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HomeMy WebLinkAbout2017-12-21 DTPC Packetillwatei THE BIRTHPLACE OF MINNESOTA DOWNTOWN PARKING COMMISSION AGENDA Thursday December 21, 2017 8:30 AM Conference Room 213, City Hall 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF NOVEMBER 16, 2017 MINUTES 4. SPECIAL EVENTS 4.01. Cruisin' on the Croix 5. NEW BUSINESS 6. CONTINUING BUSINESS 7. UPDATES 8. ADJOURNMENT at e. THE HIRTHRLACE OF MINNESOTA DOWNTOWN PARKING COMMISSION MEETING MINUTES November 16, 2017 REGULAR MEETING 8:30 A.M. Chairwoman Pelletier called the meeting to order at 8:34 a.m. Present: Chairwoman Pelletier, Commissioners Anderson, Hopfe, Glynn, Lettner, Council Liaison Junker Absent: Commissioner Johnson Staff: Community Development Director Tumblad, Police Chief Gannaway, Parking Enforcement Officer Pasket APPROVAL OF MINUTES Approval of October 19, 2017 meeting minutes Minutes were accepted as presented. SPECIAL EVENTS Maple Island Brewery - July 4 Event Community Development Director Turnblad reviewed the request. Frank Fabio, Maple Island Brewery, submitted an application for an event to be held in their private parking lot on July 4, 2018. The event would be held entirely on private property, with no use of public open space or public parking. However, the brewery's private parking lot (22 spaces) would be converted solely to event use and would therefore not be available for customer parking. Staff recommends approval of the event and suggests that the Commission consider whether a parking impact fee should be recommended to the City Council for this event. Motion by Chairwoman Pelletier, seconded by Commissioner Glynn, to recommend approval of the request by Frank Fabio, Maple Island Brewery, to use their private parking lot for an event on July 4, 2018. All in favor, 5-0. Cruisin' on the Croix Mr. Turnblad explained that Frank Fabio has made application for the 2018 Cruisin' on the Croix event permit. He has requested the use of Lots 4, 5, 9, 10 and 11 (159 parking spaces) for eight event dates every other Wednesday, June 13 & 27, July 11 & 25, August 8 & 22, and September 5 & 19. Mr. Turnblad noted that a portion of Lot 4 may not be available for part of 2018 due to use for the lift bridge conversion project staging area. Downtown Parking Commission November 16, 2017 Mr. Fabio clarified that he is requesting the use of Lots 4, 5, 8b and 9 for 2018. He added that if it's a dry year, he may want to use some of the grass for parking. Mr. Turnblad referred that request to the Parks Commission. Chairwoman Pelletier commented that the event is too big, that it has run its course in Stillwater and has lost many of the downtown sponsors. She also would like to know the feelings of Meade Stone, River Market Coop, before moving forward on the request. Commissioner Hopfe agreed, saying the event has grown too big for downtown, especially considering construction projects occurring on each end of downtown plus the lift bridge. Mr. Fabio responded that the event brings people downtown and business owners who market their businesses to the people who come for the event do benefit from it. Commissioner Hopfe suggested that Mr. Fabio attend a meeting of the Independent Business Association (IBA) to hear what a big issue parking is for downtown businesses. Councilmember Junker remarked that the City Council is looking at the whole event situation in general because the City is being asked to host more and more events. He feels the Parking Commission should start to formulate a recommendation to the Council on event parking. Motion by Commissioner Lettner, seconded by Commissioner Anderson, to table the event permit for Cruisin' on the Croix 2018 in order to receive River Market Coop comments on the use of Lot 8b. All in favor, 5-0. Music in the Park Community Development Director Turnblad stated that Woody McBride, Genius of Fun Event Production, has submitted an event application for Music in the Park 2018. It would be a series of concerts at the Lowell Park amphitheater on 12 consecutive Sundays during the summer, June 3 to August 26, except for the Sunday during Lumberjack Days (July 22). Setup would begin at 10:30 a.m., live music would be played from noon until 2:30 p.m. and clean