HomeMy WebLinkAbout2001-06-21 Joint Board Packet (2)ater
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THE BIRTHPLACE OF MINNESOTA
Meeting Notice
Stillwater City and Town Joint Board
City Council Chambers
216 North Fourth Street
Stillwater MN 55082
7 p.m.
Thursday, June 21, 2001
Agenda
Approval of Minutes
Public Hearings:
1. Case No. CPAl01-01. A Comprehensive Plan Amendment changing land use designation of 15
acres of land located south of Boutwell Road and west of Boutwell Cemetery from Single
Family to Public Facility, City of Stillwater, applicant.
2. Case ZAT/O 1-01. Zoning Text Amendment establishing a new Public Facility Zoning District.
City of Stillwater, applicant.
3. Case ZAM101-02. A Zoning Map Amendment designating 15 acres of land located south of
Boutwell Road and west of Boutwell Cemetery Public Facility. City of Stillwater, applicant.
4. Case PUDI01-27. A Planned Unit Development approval for development of portions of a 15
acre site into a 40,000 square foot public works facility with outdoor storage. City of Stillwater,
applicant.
5. Case No. ZA.MI01-03. Zoning Map Amendment rezoning 5.3 acres of land from Townhouse
Residential, TH and Agricultural Preservation, AP, to Single Family Residential, RA, located
on the southwest corner of CR 5 and Wildpines Lane. City of Stillwater, applicant.
6. Other Items.
Discussion:
-Yearly 120 building permit limit and Phase IV development.
-Consideration of County Historical Society letter regarding Boutwell Cemetary
-Update expansion area activity.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800
Stillwater Township/City Joint Board
January 17, 2001
Present: Mayor Jay Kimble, Mr. Terry Zoller, Mr. Dave Magunson, Chairperson Dave Johnson,
and Mr. Ken Laboda
Others Present: Steve Russell, Community Development Director; Sue Fitzgerald, City Planner;
Meg McMonigal; Robb Jacobs, resident and Michael Noonan, Representative for David Bernard,
a Division of the Rottlund Company, Inc.
Chairperson Dave Johnson called the Meeting to order at 6:55 p.m.
Approval of the Agenda. Addition of Michael Noonan for Liberty on the Lake for a rezoning
adoption of recommendation. The addition to allow discussing Settlers Glen Project and a
possible annexation as presented by Steve Russell in the form of a request for annexation.
A roval of the Minutes. The minutes were not available from the last meeting for approval.
The decision was made to table approval of the minutes until the next meeting.
Adoption of Leadership. Mr. David Johnson stated that he would be in favor of remaining as the
Chairperson. Mr. Terry Zoller made a motion for approval of Mr. Johnson as Chairperson. Mr.
Kimble seconded the motion. All in favor of Mr. David Johnson as Chairperson.
Vice Chairperson is Mr. Jay Kimble. Mr. Kimble stated that he would be in favor of remaining
as the Vice -Chairperson. Mr. David Johnson made a motion to accept Mr. Kimble as Vice
Chairperson and Mr. Ken Laboda seconded the motion. All in favor of approval of Mr. Jay
Kimble as Vice Chairperson.
Case No. ZAM/00-09. A request and presentation by Michael Noonan for Liberty on the Lake
Tor a rezoning of 65,000 square feet of land from Cotta�e residential, CR to Townhouse
Residential. TH located in the Liberty Development, 6' Addition east of CR15 (Manning) and
south of CR. 12. Builders David Bernard. The Master Plan was presented with Promenade
Elevations and Promenade Area Enlargement. Area had shown between Settler's Way and
Liberty Parkway. Roadways enclosed Pine Hollow Place, Street E, F and D. The proposal is for
3 units more than the 48 allowed by current zoning.
Mr. Noonan explained the design as being strong in wrap-around porches and varied rooflines.
Mr. Noonan addressed questions regarding parking and the Promenade. The density was
established as 51 units on 10 acres, below the allowed density. A conservative estimate of a
quarter of a million dollars was given.
Public Hearin — A public hearing was opened because of the presence of Mr. Robb Jacobs, a
neighbor to the project. Mr. Jacobs simply stated when asked, that it "looked o.k." The public
hearing was closed.
Stillwater Township/City Joint Board Meeting
January 17, 2001
Action taken was approval relative to formal votes for the recommendation for a Zoning Map
Amendment. The motion for Joint Board approval was made by Mr. Zoller and seconded by Mr.
Johnson.
