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HomeMy WebLinkAbout2001-06-21 Joint Board Packet (2)ater � o THE BIRTHPLACE OF MINNESOTA Meeting Notice Stillwater City and Town Joint Board City Council Chambers 216 North Fourth Street Stillwater MN 55082 7 p.m. Thursday, June 21, 2001 Agenda Approval of Minutes Public Hearings: 1. Case No. CPAl01-01. A Comprehensive Plan Amendment changing land use designation of 15 acres of land located south of Boutwell Road and west of Boutwell Cemetery from Single Family to Public Facility, City of Stillwater, applicant. 2. Case ZAT/O 1-01. Zoning Text Amendment establishing a new Public Facility Zoning District. City of Stillwater, applicant. 3. Case ZAM101-02. A Zoning Map Amendment designating 15 acres of land located south of Boutwell Road and west of Boutwell Cemetery Public Facility. City of Stillwater, applicant. 4. Case PUDI01-27. A Planned Unit Development approval for development of portions of a 15 acre site into a 40,000 square foot public works facility with outdoor storage. City of Stillwater, applicant. 5. Case No. ZA.MI01-03. Zoning Map Amendment rezoning 5.3 acres of land from Townhouse Residential, TH and Agricultural Preservation, AP, to Single Family Residential, RA, located on the southwest corner of CR 5 and Wildpines Lane. City of Stillwater, applicant. 6. Other Items. Discussion: -Yearly 120 building permit limit and Phase IV development. -Consideration of County Historical Society letter regarding Boutwell Cemetary -Update expansion area activity. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 Stillwater Township/City Joint Board January 17, 2001 Present: Mayor Jay Kimble, Mr. Terry Zoller, Mr. Dave Magunson, Chairperson Dave Johnson, and Mr. Ken Laboda Others Present: Steve Russell, Community Development Director; Sue Fitzgerald, City Planner; Meg McMonigal; Robb Jacobs, resident and Michael Noonan, Representative for David Bernard, a Division of the Rottlund Company, Inc. Chairperson Dave Johnson called the Meeting to order at 6:55 p.m. Approval of the Agenda. Addition of Michael Noonan for Liberty on the Lake for a rezoning adoption of recommendation. The addition to allow discussing Settlers Glen Project and a possible annexation as presented by Steve Russell in the form of a request for annexation. A roval of the Minutes. The minutes were not available from the last meeting for approval. The decision was made to table approval of the minutes until the next meeting. Adoption of Leadership. Mr. David Johnson stated that he would be in favor of remaining as the Chairperson. Mr. Terry Zoller made a motion for approval of Mr. Johnson as Chairperson. Mr. Kimble seconded the motion. All in favor of Mr. David Johnson as Chairperson. Vice Chairperson is Mr. Jay Kimble. Mr. Kimble stated that he would be in favor of remaining as the Vice -Chairperson. Mr. David Johnson made a motion to accept Mr. Kimble as Vice Chairperson and Mr. Ken Laboda seconded the motion. All in favor of approval of Mr. Jay Kimble as Vice Chairperson. Case No. ZAM/00-09. A request and presentation by Michael Noonan for Liberty on the Lake Tor a rezoning of 65,000 square feet of land from Cotta�e residential, CR to Townhouse Residential. TH located in the Liberty Development, 6' Addition east of CR15 (Manning) and south of CR. 12. Builders David Bernard. The Master Plan was presented with Promenade Elevations and Promenade Area Enlargement. Area had shown between Settler's Way and Liberty Parkway. Roadways enclosed Pine Hollow Place, Street E, F and D. The proposal is for 3 units more than the 48 allowed by current zoning. Mr. Noonan explained the design as being strong in wrap-around porches and varied rooflines. Mr. Noonan addressed questions regarding parking and the Promenade. The density was established as 51 units on 10 acres, below the allowed density. A conservative estimate of a quarter of a million dollars was given. Public Hearin — A public hearing was opened because of the presence of Mr. Robb Jacobs, a neighbor to the project. Mr. Jacobs simply stated when asked, that it "looked o.k." The public hearing was closed. Stillwater Township/City Joint Board Meeting January 17, 2001 Action taken was approval relative to formal votes for the recommendation for a Zoning Map Amendment. The motion for Joint Board approval was made by Mr. Zoller and seconded by Mr. Johnson. Stillwater Greenway Corridor. Sue Fitzgerald, City Planner, gave a presentation on the proposed Stillwater Greenway Corridor (Manning Avenue starting at Highway 36 going to County Road 96, from County Road 96 to County Road 95) for review and approval. The Landscaping Recommendations Guidelines were prepared with the help of Kathy Widen, City of Stillwater Forester. The discussion covered the use of naturalistic plantings and native plants, blending into the residential landscaping and use of screening where appropriate. The Incorporation of rest stops and the existing terrain was also discussed. Ms. Fitzgerald explained that this is a "Conceptual Guideline" and expressed the need for this to be accepted and established for quidelines to be available for any future builders who may be developing any land in the future. Mr. Johnson expressed strong support for trees as screening where possible. Mr. Zoller requested who would be paying for such a landscaping endeavor. Ms. Fitzgerald explained that the builders would be responsible for establishing a trail along the roadway and allowing for berming and trees where appropriate. The question of trails along already owned property was discussed. It was thought that a bike path along the road would leave room for going around existing property that does not have to comply at this time because of existing property lines now being used. Any new landscaping will have to be approved by the City once the Greenway Corridor is established