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2017-07-11 CC Agenda Packet
flllwater The Birthplace of Minnesota REGULAR MEETING RECESSED MEETING 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us REVISED AGENDA CITY COUNCIL MEETING July 11, 2017 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA I. CALL TO ORDER H. ROLL CALL III. OTHER BUSINESS 1. Tour of Police Department 2. Workshop with BCWD - Karen Kill 3. Legislative Discussion 4. Discussion on Closing Bridge Event 5. Discussion on August 2 meeting IV. STAFF REPORTS 6. Police Chief 7. Fire Chief 8. City Clerk 9. Community Development Dir. 10. Public Works Dir. 11. Finance Director 12. City Attorney 13. City Administrator 7:00 P.M. AGENDA V. CALL TO ORDER VI. ROLL CALL VII. PLEDGE OF ALLEGIANCE VIII. APPROVAL OF MINUTES 14. Possible approval of June 20, 2017 regular and special meeting minutes. IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 15. Community Thread 2018 Budget Request - Susan Anderson, , Executive Director 16. Youth Service Bureau 2018 Budget Request - Bob Sherman, Executive Director X. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. XI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 17. Resolution 2017-134, directing payment of bills 18. Resolution 2017-135, approving appointments to the Heritage Preservation Commission 19. Possible approval of Faster than the Pastor Special Event - 10/07/17 20. Possible approval of Bagpipes and Bonfires Special Event - 09/23/17 21. Possible approval to purchase switch for Armory 22. Possible approval to purchase key card items two doors 23 Resolution 2017-136, approval of "easement or agreement" for drainage & utility purposes (Armory site) 24. Resolution 2017-137, approving amendment to the 2017 Lumberjack Days special event contract 25. Possible approval of Cable Communications Budget for Fiscal Year 2017 XII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. XIII. UNFINISHED BUSINESS XIV. NEW BUSINESS 26. Comprehensive Plan Scoping Document XV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XVI. COMMUNICATIONS/REQUESTS XVII. COUNCIL REQUEST ITEMS XVIII. STAFF REPORTS (CONTINUED) XIX. ADJOURNMENT i ✓i r/ %a Ow 4 ' 1)!I^ �"���Il/11/i;waw, o i I //r ani„I;J IOI a tri rr w� �,� I✓r �� rr /r ����� ) / 1. �, h�„rnm„wyrii/�rrrl�,Ivorrra/aw,wllllmlmuoJ2ooutaaw� ,, mux r l u I tl ul r 2-3 WEEKS FOR CONSTRUCT11 N IMP ii // i �ul������u�u� u gull ll ratl �,� �o�llillu Vlp Of " 50Yella'', uce w., ���;�� uumi Ser''I'vIll, uu �hxm w ...........„�,�. ............................. ................................ ........... ......... „ ym,”,u n „i ,.� �, thread �f J r �( IViV IIII 0 I Ik d na I IW v i mw iii nom m9.na riiirrtir nmtlo/.i a�. za2 mrvdvww irir vriii✓.r.v:. ne ii.eium i✓...mt:aaar✓Nl m✓rlrlrbti.. uoumuo rnu, i As we celebrate 50 years of service to the greater Stillwater community, we look back at the milestones that helped shape what �" �° s .. �rUd dr, of .oryi( Community Thread has become today. It all started with an inspiring idea to harness the passion and commitment of volunteers to solve cornmunity thread. problems impacting their neighbors—a mission that continues to drive our work and benefit our local community today. old eiu° adults continues to be a priority at Community Thread. our programs are designed°g to provide services people need to live as independently as possible. We offer E Older Adult programming at two Seg iiiialor Ceiii°ll eiii°s help people get °'IIIiii°arisp rtatioii"i to medical appointments, and connect volunteers to homeowners requesting help with Cl°aor°e Seiirvices. At Community Thread, we believe that each act of service connects people, neighborhoods and lives to create a strong, caring community. Our V6N)riteeiii° Ce uiirler builds on that strength by I matching volunteers to meaningful opportunities that impact lives—right here in our community. Here are a few of our significant accomplishments in 20160 • aur l nkia to c generosity lsa�°�w���l®lly at ouf local r Stillwater locatiodnl by replac grourr 25-year-old parkingons and invidual suppotes, we created a as� lot, sidewalks and curbs. ® Over 100 guests joined us for our first annual 'elebraliori of t����oaii�siuir ec°Viii o n s volunteer recognition event, recognizing their contributions along with those who received the annual a� Community Involvement Awards—a program that started in 1975 with Washington County. ® We raised visibility and funds at a new event called rsllluuitve�ifor a CatPse al °II°i°r e St. Ciii,alll iii(°, arils, Proceeds benefited over 300 households through Holiday Ho e®a program am that connects low-income families, seniors and adults with disabilities to sponsors who provide individually chosen gifts and a holiday meal, j Community Thread is a free standing nonprofit. We are not an agency of the county, state or federal government. We were founded by members of the community, and we rely on the community to help us continue to provide programs and opportunities that keep people engaged, enriched and connected. t l"Ilhimi°°011 s to all1 of ()u: our funders, volunteers, participants, community partners and friends who 'i contributed to our successes in 2016. We are grateful for your support of our mission and for investing in our community's future. In Service, �iiiiiiuuu�uuuuuuuuuuuuuuuuu �� '�� ;; r Komi Kolstad Scillyn r n President, Board of Directors ecUtive I hector �I .., I �Y rn aCVS SOSrip001ces 001aIn rral0l'll'111O�IIovir Lunibenyi�:n's Exchange Building, begins through a mll ConmwmHy Munteen Service (CA"""S) -� of flie SL Croix Valley is founded (the original name). m� Ir-ansportation Service begins. i �I �N J Ir y 1 k , w�ri rd'�Im�X WJio d19 r ;. a 1q" orr °i N %r, nln n mx h IIU01 u � � i r ImIIIIIIUIUIU�� ��I I �` m,i I �d ` ear IIII at Via- � f �� �d i r r I ,,,iry i � �4" �r w °r `pp''� i�I� ,�, ; i:'i nU p .Rn�t ��a� � . d „�i. ° „�,,� Qi"./ �� 111111 mool I uuuuuuuuumuuum .( 1 ' I I 1967, al, I I u l I w p(.J I I a I�h I'"I wos the hot s en4 c e Co wn u n d.y �. I wl , a ni � that L" .-j i .,l v\,cwk today, Access to IIoII ,poIIahoII for older oduiIst oiIIInI.1 . to be � III .��` �;` ri,,,If I (.i I'll"y.T! II( 1 r �I i.1"I( i I t.�. `�. t�., "'��I.�:.r�l ,.;,, I I I I�,)�°„i i y J t � i � r"1 I (�Jm�I I )l..l�r�s{..I ��,:il �)(,,.II � (,�)I hI� ?�i If�l r Cl i(,.,)re(�" � f�I�/I� -""� i i'".I I I 1gL(.Irn we III IIIt,`dll hon'), ` VIII �Ii II' III�y III � III � I IIIIII1111111116�III I uuu U I Y IIIIIIIIIIII 111111 li III I .,,,, (,eJ�w, i 1 1 1 1 1 1�_.i l l �) (_h) „')I(,�I I � � �� , y I i 1��, 1 1 1 1-�:•9 I l i�.�� � . ��, III(,x�,„)I( � i� i i � r �'."�I I c..! I :;CI(,mml l I l n�"�.v�;� It) cusist with 9 )l i I( rvl jir'lt " IoI1c C) iM,n�V." I The F., 1 0"';I y e ors, 1"i a) p)r(: i(,�)ed .10m00 trips to n-ie .;i (,,I 1 / Since .l 968, Community Thread has connected people P.a meaningful volunteer (::)pportunities and supported local organizatian.s seeking volunteers. Today, volunteers continue .lo play a central role in h eC fn .. �..)s address cornmunNy needs. In 2016, we launched ' a new community wide volunteer initiative �� � lr/ Connect the Dofs—aprogram where val�itai r groups and families assembled kits .to benefit loc ac nonprofll agencies. Volunteers assernL led over 2,000 kits such as flu-free kits tar-,local hospitals and nursing homes, winter 4 emergency Us for low-ln�one families, and activity � kits for children. a rill' �f ss C � acct fs 11 frC to Find tth t a re aCCt tt`kla `vr c c We</J to hear aboutAl ff ., Lt Tstr�t.1, w Connect the Dot d11 �✓ IlJB�te '1" r, a6 ��ir� iii �)nW7W1tiWrc., N � W; 3 Senior iter its established. , CC'S moves to offices at �MW� 112 S. iiiru St. f,,,ocatfion imovt 2300 OrIl a ns St. W. 4 1 V, �Iolllday Bureau Holiday any w 'Tax IH llp Service begins. begins. U r i Bayport S niioir Center(IBSC) established in Bayport, MIN. Chore Services begins. < 20,019 Rake a Difference IDay CVS formally becomes begins. riolmil ar Community'thread. spring into Service begins. Im uu011 II I��uuo II. Iluull Iluull ol�lV r , iIIIIIN NWW � a ��� a � i n✓i / h ri/ 1 r rr r/ %�lPi /rr �rJi r, W'V'M �r r � rn / r✓, 1 Irl// nr // i�/ ylfd� IIIIIW IIIIIIN IIIIIIV � �/dr/ y% ,I I S Ce � I"j0 ��� poi imil�wµ,, uum a uum I <' XVII Since the opening of our first Senior Center in 1972, we have offered older adults opportunities o enrich their learning, socialize and stay engaged in their community. Today, older adults visiting our Bayport or Stillwater locations may enjoy playing cards, mahjong or cribbage, or perhaps try their hand at a craft project or painting class. In 2016, we also offered a variety o programs to support wellness, Activities included chair yoga, kayaking and our very popular aerobics class, along with more focused support through our Vision Loss support group and Living Well with Chronic Conditions—a series that provided self-management skills and techniques to help take control of chronic health issues. „,i,lr,,.�%��,�y,n��rrr Yry✓1111�,�,,,."J�'dlxr;, ,�,,,,,.. ,�; r7 ry,., 7,,,”ya,,,,,,,.r„y,�,n, ,,,,,,,,,,,,,,,,,,,,,,,,,,,;r,� -:r,.., ,„ ,, �� / �,1///��% "Thank you tc7r 'rnakir)g theparking lot safer. Iso er�joy corning hc; .� Y i� - � � � rc tor° our` )ro fQ(r)3 (-,i nd now it"s c;aSlEar. I Sfillwofer Senior Center Parric.ip(-mt" y I I In 2016, we kicked off a three-year capital iniprovornerit 1:)Ic.1r) to us better serve Washinglon C:-,ounty senior's, faniilic s and indivicTM ucils louuul;;;,1i ; with disabilities. Thanks to th , g onerous support of mcIny ccr7�.c �iorrs, IY area businesses and individual donors, wo resurfac:c;d our IeA reconfigured our entry and reception area (including o check-in station built to wheelchair-accessible height, and installed new p-Irliciparnrl management software that makes the check-in process more efticier'll' and accurate. t Ir 4 THANKS TO CAPITAL IMPROVEMENT FUNDER w � rjOers n Clorporate Fou,ndaflon F.R. Bigelow Foundation � 'Fred C. and Katherine R.'Anders n Fotindatiern r Hugh J, Andersen Foupdatiorr Katherine rine , nd r ri'Furrd of the Saint Paul foundation The P hind F r` ity Founddt[o r And many corporate ze d individual donors! Conned the Dots begirws, � c;ap itall caurnI� �. �i ro. r. River Raily begins. Parking lot resurfaced. pp� �. 1 ,. A'1 1 II BSC I to the V White N ne Building. Partraersinllp with Stiilwatei Area High SchnC��mmu nit Service lbe R ns. � S (,fl for V arsufy Leifer in �r Community .............. .................... ....................... ....... ........................ imp 0 !,!'s of,,,S,,erv,ic,,e- ........ .......... - -,---- community thread 2300 Odeans Stireet West StiMater, MN 55082 vuuw 1111111111 IIIIIIII�III �C:tauaorU,n Ip I" M�EE"I",'Ei', ST/I ��IDS U.1t.d fty d Ml`nfifiugkon Comilty EiDsll THANK YOU FORYOUR SUPPORT IN 201610 14, ................... Lea i�-��'i d�,Dotjt ot,,jil�- acori qJislll ��' ............. .... .................................. .....................--............... ............. community t1iread coricrtecting peofig,,,fle. eurk hhnig Hves,, Tom McCarty From: chrisdalan@comcast.net Sent: Monday, July 10, 2017 11:11 AM To: Tom McCarty Cc: Jim Dunning; Rogers, Scott Subject: Maps of potential Stillwater -area passenger rail stops Attachments: Scan.pdf; Scan 1.pdf; Scan 2.pdf Tom; Thanks for speaking with me this morning. Attached are the overview and detail maps showing potential station sites for the proposed Eau Claire to Twin Cities passenger rail service. As conceived, the private service would have four round trips per day operating between downtown Eau Claire and St. Paul Union Depot, with four intermediate stops. This reflects the ridership potential quantified in the Gateway Study, and could be served efficiently with a single trainset. Given sufficient railroad capacity with infrastructure improvements, we have also formulated extra commuter -related service, a "pulse" by the train out to Stillwater and Hudson in the early morning and late afternoon to augment the scheduled inbound morning trip from Eau Claire and the afternoon outbound trip from St. Paul. Top speed of the trains would be 80 mph, and full fares are calculated at about 27 cents per mile to be profitable. That would translate to about $5.50 from Stillwater and $7.00 from Hudson. Discount and premium fares would also be structured into the service. Planning for this service started in late 2015, and we are currently in discussions with Union Pacific Railroad and the Federal Railroad Administration, the regulator of all such services. Again, we apologize for not being available for questions tomorrow evening, but look forward to further interaction with the City. Respectfully, Dave Christianson, Executive Director The Passenger Rail Organizing Council of the WCWRC 612-817-4582 (cell) 651-501-2713 (home) 1 nea, Stillwater — Washingto WEST LAKELAND '-0-- PoTEKTlAL S TA TroN SITES lc C F Y‘ Ici. MP. IS, y3 bcT )83 - gel 7RACK GPTESPFLilStlEAS z Q 1 U 0 250 500 750 feet p n,,Aw Stillwater - Washington 504 1 of 0 250 500 750 feet n r Stillwater Washangtc AO. MMP, ;Co ,.24, Do'i )83- say E 1 i RACK GATE'S/ FL S•PlERS 1 (water THE BIRTHPLACE Of MINNESOTA EVENTS PERMIT APPLICATION 216 North 4th Street, Stillwater, MN 55082 N) Telephone: 651-430-8837 Fax: 651-430-8810 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions f r application deadline and fees. Date of Application: 7,.5_ / 7 Office Use Only Date Application Received Type: Event Special Event Event w/ Contract Event Information LL Title/Name of Event L_, c.) -b a D - - C, icsliki 6— 0 o Kti0 est tl C-£i..EF2)J4A+I014 Event Date/Time: Set up: Date Time to Actual Event: Date 9/2— 17 Time ;/73 to 1000'99 Clean up: Date Time to (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: n`- L 2Ea� i N ..(moo IJ+ Of ,b� IAd 4c (If in Lowell Park please specify north or south Lowell park) F.._3+ -tau T JT C Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) `J'-ti/1Lt./A+Ei'_ ( vrfiMuNr+.3 cFi-�blAtrrtJ of fAF cIrst+iCr- 011174._ 1 ( 1 1 tA) t►+E fe- L 4 ri 64 r 1) tr-e. Estimated Attendance (participants and spectators): 5-(,O ,._ / 0 Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Mailing Address: City, State, Zip Code: Primary Contact/Applicant Name: M t k_ rPe.-, IeYIK-i ,A - Phone Number: 651 - 30 3— 7569 Fax: Cell Phone: Email Address: l o l -e -A1 -)R 75-G5 f . CO M Website Address: Name of contact person during event: 1 �e ri'�'�ki n1ei Cell Phone: 4 5--/ _ 303 ._ 7,5-6 ci Alternate contact during event: ^ye b 6" .kLA.)5.f CeII Phone: 6,5-/ ._ a36 - 737j Refer media or citizens inquires to: tit .E �0 l -rlr1/4) A Phone: 6, .5'-/.- 30 3_--756 ( Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No ■ Yes $. Number and size: Will there be any inflatables? No Yes ■ Insurance certificate from rental vendor is required ay Fees fyrelelnst Will there be entertainment? No • Yes Mr'- What type: Poi 8)1_0.0 ©` � � Instructions i ns J apply see (nstruciions Will sound amplification be used? No ■ Yes tg Hours and Type: Will a stage or tent(s) be set up? No • Yes t Dimensions: Will there be temporary fencing? No ■ Yes ig. many Fees for electricity may Will merchandise/food items be sold? No IIIYes x,How vendors expected: apply see Instructions Will food be prepared on site? No ■ Yes Igi, Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No p Yes Lt Contact Stillwater Fire Department 351-4950 Will alcohol be served but not sold? No Z1. Yes ❑ See Alcohol Regulations in the Instructions Will alcohol be sold? No ■ Yes f�l See Alcohol Regulations inthe Instructions Will there be a fireworks display? No tic. Yes 1 Permit required, contact Stillwater Fire Department, 651-351-4950 Describe power needs and location of power source. Po clz_ -ro (L- 6+ R •-E_ A OD V Gw D0 R -S Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available izESS rE LEASE City Services (After reviewing the event application, City services may be requried for the event,) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No ■ Yes Start/End Time: Date: City Sidewalks or Trails No rA, Yes IN Start/End Time: Date: Public Parking Lots or Spaces No Fl Yes IN Start/End Time: Date: Fees may apply Will event need barricade(s)? No • Yes it. Number needed: see Instructions Fees may apply Will extra picnic tables be needed? No K. Yes ■ Number needed: see Instructions Fees may apply Will portable restrooms be needed? No ■ Yes 1:g.,Number needed: see Instructions Fees may apply Will extra trash receptacles be needed? No ■ Yes (g Number needed: see Instructions Describe trash removal and cleanup plan during and after event: C i i� -1-0 117 (00 V l DE - Will event need traffic control? No S, Yes • ContactStillwaterPolice Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: CItn 110 ?ftOvtDE- Fees may apply see InstructionsShowlocation(s)onsitemap „ „ Will No Parking Signs be needed? No , Yes IM Number needed: Will event need security? No ■ Yes KJ If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: Will event need EMS services? No XI Yes ❑ Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: LA k.E.V I6u) f�l-1 f3viA4-!JGI=— Describe the emergency action plan if severe weather should arise: List any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity, Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a releasg Liability. 7 l a7 Signature of Applicant or Authorized Agent Da e Google Maps Go gle Maps Page 1 of 2 https://www.google.com/maps/@45.0560142,-92.8055403,231 m/data=! 3m 1 ! 1 e3?hl=en 7/7/2017 AUGUST 12 I STILLWATER BRIDGE CLOSING PARTY. SATURDAY AUGUST 12 Alpensterne - The Midwest's best Polka Party Dance Band www.jodler.biz Total for Performance, booking fee, sound system, lighting and technicians $3400 (Noon load in, 3 pm sound check, 4 pm soft open, 5 pm show) GENIUS OF FUN EVENT SERVICES GENIUSOFFUN.COM RESOLUTION 2017-134 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $771,641.34 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 11`h day of July, 2017. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk E XHIBIT " A " TO RE11ICILUIIION #12101]17-]134 Page 1 LIST OF BILLS Ace I- Enc w ane Action Rani al Inc. Ac v a ncel Au 1 cl Ila rt s Albertson Construction Inc Amano McGarr Inc ARI RN aenix Inc Asper Mills Amid H. CH marl Inc Bauman Taylon Eloand al Water CommissioriElr Bolton zinc MEInk Inc. Eli reau of Cnim. ApprElh ension EEL rks llnee art Landscape CarEI CD Pnoducls Inc CDW Clov elrinrrIElnt Inc. Cantu ny Power ECIL ipment City View EIec1 nic Inc. Clog Uri-Bog@IIEnI Inc. Comcast Comm pity lib neac CoStar Realty Infculmal ion Inc Coverall cl1 the Twir Clities CL ut Masiers Inc. Dell MarnkEll in€I L.P. Diarrranc Vogel Paints Etadi Maryam ECIM F1L 1 Iishers Ecolab Emergency AL 1 nmol iv EI EnvinonmElntal A€Inanornics El5E111 Glass Fasterial Company Fleetfrid e Fria ley Th amas Fuhr Trer chirlg G &I k Services Galls LLC Gert€tris Wholesale Goodyear Clam mercial Tire Gopher !hate One Call Iric. GovEnlnmElr 1 Finance Clfflicerls Assa Grafi) Slhopp€l Grain€IEn1 Hau ssner Plu rub in€I LLCI Ha 9u pply W atom corks Ltc . !IL ririlies EcIu ipment senital !IL ririlies Repairs at Parks Cleaning cards Ru ilc in€I renal!' su pplies Body armor Police Flrojecl Art ion Clornmercial 511neet Plaza WACI Ch asps Eri€IinElening services Terminal access ch angle TrEIEI care) 5IFD signage ComplLien equipm€lnl Equ ipment nepair sL pplies Electrical nepair Slew en line repair Iriernet & Voice Contribution Properly prlof€lssianal Commercial cleaning sere ices Emergency rElplain CompIL1er equiprri€lnl Paint Park Fee Refi rc Pu blical ions 5 gal Enzymatic Ecao Smart Alarm Fer1 iliaen Police Project Jobsite s1 arle b ax EcIu ipment impair sL pplies Tool tax Watenpinaafing Mal s & Uriifcmms L niifoums N ulch Tires l cicalas N Elmbership Graphics 8d irs1 all for new pal nal cars Ice mach ire Hcr1 w ater reciac pump S11arim sewer repairs 91:1(1.4;1 119.91 91941.37 8(1(1.00 ;1(1.00 11E112;1 91,:112.90 :141,22111.69 9]3.00 21,8E111.00 11,9151(1.00 :17(1.00 2,0(13.00 2,9(19.00 2,8(19.10 119.61 :191(1.00 49(1.00 :1(13.59 :1,8118.19 3EI(1.611 31,3113.00 1E1,009.00 ;1,0;18.00 9841.90 10(1.00 2:1.80 209.59 9E1.54 21(1.00 :18,40:1.79 603.49 29(1.68 9,144 1.4:1 9, 40(1.00 5E1E1.81 _11.50 :1,:1.18.50 499.9E1 118.90 :1(1(1.00 2,:1(19.00 41, 11519.4:1 136.00 1E1._I9 El) HIBIT "A" TC RES C LUTIC N 1120717-1134 Henricksen PSG Intennatianal Clace Clauncil Jefferrscrri Fine and Sailety Inc. Ju nkeu Brac eillinigtori Coristru ction k ir\ is a Fine Inc. k LBB Radio L;I Com Mat ile-Vision Lake Elmo C 11 Inc Lake Management Inc. Lana EqL iplment Lofillen Clcrmpanies Magni, son Da\ is MailFiriainicci Inc Mansfield Cil Company Marshall Electric Ccrmplany McCarty Joh n Th amas MCIFC A Meiniarc s Menec ith a1 h an Metropolitan Council Mh Dept all Lal an and Inc u stry Mh Dept cal Lalan and Inc u stry. Madern I- eating & Air MPSTMA National Reprographics l LC Cfficei DEIplcIl C nSitcl Slaniil atian C'Reilly Auto Rarts Reirrformancei F IL s LLC F h ason EIec1 rric Clampariy Rinnaicle Wall Systems Ramps Tine SEIr\icEI Inc. Fnimary FnacuclsCo. Racine Ncur1 h RagnaSofilInc SHI Irilerrniational Conp SiegfniElc Constuu ction Clornplany GEcurgEI Sinotiak Lanen SiteC no Lane scapi 51i plplly Springstcic SRF Consulting Grau FI St. Chrair Boat anc Racket Ca. St. Chrcrir Haat anc Racket CIci.. 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(ICI 2171.41CI 99.9CI 94.19 909.(1(1 3219.10 30.CI0 EXHIBIT "A" TCI RESIOLUTICIN #20117-1134 Pager 9 JUNE MANUALS AT&T Mobilty Cell Phone 615.33 Comcast Internet 84.90 Xceil Eneingy Enengy 110,1106.1161 Cert ry Link 1eleipIhone 41.511 Government Finance Ofiliceirs A9sri CIAFFI Review 435.00 Commissioner of 1 nansportal iori Downtown Historic Dist nict 9,346.50 River Claris Re9lauranl Refund of U1 ilily Oy enpIay meinl 5,455.00 A DDENDUM Pineda . eennillen Reiimhurse for (i) plenses 10.00 5Iplcrk Ragenl SEI rvicei 41.20 Xcel Enengy Energy 24,269.84 TOTAL 77116411.34 Adopteic by 1h ei Clity CIcIL na it 1F is 11111F Day c11I Ju ly, ;ICI113 liijwater Administration N Date: July 11, 2017 TO: Mayor and Council FROM: Diane Ward, City Clerk SUBJECT: 2017 Lumberjack Days Amendment to Contract Attached is an amendment to Lumberjack Days Contract to include specific alcohol allowed at their event, which is wine and strong beer. This item was inadvertently not included in their previously approved contract RECOMMENDATION: Staff recommends the approval of the amendment to the Lumberjack Days event contract. ACTION REQUIRED: If Council concurs with the staff recommendation, they should pass a motion adopting a resolution entitled "Approving Amendment to the 2017 Lumberjack Days Special Event Contract" APPROVING AMENDMENT TO THE 2017 LUMBERJACK DAYS SPECIAL EVENT CONTRACT WHEREAS, the 2017 Lumberjack Days Special Event and Contract was approved on May 16, 2017; and WHEREAS, the specific alcohol allowed in conjunction with their approval of a Temporary Liquor License was inadvertently not included in their previously approved contract. NOW THEREFORE, BE IT RESOLVED by the Stillwater City Council hereby approves Section 5(a) of the contract to read as follows: (a) The Association. (LOCALS) has been granted conceptual authority to dispense intoxicating Liquor at the Stillwater Lumberjack Days Celebration. This approval is subject to the Association applying for and being granted a Temporary Liquor License for strong beer and wine only and Consumption Permit as allowed by the Stillwater City Code and State Law. All Licenses must be approved and proof of Liquor Liability Insurance Coverage must be submitted to the City Clerk by June 1st. This Agreement will set forth the terms and conditions that will control the dispensing of Liquor at the Celebration. Adopted by the Stillwater City Council this 11th day of July, 2017. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk SII I IwreL Adn,in;sliation TO: Mayor & City Council FRIOM: City Acminislrator McCany DATE: July 11, 201'1 SUBJECT: Cabl6 Commiur icat,ionsi Buage,l for Fiscal 20171 BA CKC RIOUND INFORMATION: Atilached is the combined Iudgeil for fiscal Nciar 20:17 fbr 1ha Clcinllral St. Croix Malley Joim1 Cabala Clammunicatians Commission and Valley Access Channels. '➢hci budget neicic la I i approved b y all member citiai. 1 have reviewed thci Inc €Icit arid compared it with pricer years, anc i1 appears the budget is reasonable and appropriala. RIECC MMDNDATIC N: It is reiacimmandad that Council approve 1ha fiscal year ]O17 budgat far Clanlral St. Crciix Val lay Jlciint CO la Communisation Commission and Valley Acaass Channels. 2111601 511neet N, 511illwater, MN 99CIEI21 E1911-430-88CI0 Web site: www.ci.stillwal eu.mri.us 21017REor;mild 9udget Revenue Aral chim Heel $ 350,000 up 4% based ontuendirani3019la2016 RIG hes $ 129,000 down :I%Iased antrend Ira ni2015to2016 Interest laminas $ 600 up 50% L ased a 11 adding int eiest ac cruing ac count Misc. Inpenie Reimt ursemenls $ loweeValleliFundi $ - agreement lenni'mated lane Dut Income $ 10,000 834 Scl oold Dislnic Run ds $ 3,100 Ca mewl Headend Rent $ 2,400 Retirement Fund !Iavings Reserve luncls $ 4199,9(10 Ixpenses Adminisiratoc V ages $ 44,000 ,lee 1 below Ac cess Center StaHWages $ 213,10 a lee 2t °low IIreelance Wages $ 31,10a see 3 telow Job 1listing E pensee $ AetirementCast out $ - Arolle!isional Services Legal Fees Account ing, Payed! 2017Fludil Expense $ 1,000 down 90% due 10 actual $ 3,080 $ :I1,1a0 Otter Ixpenses OHice Rent $ 79,000 N edical Insurance $ 33,1100 Insucani a & Bond $ 1,000 N isceIlaneous Expenses $ 111,270 Office Supplies $ 4,790 Gas 8I Electric $ 0,900 up 3% fa r COLA Naintenance8lRepair" $ 0,000 De nta I Insurance $ 3,000 N edia Supplies $ 9,000 Telephone $ 2,400 Car fAMtgs,IDue /Eclucalion $ 2,000 up $779 toafter employee Inaining N ileage 81 Auta lapense $ ],000 Postage $ 815 5ei urily9�letem Monitoring $ 475 Pholacopier Expenses $ 350 up $190 Used an actual Internet $ 1,000 Pre rniurn Waters $ 900 PrintdIPublist ! 500 dov n 90% due to ac ual VaIle11 A idge Mall Christmas Event !I 200 Public ity Expense ! 