HomeMy WebLinkAbout2018-02-26 PRC packetCITY OF STILLWATER
STILLWATER PARKS AND RECREATION COMMISSION
NOTICE OF MEETING
MONDAY, FEBRUARY 26, 2018 AT 7:00 PM
The City of Stillwater Parks and Recreation Commission will meet on Monday, February 26,
2018, at 7:00 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street.
AGENDA
1. Approval of the December 18, 2017 Minutes
2. Open Forum - The Open Forum is a portion of the meeting to address the Board on
subjects which are not a part of the meeting agenda. The Board may take action or reply
at the time of the statement or may give direction to staff regarding investigation of the
concerns expressed. Out of respect for others in attendance, please limit your
comments to 5 minutes or less.
Action Items
3. Heifort Hills Estate
Information Items
4. Lily Lake Water Quality Improvement Projects
5. Outdoor Winter Rinks
Commission Items/Topics
CITY OF STILLWATER
PARKS AND RECREATION COMMISSION MEETING
December 18, 2017
Present: Chairwoman Linda Amrein, Commissioners Scott Christensen, David
Brandt, Bill McGlynn, Sam Nelson and Sandy Snellman
Absent: Commissioner Rob McGarry and Council Representative Mike Polehna
Staff present: Public Works Superintendent Tim Moore, City Planner Abbi Wittman,
Public Works Director Shawn Sanders
APPROVAL OF MINUTES
Possible approval of October 23, 2017 meeting minutes
Motion by Commissioner Snellman, seconded by Commissioner Christensen, to
approve the October 23, 2017 meeting minutes. All in favor, 6-0.
OPEN FORUM
Ryan Chamberlain, 3344 Barons Way, and Matt Doman, 1017 Delano Way, brought
up concerns about condition of the City -maintained ice rink at Legends Park. They
would like permission for the neighbors to maintain the rink after the City does the
initial flooding.
Public Works Superintendent Moore said the City would love to have volunteer help.
He is waiting to hear back from the Water Board about being able to use the
hydrant.
Chip Myers, 145 Liberty Parkway, stated he has a similar request. He asked that the
City create a new rink in his neighborhood. He has endorsement from the president
of the Homeowners' Association and feels it would be well used. He would be willing
to hire a contractor to create the rink if that is the only and best option.
Public Works Director Sanders expressed concern that if the grass or sod needs to
be replaced, it would be an additional cost to the City.
Mr. Moore provided a map of ice rinks and stated that the smaller rinks don't get a
lot of use. If the City developed a couple of larger rinks they may get more use. He
will discuss the issue further with the neighbors in both locations.
ACTION ITEMS
Lappi Park and Trail Dedication
Parks and Recreation Commission Meeting
December 18, 2017
City Planner Wittman explained that the Lappis purchased a 50 x 125 foot parcel
from MnDOT which they combined with their own parcel for the purpose of creating
an additional lot. The City Council approved the resubdivision and consolidation
request. The Comprehensive Plan shows no planned parks or trails on or through
the property. Therefore staff recommends a park and trail dedication fee in lieu of
land, which would be $2,500 per new lot created.
Larry Lappi offered to answer any questions.
Motion by Commissioner Snellman, seconded by Commissioner Brandt, to accept a
cash dedication of $2,500 for the park and trail obligations for the creation of the new lot
at 900 Broadway Street North. All in favor, 6-0.
Nottingham Village Park and Trail Dedication
City Planner Wittman reviewed the request. Greg Johnson, Hearth Development,
LLC, plans to develop 5.30 acres of property located at 12220 McKusick Road.
Fifteen single family lots are planned. The site is located among large unsewered
lots that were developed while the neighborhood was located in Stillwater Township.
The neighborhood lies just east of Manning Avenue (County Road 15) between
McKusick Road (County Road 64) and Brown's Creek. Staff recommends a $35,000
fee in lieu of park land or trail development, to be submitted to the City prior to
release of the final plat for filing with the County.
Commissioner Christensen expressed concern about how to get pedestrians safely
across McKusick Road to Brown's Creek Park.