and approved Ms. Fitzgerald said. Mr. Johnson said that some residents are sensitive to the view that houses are showing currently because the houses seem or appear closer to the road than what the residents envisioned and again stated that trees were important. It was mentioned that trees do provide a screen for six months of the year. Ms. Fitzgerald requested an approval for the guidelines and it was agreed that there should be quidelines for a Greenway Corridor by unanimous agreement. Expansion Area Building Permit Update for 2000. A memo from Mr. Steve Russell, Community Development Director was presented to the Joint Board with showed the receipt of annual building permits report with the attachment of the Orderly Annexation Section 4.01 and list of 2000 permits. Request for Annexation: ANN/01-01 at 8528 Neal Avenue North. As presented to the Joint Board by Mr. Steve Russell, Community Development Director. 2 Stillwater Township/City Joint Board January 17, 2001 The property in question was included in the overall Comprehensive Plan for development. The questions raised concerning the development of Phase II through N without an overall developmental plan was discussed as it relates to utilities and design. The City Engineer and staff have been extremely busy with the issues of addressing the developmental issue according to Mr. Russell. Mr. Johnson questioned if a review of the developmental plan would make sense at this time to allow for the Comprehensive Plan to allow for personal rights of the property owners while allowing for a developmental plan that would consider utilities and traffic concerns as the City holds the responsibility for these issues. The question of allowing the annexation request at this time is in the phase of filing the request only as the specifics have not been addressed at this time explained Mr. Russell. The request will have to be addressed by the Planning Commission and this is an introduction to that request as allowed in the overall Comprehensive Plan. Motion to Adjourn. A motion to adjourn the meeting was made by Mr. David Johnson at 8:27 p.m. All were in favor of adjournment. Respectfully Submitted Diane R. Martinek Recording Secretary Memo To: Joint Board From: Steve Russell, Community Development Director Date: June 14, 2001 Subject: Public Works Facility Related Planning Reviews Four planning applications are a part of the public facility planning review as listed below. The site is a Phase II expansion area site and was recently annexed. The reviews are public hearing items and include a 'Comprehensive Plan Amendment, Zoning Text Amendment and Zoning Map Amendment and a Planned Unit Development review. Staff reports for the four items are attached. The Planning Commission held a public hearing on the applications at their meeting of June 11, 2001 and recommended approval to the City Council. Attached are the applications and staff reports on the applications. Comprehensive Plan Amendment. The Comprehensive Plan Amendment changes the land use designation of the 15 acre site from Townhouse Residential, TH, to Public Works Facility, PWF. The appropriateness of the site for a public works facility was a subject of the Boutwell study last year. Since that time, the City of Stillwater has purchased the site. Zoning Amendments. The zoning amendments establish a new Public Works Facility Zoning District. The map amendment designates the 15 acre site public works facility. The text amendment establishes a new Public Works Facility District. The new district is patterned after the Campus Research and Development District. A planned unit development approval (Master Plan) is required for development in the Public Works Facility District. Planned Unit Development. The Planned Unit Development plans include the site plan, landscape plan and building elevations for the project. The Planning Commission approval places conditions of approval on the project in addition to the PUD permit. City design review is also required. City regulations regarding wetland protection and setbacks/buffers, residential setback buffering and preserving rural character are met by the plans. The staff reports for the Comprehensive Plan Amendment, Zoning Map and Text Amendment and PUD are attached. Recommendation: Decision on application Memorandum To: Planning Commission From: Steve Russell, Community Development Director Date: 6-7-01 Subject: Comprehensive Plan Amendment Changing Land Use Designation of 15 -acre site from Single Family Attached to Public Works Facility. Discussion The Comprehensive Plan designates the site located South of Boutwell Road and East of Manning Avenue Attached Single Family Residential (see map). Based on that designation, the site could accommodate 50-75 townhouse units. The proposal is to change the proposed land use to Public Works Facility to allow the development of the City of Stillwater Public Works Facility. (The Planning Commission, Joint Board and City Council held a series of public meetings in 2000 to determine the sites appropriateness for such a facility. A concept plan resulted from that study along with City Council direction to purchase the 15 -acre site.) The proposed land use can be accommodated on the site. Public services are being provided to the area with Phase II, Settlers Glen Development. Boutwell Road can accommodate the traffic but will need improvement with Phase II expansion area development. The City of Stillwater has annexed entire road and plans to make future improvements. The 15 -acre proposed public facility site is surrounded by existing residences to the South and West and Phase II Settlers Glen to the North. Special facility design, buffering development and landscaping can mitigate the public facility visual impact from the adjacent use. (See Performance Standards in Public Works Facility Ordinance, ZAT/01-01) Recommendation