up would occur from 2:30 to 3:30 p.m. Vendors and sponsors would set up 10 ft x 10 ft tents along the east side of the trail between Lots 9 and 5. Mr. McBride would like to reserve six parking spaces in Lot 9 for the event organizers and musicians, between 10 a.m. and 5 p.m. While staff finds the request for six spaces to be reasonable, staff would prefer that the reserved spaces be in Lot 5, which has only one access point, and is much smaller and easier to control than Lot 9. Staff recommends approving the reservation of all seven spaces in Lot 5 at a fee of $21 per event date. Chairwoman Pelletier said she doesn't feel the spaces are needed and that downtown businesses are tired of giving up parking to events. Commissioner Hopfe stated that Mr. McBride attended an IBA meeting a few weeks ago and his narrative changed during the meeting in terms of number of vendors and other requests. Page 2of4 Downtown Parking Commission November 16, 2017 Councilmember Junker said he thought the idea was nice but not for 12 consecutive Sundays. He suggested one concert per month. Community Development Director Turnblad told the Commission that staff had recommended the use of the Pioneer Park bandshell, but the Parks Commission recommended the event be held at the amphitheater. He acknowledged that Mr. McBride could buy parking passes for the musicians and they could park in permit lots anywhere. Motion by Chairwoman Pelletier, seconded by Commissioner Hopfe, to deny the request by Woody McBride, Genius of Fun Event Production, to reserve parking spaces as requested. Chairwoman Pelletier amended the motion to stipulate that if the amphitheater floods, the alternate concert venue must not be in a public parking lot. Commissioner Hopfe agreed to the amendment. All in favor, 5-0. NEW BUSINESS Mills on Main parking request Community Development Director Turnblad stated that Cameron Murray, representing Mills on Main residents, would like the City to designate the first on -street parking space north of the residents' garage entrance for a standard vehicle only, no trucks, vans or larger vehicles. Motion by Commissioner Anderson, seconded by Commissioner Lettner, to deny the request of Mills on Main to designate the first on -street parking space north of the residents' garage entrance as a space for a standard vehicle only. All in favor, 5-0. Striping additional on -street spaces Community Development Director presented a bid of $400 for the striping of additional on - street parking spaces on the east side of Third Street at Chestnut and the east side of Main Street. The striping is temperature -dependent and may be done in the spring. CONTINUING BUSINESS Parking Enterprise Fund - YTD Community Development Director Turnblad provided information on the Parking Enterprise Fund. He pointed out a decrease in revenue correlating to frequent closing of the lots. Commissioners asked for a quarterly update on the fund, to include year to date information. UPDATES Life Bridge conversion project staging area Page 3 of 3 Downtown Parking Commission November 16, 2017 Mr. Turnblad stated that the Minnesota Department of Transportation (MnDOT) revised their plan to use only the south half of Lot 4 for two construction trailers and reserved parking for construction management and tradesmen. Materials and equipment storage would no longer occur in Lot 4. Chestnut Street would remain open so public access to Lot 4 would always be available. Staff finds the revisions acceptable and recommends they buy monthly permits which will allow them to park in any permit space, rather than reserving the specific spaces. Motion by Commissioner Glynn, seconded by Commissioner Lettner, to approve the revised staging plan for the MnDOT lift bridge conversion project, with a credit given for the eight new spaces on Chestnut Street and a condition that the nine parking spaces for construction management and crews not be reserved in Lot 4, but rather, monthly parking permits should be purchased for parking in the various permit lots. All in favor, 5-0. Event Parking Parking Enforcement Officer Pasket suggested that if it is necessary for reserved event parking to have cars ticketed and towed from a parking space, then the spaces need to be signed