500 dov n 90% due to ac tial Reserve luncls Account' Legal Contingency Leasehold Inn gnaw ni a r t HVAIC Mainlenani n/Repairs Sec urill pund Capital Reualving Run Payroll Anpense Reserve !I 3,000 Reserve Fundi farCities Repair/Replace lquinrnent 9 9,000 (If-Ik6 Equipment Reserve 495,50(1 5 COLA INCREASE 19 z9 39 1016 2.39% 43,000 $ 43,968 218,500 $ 223,416 34,700 9 39,481 iltwater THE BIRTHPLACE OF MINNESOTA d Stillwater 2018 Comprehensive Plan, Project 3 Scoping Document Overview Now that the Master Trail Plan has been completed (2018 Comp Plan Project 1) and the Downtown Chapter of the 2018 Comprehensive Plan is nearing completion (Project 2), we are ready to undertake Project 3, which encompasses most of the remaining elements of the 2018 Comp Plan. In large part, this means updating the corresponding chapters of the 2008 Comp Plan (adopted in 2010). But, it will also include a new chapter on resiliency and an expanded economic development chapter that addresses economic competitiveness. There are a few 2008 chapters that will not be updated as a part of this project. Those excluded chapters will all be developed as separate projects under separate contracts. So, Project 4 is the water resources chapter, which covers surface water and wastewater and is being be funded and contracted through the Engineering Department. Likewise, Project 5 is the water supply plan and it is being completed by the Water Board. Finally, Project 6, the historic resources chapter, will be developed under a Legacy and CLG grant and contract. Budget The estimated consultant cost for this Project 3 is $120,000. $78,500 of that is the balance in two funds: 100-4055-3099 (planning department profession services) and 290-3314 (2040 Comp Plan professional services). The remaining $41,500 is being requested as part of the 2018 budget. If proposals come in over budget, the scope will have to be amended to bring the project under budget. Project Elements Plan Elements to be included in this project include: 1. Community Background 2. Land Use 3. Natural Resources a. Steep slopes b. Soils c. Land cover d. Solar Energy, access to direct sunlight 4. Supplements to the Downtown Chapter a. Handicapped accessibility (yet to be determined if this optional section will be added) b. Separation of bike and pedestrian trail; final plan 5. Economic Development and Competitiveness a. Retail market analysis completed as part of Downtown Chapter 7/10/17 Page 1 of 2 6. Transportation a. Traffic study already completed as part of Downtown Chapter b. Bicycling (completed under separate contract) 7. Housing a. Affordable b. Senior/life cycle 8. Parks and Trails a. Trails (completed under separate contract) b. Parks c. Wellness planning (yet to be determined if this element will be included in 2040 Plan) 9. Community Resources 10. Resilience (optional element, yet to be determined if this element will be included) 11. Implementation Public Engagement Comp Plan Advisory Committee: monthly meetings On-line survey of various themes/elements Community workshop(s) Open house(s) ??? Schedule July 2017 Scope and release of RFP August 2017 Selection of planning consultants, selection of Comp Plan Advisory Committee Sept — Oct 2017 Inventory and Analysis Oct - Nov 2017 Visioning and Goals Dec - April 2018 Development of plan elements May 2018 Write first draft of plan June -Nov 2018 Jurisdictional review Dec 2018 Final draft Jan 2019 Public hearings and city approval Feb 2019 Submittal to Metropolitan Council July 10, 2017 Page 2 of 2 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us AGENDA CITY COUNCIL MEETING July 11, 2017 REGULAR MEETING 4:30 P.M. RECESSED MEETING 7:00 P.M. 4:30 P.M. AGENDA I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Tour of Police Department 2. Workshop with BCWD – Karen Kill 3. Legislative Discussion 4. Discussion on Closing Bridge Event 6. Discussion on August 2 meeting IV. STAFF REPORTS 5. Police Chief 6. Fire Chief 7. City Clerk 8. Community Development Dir. 9. Public Works Dir. 10. Finance Director 11. City Attorney 12. City Administrator 7:00 P.M. AGENDA V. CALL TO ORDER VI. ROLL CALL VII. PLEDGE OF ALLEGIANCE VIII. APPROVAL OF MINUTES 13. Possible approval of June 20, 2017 regular and special meeting minutes. IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 14. Community Thread 2018 Budget Request – Susan Anderson, , Executive Director 15. Youth Service Bureau 2018 Budget Request – Bob Sherman, Executive Director X. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the c oncerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. XI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 16. Resolution 2017-134, directing payment of bills 17. Resolution 2017-135, approving appointments to the Heritage Preservation Commission 18. Possible approval of Faster than the Pastor Special Event – 10/07/17 19. Possible approval of Bagpipes and Bonfires Special Event – 09/23/17 20. Possible approval to purchase switch for Armory 21. Possible approval to purchase key card items two doors 22. Resolution 2017-136, approval of “easement or agreement” for drainage & utility purposes (Armory site) XII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. XIII. UNFINISHED BUSINESS XIV. NEW BUSINESS 23. Comprehensive Plan Scoping Document (available Tuesday) XV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XVI. COMMUNICATIONS/REQUESTS XVII. COUNCIL REQUEST ITEMS XVIII. STAFF REPORTS (CONTINUED) XIX. ADJOURNMENT EOR is an Equal Opportunity Affirmative Action Employer Emmons & Olivier Resources, Inc. 651 Hale Ave N. Oakdale, MN 55128 T/ 651.770.8448 F/ 651.770.2552 www.eorinc.com memo covProject Name | Marylane Avenue North Drainage Easement Assessment Date | 5/4/2017 To / Contact info | Karen Kill, District Administrator and Shawn Sanders, City of Stillwater From / Contact info | Camilla Correll, PE and Olivia Sparrow Regarding | Comparison of Pipe and Pond Mitigation Options The purpose of this memorandum is to present the analysis of drainage issues east of Marylane Avenue and provide an updated cost estimate of the mitigation options discussed on March 13, 2017 and April 11, 2017. Background This study assessed the flooding reported by residents adjacent to the ditch illustrated in Figure 1 which conveys drainage from Marylane Avenue to the wetland west of Macey Way in Stillwater, MN. The topography, property limits, and drainage easement are shown in Figure 2. Runoff from the Rutherford Station development leaves the site through a culvert under Marylane Avenue and flows east overland across a heavily-wooded drainage easement with little understory or groundcover (bare soil with high erosion potential) from the eastern edge of Marylane Avenue across parcel number (0006), then turns south through the rear lots of the Brown’s Creek Preserve subdivision and onto the City owned Outlot A of the Settlers Glen 6th Addition. The water then discharges to a City owned stormwater pond which outlets through a culvert crossing Macey Way to natural wetlands east of Macey Way. Flow from this area ultimately reaches the diversion structure. Figure 1. Study area location map and drainage schematic (Google Earth Imagery from March 2016). There are 64.4 acres that make up the drainage area flowing to the Marylane Avenue culvert. The extent within the City limits of Grant and Stillwater are summarized in Table 1. Rutherford Station Permit #14-01 BC Preserve Permit #13-10 Marylane Ave Culvert Ditch Reported Flooding Macey Way Culvert Settler’s Glen 6th Addition Permit #04-04 McKusick Road N Manage 2 Wetland Pond Pond Lot 0006 memo 2 of 26 Emmons & Oliv ier Resources, Inc. 651 Hale Ave N, Oakdale, MN 55128 p: 651.7 70.8448 f: 651.770.2552 www.eorinc.com Table 1. Drainage area proportion. Municipality Area Percent Grant 35.8 56% Stillwater 28.6 44% Construction of the Rutherford Station subdivision shown in Figure 1 began in July, 2016. The approved plans for the development included stormwater management facilities that were designed to meet pre-settlement conditions during the 2-year 24-hour event for rate control and meet the NPDES requirements for volume control (1-inch off of impervious surfaces). The plans also complied with the NPDES requirements for temporary erosion and sediment control during construction. Construction included replacement of the culvert crossing Marylane Avenue shown in Figure 1. Before development, the culvert had a reverse slope and was 12 inches diameter. While the newly constructed culvert has a larger diameter of 30 inches, discharge through the culvert is controlled by the multi-stage pond outlet. The outlet structure was designed to control peak flow leaving the site to pre-settlement conditions during the 2-year, 10-year, and 100-year 24-hour events. The District’s rules do not require that a permit applicant evaluate interim downstream impacts during construction. Residents living adjacent to the drainage easement notified the BCWD and the City of Stillwater of their yards flooding as a result of the dewatering activity taking place at Rutherford Station subdivision in August, 2016. The reported flooding indicated that the volume of stormwater runoff generated during construction is greater than the downstream conveyance system can handle. Temporary dewatering activities were changed to require the clean water to be piped to the City owned stormwater pond in Settler’s Glen 6th Addition. The District engineer has required enhanced storage for construction runoff be provided on site and is monitoring the need for additional dewatering to the County ditch or wetland on an ongoing basis to mitigate further flooding issues. The unstable nature of the woodlands, undefined flow path, and relatively flat grades have been identified by the BCWD and City staff as potential long-term issues along the drainage easement. Staff are concerned about capacity to pass flows during spring snowmelt conditions and future potential issues when additional undeveloped parcels along the east side of Marylane Avenue are converted to higher density residential development. After discussing these concerns with the City of Stillwater staff, it was decided that a collaborative evaluation of the drainage easement should be performed. This evaluation would characterize its condition and identify opportunities to stabilize the flow area, restore capacity, and potentially make improvements to provide additional storage and treatment, if needed. The BCWD Board of Managers approved the scope of services for the Marylane Avenue drainage easement assessment at the October 12, 2016 Board Meeting contingent upon the City of Stillwater agreeing to share the cost of the assessment. Subsequent to this decision, the City of Stillwater indicated that they would pay for 50 percent of the drainage easement assessment. Other factors potentially contributing to flooding issues were identified throughout this study in addition to the Rutherford Station subdivision. These include differences in the approved and constructed drainage infrastructure on Brown’s Creek Preserve and Settler’s Glen, 6th Addition. 1 1 1 1 2 4 3 1 2 3 6 1 2 3 4 56 1 2 3 4 5 6 7 OUTLOT A 1 2 3 4 5 6 7 8 9 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 PARCEL B 1234 5 6 7 8 9 10 11 12 13 14 15 OUTLOT A 3 45 6 7 8 9 10 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1 2 3 4 5 6 7 8 9 12 3 4 5 OUTLOT A OUTLOT B 1 2 3 DOC 3638758 DRAINAGE AND UTILITY EASEMENT D & U ESM T O V E R A L L O F O U T L O T A DR A I N A G E A N D U T I L I T Y E A S E M E N T DRAINAGE AND UTILITY E A S E M E N T ARCEL A 8 OUTLOT A OUTLOT ALOU D & U ESM T O VER ALL OF OUTLO T A LL Figure 1:- Drainage Easement - City of Stillwater Property XS 1 XS 2 memo 4 of 26 EOR is an Equal Opportunity Affirmative Action Employer Emmons & Olivier Resources, Inc. 651 Hale Ave N. Oakdale, MN 55128 T/ 651.770.8448 F/ 651.770.2552 www.eorinc.com Data Collection A topographic survey was completed on November 9, 2016 (Attachment 1). Survey extents were generally confined to the City of Stillwater’s drainage easement located between Marylane Avenue and Macey Way, with survey data occasionally collected outside the drainage easement to define the actual drainage flow path. Survey point density was generally 20 feet along the centerline of the flow path, with cross sections measured every 100 feet. Cross section data was particularly useful in locating the centerline of the flow path in flat areas where the flow path was not obvious. The survey data indicated the centerline of the flow path extends well outside the defined drainage easement between Marylane Avenue and the new houses at the south end of Monterey Court. No channel obstructions where found, and no obvious high points were observed along the flow path. The exception was the discovery of a berm along the eastern limit of the east-west segment of the ditch with a trapezoidal cut that controlled drainage into the north-south segment. The dominant tree and shrub species throughout the easement include common buckthorn, glossy buckthorn, and young box elder. Common buckthorn and box elder dominated the non-wetland areas in the upstream half of the drainage easement. The high density of the buckthorn and box elder trees has negatively impacted the herbaceous layer, with most areas containing bare ground beneath the shrub canopy (Figure 3). Glossy buckthorn occurred in the downstream third of the drainage easement around the existing wetland. This wetland appears to be of high quality with a diversity of native species present (Figure 4). Iron bacteria were observed throughout much of the wetland, indicating the wetland is at least partially groundwater dependent (Figure 5). A wetland assessment should be conducted during the growing season to determine the appropriate wetland type for this wetland. Figure 3. Dense common buckthorn and box elder with little ground cover. Figure 4. Existing wetland containing a diversity of native species. memo 5 of 26 Emmons & Oliv ier Resources, Inc. 651 Hale Ave N, Oakdale, MN 55128 p: 651.7 70.8448 f: 651.770.2552 www.eorinc.com Figure 5. Iron bacteria in the existing wetland. An owner of one of the houses on Monterey Court reported high snow and ice accumulation along the drainage easement in February, 2017. Per the District Administrator’s request, EOR staff surveyed the edge of ice on February 16, 2017 as illustrated in Figure 6. As Figure 5 illustrates, the edge of the ice was outside the drainage easement along two of the three properties most impacted by flooding in the area. Figure 6. Surveyed edge of ice. memo 6 of 26 Emmons & Oliv ier Resources, Inc. 651 Hale Ave N, Oakdale, MN 55128 p: 651.7 70.8448 f: 651.770.2552 www.eorinc.com Analysis of Land Development Scenarios Model scenarios were developed in this study to assess the factors contributing to the flooding issues and provide insight into the sensitivity of the system to preliminary mitigation options. The model development process and analysis is detailed in Attachment 2, including details of how the model was calibrated to anecdotal and photographic evidence and a map of the existing conditions subcatchments in Figure 10. The following scenarios were developed by modifying the BCWD hydrologic and hydraulic model: 1. Pre-Development Conditions (Before Rutherford Station): The Rutherford Station site was modeled with the pre-development conditions of homestead properties. The scenario included the DNR infiltration basins on the south corners of Manning Avenue and McKusick Road, the Brown’s Creek Preserve development, and the 6th Addition of Settler’s Glen. No information on flood levels under these past conditions was available for model calibration. 2. Existing Conditions (Construction of Rutherford Station): The Rutherford Station site was modeled as construction conditions, including unvegetated soils and temporary sedimentation ponds (no infiltration). All other components of the scenario were the same as in Scenario 1. This scenario was used to simulate the reported flooding issues between Marylane Avenue and Macey Way. This scenario was calibrated to observed flooding. 3. Ultimate Conditions: The Rutherford Station site was modeled as being fully constructed, including impervious surfaces and infiltration from the stormwater management ponds. Future development on the east side of Marylane Avenue was represented as a subdivision with 40 units and sufficient stormwater management to infiltrate 1 inch off of the impervious surface on the site per NPDES requirements. Future development may proceed at other densities than used in this scenario. The applicability of the BCWD’s rules will need to be determined at the time of permit application(s), which is discussed further in the conclusion of this memorandum. Review of other future development scenarios is beyond the scope of this study. 4. Ultimate Conditions with Macey Way Culvert Replacement: The single culvert under Macey Way was replaced with the three culverts identified in the construction plan set approved by the BCWD Board of Managers under Permit 04-04 to assess the impact of this component of the drainage system. 5. Existing Conditions with Modified Channel Geometry behind Brown’s Creek Preserve: This scenario simulated the modifications needed only to the channel behind Brown’s Creek Preserve to contain high flows within the drainage easement. 6. Existing Conditions with Rutherford Station Bypass: This scenario simulated the complete bypass of discharge from the Marylane Avenue culvert around the drainage easement to discharge directly to the wetland. The existing drainage pathways were maintained on Lot 0006 and Brown’s Creek Preserve. The main findings of modelling the above scenarios are summarized in Table 2. Overall, the model results indicated that the highest water levels beyond the drainage easement would occur under existing conditions but high water levels would recede almost to pre-development levels under ultimate development conditions. Even under pre-development conditions, the model indicates that water levels could have expanded beyond the drainage easement during a 10- or 100-year storm, although to a lesser extent than the other scenarios. None of the scenarios indicate that water levels will reach a point where structures could be flooded, however the appropriate freeboard per BCWD’s Rules is not provided and as such there is a lower than acceptable factor of safety. Note that flooding issues during the 2-year, 24-hour event were identified as being most extreme under the memo 7 of 26 Emmons & Oliv ier Resources, Inc. 651 Hale Ave N, Oakdale, MN 55128 p: 651.7 70.8448 f: 651.770.2552 www.eorinc.com existing conditions scenario as shown in the 2-year event columns of Table 2. Replacing the Macey Way culvert (Scenario 4) would not mitigate flooding. Grading the ditch behind Brown’s Creek Preserve would mitigate flooding at those locations but would not mitigate upstream flooding on Lot 0006 (Scenario 5). Completely diverting all flows at the Marylane Avenue culvert directly to the wetland (Scenario 6) would mitigate flooding on Lot 0006 from expanding past the woodlot but would not mitigate flooding behind the Brown’s Creek Preserve houses. Table 2. Summary of flooding simulated in modelled scenarios. Development Scenario Flooding on Lot 0006 Flooding on BC Preserve 2-Yr 10-Yr 100-Yr 2-Yr 10-Yr 100-Yr (1) Pre-Development Conditions: Before Rutherford Station (2) Existing Conditions: Construction of Rutherford Station (3) Ultimate Conditions (4) Ult. Conditions with Macey Way Culvert Replacement (5) Ex. Conditions with Modified Channel behind BC Preserve (6) Ex. Conditions with Rutherford Station Bypass Notes: - No flooding beyond drainage easement or City land. - Flooding expands beyond the drainage easement and City land. - Flooding on Lot 0006 extends into yard (beyond edge of woodland). From the model results and site visits, the following factors were identified as contributing to the flooding issue: A berm between Lot 0006 and Brown’s Creek Preserve contains drainage on Lot 0006 and allows discharge only at one point where there is a cut in the berm. This hydraulic control point was identified during the site survey. Brown’s Creek Preserve houses were built with roof drainage directed to the ditch, which was contrary to the approved plans which directed all roof drainage into the site’s stormwater management system. This modification was identified during site visits. The 20 foot width of the drainage easement across Lot 0006 is too narrow to contain the 2- year 24-hour rainfall event flows under any of the modeled scenarios. The flat grade and unstable soils throughout this woodlot area also allows the drainage pathway to meander beyond the easement. Construction of Rutherford Station increased runoff to the drainage easement and exacerbated the limited capacity that was present before development started. The flat backyards on Brown’s Creek Preserve means that only minor increases in the level of water in the ditch can expand across the yards. The close proximity of the houses to the drainage easement and limited vertical separation between the bottom of the ditch (when dry) to the basement floor elevations leaves little or no room for maintaining a freeboard of 1 foot between the 100-year high water level and the basement floor elevations. For example, the basement floor elevation on Lot 7 on Brown’s Creek Preserve is only one foot above the ditch invert. The analysis of land development scenarios was next used to identify and assess feasible mitigation options. memo 8 of 26 Emmons & Oliv ier Resources, Inc. 651 Hale Ave N, Oakdale, MN 55128 p: 651.7 70.8448 f: 651.770.2552 www.eorinc.com Mitigation Strategy Mitigating flooding issues in the study area should meet the following objectives: 1. To contain the 100-year high water level within the drainage easement and City property under existing and ultimate conditions. 2. To comply with the freeboard requirements in BCWD Rule 7. 3. To comply with the wetland bounce and inundation period requirements in BCWD Rule 2. EOR staff met with the BCWD Administrator, Karen Kill, and Shawn Sanders on March 13, 2017 and on April 11, 2017 to review the modeling results and discuss flood mitigation options. In these meetings, we identified the following technically feasible mitigation measures: 1. bypassing the existing ditch on Lot 0006 and behind Brown’s Creek Preserve 2. grading and stabilizing drainage pathways for the remaining local runoff to both Lot 0006 and Brown’s Creek Preserve. Other options include a detention pond and a reinforced open channel. Establishing a detention pond on the woodlot on Lot 0006 was considered although the City and BCWD would look for support from the property owner before pursuing this option further. A reinforced open channel bypass was not considered due to lack of habitat benefits. Considering mitigation options individually (i.e. a bypass pipe vs. a detention pond) resulted in extremely high costs. We optimized the mitigation strategy to combine the bypass pipe, local drainage detention, and additional grading and stabilization. The proposed mitigation measures are illustrated in in Figure 7 and Figure 8 under existing and future development conditions. The bypass pipe extends from the Marylane Avenue culvert to the wetland west of Macey Way. The existing ditch segment behind BC Preserve will be graded to relocate it farther away from the houses and provide necessary capacity for the 100-year runoff from the local contributing drainage area. Under existing conditions (Figure 7), local drainage from the areas north and south of the woodlot on Lot 0006 will continue to drain into the existing depression (the woodlot). The woodlot will be partially cleared, graded, and planted to provide stable drainage pathway for the local drainage and a new outlet channel to the downstream wetland. Grading is proposed in the yard of Lot 0006 to raise elevations and reduce flood risk. The driveway culvert and ditch south of the bypass pipe will need to be graded to maintain roadside drainage from the east side of Marylane Avenue into the woodlot. Under ultimate conditions (Figure 8) it is expected that the area east of Marylane Avenue will be developed to some extent. The bypass pipe will be constructed with a catchbasin inlet on the east side of Marylane Avenue in order to capture runoff from the road Right-of-Way once curb and gutter are constructed along the eastern edge of the road. A second catchbasin inlet is proposed at the southeastern corner of the property to capture some or all of the drainage from the developed area, which will be subject to the design of the development(s), as discussed further in the conclusions. Two additional model scenarios were developed to assess feasibility of mitigation strategy described above under existing and ultimate conditions, as illustrated in Figure 9. The feasibility of the bypass pipe was assessed in terms of the size and location of the pipe needed to maintain the performance of the Rutherford Station pond west of Marylane Avenue, provide sufficient cover over the pipe, maintain drainage from the southern property and mitigate flooding on adjacent properties. The subcatchment delineation and parameters were adjusted to represent developed conditions in the ultimate conditions model. memo 9 of 26 Emmons & Oliv ier Resources, Inc. 651 Hale Ave N, Oakdale, MN 55128 p: 651.7 70.8448 f: 651.770.2552 www.eorinc.com Figure 7. Mitigation Strategy during Existing Conditions. Figure 8. Mitigation Strategy during Ultimate Conditions. Optional: Replacement of Macey Way Culvert Manage 2 Wetland 95’ – 36” dia. RCP Grade driveway culvert and roadside ditch Pond 129’ – 31” x 51” arch RCP 290’ – 31” x 51” arch RCP Grading Clear, grade, and vegetate drainage pathway to new site outlet that bypasses ditch behind BC Preserve Ditch reconstructed with new alignment (farther west of houses) and additional conveyance capacity for 100-year flows. Emergency overflow pathway and detention captured in CBMH of bypass pipe Curb on east side of Marylane Ave. Roadway drainage captured by CBMH at beginning of bypass pipe. Manage 2 Wetland Anticipated area of future development memo 10 of 26 Emmons & Oliv ier Resources, Inc. 651 Hale Ave N, Oakdale, MN 55128 p: 651.7 70.8448 f: 651.770.2552 www.eorinc.com Figure 9. Mitigation Strategy Simulated under Existing (left) and Ultimate (right) Development Conditions. The roadside ditch on the east side of Marylane Avenue located south of the proposed bypass pipe will need to be maintained under existing conditions and until the adjacent properties are redeveloped. Replacing this ditch with a new storm sewer connected to the bypass pipe is infeasible due to hydraulic head in the bypass pipe causing potential flooding issues on the southern property. Grading this area into the roadway is also not feasible without considerable grading of the landowner’s property. Grading of the ditch and relaying the existing driveway culvert would provide sufficient vertical relief for maintaining roadside drainage while also providing sufficient cover over the proposed bypass pipe. Impacts to the downstream wetland were assessed (Attachment 4) and would need to be mitigated for by replacing the culverts at Macey Way or by constructing an attenuation pond at the outlet of the bypass pipe. This strategy provides flexibility for future development under ultimate conditions by accounting for road drainage to be directed into the bypass pipe. There is also capacity in the lower section of the bypass pipe to collect drainage from the area east of Marylane Avenue after it is developed , assuming that NPDES requirements are met by capturing 1” off of impervious surfaces. The strategy will also provide habitat and sediment control benefits. Preliminary calculations of areal sediment loads indicate that stabilizing the cleared area of the woodlot and the pond at the outlet of the bypass pipe could provide approximately 100 lbs/year of sediment reduction in an area that ultimately drains to the St. Croix River. Further detailed calculations and design of the pond are needed to refine this estimate. Existing Conditions Ultimate Conditions memo 11 of 26 Emmons & Oliv ier Resources, Inc. 651 Hale Ave N, Oakdale, MN 55128 p: 651.7 70.8448 f: 651.770.2552 www.eorinc.com Cost Estimates The cost of the proposed mitigation strategy in comparison to a large detention pond in the woodlot on Lot 0006 were estimated as outlined in Table 3 and detailed in Attachment 5, including the full range of estimated cost. Since this is the feasibility stage of the design process, Table 3 provides the upper and lower limit of the estimated accuracy of the cost estimate. Table 3. Summary of cost comparison, including design, construction and contingency. Estimated Range Proposed Strategy: Bypass Pipe, Grading, and Stabilization Alternative: Detention Pond and Land Acquisition Total Estimated Cost $510,000 $670,000 -10% Estimated Accuracy $460,000 $600,000 +20% Estimated Accuracy $620,000 $800,000 These feasibility-level (Class 5, 0 to 2% design completion per ASTM E 2516-06) cost estimates are based on feasibility-level designs, alignments, quantities and unit prices. Costs will change with further design. Time value-of-money escalation costs are not included. A construction schedule is not available at this time. Contingency is an allowance for the net sum of costs that will be in the Final Total Project Cost at the time of completion of design, but are not included at this level of project definition. The estimated accuracy range for the Total Project Cost as the project is defined is -10% to +20%, with the latter maximum costs summarized in Table 3. The accuracy range is based on professional judgement considering the level of design completed, the complexity of the project and the uncertainties in the project as scoped. The contingency and the accuracy range are not intended to include costs for future scope changes that are not part of the project as currently scoped or costs for risk contingency. Operation and maintenance costs are not included. Conclusions and Recommendations for Future Development The Marylane Avenue North Drainage Easement Assessment has reviewed the potential factors contributing to increased flooding concerns of land owners adjacent to the City drainage easement between Marylane Avenue and Macey Way. Unvegetated and compacted soils on the Rutherford Station increased discharge to the Marylane Avenue culvert and subsequently into the drainage easement in the summer and fall of 2016. Modeling of the land development scenarios indicates that the risk of water levels in the easement reaching beyond the easement boundaries would be mitigated once Rutherford Station construction is completed since the site would be uncompacted, planted, and the infiltration ponds would be active. Multiple mitigation strategies were considered under the existing construction conditions and under ultimate conditions once the area is fully developed. A combination of strategies is recommended to construct a bypass pipe for 100-year event flows from Rutherford Station to the wetland at Macey Way. The ditch behind Brown’s Creek Preserve will also be re-graded to relocate the ditch within the City’s land and farther from the houses. While the properties east of Marylane Avenue remain undeveloped in the interim, the low-lying forested area will continue to serve as a pathway for local drainage to the wetland at Macey Way. Additional grading is proposed in Lot 0006 to reduce flood potential in the yard north of the woodlot and direct drainage to the southeast corner of the property. Wetland bounce and inundation duration impacts will need to be mitigated for in the detailed design by including a pond at the bypass pipe outlet or by replacing the culverts under Macey Way. Under Ultimate conditions, it is assumed that curb and gutter will be constructed along the east side of Marylane Avenue and that the road Right-of Way will drain to the bypass pipe. Development of the lots east of Marylane Avenue will be required to meet NPDES and BCWD requirements and may drain to the lower section of the bypass pipe. memo 12 of 26 Emmons & Oliv ier Resources, Inc. 651 Hale Ave N, Oakdale, MN 55128 p: 651.7 70.8448 f: 651.770.2552 www.eorinc.com The total cost of the recommended mitigation strategy is estimated to be $510,000. It is expected that grant funding could be pursued for the portion of the project dedicated to establishing ground cover and native habitat due to its ecological benefits and sediment reduction. This drainage assessment has also provided important findings relevant to future development on the east side of Marylane Avenue. Any future development activity will need to consider the capacity of the bypass pipe in their plans such that flood risk is not impacted in the study area due to drainage alterations proposed by developers. Regarding the BCWD’s rules, applicability of the district’s stormwater rule (Rule 2) will depend on the density of the developments and an assessment of the wetland east of Macey Way, which may or may not be groundwater dependent. If applicable, the stormwater rule would require the future development to match pre-settlement runoff rates and assess the bounce and inundation duration in the downstream wetland. Regardless of the applicability of the stormwater rule to future developments in the study area, our enhanced understanding of the flooding and capacity issues in the study area provides much background knowledge with which to evaluate compliance of future permit applications with the provisions of Rule 7 Floodplain and Drainage Alterations. Rule 7 defines the following regulation: “No person shall alter or fill land below the 100-year flood elevation of any waterbody, wetland, or stormwater management basin, or place fill in a landlocked basin, without first obtaining a permit from the District. No person shall alter stormwater flows at a property boundary by changing land contours, diverting or obstructing surface or channel flow, or creating a basin outlet, without first obtaining a permit from the District.” As such, changes to drainage patterns as part of future development will be subject to Rule 7 in order to maintain the conveyance capacity of the bypass pipe, provide an emergency overland flow pathway from Marylane Avenue to the downstream wetland, and ensure drainage pathways at the property boundaries are not changed in a manner that cause flooding issues on adjacent properties. memo 13 of 26 EOR is an Equal Opportunity Affirmative Action Employer Emmons & Olivier Resources, Inc. 651 Hale Ave N. Oakdale, MN 55128 T/ 651.770.8448 F/ 651.770.2552 www.eorinc.com Attachment 1: Existing Conditions Survey memo 14 of 26 EOR is an Equal Opportunity Affirmative Action Employer Emmons & Olivier Resources, Inc. 651 Hale Ave N. Oakdale, MN 55128 T/ 651.770.8448 F/ 651.770.2552 www.eorinc.com Attachment 2: Model Development and Validation The model scenarios were developed by modifying the BCWD hydrologic and hydraulic model in PCSWMM. The process of updating the model to represent pre-development conditions included separation of the contributing drainage area to the wetland at Macey Way, including characterization of each subcatchment. The DNR infiltration basins on the south corners of Manning Avenue and McKusick Road were also added to the model. The Brown’s Creek Preserve development and the 6th Addition of Settler’s Glen were already represented from previous work on the BCWD hydrologic and hydraulic model, however the subcatchments of Brown’s Creek Preserve were updated to reflect the construction of roof gutters directed to the ditch. The survey of the ditch from Marylane Avenue to Macey Way was incorporated into the hydraulic representation in the model, including the culverts at the upstream and downstream boundaries of the ditch. Lastly, the data collected at the BCWD’s weather station in 2016 were processed into a climate file for the model. The models submitted as part of Permit 14-01 Rutherford Station were used to represent both construction and ultimate development conditions in the scenarios developed for this study. Curve numbers were converted to the corresponding Green Ampt parameters for use in the BCWD model. Under construction conditions, the pervious runoff parameters were represented by unvegetated and compacted conditions. The temporary sedimentation ponds were represented in the model with a starting elevation defined at the outlet invert and with no infiltration through the bottom of the basins, assuming sediment accumulation. The catchments within and draining to the study area are illustrated in Figure 10. memo 15 of 26 EOR is an Equal Opportunity Affirmative Action Employer Emmons & Olivier Resources, Inc. 651 Hale Ave N. Oakdale, MN 55128 T/ 651.770.8448 F/ 651.770.2552 www.eorinc.com Figure 10. Subcatchment Map of Existing Conditions PCSWMM Model. memo 16 of 26 EOR is an Equal Opportunity Affirmative Action Employer Emmons & Olivier Resources, Inc. 651 Hale Ave N. Oakdale, MN 55128 T/ 651.770.8448 F/ 651.770.2552 www.eorinc.com Model Validation A continuous simulation of the existing conditions model scenario was developed using rainfall and weather data recorded from March to November of 2016. The results were compared to photographic records of observed water levels taken by BCWD staff on August 11th at 1 pm on parcel number (0006) and on September 6th at 1 pm on parcel number (0091), as shown in Figure 11 and 6. The elevation of the water level observed was estimated using the survey data and is compared to the existing conditions model results in Table 4. The simulated water levels are within 1.2 inches of the observed water elevations which is within the range of error based on using photographic records. Figure 11. Observed water level in southeast corner of lawn on parcel number (0006), August 11, 2016 at 1 pm. Figure 12. Observed water level in drainage easement on parcel number (0091), September 6, 2016 at 1 pm. Table 4. Existing Conditions Model Validation Parcel number Observed Water Elevation (ft) Simulated Water Elevation (ft) 0006 904.4 904.3 0091 901.7 901.8 Analysis of Development Impacts Overall, the model results illustrate that while water levels in the ditch increased due to construction of the Rutherford Station development, the water levels are expected to lower under memo 17 of 26 Emmons & Oliv ier Resources, Inc. 651 Hale Ave N, Oakdale, MN 55128 p: 651.7 70.8448 f: 651.770.2552 www.eorinc.com ultimate conditions when the infiltration basins are functioning and the development sites are vegetated. The water levels in the ditch under ultimate conditions will remain higher than pre- development conditions, although they will be less than existing conditions. The results also indicate that flow in the ditch expanded beyond the limits of the drainage easement even under pre-development conditions, so there was potential for high water levels extending onto adjacent properties before the Rutherford Station development. Pre-Rutherford Station vs. Existing Conditions The model results indicated that the peak water elevation in the ditch east of Marylane Avenue increased under existing conditions in comparison to pre-development conditions, as shown in Figure 13 and Figure 14 for the 100-year high water level (HWL). The location of cross sections 1 and 2 are shown in Figure 2. Flow in the ditch expanded beyond the drainage easement in both scenarios and at both locations. Figure 13. 100-year HWL in Cross Section 1 (Pre-Development and Existing Conditions) Figure 14. 100-year HWL in Cross Section 2 (Pre-Development and Existing Conditions) memo 18 of 26 Emmons & Oliv ier Resources, Inc. 651 Hale Ave N, Oakdale, MN 55128 p: 651.7 70.8448 f: 651.770.2552 www.eorinc.com Pre-Rutherford Station vs. Ultimate Conditions In comparison, full development under ultimate conditions had a smaller increase in peak water levels relative to pre-development conditions, as shown in Figure 15 and Figure 16 for the 100-year HWL. Flow in the ditch expanded beyond the drainage easement in both scenarios and at both locations. Figure 15. 100-year HWL in Cross Section 1 (Pre-Development and Ultimate Conditions) Figure 16. 100-year HWL in Cross Section 2 (Pre-Development and Ultimate Conditions) Macey Way Culvert In reviewing the potential factors contributing to high water levels in the study area, the possible under sizing of the culvert crossing Macey Way was reviewed. The approved plans for Settlers Glen 6th Addition included three 27” by 44” arch culverts (36” equivalents) at this crossing, however a 21” culvert was constructed. A mitigation scenario in the model was developed to assess the replacement of the culvert with the triple arch culverts. The model results indicated that this change would not result in noticeable improvements in cross section 1 or 2 because the culvert is so much lower than the subject drainage issues. As such, backwater from the wetland upstream of Macey Way was determined to not contribute to these issues. It is recommended that replacement of the culvert is considered to avoid potential issues with clogging of the 21” culvert. memo 19 of 26 Emmons & Oliv ier Resources, Inc. 651 Hale Ave N, Oakdale, MN 55128 p: 651.7 70.8448 f: 651.770.2552 www.eorinc.com Preliminary Mitigation Option Analysis A preliminary model of regrading of the North-South segment and replanting with maintained grass was prepared to illustrate the potential for flood mitigation. The benefit this would provide during the 100-year event under existing conditions at Cross Section 2 is illustrated in Figure 17. As shown on the far right side of Figure 17, the proposed cross section may require grading into the City owned corridor. This preliminary scenario did not include any mitigation of the flood extent on the east-west branch of the ditch. Figure 17. 100-year HWL in Cross Section 2 (Existing Conditions with and without Mitigation) memo 20 of 26 EOR is an Equal Opportunity Affirmative Action Employer Emmons & Olivier Resources, Inc. 651 Hale Ave N. Oakdale, MN 55128 T/ 651.770.8448 F/ 651.770.2552 www.eorinc.com Attachment 3: Trail Connection Alignment of a trail connection from Macey Court north to Brown’s Creek Trail was evaluated. EOR found that there are no limitations in terms of making the trail compliant with ADA criteria. A potential alignment is illustrated below. memo 21 of 26 Emmons & Oliv ier Resources, Inc. 651 Hale Ave N, Oakdale, MN 55128 p: 651.7 70.8448 f: 651.770.2552 www.eorinc.com Attachment 4: Wetland Bounce and Inundation Duration Analysis The Manage 2 wetland downstream of the ditch was evaluated as part of BCWD Permit 13-10 Brown’s Creek Preserve as described in the Engineer’s Report dated July 3, 2013, as follows: “The wetland located south of the proposed development property was delineated in 2000 for the Settler’s Glen community development. The wetland extent and management category was re-evaluated in May of 2013 using MNRAM 3.4 analysis. Concurrence was established between Kjolhaug Environmental Services Company, the Applicant’s wetland consultant, and Emmons & Olivier Resources on the wetland category to be Manage 2 which requires a 50 foot buffer zone width. The wetland was also reviewed for groundwater dependence and found to not be considered a Groundwater Dependent Natural Resource.” Bounce and inundation duration in the Manage 2 wetland downstream of the ditch were evaluated as part of the BCWD Permits for all three developments summarized in Table 5. Table 5. Summary of past wetland bounce and inundation duration analyses. BCWD Permit No. Name Findings of Analysis 04-04 Phase 6 Settler’s Glen No increase in bounce. Criteria in wetland JW1 met by the applicant’s revision of the Macey Way culvert to include three 27-inch by 44-inch arch pipes (36” equivalent). 13-10 Brown’s Creek Preserve No increase in bounce or duration of inundation. Criteria met on the basis of the proposed stormwater management system meeting pre- settlement rate and volume control up to the 100-year event. 14-01 Rutherford Station The Permit Applicant demonstrated compliance with this rule requirement by simulating flows to the downstream Manage 2 wetland for the 2-, 10- and 100-year 24-hour rainfall events. None of the above analyses could be relied upon in this study for the following reasons: 1. Settler’s Glen Macey Way Culvert: A single 21” culvert was constructed across Macey Way in contrast with the approved plans and is contrary to the Engineer’s Report on the permit implying the necessity of this culvert to meet the bounce and inundation requirements in this wetland. The implication of this change relative to the upstream flooding is reviewed in Attachment 2. 2. Brown’s Creek Preserve Roof Drainage: The approved plans and stormwater models directed all roof drainage into the site’s stormwater management system (a series of ponds) before discharging to the wetland, however the houses were constructed with roof drainage partially draining directly to the ditch and wetland. 3. Rutherford Station downstream storage: The Rutherford Station analysis modeled the site drainage conveyed by a ditch to the wetland, which was a reasonable representation of the downstream system at the time. However, based on the understanding of the ditch garnered from this study, it is now clear that the flat forested area on Lot (0006) attenuates discharge to the downstream wetland and its capacity was not accounted for in previous analyses. 4. Cumulative Impacts: BCWD’s rules do not require permit applicants to review and assess cumulative impacts of all development activities in the contributing area to the wetland in comparison to an entirely pre-development scenario. The impacts of the pipe to wetland mitigation option were assessed in this study by modeling a preliminary design of the pipe under both existing and ultimate conditions for the 2-, 10-, and 100- year, 24-hour rainfall events. Both performance scenarios were then compared to the pre- development conditions as required in Appendix 2.3 of the BCWD Rules, although the model for this study only represents Rutherford Station under pre-development conditions. The wetland bounce memo 22 of 26 Emmons & Oliv ier Resources, Inc. 651 Hale Ave N, Oakdale, MN 55128 p: 651.7 70.8448 f: 651.770.2552 www.eorinc.com and inundation period requirements for a Manage 2 wetland are defined in Appendix 2.3 of the BCWD Rules as follows: Permitted Bounce: Pre-development + 1.0 feet Permitted Inundation period for a two-year event: Existing + 2 days Permitted Inundation period for a 10-year or greater event: Existing + 14 days where “pre-development conditions” is before the Rutherford Station subdivision. The model results indicated that the pipe-to-wetland alternative will have minimal impacts on inundation duration in the Manage 2 Wetland west of Macey Way. However, the bypass pipe will increase the bounce beyond the allowable amount under existing construction conditions during the 100-year event, as summarized in Table 6 and Table 7. An additional mitigation scenario was developed to simulate the replacement of the Macey Way culvert with the triple arch culverts that were previously approved. This additional modification significantly decreases both bounce and inundation duration as illustrated in Figure 18. Table 6. Summary of wetland peak elevation and bounce. Return Period Pre-Rutherford Development Peak Elevation (f) Existing Conditions w/ Pipe Ultimate Development Conditions w/ Pipe Peak Elevation (f) Change in Bounce (f) Peak Elevation (f) Change in Bounce (f) 2-year 24-hour 895.77 896.52 +0.75 895.89 +0.12 10-year 24-hour 896.89 897.88 +0.99 897.33 +0.44 100-year 24-hour 899.08 900.37 896.96** +1.29 -2.12** 900.02 +0.94 Allowable Bounce: Pre-development* + 1' Notes: *Pre-development means soil permeability conditions at the time preceding the proposed creation of impervious surface or substantial change in site hydrology or infiltration by altera tion of site vegetation or contour. ** With approved Macey Way culverts. Table 7. Summary of duration of inundation in wetlands. Return Period Pre- Rutherford Development Duration (hr) Existing Conditions w/ Pipe Ultimate Development Conditions w/ Pipe Allowable Change from Pre- Development Conditions (hr) Duration (hr) Change (hr) Ultimate (hr) Change (hr) 2-Year 24-hour 28 34 +7 21 -7 +48 10-Year 24-hr 29 23 -6 22 -7 +336 100-Year 24-hr 30 24 19** -5 -10** 23 -7 +336 ** With approved Macey Way culverts. memo 23 of 26 Emmons & Oliv ier Resources, Inc. 651 Hale Ave N, Oakdale, MN 55128 p: 651.7 70.8448 f: 651.770.2552 www.eorinc.com Figure 18. Water level in Manage 2 wetland under different development and mitigation scenarios. memo 24 of 26 Emmons & Oliv ier Resources, Inc. 651 Hale Ave N, Oakdale, MN 55128 p: 651.7 70.8448 f: 651.770.2552 www.eorinc.com Attachment 5: Detailed Cost Estimates Table 8. Detailed Cost Estimates for Proposed Mitigation Strategy LI N E IT E M MN / D O T SP E C . NO . BASE BID ITEM UN I T QTY UNIT PRICE TOTAL AMOUNT 1 2021.501 MOBILIZATION LS 1 $36,000.00 $36,000.00 2 2101.501 CLEARING AC 1.20 $10,000.00 $12,000.00 3 2101.506 GRUBBING AC 1.20 $8,000.00 $9,600.00 4 2105.501 COMMON EXCAVATION W/ HAUL CY 1940 $20.00 $38,800.00 5 2501.515 42" RCP PIPE-ARCH APRON (51"X31") EA 1 $1,400.00 $1,400.00 6 2503.511 36" RCP PIPE SEWER CLASS 4 LF 94 $125.00 $11,750.00 7 2503.521 42" RCP PIPE-ARCH SEWER (51"X31") CLASS 4 LF 405 $193.00 $78,165.00 8 2506.502 84" DIA. PRECAST CONCRETE MANHOLE, MNDOT PLATE 4020J (DESIGN 4020; 5.5-FEET DEEP) EA 1 $10,100.00 $10,100.00 9 2506.502 96" DIA. PRECAST CONCRETE MANHOLE, MNDOT PLATE 4020J (DESIGN 4020; 7.5-FEET DEEP) EA 1 $18,100.00 $18,100.00 10 2506.502 120" DIA. PRECAST CONCRETE MANHOLE, MNDOT PLATE 4020J (DESIGN 4020; 4.5-FEET DEEP) EA 1 $19,000.00 $19,000.00 11 2506.516 INSTALL FRAME & CASTING, NEENAH R-1733 STORM SEWER EA 1 $1,000.00 $1,000.00 12 2506.516 INSTALL FRAME & CASTING, NEENAH R-4342 DITCH STOOL GRATE EA 2 $800.00 $1,600.00 13 2511.501 RIPRAP, CLASS 3 & GEOTEXTILE FABRIC, TYPE IV CY 38 $100.00 $3,800.00 14 2573.550 EROSION AND SEDIMENT CONTROL ALLOWANCE ALL 1 $26,000.00 $26,000.00 15 2575.555 TURF ESTABLISHMENT LS 1.20 $10,000.00 $12,000.00 CONSTRUCTION SUBTOTAL: $279,315.00 25% CONSTRUCTION CONTINGENCY $69,828.75 CONSTRUCTION TOTAL $349,143.75 12% PLANNING AND ENGINEERING $41,897.25 5% PERMITTING AND APPROVALS $17,457.19 6% BIDDING & CONST. ADMIN. $20,948.63 PROFESSIONAL FEES TOTAL $80,303.06 TOTAL PROJECT COST $429,446.81 *EST. RANGE OF ACCURACY -10% $(42,944.68) $386,502.13 20% $85,889.36 $515,336.18 POND AT PIPE OUTLET 1 2021.501 MOBILIZATION LS 1 $9,600.00 $ 9,600.00 2 2101.501 CLEARING AC 0.33 $15,000.00 $ 5,000.00 3 2101.506 GRUBBING AC 0.33 $15,000.00 $ 5,000.00 4 2105.501 COMMON EXCAVATION W/ HAUL CY 1613 $25.00 $40,333.33 5 2503.511 33" RCP PIPE SEWER LF -125 $150.00 $(18,750.00) 6 2573.550 EROSION AND SEDIMENT CONTROL ALLOWANCE AL L 1 $4,000.00 $ 4,000.00 7 2575.555 TURF ESTABLISHMENT AC 0.33 $12,000.00 $ 4,000.00 CONSTRUCTION SUBTOTAL: $ 49,183.33 30% CONSTRUCTION CONTINGENCY $ 14,755.00 CONSTRUCTION TOTAL $ 63,938.33 15% PLANNING AND ENGINEERING $ 9,590.75 5% PERMITTING AND APPROVALS $ 3,196.92 10% BIDDING & CONST. ADMIN. $ 6,393.83 PROFESSIONAL FEES TOTAL $ 19,181.50 TOTAL PROJECT COST $ 83,119.83 *EST. RANGE OF ACCURACY -10% $ (8,311.98) $ 74,807.85 20% $ 16,623.97 $ 99,743.80 memo 25 of 26 Emmons & Oliv ier Resources, Inc. 651 Hale Ave N, Oakdale, MN 55128 p: 651.7 70.8448 f: 651.770.2552 www.eorinc.com LI N E IT E M MN / D O T SP E C . NO . BASE BID ITEM UN I T QTY UNIT PRICE TOTAL AMOUNT OPTIONAL CULVERT REPLACEMENT 1 2021.501 MOBILIZATION LS 1 $10,600.00 $10,600.00 2 2104.501 REMOVE CONCRETE CURB AND GUTTER LF 60 $15.00 $ 900.00 3 2104.501 REMOVE 21" RCP PIPE SEWER (FOR SWQU) LF 40 $18.00 $ 720.00 4 2104.503 REMOVE BITUMINOUS ASPHALT SF 900 $1.00 $ 900.00 5 2104.513 SAWING BITUMINOUS PAVEMENT LF 60 $9.00 $ 540.00 6 2105.522 ROAD SECTION REPAIR -- SELECT GRANULAR BORROW (PLAN QUANTITY, 12" MNDOT 3149.B.2) CY 33 $45.00 $ 1,500.00 7 2211.501 ROAD SECTION REPAIR -- AGGREGATE BASE PLACED CLASS 5 (PLAN QUANTITY, 6", MNDOT 2211) TO N 23 $43.00 $ 1,003.33 8 2360.503 TYPE SPWEB340B WEARING COURSE MIXTURE, 1.5 IN. THICK (PARKING LOT) SY 100 $25.00 $ 2,500.00 9 2360.504 TYPE SPNWB330B NON-WEARING COURSE MIXTURE, 1.5 IN. THICK (PARKING LOT) SY 100 $25.00 $ 2,500.00 10 2531.501 CONCRETE CURB AND GUTTER, B618 DESIGN LF 60 $50.00 $ 3,000.00 11 2501.515 36" RCP PIPE-ARCH APRON EA 6 $1,400.00 $ 8,400.00 12 2503.511 36" RCP PIPE-ARCH SEWER (44"X27") LF 90 $180.00 $16,200.00 13 2511.501 RIPRAP, CLASS 3 & GEOTEXTILE FABRIC, TYPE IV CY 96 $85.00 $ 8,160.00 14 2573.550 EROSION AND SEDIMENT CONTROL ALLOWANCE ALL 1 $6,000.00 $ 6,000.00 15 2575.555 TURF ESTABLISHMENT LS 1 $2,500.00 $ 2,500.00 CONSTRUCTION SUBTOTAL: $ 65,423.33 30% CONSTRUCTION CONTINGENCY $ 19,627.00 CONSTRUCTION TOTAL $ 85,050.33 15% PLANNING AND ENGINEERING $ 12,757.55 5% PERMITTING AND APPROVALS $ 4,252.52 10% BIDDING & CONST. ADMIN. $ 8,505.03 PROFESSIONAL FEES TOTAL $ 25,515.10 TOTAL PROJECT COST $110,565.43 *EST. RANGE OF ACCURACY -10% $ (11,056.54) $99,508.89 20% $ 22,113.09 $132,678.52 Note: *This feasibility-level (Class 5, 0 to 2% design completion per ASTM E 2516-06) cost estimate is based on feasibility-level designs, alignments, quantities and unit prices. Costs will change with further design. Time value - of-money escalation costs are not included. A construction schedule is not available at this time. Contingency is an allowance for the net sum of costs that will be in the Final Total Project Cost at the time of completion of design, but are not included at this level of project definition. The estimated accuracy range for the Total Project Cost as the project is defined is -10% to +20%. The accuracy range is based on professional judgement considering the level of design completed, the complexity of the project and the uncertainties in the project as scoped. The contingency and the accuracy range are not intended to include costs for future scope changes that are not part of the project as currently scoped or costs for risk contingency. Operation and Maintenance costs are not included. memo 26 of 26 Emmons & Oliv ier Resources, Inc. 651 Hale Ave N, Oakdale, MN 55128 p: 651.7 70.8448 f: 651.770.2552 www.eorinc.com Table 9. Detailed Cost Estimates for Alternative Detention Pond East of Marylane Avenue LI N E I T E M MN / D O T SP E C . N O . BASE BID ITEM UN I T QTY UNIT PRICE TOTAL AMOUNT 1 2021.501 MOBILIZATION LS 1 $29,000.00 $29,000.00 2 2101.501 CLEARING AC 1.25 $10,000.00 $12,500.00 3 2101.506 GRUBBING AC 1.25 $10,000.00 $12,500.00 4 2105.501 COMMON EXCAVATION W/ HAUL CY 5840 $20.00 $116,800.00 5 2501.515 30" RCP PIPE APRON EA 1 $1,000.00 $1,000.00 6 2503.511 30" RCP PIPE SEWER LF 60 $125.00 $7,500.00 7 2506.502 60" DIA. PRECAST CONCRETE MANHOLE, MNDOT PLATE 4020J (DESIGN 4020; 5-FEET DEEP) EA 1 $5,500.00 $5,500.00 8 2506.516 INSTALL FRAME & CASTING, NEENAH R-4342 DITCH STOOL GRATE EA 1 $625.00 $625.00 9 2511.501 RIPRAP, CLASS 3 & GEOTEXTILE FABRIC, TYPE IV CY 16 $95.00 $1,520.00 10 2573.550 EROSION AND SEDIMENT CONTROL ALLOWANCE ALL 1 $19,000.00 $19,000.00 11 2575.555 TURF ESTABLISHMENT AC 1.25 $6,000.00 $7,500.00 CONSTRUCTION SUBTOTAL: $213,445.00 30% CONSTRUCTION CONTINGENCY $64,033.50 CONSTRUCTION TOTAL $277,478.50 12% PLANNING AND ENGINEERING $33,297.42 5% PERMITTING AND APPROVALS $13,873.93 6% BIDDING & CONST. ADMIN. $16,648.71 PROFESSIONAL FEES TOTAL $63,820.06 LAND ACQUISITION $326,700.00 TOTAL PROJECT COST $667,998.56 *EST. RANGE OF ACCURACY -10% $(66,799.86) $601,198.70 20% $133,599.71 $801,598.27 Note: *This feasibility-level (Class 5, 0 to 2% design completion per ASTM E 2516-06) cost estimate is based on feasibility-level designs, alignments, quantities and unit prices. Costs will change with further design. Time value - of-money escalation costs are not included. A construction schedule is not available at this time. Contingency is an allowance for the net sum of costs that will be in the Final Total Project Cost at the time of completion of design, but are not included at this level of project definition. The estimated accuracy range for the Total Project Cost as the project is defined is -10% to +20%. The accuracy range is based on professional judgement considering the level of design completed, the complexity of the project and the u ncertainties in the project as scoped. The contingency and the accuracy range are not intended to include costs for future scope changes that are not part of the project as currently scoped or costs for risk contingency. Operation and Maintenance costs are not included. National Park Service Legacy Act s. 751 I H.R.2584 ISSUE OVERVIEW The National Park Service (NPS), which turned 100 years old last year, manages more than 400 national park units-iconic landscapes, historic and cultural sites, trails, military battlegrounds, monuments, and memorials-throughout the country. As a result of aging facilities, strain on resources caused by increased visitation and unreliable funding, NPS has been unable to keep pace with park infrastructure repairs. Based on 2015 data, the agency estimates it would cost nearly $12 billion if it were to fix all of the items on its deferred maintenance list. The National Park Service Legacy Act, bipartisan legislation introduced by Sens. Warner (D-VA) and Portman (R-OH) in the Senate and Reps. Hurd (R-TX) and Kilmer (D-WA) in the House, would provide dedicated annual federal funding to address national park deferred maintenance needs. The bill would ensure that parks continue to preserve our nation's heritage and recreation opportunities and that local communities who depend on park visitors for revenue will continue to flourish. 331M $18.4B recreational spent in local visits gateway communities ~~~~~ -e-f!Ger,le, ................................................• ,r .............................................. . .. $34.9B ft 318K generated in national economic output AAAAA Sources: NPS Visitor Use Statistics, Annual Summary Report 2016; jobs supported by visitor spending 2016 National Park Visitor Spending Effects: Economic Contributions to Local Communities, States, and the Nation. Natural Resource Repo rr NPS/NRSS/EQD/NRR-2016/1200 SPECIFIC LEGISLATIVE PROVISIONS The National Park Service Legacy Act would: • Establish a federal fund in the U.S. Treasury-named the "National Park Service Legacy Fund"-to draw down the national park maintenance backlog. • The Fund would be financed using revenues from the on-shore and off-shore production of oil, gas, coal, and other mineral operations that are not already allocated by law to other programs . • Monies would ramp up over time, based on the schedule below , to address high- priority national park deferred maintenance needs: (1) $50,000,000 for each of fiscal years 2018, 2019, and 2020 (2) $150 ,000,000 for each of fiscal years 2021 , 2022, and 2023 (3) $250,000,000 for each of fiscal years 2024, 2025, and 2026 (4) $500,000,000 for each of fiscal years 2027 through 2047 • Eighty percent of the Fund would be used for the repair and rehabilitation of NPS assets including: historic structures, visitor facilities, trails, water utility systems , and assets that impact disability access, health and safety, and recreation. • Twenty percent of the Fund would be used to restore transportation-related infrastructure, such as roads, bridges, and tunnels. • Prohibit allocated funds from being used for land acquisition or to replace discretionary funding for NPS facility operations and maintenance needs. • Protect the authority of Congress by requiring review of proposed maintenance projects by appropriate committees. • Promote public-private collaboration by incentivizing projects which have a private donation cost-share component. CURRENT STATUS S.751 was introduced on March 28, 2017 and was referred to the Senate Energy and Natural Resources Committee. H.R . 2584 was introduced on May 22 , 2017 and was referred to the House Natural Resources and House Transportation and Infrastructure Committees . Original co- sponsors include Rep. Dave Reichert (R-WA) and Colleen Hanabusa (D-HI). CONTACT INFO THE PEW CHAR I TABLE TRUSTS Marcia Argust, Director Restore America's Parks Email: margust @wewtru sts.org www.pewtrusts.org/National Parks Geoff Brown, Director Government Relations Email: gbrown@bewtrusts.or g www.pewtrusts.org/NationalParks The Pew Charitable Trusts is driven by the power of knowledge to solve today's most challenging problems. Pew applies a rigorous, analytical approach to improve public policy, inform the public, and invigorate civic life. Restoring America's National Parks MINNESOTA Minnesota has long enjoyed the economic, recreational, and cultural benefits of the National Park System, which has five national parks, monuments, recreation areas, scenic trails, and scenic riverways in the state. National parks in Minnesota are part of a system that encompasses 84 million acres across the country. Established by President Woodrow Wilson in 1916, the National Park Service (NPS) manages and maintains more than 400 nationally significant sites in all 50 states and several territories. Our parks are a mosaic of wild landscapes, historic and cultural sites, scenic byways, trails, military parks, and monuments that celebrate and commemorate remarkable people and America's heritage. Unfortunately, 100 years after its creation, NPS is struggling to maintain many of its facilities. The agency currently faces a deferred maintenance backlog that is approaching $12 billion. Why is there Deferred Maintenance? • Aging infrastructure: many park facilities and systems are 50-70 years old and need updating • Record visitation-approximately 331 million visits in 2016-causes wear and tear on resources • Unreliable congressional funding for deferred maintenance. What is Deferred Maintenance? Deferred maintenance is work that is not completed at required inteNals to ensure acceptable facility conditions. If work is delayed for more than a year it is typically considered deferred. Examples of repairs on the backlog list include: • Roads and bridges • Buildings • Wastewater and electrical systems • Military sites • Monuments and memorials National Parks in Minnesota In 2015, over 840,000 visitors enjoyed national parks in Minnesota. From Voyageurs National Park to the St. Croix National Scenic Riverway and Mississippi National Riverway and Recreation Area, Minnesota saw $47 million spent in gateway community regions. That spending supported 763 jobs and added a cumulative benefit to our local economies of $67 million -money that helps businesses, schools and families. Despite the importance of national parks to Minnesota's economy, they need more than $21 million in infrastructure repairs. To keep national parks in Minnesota strong and vibrant, and to capture the benefits they provide to our state, support must be a priority. NPS Deferred Maintenance in Minnesota -FY2015 Grand Portage National Manument f 1,674,090 Mississippi National River and Recreatjon Area $ 1,057.355 Pip·estpne National Monument $1,438.719 Saint €roix National Scenic Riverway $1 ,010,214 Voyageu~s National Park $15,965,764 Total. ................................................................. $21,1'46,113 Questions? Contact Us. Andrew Werthmann Restore America's Parks Email: andwerth@gmail.com www.pewtrusts.org/N ational Parks Photo (above): NPS/Dimse ,AL:Jrora Borealis over Voyageurs National Park https://www.nps.govtmed ia/photo/gal lery.ht- m?id = 7B715270-F98E-4DDE-48201181 B500F941 Why Address Deferred Maintenance? • Preservation: We need to ensure care of our nation's historic and cultural re sources. • Access: Without worki ng ro ads and trails, visitors can't enjoy all our parks have to offer. • Revenue: Local communities are dependent on park- generated tou rism dollars. • Kids: M ainta ining our national parks is a responsibility Congress owes to futu re generat io ns. • Safety: Ag in g infrast r uct u re an d bu il d ing code issues n eed t o b e addressed so v isi to rs are p rovided a safe experience. • Cost Savings. Repairing and updating park facilities can provide significant cost savings to tax payers. Proven Economic Boosters • Parks are a top travel destination in the U.S. • There were an estimated 331 million visits to the national parks in 2016. • In 2015, park visitors spent an estimated $16.9 billion in nearby communities. That spending supported 295,300 jobs and provided a $32 billion boost to the national economy (2015 data). • Every million dollars invested in construction creates 14 to 16 jobs, many sub-contracted to local communities. Investing in our parks invests in our local economies. • Last year the park service received just 58 cents out of every dollar it needs just to keep the backlog from growing. Photo (above): A collapsed building on Ingersoll's Island at Voyageurs National Park . From sites that are culturally important to Native American tribes or that honor those who served in our military, to parks that commemorate painful aspects of the Civil War, Japanese internment, or the Civil Rights movement, our National Park System documents our nation's diverse and sometimes difficult histo ry. Co ngress has a responsibility to ensure the NPS has the resources needed to maintain park infrastructure, so future ge nerati ons can enjoy and learn from our national treasures. Solutions To address deferred maintenance at NPS sites across the country, Congress should: • Ensure that infrastructure initiatives include provisions to address park maintenance. • Provide dedicated annual federal funding for park infrastructure needs. • Enact innovative policy reforms to ensure that deferred maintenance does not escalate. • Direct more highway funding to the maintenance of park roads , bri dge s, and tunnels. • Create more opportunities for public-private collaboration and donatio ns to support the parks. You Can Help Ask your federal representatives to support dedicated federal funding to address the deferred maintenance needs within the National Park System. Contact your senators, Amy Klobuchar and Al Franken, at senate.gov. To contact your congressmember, visit house.gov and enter your zip code. ~lM!.r-;. PEW A fact sheet from -~ _i.'~ T H E C H A R I T A B L E T R U S T S I Sept 2016 •:rjfi,\'' National Parks Require Restoration A look at the infrastructure needs of the nation's treasured sites Overview The National Park System protects more than 400 natural, historic, cultural , and recreational sites in all 50 states, the District of Columbia, and several U.S. territories. In 2016, as the National Park Service (NPS) celebrates its 100th anniversary, many of these cherished places are showing signs of age: crumbling roads and bridges; neglected historic buildings; eroding trails; and deteriorating electrical, water, and sewage systems. Decades of congressional underfunding, combined with the inherent challenges of maintaining aging infrastructure and diverse properties, has led to an estimated $12 billion backlog of deferred maintenance projects, and the price tag for addressing high-priority assets is nearly $2.4 billion.1 The NPS needs reliable resources to satisfy its congressional mandate to protect and conserve these scenic, natural, and historic places in perpetuity. Parks with poorly maintained infrastructure or closed facilities can detract from visitors' experiences-and from spending in the gateway communities, many of which depend on park-related revenue. In 2015, NPS sites recorded 307 million visits ,2 and park guests spent almost $17 billion in nearby cities and towns. That spending supported 295,300 jobs and contributed $32 billion in economic activity nationwide.3 The NPS needs guaranteed annual funding to address its maintenance needs so that future generations can enjoy and learn from our national treasures . An Overview of Deferred Maintenance Issues in the National Park System '1'! 201 6 The Pew Charitable Trust s What The National Park Service, and some of the infrastructure it oversees, is 100 years old . It requires reliable annual federal funding to protect the parks for future generations. Rangers need to restore historic sites; preserve visitor access via well- maintained roads, trails, and bridges; and ensure that buildings and electrical, sewer, and water systems are up to date and safe. Where The 400-plus national parks are home to natural wonders such as the Grand Canyon and Great Smoky Mountains; historic places such as Gettysburg National Military Park and the Selma to Montgomery National Historic Trail; urban sites such as the Golden Gate and Boston Harbor Islands national recreation areas; and cultural sites such as Mesa Verde National Park. Benefits The national parks provide recreation, environmental, health, and educational benefits and serve as economic drivers for local communities. For every dollar invested in the NPS, $10 is returned to cities and towns.4 Park visitors spent an estimated $16.9 billion in gateway communities in 2015, supporting 295,300 jobs and $32 billion in economic activity nationwide.5 ) Problem The NPS lacks adequate funding to make needed repairs, which it estimates will cost $12 billion . The 2015 deferred maintenance list includes eroding trails, broken restrooms, crumbling roads and bridges, neglected historic buildings , breached water mains, and leaking sewer pipes . Failing to make critical repairs could harm historic and natural resources, and visitors' experiences . Why The NPS' challenges include years of congressional underfunding that make it difficult to maintain and protect its 75,000 assets, such as buildings, cultural sites, and roads; increased wear and tear-in 2015, park sites received more than 307 million visits;6 and aging infrastructure that has exceeded its life span. Solutions Congress needs to ensure that the NPS has the necessary resources to protect our national treasures in perpetuity. A successful plan should include dedicated federal funding, innovative policy reforms, allocation of more Highway Trust Fund dollars to park infrastructure, and expanded opportunities for public-private partnerships. P.A.R.K.S.: Addressing defened maintenance for the future • P-Preservation Our national history must be preserved and protected. • A-Access Roads, bridges, trails, and historical buildings need repairs to ensure that visitors can access and experience the parks. • R-Revenue Deferred maintenance detracts from visitors' experiences, jeopardizing the billions in revenue that national park sites provide for adjacent communities and states. • K-Kids Our park sites must be well cared for so that our youth can enjoy and learn from them . • S-Safety Aging infrastructure and building code issues need to be addressed so that visitors have a safe expe rience . The Pew Charitable Trusts works with the National Park Conservation Association, the National Trust for Historic Preservation, and other national and local groups to ensure that our national park resources are maintained and protected for future generations to enjoy. Endnotes National Park Service, "NPS Deferred Maintenance Reports," accessed Aug. 19, 2016, https://www.nps.gov/subjects/ plandesignconstruct/defermain.htm. 2 National Park Service, "National Park Service Certifies 2015 Visitation at 307 Million: Reports Annual Top 10 Lists and Other Hi ghli gh ts ," news release, accessed Aug . 19, 2016, https://www.nps.gov/aboutus/news/release.htm?id=1784. 3 National Park Service, "Visitor Spending Effects," ac cessed Aug. 19, 2016, https://www.nps.gov/subjects/socialscience/vse.htm. 4 National Park Service, "National Park Visitor Spending Contributes $32 Billion to Economy: Every public dollar invested in National Park Service returns $10," news release, accessed Aug. 19, 2016, https://www.nps.gov/aboutus/news/re1ease.htm?id=1821 5 Ibid . 6 National Park Service, "National Park Service Certifies." For further information, please visit: pewtrusts.org/NationalParks Contact: Monique O'Grady, communications officer Email: mogrady@pewtrusts.org Project website: pewtrusts.org/NationalParks Contact: Marcia Argust, director Email: margust@pewtru sts.org Project website: pewtrusts .org/NationalParks The Pew Charitable Trusts is driven by the power of knowledge to solve today's most challenging problems. Pew applies a rigorous, analytical approach to improve public policy, inform the public, and invigorate civic life . Dedicated National Park System Funding Community Resolutions of Support 1. Boulder City, Nevada 2. City of Atlanta, Georgia 3. City of Cortez, Colorado 4. City of Cottonwood, Arizona 5. City of Covington, Washington 6. City of Ely, Nevada 7. City of Gatlinburg, Tennessee 8. City of Henderson, Nevada 9. City of Leesville, Louisiana 10. City of Los Alamos, New Mexico 11. City of Maryville, Tennessee 12. City of Natchez, Mississippi 13. City of Natchitoches, Louisiana 14. City of New Orleans, Louisiana 15. C:ity of Petaluma, California 16. City of Pigeon Forge, Tennessee 17. City of Ridgeland, Mississippi 18. City of Santa Fe, New Mexico 19. City of Sevierville, Tennessee 20. City of Tucson, Arizona 21. City of Tupelo, Mississippi 22. City of Vicksburg, Mississippi 23. Grand County, Colorado 24. Pima County, Arizona 25. Town of Eastham, Massachusetts 26. Town of Grand Lake, Colorado 27. City of Savannah, Tennessee 28 . City of Reno, Nevada 29. Town of Fairfax, California 30. St. Bernard Parish, Louisiana 31. Town of Estes Park, Colorado 32. City of Shoreline, Washington 33. City of Montrose, Colorado 34. Town of Ross, California 35. City of Lowell, Massachusetts 36. City of Monroe, Louisiana 37. Town of Dandridge, Tennessee 38. City of Corinth, Mississippi 39. Town of Greeneville, Tennessee 40. Edmonson County, Kentucky 41. Park City, Kentucky 42. Barren County, Kentucky 43. Cave City, Kentucky 44. Warren County, Kentucky 45. City of Novato, California 46. City of Brownsville, Kentucky 47. City of Munfordville, Kentucky 48. City of Horse Cave, Kentucky 49. City of Homer, Alaska 50. City of Seward, Alaska 51. Kenai Borough Assembly, Alaska 52. City of Charles Town, West Virginia 53. Coconino County, AZ 54. City of Elizabethtown, Kentucky 55. City of Tulelake, California 56.Jefferson County, WV State-passed resolution related to Deferred Maintenance Bill 1. National Parks Week in Louisiana Centennial-specific resolutions: 2. Gov. Jay Inslee, WA 3 . King County Executive, WA 4. Reno, NV 5. RESOLUTION OF SUPPORT FOR THE NATIONAL PARK SYSTEM WHEREAS, America’s National Park System is a living testament to our citizens’ valor, our nation’s hardships, our victories, and our traditions as Americans, and has been called "America’s Best Idea;” and WHEREAS, the National Park System preserves the diversity, culture, and heritage of all Americans, and serves as a living classroom for future generations; and WHEREAS, in 2016, the National Park Service celebrated its centennial and currently manages more than 400 nationally significant sites and an invaluable collection of more than 75,000 natural and cultural assets that span 84 million acres across all 50 states, the District of Columbia, and several U.S. territories and insular areas; and WHEREAS, Minnesota is blessed with 5 national park sites, including the beautiful St. Croix National Scenic Riverway which provides recreational opportunities for families and individuals to boat, fish, swim, camp and enjoy, and WHEREAS, one of Stillwater’s key community objectives in our Comprehensive Plan is to preserve, protect, and restore our community’s natural areas including the banks of the great St. Croix National Scenic Riverway because of its cultural, recreational and economic impacts; and WHEREAS, in 2016, the National Park System had more than 325 million visits nationally with Minnesota seeing 975,192 visitors to its 5 national park sites; and WHEREAS, in 2016, National Park Service estimates indicate that park visitors spent more than $56 million in Stillwater and other gateway communities in Minnesota; and WHEREAS, visitor spending in gateway communities in Minnesota directly created 897 jobs, contributed to local community tax base and helped groups our economy; and WHEREAS, the National Park Service has the obligation to preserve our nation’s history; promote access to national parks for all citizens; stimulate revenue to sustain itself and nearby communities; educate the public about America’s natural, cultural and historical resources, and provide safe facilities and environs to enjoy these resources; and WHEREAS, despite a mission to make parks accessible and open, because of Congressional underfunding the National Park Service has a backlog in Minnesota of $21 million needed for infrastructure repairs to aging historical structures, trails, sewers, drainage, hundreds of miles of roads, bridges, tunnels, and other vital infrastructure; and WHEREAS, it is the responsibility of Congress to maintain America’s national parks to ensure our natural places and our history is preserved and documented for future generations, and for the adjacent communities that rely on the direct and indirect economic benefits generated by visits to national park sites. NOW, THEREFORE, BE IT RESOLVED that the Stillwater City Council strongly encourages Congress to create a reliable, predictable stream of resources to address deferred maintenance needs in America’s National Park System. Enacted by the City Council of Stillwater, Minnesota the 11th day of July 2017. CITY OF STILLWATER _____________________________________ Ted Kozlowski, Mayor ATTEST: _____________________________________ Diane Ward, City Clerk TO: Mayor & City Council FROM: Tom McCarty, City Administrator DATE: July 7, 2017 SUBJECT: Request to Approve Resolution of Support for Initiation of Passenger Rail Service between West Central Wisconsin and the Twin Cities BACKGROUND INFORMATION: The City of Stillwater has been approached by representatives of the West Central Wisconsin Rail Coalition to approve a resolution supporting the Initiation of Passenger Rail Service between West Central Wisconsin and the Twin Cities. The proposal envisions the establishment of a privately funded passenger rail service that would use the existing Union Pacific rail lines to travel from Eau Claire, WI to St. Paul, MN, including stops at several West Central Wisconsin cities and Stillwater, MN. The vision is more fully explained in the attached fact sheet. A draft resolution of support is also attached. Based upon discussion, the City Council can approve the attached resolution, deny the resolution or provide direction to staff regarding further research/information or City actions that may be required. 216 4th Street N, Stillwater, MN 55082 651-430-8800 Website: www.ci.stillwater.mn.us The Eau Claire to Twin Cities Passenger Rail Initiative In late 2015, a group of private businesses joined together to investigate the potential for a self-sustaining, private passenger rail service to link Eau Claire and other west central Wisconsin cities with the Twin Cities. Although this type of transportation service has been discussed since the late 1990’s, largely as a public, government supported venture, the lack of current public funding for such a service, and the emergence of several public-private and fully private passenger rail projects across the U.S., led this group, now known as the Organizing Council, to formally begin an investigation into the feasibility of a private venture. Since February 2016, the Council has developed plans, performed engineering and financial analyses, designed a service model, and entered into conversations with railroads and potential private operators and partners. The effort is affiliated with and supported by the West Central Wisconsin Rail Coalition. The service as envisioned would operate four round trips daily from Eau Claire to St. Paul Union Depot initially, with future extension of the service to downtown Minneapolis as a high priority. Fares and transportation costs to travelers would be competitive, and travel time would be 1 ½ hours one way for the full trip. Amenities would include comfortable seating, tables, Wi-Fi service, and basic concessions including drinks and snacks. The station stops, as seen on the map above, would call on the major cities on and along I-94, with bus connections to nearby cities and enhanced transit service in on-line cities. Economic development around these station sites is expected to be a major outcome. Service could produce over 900,000 trips per year, 2.5% or more of the market Fares would be 20-37 cents per mile, or a full-fare St. Paul-Eau Claire cost of $32 Fare discounts would accommodate regular, reserved, and family travel Operation would represent a $15-18 million enterprise headquartered in the area Station-area development would attract significant building and provide multi-use facilities, such as the $50 million + investments recently seen in Normal, Illinois, along a new passenger rail corridor with all-day service to a city very similar in size and make-up to Eau Claire Service would promote talent retention for area businesses, increased settlement opportunity for families with multiple income earners, tourism, and other business and discretionary travel Trains would bypass major freeway congestion along I-94, particularly west of Hudson Conditional approval has been received from Union Pacific and potential operators for contracting Transit connectivity includes express bus from St. Paul to MSP Airport, Green Line LRT, 22 Metro Transit bus routes, intercity bus and Amtrak connections, taxi and car rental services. Future connections may include high-speed rail to Rochester, MN, and Mayo, LRT to Airport Most significant challenges are still-to-be-identified infrastructure improvement (capital) costs and an existing operational bottleneck at St. Paul Union Depot, but with possible solutions evident. SUPPORTING THE INITIATION OF PASSENGER RAIL SERVICE BETWEEN WEST CENTRAL WISCONSIN AND THE TWIN CITIES WHEREAS, the economic and population growth in this region has proven to be consistently and significantly robust and increasing steadily, to the extent that existing transportation options may become a limiting factor to future growth, and WHEREAS, an advanced, attractive, and reliable passenger rail service can serve to retain essential business talent and an educated workforce in the area, promote improved quality of life through expanded employment, cultural, and educational opportunities, enhance the tourism and recreational market, improve transit and other connections in the effected cities, and spur economic development especially in the regularly served station areas and adjacent communities along the route; and WHEREAS, all day, every day high frequency intercity passenger and commuter rail service linking at least six significant cities and station areas in this corridor appears to be an optimum service model that could generate sufficient ridership and revenue to offset the expected operating costs; and WHEREAS, a group of private regional businesses, now known as the Organizing Council, came together in late 2015 to investigate the feasibility of initiating a self-sustaining passenger rail service between Eau Claire and the Twin Cities; and WHEREAS, the Organizing Council in association with the West Central Wisconsin Rail Coalition, a non-profit advocacy group supporting transit and passenger rail development since 1999, has since determined through extensive studies, the synthesis of relevant plans, the examples of other private and public passenger rail ventures across the country, and constructive contacts with the railroads and private providers who may be involved in the project, that the service is potentially feasible and sustainable as a private operation; and WHEREAS, consolidated support for this project is a pre-requisite to the successful construction, start-up, and ongoing operation of this transportation service. NOW THEREFORE, BE IT RESOLVED that the Stillwater City Council expresses its support for this project’s concept and goals, endeavor to stay informed of the progress of this initiative, and give due consideration to relevant aspects of the project’s development and cooperate with the Organizing Council and the West Central Wisconsin Rail Coalition in advancing this initiative in all matters that are related to local and community interests, as appropriate and mutually beneficial. BE IT FURTHER RESOLVED that the Stillwater City Council directs the city clerk to forward this resolution to the governor, representatives and senators representing the City of Stillwater and to the League of Minnesota Cities. Enacted by the City Council of the City of Stillwater, Minnesota this 11th day of July 2017. CITY OF STILLWATER _________________________________________ Ted Kozlowski, Mayor ATTEST: _________________________________________ Diane Ward, City Clerk CITY COUNCIL MEETING MINUTES June 20, 2017 SPECIAL MEETING (CLOSED SESSION) 5:30 P.M. Pursuant to Minnesota Statute regarding Meetings Having Data Classified as Not Public (Minnesota Statute 13D.05, Subd. 3) REGULAR MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:06 p.m. Present: Mayor Kozlowski, Councilmembers Menikheim, Junker, Weidner and Polehna Absent: None Staff present: City Administrator McCarty City Attorney Magnuson Fire Chief Glaser Police Chief Gannaway Community Development Director Turnblad Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of minutes of June 6, 2017 regular, closed session and recessed meeting minutes Motion by Councilmember Weidner, seconded by Councilmember Junker, to approve the June 6, 2017 regular, closed session and recessed meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Resolution 2017-115, Certificate of Appreciation Retirement – Chris Paul, Public Works Mayor Kozlowski read a resolution commending Chris Paul for serving the City for more than 14 years as Public Works Chief Mechanic. Motion by Councilmember Menikheim, seconded by Councilmember Weidner, to adopt Resolution 2017-115, Certificate of Appreciation Retirement - Chris Paul. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None City Council Meeting June 21, 2017 Page 2 of 9 Washington County – Osgood Project Presentation Allan Brandt, Project Manager with Washington County Public Works, explained the Osgood Avenue Improvement Project, which he stated is ready to move into final design phase. He presented preferred design alternatives and reviewed the project goals to improve pavement surface, improve drainage north of TH36, and add trails and sidewalks. Councilmember Polehna complimented Washington County for planning the bike trails and sidewalks to provide better access for people walking and using wheelchairs, which is a focus of the Human Rights Commission. Councilmember Junker asked about the configuration of the bike trail heading south; and Mr. Brandt responded that the eight-foot trail will continue south of 62nd down to 61st Street, then a five-foot sidewalk between 61st and TH36, unless the County can obtain the ROW, in which case it may be a paved trail. The trail will allow people to access the government center, cross TH36 to the south and connect to trails in the City of Oak Park Heights, and also to go east to connect ultimately with the loop trail. Councilmember Polehna stated it has long been a concern that there is no good way to get people across TH36. Mr. Brandt replied that Washington County is working with MnDOT on solutions for crossing TH36. Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adopt Resolution 2017-128, a resolution of support for roadway and trail improvements (State Aid Project No. S.A.P. 082-624-009). Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None OPEN FORUM There were no public comments. STAFF REPORTS Community Development Director Turnblad reminded the Council that he is seeking individuals interested in serving on the 2040 Comprehensive Plan Advisory Committee. City Administrator McCarty reminded the Council of the Wednesday and Thursday strategic planning work sessions. He reported that the 4th of July community celebration is ready to go. CONSENT AGENDA Resolution 2017-116, Directing Payment of Bills Possible approval to purchase MDCs for Police Squads – MIS Resolution 2017-117, approving the 2018-2018 Labor Agreement between the City of Stillwater and the Minnesota Public Employee’s Association Resolution 2017-118, approval of Labor Agreement between the City of Stillwater and the Stillwater Firefighter’s Association Resolution 2017-119, approval of Mutual Aid/Joint Exercise of Powers Agreement between St. Croix County, Wisconsin Sheriff’s Office and the Stillwater, Minnesota Police Department City Council Meeting June 21, 2017 Page 3 of 9 Resolution 2017-120, accepting work and ordering final payment for 2016 Myrtle Street Lift Station Improvement Project (Project 2016-10) Resolution 2017-121, resolution adopting Findings of Fact, Conclusions and Order related to a Special Use Permit for a Noise Ordinance Waiver request to be located at 324 Main Street South CPC Case No. 2017-11 Resolution 2017-122, approval of the Development Agreement for The Lakes of Stillwater Project Resolution 2017-123, approval of agreement with the City of Oak Park Heights for the Washington/Norell/Highway 36 feasibility study Resolution 2017-124, approving contract for public art in Downtown Stillwater Resolution 2017-125, reappointment of Steven Speedling to Board of Water Commissioners Resolution 2017-126, a resolution adopting an amended assessment – Brown’s Creek Cove Resolution 2017-127, reappointment to Downtown Parking Commission Resolution 2017-129, approving the 2017-2018 Labor Agreement between the City of Stillwater and LELS Patrol Local #257 Resolution 2017-130, approval of contract amendment with SRF Consulting Group, Inc. for Downtown Stillwater Plan Resolution 2017-131, approving the 2017-2018 Labor Agreement between the City of Stillwater and LELS Police Sergeants Local #254 Motion by Councilmember Polehna, seconded by Councilmember Junker, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None PUBLIC HEARINGS Case No. 2017-22. A public hearing to consider a request from the City of Stillwater for amendment to the City of Stillwater Comprehensive Plan specifically to the City’s Downtown Framework Plan as required by the release of a Metropolitan Council System Community Development Director Turnblad explained that the City is writing its 2040 Comprehensive Plan in four phases. He introduced Project Manager Joni Giese, Principal from SRF to give a presentation on Phase 3, the Downtown Plan. Ms. Giese explained that the Downtown Plan Advisory Committee of 22 community members helped provide direction. She reviewed recent and planned infrastructure modifications including the new St. Croix River Crossing and the 4.7 mile St. Croix Loop Trail, which will provide an opportunity for downtown Stillwater to be a regional hub for bicycling. Ms. Giese reviewed the market analysis done by Maxfield Research, which revealed the downtown’s key strengths, including the historic buildings, the compact, walkable traditional downtown feel, and the natural draw of the river. Weaknesses include substantial traffic congestion and parking often filling with event and visitor patrons leaving less parking for downtown customers. She stated the study found that existing businesses focus on the tourist market, not the types of goods and services residents want on a daily basis like a drug store. The downtown plan addresses opportunities to recapture some of those dollars, to include improving the attractiveness and aesthetics and thinking more strategically about what events are held downtown and how the events can be supportive of the businesses. City Council Meeting June 21, 2017 Page 4 of 9 Ms. Giese summarized ten downtown value statements drafted as part of the plan. She stated the plan recommends redevelopment on Second Street for basic goods and services, keeping Main Street more for visitors and tourists, and turning Water Street into a shared use one-way street. It recommends enhanced pedestrian circulation on Commercial Street and a plaza on Chestnut to create a community space. The goal for bicycle circulation is to make the connection from Brown’s Creek trail through Lowell Park and to close Sam Bloomer Way to vehicular traffic and repurpose it for bicycles. The plan also looks at vehicle circulation and locations for potential parking structures. It suggests the possible eventual conversion of the surface lot near the co-op into an activity area rather than parking. It also suggests Main Street modifications such as curb extensions, parking bays, removing sidewalk signs and merchandise from sidewalks, widening crosswalks, and adding pedestrian-scaled lighting and street trees. Ms. Giese explained the recommendations for timing of implementation of the plan elements in three segments: one to three years, four to seven years, and 11 to 20 years. Councilmember Junker asked about the parking space total stated in the plan; and Community Development Director Turnblad answered that there are currently about 1,800 public spaces, including on-street parking and parking lots, plus about 1,600 off-street private parking stalls comprised of small lots, parking under buildings, and so on. Councilmember Polehna stated he just returned from Europe where he witnessed the advantages of making a community very bicycle-friendly. He would like to see ideas for encouraging bicyclists to use Main Street. Mr. Turnblad explained that the majority opinion was to not eliminate Main Street parking right now, to encourage bikers to have their place downtown, but not on Main Street. Councilmember Menikheim recalled that a few years ago, a bike alliance provided an outline of how to make Stillwater more bike-friendly. Mr. Turnblad replied that document provided input for the trail plan. Councilmember Weidner stated at the two meetings he attended, he observed there was a vocal minority who wanted to retain parking on Main Street. Councilmember Junker commented that the proposed bike trail through Lowell Park feels awkward. He anticipates that once the loop trail opens there will be a lot of bikes that will come off the lift bridge and go right through Lowell Park to connect to Brown’s Creek Trail. He would like to see an alternative to the bikes going through the heart of Lowell Park. Community Development Director Turnblad clarified there are two alternatives for the bike trail: the northern alternative runs right behind the parking lot and around the back of the amphitheater to connect to Sam Bloomer Way. The other alternative runs across the flat area of Lowell Park. It would be best to separate pedestrians from bikers. Mayor Kozlowski asked about closing Mulberry Circle; and Mr. Turnblad responded that PD Pappy’s and the marina does not want it closed. This is still under discussion. Mayor Kozlowski opened the public hearing. Michael Sobieski, 1022 Third Street North, a member of the advisory committee, expressed support for the plan overall, but indicated that he is still concerned that there is not enough pedestrian and bicycle emphasis. He was a strong proponent of separating bikes from pedestrians due to safety concerns. He also feels a new parking structure should not be placed adjacent to the national scenic river way. He questioned how many cars parked near businesses are really City Council Meeting June 21, 2017 Page 5 of 9 employee vehicles. He feels spaces should be freed up for visitors. He suggested that the Council table the plan and revise it. Tom Triplett, 318 Stillwater Avenue West, a member of the advisory committee representing the St. Croix River Association, stated his group feels strongly that as the gateway to a national scenic river way, Stillwater should have a visitor center or kiosk. They also feel that to build a parking structure near the paddleboats east of Main Street would be a travesty. Otherwise he supports the plan. Roger Tomten, 718 South 5th Street, a member of the steering team of Sustainable Stillwater, Minnesota, told the Council the pedestrian enhancements look good, except that the City should work with MnDOT on ways to improve Main Street prior to whenever it is scheduled for reconstruction. He cautioned the Council about creating a pedestrian promenade that takes people through the parking lots. His group applauds the recommendations noted in the plan especially related to pedestrian improvements. He agrees with the need to separate bikes from pedestrians and to educate bikers about speeds. He also would like to see the plan indicate locations of trolleys and bus stops. The group supports the efforts to promote the downtown area for additional retail, office and housing and especially the focus on smaller businesses. Mayor Kozlowski closed the public hearing. He asked if the Council agrees that a parking structure east of Main Street should not even be considered, and can that be stricken from the plan now; and Mr. Turnblad responded yes. Once the Council approves the draft, it will be circulated to surrounding agencies and communities for 60 days before it is finalized by the Council at a future meeting. Motion by Councilmember Junker, seconded by Councilmember Menikheim, to approve the draft of the Updated Downtown Plan, eliminating the option for a parking ramp east of Main Street and eliminating the option for the bike trail to go through Lowell Park. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None A public hearing to consider the proposed adoption of a modification to the Development Program for Development District No. 1, and the establishment of the Tax Increment Financing Plan for Tax Increment Financing District No. 12 within Development District No. 1, pursuant to and in accordance with Minn. Stat. §469.124 to §469.134 and §469.174 to §469.179 City Administrator McCarty explained that the developer proposes a 64-unit hotel, restaurant and a two-story 105-stall parking ramp on the corner of Second and Mulberry Streets. It is proposed that the City trade its surface parking lot at Second and Mulberry for the second floor of the parking ramp that would be owned by the City as a condominium unit, with the rights to add floors above the City-owned level of parking. The completed project is estimated to have a value of $9.1 million. If the District is approved, it would enable a grant of tax increment that would equal the cost to construct the portion of the parking ramp that would be owned by the City. The estimate of those costs is $2.5 million. The developers have reduced their TIF request to $1.9 million. Washington County took action today to support the creation of the TIF District. City Attorney Magnuson added that because development agre ements contain estimates of an existing value based on the market value today and the proposed value at completion, the exact amount of TIF to be granted will be negotiated further. If no development occurs then the City could decertify the district. City Council Meeting June 21, 2017 Page 6 of 9 Mayor Kozlowski opened the public hearing. Anne Loft, Midnight Real Estate, representing the developers, requested that the Council approve the creation of the TIF District. She added she is already getting calls from prospective hotel customers. Cameron Murray, 350 Main Street North, stated in general he supports the hotel project and sees TIF as a useful tool in this case for getting more parking downtown. Mayor Kozlowski closed the public hearing. Motion by Councilmember Junker, seconded by Councilmember Polehna, to adopt Resolution 2017- Resolution 2017-132, Resolution Adopting a Modification to the Development Program for Development District No. 1, the Establishment of Tax Increment Financing District No. 12 (a Redevelopment District) and Adopting a Tax Increment Financing Plan therefore; the Termination of Tax Increment Financing, pursuant to and in accordance with Minnesota Statutes §469.124 to 469.134 and 469.174 to 469.179. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None A public hearing to consider the proposed adoption of a modification to the Development Program for Development District No. 1, and the establishment of the Tax Increment Financing Plan for Tax Increment Financing District No. 13 within Development District No. 1, pursuant to and in accordance with Minn. Stat. §469.124 to §469.134 and §469.174 to §469.179 City Administrator McCarty explained that the developers propose adding a 22-unit addition to the existing Water Street Inn. They estimate that it would generate more than $6 million in added value (the captured value) and about $90,000 in additional taxes (the tax increments). The Washington County Board voted earlier today to support the request. The developers have identified about $1.4 million in expenses that qualify as “eligible” to be reimbursed with tax increments, and are requesting $500,000 of those eligible expenses up front for the project. The expenses that qualify are those associated with curing the problems associated with a substandard building with a leaky basement and that is located in the flood plain. They allege that because of extraordinary expenses associated with redeveloping a substandard site, without the tax increment help, the project is not feasible. City Attorney Magnuson stated there are two elements to eligibility - 1) 70% of the area to be designated has to be occupied by buildings, abandoned railroad yards, polluted property, vacant or under-utilized parking lots; and 2) 50% of the structures of the covered area have to be substandard. The costs that are eligible for reimbursement are the costs of correcting the elements of the plan that make it eligible for TIF. Receipts will provide proof the costs are legitimate and eligible. Mayor Kozlowski opened the public hearing. Annie Deckert, Decklan Group, speaking on behalf of property owner Chuck Dougherty, provided the history of the property. In 2015 she started working with Mr. Dougherty on financing options for this project. She stated the current total market value is $2.95 million. The proposed expansion will add 22 rooms, a rooftop deck, relocate the lobby, expand the dining area, rebuild the clock tower, and bring the building up to current code. The project will incur $1.4 million in TIF eligible expenses. From 2006 to 2010, a total of $358,163 was paid in taxes, of which Mr. Dougherty received a little over $25,000 in TIF, which is 7% of the total taxes. The estimated City Council Meeting June 21, 2017 Page 7 of 9 value at project completion is $6.7 million. The property would not use any of the existing taxes, only the $92,000 increase in taxes. The City would still retain over $27,000 per year. She continued by stated that from 2013 - 2017 a total of $475,000 was paid in property taxes to the respective taxing authorities. Without TIF the project would not happen. City Attorney Magnuson stated that because this would be a new district and have no funds, the City would have to borrow money from an existing district. Councilmember Weidner asked how the property did not generate TIF previously. City Attorney Magnuson replied that the TIF district at the time was TIF District #1 encompassing practically the whole downtown; there were a lot of contributing parcels in the district in addition to this parcel and because the City had to buy the building in order to incentivize Cub to move its headquarters, the City retained the increment of the first $1.2 million of valuation that was created by the building of the hotel so the City would be reimbursed the purchase price of the building. The City paid $1.2 million for the property and then sold it to the developer for half of that, $600,000. So the first increment was to pay the City back for half of the purchase price. The value did not continue to increase as it was projected and it took a long time for it to generate any value beyond $1.2 million - that is why in actuality there was not much assistance given to the project. Mayor Kozlowski closed the public hearing. Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adopt Resolution 2017-133A, Being a Resolution approving the removal and decertification of certain parcels from Tax Increment Financing District No. 10, within Development District No 10, of the City of Stillwater; and Resolution 2017-133B, Resolution Adopting a Modification to the Development Program for Development District No. 1, the Establishment of Tax Increment Financing District No. 13 (a Redevelopment District) and Adopting a Tax Increment Financing Plan therefore; the Termination of Tax Increment Financing, pursuant to and in accordance with Minnesota Statutes §469.124 to 469.134 and 469.174 to 469.179. Councilmember Polehna remarked he is not in favor of granting the up-front money and is concerned about the project being completed, though he would support the creation of the TIF District. Councilmember Menikheim commented that the alternative is to leave a structure that is not doing very well. Councilmember Weidner pointed out the City is not responsible to see that the building does well or to become financing partners with business owners so they can improve their own businesses. He feels the property owner’s track record for compliance on past required conditions is not good. Ayes: Councilmembers Menikheim, Junker, Mayor Kozlowski Nays: Councilmembers Weidner, Polehna UNFINISHED BUSINESS Possible approval of second reading of Ordinance 1096 amending Section 43 -131 of the Stillwater City Code (Temporary Liquor License) City Clerk Ward explained that nothing has changed since the first reading. Motion by Councilmember Junker, seconded by Councilmember Polehna, to adopt Ordinance 1096, an ordinance amending Section 43-131 of the Stillwater City Code. City Council Meeting June 21, 2017 Page 8 of 9 Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None NEW BUSINESS Request for Waiver of prohibition on lessees operating a Short Term Home Rental, Kari Patsy, Kari’s Create & Paint Studio Community Development Director Turnblad explained that Ordinance 1093 regulating Short Term Home Rentals prohibits lessees from operating short term rentals. Kari Patsy has requested to operate 221 1/2 East Chestnut, an apartment above street level, as a short term rental. She leases the property. She is asking for an appeal of the staff decision to deny the short term rental based on the ordinance. Councilmember Junker remarked that he feels the Council should not allow a renter/lessee do a short term VRBO situation. He feels the owner should apply for the license. Community Development Turnblad responded that the license then would be issued to the owner and essentially Ms. Patsy would be a manager. Kari Patsy, 4246 Odegard Court, Baytown Township, told the Council that for liability purposes the short term rental would go through her business insurance. She presently uses the apartment for doing laundry, storage, and other activities associated with her business. Operating a short term rental there would provide her another stream of revenue to get through slower times. She feels the landlord trusts her and he would probably agree to submit the application. Community Development Director Turnblad summarized the consensus of the Council to uphold the requirement that the property owner will need to apply for the license. COMMUNICATIONS/REQUESTS There were no communications/requests. COUNCIL REQUEST ITEMS Councilmember Polehna informed the Council that Beyond the Yellow Ribbon is starting a new hunt tomorrow and will hopefully be in the Lumberjack Days Parade. He also requested staff do an inventory of City-owned properties so the Council can look at the leases and perhaps have a market analysis done on what those properties are worth. ADJOURNMENT Motion by Councilmember Menikheim, seconded by Councilmember Weidner, to adjourn the meeting at 9:45 p.m. All in favor. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk City Council Meeting June 21, 2017 Page 9 of 9 Resolution 2017-115, Certificate of Appreciation Retirement - Chris Paul Resolution 2017-116, Directing Payment of Bills Resolution 2017-117, approving the 2018-2018 Labor Agreement between the City of Stillwater and the Minnesota Public Employee’s Association Resolution 2017-118, approval of Labor Agreement between the City of Stillwater and the Stillwater Firefighter’s Association Resolution 2017-119, approval of Mutual Aid/Joint Exercise of Powers Agreement between St. Croix County, Wisconsin Sheriff’s Office and the Stillwater, Minnesota Police Department Resolution 2017-120, accepting work and ordering final payment for 2016 Myrtle Street Lift Station Improvement Project (Project 2016-10) Resolution 2017-121, resolution adopting Findings of Fact, Conclusions and Order related to a Special Use Permit for a Noise Ordinance Waiver request to be located at 324 Main Street South CPC Case No. 2017-11 Resolution 2017-122, approval of the Development Agreement for The Lakes of Stillwater Project Resolution 2017-123, approval of agreement with the City of Oak Park Heights for the Washington/Norell/Highway 36 feasibility study Resolution 2017-124, approving contract for public art in Downtown Stillwater Resolution 2017-125, reappointment of Steven Speedling to Board of Water Commissioners Resolution 2017-126, a resolution adopting an amended assessment – Brown’s Creek Cove Resolution 2017-127, reappointment to Downtown Parking Commission Resolution 2017-128, a Resolution of support for roadway and trail improvements (State Aid Project No. S.A.P. 082-624-009) Resolution 2017-129, approving the 2017-2018 Labor Agreement between the City of Stillwater and LELS Patrol Local #257 Resolution 2017-130, approval of contract amendment with SRF Consulting Group, Inc. for Downtown Stillwater Plan Resolution 2017-131, approving the 2017-2018 Labor Agreement between the City of Stillwater and LELS Police Sergeants Local #254 Resolution 2017-132, resolution adopting a modification to the Development Program for Development District No. 1, the Establishment of Tax Increment Financing District No. 12 (a Redevelopment District) and adopting a Tax Increment Financing Plan therefore; the Termination of Tax Increment Financing, pursuant to and in accordance with Minnesota Statutes §469.124 to 469.134 and 469.174 to 469.179 Resolution 2017-133A, being a Resolution approving the removal and decertification of certain parcels from Tax Increment Financing District No. 10, within Development District No 10, of the City of Stillwater Resolution 2017-133B, resolution adopting a modification to the Development Program for Development District No. 1, the Establishment of Tax Increment Financing District No. 13 (a Redevelopment District) and adopting a Tax Increment Financing Plan therefore; the Termination of Tax Increment Financing, pursuant to and in accordance with Minnesota Statutes §469.124 to 469.134 and 469.174 to 469.179 Ordinance 1096, an ordinance amending Section 43-131 of the Stillwater City Code June 9, 2017 Tom McCarty, City Administrator City of Stillwater 216 North 4th St. Stillwater, MN 55082 Dear Mr. McCarty, connecting people. enriching lives. 2300 Orleans St. W. Stillwater, MN 55082 651 .439 .7 434 T 651 .439 .7 6 l 6 F communitythreadmn.org Thank you for allowing us to provide you with a summary of the Community Thread programs serving the citizens of our community and for considering our request for financial support. Over the past 50 years, thanks to our many supporters, Community Thread has grown from a handful of volunteers to a vibrant community connector, enriching lives by connecting volunteers to needs in our community. Community Thread started when a group of concerned citizens identified people who no longer were able to drive needed rides to medical appointments. These leaders knew that they lived in a caring community where volunteers could help address this gap. That was in 1967, and it was the founding principle of Community Thread: to harness the passion of the community to help others. Community Thread's 1,109 volunteers contributed 11,583 hours of service in 2016, equating to $272,895 in value to the community. In addition, we had over 16,000 visits to our senior centers which included 1,012 people who were assisted with their tax returns. At Community Thread, we create critical connections that shape lives and give them meaning. We offer older adult programming at two senior centers, help people get to medical appointments, and assist people wanting to remain independent with chore services. Community Thread is a free standing nonprofit. We are not an agency of the city, county, state or federal government. We were founded by members of the community and we rely on the community to help us continue to provide programs and opportunities that keep people engaged, enriched and connected. Every year, we raise our entire budget and we are excellent stewards of those dollars. Since 2010, Community Thread has held the "seal of approval" of the Charities Review Council's Accountability Standards which are benchmarks of solid nonprofit governance, finance, fundraising, and public communication. We are respectfully requesting $16,000 from the City of Stillwater for 2018 to help continue the programs and services that benefit our citizens. Thank you for your past support and we look forward to continuing a partnership with the City of Stillwater going forward. Sincerely, Sally Anderson, Executive Director ~- 50 Years of Service community thread Diane Ward From: Tom McCarty Sent: To: Tuesday, May 30, 2017 4:37 PM Diane Ward Subject: FW: City Council presentation on 7 /11/17 Diane, FYI. Tom M. From: Bob Sherman [mailto:bob.sherman@ysb.net] Sent: Tuesday, May 30, 2017 4:36 PM To: Tom McCarty <tmccarty@ci.stillwater.mn.us> Cc: Barbara Ohs <barbara.ohs@ysb.net> Subject: City Council presentation on 7 /11/17 Tom, Good to see you today! Thanks for the updates on the new plans for downtown and your continuing help reaching out to Brian Zeller. Looks like July 11th is the best day for me to speak to City Council. Please add me to the agenda and I'll be there at 7 pm. I'll give an update on the number of youth and families we serve in Stillwater, share a couple of stories about our work and include our ask for continuing funding. Our request this year will be for $10,500 (a 5% increase over last year). We haven't received an increase since 2013, so I hope that will be well received. See you Thursday at Rotary. Bob Bob Sherman I Executive Director I Youth Service Bureau, Inc. 101 Pine Street, Stillwater, MN 55802 Office 651-439-8800 I Cell 612-386-33541 Fax 651-439-1040 Email: bob.sherman@ysb.net I www.ysb.net www.facebook.com/YSBKnowsKids Better Choices. Brighter Futures. 1 EXHIBIT "A" TO RESOLUTION #2017-134 LIST OF BILLS Ace Hardware Action Rental Inc. Advance Auto Parts Albertson Construction Inc Amano McGann Inc ARI Phoenix Inc Aspen Mills Axel H. Ohman Inc Berman Taylor Board of Water Commissioner Bolton and Menk Inc. Bureau of Crim. Apprehension Burks Tree and Landscape Care CD Products Inc CDW Government Inc. Century Power Equipment City View Electric Inc. Clog Un-Boggier Inc. Comcast Community Thread Costar Realty Information Inc Coverall of the Twin Cities Curb Masters Inc. Dell Marketing L.P. Diamond Vogel Paints Ebadi Maryam ECM Publishers Ecolab Emergency Automotive Environmental Agronomics Esser Glass Fastenal Company Fleet Pride Fraley Thomas Fuhr Trenching G & K Services Galls LLC Gertens Wholesale Goodyear Commercial Tire Gopher State One Call Inc. Government Finance Officers Asso Grafix Shoppe Grainger Haussner Plumbing LLC HD Supply Waterworks Ltd. Supplies Equipment rental Supplies Repairs at Parks Cleaning cards Building repair supplies Body armor Police Project Art for Commercial Street Plaza WAC Charges Engineering services Terminal access charge Tree care SFD signage Computer equipment Equipment repair supplies Electrical repair Sewer line repair Internet & Voice Contribution Property professional Commercial cleaning services Emergency repair Computer equipment Paint Park Fee Refund Publications S gal Enzymatic Ecco Smart Alarm Fertilizer Police Project Jobsite store box Equipment repair supplies Toolbox Waterproofing Mats & Uniforms Uniforms Mulch Tires locates Membership Graphics & install for new patrol cars Ice machine Hot water recirc pump Storm sewer repairs Page 1 130.42 215.97 154.37 800.00 20.00 182.22 1,272.90 24,231.65 575.00 3,861.00 1,190.00 270 .00 2,002.00 2,505.00 2,809.70 175.61 210.00 450.00 302.55 3,818.75 360.61 2,312.00 16,005 .00 2,028 .00 984.90 100 .00 93.80 209.55 96.54 210.00 38,403.75 602.45 250.68 5,144.42 5,400.00 568.87 37.50 3,238.50 459.56 18 .90 200.00 2,265.00 4,199.43 726.00 76.35 EXHIBIT "A" TO RESOLUTION #2017-134 Henricksen PSG International Code Council Jefferson Fire and Safety Inc. Junker Brad Kellington Construction Kirvida Fire Inc. KLBB Radio L3 Com Mobile-Vision Lake Elmo Oil Inc Lake Management Inc. Lano Equipment Loffler Companies Magnuson David MailFinance Inc Mansfield Oil Company Marshall Electric Company McCarty John Thomas MCFOA Menards Meredith Nathan Metropolitan Council MN Dept of Labor and Industry MN Dept of Labor and Industry. Modern Heating & Air MPSTMA National Reprographics LLC Office Depot OnSite Sanitation O'Reilly Auto Parts Performance Plus LLC Phaser Electric Company Pinnacle Wall Systems Pomps Tire Service Inc. Primary Products Co. Racine North RagnaSoft Inc SHI International Corp Siegfried Construction Company George Sirotiak Loren SiteOne Landscape Supply Springsted SRF Consulting Group St. Croix Boat and Packet Co. St. Croix Boat and Packet Co .. St . Croix Recreation Fun Playgrounds Standard Spring Parts Stender Jeff Police Project Code Fire aim foam Reimburse for supplies for bike rodeo Police Project Vehicle repair charges Fireworks show Interview room camera Fuel Lily Lake algae application Land Pride mower Computer equipment Professional services Folding Machine Lease Fuel Electrical repairs Reimburse for donuts & bagels for meeting Membership Supplies Reimburse for fuel Wastewater Charge & SAC Quarterly Surcharge 2017 special comp fund assess Bathroom cooling operation Tour on the Rails Scan & CD Office supplies July 4th portable restrooms Equipment repair supplies Drug screen Police Project Police Project Tires Nitrile gloves Computer equipment Planlt Barracuda Flashing repairs Reimburse for mileage Park facility supplies Bonds 2017A Downtown plan update Ramp cleaning Dock Space Lease Bench Equipment repair supplies Reimburse for dinner for detectives Page 2 62,969.16 212 .50 990.00 51.35 50,911.94 324.58 500.00 641.25 20.54 979.00 10,571.68 7,369.00 20,463.80 1,104.18 4,598.54 925.00 46.96 40.00 524.32 26.74 149,671.41 7,247.16 8,994.00 440.00 35.00 1,058.60 484.84 1,336.00 126.21 495.00 28,025.00 26,192.92 740 .40 99.43 6,925.00 1,555.00 2,430.00 16,000.00 90.41 256 .06 21,822.42 1,207.00 810.00 2,666.67 2,645 .08 57.03 50 .64 EXHIBIT "A" TO RESOLUTION #2017-134 Page 3 Stillwater Fire Relief Assoc Pass Thru 2,725 .00 Stillwater Motor Company Vehicle repairs 1,182.15 Stillwater Rotary Club Membership 380.00 Stillwater Towing Towing 100.00 Stone Kirsten Park Fee Refund 85 .00 Stripe A Lot Doug Mclean dba Street painting 5,825.00 T.A. Schifsky and Sons Asphalt 7,282.04 Thelen Heating & Roofing Police Project 24,600.25 Thul Specialty Contracting 2nd St fountain 3,800.00 Total Parking Solutions Inc . Receipt paper 355.00 Tri-State Bobcat Equipment & repair supplies 4,280.87 Twin City Seed Company Kentucky blue grass 202.00 Twisk Barbara Refund of Parking Fee 3.00 United Rentals North America Equipment rental 1,151.70 United States Treasury PCORI Tax 519.80 US Bank Corporate Trust Svcs Paying agent fees 425.00 USAble Life Term Life Insurance 410.40 Verizon Wireless Wireless service 2,805 .70 Walmart Community Supplies 54.75 Washington County Info Tech Dept. Citrix License 330 .00 Washington County Property Records 2017 TIF new/split/combine PIN 80.00 Washington County Public Safety Radio 800 Radio user fees 9,101.82 Washington County Sheriffs Office North Star Grand Prix 1,336.23 Washington County Sheriffs Office. Quarterly MDCs 6,375.00 Water Works Irrigation LLC Ice Castle 443.00 Wicker Steve Reimburse for work boots 160.00 Wilson Bohannan Co. Brass padlocks 303.05 Wold Architects and Engineers Police Project 4,805.00 Wolf Marine Inc . Summer Slip I 750.00 Woodchuck Tree Care LLC Tree removal 3,400 .00 Wulfing Dav id Reimburse for expenses 509.22 Youth Service Bureau Contribution 2,500 .00 Zee Medical Service First aid supplies 284.85 REC CENTER Athletica Sport Systems HOPE ice dam rad 365.00 Coca-Cola Distribution Beverages for concessions 258 .06 Holiday Credit Office Fuel 10.80 Menards Supplies 879 .62 R&R Specialties Inc. Radiator 679.90 Riedell Shoes Inc. Skates 131.07 St . Croix Boat and Packet Co. Arena Billing 34,293 .86 EXHIBIT "A" TO RESOLUTION #2017-134 Page 4 CREDIT CARDS 740 South 4th St Parking Parking 7.28 Amazon.com Minor equipment & supplies 400.01 American Heart Assoc BLS Instructor Essentials 30.00 Assn of Training Officers of MN Training 475 .00 Backgroundchecks.com Background checks 350.05 Government Finance Officers Assa Training 542.50 Grand View Lodge Lodging 215.40 Hollotec Training 395.00 HydroCAD Software Solutions LLC Hydrocad software upgrade 355.00 MBFTE License 75.00 Range Systems Guardian TS Gun Clearing 481.01 Roberts Company Inc. Name bars 145.40 Subway Subway for volunteer for bike rodeo 179.97 Walmart Community Bike rodeo prizes 518.87 LIBRARY Ace Hardware Supplies 250.73 Advantage Computer Systems Hearing Loop Listeners (SPLF) 298.00 Amdahl Locksmith Inc Chris Deck Storage 105.00 Brechon Melissa J. Interim Director: June 7,133.93 Collaborative Design Group Inc. Tent Tie-Down Consultation 3,990.00 Culligan of Stillwater Water 49.75 Decaro James Programs -Adult (SPLF) 100.00 Demeo Inc. Building Reconfiguration 1,604.77 ECM Publishers Special Meeting Posting Gazette 23.70 Howe Linnea Program -Juv (SPLF) 20.77 Office of MN IT Services Phone -May 2017 379.63 Toshiba Business Solutions Maintenance Contract 79.78 Washington County Info Tech Dept. 2017 SmartNet 200.00 Water Works Irrigation LLC System Start 2017 150.00 Xcel Energy Energy 4,699 .08 LIBRARY CREDIT CARDS 45 Degrees Programs 40.00 Amazon .com Equipment & supplies 198.07 American Library Assoc Supplies 197.00 Candy Land Programs 30.00 Cooks of Crocus Hill Programs 70.00 Discount Magnet Supplies 27.40 Encore Data Products Flash Drives 59.50 Home Depot Step Stool 54.79 Junk 360 Metal Recycling 509.00 Rose Floral Terrace Plant 229.70 The Wagon Wheel Programs 30.00 EXHIBIT "A" TO RESOLUTION #2017-134 JUNE MANUALS AT&T Mobilty Comcast Xcel Energy Century Link Government Finance Officers Assn Commissioner of Transportation River Oasis Restaurant Cell Phone Internet Energy Telephone CAFR Review Downtown Historic District Refund of Utility Overpayment Pages 65.23 84 .90 10,106 .16 41.51 435 .00 9,346.50 5,455 .00 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us To: Mayor and City Council From: Diane Ward, City Clerk Date: 7/6/2017 Subject: Heritage Preservation Commission Reappointments The terms of Mr. Robert Goodman and Ms. Amy Mino expired on May 1st and they both requested reappointment. One position was open due to the resignation of Jeff Johnson which was advertised and interviews conducted. The HPC Chair and Council Representative recommend the reappointment of Mr. Goodman and Ms. Mino, and that Ms. Susan Steinwell be appointed to the Commission. ACTION REQUIRED: If Council agrees with the recommendation, Council should adopt a resolution entitled APPROVING APPOINTMENTS TO HERITAGE PRESERVATION COMMISSION. dw/nm RESOLUTION 2017-135 APPROVING APPOINTMENTS TO HERITAGE PRESERVATION COMMISSION NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, hereby appointed the following at their July 11, 2017 regular City Council meeting: Robert Goodman Term Expires – May 1, 2020 Amy Mino Term Expires – May 1, 2020 Susan Steinwell Term Expires – May 1, 2020 Adopted by Council this 11th day of July, 2017. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk Date: July 5, 2017 TO: Mayor and Council FROM: Diane Ward, City Clerk SUBJECT: Faster than the Pastor Vigeo is proposing a 2.9 mile walk, run, jog event starting at St. Michael’s Church and ending at St. Mary’s Church with a goal of building community, evangelizing faith, and promoting health on Saturday, October 7, 2017. The event will start setting up at 6:30 a.m. at St. Michaels Catholic Church in their parking lot with the walk/run to start at 8 am. The participants will be directed to stay on sidewalks where possible during the route. Stillwater police and course volunteers will provide traffic control at intersections. The walk/run ends at St. Mary’s Church parking lot with cleanup done by 11:30 am. Because this event uses police services it is a special event, therefore it requires Council approval. RECOMMENDATION: Staff recommends that the event be approved. Office Use Only Event Date/Time: Set up: Date ____________________________ Time __________ to __________ Date ____________________________ Time __________ to __________ Date ____________________________ Time __________ to __________ Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Description of Event (please be specific ‐ this information will be used to promote the event on the City of Stillwater website): Primary Contact/Applicant Name: Phone: Refer media or citizens inquires to: Phone Number: Sponsoring Organization Name: Actual Event: Clean up: (If in Lowell Park please specify north or south Lowell park) Applicant Information (Person/Group Responsible) City, State, Zip Code: Date Application Received ________________ Date of Application: _____________________________ Website Address: Name of contact person during event: Cell Phone: Alternate contact during event: Cell Phone: Type: Event Special Event Event w/ Contract Location (Address) of Event: Estimated Attendance (participants and spectators): Event Information Title/Name of Event (Events after 10:00 p.m. require a variance from City Council) Mailing Address: EVENTS PERMIT APPLICATION 216 North 4 th Street, Stillwater, MN 55082 Telephone: 651-430-8837 Fax: 651-430-8810 Cell Phone: Fax: Email Address: Site Plan: No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes Will merchandise/food items be sold? Will sound amplification be used? Insurance certificate from rental vendor is required Event Features How many vendors expected: Fees for electricity may apply see Instructions What type:Fees for electricity may apply see Instructions Hours and Type: Will there be any inflatables? Will a stage or tent(s) be set up? Will there be entertainment? Will any signs/banners be put up Number and size: Will cooking operations be conducted? A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Contact Washington County Health Department, 651‐430‐6655 Dimensions: Will food be prepared on site? Will there be temporary fencing? Contact Stillwater Fire Department, 351‐4950 No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes Fees may apply see InstructionsNumber needed: Number needed:Fees may apply see Instructions Will event need barricade(s)? Will extra picnic tables be needed? Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Will alcohol be sold? Describe power needs and location of power source. City Sidewalks or Trails City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. Public Parking Lots or Spaces Start/End Time:Date: Start/End Time:Date: Start/End Time:Date: Will there be a fireworks display?Permit required, contact Stillwater Fire Department, 651‐351‐4950 City Streets or Right‐of‐way See Alcohol Regulations in the Instructions Will alcohol be served but not sold?See Alcohol Regulations in the Instructions No Yes No Yes No Yes No Yes Number needed: No Yes No Yes Number needed: Number needed: Fees may apply see Instructions Fees may apply see Instructions Will event need traffic control? Will event need EMS services?Contact Lakeview EMS, 651‐430‐4621 Will extra trash receptacles be needed? If using private secruity, list Security Company and Contact Information: Will event need security?If event is overnight, security will be required. Describe trash removal and cleanup plan during and after event: Contact Stillwater Police Department for assistance, 651‐351‐4900 Describe crowd control procedure to ensure the safety of participants and spectators: Will "No Parking Signs" be needed?Fees may apply see Instructions Show location(s) on site map Will portable restrooms be needed? Signature of Applicant or Authorized Agent Date The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a release of Liability. List any other pertinent information: Describe the emergency action plan if severe weather should arise: Describe plans to provide first aid, if needed: -UJ ... (l) (l) ~ o\l'·Jest'l'-1 (/) ~ (/) cJ) • (l) ~ OliveStW -(/) Oak StW Pine St W G) ffi_ Abbott St W (l) < (/) I Q. 3 O" (I) ~ -.J r+ ::::r C/) ~ Churchill St W t==========:!2==• r+ ~ Anderson St W (I) ~ ~ (/) ~ve~ett Or ~ ':5 ~ (/) Churchill St W (.11 s- (/) r+ C/) z 0 (!) w ... a.. (/) -(/) w c.. (/) -(/) Churchill St E Hancock St E Burlington St E N ::, a. ~ (/) ~ C/) r+ (/) Orleans Qlt:e====~ 64t'(\St N "O Q) ::, Q) 3 Q) ~ (I) 64th St N ~~ ~i.l'Cl ~o ~~ 0~ ~ DISTANCE T 4.8 KM ; Ill UNDO CLEAR CENTER OUT+BACK REVERSE RETURN D Auto Follow Roads D Avoid Walking Bicycling Driving Highways Mode Mode Mode D Distance Markers Units I 1 km n Elevation ~ Bicycle Paths '""' Imperial 0 Metric 0 Traffic ~ Center on Click D Scroll to Zoom Date: July 5, 2017 TO: Mayor and Council FROM: Diane Ward, City Clerk SUBJECT: Bagpipes and Bonfires, Episcopal Church of the Ascension Bagpipes and Bonfires is a biennial event hosted by the Episcopal Church of Ascension, Stillwater. This church festival and fundraiser begins at 4:00 p.m. and celebrates Ascension Celtic history through music, food, games and drink. The event kicks off with the lighting of the small bonfire followed a traditional pipe band that processes into event area. Traditional Celtic food is provided along with games and drinks. A band, Inside Straight, will begin their performance at 7:00 p.m. and end at 10:00 p.m. The entire event is held on the grounds of the Ascension Episcopal Church under a large tent. The tent will extend onto Third and a portion of the alley between Ascension and the Water utility. This is the 5th biennial Bagpipes and Bonfires which first started in 2009. Because this event uses police services and the street closure for more than 5 hours it no later is just an event but a special event, therefore it requires Council approval. RECOMMENDATION: Staff recommends that the event be approved. Office Use Only Event Date/Time: Set up: Date ____________________________ Time __________ to __________ Date ____________________________ Time __________ to __________ Date ____________________________ Time __________ to __________ Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Description of Event (please be specific ‐ this information will be used to promote the event on the City of Stillwater website): Primary Contact/Applicant Name: Phone: Refer media or citizens inquires to: Phone Number: Sponsoring Organization Name: Actual Event: Clean up: (If in Lowell Park please specify north or south Lowell park) Applicant Information (Person/Group Responsible) City, State, Zip Code: Date Application Received ________________ Date of Application: _____________________________ Website Address: Name of contact person during event: Cell Phone: Alternate contact during event: Cell Phone: Type: Event Special Event Event w/ Contract Location (Address) of Event: Estimated Attendance (participants and spectators): Event Information Title/Name of Event (Events after 10:00 p.m. require a variance from City Council) Mailing Address: EVENTS PERMIT APPLICATION 216 North 4 th Street, Stillwater, MN 55082 Telephone: 651-430-8837 Fax: 651-430-8810 Cell Phone: Fax: Email Address: Site Plan: No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes Will merchandise/food items be sold? Will sound amplification be used? Insurance certificate from rental vendor is required Event Features How many vendors expected: Fees for electricity may apply see Instructions What type:Fees for electricity may apply see Instructions Hours and Type: Will there be any inflatables? Will a stage or tent(s) be set up? Will there be entertainment? Will any signs/banners be put up Number and size: Will cooking operations be conducted? A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Contact Washington County Health Department, 651‐430‐6655 Dimensions: Will food be prepared on site? Will there be temporary fencing? Contact Stillwater Fire Department, 351‐4950 No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes Fees may apply see InstructionsNumber needed: Number needed:Fees may apply see Instructions Will event need barricade(s)? Will extra picnic tables be needed? Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Will alcohol be sold? Describe power needs and location of power source. City Sidewalks or Trails City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. Public Parking Lots or Spaces Start/End Time:Date: Start/End Time:Date: Start/End Time:Date: Will there be a fireworks display?Permit required, contact Stillwater Fire Department, 651‐351‐4950 City Streets or Right‐of‐way See Alcohol Regulations in the Instructions Will alcohol be served but not sold?See Alcohol Regulations in the Instructions No Yes No Yes No Yes No Yes Number needed: No Yes No Yes Number needed: Number needed: Fees may apply see Instructions Fees may apply see Instructions Will event need traffic control? Will event need EMS services?Contact Lakeview EMS, 651‐430‐4621 Will extra trash receptacles be needed? If using private secruity, list Security Company and Contact Information: Will event need security?If event is overnight, security will be required. Describe trash removal and cleanup plan during and after event: Contact Stillwater Police Department for assistance, 651‐351‐4900 Describe crowd control procedure to ensure the safety of participants and spectators: Will "No Parking Signs" be needed?Fees may apply see Instructions Show location(s) on site map Will portable restrooms be needed? Signature of Applicant or Authorized Agent Date The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a release of Liability. List any other pertinent information: Describe the emergency action plan if severe weather should arise: Describe plans to provide first aid, if needed: Bagpipes & Bonfires -September 26, 2015 • Tent must be weighted not staked. It may be placed on sidewalk starting Friday and removed Sunday. Keep sidewalk open (accessible) before and after event for pedestrians. • Police will post "no parking" • signs along property as marked above on Friday. Organizer shall remove signs after tent is gone on Sunday. Police will pick up signs from church on Monday. • The 12 x 8 stage may be placed in the parking spaces along property on Saturday. Traffic cones must be placed at the outside edges of stage. An obstruction permit is required. • Property owners surrounding event must be notified and allowed access during the event to their properties. Organizer will follow the City of Stillwater Block Party Guidelines. • Current signs will not be removed for tent placement. • Barricades will be delivered Friday and placed along roadway. Organizer will place barricades in roadway at approved locations marked above starting at 5 pm Saturday and moved back to roadside by 10 pm on Saturday. Public Works will pick up barricades on Monday. 2 Barricades shall be placed in the Board of Water Commission's driveway while tent is in place . • Advance warning signs stating "Road Closed ahead for Event" must be placed in boulevard at 3rd & Mulberry (do not block Library ramp entrance or stairs) and 3rd and Myrtle on Friday and removed Monday morning. STAFF REQUEST ITEM J Department: MIS I Date: 07/06/2017 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of a switch for the Armory to use the Fire Department network . FINANCIAL IMPACT (Briefly outline the costs , if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total cost will be $4424.00. Rollover money from 2016 can be used for this purchase . ADDITIONAL INFORMATION ATTACHED Yes No X -- ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. I Submitted by: Rose Holman I Date: 7 /6/17 •"r'• I ·OFFLER •,;::• a..; IT SOLUTIONS GROUP ::1t: Technology Solution Proposal Jeff Gullickson jgu llickson@loffler.com Bill To: Stillwater City -City Hall Rose Holman 216 N 4th St Stillwater, MN 55082-4807 Phone: 651-430-8804 Fax: I Ln # I Qty I Description 2 3 EXTREME X440-G2-48P-1 OGE4 3YR NBD AHR EXTREMEWORKS SUPPORT POWER CORD Date 05/09/17 Ship To: Stillwater City -City Hall Rose Holman 216 N 4th St Stillwater, MN 55082-4807 Phone: 651-430-8804 Fax: I Unit Price $3,769.00 $635.00 $20.00 Total Investment I Proposal# CTEQ13963 Ext. Price $3,769.00 $635.00 $20.00 $4,424.00 Sales Tax Calculated on Invoice $0.00 Shipping $0.00 Total $4,424.00 PLEASE SIGN TO APPROVE QUOTE _________________________ _ PRICES SUBJECT TO CHANGE -PRICES BASED UPON TOTAL PURCHASE -ALL PREP, INSTALL, DELIVERY, TRAINING OR CONSULTING SERVICES TO BE BILLED AT PUBLISHED RATES FOR EACH ACTIVITY INVOLVED -GENERALLY ALL HARDWARE COMPUTER COMPONENTS PROPOSED ABOVE ARE COVERED BY A LIMITED ONE YEAR WARRANTY, COVERING PARTS AND LABOR ON A DEPOT BASIS -WE SPECIFICALLY DISCLAIM ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OR WITH REGARD TO ANY LICENSED PRODUCTS. WE SHALL NOT BE LIABLE FOR ANY LOSS OF PROFITS, BUSINESS, GOODWILL, DATA, INTERRUPTION OF BUSINESS, NOR FOR INCIDENTIAL OR CONSEQUENTIAL MERCHANTABILITY OR FITNESS OF PURPOSE, DAMAGES RELATED TO THIS AGREEEMENT. MINIMUM 15% RESTOCKING FEE WITH ORIGINAL PACKAGING. PARTIAL BILLING MAY APPLY FOR PRODUCTS AND SERVICES. THIS DOCUMENT IS CONFIDENTIAL AND SHOULD NOT BE DISCLOSED TO ANY THIRD PARTY WITHOUT WRITTEN PERMISSION OF LOFFLER COMPANIES, INC Loffler Companies• Bloomington MN • 952 925 6800 • info@loffler com • www.loffler.com @2015 Loffler Companies. Minnesota/Western Wisconsin 1 of 1 STAFF REQUEST ITEM I Department: MIS I Date: 07/06/2017 DESCRIPTION OF REQUEST (Briefly outline what the request is) Add key card access to two doors. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total cost will be $5193.79. Money is available in rollover from 2016. ADDITIONAL INFORMATION ATTACHED Yes No X ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. I Submitted by: Rose Holman j Date: 7 /6/17 RESOLUTION 2017-136 APPROVAL OF "EASEMENT OR AGREEMENT" FOR DRAINAGE AND UTILITY PURPOSES BE IT RESOLVED, by the City Council of Stillwater, Minnesota that the "Easement or Agreement between Minnesota State Armory Building Commission and the City of Stillwater, for drainage and utility, as on file with the City Clerk, is hereby approved. BE IT FURTHER RESOLVED, that the Stillwater City Council authorizes the Mayor to sign the "easement or agreement" on the City's behalf. Adopted by the City Council of the City of Stillwater this 11th day of July, 2017. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk •EASEMENT• This agreement (hereinafter "Easement" or "Agreement") made this day of _____ _, lQ_, between the Minnesota State Armory Building Commission (hereinafter "Grantor"), and the City of Stillwater (hereinafter "Grantee"). WHEREAS, the Grantor owns the land legally described in the attached Exhibit A, the contents of which are incorporated herein by reference, all of which lands are situated in Washington County, Minnesota, (hereinafter "Property"); WHEREAS, Grantee wishes to acquire an easement from the Minnesota State Armory Building Commission for drainage and utility purposes lying over, under and across the south 20.00 feet of the north 53.00 feet of the west 185.00 feet of the east 251.00 feet of the land legally described in the attached Exhibit B, the contents of which are incorporated herein by reference, (hereinafter "Easement Area"); WHEREAS, Grantor desires to grant to the Grantee an easement subject to the terms and conditions contained herein and restricted by easements, reservations and restrictions of record. NOW, THEREFORE, in consideration of all the covenants, terms and conditions herein contained, and intending to be legally bound hereby, the parties agree to the following terms and conditions: 1. Grant of Easement. 1.1 For and in consideration of the sum of One and 00/100 Dollar ($1.00), the receipt of which is hereby acknowledged and in consideration of the promises, conditions, and covenants contained herein, Grantor hereby grants a non-exclusive easement to survey, excavate, construct, install, operate, maintain, use, rebuild and remove The Improvements over, under and across the Easement Area. 1.2 Grantor provides no warranties of fitness of any kind pertaining to the Easement Area. Grantee takes the Easement Area "as is" in its existing physical condition. Further, Grantor makes no warranty or representation as to the safe condition of Easement Area or the suitability of said Easement Area for the purposes set forth in Section Two. Grantor provides no warranties regarding title to the Easement Area. 1 1.3 This easement shall be granted subject to and restricted by easements, reservations and restrictions, whether recorded or unrecorded. 2. Use of Easement Area. The purpose of the Easement is to provide non-exclusive use of the Easement Area for drainage and utility purposes. This Easement shall only be used to survey, excavate for, construct, install, operate, maintain, use, rebuild and remove the Improvements in compliance with the purposes, terms and conditions set forth in this Agreement. Said use is not exclusive and Granter reserves the right to allow the Easement Area to be used by itself or others provided that such use does not interfere with or in any way damage Grantee's Improvements located throughout the Easement Area. The rights granted pursuant to this Easement shall at all times be exercised in such a manner as notto interfere materially with the normal operation of the Property and the operations conducted therein. In the event Grantee desires to make any modification to the Easement Area, Grantee shall first (i) notify Granter of such intent in writing and (ii) obtain Grantor's written consent. 3. Revocation of Easement. The Easement shall be revocable by written notice given by the Granter if at any time its continuance will conflict with a public use of the Easement Area, over, under or upon which it is granted; or upon request of the head of the agency having jurisdiction over the land if other than the Minnesota State Armory Building Commission; or for any other reason. Such notice shall be effective ninety (90) days after the mailing thereof addressed to the record holder of this easement at its last known address by certified mail. Upon revocation the Granter allow a reasonable time to vacate the Easement Area, not to exceed one year. Grantee shall promptly and at its own expense, permanently remove its facilities in the Easement Area. 4. Easement Runs With the Land. The Easement shall run with the land and be binding upon all successors, heirs and assigns of Granter and Grantee. 5. Compliance with Laws. In conducting its activities hereunder, Grantee will, at its sole expense and effort, comply with all laws, ordinances, permits, rules and regulations, enacted by any federal, state, or local governmental agency having jurisdiction or control over any activity occurring upon the Easement Area resulting from or applicable to usage based upon this Easement. Grantee further agrees to obtain all required permits for its activities hereunder at its sole expense and to comply with all such permits. 6. Restoration, Maintenance and Repair. Grantee agrees to be solely responsible to repair and maintain its Improvements located within the Easement Area. Upon completion of any future maintenance or repair work within the Easement Area and designated access route, the Grantee shall at its expense restore the affected Easement Area and designated access route, exclusive of those areas actually occupied by a structure or equipment, to substantially the same condition as existed prior to such construction, maintenance or repair. 2 7. Indemnification. 7.1 In exercise of its rights hereunder, Grantee agrees to indemnify, defend and hold harmless Granter, including its subsidiaries, facilities, employees, officers, agents, successors and assigns from and against any and all claims, costs, demands, damages, liabilities, judgments, or expenses, including attorney fees, court costs, consultant fees and other legal costs, for any personal injury, death or property damage arising out of or resulting from, or in any way associated with the activities described herein of Grantee, its employees, agents, invitees, licensees, successors, and assigns except for Grantor's willful misconduct or negligence. 7.2 The Grantee agrees to require its contractor(s) to indemnify, defend and hold harmless Granter, including its subsidiaries, facilities, employees, officers, agents, successors and assigns from and against any and all claims, costs, demands, damages, liabilities, judgments, or expenses, including attorney fees, court costs, consultant fees and other legal costs, for any personal injury, death or property damage arising out of or resulting from, or in any way associated with the activities described herein of Grantee, its employees, agents, invitees, licensees, successors, and assigns except for Grantor's willful misconduct or negligence. 7.3 The obligations set forth in this section shall continue after any termination of this Agreement as to any matters that occurred during or resulted from the term of this Agreement. 8. Insurance during Construction. Prior to any commencement to excavate, construct, install, operate, maintain, use, rebuild, remove, or any activities that may constitute a modification under or across the Easement Area, Grantee shall either (i) at its sole cost and expense, procure and maintain the insurance coverage stated below or (ii) arrange for a third party contractor (hereinafter "Contractor" or "Subcontractor") to procure and maintain the insurance coverage to cover claims which may arise from any construction-related activities in the Easement Area, whether such construction-related activities are by the Contractor, their Subcontractor, or by anyone directly or indirectly employed under this Agreement. The Contractor shall not commence work under the Agreement until all the insurance described below has been obtained and the Minnesota State Armory Building Commission and the State of Minnesota, Department of Military Affairs has approved such insurance. All policies shall remain in force and effect throughout the period of construction, naming the Minnesota State Armory Building Commission and the State of Minnesota, Department of Military Affairs as additional insured thereunder. 8.1 Requirements for the Contractor The insurance policy(ies) shall be primary and non- 3 contributory insurance to any other valid and collectible insurance available to the Minnesota State Armory Building Commission or the State of Minnesota, Department of Military Affairs with respect to any claim arising out of this Agreement. The Contractor is responsible for payment of insurance premiums and deductibles related to this Agreement. Insurance Companies must have an AM Best rating of A-(minus) and a Financial Size Category of VII or better, and be authorized to do business in the State of Minnesota. Certificates of Insurance acceptable to the Minnesota State Armory Building Commission and the State of Minnesota, Department of Military Affairs shall be submitted prior to commencement of the work under this Agreement. Such Certificates shall contain a provision that coverage afforded under these policies shall not be cancelled without at least thirty (30) days advanced written notice to the Commission and the State. If Contractor receives a cancellation notice from an insurance carrier affording coverage herein, Contractor agrees to notify the Minnesota State Armory Building Commission and the State of Minnesota, Department of Military Affairs within five (S) business days with a copy of the cancellation notice, unless Contractor's policy(ies) contain a provision that coverage afforded under the policy(ies) will not be cancelled without at least thirty (30) days advance written notice to the Minnesota State Armory Building Commission and the State of Minnesota, Department of Military Affairs. 8.2 Notice to the Contractor The failure of the Minnesota State Armory Building Commission and State of Minnesota, Department of Military Affairs to obtain Certificate(s) of Insurance for the policies or renewals thereof or failure of the insurance company to notify the Commission and the State of the cancellation of policies required under this Agreement shall not constitute a waiver by the Commission or the State to the Contractor to provide such insurance. The Commission and the State will reserve the right to immediately terminate the Agreement if the Contractor is not in compliance with the insurance requirements. In the event that a court of competent jurisdiction orders Contractor to disclose its insurance policy(ies) in connection with discovery during litigation brought as a result of a dispute between the parties, Contractor agrees to adhere to such court's order with respect to disclosure of such policy(ies). 8.3 Notice to Insurer The Contractor's insurance company waives its right to assert the immunity of the Commission or the State as a defense to any claims made under said insurance. Contractor's insurance company is notified that the liability of their 4 policyholder is not limited by statute, and as a result, they are precluded from limiting claim payments based on any assumption that they are protected by immunity ofthe Commission or the State. 8.4 Policy Requirements 8.4.1 Workers' Compensation Insurance Contractor shall provide workers' compensation insurance for all employees and shall require any Subcontractor to provide workers' compensation insurance in accordance with the statutory requirements oft he State of Minnesota and must include: a. Part 2, Employers Liability including Stop Gap Liability for monopolistic states, at limits of not less than: $100,000 -Bodily Injury by disease per employee $500,000 -Bodily Injury by disease aggregate $100,000 -Bodily Injury by accident b. Coverage C: All States Coverage c. If applicable, USL&H, Maritime, Voluntary and Foreign Coverage. d. A waiver of subrogation in favor of the Minnesota State Armory Building Commission, as Owner. If Contactor is self-insured for its obligation under the Workers' Compensation Statutes in the jurisdiction where the project is located, a Certification of the Authority to Self-Insure such obligations shall be provided. Evidence of Subcontractor insurance shall be filed with the Contractor. 8.4.2 Automobile Liability Insurance The Contractor shall maintain insurance to cover liability arising out ofthe operations, use, or maintenance of all owned, non-owned, and hired automobiles. a. Minimum Limits of Liability: $2,000,000 per occurrence combined Single Limit Bodily Injury and Property Damage b. Coverages: i. Owned Automobile ii. Non-owned Automobile iii. Hired Automobile iv. Waiver of subrogation in favor of the Minnesota State Armory Building Commission and the State of Minnesota 5 8.4.3 Commercial General Liability The Contractor shall maintain insurance to cover claims arising from operations under this Agreement, whether such claims are by the Contractor, Subcontractor, Sub-Subcontractor or by anyone directly or indirectly employed under this Agreement. a. Minimum Limits of Liability: i. $2,000,000 -Per Occurrence ii. $2,000,000 -Annual Aggregate iii. $2,000,000 -Annual Aggregate applying to Products and Completed Operations iv. $50,000 -Fire Damage (any one fire) v. $5,000 -Medical Expense (any one person per occurrence) b. Coverages: i. Premises and Operations Bodily Injury and Property Damage ii. Personal Injury & Advertising Injury iii. Products and Completed Operations Liability iv. Contractual Liability as provided in ISO form CG 00 0110 01 or its equivalent. v. Pollution exclusion with standard exception as per Insurance Services Office (ISO) Commercial General Liability Coverage Form - CG 00 0110 01 or equivalent vi. Explosion, Collapse, and Underground (XCU) perils vii. Broad Form PD viii. Independent Contractors -Let or Sublet work ix. Waiver of Subrogation in favor of the Minnesota State Armory Building Commission and the State of Minnesota, Department of Military Affairs x. Owner named as an Additional Insured, by endorsement, ISO Forms CG 20 10 and CG 20 37 or their equivalent for claims arising out ofthe Contractor's negligence or the negligence ofthose for whom the Contractor is responsible. 8.4.4 Umbrella or Excess Liability An Umbrella or Excess Liability insurance policy may be used to supplement the Contractor's policy limit to satisfy the full policy limits required by the Agreement. Notwithstanding anything contained herein to the contrary, during the term of this Agreement, the Grantor may at any time make changes respecting the insurance requirements as necessary to be consistent with the Commission's and State's risk management policies and recommendations. Grantor shall provide Grantee any revisions to the aforementioned insurance requirements as reasonably determined by Grantor to meet the Commission's and State's risk management policies and recommendations. Grantee shall provide proof of insurance as required by Grantor, at least three (3) days prior to any modification or construction-related activity to the Easement Area. 6 9. Damages. The Grantee shall take all reasonable precautions to prevent any damage to the Easement Area and shall fully reimburse the Granter for any damages resulting from its use of said Easement Area. The Grantee shall be responsible for the cost of repairing any equipment or facilities in the Easement Area that it or its equipment damages. 10. Modifications by Granter. The Granter may at anytime order such changes or modifications respecting construction or maintenance of structures, use or other conditions of this easement as deemed necessary to protect the public health and safety. The foregoing sentence does not relieve the Grantee of any obligations under this Easement. 11. Modifications by Grantee. All proposed modifications to the Improvements must be submitted to the Granter, together with applicable plans and a detailed written description ofthe modifications (hereinafter referred to as the "Modifications"). If in the opinion of the Granter the proposed Modification will adversely affect the Granter, the Granter shall send written notice to the Grantee detailing the reasons thereof. All such work shall be deemed to have no adverse effect if the Granter has not provided written notice indicating an adverse effect by the date that is 15 business days after receipt by the Granter ofthe Grantee's submittal. Upon receipt of written notice indicating the Grantor's notice that, in its opinion, proposed Modifications will have an adverse effect on the Granter, the Grantee may either submit revised plans to the Granter or provide written notice disputing the claim of adverse effect. 12. Assignment. This Easement shall not be assignable by the Grantee except upon written consent of the Granter. 13. Assessments. The Grantee agrees that the Granter shall not be liable for assessments for any current or future improvements associated with this Easement. 14. Term of Easement. This Easement shall continue in effect until canceled by the Granter, subject to change or modifications as provided herein above. 15. Access. The grant of an easement herein contained shall include the right of Grantee to have reasonable access to said Easement Area across other land of Minnesota State Armory Building Commission adjacent thereto, said access route to be designated by Granter as needed within a reasonable time following receipt of any written request of Grantee, its contractors, agents or assigns, for such temporary access rights. 16. Recording. On or before ten (10) days after receipt of the executed Easement, Grantee shall file the Easement for recording with the Office ofthe County Recorder in which the Easement Area is located. On or before ten (10) days after receipt of the recorded Easement, Grantee shall provide to Granter a copy of such recorded Easement. 7 17. Existing Utilities. Grantee acknowledges that there may be other utilities located within the Easement Area and takes full responsibility for determining their location to prevent damage to or interference with any rights held by other easements holders, whether those rights are held under recorded or unrecorded easements, and to determine that the location of the Easement Area is suitable for Grantee's purposes. Grantee shall not construct any other buildings, structures, or other improvements except as permitted herein. 18. Relocation Of Existing Facilities. When working in the Easement Area, Grantee shall not interfere with the safety and convenience of ordinary travel along and over the Easement Area nor interfere with other uses to which the Easement Area may be put by Grantor or with other facilities that are already in place. Grantee shall promptly and at its own expense, permanently remove and relocate its Improvements in the Easement Area when it is necessary to prevent interference and not merely convenience of the Grantor, in connection with: (a) a present or future governmental use for a public project; (b) the public health or safety; or (c) the safety and convenience of travel over the Easement Area. 19. Notification. Grantee must obtain the written approval of Grantor prior to conducting any work in the Easement Area. Notwithstanding the foregoing, the Grantee shall immediately notify the Grantor of any event regarding its Facilities that it considers an emergency. Grantee may proceed to take whatever actions are necessary in order to respond to the emergency subject to compliance with applicable laws. Grantor may take whatever action it deems necessary in order to respond to any event regarding Grantee's facilities that it considers an emergency, the cost of which shall be borne by the Grantee. 20. Captions. The paragraph headings or captions appearing in this Agreement are for convenience only, are not a part of this Agreement and are not to be considered in interpreting this Agreement. 21. Entire Agreement; Modification. This written Agreement constitutes the complete agreement between the parties and supersedes any prior oral or written agreements between the parties regarding the easement. There are no verbal agreements that change this Agreement and no waiver of any of its terms will be effective unless in writing executed by the parties. 22. Binding Effect. This Agreement binds and benefits the parties and their successors in interest. 23. Controlling Law. This Agreement has been made under the laws of the State of Minnesota, and such laws will control its interpretation. 24. Authority. Grantee represents and warrants that it has full power and authority to execute, deliver and perform under this Agreement. 8 25. Waiver. Neither the failure by any party hereto, in anyone or more instances, to insist upon the complete and total observance or performance of any term or provision hereof, or to exercise any right, privilege, or remedy conferred hereunder or afforded by law shall be construed as waiving any breach of such term, provision, or the right to exercise such right, privilege, or remedy thereafter. In addition, no delay on the part of any party hereto in exercising any right or remedy hereunder shall operate as a waiver thereof, nor shall any single or partial exercise of any right or remedy preclude other or further exercise thereof or the exercise of any other right or remedy. 26. Severability. If any provision of this Agreement is finally judged by a court of competent jurisdiction to be invalid, then the remaining provisions shall remain in full force and effect and they shall be interpreted, performed, and enforced as if the invalid provision did not appear herein. 27. Time of Essence. Time is ofthe essence with respect to all ofthe matters contained in this Agreement. 28. Counterparts. This Agreement may be executed in any number of counterparts, each of which when so executed and delivered shall be an original, but such counterparts shall together constitute one and the same instrument. 29. Recitals. The recitals on page 1 are hereby incorporated herein. 30. Notices. All notices or communications between Grantor and Grantee shall be deemed sufficiently given or rendered if in writing and delivered to either party personally; or if mailed by United States registered or certified mail to the addresses set forth below, or such future addresses as may be subsequently supplied by the parties hereto to each other, return receipt requested, postage prepaid; or if transmitted by facsimile copy followed by mailed notice; or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed as follows: Grantee: Grantor: City of Stillwater Stillwater City Hall 216 North Fourth Street Stillwater, MN 55082 Minnesota State Armory Building Commission Veterans Service Building West 12th Street St. Paul, MN 55155 9 IN WITNESS WHEREOF, the parties hereto have set their hands on the date(s) indicated below intending to be bound thereby. GRANTEE CITY OF STILLWATER BY: -------------- TITLE: -------------- DATE: ____________ _ STATE OF MINNESOTA } } ss. COUNTY OF WASHINGTON } The foregoing was acknowledged before me this ____ day of , 2017, by , the of the City of Stillwater, a body politic and corporate under the laws of Minnesota. NOTARY PUBLIC BY: ____________ _ 10 GRANTOR MINNESOTA STATE ARMORY BUILDING COMMISSION BY: ------------ RICHARD C. NASH, MAJOR GENERAL Its: Adjutant General DATE: __________ _ STATE OF MINNESOTA } } ss. COUNTY OF WASHINGTON } The foregoing was acknowledged before me this day of , 2017, by Richard C. Nash, The Adjutant General, on behalf of the Minnesota State Armory Building Commission. This instrument was drafted by: Office of the Staff Judge Advocate Minnesota State Armory Building Commission Veterans Services Building 20 12th Street West Saint Paul MN 55155 -2004 NOTARY PUBLIC BY: ____________ _ 11 Exhibit A Property Legal Description That part of the West 1/2 of the Northwest 1/4, Section 29, Township 30 North, Range 20 West, described as follows: Commencing at the West 1/4 corner of said Section 29; thence Easterly along the East- West 1/4 line, a distance of 460 feet to the hereinafter referred to "Point B"; thence continuing Easterly, along said East-West 1/4 line, a distance of 295.8 feet; thence Northerly parallel with the West line of the Northwest 1/4 to the point of beginning at the point of intersection with the Northerly right of way line 75th Street North as described on Document No. 345261; thence continuing Northerly, parallel with said West line of the Northwest 1/4 to the center line of Boutwell Road North; thence Northwesterly, along said center line of Boutwell Road North to the point of intersection with a line drawn Northerly, parallel with said West line of the Northwest 1/4 from said "Point B"; thence Southerly, along said parallel line to said Northerly right of way line of 75th Street North, thence Southeasterly, along said Northerly right of way to the point of beginning. Together with an easement for ingress and egress over, under and across the part ofthe West 1/2 of the Northwest 1/4, Section 29, Township 30 North, Range 20 West, as described as follows: Commencing at the West 1/4 corner of said Section 29; thence Easterly, along the East- West 1/4 line a distance of 755.80 feet; thence Northerly parallel with the West line of said Northwest 1/4, a distance of 1102 feet, to the point of beginning; thence Northeasterly deflecting lo the right 5 degrees 40 minutes, a distance 355 feet, more or less, to the point of intersection with the center line of Boutwell Road North; thence Northwesterly, along said center line of Boutwell Road North to the point of intersection with a line drawn Northerly parallel with the West line of said Northwest 1/4, Section 29 from the point of beginning; thence Southerly, along said parallel line to the point of beginning. That part of the Southwest Quarter of the Northwest Quarter, Section 29, Township 30 North, Range 20 West, Washington County, Minnesota, as follows: Commencing at the West quarter corner of said Section 29; thence Easterly, along the East-West quarter line, a distance of 755.80 feet; thence Northerly, parallel with the West line of said Northwest Quarter, a distance of 777 feet to the point of beginning; thence Easterly, at a right angle 373 feet, more or less, to the West line of the East 189. 12 75 feet (11 .5 rods) of said Southwest Quarter of the Northwest Quarter; thence Southerly, along said West line to the Northerly right-of-way line of 75th Street North as described on Document No. 345261; thence Northwesterly, along said Northerly right-of-way line to the point of intersection with a line drawn Southerly parallel with the West line of said Northwest Quarter, Section 29 from the point of beginning; thence Northerly, along said parallel line to the point of beginning. That part of the West 1/2 cl the Northwest 1/4; Section 29, Township 30 North, Range 20 west, Washington County, Minnesota, described as follows: Commencing at the West Quarter corner of said Section 29; thence Easterly, along the East-West Quarter line, a distance of 755.80 feet; thence Northerly, parallel with the West line of said Northwest 1/4, a distance of 777 feet to the point of beginning; thence Easterly, at a right angle 373 feet, more or less, to the West line of the East 189.75 feet (11.5 rods) of said West 1/2 ofthe Northwest 1/4; Thence Northerly, along said West line to the center line of Boutwell Road North; thence Northwesterly, along said center line of Boutwell Road North to the point of intersection with a line drawn Northerly parallel with the West line of said Northwest 1/4; Section 29 from the point of beginning; thence Southerly, along said parallel line to the point of beginning. Lying northerly of "Line A" and lying westerly of "Line B". Said "Line A" and "Line B" described as follows: "Line A" Commencing at the West quarter corner of said Section 29; thence Easterly, along the East-West quarter line, a distance of 1130.82 feet more or less, to the West line of the East 189.75 feet (11.5 rods) of said West 1/2 of the Northwest 1/4; thence North 0 degrees 02 minutes 52 seconds West, assumed bearing, along said West line of the East 189.75 feet, a distance of 504.03 feet to the point of beginning of hereinafter "Line A"; thence South 78 degrees 31 minutes 16 seconds West, a distance of 175.45 feet; thence North 48 degrees 24 minutes 58 seconds West, a distance of 156.55 feet; thence North 80 degrees 52 minutes 12 seconds West, a distance of 385.27 feet, more or less, to said line parallel with the West line of the Northwest 1/4 from said "Point B" "Line B" Commencing at the West quarter corner of said Section 29; thence Easterly, along the East-West quarter line, a distance of 1130.82 feet more or less, to the West line of the East 189.75 feet (11.5 rods) of said West 1/2 of the Northwest 1/4; thence North 0 degrees 02 minutes 52 seconds West, assumed bearing, along said West line of the East 189.75 feet a distance of 158.12 feet to the point of beginning of hereinafter "Line B"; thence continuing north along said West line, a distance of 65.30 feet; thence northwesterly along a non-tangential curve, concave to the southwest, having a radius 13 of 195.00 feet, a central angle of 32 degrees 22 minutes 16 seconds, for an arc distance of 110.17 feet, the chord of said curve bears North 29 degrees 33 minutes 08 seconds West, to a point of reverse curve; thence northerly along said reverse curve, concave to the east, having a radius of 305.00 feet, a central angle of 76 degrees 35 minutes 26 seconds, for an arc distance of 407.71 feet, to a point of reverse curve; thence northerly along said reverse curve, concave to the west, having a radius of 255.00 feet, a central angle of 30 degrees 54 minutes 01 seconds, for an arc distance of 137.52 feet; thence North O degrees 02 minutes 52 seconds West, tangent to said reverse curve, and parallel with said West line ofthe East 189.75 feet {11.5 rods) of said West 1/2 of the Northwest 1/4, a distance of 490.92 feet, more or less, to said center line of Boutwell Road North. 14 Exhibit B Easement Area Legal Description An easement for drainage and utility purposes lying over, under and across the south 20.00 feet ofthe north 53.00 feet of the west 185.00 feet ofthe east 251.00 feet ofthe following described property: That part of the West 1/2 of the Northwest 1/4; Section 29, Township 30 North, Range 20 West, Washington County, Minnesota, described as follows: Commencing at the West Quarter corner of said Section 29; thence Easterly, along the East-West Quarter line, a distance of 755.80 feet; thence Northerly, parallel with the West line of said Northwest 1/4, a distance of 777 feet to the point of beginning; thence Easterly, at a right angle 373 feet, more or less, to the West line of the East 189. 75 feet (11.5 rods) of said West 1/2 of the Northwest 1/4; Thence Northerly, along said West line to the center line of Boutwell Road North; thence Northwesterly, along said center line of Boutwell Road North to the point of intersection with a line drawn Northerly parallel with the West line of said Northwest 1/4; Section 29 from the point of beginning; thence Southerly, along said parallel line to the point of beginning. Containing 4,336 square feet or 0.099 acres. 15 -1· w. 1/4 c;;;;...-;;-ISECTION ;lg T30N, R20W J t I I I a ,--~-------------------------------------------------------------,7--i---------------------- ,f Uno Peralll with W _/ 1 ~ ij IN,Sac .i95.drawn / ,,. '1 ncxthelt(h'Dm"POinlB' I w ~I ,-',~ I ~ ~ -~ ~· I~. ~ /1111 <,'' I ') '\_Q _/ I --\,--+---- "· NO" 05' 14"E 703.22 I / ,,,,;; I ti-_$/ PROPOSED DRAINAGE & / :.f 41J I UTILITY EASEMEITT~ /"' c,, I :i :-'-t"; £1:1. I . I Lihl .. ~ I 1 -~ ~1 ·£1:1 / ~ I,' l:;y -;;,;JI ",; I '-.. (L ~~t 1 \s '/~ ) ~ .., z ,.t,,. I te I I-.--------,;'--~ I I ., ~ -~/ ~~ Tl_': s• • --< ' ---.:/:1\--l--l_ _________________________ L ___ _j__ 1 1 :_ I 4ij1 EASEM~~;~~1~1PTIQN -/ 1-Is ---,_ __ ------,,l~ __ :'" ~-[ /" An ..... montlcrdralnageandutllil)'purpooeslylng-r,undorand..,....thll ; •• " , I :,.Ldhor2~~or1:.~g~:..,'";".:;::o11heweo11es.oo-o1111e-2S1.oo --~---}-------------j_ _____ -/ ~-/ A Thatpar1olthoWeot112althe-114;Secban29,Townst;p30N<J'th, _ 50" 02' 52"E "82.33 / ' Range 20 Wost, w .. hilglon County, Minnooota, dooatbod •1o-: I --WEST LINE, EAST 1W.l!J,_J SW 1."4, NW"" Corrmancng at the W81'1 Quarter corner of aald SlcClon 29; thenoa l I/ /;/ Eastar1y, along the Eesl-Wut Ouwtar mle, a diatarce of 755.801881:; 1t111Nll1 Northerly. peraliol with tho Wost lino of said -114, .-... ol 777 faet ta th& porn ot beginr.ng; thence Ea111My, et a ,vTt angle 373 teat, more or Ins, ID1he West 1ne ol the Eut 189.751Nt:(11.5 rodl) ofatJ Wast 1~ of the Norttwrest 1bt; Thence Northerly, abng said Westllneto the center lino ol Boutwell Road North: thence~. along ,aid oontor I ine of Boutwell Road North m tho point of intereeatlOO with a ltie drawn Northerly parallel with the W851 lln& d said Nortt,MISI 1 /4; Section 29 from the paln1 ot beglnring; ttience Southerly, along said p!ll'allel line 1D the point olboglnn~. EIIGINli:liRING IURVEvtNG ENYlltONIIENTAL PLANNING ~---.... ---- SCALE: 1 '• 180' _.,,,.,.-..,,..,..,. PIOjaer Readiness Center Stlllwater stlllwalar, MN Ea•n.ni Exhl,lt ---------- June 20, 2017 Stillwater Township &ilfwater ~ ~' THE BIRTHPLACE OF MINNESOTA J Attn: Sherri Buss, Township Planner 13636 90th Street North, Stillwater, MN 55082 RE: Stillwater Township 2040 Comprehensive Plan Update Dear Sherri, Thank you for the opportunity to comment on Stillwater Township's 2040 Comprehensive Plan Update. City Community Development staff reviewed the document and would like to provide the following comments: Land Use Comments Figure 1 depicts the small "island" of land that was detached from Lake Elmo to the Township. On pages 12 and 13, Section II.A.La notes those "properties are currently occupied by agricultural uses and shown on the Township's 2040 Future land Use and Zoning map". However, this is inconsistent with the 2010 Generalized Land Use map which identifies those lands as either "Vacant", "Retail and Other Commercial" or "Single Family Residential". We understand support the Township's Regional Agricultural Community Designation, and the Township's Agricultural Lands and Resources goal to "encourage and support agricultural operations that grow products for local consumption" (page 37), but there is inconsistency with the statement "the Township's land use goals and policies for 2040 will maintain the existing types and patterns of land uses and physical environnlent in the Township through 2040". The Highway 36 corridor, east of Manning Avenue, has developed in an urban fashion. As such, the City would recommend the rezoning of the "island" properties adjacent to Highway 36 as "TZ", Transition Zone District, as the purpose of this district is to preserve lands immediately adjacent to areas served with public utilities, which over time could ultimately become urban or suburban in nature. Furthermore, Section III.A.2 notes "there are no fixed route public transit services or proposed Transitway investments in the Township through 2040". In 2014 both the Township and the City expressed support for the future Metro Transit (estimated) CITY HALL: 216 NORTH FOURTH STREET • STILLWATER, MINNESOTA 55082 PHONE : 651-430-8800 • WEBSITE: www .ci.stillwater.mn.us QtiJlwate~ •::'::RT HPL ACE OF MINN m~ 300-car Highway 36 Corridor Park-and-Ride. By rezoning these parcels to TZ, these largely vacant parcels would remain a contender for future tTansitway improvements. Pa1'k and Tmil Comments The City is in support of the Parks and Trails Plan goal to "link trails to community destinations within the Township and surrounding communities". We will continue to work with the Township on appropriate connections to the City's trail system. Again, thank you for the opportunity to comment on the Township's 2040 Comprehensive Plan Update. Do not hesitate to contact me if you have questions, comments or would like to discuss this further. Wittman, City Planner awittman@ci.stillwater.rrm.u~ Phone: 651-430-8822 Cc: Shawn Sanders, City Engineer Stillwater City Council Stillwater Planning Commission CITY HALL: 216 NORTH FOURTH STREET • STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 • WEBSITE: www.ci.stillwater.mn.us United States Department of the Interior IN REPLY REFER TO: NATIONAL PARK SERVICE 1849 C Street, N .W. Washington, DC 20240 Dear Certified Local Government Partner: JUN ..: 1 2017 During 2016, the National Park Service designated 38 new communities from across the United States as Certified Local Governments {CLG). We are excited to report that 1,966 communities now participate in the CLG program! This is a significant milestone as it also recognizes the 50th anniversary of the National Historic Preservation Act of 1966, which created the CLG program with the 1980 amendments. "We are proud that last year 38 new communities spanning the country from California to New York joined us in our commitment to historic preservation and protecting what makes their cities and towns special," said Associate Director Stephanie Toothman. "These Certified Local Governments now have access to unique resources to preserve the heritage of their communities and promote local economic growth through tourism to their historical areas." In honor of this significant anniversary, the National Park Service would like to thank the communities who continue to make a commitment to historic preservation on a local level. Whether one of the early CLGs from 1985 when the program started, or one of our very new partners to join in 2016 we value your partnership in the Federal Preservation Program. The CLG program is a model of Federal, State, and local government c~operation. Please accept this certificate as a token of our appreciation for your contributions to the Federal preservation partnership. From New York City to Starkville, Colorado, from county to township, each of you is key to America's ability to preserve, protect, and increase awareness of our unique cultural heritage found across the country. Megan J. Brown Chief State, Tribal, Local, Plans & Grants National Park Service In celebration of the 50th anniversary of the National Historic Preservation Act of 1966, the National Park Service, Department of the Interior congratulates on being a Certified Local Government and partner in the Federal preservation program since Associate Director Cultural Resources National Park Service 1. 9:00 2. 9:00 3. 4. 5. 6. 7. 8. 9. 9:10 9:10 9:20 9:25 9:40 9:50 10. 10:05 Roll Call BOARD AGENDA JULY 11, 2017-9:00 A.M. Pledge of Allegiance Comments from the Public Board of Commissioners Fran Miron, District 1 Stan Karwoski , District 2 Gary Kri esel, District 3 Karla Bigham, District 4 Lisa Weik, Chair, District 5 Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than jive minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or ifit is not relevant to an issue that is part of Washington County's Responsibilities. Consent Calendar -Roll Call Vote Community Development Agency-Melissa Taphorn, Deputy Executive Director Resolution-Approval of Laws of Minnesota 2017, First Special Session, Chapter 1, Article 6, Section 23 Relating to the Newport Red Rock Crossing Tax Increment Financing District Public Health and Environment -Angela Eastman, Planner II Approval of the Twin Cities Public Health and Environmental Health Entities in Minnesota Mutual Aid Agreement Public Works-Frank Ticknor, Design Engineer A. Award Bid and Execute Contract No. 11049 for $603,122.24 with Hardrives, Inc. for the County Road (CR) 74 / County State Aid Highway (CSAH) 19 Trails Project B. Approval of Cooperative Cost Agreement No. 10822 with the City of Cottage Grove for the CR 74/CSAH 19 Trails Project C. Approval of Cooperative Maintenance Agreement No. 10823 with the City of Cottage Grove for the CR 74/CSAH 19 Trails Project D. Approval of Amendment No. 1 to Contract 10691 with HDR Engineering, Inc. for $272,783 for Final Design Engineering Services for the CSAH 24 Pavement Management and Safety Improvement Project General Administration -Molly O'Rourke, County Administrator Commissioner Reports -Comments -Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the stqff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. Board Correspondence Adjourn 11. 10: 10-10:40 Board Workshop with Comm unity Services -Michele Schreifels, Economic Support Supervisor Update on Child Support Services Provided in Community Services Assistive !istening (levices a~ available for use in ~he County Board Room EQUAL EMPLOYMENT OPPORTUNITY/ AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * JULY 11, 2017 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY Administration Public Works ITEM A. Approval of June 20, 2017 County Board Meeting Minutes . B. Approval of Amendment No. 4 to Contract No . 8502 with Twin City Outdoor Services for the period of July 1, 2017 through June 30, 2018, for Zone 3 snow removal services, and authorize its execution pursuant to Minn. Stat. 373.02. C. Approval of resolution to authorize final payment in the amount of $84,743.26 to Hardrives, Inc. for completion of the County State Aid Highway 15 Construction Project. Consent Calendar items are generally defined as items ofroutine business, not re quiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action . AsJ/sllv• llslemng ®"""'', "'" available for use in (he Counly Board Room EQUAL EMPLOYMENT OPPORTUNITY/ AFFIRMATIVE ACTION EMPLOYER 1. 2. 3 . 4. 5. 6. 7. 8. 9. 10 . 9:00 9:00 9:10 9:10 9:55 10:05 10:20 10:45 10:55 11. 11:10 12. 11:40 Roll Call Pledge of Allegiance BOARD AGENDA JUNE 27, 2017 -9:00 A.M. Comments from the Public Board of Commissioners Fran Miron, District 1 tan Karwosk i, District 2 Gary Kr iesel , District 3 Karla Bigham , District 4 Lisa Weik, Chair, District 5 Visitors may share their comments or concerns on any issue that is a responsibility or fanction of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged lo limit your presenlalion lo no more lhanfive minules. The Board Chair reserves lhe right lo limit an individual's presentation !fit becomes redundant, repetilive, overly argumentative, or !fit is not relevant to an issue that is part of Washington County's Responsibilities. Consent Calendar -Roll Call Vote Minnesota Inter-County Association (MICA) -Keith Carlson, Executive Director 2017 Legislative Report Community Development Agency -Chris Eng, Economic Development Director Support for the 2017-2019 Economic Development Plan for Washington County Property Records and Taxpayer Services-Jennifer Wagenius, Director Update on Customer Service Impacts Related to the Implementation of the New Minnesota Licensing and Registration System Public Works-Kevin Peterson, Engineer II A. Award Bid to Authorize Execution of Contract No. 11048 for $222,406.40 with Peoples Electric Company for County State Aid (CSAH) 12 at Mahtomedi Middle School Traffic Signal Project B. Approval of Amendment No. 1. to Contract No. 10298 with Alliant Engineering, Inc. for $251,296 for Final Design Engineering Services for the Stagecoach Trail North/ CSAH 21 Pavement Management and Safety Improvement Project General Administration -Molly O'Rourke, County Administrator Commissioner Reports -Comments -Questions This period of lime shall be used by the Commissioners to report to the full Board on committee activilies, make comments on matters of interest and information, or raise questions to the staff This action is not intended to resull in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. Board Correspondence Executive (Closed) Session with Public Works -Kevin Corbid, Deputy County Administrator Determine an Offer for a Conservation Easement on the Manitou Property in May Township Through the Land and Water Legacy Program Adjourn Break for Lunch 13. 12:00-12:30 Board Workshop with Public Health and Environment-Gary Bruns, Environmental Program Supervisor Discuss Phase 2 of the Yard Waste Collection System Study and a Proposed Implementation Plan 14. 12:35-1 :20 Board Workshop with Public Works -Don Theisen, Director Discuss County Wheelage Tax Assistive li1tentn9 devices are available for use in !he County Board Room EQUAL EMPLOYMENT OPPORTUNITY/ AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * JUNE 27, 2017 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY Administration Attorney's Office Community Corrections ITEM A. Approval of June 13, 2017 County Board Meeting Minutes . B. Approval of contract with Jessica Buber} to provide legal representation for certain persons in family law cases. C. Approval to appoint Anne Maule Miller, Stillwater to the Groundwater Advisory Board as a municipal government representative of a local government unit to a partial first-term expiring December 31, 2019. D. Approval to appoint Sonja Simpson to the post-secondary education representative position on the Workforce Development Board to a partial first-term expiring June 30, 2019. E. Approval to reappoint Susan Evans, Woodbury, as the adult basic education representative position on the Workforce Development Board to a third term expiring June 30, 2020. F. Approval to reappoint Michelle Kemper, as the adult public assistance representative position on the Workforce Development Board to a fourth term expiring June 30, 2020. G. Approval to reappoint Ann Lindquist, as the community-based organization representative on the Workforce Development Board to a second term expiring June 30, 2020. H. Approval to reappoint Beth Mathiason, as the large business representative On the Workforce Development Board to a second term expiring June 30, 2020. I. Approval of the Joint Powers Agreement between the State of Minnesota, Department of Corrections, Office of Policy and Legal Services and Washington County by and through the Washington County Attorney's Office for the period of July 1, 2017 through June 30, 2018. J. Approval of resolution authorizing the Community Corrections Director to renew the Joint Powers Agreement between the State of Minnesota, acting through its Commissioner of Corrections Sentence to Service Program, and Washington County. (Page 1 o/2) Assistive fl41l1n/ng devices are available for use in the County Baud Room ,, --·· ~-..... _, .. . __ ., ·--.... "" ... ·--- EQUAL EMPLOYMENT OPPORTUNITY/ AFFIRMATIVE ACTION EMPLOYER Property Records and Taxpayer Services Public Works Sheriffs Office (Page 2 o/2) K. Approval of two applications for Temporary On-Sale Liquor Licenses for the VFW Post 323 for a special event at the Washington County Fairgrounds located at 12300 North 40 1h Street in Baytown Township, August 2-3 and August 4-6, 2017. L. Approval of a resolution for application received from the St. Paul East Parks Lions to conduct excluded bingo at the Washington County Fairgrounds located in Baytown Township. M. Approval to award bid to and authorize execution of Contract No. 11050 in the amount of $58,200 with Pember Companies, Inc. for the Miscellaneous Concrete Project. N. Approval of cooperative maintenance agreements numbered 9972, 9973 and 9974 between the City of Lake Elmo and Washington County for the period of June 27, 2017 through perpetuity for traffic signals at the intersection of County State Aid Highway ( CSAH) 14 (Stillwater Boulevard) and CSAH 15 (Manning A venue), at CSAH 14 and CSAH 17 (Lake Elmo A venue), and for the roundabout intersection at CSAH 14 and J amaca A venue, and authorize their execution pursuant to Minn. Stat. 373.02. 0. Adopt a resolution authorizing the Washington County Sheriffs Office to accept a donation from Northern Tier Energy in the amount of $5,000. P. Adopt a resolution for approval of a mutual aid agreement for County Sheriff transport and authorize its execution pursuant to Minn. Stat. 373.02. Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. .. AssistNe listening de~i:9~ a~ ~vail~~Je for use in the County ... 8;1,a::.1,,_~o?.!1! .,. ... .,.,,,. EQUAL EMPLOYMENT OPPORTUNITY/ AFFIRMATIVE ACTION EMPLOYER