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HomeMy WebLinkAbout2017-06-06 CC MIN illwater TME 11NTMILA LE Of MINNESOTA CITY COUNCIL MEETING MINUTES June 6, 2017 REGULAR MEETING 4:30 P.M. Mayor Kozlowski called the meeting to order at 4:30 p.m. Present: Mayor Kozlowski, Councilmembers Menikheim, Junker and Weidner Absent: Councilmember Polehna Staff present: City Administrator McCarty City Attorney Magnuson Police Chief Gannaway Fire Chief Glaser Community Development Director Turnblad Public Works Director Sanders Assistant Finance Director Egger City Clerk Ward OTHER BUSINESS Public Art Proposal - Taylor Berman Taylor Berman, UW River Falls art education graduate,presented a proposal for painted plywood mural panels for the pedestrian plaza. He explained the inspiration for his work and showed samples. His proposed design would have a loon and river valley theme playing off the existing colors of the building. The cost for one side would be $1,150 ($250 in materials and $900 labor). He would probably start in late July and have the panels ready to install by mid-August. Community Development Director Turnblad added that the recessed areas in the facade were designed for artwork. There have been previous proposals, but their grants never materialized. Funding for this proposal would come from Downtown Beatification or Economic Development. Mayor Kozlowski questioned whether the City should issue a RFP. Councilmember Weidner asked whether the Heritage Preservation Commission should review the proposal. It was Council consensus that the project should move forward. Community Development Director Turnblad indicated that an agreement would be presented at the June 20, 2017 meeting for Council approval. Motion by Councilmember Junker, seconded by Councilmember Menikheim, to approve the expenditure of up to $1,150 for Mr. Berman's art murals, to be funded from the Downtown Beautification fund. All in favor. City Council Meeting June 6, 2017 Preliminary concept for Lakeview site Community Development Director Turnblad introduced a group representing Lakeview Hospital to discuss high level concept plans for a future hospital campus at Manning Avenue and Highway 36. Dave Anderson, Frauenshuh, Inc., representing HealthPartners and Lakeview Hospital, stated the concept plan includes a total of 68+ acres of land, 46 acres along Highway 36 and another 21 acres owned by the Bergmann family. Ted Wegleitner, CEO and president of Lakeview Hospital, stated that Lakeview is growing as an eastern hub hospital for the St. Croix Valley. Its major sister hospital, Regions in St. Paul, is running at over 90%occupancy. Lakeview leaders anticipate over time needing to grow Lakeview Hospital to be able to accommodate more patients. It is very important to stay in the City of Stillwater. The hospital purchased the land along Highway 36 to protect its future in Stillwater. The site is accessible from western Wisconsin and the east metro. He noted the existing campus is landlocked and does not have the room nor the inclination from neighbors to support much more expansion. Mr. Wegleitner stated that the hospital board of directors has not authorized any steps other than the purchase of land. Over the next four years the board would like a detailed feasibility plan, a fundraising plan, and a design concept for the new campus. He added that in moving forward, they will evaluate all existing campuses and look at a facility-wide plan for Lakeview Health System. Lakeview Hospital is presently licensed for 97 beds and operates about 68 beds. Tim Sessions,principal at BWBR Architects, stated the concept plan is very preliminary. Heavier uses such as medical office buildings will be closer to Highway 36, while lighter use functions will be further to the north near the residential zone. The hospital and its components will be wrapped around the existing natural pond. The second part of the parcel, for future development, will incorporate complementary components of healthcare like spa,wellness,therapy, and fitness. Architects feel very strongly that they would like to keep Curve Crest traffic away from the northern edge of the campus. They would prefer the roadway not go back up and into the parcel, but parallel closer to Highway 36. A preliminary plan for Highway 36 interchanges is being reviewed by Washington County. Councilmember Weidner asked about access to the site from 62nd Street. Mr. Sessions responded that there will be multiple accesses. Public Works Director Sanders added that over the next few years, engineers will be working on layouts for the Highway 36 interchange that may include a bridge. He stated that the county, state, city and other communities will all have a say in designing the interchange. Library- Land Use SUP City Administrator McCarty led discussion of events being hosted at the library, a topic that has been before the Council a number of times. The library has been hosting events since its renovation was completed over 10 years ago. At the time that the Council approved the library project plans, it was assumed that the library would raise revenue by hosting events at the facility, though no specific permit or conditions of approval were issued. More recently, neighborhood concerns regarding