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Home My WebLink About2017-12-19 CC Agenda Packet Wa tel 216 4th Street N, Stillwater, MN 55082 651-430-8800 Tho ifffiplaauro aad Mo¢aruo,,'ol a www.ci.stillwater.mn.us REVISED AGENDA CITY COUNCIL MEETING December 19, 2017 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF MINUTES 1. Possible approval of the December 5, 2017 regular and recessed meeting minutes V. PETITIONS,INDIVIDUALS,DELEGATIONS&COMMENDATIONS VI. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects that are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. VII. STAFF REPORTS 2. Police Chief 3. Fire Chief 4. City Clerk S. Community Development Dir. 6. Public Works Dir. 7. Finance Director 8. City Attorney 9. City Administrator VIII. CONSENT AGENDA(ROLL CALL)all items listed under the consent agenda are considered routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests,in which event,the items will be removed from the consent agenda and considered separately. 10.Resolution 2017-248, directing payment of bills 11.Resolution 2017-249, approving the transfer of an On-sale and Sunday Liquor Licenses from D & D of Minnesota Inc., DBA: Famous Dave's, to the Fraternal Order of Eagles No. 94, DBA: Stillwater Eagles 12.Resolution 2017-250, renewal for towing license for 2018 13.Resolution 2017-251, resolution granting license to Patricia Wolf for the operation of multi- person tour cycles on city streets and rescinding Resolution 2016-223 14.Resolution 2017-252, a resolution pre-approving Historian services related to demolition requests 15.Possible approval to purchase of color copier for the third floor - MIS 16.Possible approval to purchase mini-Mac and Air Watch Mobile Devise Management(MDM) Software - MIS 17.Resolution 2017-253, correcting parcels in TIF District#11 18.Possible approval to purchase access points for City Hall and the St. Croix Rec Center- MIS 19.Possible approval of LMCIT Liability Coverage- Waiver form IX. PUBLIC HEARINGS- OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 20.HPC Case No. 2017-32. This is the date and time for a public hearing to consider an appeal request by Chuck Dougherty, property owner, for the reconsideration of the HPC's partial denial of a Design Permit Review for the property located at 101 Water Street South in the CBD district. PID 2803020410116. Notices were mailed to affected property owners and published in the Stillwater Gazette on December 1, 2017. (Request of applicant to table to January 2, 2018) X. UNFINISHED BUSINESS 21.Possible approval of second reading of Ordinance 1098, an Ordinance amending the Stillwater City Code Chapter 31, entitled Zoning Ordinance,by amending the Zoning Map of the City to rezone certain property to the RB - Two Family Residential District(Case No. 2017-53) (2nd reading- Roll Call) 22.Possible approval of Special Event Policy XI. NEW BUSINESS 23.Background and Budget for Phase III of City Hall Improvements 24.Possible approval of 2018 Meeting Schedule and 1St meeting in January 2019 (Resolution - Roll Call) XII. PETITIONS,INDIVIDUALS,DELEGATIONS&COMMENDATIONS (CONTINUED) XIII. COMMUNICATIONS/REQUESTS XIV. COUNCIL REQUEST ITEMS 25.Beyond the Yellow Ribbon update XV. STAFF REPORTS (CONTINUED) XVI. ADJOURNMENT TO CLOSED SESSION TO CONSIDER OFFERS FOR THE PURCHASE OF REAL ESTATE, PURSUANT TO MINN. STAT. §13D.05 (121 CHESTNUT E) RESOLUTION 2017-248 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $450,974.68 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 19th day of December, 2017. Ted Kozlowski, Mayor ATTEST: Diane F.Ward, City Clerk EXHIBIT"A"TORESOLUTION#2017-248 Page LIST OF BILLS Able Hose & Rubber Inc. Equipment repair supplies 764.58 Acce|a |nc Monthly UBweb payments 510.85 Ace Hardware Supplies 137.98 Advance Auto Parts Auto supplies 52.11 AncwmCommunication Inc. Supplies 112.00 AnconnTechnical Center install radio 609.50 Armor Security Inc. Quarterly Monitoring Service 84.00 Aspen Equipment Company Equipment repair parts 625.00 Aspen Mills Unifornos/& supplies 13,325.62 Bayport Printing Larges signs 694.00 Becker Fire Safety Services LLC Extinguisher services 49.08 Board ofWater Commissioner WAC Charges 4,257.00 Bolton and K4enkInc, Engineering services 680.00 CDVVGovernment Inc. Computer equipment 4,185.40 Century Link Telephone 255.49 Cities Digital Solutions Upgrade of licenses on web portal 12,166.60 Clog Un'8ogg|erInc. Unclog main pipe 250.00 Cole Papers Mop head 13.56 Comcast Internet TV&Voice 376.19 Conference Room AV Electrical box for staff table 518.00 Cornerstone Land Surveying Land surveying 600.00 Custom Fire Apparatus 1Oftfolding ladder 331.52 Davids Hydro Vac Hydro vac lift stations 4'488.00 Dell Marketing L.P. SnadaPCmonitor 157.48 ECM Publishers Publications I59.46 Enterprise FK4Trust Lease vehicles 2,660.03 Fastena| Connpany Supplies 117.68 G Q' KServices Mat/& uniform service 2,089.67 Gopher State One Call Inc. Locates 225.45 GSDirect Inc. Office supplies 394.58 Heritage Printing Inc. Parking warning notice 72.58 Holiday Companies Vehicle washes 325.00 Innovative Office Solutions LLC Office supplies 596.00 ].8. [ontracting Salt shed roof 26,250.00 Jefferson Fire and Safety Inc. |nnotex& Bluestone vests 9,449.21 Kenneth Lee James Assoc Inc. City ofStillwater flag 190.00 Kirvide Fire Inc. Vehicle repair 2,313.30 Loff|erConnpanies Telephony labor 330.00 Magnuson David Professional services 12,182.66 Mansfield Oil Company Fuel 4,474.42 Marshall Electric Company Electrical work 593.00 Menards Supplies 648.43 Metropolitan Council Wastewater Charge 0' Monthly SAC 158,640.17 Miller Excavating Materials 1,333.76 MN Dept of Public Safety Motor vehicle tax 9,294.09 EXHIBIT"A" T0RESOLUTION #2017-248 Page IVINDept ofTransportation Traffic signal noaint 298.45 MPNex|eve| LLC Locating 290.00 K8T| Distributing Equipment repair supplies 199.66 MVVOAK4etro Metro meeting 80.00 NordiniFire Equipment Inspection nfNovecsystem 236.50 Nutritional Weight @kWellness Five Steps to Boost Metabolism class 425.00 Office Depot Office supplies 528.54 DnSiteSanitation Portab|enestroonn rental 346.66 O'Reilly Auto Parts Battery 78.51 Pirtek Midway Equipment repair supplies 172.16 Pro-Tec Design Alarm monitoring 335.40 R/&H Pointing App|ySpectraShie|d Liner System 18,400.00 Safari|and Training Group Nikteats I41.58 Science Museum of Minnesota Training 428.00 S)rnp|)fi/e LC Recording fees 505.65 Stepp Manufacturing CoInc Equipment repair parts 14.78 Stillwater Commons Refund of variance 525.00 Stillwater Motor Company Wheel 312.99 Stripe Lot City street painting 400.00 T.A. Schifsky and Sons Aggregate 209.04 Thomson Reuters Information Charges 137.81 ThorenDovvn Reimburse for title filing fee 22.75 Toll Gas and Welding Supply Cylinders 42.7I Tri-State Bobcat Equipment repair supplies 115.11 Verizon Wireless Police Mobile Broadband 621.19 Veterans Memorial Super Valu Parking 4,347.00 VoyantConnmunications Phone 509.20 VVS0&Associates Inc. StornmvvoterK4gnntPlan 5,016.00 Ziggy'sLLC dboZiggy'sRestaurant Refund ofoverpayment ofliquor license 50.00 RGC CENTER IST Line/LeewesVentures LLC Snacks for concessions 792.76 Ace Hardware Supplies 65.52 Action Rental Inc. Equipment rental 141.00 Advanced Sportswear Uniforms 2,976.75 Al's Coffee Company Coffee &supplies for concessions 803.55 Coca-Cola Distribution Beverages for concessions 1,010.19 Da|co Janitorial supplies 272.58 G 0' KServiceu Mats 206.00 K4enards Supplies 29.33 Pepsi Beverages Company Beverages for concessions 396.80 Riede||Shoes Inc. Skates 192.36 Twin Cities Dots& Pop Snacks for concessions 794.01 EXHIBIT"A"TORESOLUTION #2017-248 Page LIBRARY Ace Hardware Supplies 99.65 Baker and Taylor Materials 783.63 8arnhouseOffice LLC 8ui|dingReconhg 3,825.00 QnodartCo Materials 566.80 Cartridge World Hudson Supplies 114.98 Culligan ofStillwater K4isc 14.55 G8' KServices Towels Q' Rugs 166.28 Midwest Tape Materials 824.08 Petrie Angela Staff Reimbursement 89.88 Premier Lighting Inc LED Retrofit 933.74 Recorded Books Inc Materials I0,354.31 ThoraOerNatosha Programs-]uv (SPLF) 420.00 Washington County Library {l3: Postage for Overdue Notices 377.25 White Bear Center for the Arts ProQrarns-YA/SPLF\ 190.00 ADDENDUM Cole Papers Janitorial supplies 717.84 Emergency SeryConsulting Inc. Consulting 3,487.00 Hoisington Koeg|erGroup Inc Professional services 1,723.75 Office Depot Printer cartridge 56.14 Olson Andrea Reimburse for Fitbitband 5.99 True Tone Painters Wallpaper removal 2,837.58 Washington County Public Works Curve crest traffic signal 2O16-11 85,648.25 Xce| Energy Energy 1877306 TOTAL 450,974.68 Adopted bythe City Council this 19thDay ofDecember, 2O17 r j_EAG LJ E ot. CONNECTING & INNovxrING 'MINNES01"A SINCE 1913 LIABILITY COVERACIT - WA,IVER FORM e'-a-"n-d--re-iu-r-n-i h-1 s"i-or,m-t,o,-L-M-,6 1 T--b'e f,o",r e---the,""'a''ff' em.-c't-iv, -date"- o',-f the coverage, Please return the compfeted form to your underwriter or email to pst0clIQ,)Irnco!q This decision must be made by the member's governing body every year. You may also wish to discuss these issues with your attorney. League of Minnesota Cities Insurance T'rust(I-MCIT) members that obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability lirnits to the extent of the coverage purchased, 'The decision has,the following effects, If tho olembof does not waive Itu,) sfatutoty tort firnits, an 4idiividual crarniant Would be ai"))e to muiver no more than $5001,000 on any clairn to which the statutory tort lirnits apply, The total all clairriants,would be, able to recover for a single occurrence to which the statutory tort limits apply would be limited to$1,500,000, These stiatutory, tort limits apply regatcliess of whether the city purchases the optional excess liability coverage If the member-waives the statutory tort hinits and does not pufzhale excess liability coverage, a 'single claimant Could potentially recover up to $2,000,000 for as single occurrence, (Under this option, the tort cap liability limits are waived to the extent of the member's liability coverage hinits, and the LMCIT per occurrence limit is $2 million.)The total all claimants would be able to recover for a single occurrence to which the statutory (oft limits apply would also be limited to $2,000,000, regardless of the number of claimants. /f the rnember waives the statutory tart hinits and purchases(,rxcess liability covemge, a single clairriant could potentially recover an arnount LIP to the lirnit of the coverage purchased, The total all clairnants would be able to recover for as single occurrence to which the statutory tort,limits apply Would also be limited to Vie amount of coverage purchased, reqardk,-,#ss of the number of claimants. Claims to which the statutory inunicipal tort limits do riot apply are not affected by this decision. City of Stillwater [JZi-TPvl ;E-e-rN-a-m-e Check one, The member DOES NOT WAIVE the monetary limits an municipal tort liability established by Minnesota Statutes, Section 466,04, The member WAIVES the monetary limits on municipal tort liability established by Minnesota Statutes, Section 466.04 to the extent of the limits of the liability coverage, obtained from 1-MCIT. Date of city council/governing body meeting _12-19-2017 Signature__ -27 [Dosition..City ministrator 45 d I N V r<I!S ITY AV V�. W 1,ST (6SI) 281-1200 (01) 281.1299 ST L., MN !M03-2044 rclq f (800) 92-s-I V 2), '05 R,www,1-MCIJAG -St i I IWI(a t e,r 216 4th Street N, Stillwater, MN 55082 651-430-8800 FY�aaf4niFFb�Vaarnarofh�uin�tar>a>b,� J' www.ci.stillwater.mn.us AGENDA CITY COUNCIL MEETING December 19, 2017 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF MINUTES 1. Possible approval of the December 5, 2017 regular and recessed meeting minutes. V. PETITIONS,INDIVIDUALS,DELEGATIONS&COMMENDATIONS VI. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects that are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. VII. STAFF REPORTS 2. Police Chief 3. Fire Chief 4. City Clerk S. Community Development Dir. 6. Public Works Dir. 7. Finance Director 8. City Attorney 9. City Administrator VIII. CONSENT AGENDA(ROLL CALL) all items listed under the consent agenda are considered routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests,in which event,the items will be removed from the consent agenda and considered separately. 10.Resolution 2017-248, directing payment of bills 11.Resolution 2017-249, approving the transfer of an On-sale and Sunday Liquor Licenses from D & D of Minnesota Inc., DBA: Famous Dave's, to the Fraternal Order of Eagles No. 94, DBA: Stillwater Eagles 12.Resolution 2017-250, renewal for towing license for 2018 13.Resolution 2017-251, resolution granting license to Patricia Wolf for the operation of multi- person tour cycles on city streets and rescinding Resolution 2016-223 14.Resolution 2017-252, a resolution pre-approving Historian services related to demolition requests 15. Possible approval to purchase of color copier for the third floor - MIS 16. Possible approval to purchase mini-Mac and Air Watch Mobile Devise Management (MDM) Software - MIS 17.Resolution 2017-253, correcting parcels in TIF District#11 18. Possible approval to purchase access points for City Hall the St. Croix Rec Center- MIS IX. PUBLIC HEARINGS- OUT OF RESPECT FOR OTHERS IN ATTENDANCE,PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 19.HPC Case No. 2017-32. This is the date and time for a public hearing to consider an appeal request by Chuck Dougherty, property owner, for the reconsideration of the HPC's partial denial of a Design Permit Review for the property located at 101 Water Street South in the CBD district. PID 2803020410116. Notices were mailed to affected property owners and published in the Stillwater Gazette on December 1, 2017. (Request of applicant to table to January 2, 2018) X. UNFINISHED BUSINESS 20. Possible approval of second reading of Ordinance 1098, an Ordinance amending the Stillwater City Code Chapter 31, entitled Zoning Ordinance, by amending the Zoning Map of the City to rezone certain property to the RB - Two Family Residential District (Case No. 2017-53) (2nd reading- Roll Call) 21. Possible approval of Special Event Policy (Resolution - Roll Call) XI. NEW BUSINESS 22. Background and Budget for Phase III of City Hall Improvements 23. Possible approval of 2018 Meeting Schedule and 1St meeting in January 2019 (Resolution - Roll Call) XII. PETITIONS,INDIVIDUALS,DELEGATIONS&COMMENDATIONS (CONTINUED) XIII. COMMUNICATIONS/REQUESTS XIV. COUNCIL REQUEST ITEMS 24. Beyond the Yellow Ribbon update XV. STAFF REPORTS(CONTINUED) XVI. ADJOURNMENT TO CLOSED SESSION TO CONSIDER OFFERS FOR THE PURCHASE OF REAL ESTATE, PURSUANT TO MINN. STAT. §13D.05 (121 CHESTNUT E) l� rater TAF ITIRTNRLRCE OF MINNESOTA CITY COUNCIL MEETING December 5, 2017 REGULAR MEETING 4:30 P.M. Mayor Kozlowski called the meeting to order at 4:40 p.m. Present: Mayor Kozlowski, Councilmembers Menikheim, Junker, Weidner and Polehna Absent: None Staff present: City Administrator McCarty Police Chief Gannaway Fire Chief Glaser Community Development Director Turnblad Finance Director Harrison Public Works Director Sanders City Clerk Ward OTHER BUSINESS Discussion on Special Event Policy City Administrator McCarty led discussion of the proposed revised Special Event Policy. He provided background and summarized the substantial revisions, including: definitions; more details on street use, i.e. closure, traffic control and law enforcement involvement; alcohol permitting information; a cancellation policy; changes i.e. flooding; clean-up and crowd management; and insurance. Councilmember Junker asked who reviews the music. Mr. McCarty said contracts require that the event organizers inform the Police Chief of the musical lineup. Mayor Kozlowski questioned whether Public Safety needs to review every lineup for every event. He suggested developing criteria to determine whether the music needs to be reviewed for appropriateness. City Administrator McCarty said staff could draft a list of public safety- driven criteria that would necessitate review, for example if another venue had issues with the performers. Councilmember Weidner expressed concern that the policy encompasses private events on private property. Community Development Director Turnblad replied that the policy addresses private events only in the procedure portion. The reason is that in the Central Business District (CBD), any outdoor activities require a special event permit. It was not intended to regulate City Council Meeting December 5, 2017 events on residential properties, but to address events that affect surrounding properties, especially in the downtown district. The procedure for holding events in residential areas is not as onerous as for downtown. City Clerk Ward added that the key words are "open to the public," for example; St. Croix Catholic must get a temporary liquor license if they hold an event that is open to the public. Councilmember Junker commented that he would like the purpose statement in the policy to include the word balance. He would not want to limit the number of events, but recognized that the frequency of events weighs heavily on the downtown and affects quality of life for downtown residents and business owners. Councilmember Polehna stated he has been hearing for years that there are too many major events downtown, but looking at the list of 2017 events, it does not appear to have changed. Councilmember Junker countered that the list of events is only half the story because it does not include the number of actual days, for instance the car show is held eight times. Councilmember Menikheim said he would like to have more hard data about the impacts of events on businesses, in order to discuss the issue with the Independent Business Association (IBA). He does not want to make decisions based on emotions. Mayor Kozlowski offered to heat-map the event list to show the total number of days and times, attendance, and indicate the days that are the most stressed downtown. Councilmember Weidner said the Council should look at reasons why the City hosts events. Mayor Kozlowski agreed, adding that events bring people downtown and enhance the quality of life for residents. He feels the City has a good mix of community events that spotlight downtown. Councilmember Junker responded that any event would not benefit every business. Some businesses benefit from a certain event while and others do not get any benefit out of it. Mr. McCarty said staff would bring back further policy revisions in two weeks. Discussion on Strategic Planning City Administrator McCarty provided a summary of the 2015-2020 Strategic Plan and reported on the action items accomplished to date. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to approve the strategic plan update. All in favor. Possible aproval of Capital Improvement Plan (CIP) City Administrator McCarty and Finance Director Harrison presented the 2018-2022 Capital Improvement Plan. They noted that there are some items that the Council has not yet acted on, for instance, Aiple Property improvements that will be included in a future year. He explained that some categories are intended to set aside money for a particular project over a number of years. Councilmember Polehna asked who is responsible for overseeing the fleet of City vehicles, to achieve consistency in how long each department runs their vehicles. Mr. McCarty replied that the City does not have a fleet management position, which is not uncommon. Therefore, it is the responsibility of each department manager to determine the replacement schedule for his or her fleet. Page 2 of 7 City Council Meeting December 5, 2017 Motion by Councilmember Weidner, seconded by Councilmember Junker, to adopt Resolution 2017-247, approval of 2018-2022 Capital Improvement Plan. Ayes: Mayor Kozlowski, Councilmembers Menikheim, Junker, Weidner and Polehna Nays: None STAFF REPORTS Police Chief Gannaway informed the Council December 13 is the last drop-off date for Toys for Tots. Fire Chief Glaser explained the contract with Emergency Services Consulting that is being funded through the SAFER grant. He will keep the Council informed as the study progresses. Public Works Director Sanders explained the agreement with the Department of Natural Resources to maintain the Brown's Creek Trail. He stated that construction began yesterday on the senior living site. He reminded the Council that odd-even parking is in effect. He stated the concrete steps are in place on the Main Street stairs and the contractor is fabricating the railing so it is anticipated the stairs will reopen in a few weeks. Mayor Kozlowski recessed the meeting at 5:57 p.m. RECESSED MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:06 p.m. Present: Mayor Kozlowski, Councilmembers Menikheim, Junker, Weidner and Polehna Absent: None Staff present: City Administrator McCarty City Attorney Magnuson Police Chief Gannaway Fire Chief Glaser Public Works Director Sanders Community Development Director Turnblad Finance Director Harrison City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of November 21, 2017 regular meeting minutes Motion by Councilmember Junker, seconded by Councilmember Menikheim, to approve the November 21, 2017 regular meeting minutes. All in favor, 5-0. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS There were no petitions, individuals, delegations or commendations. Page 3 of 7 City Council Meeting December 5, 2017 OPEN FORUM Councilmember Menikheim thanked Councilmembers Weidner and Polehna for inviting him on a hunt with the troops. CONSENT AGENDA Resolution 2017-237, directing payment of bills Resolution 2017-238, accepting of the 2016 SAFER grant and approving the Emergency Services Consulting International (ESCI) Personal Services Contract Resolution 2017-239, approval of the St. Croix Valley Recreation Center and Lily Lake Arena Management Agreement with St. Croix Caterers, Inc. Resolution 2017-240, approving the Browns Creek Trail Cooperative Agreement between the State of Minnesota and the City of Stillwater Resolution 2017-241, a resolution authorizing a contract for the 2018 annual contract for mowing, snow and ice removal and clean up services Resolution 2017-242, approving Access Agreement between the City of Stillwater and Kraemer North America Resolution 2017-243, a resolution approving an Agreement for Payment in Lieu of Real Estate Taxes for a project known as Ecumen Stillwater CPC Case No. 2017-25 Possible approval to purchase two switches for the St. Croix Valley Recreation Center Possible approval to purchase scanners for Administration Department Motion by Councilmember Menikheim, seconded by Councilmember Weidner, to adopt the Consent Agenda. Ayes: Mayor Kozlowski, Councilmembers Menikheim, Junker, Weidner and Polehna Nays: None PUBLIC HEARINGS Case 2017-53. A public hearing to consider a request by Larry and Paulette Lupi for the consideration of a Zoning Map Amendment for the property located at 900 Broadway Street North and XXXX First Street North in the RB District. Community Development Director Turnblad reviewed the request. In August 2017, MnDOT conveyed to Larry and Paulette Lappi a portion of undeveloped right-of-way located adjacent to Elm Street East that was designated as Parks, Recreation, Open Space in the 2008 Comprehensive Plan. The approximately 125' long by 50' deep, 5,767 square foot property was determined by MnDOT to be excess and eligible for private sale. Larry and Paulette Lappi have submitted a two-part application for consideration of: 1) a Zoning Map Amendment (ZAM) of a track of undeveloped right-of-way adjacent to Elm Street East to be included in the RB-Two Family Residential zoning district; and 2) a re-subdivision (otherwise referred to as a Lot Line Adjustment) that would create a new lot by combining MnDOT's excess land and a portion of the Lappis' homestead property. The new developable parcel of land would be approximately 16,795 square feet and contain a 1,820 square foot building pad. The Planning Commission recommends the rezoning to RB-Two Family residential. Staff recommends approval with three conditions. Staff also recommends the rezoning of a 5,764 square foot portion of MnDOT excess land, adjacent to Elm Street East and the southeast property boundary of 900 Broadway Street North, to RB-Two Family Residential. Page 4 of 7 City Council Meeting December 5, 2017 Councilmember Weidner asked what is the public benefit of the zoning map amendment. Community Development Director Turnblad answered that it would allow another property to be used as a building site. Mayor Kozlowski added that a homeowner is going to be taking care of the area, which could be neglected if it remains under MnDOT ownership. Mayor Kozlowski opened the public hearing. Orwin Carter, 1029 Third Avenue South and the owner of properties in the condos directly south of Elm Street, expressed concern about building on the hill and the potential for it to slide into the condos. Councilmember Junker asked the Lappis if they have a potential purchase agreement for the property. Larry Lappi, XXXX North Broadway, stated they do not have a purchaser for the property. They are trying to make it buildable sometime in the future for a future owner. It will keep that corner clear of ragweed and buckthorn. He showed a diagram indicating the only place on the property where a home could be built. Councilmember Junker applauded the Lappis' efforts to clean up the parcel. Mayor Kozlowski closed the public hearing. Councilmember Junker asked about the possibility of building a basement on the site, and about public utilities.Public Works Director Sanders stated the property owner would probably do soil borings before building. He suspects the ground is rock. A basement could probably be built, but at some cost. He added that there is City sewer on Elm and First Street, but that City water would have to come in from First or Broadway, or a well. Mr. Lappi stated he was told by the Water Department that they said could drill a well there as long as they meter it so the City can bill for sanitary sewer. He understands that they would have to hook up to City water whenever it would become available. Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adopt Resolution 2017-244, a resolution approving a resubdivision and consolidation, Case No. 2017- 53. Ayes: Mayor Kozlowski, Councilmembers Menikheim and Polehna Nays: Councilmembers Junker and Weidner Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adopt first reading of an ordinance amending the Stillwater City Code Chapter 31, entitled Zoning Ordinance, by amending the zoning map of the City to rezone certain property to the RB-Two Family Residential District. Ayes: Mayor Kozlowski, Councilmembers Menikheim and Polehna Nays: Councilmembers Junker and Weidner UNFINISHED BUSINESS There was no unfinished business. Page 5 of 7 City Council Meeting December 5, 2017 NEW BUSINESS Presentation: Truth in Taxation City Administrator McCarty explained the proposed 2018 budget. He reviewed the significant budget impacts for 2018 and explained the property tax levy rate,tax impacts for various value homes, and where the City portion of the property tax dollar goes. Councilmember Polehna said he would like to see a breakdown of revenues brought in because of fees and charges associated with "culture and recreation" categories. Mr. McCarty offered to provide information using a cost center approach to identify how much of the revenue stream is from outside revenue versus the property tax levy. Motion by Councilmember Polehna, seconded by Councilmember Weidner, to adopt Resolution 2017-245,adopting the Final Budget and the commitment of certain revenue sources for the Fiscal Year 2018. Ayes: Mayor Kozlowski, Councilmembers Menikheim, Junker, Weidner and Polehna Nays: None Motion by Councilmember Weidner, seconded by Councilmember Junker, to adopt Resolution 2017-246, adopting the final tax levy for the year 2018. Ayes: Mayor Kozlowski, Councilmembers Menikheim, Junker, Weidner and Polehna Nays: None Possible aproval of Maple Island Brewery July 4th Tent Party Event Community Development Director Turnblad reviewed the request. Frank Fabio of Maple Island Brewery has submitted an application for permission to hold a 4th of July event on the brewery's private parking lot. Since the event will be held entirely on private property,a special event permit is not necessary; however, Mr. Fabio is still required to have Council permission to hold the outdoor event. Since there is no additional capacity in the public parking system on July 4th to accommodate the Maple Island Brewery patrons, staff does not find this to be a good time to use a private parking lot for events instead of parking. The Downtown Parking Commission voted to recommend approval. Motion by Councilmember Weidner, seconded by Councilmember Junker, to approve the request by Maple Island Brewery to hold a 4th of July event on the brewery's private parking lot. Ayes: Mayor Kozlowski, Councilmembers Menikheim, Junker, Weidner and Polehna Nays: None COMMUNICATIONS/REQUESTS Councilmember Polehna thanked everyone involved in the decoration of downtown and the Twinkle Parade. COUNCIL REQUEST ITEMS There were no council request items. Page 6 of 7 City Council Meeting December 5, 2017 ADJOURNMENT Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adjourn the meeting at 8:00 p.m. All in favor, 5-0. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2017-237, directing payment of bills Resolution 2017-238, accepting of the 2016 SAFER grant and approving the Emergency Services Consulting International (ESCI) Personal Services Contract Resolution 2017-239, approval of the St. Croix Valley Recreation Center and Lily Lake Arena Management Agreement with St. Croix Caterers, Inc. Resolution 2017-240, approving the Browns Creek Trail Cooperative Agreement between the State of Minnesota and the City of Stillwater Resolution 2017-241, a resolution authorizing a contract for the 2018 annual contract for mowing, snow and ice removal and clean up services Resolution 2017-242, approving Access Agreement between the City of Stillwater and Kraemer North America Resolution 2017-243, a resolution approving an Agreement for Payment in Lieu of Real Estate Taxes for a project known as Ecumen Stillwater CPC Case No. 2017-25 Resolution 2017-244, a resolution approving a resubdivision and consolidation, Case No. 2017-53 Resolution 2017-245, adopting the Final Budget and the commitment of certain revenue sources for the Fiscal Year 2018 Resolution 2017-246, adopting the final tax levy for the year 2018 Resolution 2017-247, approval of 2018-2022 Capital Improvement Plan Page 7 of 7 EXHIBIT"A" TO RESOLUTION #2017-248 Page 1 LIST OF BILLS Able Hose & Rubber Inc. Equipment repair supplies 764.58 Accela Inc Monthly UB web payments 510.85 Ace Hardware Supplies 137.98 Advance Auto Parts Auto supplies 52.11 Ancom Communication Inc. Supplies 112.00 Ancom Technical Center Install radio 609.50 Armor Security Inc. Quarterly Monitoring Service 84.00 Aspen Equipment Company Equipment repair parts 625.00 Aspen Mills Uniforms & supplies 13,325.62 Bayport Printing Larges signs 694.00 Becker Fire Safety Services LLC Extinguisher services 49.00 Board of Water Commissioner WAC Charges 4,257.00 Bolton and Menk Inc. Engineering services 680.00 CDW Government Inc. Computer equipment 4,185.40 Century Link Telephone 255.49 Cities Digital Solutions Upgrade of licenses on web portal 12,166.60 Clog Un-Boggler Inc. Unclog main pipe 250.00 Cole Papers Mop head 13.56 Comcast Internet TV &Voice 376.19 Conference Room AV Electrical box for staff table 518.00 Cornerstone Land Surveying Land surveying 600.00 Custom Fire Apparatus 10ft folding ladder 331.52 Davids Hydro Vac Hydro vac lift stations 4,488.00 Dell Marketing L.P. Scada PC monitor 157.48 ECM Publishers Publications 159.46 Enterprise FM Trust Lease vehicles 2,660.03 Fastenal Company Supplies 117.68 G & K Services Mat& uniform service 1,009.67 Gopher State One Call Inc. Locates 225.45 GS Direct Inc. Office supplies 394.58 Heritage Printing Inc. Parking warning notice 72.58 Holiday Companies Vehicle washes 325.00 Innovative Office Solutions LLC Office supplies 596.00 J.B. Contracting Salt shed roof 26,250.00 Jefferson Fire and Safety Inc. Innotex & Bluestone vests 9,449.21 Kenneth Lee James Assoc Inc. City of Stillwater flag 190.00 Kirvida Fire Inc. Vehicle repair 2,313.30 Loffler Companies Telephony labor 330.00 Magnuson David Professional services 12,182.66 Mansfield Oil Company Fuel 4,474.42 Marshall Electric Company Electrical work 593.00 Menards Supplies 648.43 Metropolitan Council Wastewater Charge & Monthly SAC 158,640.17 Miller Excavating Materials 1,323.76 MN Dept of Public Safety Motor vehicle tax 9,294.09 EXHIBIT"A" TO RESOLUTION #2017-248 Page 2 MN Dept of Transportation Traffic signal maint 298.45 MP Nexlevel LLC Locating 290.00 MTI Distributing Equipment repair supplies 199.66 MWOA Metro Metro meeting 80.00 Nardini Fire Equipment Inspection of Novec system 236.50 Nutritional Weight &Wellness Five Steps to Boost Metabolism class 425.00 Office Depot Office supplies 528.54 Onsite Sanitation Portable restroom rental 346.66 O'Reilly Auto Parts Battery 78.51 Pirtek Midway Equipment repair supplies 172.16 Pro-Tec Design Alarm monitoring 335.40 R&H Painting Apply SpectraShield Liner System 18,400.00 Safariland Training Group N i k tests 241.58 Science Museum of Minnesota Training 428.00 Simplifile LC Recording fees 506.65 Stepp Manufacturing Co Inc Equipment repair parts 14.78 Stillwater Commons Refund of variance 525.00 Stillwater Motor Company Wheel 212.99 Stripe A Lot City street painting 400.00 T.A. Schifsky and Sons Aggregate 209.04 Thomson Reuters Information Charges 137.81 Thoren Dawn Reimburse for title filing fee 22.75 Toll Gas and Welding Supply Cylinders 42.72 Tri-State Bobcat Equipment repair supplies 115.11 Verizon Wireless Police Mobile Broadband 621.19 Veterans Memorial Super Valu Parking 4,347.00 Voyant Communications Phone 509.20 WSB &Associates Inc. Stormwater Mgmt Plan 5,016.00 Ziggy's LLC dba Ziggy's Restaurant Refund of overpayment of liquor license 50.00 REC CENTER IST Line/Leewes Ventures LLC Snacks for concessions 792.76 Ace Hardware Supplies 65.52 