Approval (Resolution). Finally! The proposed use is consistent with the Planning principles and the Goal and Objective of the Comprehensive Plan. Attachments Proposed Land Use Map. AA p t(4 f-) L Memorandum To: Planning Commission (� / From: Steve Russell, Community Development Director Date: 6-7-01 Subject: Zoning Map Amendment Rezoning 15 -acres of land located South of Boutwell and East of Manning Avenue. Public Works Facility, PWF, from Agricultural Preserve, AP (ZAM/01-01) Discussion The Amendment is to change the designation of the 15 -acre site from Agricultural Preservation to Public Works Facility. The site has recently been annexed into the City and is currently zoned Agricultural Preservation as a holding zone. The amendment to Public Work Facility is consistent with the Comprehensive Plan as amended (CPP/01-01). Recommendation Approval Attachments Zoning Amendment Map VA 14111 �r Ism ` 4, P&� R21W R20W& n2N nix R22W R21W R20W Vicinity Map j 6 482 Scale in Feet ml. amdno I. m. muds. ampl.0.n nd 1.omdud o"or ind mow a m.r q..+rrlv.n.u. wnnnylon County oma. Wmo..W.1 WaMnodn Gowdy 1. n+. mp+n.ihl. la my N.cau.n.. Gown: W—VI; Cdumr Gurv.,.oma Pnm. (d12)41UIf3 P—I dM.—w Woudn: M.r 01.2001 Memorandum To: Planning Commission From: Steve Russell, Community Development Director Date: 6-7-01 Subject: Zoning Text Amendment Establishing PWF, Public Works Facility District (ZAT/01-01) Discussion This zoning text amendment establishes a new Public Works Facility Zoning District, PWF, . specifically for the Public Works Facility Site. The district is similar to the Campus Research and Development District, CRD, established for the TH36 Frontage Area. Performance standards and a master plan, planned unit development process are required as a part of development review. Besides the PWF District regulations, the existing City zoning ordinance regulation for wetland drainage, grading/erosion control would apply to any development. Recommendation Approval for new Public Works Facility Zoning District. Attachments Public Works Facility Zoning Regulations 6,16,1" ^^-6— Ce — /t -v/ Zoning Ordinance Public Works Facility District, PWFD The PWFD, Public Works Facility District shall be regulated as follows: 1. Purpose. The purpose of the PWFD is to allow Public Works Facility uses consist with quality design and environmental standards. 2. Planned Unit Development Permit required. No building, structure, land or premises in the PWFD may be used and no building or structure may be constructed except those allowed with a Planned Unit Development, PUD, permit. a. Public Work Facility including office and meeting space. b. Any other use or service establishment determined by the planning commission to be of the same general character as the above use and will not impair the present or future character of the adjacent properties. 3. Height and Area Regulations. The maximum height of buildings or structures and minimum dimensions of lots and yard setbacks in the PWFD are as follows: a. Maximum height of all structures 45 feet. b. Minimum setbacks i. All building or structures must be set back a minimum of 50 feet from any public right-of-way. ii. All buildings must be set back a minimum of 30 feet from any property line other than the street right-of-ways. iii. All buildings or structures must be set back a minimum of 75 feet from the property line of any residential zoned or designated property. iv. All parking must be set back to a minimum of 20 feet from any of the property lines. v. Parking, driveways or outside storage areas shall be set back a minimum of 30 feet from the property line of any residentially zoned property. 4. Parking and Loading a. Adequate parking shall be provided for employees and visitors. The number of spaces shall be determined for current and future possible expanded use at time of PUD review. b. No portion of parking or loading space, including maneuvering area except for necessary drives may be 30 feet from public right-of-way. c. Parking lots and drives may be shared with adjacent park areas. 5. Developmental Performance Standards a. Minimum parcel size shall be 5 acres. b. Operations to a maximum extent shall be conducted within a fully enclosed building. c. Any material stored outside shall be buffered and visually screened from adjacent residential properties. Using fencing, landscaping or earthen berms. Outside storage areas and screening shall be specifically shown in PUD Master Plan. d. No use may produce or emit from a vent, stack, chimney or combustion process any smoke darker than Ringlemann No. 1, except that smoke darker than Ringlemann No. 2 is permissible for a duration of not more than four minutes during any eight-hour period if the source of the emission is not located within 250 feet of residentially zoned property. e. Noise levels may not exceed 80dB(A) at repeated intervals or for a sustained length of time measured at any point along the property line. f. No activity is permitted that creates any electrical disturbance that adversely affects any operations or equipment other than those of the creator of the disturbance or which otherwise causes, creates or contributes to the interference with electronic signals (including television and radio broadcasting transmissions) to the extent that the operation of any equipment not owned by the creator of the disturbance is adversely affected. g. The minimum landscaped open space ratio for the PWFD district will be 30 percent landscape, 60 percent land coverage. h. No loading dock may face any street unless a screening plan therefore is approved as part of final plan approval. i. A lighting plan showing fixture type location, height and intensity of lighting shall be submitted for review as part of the PUD application. The light source shall not be seen from adjacent properties and the intensity of lighting shall be the minimum for the intended purpose. 