noise, traffic and other impacts of events at the library have been brought to the attention of the Library Board and Council. The Library Board has developed event guidelines and the Council has had infornial discussions regarding events at the library and the potential zoning ordinance implications of using the library for events. The Library Board discussed the Page 2 of 8 City Council Meeting June 6, 2017 matter at its May meeting and indicated another discussion with the Council is in order. Mr. McCarty went on to state that a review of the Council meeting minutes did not clearly reflect a specific approval for events, but there were comments by Councilmembers reflecting the expectation that the library would be able to raise revenue through events. Mayor Kozlowski noted if it were any other type of business, for example a restaurant that wants to hold events on a patio, what would the process be? Community Development Director Turnblad answered that staff would look at what uses are allowed in a particular zoning district and process the permit application. In this case, events are not listed as a permitted use in this institutional zoning district for public administration. He suggested two approaches for the Council: 1) formalize what was inferred as approved years ago or 2) change the ordinance to allow some sort of event venue in the public administration zoning district and then go through the application process. Councilmember Junker recalled that discussion of events was part of the whole library project and contributed to the design of how the patio was built. Councilmember Weidner agreed that it seems clear the renovations were built to incorporate events. Councilmember Menikheim stated the library clearly needs events. He feels the Library can handle neighborhood concerns better than it has in the past and noted the library is in the process of hiring an event coordinator. Councilmember Weidner remarked that he received email with pictures and other information indicating that something needs to be worked out. He was not horribly offended by a lot of the photographs. He feels the City needs to find a balance between the reasonableness of the behavior and the sensitivity of the neighbors. He is in favor of having events and would like to see a cooperative relationship between the library and the neighbors. Mayor Kozlowski commented that hosting outside events like weddings does not seem to be an ancillary use for a library, which would be more like book fairs. He agrees that the library needs to continue to do events, but would like to see conditions placed on hours, parking and specific days to preserve the character of the neighborhood. He felt the neighbors have a legitimate issue. Councilmember Weidner remarked the library is different from a typical venue. Fundraising is a necessary activity. He would like to tweak the events so they can still be held to benefit the library, but are not as detrimental to the neighborhood. Mayor Kozlowski stated he would like to see the Library Board and the neighbors get together and come up with something that makes sense for both. Councilmember Junker agreed. He acknowledged that the library renovations were designed 13 years ago for this purpose and he does empathize with the neighbors. Council consensus was to direct the Library Board to meet with neighbors to address their concerns and bring information more information back to the Council for a formal decision. STAFF REPORTS Public Works Director Sanders reported that the river levels dropped below the retaining wall, so staff will start restoring Lowell Park again. The promoter for Ice Castles will have a contractor start repairing sidewalks around the gazebo. Two bids have been received for demolition of the old parks building on Greeley. A contractor is ready to remove the Quonset Hut on the south end of City by the lift station. Page 3 of 8 City Council Meeting June 6, 2017 City Administrator McCarty updated the Council on the 4th of July celebration. The City has received in excess of budgeted $10,000 in donations. $43,000 is the budget for fireworks. The excess donations could fund additional sound needed for the north end of Lowell Park, bands downtown, and additional explosives for the fireworks, if the Council desires. Motion by Councilmember Junker, seconded by Councilmember Weidner, to fund the additional sound, fireworks and bands for the 4th of July celebration. All in favor. City Administrator McCarty also stated the Governor signed the budget bills into law. The League of Minnesota Cities will provide analysis on impacts to the City, including an increase LGA increase of around $70,000. ADJOURNMENT TO CLOSED SESSION FOR LAND NEGOTIATIONS PURSUANT MN STAT. SEC. 13D.05 SUBD. 3C(3) —SOUTH PORTION OF PROPERTY LOCATED AT 1675 MARKET DRIVE Motion by Councilmember Weidner, seconded by Councilmember Junker, to adjourn to closed session for land negotiations at 5:48 a.m. All in favor. RECESSED MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:05 p.m. Present: Mayor Kozlowski, Councilmembers Menikheim, Junker and Weidner Absent: Councilmember Polehna Staff present: City Administrator McCarty City Attorney Magnuson Police Chief Gannaway Fire Chief Glaser Community Development Director