Stillwater Greenway Corridor. Sue Fitzgerald, City Planner, gave a presentation on the proposed
Stillwater Greenway Corridor (Manning Avenue starting at Highway 36 going to County Road
96, from County Road 96 to County Road 95) for review and approval. The Landscaping
Recommendations Guidelines were prepared with the help of Kathy Widen, City of Stillwater
Forester. The discussion covered the use of naturalistic plantings and native plants, blending into
the residential landscaping and use of screening where appropriate. The Incorporation of rest
stops and the existing terrain was also discussed.
Ms. Fitzgerald explained that this is a "Conceptual Guideline" and expressed the need for this to
be accepted and established for quidelines to be available for any future builders who may be
developing any land in the future.
Mr. Johnson expressed strong support for trees as screening where possible. Mr. Zoller
requested who would be paying for such a landscaping endeavor. Ms. Fitzgerald explained that
the builders would be responsible for establishing a trail along the roadway and allowing for
berming and trees where appropriate.
The question of trails along already owned property was discussed. It was thought that a bike
path along the road would leave room for going around existing property that does not have to
comply at this time because of existing property lines now being used.
Any new landscaping will have to be approved by the City once the Greenway Corridor is
established and approved Ms. Fitzgerald said.
Mr. Johnson said that some residents are sensitive to the view that houses are showing currently
because the houses seem or appear closer to the road than what the residents envisioned and
again stated that trees were important. It was mentioned that trees do provide a screen for six
months of the year.
Ms. Fitzgerald requested an approval for the guidelines and it was agreed that there should be
quidelines for a Greenway Corridor by unanimous agreement.
Expansion Area Building Permit Update for 2000. A memo from Mr. Steve Russell, Community
Development Director was presented to the Joint Board with showed the receipt of annual
building permits report with the attachment of the Orderly Annexation Section 4.01 and list of
2000 permits.
Request for Annexation: ANN/01-01 at 8528 Neal Avenue North. As presented to the Joint
Board by Mr. Steve Russell, Community Development Director.
2
Stillwater Township/City Joint Board
January 17, 2001
The property in question was included in the overall Comprehensive Plan for development. The
questions raised concerning the development of Phase II through N without an overall
developmental plan was discussed as it relates to utilities and design. The City Engineer and staff
have been extremely busy with the issues of addressing the developmental issue according to Mr.
Russell. Mr. Johnson questioned if a review of the developmental plan would make sense at this
time to allow for the Comprehensive Plan to allow for personal rights of the property owners
while allowing for a developmental plan that would consider utilities and traffic concerns as the
City holds the responsibility for these issues. The question of allowing the annexation request at
this time is in the phase of filing the request only as the specifics have not been addressed at this
time explained Mr. Russell. The request will have to be addressed by the Planning Commission
and this is an introduction to that request as allowed in the overall Comprehensive Plan.
Motion to Adjourn. A motion to adjourn the meeting was made by Mr. David Johnson at 8:27
p.m. All were in favor of adjournment.
Respectfully Submitted
Diane R. Martinek
Recording Secretary
Memo
To:
Joint Board
From:
Steve Russell, Community Development Director
Date:
June 14, 2001
Subject:
Public Works Facility Related Planning Reviews
Four planning applications are a part of the public facility planning review as listed below. The
site is a Phase II expansion area site and was recently annexed. The reviews are public hearing
items and include a 'Comprehensive Plan Amendment, Zoning Text Amendment and Zoning
Map Amendment and a Planned Unit Development review. Staff reports for the four items are
attached.
The Planning Commission held a public hearing on the applications at their meeting of June 11,
2001 and recommended approval to the City Council. Attached are the applications and staff
reports on the applications.
Comprehensive Plan Amendment. The Comprehensive Plan Amendment changes the land use
designation of the 15 acre site from Townhouse Residential, TH, to Public Works Facility, PWF.
The appropriateness of the site for a public works facility was a subject of the Boutwell study last
year. Since that time, the City of Stillwater has purchased the site.
Zoning Amendments. The zoning amendments establish a new Public Works Facility Zoning
District. The map amendment designates the 15 acre site public works facility. The text
amendment establishes a new Public Works Facility District. The new district is patterned after
the Campus Research and Development District. A planned unit development approval (Master
Plan) is required for development in the Public Works Facility District.
Planned Unit Development. The Planned Unit Development plans include the site plan,
landscape plan and building elevations for the project. The Planning Commission approval
places conditions of approval on the project in addition to the PUD permit. City design review is
also required.
City regulations regarding wetland protection and setbacks/buffers, residential setback buffering
and preserving rural character are met by the plans.
The staff reports for the Comprehensive Plan Amendment, Zoning Map and Text Amendment
and PUD are attached.
