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HomeMy WebLinkAbout1985-11-20 JPCM JOINT POWERS COMMITTEE AGENDA November 20, 1985 Washington County Courthouse County Board Chambers Stillwater, MN 55082 5:30 p.m. I. Business Meeting A. Call to Order B. Approval of Minutes C. New Business 1. UFE Conditional Use Permit -- Approval of Master Plan 2. Formation of Board of Adjustment to hear appeal of Anderson variance request D. General Discussion E. Adjournment Dated: November 12, 1985 /s/ Dennis O'Donnell Minutes of the Joint Powers Committee November 20, 1985 MEMBERS PRESENT Ray Senkus, Cathy Buck, Bill Lundquist, Ann Bodlovick, Harry Peterson STAFF PRESENT Dennis O'Donnell, Douglas Swenson, Rhonda Thode OTHERS PRESENT Jeff Davis, Dick Carlson, Ken Sommer CALL _TO_ORDER Ray Senkus chaired the Committee and called the meeting to order at 5:.30 P- m. APPROVAL_ OF MINUTES Ann Bodlovick moved to approve the October 1E, 1985 minutes as submitted. Harry Peterson seconded. Motion carried unanimously. UFEi_INC___=_APPROVAL _ OF MASTER_ PLAN Dick Carlson, architect, stated his firm has been working with UFE, Inc. for the past two years in the development of the master plan, which he presented. On this plan he indicated the proposed expansion, circulation pattern, access points, new employee parking area with stormwater retention area, loading dock., enhancement of the new main entrance, landscaping around the site, and an elevation plan for the buildings. The additions will link all the structures together to give them a uniformed look. The parking areas will be lighted according to standards, and the zoning requirements concerning the number of parking areas will be met (288 parking spaces proposed, including handicapped spaces). The total office space will be 48,120 square feet; total manufacturing space will be 84,230 sq. ft., with the site being a total of 311,900 sq. ft. The construction will take place in four phases over a two year period: Phase 1: Construction of employee parking lot on the west side of the complex including st ormwat er retention area. Phase 2: Construction of new manufacturing addition and interconnecting the headquarters building and existing warehouse. Phase 3: Renovation of office spaces. Phase 4: Construction of new lunch room, new main entrance, renovation of the existing south building, parking area, and access off of Greeley Street. Mr. Carlson pointed out the plans are conceptual in nature and are not completed documents. Cathy Buck initiated discussion regarding item #6 of the engineers report regarding the high water elevation for the pond. Jeff Davis, engineer, stated the existing pond south of Curve Crest has a high water elevation of 9011, therefore part of the parking lot would be under water. He felt a swale would provide adequate capacity to handle the outflow. This will only affects eight par -king spaces and they would only be inundated for a short duration of time. Jeff Davis brought up a concern regarding the elevation of the new loading, dock. Mr. O'Donnell recommended the first floor elevation be one foot above the one hundred year flood elevation. The elevation is 90111j so they should be at an elevation of 9021. He stated he would need to see more detailed plans to determine if there is enough storm water retention area. If that area has to be expanded it would eliminate 17 of their parking spaces unless the parking lot is redesigned in some way. In looking at the conceptual plans, Mr. Davis felt in order for the pond to be adequate, it would have to be expanded or go into a more detailed design of pipe, and this is an item that can be worked out. Ray Senkus asked Mr. Carlson if he had any problems or concerns with Mr. O' Donne 1 l' s conditions outlined in his letter of November 15, 1985. Mr. Carlson stated he did not. Jeff Davis stated the City should look at the possibility of requiring a general access easement off Industrial Blvd. to the stormwater retention area for maintenance, etc. Cathy Buck questioned at what point that easement should be obtained. Mr. O'Donnell stated this should be done before any building permits are issued. Mr. O'Donnell stated he has talked to the County Engineer and he has no problems with where the driveway locations are going to be, but driveway permits must be obtained from the Public Warks Department. Dennis O'Donnell stated the following conditions should be added to his memo of November 15th: 1. Driveway access permits must be applied for through the Public Works Department. 2. Easements for drainage purposes shall be dedicated as appropriate once the engineering is decided and rust be dedicated and presented to the City Administrator before any building permits are issued. 3. The building on the northernmost part of the property must have a first floor elevation of 9021 (one foot above the 100 year flood elevation). Cathy Buck moved to approve the conceptual master plan with the recommendations outlined in Mr. O' Donne l l' s letter of November 15, 1985 and with the following additional conditions: (1) The City of Stillwater is granted any necessary easements for stormwater retention, (2) Driveway access permits are obtained from the Washington County Public -Works Department, and (3) The north warehouse floor elevation be plus one foot from the ponds elevation of 9011, therefore being at an elevation of 9021; and also, the phasing plan be as discussed. Ann Bodlovick seconded. Motion carried unanimously. FORMATION_ OF BOARD_ OF ADJUSTMENT_ AND APPEALS FOR RICHARD_ ANDEKSUN_APPEHL Doug Swenson stated the Joint Powers Agreement creates a Beard of Adjustment and Appeals to hear appeals. The Board shall consist of seven members consisting of one county representative, a member representing the City of Stillwater and one representing Stillwater Township who currently sit on the Joint Powers Committee, as well as two additional people appointed from the City and two appointed from the Township. When the matter is hear -d, only five of the seven members will be eligible to vote, the county representative, the two regular Joint Powers members, and in this case, the two appointed by the Township since this is where the property is located. Cathy Buck will be the representative from Stillwater Township and Ann Bodlovick from the City of Stillwater. The other appointees will be decided at the Town Board's and City's next meeting. The hearing date for the Richard Anderson appeal will be January 8, 1986. ADJOURNMENT Ann Bod 1 ov i ck moved to adjourn at F,:,-='5 p. m. Harry Peterson seconded. Motion carried unanimously. SHORT-ELLIOTT-H EN DRICKSON, INC. VC CONSULTING ENGINEERS N"a I ST. PAUL, MINNESOTA CHIPPEWA FALLS, WISCONSIN WAUSAU, WISCONSIN November 18, 1985 RE: WASHINGT COUNTY <:__ UFE MASTER PLAN REVIEW SEH FILE NO. 84012 Washington County Courthouse 14900 61st Street North Stillwater, MN 55082 Attention: Mr. Dennis O'Donnell, Planning Department The following is a list of comments and recommendations regarding the referenced plan dated October 1, 1985: 1. Slope on drives appears to be adequate. 2. The proposed Development Plan involves filling part of the existing ponding area. The proposed on-site pond must provide storage volume equal to the volume of the fill placed within the existing pond. 3. High water elevation within the on-site pond should be maintained at an approximate elevation of 901. 4. An additional ponding easement will be required for the proposed on-site pond. 5.. Filling of the employee parking area to an elevation of 910 will eliminate the out -flow swale for Oasis Pond directly to the south. The relocation of the swale or a pipe of adequate size m,st be provided in this area. 6. The high water elevation for the existing pond is approximately 901. Therefore, part of the parking lot will be subjected to flooding during a 100 year storm event. 7. All other items pertaining to bituminous surfacing, base construction, grading, concrete curb and gutter and sidewalk construction must be constructed according to the Joint Powers Committee engineering standards. Sincerel a , Je f Davis; P.E. Consulting Engineer for City of Stillwater cc: Nile Kriesel 200 GOPHER BUILDING -222 EAST LITTLE CANADA ROAD -ST. PAUL, MINNESOTA 55117 -PHONE (612) 484-0272