The URL can be used to link to this page

Home My WebLink About2018-03-26 PRC packetwter T II E SIRI Hill PICL 6+ M I N N C S® 1 A CITY OF STILLWATER STILLWATER PARKS AND RECREATION COMMISSION NOTICE OF MEETING MONDAY, MARCH 26, 2018 AT 7:00 PM The City of Stillwater Parks and Recreation Commission will meet on Monday, March 26, 2018, at 7:00 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. AGENDA Approval of the February 26, 2018 Minutes 2. Open Forum - The Open Forum is a portion of the meeting to address the Board on subjects which are not a part of the meeting agenda. The Board may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. Action Items 3. Boutwell Farm 4. Music in the Park Information Items Commission Items/Topics CITY OF STILLWATER PARKS AND RECREATION COMMISSION MEETING February 26, 2018 Present: Vice Chairman Rob McGarry, Commissioners Scott Christensen, David Brandt, and Sandy Snellman; Council Representative Mike Polehna Absent: Chairwoman Linda Amrein, Commissioners Bill McGlynn and Sam Nelson Staff: Public Works Superintendent Tim Moore APPROVAL OF MINUTES Possible approval of December 18, 2017 meeting minutes Motion by Commissioner Snellman, seconded by Commissioner Brandt, to approve the December 18, 2017 meeting minutes. All in favor, 4-0. OPEN FORUM There were no public comments. ACTION ITEMS Heifort Hills Estate Public Works Superintendent Moore provided the staff report, which stated that Todd Ganz, Integrity Land Development, is proposing to develop Phase Two of the 26.1 acre Heifort Hills Planned Unit Development (PUD). 24 home sites are proposed to be located on 10.9 acres of land to be platted as Heifort Hills Estate. All of Phase Two lies within the Natural Environment Shoreland District of South Twin Lake. The Comprehensive Plan's Parks and Trails Chapter shows no planned park on the property. However, the Master Trail Plan envisions a trail along Neal Avenue between McKusick Road and Dellwood Road (State Highway 96). The trail constructed with Phase One of this PUD stops just south of the wetland next to Neal Avenue. The trail alignment between the wetland and Neal Avenue will require additional investigation by the developers before the final plat application is submitted. Specifically, the status of the wetland and any necessary wetland replacement will need to be verified. The developer's costs for constructing this trail, any necessary retaining walls, and any wetland replacement needed for the trail will be credited against required park and trail dedication fees. Park and trail dedication fees will be required for 23 of the 24 lots in the amount of $2,000 park dedication and $500 trail dedication for each single family home, totaling $57,500 in park and trail fees. The trail work done by the developer will be credited against these fees. Parks and Recreation Commission Meeting February 26, 2018 Mr. Moore explained that on January 30, 2018 the City Council approved the preliminary plat with 16 conditions. Condition 6 states, "A trail must be constructed by the developer on the east side of Neal Avenue as an extension of the existing trail to the south. The trail is to be extended to State Highway 96. Any costs for the trail and necessary retaining wall that exceed the developer's park and trail fee obligation will be paid for by the City from its Parks and Trails Fund." He added that typically, the Parks Commission reviews developments before the Council takes action. However, the January 22 Parks Commission meeting was cancelled due to weather. The Commission is asked to consider the park and trail dedication requirements for this residential development and make a recommendation to the City Council. Mr. Ganz, applicant, added that the existing trail along Neal stopped on the north cul de sac of Phase One. Phase Two will continue that trail and also will finish the asphalt on Neal all the way to Highway 96. Construction of the trail may require construction of a 6-8 foot tall retaining wall 150-200 feet long on the east side due to the topography of the site. Councilmember Polehna explained that the Council asked the developers to complete the trail now, as long as the road is being torn up. Commissioner Christensen asked if the developer is paying for the road extension. Mr. Moore responded yes, as part of their agreement with the City. Motion by Commissioner Brandt, seconded by Vice Chair McGarry, to approve the park and trail dedication of $57,500 for Heifort Hills Estate, Phase Two, and to recommend that