Ms. Wittman responded that Brown's Creek Trail intersects the corner of Neal
Avenue and McKusick Road, so that would likely be the designated crossing.
Public Works Director Sanders added that McKusick Road and Manning Avenue are
County roads. The County will likely not want a crosswalk at that location. State law
says that every intersection is a crosswalk whether it's marked or unmarked. People
view crosswalks as being safer - that is just a perception. The other challenge is that
this location has a 50 mph speed limit which lessens the chance of getting a
crosswalk.
Motion by Commissioner McGlynn, seconded by Commissioner Snellman, to
recommend that the City accept a $35,000 fee in lieu of park land or trail development
for Nottingham Village, 12220 McKusick Road. All in favor, 6-0.
West Ridoe Park and Trail Dedication
City Planner Wittman explained the request. Kevin von Riedel, Westridge
Development, LLC has submitted an application for preliminary plat approval of a
14 -lot single family development to be known as West Ridge, and a rezoning of the
Page 2 of 6
Parks and Recreation Commission Meeting
December 18, 2017
4.97 acre property. The site is located at 12991 Boutwell Road. The Trail and Park
Plan envisions three trails/sidewalks through the neighborhood: Maryknoll Drive,
Northland Avenue, and Creekside Trail. Creekside Trail is no longer possible to
construct, since Brown's Creek Watershed District will not allow a trail along Sinnit's
Pond. Therefore, it would make sense to develop only one additional trail (or
sidewalk) through the neighborhood. Staff finds that the proposed sidewalk is as
consistent as possible with the Trail and Park Plan, given that the Brown's Creek
Watershed District will not allow the development of a creekside trail. Since sidewalk
construction is a requirement of the Subdivision Ordinance, credit would not be
given toward the trail dedication fee. Therefore, a $500 trail fee should be required
for each lot. The Parks and Trails Chapter of the Comprehensive Plan does not
envision any public parks on or near the proposed subdivision. Therefore, the
$2,000 park fee per lot would be appropriate in lieu of setting aside public park land.
Staff recommends requiring $32,500 in park and trail dedication fees, to be due prior
to release of the plat for filing with Washington County.
Commissioner Christensen asked why the plan doesn't show a trail connecting Neal
Avenue all the way to Northland.
City Planner Wittman replied that planning and engineering staff have discussed
that, but the City has not master -planned the whole neighborhood, so there are no
guiding documents for such a trail.
Motion by Commissioner Brandt, seconded by Commissioner Christensen, to
recommend that the City accept a $32,500 fee in lieu of park land or trail development
for West Ridge, 12991 Boutwell Road. All in favor, 6-0.
Music in the Park
Woody McBride, Genius of Fun Event Production, informed the Commission that the
City Council supported his concept for Music on the River, but the contract has not
yet been signed. The Main Street Stillwater Independent Business Alliance (IBA)
sent a letter of protest to the City stating they don't want the concerts to happen at
all, which started a shockwave of resistance. The main objections are: parking and
not wanting any food, beverage or other vendors to compete with local merchants.
Mr. McBride said he intended to have some tents there for sponsors and civic
groups such as Girl Scouts, but he was not going to have any vendors to compete
with the shops. He reached out to the IBA asking for a compromise. The IBA alluded
to possibly reducing the number of events the first year. He asked the Commission's
thoughts on using Pioneer Park to do a smaller number of events, or a combination
of both venues. He hopes that retooling the concept and downsizing it might allow
him to introduce the concerts for 2018 and grow the event through 2019 and 2020.
Commissioner Brandt asked if Mr. McBride has considered shuttling. Mr. McBride
replied that shuttling is a good idea, but when a series like this is in its infancy, it's
Page 3 of 6
Parks and Recreation Commission Meeting
December 18, 2017
tough to promote and coordinate shuttling especially with a limited budget the first
year. However he could consider it.
Commissioner Christensen questioned whether parking in downtown is really in
shortage.
Mr. McBride stated that the Downtown Parking Commission denied his requested
parking spots. He missed a big grant deadline because he doesn't yet have a
contract with the City. Rolling the series out more modestly is the only realistic option
at this point. He asked about the process to proceed with a smaller series.
