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HomeMy WebLinkAbout2001-06-21 Joint Board Packettllwater THE BIRTHPLACE OF MINNESOTA Meeting Notice Stillwater City and Town Joint Board City Council Chambers 216 North Fourth Street Stillwater MN 55082 7 p.m. Thursday, June 21, 2001 Agenda SUN 17 2On1 Approval of Minutes Public Hearings: 1. Case No. CPA/01-01. A Comprehensive Plan Amendment changing land use designation of 15 acres of land located south of Boutwell Road and west of Boutwell Cemetery from Single Family to Public Facility. City of Stillwater, applicant. 2. Case ZAT/01-01. Zoning Text Amendment establishing a new Public Facility Zoning District. City of Stillwater, applicant. 3. Case ZAMI01-02. A Zoning Map Amendment designating 15 acres of land located south of Boutwell Road and west of Boutwell Cemetery Public Facility. City of Stillwater, applicant. 4. Case PUD/01-27. A Planned Unit Development approval for development of portions of a 15 acre site into a 40,000 square foot public works facility with outdoor storage. City of Stillwater, applicant. 5. Case No. ZAM/01-03. Zoning Map Amendment rezoning 5.3 acres of land from Townhouse Residential, TH and Agricultural Preservation, AP, to Single Family Residential, RA, located on the southwest corner of CR 5 and Wildpines Lane. City of Stillwater, applicant. 6. Other Items. Discussion: - Yearly 120 building permit limit and Phase IV development. -Consideration of County Historical Society letter regarding Boutwell Cemetary - Update expansion area activity. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 Stillwater Township/City Joint Board January 17, 2001 Present: Mayor Jay Kimble, Mr. Terry Zoller, Mr. Dave Magunson, Chairperson Dave Johnson, and Mr. Ken Laboda Others Present: Steve Russell, Community Development Director; Sue Fitzgerald, City Planner; Meg McMonigal; Robb Jacobs, resident and Michael Noonan, Representative for David Bernard, a Division of the Rottlund Company, Inc. Chairperson Dave Johnson called the Meeting to order at 6:55 p.m. Approval of the Agenda. Addition of Michael Noonan for Liberty on the Lake for a rezoning adoption of recommendation. The addition to allow discussing Settlers Glen Project and a possible annexation as presented by Steve Russell in the form of a request for annexation. Approval of the Minutes. The minutes were not available from the last meeting for approval. The decision was made to table approval of the minutes until the next meeting. Adoption of Leadership. Mr. David Johnson stated that he would be in favor of remaining as the Chairperson. Mr. Terry Zoller made a motion for approval of Mr. Johnson as Chairperson. Mr. Kimble seconded the motion. All in favor of Mr. David Johnson as Chairperson. Vice Chairperson is Mr. Jay Kimble. Mr. Kimble stated that he would be in favor of remaining as the Vice -Chairperson. Mr. David Johnson made a motion to accept Mr. Kimble as Vice Chairperson and Mr. Ken Laboda seconded the motion. All in favor of approval of Mr. Jay Kimble as Vice Chairperson. Case No. ZAM/00-09. A request and presentation by Michael Noonan for Liberty on the Lake for a rezoning of 65,000 square feet of land from Cottage Residential, CR to Townhouse Residential. TH located in the Liberty Development, 6` Addition east of CR15 (Manning) and south of CR. 12. Builders David Bernard. The Master Plan was presented with Promenade Elevations and Promenade Area Enlargement. Area had shown between Settler's Way and Liberty Parkway. Roadways enclosed Pine Hollow Place, Street E, F and D. The proposal is for 3 units more than the 48 allowed by current zoning. Mr. Noonan explained the design as being strong in wrap -around porches and varied rooflines. Mr. Noonan addressed questions regarding parking and the Promenade. The density was established as 51 units on 10 acres, below the allowed density. A conservative estimate of a quarter of a million dollars was given. Public Hearing — A public hearing was opened because of the presence of Mr. Robb Jacobs, a neighbor to the project. Mr. Jacobs simply stated when asked, that it "looked o.k." The public hearing was closed. 