Recommendation: Decision on application
Memorandum
To: Planning Commission
From: Steve Russell, Community Development Director
Date: 6-7-01
Subject: Comprehensive Plan Amendment Changing Land Use Designation of 15 -acre site from
Single Family Attached to Public Works Facility.
Discussion
The Comprehensive Plan designates the site located South of Boutwell Road and East of Manning
Avenue Attached Single Family Residential (see map). Based on that designation, the site could
accommodate 50-75 townhouse units. The proposal is to change the proposed land use to Public
Works Facility to allow the development of the City of Stillwater Public Works Facility. (The
Planning Commission, Joint Board and City Council held a series of public meetings in 2000 to
determine the sites appropriateness for such a facility. A concept plan resulted from that study along
with City Council direction to purchase the 15 -acre site.)
The proposed land use can be accommodated on the site. Public services are being provided to the
area with Phase II, Settlers Glen Development. Boutwell Road can accommodate the traffic but will
need improvement with Phase II expansion area development. The City of Stillwater has annexed
entire road and plans to make future improvements.
The 15 -acre proposed public facility site is surrounded by existing residences to the South and West
and Phase II Settlers Glen to the North. Special facility design, buffering development and
landscaping can mitigate the public facility visual impact from the adjacent use. (See Performance
Standards in Public Works Facility Ordinance, ZAT/01-01)
Recommendation
Approval (Resolution).
Finally! The proposed use is consistent with the Planning principles and the Goal and Objective of
the Comprehensive Plan.
Attachments
Proposed Land Use Map.
AA p t(4 f-)
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Memorandum
To: Planning Commission (� /
From: Steve Russell, Community Development Director
Date: 6-7-01
Subject: Zoning Map Amendment Rezoning 15 -acres of land located South of Boutwell and
East of Manning Avenue. Public Works Facility, PWF, from Agricultural Preserve, AP
(ZAM/01-01)
Discussion
The Amendment is to change the designation of the 15 -acre site from Agricultural Preservation to
Public Works Facility. The site has recently been annexed into the City and is currently zoned
Agricultural Preservation as a holding zone. The amendment to Public Work Facility is consistent
with the Comprehensive Plan as amended (CPP/01-01).
Recommendation
Approval
Attachments
Zoning Amendment Map
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Memorandum
To: Planning Commission
From: Steve Russell, Community Development Director
Date: 6-7-01
Subject: Zoning Text Amendment Establishing PWF, Public Works Facility District
(ZAT/01-01)
Discussion
This zoning text amendment establishes a new Public Works Facility Zoning District, PWF, .
specifically for the Public Works Facility Site. The district is similar to the Campus Research and
Development District, CRD, established for the TH36 Frontage Area. Performance standards and a
master plan, planned unit development process are required as a part of development review.
Besides the PWF District regulations, the existing City zoning ordinance regulation for wetland
drainage, grading/erosion control would apply to any development.
Recommendation
Approval for new Public Works Facility Zoning District.
Attachments
Public Works Facility Zoning Regulations
6,16,1" ^^-6— Ce — /t -v/
Zoning Ordinance
Public Works Facility District, PWFD
The PWFD, Public Works Facility District shall be regulated as follows:
1. Purpose. The purpose of the PWFD is to allow Public Works Facility uses consist with
quality design and environmental standards.
2. Planned Unit Development Permit required. No building, structure, land or premises in
the PWFD may be used and no building or structure may be constructed except those
allowed with a Planned Unit Development, PUD, permit.
a. Public Work Facility including office and meeting space.
b. Any other use or service establishment determined by the planning commission to be
of the same general character as the above use and will not impair the present or
future character of the adjacent properties.
3. Height and Area Regulations. The maximum height of buildings or structures and
minimum dimensions of lots and yard setbacks in the PWFD are as follows:
a. Maximum height of all structures 45 feet.
b. Minimum setbacks
i. All building or structures must be set back a minimum of 50 feet from any
public right-of-way.
ii. All buildings must be set back a minimum of 30 feet from any property line
other than the street right-of-ways.
iii. All buildings or structures must be set back a minimum of 75 feet from the
property line of any residential zoned or designated property.
iv. All parking must be set back to a minimum of 20 feet from any of the property
lines.
v. Parking, driveways or outside storage areas shall be set back a minimum of 30
feet from the property line of any residentially zoned property.
4. Parking and Loading
a. Adequate parking shall be provided for employees and visitors. The number of
spaces shall be determined for current and future possible expanded use at time of
PUD review.
b. No portion of parking or loading space, including maneuvering area except for
necessary drives may be 30 feet from public right-of-way.
c. Parking lots and drives may be shared with adjacent park areas.