6. Design Permit. A design review permit is required for all PWF District uses according to the design review standards of this section. (Ord. No. 828, 9-13-96) Memorandum To: Planning Commission From: Steve Russell, Community Development Director A— Date: 6-7-01 Subject: Planned Unit Development Review for 40,000 sq/ft Public Works Facility and Park with Shared Parking. PUD/01-29 Discussion The application is a PUD permit for the development of a 15 -acre site, into a public works facility and park. A tributary to Brown's Creek runs along the southern boundary of the site. Approximately 1/3 of the 15 -acres is wetland and not developed. Residential uses in Spring Creek Subdivision to the south and a residence directly to the west, boarder the site. A parcel owned by Stillwater Township dedicated for park use, is located along Boutwell Road directly east of the development site. Boutwell Road provides site access off of Manning Avenue, a primary arterial road. (See attached site map). During summer/fall 2000, a site study was conducted by the City to evaluate the feasibility of the site for a public works facility. Neighborhood meetings were held. The Planning Commission, Joint Board and City Council participated in the feasibility study. The site analysis map provides a visual review of site and surrounding area conditions and a context for site development. After a detailed site analysis including a wetland delineation and natural resource inventory, a site plan was developed for the Public Works Facility/neighborhood park. (See site plan map). Table 1 lists the various components to the site plan with square footage. With minor adjustments for public comments and space needs, the proposal before the Planning Commission is the same as the one resulting from the 2000 study. Areas of special concern are site access, parking, outside storage buffer/screening and relationship to park use. (The site and building design is reminiscent of a rural farmstead.) Driveway access to the site is provided in two locations off of Boutwell. Shared facility/park use is shown to the east while the west access is for service only. The Public Works building is positioned to the front of the lot to block views of the work area and take advantage of the southern exposure. The garage doors open to the interior of the site. An outside storage area is positioned to the South of the main building area. The storage area is screened by landscaping, a nursery and fencing. A salt storage building is shown in the courtyard area of the main public works building. A ball field is located east of the Public Works site, shared parking is provided. A possible community meeting room in the Public Works Facility uses the shared parking lots. Storm water infiltration areas separate the development site from the Spring Creek wetland area. A review of the project with the new Public Works Facility ordinances indicate lot area, setback, lot coverage and height limits are met. The master plan does not include detail on storm water management, site lighting, mechanical equipment location, landscape plan detail and park improvements.. To accomplish the park improvements, cooperation with Stillwater Township may be necessary. The areas not covered by the plan can be addressed by condition of approval and additional review by the Planning Commission when the details are available. In addition to Planning Commission review, the project requires separate design review. Recommendation Approval Funding: The development is consistent with the revised comprehensive plan and PWFD zoning requirements. Conditions of Approval: 1. A lighting plan shall be submitted showing fixture design, locations, and illumination. No light source shall be visible from an off site location. 2. A grading/drainage/erosion control plan shall be submitted for review by the City Engineer and Brown's Creek Watershed District. 3. Any site or park signage shall be low profile and consistent with the rural character of the area. 4. A detailed landscape plan showing plant type, size and planting spacing shall be provided for City approval before a building permit is issued. All landscaping shall be installed as soon as possible but in no case more the 6 months after building occupancy. 5. A design review permit shall be obtained from the City Design Review Committee. 6. Park improvements shall be made with project construction. 7. The performance standards of the PWF District regarding noise and electrical disturbance shall be met. R21W R20W wsw 732N 732N T31N DIN YOII ARE FiEAi T30N 730.ti 729N T2IN T18N T29N T27N T17N R22W R21W R20W Vicinity Map 462 Scale in Feet maa.rnp. n b.lnulal. cwnw++n .w l.andw.M yl.r nwrw .Imy en+r n..�leu1 waenoolncx.eywn >rM ery,w�r M�aa e. ued Il.nrw,e. rw`r.rw w.�nMaeecewnla s.l I.oOYMW lY ey' WWM.i W" W.hw1*nCawdyswv.wn Oma Orm.10,31 4304013 P -O doled M N100011: Mey 31.2001 S i" ArchItects, Inc. www.SALAarc.com MINNEAPOLIS, MN 43 Main Street SE, Suite 410 55414 Tel (612) 379 3037 Fax (612) 379 0001 Principals Timothy Fuller Joseph G. Metzler Eric Odor Associate Marcelo Valdes EXCELSIOR, MN 440 2nd Street 55331 Tel (952) 380 4817 Fax (952) 380 4818 Principal Dale Mulfinger Associate Paul Hannan STILLWATER, MN 904 South 4th Street 55082 Tel (651) 351 0961 Fax (651) 351 7327 Principals Wayne Branum Kelly R. Davis Katherine A. Hillbrand Michaela Mahady 70- htic.. / SQUARE FOOTAGE BREAKDOWN Stillwater Public Works Facility 8 -Jun -01 1995 Study 5/30/01 DEPT. FUNCTION EXISTING SQ. FT. DESIGN PARKS Equip. Repair/Storage 0 3,000 3,044 PUBLIC WORKS Mechanics Office 0 120 96 Machine Shop 144 700-1,000 1,428 Parts/Tool Storage 144 200 120 Sign Shop 240 400 456 Vehicle Maintenance 1,100 2,400 2,580 Vehicle Garage 5,130 14,400 22,446 Wash Bay* 600 800 Oil Storage 198 Hazardous Material 308 Misc Storage/Mezzanine 1500 1296 MISCJSUPPORT Offices 0 320 310 File/Map/Reception 0 140 562 Conference 0 336 Foremen/Comp./Time 352 LUNCH/KIT. Lunch/kit./conference 240 440 600 LOCKER ROOMS Male 0 500 504 Female 0 300 332 TOTALS 6,998 24,320 35,768 GROSS MAIN LEVEL SQUARE FOOTAGE 31,616 38,015 2nd level Mechanical 1,100 FUTURE Second Level Unfinished 4,214 Third Level Unfinished 704 SITE AREAS Salt/Sand Facility Bldg 2,500 4,000 Parking 30 cars plus 10,000 15,000 Impound Lot 24 cars* 7000 7700 Material Storage Yard 43,560 50,800 Salt Sand Mixing Area 10,000 18,200 * Indicates adjustment to 1995 program in 2000 A WMANp'7A;D TIONERS {'it; of leer F.b�,xrlrearirlg Uc�purlrrrexrl FARM FIELDS ! r 1 VIEWS fir` '` AMC— fL r `� KISTING WINDROW co WLT MEADOW WET MEAQ_ �_- ^-r--�,.