for no parking 24 hours in advance, and the event organizer should be responsible for paying for the extra day. Mr. Turnblad suggested giving the event organizer the option that if they want cars to be towed, then they would have to pay the extra day due to the need for 24 hour notice. Several Commissioners suggested that the rates for reserving public parking spaces should be looked at again, stating that $21 to use the seven spaces in Lot 5, for example, seems too low. ADJOURNMENT The meeting was adjourned at 9:41 a.m. Respectfully Submitted, Julie Kink, Recording Secretary Page 4of4 i11watt THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: December 13, 2017 RE: Cruisin' on the Croix - Special Event Parking INTRO Frank Fabio has made application for the 2018 Crusin' on the Croix event permit. He has requested the use of Municipal Parking Lots 4, 5, 8b, and 9 (141 parking spaces) for eight event dates that occur every other Wednesday beginning June 13th and ending September 19th. Those dates are June 13 & 27, July 11 & 25, August 8 & 22, and September 5 & 19. The event organizer is also proposing the use of two on -street parking spots, one at Water & Myrtle and one at Water & Mulberry, for event registration tents. In November the Commission considered this request, but tabled it pending confirmation from Mead Stone, manager of the River Market Co-op, that he supports the use of Lot 8b for the event. PARKING LOT RESERVATIONS Lot 4 Only a portion of Municipal Lot 4 will be available this year. The City Council approved the use of 8 of the lot's 29 spaces for the two construction office trailers needed for the lift bridge conversion project. And the Council also approved the use of 9 spaces in the lot for construction crew parking. (See map on next page.) Though, the construction crew parking would only be reserved during the day on weekdays. In the evenings and weekends, these 9 spaces would be available to the public. This use arrangement will be in effect from April 2018 to June 2019. So, only 12 spaces will be available for reservation by Cruisin' on the Croix. Lot 8b River Market Co-op has a lease for the exclusive use of Lot 8a. And since Lot 8b is inextricably coupled with Lot 8a, the use of Lot 8b can be disruptive to the Co-op's customer parking. Therefore, the City has adopted a policy NOT to allow Lot 8b to be used for any events except Lumberjack Days. Last year Lot 8b was used by the Cruisin' on the Croix event because the manager of the co-op agreed to it. Cruisin' on the Croix December 13, 2017 Page 2 In discussion with the co-op manager this week, staff heard that he does not support the use of Lot 8b this year. Therefore, staff recommends following the City policy and not allowing the event in this lot. Construct on parking MnDOT construction office Ties iota existing wall & fence Kramer construct[on office Ties into existing wall & fence Lot 11 By policy, the City does not want Lot 11 to be used for events. However, since Lot 4 will only be partially available, and the River Market Co-op does not support use of Lot 8b, staff believes Lot 11 should be considered for reservation in 2018. Lot 10 Since the availability of public parking spaces are reduced this year, perhaps Lot 10 should be considered. The challenge with Lot 10 is that PD Pappy customers and seasonal residents in the boats docked at the marina use this lot and are not happy about being displaced. This would be exacerbated by the reservation of Lot 11. Staff would support the use of Lot 10 or 11, but not both. Reservation fees To summarize parking lot availability, staff recommends not using Lot 8b. Only 12 spaces will be available in Lot 4. Lot 11 could be added. If Lot 11 is added, Lot 10 should not be used for the event. The number of available spaces in Lot 4 plus the spaces in Lots 5, 9 and 11 equal a total of 94. Though this is a dramatic reduction from the 141 spaces reserved in 2017, it is the number of public parking spaces staff recommends reserving for this recurring event. Cruisin' on the Croix December 13, 2017 Page 3 The reservation fee of $1.50 per space per day would be, over the course of eight event dates, a total of $1,128 for 94 spaces ($141/event date). 