5. Developmental Performance Standards
a. Minimum parcel size shall be 5 acres.
b. Operations to a maximum extent shall be conducted within a fully enclosed building.
c. Any material stored outside shall be buffered and visually screened from adjacent
residential properties. Using fencing, landscaping or earthen berms. Outside storage
areas and screening shall be specifically shown in PUD Master Plan.
d. No use may produce or emit from a vent, stack, chimney or combustion process any
smoke darker than Ringlemann No. 1, except that smoke darker than Ringlemann No.
2 is permissible for a duration of not more than four minutes during any eight-hour
period if the source of the emission is not located within 250 feet of residentially
zoned property.
e. Noise levels may not exceed 80dB(A) at repeated intervals or for a sustained length
of time measured at any point along the property line.
f. No activity is permitted that creates any electrical disturbance that adversely affects
any operations or equipment other than those of the creator of the disturbance or
which otherwise causes, creates or contributes to the interference with electronic
signals (including television and radio broadcasting transmissions) to the extent that
the operation of any equipment not owned by the creator of the disturbance is
adversely affected.
g. The minimum landscaped open space ratio for the PWFD district will be 30 percent
landscape, 60 percent land coverage.
h. No loading dock may face any street unless a screening plan therefore is approved as
part of final plan approval.
i. A lighting plan showing fixture type location, height and intensity of lighting shall be
submitted for review as part of the PUD application. The light source shall not be
seen from adjacent properties and the intensity of lighting shall be the minimum for
the intended purpose.
6. Design Permit. A design review permit is required for all PWF District uses according to
the design review standards of this section. (Ord. No. 828, 9-13-96)
Memorandum
To: Planning Commission
From: Steve Russell, Community Development Director A—
Date: 6-7-01
Subject: Planned Unit Development Review for 40,000 sq/ft Public Works Facility and Park
with Shared Parking. PUD/01-29
Discussion
The application is a PUD permit for the development of a 15 -acre site, into a public works
facility and park.
A tributary to Brown's Creek runs along the southern boundary of the site. Approximately 1/3
of the 15 -acres is wetland and not developed. Residential uses in Spring Creek Subdivision to
the south and a residence directly to the west, boarder the site. A parcel owned by Stillwater
Township dedicated for park use, is located along Boutwell Road directly east of the
development site.
Boutwell Road provides site access off of Manning Avenue, a primary arterial road. (See
attached site map).
During summer/fall 2000, a site study was conducted by the City to evaluate the feasibility of the
site for a public works facility. Neighborhood meetings were held. The Planning Commission,
Joint Board and City Council participated in the feasibility study.
The site analysis map provides a visual review of site and surrounding area conditions and a
context for site development. After a detailed site analysis including a wetland delineation and
natural resource inventory, a site plan was developed for the Public Works Facility/neighborhood
park. (See site plan map). Table 1 lists the various components to the site plan with square
footage.
With minor adjustments for public comments and space needs, the proposal before the Planning
Commission is the same as the one resulting from the 2000 study. Areas of special concern are
site access, parking, outside storage buffer/screening and relationship to park use. (The site and
building design is reminiscent of a rural farmstead.)
Driveway access to the site is provided in two locations off of Boutwell. Shared facility/park use
is shown to the east while the west access is for service only. The Public Works building is
positioned to the front of the lot to block views of the work area and take advantage of the
southern exposure. The garage doors open to the interior of the site. An outside storage area is
positioned to the South of the main building area. The storage area is screened by landscaping, a
nursery and fencing.
A salt storage building is shown in the courtyard area of the main public works building. A ball
field is located east of the Public Works site, shared parking is provided. A possible community
meeting room in the Public Works Facility uses the shared parking lots. Storm water infiltration
areas separate the development site from the Spring Creek wetland area.
A review of the project with the new Public Works Facility ordinances indicate lot area, setback,
lot coverage and height limits are met. The master plan does not include detail on storm water
management, site lighting, mechanical equipment location, landscape plan detail and park
improvements.. To accomplish the park improvements, cooperation with Stillwater Township
may be necessary. The areas not covered by the plan can be addressed by condition of approval
and additional review by the Planning Commission when the details are available.
In addition to Planning Commission review, the project requires separate design review.
Recommendation
Approval
Funding: The development is consistent with the revised comprehensive plan and PWFD zoning
requirements.
Conditions of Approval:
1. A lighting plan shall be submitted showing fixture design, locations, and illumination.
No light source shall be visible from an off site location.