Action Rental Inc. Equipment rental 141.00 Advanced Sportswear Uniforms 2,976.75 AI's Coffee Company Coffee &supplies for concessions 803.55 Coca-Cola Distribution Beverages for concessions 1,010.19 Dalco Janitorial supplies 272.58 G & K Services Mats 206.00 Menards Supplies 29.33 Pepsi Beverages Company Beverages for concessions 396.80 Riedell Shoes Inc. Skates 192.36 Twin Cities Dots & Pop Snacks for concessions 794.01 EXHIBIT"A" TO RESOLUTION #2017-248 Page 3 LIBRARY Ace Hardware Supplies 99.65 Baker and Taylor Materials 783.63 Barnhouse Office LLC Building Reconfig 3,825.00 Brodart Co Materials 566.80 Cartridge World Hudson Supplies 114.98 Culligan of Stillwater Misc 14.55 G & K Services Towels & Rugs 166.28 Midwest Tape Materials 824.08 Petrie Angela Staff Reimbursement 89.88 Premier Lighting Inc LED Retrofit 933.74 Recorded Books Inc Materials 10,354.31 Thorager Natasha Programs-Juv (SPLF) 420.00 Washington County Library Q3: Postage for Overdue Notices 377.25 White Bear Center for the Arts Programs-YA(SPLF) 190.00 b t �A C, Mtn in is trati orl Date: December 8, 2017 TO: Mayor and Council FROM: Diane Ward, City Clerk SUBJECT: Transfer of On-sale &Sunday Liquor License - Eagles 94 DISCUSSION: An application for the transfer of an On-sale and Sunday liquor license for the former Famous Dave's has been received from the Fraternal Order of Eagles No. 94. The premises is located at 14200 60th Street N. RECOMMENDATION: Staff recommend approval contingent upon the satisfactory investigation, inspections, and approvals from the Police, Fire, Building, Finance Departments,Washington County Department of Health and Minnesota Alcohol Gambling Enforcement Division (AGED). It should be noted that AGED approval is the last approval required before staff issue the actual license to the establishment. ACTION REQUIRED: If Council concurs with the recommendation,they should pass a motion adopting a resolution entitled "Approving the transfer of an On-sale and Sunday Liquor Licenses from D & D of Minnesota Inc., DBA: Famous Dave's to the Fraternal Order of Eagles No. 94, DBA: Stillwater Eagles, contingent upon the satisfactory investigation, inspections, and approvals from the Washington County Health Department, Police, Fire, Building, Finance Departments and Minnesota Alcohol &Gambling Enforcement Division. RESOLUTION 2017-249 APPROVING THE TRANSFER OF AN ON-SALE AND SUNDAY LIQUOR LICENSES FROM D &D OF MINNESOTA INC., DBA: FAMOUS DAVE'S TO THE FRATERNAL ORDER OF EAGLES NO. 94, DBA: STILLWATER EAGLES WHEREAS, a request has been received from the Fraternal Order of Eagles No. 94 for the transfer of an On-sale and Sunday liquor license from D & D of Minnesota Inc., DBA: Famous Dave's to the Fraternal Order of Eagles No. 94, DBA: Stillwater Eagles located at located at 14200 60th Street N; and WHEREAS, approval is contingent upon fulfilling all requirements to hold an On-sale and Sunday liquor license, the satisfactory investigation, inspections, and approvals from the Washington County, Police, Fire, Building, Finance Departments, and Minnesota Alcohol &Gambling Enforcement Division. NOW THEREFORE, BE IT RESOLVED that the City Council of Stillwater, Minnesota, hereby approve the transfer of an On-sale and Sunday Liquor Licenses to the Fraternal Order of Eagles No. 94, DBA: Stillwater Eagles 14200 60th Street N, Stillwater, MN 55082. Adopted by Council this 19th day of December, 2017. Ted Kozlowski, Mayor Attest: Diane F.Ward, City Clerk Memorandum TO: Mayor and City Council FROM: Diane Ward, City Clerk DATE: December 19, 2017 SUBJECT: Towing License —Stillwater Towing Stillwater Towing has submitted the required information and fee for their 2018 Towing License. RECOMMENDATION: With Chief Gannaway's approval, I recommend the issuance of the 2018 Towing License to Stillwater Towing. RESOLUTION 2017-250 RENEWAL FOR TOWING LICENSE FOR 2018 WHEREAS, Stillwater Towing, Inc., has requested renewal of towing license for 2018: and WHEREAS, all forms and documentation have been received and fess paid; NOW THEREFORE BE IT RESOLVED by the City Council of Stillwater,Minnesota,that the towing license for Stillwater Towing, Inc. is renewed for the Year 2018. Adopted by the Stillwater City Council this day of December 19, 2017. Ted Kozlowski,Mayor Attest: Diane F. Ward, City Clerk _ ...r.. TOWING LICENSE 2018 The City of Stillwater, Washington County,Minnesota hereinafter referred to as the"City", hereby grants a towing license to Stillwater Towing,Inc.,hereinafter referred to as the"Company" and the License shall be on the terms and conditions set forth in this license and subject to annulment and revocation as provided herein. I. EQUIPMENT. The company must provide equipment that includes at a minimum: a. Equipment to handle all vehicles including those with fiberglass bodies. b. Vehicle dollies or flatbed for towing vehicles that cannot be moved by conventional means. C. Equipment of sufficient size to handle semi tractor trailer vehicles or in the alternative have the ability to provide this equipment to a location within a reasonable time period. d. Equipment needed to sweep and remove accident debris and also equipment to jump start vehicles. e. Winching equipment of sufficient size and strength to winch vehicles of tractor trailer type or ability to provide this equipment to a location within a reasonable time period. f. Emergency lights conforming to standards set forth in the Minnesota Highway Traffic Regulation Act and from time to time promulgated by the Commission of Public Safety of the State of Minnesota. II. FACILITIES. The company must provide storage for the vehicles it tows and these facilities must include at a minimum: a. A vehicle storage lot within the city or within a reasonable distance from the city. The storage lot must be secured by a 6 foot fence with a lockable gate. b. The storage facility must be large enough to store 15 cars. C. The facility must have indoor storage in order to protect vehicles from inclement weather when necessary to avoid damage to the vehicle or when indoor storage is ordered by the police department. d. The facility must have secure indoor storage that consists of at least one stall that is totally secure, even from employees of the company. These stalls are used for the storage for vehicles that are to be held as evidence or that may contain evidence and are awaiting a search warrant. III. IMPOUND AND RELEASE PROCEDURES. The towing company must agree to abide by the Stillwater Police Department's policy and procedure directives dealing with the release of vehicles to citizens. They must further agree to abide by "hold" orders issued by members of the police department. The companies and their drivers must agree to abide by the requirements of the police impound report filled out by the officer at the scene of the tow. IV. RESPONSE TIME TO THE SCENE OF TOW OR TO IMPOUND LOT. All tow companies must agree to a minimum response time of ten minutes to the scene of a requested tow or to the impound lot,or unless a longer period is required because of a need for special equipment. V. RESOLUTION OF COMPLAINTS. All tow companies must provide to the Stillwater Police Chief a procedure for handling citizen's complaints dealing with the tow service. This procedure must be submitted within 30 days of the granting of this license. VI. CRIMINAL HISTORY AND DRIVING RECORD CHECKS. All owners and drivers must agree to a criminal history and driving record check and a history of theft or drug related crimes and any convictions for DWI,reckless driving or repeated speeding violations shall render that driver or owner disqualified to provide any service hereunder. VII. INSURANCE. The company shall carry and keep in full force and effect general liability insurance to include coverage of any damage to towed vehicles,and proof of this insurance shall be on file with the city prior to the issuance of this license. VIII. CLEAN-UP. The tow driver shall clean up the debris at accident scenes. IX. INSPECTION. The equipment and facilities of the company shall be subject to inspection by the Police Chief or his designee to insure compliance with the provisions of this license. X. NON-EXCLUSIVE. This license shall be non-exclusive and shall not preclude the city from granting as many additional licenses as they see fit. In the event of additional licenses, tows will be divided among the companies according to the interests of Public Safety as ordered by the Police Chief. XI. REVOCATION OF LICENSE. The breach of any covenant or condition contained in this license shall be grounds for revocation hereof. The revocation shall be ordered by the Stillwater Police Chief and any company that feels aggrieved by his decision may appeal his decision to the City Council where the company shall be entitled to a full hearing. 2 Granted this day of December 19, 2017. By: John Gatinaway, Chief of Police ATTEST: Diane F. Ward, City Clerk 3 water, THE BIRTHPLACE OF MINNESOTA TO: Mayor &Councilmembers FROM: Bill Turnblad, Community Development Director DATE: December 13, 2017 RE: Renewal of Wolf Tour Cycle License BACKGROUND Pat Wolf has been operating BierCycle Adventures in Downtown Stillwater for about five and a half years now. She is requesting renewal of the license for 2018. COMMENTS 1. Police Chief Gannaway reports that no complaints were filed,nor were any public safety issues or parking issues of substance brought to the City's attention during 2017. 2. Wolf plans to operate the business in 2018 much the same as in 2017. This includes tours during November and December on Fridays and Saturdays as weather permits. Also, she offers her business as an activity associated with other events, such as the WCHS ice cream social. When she does this, her Cycle is included in the event permit application that is submitted by the event organizer. 3. The cost of the reserved parking space by the pedestrian walkway has been set by the Council, at the Parking Commission's recommendation, at$3 per day for the single space that is needed. The rate is the same that is charged to the Stillwater Trolley. The total cost for parking at this rate would be $606 for 2018. See table for details. Month Number of days Comment Cost May 31 $93 June 30 $90 July 31 $93 August 31 $93 September 30 $90 October 31 $93 November 8 Fridays&Saturdays only $24 December 10 Fridays&Saturdays only $30 TOTALS 202 $606 RECOMMENDATION Staff recommends adopting the attached resolution,which conditionally authorizes staff to issue the 2018 license. bt Attachment: Resolution for 2018 RESOLUTION NO. 2017-251 RESOLUTION GRANTING LICENSE TO PATRICIA WOLF FOR THE OPERATION OF MULTI-PERSON TOUR CYCLES ON CITY STREETS AND RESCINDING RESOLUTION 2016-223 WHEREAS,Patricia Wolf has made a request to renew her license to operate multiple- person tour cycles on City roadways; and WHEREAS,the City Council of the City of Stillwater approved Resolution 2016-223 on December 20, 2016 for a license to operate the tour cycle business in 2017; and WHEREAS,the business will operate in substantially the same manner in 2018. NOW THEREFORE BE IT RESOLVED that the Stillwater City Council hereby grants license to Patricia Wolf to operate multi-person tour cycles on City roadways subject to the following conditions: 1. Upon review and approval of the license request by the Police Department and the Public Works Department, the City Clerk is authorized to issue a license to Patricia Wolf for the multiple-person tour cycle business. 2. Patricia Wolf may operate one multiple-person tour cycle in Stillwater. An increase in the number of cycles will require an amendment to this Resolution of Approval. 3. A license must be applied for annually from the City Clerk. The license is valid through December 31 of the year issued. 4. No license will be issued or renewed without proof of general liability insurance in the minimum amount of$1,000,000 per occurrence. 5. Operating restrictions and conditions: a. No multiple-purpose tour cycle may be operated upon a public sidewalk. b. No multiple-purpose tour cycle may use any public street or other public property as a waiting area unless such area is a legal motor vehicle parking area. c. Public safety is paramount in the operation of any multiple-purpose tour cycle. Consequently, each multiple-purpose tour cycle must be equipped with the following: i. Front and rear turn signals ii. Head lights iii. Taillights iv. A hydraulic disc braking system v. An emergency brake in addition to a disc braking system vi. Any other equipment required to comply with applicable federal and state laws d. All multiple-purpose tour cycles are, at all reasonable times, subject to inspection by the City of Stillwater. e. Multiple-purpose tour cycle operators must have in their possession a valid driver's license while in control of any multiple-purpose tour cycle, and shall operate the tour cycle in compliance with all applicable federal, state, and local traffic laws, and in a manner so as to assure the safety of persons and property. f. Whenever alcohol is being served on a tour, the patrons who are legally allowed to drink alcoholic beverages must wear a colored wristband. g. All multiple-purpose tour cycle operators must obey and comply with any lawful order or direction of any police officer, traffic control agent, or regulatory services inspector. h. The City reserves the right to alter or limit multi-purpose tour cycle operations to specified routes and streets if required for public safety reasons. i. If Sam Bloomer Way or Mulberry Point should be limited to pedestrian traffic only, the City reserves the right to eliminate the multi-person tour bikes access to these areas. j. The City reserves the right to require that any idle multi-purpose tour cycle be parked in a specified location while idle or waiting for customers. k. Upon receipt of any serious substantiated complaints, as determined to be serious and substantiated by the City Administrator, the license will be placed on the next available City Council agenda for review. 6. During periods of flooding, the City uses Water Street as a staging area and therefore during these times the tours will not be allowed to operate from this location. 7. The rate for the reserved on-street parking space on Water Street is $3 per day. The fee for 2018 will be $606 for the entire season and must be paid by April 30th. The rate is subject to review and possible increase by the City Council annually. Adopted by the Stillwater City Council this 19th day of December, 2017. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk �-. ater r" "."'t* M I N Fd U. 0 Y A CITY COUNCIL REPORT MEETING DATE: December 19, 2017 REGARDING: Qualified Historian Professional Services Pre-Approval List PREPARED BY: Abbi Jo Wittman, City Planner BACKGROUND City Code requires a"designation study" to be completed prior to a City Council decision to deny a request for a demolition permit. The study must be completed by a historian that meets the Department of the Interior Standards. The elaborate process necessary to solicit, select and approve a qualified historian,then to enter into contract for their work,is too lengthy to complete within established time limits. Therefore,the City Council approved Resolution 2013- 109 which adopted a process to pre-approve qualified historians. In November,2017, staff conducted a formai Request for Qualifications and received proposals from the following qualified firms. Consulting Firm Contact Role 106 Group Tricia Sletten Proposal Manager Hess,Roise and Company Charlene Roise President Hoisington Preservation Consultants Daniel J.Hoisington President Landscape Research LLC Amy Lucas Principal PVN Laurel Fritz Director Streamline Associates,LLC Andrew Schmidt President All firms have indicated they will,if needed,conduct the services needed within 60 days at a rate of$5,000. All firms are aware they will be contacted on a revolving basis and that it is possible their services may not even be requested. REQUESTED ACTION Staff requests the Council to approve the attached resolution preapproving historian services related to demolition requests. ATTACHED Resolution 2017:A Resolution Pre-Approving Historian Services Related to Demolition Requests Request for Qualifications RESOLUTION 2017-252 CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION PRE-APPROVING HISTORIAN SERVICES RELATED TO DEMOLITION REQUESTS WHEREAS, City Code Section 34-4, Subd. 2(2)(iii) requires a "designation study" to be completed prior to a City Council decision to deny a request for a demolition permit; and WHEREAS, on October 181h, 2017, the City of Stillwater sent a Request for Qualifications for Qualified Historian Services to 32 firms; and WHEREAS,by the November 10, 2017, deadline, the City received six complete responses from Qualified Historians; and WHEREAS, in their respective response proposals, all Qualified Historians have agreed to, if selected, complete a designation study, which includes the preparation of a Stillwater Heritage Preservation Commission Heritage Preservation Site Designation Registration Form and submittal of current site and structure condition photographs, at a cost of $5,000 within 60 days from the date the HPC finds there is a feasible alternative to demolition of a historically significant resource. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OS STILLWATER, MINNESOTA, THAT: 1. The City Council accepts the response proposals to the Request for Qualifications for Qualified Historian Services and adds the following consulting firms to the City's pre-approved list of qualified historians: Consultin Firm Contact Role 106 Group Tricia Sletten Proposal Manager Hess, Roise and Company Charlene Roise President Hoisington Preservation Consultants Daniel J. Hoisington President Landscape Research LLC Ami Lucas Principal PVN Laurel Fritz Director Streamline Associates, LLC Andrew Schmidt President 2. Authorizes the City Manager to enter into a contract for services in the event a designation studies is needed. Page 2 of 2 Enacted by the City Council of the City of Stillwater, Minnesota this 191h day of December, 2017. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk ater 11 HrH 0l hC6 0f MANN &! S01A CITY OF STILLWATER REQUEST FOR QUALIFICATIONS FOR QUALIFIED HISTORIAN SERVICES Responses Due:12:00 p.m. (noon) on Friday,November 10,2017 1. Purpose 1.1. Community Information Stillwater,the"Birthplace of Minnesota',is a historic town with rich and varied architectural heritage. Stillwater's neighborhoods and streetscapes showcase a range of residential architectural styles. The abundance of historic resources is a vital component of Stillwater's character. It is a stated goal of the City to"safeguard the heritage of the City by preserving historic properties which reflect Stillwater's cultural, social, economic,political, visual, aesthetic or architectural history". Most of Stillwater's pre-1946 structures are residential and located within the Stillwater Neighborhood Conservation District or Downtown Design Review District areas. These properties have (typically) been developed as part of the general neighborhood development. Specific neighborhood context studies have been completed and can reviewed �n„ „ However,recent annexations have expanded the City's boundaries. Some resources may not be in a more compact,urban environment;f rural residential and/or agricultural buildings are now located within the municipal boundary. 1.2. Background Between 2007 and 2012,the Stillwater Heritage Preservation Commission approved the demolition of 15 residences constructed prior to January 1, 1946,the end of Stillwater's periods of historic significance. As a result of these approvals, a comprehensive demolition review ordinance was developed to help protect Stillwater's historic residential stock as well as overall neighborhood character. 1.3. Demolition Review in Stillwater The City of Stillwater adopted the Building Demolition chapter to the Municipal Code. The purpose of this chapter is for"protecting the historic and aesthetic qualities of the city by preserving, rehabilitating or restoring, when reasonable, buildings or structures which constitute or reflect distinctive features of 1 the architectural or historical resources of the city, thereby promoting the public welfare and preserving the cultural heritage of the city". A copy of Chapter 34, Building Demolition,is attached as Appendix A. A public demolition review process is applicable to all buildings and structures meeting any one of the following criteria: 1) was constructed prior to January 1, 1946;2) a building or structure or portion of a building or structure on the National Historic Register;3) a designated local heritage preservation site; or 4) contributing structure or building in a designated national register historic district. A Guide to the City of Stillwater Demolition Ordinance is attached as Appendix B. The Community Development Director sends demolition requests for potentially historic resources to the Heritage Preservation Commission (HPC) for review. If the HPC finds the building or structure to be historically significant, or that it is a historic resource, and that there is a feasible alternative to demolition,then the commission denies the demolition permit and directs the community development director to arrange for the preparation of a designation study for the property upon concurrence of the City Council. 1.4. Demolition Application Designation Study A designation study shall determine whether the property is eligible for listing as a local Heritage Preservation Site, a contributing building in an eligible draft or listed historic district, or a National Register listed structure or site. This shall be done in accordance with City Code Section 22-7,Subd.4, which is attached as Appendix C,through the preparation of a Stillwater Heritage Preservation Commission Heritage Preservation Site Designation Registration Form and current site and structure condition photographs, attached as a part of Exhibit A. 2. Program Overview 2.1. Objective The City of Stillwater will develop a list of pre-approved qualified historians able to complete designation studies, at a pre-determined price of$5,000 per designation study. After the City Council adopts the pre-approved list of historians, City staff will (on a rotation basis) contact qualified historians from the list to complete designation studies within 60 days from the date the HPC finds there is a feasible alternative to demolition of a historically significant resource. While the City cannot anticipate the exact number of designation studies to be completed in a year staff does not anticipate any one pre-approved qualified historian to prepare greater than one designation study per year. Staff is with the hope that no designation studies,requested as a result of an application for demolition,will be requested. 2 2.2. Professional Qualifications The consultant and all agency personnel shall meet the Secretary of the Interior's Professional Qualifications Standards (as published in the Federal Register of September 29, 1983). 2.3. Designation Studies Description The Designation Studies shall include an analysis of the significance of the property as measured against the local Heritage Preservation Site and National Register criteria for evaluation. Individual designation studies shall include, at a minimum,preparation of Stillwater Heritage Preservation Commission Heritage Preservation Site Designation Registration Form and current site and structure condition photographs. 3. Submission Requirements 3.1. Statement of Qualifications A Statement of Qualification from the consultant covering the following information: 3.1.1. Provide a brief description of the consultant's capability, history and organization. 3.1.2. Identify the name of the person designated as the contact person for this request with mailing address,telephone number,fax number and e-mail address. 3.1.3. Resumes of individuals who will carry out the proposed project development and their respective roles in the project. 3.1.4. Provide information on similar projects completed by the consultant,including contacts that can be used for reference. 3.2. Time Schedule for Study Completion The consultant shall provide a statement of agreement to meet the strict time period of production of the study within 60 days. 3.3. Submission Deadline Submissions are to be received in the office of the Community Development Department no later than 12:00 p.m. (noon) on Friday,November 10,2017. No late submission will be considered. Submissions,clearly labeled Historian Services,may be mailed or hand delivered to: Abbi Jo Wittman City Planner Stillwater City Hall 216 Fourth Street North Stillwater,MN 55082 Submissions maybe emailed to:a�vitttywaii.@c .st f„«va[er.IYII..L�s. Emailed submissions must have the subject title Historian Services. 3 4. Other Specific Requirements 4.1. Submissions received in response to this invitation shall become the property of the City of Stillwater and shall be retained on file, and by reference will become a part of any subsequent formal agreement. A sample agreement is attached as Exhibit A. 4.2. Acknowledgement of Consultant 4.2.1. In the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract,no contractor,material supplier, or vendor, shall,by reason of race,creed, or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates. 4.2.2. No contractor,material supplier, or vendor, shall,in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in previous section, or on being hired,prevent, or conspire to prevent,the person or persons from the performance of work under any contract on account of race,creed, or color. 4.2.3. The consultant is not debarred or suspended or is otherwise excluded form or ineligible for participation in Federal assistance programs under Executive Order 12549,Debarment and Suspension. For questions or additional information,please contact: Abbi Jo Wittman, City Planner 216 Fourth Street North Stillwater,MN 55082 (651)430-8821 awittman@ci.stillwater.mn.us 4 STAFF REQUEST ITEM Department: MIS Date: 12/15/2017 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of a Canon Color Copier for the 31d floor City Hall. Currently there is a color laser printer that is expensive to operate and needs to be replaced. Although the upfront cost of the copier is more, costs in the long will be much lower than the cost of the color laser printer. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Money was budgeted in 2017 for a replacement laser printer, however, the cost of the color printer will be more than was budgeted. There is money that will not be used in the 2017 Capital Outlay budget that can be used to offset the cost of the copier. Total cost of the copier will be $6556.54. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman Date: 12/15/2017 p C 1 aA . Recommended Solution a 0 • Q) 0 The imageRUNNER ADVANCE C5500 Series models were designed as reliable,durable products thatcan easily integrate with Canon's holistic business solutions.When designing this product,a strong emphasis was placed on ease of use, outstanding image quality,fastcolor in a compact size,and a focus on authentication. Canon imageRUNNER ADVANCE C5540i �'�° � � Third Floor Components Included: 40 Pages per Minute (B&W &Color) • 1,200 x 1,200 dpi � Y,'" •2,300 sheet Paper Capacity * 4' 550 sheet Paper Cassettes * 100 sheet Stack Bypass •Single Pass Dual Scan Document Feeder •Internal SL9ple Finisher •4 GB RAM &250 GB HDD Memory - ' • 10.1 inch Flat color control panel with tpuchscreen technology � • Delivery, Professional Service Installation,Implementation and ONGOING Traii State of Minnesota/Canon Contract # 84336 Equipment Purchase Amount Canon IR ADVANCE C5540i (40 ppm): $5,094.14 Canon IR ADVANCE C5550i (50 ppm): $5,614.14 Optional Accessories External.Staple Finisher: $913.50 Side Paper Deck (2,700 sheet capacity): $1,278.90 C.urrent.E.Quipment Canon IR ADV 4251 (51 ppm): Trade in value of$1,250.00 Corey Schlosser S er'V'iCe and S U Pply A reern en t: Integrated Solutions Account Manager-Education& Municipality Vertical Added to exisiting Maintenance/Supplies Agreement Loffter Companies,Inc. Email:cschlosser@loffier.com Includes ALL Toner,Parts,Staples and Labor Direct Dial:952-646-6427 Rate LOCKED for Term of Contract www.loffler.com ma ms a Your Most Valuable Partner for City of S tillwater— 3rd Floor Innovative Business Technology It Services STAFF REQUEST ITEM Det: MIS Date: 12/15/2017 ...... --------------- .--------- .�....................... partmen DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of Airwatch Mobile Device Management and a mini Mac computer to manage all the mobile devices that the City is using including apple, android, and laptops. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total cost will be $ 4687.87. Money was not budgeted but there is money available that set aside for Network Infrastructure that can be used for this purchase. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. . ....... .............. ............................... .......... .—------------------------------ . . wwww Submitted by: Rose Holman FDate. 12/15/2017 4rPx0 vA,L, T I X41 /�B /�fid J�7 Quote Quote Number: 10050 FOUNDATION Payment Terms: Expiration Date: 01/01/2018 Quote Prepared For Quote Prepared By Rich Bornt Micah Maland City of Stillwater Foundation Technologies 216 4th St N 807 Broadway Street NE Stillwater, MN 55082-4807 Suite 285 United States Minneapolis, MN 55413 Phone:651-430-8811 United States rbornt@ci.stillwater.mn.us Phone:612-928-2316 Fax:612-465-0701 t�ti ��uc��fi°tcl�n.;,ccrrn Yearly Items 1) 70 AirWatch Green Management Suite- 1 Year $52.00 $52.00 $3,640.00 Shared Cloud - Subscription License- 1 Device- 1 Year 2R8525 Yearly Total $3,640.00 One-Time Items 2) 0 Mobility- Labor $150.00 $150.00 $0.00 Time and Materials rate for assistance in configuration. Estimated at 12 - 16 hours, and billed weekly. Initials: One-Time Total $0.00 Subtotal $3,640.00 Total Taxes $259.35 Total $3,899.35 Authorizing Signature Date Interest Charges on Past Due Accounts and Collection Costs Overdue amounts shall be subject to a monthly finance charge. In addition, customer shall reimburse all costs and expenses for attorney's fees incurred in collecting any amounts past due. Additional training or Professional Services can be provided at our standard rates. Payment in full required for all hardware and software orders prior to fulfillment. To pay online, visit https:Hfndtn.com/payonline 12/15/2017 Quote Details Quotes Quote #1BSZFF4 Quote Summary ReMwstvdlBy,UteSEIPEREEK)OM Status:Open Subtotal $1.047.87 Descrlpflkm:IOSMANAGElVENT Customer Notes: 'US Tax 50.00 Created Sia tea 'Q/1l:,/17 Shipping $0,00 Grand Total $1,047.87 ShIlIc to: Blkcl to: U. nwy(2)mgo lr uN,,quuw -,rnenoed by your am ouw roti mn ,,ei 0 TY OF STILLWA B E R OIFY Of S I ILILWAT EP AFTNJESSF PEREBOOM AT r N:ACCOUNTS PAYABILE 216 4 Fh I S1 N 216 411-1 S N S FRANWO ER,MN 5',08-) STILLWArER MN55082 4t,98 P(65 1)4 t"1-E11'1 SHIpliAng rnedicd; Pay rinent a nefiV7iod: (J[1S6wkjnd(2 - id,lyp SVIV(A aJYMC'rlt wq,Lhod during d ierkout. Product Details Item Availability Price Quantity Item Total Apple Mac mini Core 151 TB 55HD 13 GB RAM 1--;4 chqs $t047,97 1 $1,047.87 05 X 10.10 Yosemite Order,5 vlau.,d:o(hy wilkhp Prk hg Opflon AppHed; withn'l ida�s WFIA'100(514iCDW MF(.,PxU MGEQ2Li.-/A C[Dwpd,�: 3518999 ECHNOLOGY CAT UNSfIS,',: 413211608 https://www.cdwg.com/accountcenter/quotes/1 BSZFF4 1/1 SOLUTION NO.2017-253 A RESOLUTION TO CLARIFY THE LEGAL DESCRIPTION AND CONSENTING TOA -PLATTING OF DISTRICT 11 WHEREAS,TIF District No. 11 (Washington County TIF# 85)was approved by the City Council on June Yd,2014, and the Net Tax Capacity of the District was certified to by the Auditor of Washington County on June 12'h,2014, and, WHEREAS,the map of the District,and the Assessment Agreement for the project included a parcel legally described as CIC 214 Units 1-6 Unit 5, (the"Parcel"), however, the list of parcels sent to the Auditor with the request for a certification on net tax capacity did not properly list the Parcel, and, WHEREAS,it is necessary that the Parcel be properly listed since the Parcel is including in the legal description subject to the Assessment Agreement, and; WHEREAS,the entire District is comprised of a series of condominium parcels that have been platted and re-platted several times, and the Developer has proposed that the District be again re-platted to simplify the legal description of the District; NOW THEREFORE BE IT RESOLVED,as follows: I. That the Parcel, CIC 214 Units 1-6 Unit 5,Parcel Number 28.030.20.41. 0145 be included in the District,Nunc Pro Tune on June 3rd, 2014, as assessed in 2014 for taxes payable in 2015 with and estimated market value of$104,900 and a tax capacity of$2090. 2. That the City consents to the re-platting of parcels within the District in order to simplify the legal description of the District, and authorizes an amendment to the Assessment Agreement to recognize the new legal descriptions. Enacted by the vote of City Council of the City of Stillwater this 19th day of December, 2017. CITY OF STILLWATER Ted Kozlowski,Mayor ATTEST: Diane F. Ward,Clerk STAFF REQUEST ITEM Date: 12/1512017 partment MIS DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of 10 access points for City Hall and the St. Croix Valley Recreation Center. We will be replacing access points on 2nd and 3rd floor and reusing the access points from here out at the Public Works building. This will allow us to have uniform AP's throughout City Hall.. For the SCVRC we will be replacing some old access points. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total cost will be $7500. This money will come out of the network infrastructure money that was budgeted in 2017. ADDITIONAL INFORMATION ATTACHED YesX No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. ............. ........ Submitted by: Rose Holman Date: 12/15/2017 ApPReuAL 16�4 4-- 1 Shopping Cart . ldru a �:�h1�...r,.