�1�-"."` "R"_'".'� � " - _ » ... � f �, � � �f---�•�`_ �- -.... - .. `_ - f � - - �r x x x+t x•,r t'� .r„ ti , t� lg �� �"""!jxR + '` `' r .� .. ,may -.�_ - r _-ii -_ _ r .r. + . x •.' / , ��. � 4-N x #1 1 _ _ T--4 rr. _ - "'.'�.`-�-w"'e �r..�,,.�.. 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"'•... y.� .«.-,.,►.ar ` �'-- ,- � __— r. i '�4. ���Sf*/d� .: vita a�'� / r rr� PAQPERTY BOUNDARY Z9pQ ..,r• ', MANAGED WET PRAIRIE / ` wk ,-tri r 4P, �o 5 Q MANAGED LOW GRASS l PRAIRIE BGARDWALK re AO 'a . CFMETEAY 1 _=.�T - •• ate.•., .$t.. � � .... PICNICAREA PROPERTY BOUNDARY ' WINDROW - _ 5 p R �� '' •,.....^ _...:.. _—^ M� - , ,r C R -�{ INFILTRATION WINDROW F k t a RESTORED MEADOW er VEGETATIVE INFILTRATION BUFFER 8 ire, MOWN AREA /f 01%or coo .# STILLWATER PUBLIC WORKS & BOUTWELL PARK '°°' '°°' �+IStumpf 400' ° a° : PRELIMINARY SITE PLAN o ?uC-,:_r:,•u.•7: ,,,0 11;)l �flfi'p!l+:�� �lp�)71I'ff)1t41f r.q. rwa�•1�: !..:17. k16723i1 {•C70 fm. G?"t 3.i%J407 I. 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MINNEAPOLIS 43 Main Street SE 1410 Minneapolis, MN 55414 TEL, (612) 379-3037 FAX: (612)379-0001 STILLWATER 904 South Fourth Street .. SWlwater, MN ,55082 TEL (651) 351-0961 FAX: (651) 351-7327 www.SALAarc.com a.nreYre mpu.rw rrx• reiw Wr. Yl N4�.ffdlMA.4tlRIck�L UM mpOkMkw RyY�s w.'O.n R� �%^' 1AI.r,.Id��bG Project Number: Project Architect: Drawn By:' Date of Issue: 45 C I a. k1 lir-•-! to O -Girt J LU ,J Ei3 X, O 0 J t -W I-- a.nreYre mpu.rw rrx• reiw Wr. Yl N4�.ffdlMA.4tlRIck�L UM mpOkMkw RyY�s w.'O.n R� �%^' 1AI.r,.Id��bG Project Number: Project Architect: Drawn By:' Date of Issue: 45 ++ I Iz- t:> V t; v !; t, I' Lir N 12: r-_ v e N v t✓ t; v P- Lf � t, A a 0 S fly- MULFINi'.f R, SllSaNICA, MAFiM1fW i PhR1AlER5, aac ✓<i eMl teen, lac. MINNEAPOLIS 43 Main Street SE 1410 Minneapolis, MN 55414 TEL (612) 379-3037 FAX: (612) 379-0001 STILLWATER 904 South Fourth Street Shciwmer, MN,55082 TEL- (651) 351-0961 WC (651) 351-7327 www.SALAarc.com W oi� lw.aw wn.. bnre.rar.w mar eu.eLaa.� k Project Number: Project -Architect: Drawn By: Date of Issue: w J W O O lw.aw wn.. bnre.rar.w mar eu.eLaa.� k Project Number: Project -Architect: Drawn By: Date of Issue: Memo To: Joint Board From: Steve Russell, Community Development Director Date: June 13, 2001 Subject: Zoning Map Amendment Rezoning 5.3 acres of land from Agricultural Preservation, AP,and Townhouse Residential, TH, to Single Family Residential RA. Case No. ZAW01-03 The 5.3 two -parcel site is located at the southwest corner of CR 5 and Wildpines Lane. The site was annexed in 1996 as a part of Phase I City expansion. A church and single family residence used as a church classroom and office is located on the two lots. A potential purchaser of the residence, Young Life, is interested in using the structure for a similar office, meeting rooms church related use. The Townhouse Residential District, TH, does not allow churches or church related uses. The Single Family Residential District, RA, does allow churches with a special use permit. The Planning Commission reviewed the request at their June 11, 2001 meeting and initiated the rezoning. In effect, no change of use would occur with the rezoning, but the existing use would be allowed with a special use permit. Any expansion of use (addition), would required a public hearing and special use permit. Recommendation: Decision on request. Attachment: ZAM/01-03 map, City Planning Commission Staff Report of June 11, 2001. Memorandum To: Planning Commission From: Steve Russell, Community Development Director Date: 6-7-01 Subject: Review of Existing and New Use of Residence at 1151 Parkwood Lane Discussion The City has received a request for use determination of an existing building located at 1151 Parkwood Lane. Currently the structure is owned and used by Bethany Evangelical Covenant Church. Youth and administration activities take place in this converted residence according to the attached letter. The request is made by Young Life, a Christian Youth Association, to make sure their proposed use of the building is consistent with the current use and zoning regulations before purchase. From the description contained in the letter, the existing church use and proposed Young Life use are similar. In addition to use of the existing residence, Young Life's plans show a 15' x 15' addition to the existing building. Some parking is shown on site although Youth events use of the Church parking lot is indicated for Youth events. Planning Status — This site was annexed by the City from the township in 1996. The site is currently zoned townhome residential. The auxiliary church use is not a permanent use into TH District. It's status is "legal non -conforming." Planning Commission could consider rezoning the property and church from Townhouse and to Single Family Residential, RA. In that district churches are allowed with a use permit. This would allow review and possibly require connection to City services with the expansion of use. Recommendation Determination or proposal future use as described in Young Life letter of 5-25-01 and decision on rezoning to Single Family Residential. Attachments Young Life Letter and Master Plan 5-25-01 ilti 1>0� A °=h YL 5 .R4 F 1 ( Q kb Rw° AD ZION 13 AAEliF7.i r 4 .ia 3 j 07 3 T19N Tym a4 qqb T'.as 2114 y TETN T17N ! as ! /J A 16]nf IFNCP 5 15 �;DIW It30W J ® 5 ❑ ' atil 8 � ! IBI flS l.I k! aawn =? t ry1q !