1 Stillwater Township/City Joint Board Meeting January 17, 2001 Action taken was approval relative to formal votes for the recommendation for a Zoning Map Amendment. The motion for Joint Board approval was made by Mr. Zoller and seconded by Mr. Johnson. Stillwater Greenway Corridor. Sue Fitzgerald, City Planner, gave a presentation on the proposed Stillwater Greenway Corridor (Manning Avenue starting at Highway 36 going to County Road 96, from County Road 96 to County Road 95) for review and approval. The Landscaping Recommendations Guidelines were prepared with the help of Kathy Widen, City of Stillwater Forester. The discussion covered the use of naturalistic plantings and native plants, blending into the residential landscaping and use of screening where appropriate. The Incorporation of rest stops and the existing terrain was also discussed. Ms. Fitzgerald explained that this is a "Conceptual Guideline" and expressed the need for this to be accepted and established for guidelines to be available for any future builders who may be developing any land in the future. Mr. Johnson expressed strong support for trees as screening where possible. Mr. Zoller requested who would be paying for such a landscaping endeavor. Ms. Fitzgerald explained that the builders would be responsible for establishing a trail along the roadway and allowing for berming and trees where appropriate. The question of trails along already owned property was discussed. It was thought that a bike path along the road would leave room for going around existing property that does not have to comply at this time because of existing property lines now being used. Any new landscaping will have to be approved by the City once the Greenway Corridor is established and approved Ms. Fitzgerald said. Mr. Johnson said that some residents are sensitive to the view that houses are showing currently because the houses seem or appear closer to the road than what the residents envisioned and again stated that trees were important. It was mentioned that trees do provide a screen for six months of the year. Ms. Fitzgerald requested an approval for the guidelines and it was agreed that there should be guidelines for a Greenway Corridor by unanimous agreement. Expansion Area Buildi g Permit Update for 2000. A memo from Mr. Steve Russell, Community Development Director was presented to the Joint Board with showed the receipt of annual building permits report with the attachment of the Orderly Annexation Section 4.01 and list of 2000 permits. Request for Annexation: ANN/01-01 at 8528 Neal Avenue North. As presented to the Joint Board by Mr. Steve Russell, Community Development Director. 2 Stillwater Township/City Joint Board January 17, 2001 The property in question was included in the overall Comprehensive Plan for development. The questions raised concerning the development of Phase II through IV without an overall developmental plan was discussed as it relates to utilities and design. The City Engineer and staff have been extremely busy with the issues of addressing the developmental issue according to Mr. Russell. Mr. Johnson questioned if a review of the developmental plan would make sense at this time to allow for the Comprehensive Plan to allow for personal rights of the property owners while allowing for a developmental plan that would consider utilities and traffic concerns as the City holds the responsibility for these issues. The question of allowing the annexation request at this time is in the phase of filing the request only as the specifics have not been addressed at this time explained Mr. Russell. The request will have to be addressed by the Planning Commission and this is an introduction to that request as allowed in the overall Comprehensive Plan. Motion to Adjourn. A motion to adjourn the meeting was made by Mr. David Johnson at 8:27 p.m. All were in favor of adjournment. Respectfully Submitted Diane R. Martinek Recording Secretary 3 Memo To: Joint Board From: Steve Russell, Community Development Director Date: June 13, 2001 Subject: Zoning Map Amendment Rezoning 5.3 acres of land from Agricultural Preservation, AP,and Townhouse Residential, TH, to Single Family Residential RA. Case No. ZAM/01-03 The 5.3 two -parcel site is located at the southwest corner of CR 5 and Wildpines Lane. The site was annexed in 1996 as a part of Phase I City expansion. A church and single family residence used as a church classroom and office is located on the two lots. A potential purchaser of the residence, Young Life, is interested in using the structure for a similar office, meeting rooms church related use. The Townhouse Residential District, TH, does not allow churches or church related uses. The Single Family Residential District, RA, does allow churches with a special use permit. The Planning Commission reviewed the request at their June 11, 2001 meeting and initiated the rezoning. In effect, no change of use would occur with the rezoning, but the existing use would be allowed with a special use permit. Any expansion of use (addition), would required a public hearing and special use permit. Recommendation: Decision on request. Attachment: ZAM/01-03 map, City Planning Commission Staff Report of June 11, 2001. Memorandum To: Planning Commission From: Steve Russell, Community Development Director Date: 6-7-01 Subject: Review of Existing and New Use of Residence at 1151 Parkwood Lane Discussion The City has received a request for use determination of an existing building located at 1151 Parkwood Lane. Currently the structure is owned and used by Bethany Evangelical Covenant Church. Youth and administration activities take place in this converted residence according to the attached letter. The request is made by Young Life, a Christian Youth Association, to make sure their proposed use of the building is consistent with the current use and zoning regulations before purchase. From the description contained in the letter, the existing church use and proposed Young Life use are similar. In addition to use of the existing residence, Young Life's plans show a 15' x 15' addition to the existing building. Some parking is shown on site although Youth events use of the Church parking lot is indicated for Youth events. Planning Status — This site was annexed by the City from the township in 1996. The site is currently zoned townhome residential. The auxiliary church use is not a permanent use into TH District. It's status is "legal non -conforming." Planning Commission could consider rezoning the property and church from Townhouse and to Single Family Residential, RA. In that district churches are allowed with a use permit. This would allow review and possibly require connection to City services with the expansion of use. Recommendation Determination or proposal future use as described in Young Life letter of 5-25-01 and decision on rezoning to Single Family Residential. Attachments Young Life Letter and Master Plan 5-25-01 14 .M. Now 15 Wan 16 .11n l.um WWLOPINES OUTLOT B own Location Map DRAINAGE AND UTILITY EASEMENT DUTLOT F 2Am/e l-03 poc NOW DOG 41640 Y Ple,Wthefij? T1 z k ftz- Mit limas 1W R,OW /i Vicinity Map 0 201 Scale in Feet ItY...w1YM Mot W. 00141..M . OyYl.In W WW,14W01.10P ION. I. y.0..1uI W..YIyb.OM.Iy.Nnf TM ileemVmwMNYn( AWIn. .4.a.. Y.f.(M OJy, W.145. 11 nal 1N.uf,CY kr wry ineWavd.I. Same: W41.9IM Canty Sun.wh OOx. Men. 101]) 4104015 Parcel day Ivrm*Mlap0: M.y31, 2001 Case No: Date Filed: Fee Paid: Receipt No.: PLANNING ADMINISTRATION FORM ACTION REQUESTED COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STILLWATER 216 NORTH FOURTH STREET STILLWATER, MN 55082 Fees _Special/Conditional Use Permit $50120C Variance $70/20C Resubdivision $100 _Subdivision* $100+50/l0 Comprehensive Plan Amendment* $500 $300 $500 $70 $25 Zoning Amendment* Planning Unit Development * Certificate of Compliance Design Review • *An escrow fee is also required to the costs of attorney and engineering fees (see attached) The applicant is responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. All supporting material (i e., photos, sketches, etc.) submitted with application becomes the property of the City of Stillwater A site plan is required with applications. PROPERTY IDENTIFICATION Address of Project 1 1 5 I PA- E wco L,/' Assessor's Parcel No. F� ode) Zoning District ��1" Description of Project ��Q{-Lr� (� ILD [ - C "7 hereby state the foregoing statements and all data, information and evidence submiffed herewith in all respects, to file best of my knowledge and belief, true and correct. 1 further certify ! will comply with file permit if it is granted and used." Property Owner I Mailing Address lo3 al OS 6000 -AJ� Kj City - State - Zip 5 l �l Ll. c c�A �� vt4 0 � Telephone No. f (awl it rk3O —1 $ 7 3 Signature --, i I "M Representative Mailing Address City - State - Zip_ Telephone No. Signature SITE AND PROJECT DESCRIPTION Lot Size. (dimensions) 73 x 2 J Land Area ' Height of Buildings: Stories ' Feet ' Principal 1 Accessory Total Building floor area 3cd- • square feet Existing 3 t aac:› square feet Proposed 3, 157 square feet Paved Impervious Area square feet No. of off-street parking spaces 5 1' THE C ORLEANS ►, fl1ON 1 1 sn LWA1 MARKetPAC I 'Ikea .... Wier STILLWATE; R71W 12.20W RIVW 6.111, Vicinity Map �yr,- 462 A Scale in Feet 'yS / fJ 4,fry)/ This d nnsflot•ceme.illan t$am0 nd ,Grfqucban of Ind nca1M as Mel/ wOaer in various Wesmnulen County offices The &sling should be used for ToMance Punosee Only Washmolon County Is not responsible la any irottundas Source: WeOImglen Cuunly$Wve0P(s Oflwe Phone (41114368315 Pdt0N 1M0 dowillwatA Yap 31. 