�l u,19 Save,Mew aril Share Add Item t0 Ga ArubaCare Ne t-Day U r't extended servIce'aereement--3 4ars I � r,,�:�,k till ment, r arrk�a�r��a s:r arr ...., ............................................. ........, .... ... ... .............................................................. ..................... ..................................� ,N P/% I.14 t, 1°Id 11"xV 11 Ira..r�� ,,.al(,�:. , '_ aaVr tud& 0erdered smChiiir Ar`Uba,In stant IAP-315 l'U S� -w1reless access drtt 1,Jprhate z 23 10 8 ... y, l....}�y �.. .. N.. ......,), � ��!r fvppn wdayff a�ir,�m,lered rrovraiiri 1G.a 4 Jesse Pereboom I IT Technician I City of 5tillwater 216 4th 5t N I Stillwater,MN 55082 1651-430-8805 �a r bpptn@, i stillwpt rmn.0 2 i " Py R ,j VIA �h. F WATER STREET INN December 14, 2017 To. Abbi. Wittman, City Planner From:Chuck Dougherty Re: Postponement request Dear Abbi, I would like to request a postponement of our Appeal hearing; to January 2, 2018. due to unforeseen circumstances. Sincerely, Chuck Dougherty 101 SOUTH W,ATIT STIEEE' o STIt.LlVAV EIS, MN 55082 • 651,439.6000 wwwwaterstreetinnats I Y ur *;,,,,, s i� Mr m, I a i µ ✓„r ORDINANCE 1098 AN ORDINANCE AMENDING THE STILLWATER CITY CODE CHAPTER 31, ENTITLED ZONING ORDINANCE, BY AMENDING THE ZONING MAP OF THE CITY TO REZONE CERTAIN PROPERTY TO THE RB - TWO FAMILY RESIDENTIAL DISTRICT The City Council of the City of Stillwater,Washington County,Minnesota, does ordain: Section 1. The zoning of the subject property, location of which is legally described on Exhibit A is hereby amended to RB, Two-Family Residential. This proceeding is known as Planning Case No. 2017-53. Section 2. This Ordinance shall be in full force and effect from and after publication according to law. Section 3. In all other ways the Stillwater City Code shall remain in full force and effect. Adopted by the City Council this 19th of December, 2017. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane Ward, City Clerk EXHIBIT A All that part of Block Seven (7) of CARLI AND SCHULENBURG'S ADDITION TO STILLWATER, County of Washington,Minnesota, as the same is shown on the Official Plat of The City of Stillwater,now on file in the office of the Register of Deeds in and for the County of Washington,Minnesota,described as follows,viz: Beginning at a point in the West line of North Main Street extension as the same is now laid out and opened through and across said Block Seven(7), where the South line of a certain tract of land deeded by C. Carli and Lydia A. Carli,his wife,to Louis Bergeron and Emil Kruger,by Warranty Deed dated March 31st 1874,and recorded in the office of the Register of Deeds of said Washington County,in Book "Z" of Deeds on Page 135,intersects said West line of North Main Street extension, said point being Two hundred eighty-three (283) feet South of the South line of Sycamore Street,measured parallel with the West line of original Lake Street (now vacated) and running thence Southerly along said West line of North Main Street extension Fourteen hundred eighty and forty-nine hundredths (1480.49) feet to the North line of Elm Street in said City,said point being Thirty and ninety-two hundredths (30.92) feet North of the Northeast corner of the Minnesota State Prison property, measured on said West line of North Main Street extension;thence Northwesterly along the North line of said Elm Street,being parallel with and Thirty(30) feet Northerly from the North line of said Prison property, Three hundred fifty-five and twenty-five hundredths (355.25) feet;thence Westerly by angle of 23 degrees 56 minutes to left, along said North line of Elm Street, and parallel with said North line of State Prison property,Two hundred thirteen and two tenths (213.2)feet to the East line of North First Street;thence North along the said East line of North First Street,to a point in said line One hundred (100) feet South of the South line of original Aspen Street (now vacated): thence East parallel with said vacated Aspen Street, One hundred fifty(150) feet;thence Southeasterly in a direct line to the Southwest corner of Lot Twenty-two (22) in said Block Seven (7);thence Southeasterly along the South line of said Lot Twenty-two (22),,to a point where a line drawn parallel with and One hundred fifty(150) feet westerly from the East line of Lots Nineteen (19), Twenty (20),Twenty-one (21) and the North part of Lot Twenty-two (22) in said Block Seven (7)intersects said South line of said Lot Twenty-two (22);thence Northeasterly on said line parallel with and One hundred fifty(150) feet Westerly from the East line of said Block Seven(7),Three hundred fifteen (315) feet to a point Sixty (60) feet South of the North line of Lot Eighteen (18) in said Block Seven(7): thence Westerly parallel with the North line of said Lot Eighteen(18),to the West line of said Lot;thence North along the West line of said Lot Eighteen(18),to the Northwest corner of same;thence Southeasterly along the North line of said Lot Eighteen (18),to a point One hundred fifty (150) feet West of the East line of said Block Seven (7);thence Northeasterly parallel with and One hundred fifty(150) feet Westerly from the East line of said Block Seven(7): Seventy-five (75) feet to the North line of Lot Seventeen (17) in said Block Seven (7);thence Northwesterly Four and thirty-seven hundredths (4.37)feet to a point in a line drawn parallel with and One hundred fifty (150) feet Westerly from the East line of Lot Sixteen(16) in said Block Seven(7), said point being Fifty (50) feet South of the North line of said Lot Sixteen(16);thence Northerly parallel with the East line of said Block Seven (7); Seventy-five (75) feet to a point Fifty (50) feet South of the North line of Lot Fifteen (15)in said Block Seven (7);thence Westerly parallel with the said North line of Lot Fifteen (15),to a point Two hundred eighteen(218) feet East of the East line of North Broadway in said Addition; thence North parallel with and Two hundred eighteen (218)feet Easterly from said East line of North Broadway,Five hundred two (502) feet more or less to the North line of Lot Eight(8) in said Block Seven (7);thence Northeasterly along said North line of said Lot Eight (8),to a point One hundred fifty(150) feet Westerly from the East line of said Block Seven (7);thence Northwesterly parallel with and One hundred fifty (150) feet Westerly from said East line of said Block Seven(7);Two hundred ninety-eight and seven tenths (298.7)feet more or less to a point in the South line of a tract of land hereinbefore mentioned, conveyed by C. Carli and wife to Louis Bergeron and Emil Kruger,by Warranty Deed dated March 31st,1874 and recorded in Book "Z" of Deeds on Page 135;thence East along the South line of said tract of land, said line being parallel with and Two hundred eighty-three (283) feet Southerly from the South line of Sycamore Street,to the place of beginning. EXCEPTING from the above described property all that part of Lot Eight (8), and all of the South Fifty(50) feet of Lot Nine (9) in said Block Seven (7),included within the above described boundaries;which lies within the following described tract: Commencing at the most Southwesterly corner of Tract A hereinbefore described;thence Northerly along the most Westerly line of said Tract A for Forty-seven(47) feet to the point of beginning of the tract to be described;thence continue Northerly on said Westerly line to its intersection with the northerly line of said Tract A;thence Easterly on said northerly line for One hundred twenty-five (125) feet;thence Southerly at right angles to said Northerly line to an intersection with a line run parallel with and distant Twenty(20) feet Northerly of the South line of said Tract A;thence Westerly to a point distant Twenty-five (25)feet Northerly (measured at right angles) of a point on the South line of said Tract A, distant Thirty-six (36) feet Easterly of said Southwest corner;thence Northwesterly to the point of beginning; containing 5,754 square feet, more or less. t Admin'stration TO: Mayor& City Council FROM: Tom McCarty, City Administrator 14" M- DATE: December 15, 2017 SUBJECT: Proposals for Updates/Changes to Stillwater Event Policy BACKGROUND INFORMATION: At the December 4,2017 City Council meeting the Council reviewed proposed updates to the City of Stillwater Event Policies, Event Application Procedures and Event Fees. The Council also reviewed historical background event data. Based on its review of the proposed updates, the Council directed staff to provide additional revisions to the proposed updated Event Policies and return to the December 19,2017 City Council meeting for further discussion. Council direction included review of the following items: -The next iteration of the draft policy should be a redline version; -Keep the policy to public property only; -For public events on private property—permit process for CBD only; -What is the purpose for events (beyond the Purpose statement in the current policy draft.... -Council would like see data on the number of event days for the past few years.....maybe past five years if the data is available; -Section 4.12, Requirement for neighborhood meetings—only for new events; -Section 4.11, Musical Entertainment—Approval by public safety...what is the criteria/standard of review for approval; -How many events are too many, should there be a limit in the City or a certain Park? -When serving alcohol, reduce beer garden fencing to single fencing standard; Staff has updated language revised language in the updated Stillwater Event Policies and Event Application Procedures. In addition, updated Event Data materials are attached for Council review. Staff will review all proposed revisions with the City Council at the December 19, 2017 meeting. REQUESTED COUNCIL ACTION: Staff requests the City Council review the proposed updates to the City Event Policy and if the proposed updated Event Policies is satisfactory, staff will bring forward a resolution for Approval of the Updated City of Stillwater Event Policies and Event Application Procedures and a future City Council meeting. If Council requires additional information or analysis regarding Event Policies, Council should provide direction to staff for further review and analysis on the proposed updates. 216 4 1h Street N, Stillwater, MN 55082 651-430-8800 Website: www.d.stillwater.mn.us CITY OF STILLWATER EVENT POLICIES December 14 N, verrAw,t,27,2017 1. PURPOSE The City of Stillwater wishes to promote and encourage_qgjb�rc-events in the community as well as a vibrant local economy and maintain and protect the quality of life, public health, safety and welfare for cffizens and the surrounding community through policies and procedures to ensure a safe and well-run .......... event. 2. EVENT PERMIT REQUIRED Every event held within the City of Stillwater that meets the definitions and standards found in this policy is required to obtain an event permit from the City prior to holding the event. 3. DEFINITIONS The following definitions apply to this event policy: 3.1 Event– For purposes of this policy, an event is any planned pgblic gathering including but not limited to celebrations, dances, forums, performances, rallies, social gatherings, concerts, and fundraisers which are appropriate and compliant in accordance with this policy. 3.2 Event Application Procedures–Every applicant must follow the Event Application Procedures when submitting an event application. The Event Application Procedures provides information on how to apply, submittal requirements and review process. 3.3 Events on Private Property.:–Eve nts h le I d i n Ljsir�tp r Wh j!y s p!Lpivate pfPpg!:ty .............- 9 _ggLqq�j[_ located witNn the CBD Zorliq&[ Lktrj�.tLequire that must be reviewed and I located...... pRprk KqdAy jbg_�itysncil . ou— - a,–rzye+its--he4Jeom,plextelyifKIe c.- &enus,1+c4d4ii City 3.4 Event Threshold– Events held on public property (whether open to the public or not) are subcategorized as "Events", "Special Events" and "Special Events with Contract"_a.s...d.efi.9e.d ' t Page 2 of 11 ...............Event ....... ...........................�p�...._.............................._._._._._._....._.a .w�....................w aal Event Special Event With Contract ...... ..... .......�.......................... � _www ........v .....�........._. A gathering is considered an A gathering is considered a A special event requires a event when any one of the special event when any one of contract with the city when following thresholds applies: the following thresholds any one of the following applies: thresholds applies: ......... 1) Closure o street—One 1)Closureo street—One block 1)Closure of street— block of a residential street is of a residential street is closed Substantially disruptive to closed for up to 5 hours, or for more than 5 hours,or more traffic flow requiring uniform any portion of a commercial than one block of a residential traffic control. street is closed for up to 2 street is closed for any length of hours. time,or any portion of a commercial street is closed for 2 hours or more. 2)Public pgLkinq lot use —1 to 2) 'ublic parkiagr lot use—10 9 spaces in a public parking lot or more spaces in a public are reserved. parking lot are reserved. �._._._.._._._. ... ._.. . ... w 3)Street use(including 3)Street use(including sidewalks and trails)—The sidewalks and trails)—The event has a route on a public event has a route on a public street(s), sidewalks or trails, street(s), sidewalks or trails, such as races, walks, or (such as a race, walk or parade) parades that don't require that requires street closure, traffic control and obeys all traffic control, street sweeping, traffic rules. or the use of"no parking signs" along the route, or is substantially disruptive to traffic flow requiring uniform _ traffic control. Number o eo le in a ark 4)Number a eo le ira� ark Number o _.... ww ..._..... 4 eo le in a ark or or Ctdcili —250-1000 or City facility-1000-2500 City facility-2500 or more people including spectators, people including spectators, people including spectators, vendors, performers and vendors, performers and vendors, performers and volunteers are expected at a volunteers are expected in a volunteers are expected in a time in a public park.' public park.' public park.' The event occurs on multiple days, OR extra-ordinary city employee support or city materials are necessary, OR any out-of-pocket expense52 are incurred by the city, OR cost of City Services is over _ $1,000. Any organized athletic event that has a park reservation approved by the City s park reserva ' tion staff is not subject to this threshold. City parks include: Future Aiple, Future Bridgeview, Brown's Creek,future Chestnut Page 3 of 11 Street Pedestrian Mall, Liberty Square, Lily Lake, Lily Lake Ice Rink, Lowell, Northland, Parking Ramp, Pioneer, St. Croix Recreation Center,Sunrise and Washington Square. 20ut-of-pocket expenses include such things as overtime pay for city employees, equipment that the city would need to rent for the event, office supplies, billables(e.g.postage), and any contracted services. 3.5 Event Coordinator—The primary City contact will be the City Administrator or the person designated as Event Coordinator. 3.6 Event Organizer—The individual representing the organization applying for the Event and ) winiithe authority to bind the organization to agreements made with the City_;.1� eeiwo �c :.. k �1u� .�;..ro � ... r � gart � lots m� b gvr-by..r �1. N, -pe b .. wlhThe email address, cell phone number and mailing address of this representative must be rov d d ven-to the City at least w4hi-a 30 days.prior to of the event. e- -fir fThe Event Organizer must be on site during the event. 4. EVENT STANDARDS 4.1 Advertising—It is a violation of this policy to advertise the location of any event requiring a reservation of city property when the organizer has not requested a reservation of city property, has been informed that the reservation is not available, or has been denied. Preliminary approval allowing the applicant to advertise the event may be given upon request, with final details to be determined upon submission of event application. 