2013 2014 2015 2016 2017 2018 Parking spaces 109 111 159 159 141 94 # of event dates 13 13 9 8 8 8 Cost per date $154.50 $166.50 $238.50 $238.50 $211.50 $141.00 Total cost $2,008.50 $2,164.50 $2,146.50 $1,908.00 $1,692.00 $1,128.00 RECOMMENDATION City staff recommends approving the reservation of 12 spaces in Lot 4, as well as all of the spaces in each of Lots 5, 9 and 11 at a fee of $141 per event date, with the added condition that no street parking will be used. cc: Frank Fabio attachments: application form parking system map Bt te THE BIRTHPLACE OF MIMMESOTA EVENTS PERMIT APPLICATION 216 North 4th Street, Stillwater, MN 55 Telephone: 651-430-8837 Fax: 651-43 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: 16 OCTOBER 2017 Date Applic Event Information Title/Name of Event CRUISIN' ON THE CROIX WEDNESDAYS 6AM 8AM Event Date/Time: Set up: Date Time to WEDNESDAYS 3PM 8PM Actual Event: Date Time to WEDNESDAYS 8PM 9PM Clean up: Date Time to (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: NORTH LOWELL PARK FROM CHESTNUT STREET NORTH TO MULBERRY. (If in Lowell Park please specify north or south Lowell park) Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) THERE'S NOTHING BETTER THAN A SUMMER EVENING SPENT DOWN BY THE RIVER IN STILLWATER. CRUISIN' ON THE CROIX PROVIDES A GREAT, FREE AND FAMILY FRIENDLY EVENT ON SELECT WEDNESDAYS THROUGHOUT THE ' SUMMER. THE FIRST 150 CARS WILL RECEIVE A DASH PLAQUE FROM OUR SPONSORS. THERE WILL BE LIVE MUSIC FROM 5PM - 8PM AND FOOD VENDORS ON -SITE. Estimated Attendance (participants and spectators): 500-1,000 Applicant Information (Person/Group Responsible) Sponsoring Organization Name: CRUISIN' ON THE CROIX Mailing Address: 225 MAIN STREET NORTH City, State, Zip Code: STILLWATER, MN 55082 Primary Contact/Applicant Name: FRANK FABIO Phone Number: (612) 741-9640 Fax: CeII Phone: Email Address: FRANKFABIO@HOTMAIL.COM Website Address: WWW.CRUISINONTHECROIX.COM Name of contact person during event: FRANK FABIO CeII Phone: (612) 741-9640 Alternate contact during event: EMILY VAN ORT CeII Phone: (651) 295-6956 Refer media or citizens inquires to: EMILY VAN ORT Phone: (651) 295-6956 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features _ QTY: 15, SIZE: 3'X4' LOCATED ON WATER Will any signs/banners be put up No • Yes Number and size: STREET FENCE. Will there be any inflatables? No `� Yes • Insurance certificate from rental vendor isrequired LIVE MUSIC ON MIB PATIO Fees for electricity may Will there be entertainment? No ■ Yes a What type: apply see Instructions 5PM -8PM Will sound amplification be used? No • Yes Hours and Type: TWO 10'X10' TENTS TO MEET CARS: Will a stage or tent(s) be set up? No ■ Yes _i Dimensions: WATER/MULBERRY - WATER/MYRTLE Will there be temporary fencing? No q Yes ■ 1T•2VENDOR How many Fees for electricity may Will merchandise/food items be sold? No ■ Yes �:.i LOT 5. NEEDS apply see Instructions vendors expected: prwitFF3 Will food be prepared on site? No ■ Yes Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No • Yes Contact Stillwater Fire Department, 351-4950 Will alcohol be served but not sold? No !:" Yes • See Alcohol Regulations in the Instructions Will alcohol be sold? No R Yes II See Alcohol Regulations in the Instructions Will there be a fireworks display? No Yes • Permit required, contactStillwaterFire Department, 651-351-4950 Describe power needs and location of power source. POWER BOX LOCATED ON THE SOUTH END OF LOT 5 - BOX#3 FOR FOOD TRUCKS. Describe level of advertisement (ie, radio flyers, ads, tv, press release). Attach sample if available RADIO, PRESS RELEASE, SOCIAL MDIA. City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No `:i Yes ■ Start/End Time: Date: City Sidewalks or Trails No C_i Yes ■ Start/End Time: Date: 8AM-8PM EXHIBIT B Public Parking Lots or Spaces No • Yes P7 Start/End Time: Date: Fees may apply Will event need barricade(s)? No '_4 Yes • Number needed: see Instructions Fees may apply Will extra picnic tables be needed? No i Yes • Number needed: see Instructions Will portable restrooms be needed? No kC Yes IINumber needed: Fees may apply see Instructions Will extra trash receptacles be needed? No Yes ■ Number needed: Fees may apply see Instructions Describe trash removal and cleanup plan during and after event: TRASH WILL BE MONITORED THRsOUGHOLff THE EVENT AND TAKEN CARE OF ON AN AS -NEEDED BASIS. CLEANUP WILL OCCUR AFTER EVENT CONCLUDES. Will event need traffic control? No F7,1 Yes • Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: CROWD WILL BE MONITORED AND ON -SITE VOLUNTEERS WILL PROVIDE NECESSARY CONTROL. ADDITIONALLY, VOLUNTEERS WHO MEET VEHICLES AS THEY ENTER CAR SHOW WILL PROVIDE CONTROL AND GUIDANCE TO ALL GUESTS ENTERING AND VACATING. Fees may apply see Instructions Will "No Parking Signs" be needed? No Yes ■ Number needed: ►ocation(s)on Show site map Will event need security? No j Yes IT If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: N/A Will event need EMS services? No .4 Yes III Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: FIRST AID KITS AVAILABLE AT MAPLE ISLAND BREWING IF NEEDED. Describe the emergency action plan if severe weather should arise: DIRECT GUESTS TO MAPLE ISLAND BREWING AND FFC OFFICES. List any otherpertinent information: WE ARE LOOKING AT EVERY OTHER-WEDNESDAY STARTING IN JUNE: JUNE 13, JUNE 27, JULY 11, JULY 25, AUGUST 8, AUGUST 22, SEPTEMBER 5, SEPTEMBER 19 _;ULI F>2oM STr4Rb ST CAR St-hWS WILL 13C (3rrltvb) UP i t�j' goon- N&I41C LOT By 1iN h-rt a STa1:1:T 5113 -V. SHE YVILL 3 VSIM) SDvANJ f} 111 P L 1--I C.R T I ON F1 N b 1,l S 1 NA-,) H-E t= b I N a QVI WVi The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. if insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, 1 certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the Cyyof Stillwater and is a release of Liability. Titil 16 OCTOBER 2017 • attire ppl cant or Authorized Agent Date STILWATER & OAK PARK HEIGHTS CONVENTION AND VISITORS BUREAU DlbcoverSdiliVater com drler iBme onds Any/all Any 6a/L Anylrgel 612-WANTOUT Anyrmleeasondsnm.com jAUT 0"p"" Quality Body Work CertlBediransmissionliz ludson Chevrolet HecllhSaurc, 411) StateFarm® Oaniitoudt com (Ito Iwo St itlwaterTowleunmeom WaaterSheetlnn.us Wait II TYI .flTIYl{, !I K �. STUDENT ASSURANCE SERVICES Selected Wednesdays This Summer June 3rd through September 9th FESTIVITIES RUN FROM 4:OOPM TO 9:OOPM ,8-1-16e, Lowell Park in Downtown Stilluvater �i 5°P Jul 22, 2015: 4 pm - 9 pm (Wed) Jukebox Live Aug 12, 2015: 4 pm - 9 pm (Wed) Jukebox Live g 26, 2015: 4 pm - 9 pm (Wed) Yolo Sep 2, 2015: 4 pm - 9 pm (Wed) Jukebox Live Sep 9, 2015: 4 pm - 9 pm (Wed) Yolo ST. CROIX Ia/ HOME LOANS viiiiattrii INCORPORATED SCENIC CALENDAR DASH PLAQUE SPONSORS AlifbtfrAlff aurCI. CI c i!IP eaar Pub 112 elf}T NATIONAL MUSIC SPONSORS Qviluy"'Mr (4/144/4 gm. U- . j41-004 VENDORS �It� Taco Hid cez Palace it AI. L.=T'Y FOR MORE INFORMATION CONTACT: Tom at 651-253-3699 or frank at 612-741-9640 Findfacebook us an: © eJ Lot 15 Lot 18 Lot 11 Lot 10 Lot Lot 6 5 Lot,I� Public Parking Lots Downtown Stillwater 2016 Legend City Parking Lot City Parking Ramp Trailhead Parking Permit parking only Private parking only On -street handicapped 15 minute parking limit 30 minute parking limit Loading/unloading Bus loading/unloading Bus parking Monthly Permits * Business Permit Valid DT Resident Permit Valid (allows overnight) (� Free parking o • Pay parking a) Free after office hours Lot 1 (pay lot) -- 98 spaces Lot 2 (pay lot) -- 84 spaces Lot 3 (free lot - 3 hr) -- 33 spaces Lot 4 (free lot - 4 hr) -- 29 spaces Lot 5 (free lot - 4 hr) -- 7 spaces Lot 6 (free lot - 3 hr) -- 16 spaces Lot 7 (free lot - 3 hr) -- 16 spaces Lot 8a ("private" *) -- 51 spaces Lot 8b (free lot - 4 hr) - 75 spaces Lot 9 (free lot - 4 hr) -- 30 spaces Lot 10 (free all day; overnight by permit) - 48 spaces Lot 11 (free all day; overnight by permit) - 45 spaces Lot 12 (part free all day; no overnight here) - 78 spaces (part permit only; overnight allowed here) - 23 spaces Lot 13 (free after hrs) - 23 spaces Lot 14 (free lot - 24 hr) - 8 spaces Lot 15 (free lot - 4 hr) - 13 spaces Lot 16 (free lot - 4 hr) - 47 spaces Lot 17 (free lot - 4 hr) - 97 spaces Lot 18 (free after hrs) - 60 spaces Lot 19 (free after hrs) - 75 spaces Lot 20 (free lot - 24 hr) - 22 spaces Ramp (pay) -- 248 spaces * Free public lot after 6 PM 1,226 off-street parking spaces 468 marked on -street spaces 148 unmarked on -street spaces 1,842 total public spaces 1,412 free public spaces (76.7%) Map produced for Downtown Parking Commission Nov 11, 2015