Chairwoman Amrein commented that if the series were cut down to 3-4 times, it
might not be an issue for the homeowners near Pioneer Park.
Commissioner Christensen pointed out there are a lot of wedding reservations for
Pioneer Park.
Motion by Commissioner Christensen, seconded by Commissioner Brandt, to adopt a
resolution to continue the support of Music on the River. No vote was taken but there
was consensus.
Mr. McBride clarified that the Commission appears not to be interested in him using
Pioneer Park but continues to support the concept of all 12 weeks or a reduced
number. He said he will go back to the IBA and then report back to the Commission.
2040 Comprehensive Plan: Existing Goal and Objective Review
City Planner Wittman stated that as part of the Comprehensive Plan Update, staff is
requesting the Parks and Recreation Commission review the Goals, Objectives,
Policies and Programs section for relevancy. The 2015 Master Trail Plan will be
integrated into the 2040 Plan, therefore, the Commission does not need to review
sections relating to the community pathway and trail system. Ms. Wittman led
discussion of the overarching goals for the Parks and Trails chapter of the Plan, and
invited Commissioners to provide her with any further thoughts.
Downtown Bike Share Proposal
City Planner Wittman stated that staff thought a representative of KoloniShare would
be attending to make a presentation. Staff will contact the company to arrange for a
representative to attend a future meeting. Commissioner Brandt pointed out that
Hastings has a bike share program. He suggested staff check to see how their
program is going.
Page 4 of 6
Parks and Recreation Commission Meeting December 18, 2017
INFORMATION ITEMS
Park and Trail Dedication
Public Works Superintendent Moore provided information on Park and Trail
Dedication Funds and balances over the last ten years.
City Planner Wittman added that her understanding is that the Park and Trail
Dedication Funds may be used to purchase land or replace equipment but not for
maintenance. However, staff will clarify with the City Attorney.
Public Works Superintendent Moore stated that at one time the Commission had a
list of about 50 improvement projects in priority order; he will bring it back to the
Commission for review. Ms. Wittman added that between now and mid -2018 is the
best time to review that list, with the Comprehensive Plan update going on.
Commissioner Christensen asked about the role of the Comprehensive Plan in use
of the Park and Trail Dedication Funds. For example, in 2012, he advocated for the
City to purchase the Jackson Wildlife Management area, but supposedly there was
not enough money in the Fund. He sees now that the City did have the money. He
asked if the City could have bought the property if it was part of the Comprehensive
Plan.
Ms. Wittman replied that the Comprehensive Plan is the guiding document for the
City, against which land use decisions must be weighed. For instance, the Plan
should define general areas where the Commission may be looking to purchase
land, such as for trail connections. The Plan would not identify specific parcels, but
property considered for purchase should be in the target area. When the County and
the State do road improvements, they consult the City's Comprehensive Plan. If a
sidewalk or trail is not in the Plan, they won't include it as part of their project.
Commissioner Christensen cited another example, the senior living development on
Brick Street. He suggested using Park and Trail Funds to build a bike trail along
Brick Street, but a trail in that location wasn't in the Comprehensive Plan. He added
that Councilmember Polehna did a fantastic job presenting the Commission's
position to the City Council, which ended up with an easement along Brick in case a
trail is planned in the future. But Commissioner Christensen had wanted the trail to
be formalized in the development agreement.
Ms. Wittman commented it's a lot harder to require a developer to construct an
improvement when it's not in the Comprehensive Plan. Even though it makes the
most sense to do it at the time of development, the City didn't have legal grounds to
require a trail.
Mr. Moore agreed to bring back more information on annual budgets and the
previously developed list of improvement priorities for discussion at a future meeting.
Page 5 of 6
Parks and Recreation Commission Meeting December 18, 2017
COMMISSION ITEMSITOPICS
Highway 95 Trail
Commissioner Christensen asked about the status of the trail along Highway 95.