2. A grading/drainage/erosion control plan shall be submitted for review by the City
Engineer and Brown's Creek Watershed District.
3. Any site or park signage shall be low profile and consistent with the rural character of the
area.
4. A detailed landscape plan showing plant type, size and planting spacing shall be provided
for City approval before a building permit is issued. All landscaping shall be installed as
soon as possible but in no case more the 6 months after building occupancy.
5. A design review permit shall be obtained from the City Design Review Committee.
6. Park improvements shall be made with project construction.
7. The performance standards of the PWF District regarding noise and electrical disturbance
shall be met.
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ArchItects, Inc.
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MINNEAPOLIS, MN
43 Main Street SE,
Suite 410
55414
Tel (612) 379 3037
Fax (612) 379 0001
Principals
Timothy Fuller
Joseph G. Metzler
Eric Odor
Associate
Marcelo Valdes
EXCELSIOR, MN
440 2nd Street
55331
Tel (952) 380 4817
Fax (952) 380 4818
Principal
Dale Mulfinger
Associate
Paul Hannan
STILLWATER, MN
904 South 4th Street
55082
Tel (651) 351 0961
Fax (651) 351 7327
Principals
Wayne Branum
Kelly R. Davis
Katherine A. Hillbrand
Michaela Mahady
70- htic.. /
SQUARE FOOTAGE BREAKDOWN
Stillwater Public Works Facility
8 -Jun -01
1995 Study
5/30/01
DEPT.
FUNCTION
EXISTING
SQ. FT.
DESIGN
PARKS
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0
3,000
3,044
PUBLIC WORKS
Mechanics Office
0
120
96
Machine Shop
144
700-1,000
1,428
Parts/Tool Storage
144
200
120
Sign Shop
240
400
456
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2,400
2,580
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14,400
22,446
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800
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1296
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320
310
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140
562
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336
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352
LUNCH/KIT.
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240
440
600
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Male
0
500
504
Female
0
300
332
TOTALS
6,998
24,320
35,768
GROSS MAIN LEVEL SQUARE FOOTAGE
31,616
38,015
2nd level
Mechanical
1,100
FUTURE
Second Level Unfinished
4,214
Third Level Unfinished
704
SITE AREAS
Salt/Sand Facility Bldg
2,500
4,000
Parking 30 cars plus
10,000
15,000
Impound Lot 24 cars*
7000
7700
Material Storage Yard
43,560
50,800
Salt Sand Mixing Area
10,000
18,200
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TEL- (612) 379-3037
FAX: (612) 379 -Ml
STILLWATER
904 South Fourth Street
Shclmter, MN 55082
TEL: (651) 351-0961
FAX: (651) 351.7327
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Memo
To: Joint Board
From: Steve Russell, Community Development Director
Date: June 13, 2001
Subject: Zoning Map Amendment Rezoning 5.3 acres of land from Agricultural
Preservation, AP,and Townhouse Residential, TH, to Single Family
Residential RA. Case No. ZAW01-03
The 5.3 two -parcel site is located at the southwest corner of CR 5 and Wildpines Lane. The site
was annexed in 1996 as a part of Phase I City expansion. A church and single family residence
used as a church classroom and office is located on the two lots.
A potential purchaser of the residence, Young Life, is interested in using the structure for a
similar office, meeting rooms church related use. The Townhouse Residential District, TH, does
not allow churches or church related uses. The Single Family Residential District, RA, does
allow churches with a special use permit.
The Planning Commission reviewed the request at their June 11, 2001 meeting and initiated the
rezoning.
In effect, no change of use would occur with the rezoning, but the existing use would be allowed
with a special use permit. Any expansion of use (addition), would required a public hearing and
special use permit.
Recommendation: Decision on request.
Attachment: ZAM/01-03 map, City Planning Commission Staff Report of June 11, 2001.
Memorandum
To: Planning Commission
From: Steve Russell, Community Development Director
Date: 6-7-01
Subject: Review of Existing and New Use of Residence at 1151 Parkwood Lane
Discussion
The City has received a request for use determination of an existing building located at 1151
Parkwood Lane. Currently the structure is owned and used by Bethany Evangelical Covenant
Church. Youth and administration activities take place in this converted residence according to the
attached letter.
The request is made by Young Life, a Christian Youth Association, to make sure their proposed use
of the building is consistent with the current use and zoning regulations before purchase. From the
description contained in the letter, the existing church use and proposed Young Life use are similar.
In addition to use of the existing residence, Young Life's plans show a 15' x 15' addition to the
existing building. Some parking is shown on site although Youth events use of the Church parking
lot is indicated for Youth events.
