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HomeMy WebLinkAbout2018-01-16 CC Agenda Packet -f, , ter I ,illwa 216 41h Street N Stillwater, MN 55082 q's 651-430-8800 The Birthplace of Minnesota 9 www.ci.stillwater.mn.us AGENDA CITY COUNCIL MEETING January 16, 2018 REGULAR MEETING 7:00 P.M. 1. DESIGNATION OF TEMPORARY VICE MAYOR 11. CALL TO ORDER 111. ROLL CALL IV. PLEDGE OF ALLEGIANCE V. APPROVAL OF MINUTES 1. Possible approval of the January 2, 2018 regular and recessed meeting minutes. VI. PETITIONS,INDIVIDUALS,DELEGATIONS&COMMENDATIONS VII. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects that are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. VIII. STAFF REPORTS 2. Police Chief 3. Fire Chief 4. City Clerk S. Community Development Dir. 6. Public Works Dir. - DNR/White Bear Lake Update 7. Finance Director 8. City Attorney 9. City Administrator IX. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests,in which event,the items will be removed from the consent agenda and considered separately. 10.Resolution 2018-017, directing payment of bills 11.Resolution 2018-018, approval of 2018 Cruisin on the Croix Special Event Contract 12. Possible approval of 26th Annual Bocce Ball Tournament- February 17, 2017 - Brines 13.Resolution 2018-019, appointment to Downtown Parking Commission 14. Possible approval to purchase tractor and backhoe - Public Works 15. Possible approval of sanitary sewer adjustments X. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE,PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 16. CPC Case No. 2017-62. This is the date and time for a public hearing to consider a request by Brown's Creek West LLC, property owner, for the consideration of a CUP and Variances to build a new residential condominium at the property located at 107 Third St N in the CBD district. PID 2803020420059, 2803020420060, 2803020420061, 2803020420169. Notices were mailed to affected property owners and published in the Stillwater Gazette on December 1, 2017 (tabled from January 2, 2018 meeting) (Resolution - Roll Call) XI. UNFINISHED BUSINESS 17. Reconsideration of a Preliminary Plat for West Ridge and any Variances related thereto and possible approval of second reading of Ordinance 1099, an ordinance amending the Stillwater City Code Section 31-300 Entitled Establishment Of Districts by rezoning approximately five acres to RA, Single Family Residential (Case Number 2017-61) (Resolution and Ordinance - Roll Call). 18. Possible approval of second reading of Ordinance 1100, an ordinance amending the Stillwater City Code Section 31-300 Entitled Establishment Of Districts by rezoning approximately five acres to TR, Traditional Residential (Case Number 2017-56 - Nottingham) (Ordinance - Roll Call) 19. Possible approval of second reading of Ordinance 1101, an ordinance amending the Stillwater City Code Chapter 31, entitled Zoning Ordinance by amending regulations for Short Term Home Rentals (Ordinance - Roll Call) XII. NEW BUSINESS 20. Possible award of Construction Management and Design for St. Croix Recreation Center project 21. Possible approval of Lakeview Hospital's amendment to Special Use Permit(Resolution - Roll Call) 22. Possible approval of 2018 Fee Schedule (Resolution - Roll Call) XIII. PETITIONS,INDIVIDUALS,DELEGATIONS&COMMENDATIONS (CONTINUED) XIV. COMMUNICATIONS/REQUESTS XV. COUNCIL REQUEST ITEMS XVI. STAFF REPORTS (CONTINUED) XVII. ADJOURNMENT TO CLOSED SESSION TO CONSIDER OFFERS FOR THE PURCHASE OF REAL ESTATE, PURSUANT TO MINN. STAT. §13D.05 (121 CHESTNUT E) water 216 41h Street N, Stillwater, MN 55082 651-430-8800 The Birthplac3oP Minnesota www.ci.stillwater.mn.us CITY COUNCIL MEETING MINUTES January 2, 2018 REGULAR MEETING 4:30 P.M. Mayor Kozlowski called the meeting to order at 4:36 p.m. Present: Mayor Kozlowski, Councilmembers Menikheim, Junker,Weidner and Polehna Absent: None Staff present: City Administrator McCarty City Attorney Magnuson Police Chief Gannaway Fire Chief Glaser Community Development Director Turnblad Public Works Director Sanders City Clerk Ward OTHER BUSINESS Discussion on Lift Bridge Brewery future plans Dan Schwarz, 1024 Legends Boulevard, one of the cofounders and owners of Lift Bridge Brewing Company, explained that the company would like to build a new facility in Stillwater that would provide enough space to grow and fulfill their 10 year strategic plan. They would like to explore the use of tax increment financing (TIF) or other tools to help offset some costs. He provided a project overview. City Attorney Magnuson stated that TIF might possibly be used to help write-down the cost of the land; however there are certain criteria in order for land in the industrial park to qualify for creation of a TIF district. It may be difficult to meet the criteria because the area is so new and up to date. Councilmember Polehna suggested the possibility of expanding an existing district to add other facilities. Councilmember Junker referenced layoffs at Summit Brewery; and Mr. Schwarz responded that there has been a flattening of the growth curve for craft beer, however Lift Bridge sees a lot of additional opportunity to grow into other states. Community Development Director Turnblad stated that staff has done some initial investigation regarding a couple sites, and if the Council so desires, staff could do further investigation. City Attorney Magnuson provided rough estimates of TIF that might be captured from a $5 million facility. Staff would need to study the map and draw the boundary in different ways to come up with scenarios that might work. City staff was directed to continue working with Mr.Schwarz to see what development tools are available. City Council Meeting January 2, 2018 Update on state changes to small wireless regulations Community Development Director Turnblad informed the Council of amendments to the state's Telecommunications Right-of-Way User Law, which streamline permitting systems for small cell infrastructure. Staff is looking for ways to provide a permitting process, and will put together a possible ordinance for Council review by the end of February. STAFF REPORTS Fire Chief Glaser informed the Council that the Fire Department had 1,892 calls in 2017. He acknowledged that St. Paul had a significant CO exposure case, and reminded residents to make sure furnace fresh air intakes are open and to call for help if they think they have been exposed to CO. Mayor Kozlowski recessed the meeting at 5:07 p.m. RECESSED MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:02 p.m. Present: Mayor Kozlowski, Councilmembers Menikheim,Junker, Weidner and Polehna Absent: None Staff present: City Administrator McCarty City Attorney Magnuson Police Chief Gannaway Fire Chief Glaser Public Works Director Sanders Community Development Director Turnblad City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of December 19. 2017 regular meeting minutes. November 21. 2017 and December 19, 2017 closed session minutes Motion by Councilmember Junker, seconded by Councilmember Weidner, to approve the December 19, 2017 regular meeting minutes, November 21, 2017 and December 19, 2017 closed session minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS &COMMENDATIONS There were no petitions, individuals, delegations or commendations. OPEN FORUM There were no public comments. Page 2 of 11 City Council Meeting January 2, 2018 CONSENT AGENDA Resolution 2018-001, directing payment of bills Resolution 2018-002, designation of depositories for 2018 Resolution 2018-003, designating a responsible authority and assigning duties in accordance with the State of Minnesota Data Practices Statute Resolution 2018-004, designating the Stillwater Gazette and St. Paul Pioneer Press as the City's legal publications and approving contracts with the Stillwater Gazette and St. Paul Pioneer Press for 2018 Resolution 2018-005, approving licensee name change of Holiday Stationstores Inc. to Holiday Stationstores, LLC Resolution 2018-006, appointments to Library Board of Trustees Resolution 2018-007, approval of Dock Permit for St. Croix Boat&Packet and Wharfage Permit for Gondola Resolution 2018-008, resolution approving amendment to the contract with Wenck Construction for Construction Management for Phase III of City Hall project Resolution 2018-009, resolution approving amendment to contract for design services related to Police Station and City Hall remodeling project Resolution 2018-010, approving license to use real property- Hazardous Waste Day Collection & Electronics at Lily Lake - May 19, 2018 Resolution 2018-011,Approving Exhibit A as it relates to Resolution 2013-057 Resolution Establishing Procedures relating to compliance with Reimbursement Bond Regulations under the Internal Revenue Code Resolution 2018-012, approving the Certified Local Government Grant Acceptance Form from the Minnesota Historical Society Resolution 2018-013, approval of contract between the City of Stillwater and Sand Creek Group, LTD Motion by Councilmember Polehna, seconded by Councilmember Junker, to adopt the Consent Agenda. Ayes: Mayor Kozlowski, Councilmembers Menikheim,Junker, Weidner and Polehna Nays: None PUBLIC HEARINGS Case No. 2017-32.A public hearing to consider a request by Chuck Dougherty,property owner. appealing the HPC's partial denial of a Design Permit Review for the property located at 101 Water Street South in the CBD district. Community Development Director Turnblad reviewed the request. In December 2013, the Heritage Preservation Commission (HPC) was asked to review conceptual designs for an addition to the Water Street Inn. The designs included rooftop improvements including,but not limited to,a clock tower and ornamental ironwork designed to be symbolic of the former Union Depot tower that was located on this site until it was demolished in 1960. As no formal application was submitted to the HPC, no action was required. In February, 2014, representatives of the property owner applied for a Special Use Permit(SUP)and associated variances for the addition of 20 hotel units and outside dining area. The Planning Commission unanimously recommended approval. The City Council approved the SUP and Page 3 of 11 City Council Meeting January 2, 2018 all variances, including: 1) a 64"variance to the maximum CBD (Parkside) Height Overlay District regulation for a clock tower (50'8" above main floor); and 2) a 25'10"variance to the maximum CBD (Parkside) Height Overlay regulation for the installation of a steel tower frame (70' 2" above main floor); and 3) a 37'10"variance to the maximum CBD (Parkside) Height Overlay regulation for the installation of a tower mast (81'10"above main floor). In April and July 2017, the property owner applied for Tax Increment Financing (TIF) and variances associated with additional rooftop improvements to install a kitchen, bar and other improvements. Both of these applications were approved by the City Council, though the variance approvals were in the form of approval of an appeal to the Planning Commission's denial. In October, 2017, the HPC received a Site Alteration/Design Permit application for the Water Street Inn addition and rooftop improvements,including the clock tower and ornamental ironwork tower frame and mast. At the October meeting the HPC tabled consideration, requesting alternative stylistic, scale and optional designs for the ornamental ironwork tower and mast. In their November meeting,the HPC saw alternative design renderings showing thicker ironwork for the area above the clock tower. However, in a 6-0 vote, the HPC denied the framework above the clock tower, on the basis that the contemporary design of the addition to the existing property is not compatible with the size and scale of the Water Street Inn nor the Commercial Historic District. Chuck Dougherty has filed a letter of appeal, requesting the Council's reconsideration of the HPC's vote to deny the ironwork on top of the clock tower. City Code Section 31-217 indicates "all appeal hearings will be de novo," which requires reconsideration of the original request. The request is for the Council's reconsideration of HPC Case No. 2017-32, specifically the condition that "all tower and mast elements must be removed from above the clock tower line." Mayor Kozlowski asked if this case had been approved in the past; and Community Development Director Turnblad answered that the HPC gave a conceptual nod in 2013,but the final design permit was not reviewed until there was an actual project in 2017. By that time the Commission had changed membership enough that there was no longer a majority of the HPC that supported the design in its entirety. Mayor Kozlowski opened the public hearing. Roger Tomten,ARCHNET, architect, reviewed the history of the project, the meaning of the tower, and timelines. He added that when the initial concept was brought to the HPC in December 2013, there was only one small comment about the top of the tower from Chairman Larson, who stated it looked unfinished and "could look like something was lopped off." The HPC gave informal conceptual approval. In 2017 while going through the variance approvals regarding the heights and rooftop elements, architects started doing preliminary design work on the structure of the tower. Structural engineers made the members a little thicker and more substantial to hold itself up in the wind. In October, the HPC discussion got into more detail. They felt it was too open and transparent, and was not beefy enough on the top of the tower.The applicants were asked to bring back a design with no tower at all. The applicants did not follow up on taking the tower off because it would have meant designing an entirely different project. They brought back the final design, beefed up the structure even more and filled in some of the areas around the clock faces in an attempt to address the idea of it being too open. But the original concept remained that it be transparent and open, not a full roof. They feel they attempted to address the HPC's Page 4 of 11 City Council Meeting January 2, 2018 concerns as much as possible. If the transparency of the tower were a major issue, it should have been brought up in 2013 when the concept was first proposed. To design the project without a tower at all just was not feasible. Mr. Tomten went on to state that the history of the site and the tower is very important to the project. The lobby of the hotel will have a mural of the original Union Station Depot and a railroad theme. Brian Larson, 2008 Hazel Court, HPC Chairman, spoke on his own behalf and not on the HPC's behalf.He stated that the initial review when the HPC was asked to give some informal comments was 4 years ago before a different HPC - it was not approved or disapproved, it was simply reviewed with comments. He feels that a future HPC should not be held to something a previous HPC reviewed.The applicant had the option to bring the design to the HPC first but chose to bring it to the Council and Planning Commission for variances first. He feels it is a difficult decision because he likes the project, but the cupola on top of the tower seems like an oddity or distraction. He pointed out that design guidelines state that new infill buildings should fit into the fabric of existing buildings and the overall streetscape and not present something jarring to what is there. He felt the cupola did not do that. He feels the design is trying to replicate or suggest something that was once historically there. He feels the mission of the HPC is to preserve what is there, rather than adding something that is significantly different and has the potential to disrupt what is there. It does not mean the entire building has to be redesigned. Councilmember Weidner suggested if the Commander elevator was gone and somebody wanted to frame something that was a replica of what it was,would that fit in the guidelines of the HPC? It brings into question, what history is being preserved? Mr.Larson acknowledged there are reasons why the tower cannot be fully enclosed.He feels it is more of a distraction, raising the question of why it is open. Once a person enters the building and hears the story, the dots are connected, but in the meantime, people will question why the tower appears unfinished. He thinks this will be the most visible building in downtown Stillwater. He weighs the potential for this to add to the City against the potential for it to be a distraction, a folly, or an unexplained rooftop framework. There was originally a motion of the HPC in favor of the design, and it failed 3-3. When reframed to allow the project to go ahead without the cupola, it eventually passed 6-0. Councilmember Menikheim asked if the decision was all about personal taste, and Mr. Larson replied no,it is about guidelines.Then Councilmember Menikheim stated he sees the historic preservation being the fact that the project is putting the image of the depot and its clock tower back into the downtown. Mayor Kozlowski closed the public hearing. Mayor Kozlowski asked if it is typical to go through the Council before the HPC; and Community Development Director Turnblad responded that applications may go through the design review process and then ask for variances, or can go the other direction, get the variance and then be reviewed by the HPC. Mayor Kozlowski thanked Mr. Larson for the points he made. He feels that most people in the community will appreciate the fact that the applicant is willing to spend significant dollars to try to bring back the thematic element of the depot. He likes the conversation- starting aspect of it. Page 5 of 11 City Council Meeting January 2, 2018 Councilmember Junker stated he loves the look of the building.He feels the goal of the tower is to recreate as much as possible what was on the exact same corner where the depot was. He favors the idea of incorporating the tower mural into the lobby and looks forward to seeing the completed project. Councilmember Menikheim agreed with Councilmember Junker. He feels that preserving history by bringing it back as an image is critical. The only thing that is remarkable about the building now is how unremarkable it is. He feels the tower will make the building distinctive. Motion by Councilmember Menikheim, seconded by Councilmember Junker, to conceptually approve the appeal and direct the applicant to come back with the actual design for the next meeting. Councilmember Polehna remarked that he likes the design as originally shown and he would like to see it more open. Mayor Kozlowski agreed. Community Development Director Turnblad suggested, since this is a conceptual vote, that the applicant bring back a design to show how it will be constructed before the Council adopts the resolution of approval. Ayes: Councilmembers Menikheim,Junker and Polehna, Mayor Kozlowski Nays: Councilmember Weidner Case No. 2017-61. A public hearing to consider a request by WestRidge Development, LLC, property owner and Kevin von Riedel, applicant, for a Preliminary Plat, Zoning Map Amendment and any Variances related thereto, for the property located at 12991 Boutwell Road in the AP District. Community Development Director Turnblad stated that Kevin von Riedel, Westridge Development, LLC, has submitted an application for preliminary plat approval of a 14-lot single family development to be known as West Ridge, located at 12991 Boutwell Road. A rezoning of the 4.97 acre property to RA,Single Family Residential,has also been requested. Due to a tributary of Brown's Creek, which runs to the west of the development, the shoreland overlay district applies to part of the development, reducing the allowable surface coverage of the affected lots from the standard 30% to 25%. The subdivision code states that land use decisions need to be made in consideration of preserving the ability for adjacent properties to develop. County traffic management will dictate the access points to Manning Avenue. On a 6-1 vote, the Planning Commission recommended approval of both the rezoning and the preliminary plat with 18 conditions. The Parks Commission unanimously recommended requiring payment of park and trail fees instead of trail construction or park land dedication. The Joint Planning Board unanimously approved the rezoning. Staff recommends approval of the first reading of the rezoning ordinance and approval of the preliminary plat with 18 conditions. Councilmember Weidner asked if the property owner to the south was consulted about the potential for Creekside Crossing to go through; and Community Development Director Turnblad replied that property is owned by Jon Whitcomb, who was most concerned that sewer be put in at a depth that would service his property.Mr Whitcomb was also concerned that if the street continues southward, there are some steep slopes which might preclude Page 6 of 11 City Council Meeting January 2, 2018 building homes on the west side. A single loaded street is not a good way to build a street. Mr. Turnblad reported that Mr. Whitcomb also stated he might want to build homes of a different quality than the ones in this neighborhood, so he was not necessarily opposed to a break between the neighborhoods. If this property and Mr.Whitcomb's property were to be developed simultaneously, it would be a totally different layout - that is just the nature of infill. Councilmember Weidner inquired why there isn't a cul-de-sac at the end of the road. He feels the proposed layout is not the best design; to have a stubbed street without any ability to maneuver other than a three point turn. Councilmember Junker pointed out the stub makes it appear almost like a private road going right to somebody's front door. The road layout looks like three snakes fighting and could be confusing to people. Mr. Turnblad replied there could be a cul-de-sac, but it would take up one more lot. As designed, it meets City standards. Fire and public works staff say they will be able to make it work. He questioned whether the Council may deny a project because they do not like the looks of it. As proposed, the layout is not contrary to code, but code does not necessarily consider aesthetics. Mayor Kozlowski opened the public hearing. Kevin von Riedel, developer, stated that originally there was a cul-de-sac and a street going east out of the cul-de-sac. The neighboring property then would have had three lots rather than four,so when he discussed this with the City Planner,they talked about creating a dead end rather than cul-de-sac, which made for a better design for the neighboring property. With the cul-de-sac and the road coming out of there at an angle, he would have had 15 lots. Councilmember Weidner commented that he still would rather see a cul-de-sac. He asked City Attorney Magnuson if the City can require a cul-de-sac; and City Attorney Magnuson replied there would have to be legitimate reasons related to health, safety and welfare to establish a condition of approval requiring the cul-de-sac. Councilmember Junker pointed out that once this development goes in,it sets the layout for other developments. Fire Chief Glaser acknowledged that having a cul-de-sac would be another option. Both layouts would meet the code. Cul-de-sacs are easier for public safety vehicles to maneuver. Public Works Director Sanders stated the City has other dead end streets it has to plow, however cul-de-sacs do work better because they have a boulevard to store snow. Motion by Councilmember Polehna, seconded by Councilmember Junker,to adopt first reading of an ordinance amending the Stillwater City Code, Section 31-300, entitled Establishment of Districts by rezoning approximately five acres to RA, Single Family Residential, Case No. 2017- 61. Ayes: Councilmembers Menikheim,Junker, Weidner, Polehna, Mayor Kozlowski Nays: None Page 7 of 11 City Council Meeting January 2, 2018 Motion by Councilmember Weidner, seconded by Councilmember Junker, to deny the preliminary plat for West Ridge, Case No. 2017-61, based on public safety reasons that the street layout as proposed does not have a cul-de-sac. Ayes: Councilmembers Menikheim,Junker, Weidner, Polehna, Mayor Kozlowski Nays: None CPC Case No. 2017-56. A public hearing to consider a request by Randy and Judy Petrie, property owners and Todd A. Erickson applicant, for a Preliminary Plat, Zoning Map Amendment and any Variances related thereto for Nottingham Village, a single family subdivision for the property located at 12220 McKusick Road North in the AP district. Community Development Director Turnblad explained that Greg Johnson, Hearth Development, LLC,plans to develop 5.30 acres of property located at 12220 McKusick Road North. The preliminary plat for the project, to be known as Nottingham Village, shows 15 single family lots that are proposed to be zoned TR, Traditional Residential. The site is located amongst large un-sewered lots that were developed while the neighborhood was located within Stillwater Township. In order to develop the property as proposed, the applicant has requested approval of the following: 1) Rezoning of the property to TR, Traditional Residential; and 2) Preliminary Plat known as Nottingham Village for 15 single family lots. Mr. Turnblad noted that impervious coverage is not specified in the TR district. The closest zoning district to this one is RA, which has a target of 30% impervious cover. When the final plat comes in, staff will need to look more closely at maximum surface coverage on those lots. Given that Washington County will allow only certain connection points to Manning,the road connection was backed up far enough to have a row of lots along Manning. The Planning Commission unanimously recommended approval of both the rezoning and the preliminary plat, with 16 conditions. The Joint Planning Board unanimously approved the rezoning request. The Parks Commission unanimously recommended trail and park fees in lieu of park land dedication. City staff recommends approval of the preliminary plat and first reading of the rezoning ordinance with 16 conditions. Councilmember Polehna asked where drainage from this property will go; and Mr.Turnblad replied it will be captured and sent to a two pond system. Public Works Director Sanders added that the property drains from north to south all the way out to Manning Avenue and into a ditch system, so it would not cross over McKusick where there are drainage issues. Mayor Kozlowski opened the public hearing. Greg Johnson, on behalf of Nottingham Development, offered to answer any questions. He stated the intent is to start the project in the spring. Mayor Kozlowski closed the public hearing. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adopt Resolution 2018-014, a resolution approving the preliminary plat for Nottingham Village, Case No.2017-56,with the 16 conditions recommended by staff,striking the first sentence from Condition #5. Ayes: Councilmembers Menikheim,Junker, Weidner, Polehna, Mayor Kozlowski Page 8 of 11 City Council Meeting January 2, 2018 Nays: None Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adopt first reading of an ordinance amending the Stillwater City Code, Section 31-300, entitled Establishment of Districts by rezoning approximately five acres to TR, Traditional Residential, Case No. 2017-56. Ayes: Councilmembers Menikheim,Junker, Weidner, Polehna, Mayor Kozlowski Nays: None CPC Case No. 2017-62. A public hearing to consider a request by Brown's Creek West LLC, property owner, for a CUP and Variances to build a new residential condominium at the property located at 107 Third Street North in the CBD district. Motion by Councilmember Junker, seconded by Councilmember Weidner, to table Case No. 2017-62, public hearing to consider a request by Brown's Creek West LLC, property owner, for a CUP and Variances to build a new residential condominium at the property located at 107 Third Street North.All in favor. CPC Case No. 2017-64. A public hearing to consider a request by the City of Stillwater for a Zoning Text Amendment (ZAT) to modify the Short Term Home Rental Ordinance (STHR). Community Development Director Turnblad stated that since the City developed a Short Term Home Rental (STHR) ordinance, staff has determined modifications needed to ensure the ordinance accurately reflects the City's intentions. The Planning Commission recommended approval. Staff recommends the City Council approve the ZAT. Mayor Kozlowski opened the public hearing. There were no public comments. Mayor Kozlowski closed the public hearing. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adopt first reading of an ordinance amending the Stillwater City Code, Chapter 31, entitled Zoning Ordinance, by amending regulations for Short Term Home Rentals, Case No. 2017-64. Ayes: Councilmembers Menikheim,Junker, Weidner, Polehna, Mayor Kozlowski Nays: None UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS Mills on Main appeal of Downtown Parking Commission denial of restricted parking on Mulberry Street Community Development Director Turnblad informed the Council that the Mills on Main Homeowners' Association (HOA) appeared before the Downtown Parking Commission (DTPC) on November 16, 2017 to request that the first parking space west of their residential garage entrance be restricted to standard automobiles only, no trucks, vans, Page 9 of 11 City Council Meeting January 2, 2018 SUVs, etc. The DTPC denied the request and the HOA has appealed their decision to the City Council. Dennis Moline,board member of Stillwater Mills, informed the Council that when there is a vehicle parked in that spot, which occurs throughout the summer, drivers exiting the parking garage cannot see to the corner. In the winter no one parks there. They would like the Council to consider removing that parking spot or making it a handicapped parking spot, which would eliminate parking there 90% of the time. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to mark the first parking space west of the Mills on Main residential garage on Mulberry Street as no parking.All in favor. In response to Councilmembers' questions, Mr. Turnblad stated that staff will take care of the public parking requirement underneath Mills on Main. Designation of Vice Mavor Councilmember Weidner nominated Councilmember Polehna for Vice-Mayor. Motion by Councilmember Weidner, seconded by Councilmember Menikheim, to adopt Resolution 2018-015, designating Council Vice-Mayor for 2018. Ayes: Mayor Kozlowski, Councilmembers Menikheim,Junker, Weidner and Polehna Nays: None Council Representative Appointments to Boards and Commissions Motion by Councilmember Menikheim, seconded by Councilmember Junker, to adopt Resolution 2018-016, Designation of Council Representatives for Boards/Commissions /Committees (2018), as presented. Ayes: Mayor Kozlowski, Councilmembers Menikheim, Junker,Weidner and Polehna Nays: None COMMUNICATIONS/REQUESTS There were no communications/requests. COUNCIL REQUEST ITEMS Councilmember Menikheim commended the City for tearing down the building in Lily Lake Park. ADJOURNMENT Motion by Councilmember Menikheim, seconded by Councilmember Junker, to adjourn the meeting at 8:58 p.m.All in favor. Ted Kozlowski, Mayor Page 10 of 11 City Council Meeting January 2, 2018 ATTEST: Diane F.Ward, City Clerk Resolution 2018-001, directing payment of bills Resolution 2018-002, designation of depositories for 2018 Resolution 2018-003, designating a responsible authority and assigning duties in accordance with the State of Minnesota Data Practices Statute Resolution 2018-004, designating the Stillwater Gazette and St. Paul Pioneer Press as the City's legal publications and approving contracts with the Stillwater Gazette and St. Paul Pioneer Press for 2018 Resolution 2018-005, approving licensee name change of Holiday Stationstores Inc. to Holiday Stationstores, LLC Resolution 2018-006, appointments to Library Board of Trustees Resolution 2018-007, approval of Dock Permit for St. Croix Boat&Packet and Wharfage Permit for Gondola Resolution 2018-008, resolution approving amendment to the contract with Wenck Construction for Construction Management for Phase III of City Hall project Resolution 2018-009, resolution approving amendment to contract for design services related to Police Station and City Hall remodeling project Resolution 2018-010, approving license to use real property- Hazardous Waste Day Collection & Electronics at Lily Lake - May 19, 2018 Resolution 2018-011,Approving Exhibit A as it relates to Resolution 2013-057 Resolution Establishing Procedures relating to compliance with Reimbursement Bond Regulations under the Internal Revenue Code Resolution 2018-012, approving the Certified Local Government Grant Acceptance Form from the Minnesota Historical Society Resolution 2018-013, approval of contract between the City of Stillwater and Sand Creek Group, LTD Resolution 2018-014, a resolution approving the preliminary plat for Nottingham Village, Case No. 2017-56. Resolution 2018-015, designating council Vice-Mayor for 2018 Resolution 2018-016, Designation of Council Representatives for Boards/Commissions/Committees (2018) Page 11 of 11 -Dm 161&� NOW THEREFORE,IT IS HEREBY ORDERED: I The Court declares that the DNR's current and planned permitting of high capacity groundwater appropriations and management of White Bear Lake and the Prairie du Chien-Jordan Aquifer violate: A. MERA, by impairing both White Bear Lake and the Prairie du Chien Aquifer. B. The Public Trust Doctrine, by: 1) Causing a continuing decline in the levels of both the Prairie du Chien Jordan Aquifer and of White Bear Lake that diminishes the size of the lake and its lakebed,and adversely impacts public uses of the lake; and 2) Failing to take remedial measures within its authority to protect White Bear Lake and the Prairie du Chien Aquifer,when it had knowledge that its actions in issuing and failing to manage high capacity groundwater pumping permits were adversely affecting the lake and aquifer. 