4.2 Alcohol —Alcohol permit(s) are required for any events at which alcohol will be consumed. Refer to the current city fee schedule for permit costs. a. Consumption Permit is required for any alcohol (wine, strong beer, 3/2 beer or liquor) consumed on public property. If more than 75 people are in attendance of an event, a police officer will be required. b. Temporary Liquor License is required if the event iso on city property or on private property and is selling alcohol in the course of the event. To apply for a Temporary Liquor License an applicant must be a non-profit, religious, or charitable organization or club that been in existence for at least three years; a political organization registered under state law or a state university. The Temporary Liquor License application and fee must be submitted 60 days before the date of the event. Contact the City Clerk to obtain a Liquor License application packet. There are two types of Temporary Liquor Licenses: Page 4 of 11 a 3.2 beer Temporary Liquor License: A club or charitable, religious or non-profit organization may be issued a temporary 3.2 beer license subject to the Terms (below) set by the City. On-sale spirits, wine and beer Temporary Liquor License: A club or charitable, religious or other non-profit organization in existence for at least three years may be issued a temporary license for the on-sale of intoxicating liquor in connection with a social event within the city/county sponsored by the licensee. The license may not be for more than four (04) consecutive days. This permit must be approved by the City Council 30 days before the event and staff will submit to the Minnesota AGED. c. Terms A temporary liquor license application must be submitted 60 days prior to event and approved by the City Council and the State of Minnesota Alcohol & Gambling Control Division 30 days prior to the event. Liquor will be confined to a specific area of the event with sin le bicycling type fencing around the perimeter. Police Officer(s) as determined by the Police Department will need to be present during service. All entry/exit gates to the dispensing area must be controlled by security personnel while alcohol is being served to insure that no beer or liquor enter or leave the area. Signage will be prominently display at each entry/exit point to notify guests that no liquor or beer will be allowed in or out of the dispensing area. The Organizer will provide at no charge liquor identification bracelets at location(s) as required by Public Safety Staff. The Organizer will permit no one to consume Liquor unless they are wearing an identification bracelet and will be responsible for the issuance of bracelets and that the bracelets are given only to those who are legally entitled to consume liquor/beer. Any service of liquor will require server training by either the Stillwater Police Department or an affiliation recommended by the Stillwater Police Department. Certification of Server Training is required prior to receiving the temporary liquor license (3.2 or on-sale). Liquor liability insurance for the day of the event are required. See section regarding Insurance for further details. The Organizer acknowledges that as a liquor license holder for the Event, it is subject to Stillwater City Code §43-8, which authorizes that all premises from which intoxicating Liquor is offered at on—sale, are subject to inspection for alcohol compliance by any police officer, health officer, or other designated officer or employee of the City during all hours the Area is open for the serving of alcohol. 4.3 Cancellation—Cancellations of events by the event organizer received in writing will receive full refund of deposits and the following refund of event fees (excluding application fee): ■ 20 days prior to event will receive a full refund of event fees. Page 5of1l * 19 to 11 days prior to event will forfeit 50V6 of event fees. * 10 days orless mfthe event will forfeit all event fees. The City reserves the right to deny an event should one or more of the following occur: • Failure to submit anapplication within the time periods asoutlined above. • Requirements ofthe Event Policy and Procedures are not met. • The applicant owes the City of Stillwater, money from another event, services provided or as e result ofdamages to city property. • The use or the event would conflict with previously planned programs organized and conducted by the city or non-govern mental agencies previously scheduled for the same time and/or place. • The applicant does not comply with all applicable city ordinances, traffic rules, park rules and regulations, state health laws, fire codes and/or liquor licensing regulations. • The use or event proposed by the applicant would present anunreasonable danger tothe health orsafety mfthe public. • The applicant cannot comply with applicable local, state and federal license requirements for all orpart mfthe planned event. • The use orevent isprohibited bylaw. • The application contains material misrepresentation or fraudulent information. 4.4 Changes to Event—Ma'orchangeurnadeio an event after being approved by any Commission orCity Council are not permitted without additional approval. Anyeventthat isimpacted with an emergency situation such as river flooding, weather issues, etc. will be resolved byPublic Safety and Public Works staff atsuch time oCity Council meeting isnot available. 4.5 Cleanup of Event—Organizers agrees to remove all items pertaining to the event at the | conclusion ofthe evenThe City of Stillwater i3not responsible for any items belonging to the Organizer or patrons of event that are remaining after the event. Organizers will reimburse City the City find itnecessary [ in sole opinion to rLhercleanup, removal or repairs tOreturn Lthe area tmits original condition ifthe site isnot repaired within 24hours ofevent orasagreed upon. City staff may choose to do a walk-through of venue with Organizer to identify and document any damage before event. Both parties will sign off and reevaluate after the event. 4.6 Crowd Management—(]rganioers will contribute tothe extraordinary cost of providing | | uniformed, licensed peac h � o��cersaMd � � specifically event. The contribution |eve| for Police and Fire Fighters isestablished bythe City | Administratorcurrent city fee scheduled. Organizers xviU provi�e, �t n� �wsttothe dty, priv�t�|y paid professional uniformed security officers equipped with radios asdetermined bythe Stillwater Police Page 6nf11 Chief. All security officers will besuitably identifiable and the number and deployment of the security force must beapproved inwriting bythe Stillwater Police Chief. 4.7 Emergency Action P|an—Organizer must provide a plan of action for emergency preparedness during event, on-site contact information and a communication plan otthe time ofapplication. Organizer must notify EMS and Fire Department about event and coordinate a safety plan for the event. 4.8 Fees—The City has established an event permit fee schedule in order to recover costs incurred hecity for the operation ofevents. Charges for event permit fees, tw | re the current city fee schedule. 4.9 Insurance—TheOrganizernnustprovidetothe City satisfactory proof that ithas obtained liability insurance that names the Event and the City as an additional insured, as loss payees, in an amount of at least $1,500,000 combined single limit, for loss sustained by either acts oroccurrences that arise from orgrow out of both Event and Liquor Liability coverage as described in Minn. Stat. §340A.409, evidenced at minimum, the coverage described in Minn. Stat. §340A.409, subd. 1 with regard to the Event. a. Liquor Liability Insurance— In addition, the City requires any function that is open to the public and sells/serve alcohol through a temporary liquor license must provide liquor liability insurance for the days ofthe event. This insurance isrequired toprotect the City's and Organizer's interest. ACertificate mfInsurance submitted tothe City of Stillwater which must include listing the City ofStillwater asanadditional insurer must provide the following minimums: a $5O,DOOofcoverage because ofbodily injury toanyVnepersmninanyone occurrence, 0 $100,000 because of bodily injury to two or more persons in any one occurrence, � $1O,ODObecause ofinjury tonrdestruction mfproperty ofothers inany one occurrence, � $5O,O00for loss mfmeans of support of any one person in any one occurrence, = $2OO,000for loss mfmeans Vfsupport oftwo mrmore persons inany one occurrence, � $5D,DD0for other pecuniary loss ofany one person in anyone occurrence, and � $100,000 for other pecuniary loss of two or more persons in any one occurrence. 4.10 MHaterials— 38 of materials owned by the city (e.g. barriers, cones, signs) NOUSt be paid for bythe event organizer. and materials as long asthe equipment and services are appropriate for the event and the event can be run safely in the estimation of city staff, Based on review of the��p itystaff will materials will be required for the event. Page 7 of 11 a. Electrical — Public Works Department will open existing electrical boxes on day of event and access allowed according to the current City Fee Schedule. Organizer is responsible to have their own extensions cords. All temporary electrical wiring for events must be performed by a licensed electrical contractor. This requirement also applies to portable generators. b. Portable Restrooms and Handwashing Stations—The Organizer is responsible to furnish portable restrooms and handwashing stations to facilitate expected crowds. The number of portable restrooms and handwashing stations required is solely determined by the Public Works Superintendent. If applicable to the event, City public restrooms will remain open during the Event and the City will supply and equip restrooms, however, the Organizer may be responsible for maintaining, cleaning, staffing and security and supervision for restrooms. If the Organizer elects not to provide these services it must notify the City at least two weeks prior to the event, and in that event, the Organizer will bear the City costs associated with this work. c. Trash Service—Dumpsters or roll—off boxes must be furnished according to a plan approved by Public Works Superintendent in sufficient quantity to contain the accumulation of trash generated by the Event and must ensure that all trash or garbage is collected and hauled away daily in the Event area(s). The Event Coordinator may amend the plan and require additional dumpsters or trash receptacles if the need arises. The City reserves the right to require additional receptacles should the Organizer not remove excess garbage from the Event. If possible, Organizer will provide recycling and organics containers for the Event. d. Traffic Control Signs and/or Barricades—To ensure traffic and pedestrian .safply control the Organizer must place standard reflective barricades according to a plan approved by the Public Works Director, Police Chief or their designees. Traffic control items may be supplied by the Organizer, or by the City_LCjtY_fp! ' qhg gig � e Rp "j"i"-'mi) &4+eduk- The City may place additional traffic control barricades to protect public safety at City expense based upon a plan developed by the Public Works Director and Police Chief or their designees. The plan for placement of additional public safety traffic control barricades shall be shared with the Organizer prior to the event. e. Water (Hydrants)— If access to water main or hydrants is required,the Organizer must make arrangements with the Board of Water Commissions and pay related water fees and water shut off key deposit. Organizer must ensure all potable water sources are from an approved source (private well water is not an approved source). 4.11 Musical Entertainment— -iem- Organizer must provide to the City a complete list of all musical acts along with an estimate crowd size for each act. The G y reserves the,rigbj Page Oof11 violations in other venues. 4.12 Neighborhood M@eeting—A gathering that meets the threshold for a "Special Event with | Contract" and is a new s ecial event ill be required to hold a public meeting to receive input from the surrounding neighborhood. This meeting must be held three weeks prior tothe event. Notices for the neighborhood meeting will beprepared and mailed bythe City tOthe immediately adjacent property owners 4.13 Noise Control—The Organizer isresponsible tocontrol the noise emanating from the Event atalevel that will not interfere with the peace and repose o{the residential area surrounding the Event area. Noise control and regulation described in City ordinance Sec. 3Q-3prohibits noise between the hours oflD:UDprnand 8:0Oam. Any waivers tothese hours must bereviewed and approved byCity Council. 4.14 Notification FXyer—A gathering determined to be a "Special Event" that does not occur completely within a public park or gathering determined to be a "Special Event with Contract" must submit a flyer to be distributed as a public notification to all properties immediately adjacent tothe event location. The flyer must besubmitted with the Event application. City staff will review arld iapp theflyer submitted with the event application. When approved byCity staff, the event organizer sW� distributes the flyer at o all households and businesses immediately adjacent .1ior to the to the event venue @ttheir own cost. DgnDe | of event, location of venue, date of event, time of event, list any closure of streets (including times) and contact information for questions. 4.15 Other Agencies—Organizer is responsible for obtaining all agreements and permits with agencies (e.g. W1n[}[)T, K4NState Patrol, Washington County Public Health and Environment, Washington County Sheriff, MN Department ofNatural Resources, Lakeview EMS, other local communities and any other agencies requiring permits for the event) and must submit copies of permits to the City from other agencies prior to obtaining an event permit. 4.16 Out-of-pocket Expenses— Event permit fees for city services will be limited to the city's out-of-pocketexpenses attributable tothe event. Out-of-pocketexpenses include such things as overtime pay for city employees, equipment that the city would need to rent for the event, office supplies, any contracted services and extraordinary use of city equipment for the event. 4.17 Park Usage—Standord park reservation and facility use fees will be required. All groups, including not-for-profit groups and educational institutions must pay deposits and rental of Page 9of11 amenities when holding GDevent. The Organizer shall ensure that nOvehicles drive onthe City's park property. | In the event that damages occur tothe City's property, the Organizer shall pay for a-ry restoration ofthe park asdetermined bythe City. The bicycle and pedestrian trail from Laurel Street to Nelson Street must remain open and unobstructed (nn vehicles, trailers etc.) for the public during the Event. The Organizer shall pay for any restoration ofthe trail caused by the Event, as determined bythe City. New events and Events with Contracts will be reviewed by the Stillwater Parks and Recreation Commission and City Council. 4.18 Parking Lots and On-StreesParking— Useof[ityparking |ots or on-street parking spaces for anevent will bereviewed bythe Downtown Parking Commission and City Council. Use of downtown public parking lots will be approved only as an alternate or if sufficient space does not exist inLowell Park toaccommodate event activities. |finthe opinion ofthe City, public parking lots will beneeded, then the preferred lots for use would beLots 4, 5, 9, 1O and 11. Only Stillwater Police Department can post parking lot closures and any no-parking signs. Signs will beposted 24hours inadvance of closure. Charges toreserve/use city parking lots and/or parking spaces are set forth inthe current city fee schedule. 4,19 Police Serwicea—The Stillwater Police Department will determine the number mfPolice Department employees and/or Police reserves needed for an event. (Reserves will not be hired inlieu ofemployees, but as a supplement tpemployee staf8n8). The Stillwater Police Department retains the right to require more services than requested if determined to be necessary. Officer rates are set forth in the current city fee schedule. With regard to Event, the City reserves the right toorder ashutdown mfthe Area inthe event the Chief of Police determines, in his sole discretion, that the public safety is threatened or any condition ofthese Policies isviolated. |nthat event, the Organizer must assist the police in the clearing ofthe Event. 4.20 Route Eventa—[)rganizernmustprovideadetailedmnapofthenmuteand area affected by the event. Traffic can only be stopped by Law Enforcement. Volunteers may assist to guide participants through the route but shall not direct vehicle traffic. All event volunteers working inroadways must wear 8 "Class 3" safety vest. Location of2Dy � L�VvEnfOr��Ol�n will be deternnin8dbythe 3ti||vvate[ Police Department upon review ofroute. The category "Events" are exempt from having law enforcement since the event doesn't require traffic control and participants obey all traffic rules. To decrease impact on neighborhoods, city services and facilities, the city has set preferred running and bike routes within the City. Please refer to map for potential preferred routes. Any route using State Highway or Washington County roads within the City of Stillwater must provide a copy of their respective permits to the City of Stillwater two weeks prior 10the event. 