is all who needs it. She can be reached at(612) 889-2361. She carries all permits to serve food on-site. Describe level of advertisement (le,radio,flyer ads,tv,press release).Attach sample if available Radio advertisement, press release and social media-see Exhibit C (event flier with sponsor logos) 0 Will event use,close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No 0 Yes F-I Start/End Time: Date: City Sidewalks or Trails No IN Yes El Start/End Time: Date: Public Parking Lots or Spaces No M Yes 2 Start/End Time: 8AM-813M Date: Exhibit B Will event need barricade(s)? No X] Yes E] Number needed: Maple Island is providing Fees maya I see Instructions Will extra picnic tables be needed? No Yes ❑ Number needed: Fees may apply see Instructions Will portable restrooms be needed? No 91 Yes El Number needed: Fees may apply see Instructions Will extra trash receptacles be needed? No Yes El Number needed: Fees may apply see Instructions Describe trash removal and cleanup plan during and after event: We will provide trash containers.Trash will be monitored throughout the event and taken care of on an as-needed basis. Cleanup will occur after the event concludes. Will event need traffic control? No GR Yes F1 Contact Stillwater Palke Departmentfot assistance,651-351-4" Describe crowd control procedure to ensure the safety of participants and spectators: Crowd will be monitored and on-site volunteers will provide necessary control.Additionally, volunteers who meet vehicles as they enter car show will provide control and guidance to all guests entering and vacating. Will"No Parking Signs" be needed? No JR Yes ❑ Number needed: Fees may apply see Instructions Show location(s)on site map Will event need security? No 19 Yes F-I if event&overnight,security will be required. If using private secruity,list Security Company and Contact Information: N/A Will event need EMS services? No Yes 0 Contact Lakeview EMS,651-4304621 Describe plans to provide first aid, if needed: First Aid Kits will be on-site at 10'x 101 tent located on Water/Mulberry. If needed, on-site volunteers will direct guest needing attention to specific tent. Describe the emergency action plan if severe weather should arise: Direct guests to Maple Island Brewing and FFC offices. List any other pertinent information: No merchandise will be sold. Food vendor will not need grey water barrel. Dates we are looking at for car show are as follows: June 7, June.14,June 21,June-28, July 5, July 12,July 19, July 26,August 2,August 9,August 16,August 23,August 30, September 6 and September 13. In general it's every week(on Wednesdays)starting June 7 and ending September 13. The sponsor(s)of this event hereby agrees to save the City,its agents,officials and employees harmless from and against all damages to persons or property,all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance"maybe required. If insurance is required,the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy"as their interest may appear." As the sponsor or authorized representative,I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a 2-b Signature of Applicant or Authorized A6en t Date — c,49 O� Y, YN ) 8 -T' J da i° •. ter X �f hv. Lo i Location of Event Utilities North Lowell Park .. _� �� ,k.awell Electric#1 North� �" � ;_ �• r � ' '�. >n� Lowell Electric#2 NartEt :,',.r, fq a ,. "` i , _ Lowell Electric#3 North '. 4 stage City Parking Lot Lowell Electric#4 North — City Parking Ramp i Riverwalk Existing walkway . 2014 walkway canstrucian 2016-17 walkway Construction two 110 outlets two 110 outlets- pergola pergola t �y 4 = z �` water=spigot 1 I Electrical box. tt 1 -_ North 6 1N t bit Lot 12 a Public Parking owntown Stillwater 2014 Downtowtri n Parking al '... Q CAr est tat CRY o RXM 30 yk Clr+>+ ptRnaS valid Lot 9 ss�r:wr.pwa rq aro Lot 11 w w rae taWynnw.e am pmft of 13 th+sxr n.adkappe,a a Lot 8b 4j F, pma*V Fres perkkp Lot 82 after allim mum (� Lot 7 Lot 14 Lot 1(twisty}..106 spaces s Lot 2(hourly) —84 spaces Lot 3 (3 hr) —35 spaces Lot 4 (4 hr) —29 Spaces -- Lot B Lot 5 (4 tr) —7 spaces Lot 6 (3 hr) —t6 spaces Lot 7 (3 tv) --16 spaces Lot 8a("private'?-52 spaces y Lot rJ Lot 8b(4 hr) —87 spaces ( Lot 9 (41w) 30 spares Lot 10 (24) —49 spaces._. Lot it (24 hr)--45 spaces _. Lot 12(24 ir)—85 spaces Lot 4 Lot 13 (3 hr) —2t1 spaces y, Lot 14 (24(1r)—15 spaces Lot i 5 Lot 15 (4 hr) —20 spaces r Lot 16 (4 hr) —47 apneas j tp Lot 17 (4 hr) —103 spates Lot is —53 span r t is Ltrt 3 Lot 19 —83 Spam ^ Lot 20 (24 hr)—22 spades 6% Ramp(hourly)-248 spares N Lot 2 Ictal=I,M spares S 468 marked on4treet parking spaces 148 unmarked or,street parking spaces 1,876 total public spaces Lot 1,438 free woes at 76.7%of spaces f" p�we sots S�ai u - Lot ^' Lot 1 Lot 2D' FW7. TER STREET STILLWATER&DAX PARK HEIGHTS L� _ INN CONVENTION AND VISITORS BUREAU �# L;,,;aI1 �,,,Z —1 � rL-� -4-4 wwoversuftater com Stillwater,4n �`"4 Sti twaterTowingmn,com warerstreetinn is Rime Sail Bonds Anylatd Any 64 Anytfatt/ 612 IURNT=OUT AnyTimeeai#t3ondsmn.cmn OIX NT;Ltlt'.tT1iU,>,\ tH r lam. MaptelandBrengcom iniro 0 �. Qualit}�Bn yWore ASSURANCE SERVICES t Nt.DRPORATED . Selected Wednesdays This TRANSMI3 June 3rd through September 9th MTA iCARCARE FESTIVITIES RUN FROM :00PM T :OOPM Lowell Park in Downtown Stillwater 'f GerrtifftE:dTransrr'ssion.hiz Jul 22, 2015: 4 pm - 9 pm (Wed) Jukebox Liver Aug 12, 2015: 4 pm - 9 pm (Wed) Jukebox Live SCENIC CAUNDAR g 26, 2015: 4 pm - 9 pm (Wed) Yoto S€�p 2, 2015: 4 pm - 9 pm (Wed) Jukebox Live Sep 9, 2015: 4 pm - 9 pm (Wed) Yolo tt % STT. CROIX t iHOME LOANS �.'� s tFltwatorAtot� � - .atrrta.vtrrtYB s�Prvrc� FamRy OwnRd StTx:a 1922 DASH PLAOUE SPONSORS F7R3T NATION At ludson Chevrolet xrwRURxev Tssa ,4`...wnu.,.,m tyd' �r �•......t• er° MUSIC SPONSORS vim= s Ya�� S sc x r 2. :4s Pub 112 VENDORSFOR MtJI�E INFORMATION CONTACT: '(!�� Tom at 651-253-3699 or Frank at 612-741-9640 ,,��` Taco Find us an CR�RSTUVO n a�nc �' t"3�" NECTAR ez Iale� i� in facebook. CVICOMUERa HAMBER p 111,watet " f ,:.....� R S R n O F M 4 tlP�4 f '4 0 1 4 Planning Report TO: Mayor &City Council Members Case No.: 2016-40 MEETING DATE: February 7, 2017 APPLICANT: Anne Loft, Midnight Real Estate, LLC, Represented by the HAF Group PROPERTY OWNER: Gartner Properties, LLC REQUEST: Special Use Permit for a hotel with restaurants, outside eating areas, parking deck and multiple-story office building LOCATION: 232 Main St No, and city owned property at 251 2nd St No. ZONING: CBD, Commercial Business District COMP PLAN: Future Land Use Map designation of Downtown Mixed Use PREPARED BY: Abbi Jo Wittman, City Planner Bill Turnblad, Community Development Director REVIEWED BY: Planning Commission; Parking Commission; Park Commission; Heritage Preservation Commission; Building Official Shilts;City Attorney Magnuson; Assistant Fire Chief Ballis; City Engineer Sanders BACKGROUND Midnight Real Estate, LLC has applied for a multiple-use Special Use Permit(SUP)for the construction of a hotel with two restaurants and associated outside eating area for each, a three-story parking deck, and a three-story office building. All elements of the project would be new construction. The former eye clinic building would be demolished. The new hotel would be an infill project facing Main Street. It will be located between Johnny's TV and Images of the Past. But, it would also extend back around Images of the Past. The attached parking structure (three levels)would fill the space behind the hotel,Johnny's TV and the Arcola Development building. It would have access points on Mulberry and on Second Streets. A multiple story office building would be constructed at the corner of Mulberry and Second on land currently owned by the City. Nsroa I.IJ) lid M6 A.QG J'C h4qu d0 /.7,r°d,VF V dN 2 +-48 REQUEST The specific request from Midnight Realty is for City Council approval of the Special Use Permit. Two variances associated with the project were already approved by the Planning Commission at their January 11th meeting. PROPOSAL ELEMENTS Elements of the project are highlighted here. More details are explained late in this report. ■ Demolition of the existing, single-story office building (former Associated Eye Care clinic) and construction of a new hotel with primary entrance off of Main Street to the south of Johnny's TV. � " o The 64-unit hotel would have a main-floor cafe with outdoor eating area,which would border the Main Street sidewalk. o The hotel is proposed to have three stories. o The third story of the hotel would include a full-service restaurant that is open to the public,though small conference and dining space could be reserved. Outdoor dining would be available on this level, on the rooftop of the second story. ■ A new,three-level parking deck would o ' be located behind the hotel. The lowest level,though accessed off of Mulberry Street East,would be at the same grade as North Main Street. The upper level would be accessed off of Second Street North and at that street's grade. A middle level would also be accessed off z of Mulberry Street East. ■ A three-story office building to be built at the corner of Mulberry and 2 d Street North. ■ The development will not be able to meet all of its parking onsite. Therefore, ' a parking mitigation plan was submitted to and approved by the Downtown Parking Commission. VARIANCE COMMENTS The following variances were approved by the Planning Commission: J'J'DrBr¢tl9 d0}/ �,r°d,VF V dNJ�3 J-4 8 " ■ A 9' variance to the required 15' Front Yard Setback [City Code Section 31-317(c)(1)]. This allows the hotel lobby and entrance to be located 6' from the sidewalk on Main Street. ■ A 14' variance to the combined 20' Side Yard Setback. This allows construction of the hotel and to be 2' from the south property line and 4' from the north property line. The developer also asked for a 5' variance to allow the office building to be 10' from the sidewalk adjacent to Mulberry Street. However,this variance was denied to create a better visibility triangle at the corner of Mulberry and Second. SPECIAL USE PERMIT REGULATIONS AND ANALYSIS The Zoning Code, Section 31-207 states that approving a Special Use Permit requires the City to consider whether: The proposed structure or use conforms to the requirements and the intent of this[zoning]chapter, and of the comprehensive plan, relevant area plans and other lawful regulations. [The]use and structure cannot constitute a nuisance or be detrimental to the public welfare of the community. Any additional conditions necessary for the public interest[may be]imposed Zoning Code The zoning chapter requirements applicable to this Special Use Permit(SUP) are: Use: Hotels are permitted,by SUP, in the Central Business District. The restaurant uses, as well as the outdoor dining areas also need an SUP. With certain conditions,hotels,restaurants, and outdoor dining areas have been found to be appropriate in the CBD Zoning District. While office uses are permitted by right,the use is proposed on municipally-owned property, and therefore,has been included in this review. Off-Street Parking and Loading As seen in the table below,the development cannot meet all of its parking needs on-site, even though it proposes to construct a 120 space parking structure. Therefore,the developer has presented a mitigation plan that was reviewed and approved by the Downtown Parking Commission. Project element Parking Size Total required standard Hotel 1/room+ 1 64 rooms 65.0 Restaurant (1/120 sf)/2 1,790 sf (1,790/120)/2= 7.5 Coffee shop (1/120 sf)/2 664 sf (664/120)/2=2.8 Restaurant patio* (1 per 4 seats)/2 42 seats (42/4)/2= 5.3 Caf6 patio* (1 per 4 seats)/2 20 seats (20/4)/2= 2.5 Office building 1/300 sf 10,756 sf (10,756/300)= 36.0 Replacement of lost on-streets aces 4 currents aces 4.0 replacement spaces for lot 13 23 currents aces 23.0 replacement spaces for lot 14 8 current spaces 8.0 TOTAL 154.0 *Since 8 of the 154 total required spaces are for food service on the patios,those 8 are only required during the warm- season from May through October. During the off-season only 146 spaces are required for the project. Nsroa I.IJ) lid M6 A.QG J'C h4qu d0 /.7,r°d,VF V Nap �aiYti „ As seen above, 154 spaces are required during the summer season and 146 during the off-season. Therefore, even with the 120 space parking structure,there would be a summer season shortage of 34 spaces and an off-season shortage of 26. The mitigation plan that the Downtown Parking Commission finds acceptable for the shortage of spaces includes: • Redevelopment of Municipal Lots 13 and 14 o These lots currently have 31 parking spaces. o The lots would