2. The Court declares that by virtue of its violating the following statutes and rules, the DNR has violated MERA: A. M.S. § 103G.21 I (the draining of the lake resulting from the excessive pumping of the aquifer); B) M.S. § 103G. 287, subd. 5 (issuance of permits for pumping without a determination that the amount of use is sustainable,particularly for future generations); C) M.S. § 103G.287 and .285 (failing to set collective annual withdrawal limits from the lake; failing to require permittees to submit contingency plans for alternate water sources; failing to set a meaningful trigger for implementation of 136 action before the protected elevation is reached);and D) M. Rule 6115.0670(approval of groundwater appropriations without sufficient data to determine the effects of the appropriation allowed). 3. The DNR is prohibited from issuing appropriation permits for new groundwater wells,or increasing appropriation amounts in existing groundwater its,within a 5- mile radius of White Bear Lake until it has fully complied with the requirements of the above statutes.To that end, it shall: A) Review all existing groundwater appropriation permits within a 5-mile radius of White Bear Lake, analyzing them both individually,and cumulatively, to ensure compliance with the sustainability standard of M.S. §I 03G.287, subd. 5. The review will be completed within one year of the date of this order.The specific results of the analysis will be published in a public newspaper, in a form understandable to the general public. B) In the event that any of the above permits do not comply with the sustainability standard set by statute,they will be reopened and down-sized within 6 months of failure to comply with the sustainability standard of M.S. § 1036.287,subd. 5. C) Analyze the cumulative impact of these permits within the 5-mile radius of White Bear Lake to determine whether pumping at the maximum rates allowed by the permits is sustainable. The analysis will be completed within one year of the date of this order.The specific results will be published in a public newspaper, in a form understandable to the public. 4. For groundwater permits within a 5-mile radius of White Bear Lake,the DNR shall comply with all the applicable provisions of M.S. § 103(3.295, including: A) Setting a collective annual withdrawal limit for White Bear Lake; B) Setting a trigger elevation of 923.5 feet for implementation of the protected elevation; 237 C) Preparing,enacting and enforcing a residential irrigation ban when the level of White Bear Lake is below 923.5 feet,to continue until the lake has reached an elevation of 924 feet. The preparation and enactment of this process will be completed within 6 months of this order. D) Requiring that all existing permits include an enforceable plan to phase down per capita residential water use to 75 gallons per day and total per capita water use to 90 gallons per day.The enactment of this requirement will be completed no later than I year from the date of this order. E) Immediately amending all permits within the five mile radius of White Bear Lake to require that within one year oft a date of this order, permittees submit a contingency plan in it water supply plans for conversion to total or partial supply from surface water sources.This contingency plan will include a schedule for funding design,construction and conversion to surface water supply. The Court notes that fete DNR has previously ignored the mandate oft is statute, submission of these water supply conversion plans is required for the issuance of permits. Whether any conversion would occur shall be determined by the DNR and the affected communities. F) Requiring that all groundwater permittees report annually to the DNR on collaborative efforts with other northeast metro communities to develop plans as described in(D), above. 5. The DNR shall issue no groundwater appropriation permits unless it has sufficient hydrologic data to understand the impact,whether cumulative or otherwise,of those groundwater appropriations on White Bear Lake and the Prairie du Chien-Jordan Aquifer. 6. The DNR shall or with the Metropolitan Council to evaluate current conservation goals and update them as needed. 7. The DNR shall require that water supply plans include measurable conservation goals and shall evaluate compliance with water conservation requirements on all permits 138 issued within the 5 mile radius of the lake. Should the individual community be out of compliance with those requirements,the DNR shall take appropriate action in down- sizing that community's permit. 6. For each day that the DNR is out of compliance with this Order, it will be subject to a fine of$1000 per day. T Costs are awarded Plaintiff and PlaintifflIntervenor against Defendant DNR. 8. - The Court retains jurisdiction over this action to monitor the DNR!s compliance - with the conditions irhposed by this Order. LET JUDGMENT BE ENTERED ACCORDINGLY. 30 August 2017 BY THE COURT- 4arguaret Marrinan Judge of District Court Memorandum The last 12 months have been the wettest on record in Minnesota,a record that dates back to 1937.From August,2016 to July,2017,40.72 inches of rain Ml in the Twin Cities,well above the 30-year average for annual MSP rainfall of 31 inches(which is 20*/*wetter than the 1941-1970 rainfall average of 26 inches).-5"The span of time between the start of this trial and the date of this Order runs from March 6, 2017 to August 30,2017. In that period of time,24.02 inches of min fell in the Twin Cities,as Paul Douglas,Minneapolis Tribune,August 16,2017. 139 compared to the annual average rainfall of 19.33 inches.569 In January,2017, the level of White Bear Lake was approximately 923 feet; in May,2017,923.8 feet; on August 24, 2017,923.17 feet."O None of this information appears in the body of the Court®s Order because most of it occurred after the time of trial. It is included in this Memorandum simply to alert the reader that 1)the Court recognizes the large amounts of rain have fallen in the last several months;2)the fact that 24 inches of rain has fallen in a 6 month period does not translate to an increase to the take of that amount—or anything near it; and that 3)the findings of fact remain valid: that in the long to (years,decades)White Bear Lake levels are controlled mainly by groundwater fluctuations, and in the short term (monthly, seasonally)by precipitation and runoff. 30 August 2017 MMM Weather Underground,August 29,2017. 570 Minn.DNR website,August 29,2017, 140 t M 1 qq V 7 (y r f I , k l� i 1 r V{ 1 of I , f _ IT Im .bl 1 F _ r 11 t i,�. �OJ �1 � w3If 3 �P ( r � .i I ` Y P f IP 1 e� F- r j ... G4^ �(✓ � I r � IT- " �I i I P ( i� _ r k 1 t ti I �k r C � I _j i w.lAw � I L, � ��, . � �.. .. ,. d. ,.��. .^ � .. �a �,. " 010 �. 9 �� ti p m " �.�..� f EXHIBIT"A"JO RESOLUTION#2018-017 Page UST OF BILLS 1DDOOLakes Chapter ofICC 2O18Chapter membership 96.00 Ace Hardware Supplies 146.S9 Advance Auto Parts Equipment repair supplies 375.28 Alliance for Innovation Membership 1,000.00 Arrow Building Center Plywood 61.60 Aspen Mills Uniforms 0, equipment 2,626.35 AutoNation Equipment repair supplies 60.37 Board ofWater Commissioner WAC Charges 8,910.00 Boyer Trucks Equipment repair supplies 51.56 Briggs and Morgan P.A. GOSports Center Refunding Bonds 500.00 Bureau ofCrim.Apprehension Terminal access charge 270.00 CamnbnonneEric Reimburse for Work Boots 160.00 Campion Barrow/&Associates Fire services 1,660.00 CDVVGovernment Inc. IT Equipment 2,847.75 Century Link Telephones 168.04 Cities Digital Solutions Document imaging system 3,856.44 Comcast Internet &Voice 323.55 Community Thread Contribution 4,000.00 CoStarRea|ty Information Inc Property professional 376.83 Cub Foods Coffee &fi}ters 18.11 Donald Sa|verda /&Associates Leadership program 600.00 ECM Publishers Publications 182.91 Emergency Automotive Install light bar 107.50 Emergency Medical Products Ring cutter 50.58 Ess Brothers&Sons Inc. Manhole protection rings 233.00 Fastena| Conmpany Equipment repair supplies 12.57 FedEx Shipping charges 10.68 F|eetPride Equipment repair supplies 146.13 Frontier Ag&Turf Equipment repair supplies 1,859.83 Galls LLC Uniforms O'supplies 464.99 Geier Maureen Reimburse for mileage 68.64 Goodyear Commercial Tire Tines 1,197.02 Gopher State One Call Inc. Locates 117.45 Greater Stillwater Chamber ofCommerce Seminar 20.00 HaussnerPlumbing LLC Repair leaks 370.00 Hoisington Koeg|erGnoup Inc Professional services 5,176.39 Holiday Companies Vehicle washes 355.00 |ACP Membership 2018 150.00 J.H. Larson Company Building repair supplies 136.07 Jefferson Fire and Safety Inc, Equipment 772.28 KruUDiane Refund for parking 5.00 LofOerConmpan/es Switches 14'853.00 K4ai(Finance /nc Folding Machine Lease 1,184.18 Mansfield Oil Company Fuel 6,576.23 Marshall Electric Company Wire for equipment 18,036.00 EXHIBIT"A" T0RESOLUTION#201@-017 Page 2 K4enards Water Qksupplies 352.76 Metro Area MQm1Association Membership 45.00 Metro Cities Membership 7,211J0 Metropolitan Council Wastewater Charge&SAC 170,940.92 Metropolitan Mechanical Contractors Maintenance agreement 2,162.00 Miller Excavating Sand 36.23 Minnesota Sheriffs Association Training 120.00 K4NDept ofLabor and Industry Quarterly Surcharge &Comp Fund Asses 15,836.75 MN Dept ofPublic Safety License renewal' Ford Taurus 11.00 K4nFiAW1 Book Store Training materials 688.00 k4PNex|eve} LLC Locating 6875 National Business Furniture Chairs 3,450.72 Office Depot Office supplies 560.07 OnSite Sanitation Portable restroom rental 228.00 C>svvm|d Hose and Adapters Equipment repair supplies 62.90 Performance Plus LLC K4edica|eva|y 80.00 Pioneer Press Subscription ' Fire 364.00 RehnCode Consulting Services Plan review 1,601.44 Sohvxaob |nc. Notary stamps 71.85 Shi|tuCindy Reimburse for mileage 63.22 Sirutiah Loren Reimburse for mileage 94.83 Spok Pager service 47.30 Stillwater Rotary Club Membership 380.00 Toll Gas and Welding Supply Cylinders 44.14 Toxxnoaster Equipment service 34,228.80 Urbiha Judith Reimburse for supplies 30.72 Verizon Wireless Police Mobile Broadband 621.23 VoyantCornnnunications Phone 510.10 VVash. Cty Historical Society Contribution 1,250.00 Washington County License Center License renewal 640.00 Washington County Public Safety Radio 80ORadio User Fees 4,700.94 Washington County Road /& Bridge Traffic signal nnaint 128.16 Washington County Sheriffs Office [luartedyK4DCs 6,375.00 VVenck[onstruct|oo Police project 1,105.40 Wold Architects and Engineers Police project 2,960.00 VVS8 &Associates Inc. Professional services 9,371.00 Youth Service Bureau Contribution 2,625.00 REC CENTER IST Line/LeevvesVentures LLC Concession supplies 524.85 Ace Hardware Equipment repair supplies 111.49 Al's Coffee Company Concession supplies 1,248.75 ASCAP Music License 348.00 Becker Arena Products Rivet truss head 281.35 Century Link Telephone 62.11 Coca-Cola Distribution Beverages for concessions 546.24 EXHIBIT"A"T0RESOLUTION#2018-017 Page 3 Cub Foods Concession supplies 30.00 Da|co Supplies 167.48 Energy Sales 8H14OBTU Nat Gas 4OftAlum Tube 12,000.00 Holiday Credit Office Fuel 63.27 Ice Skating Institute Skater memberships 1,701.00 Menards Equipment repair supplies 474.53 Mercury Electric Equipment repair supplies 865.11 Pepsi Beverages Company Beverages for concessions 619.52 Sports Engine Sitebui(der 300.00 St. Croix Boat and Packet Co. Arena billing 67,497.48 Stillwater Turf& Power LLC Equipment repair supplies 1,168.62 The Retrofit Companies Supplies 120.05 Twin Cities Dots & Pop Concession supplies 525.36 CREDIT CARDS Anoazon.conn Supplies 88.60 APVVA Membership 237.50 Backgroundchecka.conn Background checks 114.35 BCA Training 8,Auditing Training 2017 75.00 Costco Wholesale Supplies 72.82 GTS Educational Events Training 935.00 Lowes Home Centers Inc. Supplies 400.00 VVa|rnar1.conm Lockable stage bike seat 33.10 LIBRARY Abbott Paint Janitorial Supplies 139.94 Ace Hardware Janitorial Supplies 156.89 Baker and Taylor Materials 174.12 8rodartCo Materials 451.42 Cengage Learning Materials 48.73 Culligan ofStillwater K4isc 38.55 Demmco |nc. Small Equipment 1,359.07 Grainger Building Repair Supplies 599.78 HovveLinnea Staff Reimbursement 40.42 KerschboumnRenoxation Painting 945.00 Midwest Tape Materials 1,028.32 Washington County Library Software 4,360.40 %ce| Energy Energy 4,599.22 EXHIBIT"A"TO RESOLUTION#2018-017 Page LIBRARY CREDIT CARDS Amazon.com Supplies 590.81 American Button Machines Programs 281.97 At8att.corn Supplies 54.04 Cub Foods Programs 35.79 Dream Host Website Support 6.00 Goodwill Thrift Store Programs 41.89 Postmaster Stamps 98.00 SperhFunBectronics Programs 30.74 Unique Thrift Store Programs 9.04 --fillwater r Administration tion To: Mayor& City Council From: Diane Ward, City Clerk Date: 1/12/2018 Re: Cruisin' on the St. Croix Special Event& Contract Attached is the application and contract for the 2018 Cruisin 'on the St. Croix. In 2016 Frank Fabio, Maple Island Brewing (for-profit) began managing the event. Mr. Fabio is proposing that the vintage and hot rod car show would be held from 3 p.m.to 9 p.m. (4 p.m. last year) on every other Wednesday evening from June 13-September 19. Last year Council approved the event to be held every other week (8 dates) Note: Last year the event did not take place the Wednesday before Lumberjack Days. Last year Mr. Fabio placed the live music on the Maple Island Brewing patio in back behind the railing with amplification facing the river (see attached photo of location) rather than using the amphitheater in Lowell Park. It provided the band shelter during inclement weather and projected sound away from residential areas. The Event was presented at the Downtown Parking Commission and the recommendation is: To approve the reservation of 12 spaces in Lot 4, as well as all of the spaces in each of Lots 5, 9 and 11 at a fee of$141 for each of the eight event dates, with the condition that no street parking can be reserved for the event. In the past, the City provided the supplies and the Organizer is responsible for maintaining, cleaning, security and supervision of the restroom. Unfortunately,some of the events have not provided this and the City's restrooms were not kept presentable for public use. It is proposed that should the Event Organizer not be able to provide this service,the City would provide a staff person or contractor for the restrooms with the Organizer to pay the associated costs. Staff recommends that the Parking Commission's recommendation be accepted and that the Event Organizer be charged for services and materials rendering according to the 2018 fee schedule once adopted. The due date for insurance and fees would be May 11, 2018. ACTION REQUIRED: Consideration of the Parking Commission's/staff recommendations and if Council wishes to approve the special event and contract they should pass a motion adopting a resolution entitled 'Approval of 2018 Cruisin'on the St. Croix Special Event Contract': RESOLUTION 2018-018 APPROVING 2018 SPECIAL EVENT AND CONTRACT CRUISIN' ON THE ST. CROIX BE IT RESOLVED, by the City Council of Stillwater, State of Minnesota,that the 2018 Cruisin' on the St. Croix Special Event and Contract, between the Frank Fabio, Maple Island Brewing and the City of Stillwater is hereby approved and authorizes the Mayor and City Clerk to sign the contract. Adopted by the City Council of the City of Stillwater this 16th day of February, 2018. Ted Kozlowski Mayor ATTEST: Diane F.Ward, City Clerk 2018 STILLWATER CRUISIN' ON THE ST. CROIX CAR SHOW THIS AGREEMENT between the City of Stillwater, Washington County, Minnesota ("City"), in conjunction with the 2018 Stillwater Cruisin' on the St. Croix Car Show part of a community wide celebration of the City (the "Event"); and Frank Fabio, Maple Island Brewing LLC, 225 Main Street N, Stillwater, MN 55082, a Limited Liability Company (Domestic) ("Organizer"). 1. Car Show. The City has encouraged this hot rod and vintage car show in order to foster and promote tourism and encourage commerce that will ultimately increase property values and the quality of life within the City. The Organizer will not make substantial changes in the layout/format/duration of the Event at any time without advanced notice to the City. 2. Dates and Hours of 2018 Event. Operations are limited as follows: • Setup: Wednesdays - 6:00 a.m. to 3 p.m., June 13, June 27, July 11, 25, August 8, 22, September 5 and 19 • Event: Wednesdays - 3-8 p.m. June 13, June 27, July 11, 25,August 8, 22, September 5 & 13, • Cleanup: After the above listed events - 9 p.m. - 10 p.m. 3. Event f Alcohol. NO ALCOHOL will be served during this Event and no Other Alcohol or Coolers are allowed. No alcohol may be consumed or served on the back patio of Maple Island Brewery as that portion is not part of the licensed premises of Maple Island Brewery(see attached- event application and packet) 4. Signs. The Organization will post signs, the number and content of which must be approved by the City Police Chief, describing the regulations prohibiting liquor as well as the prohibition against participants bringing their own liquor into the parking lots. S. Noise Control. The Event is responsible to control the noise emanating from the Area at a level that will not interfere with the peace and repose of the residential area on the bluffs on the north, west and south edges of the downtown. 6. Police Power. The City reserves the right to order a shutdown of the Area in the Event the Chief of Police determines, in his sole discretion, that the public safety is threatened or any condition of this Agreement is violated. In that Event,the Organization must assist the police in the clearing of the Area. 7. Use of Parking Lots. THE ORGANIZER IS AWARE AND WILL INFORM ALL VENDORS AND EVENT PARTICIPANTS THAT STAKING INTO THE ASPHALT, ETC. IS NOT ALLOWED (ANY DAMAGE REPAIR WILL BE PAID FOR BY THE ORGANIZER). i. The Event is given use of 12 spaces in Lot 4,and all spaces in 5,9 and 11,as recommended by the Parking Commission and City Council. The Organizer agrees to pay $141 for each event date to the City for the use of the parking lot as determined by the Downtown Parking Commission and City Council. No on-street parking to be used. 8. City Costs (based on the 2018 fee schedulej. Organizer will prepay the City for the estimated costs of the City Police Department, Public Works Department, and Fire Department estimated as determined by the City Administrator for city services needed to safely conduct and maintain the Event or any supporting activities. The payment of estimated costs and costs incurred at the time of the billing (i.e. neighborhood meeting expenses and/or city equipment) shall be received by the City no later three (3) weeks before the Event. Failure to make the payment will result in the cancellation of the Event. a. In the event of a cancellation of this Event after the deposit is made, the City will be entitled to deduct actual out of pocket costs incurred in preparation for the Event,before returning the balance to Organizer. 9. Park Property. The Organizer shall ensure that no vehicles drive on the City's park property. In the event that damages occur to the City's property, the Organizer shall pay for any restoration of the park as determined by the City. 10. Trail. The bicycle and pedestrian trail from Laurel Street to Nelson Street must remain open and unobstructed (no vehicles, trailers etc.) for the public during the Event. The Organizer shall pay for any restoration of the trail caused by the Event, as determined by the City. 11. City Services. The type and amount of materials needed for the Event will be determined by the Public Works toilets to augment the existing facilities, barricades for parking lot closure, trash removal and electricity for vendors. The Organizer may contact the City to arrange rental of materials and will be charged for use according to the City of Stillwater Event permit fee schedule. a. City Public Restrooms. City Public Restrooms on the Pedestrian Walkway will remain open during the Event and the City will supply and equip the restroom, however, the Event Organizer will be responsible for maintaining, cleaning, security and supervision for the restrooms. If the Event Organizer does not have the work force to maintain the public restrooms, the City will provide staffing or a contractor with the costs (overtime rate) to be invoiced to the Event Organizer. The City shall be notified 2 weeks in advance of the Organizer's intent on maintaining the City restrooms. b. Barricade f Reserved Sign Placement. The Organizer will arrange with the Stillwater Police Department, prior to each event, for placement of the Reserved Parking Signs in 12 spaces in Lot 4 and shall place reflective standard barricades no later than 8:00 a.m. on Event Dates at the parking lot entrances on 5, 9 and 11 as designated by the Public Works Department. This will inform users of the parking lot closure or parking spaces reserved for the Event. C. Trash Enclosures. The Organizer shall furnish dumpsters or roll-off boxes and trash receptacles in sufficient quantity to contain the accumulation of trash generated by the Event. The Organizer shall make certain that all trash is picked up during and after Event daily. The Organizer shall remove any excessive garbage that does not fit within the receptacles and dispose in trash dumpsters. The City reserves the right to require additional receptacles should the Organizer not remove excess garbage from the Event. d. Electricity and Water. Each electrical box needed for the Event will be opened by the City on the Event Dates. The Organizer shall be charged for the use of each electrical box according to the permit fee schedule. Organizer agrees to meet with the City and/or the State electrical inspector a minimum of 1 week prior to event to ensure all vendors using electrical service comply with the Minnesota Electrical Code. Inspection costs (if any) shall be the Event Organizer responsibility. e. The City shall provide the Organizer a key for the water shut off valve. The Organizer shall provide a $50 deposit for such key and will be reimbursed upon return of said key. f. Cleanup2lRemoval. Organizer shall remove all barricades by 7:00 a.m.the day after each event. Organizer shall remove trash,additional trash enclosures no later than 10:00 a.m. the next day following each Event. If the above items are not removed as stated above, the Organizer will reimburse the City for costs incurred in removing the items. 12. Vendors. NO CAMPING. The Organizer agrees to inform any vendors that there is no camping in Lowell Park or any City parking lots. a. The Organizer agrees that the Stillwater Fire Department and Washington County Health Department will inspect any vendor using cooking facilities for safety. The Event Organizer pay directly to the agency/person doing the inspection for inspection costs (if any). b. The Organizer agrees to ensure that all vendors wastewater be discharged into a holding tank approved by Washington County Health Department. Vendors without an approved holding tank shall discharge into grey water barrels provided by the Organizer. Disposal costs are the responsibility of the Organizer. For no reason shall grey water barrels or holding tanks be disposed into the City's Sanitary or Storm Systems. 13. Insurance, Hold Harmless. and Indemnity. The Event Organizer agrees to indemnify and hold harmless the City with regard to any claims, causes of action or demands that might be brought against the City arising out of the events authorized by this Agreement, except for those claims, causes of action or demands that arise out of the sole negligence, gross negligence and/or willful misconduct of the City or any of its agents or employees. Event Organizer also agrees to provide to the City evidence of insurance coverage of at least the statutory liability limits for municipalities covering claims that might be brought against the Festival that arise out of the events authorized by this Agreement and to name the City as an additional insured on their policy "as their interest may appear." Insurance Certificate must be received by the City no later than three (3) weeks before the Event. 14. The Application for the Event as submitted by the Organizer is considered part of this Contract and any representations of the Organizer or conditions imposed by the City are restated as if fully set forth in this Agreement. IN WITNESS WHEREOF,the parties have set their hands this 16th day of January, 2018. STATE OF MINNESOTA ) CITY OF STILLWATER ) ss COUNTY OF WASHINGTON ) On this 16th day of January 2018, before me, a Notary Public within and for said County, appeared Ted Kozlowski and Ted Kozlowski, Mayor Diane F. Ward, to me personally known, that they are, respectively, the Mayor and ATTEST: City Clerk of the City of Stillwater,and that this instrument was signed and sealed on behalf of the City by authority of its City Council, and they acknowledged the said Diane F.Ward, City Clerk instrument was the free act and deed of the City. Notary Public, Commission Expires STATE OF MINNESOTA ) ) SS COUNTY OF WASHINGTON ) FRANK FABIO, MAPLE ISLAND BREWING, On this 16th day of January 2018, before LLC me, a Notary Public within and for said County, appeared Frank Fabio, to me personally known, that he is the CEO/Manager of Maple Island Brewing By: Frank Fabio, CEO/Manager LLC and that this instrument was signed and on behalf of the Maple Island Brewing, LLC and he acknowledged the said instrument was the free act and deed of the Frank Fabio, Maple Island Brewing LLC. Notary Public, Commission Expires Parking Commission notes December 21, 2017 Call to Order—Chair Pelletier called the meeting to order at 8:34 am. Present: Commissioners Pelletier, Hopfe, Glynn, Lettner,Johnson; Council liaison Junker Staff: Pasket, Olson-Williams,Turnblad Absent: Anderson Agenda—accepted as presented Minutes from 11/16/17 approved as presented Cruisin' on the Croix—If Lot 8b is not approved, as recommended by staff,then he would like to use the Mulberry Point roundabout for the event as well. He said he would reserve the parking spaces with cones during the day but not close off the street until the event began in the afternoon. Pelletier said the car show has a negative impact upon her business. And it is because parking is greatly limited by the event. Mead Stone, manager of River Market Co-op, said that on Wednesdays when there is a car show, his revenues are down 5%. Wednesdays without car shows do not have the dip in revenue. Junker mentioned that there is no single event that will have a positive effect on every Downtown business. No matter the event, some businesses will see revenue gain and others a loss. He also said he was not supportive of using the Mulberry Point roundabout,which is a public street, for the car show. The event, as all others, should be limited to parking lots, not streets. Hopfe said that construction crews are displacing a lot of public parking spaces, so this year we need to be extra protective of the public parking spaces. Lettner said there needs to be a balance. The Downtown parking system needs to be able to support the businesses not just events. Yet having events Downtown can be good for at least some businesses. Junker mentioned that the public parking system supports not only businesses and events, but also Downtown residents and office workers. Lettner moved to approve the reservation of 12 spaces in Lot 4, as well as all of the spaces in each of Lots 5, 9 and 11 at a fee of$141 for each of the eight event dates, with the condition that no street parking can be reserved for the event. The motion was seconded by Johnson. Motion carried on a 4-1 vote. Chair Pelletier voted in opposition. Chair Pelletier adjourned the meeting at 9:21 am. EVENTS PERMIT APPLICATION 1o treat Telephone: 651-430-88378 Fax: 651-43 North O rnStillwater, 5 THE EIIITHI"IACE Of MIWW6#IYTN � ww mw Incomplete applications or applications received after deadline will not be t�u " din accepted. See Event Instructions for application deadline and fees. Date Applic`tion e, Date of Application: ...-- 1 F 16 OCTOBER 2017 Type: Ev E � d ...............v... .m_.. _._ _._.............. .,... ...._._.........m._ � µ Event Information Title/Name of Event CRUISIN'ON THE CROIX Event Date/Time: Setup: Date WEDNESDAYS_.�...w. .._._...._.._......__ Time 6AM to M 8A . m. _.........w... ,......... WEDNESDAYS 3PM 813 Actual Event: Date Time to „ ...m._._._...�..... M Clean up: Date Time to WEDNESDAYS8 9 (Events after 10:00 p.m,require a variance from City Council Location (Address) of Event: NORTH LOWELL PARK FROM CHESTNUT STREET NORTH TO MULBERRY. (if in Lowell Park please specify north or south Lowell park) Description of Event (please bespecific-this information will be used to promote the event on the City of Stillwater website) THERE'S NOTHING BETTER THAN A SUMMER EVENING SPENT DOWN BY THE RIVER IN STILLWATER. CRUISIN' ON THE CROIX PROVIDES A GREAT, FREE AND FAMILY FRIENDLY EVENT ON SELECT WEDNESDAYS THROUGHOUT THE SUMMER. THE FIRST 150 CARS WILL RECEIVE A DASH PLAQUE FROM OUR SPONSORS. THERE WILL BE LIVE MUSIC FROM 5P -8PM AND FOOD VENDORS ON-SITE. Estimated Attendance(participants and spectators): 500-1,000 Applicant Information(Person/Gr s si Sponsoring Organization Name: CRUISINON THE CROIX Mailing Address: 225 MAIN STREET NORTH City, State, Zip Code: STILLWATER, MN 55082 Primary Contact/Applicant Name: FRANK FABIO Phone Number: (612) 741-9640 Fax: Cell Phone: Email Address: FRAKFABIO@HOTMAIL.CO Website Address: WWW.CRUISINONTHECROIX.COM Name of contact person during event: FRANK FABIO Cell Phone: (612) 741-9640 Alternate contact during event: EMILY VAN ORT Cell Phone: (651)295-6956 Defer media or citizens inquires to: EMILY VAN ORT Phone: (651) 295-6956 Site plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages,tents, fencing, portable restroos, vendor booths,trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features ......_.. ............. :3' 4 A Will any signs/banners be put up No ❑ Yes GO Number and size: STREET FENCE. Will there be any inflatables? NO R Yes ❑ insurance certificate from rental vendor is required Will there be entertainment? No ElYes What type: Fees for electricity may apply see Instructions v �......_....... . �__ .._ ........... Will sound amplification be used? No ❑ Yes ® Hours and Type: TWO 10'X10°TENTS TO MEET CARS: Will a stage or tent(s) be set up? No ❑ Yes Dimensions:WATER/MULBERRY-WATER/MYRTLE Will there be temporary fencing? No Yes ❑ How many 1 ` Fees for electrfcitymay WIII merchandise/food items be sold? No ❑ Yes 99 LOT 5. NEEDS vendors expected:. apply see Instructions Will food be prepared on site? No ❑ Yes 9 Contact Washington County Health Department 651-430-6655 Will cooking operations be conducted? No ❑ Yes 69 Contact Stillwater Fire Department 351-4950 Will alcohol be served but not sold? No N Yes ❑ See Alcohol Regulations in the Instructions Will alcohol be sold? No Yes ❑ See Alcohol Regulations in the Instructions Will there be a fireworks display? No Yes ❑ Permit required,contact Stillwater Fire Department 651-351-4950 Describe power needs and location of power source. POWER OX LOCATED ON THE SOUTH END OF LOT 5 - BOX#3 FOR FOOD TRUCKS. ..... ....__............._ __.. _ .. ..,.... Describe level of advertisement (ie,radio flyyers,ads,tv,press release).Attach sample if available RADIO, PRESS RELEASE, SOCIAL MEDIA. i Se is )After reviewing the event application,pity servkm maybeuried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No 0 Yes ❑ Start/End Time: Date: City Sidewalks or Trails No @9 Yes ❑ Start/End Time: Date: Public Parking Lots or Spaces No ❑ Yes GR Start/End Time: $AM-8PM Date: EXHIBIT B pply Will event need barricade(s)? No Yes ❑ Number needed: Fees may see Instructions Will extra picnic tables be needed? No N Yes ❑ Number needed: see m Instructions Will portable restrooms be needed? No 9i Yes ❑ Number needed: Fees may apply see instructions Will extra trash receptacles be needed? No 9 Yes ❑ Number needed: Fees may apply see Instructions Describe trash removal and cleanup plan durin and after event: TRASH WILL BE MONITORED THROUGHO THE EVENT AND TAKEN CARE OF ON AN AS-NEEDED BASIS. CLEANUP WILL OCCUR AFTER EVENT CONCLUDES. Will event need traffic control? No SR Yes El Contact Stillwater Police Department for assistance,651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: CROWD WILL BE MONITORED AND ON-SITE VOLUNTEERS WILL PROVIDE NECESSARY CONTROL. ADDITIONALLY, VOLUNTEERS WHO MEET VEHICLES AS THEY ENTER CAR SHOW WILL PROVIDE CONTROLAND GUIDANCE TO ALL GUESTS ENTERING AND VACATING. Will "No Parking Signs" be needed? No W9 Yes ❑ Number needed: Fees may apply see Instructions Show location(s)on site map Will event need security? No Yes If event is overnight security will be required. If using private secruity, list Security Company and Contact Information: N/A Will event need EMS services? No R Yes ❑ Contact Lakeview EMS,651-430-4621 Describe plans to provide first aid, if needed: FIRST AID KITS AVAILABLE AT MAPLE ISLAND BREWING IF NEEDED. Describe the emergency action plan if severe weather should arise: DIRECT GUESTS TO MAPLE ISLAND BREWING AND FFC OFFICES. List anof er ertinen information: E A L KING AT VE Y OT E - E ESDAY STARTING IN JUNE:JUNE 13, JUNE 27, JULY 11, JULY 2 ,AUGUST 6,AUGUST 22, SEPTEMBER , SEPTEMBER 19 The sponsor(s)of this event hereby agrees to save the City, its agents,officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance"may be required. If insurance is required,the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy"as their interest may appear."As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. i realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a release of Liability W 16 OCTOBER 2017 attire f pplicatat arAuthorizedAgent Date Lot 12 J,. Public Parking owntown Stillwater 2014 „ .. Lot 9 t 13 &OW COWS ham }" —Lot Bb M Lot 8s 0 Pmtkq CWLV A. .