4,21 SaUeoTax— If applicable,the Organizer must obtain a State Tax Payer Identification Number and collect any sales oruse taxes that are due according tolaw. Page 1Omf1l 4.22 Signs—Temporary signage for an event (except for permissible banners across Main Street) will be allowed only onthe day mfthe event. The number, size and location ofsigns must be approved during the event application review process. Only the Stillwater Police Department can post parking lot closures signs and no-parking signs. Permanent signage including but not limited tospeed limit signs, directional signs, shall not beremoved or covered with event signage. The use Ofspray paint onroadways, telephone poles, traffic signs, sidewalks/trails is prohibited with the exception mftemporary chalk-based materials. All signs must conform tothe following standards: • Signs may not exceed four (4) square feet inarea; and • Signs may not bemore than three (3) feet inheights above grade; and � Property owners must grant permission for placement of any signs on their property; and � Signs may not be placed upon any right'of-vvay, inparks mrmnpublic property ina manner that creates a nuisance to adjacent owners, creates a safety hazard or blocks the view ofentrances tostreets nrintersections. � Signs may not be placed on any telephone poles, light poles, traffic control signs, etc. | | 4.23 Site Plan—An Overall site plan for the EvSntdrawn to scale or showi 11 hat depicts the location of fencing, vendors and any areas within the City, such as parks, | | parking lots orroutes that are proposed for use for the Event,� must be submitted with application. Additional items such astraffic control plans, locations offirst aid, volunteer locations, water stations, spacing ofvendors, barricade placement, portable restroom locations, trash location, electrical boxes needed, alcohol service area,tent locations, enter/exiting, etc. must be included on site plan. 4,24 Tents—Severa| city parks are maintained by a buried irrigation system. Therefore, stakes or posts longer than 13 inches and more than a quarter inch in diameter may not be used. No staking is m||mvxed on city parking lots orstreets. Stillwater Public Works will provide irrigation locates in areas where tents will be staked according to approved site plan prior tmevent atnmadditional cost. No camping intents, trailers orcampers is allowed during the events. Organizer must arrange tohave Stillwater Fire Department inspects large tents before use. 4,25 Vendors—The Event Organizer is responsible for overseeing the requirements of all vendors. Below isalist ofthe Event Organizers responsibilities. 0 The Organizer agrees toinform any vendors that there isno camping permitted in any park orany City parking lots. a The Organizer agrees that any vendor using cooking facilities including propane tanks, generators, electrical hookups, etc. will be inspected for safety by the Stillwater Fire Department and Washington County Public Health and Environment and Minnesota electrical inspector (if required). Inspection costs (if any) shall be paid for bythe Event Organizer directly 10the agency/person doing the inspection. | | a The Organizer agrees to ensure that all vendors' waste water bg discharged into holding tank approved by Washington County Public Health and Environment. Page 11of11 Vendors without an approved holding tank shall discharge into grey water barrels provided h«the Organizer. Disposal costs are the responsibility ofthe Organizer. For noreason shall grey water barrels mrholding tanks be disposed into the City's sanitary mrstorm systems. � The Organizer is required to obtain proof of license for all food vendors, this includes vendors that are sampling, merchandising, or marketing food (e.g. salsa, jams, honey) and submit copies toWashington County Public Health and Environment aswell asmake sure all vendors have submitted their Washington County special event license. � Organizer must submit a list of food vendors and site map, showing distance between food vendors to Stillwater Fire Department and Washington County Public Health and Environment two weeks prior tothe event. � Private parties onCity property having afood truck must beinspected byStillwater Fire Department. PROPOSED EVENT FEES CHANGES/UPDATES Application Fee—Add one item .... ................. Event Special Event Special Event With Contract Late Application Fee: $100 Late Application Fee: $100 Late Application Fee: $100 Base Fee and Deposit—Change the$500 Event Impact Fee (if applicable) and the$750 refundable damage deposit to the following: ................ Event Special Event Special Event With Contract No event base fee required $500 per day* Base Fee $1,000 per day* Base Fee subject to negotiated contract provisions. Events with Routes—No Events with Routes—$1 per Events with Routes—$1 per participant fee required registered participant registered participant $100 refundable damage $1,000 Security Deposit $1,000 Security Deposit subject deposit if using a park to negotiated contract provisions. *Per Day includes each day of event. Separate load-in day fee of$500/day will apply. Liquor License and Consumption Permit—No changes Materials—Add one item Portable toilet additional service $25/unit/service Stillwater Park Fees—Update (current practice but needs to be added to current fee schedule) All groups, including not-for-profit groups and educational institutions must pay deposits and rental of amenities when holding an event. Fire Services—Update (current practice but needs to be added to current fee schedule) Fire Department Personnel Overtime Rate—2 hour minimum Police Services—No changes Parking Space Usage Fee—No changes City Services—Update (current practice but needs to be added to current fee schedule) Event permit fees for city services will be limited to the city's out-of-pocket expenses attributable to the event. Out-of-pocket expenses include such things as overtime pay for city employees, equipment that the city would need to rent for the event, office supplies, any contracted services and extraordinary use of city equipment for the event. CITY OF STILLWATER EVENT APPLICATION PROCEDURES Producing an event requires preparation and planning to ensure a well-run event. It is essential for the event's success that the procedures outlined below are followed. It is the purpose of these event procedures to assist the organization in planning successful events while providing a process whereby the City of Stillwater can review the specific types of events being held and assess applicable policies and address concerns regarding liability exposure. This document provides explanation and mandatory procedures for holding an event in the City of Stillwater. 1. EVENT DATES Contact 651-430-8837 to check availability of dates to hold your event within the City of Stillwater before submitting event application. 1.1 An Event Application can be submitted one year in advance of the event. Past events will have priority if scheduling conflicts arise. City staff will contact previous event organizer to allow first right of refusal. 2. EVENT POLICIES Review the Event Policies and current fee schedule before submitting event application. Check box on the Event Application that policies have been reviewed. 3. APPLICATION SUBMITTAL 3.1 Application Fee—Event application must be submitted along with applicable application fee. Fee may be paid with credit card by contacting the City of Stillwater or submit check payable to the City of Stillwater with the application. Refer to the current city fee schedule for application fee. 3.2 Submittal Due Date—Submit the City of Stillwater Event Application before submittal due date along with required supporting documentation (see event application for items needed on the supporting documents). .......... _............................._... wwwwwwww�. Event Special Event Special Event With Contract Application 3 .... _... _.._ ._. ppli due 0 days Application due 90 days prior Application due 120 days prior to event with no to the event with application prior to event with application fee. fee. I application fee. 3.3 Incomplete or Late Application— Incomplete applications will be returned to the applicant. Any application submitted after application submittal deadline will be charged a late fee. Late applications may jeopardize the ability to receive event approval. Failure to pay application fees may result in a dismissal of application. Page 2of3 3.3 Submit completed application packet to: At n: Beth Wolf or City OfStillwater email to: 316N. 4th Street fax to: 551-43O-@B1O Stillwater, MN 55003 4. APPLICATION REVIEW Completed event applications will be reviewed through the following review process. 4.1 Preliminary review bycity staff toensure event application iscomplete (usually within one week). Acceptance ofapplication, should innoway beconsidered final approval ofevent. 4.2 Further review ofapplication may take place atthe Downtown Parking Commission, Stillwater Parks & Recreation Commission and/or City Council. Organizer will benotified onthe dates oFthose meetings (if required\. 4.3 Three weeks prior to event, estimated event fees are due. AnInvoice will bemailed tothe event organizer. 4.4 15 days prior to the event the Organizer must submit the following • Final site plan • "Load-in" and "Load'out" schedule • Certificate of Insurance • Copies of other agencies permits that are involved inthe event • List offood vendors • Updated Emergency Action Plan 4.5 An event permit and/or contract will be issued when event application has completed the review process and been approved, any additional permits are issued, event fees have been paid and applicable insurance has been received. 4.6 The City may require avva|kthroughofthe event site before and/or after the event. 5. EVENTS ON PRIVATE PROPERTY | 5.1 For public events held on property located |nthe CBD Zoning District ^ a. The event organizer must submit a complete event permit application form with event venue site plan tothe Community Development Department. Nofee isrequired. Page of b. The Community Development Department staff will review and route the application to the Public Safety, Public Works and Administration Departments for review and comments. c. The Community Development Department will assemble the comments and write a review report that will beplaced onthe consent agenda ofthe next available City Council meeting for action. d' If the event permit application was approved by the City Council,the Community Development Department will issue the event permit. If the event permit application was denied by the City Council, the Community Development Department will notify the event organizer ofthe decision. | Pubfic ent5held ODprivate property and serving alcohol during the course ofthe event must apply for aTemporary Liquor License and follow all applicable rules. 6. OTHER CONTACT INFORMATION City ofStillwater, Administration 651-430-0800 Community Development Department 651'430-8820 Fire Department 651-351-4963 Police Department 651-351-4900 Public Works Department 651-375-4100 Water Board 651-439-6231 Lakeview EMS 651-430-4621 Department ofNatural Resources 651-259-5875 Minnesota Department of Transportation 651-234-7500 Washington County /events\ 651-430-4313 Washington County Public Health & Environment 651-430-6698 or STILLWATER EVENTS Number of Events Year 2017 2016 2015 2014 2013 2012 2011 Events 18 21 20 14 19 19 18 Special Events 9 7 6 10 9 9 9 Contract Events 11 10 10 8 8 9 9 City Events 3 3 3 1 1 1 1 Total Events 41 41 39 33 37 38 37 Location of Events(one event has multiple locations) Year 2017 2016 2015 2014 2013 2012 2011 Downtown Events 15 15 15 15 12 14 13 Route Events 13 15 6 5 7 7 6 Block Parties 9 8 9 6 9 7 9 Other Sites/Parks 7 6 9 7 9 10 9 Number of Event Days Year 2017 2016 2015 2014 2013 2012 2011 Events 21 24 20 14 19 19 19 Special Events 10 8 7 11 9 9 9 Contract Events 49 47 49 45 45 49 52 City Events 3 3 3 1 1 1 1 Total Event Days 83 82 79 71 74 78 81 Excludes Ice Castles Event Type Description Events Residential street blocked <5 hours or Commercial street<2 hours or<9 parking spaces reserved or route with no services required or>250 people in public park Special Events Residential street blocked >5 hrs or more than 1 block or Commercial St>2 hrs or 10+ parking spaces reserved or route with traffic control, street closure, or parking restrictions Contract Events A Special Event needing a contract due to services over$1000 or held multiple days The statistics above do not include: Teddy Bear Park or Washington Square children's programs Park reservations for weddings, picnics, ball tournaments, etc Events held on Private Property 2017 Events (by Type of Event) Contract Events- *event field multiple weeks Location Size #of Days 1 * Crusin'on the Croix Car Show Downtown-4 Parking Lots 1,000 8 2 Lift Bridge Closing Celebration Downtown-Chestnut and 3 Parking Lots 3,000 1 3 Rivertown Fall Art Festival Downtown-Chestnut and 4 Parking Lots 4,000 2 4 Stillwater Harvest Festival Downtown-Chestnut and 4 Parking Lots 3,000 2 5 * Summer Tuesdays Downtown-Lowell Park and 1 Parking Lot 600 7 6 Ice Castles of Stillwater Downtown-Lowell Park and l Parking Lot 50,000 7 Hockey Day Minnesota Downtown-Lowell Park and 4 Parking Lots 6,000 3 8 Lumberjack Days Downtown-Lowell Park and 3 Parking Lots 12,000 3 Lumberjack Days Downhill Derby Route-2nd Street Lumberjack Days 5K/I OK Route-Around lake to Pioneer Park Lumberjack Days Parade Route-Washington Park to Pioneer Park 9 North Star Grand Prix Route-Downtown and 2 Parking Lots 7,000 1 10 Stillwater Half Marathon&5K Route-Into city ends at Pioneer Park 1,600 1 11 * Stillwater Farmers Market Other- 1 Parking Lot 200 21 88,400 49 Special Events Location Size #of Days I Brine's Bocce Ball Tournament Downtown- 1 Parking Lot 250 1 2 NILMDTS Rememberance Walk Route-Downtown Lowell park 800 1 3 Faster Than The Pastor Route-St Mikes& St Marys Church 500 1 4 Bagpipes&Bonfires Block-3rd St N 300 2 5 St.Mary's German Fest Block-5th St S 500 1 6 St.Mary's Wild Rice Festival Block-5th St S 500 1 7 Wash Cty Law Enforcement Memorial Block-Pine Street 200 1 8 Veterans Day Ceremony Other-parking lot 200 1 9 Memorial Day Ceremony Other-parking lot 700 1 3,950 10 Events Location Size #of Days I Winter Ice Cream Social Downtown-Lowell Park 1,000 1 2 Twinkle Party&Tree Lighting Downtown-Lowell Park 3,000 1 3 Stillwater Earth Day Celebration Downtown-parking lot 100 1 4 Airflow Club Meet Downtown- Lowell Park 150 1 5 Ragnar Relay Route-through the city 400 1 6 Stairs of Stillwater Fundraiser Route-through the city into Lowell Park 250 1 7 St Croix Catholic Walk-a-than Route-St Croix Catholic School 350 1 8 Habitat 500 Bike Ride Route-Myrtle St west end 150 1 9 Liberty Garage Sale Route-Liberty Subdivision 300 4 10 Chilikoot Gran Fondo Route-through city 300 1 11 Block party on North 5th St(Spring) Block-5th St N 100 1 12 Block party on North 5th St(Fall) Block-5th St N 100 1 13 Estate at Greeley Block Party Block-William St 100 1 14 Estate at Greeley Carnival Block-William St 100 1 15 Block party on William St Block-William St 25 1 16 Wash Cty Hazardous Waste Day Other-Lily Lake Park 800 1 17 1 st State Bank Open House Other-Liberty Square Park 500 1 18 Sticks in Stillwater Other-Rec Center 8,000 1 15,725 21. City Events Location Size #of Days I SPD Youth Bike Safety Rodeo Downtown-parking lot 400 1 2 Independence Day Celebration Downtown-parking lots,parks 30,000 1 3 Night to Unite Other-Washington Square 1,500 1 31,900 3 Total Estimated Attendance for all Events: 136,225 2017 CALENDAR OF EVENTS S.m M T I W T F S (16 �17 18 i19 20 21 j22 Earth Day Lowell&Lot 9 123 24 25 26 27 28 29 I 30 1 12 �3 4 5 6 MAY ... .......- .. .... _ __,. ��.. M T`-"----, e�. . W T _ F S , ; i7 '8 (9 10 11 12 13 f i 14 X15 116 '18 X19 120 Bike Rodeo Lot 12 Hazardous Waste Day f ILily Lake �21 22 �23 `24 25 26 127 � 112 Marathon Route,Pioneer& Browns Creek �28. 29 ,30 31 1 2 3 Vets Memorial Farmers Market Lot 19 j (begins)Lot 19 WIK �y r SM T W T F_ S �4 _ 5 _ �6 — �7 l8 19 10 Car Show j ;Lots 4,5,8b&9 11 12 13 14 15 X16 17 J � , 18 20 21 — — 22 X23 _. 24 a 1 Bike Race Car Show >Airflow Car Show Route,Teddy Bear& Lots 4,5,8b&9 I Lowell Lots 16&17 i25 126 127 ,28 �29 30 1 N, S M T W T F,s S i 2 _ 3 _._ 4 _ _ 5 7 �$ Fireworks Pioneer&Lowell tl9 �10 i11 12 13 14 15 SummerTuesdays :Car Show Habitat Bike Ride Route Lowell&Lot 5 ;Lots 4,5,8b&9 ,16 X17 118 19 20 21._ 22 Summer Tuesdays Car Show Lumberjack Days Lumberjack Days ;Lumberjack Days j Lowell&Lot 5 Lots 4,5,8b&9 (setup)Lowell Lowell,Lots 4-7,8b,9& Lowell,Lots 4-7,8b,9& Lots 4-7,8b&9 Water St Water St Derby 2nd St N 5401K Route,Pioneer 23 24 '25 26 27 28 X29 Lumberjack Days j Summer Tuesdays Lowell,Lots 4.7,8b,9& Lowell&Lot 5 Water St I Parade-Route, Washington&Pioneer J 1_ GUST �30 i31 i1 �2 3 �4 5 Night to Unite ICar Show Washington `Lots 4,5,8b&9 i Summer Tuesdays Lowell&Lot 5 6 7 8 19 10 11 12 Summer Tuesdays Bridge Closing Event Lowell&Lot 5 ;Lot 2&3 13 I14 15 A6 17_ 18 19 Chikoot Bike Ride Summer Tuesdays Car Show IRagnar Relay (Route&Pioneer Lowell&Lot 5 lots 4,5,8b&9 Route&Jr High j 120 121 122 ,23 24 w25 X26 Summer Tuesdays Stillwater Stairs Lowell&Lot 5 Route&Lowell 27 28 129 130 31 1 2 1Car Show hLots 4,5,8b&9 SEPTEMS� S M T W T F „ S 3 i4 5 6 7 8 i9 NILMDTS(setup) NILMDTS Lowell Lowell St Mary's Festival 5th St S 10 q-11 k f12 13 14 115 1116 St Mary's Festival Car Show 5th St S lots 4,5,8b&9 17 j18 19 20 21 22 23 'Bagpipes&Bonfires r t 3rd St N I24 125 — i26 f27 �28 29 130 j St Croix Catholic 'Walkathon Route OF r r� '4 'WewX.7if'Ma J r / ,,,, ! inv,,,; �!ar..,i /l. via„✓ .,,,..:�,/,u,,,,,,> ,m ,,,v,,,. .,,,„�„ .. ,,..,,.,.,,w ,,,,, ,,,,, ,. ✓,,.,,i. M T W T F S j 1 2 3 ,4 Fall Art Fair(setup) Fall Art fair j Lowell,Lots 4,5&9 Lowell,Lots 4,5&9 i Faster Than The Pastor Route i6 9 10 Ill 12 13 14 Fall Art Fair Harvest Fest(setup) ;Harvest Fest Lowell,Lots 4,5&9 Lowell,Lot 45&9 Lowell,Lots 4,5&9 15_ 16 — 17 118 ;19 20 – '.21 Harvest Fest Ice Castle Lowell,Lot 4,5&9 (setup begins)Lowell 22 ,23 24 25 26 2.7' 28 Farmers Market(ends) Lot 19 l t_ This calendar does not include winter events,block parties,children's programming,business events on private property or park reservations. water, THE BIRTHPLACE OF MINNESOTA TO: Mayor &Councilmembers FROM: Bill Turnblad, Community Development Director DATE: December 15, 2017 RE: Phase 3 of City Hall remodeling project INTRODUCTION The approved capital budget for 2018 includes $890,000 for Phase 3 of the City Hall remodeling project. Phase 2 included remodeling of the former police station, upgrading IT infrastructure, improving building security and waterproofing the building foundations in several areas. That phase is essentially complete and we are ready to begin Phase 3. PROJECTFEATURES This phase of the project is planned to include the following list of improvements. The preliminary cost estimate for this work list, as well as all soft costs, would be somewhat less than the$890,000 budgeted. 