Planning Status — This site was annexed by the City from the township in 1996. The site is currently
zoned townhome residential. The auxiliary church use is not a permanent use into TH District. It's
status is "legal non -conforming."
Planning Commission could consider rezoning the property and church from Townhouse and to
Single Family Residential, RA. In that district churches are allowed with a use permit. This would
allow review and possibly require connection to City services with the expansion of use.
Recommendation
Determination or proposal future use as described in Young Life letter of 5-25-01 and decision on
rezoning to Single Family Residential.
Attachments
Young Life Letter and Master Plan 5-25-01
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PLANNING ADMINISTRATION FORM
COMMUNITY DEVELOPMENT DEPARTMENT
CITY OF STILLWATER
216 NORTH FOURTH STREET
STILLWATER, MN 55082
ACTION REQUESTED
Fees
Special/Conditional-Use Permit $50120C
. -Variance
$70/20(
_Resubdivision
$100
_Subdivision* $100+50/lo
_Comprehensive Plan Amendment*
$500
_Zoning Amendment*
$300
_Planning Unit Development *
$500
_Certificate of Compliance
$70
_Design Review '
$25
*An escrow fee is also required to the costs of attorney and engineering fees (see attached)
The applicant is responsible for the completeness and accuracy of all forms and supporting
material submitted in connection with any application. All supporting material (i e., photos,
sketches, etc.) submitted with application becomes the property of the City of Stillwater
A site plan is required with applications.
PROPERTY IDENTIFICATION
Address of Project 1 1 5 1 PA F' L WG0D LAI Assessor's Parcel No.
(G O Code)
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Zoning District Description of Project qT-4 Bu QLD t "G
'7 hereby state the foregoing statements and all data, information and evidence submiffed
herewith in all respects, to file best of my knowledge and belief, true and correct. 1 further
certify l will comply with file permit if it is granted and used.
Pro ert Owner I Representative
Mailing Address (o iS ®S G00 0 %F— fJ Mailing Address
City - State - Zip , _ Ll. �+4 T vu+'� 5'2V City - State - Zip
Telephone Na. [r�•�( --[ S 3 Telephone Na.
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SITE AND PROJECT DESCRIPTIONcz3o�
Lot Size, (dimensions) `73 x 55
Land Area ' S ACV't-
Height of Buildings: Stories ' Feet
Principal I
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May 25, 2001
Vern Hill
Area Director
Steve Russell and Plannin Commission Adam Timberlake
g Realife/VNyldLife Ministry
City of Stillwater Tera Ross
Stillwater, Minnesota 55082 Student Staff
Darla Goble
Administrative Assistant
Steve,
This tetter is to request a usage determination and is possibly an application for
special/conditional use permit. Please address these items at the June 1.1`h meeting.
Young Life, a not for profit youth -serving religious organization which has been serving
youth in Stillwater for more than 35 years, is considering the purchase of a building at
1151 Parkwood Lane. The purchase would be contingent on approval of usage by the
planning and zoning commission. This request is to determine, should Young Life
purchase the building, that the building would 1) fall under the same conditions of its
current use. 2) Please determine also if Young Life could make renovations and an
addition to the building to better serve youth in our community. A simple master plan
and elevations of improvements are attached.
Currently the building is used for youth activities by the owner, Bethany Evangelical
Covenant Church, and by Teens For Christ, a not for profit youth group. The building is
used for youth meetings on Sunday, Monday, Tuesday, Wednesday, and occasional week
ends. Also the building is used for limited administrative purposes. Often youth park on
Parkwood Lane.
Should Young Life purchase the property, the building would be used for the same
purposes, administration and program. The building would house the administrative
offices of Young Life and would be used for youth programs Monday — Thursday
evenings. Under a purchase agreement with the current owner, Bethany Evangelical
Covalent Church, students attending the Young Life programs would be directed to park
in the adjacent church parking lot. Usage would change only in the amount of
administrative office space that would be developed within the building. Numbers of
youth served by the building would be increased.
Impact on the neighborhood would be minimized. The agreement with the church for use
of their parking lot would reduce the amount of traffic on Parkwood Lane. As indicated
by the attached elevations, the building would maintain a residential character if
projected improvements are made.
This plan has been shared with four of the adjacent neighbors on Parkwood Lane. All
have expressed support of Young Life's programs and intention to purchase the property.
Young Life St. Croix Valley
6381 Osgood Avenue North
Stillwater, MN 55082
Phone/Fax: (651) 430-1873
E-mail: ylscvmn@aol.com
All would welcome students using the church parking lot instead of Parkwood Lane for
parking during youth events.
Please contact me if you need any further information before the June l Ph meeting. I
will attend the meeting to answer any questions concerning this request.
Thank you for your attention to this matter.
Sincerely,
A4
Vern Hill
Area Director
Attached:
Site /Master plan and projected evelvations
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Memo
To: Joint Board
From: Steve Russell, Community Development Director
Date: June 14, 2001
Subject: Phase IV Development and 120 Building Permit Limit
Stillwater has been approached by prospective developers of Phase IV areas regarding early
annexation and development (the Phase IV area would come into the City after 2015 unless
petitioned by the owner and approved by the City). A reason for not approving Phase IV early
development is the 120 expansion area building permit limit.
Today, two Phase IV areas, Creekside Crossing (20 units) and Stillwater Crossing (142 units)
have been annexed by the City. Other Phse I areas approved for development included the 99
unit Long Lake Villas, 152 unit Legends, 350 unit Liberty and 380 unit Settlers Glen. Of that
number, approximately 700 vacant lots remain. With a 120 unit limit, there is currently an
adequate supply of vacant lots without further annexation.
The question has been raised if the 120 limit pertains to or includes Phase IV areas. It has been
suggested that the intent of the limit was to control development in the Phase I, II and III
expansion areas not necessarily the Phase IV area.
Three members of the existing board were a part of the orderly annexation agreement discussion
and may be able to clarify the intent. The practice of the orderly annexation agreement at this
point is to count all permits in the City expansion area.
The section from the orderly annexation agreement regarding building permit quota is attached.
Recommendation: Discussion of building permit quota and its application to Phase IV sites.
sol
MEMO
To: Joint Board
From: Steve Russell, Community Development Director
Subject: Expansion Area Building Permit Update for 2000
Date: January 9, 2001
For calendar year 2000 building permits for 201 housing units were issued. The table below
shows total expansion area building permit activity for the 1996-2000 period. The orderly
annexation agreement allows building permits for 120 housing units per year.
Year
Permits Issues
Permits Allowed
1996.
0 housing units
120 housing units
1997
0 housing units
120 housing units
1998
13 housing units
120 housing units
1999
104 housing units
120 housing units
2000
201 housing units
120 housing units
,Loa/ -5-Al
103
♦io
Total 318 housing units 600 housing units
V 2. 7 zo
With the approval of the Settlers Glen Project (380 housing units) permit activity may increase in
2001-2002.
Recommendation: Receipt of annual building permit report.
Attachments: Orderly Annexation Section 4.01 and List of 2000 permits.
SECTION FOUR
TIMING OF ANNEXATION OF PHASES
4.01 Under no circumstances will the growth in the Orderly Annexation Area exceed a
- cumulative total of 120 dwelling units per calendar year measured from the year 1996
as year one. This limitation shall apply to the issuance of building permits. The City
shall provide a written report to the Joint Board on July 15 and January 15 of each
year commencing in 1997 identifying the number and location of building permits for
new residential dwelling units issued during the previous six months.
4.02 Phase I property will be annexed to the City after the execution of this Agreement.
The Municipal Board shall order annexation of the Phase I property within thirty (30)
days following receipt of this Joint Resolution.
4.03 Phase II property may be annexed by the City filing a Resolution with the Minnesota
Municipal Board any time after January 1, 1999.
4.04 Phase III property may be annexed by the City filing a Resolution with the Minnesota
Municipal Board any time after January 1, 2002.
4.05 Phase IV property may be annexed by the City filing a Resolution with the Minnesota
Municipal Board any time after January 1, 2015.
4.06 The City may annex Phase II property prior to January 1, 1999 provided that the
accelerated growth does not exceed the one hundred twenty (120) dwelling units per
year limitation.
4.07 The City may annex Phase III property prior to January 1, 2002 provided that: a) the
accelerated growth does not exceed the one hundred and twenty (120) dwelling units
per year limitation; and b) that seventy-five percent (75 %) of the net developable area
of Phase I property annexed to the City has been platted and developed into occupied
residential dwellings.
4.08 The City is free to deny an annexation or extend the timing of a phase at any time at
its sole discretion. This Agreement does not confer any rights upon any individual
property owner to require the City to annex his or her property.
-� 4.09 As an exception to the Phasing Schedule, the City may annex property not described
in Phases I, H or III by Resolution if the property is adjacent to the City, is petitioned
for by one hundred percent (100%) of the property owners within the area to be
annexed and if the resulting annexation will not create a level of growth that exceeds
the one hundred twenty (120) dwelling units per year limitation.
35667.01F
05/23/96 -4-
Memo
To: Joint Board
From: Steve Russell, Community Development Director
Date: June 14, 2001
Subject: Boutwell Cemetery Site
The Stillwater City Council received the attached letter from the Washington County Historical
Society regarding the availability of the Boutwell Cemetery site and referred it to the Joint Board
for discussion.
Last Summer/Fall, the City conducted a study of the Boutwell area including cemetery site. A
mixed use parks/open space/public works facility plan was developed for the area.
The Boutwell Cemetery site is designated community park in the City's Comprehensive Plan and
Transition in the Township Plan. The site is in the Phase IV annexation. The letter from the
Historical Society offers the property for $300,000.
Further use of the site and coordinated park development could be discussed at meeting time.
Recommendation: Discussion on availability and future use of cemetery site.
Attachments: Washington County Historical Society letter dated May 23, 2001 and City
Council staff report of June 1, 2001.
Memo
To: Mayor and City Council
From: Steve Russell, Community Development Director
Date: June 1, 2001
Subject: Letter from County Historical Society Regarding Boutwell Cemetery Site.
The enclosed letter describes Washington County Historical Society's interest in selling the
Boutwell Cemetery site to the City of Stillwater.
Previously, City planning staff was directed to explore possibilities for site use as a park. The
15.6 acre site could be combined with the Stillwater Township park site and the recently
purchased public works site to create a major public area including open space, active recreation
and the public works facility. The site could connect to Brown's Creek Nature Area with trails.
Attached is a map of the site. The site is currently in Stillwater Township. The City's
Comprehensive Plan designates the site open space. The site appears to be more then half in
wetland and the historic Boutwell Cemetery is located on a portion of the remaining highland. A
tributary to Brown's Creek runs through the site. The site could be candidate for a Greenways
Grant as a part of the Brown's Creek Nature Preserve. Also, Stillwater Township with their
adjacent park location may be interested in working with the City to obtain and preserve this
natural area.
Recommendation: Refer letter to Joint Board for comment and to see if there is Township
interest in the site.
Attachment: Letter dated May 23, 2001
WAMINTON (OUNN IMAKAL iO(IITU
Gateway to Minnesota History
May 23, 2001
The Honorable Mayor and City Council of
The City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Dear Mayor and Council,
The Board of Directors of the Washington County Historical Society would like to extend to the
City the opportunity to purchase 15.6 acres of land owned by the Society on Boutwell Road in an
area being annexed into the City. City staff has expressed an interest in obtaining the Society's
land for the purpose of providing park land/open space and accommodating trails adjacent to land
the City is purchasing for the purpose of building a maintenance facility.
The WCHS Board has established a price of $300,000 for the property based on the recent sale
prices of comparable parcels of land in the area. We understand from City staff that the City is
currently facing the prospect of dealing with some expensive capital improvement projects, which
could hamper the City's ability to purchase the property outright at this time. The WCHS Board
would be willing to look at scenarios in which the City could purchase the land by making
installment payments to the WCHS over a period of time to facilitate the City's purchase of the
property.
While the WCHS Board feels that the City's intended use for the land is very appropriate, we
cannot in good conscience "give it away" to the City. We are responsible to the Society's
membership for providing good stewardship of the Society's resources and this parcel of land is
one of our most valuable assets at a time when we are experiencing increasing financial needs.
We receive annual grants from Washington County and also feel it is imperative that we
demonstrate good financial judgment to them if we are to continue receiving financial assistance
from them.
We hope that the City will make us an offer for the property that can be made to work for both
the City and the WCHS. Please contact WCHS Board Member Phil Eastwood with any questions
or comments you may have regarding this issue.
Phil Eastwood
(651) 430-7725
301 W. Myrtle St.
Stillwater, MN 55082
Sincerely,
Nancy Goodman, President
Washington County Historical Society
PO Box 167, Stillwater, MN 55082-0167 — www.wchsrnn.or — 651-439-5956
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Memo
To: Joint Board
From: Steve Russell, Community Development Director
Date: June 14, 2001
Subject: Expansion Area Update
Since receiving City plan approval last Summer, Settlers Glen Phase II land development has
begun. The first phase final plat was recently recorded and construction will begin.
The Liberty and Legends Development areas continue to construct, Legends 114 units, Liberty
112 units. Other Phase I areas, Long Lake Villas, accounts for 75 units of 99 total and Stillwater
Crossings 70 lots of 142 total.
As of May 30, 2001, 103 building permits were issued. Last year 220 housing permits were
issued.