the developer be required to complete the trail to Highway 96. All in favor, 4-0. INFORMATION ITEMS Lily Lake Water Quality Improvement Projects Mike Isensee, administrator for the Middle St. Croix Watershed Management Organization, reviewed past water quality studies and noted that in 2014, Lily Lake demonstrated a statistical improving trend for total phosphorous for the first time since monitoring started in 1988. He added that as of 2016, there are four major contributing areas to Lily Lake. The concentrations of phosphorus were much higher coming off Greeley Street compared to other sources. He explained two projects being designed to achieve the last 45 lbs of phosphorus reduction. One will be a two feet deep holding area installed behind the ballfields at Lily Lake Park. It will have a mowed path around it and will be planted with transition native prairie pollinator habitat. The other will be an underground piping system at Washington Park. The areas anticipated to be served by the two projects account for about 60% of the total load of phosphorous going into Lily Lake. The two projects are expected to result in a reduction of 50-55 lbs of phosphorus. Vice Chairman McGarry asked who will pay for the projects. Page 2 of 4 Parks and Recreation Commission Meeting February 26, 2018 Mr. Isensee responded the cost will be shared between the Watershed Management Organization (WMO) and the City. In August 2018 he will write a Clean Water Fund grant requesting 75% of the total cost and asking the City Council to budget the other 25% in the Capital Improvement Plan budget. The WMO will pay for the administrative components. Commissioner Snellman asked about disruption to Washington Park. Mr. Isensee said it is anticipated that the only disruption will be in the area directly above the system; the ballfield will not be useable for one season. Safety fencing will be up during construction and the project won't impact any trees or the playground. The other system at Lily Lake will be in a low -use area. No impacts to Lily Lake park are anticipated. Mr. Isensee said the WMO anticipates seeing a big drop in algae production in Lily Lake. Generally, 1 Ib of phosphorus equals 600-1,000 lbs of algae growth. The next step will probably be in 2022 or 2023, to do a treatment to remove the algae matt in the lake. It is anticipated that by 2025, Lily Lake will be well below the threshold needed to remove the lake from the impaired waters list. Mr. Moore asked who would be responsible for maintenance of the systems. Mr. Isensee responded that the WMO will contract with Washington Conservation District to do maintenance for the first two years. After 2022, maintenance would be handed over to the City. Commissioner Christensen asked about the construction cost and how much phosphorus is going into Lily Lake now. Mr. Isensee replied the projects will cost in the range of $600-900,000. They are shooting for 40 micrograms per liter of phosphorus. Lily Lake is now in the 45-50 micrograms per liter range. These two systems should sustain a phosphorus load under 32-35 micrograms per liter. The consensus of the Commission was to support the concepts for the two systems. Outdoor Winter Rinks Mr. Moore reported that the rinks are in fairly good shape and have been getting good use. In regard to a request for an additional rink at Settler's Park in Liberty, he stated the slope made it difficult to establish a rink there. He asked for input on what should be a minimum size for rinks and where rinks should be placed. For instance, the Old Athletic Field rink, which is one of the larger rinks, gets a lot of use. A 100' x 200' rink is a hockey rink size. Commissioner Christensen stated the City doesn't have any outdoor rinks that are hockey rink size. He recalled that the Hockey Association was having a hard time getting volunteers to maintain the outdoor rink at the Rec Center. Page 3 of 4 Parks and Recreation Commission Meeting February 26, 2018 Councilmember Polehna suggested eliminating some of the little rinks that get little use, and focusing on the big ones. Commissioners McGarry, Snellman and Christensen agreed. Public Works Superintendent Moore said he will ask other communities about their minimum size for rinks. Councilmember Polehna noted that rinks with a warming house and lights are the ones people use the most. He explained improvements being considered for the Rec Center to make it more of a multi -use facility, and fundraising efforts for the improvements. COMMISSION ITEMS/TOPICS Ice Castle Councilmember Polehna reported that the City is working with the promoter to get the items removed so it's not an eyesore like it was last year. Lobbyist Councilmember Polehna informed the Commission that the Council is looking at hiring a lobbyist to help obtain state and federal funding for projects such as the shore stabilization project, which could possibly include a cantilevered trail along the edge of the river. ADJOURNMENT Motion by Commissioner Brandt, seconded by Commissioner Christensen, to adjourn. All in favor, 4-0. The meeting was adjourned at 8:17 p.m. Respectfully submitted, Julie Kink Recording Secretary Page 4 of 4 S�4 Q r watery I� o+w _I ■I � r r+rl ■. � a+ p11kH 1' P a PARK COMMISSION REPORT MEMO DATE: March 19, 2018 CASE NO.: 2018-09 HEARING DATES: City Planning Commission March 14, 2018 City Park Commission March 26, 2018 Joint Planning Board March 19, 2018 City Council April 3 and 17, 2018 LANDOWNER: Kevin von Riedel, Westridge Development, LLC DEVELOPER: Kevin von Riedel, Westridge Development, LLC CIVIL ENGINEER: AMI Consulting Engineers REQUEST: Consider park and trail dedication requirements for the single-family plat to be known as Boutwell Farm LOCATION: 12588 Boutwell Road REPORT BY: Bill Turnblad, Community Development Director BACKGROUND Kevin von Riedel, Westridge Development, LLC, plans to develop a property of about 4.9 acres at 12588 Boutwell Road. The property includes the farm house originally owned by Reverend Boutwell. Both the farm house and a granary will be saved. The preliminary plat for the project, to be known as Boutwell Farm, shows 10 single family lots that are requested to be zoned RA, Single Family Residential. Boutwell Farm Road will be constructed to service the ten lots. The road will temporarily have access to Boutwell Road via an easement encumbering Lot 10. When the Erickson property develops immediately to the east, Boutwell Farm Road will be extended through their property and intersect with Boutwell Road in alignment with Minar Avenue. At that time, the temporary connection will be removed. The 40 foot wide temporary road easement will be vacated then, but a 30 foot wide utility easement will remain in place for public utilities that will be located there. Boutwell Farm March 19, 2018 Page 2 A sidewalk is planned for the south side of Boutwell Farm Road. It will connect to the trail that already exists on the north side of Boutwell Road. Temporary Road Alignment SPECIFIC REQUEST Consider the park and trail dedication requirements for this single-family development. EVALUATION OF REQUEST Trailsidewalk dedication As mentioned above, a sidewalk is planned within the subdivision that will connect to the bituminous trail along Boutwell Road. The Comprehensive Plan's park chapter shows no planned trails through the property. Though, there is a system of bituminous trails throughout the area, as seen on the next page. There are also numerous natural trails maintained in the neighborhood that interconnect with the bituminous trail system. Therefore, it would be consistent with the Comprehensive Plan to require trail dedication to be in the form of cash rather than trail improvements on the property. Boutwell Farm March 19, 2018 Page 3 Bituminous trail system in area If the Park Commission recommends requiring fees in lieu of trail improvements, then trail fees will be due on 9 of the 10 lots. The existing home is exempt. The trail fee for a single family home is $500. Therefore, $4,500 would be due for the trail fees at the time the final plat is released for recording with Washington County. Park dedication The Comprehensive Plan identifies no parks on the property. If the Park Commission recommends requiring fees in lieu of land or improvements, then park fees will be due on 9 of the 10 lots. As with the trails, the existing home is exempt. The park fee for a single family home is $2,000. Therefore, $18,000 would be due for the park fees at the time the final plat is released. RECOMMENDATION City staff recommends constructing the sidewalk as described above, and dedicating $22,500 in park and trail fees. These fees would be due prior to release of the final plat. cc Kevin von Riedel Attachments: Development Plans bt 9".V HOMO � MOIY3dh% aau ly-1 W e - 652fi'LEF f99 •V•d sLaau18u3 Eupinsuo iIIIJIieevvm VA'71151•uYiylVACDor 74--E I W Nf �,., WV 4'd PPa'°8 _- gg NM 113MA09 ld MVNIVAUdd m _ Ru o d a .1 - 3� gs�Ltgeo i N N j 1 II mrd Y IIS -E 9 E¢ E Nom, In CdeC91i-i19 7,1v:, Iapa1N UOA uinay MIS dNV1 N013N3AOS J I — M co zY� Ea � p�fao4 0 �yr?E�2 Ya mjis° Y8oi oiEa� a bE+ 5 � 3LL_9a° _ ul iJ1 a'07 9da9LrrL{{,, _ \z z~ F O O O e �y F$ orrYcrrczsa- s o &AAAS9S9AA � W 9C °� 09999999999 Ri o J 1 Y a u gg a, _m I _ I — 1C gs�Ltgeo J 1 Y E' i ° E E m E mOOc?i�m .� mmmmmm yy oda'"°E gg 0)M yy ! I _ I — 1C gs�Ltgeo i N N j 1 II mrd Y IIS -E 9 E¢ E Nom, In J I p� �IN N a0 I 1�;�«gN"d9 Q2N l 1 f ;c�3„3 "ryd a>2 $gp i a MH E gyf`��' rr / '`k f< iL��iOza.sE€�s E' i ° E E m E mOOc?i�m .� mmmmmm I Ma1rt aF y�,wa..-aa+aw•. ea V..Vzae.-rt•w: •�.1 rn ✓b•�ta••.a•..de.:. I 0)M yy ! I _ I — 1C i N N j 1 II mrd Y IIS -E 9 E¢ E Nom, In J I p� �IN N a0 I l 1 f gyf`��' rr / '`k 1 ��''•y I on I Ma1rt aF y�,wa..-aa+aw•. ea V..Vzae.-rt•w: •�.1 rn ✓b•�ta••.a•..de.:. 0 H a -' 3a � gL ,K WH o3� ig, MR— h z_ `C�5�5 '3"E �o Ya�2 m 1w •r YU F1 rr 3 I 1 g2 8 O2' ��Y a 8 a��a d g age s"l. BEY 3i I� 0000000 0 000 " em, �U II f �I `I I 1 ► I L:.n 3o�n 1 ygr I fi L .I� I I II I I I goo I 3�rv< p �oWw �3 I ISI El I I � goo I 3Nn,n p I � loww II! II F ll 1 aE Kx 4 1 r 3Nri� I4 10 jp�aN �<0 6oe C El _ug° r .I� pl d 7 07 3t� �3 e El I i 0 6 g � aE Kx W$q A 20 QEF wl 3Nri� I4 10 jp�aN �<0 6oe r i2 iY 44 z': i 8dS El IQ i _ug° g p d 7 07 �3 e i 0 6 g � aE Kx W$q A _ug° g p W$q A 20 QEF wl 5ja i.e3 jp�aN �<0 6oe r i2 iY 44 z': i 8dS o ri agy� pgPs a I" E g 3s aWN ®€ s�W, on § S 2 e g c } z S F?n ;s ° ag la g °'s =0 50bo Ma ==W�; rT �1I z ■ 8 (�II�i AA LL W rtg N �' _ � e,' i G ,'x{ p° o 3■■yFktlk1 �, 3z,3�<W° �{ p p} Arr _GW f � 3yS a■ o� �� W ��o �Go�S 93We IX I pfd W �I R 1 - Q 9 I LL r ,R 0 3 1 6 $ A r r. -,._ .-, 1-0 f W. Y ��'g � F g a ' pg y e=� �'• w w g.S s g6e v ¢ �°G 3b 2�t{p� R��qik� oWW� �o• oo�n S .x yy 4-- �3 F mixes Z w kc a„ as i ' ow s h u _, N E e� K i N 2 qpq 81 m 4-- �i1i3 p_p!#�ipi E gF FF qpq 81 m 4-- �i1i3 p_p!#�ipi g 4-- S, i I water THE BIRTHPLACE OF MINNESOTA Memo To: Parks and Recreation Commission From: Tim Moore, Public Works Superintendent Date: March 23, 2018 Re: Music in the Park BACKGROUND The Parks and Recreation Commission has discussed the proposed Music in the Park event and Schedule for 2018 with the promoter Woodie McBride at past meetings. The schedule has changed to one Sunday per month, which will be June 10, July 8, August 12 and September 9. Times, Setup, Layout and Takedown will remain the same as previously proposed. RECOMMENDATION The Parks and Recreation Commission should discuss this event and give recommendation to the City Council. "'1j 6• ,ter THE SINTH►LACE Of MINNESOTA EVENTS PERMIT APPLICATION 216 North 4 th Street, Stillwater, MN SS082 Telephone: 6S1-430-8837 Fax: 6S1-430-8810 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: March 22, 2018 (7_;(frre Llse only Date Application Received Type: Event Special Event Event w/ Contract Event Information Title/Name of Event Event Date/Time: Set up: Date Same day Time 10:30 to 12 Actual Event: Date Sundays June - July - Auguts 201 i Time 12 pm to 2:30 pm Same day 2:30 3:30 Clean up: Date Time to (Events after 10:00 p.m. require a variance from City Council Location (Address) of Event: Lowell Park, 201 Water Street North, Stillwater, MN 55082 (If in Lowell Park please specify north or south Lowell park) Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) A Monthly free to the public family friendly summer/ fall concert in the park series featuring a wide variety of music to include jazz, classical, international music, bluegrass, country, soul, blues, rock, singersongwriters and family programming. The events, similar to www.musicontheoverlook.com, would take place Second Sundays - June through September 2018. Dates are Sundays June 10, July 8, August 12 and September 9. Our summer series' are funded by a healthly balance of private and public sponsorships/grants/vendor fees and are co- curated with these partners to book talent that is not only talented but sentimental and relevant to those involved. Over the cour se of the series most of the different styles of music are featured with the areas most reputable performers. Some regional and Estimated Attendance (participants and spectators): J pplicant #nforlmatloh (PersonjOroup j esponsihte) Sponsoring Organization Name: Genius Of Fun Event Production Mailing Address: PO Box 337 City, State, Zip Code: St Croix Falls, WI 54024 Primary Contact/Applicant Name: Woody McBride Phone Number: 612-385-4598 Fax: Cell Phone: 612-385-4598 Email Address: mcbridewoody@aol.com Website Address: geniusoffun.com Name of contact person during event: Woody McBride Cell Phone: 612-385-4598 Alternate contact during event: Amanda McBride Cell Phone: 651-336-9663 Refer media or citizens inquires to: Woody McBride Phone: 612-385-4598 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Two at 8'x3' Will any signs/banners be put up No ❑ Yes ® Number and size: Will there be any inflatables? NO Yes ❑ Insurance certificatefrom rental vendor is required Will there be entertainment? No ❑ Yes ® Live Music & Entertainers Fees for electricity may What type: apply see Instructions 11 am to 3:30 pm Will sound amplification be used? No ElYes ® Hours and Type: 10 x 10 vendor tents Will a stage or tent(s) be set up? No ❑ Yes ® Dimensions: Will there be temporary fencing? No l Yes ❑ Will merchandise/food items be sold? No ❑ Yes ® How many 1 or 2 Fees for electricity may vendors expected: apply see Instructions Will food be prepared on site? No ❑ Yes ® Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No ❑ Yes ® Contact Stillwater Fire Department 351-4950 Will alcohol be served but not sold? No ® Yes ❑ See Alcohol Regulations in the Instructions Will alcohol be sold? No N7 Yes F-'° See Alcohol Regulations in the Instructions Will there be a fireworks display? NO lER Yes ❑ Permit required, contact Stillwater Fire Department 651-351-4950 Describe power needs and location of power source. Event would draw power from available outlets from the stage area or park outlets. Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Street banner, print, web, direct mail, yard sign style and social media. City Services (After reviewing the event application, Ov services maybe requrled for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No ® Yes ❑ Start/End Time: Date: City Sidewalks or Trails No ® Yes ❑ Start/End Time: Date: Public Parking Lots or Spaces No ❑ Yes ® Start/End Time: 10 am - 5 pm Date: weekly Will event need barricade(s)? No K Yes ❑ Number needed: Fees may apply' see Instructions Will extra picnic tables be needed? No ❑ Yes ® Number needed: TBA Fees may apply see Instructions Will portable restrooms be needed? No ® Yes ❑ Number needed: TBA fees may apply see Instructions Will extra trash receptacles be needed? No ❑ Yes ® Number needed: TBA fees may apply see Instructions Describe trash removal and cleanup plan during and after event: Trash will be cleaned up and bagged and with regards pick up we need direction and options from City of Stillwater. Will event need traffic control? No tZ Yes ❑ Contact Stillwater Police Department forassistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: A friendly concert in the park is self- regulating with regards crowd control. Spectators are coached to bring their own lawn chairs. 911 is seldome used over 10 year s of producing this type of event. Will "No Parking Signs" be needed? No ® Yes ❑ Number needed: Fees may apply see Instructions Show location(s) on site map Will event need security? No ® Yes ❑ If event Is overnight security will be required. If using private secruity, list Security Company and Contact Information: N/A Will event need EMS services? No ® Yes ❑ Contact Lakeview EMS, 651-430-4611 Describe plans to provide first aid, if needed: Minor first aid is provided by the promoter all else we call 911 Describe the emergency action plan if severe weather should arise: Rain relocation will be announced when the concert season is publicized in the spring - or the weekly events simply cancel due to rain. List any other pertinent information: We have produced successful and family - friendly festivals, speical events and summer concert series for over 10 years to include events in The City of St Croix Falls, Cl ty of Forest Lake, City of St Paul and more. Lowell Park is Stillwater would be a lovely location to host a charming series in this tradition. We carry a large travelling liability policy and are very experienced at event management and family fun. The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons br property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear. " As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. 1 realize mysubmittal of this application request constitutes a contract between myself and the City of Stillwater and is a release of Liability. Signature of Applicant or Authorized Agent 3/22/2018 Date Event Layout Plan A = Artist/Staff parking (2 spots in Lot 9) S = band on stage with sound system C = attendees with lawn chairs, picnics etc D = hotdog/soft drink cart E= sponsors 10x 10 tents x 1 to 4 Lot \� t Lot 6 1501P L