30G1 May 25, 2001 \turLife Steve Russell and Planning Commission City of Stillwater Stillwater, Minnesota 55082 Steve, /Iry P4-1244,v(6, Vern Hill Area Director Adam Timberlake Realife/wyldLife Ministry Tera Ross Student Staff Darla Goble Administrative Assistant This letter is to request a usage determination and is possibly an application for special/conditional use permit. Please address these items at the June 11`s meeting. Young Life, a not for profit youth -serving religious organization which has been serving youth in Stillwater for more than 35 years, is considering the purchase of a building at 1151 Parkwood Lane. The purchase would be contingent on approval of usage by the planning and zoning commission. This request is to determine, should Young Life purchase the building, that the building would 1) fall under the same conditions of its current use. 2) Please determine also if Young Life could make renovations and an addition to the building to better serve youth in our community. A simple master plan and elevations of improvements are attached. Currently the building is used for youth activities by the owner, Bethany Evangelical Covenant Church, and by Teens For Christ, a not for profit youth group. The building is used for youth meetings on Sunday, Monday, Tuesday, Wednesday, and occasional week ends. Also the building is used for limited administrative purposes. Often youth park on Parkwood Lane. Should Young Life purchase the property, the building would be used for the same purposes, administration and program. The building would house the administrative offices of Young Life and would be used for youth programs Monday — Thursday evenings. Under a purchase agreement with the current owner, Bethany Evangelical Covalent Church, students attending the Young Life programs would be directed to park in the adjacent church parking lot. Usage would change only in the amount of administrative office space that would be developed within the building. Numbers of youth served by the building would be increased. Impact on the neighborhood would be minimized. The agreement with the church for use of their parking lot would reduce the amount of traffic on Parkwood Lane. As indicated by the attached elevations, the building would maintain a residential character if projected improvements are made. This plan has been shared with four of the adjacent neighbors on Parkwood Lane. All have expressed support of Young Life's programs and intention to purchase the property. Young Life St. Croix Valley 6381 Osgood Avenue North Stillwater, MN 55082 Phone/Fax: (651) 430-1873 E-mail: ylscvmn®aol.com All would welcome students using the church parking lot instead of Parkwood Lane for parking during youth events. Please contact me if you need any further information before the June 11t meeting. I will attend the meeting to answer any questions concerning this request. Thank you for your attention to this matter. Sincerely, Vern Hill Area Director Attached: Site / Master plan and projected evelvations a P— • • • jl i MIRTH TH Memo To: Joint Board From: Steve Russell, Community Development Director Date: June 14, 2001 Subject: Boutwell Cemetery Site The Stillwater City Council received the attached letter from the Washington County Historical Society regarding the availability of the Boutwell Cemetery site and referred it to the Joint Board for discussion. Last Summer/Fall, the City conducted a study of the Boutwell area including cemetery site. A mixed use parks/open space/public works facility plan was developed for the area. The Boutwell Cemetery site is designated community park in the City's Comprehensive Plan and Transition in the Township Plan. The site is in the Phase N annexation. The letter from the Historical Society offers the property for $300,000. Further use of the site and coordinated park development could be discussed at meeting time. Recommendation: Discussion on availability and future use of cemetery site. Attachments: Washington County Historical Society letter dated May 23, 2001 and City Council staff report of June 1, 2001. Memo To: Mayor and City Council From: Steve Russell, Community Development Director V7.