�t W7 Lot 1 t. 1((1111awty) -10 spar: T STILLWATER&OAK PARK HRO CONN OH AND VNIMAS OURFAU Nr¢y/r!!,Nny tr K T JA 1)jr 0 A- 00.1 000Y ift,20-W n''mww�N„vrn^�Jmwa,x,:� a QnalifyBmly G110rk ASSMANCE SUIVICES ,acarsaoaarSelected Wednesdays This Summer �� RN xaANw�Nawtzrarr June n r throe September IIV FESTIVITIES RUN F ” Lowell Park in Dom own Stillwswr 4, C e 1 22, 2015-. 4 pm - 9 pm (Wed) Jukebox Live Aug 12, 2015: 4 Jam - 9 pm (Wed) Jukebox Live SMIC CALUNDAR ffi 1 m iv ST. CROIX DASH PLAOUE SPONSORS MAT NA110HRL ' y N � t Judson Chevrolet ar N MUSIC SPONSORS w�wwwry� w � 4dWNW: lk�'N 'C+w1uN�c'� Pub 112 VENDORS FOR MORE INFORMATION Tom at 651-253-3699r r -741-*C7 Taco -9640 AStateFam, Fird tiS c5rw: wzaaaaarwe, ww dainm Palace BanStotuitcom NECTAR OF THE GOTS& ��, b t �A C, Mtn in is trati orl Date: January 10, 2018 TO: Mayor and Council FROM: Diane Ward, City Clerk SUBJECT: Brines Bocce Ball Tournament Attached is the special event for the Brines Bocce Ball tournament that has been held annually for 25 years. This year's event will be held on Saturday, February 17, 2018 which is planned to be the same as last year using the parking lot between City Lot 3 and their building. Staff is treating this year's event the same for the parking spaces which was charging the fee for the parking spaces according to the event fee schedule. Alcohol will be consumed on the public parking lot therefore a consumption permit will be needed. One officer is required for alcohol purposes which will be invoiced and charged according to the fee schedule. The organizer requests to have the lot posted with no parking signs and Public Works will need to provide 4 barricades. Payment of the City services, parking spaces, and permit should be paid by February 2nd. ACTION REQUIRED: If Council wishes to approve the special event and allow the use of the City lot for this event a motion to approve is needed. -� 216 North 4 EVENTS PERMIT APPLICATION tyo Street, Stillwater, r® g N 55082 THE f I IT H P"I...Mti C�FE dr I4�pEEh1A Telephone: 1— — r i65 -430-8810 Incomplete applications or applications received after deadline will not be office use onto i accepted. See Event Instructions for application deadline and fees. Date Application Received J�e Date of Application Type° Event .�•« �t (Event wl contract 12/1..�12(71�T..,,,.........�......�,.�._._.........�,a,........_..... r �""tve iv_eWi ltt W'ation -------- Title/Name of Event Brine's Bocce Ball Tournament 6:00am 8:00am Event Date/Time: Set up: Date 2/17/20.�. ._................a .a Time .. wvv.,. ............, to__ .. Actual Event: Date 2/17!2018 Time 10:Oam to O:pm 6:00am 10:am Clean up: Date Time to .2018/2018._..,..,., .............__....._.............W..__,.�. �,���,�.w.w _w._.m.. _,........,,,,.._..m.. (Events after 10:00 p.m.require a variance from City Council Location (Address)of Event: (If in Lowell Park please specify north or south Lowell park) star St&parking lot behind Brine's, 21 sin St o Description of Event(please be specific-this information will be used to promote the event on the City of Stillwater website) Brine's 26th annual Bocce Ball tournament Estimated Attendance(participants and spectators). 200-250 Applicant Information(Person/Group Res o si le) - Sponsoring Organization Name: Brine's Bar& Rest. Mailing Address: 219 Main St So City,State, Zip Code: Stillwater MN 55082 Primary Contact/Applicant Name: Gerry Brine Phone Number: 651-439-7556 Fax: 651-439-7755 Cell Phone: 651-402-3127 Email Address: BRINBSBARhotmail.com Website Address: Brines-Stillwater Name of contact person during event: Gerry Brine Cell Phone: 651402-3127 Alternate contact during event: Mark Brine Cell Phone: 651-307-1515 Refer media or citizens inquires to: Gerry Brine Phone: 651-439-7556 Site Ian: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages,tents, fencing, portable restrooms,vendor booths,trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No ❑ Yes X Number and size: 1-4x10 on own building Will there be any inflatables? No X1 Yes ❑ insurance certificatefrom rental vendor Is required Will there be entertainment? NO Yes El What for electricity may What type: apply see Instructions Will sound amplification be used? No ❑ Yes CK Hours and Type: 10:00am-10:00pm Info&Music Will a stage or tent(s) be set up? No Ig Yes ❑ Dimensions: Will there be temporary fencing? No ❑ Yesl .� Will merchandise/food items be sold? o.. ...�.�...........Yes..,.... .���.�vendors expected: F�ep�Ysee elnstruct®ns El How many Will food be prepared on site? No Yes ❑ Contact Washington County Health Department,651-430-6655 Will cooking operations be conducted? No Yes ❑ Contact Stillwater Fire Department,351-4950 Will alcohol be served but not sold? No ❑ Yes Z See Alcohol Regulations in the Instructions Will alcohol be sold? No Yes ❑ See Alcohol Regulations in the instructions Will there be a fireworks display? No ® Yes ❑ Permit required,contact Stillwater Fire Department,651-351.4950 Describeower needs and_.....,.... .�.... ._........-.. .�....�............... p location of power source. None Describe level of advertisement lie,radio,Byers,ads,tv,press release).attach sample if available Low cl is s (After revieWing the event application,City services may be requnled for the event.) Will event use,close or block any of the following: If yes specifV location on site map. City Streets or Right-of-way No ❑ Yes K Start/End Time: 6:00am-12:am pate:2/17/18 City Sidewalks or Trails No ❑ Yes ❑ Start/End Time: Date: Public Parking Lots or Spaces No ❑ Yes Z Start/End Time: 6:00am-12:am Date:2/17/18 WIII event need arricae(s)? No ❑ Yes Number needed: 6 Fees may apply see Instructions Will extra picnic tables be needed? No Yes ❑ Number needed: Fees may apply see Instructions Will portable restrooms be needed? No Yes ❑ Number needed: Fees may apply see instructions Will extra trash receptacles be needed? No Yes ❑ Number needed: Fees may apply see Instructions Describe trash removal and cleanup plan during and after event: Brine's on site dumster Will event need traffic control? No X Yes ❑ Contact Stillwater Police Departmentfor assistance,651-351-4300 Describe crowd control procedure to ensure the safety of participants and spectators: Fenced in area, Brine's own security staff Will "No Parking Signs" be needed? No El Yes Z Number needed: 12 Fees may apply see Instructions Show location(s)on site map Will event need security? No ❑ Yes ❑ If event is overnight,security will be required. m ,,,,,,,, ,............. ... ... ..... ............... If using private secruity, list Security Company and Contact Information: Will event need EMS services? No Yes 0 Contact Lakeview ERNS,651-430-4621 Describe plans to provide first aid,if needed: 911 Describe the emergency action plan if severe weather should arise: List any other pertinent Information: The sponsor(s)of this event hereby agrees to save the City,its agents,officials and employees harmless from and against all damages to persons or property,all expenses and other liability that may result from this activity. Depending on the size of and scope of the event "Certificate of Insurance"may be required. if insurance is required,the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy"as their interest may appear." As the sponsor or authorized representative,I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. 1 realize my submittal of this application request constitutes a contract between myself and the City of NllwI ar) i release of Liability. 12/15/2017 I, 'I of .. ., .__. ._...._ .._..a..... .... ,. e. w.......... ............... ...�.w.�.. � ..,,..-,.. _ � p /Ict It I AuttIlzr d'Agent gate City of Stillwater 11/14/17 From Brine's Bar & Restaurant 219 So. Main St. This letter is to request permission from the city of Stillwater for Brine's upcoming 26th. Annual Frozen Bocce all Tournament. The date is set for at. Feb. 17th, from 10:00 a.m.-10:00 p.m. As in past years we would like to use parking spaces on both the east and west side of Water St. from Chestnut St. to just behind Brine's building, this would include closing Water to inthat area (see plan). The area in use will be completely enclosed by snow fencing with two controlled entry points. Brine's will be providing are own security for the entry points and enclosed area. We will contact affected business to see if there are any conflicts. A -a- cot will be on sight and all clean up will be done on Sun. Feb, 18 to a.m. . If there are any question please contact Gerry Brine at 439-7556. 1 ®u like to thank the city of Stillwater for past and future co-operation on this event. Thank YOU YAQ Gerry Brine, con t l puwq dl� " VfX R YP v "h � n a ', � •�-we.rwnw,.�.wu......m,...,......�..,.m.r.w.. ..�uw—m.w.�+....... w MN r 5 ry Y Y, maw 44 v w,�k yh 4ryy r 1��� �Mw W. o�� 4 p 5 WW, 1� yy 7, 4 4 a � V w 4 , 4 , rr /� � r arr % ,a �y/!r rrfnN/�//Ir/� /,r�✓ ,;/,/%��� N >//���� ® I , r �, �,� r yr 1 i II � ✓�IV ��uw,"��II�� � fdnfl stI ; r r' rill / ri Y r � J r r r r fr�Nr. year r r ii///io r r � i BRINE ' S 26t'' ANNUAL BOCCE BALL TOURNAMENT SAT. FEB. 17tH 10 : 00 am- 10 : 00 pm Behind Brine's Bar & Rest. Water Street and adjacent parking lot d� To: Mayor and City Council From: Diane Ward, City Clerk Date: 1/10/2018 Subject: Downtown Parking Commission Appointment There has been an opening on the DTPC, since Mr. Helmberger resigned in 2015 and we have been advertising frequently during the interim. Steve Wicker and Heidi McAlister have applied and been interviewed. The Commission Chair and Council Representative recommend Ms. McAlister be appointed. ACTION REQUIRED: If Council wishes to appoint Ms. McAlister, Council should adopt a resolution entitled APPOINTMENT TO DOWNTOWN PARKING COMMISSION. /nm RESOLUTION 2018-019 APPOINTMENT TO DOWNTOWN PARKING COMMISSION NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, hereby appointed the following at their January 16, 2018 regular City Council meeting: Heidi McAllister Term Expires —May 1, 2021 Adopted by Stillwater City Council this 16th day of January, 2018. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk water 8 H E N Y R PM P t A C 0: O F M{B N N E Y 0 C A MEMORANDUM TO: Mayor and City Council a �: FROM: Shawn Sanders, Public Works Director/City Engineer DATE: January 11, 2018 SUBJECT: Possible Purchase Caterpillar 430 Backhoe Loader Background The Public Works Department has a 2003 Case 590 Tractor Backhoe used for excavation on sewer, manhole and catch basin repairs, miscellaneous removals for curb repairs and structures. Additionally,the backhoe loader is used in the winter to load salt during snow and ice activity in trucks and for tracking material usage. The age and use of the equipment warrants replacement. Staff is proposing the replacement of the tractor backhoe with a new backhoe loader for the department. The technology of the new machines have improved over the years and have become more fuel efficient, require less maintenance and are environmentally conscience. Discussion Over the last year Public Works has compared Backhoe Loaders from several manufactures and has determined that the Caterpillar 430 Backhoe Loader best suits the needs of the City. This backhoe loader is more powerful, efficient and has a higher load capacity than the current Case backhoe loader. Staff has received a quote for a 2018 Caterpillar 430 Backhoe Loader from Ziegler, Inc. for$136,990.00, on State Bid Contract including the trade of the 2003 Case 590 Tractor Backhoe. Public Works has purchased from Ziegler, Inc. in the past and is very happy with their performance, warranty and service. Recommendation Staff recommends the purchase of the new 2018 Caterpillar 430 Backhoe Loader, From Ziegler, Inc. for$136,990.00. Money for this purchase will come from the Sewer Capital Outlay equipment Fund. /(1 " Memo DATE: January 12, 2018 TO: Mayor and City Council FROM: Sharon Harrison, Finance Director6 RE: Sanitary Sewer Adjustments BACKGROUND: During the course of any given year, sanitary sewer rate adjustment recommendations come before Council. These adjustments are mainly due to leaks found during the course of the year, but often stand out more during the readings during the 1"quarter of every year. For residential properties, sanitary sewer billing rates are set during the 2"d quarter of every year using the water consumption(obtained from the Water Board) from the 1 S`quarter of the year. This rate is then used for the next 4 billing cycles (quarters) until the rates are reset again the following year. As mentioned before, occasionally there are some properties that have experienced increased water usage during the l'quarter of the year due to some unforeseen circumstances (e.g. leaky toilet, water softener issues, pipe issues, etc.). This increased water usage naturally in turn increases their sanitary sewer billing rate for the next 4 billing cycles (quarters). These residents/owners will then call the City to explain their individual circumstance. We (Finance) then review consumption rates from prior/current quarters to see if we can determine the duration/termination of the leak based on the information provided to us by the water department and the resident/owner. This information then is used to provide Council with new billing rate recommendations for upcoming billing periods (until the new rates are reset the following year). This practice has been used by the City for many years, and has been proven to be a fair and accurate way for property owners to pay their fair share of the use of the sanitary sewer system. RECOMMENDATION: Attached are staff recommendations for sanitary sewer rate adjustments currently requested by property owners. These adjustments are expressed in gallons (of consumption), based on the average consumption of the prior 3 years, and converted to the new billing rate using the most current billing rates approved by Council. These adjustments will begin with the next billing cycle (3`d quarter billing). In other words, staff is recommending to Council that the property owner at least pay the increased sanitary sewer rate for the billing period in which the leak occurred. COUNCIL ACTION: If Council agrees with Staff's recommendation, Council needs to approve staff recommendations as listed on the attached Exhibit A. CITY OF STILLWATER EXHIBIT A Description of Billing Quarter Circumstance Winter Average Gallons Adjustment for I Leaking Toilet From 54,000 1 s To 20,000 2 Leaking Toilet From 14,000 1 s To 9,000 3 Leaking Toilet From 20,000 1 s To 14,000 4 Leaking Toilet From 100,000 lot To 20,000 'wa tei 08 M INN h S U T A � CITY COUNCIL MEETING DATE: January 16, 2017 CPC CASE NO.: 2017-62 January 10, 2017: Planning Commission December 13, 17: Planning Commission (tabled) APPLICANT: Browns Creek West, LLC, property owner REQUEST: Consideration of a Planning Commission recommendation regarding a Variance to the height of a future structure to be located on vacant property located at 107 3rd Street North, at the Northeast corner of the intersection of 3rd Street North and Myrtle Street West ZONING: Commercial Business District / CBD Height Overlay COMP PLAN: Downtown Mixed Use PREPARED BY: Abbi Jo Wittman, City Planner c u y � r / r � r r l BACKGROUND o,;c No.2017-02 (: forlu rry"10,2018 Por y,'Z(if 0 In 2009 the HAF Group applied for a Special Use Permit and associated variances to construct a new post office on the subject property. While an 8' variance to the height for a tower feature, it was limited to the steeple/tower area. Additional variances were granted for the construction of the structure to be located 12' from the southern property line and 15' from the western property line. All approved variances were contingent on the development of the structure as proposed. In 2016 the applicant, in coordination with Trinity Lutheran Church, submitted a request to rezone this land to the Central Business District's Bluffside Height Overly District. This action was denied by the City Council at the recommendation of the Planning Commission and City staff. At that time, the Council adopted Ordinance No. 1091, adding the three most northerly parcels into the Blufftop Height Overlay District. This application was originally scheduled for the December 13, 2017, Planning Commission meeting. However, the item was postponed at the developer's request. At their last regularly-scheduled meeting, the Planning Commission considered the request for a height variance and other associated variances associated with the application for a multiple- family structure Use Permit. SPECIFIC REQUEST Browns Creek West LLC has applied for a variance necessary for the construction of a future condo building. Specifically, the applicant is requesting consideration of a 10' variance to the 35' maximum height (City Code Section 31-403(b)(5)(i) for a 45' freestanding building located in the Central Business District Blufftop District. While the applicant's request is for a 43.5' tall building, the applicant's measurement of the average elevation is not consistent with the City's interpretation of the average elevation of the building. VARIANCE ANALYSIS The purpose of the variance is to "...allow variation from the strict application of the terms of the zoning code where the literal enforcement...would cause practical difficulties for the landowner." In addition to the requirements, below, Section 31-208 indicates "[n]onconforming uses or neighboring lands, structures or buildings in the same district or other districts may not be considered grounds for issuance of a variance" and "...a previous variance must not be considered to have set a precedent for the granting of further variances. Each case must be considered on its merits." Section 31-208 further indicates: ■ Economic considerations alone do not constitute practical difficulties. ■ A previous variance must not be considered to have set a precedent for the granting of further variances. Each case must be considered on its merits. o,;c No.2017-02 (: forlu rry"10,2018 Pory,`,,(if 0 The applicant must demonstrate that: The variance is in harmony with the general purposes and intent of this chapter. The general purpose and intent of the Zoning Code is to regulate and restrict use of land for the protection of public health, safety and welfare. The purpose of the CBD Height Overlay District is to preserve and enhance the essential character of the downtown and that structures be limited in height in order for structures close to the river not to rise above the height of structures farther from the river. This helps create a stepped-pattern in the "downtown bowl". At 45' in height to the deck of the mansard roof, the total height of the building will be 50' to the very top of the structure. The height will be taller than the (now vacant) property to the west (with a maximum height of 2 stories and 35') as well as the main portions (up to the cupolas) of the two historic churches in the vicinity. The height variance not in general harmony with the Zoning Code. The variance is consistent with the comprehensive plan. As the Downtown Chapter of the 2040 has not been adopted, the City must review the request in conjunction with the adopted goals and policies of the 2030 Comprehensive Plan (adopted in 2010). A 2030 CP policy is to "continue to refine and administer design guidelines so that the integrity of the existing and surrounding buildings is maintained and new development is of a height, size, and design compatible with the best examples of the existing development". When combined with the objectives to "reinforce...landmarks, steeples, and significant structures along gateway corridors," it is clear the height variance is not consistent with the comprehensive plan. The applicant for the variance establishes that there are practical difficulties in complying with this chapter. "Practical difficulties,"as use in connection with the granting of a variance, means that all of the following must be found to apply: The property owner proposes to use the land in a reasonable manner for a use permitted in the zone where the land is located, but the proposal is not permitted by other official controls; The use of the property for residences with onsite, underground parking has been shown to be reasonable in the Central Business District. However, the Planning Commission has determined the proposed structure for multiple family (condo) use is not reasonable, given a number of variances would be required to complete the project. The plight of the landowner is due to circumstances unique to the property and that are not created by the landowner; and Certain improvements integral to the building are allowed to project above the roofline and the maximum allowable height. This includes elevator bulkheads as well as stairwells. The applicant has shown what these three components would look like if they were carried above the roofline of a three-story building. However, elevator access o,;c No.2017-02 (:forlu rry"10,2018 and stairwells to access rooftops are not customary nor required unless that rooftop is proposed to be utilized for all occupants of the buidling; each unit does have balcony or patio space with views of the river. Additionally, if the rooftop is not used as communal space, the building code would only require a single access point. It is the desire of the applicant to not only have communal rooftop access but to also have the penthouse suite. While argument can be made about the economics of the development site, economics alone cannot be grounds for granting a variance. The variance, if granted, will not alter the essential character of the locality. The addition of any structure on this site will alter the character of the neighborhood. However, a design that conforms to the Zoning Code and the Downtown Design Review District guidelines would not significantly alter the character of the locality. As the development is not proposing to meet the maximum height allowances and the Heritage Preservation Commission has not reviewed the design, the current design will alter the essential character of the locality. PUBLIC COMMENT Comments have been received from the following at are attached for the Commission's review: Dick Sjoberg, property owner at 102 3rd Street North. Mr. Sjoberg expresses concern for the height of the proposed structure (including photographs of the existing, 38' tall telephone poles on this site), its impact to the established historic structures (particularly the churches and their steeples), traffic concerns at the three-stop intersection, as well as variances to the property's setbacks. He requests the Planning Commission deny the application, requesting a redesigned structure that supports a better transition in this neighborhood. Elaine Connors, 116 3rd Street South. Ms. Connors states the height of the new building would overwhelm the existing streetscape and that the design is not consistent with the historic nature of the neighborhood. She also indicates there are already pedestrian safety concerns at the corner of 3rd and Myrtle Streets. Cameron Murray, 350 Main Street North. Mr. Murray points out that there will increased traffic in the morning and evenings in this area. He acknowledges staff's suggestion to move the access to the east but suggests the developer explore the possibility of underground connections to the existing parking ramp. Doug Johnson, Trinity Lutheran Church Congregational Council, 115 41—h Street North. Mr. Johnson indicates Trinity Church supports the recommendation of city staff to deny the variance application. He notes this is consistent with the congregation's position in early 2017 when Gail M. Olson, then Congregational Council President, submitted similar comments for CPC Case No. 2016-43. o,;c No.2017-02 (:forlurry"10,2018 Poy,c 5(71rr 0 Robert Hasel, 114 3rd Street South. Mr. Hasel expresses concerns similar to other occupants of the Steepletown building (the rehabilitated Church at the SW corner of 3rd and Myrtle). He additionally raises the concern that HPC design review had not occurred prior to the use permit and variance proceedings. Brian Michael and Katie Elliot, 120 3rd Street South. They further express similar comments to those noted, above. Scott Wallace, 112 3rd Street South. Mr. Wallace further expresses similar comments to those noted, above. ALTERNATIVES As the request to extend the height by greater than 10% of the maximum allowable height in the CBDBTD, the City Council must be the final authority on deciding upon the request'. A. Approval If the Council finds the property owner has established practical difficulty for the 10' increase in height, the Council could move to approve the variance with or without conditions. B. Table If the Council finds that the application is not complete enough to make determination of practical difficulty, it could continue the review for additional information. C. Denial If the Council finds no practical difficulty exists, the Council should deny the variance 1. The Council should indicate a reason for the denial and determine whether or not the denial is with or without prejudice. FINDINGS AND RECOMMENDATION Planning Commission On the basis practical difficulty has not been established for the 10' increase in height, the Planning Commission recommends denial, with prejudice. Staff On the basis the application in not in harmony with the general purposes of the Zoning Code, consistent with the Comprehensive Plan, not has established practical difficulty for the addition of the fourth story, staff recommends denial of the height variance. ATTACHMENTS City Code Section 31-31-208(g) o,;c No.2017-02 (:forlurry"10,2078, Poy,c 0(71rr 0 Site Location Map Ordinance No. 1091 Narrative Submission (ARCHNET) Certificate of Survey Site Plans (2 pages) Floor Plans (5 pages) Elevations (2 pages) Views (9 pages) Public Comment �-�..r Cos Y «lr y hl�fir J �I�fJP��� � rll V !'� 4I 1,Ty IV m` If- J I N y� (rr ru Ns � � w t sv r l i r r u if c,wrlti n n �mm) 1 � IIIIIV� r; r 5 u f ��r,� A10111911Imul��uiiVfuw';r; / \ 'b: IN ili/�///%/ 1 111"', 1, .......... pin �( / II /I /na I � fm, !z�/�✓/��� �/�, � 170», Al Goo r7^Y' IOtlltlhnus Wn yr {G so�r a9 / �� 71 G 3 Y / uu m t II I �Y lr 1 afi7 y ,�r% ...wro .,,, l;.r'1 V)r k. / i,J ./ „ao' ' ',' rr ”Nimuu➢ruh9Po rv. //✓o rJ n. ,,: r mVl^ ;n" D fir , ! n' N � n lfn mw -" �nFo!s a y//jylr%' ',�"„°�f�y ��"� i i0/a,rfl� /�4 �f j �>I)�j}�k�r/ // 4r?✓j �� �� f 1 ��C �;V r,r� u"w” � '' / lIr '",/ x P�„��nr%u,r,�� �N,, / ,10✓” j�/`) ���"!�; w» � ��i ra„ t0rgi��IN�ImNllll��r y��/aJ' �'>' s�i� 1;�/�✓� �� I��` �// �!' r ,�" 11 1 W r v, ��' "u� /%1��y V1n01WB11il1�4 ,n v��. ru` ;c f r /� nt ^` W' 9UVVIr /il// D �/ ✓r 1 , u ����� �, �s/ /n+�! nr lrl /r ✓°m�'H�v, - w ` ;;, ,,, �, �, ,,;,.� n• - , u.. ''i �%////i% u"D'�' ��9 o r/�;r r r; sJ l eir✓Y l�`/i, r „� � „r911�/ / �o �IIIVII lu pl)4ya„�. r �-l' �� ,7},ii' / %//1r1%�", \ 44 '"r°" ll➢mi�i!w.^u,- ,, r r /iD/r�� �,� ,. ,���°�//G, r�r r ,,,rr�^�/ �� � �n'- �* „ of Vi '4r /ii li IIIIBf�r<v p,,,,,.� /%/�/� .�i/, ,io, �n�� .:'• a j„ A .,�//i ,r iii//�'�/ m Nu/ �' c�i�'� r'r p` i /yl r<I r ,,a�r. '4f w^%/, / r // O / � w�^M1 �, r , Y, NIS r I OF �t, / rp ���/ / �rw % % ,n ' s;"G. ��� ORDINANCE 1091 AN ORDINANCE AMENDING THE STILLWATER CITY CODE CHAPTER 31,ENTITLED ZONING ORDINANCE,BY AMENDING THE ZONING MAP OF THE CITY TO REZONE CERTAIN PROPERTY WITHIN THE CENTRAL BUSINESS DISTRICT BY ADDING THEM TO THE CENTRAL BUSINESS DISTRICT BLUFFTOP HEIGHT OVERLAY DISTRICT The City Council of the City of Stillwater, Washington County, Minnesota, does ordain: Section 1. The overlay zoning of the subject property, location of which is legally described in Exhibit A and depicted on Exhibit B, is hereby amended to CBDBT, Central Business District Blufftop. This proceeding is known as Planning Case No. 2016-43. Section 2. This Ordinance shall be in full force and effect from and after publication according to law. Section 3. In all other ways the Stillwater City Code shall remain in full force and effect. Adopted by the City Council this 7th of February, 2017. CITY OF STILLWATER Telski, Mayor ATTEST: Diane F. Ward, City Clerk EXHIBIT A West 90 feet of Lot 15, Block 19, Original Town (now City) of Stillwater, Washington County, Minnesota. AND West 90 feet of Lot 14, Block 19, Original Town (now City) of Stillwater, Washington County, Minnesota. AND South 45 feet of the West 90 feet of Lot 16, Block 19, Original Town (now City) of Stillwater, Washington County, Minnesota. AND North 5 feet of the West 90 feet of Lot 15, Block 19, Original Town (now City) of Stillwater, Washington County, Minnesota. m o QJ - CL N �—► = a m d v a . w O M c m CL • m J V •� V ` y-r1-- J`— —r ' 11 .. � , 4 , f 4 � s��� �,,,e�:.� ��; ... �'�' M� �� `-ice' �► � � ,� �g'i seg �� ���� „�.✓�!; e � li > dp Ilk V 1F" 6` �`''� n A�`�" r rr K f .�{. }. ��h.• r t�, yy id. v<i 'Se YYaa a �.tw • a A RCI E. 114 Architecture I Interiors 333 North Main Street Phone 651/430-0606 Suite 201 Fax 651/430-2414 Stillwater, MN 55082 www.archnetusa.com Friday, November 17, 2017 TO: Ms. Abbi Wittman, City Planner, & Planning Commission, City of Stillwater 216 North Fourth Street Stillwater, MN 55082 RE: New Residential construction at 107 Third Street North, Stillwater, MN Dear Ms. Wittman and Planning Commission Members, Attached you will find design documents for a new residential structure on the northeast corner of 3rd Street North and Myrtle Street. There are currently four parcels that will be combined to create the site for an eleven unit condominium. While the site is currently in the Central Business District, it has been utilized for housing in the past, and is adjacent to a housing parcel to the east. Also, the parcel kitty-corner is a former religious building that was converted to a condominium. We feel this is an important corner in the city and requires a distinctive gateway building as indicated in recent city comprehensive planning documents. The site represents the entry to the Central Busi- ness District from the residential neighborhoods to the west, and is literally on the bluff edge of the historic commercial district. Because of the topography found on the site, the development is faced with unique difficulties that require consideration. The prominence of the site and the pressures on the use of the adjacent municipal parking ramp, indicate that underground parking for the building would be beneficial for the city, the neighborhood and the building. While the topography provides accessi- bility for such an underground parking structure, unfortunately the access needs to occur on a fairly steep section of Myrtle Street, and creates an elevated pedestal for the rest of the building that in the end, effects the overall building height. We feel that the overall massing and shape of the building is critical to creating a distinctive building worthy of this prominent site. For that reason, the freestanding towers typically found protruding from the roof deck for stairs and elevators have been enveloped into a partial fourth story. Although we are asking for a variance for this portion of our building in the num- ber of stories (4 where 3 are allowed) and the building height (43'5" where 35' is allowed) for the des- ignated CBD Blufftop zone, we would be in full compliance in a similar zone, CBD Bluffside, (4 stories and 45) a zone with many of the characteristics found on our site. The building has been set back from property lines in a manner consistent with adjacent structures and other buildings in the immediate area. Careful attention was given to the view angle of cars stopped on Third Street facing south, and looking for traffic coming up the hill. We feel that the de- 107 Third Street North , Stillwater Minnesota Page 1 of 2 sign, materials and colors chosen for the building are compatible with neighboring buildings while at the same time elevating the character of the area. Thank you in advance for your consideration of our request, and we look forward to meeting with you and answering any questions you may have. Respectfully, Roger Tomten Associate, ARCHNET Add itions and aterations to 1 he WATE: R STF:� EEI I N Sti HWate� Mdnnescl�➢a Page 20f 2 0� Ld Luj 06 o LA 3: C, LULL 0 coo o o 0000 } U I� } 3 *e t 5 0 o00o V, u u ul i>u I E loo 'R, o > in-inn - -HHHHH HHH-1 ���a=��a=w3�� a w a� �R �g4k O _ 0 000 .�89� � _ -2 Hm -o 'o o 1332115 31121.1W co- +'o �o A -o ga o' do e �u u q o -o n -o --------------------------------- ---------------------------------------------- o LAJ LU D Bo o' w oo C, ———————----- E E roo fffl u, E L--- ------------- ------- o o u xx"", u� - o .......... a 9 cl 0 53JIAa3531V153�V3N lNIJi13W WOJ NW 11 IV M7711S — 'N 133 N1S ONIH1 III ®©"m oalaw NbId ITIS ��ltn iw atn� J 9NII,NV v I r w e.,e. 