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HomeMy WebLinkAbout1997-01-29 Joint Board MIN STILLWATER CITY AND TOWN JOINT BOARD Jan. 29, 1997 Present for Stillwater Township: Supervisor Dave Johnson; Supervisor David Francis; Attorney Tom Scott; and planner Meg McMonigal Present for City of Stillwater: Councilman Terry Zoller; Councilman Gene Bealka, alternate (7:30); Attorney David Magnuson; Community Development Director Steve Russell Others: Sherri Buss and Bob Brunicht, Bonestroo, Rosene and Anderlik & Associates; John Chase, Stillwater Township resident; Ed Otis, Township resident Chairman David Johnson called the meeting to order at 7:10 p.m. Mr. Francis moved approval of the minutes of Oct. 23, 1996. Mr. Johnson suggested the minutes be amended to clarify that the reference to "Dave" in agenda item No. 4 refers to David Magnuson. Mr. Zoller seconded the motion to approve the minutes as amended; all in favor. Election of Chairperson Mr. Francis, seconded by Mr. Zoller, moved to have Mr. Johnson continue as chairperson for 1997; all in favor. Public Hearing Case No. SOA/96-1 . Comprehensive revision of City of Stillwater subdivision ordinance to bring into conformity with the Comprehensive Plan. City of Stillwater, applicant. Mr. Russell briefly introduced the document. He noted the ordinance had not been updated since 1979. The revised ordinance implements the policies in the Comprehensive Plan. The city's Planning Commission has held a number of hearings on the proposed revisions and has recommended the revised ordinance for adoption by the City Council, he said. Mr. Russell noted the Alternative Design Standards portion of the ordinance provides developers a lot of flexibility based on performance. The burden of proof is on the applicant to show that an alternative design can work. The Joint Planning Board will see projects and review performance against design standards. Mr. Russell further noted the Joint Planning Board is not specifically mentioned in the ordinance. Mr. Johnson said he felt language should be added advising potential developers of the additional review process. Mr. Magnuson suggested adding a paragraph on page 8 stating the Joint Planning Board's role. Mr. Francis suggested inserting language defining the Joint Board in the list of definitions (pages 2-6). Mr. Johnson questioned the reference to a partial street on page 22; it was agreed to add partial street to the list of definitions. There was considerable discussion regarding the Alternative Design Standards section. Mr. Johnson said he felt the alternative design approach is an opportunity to better integrate the annexation areas into the existing subdivisions in the township; he said he was pleased with the flexibility. Mr. Scott asked whether the city's Zoning Ordinance had been amended. Mr. Magnuson said the revisions covering the annexation areas are in place. Mr. Russell said the City is in the process of revising the PUD Ordinance. Mr. Johnson asked whether language should be added indicating Alternative Design Standards doesn't apply to density. Mr. Russell said in terms of design density is fixed and is simply not negotiable. Mr. Magnuson also noted that density cannot be changed without revising the Comprehensive Plan. Mr. Scott suggested added language to paragraph C on page 14 to include surrounding township areas. Mr. Magnuson suggested the language "whether in the City or Town." Several typos (on page 24 and 35) were noted for correction. Mr. Johnson closed the public hearing. He noted the Joint Board needs to endorse or reject the document before it goes to the City Council; the Council was scheduled to consider adoption at its Feb. 4 meeting. Mr. Russell suggested the Joint Board could approve the document with the changes made during the discussion. If the City Council makes additional changes, the document would have to come back to the Joint Board. Mr. Magnuson went through the suggested changes. He also suggested adding language referring to the Orderly Annexation Agreement in the list of definitions. Mr. Francis also asked that language referring to the Joint Board to added to the Plat Requirements on page 15. Mr. Zoller, seconded by Mr. Francis, moved approval of the Subdivision Code with the changes made during the discussion; all in favor. Expansion area update Ms. Buss briefed the Board on the Alternative Urban Area Wide Review (AUAR) being conducted by the Bonestroo, Rosene and Anderlik firm. The study will look at potential impacts of development and propose mitigation measures. She provided a list of members on a Technical Advisory Group that will be part of the process and went through a timetable for completion of the study. Mr. Russell noted the area wide study looks at the cumulative affect of development rather than taking a piecemeal approach. Mr. Johnson said the Township endorses the approach but questioned the feasibility of the timeframe for completion. Mr. Russell noted the timeline is prescribed by statute. There was a discussion of the legal issues as to whether the AUAR and mitigation plan would come back to the Joint Board for approval. Mr. Johnson asked that the minutes reflect there is a "gray area" regarding the legal issues. Mr. Johnson said the Joint Board would welcome the opportunity to be updated and comment on the study while it is being prepared. There also was a discussion regarding potential legal issues should the mitigation plan involve Township land. Mr. Russell gave a brief update on the utility feasibility study being conducted by SEH. Other items Mr. Johnson suggested establishing a procedure whereby interested people have access to agenda materials prior to meetings. Mr. Magnuson said interested people can leave their names and they will be sent agendas. Mr. Johnson also suggested stating in the published legal notice that agenda materials can be picked up at City Hall or from the Town Clerk. Mr. Francis, seconded by Mr. Zoller, moved to adjourn at 9:10 p.m.; all in favor.