be privately redeveloped as an office building and as access to a parking structure. o These 31 spaces lost would be made available to the general public on the upper level of the parking structure,which will have a clearly signed entrance for public parking off of Second Street. All 40 spaces on the Second Street level of the ramp would be available to the public. But,though these spaces will be available to the public,they will not be free parking. • Loss of four on-street parking spaces. o These four on-street spaces would be made available to the general public on the upper level of the private parking structure. Again,though available to the public,they will not be free. • The 34 space deficit(26 spaces during the off-season)would be mitigated by requiring the office building owner to purchase 34 or 26 monthly passes (depending upon the season)to use the City parking ramp on Second Street. The Parking Commission finds this acceptable since the City parking ramp has sufficient capacity to provide this spaces during office hours when they will be needed by the project. In regards to the loading areas,the proposed passenger loading and unloading area, on the first level of the parking deck, will be expanded to accommodate a 10' wide by 30' long loading and unloading area; this area will have a minimum vertical headspace of 14'. While this is compliant with the provisions of the code for loading and unloading,the applicant has indicated loading and unloading of larger trucks/semis will be off of 2nd Street North. This will require these vehicles to double-park in this area, unless a dedicated loading and unloading zone is established along this street frontage. City staff has received comments from the Fire Department regarding the modified site,parking deck plans, and circulation plans. The Fire Department has found the design to be acceptable. Traffic and Circulation: An updated and complete traffic study, internal and overall site circulation plan was submitted to the City on December 30". As indicated in a December 19"email,the traffic study was updated in November, 2016;however,the study traffic counts were conducted the weekend of Lumberjack Days -July 14-16, 2016 -as part of the Downtown Plan project. Therefore,the study does account for peak traffic. The study was reviewed by Glen Van Wormer,traffic consultant to the Stillwater Traffic Safety Committee. While the consolidated Engineering Department/consultant comments express some concern over maneuvering of vehicles into and out of parking spots,the minimum driveway accesses at the entry and exit points, as well as the overall need for a comprehensive signing plan for the parking deck,the plan review does not indicate the proposed deck will not function in an acceptable fashion. Given this, staff has addressed the concerns of a need for signage and a pedestrian warning plan,designated and dedicated J'J'DrBr¢tl9 d0}/ �,r°d,VF V dNJ'y!rJrf�� „ loading and unloading space, as well as parking stall and driveway access size in the recommended conditions of approval. Stormwater Management Practices: Projects within the Middle St. Croix Watershed Management Organization(MSCWMO)must meet the full review requirements of the MSCWMO Plan. Approval of the SUP will be contingent on MSCWMO stormwater management plan review and approval. While the original submittal included a comprehensive stormwater treatment facility under parking deck two and three,this has been removed from the current plan to accommodate for the additional onsite parking. The applicant has indicated stormwater treatment will continue to occur onsite either under parking deck one or else underneath proposed greenspace area at the southwest corner of the hotel. There is an existing City storm sewer on the site. As required by the Engineering Department, it should be reconstructed so that it is not under any portion of the parking structure and appropriate easements shall be provided. Additionally, storm sewer calculations and volume control required will be required. Design Review: The HPC gave conditional approval of a Design Permit for this development at their last regularly-scheduled meeting on December 5, 2016. The conditions of approval included submission of a new sign plan for the property as well as a new 2nd Street North landscaping plan. Landscaping In addition to the HPC,the Engineering Department has expressed concerns about the lack of landscaping along the 2nd Street North parking areas. Consequently,the applicant has submitted an updated site plan which shows compliance with the 15' setback which depicts landscaping in this area. Street trees carry along the 2nd Street right-of-way, in front of the office structure and around to Mulberry Street. However,the landscaping proposed could create conflicts with a clear corner in this area. Given this, an updated landscaping plan should be submitted for review and approval which includes specific and detailed landscaping materials,including shrubs and flowers that do not exceed 42"in height at this intersection. Other Regulations With outdoor dining areas proposed,no outdoor music or entertainment has been proposed. Any outdoor uses would need to conform to City Code Section 38-3,Noise Control and Regulation. Outdoor music, as well as outdoor entertainment,will require a modified Special Use Permit. FUTURE CONSIDERATIONS If the City Council approves the Special Use Permit for this project,then the developers will make application for Tax Increment Financing and a Development Agreement that will include acquisition of the City owned property. ALTERNATIVES The deadline for City Council action on this planning case is February 18, 2017'. Therefore,the Council has only two options. One is to approve with conditions, or to deny. But, since the review deadline will have passed before the next Council meeting,tabling is not an option unless the developer and applicant extend the deadline. If the Council chooses to approve the Special Use Permit, staff recommends the following conditions: 1 This represents the 60 day time allotment plus a 60 day extension by the City. Nsroa I.IJ) lid M6 A.QG J'C h4qu d0 /.7,r°d,VF 1. The project must be built in substantial consistency with the following plans on file with the Community Development Department: • T1 -Title Sheet: November 18, 2016 • A100-103 -Hotel Floor Level Plans: November 18, 2016 • A 120-123 -Office Building Flood Level Plans: November 18, 2016 • A200 -EXTERIOR ELEVATIONS—HOTEL: November 18, 2016 • A201 -EXTERIOR ELEVATIONS—HOTEL: November 18, 2016 • A220 -EXTERIOR ELEVATIONS -OFFICE BUILDING: November 18, 2016 • A240 -EXTERIOR ELEVATIONS -PARKING RAMP: November 18, 2016 • A241 -EXTERIOR ELEVASTIONS -PARKING RAMP: November 18, 2016 • AS 100—ARCHITECTURAL SITE PLAN—FIRST LEVEL: January 27, 2017 • AS 101 -ARCHITECTURAL SITE PLAN— SECOND LEVEL: January 27, 2017 • AS 102 -ARCHITECTURAL SITE PLAN—THIRD LEVEL: January 27, 2017 • AS 103 -ARCHITECTURAL SITE PLAN—ROOF LEVEL: January 27, 2017 • C 1 —DEMOLITION PLAN: November 18, 2016 • C3 —GRADING&EROSION CONTROL PLAN: November 30, 2016 • C4—UTILITY PLAN: November 18, 2016 • C5-5.1 —DETAILS: November 18, 2016 • L100 -Landscape plan L100 -LANDSCAPE PLAN: November 18, 2016 • L 10 1 -LANDSCAPE DETAILS: November 18, 2016 • Planning Commission Narrative and Supplemental Submittal: December 14, 2016 • HPC Narrative and Supplemental Submittal: December 5, 2016 2. The Special Use Permit will not become effective,nor will it be filed in chain of title with Washington County, unless the project developer receives approval from the Stillwater City Council to acquire the City-owned property located at the corner of Mulberry and Second Street. 3. A Special Use Permit or event permit from the City is required for any outdoor entertainment. 4. According to the City's nuisance ordinance,no device for the production or reproduction of outdoor sound is permitted to be used between the hours of 10:00 p.m. and 8:00 a.m. in the outdoor eating areas. 5. Conditions of approval of HPC Case No. 2016-27 shall be incorporated by reference. 6. Businesses shall comply with all Downtown Design Review District guidelines including, but not limited to,pedestrian-orientated design guidelines focusing on enhancement of storefront displays and avoiding blank walls, closed curtains and neglected storefronts. A Design Review permit shall be submitted and approved by the Heritage Preservation Commission for any future exterior alterations,including signage. 7. All existing and future trash receptacles must be stored inside the building at all times with the exception of the day of trash collection. In the event the applicant would like to develop an external trash enclosure to accommodate for trash storage,the trash enclosure shall be reviewed and approved by the Heritage Preservation Commission prior to the installation. 8. A detailed landscape plan must be submitted for review and approval by the HPC. Low-lying shrubs, flowers and/or ornaments grasses are required with no vegetation to exceed 42"in height to maintain a clear corner in this location. 9. According to the parking mitigation plan approved by the Downtown Parking Commission,the following conditions apply to this Special Use Permit: • At least 34 parking spaces must be made available to the general public in the third level of the ramp (accessible from North Second Street). Clearly visible signs must be installed at the entrance to this level identifying the availability of the public parking. Nsroa I.IJ) lid M6 A.QG J'C h4qu d0 /.7,r°d,VF • The office building owner must submit proof from the hotel owner that two warm-season parking spaces will be provided by the hotel in one of the levels of the ramp accessed off of Mulberry Street. This keeps all 40 spaces on the upper ramp level available to the public on a first-come, first-served basis. If the hotel owner does not consent to this,then 36 office spaces must be mitigated. • The office building owner must submit proof from the hotel owner that eight off-season parking spaces will be provided by the hotel in one of the levels of the ramp accessed off of Mulberry Street. This keeps all 40 spaces on the upper level available to the public on a first come, first-served basis. If the hotel owner does not consent to this,then 36 office spaces must be mitigated during the off-season. • The parking mitigation will occur in the municipal ramp. The fee for the municipal ramp (currently$12 per space for bulk rate business hours pass)will be invoiced to the office building owner quarterly by the City. • The parking fee is to be paid upon receipt of City invoice. Failure to pay within 30 days of invoice will be certified for collection with real estate taxes. The applicant waives any and all procedural and substantive objections to the parking mitigation fee in lieu of on-site parking requirements, including but not limited to a claim that the City lacks authority to impose and collect fees. The applicant agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this provision. Failure to pay charges within 30 days will be certified for collection with the real estate taxes with the real estate taxes in October of each year. The applicant waives any and all procedural and substantive objections to the purchase requirement including,but not limited to, a claim that the City lacked authority to impose and collect the fees as a condition of approval of this permit. The applicant agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this permit including this provision. • All construction workers for the hotel and office construction projects must park either on- site or in the parking lot immediately north of the former Zephyr Depot. 10. The City storm sewer must be reconstructed so that it is not under any portion of the parking structure. 11. A detailed sign plan must be submitted and approved by the HPC, Traffic Safety Commission as well as the Public Works Department. Signage in the plan must include at least: business signage, parking signage, loading and unloading signage, directional signage including parking deck directional signage,pedestrian signage, street signage, and fire lane signage. 12. Two-way driving accesses must have a minimum width of 24'. 13. All parking spaces must be a minimum of 9' wide and 18' long, striped accordingly. 14. A 10'x30' loading and unloading space will be created onsite either through the expansion of the passenger loading/unloading area, on the landscaped portion accessed off of commercial alley, or by dedicated off-street parking area determined suitable by the Downtown Parking Commission. All deliveries shall be encouraged to utilize this dedicated loading and unloading area to minimize and eliminate additional lane blocking. 