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HomeMy WebLinkAbout2017-08-15 CC MIN Special Meeting IIi 1 1water 216 4th Street N, Stillwater, MN 55082 651-430-8800 The Birthplace of Minnesota J www.ci.stiliwater.mn.us CITY COUNCIL MEETING MINUTES August 15, 2016 SPECIAL MEETING 3:30 P.M. Mayor Kozlowski called the meeting to order at 3:30 p.m. Present: Councilmembers Menikheim, Junker,Weidner and Mayor Kozlowski Staff present: City Administrator McCarty Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders Human Resources Manager Robole Recreation Center Manager Brady City Clerk Ward OTHER BUSINESS Budget Workshop City Administrator McCarty and Finance Director Harrison presented the proposed 2018 budget to the Council. It was the consensus of the Council to bring the following back to Council at the next meeting for discussion. • Commercial Property Tax Impact &Percentage of Tax Capacity • All funds budget • Fines & Forfeits—Revenue Decrease • Staffing requests • Not-for-Profit Funding Opinion—Washington County Historical Society • Updated budget factors Mayor Kozlowski adjourned the special meeting at 4:40 p.m. REGULAR MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:00 p.m. Present: Councilmembers Menikheim, Junker,Weidner and Mayor Kozlowski Staff present: City Administrator McCarty Community Development Director Turnblad Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward City Council Meeting August 15, 2017 PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Weidner, seconded by Councilmember Polehna,to approve the August 2, 2017 regular and recessed meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Certificates of Appreciation for donations to 2017 Fireworks Mayor Kozlowski acknowledged, by a Council Certificate of Appreciation, the donations for the 2017 4th of July Fireworks Display Spectacular,to Margaret Rivers Fund, Kwik Trip, Pub 112, St. Croix Boat & Packet, Cover Park Manor, Inc. and DBD Partners Inc. (Water Street Inn), and Sabes Family Foundation. OPEN FORUM Cameron Murray, 350 Main Street N inquired about the sidewalks on Main Street could be reconstructed independent from MnDOT as their project would not happen for a few years. He explained that some sidewalks are uneven and not useful for wheelchairs etc. Another concern is a littering ordinance that could be enforced to ensure that business owners clean up their sidewalk. Mayor Kozlowski inquired about the sidewalk replacement and assessment. Public Works Director Sanders responded that in the 2018 budget there is a proposed sidewalk rehabilitation project and the City could assess the property owners for the rehabilitation, however there is more to the project than just rehabilitation and to widen sidewalks, there is storm sewers repair and move, the project is extensive. Mr. Sanders continued that regarding the litter etc. that they have informed store owners if they sweep to the street that the street sweeper would pick up on Friday to make downtown cleaner for the weekends. STAFF REPORTS There were no Staff reports. CONSENT AGENDA Resolution 2017-151, directing payment of bills Resolution 2017-152, resolution accepting cash donations Receipt of Board of Water Commissioners Financial Statement Motion by Councilmember Menikheim, seconded by Councilmember Junker,to approve the Consent Agenda. Ayes: Councilmembers Menikheim, Junker,Weidner, Polehna and Mayor Kozlowski Nays: None Page 2 of 4 City Council Meeting August 15, 2017 PUBLIC HEARINGS A public hearing to consider the adoption of a portable recording system (body camera) policy Police Chief Gannaway and Alex Popov of Visual Labs provided Council with the proposed policy and demonstration of the proposed body cameras to be used. Chief Gannaway stated that the policy addresses evidence documentation, provides accountability of the officers, protects the officers and the community, provides transparency, and decrease or limit liability to the City. Cameron Murry, 350 Main Street N, asked how does the video get stored. Mr. Popov responded that once the video is complete, it is encrypted and sent to the government cloud. Mr. Murry felt that the policy should be stronger when it is turned on, such as when officers get to the area of the call. He used the resent incident in St. Paul as an example. Councilmember Junker asked if each officer is responsible for their own body camera or are they circulated throughout the department and if there are reminders to the officers if they forget to shut it off. Chief Gannaway responded that each officer will have their own body cameras. Mr. Popov responded that there are settings on the phone for vibration to let officers know the camera is on. Councilmember Weidner expressed concern on the cameras, especially given that the videos were not easily viewed (sideways). Mr. Popov explained that the viewer makes the difference - Windows Media Player is unable to be rotated, but with VLC or QuickTime it respects the rotation. UNFINISHED BUSINESS There were no Unfinished Business items. NEW BUSINESS Possible approval of Stipulation for Settlement of an Assessment Appeal 2016 Street Improvement Project Public Works Director Sanders reviewed the Stipulation for Settlement with Council and that staff feels that this settlement is reasonable when considering the cost of attorney fees and appraisals if it went to trial. Councilmember Polehna and Junker expressed concern on accepting the stipulation for settlement. Motion by Mayor Kozlowski,seconded by Councilmember Weidner,to adopt Resolution 2017- 153, approval of stipulation of agreement. Ayes: Councilmembers Menikheim,Weidner, and Mayor Kozlowski Nays: Councilmembers Junker and Polehna Possible approval of member to Traffic Safety Committee City Clerk Ward informed the Council of the opening on that traffic safety committee and that one application was received. This committee is different in the appointment process Page 3 of 4 City Council Meeting August 15, 2017 for other commissions/boards because there is no Council representative on the committee, therefore the decision for appointment is up to the Council. Public Works Director Sanders explained the structure of the committee and that there is a chair of the commission, Jerod Prom. It is a citizen group that makes recommendations to staff, it is not a committee that makes policy decisions. Councilmember Polehna stated that he would like to see a commission member have engineering experience. Motion by Councilmember Junker,seconded by Council Menikheim,to adopt Resolution 2017- 154, appointment of Rob SanCartier to the Traffic Safety Review Committee. Ayes: Councilmembers Menikheim, Junker, and Mayor Kozlowski Nays: Councilmembers Weidner and Polehna Possible selection of members for Comprehensive Plan Advisory Committee Community Development Director Turnblad stated the past several months candidates have been solicited and 55 have indicated an interest in serving on the committee. He recommended that a small work group with two Councilmembers and staff review the skill sets and come back to Council with a recommendation at the September 5th meeting. Discussion on the number of individuals for the committee occurred and the consensus of Council was a committee size of 18-24, based on skill sets and Ward representation. The representatives for the work group are Councilmembers Junker and Polehna with staff representatives City Administrator McCarty and Community Development Director Turnblad. ADJOURNMENT Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adjourn the meeting at 8:06 p.m. Ted Kozlowski, Mayor ATTEST: Diane F.Ward, City Clerk Resolution 2017-151, directing the payment of bills Resolution 2017-152, resolution accepting cash donations Resolution 2017-153,approval of stipulation of agreement Resolution 2017-154,appointment of Rob SanCartier to the Traffic Safety Review Committee Page 4 of 4