Public Works Director Sanders replied bids will be opened next month and the
Minnesota Department of Transportation should finish trail work by the end of
August. The trail by the Freight House is expected to be done by the end of May.
Rec Center Outdoor Rink
Public Works Superintendent Moore informed the Commission that the Stillwater
Area Hockey Association (SAHA) has had a contract with the City since 2010 to
maintain the outdoor ice rink, but they have been having trouble getting volunteers.
Commissioner McGlynn, who said he is very involved in SAHA, confirmed it has
been very difficult to get more Mite parents to help flood the rink. He was asked to
check with the City to see what could be done. The Mite coordinator suggested
closing that rink if more help is not forthcoming.
Mr. Moore suggested that later in the winter, the Commission should discuss
whether the City wants to retain several smaller rinks or try to develop rinks large
enough that they will get more use. He thinks that SAHA will be able to get enough
volunteers together to finish this season at the Rec Center Outdoor Rink, but the
Commission should address the issue going forward into the future.
ADJOURNMENT
Motion by Commissioner Snellman, seconded by Chairwoman Amrein, to adjourn. All in
favor, 6-0. The meeting was adjourned at 9:40 p.m.
Respectfully submitted,
Julie Kink
Recording Secretary
Page 6 of 6
1 ] 1w e r�
PARK COMMISSION REPORT
MEMO DATE: February 5, 2018
MEETING DATES: Planning Commission
Park Commission
Joint Planning Board
City Council
LANDOWNER: Ken Heifort
CASE NO.: 2017-67
January 10, 2018
February 26, 2018
February 12, 2018
February 6 and 201, 2018
DEVELOPER: Todd Ganz, Integrity Land Development
PROJECT: Heifort Hills Estate, 24 lot detached townhome project
LOCATION: 8911 Neal Avenue
REPORT BY: Bill Turnblad, Community Development Director
BACKGROUND
Todd Ganz, Integrity Land Development, is proposing to develop Phase Two of the 26.1
acre Heifort Hills Planned Unit Development (PUD). The 24 home sites located in the 15.2
acre first phase were platted as the Ponds at Heifort Hills. This, the second phase, also has
24 home sites, which are located on 10.9 acres of land that will be platted as Heifort Hills
Estate.
All of this phase lies within the Natural Environment Shoreland District of South Twin
Lake. Consequently, development will occur as a Shoreland Planned Unit Development
(PUD).
SPECIFIC REQUEST
Consider the park and trail dedication requirements for this low density residential
development and make a recommendation to the City Council.
' February 6 will be the public hearing for the Final PUD, Preliminary Plat and 1St reading of the rezoning. February 20
will be the 2,d reading and adoption of the rezoning ordinance.
Heifort Hills Estate
February 5, 2018
Page 2
[$iliri fLY-11 W �.�
The Comprehensive Plan's Parks and Trails Chapter shows no planned park on the
property. But, the recently adopted Master Trail Plan envisions a trail along Neal
Avenue between McKusick Road and Dellwood Road (State Highway 96).
Trail Plan Excerpt
�m
Existing paved trails are in green
Planned paved trails are in red
(Sidewalks not shown)
2nd phase of
I Heifort Hills PUD
The trail constructed with Phase 1 of this PUD stops just south of the wetland next
to Neal Avenue. The trail alignment between the wetland and Neal Avenue will
require additional investigation by the developers. This will have to be done before
final plat application materials are submitted. Specifically, the status of the wetland
and any necessary wetland replacement will need to be verified. The developer's
costs for constructing this trail, any necessary retaining walls, and any wetland
replacement needed for the trail, will be credited against required park and trail
dedication fees.
Heifort Hills Estate
February 5, 2018
Page 3
Park and trail dedication fees will be required on 23 of the 24 lots. The existing
home site is exempt. Since the park fee for a single family home is $2,000 and the
trail fee is $500, the developer will be responsible for $57,500 in park and trail fees.
The trail work done by the developer will be credited against these fees.