15. Prior to the release of a building permit,the applicant is required to enter into a Development Agreement with the City for all public infrastructure improvements including,but not limited to, parking and drive areas on public lands, landscaping, water, sewer and storm line improvements, curb and gutter. The Developers Agreement must be approved by the City Council and recorded against the property at the expense of the applicant. Proof of recording shall be submitted to the City prior to the release of any building permits for the project. 16. An updated utility plan must be submitted to, and found satisfactory by,the City Engineer prior to approval of the Developer's Agreement by the City Council. 17. Easements in favor of the City for storm sewer and other public utilities shall be provided to the City prior to the issuance of the building permit. Easements shall be subject to review by the City J'J'DrBr¢tl9 d0}/ �,r°d,VF Engineers and Attorney's offices and shall be recorded against the property at the expense of the applicant. Proof of recording shall be submitted to the City prior to the release of any building permits for the project. 18. Any building permit application for the project must include a stormwater management plan the meets the requirements of the Middle St. Croix Watershed Management Organization. 19. Maj or modifications to any of the plans listed in Condition 1 above must be reviewed by the Planning Commission prior to implementation. RECOMMENDATIONS The Parking Commission,Planning Commission,Heritage Preservation Commission and Park Commission have reviewed the SUP and recommend approval with the conditions included above. Attachments: Resolution of Approval Site Location Map Traffic Impact Study Facade Renderings Sign Plan Site Plans Landscape Plans RESOLUTION 2017- A RESOLUTION APPROVING A SPECIAL USE PERMIT FOR A HOTEL AND OFFICE PROJECT CASE NO. 2016-40 WHEREAS, Anne Loft of Midnight Real Estate, LLC and Mike Hoefler of HAF Group submitted a request for variances and a special use permit to allow the construction and operation of a hotel with restaurants, as well as an office building on property legally described as follows: See Exhibit A; and WHEREAS,the Planning Commission held a public hearing and reviewed the request for a special use permit for the hotel and office buildings on December 14,2016 and continued it until January 11,2017 when it approved two variance,denied a third and recommended approval of the special use permit with conditions; and WHEREAS, the Heritage Preservation Commission considered the design aspects of the project on December 5, 2016 when it recommended approval with conditions; and WHEREAS, the Downtown Parking Commission considered the parking mitigation plan for the project on January 19, 2017 with it recommended approval with conditions; and WHEREAS,the City Council reviewed the special use permit request on February 7,2017 and concurred with the conditional approvals of its Commissions. NOW,THEREFORE,BE IT RESOLVED,that the City Council of the City of Stillwater hereby approves the special use permit with the following conditions: 1. The project must be built in substantial consistency with the following plans on file with the Community Development Department: • T1 -Title Sheet: November 18, 2016 • A100-103 -Hotel Floor Level Plans: November 18, 2016 • A 120-123 -Office Building Flood Level Plans: November 18, 2016 • A200 -EXTERIOR ELEVATIONS—HOTEL: November 18, 2016 • A201 -EXTERIOR ELEVATIONS—HOTEL: November 18, 2016 • A220 -EXTERIOR ELEVATIONS -OFFICE BUILDING: November 18, 2016 • A240 -EXTERIOR ELEVATIONS -PARKING RAMP: November 18, 2016 • A241 -EXTERIOR ELEVASTIONS -PARKING RAMP: November 18, 2016 • AS 100—ARCHITECTURAL SITE PLAN—FIRST LEVEL: January 27, 2017 • AS 101 -ARCHITECTURAL SITE PLAN— SECOND LEVEL: January 27, 2017 • AS 102 -ARCHITECTURAL SITE PLAN—THIRD LEVEL: January 27, 2017 • AS 103 -ARCHITECTURAL SITE PLAN—ROOF LEVEL: January 27, 2017 • C 1 —DEMOLITION PLAN: November 18, 2016 • C3 —GRADING&EROSION CONTROL PLAN: November 30, 2016 • C4—UTILITY PLAN: November 18, 2016 • C5-5.1 —DETAILS: November 18, 2016 • L100 -Landscape plan L100 -LANDSCAPE PLAN: November 18, 2016 • L 10 1 -LANDSCAPE DETAILS: November 18, 2016 • Planning Commission Narrative and Supplemental Submittal: December 14, 2016 • HPC Narrative and Supplemental Submittal: December 5, 2016 2. The Special Use Permit will not become effective,nor will it be filed in chain of title with Washington County, unless the project developer receives approval from the Stillwater City Council to acquire the City-owned property located at the corner of Mulberry and Second Street. 3. A Special Use Permit or event permit from the City is required for any outdoor entertainment. 4. According to the City's nuisance ordinance,no device for the production or reproduction of outdoor sound is permitted to be used between the hours of 10:00 p.m. and 8:00 a.m. in the outdoor eating areas. 5. Conditions of approval of HPC Case No. 2016-27 shall be incorporated by reference. 6. Businesses shall comply with all Downtown Design Review District guidelines including, but not limited to,pedestrian-orientated design guidelines focusing on enhancement of storefront displays and avoiding blank walls, closed curtains and neglected storefronts. A Design Review permit shall be submitted and approved by the Heritage Preservation Commission for any future exterior alterations, including signage. 7. All existing and future trash receptacles must be stored inside the building at all times with the exception of the day of trash collection. In the event the applicant would like to develop an external trash enclosure to accommodate for trash storage,the trash enclosure shall be reviewed and approved by the Heritage Preservation Commission prior to the installation. 8. A detailed landscape plan must be submitted for review and approval by the HPC. Low- lying shrubs, flowers and/or ornaments grasses are required with no vegetation to exceed 42"in height to maintain a clear corner in this location. 9. According to the parking mitigation plan approved by the Downtown Parking Commission, the following conditions apply to this Special Use Permit: • At least 34 parking spaces must be made available to the general public in the third level of the ramp (accessible from North Second Street). Clearly visible signs must be installed at the entrance to this level identifying the availability of the public parking. • The office building owner must submit proof from the hotel owner that two warm- season parking spaces will be provided by the hotel in one of the levels of the ramp accessed off of Mulberry Street. This keeps all 40 spaces on the upper ramp level available to the public on a first-come, first-served basis. If the hotel owner does not consent to this,then 36 office spaces must be mitigated. • The office building owner must submit proof from the hotel owner that eight off- season parking spaces will be provided by the hotel in one of the levels of the ramp accessed off of Mulberry Street. This keeps all 40 spaces on the upper level available to the public on a first come, first-served basis. If the hotel owner does not consent to this,then 36 office spaces must be mitigated during the off-season. • The parking mitigation will occur in the municipal ramp. The fee for the municipal ramp (currently $12 per space for bulk rate business hours pass)will be invoiced to the office building owner quarterly by the City. • The parking fee is to be paid upon receipt of City invoice. Failure to pay within 30 days of invoice will be certified for collection with real estate taxes. The applicant waives any and all procedural and substantive objections to the parking mitigation fee in lieu of on-site parking requirements, including but not limited to a claim that the City lacks authority to impose and collect fees. The applicant agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this provision. Failure to pay charges within 30 days will be certified for collection with the real estate taxes with the real estate taxes in October of each year. The applicant waives any and all procedural and substantive objections to the purchase requirement including, but not limited to, a claim that the City lacked authority to impose and collect the fees as a condition of approval of this permit. The applicant agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this permit including this provision. • All construction workers for the hotel and office construction projects must park either on-site or in the parking lot immediately north of the former Zephyr Depot. 10. The City storm sewer must be reconstructed so that it is not under any portion of the parking structure. 11. A detailed sign plan must be submitted and approved by the HPC, Traffic Safety Commission as well as the Public Works Department. Signage in the plan must include at least: business signage, parking signage, loading and unloading signage, directional signage including parking deck directional signage, pedestrian signage, street signage, and fire lane signage. 12. Two-way driving accesses must have a minimum width of 24'. 13. All parking spaces must be a minimum of 9' wide and 18' long, striped accordingly. 14. A 10'x30' loading and unloading space will be created onsite either through the expansion of the passenger loading/unloading area, on the landscaped portion accessed off of commercial alley, or by dedicated off-street parking area determined suitable by the Downtown Parking Commission. All deliveries shall be encouraged to utilize this dedicated loading and unloading area to minimize and eliminate additional lane blocking. 15. Prior to the release of a building permit,the applicant is required to enter into a Development Agreement with the City for all public infrastructure improvements including, but not limited to,parking and drive areas on public lands, landscaping, water, sewer and storm line improvements, curb and gutter. The Developers Agreement must be approved by the City Council and recorded against the property at the expense of the applicant. Proof of recording shall be submitted to the City prior to the release of any building permits for the project. 16. An updated utility plan must be submitted to, and found satisfactory by,the City Engineer prior to approval of the Developer's Agreement by the City Council. 17. Easements in favor of the City for storm sewer and other public utilities shall be provided to the City prior to the issuance of the building permit. Easements shall be subject to review by the City Engineers and Attorney's offices and shall be recorded against the property at the expense of the applicant. Proof of recording shall be submitted to the City prior to the release of any building permits for the project. 18. Any building permit application for the project must include a stormwater management plan the meets the requirements of the Middle St. Croix Watershed Management Organization. 19. Maj or modifications to any of the plans listed in Condition 1 above must be reviewed by the Planning Commission prior to implementation. Enacted by the City Council of the City of Stillwater, Minnesota this 7t'day of February, 2017. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk oILL m a ;ge °STM, �,�,11 'n N rIT Z Z cnU) c Nco N W co 7r ° (� It Y l,�#rl�� u r �i ! r(���)1!���co 0 ��fJP Yyn. Nwmmw cu cu CVCN C �l"`� v r ilr✓ �", t�,. �Y�y cN /GPI ^'nr 0 rr lop / , y i r AP , - ti G �immiluuunnolWmml�m lo a Askw ' IsOW /," ,r r r ✓/ k 4 �,,,, " ,rl 9i/ � mIIlVlllia 4 1�x10p�Ili�^,, /� i AS"ri MA lN y", `I J%, N f ' �� 1/� ��� r / /�/ r v°Q/rr r %l✓� r0/ / v q / r, i u *° ,�, 1*l „ r ,fir l,'a� il �a � //.!"�� Wr. 3 OOW 9N:J l, �ifr,,u �i r' L E N G' N I E It S Received PLANNEPS D F.SIGNFRS Consulting Group,Inc. Me rnoIIIIIPaVIIId u rn To, Thomas Watson,Project Manager Comrcunity Developryient Depairftnent CPM Companies From: Jeff Bednar,TOPS, Senior Traffic Engineering Specialist Date: December 28,2016 Subject: NORTH MAIN HOTEL I INTERNAL SITE CIRCULATION REVIEW Introduction As requested, SRF has completed an internal site circulation review of recently revised site plans for the proposed North Main Hotel redevelopment project located generally southwest of the Main Street/Mulberry Street intersection in Downtown Stillwater. This North Main Hotel Internal Site Circulation Review is supplemental to a North Main Hotel I Traffic Impact Study I Preliminary Findings Report dated November 18, 2016. North Main Hotel IIS InternalSite Circulation Primary vehicular access to the site (see Figures 1, 2 and 3) is proposed at two side-by-side locations on Mulberry Street and one location on Second Street. The east most side-by-side site driveway on Mulberry Street provides access to the first level of the parking ramp, guest loading/unloading area and the controlled guest entrances. The west most side-by-side site driveway on Mulberry Street provides controlled access to the second level of the parking ramp. The driveway on Second Street provides controlled access to the upper level of the parking ramp and secondary office building entry. A secondary access (one-way exit only) from the site to the commercial alley south of the site, connecting the first level parking ramp and guest loading/unloading area to the alley,which had been originally proposed,has now been omitted. A review of the proposed site plan was completed to determine if there are any traffic circulation or access issues. The principal street-level walk-in entrance for the hotel, caf6 and restaurant guests will be on Main Street. Secondary hotel walk-in entrances are proposed from the first level guest loading/unloading area and from the stairway and elevator serving the second and upper levels of the parking ramp.These secondary entrances would be controlled entrances,open during business hours, locked and controlled after hours. As previously mentioned primary vehicular access to the site is proposed at two side-by-side locations on Mulberry Street and one location on Second Street. The principal street-level walk-in entrance for the proposed office building will be from Mulberry Street. Secondary walk-in access to the proposed office building will be from Second Street and the upper level of the parking ramp. Vehicular access to the proposed office building will be via the controlled access from Second Street to the upper level of the parking ramp. ONE, CARLSON PARKWAY,SUITE 150 1 MINNEAPOLIS,MN55447 1 763.475.0010 1 WWW.SltFCONSUI,'I'ING.COM Thomas Watson,Project Manager December 28, 2016 CPM Companies Page 2 Food service and other deliveries for the proposed North Main Hotel development, anticipated to number several per week, are proposed to be made primarily with smaller delivery vehicles from the lower level, circulating through the parking garage (10'-0"lower level vertical clearance) to access the lower level loading/unloading area. Infrequent larger truck deliveries will be made from Second Street and the upper level of the parking ramp. Large truck delivered goods may need to be carted across the upper level of the parking ramp to the elevator and down to the lower level to access the hotel. Hotel delivery loading/unloading on Main Street and Mulberry Street will.be discouraged. Hotel refuse removal will be facilitated from Second Street and the refuse container enclosure on the upper level by scheduled refuse trucks avoiding late night and early morning pickup times. Conclusions and Recommendations Summary Based on the internal site circulation review, the following summary of conclusions and recommendations is offered for your consideration: 1. The North Main Hotel site access and internal circulation is generally well configured and no significant internal site circulation design issues are identified. 2. Concern has been expressed for traffic safety at the two adjacent side-by-side hotel site access driveways on Mulberry Street as well as the hotel site access driveway on Second Street. Based on a review of future background traffic and forecast site-generated traffic it is concluded that: a. Substantially more than an adequate number of acceptable gaps in traffic on the site-adjacent streets is available for site-generated traffic to safely turn into and out of the site driveways. b. Hotel site-generated traffic turning into and out of the site driveways does not represent a significant increase in turning movement conflicts on the site-adjacent streets and therefore, does not represent a significant traffic safety concern. c. Additional details supporting the above traffic safety conclusions will be contained in the final North Main Hotel Traffic Impact Study report which will be available before the January 11, 2017 Stillwater Planning Commission Meeting and will be presented at that meeting. 3. The side-by-side lower level and second level parking ramp access driveways on Mulberry Street are immediately adjacent to each other. The owner may want to consider overhead signing visible from Mulberry Street with "Guest Check-In/Lower Level Parking" and "Second Level Parking" legends as well as limited vertical clearance information to address potential driver confusion at these adjacent driveways. 1-1:\11njeas\10000\ Mal)Main Holel,haernalSife Ohidadon_161228_.,DrY,#1Aicv r IL .o rw wx °tU. LL HIM • e. t g 4 - � �,„ „• 6S� dm wRR'� PP,,, � �� "'vk � a�h,. ��� � ��V� h� ' d 4 � 4 J N i C: m vow, xu: [1 CCS co > I 'v ro rn L1.[L rn Co it r ` ✓ P rr h t Pr' / 4 v�// L ,•.. .... VA r� 9k 4 ✓� �/ 4 9y Pb� ` cu �` w �o �- CLo w c C) Q. � 0 U _ CL C) co �9 c E c N s`+ r E :Igg c) O 41� rorojects\lQ134 SW`ig ures igure S Projx)sed Site Plan-First Level a o � 3ee ppu�� Il I ' 1 L •y 1 a� cl � I � � � Q LL ML ::� ��, ,. �: ��� �6 a .ply _. � ��I a ? k � ►, i , � � � Opt owl' �a VI w 1 9'. . n • t � r f µ � u m � •"amu ,�, A, 06, CL ..oTo x T. r " i O O re B ti,: � h �'"l� w k %//iii /iii�i � Co 10 4� V r"On 6 iAV uu. '� . . mru wry bha� � C IL co w ` �, a C 2 a U w v f0o 10 Q O V CL 0 m CL Tv p aidi C7 d V N w Q 1:APrru e,Gts4 qL 134 l'$\I-fgtaresVFigure 2—Pr a)oserJ sate Man-Second and Level ' S Cc tmwint s 1 Feu 7 R w�+ - as •u: a. � � � o " y% i � a m7 ka w y t i� q (6 c6 v 6 �rn w ^�' 6� po _. ............. W C Y Z cry �° N O m _ f1 cu U U }ryqUS O U v Q C C O ID Z U N � 1 Q E U fic. can' V o a) cv C a r C U O r 41 Fh&:�Vareyuct 1'8f 4 4T�ll�iytpr�s;Tigure 3—Proposed Site Plau,Third Level ���)owntown Stillwater, Ylinnesota Traffic Impact Stud,ly Final Draft IPirelpaired for GRIM m pa in!Iles DIES II GN f RS C onsuiltiing Group, Inc_ December 30,2016 SRF No. 10134 Introduction.............................................................................................................................2 ProjectDescription............................................................................................................................................2 Disclosure of Transportation Impacts.................................................................................5 TrafficOperations..............................................................................................................................................5 ExistingConditions .............................................................................................................................5 TrafficForecasts...................................................................................................................................7 FutureConditions................................................................................................................................9 TrafficSafety..........................................................................................12 Site Plan I Internal Site Circulation Review................................................................................................12 Conclusions and Recommendations Summary.............................................................13 Illi 1111 fIIII:::::'ii iiir Figure1: Project Location................................................................................................................................3 Figure2: Site Access Plan.................................................................................................................................4 Figure3: Existing Conditions ..........................................................................................................................6 Figure 4: Year 2019 No-Build Conditions.....................................................................................................8 Figure 5: Directional Distribution.................................................................................................................10 Figure 6: Year 2019 Build Conditions...........................................................................................................11 Illi iii f ""ra b 11 es Table 1: Project Elements Summary...............................................................................................................2 Table 2: Level of Service Criteria for Signalized and Unsignalized Intersections....................................5 Table 3: Existing Intersection Capacity Analysis..........................................................................................7 Table 4: Trip Generation Estimates................................................................................................................9 Table 5: Future major Intersection Capacity Analysis..................................................................................9 Table 6: Future major Intersection Capacity Analysis.......................................................12 H:AProjects\10000\10134\TS\Dort\North Main Hotel TIS_Final Draft 161230.docx ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... North Main Hotel 1 SRF Consulting Group,Inc. Traffic Impact Study I Preliminary Findings IIII introd a liii o in This Traffic Impact Study (TIS) was prepared for the proposed North Main Hotel development located generally southwest of the Main Street/Mulberry Street intersection in Downtown Stillwater (see Figure 1). This study documents the development impacts to the area and addresses transportation impacts associated with the proposed North Main Hotel development. IIovjectIIII' � iiumlill 111 liii iilr The proposed project is a redevelopment of the area generally southwest of the Main Street/Mulberry Street intersection.The site currently holds a commercial building(4,700 square feet of building space) which is assumed to be vacant/idle along with formal and informal surface parking areas providing approximately 20 spaces. As shown in Table 1, redevelopment of the site would result in the elimination of the commercial building and the surface parking. In their place,a three-story hotel with a two level structured parking ramp and one level of at-grade structured parking would be constructed. The development plan includes a 64 guestroom hotel with a 2,878 square foot restaurant/bar (The Dacotah) and cafe (The Boom). The Dacotah restaurant will be a full-service restaurant designed to cater to hotel guests, along with the general public. The Boom may also house a bike rental business, open to hotel guests, as well as the general public. Mountain and touring bicycles may be available to rent to allow its customers to fully appreciate the bikeways of Stillwater. A 10,756 square foot General Office building is also proposed in the southeast corner of the Mulberry Street/Second Street intersection. As part of the development, a total of 120 off-street structured parking spaces are proposed to be constructed.It is anticipated that construction would begin in April 2017 and be completed over a 12 month construction period with the hotel opening in April 2018. PirU y 11" �II�•"�••w Ia�e�f I�Il�i�eirmf vi�mi�mir Type of Use Existing Conditions Build Conditions d;rammerdau BWUn (4,700 SgLjare Feet One Story StrUctLare SLarface Off Street Parkng 20 spaces (..�/...� Wrth I°<Jaa n Hote; (..rhree...Story StrLactLare) 64 Liestrooms Hote; R s'taLarant/Bar - FN gh rLarno'ver (S'ut Lown) &chic 2,878 SgLjare Feet Genera� Offuce (FoLar Story StrUc'tUre) :.1..0,756 SgLjare Feet VeIrti'ud Parkn (Parkng Ramp StrLactLare) 120 spaces Access'Me VeIrti de Parkng 6 spaces Primary vehicular access to the site (see Figure 2) is proposed at two side-by-side locations on Mulberry Street and one location on Second Street. The east most side-by-side site driveway on Mulberry Street provides access to the first level of the parking ramp, guest loading/unloading area and the controlled guest entrances. The west most side-by-side site driveway on Mulberry Street provides controlled access to the second level of the parking ramp. The driveway on Second Street provides controlled access to the upper level of the parking ramp and secondary office building entry. ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... North Main Hotel 2 SRF Consulting Group,Inc. Traffic Impact Study I Preliminary Findings w a���sa � i ip rrlreYlI,to r i„ "P ,nom pl�� r 9 ' 1 r , w J l.: +� I I I �f a" n , i r h I I n p�/llD r U II �� �1/�/i/% f✓ y I �IY1; 1 I NA w J, i i LII IIS I 4, II I I S uulll y � r I V u �r � ne➢ I '��'� "jr I 1 Vs I 'p ' r, v mw ,J �I x �IIProject Location Figure 1 Con"tpufing Group'""'" North Main Hotel -Traffic Impact Study December mber 2016 � y CPM Companies Cit of Stillwater, Minnesota Dece N LU 3 by C mm x, a_ W e 'A ,I �Q.9b J Cs SSM. .�^�.. V Oollb pw V, r g; 9' ; 1" f+,�' sr' '� m ^ n Ift Baa Qac � U+ 14< Alvii �j O " g Ycu ro N ca "V N S11°N11 s R ST V % (� �r F U U 2 .U) ._-._." w J N Q 0 F- C 2 2E s a zc) a w D L) ~ U o M. N �p C E K 2 U U o 0 H:\Projects\10134\TS\Figures\Figure 2—Proposed Site Plan 1111Y111scilosuire of ""riiir iilll iir liii iia IIII iiia IIIA This section of the TIS summarizes and describes the transportation impacts associated with the proposed North Main Hotel development. Traffit QperatVns I11:..:.X1 tiinindiitii in Data Collection To determine the impact of the proposed development to the adjacent roadway network, existing operations were evaluated within the area.Vehicular and pedestrian a.m. and p.m. peak period counts were collected by SRF Consulting Group in November 2016 at the following study intersections: • Mulberry Street/Second Street • Main Street/Mulberry Street • Myrtle Street/Second Street • Main Street/Myrtle Street The posted speed limit along all roadways within the study area is 30 miles per hour (mph). Existing geometrics, traffic control, and volumes within the study area are shown in Figure 3. Existing Intersection Capaci , AnLlysis An existing intersection capacity analysis was completed to establish a baseline condition to which future traffic operations could be compared. The study intersections were analyzed using a combination of Synchro/SimTraffic computer model and the Highnray Capacity Manual(HCM). Capacity analysis results identify a Level of Service (LOS) which indicates how well an intersection is operating.Intersections are ranked from LOS A through LOS F.The LOS results are based on average delay per vehicle,which correspond to the delay threshold values shown in Table 3. LOS A indicates the best traffic operation, while LOS F indicates an intersection where demand exceeds capacity. Overall LOS A through D are generally considered acceptable in the Twin Cities Metropolitan Area. "rablle w R evell of Seirvii e Cirliterlia for Sii,gnalliized and Uirnsii,girnalliized IIn' eir ectiio ns LOS Designation Signalized Intersection Unsignalized Intersection Average Delay/Vehicle(seconds) Average Delay/Vehicle(seconds) A <_ 10 <_ 10 B > 10-20 > 10- 15 C > 20-35 > 15-25 D > 35-55 > 25-35 E > 55-80 > 35-50 F > 80 > 50 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... North Main Hotel 5 SRF Consulting Group,Inc. Traffic Impact Study l Preliminary Findings M H ICY ci f 1 f�! w o � 70 U ten" w• �' 0 2 0�nd boa., o- AR N ✓" r m � r .. mr 3 n O N c v eu cu Mumu iaf ^�'' 3 v o cn q)i 9-- cu X 00- W Z c) r E i T H:\Projects\10134\TS\Figures\Figure 3—Existing Conditions For side-street stop controlled intersections, special emphasis is given to providing an estimate for the level of service of the side-street approach.Traffic operations at an unsignalized intersection with side- street stop control can be described in two ways. First,consideration is given to the overall intersection level of service. This takes into account the total number of vehicles entering the intersection and the capability of the intersection to support these volumes. Second,it is important to consider the delay on the minor approach. Since the mainline is not required to stop, the majority of delay is attributed to the side-street approaches. It is typical of intersections with higher mainline traffic volumes to experience higher levels of delay (i.e. poor levels of service) on the side-street approaches, but an acceptable overall intersection level of service during peak hour conditions. The results of the existing intersection capacity analysis shown in Table 3 indicate that all study intersections currently operate at an acceptable overall LOS B or better during the peak hours. "rablle w Existing llnfelr ectiion CapacityAlnallys Level of Service(LOS) Intersection A.M. Peak Hour P.M. Peak Hour Main StreeVMalberry�.tree t(l.) A/IE3 A/(, Mulberry Street/Second Street(1.) A/A A/IE3 Myrtle Street/Second t:�treet(l.( A/IE3 A/IE3 (:1.) An un.ignalized intersection with all-way or side-street treat.top control,the overall 1...OS i. shown followed by the wort approach 1...OS. (2) A ignalized intersection with the overall 1...O .hown. "ir r ' lii 11I:::'airecasts Background Traffic The proposed development was assumed to be completed by the year 2018. Therefore, background traffic forecasts were developed for year 2019 (one year after opening). Since the new St. Croix River Bridge will open in year 2017, Year 2019 peak hour No-Build/background traffic forecasts were developed by removing the St Croix River Lift Bridge volumes from downtown and redistributing the volumes (previously using the lift bridge to access downtown) back to the downtown intersections via the new St. Croix River Bridge. Year 2019 No-Build traffic volumes are shown in Figure 4. Trip Generation Trip generation estimates for the weekday a.m. and p.m. peak hour and daily trips were calculated for the proposed development based on the Institute of Transportation Engineers(ITE Trzp Generation Manual, 9th Edition. The proposed development is located where walking/biking and other mode choices are well accommodated and highly desirable. Therefore, a 15 percent modal reduction was applied to the future trip generation estimates. Furthermore,to account for vehicles utilizing more than one land use within the development (i.e. trips between the hotel and restaurant), a 10 percent multi-use reduction was applied. The multi-use reduction was developed based on the methodology described in the ITE Trzp Generation Manual, 9th Edition and NCHRP Report 684. ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... North Main Hotel 7 SRF Consulting Group,Inc. Traffic Impact Study I Preliminary Findings r �r�iVn� uY � I� I�im pYy. Iii I�IyYI Iq '�'�P i�I�pm � �i is�,i�, uuuuum�' ouu � i IduII i - � wlniVIII VV VIIV u �� u I rti I f I, ti7G�✓"O ��'y�!n�}' �i1�b��aa ""'�"'�"ti1r ��;� � � � ���. „lu?; ' ��%�^' .Kl �% �rrT „�.,w� '� � � i by �V f 4 `flh V •� ail � r! I l I u. r 1� r br 1 lii� I' i I � ill i rr�� o I � C5 u , r� C9 0 o, �Cp LL 'w �dd� - m �e .2 x Year 2019 P.M. Peak Hour No Build Conditions Figure 4 Con"tdfing Group,""'" North Main Hotel -Traffic Impact Study December mber 2016 � y CPM Companies Cit of Stillwater, Minnesota Dece Results of the trip generation estimate shown in Table 4 indicate that the proposed development is expected to generate a total of approximately 80 a.m. peak hour, 73 p.m. peak hour, and 858 daily trips. Results of the detailed future traffic operations analysis are presented in the following section. "rablle 4w"1U"Iriilp Generation IEstiirnafes A.M. Peak Hour P.M. Peak Hour Daily I....r�r7cl Use (I rF I....r�r7cl Use Code) Size In Out In Out trips Hoie (0:.1..0) 64 Rooms 20 :.A 20 10 520 F=eslauiraint/IBair Hiigllr..:luinnoveir(SII't Dowell) (932) 2,878 SF 0 0 :.A 0 002 Oaf;/Coffee Shop (0.06) 500 SF 28 27 10 10 200 Genera� O'ff'ice (7..1.0) :.1..0,756 SF 1 2 0 10 110 SuIl otalls(Unireduced) 63 43 47 51 J.,,144 IModaa Reducdon -- Pedestrians/Biicycies/rrans'it(..1.5%) (.10) (6) (7) (8) (.172) IMuitli Use Reducdon (:.1..0%) (6) (4) (5) (5) (.1.14) lbtalls(IlReduced) 47 1 33 1 35 38 1 858 The directional trip distribution for the proposed development shown in Figure 5 was developed based on future travel patterns in the area.The combination of background traffic and trips generated by the proposed development for year 2019 build conditions are shown in Figure 6. 11f::'utwire Conditions To determine how the existing roadway network and internal site will operate under future year 2019 no-build and build conditions,an operations analysis was completed for the p.m. peak hour.The p.m. peak hour was selected for the future conditions analysis for this TIS since that is the analysis/forecast period selected for the Stillwater Downtown Plan Update—Traffic Impacts Analysis,November 2016, in which the background traffic forecasts were developed. The results of the intersection capacity analysis shown in Tables 5 and 6 indicate that all study intersections are expected to continue operating at acceptable LOS C or better under year 2019 p.m. peak hour conditions. "rablle Sw IIF:ufulre P.11M. Peak Hour Il ajar Intersection Capacity Analysis P.M. Peak Hour Level of Service(LOS) Intersection Year 2019 No-Build Year 2019 Build P.M. Peak Hour Main St�ree�V VI a l be r ry Street(l) A/E3 A/E3 Mulberry Street/Second Street(1.) A/A A/IE3 Myrtle Street/Second Street(l) A/IE3 A/IE3 (1.) An un.ignalized intersection with all-way or.side-street top control,the overall 1...OS i. shown followed by the wort approach 1...OS. (2) A ignalized intersection with the overall 1...O .hown. ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... North Main Hotel 9 SRF Consulting Group,Inc. Traffic Impact Study I Preliminary Findings o �l iris Ir r,I,ugin�IV � W ' I I Y � 0 � a r �µ r Uri' 'rrAVra � /J� J / w , o y '°' CO mm wr , m " 'h a, i Isr �O a` x Site Generated Trip Directional Distribution Figure 5 Con"t°°`ng Group,lrh( North Main Hotel -Traffic Impact Study December mber 2016 � y CPM Companies Cit of Stillwater, Minnesota Dece l n i i � r u� l I ry 2 �► �Y✓G,�' �. ' li 'Joy c .a i i i y. erg h � � o � ^ �uuuuuuuuuuuuuu l M/ r r a� � I Year 2019 P.M. Peak Hour Build Conditions Figure 6 Con"tdfing Group''""'" North Main Hotel -Traffic Impact Study December mber 2016 � y CPM Companies Cit of Stillwater, Minnesota Dece "rable 6.- IF:uture IP.11A. Peak Hour Site Access In'tersection Capacity Analysis P.M. Peak Hour Level of Service(LOS) Intersection Year 2019 No-Build Year 2019 Build P.M. Peak Hour Mulberry Street/Lover Lcvel Ramp Access(1) l' A A/A MulbenryStreeVSecond I eve I Pa'ki lig FRa'n p Access(1) NA A/A Second StreeVUpper I evel Parking IFRarnp Access( ) NA A/A (1) An unsignalized intersection with side-street.top control,the overall LOS is shown followed by the worst approach LOS. All of the study intersections are expected to continue to operate at acceptable levels of service (LOS) B or better under year 2019 no-build and build conditions. Therefore,based on a comparison of the detailed traffic operations analysis between the no-build and build conditions,it is concluded that the proposed development generated trips are expected to have minimal negative impact to the study area roadway system. "ir r ' liic Safety Concern has been expressed for traffic safety at the two adjacent side-by-side hotel site access driveways on Mulberry Street as well as the hotel site access driveway on Second Street. Based on a review of future background traffic and forecast site-generated traffic it is concluded that: • Based on the traffic operations analysis for these access driveway intersections and the modest level of site generated traffic at these intersections, there will be substantially more than an adequate number of acceptable gaps in traffic on the site-adjacent streets available for site- generated traffic to safely turn into and out of the site driveways. • The modest level of hotel site-generated traffic (see Figure 6) turning into and out of the site driveways does not represent a significant increase in turning movement conflicts on the site- adjacent streets and therefore, does not represent a significant traffic safety concern. Ste hliterlidIISte QhrcW�atiali III linew A review of the proposed site plan was completed to determine if there are any traffic circulation or access issues. The principal street-level walk-in entrance for the hotel, caf6 and restaurant guests will be on Main Street. Secondary hotel walk-in entrances are proposed from the first level guest loading/unloading area and from the stairway and elevator serving the second and upper levels of the parking ramp. These secondary entrances would be controlled entrances,open during business hours, locked and controlled after hours. As previously mentioned primary vehicular access to the site is proposed at two side-by-side locations on Mulberry Street and one location on Second Street. The principal street-level walk-in entrance for the proposed office building will be from Mulberry Street. Secondary walk-in access to the proposed office building will be from Second Street and the upper level of the parking ramp. Vehicular access to the proposed office building will be via the controlled access from Second Street to the upper level of the parking ramp. ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... North Main Hotel 12 SRF Consulting Group,Inc. Traffic Impact Study I Preliminary Findings Food service and other deliveries for the proposed North Main Hotel development, anticipated to number several per week, are proposed to be made primarily with smaller delivery vehicles from the lower level, circulating through the parking garage (10'-0" lower level vertical clearance) to access the lower level loading/unloading area. Infrequent larger truck deliveries will be made from Second Street and the upper level of the parking ramp. Large truck delivered goods may need to be carted across the upper level of the parking ramp to the elevator and down to the lower level to access the hotel. Hotel delivery loading/unloading on Main Street and Mulberry Street will be discouraged. Hotel refuse removal will be facilitated from Second Street and the refuse container enclosure on the upper level by scheduled refuse trucks avoiding late night and early morning pickup times. CandWsliians and4° iii iiia liii iiiSmumary Based on the result of this North Main Hotel Traffic Impact Study, the following summary of conclusions and recommendations is offered for your consideration: 1. All study intersections currently operate at an acceptable overall LOS B or better during the peak hours. 2. The proposed development was assumed to be completed by the year 2018. Therefore, background traffic forecasts were developed for year 2019 (one year after opening). 3. Since the new St. Croix River Bridge will open in year 2017, Year 2019 peak hour No- Build/background traffic forecasts were developed by removing the St Croix River Lift Bridge volumes from downtown and redistributing the volumes (previously using the lift bridge to access downtown) back to the downtown intersections via the new St. Croix River Bridge. 4. The proposed development is expected to generate a total of approximately 80 a.m.peak hour, 73 p.m. peak hour, and 858 daily trips. 5. All of the study intersections are expected to continue to operate at acceptable LOS B or better under year 2019 no-build and build conditions. Therefore,based on a comparison of the detailed traffic operations analysis between the no-build and build conditions, it is concluded that the proposed development-generated trips are expected to have minimal impact and that the proposed development does not represent a significant negative impact to the study area roadway system. 6. The modest level of hotel site-generated traffic turning into and out of the site driveways does not represent a significant increase in turning movement conflicts on the site-adjacent streets and therefore, does not represent a significant traffic safety concern. 7. The North Main Hotel site access and internal circulation is generally well configured and no significant internal site circulation design issues are identified. 8. The side-by-side lower level and second level parking ramp access driveways on Mulberry Street are immediately adjacent to each other. The owner may want to consider overhead signing visible from Mulberry Street with "Guest Check-In/Lower Level Parking" and "Second Level Parking" legends as well as limited vertical clearance information to address potential driver confusion at these adjacent driveways. ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... North Main Hotel 13 SRF Consulting Group,Inc. Traffic Impact Study I Preliminary Findings To: Abbi Wittman From Shawn Sanders, City Engineer Date: January 5, 2017 Subject: North Main Hotel traffic Circulation Below are review and comments from myself and Glen Van Wormer, traffic consultant to the traffic Committee to provide comments on the North Main Hotel Parking Plan. Some of comments may have be addressed in the most recent report. Third Floor Parking 1. Access to the parking area is directly off 2nd Street.The access width is about 24 feet with a center island on which the gate and card readers are mounted.These islands are usually 2 to 2.5 feet wide with a gate mechanism, leaving about a 10.5 foot wide entry.This will function OK for passenger vehicles, but is minimum width and will be tight. Some emergency vehicles may not fit and trucks used for any snow removal may have a tight fit. The south bound turn form the entry way may be difficult f there is a vehicle in the stall. 2. Parking spaces appear to be 17 feet long and 9 feet wide along the outside walls. Since many drivers will not pull tight to the wall, some effective stall length will be lost. Center parking spaces appear to be 20 feet in length.These spaces are defined only by the length of the painted lines which are often difficult for drivers to judge.The line of the center parking will vary, often using the entire 20 foot parking area and occasionally part of the drive aisle. 3. The parking lot drive aisles are about 20 feet wide, less than desirable for 90 degree self-parking. With 17 foot long parking spaces against the walls, maneuvering into and out of parking spaces will be challenging and multiple maneuvers will be common. Some spaces may be lost to vehicles parked on the stall lines due to the tight turns. 4. Parked vehicles in the northeast and southwest corners could conflict. If vehicles are parked extending beyond the 17 foot stall length (example;facing west), they could impede access into or out of the adjacent stall (example;facing south). Similarly, a vehicle in the westernmost, north facing stall extending beyond the 17 feet stall length impedes exiting traffic. 5. Some spaces will be especially challenging to utilize, such as those near the access or next to a wall.The Handicap spaces are well located for access, at the end of a drive aisle. 6. While all the dimensions are at or below the general minimums for self-parking,this will not be a high turnover parking lot, and multiple maneuvers might be expected. Snow storage will impact the number of parking spaces and snow removal will have a few challenges. Parking line maintenance will be critical to success, especially the center aisle. Second Floor Parking 1. Access to the parking area is directly off Mulberry Street.The access width is only about 22 feet wide between walls and has a center island on which the gates and card readers are mounted. With a 2 foot island, the entry drive is 10 feet wide.This will function OK for passenger vehicles. 2. There was no information on the grade of the entry.The distance from the Mulberry Street sidewalk to the "entry" to the second floor is about 50 feet with an additional 20 feet available for grade change.The maximum grade and the vertical curves at the top and bottom should be checked. 3. The second floor parking area is almost identical to the third floor parking area and most of the comments for the third floor apply to the second floor. However, the second floor has columns adjacent to every parking space which will make entry or exit from any space difficult and require multiple maneuvers.Turning from a 20 foot drive aisle into a space only about 8 to 8.5 feet wide with most vehicles will be very challenging, even with multiple maneuvers.There are no conflicts in the corners as there were on the third floor. 4. The west Handicap space of the two that are shown will be very difficult to enter and it may be better to use the space on the east wall north of the elevators for the second Handicap space. 5. The exit onto Mulberry Street will have potential conflicts with pedestrians on the Mulberry Street sidewalk and with vehicle traffic using the first floor access. Mirrors, electronic warning devices, or a similar warning system should be used. First Floor Parking and Circulation 1. The first floor parking area is almost identical to the second floor parking area and the same comments on the difficulty entering or exiting a parking space apply. 2. The access driveway is 24 feet wide,which is adequate.There was no information on the grade of entry.This should be shown. 3. The drive aisle south of the widened loading/unloading area is only about 19 feet wide and with the tight turn, is not wide enough for two way traffic. It should operate only as a one way northbound aisle at this location,with proper signing. 4. Access to the second floor parking area from the first floor check in area will be almost impossible. A 180 degree turn from the first floor exit to the second floor entrance is not possible except for a very small vehicle, and the maneuver with any traffic in the area will be hazardous. Making a "Y"turn, involving backing on Mulberry Street, will also be hazardous. Making a "U" turn on Mulberry Street is too tight for most vehicles and involves conflicts and unexpected moves. Using the 2nd Street intersection for a "U" turn can be hazardous. Using a driveway for a "Y" turn involves backing onto Mulberry Street. Driving around the block in summer traffic is time consuming.The least dangerous choice seems to be making 6 consecutive right turns onto Mulberry Street, Main Street, Commercial Street, 2nd Street, Mulberry Street and the second floor access. Convincing guests to make 6 turns instead of trying one of the undesirable maneuvers may be difficult. Providing easy to follow directions, posting No U Turns to Second Floor signs, or even posting Right Turn Only signs may reduce the number of undesirable maneuvers. Deliveries and Services 1. Because of the tight space of the parking ramp, deliveries may be an issue when parked in the driving lanes by either blocking out parked vehicles or blocking the traveled lanes.Trash storage appears is on the upper ramp level in the southwest corner the doors are not facing a driving aisle, which makes pickup difficult.. Access to this area in the parking ramp will be restricted with a vehicle parked in the space in front of the doors. The report mentions trash pickup would be from Second Street,which would work. A loading and unloading area for garbage pickup and deliveries should be considered for Second Street during the day time hours so that the traffic lanes are not blocked.. Pedestrian Traffic and Entrances 1. The first level layout shows the Main Hotel entry on the north side with walkways to the Parking area and to Main Street.This area is open to the parking area for Johnny's TV. It aligns with the west side loading/unloading area.There is a formal Main Street entrance on the east side.There is also a controlled entry on the west side that provides a direct access to the elevator and stair area of the parking structure.There is also an exit to the alley on the south side off the stairwell. 2. The pedestrian pattern minimizes conflicts with onsite traffic and parking and provides convenient access to the sidewalk system in the downtown. Access to the third floor restaurant from the sidewalks appears to be safe and convenient. Other concerns for the project: 1. Ownership of the ramp is unclear; who will have maintenance responsibilities for snow plowing and removal,the gated entries and the parking structure. 2. Earlier plans showed onsite storm water treatment.This is not shown on the plans and will be required for the project. 3. With the increase in traffic form the project and the existing sight distance concern at Second and Mulberry.Trees should not be installed at this location as well as the consideration of eliminating of street parking along the Southeast corner of the intersection. 4. Overhead signs directing traffic should be a requirement as shown in the report to fro best circulation. Oil .. 0 !7 It's 2 ■ y. ;. { . � / � �\ �, .. e �, e -:� A o u � B p '� ._ P� i ������ U" <o� ..< <o .. tiy. � a ht � ����� r,�, ,i I,I r�,� ��V �� �� t �.. ._._ .._�. �w. � �/ i �,� f � I a- r a V r yl 7 w m 4; LL iHN 1 d, a a LL � 1 ae > > I Ew a: aC.1R� 7 0 r g � 111111 wC oa _ —l 1,11 _ it aZ l r� �, klF✓'/ H o, N Sta zZr O O p_ MP�N STREET w ° � � o :w o. r _ ,as-'aim NJq cCP �m 9 �d a / N w& qa Mry w c � m. 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U K Q STAFF REQUEST ITEM Department: Fire Date: January 30, 2017 DESCRIPTION OF REQUEST (Briefly outline what the request is) Approve attached proposal from Custom Fire Apparatus, Inc. for one (1) HGAC- Buy CC04 Custom Pumper, on a four door Metro Star custom chassis, with a stainless steel equipment body, 1250 GPM Waterous pump system with a FoamPro 2001, 500-gallon water/30gallon foam booster tank, and all other equipment in accordance with the written specifications. In addition, request authorization to sell one 1997 Pierce Engine and one Ford F550 Mini pumper to the highest responsible bidder or salvage recovery agency. The funds received from the sale of these vehicles are requested to be placed back into the Fire Department's Capital funds and used to help offset costs of the new apparatus and cost for replacement equipment as needed. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Funding is available and has been allocated in the Fire Department's CIP to purchase this vehicle. Total Bid Proposal Price: $ 504,312.00 *Pre-Pay Option — Subtract $ -14.160.00 Total: $490,152.00 Recommend approval with pre-pay option to save over $14K dollars. ADDITIONAL INFORMATION ATTACHED Yes . X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Stuart W. Glaser, Fire Chief _T7a_1w. January 30, 2017 Built Foir Life Utz' CUSIOMM RE 68th Ave. Osceola,WI 54020-4044 M 715294.2555 Fax y To: City of Stillwater January 27,2017 Stillwater Fire Department Stillwater,Minnesota HGAC-BUY SALES PROPOSAL FOR FIREAPPARATUS Dear Sirs.- e hereby propose and agree to famish,after your acceptance of this proposal and the signing of a contract,the (bilowing new Apparatus and Equipment. "One(1)FIG S:"-Buy C 04 Custom Pumper,on a four door Metro Star custom chassis,with a stainless steel equipment heady, 1250 GPM Waterous pumpsystem with a Foae Pro 2001,500-gallon a.terl30- allo n foam booster tank and all other equipment in accordance with the attached specifications." All of'which are to be done in accaan°dance,with the Proposal specifications provided,and will be made part of°t�he necessary contracts. PROPOSAL PRICE The above offered is rraade t`e'ar the manta of-US $514„312.00(Five Hundred Four Thousand Three Hand red Twelve Dollars and No/100 vents),FOB Stillwater, Minnesota. OTE: Thisprice Is per HGAC contract pricing and is inclusive of the$2,000 HGAC,purchasefeex SALES TERMS Pray mss Payment in the amount of S220,000.00 is clam upon shipment of the Metro Star Chassis to our Faactory. Full and fira l payment is due on clay of delivery. You mqy p e—pgt,ca aM amount a"l contm°ac l tunes in advance e aft"due elate and earn.42%sinpple interestper each full calendar month untilfunds eco mme gauge, Such earnings will be,alcwducted.fi-o m t efinal inwroit-e. As an exam lmle,pre payment of 490,150 rare or before marsh 1,,2017 will net ca deduct o - 14,1 ball�lixnn a. inal inamaaaeeldelivem", date qf.Novembiw 1, 2017 Chassis pa—ogress pament amount will cease earning interest When chassa arrives at our Facropy,, PROPOSAL VALIDITY I)LLIVF:R SCHEDULE 30 Calendar Bays 180 Working Days espeetffally Submitted, LLiS"I`O �I mi II;S,INC. n� .. . . _._.._..__._...._. _..._._.a_......._.........__.... lam irvi a _._._ ...__.... __ President of the Corporation MEMORANDUM TO: Mayor and City Council FROM: Shawn Sanders, Director of Public Works DATE: January 30, 2017 RE: Approval of Cooperative Agreement 1875 Greeley Street South Drainage Improvement Project BACKGROUND In 2002 Lily Lake was listed on the states Impaired Waters List due to excessive phosphorous which impacts its aquatic recreational use. In 2007, the City completed a Lake Management Plan for Lily Lake which identified a 145 lb. phosphorous reduction in the watershed to achieve the 40 lb. of phosphorus state quality standard for lakes. (To date there has been a phosphorous reduction of 60 lbs. of from projects within the watershed.)The Minnesota Pollution Control Agency lists 2021 as a start date for a Total Maximum Daily Load study for Lily Lake, in which the City will be required and mandated to reduce phosphorous loading, according to the study. In working with the Middle St.Croix Water Management Organization (MSCWMO),the goal is to work together over the next few years to direct resources in order to complete the required phosphorous load reduction to Lily Lake prior to 2021 to avoid the TMDL study. DISCUSSION The Greeley Street South Drainage Improvement consists of correcting erosion from an existing gully behind the Stillwater Area Schools District Offices and the Stillwater Print business at 1815 and 1875 Greeley Street South. The improvement consist of filling in and stabilizing the gully and constructing an infiltration basin that would capture runoff from the School District property and the Stillwater Print parking lot. Overflow from the pond would be piped into City owned storm pond at Anez Ridge Park. It is estimated that this improvement would reduce the phosphorous loading to Lily Lake by 40 lbs.This would bring the total phosphorous reduction to Lily Lake to 100 lbs. The scope of this project is significant enough that the MSCWMO received a Clean Water Fund Grant in the amount of$109,000. However it is less than the overall cost of the project of$139,000. In order to fully fund the project, the MSCWMO is requesting$30,000 from the City or about 21% of the project. In reviewing the request, a few factors were considered; 1) City property for water quality projects are limited and this project is being constructed on School District 2) On a phosphorous removal basis,the cost to city would be$750 per pound. Significantly lower than the overall cost of $3475 per pound if the City were to fund the project on its own. 3) Projects of this nature will be needed over the next few years to reach the goal of 145 lbs. of phosphorous removal for Lily Lake 4. It is a good partnership project between the City, the School District and the MSCWMO. The funding source for the $30,000 contribution would come from the Storm Water Utility. Along with the contribution towards the project, the MSCWMO has prepared an agreement that describes the project and list responsibilities for the three parties involved. Since this project would be constructed in ANEZ Ridge Park, the Project was presented and discussed to the Park Board and there no issues with the project. RECOMMENDATION It is recommended that Council approve $30,000 from the Storm water Utility Fund as the City's contribution to the project and sign the cooperative agreement for the project for the 1875 Greeley Street South Drainage Improvement Project. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion adopting a Resolution entitled "Approval of Cooperative Agreement between Middle St. Croix Watershed Management Association, Stillwater Area Public Schools and the City of Stillwater." APPROVAL OF COOPERATIVE AGREEMENT BETWEEN MIDDLE ST, CROIX WATERSHED MANAGEMENT ASSOCIATION, STILLWATER AREA PUBLIC SCHOOLS AND THE CITY OF STILLWATER BE IT RESOLVED, by the City Council of Stillwater, Minnesota that the Cooperative Agreement between Middle St. Croix Watershed Management Association, Stillwater Area Public Schools and the City of Stillwater for a drainage improvement project for 1875 Greeley Street South, as on file with the City Clerk, is hereby approved. BE IT FURTHER RESOLVED that the Stillwater City Council authorizes: 1. The City's contribution of$30,000 to come from the Storm water Utility Fund 2. The Mayor and City Clerk to sign the contract on the City's behalf. Adopted by the City Council of the City of Stillwater this 7th day of February, 2017. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk COOPERATIVE AGREEMENT 1875 GREELEY STREET SOUTH DRAINAGE IMPROVEMENT PROJECT This Cooperative Agreement("Agreement") is made as of the day of February, 2017, by and among the Middle St. Croix Watershed Management Organization, a joint powers watershed management organization ("WMO"), the Stillwater Area Public Schools, a Minnesota independent school district ("District"), and the City of Stillwater, a Minnesota municipal corporation ("City"). The WMO, District, and the City may hereinafter be referred to individually as a"party" or collectively as the "parties." 1. Background. 1.1 The parties wish to undertake a cooperative stormwater project on District property that contains the Stillwater Public Schools Administrative Building and is located at 1875 Greeley Street South, Stillwater, MN 55082 ("School Property"). 1.2 This cooperative stormwater project involves the construction of a berm and biofiltration basin on the School Property, and a new storm sewer pipe that runs from the basin east across the City's Anez Ridge Park ("Park Property") and connects to the City's existing storm sewer system (collectively, the "Project"). The berm, biofiltration basin, and new storm sewer pipe to be constructed or places as part of the Project are hereinafter collectively referred to as the "Stormwater Management Facilities." The berm will serve to divert stormwater from flowing from the School Property onto the neighboring property and into an active gully that runs to Lily Lake. As a result of the Project, stormwater will be diverted from running into the lake, treated in the biofiltration basin and managed as part of the City's existing storm sewer system. 1.3 The purpose of the Project is to reduce sediment and phosphorous discharge to Lily Lake and will result in the District, or a future owner of the School Property, being awarded credit for volume control of 1,744 cubic feet ("Credit") that can be applied toward new construction, redevelopment, or the expansion of an existing building on the School Property. The WMO is responsible for maintaining a record of the Credit and applying it to future projects as is appropriate. 1.4 The District will let the contract to construct the Project, and the WMO and the City will reimburse the Project costs, which are estimated to be $99,000, as provided in this Agreement. 2. Design, Contracting, Construction, and Maintenance. The parties agree they shall have the following duties with respect to the Project and maintenance of the Stormwater Management Facilities. 2.1 The WMO shall be responsible for each of the following: preparing this Agreement; preparing the designs, plans, and specifications for the construction of the Stormwater Management Facilities; installing and establishing vegetation on areas disturbed by the 1 491613v4 TJG MD165-1 construction of the Project; maintaining the Stormwater Management Facilities for two years from the completion of construction; and conducting annual inspections of the Stormwater Facilities as part of the Project, The WMO shall be responsible for reimbursing a portion of the costs to construct the Project as provided later in this Agreement. 2.2 The District shall be responsible for contracting to construct the Project in accordance with the designs, plans, and specifications prepared by the WMO. The District's duties include, but are not limited to, soliciting bids, awarding the contract, administering the contract, inspecting the work, and ensuring any warranty work to be performed by the contractor is completed. The District will not issue any change orders related to the construction of the Stormwater Management Facilities without prior consultation with the WMO. The District shall develop and maintain all financial records regarding the construction of the Project as may be needed to prepare and submit reimbursement request and to satisfy any grant requirements that may apply to the funds being expended for the Project. 2.3 The City shall be responsible for removing accumulated solids from the pretreatment cell of the basin every four years and repairing minor erosion issues related to the Stormwater Management Facilities for a term of 15 years, or until such time that the District utilizes any portion of its Credit, whichever occurs first. Once District uses any portion of the Credit, the District shall become responsible for maintaining, cleaning, repairing and replacing the Stormwater Management Facilities. The City shall be responsible for reimbursing a portion of the costs to construct the Project as provided later in this Agreement. 2.4 The WMO and the City agree to allow the basin stormwater volume and phosphorous reduction to be used by the District, or future property owner, until December 31, 2032 as credit toward future construction on the School Property. 2.5 The District agrees to utilize typical practices, such as parking lot sweeping and maintenance of the existing stormwater basin located at the eastern end of the parking lot, to minimize the discharge of solids such as sand and soil to the basin. 3. Payment. The WMO and City agree to reimburse the District for the actual costs it incurs to construct the Project as provided in this section. The District shall submit receipts or other proof of payment with each reimbursement request. Each reimbursement request submitted to the WMO or the City shall identify the specific portion of the Project to which the costs relate. 3.1 The WMO agrees to reimburse the District in an amount not to exceed $69,000.00 for the costs actually incurred by the District to construct the Project. 3.2 The City agrees to reimburse the District in an amount not to exceed $30,000.00 for the costs actually incurred by the District to construct the Project. 2 4916130 TJG MD 165-1 3.3 Only those costs directly related to the construction of the Project are eligible for reimbursement. No reimbursement shall be made for District staff costs or expenses. 3.4 The reimbursement payments to the District by the WMO and the City shall be applied equally to the initial costs of the Project until the maximum contribution by the City is reached, then the WMO shall continue its reimbursement payments until the its maximum contribution is reached. The District shall be responsible for all other costs to construct the Project, including any costs that exceed the total maximum amounts of the reimbursements by the WMO and the City. 4. Access. 4.1 The City hereby grants the District, its employees, agents, and contractors a license to access the Park Property as needed to allow the District to install the storm sewer pipe as part of the Project, and to maintain the storm sewer inlet structure and pipe free of blockage on the School Property once the District assumes that responsibility. This license shall be ongoing as long as the District is responsible for maintaining the storm sewer pipe located on the Park Property. 4.2 The District hereby grants the City, its employees, agents, and contractors a license to access the School Property as needed to allow the City to maintain the Stormwater Management Facilities as provided in this Agreement. This license shall terminate once the District uses its Credit and the City is no longer responsible for maintenance of the Stormwater Management Facilities. 4.3 The District, with respect to the School Property, and the City, with respect to the Park Property, hereby grant the WMO, its employees, agents, and contractors a license to access their respective properties to allow the WMO to conduct such inspections,take such measurements, and to undertake such other activities as may be needed to perform its duties under this Agreement, including access for the life of the Stormwater Management Facilities for the purpose of monitoring water quality and quantity, and the Projects efficacy. 4.4 Any party doing work pursuant to a license granted under this section shall be responsible for restoring the property to at least the same condition it was in prior to performing the work and for not unreasonably interfering with the use of the property being accessed. 5. Miscellaneous. 5.1 Term. This Agreement shall be effective as of the date first written above and shall remain on-going until stormwater is no longer managed through the Stormwater Management Facilities constructed as part of this Agreement. 5.2 Disutes. The parties will attempt in good faith to resolve any controversy or claim arising out of or related to this Agreement by negotiation. If negotiation is not successful, 3 4916130 TJG MD165-1 any party may request that the matter be mediated using a mediator acceptable to all parties, the expense of which will be shared equally. If the matter has not been resolved within 60 days of the first written notice of the dispute, or if any party refuses to participate in mediation, a party may seek appropriate relief in a court of competent jurisdiction. 5.3 Amendments. Any amendments to this Agreement must be in writing and signed by all of the parties. This Agreement replaces any prior discussion or understandings of the parties regarding the Project. 5.4 Notices. Any notices under this Agreement shall be given to the following people, unless either party gives written notice to the other that the person designated to receive notice has been changed: WMO: Mikael Isensee, Administrator 455 Hayward Avenue Oakdale, MN 55128 (651) 330-8220, ext. 22 inisensec i4ninwcd.or, DISTRICT: Kristen Hoheisel, Executive Director of Finance and Operations 1875 South Greeley Street City, State 651-351-8321 lioheiscriwt.�llwatel sclao1 .o . CITY: Shawn Sanders, Director of Public Works 216 North Fourth Street Stillwater, MN 55082 (651) 430-8835 ss-inder )ciIT;tillwaatermmn�l� ,u 5.5 Liability. Each party shall be liable for the acts and omissions of itself and its officers and employees to the extent authorized by law. No party is accepting liability for any other party. Nothing herein shall be deemed a waiver by either party of any applicable exclusions from or limits on liability including, without limitation, Minnesota Statutes, Chapter 466. The liability limits under Minnesota Statutes, section 466.04 applicable to the parties shall not be added together for determining total liability and they shall instead be treated as a single governmental unit as provided under Minnesota Statutes, section 471.59, subdivision Ia. 5.6 Compliance. Each of the parties shall be responsible for complying with all applicable federal, state, and local laws, rules, regulations, and ordinances in carrying out their respective duties under this Agreement. 4 4916130 TJG MD165-1 IN WITNESS WHEREOF, the undersigned, as duly authorized representations of the parties, have entered into this Agreement effective as of the date first written above. MIDDLE ST. CROIX WATERSHED STILLWATER PUBLIC SCHOOLS MANAGEMENT ORGANIZATION By: By: ........................ Its: Its: By: __— By: Its: Its: Date: Date: CITY OF STILLWATER By: Its: By: ...... Its: Date: 5 4916130 TJG MD t 65-1 n City of �' ti.QQwaten, c.�lJliNu�esata cNodamatiop -Whereas, Twwin Cities Live (1`CL) is a hour-Cong entertainmell't teCevision showyroduced'by XSgP-TV in the 9"win Cities; and- Whereas, the show's theme is ,Food, ,Fashion and',Fun however 7w in Cities Live is about more than just ,'vlinnea-poCis and-Saint PauC,• and- Whereas, in 2oi6 they CaunchedYa series caCCed-2Twin Cities Live In your `T'own, which shines a syotCight on different towns and every day that week, 71CL features the different things that make that -particuCar town great; and- Whereas, this winter TCL wanted to focus on ceCebrating communities from around the area, es ec alCy communities that have vibrant downtowns, fun boutiques, great restaurants and- -proud Cocal t and. "Whereas, Stiffwater has been chosen for 1 win Cities Live's In your 9 own on ,February 2, 2017,from 3:00 P.m. to 4.0o p.m.; and- -Whereas, JCL s Steve Patterson wiCCco-host the show Cive from Pub 112 :ltestaurant in StiClwater to show the rest of the 9'win Cities metro how syeciaCStiClwater is; and Whereas, they wiCCf eature StiCC~water CocaC"ceCebrities", CocaCheroes, andµother storieslyeoyCe about StiCCwater. NOW, THEREFORE, I, TED KOZLOWSKI, by virtue of the authority vested-in, me, as -%layor of the City o,f StiClwater, do hereby yrocCaim �«�llottlto"�,, ,February 2, 2017 �" �' 7�tivin CiM?s Live .�7a_y of Commissioners BOARD AGENDA FYry Fran Miron,District I t Stan KaFwoski,District 2 FEBRUARY 7, 2017 — 9:00 A.M. Gary Knesel,District 3 Karla Bigham,District 4 1. 9:00 Roll Call Lisa Welk,Chair,District 5 Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their continents or concerns on any issue that is a responsibility orfunction q1"Washingion ConinvGovernment,whether of not the issue is listed on this agenda. Persons who wish ish to address the Board in ustfill out a comment cord before the meeting begins and give it to the Co unry Board secretary orthe County Administrator. The County Board Chair will ask you to came to the podi tim,state yot it name and city ofresicAnce,and Present your comments, Your comments must be to the Board Chair to individual Hoard members will not be allowed You are encouroAed to limit your presentation to no more than five minutes The Board Chair reserves the right to limit an individual'spresentation ifit becomes redundant,repetitive,avert),argumentative,or y it is not relevant to on issue that is part of Washington Counly:v Responsibilities, 3. 9:20 Consent Calendar—Roll Call Vote 4. 9:20 Public Works—Wayne Sandberg, County Engineer A. Award Bid and Authorize Execution of a Contract with Metropolitan Mechanical Contractors Inc.for $683,700 for the period February 7,2017 through December 31,2017 to Iieplace Existing Building Automation System at the Law Enforcement Center B, Approval of Change Order##1 to Contract 10 140 with Hardrives, Inc. for$45,454,60 for County State Aid Highway (CSAI4) 15 and Lomond Trail Intersection finprovement Project C. Resolution—Authorize Final Payment for$55,103.27 to Hardrives,Inc. for Completion of CSAI-I 15 and Lomond Trail Intersection Improvement Project D, Resolution—Approval of an Environmental Impact Statement Reconstruction of Manning Avenue (CSAI-I 15) from Hudson Boulevard to Stillwater Boulevard E. Award Bid and Authorize Execution of Contract with S &A Land Clearing, Inc, for$104,809 for Cottage Grove Ravine Regional Park Tree Removals F. Approval of Cooperative Agreement with South Washington Watershed District for the Cottage Grove Ravine Park Renovation Project G. Award Bid and Authorize Execution of a Contract with Landwehr Construction, Inc. for $1,604,862.19 for Grey Cloud Crossing Project H. Approval of Cooperative Agreement with South Washington Watershed District for Grey Cloud Crossing Project 5. 10:05 General Administration—Molly O'Rourke, County Administrator Legislative Updates 6. 10:15 Commissioner Reports—Comments—Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities,make comments on matters of interest and information,or raise questions to the staff This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will he scheduled jitr afuture board meeting 7. Board Correspondence 8. 10:30 Executive(Closed Session)with Public Works—Jan Lucke, Transportation Manager Review Appraisal on Outlot A of Newport Station Addition Regarding Options for Potential Disbursement of Property 9. 10:45 Adjourn 10. 10:50-11:20 Board Workshop with Administration—Colin Kelly, Senior Planner Review Proposals Received for the County Aquatic Invasive Species Prevention Aid Grant Funding 11. 11:25-11:55 Board Workshop with Public Works—Jan Lucke,Transportation Manager Discuss the Gateway Gold Line Bus Rapid Transit Project Development Phase of Work. 12:00 Legislative Committee Meeting A devices are available for use in the CoLtyBoard=4,4, EQU A 1.EMPLOYMENT OPPORTUNITY ii AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR FEBRUARY 7, 2017 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ITEM Administration A. Approval of January 17, 2017 County Board Meeting Minutes. B. Approval to appoint Theresa McCormick, Woodbury, to the Minnesota Extension Committee, District 5 position to a first term expiring December 31, 2020. C. Approval to appoint Robert Bankers, Woodbury,to the Historic Courthouse Advisory Council as representative of Commissioner District 5. D. Approval to appoint Ryan Collins, Stillwater to the Historic Courthouse Advisory Council to fill a vacancy for the Washington County I listoric Courthouse Society to a first term ending December 31, 2020, E. Approval to appoint Kent Grandlienard, Baytown to the Groundwater Advisory Board to fill a vacancy for the Municipal Government to a first term expiring December 31, 2020. F. Approval to appoint Tammy Lewis, Cottage Grove to the Minnesota Extension Committee to a first term expiring December 31, 2020. Community Corrections G. Approval to enter into a purchase of services agreement with B1, Incorporated for the amount up to$100,000 for the period of January 1,2017 through December 3)1, 2017. Human Resources M Approval of revisions to Policy # 1.006 as well as an updated layout for County's Rules & Regulations Sections 4, 5, 9, 11, 19, 20 and 25. Information Technology 1. Approval to purchase Storage Area Network Infrastructure Hardware from Compudyne. Public Works J. Approval of Amendment No. I to Metropolitan Council Grant Agreement SG2014-052 in the amount of$497,307.34 in additional funding for the Point Douglas Park and Hastings Bridge Trail Connection Pro.ject, Consent Calen(lar items are generally defined as itons of routine business,not requiring;diSCLISSiOn,and approved in one vote. Corornissioners,may elect to pull a Consvin,Calendar item(s)for discussion and/or separate action. As::6110 fistaning devices are available for use in too County Board Room A111"" � 04N EMPLOYER EQUAL EMPLOYMENT OPPORTUNITYMAM'A IV" CTI F