1. Remodel the 2nd floor restrooms so they are accessible to the public. 2. Remodel the 3rd floor reception area 3. Install wider counter at 2nd floor reception desk. 4. Install hearing loop in Council Chambers. 5. Install Council dais protective panels. 6. "Hardening" of all ground floor windows in Police Department. 7. Replace existing exterior lighting. 8. Install new configuration of cubicles on 3rd floor. 9. Install interior window treatments (blinds) for Police Department offices. 10. Repair Police Department garage ceiling. 11. Install several new doors (south side of PD garage; from PD garage into Police Station; exterior door to old break room area in PD; boiler room door). 12. Install high density storage units in new records room of Police Department 13. Install exterior wall sconces for PD ("blue lights") Phase 3—City Hall remodel Page 2 SCHEDULE The design portion of this phase would occur between January and May of 2018. Building plans are expected to be competed for Council approval in June. Bidding and procurement would then take place in July and August. Construction itself is hoped to occur between September and December. NEXT STEP If the City Council finds the outline of the project to be acceptable, staff would work with Wold and Wenck to draft contract addenda. Since Wold and Wenck provided design and construction management services for Phase 1 and 2, it makes sense to continue using their professional services. The addenda would be placed on the January 2, 2018 Council meeting agenda. bt b t �A C, Mtn in is trati orl Date: December 14, 2017 TO: Mayor and Council FROM: Diane Ward, City Clerk SUBJECT: Possible Meeting Date Changes and Additions Attached is a draft meeting schedule for City Council and Boards and Commissions (exception- Library and Water Boards) for your information. Current Meeting Date Recommended Date Change It is requested that a Special Joint meeting of the City Council and Planning Commission to discuss the Comprehensive Plan be scheduled for Tuesday,January 23, 2018 at 6:30 p.m. January 23, 2018 (6:30 p.m.) There are five (5) Tuesdays in January, in order to accommodate the February 6 Caucus requirement of "No Public Meetings after 6:00 p.m" and allow for the separation of meeting dates staff requests: February 6 (Caucus) January 30, 2018 (4:30 p.m. &7:00 p.m.) Minn. Stat. 202A.19, subds. 1 & 5 No Public Meetings after 6:00 p.m. In order to accommodate Night to Unite festivities, budget meetings, election and canvassing of municipal election and also allow for the separation of meeting dates staff requests that Council set the following meeting dates: August 7 (Night to Unite) Tuesday,July 31, 2018 (4:30 p.m. &7:00 p.m.) Election Canvasing Board (Primary) Friday,August 17, 2018 (8:00 a.m.) Minn. Stat. §205.065,subd. 5(a)(2) Canvass of Results -3rd day after Primary Election & (b);205A.03, subd. 4(a)(2)& (b) (Primary Election -August 14, 2018) Budget Workshop Dates: Tuesday,August 21, 2018 (4:30 p.m. - 6:00 p.m.) Tuesday,August 28, 2018 (4:30 p.m. until completed) November 6 (Election Day) Tuesday, November 13, 2018 (4:30 p.m. &7:00 p.m.) Canvass of Results -Between the 3rd and 10th day after (Minn. Stat. §205.185,subd. 3;205A.10, General Election subd. 3;447.32. subd. 4) January 1, 2019 (Holiday) Wednesday, January 2, 2018 (possibly no 4:30 p.m. meeting- dependent upon Election) Review possible meeting dates and changes and adopt a Resolution entitled "ADOPTION OF 2018 CITY COUNCIL AND BOARDS/COMMISSIONS MEETING CALENDAR" Note: Changes may affect the meetings being"Live"via cable, however the web streaming would not be affected. 2018 bili iii M 11116111 S M T W T F S S M T W T F S 1 2 3 4 5 6 1 2 3 7 8 9 10 11 12 13 4 5 d 7 8 9 10 14 15 16 e 20 11 12 13 14 17 21 23 24 25 26 27 18 19 20 22 23 24 28 29 30 25 27 mi`i uii S M T W, T,,,,,,,,, F S S M „T W,,, T F „a„ 5 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11+ 12 13 14 11 12 13 14 17 15 17 21 18 19 20 s/; 22 23 24 22 24 26 27 28 25 27 29 30 31 29 30 S M T W T s F S S M T W T F S 1 2 3 4 5 1 2 6 7 8 9 10 11 12 3 4 5 6 7 8 9 1 14 1EMMIM 1 1 11 12 14 1 3 5 9 0 13' 6 20 22 23 24 25 26 17 18 19 str 22 23 27 28 29 o 31 24 26 28 29 30 S M T W TF S S M T W T F S 1 2 3 4 5 6 7 1 2 3 4 8 9 10 11 12 13 14 5 6 8i 9 10 11 1 1 1 21 12 1 1 5 6 7 3 1 8 22 24 26 27 28 19 20 21 22 23 X24 25 29 30 31 26 28 M F 30 1 31 S M T W T s F S S M T W T F S 1 1 2 3 4 5 6 2 3 4 5 6 7 8 7 8 9 10' 11 12 13 9 10 11 12 13 14 15 14 15 16 ME==20 16 18 r 22 21 23 24 25 26 27 23 25 .a ��l 27 28 29 28 29 30 30 S M T W T F S S M T W T F S 1 2 3 1 4 5 7 8 9 10 2 3 4 5 6 7 8 11 12 1 1 11 1 14 1 3 14 7 9 12' 3 5 18 19 20 JJJV2 23 24 16 18 r 22 25 27 30 23 24* 25 27 28 29 30 31* -Charter Commission Holiday-Office Closed City Council Meeting *1/2 day holidays(closed at noon) (Workshop 1 st Tues.4:30 pm;3rd Tues.7 pm) Human Rights Commission Meeting(7 pm) Caucus/Primary/General Elections Park Commission Meeting(7 pm) Downtown Parking Comm.Mtg(8:30 am) PC and HPC Submittal Deadline(4:30 pm) . .. Heritage Preservation Comm.Mtg(7 pm) Planning Commission Meeting(7 pm) .. .. ...................................... .Night to Unite August 17,2018-Primary!Election,Cahva// 2019-First Meeting-January 2,2019(in lieu of January 1 -Holiday) 12/14/2017 Board of Commissioners ,yy Fo k 'If F esti Miron,:District 1 BOARD AGENDA StanKaroski,District z ��Cofirty DECEMBER 19, 2017 --9.00 A.M. Gary Kriesel,District s Karla Bigham,District 4 Lisa Welk,Chair,District 5 1. 9:00 Washington County Regional Railroad Authority Convenes A. Roll Call B. Pledge of Allegiance C. Approval of Regional Railroad Authority Minutes from May 2, 2017 D. Approval of Financial Management Agreement between the Red Rock Corridor Commission and Washington County Regional Railroad Authority—Hally Turner, Senior Planner E. Approval of Permit to Allow the Forest Lake School District to use the Washington County Regional Railroad Authority Right-of-Way for Parking School Buses—Emily Jorgensen,Planner F. Adjourn 2. 9:20 Washington County Board of Commissioners Convenes Roll Call 3. 9:20 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility orfunction of Washington County Government,whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium,state your name and city gf'residence,and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of'Comrnissioners Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant,repetitive,overly argumentative,or ifit is not relevant to an issue that is part of Washington County's Responsibilities. 4, 9:30 Consent Calendar—Roll Call Vote 5, 9:30 Public Hearing-Community Development Agency—Melissa Taphorn, Deputy Executive Director Resolution—Approval of Issuance of Certain Obligations by the Dakota County Community Development Agency for the Glen at Valley Creek Project 6. 9:50 Community Corrections — Tom Adkins, Director and John Miller, Community Corrections Advisory Board Chair Approval of the 2018-2019 Community Corrections Comprehensive Plan and Authorize the Director of Community Corrections to Sign the Application Agreement with the Minnesota Department of Corrections 7. 10:00 Public Health and Environment—Jeff Travis, Senior Environmental Program Manager A. Approval of Joint Powers Agreement with the Minnesota Pollution Control Agency for the Operation of Household Hazardous Waste Program B. Approval of Agreement with PaintCare Establishing Eligibility for Participation in PaintCare's Paint Collection Program 8. 10:10 Sheriffs Office—Darlene Pankonie, Communication Center Division Manager Update on 911 Texting 9. 10:15 General Administration—Molly O'Rourke, County Administrator A. Resolution—Salaries for the County Attorney and His Assistants for 2018 B. Resolution—Salaries for the County Sheriff for 2018 C. Resolution—Salary for County Administrator for 2018 D. Resolution—County Commissioners' Salaries, Expenses, and Benefits for 2018 (Page I of*2) Assisfive listening devices are available for use in(he County Board Room If you need assistance due to disability or language border,Please call(651)430.6000 EQUAL EMPLOYMENT OPPORTUNITY(AFFIRMATIVE ACTION EMPLOYER (Page 2 of 2) 10. 10:35 Commissioner Reports—Comments—Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities,make comments on matters of interest and information,or raise questions to the staff: This action is not intended to result in substantive board action during this time.Any action necessary because of discussion will be scheduled for af4ture board meeting. 11. Board Correspondence 12. 10:50 Adjourn Assistive listening devices are available tar use in the County Board Room if you need assistance due to disability or language border,please call(651)430-6000 EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR DECEMBER 19, 2017 The following items are presented for Board approval/adoption: DEPARTMENVAGENCY ITEM Administration A. Approval of December 5, 2017 County Board Meeting Minutes. B. Approval of resolution to accept the 2018 allocation and continue implementation of the state's aquatic invasive species prevention aid program. C. Approval to appoint Corcoran Wicker, Woodbury, to the Parks and Open Space Commission to fill the District 5 position for a partial term expiring December 31, 2019. Attorney's Office D. Approval to extend the 2017 Sex Trafficking Investigations and Training Grant agreement between Minnesota Department of Public Safety,Office of Justice Programs and Washington County that was previously approved by the Board. Community Services E. Approval of the amendment to contract #10663 with Rise, Inc. to provide Supported Employment Services to individuals residing in Washington County that have a serious mental illness or serious and persistent mental illness and are receiving Rule 79 Adult Mental Health or Behavioral Health Case Management Services. F. Approval to submit the Minnesota Family Investment Program Service Plan for January 1,2018 through December 31,2019 to the Minnesota Department of Human Services. Property Records G. Approval of the plat of Burr Oaks in West Lakeland Township. and Taxpayer Services Public Health H. Approval of authorization to enter into an agreement with the Washington and Environment Conservation District to fund general operations and services to county departments and county residents. Public Works I. Approval to adopt a resolution to quit claim excess land no longer needed for highway purposes along County State Aid Highway 13 in the City of Woodbury. Sheriff's Office J. Approval of resolution authorizing Washington County to enter into a joint powers agreement with St. Croix County, Wisconsin, for squad installation services. Consent Calendar items are generally defined as items of routine business,not requiring discussion,and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s)for discussion and/or separate action. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier,please call(651)430-6000 EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER • Board of Commissioners Fran Miron,District 1 Stan Karwoski,District 2 BOARD AGENDA Gary Kriesel,District 3 Karla Bigham,District 4 DECEMBER 12, 2017 — 9:00 A.M. Lisa Weik,Chair,District 5 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility orfunction of Washington County Government,whether or not the issue is listed on this agenda. Persons who wish to address the Board mustfi11 out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will askyou to come to thepodium,stateyour name and city ofresidence,and present your comments. Your comments must be addressed exclusively to the Board Chair and the,full Board ofCommissionens. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no inure than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant,repetitive,overly argumentative,or tfit is not relevant to an issue that is part of Washington County's.Responsibilities. 3, 9:10 Consent Calendar—Roll Call Vote 4. 9:10 Public Works—Kevin Peterson, Engineer ll Approval of Contract 11399 for$199,921.50 for Preliminary and Final Design Engineering of County State Aid Highway(CSAH) 19(Keats Avenue North)and CSAR 19(Keats Avenue South) Roadway Improvements 5. 9:20 General Administration—Molly O'Rourke, County Administrator A. Public Hearing—Consider Revisions to Policy No. 1032 Washington County Fee Schedule; County Department Fees; and Consider Adoption of 2018 County Fee Schedule B. Public Hearing—2018-2022 Capital Improvement Plan(CIP); and Approval of Resolution Adopting Final 2018-2022 CIP Document C. Resolution—Certifying the Property Tax Levy Payable 2018 for Washington County D. Resolution—Certifying the Property Tax Levy Payable 2018 for the Regional Rail Authority E. Resolution—Adopting the Washington County 2018 Budget F. Resolution—Adopting the Regional Rail Authority 2018 Budget G. Resolution—Approving the Property Tax Levy Payable 2018 for the Washington County Community Development Agency 6. 10:20 Commissioner Reports— Comments—Questions This period of time shall be used by the Commissioners to report to the.full Board on committee activities,make comments on matters of interest and information,or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. T Board Correspondence 8. 10:35 Adjourn 9, 10:40-11:10 Board Workshop with Administration—Colin Kelly, Senior Planner Review Results of the 2017 Aquatic Invasive Species Prevention Aid Grants Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier,please call(651)430-6000 EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR DECEMBER 12, 2017 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ITEM Administration A. Approval of November 28, 2017 County Board Meeting Minutes, Accounting and Finance B. Approval to establish Metro Gold Line Fund #131 and authorize interest earnings to remain in the new fund. Property Records C. Approval of resolution for the sale of tax forfeited lands for an authorized and Taxpayer Services purpose to the City of Forest Lake. D. Approval of resolution for the repurchase of tax forfeited land by Alpine Capital, LLC. E. Approval of resolution for the repurchase of a second tax forfeited land by Alpine Capital, LLC. F. Approval of resolution recommending the conveyance of tax forfeited parcels to the City of Forest Lake by conditional use deed. G. Approval of a resolution for sale of tax forfeited land to municipalities. H. Approval of Voting Equipment Grant application. I. Approval of joint powers agreement between Washington County and the City of Pine Springs for election administration services in order to conduct the city elections beginning in 2018. J. Approval of a joint powers agreement between Washington County and the City of Grant for election administration services in order to conduct the city elections beginning in 2018. K. Approval of resolution authorizing the State of Minnesota Detour Agreement No. 1029767 between the Minnesota Department of Transportation and Washington County providing road life compensation in the amount of $2,714.55 to the county for the detour of traffic from Trunk Highway 95 onto County State Aid Highway 15 (Manning Avenue North). (Page 1 of 2) Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier,please call(651)430-6000 EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (Page 2 of 2) L. Approval of Amendment No. 4 to Lease Agreement 9255 with the Youth Service Bureau and Amendment No. 3 to Lease Agreement 9253 with Valley Tours, Inc. for office space at the Washington County Historic Courthouse. M. Approval of resolution accepting underlying fee ownership for a portion of County State Aid Highway 19 (Keats Avenue). Consent Calendar items are generally defined as items of routine business,not requiring discussion,and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s)for discussion and/or separate action. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier,please call(651)4306000 EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER