HomeMy WebLinkAbout2017-175 (Human Rights Commission By-Laws (Revised Date: April 26, 2017) RESOLUTION 2017-175
APPROVING HUMAN RIGHTS COMMISSION BY-LAWS
(REVISED DATE:APRIL 26, 2017)
WHEREAS,the Human Rights Commission was established in 1996 and by-laws were
developed and adopted; and
WHEREAS, in 1997 the by-laws were revised and used, but not approved by the
Commission or City Council for an unknown reason; and
WHEREAS,therefore the commission has been operating under two different sets of
by-laws; and
WHEREAS,both renditions of the by-laws needed to be revised to reflect the current
operational process of other commissions and the City Council.
NOW THEREFORE, BE IT RESOLVED by the Stillwater City Council that the Human
Rights Commission By-laws, revised April 26, 2017, attached as "Exhibit A", as on file with
the City Clerk, are hereby approved.
Adopted by the Stillwater City Council this 19th day of September, 2017.
Ted Kozlowski, Mayor
ATTEST: Jm
Diane F.Ward, City Clerk
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BY-LAWS OF THE
STILLWATER HUMAN RIGHTS COMMISSION
I. CHAIR
Annually, at the June meeting,two commissioners shall be elected to as Chair and Vice Chair for
the Commission. The Chair serve as chair for a one year term beginning in June. The Vice Chair
fulfills the Chair's duties in his/her absence.
The Chair's duties shall:
1. Preside over meetings, record attendance
2. Prepare written agenda for each meeting and deliver it to the City Clerk or its designee one
(1) week prior to the meeting.
3. Facilitate the activities of monthly meetings according to the suggestions of the commission
II. SUPPORTING STAFF
The Stillwater City Council shall provide a person to:
1. Provide audio recording equipment for the transcription of minutes of the meeting
2. Distribute minutes, agenda, and other pertinent notices.
3. Provide such additional support as is designated by the commission with the consent of the
City Council.
III. MEETINGS
1. There shall be at least one regular meeting in each calendar month unless a quorum of the
members agree otherwise.
2. All regular meetings shall be open to the public.
3. The commission may hold special meetings to complete or initiate business at the call of the
chair, or upon the request of three (3) members of the commission. Chair should provide
information seven (7) business days to the City Clerk for required publication. The notice
must contain:
a. Date and Time of the meeting
b. Purpose of the special meeting
The commission may transact any business within its powers at a special meeting. The
commission should, however, only transact business for which notice has been provided in
the special-meeting notice. All statutory provisions governing regular meetings, including
the open meeting law, apply to special meetings.
4. Each member shall be notified at least forty-eight(48)hours previous to any special meeting,
of the time, place and purpose of the same.
5. The commission shall follow the most recent issue of Robert's Rules of Order.
Revised 04/26/2017
6. A quorum shall consist of four (4) members. If a quorum is not present at the meeting, the
Chair must adjourn to another date.
IV. ATTENDANCE
1. In the event that a member misses three (3) consecutive meetings, or 1/4 of the meetings
in any one twelve (12) month period,the commission may request the City Council to
replace that member.
The person shall be given notice regarding his/her absenteeism by the Chair prior to
the commission requesting that the council replace the member. Thirty (30) days
shall be given to the member for a response to the commission before any action is
taken.
2. The Chair must be notified prior to a meeting if a member will be unable to attend the
meeting.
3. Agenda Layout:
I. Call to Order
II. Roll call
III. Approving Minutes
IV. Open Forum - The Open Forum is a portion of the Commission meeting to
address the Commission on subjects which are not a part of the meeting agenda.
V. Unfinished Business
VI. New Business
VII. Communications
VIII. Commission Member Requests
IX. Adjourn
V. COMMITTEES
1. Committee chairs or their representatives shall report at each regular meeting.
2. The duties and responsibilities of the various committees shall be defined at the time of their
formation by the commission.
3. All committees shall maintain records of all meetings,recommendations, actions,
memberships, etc.
4. Each committee,with the approval of the Stillwater Human Rights Commission may state
the number of citizens it chooses to have as members of that committee.
5. Citizens may be selected by the Stillwater Human Rights Commission for committee
membership.
6. Citizens shall have voting rights only at committee meetings. Committee reports to the
Human Rights Commission shall be presented by the committee chairperson. Any
commissioner may make a minority report.
VI. AMENDING THE BYLAWS
1. These articles can be amended by approval of 2/3 of the commission membership.
2. Proposed amendments shall be mailed to commission membership five (5) days prior to
the meeting at which they are to be voted upon.
Revised 04/26/2017