# Imm d IAm ■p y mM i WPLDFlNES LAW � Ci �� vwtilirrnrt oacwonr rk R4, —o W a aelu rt $ S 4 �r r� Q� 0, 4 201 oun�m a Scale in Feet 3 STILL �7 1 � a x 5 C 5 a� . ¢ /a a+. na r...Isaw w. msrrswAswen j +.IWpIxA CwW eAUY. _ C YMRMyI[{yy p. ullC 0.vryrynq. ' - j lwlHn0.^1Y 'yytM^01e^ra°MYI. r»! ��.. DRAINAGE �,+s ..m«xar •o<w M.ewrsm. Location Map _ AND UTILITY scum: w.sn.ys°. Courcy survewn omc. mklm kdy_ .F EASEMENT +f- vnon. le,zl.0p4kz5 4Y�b OL! OT F .a.. __Y—_,r�^•'^�ry �YPaM nae.N�xwgn'M.Y SI. 8601 Case No: Date Filed: Fee Paid: Receipt No.: PLANNING ADMINISTRATION FORM COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STILLWATER 216 NORTH FOURTH STREET STILLWATER, MN 55082 ACTION REQUESTED Fees Special/Conditional-Use Permit $50120C . -Variance $70/20( _Resubdivision $100 _Subdivision* $100+50/lo _Comprehensive Plan Amendment* $500 _Zoning Amendment* $300 _Planning Unit Development * $500 _Certificate of Compliance $70 _Design Review ' $25 *An escrow fee is also required to the costs of attorney and engineering fees (see attached) The applicant is responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. All supporting material (i e., photos, sketches, etc.) submitted with application becomes the property of the City of Stillwater A site plan is required with applications. PROPERTY IDENTIFICATION Address of Project 1 1 5 1 PA F' L WG0D LAI Assessor's Parcel No. (G O Code) ' Zoning District Description of Project qT-4 Bu QLD t "G '7 hereby state the foregoing statements and all data, information and evidence submiffed herewith in all respects, to file best of my knowledge and belief, true and correct. 1 further certify l will comply with file permit if it is granted and used. Pro ert Owner I Representative Mailing Address (o iS ®S G00 0 %F— fJ Mailing Address City - State - Zip , _ Ll. �+4 T vu+'� 5'2V City - State - Zip Telephone Na. [r�•�( --[ S 3 Telephone Na. SignatureA/1— Signature SITE AND PROJECT DESCRIPTIONcz3o� Lot Size, (dimensions) `73 x 55 Land Area ' S ACV't- Height of Buildings: Stories ' Feet Principal I Accessory I::Pt-FLout— — I �f Total Building floor area__ 3ozw square feet Existing 31 0a1=1 square feet Proposed _3'4 '` 9C) square feet Paved Impervious Area square feet No. of off-street parking spaces 5 1� � _ �I rAA13 r . t = A2lW A20S RIM _ '� ! ! THE C ry S a ' }}�,�.. • MNAT, T32NT31N T30N YOU A9<£ RAS SNNPbE PMK i L -- Y �`S. S'i ^ —1 L S S_ k Ih i— �' — •y _4 —�t ..� �� ~��+'. L .w�em.�.. , ss 719N FT79N T29N TZTN A22W R21W A20W t - - 2 t r /`/, ORLEANS AE01770N `.�r__p61a t nine Vicinity Map Dn[Gi0.'i •� r � STILLWATE-1 �� .� r f PMN • .:•r.`v. smLwATTR NARKETKAc �' 2 ll LANG LAKE ESTATES .1 I SECOND ADDffION { � — J'.X.....w._., a+w casfi Kh•J 0, 462 Scale in Feet 64 STILLWATER MARKETPLACES ...�F*.... .......... .. r' r ■ iT ,.JiWA R -1 I I�/ / -�A I /aI {4 �®MWSM11W �, / // � I ! �. // ( fff I �. { �` � MoecnWrer EnpmOucliun II Erec sC 1,.y n .Mus .ppeerin venous WnbingloCounly l.crel.l.nc. t — .- `���.�y4 - ' Tl�e 9reMn0 sbwlOb.us. Wrpos.s only W.sNinAlO, Courtly ip not sezp.nzible la arty ineccureues �.�. Wnbipp pn Cpu.IYSure.v.0 c. �..,�< ,wr rru. w Pnn Location Map Pnop.lel21/aaeers 1� //,r/ 194-141a-� �, �o May 25, 2001 Vern Hill Area Director Steve Russell and Plannin Commission Adam Timberlake g Realife/VNyldLife Ministry City of Stillwater Tera Ross Stillwater, Minnesota 55082 Student Staff Darla Goble Administrative Assistant Steve, This tetter is to request a usage determination and is possibly an application for special/conditional use permit. Please address these items at the June 1.1`h meeting. Young Life, a not for profit youth -serving religious organization which has been serving youth in Stillwater for more than 35 years, is considering the purchase of a building at 1151 Parkwood Lane. The purchase would be contingent on approval of usage by the planning and zoning commission. This request is to determine, should Young Life purchase the building, that the building would 1) fall under the same conditions of its current use. 2) Please determine also if Young Life could make renovations and an addition to the building to better serve youth in our community. A simple master plan and elevations of improvements are attached. Currently the building is used for youth activities by the owner, Bethany Evangelical Covenant Church, and by Teens For Christ, a not for profit youth group. The building is used for youth meetings on Sunday, Monday, Tuesday, Wednesday, and occasional week ends. Also the building is used for limited administrative purposes. Often youth park on Parkwood Lane. Should Young Life purchase the property, the building would be used for the same purposes, administration and program. The building would house the administrative offices of Young Life and would be used for youth programs Monday — Thursday evenings. Under a purchase agreement with the current owner, Bethany Evangelical Covalent Church, students attending the Young Life programs would be directed to park in the adjacent church parking lot. Usage would change only in the amount of administrative office space that would be developed within the building. Numbers of youth served by the building would be increased. Impact on the neighborhood would be minimized. The agreement with the church for use of their parking lot would reduce the amount of traffic on Parkwood Lane. As indicated by the attached elevations, the building would maintain a residential character if projected improvements are made. This plan has been shared with four of the adjacent neighbors on Parkwood Lane. All have expressed support of Young Life's programs and intention to purchase the property. Young Life St. Croix Valley 6381 Osgood Avenue North Stillwater, MN 55082 Phone/Fax: (651) 430-1873 E-mail: ylscvmn@aol.com All would welcome students using the church parking lot instead of Parkwood Lane for parking during youth events. Please contact me if you need any further information before the June l Ph meeting. I will attend the meeting to answer any questions concerning this request. Thank you for your attention to this matter. Sincerely, A4 Vern Hill Area Director Attached: Site /Master plan and projected evelvations 9 (J,:)orA-)%V-Vd 1511 --�,, s�v� /7:3 L.� s �-�50� ��G No wow YRN T� . . . . . . . . . . . . . . . . . . Je 10 101 -wf r4OWOClV (MN I - 32MFO el - DON IRS Memo To: Joint Board From: Steve Russell, Community Development Director Date: June 14, 2001 Subject: Phase IV Development and 120 Building Permit Limit Stillwater has been approached by prospective developers of Phase IV areas regarding early annexation and development (the Phase IV area would come into the City after 2015 unless petitioned by the owner and approved by the City). A reason for not approving Phase IV early development is the 120 expansion area building permit limit. Today, two Phase IV areas, Creekside Crossing (20 units) and Stillwater Crossing (142 units) have been annexed by the City. Other Phse I areas approved for development included the 99 unit Long Lake Villas, 152 unit Legends, 350 unit Liberty and 380 unit Settlers Glen. Of that number, approximately 700 vacant lots remain. With a 120 unit limit, there is currently an adequate supply of vacant lots without further annexation. The question has been raised if the 120 limit pertains to or includes Phase IV areas. It has been suggested that the intent of the limit was to control development in the Phase I, II and III expansion areas not necessarily the Phase IV area. Three members of the existing board were a part of the orderly annexation agreement discussion and may be able to clarify the intent. The practice of the orderly annexation agreement at this point is to count all permits in the City expansion area. The section from the orderly annexation agreement regarding building permit quota is attached. Recommendation: Discussion of building permit quota and its application to Phase IV sites. sol MEMO To: Joint Board From: Steve Russell, Community Development Director Subject: Expansion Area Building Permit Update for 2000 Date: January 9, 2001 For calendar year 2000 building permits for 201 housing units were issued. The table below shows total expansion area building permit activity for the 1996-2000 period. The orderly annexation agreement allows building permits for 120 housing units per year. Year Permits Issues Permits Allowed 1996. 0 housing units 120 housing units 1997 0 housing units 120 housing units 1998 13 housing units 120 housing units 1999 104 housing units 120 housing units 2000 201 housing units 120 housing units ,Loa/ -5-Al 103 ♦io Total 318 housing units 600 housing units V 2. 7 zo With the approval of the Settlers Glen Project (380 housing units) permit activity may increase in 2001-2002. Recommendation: Receipt of annual building permit report. Attachments: Orderly Annexation Section 4.01 and List of 2000 permits. SECTION FOUR TIMING OF ANNEXATION OF PHASES 4.01 Under no circumstances will the growth in the Orderly Annexation Area exceed a - cumulative total of 120 dwelling units per calendar year measured from the year 1996 as year one. This limitation shall apply to the issuance of building permits. The City shall provide a written report to the Joint Board on July 15 and January 15 of each year commencing in 1997 identifying the number and location of building permits for new residential dwelling units issued during the previous six months. 4.02 Phase I property will be annexed to the City after the execution of this Agreement. The Municipal Board shall order annexation of the Phase I property within thirty (30) days following receipt of this Joint Resolution. 4.03 Phase II property may be annexed by the City filing a Resolution with the Minnesota Municipal Board any time after January 1, 1999. 4.04 Phase III property may be annexed by the City filing a Resolution with the Minnesota Municipal Board any time after January 1, 2002. 4.05 Phase IV property may be annexed by the City filing a Resolution with the Minnesota Municipal Board any time after January 1, 2015. 4.06 The City may annex Phase II property prior to January 1, 1999 provided that the accelerated growth does not exceed the one hundred twenty (120) dwelling units per year limitation. 4.07 The City may annex Phase III property prior to January 1, 2002 provided that: a) the accelerated growth does not exceed the one hundred and twenty (120) dwelling units per year limitation; and b) that seventy-five percent (75 %) of the net developable area of Phase I property annexed to the City has been platted and developed into occupied residential dwellings. 4.08 The City is free to deny an annexation or extend the timing of a phase at any time at its sole discretion. This Agreement does not confer any rights upon any individual property owner to require the City to annex his or her property. -� 4.09 As an exception to the Phasing Schedule, the City may annex property not described in Phases I, H or III by Resolution if the property is adjacent to the City, is petitioned for by one hundred percent (100%) of the property owners within the area to be annexed and if the resulting annexation will not create a level of growth that exceeds the one hundred twenty (120) dwelling units per year limitation. 