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ARCHNET I�II� u 9� i r i / / r r, l � r rrrrrr � � METR(3 R Mv IRT L ,/ � 107 it R ft �E AST' /i�iiiii�r N�� ���� III .gym" CClMMERCiAL REAL ESTATE SERVICES 17 NOV 2017 o m a rho top of Um Main, t k o d r, a ' ,N,... � H � � ,yj I//r/nib✓«��r �"��jlfj�����f ��� ;, ��9��✓�/i �/ � fir'' I � r � � � ��'� � �✓' 1, /.,. y 1. er � r/., l� r , i, Looking t up Myrtle �. r1 I jil �III� ' r r rr/ � � r uuuuuummm II ��,r / / J! ruuu uuuuuuu��uuuuuuuuuuuuuu uu ��/r//, r r lrr r% i uuuuuuummmuuuulullll AR.CHNET METRO 35R�D) � MYRTLE R�T'L�E, © iD107 Third StN EABT ,/ � Stillwater, IVIN sallwW..MSU �i A' W ' COMMERCIAL REAL ESTATE SERVICES 17 NOV 2017 From the front of the Espi..5copEai y r / / / �I I f r rro/ � �� �II ,,r, .�✓j lira,,; //�; ,rr/�� � III IIIIIIIII� IIIIIIIIIIIIIIIIII � ,, Ea`��a the frerat prof thea spGscspaB huarch � a.�,ra�r`ta r / y III / , / / / / r � / / r / / 17 NOV 2017 Nocalved December 8, 2017 To: The Members of Stillwater's City Planning Commission Re: Case No. CPC/2017-62 I have received notification of the above referenced application for zoning variances for development of condominium residences on the corner of Third Street and Myrtle. I am an owner of a condominium in the Steepletowne building, also located at the intersection of Third and Myrtle Streets. It is my concern that the structure, as proposed, is overbearing for the lot size and, therefore, an over-densification of the surrounding neighborhood for the following reasons: 1) Despite the location of the lot being under the zoning regulations of the downtown business district, the height and footprint of the structure as proposed would be detrimental to our City's historic "Church Street" (Third St. ) . It would dwarf the steeple of the Steepletowne building (built in 1884) , rise to the height and breadth of Trinity Lutheran Church, and visually obstruct the vista on the steep decline of Myrtle Street which serves as a gateway into our historic downtown district. 2) The developer suggests a mansard style roof to mask the mechanical necessities on the roof top, elevator shafts, etc. However, he also proposes a penthouse on that same roof top, actually creating a 5th floor on the structure by so doing. I believe the variance request is from 35 to 43 feet. However, the overall height will indeed surpass that 43 foot request if calculations are made using the roof height averaging formula. From the drawings shared with me, I can only deduce that the overall height from sidewalk level could then approach 50 feet. I understood initially it was proposed to be a 3-story structure overall. However, as drawn, it appears the largely above ground parking garage is not considered a story in and of itself. That changes the concept to a 4-story building. With the addition of the mansard roof containing a penthouse, it conceivably becomes a very imposing 5 story building. My concern is that the granting of a height variance for this proposal could set a precedence for the future and create the effect of too much structure on too small of a lot. 3) The traffic safety concerns of the proposed ingress/egress off of Myrtle Street should not go unaddressed as well. The intersection of Third and Myrtle has 3 existing stop signs, not 4. There is no space for a turn lane to be created on Myrtle Street west-bound for ease in entering the building's underground parking facility, Therefore, a vehicle entering or leaving the proposed structure must pause across a sidewalk, lower or raise a garage door, and then proceed to enter• the traffic flow on the steep Myrtle incline without the benefit of as stop sign in the west-bound lane of Myrtle Street at the corner of Third. Backing out of the parking garage would be even more problematic. The proposal shows underground parking for about 24 vehicles . This traffic would be coming and going from the parking garage in very close proximity to an already accident-ridden intersection. I would suggest any other garage entry plan either off of Third Street or from the north end of the structure would lessen this impact to traffic flow and safety. 4) The request for sizeable set-back variances on the north, west, and east sides of the structure would indicate the building, as designed, is too large for the existing lot. Allowing the developer to build out to the property's furthermost perimeter sets precedence and creates aesthetic issues in this particular case, effectively allowing for 110% usage of the available property. I respectfully ask the Commission to deny the variance requests for this Case and instead to enforce the existing set-back requirements and existing height constraints in deference to the historically significant surrounding area. Although a formal buffer zone does not exist between Third Street's residential zoning and the downtown commercial district, T suggest that a. smaller footprint and a lower profile for this project in this location would allow for a more suitable transition. Stillwater is very proud of its ' heritage and the structures that epitomize its' past. "Church Street" plays a significant role in our City's architectural charm. Going forward, let's continue to strive to conceive, design, and implement the very best integration of the old with the new to enhance Historic Stillwater. Thank you for the opportunity to register my concerns. Dick Sjoberg Property Owner (2 18) 686-7578 From: Dick To: Abbi Wittman Subject: Fwd: Proposed building at 3rd and Myrtle Date: Sunday,January 07,2018 11:27:13 AM Re: Case No. CPC/2017-62 Dear Ms. Wittman, Please include the following pictures and comments in the file for the above referenced proposed development. Thank you, Dick Sjoberg Photo 1 below: The pole in the foreground is about 38 feet tall. The proposed building would be one-third again as high as that pole at the center of the lot along Third Street. If one is standing below the lot on Myrtle, the building would be closer to sixty feet tall as the land drops off substantially. Photo 2 below: The brown and white two story building on the right is the American Legion. The proposed development would rise three additional floors. The proposed building is being placed at the top of the first hill coming up out of the valley rather than being set against the hillside. Photo 3 below: Again, this is the view descending eastward on Myrtle St. approaching historic downtown Stillwater. The proposed building would create a massive visual obstruction on this main entrance to our downtown and the scenic St. Croix River Valley. Remember that the pole is 38 feet high and the proposed building would be 1/3 again as tall. I would ask the staff, Planning Commission members and members of the City Council to drive down Myrtle eastward, and visualize the effect the height of the proposed structure would have. The scope of the concept would have a significant impact on City sight lines, traffic congestion, densification, and the surrounding neighborhood. Respectfully submitted, Richard Sjoberg Property Owner uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuVVVVVV V uumi VVV'tl'V'VVV�'P' r / ✓" / /// / / //�/ f i �Ir'fimU � ✓i i�i c r, `.y our i I fr "OF 0 x Bei rich r 1 :M ' ( �� r I oils 'ii'✓�"/ /l:��9V�7% �III��� � IIIII����������iiiiiiiiii����������IIIIIIPuuuuuuur. Abbi Wittman From: ELAINE CONNORS <> Sent: Saturday,December 09,2017 1:37 P : Abbi Wittman Subject: Case CPC/2017-62 Re - Case CPC/2017-62 We are writing in response to your notification of the above referenced application for zoning variances for the proposed condominium building at the intersection of 3rd Street and Myrtle in Stillwater. We are owners of a condo unit in Steepletown building located at the same intersection. We have two major concerns with this new condo building proposal. 1. The height of the new condominium building would overwhelm the existing skyline on 3rd Street and Myrtle. It is too high for this historic neighborhood and it would stick out like a sore thumb. Also, we are of the opinion that its architectural design does not blend in with the historic buildings on 3rd Street. We would welcome a design that take the existing looks in mindtry to blend i . 2. Currently pedestrians take their lives in their hands as they cross the intersection on 3rd and Myrtle whether heading for downtown, the public library or the two churches o 3rd, or to the post office, or to the city hall. Pedestrian safety is a critical and urgent issue that needs to be addressed immediately. Traffic flow would also have to be addressed in view of the proposed condominium building's plan to situate their car park ingress/egress on Myrtle St. Cars come speeding yap on Myrtle often times quite recklessly, and we are not exaggerating when we say that we put our lives at risk crossing this major intersection. We respectfully ask the commissioner to revisit the variance requests for this case taking into consideration the local residents' concerns before granting their request. Sincerely, Elaine and Patrick Connors 116 3rd Street South Stillwater Sent from my iPad b Abbi Wittman From: Cameron Murray<> Sent: Saturday,December 09, 2017 2:46 PM To: Abbi Wittman;David Junker Subject: CPC/ 2017-62 Condo proposal for Third and Myrtle Having read the planning commission packet I have to agree with the one commenter Dick Sjoberg that the location of the underground parking entrance will be unworkable and unsafe(very close to the intersection of Third and Myrtle). As everyone knows,the reason for a three way stop at Myrtle and Third is so that cars leaving town don't have to stop as they climb that steep hill between 2nd and Third.The single house between 2nd and Third does not generate much traffic, I have never seen a vehicle entering or exiting. But my experience with Stillwater Mills is that condos do generate traffic.There will be a morning and evening rush hour out/in at this location which also happens to be the rush hour for Myrtle.The staff recommends moving the entry to the garage further east, closer to the property line of the existing house, but I think this only helps slightly. I realize currently only the area residents were informed of the proposal. But as this progresses to council the project will get greater attention. I think lots of residents would be opposed to this parking entrance on Myrtle. So I thought I would share some alternatives for the developer to consider. I have copied my council member to bring this up when it gets to council, so maybe the developer could consider some alternatives ahead of time. This property abuts the city parking garage. I did a quick look up, and car elevators are possible(class B allows people and cars together) and used quite a bit for challenging parking situations. So an elevator accessed from the top level of the city parking garage would be feasible(and maybe an emergency only exit onto Myrtle). But it also occurred to me that the proposed parking garage might line up with an existing level of the city owned parking garage.So an roughly level access entry from the city garage (residents would have to have some entry key card into the garage). Thanks for your attention Cameron Murray 1 K trinity L.ove,'I�awl'or?,m Seroe. December 13, 2017 Stillwater Planning Commission Case No.: CPC/2017-62 Dear Planning Commission members: This letter is in regard to the request for consideration of a CUP and Variances from Browns Creek West, LLC, related to property at the corner of Myrtle Street and 3rd Street{"3rd Street property")that Browns Creek purchased from Trinity Lutheran Church in January 2017. We have reviewed the Planning Report prepared by Abbi Jo Wittman,City Planner,which recommends denial of the applications. The applications, as we understand them,are for the purpose of permitting construction of a four-story building on the 31d Street property,across the street from Trinity and adjacent to the city parking ramp. Based on the Planning Report and the information available at this time, Trinity supports the recommendation of the city staff to deny the height variances requested. Please also see the attached letter from Trinity, dated,Jan.4, 2017, supporting city staffs recommendation to deny earlier variance applications for development of the said property.The Church's position has not changed in that we do not support a height variance. Thank you for your consideration. Respectfully submitted, .............____...... Doug Johnson, President Trinity Lutheran Church Congregational Council Trinity Lutheran Church -�� 115 N. Fourth Street Stillwater, MN 55082 651.439.7400 trinitylc.org r r now IFF/1 trinity January 4,2017 Love. Stillwater Planning Commission Case No.:2016-4 Dear Planning Commission members; This letter is in regard to the zoning variance applications from Browns Creek West, LLC, related to property at the corner of Myrtle Street and 314 Street ("3'd Street property")that Browns Creek has agreed to purchase from Trinity Lutheran Church. Thank you for rescheduling this agenda item from your December meeting to January. Trinity did not learn of the variance applications until a few days before the meeting,and our church council had not had an opportunity to consider it before your December meeting. The church council has now met to discuss the applications. We reviewed the Planning Report prepared by Abbi Jo Wittman, City Planner,and which recommends denial of the applications. The applications, as we understand them, are for the purpose of permitting construction of a four story building on the 3`d Street property,across the street from Trinity and adjacent to the city parking ramp. Based on the Planning Report and the information available at this time,Trinity supports the recommendation of the city staff to deny the variance applications. Thank you for your consideration. Respectfully submitted, Gail M.Olson, President Trinity Lutheran Church Congregational Council Trinity Lutheran Church + 115 N. Fourth Street dp, Stillwater, MN 55082 4 651.439.7400 4. trinitylc.org January 5, 2018 Abbi Wittman City Planner Stillwater, Minnesota Reference Case No. CPC/2017-62 Dear Abbi, I am one of the owners of the Steeple Towne Condos on the corner of 3rd and Myrtle. I wish to voice some of my concerns regarding the proposed construction of a new condominium on the Northeast corner of 3rd and Myrtle. I will outline the main points first and then finish with comments at the end. We have had a meeting with the developer and seen the proposed drawings and outline of the building. • The proposed elevation of the structure is overwhelming and imposing. The Height will be 1/3 higher than the existing telephone post on the corner now. If you go out and look at that, it is shocking and does not fit into the slope and landscape of the surrounding land and buildings. • The requested variances for setback and size overpower the lot and are completely out of proportion. The height will be two times higher than anything around and will block everything out. • The ingress and egress of Myrtle will cause tremendous traffic problems and danger. The corner of 3rd and Myrtle is dangerous and a serious problem now. We observe several crashes each year on that corner and I have personally pulled out two people from their cars this year. With the steep slope of Myrtle between 2nd and 3rd, adding an entrance in the middle would be disastrous and lethal. • The architectural design of the proposed building does not consider anything to do with aesthetics and matching the historic Church Street(3rd St.) and all the care that has been taken over the decades to maintain the integrity of design, views, and history. The proposed structure is a design disaster. • We predict a lot of problems with the planning of this structure as we have heard they have already received a variance yet the design has not been submitted. Is this not backwards? I am not against development. But, I believe in development with integrity to design, style, views, landscape and the community that lives here. The potential design of this building could be beautiful and fit into the surroundings, but that might not allow a maximum density occupation to maximize profits and sacrifice the beauty and designs of Stillwater. There is a reason Stillwater is rated as one of the most beautiful cities in the U.S. We all need to work together to insure the legacy of this historic town for future generations. Sincerely yours, Robert Hasel, D.D.S. 114S. 3 rd St. Stillwater, MN 55082 hase1007ggmail.com (480) 459-8218 From: Brian Michael To: Abbi Wittman Subject: Case Number CPC/2017-62 Date: Wednesday,January 10,2018 1:49:10 PM Dear Abbi, I am one if the owners at Steeple Towne Condos on the corner of 3rd and Myrtle. I am very concerned about the proposed new Condominium building that is to be built on the NE corner of 3rd and Myrtle. The entrance and exit on Myrtle will be dangerous at best. There are numerous accidents on 3rd and Myrtle every year and this will just add to the congestion on Myrtle. Between 2nd and 3rd streets people are accelerating to go up the Myrtle hill. This entrance makes no sense. The elevation of this building is not in keeping with the surrounding buildings and landscape. It will be a 1/3 higher then the telephone pole on the corner. This will be shocking and ruin the whole view of church row along 3rd street. The building will be an eyesore compared with the neighbors and the churches on 3rd street. It is just plain ugly and not in keeping with the historic look of Stillwater. They could have tried a lot harder to be in keeping with historic and aesthetic look of the town. The requested variance will overpower that lot, and the height will block out everything around it. Stillwater is one of the most beautiful cities in the US. We all have a responsibility to keep it that way to insure the legacy for future generations, Sincerely, Brian Michael and Katie Elliott 120 S Third St. Stillwater, MN. 55082 January 8, 2018 Abbi Whitman City Planner IAN 9 City of Stillwater Minnesota �... f t To the City; I am a resident at 112 3rd Street S (SW corner of Myrtle and Yd Street), The proposed building on the NE corner of Myrtle and 3rd Street) is approximately 100 feet away from the front door of my residence, the old church building opposite the American Legion building. I believe there are several factors that the City should consider in light of the requested variances for the proposed structure. Traffic Safety • The proposed egress/ingress for the building is on Myrtle at a 3-way stop; on Myrtle and 3rd that is a poorly understood intersection (especially by tourists). Multiple traffic accidents happen at this intersection every year. Having stopping/turning/entering traffic at the juncture of this intersection is likely to increase traffic hazards. • Sight-lines for drivers on North 3rd Street should be considered. If the building is constructed very close to Myrtle, drivers would be unable to see the oncoming traffic coming from the east (who do not have to stop). Building Height • The proposed structure is approximately 50 feet high on the Yd Street side. As a point of reference, the power lines on the NW side of this intersection (former Post Office site) are about 37 feet. If you are driving down the hill on Myrtle,the proposed structure would completely block the view of the St. Croix River. Green Space • Green space in urban Stillwater is at a premium. More green space at the intersection of Myrtle and 3rd would improve sight-lines and traffic safety. • The visual impact of the building when driving down the hill on Myrtle would be greatly reduced if this was a vegetated "green roof' surface, which would also benefit residents of the proposed building. I understand this is a buildable lot, and the developer can offer proposals to the City. Since variances are involved in the proposed project, I ask the City to consider my comments. sill ce re la"'yf", Scott Wallace 1123 d Street S Stillwater MN 55082 763-498-4597 watet Planning Report MEMO DATE: January 12, 2018 CASE NO.: 2017-61 HEARING DATES: Planning Commission December 13, 2017 Park Commission December 18, 2017 Joint Planning Board December 18, 2017 City Council January 2 and 16, 2018 LANDOWNER: Westridge Development, LLC DEVELOPER: Westridge Development, LLC REQUEST: Consider revised Preliminary Plat approval of West Ridge LOCATION: 12991 Boutwell Road REPORT BY: Bill Turnblad, Community Development Director INTRODUCTION The City Council considered the preliminary plat and rezoning request for this project on January 2, 2018. The first reading of the rezoning was approved. And, though the preliminary plat was found satisfactory, the dead-end street layout was not. Therefore, the Council denied that preliminary plat with unanimous direction to revise the street layout so that neither snow plows nor large fire equipment would have to back up to drive out of the subdivision. The revision has been made and found acceptable to both the Public Works Director and the Assistant Fire Chief. SPECIFIC REQUEST The developer is requesting the following: 1. Approval of the second reading, and adoption of the ordinance rezoning the property to RA, Single Family Residential; and 2. Approval of the revised preliminary plat for WEST RIDGE. West Ridge January 12,2018 Page 2 Revised Preliminary Plat .,w Block 11 r77 f. r r /x, Let 1AN 1 lrfr { t ler�i}V" �� � �„i -•,, rtAS yP • Lot 2 AA, Block 01111111� L— , r J�i Lot 1Lot 3 • r i i ' Lot t & 1-1�� i Lot 4 rr r/ft — L4 �— Lot r / Lot 4 5 r ✓y r�. / �l�/ /° i�// y '�” S to �. I Lot 10 (i/ � � t 5 tl �i��w� uwuwww uMWUN@9MWNNNmb West Ridge January 12,2018 Page 3 COMMENTS The December 8, 2017 planning report reviewing the details of the development is attached. It applies equally to this revised plat, except for the following comments. 1. The lot lines for all of the lots in Block 1 were adjusted to accommodate the revised street layout, which is seen in the graphic on the previous page. After the adjustments, all lots still meet the minimum dimensional standards for the RA Zoning District. 2. The building envelopes shown in the attached site plan range from about 23% of the lot to over 50% of the lot. The building envelope is the area of a lot that meets all required setbacks. But, since only 25% of the lots in the shoreland district can be covered with impervious surface, and 30% of the rest of the lots, the entire building envelopes will not be permitted to be covered. When building permit applications are submitted for the lots, the impervious calculations will have to be submitted as well. 3. The building envelope for Lot 8, Block 1 encroaches into the wetland buffer area. The envelope will have to be adjusted on the final plat application materials. 4. The street extension to the eastern property line has been moved a bit southward to accommodate the cul-de-sac. This shortens the lot depth in the potential tier of lots on the neighboring property to the east. However, they still exceed 100 feet of depth, which is the minimum depth in the RA Zoning District. RECOMMENDATIONS Planning Commission On a 6-1 vote the Planning Commission recommended approval of both the rezoning and the preliminary plat with eighteen conditions. Seventeen are as included in the attached planning report. However, the eight condition in the planning reports is amended as follows: 8. The maximum impervious surface coverage for Lots 5-9, Block 1 is limited to 25%. If any portion of the house on Lot 4, Block 1 falls within the shoreland overlay district, then this lot too will be limited to 25% impervious coverage. If no portion of the house on Lot 4, Block 1 falls within the shoreland overlay district, then the maximum permitted impervious surface will be increased to 30%. All other lots in the subdivision will be permitted a maximum of 30% impervious coverage. Impervious coverage includes all buildings, structures and improvements that do not allow water to percolate into the ground directly below it. This includes,but is not limited to,buildings, driveways, sidewalks, swimming pools, impervious landscaping material, patios,etc. Pervious pavement will not be considered impervious coverage if approved by the City Engineer in consultation with the City Planner. Park Commission The Park Commission unanimously recommended requiring payment of park and trail fees instead of requiring trail construction or park land dedication. West Ridge January 12,2018 Page 4 Toint Planning Board The Joint Planning Board unanimously approved the rezoning. The Board also made the following comments on the preliminary plat. Weidner discussed the possibility of extending Creekside Crossing to the Whitcomb property immediately south of West Ridge for future development flexibility. He also talked about the potential benefits of extending Neil Avenue through the neighborhood to intersect with Co Rd 12 at Northland Avenue. There was also discussion on whether Trolley Drive's proposed location were the best for the properties to the east. Cite City staff recommends approval of the second reading of the rezoning ordinance and approval of the revised preliminary plat with the nineteen conditions found in the attached resolution. cc Kevin von Reidel Attachments: Revised Site Plan for Preliminary Plat Rezoning Ordinance Resolution of Approval Planning Report bt 0 ao ac f J, Z. a ® o \IFE ego �f m Ao z oY� o !M� > 0 I — I I _ I / o �l I I � I � um + og £ Ir 0 0 0 o�=� I o II0 0 D --J m nA n€ F I Y � am o — z z z zoE 9os — ,7 r--— -- — — --1 I Nay n� \A n I,I o I o I rr m ado — F I ° --------- ---- 3 o _ IlI 8 A o Ilr _ I 0 a �m m - o. x oti - I a I s I e o ' �I 3 A T D R D mss I ---- - TROLLEY ® DRIVE 1-1 m =1 N I i I O F I I -w 0 �a A hog II LE BI'L NON ., _ zs,P=P�1E F — o I N o 0 I m ASSEMBLY OF GOD CHURCH -> 1/12MERevised cul de sac paving - NO3LEAVE VORiFv3AAMI N _ aeoomN=aer,vn Consulting Engineers P.A. SITE PLAN _ i�(f .D TA LMAGE UR.vAONAIS HEIGHTS 651.3379259-a miengineers.cuin SUPERIOR-IRON RANGE ORDINANCE NO. AN ORDINANCE AMENDING THE STILLWATER CITY CODE SECTION 31-300 ENTITLED ESTABLISHMENT OF DISTRICTS BY REZONING APPROXIMATELY FIVE ACRES TO RA, SINGLE FAMILY RESIDENTIAL CASE NUMBER 2017-61 The City Council of the City of Stillwater, Washington County, Minnesota, does ordain: Section 1. The zoning of the subject property, location of which is legally described in Exhibit A, is hereby amended to RA, Single Family Residential. Section 2. This Ordinance shall be in full force and effect from and after publication according to law. Section 3. This Ordinance shall not be published until the Final Plat for the subject property is approved by the City Council. Section 4. In all other ways the Stillwater City Code shall remain in full force and effect. Adopted by the City Council this 16m of January, 2018. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane Ward, City Clerk Exhibit A Legal Description The following legal description appears on the Limited Warranty Deed filed as document number 3946009 in and for Washington County, Minnesota: All that part of the West 268.95 feet of the East half of the East half of the Northeast Quarter of Section 30, Township 30, Range 20, which lies South of the present traveled centerline of Boutwell Road, excepting therefrom the South 1315.16 feet thereof,Washington County, Minnesota RESOLUTION NO. 2018- CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING THE PRELIMINARY PLAT FOR WEST RIDGE CASE NO. 2017-61 WHEREAS, West Ridge Development, LLC has submitted an application for approval of a 14 lot single family residential preliminary plat known as WEST RIDGE; and WHEREAS, the subject property is legally described as: See Exhibit A; and WHEREAS, on December 13, 2017 the Planning Commission held a public hearing on the preliminary plat and on a vote of 6-1 recommended approval of the preliminary plat with the conditions found below; and WHEREAS, on January 2, 2018 the City Council held a public hearing on the proposal and found it to be compatible with the neighborhood and consistent with the City's Zoning Ordinances,Subdivision Ordinances,Comprehensive Plan, and infrastructure, except for the street layout; and WHEREAS, on January 16, 2018 the City Council considered a revision to the street layout and found it to be satisfactory. NOW,THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the preliminary plat of WEST RIDGE with the following conditions: 1. The site shall be developed in substantial conformance with the following plans on file with the Community Development Department, except as may be modified by the conditions herein: • Preliminary Plat Dated 11/17/17 • Demolition Plan Sheet C1.0 Dated 12/6/17 Page 2 of 4 • Site Plan Sheet C2.0 Dated 1/12/2018 • Grading Plan Sheet C3.0 Dated 12/6/17 • Utility Plan&Profiles Sheet C4.0 Dated 12/6/17 • Utility Plan&Profiles Sheet C4.1 Dated 12/6/17 • Stormwater Management Plan Sheet C5.0 Dated 12/6/17 • SWPPP Sheet C6.0 Dated 12/6/17 • Tree Pres and Protection Plan Sheet EX-3A Dated 12/6/17 • Tree Pres and Protection Plan Sheet EX-313 Dated 12/6/17 • Tree Replacement and Landscape Plan Sheet EX-4 Dated 12/6/17 2. The site plan was revised to create a cul-de-sac. This revision occurred after the other documents above were submitted. Development must occur according to the revised site plan dated 1/12/2018. All documents submitted with the final plat application must be revised to be consistent with this site plan. 3. All civil engineering plans shall be found satisfactory to the City Engineer, or revised to his satisfaction, prior to approval of the final plat. 4. A drainage and utility easement must be dedicated on all the backyards where drainage flows through. These easements must be a minimum of 10 feet wide. 5. A 30 foot wide easement, centered on the property line between Lots 8 and 9 must be provided for the sewer and water lines that will serve the property to the south. This easement must be shown on the final plat. 6. Storm water calculations must be submitted and reviewed by the City and the Brown's Creek Watershed District prior to approval of the final plat. 7. The trees immediately west of the intersection of Deercreek Crossing must be reviewed. If they are in the intersection view triangle, they will have to be removed or trimmed. This information must be submitted with the final plat application and be found acceptable by the City Engineer. 8. The rezoning of the property will not become effective until the City Council approves the final plat for the property. 9. The maximum impervious surface coverage for Lots 5-9, Block 1 is limited to 25%. If any portion of the house on Lot 4, Block 1 falls within the shoreland overlay district, then this lot too will be limited to 25% impervious coverage. If no portion of the house on Lot 4, Block 1 falls within the shoreland overlay district, then the maximum permitted impervious surface will be increased to 30%. All other lots in the subdivision will be permitted a maximum of 30% impervious coverage. Impervious coverage includes all buildings, structures and improvements that do not allow water to percolate into the ground directly below it. This includes, but is not limited to, buildings, driveways, sidewalks, swimming pools, impervious landscaping material, patios, etc. Pervious pavement will not be considered impervious coverage if approved by the City Engineer in consultation with the City Planner. 10. A Development Agreement found satisfactory to the City Attorney and City Engineer must be approved by the City Council prior to commencing any tree removal or grading on the site,and prior to holding a pre-construction meeting with the City Engineer for the project. 11. The developer shall submit a grading permit application to Browns Creek Watershed District, and the permit must be issued prior to submitting the Page 3 of 4 application to the City for the final plat. Any permit conditions that the City Engineer finds necessary to include in the final plan set shall be included in the final plat application package. 12. A total of $32,500 shall be paid to the City for park and trail dedication fees. These fees shall be submitted to the City prior to release of the final plat for filing with the County. 13. All electrical and communications utility lines shall be buried. This shall be specified in the plans submitted for final plat approval. 14. The Developer will be responsible for paying the Trout Stream Mitigation Fee of$25,989.15;the Transportation Mitigation Fee of$35,695.52;and trunk sewer and water fees of$63,366.95. These fees will be due prior to release of the final plat for recording with Washington County. 15. The list of trees that the builder and home owners may select their five trees from must be revised according to the City Forester's recommendation. This will require the elimination of all maples and Colorado Blue Spruce from the list. 16. Details of how the tree protection zone will be managed must be submitted at the time of Final Plat application. 17. Materials may not be stored in the critical root zone of trees to be saved, nor may equipment or materials be leaned or stacked against trunks of trees identified to be saved. 18. To guarantee that five trees will be planted per lot according to the approved planting schedule, the builder will be required to escrow the cost of the five trees prior to release of the building permit. The amount of that escrow will n need to be discussed at the time the final plat is considered by the City Council. And the escrow obligation and amount will be included in the Development Agreement. 