COUNCIL ACTION
On January 30, 2018 the City Council heard this case and approved the preliminary plat
with sixteen conditions. Condition 6 reads as follows:
A trail must be constructed by the developer on the east side of Neal Avenue as an
extension of the existing trail to the south. The trail is to be extended to State
Highway 96. Any costs for the trail and necessary retaining wall that exceed the
developer's park and trail fee obligation will be paid for by the City from its Parks
and Trails Fund
Typically, the Park Commission reviews developments before the Council takes action.
However, the snow storm that caused cancellation of the January 22 Park Commission
meeting interfered with the standard process. So, if the Park Commission disagrees with
the Council decision, staff will request the Council to consider an amendment to their
conditions of approval.
cc Todd Ganz
Attachments: Development Plans
Hwy 96
Map A
Location & Shoreland Zoning
Phase 2
Phase 1
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Shoreland Zoning Classifications
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Map B
Zoning
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Map C
Comprehensive Plan Map
ED 2030 City Limit
�* Wetland (Undelineated)
Low Density Residential
Low[Medium Density Residential
Medium Density Residential
High Density Residential
0 Neighborhood Commercial
- Commercial
- Downtown Mixed Use
Research, Development Park
Industrial
Institutional
Park, Rec or Open space
Marina
u Road R -O -W
Open water
Map E
Phase Two Concept PUD Plan
THE PONDS AT HEIFORT HILLS
Northerly CONCEPT PLAN
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THE BIRTHPLACE 0P MINNESOTA
Memo
To: Parks and Recreation Commission
From: Tim Moore, Public Works Superintendent
Date: February 21, 2018
Re: Lily Lake Water Quality Improvement Projects
Mike Isensee, Administrator for the Middle St. Croix Watershed Management Organization will
be at the meeting Monday night to present information on two projects to improve Lily Lake
water quality.
2/23/2018
1
“Cooperatively protect,
manage and improve the
quality of water resources”
-excerpts from the MSCWMO Mission Statement
Middle
St. Croix Watershed
Management Organization
Lily Lake505 acre
Watershed
266 acres
flow into
Brick Pond
then to Lily
Lake
239 acres
flow directly
into Lily Lake
90% flows
through City
stormsewer
2/23/2018
2
Why We Are Working on Lily Lake
TMDL: How much
pollutant a body of water
can receive without
violating water quality
standards.
Impaired Waters: waters
that do not meet water
quality standards.
Lily Lake was listed as
impaired for too much
phosphorous by the
MPCA in 2002.
2/23/2018
3
Goal – Reduce Phosphorous By 145 lbs./yr.
(2007 Wenk Lily-McKusick Lake Management Report)
•31 Water Quality Practices= 19.3 lbs./yr.
•3 Gullies Stabilized= 14 lbs./yr.
•DiaSorin Reuse=14lbs./yr.
•Curve Crest Pond= 4.7 lbs./yr.
•MnDOT HWY36 Ponds= 8 lbs./yr.
•Greeley Gully Stabilized =40 lbs./yr.
Total Reductions Achieved = 100.0 lbs./yr.
Lily Lake Water Quality Improving
•In 2014 Lily Lake
demonstrated a
statistical improving
trend for total
phosphorous.
•First time this trend has
emerged since
monitoring started in
1988.
2/23/2018
4
2015 Targeted Monitoring
Relative Phosphorous Discharges
2016 Targeted Monitoring
Relative Phosphorous Discharges
Greeley Street and Lake Street
55% of the Annual Monitored Phosphorous
Greeley LakePinePump
Station
2016 Storm Event Water Samples
2/23/2018
5
2017 Lily Final 45! Feasibility Initial Findings
Address the
areas
contributing
up to 60% of
the annual
total
phosphorous
to Lily Lake
Feasibility Initial Findings
2/23/2018
6
Feasibility Initial Findings
Next Steps To Complete Lily Final 45 Feasibility
Feb 26th Parks Commission
March 15th Public Input Meeting
June 14th Draft Report
August 1st Clean Water Fund
Grant Application
2/23/2018
7
2017-2022 Lily Implementation Plan
2018
Complete Feasibility
Complete 40% Design
Evaluate Internal Load
Apply for Grant Funding
2019
Final Design and Installation
2020
Installation
2021
Evaluate Need for TMDL
2022 Treat Internal Load
Mikael Isensee, CPESC | Administrator
Middle St. Croix Watershed Management Organization
Watershed Specialist | Washington Conservation District |
Cell: 612-839-6492
misensee@mnwcd.org www.mscwmo.org
Questions?
