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HomeMy WebLinkAbout2017-07-24 PRC minutes CITY OF STILLWATER PARKS AND RECREATION COMMISSION MEETING July 24, 2017 Present: Chairwoman Linda Amrein, Commissioners Rob McGarry, Sam Nelson and Sandy Snellman; Council Representative Mike Polehna Absent: Commissioners David Brandt, Scott Christensen and Bill McGlynn Staff present: Public Works Superintendent Tim Moore APPROVAL OF MINUTES Possible approval of June 26, 2017 meeting minutes Chairwoman Amrein questioned why Commissioners’ first names are not included in the minutes. Also, Commissioner Nelson was not absent. She also would like the names spelled out for the Independent Business Association (IBA) and Convention and Visitors Bureau (CVB). Motion by Commissioner Snellman, seconded by Chairwoman Amrein, to approve the June 26, 2017 meeting minutes as amended. All in favor, 4-0. OPEN FORUM There were no public comments. INFORMATION ITEMS Music in the Park Public Meeting Chairwoman Amrein opened the public hearing. There were no public comments. Woody McBride, Genius of Fun Event Production, stated he runs music events in several other cities. The proposed concert series has been moved from Pioneer Park to Lowell Park. Mr. McBride reviewed his proposal for music in Lowell Park Plaza June through August or September, 2018. He suggested Sundays noon to 4 p.m. or Saturdays 3 to 6 p.m. He said he has spoken with the Stillwater Chamber of Commerce and the Independent Business Association (IBA). The Chamber loved the idea while the IBA was concerned about the event possibly competing with other businesses who have music, so scheduling the concert series on Sunday afternoons would be preferable. Mr. McBride summarized how the event is funded through private donations, local sponsorships, public partnerships, grants and vendor fees. He plans to do a direct mail to everyone in town with the schedule for the summer. Chairwoman Amrein closed the public hearing. Parks and Recreation Commission Meeting July 24, 2017 Page 2 of 3 Commissioner Snellman asked if Mr. McBride anticipates having food truck vendors. Mr. McBride replied he will offer the opportunity first to downtown businesses; otherwise he will have brats and soft drinks. Councilmember Polehna inquired about a location in case of flooding. Mr. McBride replied that he and Mr. Moore identified an area where the concert could still take place if flooding precludes the use of Lowell Park. Commissioner Snellman asked what would happen in case of rain. Mr. McBride stated the concert may be able to be held at the Water Street Inn or PD Pappy’s, or it could be cancelled if necessary. Commissioner McGarry noted that the next step would be for Mr. McBride to submit an application including dates. The Commission would review the formal application. Motion by Commissioner McGarry, seconded by Commissioner Nelson, to recommend approval of the 2018 Music on the Park concert series Sunday afternoons noon to 4 with dates to be determined. All in favor, 4-0. ACTION ITEMS Labor Day Festival Mr. Moore reported that At Home Creations 2017 LLC has applied for a Craft and Vendor Show Saturday, September 2, 2017 in North Lowell Park. The promoter expects 1,000-2,000 people and approximately 40 vendors. The application did not address trash service, portable toilets or reserved parking for vendors. He noted that the applicant had previously applied to hold a Craft and Vendor Show Memorial Day weekend but submitted the application too late to be considered. He reminded the Commission of previous discussions of how many events is an appropriate number. Councilmember Polehna added that staff is working on a proposed event policy which would include a suggested maximum number of events. Commissioner Nelson said he has many questions about the event and he would prefer that the applicant be present to answer questions. Motion by Commissioner Snellman, seconded by Commissioner McGarry, to deny the application for a Labor Day Craft and Vendor Show, based on lack of information and the fact that the applicant is not present to answer questions. All in favor, 4-0. Rivertown Fall Art Festival Public Works Superintendent Moore stated the Greater Stillwater Chamber of Commerce has applied to hold the Rivertown Fall Art Festival October 7 and 8 in Lowell Park. He reviewed the details of the application. It is a recurring event. Parks and Recreation Commission Meeting July 24, 2017 Page 3 of 3 Robin Anthony, Executive Director of the Greater Stillwater Chamber of Commerce, offered to answer questions. Chairwoman Amrein asked if this event used to occur in June. Ms. Anthony replied that there used to be a spring and fall art festival but the Chamber elected to hold a spring event June 24 in Oak Park Heights and hold the fall festival in downtown Stillwater. Motion by Commissioner McGarry, seconded by Commissioner Nelson, to approve the 2017 Rivertown Fall Arts Festival. All in favor, 4-0. COMMISSION ITEMS/TOPICS Councilmember Polehna informed the Commission of the Bridge Closing Celebration, August 12 from 5-10 p.m. Public Works Superintendent Moore said the pickleball players group would like to have at least six permanent dedicated pickleball courts. This would involve converting existing tennis courts into full-time pickleball or identifying new space for pickleball courts. He added that Lily Lake tennis courts are being resurfaced this year and will have two dedicated pickleball courts just like at Northland Park. Commissioner McGarry noted he would like more information on usage and how many players are from Stillwater, before converting more courts to pickleball. Councilmember Polehna mentioned he is receiving a lot of requests to redo the horseshoe pits at Northland Park which are in need of repair. He has told the residents that the City will address the horseshoe pits after the parking lots are done this fall. ADJOURNMENT Motion by Commissioner Snellman, seconded by Commissioner McGarry, to adjourn. All in favor, 4-0. The meeting was adjourned at 8:07 p.m. Respectfully submitted, Julie Kink Recording Secretary