19. If the Developer desires to have a neighborhood entrance monument for the subdivision, plans for it must be included within the final plat application materials. Otherwise, such a sign will not be permitted in the future. Enacted by the City Council of the City of Stillwater, Minnesota this 16th day of January, 2018. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk Page 4 of 4 Exhibit A Legal Description The following legal description appears on the Limited Warranty Deed filed as document number 3946009 in and for Washington County, Minnesota: All that part of the West 268.95 feet of the East half of the East half of the Northeast Quarter of Section 30, Township 30, Range 20, which lies South of the present traveled centerline of Boutwell Road, excepting therefrom the South 1315.16 feet thereof, Washington County, Minnesota watet Planning Report MEMO DATE: December 8, 2017 CASE NO.: 2017-61 HEARING DATES: Planning Commission December 13, 2017 Park Commission December 18, 2017 Joint Planning Board December 18, 2017 City Council January 2 and 16, 2018 LANDOWNER: Westridge Development, LLC DEVELOPER: Westridge Development, LLC REQUEST: 1) Rezoning from AP, Agricultural Preserve to RA, Single Family 2) Preliminary Plat approval of West Ridge, a 14 lot Single Family Residential Subdivision LOCATION: 12991 Boutwell Road COMPREHENSIVE PLAN: Low Density Residential ZONING: Base Zoning: AP, Agricultural Preservation Overlay Zoning: Shoreland District for Brown's Creek Tributary REPORT BY: Bill Turnblad, Community Development Director BACKGROUND Kevin von Riedel,Westridge Development, LLC has submitted an application for preliminary plat approval of a 14-lot single family development to be known as West Ridge. A rezoning of the 4.97 acre'property has also been requested. The site is located at 12991 Boutwell Road. (See attached zoning map for project location.) SPECIFIC REQUEST In order to develop the property as proposed, the applicant has requested approval of the following: 1. Rezoning of the property to RA, Single Family Residential 2. Preliminary Plat known as West Ridge for 14 single family lots ' 4.97 gross acres,including right of way for Boutwell Road. There are 4.73 acres excluding the right of way. West Ridge December 8,2017 Page 2 EVALUATION OF REQUEST I. REZONING Mr. von Riedel has requested that the property be zoned RA, Single Family Residential. It is currently zoned AP, Agricultural Preservation,which is the temporary zoning classification assigned by the Minnesota Municipal Board when the area was annexed. The expectation is that when development occurs, the property would be rezoned to a classification that is consistent with the City's Comprehensive Plan. The requested RA zoning is consistent with the Comprehensive Plan,which guides development of the site and neighborhood as Low Density Residential. (See attached Future Land Use Map.) The Zoning Districts that are consistent with the Low Density Residential classification are: TR, RA, LR and CTR. II. PRELIMINARY PLAT This development is proposed to create 14 single family home sites on+10,000 square foot lots, and also to extend infrastructure to allow for future development of surrounding properties. Sewer and water will be extended both to the south and east property lines. The road layout, with an intersection on Boutwell Road that lines up reasonably well with Creekside Crossing,will provide for road access to properties to the east. Also, the trail on the west side of Creekside Crossing north of Boutwell Road will align with the sidewalk in West Ridge. This sidewalk will extend to the eastern property line so that as properties to the east develop, they will connect by sidewalk to the trail system along Boutwell Road, Creekside Crossing, eventually with Neal Avenue all the way to the Brown's Creek State Trail. A. Minimum Dimensional Standards: RA District RA District- Dimensional Standards Standard Min. requirement Proposed Lot area 10,000 sf 10,030- sf Lot width' 75' 76'-175' Lot depth' 100' 104'-139.5' Lot frontage on public road 35' At least 35' Front setback 30' 30' Side setback 10' At least 10' Rear yard setback 25' >25' Maximum lot coverage, 25% TBD Lots 5-9, Bl 1 [The lot improvements shown are 25%or less] Maximum lot coverage, all 30% TBD other lots [The lot improvements shown are 30%or less] The two different lot coverage standards reflect the fact that Lots 5-9, Block 1 are in the Shoreland Overlay District of the Brown's Creek tributary that flows just west of the 2 Width is measured between side lot lines at right angles to lot depth at a point midway between front and rear lot lines 3 average distance between front and rear lot lines. West Ridge December 8,2017 Page 3 property.4 Only 25% impervious surface coverage is allowed in the overlay district. The remainder of the lots are allowed 30% impervious cover. Also note that the actual coverage for the lots has yet to be determined,because specific homes have not been designed for the lots. The typical footprints shown meet the coverage standards, though just barely within the shoreland overlay district. Care will have to be taken when buildings are designed for these lots. B. Creek Overlay District Standards zz 2n,, ja i u 6,01 r I ? 11 I , EM Y ( ------ ISI �y eta ......... C1 a a y� Rr / , � i( e , ,t �V .� 7 ; ! ./ "` -- ✓v ��; L7 A Y e ,`4� � /: rpt e, �� _, • �� .,".. l ,�,.'� �/r _p i / t � 1 i t r Il� Y va4Y a �§a'A` land 0veirIaY DRstrrict boundary , �• -'; K�ry L �¢ Ow, I �J The property lies partially within the shoreland overlay district for a tributary of Brown's Creek. Therefore,the following additional standards need to be met. 1. 150' setback from creek for structures o This setback does not impact any building pads in the project 2. 100' no disturbance buffer from centerline of creek o This does not impact any of the property. 3. 25% maximum impervious cover on lots in the overlay district 4 If the building pad shown on a lot is not in the Shoreland Overlay District,then the 25%coverage maximum does not apply. Rather,the 30%coverage of the RA Zoning District would apply. West Ridge December 8,2017 Page 4 o This impacts Lots 5-9, Block 1. 4. Steep slopes are protected. o In the Shoreland Overlay District, a steep slope is one that has a grade of 12% or mores. There is a small area of land on Lots 7 and 8 that meet the definition of a slope in a Shoreland Overlay District. They will not be disturbed and will be located outside of the grading limit and erosion control fencing. 5. Bluff setback of 40 feet. o Where bluffs exist in a Shoreland District6, structures must maintain a 40 foot setback from the top of the bluff. On the subject creek there are"steep" slopes,but there are no bluffs. So, a setback from the slopes is not required. C. Civil Engineering The City Engineer has reviewed the plans and made the following comments. 1. A 30 foot wide easement, centered on the property line between Lots 8 and 9 Easement, must be provided for the sewer and water lines that will serve the property to the south. This easement must be shown on the final plat. 2. The extra costs associated with the increased depth necessary to provide sewer service to the property to the south will be covered by the City in the form of a credit against the trunk sewer and water fees for the development. 3. A drainage and utility easement must be dedicated on all the backyards where drainage flows through. These easements must be a minimum of 10 feet wide. 4. Street runoff must remain in the street to be captured by curbline storm sewer. The overflow curb cut must be eliminated. 5. The street pavement section must be 1.5" SPWEA330C and 2.5" of SPWEB330C. 6. Storm water calculations must be submitted and reviewed by the City and the Brown's Creek Watershed District prior to approval of the final plat. 7. These comments represent only a review for the preliminary plat. A more detailed review will occur pending preliminary plat approval. All civil engineering plans shall be found satisfactory to the City Engineer, or revised to his satisfaction, prior to final plat approval. Construction shall not commence until final construction plans have been reviewed and approved by all appropriate agencies. D. Development Fees 1. The property consists of 4.97 acres. However, excluding the 10,046 sf of extra right of way to be platted for Boutwell Road, and the 4,768 square feet of wetland buffer (see below), the net developable acreage is 4.626. The developer will be responsible for paying development impact fees based upon the net developable acreage. These fees will be due prior to release of the final plat for recording with Washington County. a. Trout Stream Mitigation Fee of$5,912 per acre. i. Credit can be given for the existing house. Assuming the minimum lot size of 10,000 square feet (0.230 acres), then only s See definition for steep slope in City Code Section 31-101 (152). 6 See definition in City Code Section 31-101 (19). West Ridge December 8,2017 Page 5 4.396 net acres would be required to pay the fee. Therefore a total of$25,989.15 would be due for the Trout Stream Mitigation Fee. b. Transportation Mitigation Fee of$8,120 per acre. i. Credit can be given for the existing house. Assuming the minimum lot size of 10,000 square feet (0.230 acres), then only 4.396 net acres would be required to pay the fee. Therefore a total of$35,695.52 would be due for the Transportation Mitigation Fee. c. The trunk sewer and water fees of$13,698 per acre. No credit can be given for existing home, since it is on a private well and septic system. So, the fee will apply to 4.626 acres for a total of$63,366.95. i. The extra sanitary sewer depth required to service the property south of West Ridge will be credited against the trunk sewer and water fee due to the City. 2. Park and trail fees will be due on all lots minus one for the existing home site. $2,000 per lot for park fees. $500 per lot for trail fees. If Lot 8 is removed, and only 13 lots are developed, then the fee for the other 12 lots will be$30,000. E. Tree Preservation & Landscaping Two development standards exist for trees: 1) street trees and 2) tree preservation. 1) Street Trees The subdivision code requires an average of three trees per lot along the street, though they are to be planted outside of the platted right-of-way'. The landscape plan shows a total of three trees for each lot. 2) Tree preservation 1) As mentioned above, there is a small area of steep slopes on the property. But,this area is outside of the grading limits and therefore tree removal on slopes is not an issue. 2) The City's environmental ordinances would allow 35% of the tree stock to be taken down. Since 70% is being removed,replacement is required. a) One tree is required for each tree removed beyond the 35% threshold. 68 of the 194 significant trees on the site could be removed without replacement. Since 136 trees are to be removed 68 replacement trees will be required. The developer proposes that the builder or owner will plant these. To guarantee that this will be done, the builder will be required to escrow the cost of the five trees prior to release of the building permit. The amount of that escrow will need to be discussed at the time the final plat is considered by the City Council. And the escrow obligation and amount will be included in the Development Agreement. b) The subdivision code allows a tree replacement fee to be paid if they cannot be planted on site. The fee would be based upon the retail cost of a 2" DBH deciduous tree. 3) City Forester City Code Ch 32, Subd. 6(3)q West Ridge December 8,2017 Page 6 The City Forester has reviewed the tree preservation plan and tree replacement plans and provides these comments. i) The central directive in community forestry BMPs is to increase species diversity. While the plan proposes to plant no problem trees (those which either present maintenance problems, are at great risk from known threats, or likely will "feed the fire" of present or advancing tree pests. So,for new plantings ash trees would not be recommended due to the presence of the emerald ash borer. The huge number of ash trees in Minnesota will be greatly reduced. ii) The next destructive pest expected to arrive soon is the Asian long horned beetle,whose preferred food source is maples. Many inventories show maples to be the most common tree in many communities and across the state. For that reason, most forestry professionals do not recommend planting maples in our area now. (1) The developer's suggested list of 17 tree species has four maples. According to the plan, each house gets to choose five trees from that list to be planted on their respective lot. The City Forester recommends removing all maples from the tree planting list. iii) Also on the list is Colorado blue spruce. This tree is neither native to our area,nor is it suited to our conditions. Black Hills spruce, also on the list, is a potential substitute. The City Forester recommends removing all Colorado blue spruce from the tree planting list. iv) The plan refers to tree protection zones. However,there is no detail on how these will be established or enforced. This detail will need to be addressed in the final plat materials. v) Materials should not be stored in the critical root zone of trees to be saved,nor should equipment/materials be leaned or stacked against tree trunks. F. Environmental Issues Wetlands -The buffer for the wetlands adjacent to the creek includes land all the way to the top of the 12% slopes lying on the southwestern portion of the site. This can be seen in the graphic below. Grading is prohibited in the buffer. y I �WIetlamd buffer. ��� West Ridge December 8,2017 Page 7 BCWD-A grading permit will be required from the Brown's Creek Watershed District. The permit application has been submitted. Comments from the BCWD are attached. III. FUTURE DEVELOPMENT The City's Subdivision Code8. requires"provisions for future [street] extensions or connections to adjacent land". And, it also states that"proposed subdivisions must be coordinated with existing nearby .... neighborhoods so that the community as a whole may develop harmoniously"9. In practice these future development provisions compel City officials and developers to consider how properties abutting proposed land subdivisions could reasonably develop in the future. And, to coordinate the construction of infrastructure, so that if feasible, abutting properties are not landlocked. To that end, a potential street layout has been offered by the developer, as seen below. d�'.. r Legend >e r t d .m Mawr I C., +fit' MONSOON P r o P 0 S e d StYHf3'.C. 0 `� � •? �a I .� { Potential street (.7 '4"eV Ridge 9W ts P�ePmSaIPti7l ffr"lIE°5 ro rag ra " Vr 'f I m ey aryl r� "+Rte rY Y .r ro � I 1 .r Ht rn rA i"F � +� nu niL:P,^Rw ✓a a "" Ir ja a m xra r puna tF�" I,I d ' " mr5 rr py �w.f r6W (u in n4 s Section 32-1,Subd 5(8)(c)Streets 9 Section 32-1,Subd 6(2)(d) West Ridge December 8,2017 Page 8 The conceptual neighborhood road network shown by the developer represents a potential alignment. It is not intended to be an absolute alignment and it does not obligate development of the other properties to occur as conceptually shown here. What it does show, is that if the proposed subdivision is approved, it would not preclude reasonable development of surrounding properties. The developer of West Ridge would be responsible for constructing infrastructure improvements on his property only. Though, he would also be responsible for extending infrastructure to his property lines in such a manner as would be"harmonious' with future development in the neighborhood. The eastern part of the neighborhood between the creek and the Fire Station is guided for small lot single family development. (This area is outlined in blue above.) The Comprehensive Plan's Future Land Use Map envisions Low/Medium Density Residential development here. Generally speaking, this means lot sizes consistent with the RB Zoning District standard of a 7,500 square foot lot for a single family home, or 5,000 square feet of lot for each side of a twin home. The western part of the area, including the proposed subdivision, is guided for larger lot single family development. The Comprehensive Plan's Future Land Use Map envisions Low Density Residential development here. Generally speaking, this means lot sizes consistent with the RA Zoning District standard of a 10,000 square foot lot. The developer has met with some of the neighbors individually already. But,he has also scheduled a neighborhood meeting for Monday, December 11th as well. He will share comments with the Planning Commission at the public hearing on December 13th. ACTION REQUESTED The Planning Commission is requested to review and make a recommendation to the City Council on the rezoning and preliminary plat. RECOMMENDATION City staff recommends approval of the preliminary plat, and rezoning with the following conditions: 1. The site shall be developed in substantial conformance with the following plans on file with the Community Development Department, except as may be modified by the conditions herein: • Preliminary Plat Dated 11/17/17 • Demolition Plan Sheet C1.0 Dated 12/6/17 • Site Plan Sheet C2.0 Dated 12/6/17 • Grading Plan Sheet C3.0 Dated 12/6/17 • Utility Plan &Profiles Sheet C4.0 Dated 12/6/17 • Utility Plan &Profiles Sheet C4.1 Dated 12/6/17 • Stormwater Management Plan Sheet C5.0 Dated 12/6/17 • SWPPP Sheet C6.0 Dated 12/6/17 • Tree Preservation and Protection Plan Sheet EX-3A Dated 12/6/17 West Ridge December 8,2017 Page 9 • Tree Preservation and Protection Plan Sheet EX-313 Dated 12/6/17 • Tree Replacement and Landscape Plan Sheet EX-4 Dated 12/6/17 2. All civil engineering plans shall be found satisfactory to the City Engineer, or revised to his satisfaction, prior to approval of the final plat. 3. A drainage and utility easement must be dedicated on all the backyards where drainage flows through. These easements must be a minimum of 10 feet wide. 4. A 30 foot wide easement, centered on the property line between Lots 8 and 9 must be provided for the sewer and water lines that will serve the property to the south. This easement must be shown on the final plat. 5. Storm water calculations must be submitted and reviewed by the City and the Brown's Creek Watershed District prior to approval of the final plat. 6. The trees immediately west of the intersection of Deercreek Crossing must be reviewed. If they are in the intersection view triangle, they will have to be removed or trimmed. This information must be submitted with the final plat application and be found acceptable by the City Engineer. 7. The rezoning of the property will not become effective until the City Council approves the final plat for the property. 8. The maximum impervious coverage for Lots 5-9, Block 1 is limited to 25%. For the remainder of the lots, 30% is the maximum permitted impervious coverage. 9. A Development Agreement found satisfactory to the City Attorney and City Engineer must be approved by the City Council prior to commencing any tree removal or grading on the site, and prior to holding a pre-construction meeting with the City Engineer for the project. 10. The developer shall submit a grading permit application to Brown's Creek Watershed District, and the permit must be issued prior to submitting the application to the City for the final plat. Any permit conditions that the City Engineer finds necessary to include in the final plan set shall be included in the final plat application package. 11. A total of$30,000 shall be paid to the City for park and trail dedication fees. These fees shall be submitted to the City prior to release of the final plat for filing with the County. 12. All electrical and communications utility lines shall be buried. This shall be specified in the plans submitted for final plat approval. 13. The Developer will be responsible for paying the Trout Stream Mitigation Fee of $25,989.15; the Transportation Mitigation Fee of$35,695.52; and trunk sewer and water fees of$63,366.95. These fees will be due prior to release of the final plat for recording with Washington County. 14. The list of trees that the builder and home owners may select their five trees from must be revised according to the City Forester's recommendation. This will require the elimination of all maples and Colorado Blue Spruce from the list. 15. Details of how the tree protection zone will be managed must be submitted at the time of Final Plat application. 16. Materials may not be stored in the critical root zone of trees to be saved,nor may equipment or materials be leaned or stacked against trunks of trees identified to be saved. 17. To guarantee that five trees will be planted per lot according to the approved planting schedule, the builder will be required to escrow the cost of the five trees prior to release of the building permit. The amount of that escrow will need to be discussed at the time West Ridge December 8,2017 Page 10 the final plat is considered by the City Council. And the escrow obligation and amount will be included in the Development Agreement. 18. If the Developer desires to have a neighborhood entrance monument for the subdivision, plans for it must be included within the final plat application materials. 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NN N31tlMllLL$ 2 �/ 0 O0 IIM11109166Z1 "' /\ $213N121Vd 3`JalN133 V, a LLJ 3�0181S3M \ o� gwse I w IVT&— 11 AM AM 11 000w �mo� H _ � w o w _ p .00 �.o �n e- " y 0 Y UW' O w o A 111, as " _ � N r 9 AAMC,kl]]Od-L f I = m mm mmm , m. , as m mmm �nn__n � mmnm s, II tl = I 0 w w G= a, w 3 aop aoWa w E m o w E N O ; IW p :> _ m G z U a z u m ww w. ms 0 w o 1 1 � v o a o5 V m 1 �4 �w w r w a 9 _ e I o�£ J oNo o>x 909 . oaw w <paom< E, < Rz �. =1 3 e 40 §5 m m oo d 4 az W o \as — j ISI goo a=m e a�= p wy. a a _ Ja m� ma rc ,j orc m v: um ov: cmc,n �.ma 5a�w o , . wrcoo:.�mrc`o � � o „ i. ea Fz , m m � a s � a 0 wo m=£ oo= \ U,jjjoso m -.ate"��$miwp. tai E � Z o»� e?.p ioo ¢6Oz3 5 9 � m m / z a � p 0o m ge W a w e= mop _ _ a�ow=aoaa � w N. m�<o December 7, 2017 Comi-neits 'hun uo d aiie wua m w uauu bl ad, C i urnuunty I)eve bpimen t Dh ctoii. wy I,o E„weiie Ihaied �tlh II`�wu I'R uavd rain E2/u/°1I"y.I City of Stillwater Planning Commission 216 North Fourth Street Stillwater, MN 55082 RE: Case number CPC 2017-61 WestRidge Development Preliminary Plat and Zoning Requests at 12991 Boutwell Road Dear Planning Commission: I have reviewed the preliminary plans submitted to your office by the applicant, and I offer the following comments for your consideration: 1. The City Code requires lots to be a minimum of 10,000 square feet. The sheet titled "Preliminary Plat" dated 11-17-2017 shows dimensions of lots that would seem to indicated that lots 3,4,5 and 6 located on the west side of Creekside Crossing (Block 2) meet this minimum requirement. Using the dimensions provided on that sheet, the areas of those 5 lots calculate out to be 10,030 square feet each. However, the dimensions provided on sheet C2.0 indicated that those lots are slightly smaller and do not meet the minimum lot size of 10,000 square feet (96' x 103.9' = 9974 sq. ft.). Please have the applicant rework the plan to meet minimum Code requirements. 111 Illus ua��e r rilrmr rs. See revsed pIbrl se (attached) d) 2. Sidewalks do not appear to be shown on any of the submitted plans, and if they need to count towards maximum impervious cover, then they need to be shown and accounted for. City Code requires sidewalks on both sides of the street for the requested RA zone type, correct? Il ewa� IH<s are, lirrdlkided ori w slide of Ireelf sde arid s slide of II r rIIHe III SII 3. Complete dimensions of driveways for each lot are not indicated, and need to be accounted for if they are considered impervious cover. l hey are shown urn scMed u,�,e on C2 0 C;:0, C .0, C6.0 I have run thenpervbus DeruAentag , on Ml u M ffio r h r ni e of uPnu:,.11d re UM ru uAull a ffielir iru uPuu; aro:, uAuuiru�llli nru 4. whe 2 /o maximum impervious co�er does r o�seem to le a hered tc. douse foundation area + driveway area (+sidewalk area?) appears to exceed 25% cover for most if not all the lots. If they are deemed to be compliant, so be it, but it should be made clear to homebuyers and home builders that because these lots are sized with no margin for error (or flexibility), that any decks or patios or accessory buildings, or additions will not be allowed, and I would hope that the Planning Commision would not rule favorably to requests for the flood of variances once these homes are built. l hey re adhered to 5. Walking and bikes trails should be incorporated and shown on the plans, if nothing else than for future reference and extensions to 75th Street to the south and the State's Browns Creek Trail to the north. Ou i Coimpuell ensu ve Ilan's " irllti and M aHs Chapteii does not caH f bu tiaHs on dNs pu a-peii try M Ili^'u^!3foi e, onu y �dewa IIti 6fice n `wcbreekside Crossing street extension meets Boutwell Road at an awkward angle, not parallel to the existing Creekside. Shouldn't the new Creekside extension be exactly in-line with the existing road? The turning radii onto Boutwell is larger also. Ou.bu City !'.ngin eii flinds the Ipi a-pos gat �ntei sez don acceptaUe, ltlh the unote that any bees e etof the 'lnt Luso ct�'bn may ii ,rqu n e ii eimovar it Pu h-nirnhig to Ilko�d alp thvrsb�fity tau muncyh E cemir. 7. Some trees numbered on plan EX-3A do not show up in the table on sheet EX-3B, including: 3015, 3016, 3017. y'pcylht you.b ie oiit�ubiiiaPeyPllieyaiie bees that aiie to Ibebe P t th vo,u�� uo poi tnd. uo qu.h � � � lbl � to be .. add t�n iib ice. Please den tcol 'pp Bios fb-bu the Anal plat pplwz� tion y he applicant approval to proceed until all Code issues and and any other issues are addressed, corrected and reflected in future documents submitted to the Planning Commission. Thank you. Stuart Rauvola 12955 Boutwell Road North Stillwater, MN 55082 sturauv@gmail.com watet CITY COUNCIL MEMO DATE: January 12, 2018 CASE NO.: 2017-56 LANDOWNER: Randy &Judy Petrie DEVELOPER: Greg Johnson, Hearth Development, LLC REQUEST: Rezone to TR, Traditional Residential LOCATION: 12220 McKusick Road COMPREHENSIVE PLAN: LDR, Low Density Residential CITY DECISION DEADLINE: February 17, 2018 (extended 60 days by City) REPORT BY: Bill Turnblad, Community Development Director INTRO Greg Johnson, Hearth Development, LLC, plans to develop 5.30 acres of property located at 1220 McKusick Road. The preliminary plat for the project, to be known as Nottingham Village, was approved at the January 2, 2018 Council meeting, as was the first reading of the ordinance to rezone the property to TR, Traditional Residential. On January 16, 2018 the City Council will consider approving the second reading and adopting the rezoning ordinance. COUNCIL ACTION If the Council chooses to approve the second reading, then the attached ordinance should be adopted. Attachment: Ordinance bt ORDINANCE 1100 AN ORDINANCE AMENDING THE STILLWATER CITY CODE SECTION 31-300 ENTITLED ESTABLISHMENT OF DISTRICTS BY REZONING APPROXIMATELY FIVE ACRES TO TR, TRADITIONAL RESIDENTIAL CASE NUMBER 2017-56 The City Council of the City of Stillwater, Washington County, Minnesota, does ordain: Section 1. The zoning of the subject property, location of which is legally described in Exhibit A, is hereby amended to TR, Traditional Residential. Section 2. This Ordinance shall be in full force and effect from and after publication according to law. Section 3. This Ordinance shall not be published until the Final Plat for the subject property is approved by the City Council. Section 4. In all other ways the Stillwater City Code shall remain in full force and effect. Adopted by the City Council this 16th of January, 2018. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane Ward, City Clerk Exhibit A Legal Description All that part of the south 677 feet of the Southeast Quarter of the Northwest Quarter of Section 19, Township 30, Range 20, which lies west of the east 983.64 feet thereof, according to the United States Government survey thereof, Washington County, Minnesota; ORDINANCE 1101 AN ORDINANCE AMENDING THE STILLWATER CITY CODE CHAPTER 31, ENTITLED ZONING ORDINANCE BY AMENDING REGULATIONS FOR SHORT TERM HOME RENTALS THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: 1. Amend. Amend City Code Section 31-514.1, Subd. 513.1(vi)a(1) to read as follows: The planning commission must review the license request and all objections, as a new business item, at its next regularly scheduled meeting. 2. Amend. Amend City Code Section 31-514.1, Subd. 5B.1(vi)a(2) to read as follows: After considering the license request and comments from the neighbors, the planning commission may either approve a one year provisional license, with or without conditions, or deny the license request. 3. Amend. Amend City Code Section 31-514.1, Subd. 6A, Residential Zoning Districts, to read as follows: Short Term Home Rentals are allowed by city license in all Residential Zoning Districts. Type C Short Term Home Rentals require both a license and a Conditional Use Permit. Type D Short Term Home Rentals (aka Bed&Breakfasts) are allowed by city license in the RCL Zoning District and by Special Use Permit in the RB and RCM Zoning Districts 4. Amend. Amend City Code Section 31-514.1, Subd. 6B, Commercial Zoning District, to read as follows: Type A, B and C Short Term Home Rentals are allowed by city license in the CBD Zoning District. They also require a Special Use Permit or Conditional Use Permit. If a Special or Conditional Use Permit already exists for the property, one specifically for the Short Term Home Rental use is not required for Type A and B Short Term Home Rentals. A Conditional Use Permit specifically for the Short Term Home Rental is required prior to issuance of a Type C license. 5. Amend. Amend City Code Section City Code Section 31-325,Allowable Uses in Non- Residential Districts,by amending: Page 2 of 2 ALLOWABLE USES ZONING DISTRICTS CA CBD VC BP-C BP-O BP-I CRD PA PWFD PROS Short Term Home Rental, P25 ,Type A and B 6. Amend. Amend City Code Section City Code Section 31-325,Allowable Uses in Non- Residential Districts,by adding: ALLOWABLE USES ZONING DISTRICTS CA CBD VC BP-C BP-O BP-I CRD PA PWFD PROS Short Term Home Rental; CUP Type C 25 If Type A or B Short Term Home Rental is proposed in a residence where no Special or Conditional Use Permit already exists for the property,then the property owner must obtain a Conditional Use Permit for the short term rental residence prior to the issuance of a Short Term Home Rental License. 7. Savings. In all other ways City Code Chapter 31 shall remain in full force and effect. 8. Effective Date. This Ordinance will be in full force and effect from and after its passage and publication according to law. Enacted by the City Council of the City of Stillwater this 16th day of January, 2018. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk ( i L r ill water THE B I RTH PLACE OF MINNESOTA TO: Mayor & Council FROM: Bill Turnblad, Community Development Director DATE: January 12, 2018 RE: Construction Management services for Rec Center expansion BACKGROUND Design work for the Rec Center expansion project is under way. So, it is time to hire a construction management (CM) firm to assist the City with pre-construction and construction management activities. In response to an RFP for CM services, the City received three proposals. They have been reviewed by the Rec Center staff, City Administrator Tom McCarty and myself. We all recommend hiring Kraus-Anderson for the project. Kraus-Anderson has considerable direct experience with the type of expansion we are planning. The personnel they would assign to the project are a good fit with our needs. And, their cost would be less than the other two firms. Wenck RJM Kraus-Andersen Pre-construction fee $11,250 $8,829 $2,600 CM services 5.5% 2.25% 2.25% Site services Hourly Hourly Hourly REQUEST Staff requests the Council to decide whether to hire Kraus-Andersen. If it is your decision to do that, staff will bring a contract to you for consideration in several weeks. bt �-. ater r" "."'t* M I N Fd U. 0 Y A CITY COUNCIL MEETING DATE: January 16, 2018 CPC CASE NO.: 2017-66 Planning Commission: January 10, 2018 APPLICANT: Jason Gottwalt, Dunham Engineers, representing Keith Messinger, Lakeview Hospital REQUEST: Consideration of a Special Use Permit amendment for the installation of a shoulder season cooling tower and for the replacement and upgrade of two rooftop air handler units on the structure located at 927 Churchill Street West ZONING: RA, One Family Res. COMP PLAN: LDR, Low Density Res. RB, Two Family Res. LMDR, Low/Med. Density Res. PREPARED BY: Abbi Jo Wittman, City Planner BACKGROUND In 1997 Lakeview obtained an amended Special Use Permit to expand the clinic accessed off of Everett Street. This portion of the complex has two rooftop heating units (RHUs). It is probable the existing RHUs are original to the 2nd story addition. In 2013, the City approved CPC Case No. 2013-26 for the installation of rooftop cooling equipment for Lakeview Hospital. The intent of this equipment was to provide for centralized cooling in the surgical, pharmacy and laboratory areas during the shoulder seasons (spring and fall) when the facility's centralized cooling system is shut down. Since that time, however, an upgraded system was required. At their last regularly-scheduled meeting, the Planning Commission held a public hearing regarding a Lakeview Hospital request for certain alterations to the exterior mechanical system. REQUEST Lakeview has requested an amended Special Use Permit for: 1. The replacement of the rooftop fluid cooler with an 18' tall cooling tower to be located near the southern portion of the building; and 2. The replacement of two rooftop air handling units on the clinic portion of the facility. CPC Case No. 2017-66 CPC 1/16/2018 Page 2 An overall rooftop plan has been attached for the Council's review. APPLICABLE REGULATIONS AND STANDARDS City Code Section 31-315 requires hospital Special Use Permits to be approved by the City Council. Municipal Code Section 31-207 indicates the following must be determined by the City prior to the issuance of any Special Use Permit. 