2/23/2018
8
(Stl l l later 216 41h Street N, Stillwater, MN 55082
__— 651-430-8800
The Birthplace of Minnesota www.ci.stillwater.mn.us
CITY COUNCIL MEETING MINUTES
January 30, 2018 (changed from February 6, 2018)
REGULAR MEETING
4:30 P.M.
Mayor Kozlowski called the meeting to order at 4:37 p.m.
Present: Mayor Kozlowski, Councilmembers Menikheim, Junker, Weidner and Polehna
Absent: None
Staff present: City Administrator McCarty
City Attorney Magnuson
Police Chief Gannaway
Fire Chief Glaser
Community Development Director Turnblad
Finance Director Harrison
Public Works Director Sanders
City Clerk Ward
OTHER BUSINESS
Discussion on Lily Lake Water Quali1y with Middle St. Croix WMO
Public Works Director Sanders updated the Council on results of efforts to reduce phosphorus
levels in Lily Lake. He stated that over last 10 years, the City has achieved about 100 lbs. reduction
through projects of the City, conservation district and Middle St. Croix Watershed. The City is
now down to the last 45 lbs. of reduction required by the Minnesota Pollution Control Agency
(MPCA).
Mike Isensee, Middle St. Croix Watershed Management Organization Administrator, reviewed
past water quality studies, and noted that in 2014, Lily Lake demonstrated a statistical improving
trend for total phosphorous for the first time since monitoring started in 1988. He explained two
projects being designed to achieve the last 45 lbs. of phosphorus reduction. One will be a holding
area installed behind the ballfields at Lily Lake Park and one will be an underground piping
system at Washington Park. The areas anticipated to be served by the two projects account for
about 60% of the total load of phosphorous going into Lily Lake. The two projects are expected
to result in a reduction of 50-55 lbs. of phosphorus.
Public Works Director Sanders added that the two projects are eligible to apply for Legacy grant
money to partially fund costs. Over the next two years, the City should start budgeting for these
projects.
Councilmember Junker asked if there is any correlation between phosphorous levels in Lily Lake
and the amoeba problem. Mr. Sanders responded they appear to be totally unrelated.
Mr. Isensee explained the tentative schedule for the proposed projects.
Councilmembers expressed support for the projects and credited lakeshore homeowners and
associations for their part in helping reduce phosphorus levels.
water
g w r H v n! E O F MINNISDIA
Memo
To: Parks and Recreation Commission
From: Tim Moore, Public Works Superintendent
Date: February 21, 2018
Re: Outdoor Winter Rinks
BACKGROUND
It is the middle of February and the city's winter rinks are in pretty good shape and have been
getting some use even with the cold conditions. Northland Park, Legends Park, Staples Field
and Brown's Creek Park were in good condition for skating by December 2411 2017. Old Athletic
Field and Settlers Park still needed to build a foundation of ice, city staff has continued to work
on these 2 locations and ice is getting better. On January 4th and 5` Public Works staff cleared
and flooded an area for skating at Lily Lake and it has seen some use.
At the December 18, 2017 Parks and Recreation meeting the commission had a request for an
additional rink at Settlers Park in liberty. The Commission also began a discussion about the size of the
rinks and usage.
DISCUSSION
Below is a table listing rink location and sizes.
Brown's Creek Park
70' x 40'
Lily Lake
250' x 175'
Settlers Park
120' x 80'
Legends
Northland
80' x 50'
190' x 75' Hockey 70'
x 40' Pleasure
Old Athletic Field 180' x 75'
Staples d 100' x 60'
RECOMMENDATION
The Parks and Recreation Commission should begin the discussion on a standard size for outdoor winter
rinks. This will enable the commission to start to form a plan for size and location of outdoor winter
rinks