35667.01F 05/23/96 -4- Memo To: Joint Board From: Steve Russell, Community Development Director Date: June 14, 2001 Subject: Boutwell Cemetery Site The Stillwater City Council received the attached letter from the Washington County Historical Society regarding the availability of the Boutwell Cemetery site and referred it to the Joint Board for discussion. Last Summer/Fall, the City conducted a study of the Boutwell area including cemetery site. A mixed use parks/open space/public works facility plan was developed for the area. The Boutwell Cemetery site is designated community park in the City's Comprehensive Plan and Transition in the Township Plan. The site is in the Phase IV annexation. The letter from the Historical Society offers the property for $300,000. Further use of the site and coordinated park development could be discussed at meeting time. Recommendation: Discussion on availability and future use of cemetery site. Attachments: Washington County Historical Society letter dated May 23, 2001 and City Council staff report of June 1, 2001. Memo To: Mayor and City Council From: Steve Russell, Community Development Director Date: June 1, 2001 Subject: Letter from County Historical Society Regarding Boutwell Cemetery Site. The enclosed letter describes Washington County Historical Society's interest in selling the Boutwell Cemetery site to the City of Stillwater. Previously, City planning staff was directed to explore possibilities for site use as a park. The 15.6 acre site could be combined with the Stillwater Township park site and the recently purchased public works site to create a major public area including open space, active recreation and the public works facility. The site could connect to Brown's Creek Nature Area with trails. Attached is a map of the site. The site is currently in Stillwater Township. The City's Comprehensive Plan designates the site open space. The site appears to be more then half in wetland and the historic Boutwell Cemetery is located on a portion of the remaining highland. A tributary to Brown's Creek runs through the site. The site could be candidate for a Greenways Grant as a part of the Brown's Creek Nature Preserve. Also, Stillwater Township with their adjacent park location may be interested in working with the City to obtain and preserve this natural area. Recommendation: Refer letter to Joint Board for comment and to see if there is Township interest in the site. Attachment: Letter dated May 23, 2001 WAMINTON (OUNN IMAKAL iO(IITU Gateway to Minnesota History May 23, 2001 The Honorable Mayor and City Council of The City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Mayor and Council, The Board of Directors of the Washington County Historical Society would like to extend to the City the opportunity to purchase 15.6 acres of land owned by the Society on Boutwell Road in an area being annexed into the City. City staff has expressed an interest in obtaining the Society's land for the purpose of providing park land/open space and accommodating trails adjacent to land the City is purchasing for the purpose of building a maintenance facility. The WCHS Board has established a price of $300,000 for the property based on the recent sale prices of comparable parcels of land in the area. We understand from City staff that the City is currently facing the prospect of dealing with some expensive capital improvement projects, which could hamper the City's ability to purchase the property outright at this time. The WCHS Board would be willing to look at scenarios in which the City could purchase the land by making installment payments to the WCHS over a period of time to facilitate the City's purchase of the property. While the WCHS Board feels that the City's intended use for the land is very appropriate, we cannot in good conscience "give it away" to the City. We are responsible to the Society's membership for providing good stewardship of the Society's resources and this parcel of land is one of our most valuable assets at a time when we are experiencing increasing financial needs. We receive annual grants from Washington County and also feel it is imperative that we demonstrate good financial judgment to them if we are to continue receiving financial assistance from them. We hope that the City will make us an offer for the property that can be made to work for both the City and the WCHS. Please contact WCHS Board Member Phil Eastwood with any questions or comments you may have regarding this issue. Phil Eastwood (651) 430-7725 301 W. Myrtle St. Stillwater, MN 55082 Sincerely, Nancy Goodman, President Washington County Historical Society PO Box 167, Stillwater, MN 55082-0167 — www.wchsrnn.or — 651-439-5956 W jw "N' '3* M Q; PAR{( ENTRANCE SERVICE ENTRANCE K DOW .s r RESTOREOMEA to 1 O x PARKING 4 J �..., S11Ll.LVATER PUBLIC WORKS .i I i FFE E95.0 m f / S � VEOE7A'f4VE$UFFER;.. �GNY � � � 1.11 10. 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'' r �r�' ' � ' .'+�-dam +.. •.-�.. ,,. , AM1OYYN• • � i is t C r/ (.11Y ut ter F:ngitxering !lep;rrinu'rII ;0 WINDROW M INFILTRATION WINDROW E RESTORED MEADOW t'.{VEGETATFIE INFILTRATION BUFFER C] MOWN AREA RKS 8t B0 UTWELL PARK STILLWATER PUBLIC W( E p L A N p R E L I M I N A R r Cp6n +,slumpf • a Y s n t e '00' ,s r'it nMi sS n�Snnni'9 0 100' 200' _: --"p.D {jtd inl q'.vr 4Y nv�!li SVi•tl r.nvnt+n5,..nnw'+Nn sSS01 urn � CI p,ya 1.1070 10.61 Y.399.5'%07 Memo To: Joint Board From: Steve Russell, Community Development Director Date: June 14, 2001 Subject: Expansion Area Update Since receiving City plan approval last Summer, Settlers Glen Phase II land development has begun. The first phase final plat was recently recorded and construction will begin. The Liberty and Legends Development areas continue to construct, Legends 114 units, Liberty 112 units. Other Phase I areas, Long Lake Villas, accounts for 75 units of 99 total and Stillwater Crossings 70 lots of 142 total. As of May 30, 2001, 103 building permits were issued. Last year 220 housing permits were issued.