1. The proposed structure or use conforms to the requirements and the intent of this chapter, and of the comprehensive plan,relevant area plans and other lawful regulations. Zoning Ordinance: The purpose of the Zoning Code is to regulate and restrict the use of land and the use and location of buildings and structures. The property is zoned both RA (One Family Residential) and RB (Two Family Residential). These districts allow for hospitals by Special Use Permit when it can be proven the use does not pose a detriment to the neighborhood. Two factors that can negatively affect the neighborhood are aesthetics and noise. Aesthetics: The hospital's 20' tall, 10' diameter cooling tower, seen in the :; art picture at the right, significantly increases in height compared to the � previously approved, installed and utilized fluid cooler. The new tower, already installed,is visible ' from portions of Everett Street and it would be hard to conceal it while still performing at the desired capacities. As indicated, the clinic's RHUs are proposed to be replaced by new units. These units will be increasing in size but this is to accommodate the removal of the condensing unit and air intake; a single unit will be installed in each location. The existing unit, facing Churchill Street West, is visible from the property line. While there is significant landscaping along Everett Street, concerns have been raised about recent and future removal of over mature vegetation in this area as well as species diversification. Therefore, staff would recommend landscaping enhancements on the east and southern property boundaries to further screen the facility from this residential neighborhood, while also aiming for a successive landscape planning. Additionally, the landscaping plan should address the north CPC Case No. 2017-66 CPC 1/16/2018 Page 3 facade, specifically the ground-mounted mechanical equipment as well as future screening of the building's rooftop mechanicals. Noise: As indicated in their application submission, the removal of the five-year old fluid cooler on the hospital was due in part to excessive noise in the neighborhood. The applicant has submitted sound information which indicates that with the low sound fan and water silencer options, the cooling tower will meet the 50dBA noise level. The noise level was calculated to be 44dBA at the property line across Everett Street. However, the calculation must be done at the property line. Therefore, an updated reading must be done at the property line. The mechanical engineer is working with an acoustical engineering to review the noise levels of the new RHUs for the clinic. A preliminary review has indicated that the new units will be quieter than the existing units, able to meet with City's night- time residential noise limits. Any mitigation that is necessary to keep the sound generation below the applicable limits will need to be implemented. Comprehensive Plan: While the Comprehensive Plan details the history of Lakeview Hospital, it is noted as an institutional use in the Land Use chapter. The plan indicates most institutional uses in residential districts are allowed by Use Permit, enabling the lands to be redeveloped as their underlying residential use in the event the institutional use ceases. However, there is no specific Comprehensive Plan policies or goals relating to the hospital. Therefore, the installation of necessary mechanical equipment is not in conflict with the Comprehensive Plan. Relevant Area Plans: There are no relevant area plans specifically addressing this area. Other Lawful Regulations: All mechanical equipment is proposed to be installed as per State requirements and City of Stillwater adopted building codes. 2. The use or structure will not constitute a nuisance or be detrimental to the public welfare of the community. With adequate screening and noise mitigation, such as the already installed low sound fan and water silencer cooling tower options, the amended Use Permit will not be detrimental to the public welfare of the community. 3. Any additional conditions necessary for the public interest have been imposed. If the Council finds the proposal to be consistent with the provisions of the SUP regulations, staff has prepared a list of conditions appropriate to protect the public interest. ALTERNATIVES CPC Case No. 2017-66 CPC 1/16/2018 Page 4 A. Approval If the Council finds the proposal to be consistent with the provisions of the SUP regulations, the Council could approve the Special Use Permit with or without the conditions. If the Council finds the proposal is consistent with the provisions of the SUP regulations, staff would recommend the following conditions of approval: 1. This Special Use Permit is in all ways a Conditional Use Permit as the term is used in Minnesota Statue Section 462.3595. 2. Plans shall be substantially similar to those found on file with CPC Case No. 2017-66, except as modified by the conditions herein or by City Council approval. 3. Upon installation of the RHUs on the clinic, an acoustical engineer must verify that the noise levels will conform to City noise limits found in City Code Section 38-3. A copy of the acoustical engineer's findings need to be submitted to the City. If any of the noise generation standards found in City Code are not maintained, sufficient noise mitigation must be implemented to bring noise generation volumes within the established standards. 4. A comprehensive landscape plan for the south, southeast and north elevations addressing screening, specifies diversification and tree succession (including the necessary removal and replacement of overmature trees) shall be submitted for review and approval by the Community Development Department. The plan shall include a timeline of implementation, not to exceed three years. 5. The property owner shall screen the new RTU on the north elevation. Screening shall be included in the building permit submittal and shall be installed within three months after the installation of the new RTU. 6. As per City Code Section 31-204 Subd. 7(a) and 7(b), minor modifications shall be approved, in advance, by the Community Development Director. Major modifications shall be heard by the decision-making authority in a public hearing. 7. This Special Use Permit shall be reviewed before the Planning Commission and City Council for possible revocation or amendment to the conditions of this permit is substantial verified complaints, safety issues or violations of the conditions of this permit are received by the City of Stillwater. B. Table If the Council finds that the application is not complete enough to make a decision, it could continue the review for additional information. C. Denial If the Council finds the proposal is not consistent with the provisions of the SUP regulations, the Council could deny the application. The Council should indicate a reason for the denial and state whether or not the denial is with prejudice. FINDINGS AND RECOMMENDATION CPC Case No. 2017-66 CPC 1/16/2018 Page 5 Planning Commission The Planning Commission recommends conditional approval of CPC Case No.2017-66. Staff On the basis that with certain conditions CPC Case No. 2017-66 conforms to the standards set forth for Special Use Permits, staff recommends conditional approval for certain rooftop mechanical improvements for Lakeview Hospital,located at 927 Churchill Street West. ATTACHMENTS Site Location Map Overall Rooftop Plan Cooling Tower Details (18 pages) Existing RHUs and details (22 pages) Draft Resolution iILL tI CL � Il Ya 1C l „�� yl� yy pp if Il° )r�i z. vPor�, ffr� 1 J fn"' f f�lllfGf 1 I l %1 jl J a�Jfq�f,. r VWANO.WAO0 r1Jd� alllr � l X11°���' '� 1 �t�� 41�r � � � � ��1�.I„ � ��✓ �[ )rr�'�"��lHr��,��'l�la 1 �✓R�6,vr I �r��wn l��G I� L � �UUpp I�jj Y II N N a� �TIP r w� ar; r ,,,, ''i /I'��„�Y ,�!r/%✓I/fir"✓� J�/�, a l� � r iii� i`�", ✓ � -tri/✓//1 �l�r IM1�1�� � i i r r+�'%:, ..//�✓✓j✓ ��f✓��rG, I iv9,`" ,mL�P�% '�I r�,�a�� �u,= aj' � .rf�W1/ /,/,,,,,i2, �+flraeirydVairhuur"¢; '2 a "fir, Orli, Irl✓� ��r /��i u4 , ,rt r,a,;W ur �„ f iVl� �!� � i 1i 'r /%i � ��✓���1���l�lrfia✓i (�aaw '��9��" ,,, �, rlt�r�r �,�,��.....,.,..,..... / .!„a r /✓ /rep ”�>' c r; f ✓/�d,„��%/ nF i, ,/% p,,,m. ti/i� ';7i/✓rJ �rfrrr ', in;r% Po RR � 6 /1' 'y r nye✓//,/ (� f`✓ s �,.r l� '^� pp X av” ,. 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No.: Dunham #0418075-000-00 Project: LakevewHospital -Shou|derSeauonChiUerUpgnade Re: Special/Conditional Use Permit Application Dear Sir urMadam: This letter is to accompany the attached application for urequest for Special/Conditional Use Permit variance for a cooling tower that was recently installed on the lower floor roof of the Lakeview Hospital. Approximate |uocdion of this cooling tower is indicated in the aerial photo below; Wj nEW000fing Plans have been reviewed and approved bythe Department ofLabor and Industry for building code review, structural calculations, mechanical/electrical review, and compliance with energy code. Prior to starting this project the design team was well aware of the maximum allowable 50 dBA sound level oithe lot line requirement enforced byStillwater. SoLakeview Hospital contracted ESI (asound vibngionoonuu|1an0toperformafuUnoviawofthepropooe6oquipmenton6inntaUution6otai|nxa|o1a6 to this site. That report showing calculations to support full compliance with the City ofStillwater noise requirements and is attached to this application for your review and 6|e. Also included is the dimensional cut sheet information for the cooling tower installed at this location. It is 18'-4" in height and sits on autruu1una| platform elevated an additional 28"above the roof for a D0�H4� ooSou mSumSoaet/Suite 11Oo wmnempons.�mneyo�aun4u�-|��8 p*owso12.465z550 mxo124555551 wee uooxamengzom total height ofapproximately 21' This cooling tower was purchased with low sound fan option and water silencers to help comply with Stillwater's sound limit requirements (refer0oattmohedB8| report). With those included noise abatement options there is a calculated noise level of 44 dBA at nearest lot line. Since sound power essentially doubles with every 3dBAthis reduction of66BA under the current maximum limit will have significantly less noise generated than previous drycooler installation that this cooling tower ioreplacing. Refer iophoto cfnew cooling tower installation below along with overhead view showing distance tonearest property line; Note that this cooling tower is an integral part of the ventilation services to the surgical areas, pharmacy, lab and other areas that are critical in continually maintaining temperatures and humidity levels in o(ight range to ensure patient safety. This cooling tower system allows for the hospital to have cooling capabilities during those sporadically warm days that occur in early spring and late fall when the main chiller system is shut down for the season and would not have enough load to operate effectively. Without this cooling tower several critical operating rooms would drift outside of those tempom1ure/humidity|eve| parameters enforced to provide adequate patient safety. Also some drugs in pharmacy, or results from lab testing, can be affected by temperatures/humidity levels going outside ofparameters designated for those areas. This cooling tower and chiller system was specifically designed to operate at lower loads during cooler shoulder season temperatures provides the hospital insurance that even an abruptly warm 75 degree day in late February or early November will not create unnecessary risks tothose areas mentioned above. Please review the included attachments provided. | look forward tohaving the opportunity toanswer any other questions or concerns you may have about this installation during your review process. Regards, .00 Jason Gottwo|tPE, LEEDAP Senior Associate — Dunham ATTACHMENTS — ESI Noise Study dated 12/15/2016 &Delta Cooling Tower Equipment Submittal o z z zw m"' I I u w C7c ¢ a`z ?° oa�aroaa3 �aaa� z_m z - ti ^ 3oa - `a JN mo a O o F �3 �oaa o UoN 4 _ aF S�mR z 3 A a 3y3 tlQa 124 0 m a� 33�a a= 0 r� N N U z3a IT IW lw T a O O1. n° N L O N z O if N m O 43 v w o rn I > - lw m 3 zi I w� mom NOW m � O Z ✓+ d f° U 3 w w N � N N m N N M m r O I M M N O o m f Z O I � U J N @ N , 0 N e s'i e n 9 ii wi e e December 15, 2016 Mr. Christopher Erickson Lakeview Hospital 927 Churchill Street West Stillwater, Minnesota 55082 Subject: Summary Report Cooling Tower Noise Control Lakeview Hospital — Stillwater, Minnesota Dear Mr. Erickson: We understand a new cooling tower is being installed at Lakeview Hospital in Stillwater, Minnesota. A dry cooler had been located on the rooftop of the southeast corner of the facility, but neighbors and patients complained that the noise from the unit was too loud. The dry coolers have been removed, and a new cooling tower will be taking its place. You have asked us to evaluate the new cooling tower noise levels inside the patient rooms and at the nearest residential property lines to review conformance with published guidelines and City of Stillwater noise ordinance. The following is a summary of our findings. DESIGN CONSIDERATIONS Our analysis is based on the following: 1 . The new cooling tower will be located on the southeast corner of the hospital rooftop (see Figures 1 and 2). The hospital is located in a residential area, with the closest residential property line at Hancock St and Everett St, approximately 220 feet to the east. �f�� � J�J � p1l(11 iii Figure 1 —Photo of proposed cooling tower location. S t�'U C t u r es lV u b r a t on l Pi o�s l M a ri t o iri ir�g F E.)'19 H1 t 1f) �n c� 7""'3 1 R d 4 3(D "'I I ri r)r'-'a 0 0" I s NI: 3 e,n ij i! e f I�f 'I Mr. Christopher Erickson December 15, 2016 Lakeview Hospital Page 2 / C( P / SEEN D p� l j�J�rig /� ate r �dl Mew 4011 Cooling Tower Figure 2®Aerial image of Lakeview Hospital, showing the new cooling tower location and the locations of noise analysis. 2. The City of Stillwater noise code, Section 38-3 Noise Control and Regulation, states that noise sources in residential areas shall not exceed the L50' noise level of 60 dBA in the daytime hours between 8:00 AM and 10:00 PM and 50 dA in the evening hours between 10:00 PM and 8:00 AM. The evaluation location is given in the code as the property line of the receiving land use. Since the new cooling tower may operate during nighttime hours, the project design goal is 50 dBA at the nearest residential property line. The nearest property line is shown on Figure 2 as location 1, at Hancock St and Everett St. 3. Previous noise measurements made by ESI on December 3rd, 2013 between the hours of 3 AM and 4 AM determined the ambient noise level at residential property lines around the hospital was 40 dBA. When the previous dry coolers were operating, the noise level was 50 dBA, which was right at the noise ordinance limit. L50 is the sound level that is exceeded 50%of the time during a one hour period. Mr. Christopher Erickson December 15, 2016 Lakeview Hospital Page 3 4. Background noise level plays a crucial role in characterizing the acoustical qualities of a room. Background noise is expressed in terms of Noise Criteria (NC) values, which describe the maximum sound level created by all mechanical sources that transfers noise into a space. High background noise levels can reduce the speech intelligibility in the space, can be distracting for occupants, and in hospital settings can negatively impact the healing process2. Various guidelines have been published to promote quieter healthcare environments. For instance, the "Sound and Vibration Guidelines for Hospital and Healthcare Facilities ,3 state patient rooms should have an NC rating of 30 —40. For purposes of our analysis, we recommend patient rooms should have a noise criteria design goal of NC 35. 5. The new cooling tower will be a Paragon t-200I from Delta Cooling Towers (see Figure 3). The cooling tower has three available sound reduction options; a low sound fan, water silencers, and a fan stack attenuator hood. All of these options have lower sound levels than the standard package, but attenuate different acoustic frequencies at different locations on the cooling tower. Per manufacturer data: a. The low sound fan option can provide 4 — 8 dBA lower sound levels from the unit sides, and 10 — 17 dBA from the top of the unit. b. The water silencers offer reduction of the sound from the falling water inside the cooling tower, resulting in 4 — 7 dBA of lower noise levels from the sides of the cooling tower. c. The fan stack attenuator hood covers the top of the tower, reducing the noise overhead by 2 — 3 dBA. 6. Sound testing data from the standard cooling tower and tower with the low sound fan option is available from the manufacturer and is included in the calculations. Sound levels from a cooling tower using water silencers were not available from the manufacturer, but based on the information above published from Delta, a minimum reduction of 4 dBA was assumed in the calculations. Z Joseph, Anjali, Ph.D., and Roger Ulrich, Ph.D. "Sound Control for Improved Outcomes in Healthcare Settings." The Center for Health Design (2007). <https://www.healthdesign.org/chd/research/sound-control-improved- outcomes-healthcare-settings>. 3 Facility Guidelines Institute (FGI), 2014 FGI Guidelines for Design and Construction of Hospitals and Outpatient Facilities. Mr. Christopher Erickson December 1 , 2016 Lakeview Hospital Page 4 .rF l Figure 3 —Image from a Delta Cooling Towers Paragon Series data sheet. 7. The highest noise levels are from the top of the unit, so the worst case scenario for a patient room is at or above the top of the cooling tower. The patient rooms at these locations will have sound levels that are dominated by the noise generated at the top of the cooling tower. Due to this, the low sound fan option is considered in the calculations. 8. The property line is at an elevation that is lower than the cooling tower location, so the sound levels at this location are expected to be dominated by the water noise radiating from the sides of the cooling tower. For purposes of analysis, the water silencers option is also considered in the calculations. 9. We assume that the patient rooms are similar in shape and size, with an average acoustical absorption characteristic. This means that the patient rooms in question contain an acoustic ceiling with an NR C4 rating of at least 0.55. 10.The patient room windows are Andersen Windows and we assume they have a sound transmission class (STC)5 rating of 266. For a worst-case scenario, calculations will be performed for the patient room closest to the new cooling tower location, which is approximately 30 feet away. 4 Noise reduction coefficient, or NRC, is a single number rating from 0.00 to 1.00 based on laboratory sound absorption tests of acoustical ceilings,wall panels, etc. Nigher NRC values represent better sound absorption. 5 As defined in ASTM standard C634-13, sound transmission class, or STC, is "a single-number rating calculated in accordance with Classification E413 using values of sound transmission loss. It provides an estimate of the Mr. Christopher Erickson December 15, 2016 Lakeview Hospital Page 5 CALCULATION RESULTS AND RECOMMENDATIONS Calculations were prepared to determine: 1 . The noise level -from the cooling -tower at the closest residential property line. 2. The outdoor noise transmission into the patient room closest to the rooftop cooling tower location. The outdoor noise propagation calculation results show that at the residential property line closest to the new cooling tower location, the noise level is 51 dBA for the standard Paragon t-200I cooling tower. This level slightly exceeds the City of Stillwater noise ordinance of 50 dBA. If the low sound fan and water silencer options are added to the cooling tower package, the noise level is calculated to be 44 dBA at the nearest property line, which meets the noise ordinance and is expected to be 6 dBA less than the noise from the previous dry coolers. For the standard cooling, the calculated noise level inside the nearest patient room is NC 37, which exceeds the NC 35 design goal. If the low sound fan and water silencer options are used, the calculated sound level is NC 25, meeting the recommended design goal. The calculations and results of the analyses are provided in Attachment A at the end of this report. performance of a partition in certain common sound insulation problems." It is based on laboratory tests of wal I and floor/ceiling assemblies that serve as acoustical barriers,with higher values representing better insulation. 6 Based on laboratory test report number TLA-99-177a by the National Research Council of Canada. Mr. Christopher Erickson December 15, 2016 Lakeview Hospital Page 6 CONCLUSIONS ESI Engineering was asked to evaluate the noise from a new Delta Paragon t-2001 cooling tower 'to surrounding areas, including propagation to nearby property lines and transmission into patient rooms of the Lakeview Hospital in Stillwater, Minnesota. Based on the manufacturer data and our calculations, the standard cooling tower levels exceed both the noise ordinance and the recommended background noise levels inside patient rooms. When included in the cooling tower package, the low Sound fan and water silencer options result in in 44 d at the property line and NC 25 in the patient room, which meet the noise ordinance and design goal respectively. We appreciate the opportunity to work with you on this project and remain available to assist in the resolution of these and any other matters. Please let us know if you have any questions or need more information. Sincerely, Andrew Schmitt Anthony J.'Baxter, P.E. Consulting Engineer Principal ESI Engineering, Inc. ESI Engineering, Inc. Attachments File:P2284 Lakeview Hospital-Summary Report for Stillwater Cooling Tower Noise Control,Dec 15,2016 ver 3.docx Attachment A Outdoor and Outdoor-to-Indoor Noise Calculations Stillwater Cooling Tower Noise Control-December 15, 2016 o,v 4";hen " Lakeview Hospital itaal q aec c¢rrllaema 15, 2016 uu �Q ei 'a e e� r J Ncewwer Noise control byre mare. By: AA.Js �m� III „ "�" Project:o�;; C`�c�ualuusw N LakeAew Hospitid Coofirig Tbweoi N Oise CointrM . � wYa wll7. / ✓ i i .r 7"'M ,, wFnNs ,f 'E lldlr F l to Hospital Noise Cu"o tro� t"esa gira Goals The fca'a owrwurrat are reecarrarraeraded noise c.o uteeu uca design go aBs for spaces aadjaacerut to Me chaauai,::M ecirauparaaent: Exerra/Pa't:uerut Rc'raarn NC 35 Nurse Stadon NC 45 Pharmacy arr1 ac:.y OrtC 45 Office Space NC 35 Corridor NC 4.5 Oty of,t fifll rrateur Noe t"rdina°airree J..he.'" Dty of StliHwaternoise code is Ileist:ed in Scec.tion 38-3 Nose Contr(A and RegLflaflon, w Mc h states that noise sources in rcwsiderwtial areas shah not exceed the LSO noise 6evO of 60 dBA in they daytNrw e crow s (between 8AM and 11 ORM and 50 d BA in the everiing nrOrKS between 'B OPM and 8AM, The :puwrcwara in the code gas the pr'c:a8°ae rt:y fine of the rcec:�ee'uw✓Niru Herrod use, u.ueta'ic:ao°t crrt�waat:ucaru is a�. References: t. Ara:NJ�uutec:t.u,urea� Acoustics: V rNrrciples and Design, Madan ehtae, ta:arawe s Johnson and Jm cte V'C.crcsfort, Prentice HlaH, 1998 98 2. Acoustics Leo L Beranek, M(,'.:Ctraaaw-HH Book Company, 1954 t. Sound and MIir atim"Y DesBgn and Ana,"saayaais, Natioraaad En\6n,:'�armieentauai Maa9'aeing Bureau (NEBB), .0994 A. Nose Cor'V'tr'ow ' Frorrw Concept to At:atahcration, Cohn Hansen,asn,-faylor& N��Wu�.r"nc is, 2005 5. N Naaradtrcaok of HVAC At:ataiuc°.aations, Ainneruc:a;an 13oa'ciety of IHeat:urrtt, RefiIgeret'uon and Aur-.A ructifl ruuirwg [Er gine^eeirs, 2011 Page "t Chent" Lakevuew Hosp'uta8 Decernber tl 5 20 d 6 esie" ngineer-ing Noject: C�,)ohng Tmer Noc se CorftroPrepared By AAJS Prc)ject No.: IP2284 Chec]ked f3yRLS &AJB Noise Control Constwints dB A Scab e Corrections Octave Bands Used Waveleingths —26.2 1 63 17 —161 2 125 9 —8.2 3 250 4 dBA —3°2 OctBnd 4 f.= 500 A 1100 ft A= 2 ft 0 5 1000 f 1 1.2 6 2000 1 1.0 7 4000 0 —1.1 8 8000 0 Compute Sot.vid JransrrdssVon C,lass (S FC) aflings IaMe 1 10 19 i:= 1 ..8 j:= 1 — 50 STCI:= 26 STC, :=STC1,+ U-1) 29 . 30 30 30 ToObtain STC Value, Subtract 25 From the j--vake as foHows: STC62 STC ;,62-25 Octave Baind SOUnd-Pressuire ILeveds DefiningNoVse Criterion (NC) CWVeS 47 51 54 57 60 64 67 71 74 77 80 83 36 40 44 48 52 56 60 64 67 71 75 79 29 33 37 41 45 50 54 58 62 67 71 75 NC:= 22 26 31 35 40 45 49 54 58 63 68 73 17 22 27 31 36 41 45 51 56 61 66 71 14 19 24 29 34 39 44 49 54 59 64 69 12 17 22 28 33 38 43 48 53 58 63 68 11 16 21 27 32 37 42 47 52 57 62 67 SQ:)edfic WIA.evds NC,5,:=NC NC20 :=NC NC25 :=NC NC30 NC NC35NC NC40 :=NC i,1 i i,2 1 i,3 i i,4 i i,5 i i,6 NC45 NC NC50 :=NC NC55 :=NC NC60 :=NC NC65 NC NC70 :=NC i,7 , i,8 ii,9 ii,10 i,11 i i,12 Page 2 Chent Lakevi(�w Hospital Decerrflbe�, 15, 2016 esi &',-iqIII neerill P � NJS Pn,")Jlect No,, P2284 Checked ByRLS &AJIB L Res sl Stsindard-Coofinglows4 SundlIata. Delta Colohing Towers, Inc Pau agon t-2201 Sound Levels at 5 feet: Safety Factor SF =3 51 28 67 Check &BA Leve54 70 65 Lpdai 5 75 8 Lp.COOLG:= +SF LpdBA,o:=Lp.cOO1.0+dBA 7LdBA.,:= 10®log 10 10 76 79 74 78 LdL9A.,=83.4 dBA 71 75 Delta Coofing Towers, liric Paragon t��220I RadWecl Sound Power Level: Q:=2 d:=5 ft 66 82 85 L,.1,+dBA, 9 8 LW.COOI.G:=LpXOOLO+20-log ft 10.log (Q)+0.7= 910 LA.,,:=10-log 10 10 89 L,,A.,=95 d BA 86 81 .Sowed. 5l5at ft.0.11eirty Line'.. Distances: r:=220 ft Q:=2 21 —5 37 21 40 32 Lp,Prop.a:=Lw.CooLa—20-log 10-log (Q)—0.7 45 Lp.Prop.dt3A.o Lp.prop.0+dBA 42 ft 46 46 + 44 45 41 42 -36- - 35. Lp P,op.dBk., 8 LdBA.Prop,o:=10-log 10 10 Exceeds 50 dBA Nighttime LdBA.Prop,o=50.5 dBA CodeRequirement Page 3 I ("Her�t� LakeOew Hosp�tM Decernbe� 15, 20�6 i e�,-i g i e.el,r,�i r''i P-'roje(lt Cooling Tower Noise Cwitrd Prepared By AAJS Project No.: 11�)2284 Checked By� RLS &AJB An.alyshi..(Coo.ftaId-wer w,/ l ow-Sound Ean Option&Water Sil-emcpm) �Delta Cooling IIl oweie,'s, Dic Paragon't-220L Sound Levels at 5 feet: Safety Factor SF:=3 Water SHence� 48 21 Inserdon I.oss INS —4 64 Check dBA LevO 47 63 54LpdBAb, 64 60 8 Lp.Cool,b + +WS-I LpdBA.b:=LP.Cool.b+dBA LdBA.b:=10®log 10 10 67 66 73 73 LdBAb=77.2 dBA 73 73 . 70 68 Defta Cooling Toweirs, Inc Paragon t-2201 RaWated Sound Power Lewd: Q:=2 d:=5 ft 59 75 74 L.C-Lbl,+dBA 75 8 L 10 L g 10-lo7 g (Q)+0. g E10 w.Cool.b,-= p.Cool,b+20-lo78 L I,b:=10-log 84 LAb=89 dB 84 . 81 Distances: r:=220 ft Q:=2 14 —12 30 14 29 21 Lp.Prop.b:=Lw,Cool.b—20-log 10-log(Q) 0.7 30 33 Lp.Prop.dBA.b'=LP,Prop.b+dBA 27 33 ft 39 40 39 40 -36, 35, L,Prop.dBA.b LdBA.Prop.b'=10-log E 10 10 Meets 50 dBA Nighttime LdBA.Prp.b=44.3 dBA Code Requirement Page 4 Client: Lak(,'MeW HOS�:)�rtal De(.'I'ember 15, 2016 esi engineering Projeft Coohng lbwer Noise Contird Prelpared l3y�AAJS Project No,: P2284 Checked By: RLS &AD III.-Tatient Rao In.111-tgati-O.LN msa An-alysis Absorpli.a.111 RaiorrIIDirinerisions: L:=19 ft W:=15 ft H=7,75 ft atM Rown Absoi-pdow lb4SUrface Area, sqUare feet Stotol'=(2-L-W)+(2-L-H)+(2-W.P" St,t,,=1097 ft2 Average Absorption in Roorn Roorri Absorptjon 0.17 225 0.17 225 0.15 194, save`= 0.15 RPI StOiGI*Clove, 194 scibins OA 7 (1 —aave) 225 0.17 225 0.16 209 O�22 J 3091 Exterix.'..Wiridow.�Data� SUirface Area of Window(sq ft): Sw:=4.75 ft-9 ft=43 ft2 18 16 Transmission I oss(0)• 17 (—TLW) Elxteroor Window, S ILLI: 26�' TLW:= 21 Tw:= 10� 10) 25 30 32 -38J Werbar Win.d.m.'. Nojse Reductjon CaUjation SW NRW:=TLW-10.log (Ref, Beranek, eq. 10,83) 4 RPT Nojse RedUcflon ReSUH'S (dB): 22 20 20 NRW= 24 29 34 35 42 �)age 5 Chent: akeMew ta� Decenfl.ie� 15, 20 16 esi erigineering Pro�erA:LCooking Toweii N6se P repared ByAADS Project No: P2284 By: FRILS &AJIB the-patierd Rumn QUe LO WJfHtQW Deterninine Exl.wcted Sourid I ev0s at Window for Standard Coofirig Towei Diftances: r:=30 ft Q.=2 d:=5 ft 54 69 70 85 73 88 LP,COO/.G: 79 78 +SF Lw.cool.G:=Lp.cOO1.G+20 e log\Td 10-log (Q)+O.7= 93 94 77 J 92 76 91 69 84 41 15 57 41 60 52 Lp.Win.o:=Lw.cOO1.G—20®log( ft 10-log(Q)—0.7= 66 65 Lp.Win.dBA.o'=LP.Win.a+dBA 66 62 64 66 63 64 .56, -55, Lp.Win.d,V.o 8 LdBA,Win.o:=10-log E10 10 i=1 LdBA.Win.,=71.2 dBA Deterimine Expe(fted Sound Levels InsWe Patient Roorn for Standard Coohng Tower Leq.PTo:=Lp.Win.c—NRw 20 —6 38 22 40 32 L,q.PT.o— 41 L,q,PT.dBA.o Leq.PT.o+dBA 38 38 38 31 32 28 29 14J 13J L,q,prdt,,oi 8 LdBA.PT,c:=10-109 10 10 LdBA.PT,=42.2 dBA Page 6 Uerfl: Lakeview V Vospita0 [)eceirrber 15, 2016 esi engir,ieering Project Cooh�,)g Tower llNor se Contird lPrepared By: AAA ProJect No.: 11"12284 Checked By: RLS & A.OB Detenimirie Expected Sound Leveh;at Window for Coofing'lbwer vvl Low Sound Option & Water SHencers: Mstances. r:=30 ft Q:=2 d-5 ft 4.8+INS 45 48 64+ INS 56 63 63+INS 55 62 Lp.Cool.b max 64+INS 57 +SF LP.Cool.b'= 63 67+INS 58 66 73+WS 61 72 73+INS 58 72 60 70+INS 56j/ .69J 75 74 Lw.Cool,b:=Lp.cool.b+20-log d _ 10-log (Q)+0.7= 75 78 84 84 32 .81 6 47 31 46 38 LP.Win.b:=LwCoolb—:?0 log lo.log —0.7= 47 Lp.Win,dBA.b Lp.Win.b+dBA 44 ft 50 50 56 58 56 57 53j 52J Lp.wi,.dBA.b 8 LdBA.Wi,.b:=10 109 F_j 10 10 i=1 LdBA.Wi,.b=61.6 dBA Deterrnine Expected Sound L,evels Loi Mde Patient Room for Cooling Tower /' Low Sound Option& Water Sflencers- Leq.PTb:=LP.Win.b—NRw 11 15 28 12 26 18 23 20 Leq.PTOA.b, L,q,PTb L,qPT.dBA.b:=Leq,PT.b+dBA 8 — 22 22 23 24 LdBA.pT.b-,10.log 10 10 — 21 22 LdB,4.PTb=28.8 dBA 11 10 Page 7 ~ ^ ` C|ient: La�v|ewHosp�a| December15. 2D�6 ���� ������U �������U���� ~�.� ~�o " v "���� " " Pm�eci� Cou|ingT��er�o|se �ontno| Prepared By:" ��" " " �� � � �—� Project No.� P3204 Checked By RLS &8J8 *)ise |eV6 insidePatient Room Nuioe |eve| insidePatientRoom with with Standard [*oHngTovver: Coo|ingTbvverw/ Low Sound Option: 20 �11 38 28 40 26 41 2� L��o= L��a= 38 22 31 23 28 21 | 14 | [1 | | L»aA.pru=42.2dBA /�A,PT.»=20.8dBA Cooling Tower Lcq in Closest Patient Room 70 60 4111h Nb L~�o � / 10 Mail Leq.prb NCas/ 2» �GO,Owall,GYM'AR m 1 0 100 1000 10000 f / iNNOWNSOM is 001,WHO Tbe goa| is to meet NC 35 in the Pat/Ent Roonna surrounding the Coohnig Tower |ocaflon, In ca|cu|atimns performed forthe c|osest. worst-case Paflent Rumno, assuming STC 26 vvindmvvs, the noise |eve| is found to be above N[ 35 In the mid' frequenoy bands (shown by the orange hne in the p|ot), if the |mw sound tan and water ai|enceroptionsare used onthe coo|ingtower, the remu|dng ca|cu|eted noise (b|ue |ine) Inside the potientroom |sm/e|| be|ovvNC 36 acrmoya|| frequencies. Page IIIU iwll Vuumll uuu mioi mumoup uuu onu mu uu uuuuuumi miwmll �a,') 111111111111111111111 il'�) I �RRIS Shop Drawing Submittals Project: Lakeview Hospital—Infusion RTU Replacement Address: 927 Churchill Street West Stillwater,MN 55082 Contractor: Krauss-Anderson Equipment/Title: Roof top AHUs Specification Section: 237413 Supplier: TMS Johnson 2908 Nevada Avenue N New Hope,MN 55427 PHONE: 763-544-5442 FAX: Contact: Mike Thornton Equipment Manufacturer: Date Issued: 12/18/17 Date Requested By: 12/29/17 Note: 1) L)nu ls Iprovlded Wth arum ova[l b accessIpandl at corr pressour in IheU of Il lbIlLU rr c',Uld to (',(', rU11t for regU ured cdeairance at exterbir III[. Submittal Number: 23 7413-PD-001 �wtl44, � I IM111"M REVIEWED This review is only for conformance to and compliance with the Contract Documents,and does not in anyway relieve the Subcontractor or Supplier of its responsibility to verify accuracy of details,locations, quantities,capacities or dimensions. The Subcontractor or Supplier remains responsible for dimensions to be confirmed and correlated at the Project Site,for information that pertains to the fabrication process or construction methods,and for coordination of their work with the work of others. SUBMITTA Job Title: Lakeview Greeley Clinic RTU Replacement Job Site: Lakeview Hospital 927 Churchill St W Stillwater, MN 55082 United States Engineer. Dunham - Justin Gottwalt Contractor. Harris - Justin Knopps Elevation: (ft) 869 Date: 12/01/2017 Submitted By: Mike Thornton TMS JOHNSON INC 2908 NEVADA AVE N NEW HOPE, MN 55427 us Phone: (763)544-5442 Fax: (763)544-5569 Email Address: miket@tmsj.com LNGREENHECK Building 'Value in Air. P.O. Box 410 Schofield, WI 54476 (715) 359-6171 FAX (715)355-2399 www.greenheck.com Generated by:miket@tmsj.com CAPS 4.24.1923 S:\caps\Jobs\Projects 2017\July 2017\Lakeview RTU.gfcj Page 1 of 20 LNGREENHECK Printed Date: 12/1/2017 Job: Lakeview Greeley Clinic RTU Replacement Building Value in Air. Mark: 4500 cfm with cooling coil Model: RV-45-25 RV-45 CONSTRUCTION FEATURES AND ACCESSORIES Unit Overview Model Supply Outside Air Recirc Exhaust Heating Cooling Electrical (CFM) (CFM) (CFM) (CFM) V/C/P RV-45-25 4,500 4,500 0 0 Indirect Gas Packaged DX 208/60/3 Features Options and Accessories • Exterior housing constructed of galvanized steel • UL\cUL1995 • Direct-drive backward inclined plenum blowers with • Weatherhood: Downturned Hood factory mounted VFDs • Supply Filters-2" Pleated MERV 8 and MERV 13, • Ball bearing motors 16-16x25x2 • Corrosion resistant fasteners • Roof Curbs- GKD-63.7/104.4-G24" • Internally lined with galvanized steel metal creating a • Outdoor Air Dampers- Motorized Low Leakage double wall • Painted Exterior- Permatector Concrete Gray(RAL • Insulated with 2 in. 2.4#R13 density foam insulation 7023) • Internally mounted control center with motor starters, 24 • Microprocessor Controls VAC control transformer(s), control circuit fusing • Supply Fan VFD Control - Constant Volume (on/off) • Stainless steel condensate drain pan and connection. • Network Protocol: BACNetMSTP • Low Sound Condenser Fan Package • Dirty Filter Sensor: Final • Phase and Brown Out Protection T Branch Circuit Fusing • 120v NEMA 3R Outlet(ships loose power by others) • Unit Disconnect- Mounted By Factory • Hail Guards • Condensate Overflow Switch C TO US Short-circuit current-5kA rsrc Lead ECM Condenser Fan • Furnace Controls: High Turndown - 16:1 Modulating Note: Unit is provided with factory mounted and wired disconnect switch. Note: Verify that the correct Protocol has been selected before ordering. Generated by:miket@tmsj.com CAPS 4.24.1923 S:\caps\Jobs\Projects 2017\July 2017\Lakeview RTU.gfcj Page 2 of 20 LNGREENHECK Printed Date: 12/1/2017 Job: Lakeview Greeley Clinic RTU Replacement Building Value in Air. Mark: 4500 cfm with cooling coil Model: RV-45-25 PERFORMANCE AND SPECIFICATIONS Description/Arrangement Model Qty Unit Weight Outdoor Air Outdoor Air Exhaust Air Return Air (lb) Discharge Intake Discharge Intake RV-45-25 2 3,664 Bottom End N/A N/A Design Conditions Elevation(ft) Summer DB(F) Summer WB(F) Winter DB(F) 869 91 77 15 Air Performance Volume External SP Total SP Operating Motor Qty/Size Size(in.)