- Date: June 1, 2001 Subject: Letter from County Historical Society Regarding Boutwell Cemetery Site. The enclosed letter describes Washington County Historical Society's interest in selling the Boutwell Cemetery site to the City of Stillwater. Previously, City planning staff was directed to explore possibilities for site use as a park. The 15.6 acre site could be combined with the Stillwater Township park site and the recently purchased public works site to create a major public area including open space, active recreation and the public works facility. The site could connect to Brown's Creek Nature Area with trails. Attached is a map of the site. The site is currently in Stillwater Township. The City's Comprehensive Plan designates the site open space. The site appears to be more then half in wetland and the historic Boutwell Cemetery is located on a portion of the remaining highland. A tributary to Brown's Creek runs through the site. The site could be candidate for a Greenways Grant as a part of the Brown's Creek Nature Preserve. Also, Stillwater Township with their adjacent park location may be interested in working with the City to obtain and preserve this natural area. Recommendation: Refer letter to Joint Board for comment and to see if there is Township interest in the site. Attachment: Letter dated May 23, 2001 V(cisflINGToN (OUNTU 1.IRTOE.UK1IL O(IUY Gateway to Minnesota History May 23, 2001 The Honorable Mayor and City Council of The City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Mayor and Council, The Board of Directors of the Washington County Historical Society would like to extend to the City the opportunity to purchase 15.6 acres of land owned by the Society on Boutwell Road in an area being annexed into the City. City staff has expressed an interest in obtaining the Society's land for the purpose of providing park land/open space and accommodating trails adjacent to land the City is purchasing for the purpose of building a maintenance facility. The WCHS Board has established a price of $300,000 for the property based on the recent sale prices of comparable parcels of land in the area. We understand from City staff that the City is currently facing the prospect of dealing with some expensive capital improvement projects, which could hamper the City's ability to purchase the property outright at this time. The WCHS Board would be willing to look at scenarios in which the City could purchase the land by making installment payments to the WCHS over a period of time to facilitate the City's purchase of the property. While the WCHS Board feels that the City's intended use for the land is very appropriate, we cannot in good conscience "give it away" to the City. We are responsible to the Society's membership for providing good stewardship of the Society's resources and this parcel of land is one of our most valuable assets at a time when we are experiencing increasing financial needs. We receive annual grants from Washington County and also feel it is imperative that we demonstrate good financial judgment to them if we are to continue receiving financial assistance from them. We hope that the City will make us an offer for the property that can be made to work for both the City and the WCHS. Please contact WCHS Board Member Phil Eastwood with any questions or comments you may have regarding this issue. Phil Eastwood (651) 430-7725 301 W. Myrtle St. Stillwater, MN 55082 Sincerely, Nancy Goodman, President Washington County Historical Society PO Box 167, Stillwater, MN 55082-0167 - www.wchsmn.org - 651-439-5956 r' • ,. / 3 / gQ �A y W Y 5 o w 3 Jcc t.2 o en m mN 1 w e 0 ac w J snow wtniig o. • RTY BOUNDAR' • cc cc _ z 0 • 0 0 0 0 w ae 5 0 0 Memo To: Joint Board From: Steve Russell, Community Development Director Date: June 14, 2001 Subject: Expansion Area Update Since receiving City plan approval last Summer, Settlers Glen Phase II land development has begun. The first phase final plat was recently recorded and construction will begin. The Liberty and Legends Development areas continue to construct, Legends 114 units, Liberty 112 units. Other Phase I areas, Long Lake Villas, accounts for 75 units of 99 total and Stillwater Crossings 70 lots of 142 total. As of May 30, 2001, 103 building permits were issued. Last year 220 housing permits were issued. Memo To: Joint Board „ From: Steve Russell, Community Development Director ft- Date: June 14, 2001 Subject: Phase IV Development and 120 Building Permit Limit Stillwater has been approached by prospective developers of Phase IV areas regarding early annexation and development (the Phase IV area would come into the City after 2015 unless petitioned by the owner and approved by the City). A reason for not approving Phase IV early development is the 120 expansion area building permit limit. Today, two Phase IV areas, Creekside Crossing (20 units) and Stillwater Crossing (142 units) have been annexed by the City. Other Phse I areas approved for development included the 99 unit Long Lake Villas, 152 unit Legends, 350 unit Liberty and 380 unit Settlers Glen. Of that number, approximately 700 vacant lots remain. With a 120 unit limit, there is currently an adequate supply of vacant lots without further annexation. The question has been raised if the 120 limit pertains to or includes Phase IV areas. It has been suggested that the intent of the limit was to control development in the Phase I, II and III expansion areas not necessarily the Phase IV area. Three members of the existing board were a part of the orderly annexation agreement discussion and may be able to clarify the intent. The practice of the orderly annexation agreement at this point is to count all permits in the City expansion area. The section from the orderly annexation agreement regarding building permit quota is attached. Recommendation: Discussion of building permit quota and its application to Phase IV sites. MEMO To: Joint Board From: Steve Russell, Community Development Director fr Subject: Expansion Area Building Permit Update for 2000 Date: January 9, 2001 vr,A- sjot For calendar year 2000 building permits for 201 housing units were issued. The table below shows total expansion area building permit activity for the 1996-2000 period. The orderly annexation agreement allows building permits for 120 housing units per year. Year 1996, 1997 1998 1999 2000 20D� Total Sot permits Issues Permits Allowed 0 housing units 120 housing units 0 housing units 120 housing units 13 housing units 120 housing units 104 housing units 120 housing units 201 housing units 120 housing units o3 /2.0 318 housing units 600 housing units V Li With the approval of the Settlers Glen Project (380 housing units) permit activity may increase in 2001-2002. Recommendation: Receipt of annual building permit report. 72.o Attachments: Orderly Annexation Section 4.01 and List of 2000 permits. 740 I ca luf4Jr SECTION FOUR TIMING OF ANNEXATION OF PHASES 4.01 Under no circumstances will the growth in the Orderly Annexation Area exceed a cumulative total of 120 dwelling units per calendar year measured from the year 1996 as year one. This limitation shall apply to the issuance of building permits. The City shall provide a written report to the Joint Board on July 15 and January 15 of each year commencing in 1997 identifying the number and location of building permits for new residential dwelling units issued during the previous six months. 4.02 Phase I property will be annexed to the City after the execution of this Agreement. The Municipal Board shall order annexation of the Phase I property within thirty (30) days following receipt of this Joint Resolution. 4.03 Phase II property may be annexed by the City filing a Resolution with the Minnesota Municipal. Board any time after January 1, 1999. 4.04 Phase III property may be annexed by the City filing a Resolution with the Minnesota Municipal Board any time after January 1, 2002. 4.05 Phase IV property may be annexed by the City filing a Resolution with the Minnesota Municipal Board any time after January 1, 2015. 4.06 The City may annex Phase II property prior to January 1, 1999 provided that the accelerated growth does not exceed the one hundred twenty (120) dwelling units per year limitation. 4.07 The City may annex Phase III property prior to January 1, 2002 provided that: a) the accelerated growth does not exceed the one hundred and twenty (120) dwelling units per year limitation; and b) that seventy-five percent (75 %) of the net developable area of Phase I property annexed to the City has been platted and developed into occupied residential dwellings. 4.08 The City is free to deny an annexation or extend the timing of a phase at any time at its sole discretion. This Agreement does not confer any rights upon any individual property owner to require the City to annex his or her property. 4.09 As an exception to the Phasing Schedule, the City may annex property not described in Phases I, 11 or III by Resolution if the property is adjacent to the City, is petitioned for by one hundred percent (100%) of the property owners within the area to be annexed and if the resulting annexation will not create a level of growth that exceeds the one hundred twenty (120) dwelling units per year limitation. 35667.01 F 05/23/96 -4-