Turnblad Public Works Director Sanders Assistant Finance Director Egger City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of May 16, 2017 regular and special closed session meeting minutes Motion by Councilmember Menikheim, seconded by Councilmember Weidner, to approve the May 16, 2017 regular and special closed session meeting minutes. All in favor. Page 4 of 8 City Council Meeting June 6, 2017 PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Possible approval of resolution providing for the sale and award of the General Obligation Capital Outlay Bonds, Series 2017A Dave McGillivray, Springsted, Inc. Dave McGillivray, Springsted, Inc., explained bids received for the sale and award of General Obligation Capital Outlay Bonds. Rates were favorable and the City received AA, one of the highest ratings available. Motion by Councilmember Weidner, seconded by Councilmember Junker,to adopt Resolution 2017- 112, resolution accepting proposal on the competitive negotiated sale of $3,405,000 General Obligation Capital Outlay Bonds, Series 2017A,providing for their issuance and levying a tax for the payment thereof. Ayes: Mayor Kozlowski, Councilmembers Menikheim, Junker and Weidner Nays: None St. Croix River Association - Natalie Warren Natalie Warren, St. Croix River Association, reported on a landowners' guide to the St. Croix Riverway to educate landowners and prospective buyers about the rules and building restrictions that protect the Lower St. Croix River. They also are working on creating a packet of best practices. She also stated there will be a river cleanup July 8. Lumberjack Days Update Erin McQuay updated the Council on plans for Lumberjack Days, July 21-23. Library Annual Report Melissa Brechon, Stillwater Public Library Interim Director,reviewed the library's annual report. In 2016, 53 people per hour visited the library; the library circulated close to 300,000 physical items. There were over 160,000 visits from Stillwater residents coming into the library to borrow materials, and over 648 meetings and events in 2016. In 2015, citizens saved over $8 million by using the library. OPEN FORUM There were no public comments. CONSENT AGENDA Resolution 2017-103, directing payment of bills Possible approval of temporary liquor license—St. Croix Catholic School Possible approval of temporary liquor license—Harvest Fest—October 14 & 15, 2017 Possible approval of temporary liquor license—The Episcopal Church of the Ascension— September 23, 2017 Possible approval of noise variance for the 11th Annual Bryan McDonough American Heroes Golf Classic—Oak Glen Golf Course—August 11, 2017 Resolution 2017-104,resolution of support for the Washington County CR 5 project Resolution 2017-105, approval of contract with Karen L. Richtman, Service on a Shoestring for Recycling Coordinator Services Possible approval of quote for Lily Lake Tennis Court Rehabilitation Possible approval to purchase Street Sweeper Resolution 2017-106, appointment to Traffic Safety Committee Page 5 of 8 City Council Meeting June 6, 2017 Resolution 2017-107, approving assignment agreement with the Veterans' Memorial Committee for 2017 Resolution 2017-108, reappointing Jenna Fletcher and Sean Hade to the Planning Commission Resolution 2017-109, approving application to conduct off-site gambling - Knights of Columbus 1632 Resolution 2017-110, approving the 2017-2018 Grant Agreement for municipal recycling grant distribution with Washington County Resolution 2017-111, approving lease agreement with Max Todo Marine Services Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adopt the Consent Agenda. Ayes: Mayor Kozlowski, Councilmembers Menikheim, Junker and Weidner Nays: None PUBLIC HEARINGS Case No.2017-14,public hearing to consider the preliminary plat and variance resolution amendment for Hazel Court — Sterling Black (Postponed at the request of the developer to the June 20, 2017 meeting) Mayor Kozlowski announced that this item is being postponed at the request of the developer. UNFINISHED BUSINESS Possible approval of second reading of Ordinance 1095, an Ordinance amending the Stillwater City Code Chapter 31, entitled Zoning Ordinance by adding Senior Care Living Facilities to the RA Zoning District Councilmember Weidner recused himself from the discussion and vote. Councilmember Weidner recused himself from the discussion. Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adopt Ordinance 1095, an Ordinance amending the Stillwater City Code Chapter 31, entitled Zoning Ordinance by adding senior care living facilities to the RA Zoning District, striking the statement, "Senior Care Living Facilities in the RA zoning district shall have a minimum property size of 5 acres and a maximum building height of 35'." Ayes: Mayor Kozlowski, Councilmembers Menikheim and Junker Nays: None Abstain: Councilmember Weidner NEW BUSINESS Consideration of funding for Historic Sign (Brown Sign) on bridge exit Community Development Director Turnblad informed the Council that MnDOT has approved Downtown Historic District signage, and their contractors would like to install the signs as soon as possible. However, first the City must sign the agreement and pay the $9,346.50. The City's portion is about$6,000,with the rest coming from the other organizations (the IBA, Chamber and CVB). Staff requests approval of the sign agreement and authorization to pay for the signage from the Council's economic development fund. Page 6 of 8 City Council Meeting June 6, 2017 Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adopt Resolution 2017-113, a resolution approving the execution of an agreement with the Minnesota Department of Transportation for the installation and maintenance of downtown historic signage on State Highway 36. Ayes: Mayor Kozlowski, Councilmembers Menikheim, Junker and Weidner Nays: None Case No. 2017-11,possible approval of Special Use Permit Amendment and noise ordinance waiver for Lion's Tavern, 324 South Main Street Community Development Director Turnblad stated that at their last regularly-scheduled meeting, the Planning Commission held a public hearing for consideration of an amendment to The Lion's Tavern's Special Use Permit. The amendment request was for the expansion of amplified music to occur until 11:00 p.m. on Thursday, Friday and Saturday evenings. In a 4-2 vote, the Planning Commission recommended denial of the amendment. Staff finds that the proposed amplified outdoor music increase, from 10:00 to 11:00, would create a public nuisance and therefore recommends denial. Motion by Councilmember Menikheim, seconded by Councilmember Junker, to deny the request for a Special Use Permit amendment and direct staff to draft a Findings of Fact, Conclusion and Order to be brought back for adoption at the next regularly-scheduled meeting on June 20, 2017. Ayes: Mayor Kozlowski, Councilmembers Menikheim, Junker and Weidner Nays: None Possible approval of first reading of an ordinance amending Section 43-131 of the Stillwater City Code City Clerk Ward explained that in researching the new law concerning Sunday off-sale, it was discovered that Section 43-131 needed to be updated to allow the sale of strong beer at events. She provided an ordinance amendment for request a temporary license. Motion by Councilmember Weidner, seconded by Councilmember Junker, to adopt first reading an Ordinance amending Section 43-131 of the Stillwater City Code. Ayes: Mayor Kozlowski, Councilmembers Menikheim, Junker, Weidner and Polehna Nays: None Possible approval of extra hours for the Planning Secretary Community Development Director Turnblad stated that the Planning Department secretary currently works 20 hours per week and would like to increase the position's weekly hours to 32 this year. The primary purpose for the increase is to allow the position to take on administration of the Short Term Home Rental Program. The actual salary and benefit costs associated with the 12 extra hours per week are estimated at $7,351.81 in 2017. For 2018 the estimated costs would be $16,621.49. Funding for the additional hours would come from the lodging tax fund. Motion by Councilmember Junker, seconded by Councilmember Weidner,to adopt Resolution 2017- 114, a resolution approving the increase of work hours for the Planning Division secretary. Ayes: Mayor Kozlowski, Councilmembers Menikheim, Junker and Weidner Nays: None Page 7 of 8 City Council Meeting June 6, 2017 COMMUNICATIONS/REQUESTS There were no communications or requests. COUNCIL REQUEST ITEMS Mayor Kozlowski asked if the crosswalk by the pedestrian plaza could be marked. Public Works Director Sanders replied that colored concrete was used to delineate the crosswalk as an alternative to stripes. Community Development Director Turnblad stated staff will check with the State to see what can be done to better delineate the crosswalk. ADJOURNMENT Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adjourn the meeting at 8:03 p.m. All in favor. fatrir Ted Kozlowski, Mayor ATTEST: • Diane F. Ward, City Clerk Resolution 2017-103, directing payment of bills Resolution 2017-104, resolution of support for the Washington County CR 5 project Resolution 2017-105, approval of contract with Karen L. Richtman, Service on a Shoestring for Recycling Coordinator Services Resolution 2017-106, appointment to Traffic Safety Committee Resolution 2017-107, approving assignment agreement with the Veterans' Memorial Committee for 2017 Resolution 2017-108,reappointing Jenna Fletcher and Sean Hade to the Planning Commission Resolution 2017-109, approving application to conduct off-site gambling- Knights of Columbus 1632 Resolution 2017-110, approving the 2017-2018 Grant Agreement for municipal recycling grant distribution with Washington County Resolution 2017-111, approving lease agreement with Max Todo Marine Services Resolution 2017-112, resolution accepting proposal on the competitive negotiated sale of $3,405,000 General Obligation Capital Outlay Bonds, Series 2017A, providing for their issuance and levying a tax for the payment thereof Resolution 2017-113, a resolution approving the execution of an agreement with the Minnesota Department of Transportation for the installation and maintenance of downtown historic signage on State Highway 36 Resolution 2017-114, a resolution approving the increase of work hours for the Planning Division secretary Ordinance No. 1095, an Ordinance amending the Stillwater City Code Chapter 31, entitled Zoning Ordinance by adding senior care living facilities to the RA Zoning District Page 8 of 8