/ Type (CFM) (in.wg) (in.wg) RPM Power(hp) (hp) Type Supply 4,500 2 2.682 1672 3.14 Qty 1 (5) 20/Plenum Electrical/Motor Specifications V/C/P Unit M� UnitM (amps) Exh. MCA E(ah. MOP Enclosure Supply up lyMotor Supply Efficiency Exhaust nMotor Exhaust Efficiency 208/60/3 135.1 175 1 N/A N/A ODP 1750 PE N/A N/A Heating/Cooling Specifications Heating Type Gas Type Input Output LAT(F) Temp. Rise Furnace Size Furnace Control (MBH) (MBH) (F) Indirect Gas Natural 500.0 400.0 67.3 82.3 500 High Turndown- 16:1 Modulating Total Capacity Sensible Capacity Compressor Lead Compressor Cooling Type (MBH) (MBH) Quantity Type Condensing Unit By Packaged DX 339.6 171.2 2 Digital Scroll Greenheck Sound Performance in Accordance with AMCA Sound Power by Octave Band Fan Lwa dBA Sones 62.5 125 250 500 1000 2000 4000 8000 Supply 77 80 86 85 84 79 75 69 88 76 24 Unit Pressure Drop (in.wg) Air Stream Weatherhood Damper Section Filter Section Cooling Section Heating Section Supply 0.108 0.018 0.233 0.229 0.071 Exhaust 0 N/A N/A N/A N/A Note: Filter pressure drop is based off of clean filters. Generated by:miket@tmsj.com CAPS 4.24.1923 S:\caps\Jobs\Projects 2017\July 2017\Lakeview RTU.gfcj Page 3 of 20 LNGREENHECK Printed Date: 12/1/2017 Job: Lakeview Greeley Clinic RTU Replacement Building Value in Air. Mark: 4500 cfm with cooling coil Model: RV-45-25 FAN CURVES Supply Fan Performance Volume Supply SP Total SP RPM Operating Power Motor Size Size(in.)/ Fan Quantity (CFM) (in.wg) (in.wg) (hp) (hp) Type 4,500 2 2.682 1672 3.138 5 20/Plenum 1 7 3.5 " - - .. 3.0 � ♦ 6 25 J • ✓ 3 , ° 1 6 CL a = r 2 1.0ec o " 0.5 0 0.0 0 1 2 3 4 5 6 7 Volume(CFM)x 1,000 Far curve -System curve ---Rrake horsepower curve Generated by:miket@tmsj.com CAPS 4.24.1923 S:\caps\Jobs\Projects 2017\July 2017\Lakeview RTU.gfcj Page 4 of 20 LNGREENHECK Printed Date: 12/1/2017 Job: Lakeview Greeley Clinic RTU Replacement Building Value in Air. Mark: 4500 cfm with cooling coil Model: RV-45-25 RADIATED SOUND Position A SUPPLY AIR DISCHARGE IG HEATER 1 53 0 Position D Position B OUTDOOR AIR � WEATHERHOOD 76 23.2 27.0 DRAIN LOCATION CONTROL CENTER HGRH COIL OX COIL SUPPLY FINAL FILTERS Plan Position C Position E = Top of Unit RV-45: Supply Air Flow Nominal, Largest Tonnage Condensing Section Available, PDX units only Free Field Octave Band(Sound Power Lw) Plane 1 2 3 4 5 6 7 g Lw LwA A 78 89 83 79 78 73 68 63 91 83 B 76 83 90 78 77 72 71 61 91 84 C 77 79 79 74 73 69 64 56 84 78 D 1 74 83 76 73 71 65 59 54 84 76 E 1 93 89 1 86 1 80 78 73 68 64 96 84 Total 1 93 93 1 92 1 85 83 1 78 1 74 1 68 98 89 AMCA 320-07-Laboratory Methods of Sound Testing of Fans Using Sound Intensity Tests conducted in accordance with this standard. Free field measurement plane created 1 foot from unit on all sides and top. Sound Intensity measured in Watts/m12. Sound data converted to Sound Power(Lw)for the chart above. A-Weighted Sound Power was determined using AMCA Standard 301-90 Clause 9.1. Generated by:miket@tmsj.com CAPS 4.24.1923 S:\caps\Jobs\Projects 2017\July 2017\Lakeview RTU.gfcj Page 5 of 20 LNGREENHECK Printed Date: 12/1/2017 Job: Lakeview Greeley Clinic RTU Replacement Building Value in Air. Mark: 4500 cfm with cooling coil Model: RV-45-25 COOLING PERFORMANCE Packaged DX Cooling Total Capacity Sensible Capacity RefrigerantLead Compressor Compressor Nominal Tonnage (MBH) (MBH) Type Type Quantity Condensing Unit 25.0 339.6 171.2 R-41 OA Digital Scroll 2 By Greenheck Hot Gas Reheat Type Capacity(MBH) LAT(F) Modulating 130.1 82.9 Condensing Unit Details Packaged DX Coil Details The RV will come equipped with the following Face Area (ft2): 20.2 components: Rows Deep (Evap Coil): 6 • Hermetic scroll type compressors Fins Per Inch: 12 • Compressors mounted in a compartment to be Face Velocity (ft/min): 223 serviceable without affecting airflow and on neoprene Entering Dry Bulb (F): 90.6 vibration isolation to minimize vibration transmission Entering Wet Bulb (F): 77.1 and noise Leaving Dry Bulb (F): 56.2 • Crankcase heater on compressor(s) Leaving Wet Bulb (F): 56.1 • Thermal expansion valve for refrigerant flow control Cool Coil SP (in. wg): 0.229 • Variable capacity scroll compressor Refrigerant Velocity(ft/min): 1,582 • Lead ECM condensing fan for active head pressure Suction Temp. (F): 52.3 control Refrigerant: R-41 OA • Liquid-Line filter drier Evaporator Cap. (MBH): 339.6 • High pressure manual reset cutout AHRI 920 ISMRE: 5.3 • Low-pressure auto-reset cutout Ambient Condenser Temp. (F): 90.6 • Time delay relays for compressor protection • Service/charging valves • Moisture-indicating sight glass • Direct drive condensing fans with external rotors and molded fan blades Compressor and Condenser Details • Condensing coils with 5/16" copper tubes mechanically Compressor 1 RLA (amps): 48.1 bonded to aluminum fins Compressor 1 LRA (amps): 245 Compressor 2 RLA (amps): 48.1 Compressor 2 LRA (amps): 245 Condenser Fan QTY: 3 Condenser Motor 1 HP: 1.34 Condenser Motor 2 HP: 1.34 Condenser Motor 3 HP: 1.34 Condenser Motor 1 FLA: 3.5 Condenser Motor 2 FLA: 3.5 Condenser Motor 3 FLA: 3.5 Note: Digital Scroll is on lead circuit only. Generated by:miket@tmsj.com CAPS 4.24.1923 S:\caps\Jobs\Projects 2017\July 2017\Lakeview RTU.gfcj Page 6 of 20 LNGREENHECK Printed Date: 12/1/2017 Job: Lakeview Greeley Clinic RTU Replacement Building Value in Air. Mark: 4500 cfm with cooling coil Model: RV-45-25 HEATING PERFORMANCE Indirect Gas Heating Heating Type Gas Type Input Output LAT Temp. Rise Furnace (MBH) (MBH) (F) (F) Control Indirect Gas Natural 500.0 400.0 67.3 82.3 High Turndown- 16:1 Modulating Indirect Gas Unit Details The RV will come equipped with the following: • Power venting • ETL listed to ANSI standard Z83.8 and CSA 2.6 • High Thermal efficiency • Direct spark ignition • Tubular heat exchanger • 409 Stainless Steel heat exchange tubes • 3/4" Gas Connection • At least 6 in. wg of natural gas pressure (14 in. wg for LP) is required at the units gas connection in order to achieve maximum performance Generated by:miket@tmsj.com CAPS 4.24.1923 S:\caps\Jobs\Projects 2017\July 2017\Lakeview RTU.gfcj Page 7 of 20 ACCESS DOOR COMPRESSOR&ELECTRICAL ACCESSDOOR 0 FILTER ACCESS DOOR COIL ACCESS DOOR IG H(SLSS U()()H NNK STILL LY CLOVVIR ACCESS WOR ELECTRICAL / AFTESS WOR FIELD WIRING LOFAIIONS Ba�Right Isometric / 24"TO NON COMBUSTIBLES \ / 42"TO COMBUSTIBLES / 36.0 18.0 �P�PNc \ 42.0 / / Front Lef Isometric 0 N O N o LO d I I I I � I I � I I w I I I I � I I � I I I I I L J 0 (D O N o OU �LO c:> N � O� o Q O os 0 F E� .WU_ U D CO O ~ 0-1aULO E 0 U Y (DloE Z - (� Qa� N LL - co m N >' 08 LU o o T W o N N O > (6 U J e .o W °' a O > o w aoo Q o looU I oz o o 0 w ❑ o 0 oo o o ° a� Q o o v . � a J W3 LU - cc - M N oV ® N V U) 0- C) U \ % k( 2( r D $\ ° 2 @ \( \ \ D {& ~ ) / ® o LU ID \ \ \ E n } a (D�q ~ - CN 2 �� \ _ - > R 7 ° / I o .. \ \ z co � a > o 4 \ E § \_ _ ± U� � ) 3 / / ( r ® � � . \ k \ _ƒj U » ° %\ 2) p � a / j} \ f co yo \ n D + - /> = 7 2 ! 2 9 ? J e § c/ } / \ )\ \ ) / a ° / _ « 0 \ ` \ CD ) % / } E § % ) \ - ) a 2 E ( 2 d} § z ~ / e \ } \ \ 0 LL [ \ t b 2 a J `z g R \ CD \ ( 0 \ (D \ \ k = a - { > ( ) \ m T \ \\ \ z / / ) \ \ / \ } > / 7 E \ 3 \ ) \ \ - wo ® _ » 3 - LL z 1. , } ) » \ \ \ _ « % m § e g § ? m / t , $ ) §\ \ \ � R LU- _ ) $ % ! r2 # / / \ py = ! E 3 _ } ) \ yE - 00 wLL D Cl) c ! ° 33 § § ) / / 3co / w y \ \ - - - ƒ ) & / f } z $ 2 / / ( ) ) ) j 2 « _ _ f / \ \J0 (D 0E 2 = zgg : / m / ] / ® ) ( ® E% = 2 \ E/ 2@ \ ate = 2 3 2 § / 2ff o 20zoCD 1: J5 0- < LNGREENHECK Printed Date: 12/1/2017 Job: Lakeview Greeley Clinic RTU Replacement Building Value in Air. Mark: 4500 cfm with cooling coil Model: RV-45-25 FOOTPRINT DRAWINGS Top View ,mss of Curb 63.74 5.48 T_ 21.08 26.79 104.45 2"FOAM INSULATION UNIT BASE Cross-Section View of Unit on Curb .874 1.708 1.875 0.420 UNIT CURB 24 CURB CAP=64.577 X 105.289 OUTSIDE OF UNIT NOTES:All dimensions shown are in units of in.'s If unit is selected with side or end discharge/return,there will not be bottom connections supplied with the curb. Curb Weight: 298 Ib Generated by:miket@tmsj.com CAPS 4.24.1923 S:\caps\Jobs\Projects 2017\July 2017\Lakeview RTU.gfcj Page 11 of 20 LNGREENHECK Printed Date: 12/1/2017 Job: Lakeview Greeley Clinic RTU Replacement Building Value in Air. Mark: 4500 cfm with cooling coil Model: RV-45-25 Unit Corner Weights 1,297 Ib 1,187 Ib Unit 616 Ib 564 Ib Note: Estimated corner weights are shown looking down on unit and the outside air intake will be on the right. Weights are applied at the base of the unit. Images not drawn to scale. Generated by:miket@tmsj.com CAPS 4.24.1923 S:\caps\Jobs\Projects 2017\July 2017\Lakeview RTU.gfcj Page 12 of 20 LNGREENHECK Printed Date: 12/1/2017 Job: Lakeview Greeley Clinic RTU Replacement Building Value in Air. Mark: 4500 cfm with cooling coil Model: RV-45-25 WIRING DIAGRAM MAN P—R To UP T SLID S-DRAS1 AS LI OTOR ®GREENHECK Building Value in Air. MR TO RR DEC C M 41 41 CONDENSING GAN 1 C, FU13 40FX500ENMUPXBF15 To FU'Z CONDENSING T'L� 11; P—R MUST BE OFF 0 NEED S NO � , CAUTION Ll j� Of ONOENS NG FAR 2 �= ONLY NOTE IN IG FURNACE UNIT SHALL BE GROUNDED G. ON TERM ALS PAT ED LESS THAN 111 AMPS NIS A ED ON IF COMPRESSOR �J"z "OHM ESISTANCESHO Lo COMPRESSOR��— LB PP IEO VO REO OMMONCATION RI RAI � PM By OEV 0 ED F 24V VJRECOLOR C— E ON PN' PC PURPLE I DIED ELL ACC SFTDGRECIOECLTNFGECOILTEMP M-C'MA ID1 NOT. CC COMPRESSOR CONT"T" I Al COMPE SS SO M EAT CS CONDENSATE—TCH OR DAMPEN .ID3 NO3. PER PO-1 D STI BUT ON BLOCI iF_ FFU4S C F=NSER FAN CYCLE SWTCH LPS IT CH(MANUAL RESET) LPS LOW TERM PAT In 1 OA OUTDOO'S, LE TE .ID1 DEC NOR. SETPO NT 23.1 PBAND 1.1 CONTROLLER H3 PM PHASE MON TOP VA A, 11 COM I N ED CRIE IT 11 RBCOMPRESSOR NTEEILYOCH REI T COMPRESSOR 1 24 21 24— IEH FA DELAY SUPPLY DAMPER TRE T AN FORMED J14 N07. SEE VARIABLE FREQUENCY DRIVE OA0{__ :GND j3 R TGASREHEATACTUATOR POINTS LIST TYPE ADDRESS NAME TO Al ON SEE S SUPPLY END CONTROL T—P NP V SV SER�LA WEEOT 1 D,gH.I A, A, COMPRESSOR INTERLOCKS DgHal 20 ­Yj A— DgHal 21 Suppl,a,r p—, FCS1 F20L A DgHal 30 Sen 13 14 FC522 TB 26 C TB 2 A2 AlCONDENSING END _ __ 9 13�4 'CS2 11 i'14 I C Al COMPRESSOR 1 t 11 14 COMPRESSOR 2 DI GITAL COMPRESSOR L2 IT CONTROL CONTToY3ROLLERON DEC 2 M 11 1d 17 COMPRESSOR CONDENSATE SWTCH USER CONNECTION. IGITAL COMPRESSOR CO 1 0 CS CONTROLLER U L A 2. MAX CCONDENSATE SWTCH ONTACT RATING 250VAC 11 2 2 ITT. [DDC CbvkkES000 bNXX ,g—p-F11 DOC NUMBER Generated by:miket@tmsj.com CAPS 4.24.1923 S:\caps\Jobs\Projects 2017\July 2017\Lakeview RTU.gfcj Page 13 of 20 LNGREENHECK Printed Date: 12/1/2017 Job: Lakeview Greeley Clinic RTU Replacement Building Value in Air. Mark: 4500 cfm with cooling coil Model: RV-45-25 INDIRECT GAS WIRING DIAGRAM INGREENHECK FURNACE 1 - HTD MODULATING Building Value in Air. Wiring Diegmm Code_ FACTORY WIRED TO MAIN CONTROL CENTER G4N52P1 RX02000506 L----- ----- --------J CAUTION UNIT SHALL BE GROUNDED I N ACCORDANCE WTH N E C. POWER MUST BE OFF WHILE SERVI ONG. FU7 NOTES UTR5 USE COPPER CONDUTORS ONLY 60°C FOR TERMINALS RATED LESS THAN 100 AMPS. ]5°C FOR TERMINALS RATED 100 AMPS OR MORE. FIELD CONTROL WIRING RESISTANCE SHOULD NOT EXCEED 0.]5 OHM. 250VA FIELD WRED ----- FACTORV SUPPLIED AND WIRED 120V2 4V NOTE:1 FUM 3A,250V MODBUS COMMUNCATION WIRING.DAISY CHAN TO SUPPLEMENTARY FUS FU9 ALL MODBUS DEVICES. BUSSMANN FNM-3 WIRE COLOR CODE LOW 12 11 BK BLACK BL BLUE SR BROWN ` 20 101 CMIR GV GRAY LTBL LIGHTBLUE 0 ORANGE PK PINK PR PURPLE R RED HIGH e 14 11 W WHITE V YELLOW LEGEND PLC CM COMB STI ON BLOWER MOTOR FU# FUSE(S) SMALL MANIFOLD HLC HIGH TEMPERATURE D MIT CONTROL 120/240V GND IGi IGNITIONCONTROL-SMALLMANCOLD (LINE) (BURNER) IC2 IGNITIONCONTROL-LARGEMANCOLD IR INDUCTI ON RELAY 24V BLWR MDVi MODULATINGVALUE-SMALLMANCOLD PS2 (N.O.) MDV2 MODULATING VALUE-LARGE MANIFOLD PSW SENSE °SENSOR M MAINGASVAWE-SMALLMANCOLD C NO MU2 COMBUSTION OM USTUALUE-PROVING WITCH SCI Cl PS2 HIGH SPTIONAIEED ESSURE SWTCH CH IDI 101 TH SPARK SPARK PSS STAGE CONTROLLER SVNTCH TR# STAGEECOMER(S)ER - TR# TRANSFORMER(S) C1 ID4 ALARM GND C2 ID2 VALVE (VLV/24V) +5V Ref C3 V1 PS' MV MV C NO"w B1 1102 A2 IR G GO VGSERIAL VGOoD ADDRESS LARGE MANIFOLD Y1 1248 IDC1 24V GND ® SENSE SENSOR IC2 NO3 24V SPARK SPARK J3 RS485 - GND T+T- ID3 VLV VLV COM V MV MV MODBUS CONNECTION SEE NOTE'.1 MDV1 SIG - OFF®ON 24V - MDV2 + SIG --] OFF®ON 24V - DDC Cade version-TAP v 2 40 GUSXDX Wiring Templet,S06 Generated by:miket@tmsj.com CAPS 4.24.1923 S:\caps\Jobs\Projects 2017\July 2017\Lakeview RTU.gfcj Page 14 of 20 LNGREENHECK Printed Date: 12/1/2017 Job: Lakeview Greeley Clinic RTU Replacement Building Value in Air. Mark: 4500 cfm with cooling coil Model: RV-45-25 INDIRECT GAS WIRING DIAGRAM INGREENHECK FURNACE 2 - HTD MODULATING Building Value in Air. Wiring Diegmm Code_ FACTORY WIRED TO MAIN CONTROL CENTER G4N54P1 RX02000506 L----- ----- --------J CAUTION UNIT SHALL BE GROUNDED I N ACCORDANCE WTH N E C. POWER MUST BE OFF WHILE SERVI ONG. FU7 NOTES UTR5 USE COPPER CONDUTORS ONLY 60°C FOR TERMINALS RATED LESS THAN 100 AMPS. ]5°C FOR TERMINALS RATED 100 AMPS OR MORE. FIELD CONTROL WIRING RESISTANCE SHOULD NOT EXCEED 0.]5 OHM. 250VA FIELD WRED ----- FACTORV SUPPLIED AND WIRED 120V2 4V NOTE:1 FUM 3A,250V MODBUS COMMUNCATION WIRING.DAISY CHAN TO SUPPLEMENTARY FUS FU9 ALL MODBUS DEVICES. BUSSMANN FNM-3 WIRE COLOR CODE LOW 12 11 BK BLACK BL BLUE SR BROWN ` 20 101 CMIR GV GRAY LTBL LIGHTBLUE 0 ORANGE PK PINK PR PURPLE R RED HIGH e 14 11 W WHITE V YELLOW LEGEND PLC CM COMB STI ON BLOWER MOTOR FU# FUSE(S) SMALL MANIFOLD HLC HIGH TEMPERATURE D MIT CONTROL 120/240V GND IGi IGNITIONCONTROL-SMALLMANCOLD (LINE) (BURNER) IC2 IGNITIONCONTROL-LARGEMANCOLD IR INDUCTI ON RELAY 24V BLWR MDVi MODULATINGVALUE-SMALLMANCOLD PS2 (N.O.) MDV2 MODULATING VALUE-LARGE MANIFOLD PSW SENSE °SENSOR M MAINGASVAWE-SMALLMANCOLD C NO MU2 COMBUSTION OM USTUALUE-PROVING WITCH SCI Cl PS2 HIGH SPTIONAIEED ESSURE SWTCH CH IDI 101 TH SPARK SPARK PSS STAGE CONTROLLER SVNTCH TR# STAGEECOMER(S)ER - TR# TRANSFORMER(S) C1 ID4 ALARM GND C2 ID2 VALVE (VLV/24V) +5V Ref C3 V1 PS' MV MV C NO"w B1 1102 A2 IR G GO VGSERIAL VGOoD ADDRESS LARGE MANIFOLD Y1 1248 IDC1 24V GND ® SENSE SENSOR IC2 NO3 24V SPARK SPARK J3 RS485 - GND T+T- ID3 VLV VLV COM V MV MV MODBUS CONNECTION SEE NOTE'.1 MDV1 SIG - OFF®ON 24V - MDV2 + SIG --] OFF®ON 24V - DDC Cade version-TAP v 2 40 GUSXDX Wiring Templet,S06 Generated by:miket@tmsj.com CAPS 4.24.1923 S:\caps\Jobs\Projects 2017\July 2017\Lakeview RTU.gfcj Page 15 of 20 LNGREENHECK Printed Date: 12/1/2017 Job: Lakeview Greeley Clinic RTU Replacement Building Value in Air. Mark: 4500 cfm with cooling coil Model: RV-45-25 Greenheck Network Interface v2.4 Modbus/BACnet Points List Modbus- Read BACnet Device Instance:77000(default) RTU/TCP/IP (R) Type Analog=AV,Integer=AV,Digital=BV Network Write Description Included Address:1 (W) Instance Name Units Register Analog 1 Outside_Air_Temp degree F 40002 R/W Outdoor Air Temp(###.#F) X Analog 2 upply_Air_Temp degree F 40003 R Supply Air Temp(###.#F) X Analog 3 old_Coil_Leaving_Temp degree F 40004 R Cold Coil Temp(###.#F) X Analog 4 Room_Air_Temp degree F 40005 R/W Room AirTemp(if installed)(###.#F) Analog 5 utside_Humidity percent 40006 R/W Outdoor Relative Humidity(###.#%) Analog 6 Room_Humidiity percent 40007 R/W Room Relative Humidity(###.#%) Analog 11 emp_Set_Point degree F 40012 R/W Temperature SetPt(read/write)(###.#F)(See Controller IOM) X Analog 12 Active_Temp_Set_Point degree F 40013 R Active Temperature Set Point(###.#F) X Analog 13 Dehumid_Set_Point percent 40014 R/W Dehumidification SetPt(read/write)(##.#F,##.#%)(See Controller X OM) Integer 1001 Unit_Status_Index no-units 45003 R Note 1(See below) X Integer 1002 Heating_Control_Loop percent 45004 R Heater output(0-100%) X Integer 1003 ooling_Control_Loop percent 45005 R Coolingr output(0-100%) X Integer 1004 Energy_Wheel_Speed percent 45006 R Energy recovery wheel speed(0-100%) Integer 1005 Reheat_Control_Loop percent 45007 R Hot gas reheat output(0-100%) X Integer 1006 CO2_Level ppm 45008 R CO2 Levels(ppm) Integer 1007 CO2 Set Point ppm 45009 R/W CO2 Set Point(ppm) Integer 1008 upply_VFD_Speed percent 45010 R [Supply Fan VFD Speed(0-100%) X Integer 1009 upply_VFD_SetPt percent 45011 R/W ISupply Fan VFD Set Point(0-100%) X Integer 1010 Exhaust_VFD_Speed percent 45012 R lExhaust Fan VFD Speed(0-100%) Integer 1011 Exhaust_VFD_SetPt percent 45013 R/W Exhaust Fan VFD Set Point(0-100%) Integer 1012 CA_Damper_Position percent 45014 R Outdoor Damper Position(0-100%) Integer 1013 CA_Damper_SetPt percent 45015 R/W Minimum OA Damper Position(0-100%) Integer 1014 Duct Pressure no-units 45016 R Supply Duct Pressure(#.##"VVC) Integer 1015 Duct Pressure_SetPt no-units 45017 R/W Supply Duct Pressure Set Point(value/100=#.##"WC) Integer 1016 Building_Pressure no-units 45018 R Building Pressure(value/1000=0.###"WC) Integer 1017 Building_Pressure_SetPt no-units 45019 R/W Building Pressure Set Point(value/1000=0.###"VVC) Integer 1018 Dccupied_Unoccupied no-units 45020 R/W jOccupied/unoccupied command(0=occupied,1=unoccupied, X =MWU) Integer 1019 IG_Alarm no-units 45021 R IG Alarm-For alarm detail X Integer 1021 lurflow_CFM1 cfm 45023 R Airflow 1(cfm) Integer 1022 lurflow_CFM2 cfm 45024 R Airflow2(cfm) Inactive—Text Active—Text Digital 1 n_Off_Stat Off On 10002 R Unit ON/OFF Status X Digital 2 upply_Fan_Status Off On 10003 R Supply fan status X Digital 3 Exhaust_Fan_Status Off On 10004 R Exhaust fan status Digital 4 ccupancy_Status Unoccupied Unoccupied 10005 R 10ccupancy Status(O=Unoccupied 1=Occupied) X Digital 5 tage_Compressor1_Status Off On 10006 R StageCompressor#1 status X Digital 6 Stage_Compressor2_Status Off On 10007 R Stage Compressor#2 status X Digital 7 Defrost—Mode Off On 10008 R Defrost mode status Digital 8 Dig ital_Scroll_Status Off On 10009 R Digital Scroll status X Digital 10 Unit_Start_Stop Stop Start 10011 R/W Unit start/stop command X Digital 11 Reset Alarm Don't Reset Reset Alarms 10012 R/W Reset alarms command X Digital 13 tage_Compressor3_Status Off On 10014 R Stage Compressor#3 status Digital 14 tage_Compressor4_Status Off On 10015 R [Stage Compressor#4 status Digital 20 Global_Alarm Off Alarm 10021 R Global alarm indication(active when there is at least one alarm) X Digital 21 upply_air_proving Off Alarm 10022 R Supply airflow proving alarm X Digital 22 High_Wheel_Pressure Off Alarm 10023 R High wheel pressure(high airflow or dirty wheel) Digital 23Wheel—Rotation Off Alarm 10024 R Wheel rotation alarm Digital 24 Exhaust_air_proving Off Alarm 10025 R Exhaust airflow proving alarm Digital 25 Dirty_filter Off Alarm 10026 R Dirty filter alarm X Digital 26 Compressor_trip Off Alarm 10027 R Compressor trip alarm X Digital 27 upply_air_low_limit Off Alarm 10028 R [Supply air temperature low limit alarm X Digital 28 Sensorlout_of_range Off Alarm 10029 jRensor#5 nsor#1 out of range(outside air temperature) X Digital 29 ensor2_out_of_range Off Alarm 10030 nsor#2 out of range(supply air temperature) X Digital 30 ensor3_out_of_range Off Alarm 10031 nsor#3 out of range(cold coil leaving air temperature) X Digital 31 ensor4_out_of_range Off Alarm 10032 nsor#4 out of range(room temperature) Digital 32 ensor5_out_of_range Off Alarm 10033 out of range(room humidity) Digital 33 ensor6_outofrange Off Alarm 10034 nsor#6 out of range(outdoor humidity) Digital 34 ensor7_outofrange Off Alarm 10035 nsor#7 out of range(building pressure sensor) Digital 35 ensor8_outofrange Off Alarm 10036 nsor#8 out of range(duct pressure sensor) igital 36 ensor#9_outofrange Off Alarm 10037 nsor9 out of range(CO2 sensor) Digital 37 jensorl0out of range I Off Alarm 10038 R ensor#10 out of range(auxiliary temp) Note: Unit status index:0=system off; 1=initial delay;2=opening dampers; 3=exhaust fan starting 4=supply fan starting;5=system on;6=defrost mode active;7=sys on-economizer;8=sys on-heating;9=sys on-cooling; 10=sys on-econ&cooling; 11=sys on-dehumidifying; 12=sys on- dehumidifying&reheat; 13=unocc-unit off; 14=unocc-unit on; 15=unocc-heating; 16=unocc-cooling; 17=unocc-dehumid; 8=unocc-dehumid&reheat; 19=Manual override;20=remote off;21=Alarm Generated by:miket@tmsj.com CAPS 4.24.1923 S:\caps\Jobs\Projects 2017\July 2017\Lakeview RTU.gfcj Page 16 of 20 LNGREENHECK Printed Date: 12/1/2017 Job: Lakeview Greeley Clinic RTU Replacement Building Value in Air. Mark: 4500 cfm with cooling coil Model: RV-45-25 Microprocessor Controller Sequence of Operation MICROPROCESSOR CONTROLLER: Controller shall be provided with required sensors and programming for rooftop unit. Controller shall be factory programmed, mounted and tested. Controller shall have a LCD readout for changing set points and monitoring unit operation. UNIT START COMMAND (Unit will be enabled to start once a jumper is placed between R to G): • Factory mounted and wired outdoor air damper actuator is powered • Supply fan starts after 10 second delay. • Tempering options to function as described below. UNIT STOP COMMAND (OR DE-ENERGIZED): • Supply fan, exhaust fan and tempering options de-energized. • Outdoor air damper actuator is spring return close. OCCUPIED/UNOCCUPIED MODES: Shall be based on a 7-day time clock internal to the controller. The schedule shall be set by the end user. When a user initiates an override input, the controller will switch from unoccupied to occupied mode. The controller will return to the scheduled occupied/unoccupied mode after the override time has expired (60 min, adj.). If internal time clock is disabled, a remote contact or a BMS can control the occupied/ unoccupied mode. Occupied Mode: • Damper control per below. • Supply fan ON. • Heating per below. • Cooling per below. Unoccupied Mode (Unit Off): Unit remains off when in unoccupied mode. • Supply fan OFF •Tempering OFF • Outdoor air damper closed. Morning Warm-up: One hour prior to occupancy, the controller will reference the temperature differential between the current room temperature and the occupied temperature set point. The controller will then look at the amount of time required from the previous days morning warm up sequence and determine how far in advance the unit has to be started to meet the desired ocupied set point by the time of occupancy. SUPPLY BLOWER SEQUENCE: The supply blower is provided with a factory mounted variable frequency drive. The supply blower speed will be controlled with the following sequence. Constant Volume (on/off): The supply blower will operate at a constant speed set point(adj.)during operation. BMS Control: The supply blower is modulated based upon a command from the Building Management System.(This Sequence must be field configured.) COOLING SEQUENCE: The cooling is controlled to maintain the supply temperature set point. The mechanical cooling will be locked out when the outside air is <55°F-2°F hysteresis (adj.). Packaged DX Cooling (Digital Scroll): The controller will provide a modulating signal for cooling. From 10-50%, the digital scroll will be controlled to maintain discharge temperature. From 50-100%the second stage will be on in combination with the digital scroll compressor to maintain the discharge temperature. Generated by:miket@tmsj.com CAPS 4.24.1923 S:\caps\Jobs\Projects 2017\July 2017\Lakeview RTU.gfcj Page 17 of 20 LNGREENHECK Printed Date: 12/1/2017 Job: Lakeview Greeley Clinic RTU Replacement Building Value in Air. Mark: 4500 cfm with cooling coil Model: RV-45-25 Modulating Hot Gas Reheat Sequence: During dehumidification the modulating HGRH is controlled to maintain the supply temperature set point. Modulating Head Pressure Control: Lead condenser fan will have a EC motor and will modulate to maintain a head pressure set point. DEHUMIDIFICATION SEQUENCE: The cooling is controlled to maintain the cooling-coil set point. The dehumidification sequence will be locked out when the OA is <10°F above the cold-coil set point(adj.). Cold Coil Setpoint Reset Function: The controller will control the cooling to maintain an active set point. The active set point will set to local control (55° F, adj)from the factory and can be field adjusted to the following sequence: BMS Control: The controller will adjust the cold coil leaving air temperature set point between the minimum (50°F, adj.)and the maximum (55°F, adj.)set points, to satisfy the desired BMS set point for dehumidification. REHEAT SEQUENCE: While the unit is in dehumidification mode the outdoor air will be reheated via Modulating Hot Gas Reheat for space neutral applications. Modulating Hot Gas Reheat: The controller will modulate the hot gas reheat reheat valve with a 0-10 V signal to maintain the supply temperature set point (adj.). HEATING SEQUENCE: The heating is controlled to maintain the supply temperature set point. The heating will be locked out when the outside air is >70OF +20F hysteresis, (adj.). Indirect Gas Furnace: The controller will modulate the indirect gas furnace to maintain the supply temperature set point(adj.). SUPPLY SET POINT RESET FUNCTION. The controller will modulate the heating and cooling to maintain an active set point. The active set point will be set to outdoor air reset from the factory and can be field adjusted to the following sequence: OA Reset(Default): The controller will monitor the outdoor air temperature and adjusts the desired supply temperature set point accordingly. For example, when the outdoor air is below 55 °F, the controller will change the supply set point to 70 °F. If the outdoor air is above 65 °F, the controller will change the supply set point to 55°F. If the outdoor air temperature is between 55°F and 65°F, the supply set point changes according to the outdoor air reset function. A visual representation of this is shown below. Outdoor Air Reset Function 75° 70° D" 65° 60° a n 55° Q a 50° a ti 45° 50° 55° 60° 65° 70° Outside Air Temperature(°F) Generated by:miket@tmsj.com CAPS 4.24.1923 S:\caps\Jobs\Projects 2017\July 2017\Lakeview RTU.gfcj Page 18 of 20 LNGREENHECK Printed Date: 12/1/2017 Job: Lakeview Greeley Clinic RTU Replacement Building Value in Air. Mark: 4500 cfm with cooling coil Model: RV-45-25 Local: The supply set point will be a constant temperature set from the controller(adj.). BMS Control:The controller will adjust the desired supply temp set point to satisfy the desired BMS set point. BUILDING FREEZE PROTECTION: If the supply air temperature drops below 35°F (adj.)for 300s (adj.), the controller will de-energize the unit and activate the alarm output. TEMPERATURE PROTECTION: The controller will enable the supply fan to modulate down to help the unit keep up with heating demand in the event of wheel failure or the unit operating outside design conditions. (This can be enabled under the manufacturer menu in the controller) ALARMS INDICATION: The controller will display alarms and have one digital output for remote indication of an alarm condition. Possible alarms include: Building Management System: The controller will send all alarms to the BMS. Dirty Filter Alarm: A digital signal is sent to the controller indicating an increased pressure drop across the supply air filter(Must be adjusted in field during start up). The controller will then provide a dirty filter alarm. Supply Air Alarm: The controller monitors the proving switch on supply blower and sends an alarm in the case of the blower proving switch not engaging for 30s (adj.). DX Alarm: The controller monitors the refrigerant pressure. In the case of low refrigerant pressure the compressors will shut down until refrigerant pressure returns to normal values and the controller will send a alarm. In the case of high refrigerant pressure the compressors will shut down, requiring a manual reset and the controller will send a alarm. Temperature Sensor Alarm: The controller sends an alarm in the case of a failed air temperature sensor. Accessories: The following accessories will be included with the unit to expand the functionality or usability of the controller. BMS Interfacing: A BMS serial card is provided with the controller for field interfacing with a building management system. Each card is sent out with the default parameters, and the controls contractor must change the appropriate addresses to match the BMS settings. Phase and Brown Out Protection: Factory mounted and wired component which monitors the main power coming into the unit. If a phase drops out, or if the incoming voltage exceeds the acceptable range, the component will turn off the unit to help protect the electrical systems. Condensate Overflow Switch:The condensate overflow switch is mounted in the drain pan within the unit. If the water level in the drain pan reaches a certain level, the switch will open a set of contacts connected to a terminal block in the control center. Generated by:miket@tmsj.com CAPS 4.24.1923 S:\caps\Jobs\Projects 2017\July 2017\Lakeview RTU.gfcj Page 19 of 20 LNGREENHECK Printed Date: 12/1/2017 Job: Lakeview Greeley Clinic RTU Replacement Building Value in Air. Mark: 4500 cfm with cooling coil Model: RV-45-25 Unit Warranty Limited Warranty Greenheck warrants this equipment to be free from defects in material and workmanship for a period of 1 year(s)from the purchase date. Any component which proves defective during the warranty period will be repaired, or replaced, at Greenheck's sole option when returned to our factory, transportation prepaid. The warranty does not include labor costs associated with troubleshooting, removal, or installation. Greenheck will not be liable for any consequential, punitive, or incidental damages resulting from use, repair, or operation of any Greenheck product. This warranty is exclusive, and is in lieu of all other warranties, whether written, oral or implied, including the warranty of merchantability and the warranty of fitness for a particular purpose. Heat Exchanger Extended Warranty Limited Warranty Greenheck warrants the stainless steel heat exchanger to be free from defects in material and workmanship for a period of 5 years from the purchase date. Any stainless steel heat exchanger which proves defective during the warranty period will be repaired, or replaced, at Greenheck's sole option when returned to our factory, transportation prepaid. The warranty does not include labor costs associated with troubleshooting, removal, or installation. Greenheck will not be liable for any consequential, punitive, or incidental damages resulting from use, repair, or operation of any Greenheck product. This warranty is exclusive, and is in lieu of all other warranties, whether written, oral or implied, including the warranty of merchantability and the warranty of fitness for a particular purpose. Compressor Extended Warranty Limited Warranty Greenheck warrants the refrigerant compressor/compressors to be free from defects in material and workmanship for a period of 5 years from the purchase date. Any compressor which proves defective during the warranty period will be repaired, or replaced, at Greenheck's sole option when returned to our factory, transportation prepaid. The warranty does not include labor costs associated with troubleshooting, removal, or installation. Greenheck will not be liable for any consequential, punitive, or incidental damages resulting from use, repair, or operation of any Greenheck product. This warranty is exclusive, and is in lieu of all other warranties, whether written, oral or implied, including the warranty of merchantability and the warranty of fitness for a particular purpose. Generated by:miket@tmsj.com CAPS 4.24.1923 S:\caps\Jobs\Projects 2017\July 2017\Lakeview RTU.gfcj Page 20 of 20 CITY OF STILLWATER WASHINGTON COUNTY,MINNESOTA A RESOLUTION APPROVING AN AMENDMENT TO THE SPECIAL USE PERMIT FOR LAKEVIEW HOSPITAL ALLOWING INSTALLATION OF ROOFTOP MECHANICAL EQUIPMENT CASE NO.2017-66 WHEREAS, Lakeview Health has requested an amendment to the Special Use Permit for Lakeview Hospital (927 W. Churchill St) to allow the installation of a cooling tower on the roof of their mechanical room as well as the replacement of two rooftop heating units on the clinic; and WHEREAS,the property upon which Lakeview Hospital is located is zoned both RA,Single Family Residential and RB,Two Family Residential;and WHEREAS, hospitals are allowed by Special Use Permit in both the RA and the RB zoning districts; and WHEREAS, Lakeview Hospital operates under a Special Use Permit and would like it amended by the City to allow the installation of the mechanical equipment; and WHEREAS, City Code Chapter 31, Section 31-207 establishes a process for reviewing requests for specially permitted uses and amendments to them;and WHEREAS, according to the established process, the Planning Commission held a public hearing on January 10, 2018, to discuss the request, during which time no public testimony was offered, and the Planning Commission made a unanimous recommendation that the City Council approve the Special Use Permit amendment; and WHEREAS, on January 16, 2018, the City Council held a public hearing to consider the Special Use Permit amendment request and found it to be consistent with the City's Comprehensive Plan and compatible with its surrounding neighborhood. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves a Special Use Permit amendment for the new cooling tower and rooftop heating unit replacement for Lakeview Hospital, with the following conditions: 1. This Special Use Permit is in all ways a Conditional Use Permit as the term is used in Minnesota Statue Section 462.3595. Page 2 of 2 2. Plans shall be substantially similar to those found on file with CPC Case No. 2017-66,except as modified by the conditions herein or by City Council approval. 3. Upon installation of the RHUs on the clinic, an acoustical engineer must verify that the noise levels will conform to City noise limits found in City Code Section 38-3. A copy of the acoustical engineer's findings need to be submitted to the City. If any of the noise generation standards found in City Code are not maintained, sufficient noise mitigation must be implemented to bring noise generation volumes within the established standards. 4. A comprehensive landscape pian for the south, southeast and north elevations addressing screening, specifies diversification and tree succession (including the necessary removal and replacement of overmature trees) shall be submitted for review and approval by the Community Development Department. The pian shall include a timeline of implementation,not to exceed three years. 5. The property owner shall screen the new RTU on the north elevation. Screening shall be included in the building permit submittal and shall be installed within three months after the installation of the new RTU. 6. As per City Code Section 31-204 Subd. 7(a) and 7(b),minor modifications shall be approved,in advance,by the Community Development Director. Major modifications shall be heard by the decision-making authority in a public hearing. 7. This Special Use Permit shall be reviewed before the Planning Commission and City Council for possible revocation or amendment to the conditions of this permit is substantial verified complaints, safety issues or violations of the conditions of this permit are received by the City of Stillwater. Enacted by the City Council of the City of Stillwater,Minnesota this 16th day of January, 2018. CITY OF STILLWATER Ted Kozlowski,Mayor ATTEST: Diane F.Ward, City Clerk ater Date: January 12, 2018 TO: Mayor and Council FROM: Tom McCarty, City Administrator Diane Ward, City Clerk SUBJECT: 2018 Fee Schedule Attached is the proposed resolution adopting 2018 Fee Schedule. The proposed changes are in "RED". There are proposed adjustment in fees and additions to the schedule based on resolutions/ordinances adopted by the City Council in 2017. In addition,there are proposed new fees related to Liquor/Tobacco Violation Appeals and Events. RECOMMENDATION: Staff recommends that the 2018 Fee Schedule be approved. ACTION REQUIRED: Review the fee schedule and if Council approves of the changes,they should pass a motion adopting a resolution entitled "Resolution adopting 2018 Fee Schedule". RESOLUTION ADOPTING 2018 FEE SCHEDULE NOW THEREFORE, BE IT RESOLVED that the Stillwater City Council hereby adopts the following fee schedule and administrative citations fine schedule for 2017, effective January 1, 2017. I. COMMUNITY DEVELOPMENT FEES: PLANNING FEES AND ESCROWS The following fees are applicable for all requests submitted to the Heritage Preservation Commission, Planning Commission and/or City Council. Fee Technology Fee $25 Appeals $50 Pre-Development Applications For applications for Joint Board approval, the escrow amount will be dependent on project location, site condition and type of development. Escrow amounts listed herein are minimum requirements. Fee Escrow Annexation Permit 0-10 acres $1,000 10+ acres $2,000 Comp Plan Amend 0-5 acres $1,000 $500 6-40 acres $2,500 $5,000 41-80 acres $5,000 $5,000 over 80 acres $7,500 $20,000 Lot Line Adjustment $25 Planned Unit Development (PUD) Concept Plan 0-5 acres $3,000 $5,000 6-40 acres $5,000 $5,000 41-80 acres $7,500 $10,000 over 80 acres $10,000 $10,000 Final 0-5 acres $1,000 6-40 acres $2,000 41-80 acres $3,000 over 80 acres $5,000 2018 Fee Schedule Subdivision Preliminary Plat 0-5 acres $500 + $100 per lot $2,500 6-40 acres $1,000 + $100 per lot $5,000 41-80 acres $2,000 + $100 per lot $7,500 over 80 acres $5,000 + $100 per lot $10,000 Final Plat 0-5 acres $500 6-40 acres $1,000 41-80 acres $2,000 over 80 acres $5,000 Resubdivision $4 50 $250 Administrative Subdivision $75 $50 r0 Tax Increment Financing App. Fee $5,000 Zoning Amendment (text or map) 0-5 acres $500 $500 6-40 acres $2,500 $2,500 41-80 acres $5,000 $5,000 over 80 acres $7,500 $10,000 Planning and Zoning Use Permits For applications requiring an escrow, escrow amounts are dependent on project location, site condition and type of development. This is noted as 'TBD,'below. Fee Escrow $50 - Renewals Beekeeping Permit (2 year permit) without changes have no fee $50 - Renewals Chicken Keeping Permit (2 year permit) without changes have no fee Conditional/Special Use Permit Residential $200 Non-Residential $500 TBD 511od Term $200 Home Occupations Type I $25 Type II &Type III $200 Seasonal Outdoor Sales $250 Renewal $25 Page 2 of 17 2018 Fee Schedule Misc. Planning and Zoning Permit and Applications Fence Permit $25 Sign Permit $50 Variance Residential $200 Non-Residential $500 TBD Zoning Letter $100 Bed & Breakfast Inspection $100 Certification of Compliance $100 Use Determination $500 Tree Cutting Permit $25 Rllod ,Ternl ��en�al �Jcense $300 511od ,Ternl �,icense ��enewal $300 Heritage Preservation Commission Applications Design Review Permit $25 Site Alteration Permit $25 Demolition Demolition Permit $150 Demolition Designation Study $5,000 Infill Design Permit $150 11. BUILDING FEES: Contractor License (per year) $100 Contractor License Verification $5 Lead Certification/Verification $5 111. ENGINEERING FEES: An Escrou,shall be established as indicated above to cover engineering and legal fees incurred by the City as part of the plan review. This is noted as 'TBD,' below. 1) The fee shall be doubled for after-the fact permit applications. 2) The Uniform Building Code establishes a fee schedule for grading permits. Engineering Development Fees (Rev.2017-040) Fee Escrow AUAR Single Family $5,912/acre Multi-family/Commercial $11,822/acre Transportation Adequacy Fund (See Ord 1076,Ex. B) North $7,687/acre) Middle $8,120/acre South - Commercial $23,960/acre -Residential $6,844/acre Trunk Sewer and Water Phase III Annexation $17,231/acre Long Lake East $9,684/acre Long Lake West $14,604/acre Page 3 of 17 2018 Fee Schedule Middle Trunk A $6,155/acre Boutwell East $13,698/acre Boutwell West $10,608/acre Park &Trail Fee See Ordinance 963 Engineering Permits Grading Permit Residential $150 $1,500 Non-Residential $500 $5,000 Obstruction Permit (for two week period) $90 Right-of-Way Permit The following was approved in 2003 by Resolution 2003-075 PERMIT TYPE FEE Hole: $150.00 per hole Trench: $150.00 plus $0.40 per lineal foot of trench Boring: $150.00 plus $0.40 per lineal foot of boring Non-excavation $50.00 plus $0.06 per lineal foot (Obstruction): Extension: $25.00 plus $25.00 per week of extension Penalty: 2 times the amount of standard permit Degradation: To be calculated by City (see below for estimates) DEGRADATION FEES - homeowners are exempt on repairs to existing sewer and water services in the right-of-way. DEGRADATION FEE ESTIMATES FOR BITUMINOUS STREET: New Street $4.00 per square foot 0 to 5 years Existing Street $2.00 per square foot Street to be reconstructed $1.00 per square foot in next 5 years DEGRADATION FEE ESTIMATES FOR BITUMINOUS PATHWAY. New Path $1.50 x path width x length 0 to 5 years Existing Path $1.00 x path width x length 5 years old to 5 year plan Path to be reconstructed $0.50 x path width x length in next 5 years Street Vacation $350 Additional Engineering Charges Sewer & Water Hookup (implemented 2007 rev. #2016-015) Sanitary Sewer $4,170 Water $4,170 Page 4 of 17 2018 Fee Schedule IV. FINANCE FEES: Assessment Searches $25 Assessment Roll Copy (each) $25 Mowing &Snow Removal Services In addition to contractual services. One time service call or first reoccurring service $100 call Second and each additional reoccurring service $50 calls NSF Checks or denial of ACH Fee Maximum allowed by law. Sanitary Sewer Rates- Per Quarter First Minimum Charge $42 Overage Charge $4.80 Penalty/Late Fee $25 Sign and Lighting-Per Quarter Residential $8 Non-Residential Based on acreage. Storm Water Rate-Per Quarter $11.75 V. FIRE INSPECTION: Annual license for retail sales of consumer $100 fireworks Automatic fire extinguishing systems 1.2% of value, $100 minimum Fire alarm systems 1.2% of value, $100 minimum Open burning permit $45 20 Residential daycare and foster care inspection $50 Tank removal permit $75 Yearly nuisance/false alarm fees* - Residential $0 1-2 $75 3-4 $150 5-6 $300 7-8 $400 9 + Yearly nuisance/false alarm fees* - Commercial $0 1-2 $90 3-4 $180 5-6 $360 7-8 $425 9 + False alarm fees based on calendar year and per call basis. Page 5 of 17 2018 Fee Schedule VI. MISC. ADMIN FEES Prepared Maps Black/White/Blue Line As-built Drawings (11 x 17) $10 minimum or $3 per page City Map (8.5 x 11) $2 City Map (11 x 17) $2 Land Use Map (11 x 17) $4 Zoning (8.5 x 11) $2 Zoning (11 x 17) $4 Color City Map (8.5 x 11) $2 City Map (11 x 17) $2 Land Use Map (11 x 17) $7 Parcel Map Available through Washington County Topographic Maps Available through Washington County Zoning (8.5 x 11) $5 Zoning (11 x 17) $7 Data Practices Requests - as described in Data Practices for Public approved by Council August 18,2015 Data Practices Research Deposit$300 For 100 or Fewer Paper Copies -25 cents per page 100 or fewer pages of black and white,letter or legal size paper copies cost 25C for a one-sided copy, or 50C for a two-sided copy. Copies (Color/Prints) per side (8.5 x 11) (1-5 pages) $2.00 (8.5 x 11) (6-50 pages) $1.75 (8.5 x 14) (1-5 pages) $2.50 (8.5 x 14) (6-50 pages) $2.25 (11 x 17) (1-5 pages) $3.00 (11 x 17) (6-50 pages) $2.75 Data on CD/DVD copies $15.00 Page 6 of 17 2018 Fee Schedule Most Other Types of Copies -Actual cost The charge for most other types of copies,when a charge is not set by statute or rule,is the actual cost of searching for and retrieving the data, and making the copies or electronically transmitting the data (e.g. sending the data by email). In determining the actual cost of making copies,we factor in employee time,the cost of the materials onto which we are copying the data (paper, CD,DVD,etc.),and mailing costs (if any). If your request is for copies of data that we cannot reproduce ourselves, such as photographs, we will charge you the actual cost we must pay an outside vendor for the copies. The cost of employee time to search for data,retrieve data, and make copies is the current year Administration Secretary hourly rate. If,because of the subject matter of your request,we find it necessary for a higher-paid employee to search for and retrieve the data,we will calculate the search and retrieval portion, Department Heads,Managers,Human Resources Manager,) Electronic data fee must be paid before sending information. Publications/Minutes/Agendas: Budget Book $25 City Code Book Unbound $100 Bound $125 Comprehensive Plan printed & bound $75 CD $15 Design Manual $5 Downtown Plan $10 Financial Report $50 Mailed agendas - per year $20 + Postage Mailed minutes - per year $60 + Postage Zoning Book $25 Other Services Copies (B/W) per side (8.5 x 11) .25C (8.5 x 14) .50C (11 x 17) .75C Copies (Color/Prints) per side (8.5 x 11) (1-5 pages) $2 (8.5 x 11) (6-50 pages) $1.75 (8.5 x 14) (1-5 pages) $2.50 (8.5 x 14) (6-50 pages) $2.25 (11 x 17) (1-5 pages) $3 (11 x 17) (6-50 pages) $2.75 Data on CD/DVD copies $15 (City meetings available on D VD through Valley Access Channels at 651-430-2921) Page 7 of 17 2018 Fee Schedule Liquor &Tobacco Licenses' (PER YEAR): On-Sale $2,887.50 On-Sale Club $446.25 On-Sale Sunday $200 Off-Sale $200 On-Sale Wine $315 On-Sale Wine w/Strong Beer $477.75 On-Sale 3.2% Malt Liquor $162.75 Off-Sale 3.2% Malt Liquor $57.25 Brewer Tap Room $500 Brewer Off-Sale $200 Brewers Tap Room On-sale Sunday $200 Consumption & Display $250 & $250 Payable to AGED *Public hearing required to change City license fees. I,iquor & Tobd('('O I,icense "Wldtionpp(� d $100.00 pkls any ($90.00 per Iflnnnnr) Tobacco (PER YEAR) $250 Initial Tobacco Investigation Fee $250 Initial Liquor Investigation Fee $300 Permit to consume $35/day Annual Investigation(Liquor & Tobacco) $150 Temporary Liquor License Fee (12 per year - on- $25 per day sale) Temporary Liquor License Fee (3.2% unlimited) $25 per day Pawn Broker Fee: $5,000 plus $200 monthly fee for computer access charges VII.STILLWATER PARK FEES: All private individuals, religious institutions, and for-profit groups shall pay normal fees. The City does not charge not-for-profit groups and educational institutions to use City Parks, unless otherwise noted. The City does require a refundable damage deposit from ALL groups and persons renting parks facilities. Park Facilities (Picnic Shelters, Gazebos, Pergolas) $100 refundable damage deposit plus one of the following fees: $50/day for Stillwater city resident or $100/day for non-Stillwater city resident. Ball fields (for tournaments): $300 fee &refundable damage deposit $150 Page 8 of 17 2018 Fee Schedule Preparation of Ball fields (Revised 1/20/15 per Resolution 2015-021): Lower Lily Lake field $20/game Upper Lily Lake field $15/game Public Works Field $15/game Lacrosse $20/application Football $25/application Soccer $20/application Baseball & Softball $15/game (all City Fields with the exception of Lower Lily Lake field which is $20/game) Park Open Space A $100 refundable damage deposit (i.e. weddings) - Non-Resident Fee of$50 Pioneer Park Bandshell and Lowell Park Amphitheater $100 refundable damage deposit and $125/day fee for residents and nonresidents (anytime). All groups, including not-for-profit groups and educational institutions must pay to use the Bandshell and Lowell Park Amphitheater. Teddy Bear Park Building Rate Schedule A $100 refundable damage deposit per floor is required plus the following: Mon-Thurs Resident Non- Non-profit For-Profit Resident Group Group First 3 hrs. (1st floor) $50 $80 $50 $80 Add'1 hour (1st floor) $15 $25 $15 $25 First 3 hrs. (2nd floor) $40 $60 $40 / $10* $60 Add'1 hour (2nd floor) $10 $15 $10 / $5* $15 *Rate based on a minimum of 10 meetings per year with no food at the meeting. Fri-Sun Resident Non- Non-profit For-Profit Resident Group Group First 3 hrs. (1st floor) $90 $160 $90 $160 Add'1 hour (1st floor) $25 $45 $25 $45 First 3 hrs. (2nd floor) $70 $125 $70 $125 Add'1 hour (2nd floor) $20 $35 $20 $35 Page 9 of 17 2018 Fee Schedule EVENTS & SPECIAL EVENTS: All groups, including not-for-profit groups and educational institutions must pay deposits and rental of amenities when holding an event. Voen,t pertt�it fees for city scroices aii be iinlited to the city's tn(t of pocket eA-penses attriNftabk, to the eoent. 0ft ofpocket in'chfdc sm'h thin,('s as ooertinle pay for city enlpioyees' c(p(iinnen,t that the city a7mid need to ren,t for the ,anent, office Srfppiics' (my con,tracted scroices an'd(,Vraordin'ary rfse ofcity c(p(iinnen,t for the coen,t. Event Application Fee $0 Fven� ApphcaWn - $100 Special Event Application Fee $50 Special Event with Contract Application Fee $100 Event impact Fee (if applicable) $500 $750 Reftinclable Pamage Peposit. Fven� C"C" (I)ef'hled): Event Special Event Special Event With C.ontract No even� base f'ee re.(ILiired $500 per day, �3ase C"C" $1,000 per day, �3ase C"C" SL'Ibjed �o negon iak'.d conh'ad prov I S I ons. Fv e n�s w i� 1i ��o Li�e s - N o Fven�S W i� 11 ��m_l�es -- Fven�s WiUl ��mfles - $1 pe r pafIicipan� k"C" re(pAred $1 per regisk"red regisk"red pafIicipan� p a r�icipaa11a� $100 ref'L'Indable damage $1,000 Sc"(,Ll ri�Y I)eposi� $1,000 se('L'Iri�y Deposi; SL'Ibjed �o d e p o s i� nu a_i s i n g a p a r k negon iak'.d conh'ad prov I S I ons. "Pei,Doy includes eoch doyofevent, �eporote lood-in doy fee of$15001doy will opp�y, Water Shut-off Key Deposit $50 Police Services Police Dept. Personnel/Officers Overtime Rate - 2 hr. Minimum Police Reserves $15 per hour - 2 hr. Minimum Ire Deparhllen� Personnel 0 v e r�i m e ��a�e - 2 I11r. IM i n i m�_i m Materials Barricade 4' to 12' Saw Horse (No Flasher) $2/barricade/each day of event Barricade 4' to 12' Saw Horse (With Flasher) $5/barricade/each day of event Type III Barricades $5/barricade/each day of event Drums $1/drum/each day of event Electrical use (Lowell Park) $20/per elec. box/each day of event Electrical use (Parks, except Lowell Park) $10/each day of event 4F&R $150/lineal ool PD No Parking Signs ')/sign/each day of event plus labor if after normal business hours Picnic Tables $10/table/each day of event Portable toilet - Handicapped $150/event/unit Portable toilets $60/event/unit Additional Service $25/unit/service Reflective Cones $1/cone/each day of event Refuse Collection Cost of staff time. Traffic Sign on stand $2/sign/each day of event Trash Containers $8/container/each day of event Page 10 of 17 2018 Fee Schedule VIII. PARKING FEES: DOWNTOWN PARKING RENTAL RATES -PEAK SEASON (May through September) Weekday' Weekend' Lot 1 $15/day/space2 $15/day/space2 Lot 2 $9/day/space3 $9/day/space3 Other paved city lots $1.50/day/space4 $3/day/space4 Unpaved city lots $1/day/space4 $1.50/day/space4 On-street parking (except on Main Sts) $9/day/space $9/day/space DOWNTOWN PARKING RENTAL RATES -OFF SEASON (October through April) Weekday6 Weekend6 All lots: 3 hours or less Free, but must be Free, but must be approved by Parking approved by Parking Commission Commission All lots : > 3 hours $1.50/day/space $1.50/day/space On-street parking (except on Main St.5) $3/day/space $3/day/space 1 Peak season weekday = Monday through Wednesday; Peak season weekend = Thursday through Sunday 2 Partial day use (or reservation) will incur only a partial day fee as follows: 0-4 hours = $5; >4 but <8 hours = $10;more than 8 hours = $15 3 Partial day use (or reservation) will incur only a partial day fee as follows: 0-4 hours = $3; >4 but <8 hours = $6;more than 8 hours = $9 4 This rate applies whether the space is used (or reserved) for a partial or full day. 5 On-street parking spaces cannot be reserved on Main Street. 6 Off season weekday = Monday through Thursday; off season weekend = Friday through Sunday PERMIT PARKING (Surface Lots): Downtown Residental Permit parking per month per vehicle (24/7) $20 Downtown Business Permit parking per month per vehicle (no overnight $20 parking) PARKING RAMP A. Hourly Parking (Available daily, except during events) 1. Single coupon purchase' ❑Standard rate is $3; coupon dispensed at entrance gate. ❑Summer weekday rate is $3. ❑Rate in effect May 1 to October 31. ❑Weekdays are considered to be Monday through Thursday at 5:00 p.m. ❑Summer weekend rate is $5; coupon dispensed at entrance gate. ❑Rate in effect from May 1 to October 31. ❑Weekend rate begins Thursday at 5:00 p.m. and ends Sunday at 8:00 p.m. Page 11 of 17 2018 Fee Schedule 2. Bulk coupon purchase' ❑Hourly parking coupons can be purchased in advance at City Hall for a discounted rate, if purchasing at least 10 of them. ❑A standard $3 coupon is reduced to $2.50 each. ❑A summer weekend $5 coupon is reduced to $4.50 each. ,All day to 2:30 a.m. B. Contract Parkin 1. Business Hour Passes' ❑Minimum purchase of three months is required. ❑Valid weekdays from 6 a.m. to 6 p.m. ❑ Pass for uncovered space (41h level) $10/month ❑ Pass for covered space (levels 1-3) $15/month ❑ Covered spaces, bulk rate (5 or more) $12/month ❑ Pass for covered reserved space $20/month ❑After 6 p.m. hourly rates apply. 2. Extended Hours Business Passes' ❑Minimum purchase of three months is required. ❑Hours vary according to type of pass: ❑Covered reserved space Valid weekdays to 9 p.m. $23/month ❑Hospitality Industry pass Valid daily to 6 a.m. next morning $20/month 1$10 activation fee;$5 re-activation fee(if account goes inactive for a month or more);$5 for lost pass C. Residential Parking (No restriction on parking hours, i.e. 24/7/365) 25 residential passes available' ❑Minimum purchase of three months is required. ❑8 year-around passes for Rivertown Commons residents. $25/month each ❑17 parking passes available to any resident of the City.2 $35/month each $25/month each with State issued handicapped parking permit 1$10 activation fee;$5 re-activation fee(if account goes inactive for a month or more);$5 for lost pass. These passes are sold on a first-come,first-served basis. No more than 25 passes can be sold at any one time. Parking before or after the permitted hours is subject to the flat fee for transient parking, or the event parking fee if that applies. Page 12 of 17 2018 Fee Schedule D. Event Parking Summer weekend May 1st and October 31st 5:00 pm on Flat $5 Friday evening through Sunday evening at 8:00 pm Special Events Flat $10 Parking during events does not include overnight parking. Any vehicle parked at the event rate after 2:30 am will be subject to towing. IX.PARKING VIOLATIONS Any violation not preceded by another parking violation the prior 90 days $25 Any violation preceded by one parking violation within prior 90 days $20 Any violation preceded by two parking violations within prior 90 days $30 Added to fine if not paid within 10 business days of issuance $25 X. POLICE FEES: Administrative Citation Fees (see attached) Audio Copy $15 Bicycle License $1 Dog Impound $50 Resident and Non-Resident Dog Licenses - per year $10 Resident and Non-Resident Dog Licenses $5 Replacement Tag Dog - Potentially Dangerous $50 Dog - Dangerous $200 In-house statistical computer run $25 Kennel $250 Peddler Background Check $15 per applicant and each representative Police Reports $0 Special vehicle license $100 State Accident Reports $0 Video Copy $40 Police Services (Resolution 2014-107) Activities that DO NOT fall under Events, Off-Duty Police Officers (paid directly to $40 per hr. 3 hour Minimum Officers) Police Reserves (paid directly to Reserves) $20 per hr. 3 hour Minimum Page 13 of 17 2018 Fee Schedule XI. ST. CROIX VALLEY RECREATION CENTER RATES: Hourly Rates: Prime Time Non-Prime Time Summer Ice Rec Center Ice $200/hour $160/hour $160/hour Lily Lake Ice $195/hour $160/hour $160/hour Full Field Hours $300/hour $200/hour $200/hour Half Field House $200/hour $175/hour $175/hour Outdoor Field $20/hour $20/hour $20/hour Other Rates: Open Skating $5/child $6/adult Open Field $5/child $6/adult - XII. VIOLATIONS: ADMINISTRATIVE CITATIONS Fine Stillwater City Code Animal - Wild or Dangerous Dog $200 City Code § 27-2 Animal violations $50 Sec. 27-1-5 Automobile fenders $60 Minn. Stat. §169.734 Auxiliary lights $60 Minn. Stat. §169.56 Bee Keeping Violations $50 City Code § 27-3 Brakes $60 Minn. Stat. §169.67 Building Demolition Violations $100/day City Code § 34-8 Bumpers, safeguards $60 Minn. Stat. §169.73 Certain lights permitted on old motor vehicles $60 Minn. Stat. §169.62 Chicken Keeping Violations $50 City Code § 31-514 (6) Clearance and marker lamps $60 Minn. Stat. §169.51 Composite beam $60 Minn. Stat. §169.61 Conducted on licensed premises/disorderly $50 Sec. 43-1 conduct, disorderly house, alcohol, etc. Minn. Stat. §609.72 Curfew $50 52-11 Disposal of Flammable Waste into Sewer System $100/day City Code § 29-8 Disposal of Liquid Waste into Sewer System $100/day City Code § 29-7 Distribution of light $60 Minn. Stat. §169.60 Disturbing the peace $150 Sec. 52-1 Electronic sound system/audio equipment $100 Sec. 38-3 Fail to stop at a stop sign/line $60 Minn. Stat. §169.30(b) Failure to obtain a license/registration (contractor, $25/day City Code 41-4(3);48-4; 35- peddler, permit to consume (in parks), 25(1) d;41-67 commercial fertilizer license, outdoor sales permit,vending permit) Page 14 of 17 2018 Fee Schedule Fine Stillwater City Code Failure to obtain a Liquor or Tobacco License $100/day City Code §41-2 (3) Flares, flags, or reflectors required $60 Minn. Stat. §169.75 Garbage & Rubbish- Failure to abide Ordinance $25/day City Code § 30-1-5 Garbage & Rubbish- Improper Storage $25/day City Code § 30-1-5 Headlamps $60 Minn. Stat. §169.49 Horn, siren $60 Minn. Stat. §169.68 Identification lamps $60 Minn. Stat. §169.58 Lights for parked vehicles $60 Minn. Stat. §169.53 Lights on all vehicles $60 Minn. Stat. §169.55 Method of parking $50 Sec. 51-2 Motor vehicle noise limits $60 Minn. Stat. §169.693 Muffler $60 Minn. Stat. §169.69 Noise, noisy parties or gatherings $100 Sec. 38-2 Number of lamps $60 Minn. Stat. §169.63 Open burning or leaves $100 Sec. 23-1, subd. 10 Possession of alcohol in public $75 Sec. 52-15 Prohibited lights;exceptions $60 Minn. Stat. §169.64 Prohibition; operating automobile with unsafe tires $60 Minn. Stat. §169.724 Projecting load; light or flag $60 Minn. Stat. §169.52 Public nuisance defined $75 Sec. 38-1, subd. 2 Public nuisances affecting health $75 Sec. 38-1, subd. 2(1) Public nuisances affecting peace and safety $75 Sec. 38-1, subd. 2(2) Public parks: hours of operation, permitted activities $50 Sec. 48-5 Public parks: prohibited acts $50 Sec. 48-2 Public urination (Ordinance 1065 - 05/06/2014) $50 Sec. 52-18 Rear lamps $60 Minn. Stat. §169.50 Rearview mirror $60 Minn. Stat. §169.70 Recreational vehicles violation $50 Sec. 51-7 Roller skates; skateboards $50 Sec. 51-8 Safety glass $60 Minn. Stat. §169.74 Sign violations $75 Sec. 31-509 Slow-moving vehicle, sign required $60 Minn. Stat. §169.522 Snowmobiles $70 Sec. 51-6 Special & Conditional Use Permit Violations $250/day City Code § 31-207 Specifications for lighting and other devices $60 Minn. Stat. §169.65 Speeding (1—9 mph over limit) $60 Minn. Stat. §169.14 State Building Code Violations $100/day City Code § 33-1-4 Subdivision Ordinance Violations $100 City Code § 32-1 Swimming Pool Violations $100/day City Code § 33-2 Page 15 of 17 2018 Fee Schedule Fine Stillwater City Code Tire surface; metal studs $60 Minn. Stat. §169.72 Unreasonable acceleration /exhibition of speed $60 City Code § 51-3 (2) Vehicle signals $60 Minn. Stat. §169.57 Warning lights $60 Minn. Stat. §169.59 Wheel flaps on truck and trailer $60 Minn. Stat. §169.733 Windshield $60 Minn. Stat. §169.71 Winter parking; snow emergencies $50 Sec. 51-5 Zoning Ordinance Violations $100/day City Code § 30-102 ALCOHOL VIOLATIONS (Chapter 43, Sec. 43-134) *Look back period for multiple offenses is no more than 5 years 1st 2nd 3rd Offense' 4th Offense Offense Offense After hours display or 3 day 6 day 9 day Revocatio consumption of alcoholic Suspensio Suspension Suspension n beverages n After hours sales of alcoholic 3 day 6 day 9 day Revocatio beverages Suspensio Suspension Suspension n n Commission of a felony related to Revocatio N/A N/A N/A the licensed activity n Failure to take reasonable steps to 3 day 6 day 9 day Revocatio stop person from leaving premises Suspensio Suspension Suspension n with alcoholic beverages n Illegal gambling on premises 3 day 6 day 9 day Revocatio Suspensio Suspension Suspension n n Refusal to allow City Inspectors or 5 day 15 day Revocation N/A Police admission to inspect Suspensio Suspension premises n Sale of Alcoholic Beverages while Revocatio N/A N/A N/A license is under suspension n Sale/purchase of alcoholic $500 $750 & $1,000 & Revocatio beverages to/by underage person 3 day y 9 da n Suspension Suspension Sales of alcoholic beverage to $500 $750 & $1,000 & Revocatio obviously intoxicated person 3 day 9 day n Suspension Suspension Page 16 of 17 2018 Fee Schedule TOBACCO VIOLATIONS (Chapter 41, Sec. 41-2, Subd. 13(1)) 1st Offense 2nd 3rd Offense' Offense' Refusal to allow City Inspectors & $75 $200 $250 & Police admission to inspect premises Revocation Sale/purchase to/by underage person $75 $200 $250 & Revocation Unlawful Self Service Sale $75 $200 $250 & Revocation Unlawful Vending Machine $75 $200 $250 & Revocation All other tobacco violations $75 $200 $250 & Revocation Same licensed premises within a 24 month period. Adopted by the Stillwater City Council this 16th day of January, 2018. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk Page 17 of 17 o Board of Commissioners W4# BOARD AGENDA Fran Miron,District 1 00 ,!tjngtm unty Stan Karwoski,District 2 JANUARY 16, 2018 — 9:00 A.M. Gary Kriesel,District 3 Karla Bigham,Chair,District 4 Lisa Weik,District 5 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government,whether or not the issue is listed on this agenda. Persons who wish to address the Board mustfill out a comment card before the meeting begins andgive it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium,stale your name and city ofresidence,and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant,repetitive,overly argumentative,or if it is not relevant to an issue that is part of Washington County's Responsibilities. 3. 9:10 Consent Calendar—Roll Call Vote 4. 9:10 Community Corrections—Terry Thomas, Deputy Director Approval of Services Agreement with BI, Incorporated for $150,000 for January 1, 2018 through December 31, 2018 5. 9:15 Public Works—Greg Wood, Building Services Director Approval of Contract No. 11502 with Hagen, Christiansen & McIllwain Architects for$44,810 for Architectural Design and Community Engagement Services for the Valley Branch Library Project 6. 9:25 Sheriffs Office— Sheriff Dan Starry Approval of Joint Powers Agreement between Washington County, Oakdale Police Department, and Woodbury Police Department to Form the East Metro Trafficking Task Force 7. 9:30 General Administration—Molly O'Rourke, County Administrator 8. 9:40 Commissioner Reports—Comments—Questions This period of time shall be used by the Commissioners to report to the full Board on commillee activities,make comments on matters of interest and information,or raise questions to the staff. This action is not intended to result in substantive board aclion during this time.Any action necessary because of discussion will be scheduled for a future board meeting. 9. Board Correspondence 10. 9:55 Adjourn 11. 10:00-10:45 Board Workshop with Health and Community Services and Public Safety Departments Update on Substance Use in the County and the Impacts to County Services Assistive listening devices are available roruse in the County Board Room It you need assistance due to disability or language barrier,please call(651)430-6000 EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR JANUARY 16, 2018 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ITEM Administration A. Approval of January 2, 2018 County Board Meeting Minutes. Community Services B. Approval of grant agreement between the Minnesota Department of Human Services and Washington County for Children's Mental Health Screening in the amount of$53,613 for the period 01/01/2018 through 12/31/2018. C. Approval of grant agreement between the Minnesota Department of Human Services and Washington County for Crisis Response Services in the amount of$235,000 for the period of 01/01/2018 through 12/31/2018. Public Health D. Approval of licenses for the use of real property for the collection of and Environment household hazardous waste and authorize execution by the Board Chair and County Administrator, Public Works E. Approval of Cooperative Agreement No. 11318 between the City of Mahtomedi and Washington County for the maintenance of County State Aid Highway 12 from Trunk Highway 244 to Wildwood Road in Mahtomedi. Sheriff's Office F. Approval of the 2018 Sex Trafficking Investigations and Training grant agreement between the MN Department of Public Safety, Office of Justice Programs,and Washington County in the amount of$313,000 for the period of January 1, 2018 through December 31, 2019. Consent Calendar items are generally defined as items of routine business,not requiring discussion,and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s)for discussion and/or separate action. Assislive listening devices are available for use in the County Board Room If you need assistance due to disability or language banter,please Cali(651)430-6000 EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER