HomeMy WebLinkAbout2017-06-06 CC Agenda PacketREGULAR MEETING
RECESSED MEETING
i 1 1\la t ec
114E 1 IRTMELA CE OF MINNESOTA
REVISED AGENDA
CITY COUNCIL MEETING
Council Chambers, 216 Fourth Street North
June 6, 2017
4:30 P.M. AGENDA
I. CALL TO ORDER
II. ROLL CALL
III. OTHER BUSINESS
1. Public Art Proposal - Tayler Borman
2. Preliminary concept for Lakeview site (available Tuesday)
3. Library - Land Use SUP
4:30 P.M.
7:00 P.M.
IV. STAFF REPORTS
4. Police Chief
5. Fire Chief
6. City Clerk
7. Community Development Dir.
8. Public Works Dir.
9. Finance Director
10. City Attorney
11. City Administrator - 4th of July & Legislative Update
V. ADJOURNED TO CLOSED SESSION FOR LAND NEGOTIATIONS PURSUANT MN STAT. SEC.
13D.05 SUBD. 3C(3) - SOUTH PORTION OF PROPERTY LOCATED AT 1675 MARKET DRIVE
7:00 P.M. AGENDA
VL CALL TO ORDER
VII. ROLL CALL
VIII. PLEDGE OF ALLEGIANCE
IX. APPROVAL OF MINUTES
12. Possible approval of May 16, 2017 regular and special closed session minutes
X. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
13. Possible approval of resolution providing for the sale and award of the General Obligation
Capital Outlay Bonds, Series 2017A (Resolution - Roll Call) - Dave McGillivray, Springsted, Inc.
14. St. Croix River Association - Natalie Warren
15. Lumberjack Days Update
16. Library Annual Report
XI. OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are
not a part of the meeting agenda. The Council may take action or reply at the time of the
statement or may give direction to staff regarding investigation of the concerns expressed.
Out of respect for others in attendance, please limit your comments to 5 minutes or less.
XII. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to
be routine by the city council and will be enacted by one motion. There will be no separate
discussion on these items unless a council member or citizen so requests, in which event,
the items will be removed from the consent agenda and considered separately.
17. Resolution 2017-103, directing payment of bills
18. Possible approval of temporary liquor license - St. Croix Catholic School
19. Possible approval of temporary liquor license - Harvest Fest - October 14 & 15, 2017
20. Possible approval of temporary liquor license - The Episcopal Church of the Ascension -
September 23, 2017
21. Possible approval of noise variance for the 11th Annual Bryan McDonough American Heroes
Golf Classic - Oak Glen Golf Course - August 11, 2017
22. Resolution 2017-104, resolution of support for the Washington County CR 5 project
23. Resolution 2017-105, approval of contract with Karen L. Richtman, Service on a Shoestring
for Recycling Coordinator Services.
24. Possible approval of quote for Lily Lake Tennis Court Rehabilitation
25. Possible approval to purchase Street Sweeper
26. Resolution 2017-106, appointment to Traffic Safety Committee
27. Resolution 2017-107, approving assignment agreement with the Veterans' Memorial
Committee for 2017
28. Resolution 2017-108, appointment to Planning Commission
29. Possible approval to purchase printer - Inspections Department
30. Resolution 2017-109, approving application to conduct off-site gambling - Knights of
Columbus 1634 for Lumberjack Days
31. Resolution 2017-110, approving the 2017-2018 Grant Agreement for Municipal Recycling
Grant Distribution with Washington County
32. Resolution 2017-111, approving lease agreement with Max Todo Marine Services
XIII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR
COMMENTS TO 10 MINUTES OR LESS.
33. This is the date and time to consider the preliminary plat and variance resolution amendment
for Hazel Court - Sterling Black (Postponed at the request of the developer to the June 20,
2017 meeting)
XIV. UNFINISHED BUSINESS
34. Possible approval of second reading of Ordinance 1095, an Ordinance amending the Stillwater
City Code Chapter 31, entitled Zoning Ordinance by adding Senior Care Living Facilities to the
RA Zoning District (2nd Reading - Roll Call)
XV. NEW BUSINESS
35. Consideration of funding for Historic Sign (Brown Sign) on bridge exit
36. Possible approval of Special Use Permit Amendment and noise ordinance waiver for Lion's
Tavern (Resolution - Roll Call)
37. Possible approval of first reading of an ordinance amending Section 43-131 of the Stillwater
City Code (1St Reading - Roll Call)
38. Possible approval of extra hours for the Planning Secretary (Resolution - Roll Call)
XVI. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED)
XVII. COMMUNICATIONS/REQUESTS
XVIII. COUNCIL REQUEST ITEMS
XIX. STAFF REPORTS (CONTINUED)
XX. ADJOURNMENT
Bill Turnblad
From: Daniel zenk <dz261@yahoo.com>
Sent: Tuesday, June 06, 2017 10:54 AM
To: Bill Turnblad
Subject: 261 Deerpath resident (28+ years) opposing nursing home rezoning.
To the City Council and Ecumen —
Regarding the rezoning of the Our savior's Luther Church property & the radio tower from residential
to senior care living.
I live at 261 Deer path in Stillwater MN. This has been our residence for over 28 years.
oppose this re -zoning for many reasons -
1. lower property values (this is real, I put up my house for sale in early spring, had it sold for an
attractive amount, passed inspection and appraisal and were to close on 6/23. New buyers were
informed of the re -zone change and decided for "because of the flow activity" caused by a nursing
home that they withdraw their offer. House has returned to the market with no offers as of the time of
this message),
2. more vehicles driving on Deer path (a residential street that have about 2500 cars per day)
compromising safety and quality to the residents — residences of Deer path has born the brunt of
traffic increases caused by developments and this suggested new nursing home will result in more
traffic,
3. a lot of traffic in and out of the facility causing lots of noise at many hours of the day,
4. building obstructing the wonderful sunrises that we have today which a housing development
would not obstruct, &
5. parking lot and building lot lights shining into our home during the evening and night hours.
I hope you take what I have said very seriously in your consideration.
Many thanks,
Dan & Colleen Zenk
PS : If the nursing home will be happening, than I want to know WHAT EXACTLY will be done to
accommodate the issues that I raised above along with the residences of Deer Path. Please keep
the politics to a minimum and deal in real terms. My plans are to approach Ecumen with my concerns
next Monday as well.
1
2017 City of Stillwater 4th of July Fireworks Budget
REVENUE
City Funds
Contributions
Acapulco
Cover Park Manor
DBD Partners, Inc. (Water St. Inn
Judd Sather, Lofts at Studio J
JX Events, LLC
Margaret Rivers Fund
P.D. Pappy's
Pub 112, Inc.
Qwik Trip
St. Croix Boat & Packet
Sabes Family Foundation
Whitey's
TOTAL
Budgeted Actual
$ 48,978 $ 48,978
$ 10,000 $ 10,200
6/5/2017
EXPENSE
RES Pyrotechnics
-Additional Sound - North Lowell Park
$ 500
$ 2,000 RES Pyrotechnics Additional
$ 5,000
$ 200
$ 500
$ 2,500
$ 58,978 $ 59,178 $ 200
Band - Estimate
Cannons - Not Available for 2017
Related Expenses
Simulcast w KLBB
Gazette Ad
Bouys - J. Gribs & Co.
Portable Toilets
Century Link
Professional Services
TOTAL - Related
TOTAL EXPENSES
Budgeted Additional
$ 43,000
$ 500
$ 43,000
$ 500
$ 265
$ 450
$ 1,336
$ 200
$ 2,751
$ 2,500
$ 3,500
$ 6,500
$ 45,751
$ 52,251
111 1WUeI
Administration
TO: Mayor & City Council
FROM: Tom McCarty, City Administrator
DATE: June 5, 2017
SUBJECT: Stillwater Public Library — Events at Library Facility — Land Use Controls
Discussion
BACKGROUND INFORMATION:
The Library has been conducting/hosting events at the facility since completion of the Library
addition/renovation over 10 years ago. The City Council at that time had approved the Library
project plans assuming that the Library would be raising revenue by conducting events at the
facility, though no specific permit or conditions of approval were issued. More recently,
concerns regarding noise, traffic, etc. related to events at the Library have been brought to the
attention of the Library Board and City Council. The Library Board has worked to develop
guidelines for events and the City Council has had informal discussions regarding events at the
Library and the potential Zoning Ordinance implications for use of the Library for events (See
attached excerpt from the September 20, 2016 City Council minutes).
The Library Board discussed this matter again at its May meeting and the Library Board
President communicated with the Mayor that another discussion by the City Council regarding
the appropriate process to formally review the Library events operation was in order.
This item is on the June 6 City Council workshop agenda as: Library — Land Use SUP. City
staff will be prepared to discuss background information regarding the Library events, applicable
Library Board authority and responsibility and City zoning ordinance provisions that may apply
to Library events.
Based upon discussion, the City Council will need to provide direction to staff regarding further
research/information or City actions that may be required.
216 4th Street N, Stillwater, MN 55082
651-430-8800 Website: www.ci.stillwater.mn.us
TSI IIIITN/LIC! // ■IIIA/T/
CITY COUNCIL MEETING MINUTES
September 20, 2016
SPECIAL MEETING 3:30 P.M.
Mayor Kozlowski called the special meeting to order at 3:30 p.m.
Present: Councilmembers Menikheim, Junker, Polehna, Mayor Kozlowski
Absent: Councilmember Weidner
Staff present: City Administrator McCarty
City Attorney Magnuson
Police Chief Gannaway
Deputy Fire Chief Ballis
Public Works Director Sanders
Community Development Director Turnblad
Finance Director Harrison
City Clerk Ward
OTHER BUSINESS
Presentation and review of design development proposals for Police Department Remodel and City
Hall Improvements - Wold Architects and Engineers
Community Development Director Turnblad led a review of the planned Police Department
remodel and City Hall improvements. He informed the Council that the estimated project costs
are $2.3 million for Phases I and II. Staff recommended adding the following deferred items back
into the project because they are considered critical to operations: an awning to City Hall; remodel
City Hall service counter on main level; re -cable City Hall; exterior surveillance cameras; panic
buttons at Council dais and service counters; and card access control to City Hall internal doors.
These critical items would add $215,100 to the project cost. This amount may be covered by a
premium the City received due to a good bond sales environment.
Joel Dunning, Wold Architects and Engineers, explained the floor plans, project budget, and
deferred items.
Mark Hovelson, Wenck, pointed out that the project could be bid later this week if the Council
approves, and construction could begin in mid-October and take 8 1/2 months for the two phases.
Finance Director Harrison reported that when the City issued bonds in early 2016, the bond market
was doing very well, so the City was issued a premium; meaning it has more money than expected.
Rather than reducing the amount of the bonds, staff opted to keep that premium and use it for this
project.
City Administrator McCarty suggested that the remainder of the deferred work items could be
included in the Capital Improvement Plan for 2018.
City Council Meeting September 20, 2016
COUNCIL REQUEST ITEMS
Beyond the Yellow Ribbon Update
Councilmember Polehna reported that the Pheasant Hunt for the Troops is in three weeks and the
Golf Tournament for Disabled Veterans will be at Oak Glen Golf Course September 28.
Library Events
Councilmember Menikheim reflected that the City denied the request to hold events at the Old
Swedish Church, yet the Library has been running events for 10 years. Because of the angst in the
neighborhood, it would be worthwhile to look at whether there actually is a SUP or just a directive
taken from the minutes. He feels it is a City problem, not a Library problem.
City Clerk Ward responded that there is no SUP for the Library to hold events. Rather, the minutes
state that it was directed by a previous Council that the facility consider hosting events there as a
source of revenue.
Councilmember Polehna added that he was on the Council when it was suggested to run events
at the Library as a revenue source, similar to what was done at the Washington County Historic
Courthouse.
City Attorney Magnuson stated that the Library is a permitted use in the zoning district, so the
question is whether the events are considered to be normally associated with library activity. The
City Council acknowledged the plans and asked the Library to raise revenue, via a motion by
Councilman Milbrandt to approve that type of events there. However, there is not any permit and
therefore no conditions.
Councilmember Menikheim questioned whether the amount of time and neighborhood angst
generated by the events is worth the amount of money that is generated.
Mayor Kozlowski commented that he would love to have a conversation with the Library to
discuss ways to reduce neighborhood angst.
Councilmember Menikheim asked if the Council could adopt a resolution now, since there was
not a resolution ten years ago, requesting the Library board run events as necessary to supplement
their budget.
Councilmember Polehna pointed out that the hosting of events has already been approved by the
Council at the time of the building renovation.
City Clerk Ward stated that she would review the minutes to determine that there was actually
such a vote.
ADJOURNMENT
Motion by Councilmember Menikheim, seconded by Councilmember Junker, to adjourn the meeting
at 10:28 p.m. All in favor.
ATTEST:
Diane F. Ward, City Clerk
Page 9 of 10
Ted Kozlowski, Mayor
EXTRACT OF MINUTES OF A MEETING
OF THE CITY COUNCIL
CITY OF STILLWATER, MINNESOTA
HELD: JUNE 6, 2017
Pursuant to due call, a regular meeting of the City Council, City of Stillwater,
Washington County, Minnesota, was duly held at the City Hall on June 6, 2017, at 7:00 P.M., for
the purpose, in part, of considering proposals and awarding the competitive negotiated sale of
$3,405,000 General Obligation Capital Outlay Bonds, Series 2017A.
The following members were present:
and the following were absent:
In accordance with Resolution No. 2017-084 adopted by the City Council on May 2,
2017, the City Clerk presented proposals on $3,405,000 General Obligation Capital Outlay
Bonds, Series 2017A, which were received, opened and tabulated at 10:30 A.M., Central Time,
at the offices of Springsted Minnesota ("Springsted") on this same day:
Bidder
Interest Rates True Interest Cost
See attached
The Council then proceeded to consider and discuss the proposals, after which member
introduced the following resolution and moved its adoption:
RESOLUTION NO.
RESOLUTION ACCEPTING PROPOSAL ON THE COMPETITIVE NEGOTIATED SALE
OF $3,405,000 GENERAL OBLIGATION CAPITAL OUTLAY BONDS, SERIES 2017A,
PROVIDING FOR THEIR ISSUANCE AND LEVYING A TAX FOR THE PAYMENT
THEREOF
A. WHEREAS, the City Council of the City of Stillwater, Minnesota (the "City") has
heretofore determined and declared that it is necessary and expedient to issue $3,405,000
General Obligation Capital Outlay Bonds, Series 2017A (the "Bonds" or, individually, a
"Bond"), pursuant to Minnesota Statutes, Chapter 475, and Sections 10.4, 10.5 and 10.6 of the
City's Charter, to finance (i) the 2017 capital outlay needs of various City departments;
(ii) renovation and remodeling of the police station; (iii) street improvement projects; and
(iv) public works security improvements (the "Project") as more fully described in the resolution
duly adopted by the City Council on May 2, 2017; and
B. WHEREAS, the City has retained Springsted as its independent financial advisor
for the sale of the Bonds and was therefore authorized to sell the Bonds by private negotiation in
accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and
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C. WHEREAS, it is in the best interests of the City that the Bonds be issued in book -
entry form as hereinafter provided; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater,
Minnesota, as follows:
1. Acceptance of Proposal. The proposal of UMB Bank N.A., Kansas City,
Missouri (the "Purchaser"), to purchase the Bonds in accordance with the Terms of Proposal, at
the rates of interest hereinafter set forth, and to pay therefor the sum of $$3,504,307.70, plus
interest accrued to settlement, is hereby found, determined and declared to be the most favorable
proposal received, is accepted and the Bonds are awarded to the Purchaser. The City Clerk is
directed to retain the deposit of the Purchaser.
2. Bond Terms.
(a) Original Issue Date; Denominations; Maturities; Term Bond Option. The Bonds
shall be dated June 29, 2017, as the date of original issue and shall be issued forthwith on or after
such date as fully registered bonds. The Bonds shall be numbered from R 1 upward in the
denomination of $5,000 each or in any integral multiple thereof of a single maturity (the
"Authorized Denominations"). The Bonds shall mature on February 1 in the years and amounts
as follows:
Year Amount Year Amount
2018 $380,000 2024 $345,000
2019 $310,000 2025 $350,000
2020 $320,000 2026 $145000
2021 $325,000 2027 $145,000
2022 $330,000 2029* $160,000
2023 $335,000 2032* $260,000
Term Bonds
All dates are inclusive. As may be requested by the Purchaser, one or more term Bonds
may be issued having mandatory sinking fund redemption and final maturity amounts
conforming to the foregoing principal repayment schedule, and corresponding additions may be
made to the provisions of the applicable Bond(s).
(b) Book Entry Only System. The Depository Trust Company, a limited purpose
trust company organized under the laws of the State of New York or any of its successors or its
successors to its functions hereunder (the "Depository") will act as securities depository for the
Bonds, and to this end:
(i) The Bonds shall be initially issued and, so long as they remain in book
entry form only (the "Book Entry Only Period"), shall at all times be in the form of a
separate single fully registered Bond for each maturity of the Bonds; and for purposes of
complying with this requirement under paragraphs 5 and 10 Authorized Denominations
8315034v1
for any Bond shall be deemed to be limited during the Book Entry Only Period to the
outstanding principal amount of that Bond.
(ii) Upon initial issuance, ownership of the Bonds shall be registered in a bond
register maintained by the Bond Registrar (as hereinafter defined) in the name of
CEDE & CO., as the nominee (it or any nominee of the existing or a successor
Depository, the "Nominee").
(iii) With respect to the Bonds neither the City nor the Bond Registrar shall
have any responsibility or obligation to any broker, dealer, bank, or any other financial
institution for which the Depository holds Bonds as securities depository (the
"Participant") or the person for which a Participant holds an interest in the Bonds shown
on the books and records of the Participant (the "Beneficial Owner"). Without limiting
the immediately preceding sentence, neither the City, nor the Bond Registrar, shall have
any such responsibility or obligation with respect to (A) the accuracy of the records of the
Depository, the Nominee or any Participant with respect to any ownership interest in the
Bonds, or (B) the delivery to any Participant, any Owner or any other person, other than
the Depository, of any notice with respect to the Bonds, including any notice of
redemption, or (C) the payment to any Participant, any Beneficial Owner or any other
person, other than the Depository, of any amount with respect to the principal of or
premium, if any, or interest on the Bonds, or (D) the consent given or other action taken
by the Depository as the Registered Holder of any Bonds (the "Holder"). For purposes of
securing the vote or consent of any Holder under this Resolution, the City may, however,
rely upon an omnibus proxy under which the Depository assigns its consenting or voting
rights to certain Participants to whose accounts the Bonds are credited on the record date
identified in a listing attached to the omnibus proxy.
(iv) The City and the Bond Registrar may treat as and deem the Depository to
be the absolute owner of the Bonds for the purpose of payment of the principal of and
premium, if any, and interest on the Bonds, for the purpose of giving notices of
redemption and other matters with respect to the Bonds, for the purpose of obtaining any
consent or other action to be taken by Holders for the purpose of registering transfers
with respect to such Bonds, and for all purpose whatsoever. The Bond Registrar, as
paying agent hereunder, shall pay all principal of and premium, if any, and interest on the
Bonds only to the Holder or the Holders of the Bonds as shown on the bond register, and
all such payments shall be valid and effective to fully satisfy and discharge the City's
obligations with respect to the principal of and premium, if any, and interest on the Bonds
to the extent of the sum or sums so paid.
(v) Upon delivery by the Depository to the Bond Registrar of written notice to
the effect that the Depository has determined to substitute a new Nominee in place of the
existing Nominee, and subject to the transfer provisions in paragraph 10, references to the
Nominee hereunder shall refer to such new Nominee.
(vi) So long as any Bond is registered in the name of a Nominee, all payments
with respect to the principal of and premium, if any, and interest on such Bond and all
notices with respect to such Bond shall be made and given, respectively, by the Bond
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Registrar or City, as the case may be, to the Depository as provided in the Letter of
Representations to the Depository required by the Depository as a condition to its acting
as book -entry Depository for the Bonds (said Letter of Representations, together with any
replacement thereof or amendment or substitute thereto, including any standard
procedures or policies referenced therein or applicable thereto respecting the procedures
and other matters relating to the Depository's role as book -entry Depository for the
Bonds, collectively hereinafter referred to as the "Letter of Representations").
(vii) All transfers of beneficial ownership interests in each Bond issued in
book -entry form shall be limited in principal amount to Authorized Denominations and
shall be effected by procedures by the Depository with the Participants for recording and
transferring the ownership of beneficial interests in such Bonds.
(viii) In connection with any notice or other communication to be provided to
the Holders pursuant to this Resolution by the City or Bond Registrar with respect to any
consent or other action to be taken by Holders, the Depository shall consider the date of
receipt of notice requesting such consent or other action as the record date for such
consent or other action; provided, that the City or the Bond Registrar may establish a
special record date for such consent or other action. The City or the Bond Registrar shall,
to the extent possible, give the Depository notice of such special record date not less than
15 calendar days in advance of such special record date to the extent possible.
(ix) Any successor Bond Registrar in its written acceptance of its duties under
this Resolution and any paying agency/bond registrar agreement, shall agree to take any
actions necessary from time to time to comply with the requirements of the Letter of
Representations.
(c) "Termination of Book -Entry Only System. Discontinuance of a particular
Depository's services and termination of the book -entry only system may be effected as follows:
(i) The Depository may determine to discontinue providing its services with
respect to the Bonds at any time by giving written notice to the City and discharging its
responsibilities with respect thereto under applicable law. The City may terminate the
services of the Depository with respect to the Bond if it determines that the Depository is
no longer able to carry out its functions as securities depository or the continuation of the
system of book -entry transfers through the Depository is not in the best interests of the
City or the Beneficial Owners.
(ii) Upon termination of the services of the Depository as provided in the
preceding paragraph, and if no substitute securities depository is willing to undertake the
functions of the Depository hereunder can be found which, in the opinion of the City, is
willing and able to assume such functions upon reasonable or customary terms, or if the
City determines that it is in the best interests of the City or the Beneficial Owners of the
Bond that the Beneficial Owners be able to obtain certificates for the Bonds, the Bonds
shall no longer be registered as being registered in the bond register in the name of the
Nominee, but may be registered in whatever name or names the Holder of the Bonds
shall designate at that time, in accordance with paragraph 11. To the extent that the
8315034v1
Beneficial Owners are designated as the transferee by the Holders, in accordance with
paragraph 10, the Bonds will be delivered to the Beneficial Owners.
(iii) Nothing in this subparagraph (c) shall limit or restrict the provisions of
paragraph 10.
(d) Letter of Representations. The provisions in the Letter of Representations are
incorporated herein by reference and made a part of the resolution, and if and to the extent any
such provisions are inconsistent with the other provisions of this resolution, the provisions in the
Letter of Representations shall control.
3. Purpose. The Bonds shall provide funds to finance the Project. The total cost of
the Project, which shall include all costs enumerated in Minnesota Statutes, Section 475.65, is
estimated to be at least equal to the amount of the Bonds. Work on the Project shall proceed
with due diligence to completion. The City covenants that it shall do all things and perform all
acts required of it to assure that work on the Project proceeds with due diligence to completion
and that any and all permits and studies required under law for the Project are obtained.
4. Interest. The Bonds shall bear interest payable semiannually on February 1 and
August 1 of each year (each, an "Interest Payment Date"), commencing February 1, 2018,
calculated on the basis of a 360 -day year of twelve 30 -day months, at the respective rates per
annum set forth opposite the maturity years as follows:
Maturity Year Interest Rate Maturity Year Interest Rate
2018 2.00% 2024 2.50%
2019 2.00% 2025 2.50%
2020 2.25% 2026 2.65%
2021 2.25% 2027 2.65%
2022 1.40% 2029* 2.75%
2023 2.50% 2032* 3.00%
Term Bonds
5. Redemption. All Bonds maturing on February 1, 2026, and thereafter, shall be
subject to redemption and prepayment at the option of the City on February 1, 2025, and on any
date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of
the Bonds subject to redemption. If redemption is in part, the selection of the amounts and
maturities of the Bonds to be redeemed shall be at the discretion of the City; and if only part of
the Bonds having a common maturity date are called for redemption, the specific Bonds to be
redeemed shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for
redemption shall be due and payable on the redemption date, and interest thereon shall cease to
accrue from and after the redemption date. Mailed notice of redemption shall be given to the
paying agent and to each affected registered holder of the Bonds at least thirty days prior to the
date fixed for redemption.
To effect a partial redemption of Bonds having a common maturity date, the Bond
Registrar prior to giving notice of redemption shall assign to each Bond having a common
maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The
8315034v1
Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in
its discretion, from the numbers so assigned to such Bonds, as many numbers as, at $5,000 for
each number, shall equal the principal amount of such Bonds to be redeemed. The Bonds to be
redeemed shall be the Bonds to which were assigned numbers so selected; provided, however,
that only so much of the principal amount of each such Bond of a denomination of more than
$5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If
a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the
City or Bond Registrar so requires, a written instrument of transfer in form satisfactory to the
City and Bond Registrar duly executed by the holder thereof or the Holder's attorney duly
authorized in writing) and the City shall execute (if necessary) and the Bond Registrar shall
authenticate and deliver to the Holder of such Bond, without service charge, a new Bond or
Bonds of the same series having the same stated maturity and interest rate and of any Authorized
Denomination or Denominations, as requested by such Holder, in aggregate principal amount
equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered.
6. Bond Registrar. U.S. Bank National Association, in Saint Paul, Minnesota is
appointed to act as bond registrar and transfer agent with respect to the Bonds (the "Bond
Registrar"), and shall do so unless and until a successor Bond Registrar is duly appointed, all
pursuant to any contract the City and Bond Registrar shall execute which is consistent herewith.
The Bond Registrar shall also serve as paying agent unless and until a successor paying agent is
duly appointed. Principal and interest on the Bonds shall be paid to the registered holders (or
record holders) of the Bonds in the manner set forth in the form of Bond and paragraph 12.
7. Form of Bond. The Bonds, together with the Bond Registrar's Certificate of
Authentication, the form of Assignment and the registration information thereon, shall be in
substantially the following form:
8315034v1
UNITED STATES OF AMERICA
STATE OF MINNESOTA
WASHINGTON COUNTY
CITY OF STILLWATER
R- $
GENERAL OBLIGATION CAPITAL OUTLAY BOND, SERIES 2017A
Interest Rate Maturity Date
Date of Original Issue CUSIP
February 1, June 29, 2017
REGISTERED OWNER: CEDE & CO.
PRINCIPAL AMOUNT:
THE CITY OF STILLWATER, WASHINGTON COUNTY, MINNESOTA (the
"Issuer"), certifies that it is indebted and for value received promises to pay to the registered
owner specified above, or registered assigns, in the manner hereinafter set forth, the principal
amount specified above, on the maturity date specified above, unless called for earlier
redemption, and to pay interest thereon semiannually on February 1 and August 1 of each year
(each, an "Interest Payment Date"), commencing February 1, 2018, at the rate per annum
specified above (calculated on the basis of a 360 -day year of twelve 30 -day months) until the
principal sum is paid or has been provided for. This Bond will bear interest from the most recent
Interest Payment Date to which interest has been paid or, if no interest has been paid, from the
date of original issue hereof. The principal of and premium, if any, on this Bond are payable
upon presentation and surrender hereof at the principal office of U.S. Bank National Association,
in Saint Paul, Minnesota (the "Bond Registrar"), acting as paying agent, or any successor paying
agent duly appointed by the Issuer. Interest on this Bond will be paid on each Interest Payment
Date by check or draft mailed to the person in whose name this Bond is registered (the "Holder"
or "Bondholder") on the registration books of the Issuer maintained by the Bond Registrar and at
the address appearing thereon at the close of business on the fifteenth day of the calendar month
next preceding such Interest Payment Date (the "Regular Record Date"). Any interest not so
timely paid shall cease to be payable to the person who is the Holder hereof as of the Regular
Record Date, and shall be payable to the person who is the Holder hereof at the close of business
on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes
available for payment of the defaulted interest. Notice of the Special Record Date shall be given
to Bondholders not less than ten days prior to the Special Record Date. The principal of and
premium, if any, and interest on this Bond are payable in lawful money of the United States of
America. So long as this Bond is registered in the name of the Depository or its Nominee as
provided in the Resolution hereinafter described, and as those terms are defined therein, payment
of principal of, premium, if any, and interest on this Bond and notice with respect thereto shall be
made as provided in the Letter of Representations, as defined in the Resolution, and surrender of
this Bond shall not be required for payment of the redemption price upon a partial redemption of
this Bond. Until termination of the book -entry only system pursuant to the Resolution, Bonds
may only be registered in the name of the Depository or its Nominee
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Redemption. All Bonds of this issue (the "Bonds") maturing on February 1, 2026, and
thereafter, are subject to redemption and prepayment at the option of the Issuer on February 1,
2025, and on any date thereafter at a price of par plus accrued interest. Redemption may be in
whole or in part of the Bonds subject to redemption. If redemption is in part, the selection of the
amounts and maturities of the Bonds to be redeemed shall be at the discretion of the Issuer, and
if only part of the Bonds having a common maturity date are called for redemption, the specific
Bonds to be redeemed shall be chosen by lot by the Bond Registrar. Bonds or portions thereof
called for redemption shall be due and payable on the redemption date, and interest thereon shall
cease to accrue from and after the redemption date. Mailed notice of redemption shall be given
to the paying agent and to each affected Holder of the Bonds at least thirty (30) days prior to the
date fixed for redemption.
Selection of Bonds for Redemption; Partial Redemption. To effect a partial redemption
of Bonds having a common maturity date, the Bond Registrar shall assign to each Bond having a
common maturity date a distinctive number for each $5,000 of the principal amount of such
Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall
deem proper in its discretion, from the numbers assigned to the Bonds, as many numbers as, at
$5,000 for each number, shall equal the principal amount of such Bonds to be redeemed. The
Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided,
however, that only so much of the principal amount of such Bond of a denomination of more
than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so
selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar
(with, if the Issuer or Bond Registrar so requires, a written instrument of transfer in form
satisfactory to the Issuer and Bond Registrar duly executed by the Holder thereof or the Holder's
attorney duly authorized in writing) and the Issuer shall execute (if necessary) and the Bond
Registrar shall authenticate and deliver to the Holder of such Bond, without service charge, a
new Bond or Bonds of the same series having the same stated maturity and interest rate and of
any Authorized Denomination or Denominations, as requested by such Holder, in aggregate
principal amount equal to and in exchange for the unredeemed portion of the principal of the
Bond so surrendered.
Issuance; Purpose; General Obligation. This Bond is one of an issue in the total principal
amount of $3,405,000, all of like date of original issue and tenor, except as to number, maturity,
interest rate and denomination, issued pursuant to and in full conformity with the Constitution,
Charter of the Issuer and laws of the State of Minnesota, and a resolution adopted by the City
Council on June 6, 2017 (the "Resolution"), for the purpose of providing money to finance the
Issuer's 2014 capital outlay projects and to finance the construction of a new fire station. This
Bond is payable out of the General Obligation Capital Outlay Bonds, Series 2017A Fund of the
Issuer. This Bond constitutes a general obligation of the Issuer, and to provide moneys for the
prompt and full payment of its principal, premium, if any, and interest when the same become
due, the full faith and credit and taxing powers of the Issuer have been and are hereby
irrevocably pledged.
Denominations; Exchange; Resolution. The Bonds are issuable solely in fully registered
form in Authorized Denominations (as defined in the Resolution) and are exchangeable for fully
registered Bonds of other Authorized Denominations in equal aggregate principal amounts at the
principal office of the Bond Registrar, but only in the manner and subject to the limitations
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provided in the Resolution. Reference is hereby made to the Resolution for a description of the
rights and duties of the Bond Registrar. Copies of the Resolution are on file in the principal
office of the Bond Registrar.
Transfer. This Bond is transferable by the Holder in person or by the Holder's attorney
duly authorized in writing at the principal office of the Bond Registrar upon presentation and
surrender hereof to the Bond Registrar, all subject to the terms and conditions provided in the
Resolution and to reasonable regulations of the Issuer contained in any agreement with the Bond
Registrar. Thereupon the Issuer shall execute and the Bond Registrar shall authenticate and
deliver, in exchange for this Bond, one or more new fully registered Bonds in the name of the
transferee (but not registered in blank or to "bearer" or similar designation), of an Authorized
Denomination or Denominations, in aggregate principal amount equal to the principal amount of
this Bond, of the same maturity and bearing interest at the same rate.
Fees upon Transfer or Loss. The Bond Registrar may require payment of a sum
sufficient to cover any tax or other governmental charge payable in connection with the transfer
or exchange of this Bond and any legal or unusual costs regarding transfers and lost Bonds.
Treatment of Registered Owners. The Issuer and Bond Registrar may treat the person in
whose name this Bond is registered as the owner hereof for the purpose of receiving payment as
herein provided (except as otherwise provided herein with respect to the Record Date) and for all
other purposes, whether or not this Bond shall be overdue, and neither the Issuer nor the Bond
Registrar shall be affected by notice to the contrary.
Authentication. This Bond shall not be valid or become obligatory for any purpose or be
entitled to any security unless the Certificate of Authentication hereon shall have been executed
by the Bond Registrar.
Qualified Tax -Exempt Obligation. This Bond has been designated by the Issuer as a
"qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Internal Revenue
Code of 1986, as amended.
IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things
required by the Constitution, Charter of the Issuer and laws of the State of Minnesota to be done,
to happen and to be performed, precedent to and in the issuance of this Bond, have been done,
have happened and have been performed, in regular and due form, time and manner as required
by law, and that this Bond, together with all other debts of the Issuer outstanding on the date of
original issue hereof and the date of its issuance and delivery to the original purchaser, does not
exceed any constitutional, charter or statutory limitation of indebtedness.
IN WITNESS WHEREOF, the City of Stillwater, Washington County, Minnesota, by its
City Council has caused this Bond to be executed on its behalf by the facsimile signatures of its
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Mayor and its Clerk, the corporate seal of the Issuer having been intentionally omitted as
permitted by law.
Date of Registration:
June 29, 2017
BOND REGISTRAR'S
CERTIFICATE OF
AUTHENTICATION
This Bond is one of the Bonds
described in the Resolution
mentioned within.
U.S. BANK NATIONAL
ASSOCIATION
St. Paul, Minnesota
Bond Registrar
By
Authorized Signature
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Registrable by: U.S. BANK NATIONAL
ASSOCIATION
Payable at: U.S. BANK NATIONAL
ASSOCIATION
CITY OF STILLWATER,
WASHINGTON COUNTY, MINNESOTA
/s/ Facsimile
Mayor
/s/ Facsimile
City Clerk
ABBREVIATIONS
The following abbreviations, when used in the inscription on the face of this Bond, shall be
construed as though they were written out in full according to applicable laws or regulations:
TEN COM - as tenants in common
TEN ENT - as tenants by the entireties
JT TEN - as joint tenants with right of survivorship and not as tenants in common
UTMA - as custodian for
(Cust)
under the
(Minor)
Uniform Transfers to Minors Act
(State)
Additional abbreviations may also be used though not in the above list.
ASSIGNMENT
For value received, the undersigned hereby sells, assigns and transfers unto the within
Bond and does hereby irrevocably constitute and appoint attorney to transfer the Bond
on the books kept for the registration thereof, with full power of substitution in the premises.
Dated:
Signature Guaranteed:
Notice: The assignor's signature to this assignment must correspond
with the name as it appears upon the face of the within Bond
in every particular, without alteration or any change whatever.
Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm
having a membership in one of the major stock exchanges or any other "Eligible Guarantor
Institution" as defined in 17 CFR 240.17 Ad -15(a)(2).
The Bond Registrar will not effect transfer of this Bond unless the information concerning the
transferee requested below is provided.
Name and Address:
(Include information for all joint owners if the Bond is held by joint account.)
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8. Execution. The Bonds shall be in typewritten form, shall be executed on behalf of
the City by the signatures of its Mayor and Clerk and be sealed with the seal of the City;
provided, as permitted by law, both signatures may be photocopied facsimiles and the corporate
seal has been omitted. In the event of disability or resignation or other absence of either officer,
the Bonds may be signed by the manual or facsimile signature of the officer who may act on
behalf of the absent or disabled officer. In case either officer whose signature or facsimile of
whose signature shall appear on the Bonds shall cease to be such officer before the delivery of
the Bonds, the signature or facsimile shall nevertheless be valid and sufficient for all purposes,
the same as if the officer had remained in office until delivery.
9. Authentication. No Bond shall be valid or obligatory for any purpose or be
entitled to any security or benefit under this resolution unless a Certificate of Authentication on
the Bond, substantially in the form hereinabove set forth, shall have been duly executed by an
authorized representative of the Bond Registrar. Certificates of Authentication on different
Bonds need not be signed by the same person. The Bond Registrar shall authenticate the
signatures of officers of the City on each Bond by execution of the Certificate of Authentication
on the Bond and, by inserting as the date of registration in the space provided, the date on which
the Bond is authenticated, except that for purposes of delivering the original Bonds to the
Purchaser, the Bond Registrar shall insert as a date of registration the date of original issue which
is June 29, 2017. The Certificate of Authentication so executed on each Bond shall be
conclusive evidence that it has been authenticated and delivered under this resolution.
10. Registration; Transfer; Exchange. The City will cause to be kept at the principal
office of the Bond Registrar a bond register in which, subject to such reasonable regulations as
the Bond Registrar may prescribe, the Bond Registrar shall provide for the registration of Bonds
and the registration of transfers of Bonds entitled to be registered or transferred as herein
provided.
Upon surrender for transfer of any Bond at the principal office of the Bond Registrar, the
City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of
registration (as provided in paragraph 9) of, and deliver, in the name of the designated transferee
or transferees, one or more new Bonds of any Authorized Denomination or Denominations of a
like aggregate principal amount, having the same stated maturity and interest rate, as requested
by the transferor; provided, however, that no Bond may be registered in blank or in the name of
"bearer" or similar designation.
At the option of the Holder, Bonds may be exchanged for Bonds of any Authorized
Denomination or Denominations of a like aggregate principal amount and stated maturity, upon
surrender of the Bonds to be exchanged at the principal office of the Bond Registrar. Whenever
any Bonds are so surrendered for exchange, the City shall execute (if necessary), and the Bond
Registrar shall authenticate, insert the date of registration of, and deliver the Bonds which the
Holder making the exchange is entitled to receive.
All Bonds surrendered upon any exchange or transfer provided for in this resolution shall
be promptly canceled by the Bond Registrar and thereafter disposed of as directed by the City.
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All Bonds delivered in exchange for or upon transfer of Bonds shall be valid general
obligations of the City evidencing the same debt, and entitled to the same benefits under this
resolution, as the Bonds surrendered for such exchange or transfer.
Every Bond presented or surrendered for transfer or exchange shall be duly endorsed or
be accompanied by a written instrument of transfer, in form satisfactory to the Bond Registrar,
duly executed by the Holder thereof or the Holder's attorney duly authorized in writing.
The Bond Registrar may require payment of a sum sufficient to cover any tax or other
governmental charge payable in connection with the transfer or exchange of any Bond and any
legal or unusual costs regarding transfers and lost Bonds.
Transfers shall also be subject to reasonable regulations of the City contained in any
agreement with the Bond Registrar, including regulations which permit the Bond Registrar to
close its transfer books between record dates and payment dates. The City Clerk is hereby
authorized to negotiate and execute the terms of said agreement.
11. Rights Upon Transfer or Exchange. Each Bond delivered upon transfer of or in
exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid,
and to accrue, which were carried by such other Bond.
12. Interest Payment; Record Date. Interest on any Bond shall be paid on each
Interest Payment Date by check or draft mailed to the person in whose name the Bond is
registered (the "Holder") on the registration books of the City maintained by the Bond Registrar
and at the address appearing thereon at the close of business on the fifteenth day of the calendar
month next preceding such Interest Payment Date (the "Regular Record Date"). Any such
interest not so timely paid shall cease to be payable to the person who is the Holder thereof as of
the Regular Record Date, and shall be payable to the person who is the Holder thereof at the
close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever
money becomes available for payment of the defaulted interest. Notice of the Special Record
Date shall be given by the Bond Registrar to the Holders not less than ten days prior to the
Special Record Date.
13. Treatment of Registered Owner. The City and Bond Registrar may treat the
person in whose name any Bond is registered as the owner of such Bond for the purpose of
receiving payment of principal of and premium, if any, and interest (subject to the payment
provisions in paragraph 12) on, such Bond and for all other purposes whatsoever whether or not
such Bond shall be overdue, and neither the City nor the Bond Registrar shall be affected by
notice to the contrary.
14. Delivery; Application of Proceeds. The Bonds when so prepared and executed
shall be delivered by the Finance Director to the Purchaser upon receipt of the purchase price,
and the Purchaser shall not be obliged to see to the proper application thereof.
15. Fund and Accounts. There is hereby created a special fund to be designated the
"General Obligation Capital Outlay Bonds, Series 2017A Fund" (the "Fund"), to be administered
and maintained by the Finance Director as a bookkeeping account separate and apart from all
other accounts maintained in the official financial records of the City. The Fund shall be
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maintained in the manner herein specified until all of the Bonds and the interest thereon have
been fully paid. There shall be maintained in the Fund the following separate accounts:
(a) Construction Account. To the Construction Account there shall be credited the
proceeds of the sale of the Bonds, less any amount paid for the Bonds in excess of the minimum
bid. From the Construction Account there shall be paid all costs and expenses of making the
Project, including the cost of any construction contracts heretofore let and all other costs incurred
and to be incurred of the kind authorized in Minnesota Statutes, Section 475.65. The moneys in
the Construction Account shall be used for no other purpose except as otherwise provided by
law; provided that the proceeds of the Bonds may also be used to the extent necessary to pay
interest on the Bonds due prior to the anticipated date of commencement of the collection of
taxes herein levied; and provided further that if upon completion of the Project there shall remain
any unexpended balance in the Construction Account, the balance shall be transferred by the
Council to the Debt Service Account.
(b) Debt Service Account. There are hereby pledged and there shall be credited to
the Debt Service Account: (i) any amount paid for the Bonds in excess of the minimum bid; (ii)
collections of all taxes heretofore, herein or hereafter levied for the payment of the Bonds and
interest thereon; (iii) all funds remaining in the Construction Account after completion of the
Project and payment of the costs thereof; (iv) all investment earnings on moneys held in the Debt
Service Account; and (v) any and all other moneys which are properly available and are
appropriated by the governing body of the City to the Debt Service Account. The Debt Service
Account shall be used solely to pay the principal and interest and any premiums for redemption
of the Bonds and any other general obligation bonds of the City hereafter issued by the City and
made payable from the Debt Service Account as provided by law.
No portion of the proceeds of the Bonds shall be used directly or indirectly to acquire
higher yielding investments or to replace funds which were used directly or indirectly to acquire
higher yielding investments, except (1) for a reasonable temporary period until such proceeds are
needed for the purpose for which the Bonds were issued, and (2) in addition to the above in an
amount not greater than five percent of the proceeds of the Bonds. To this effect, any sums from
time to time held in the Construction Account or Debt Service Account (or any other City fund
or account which will be used to pay principal or interest to become due on the bonds payable
therefrom) in excess of amounts which under then applicable federal arbitrage regulations may
be invested without regard as to yield shall not be invested at a yield in excess of the applicable
yield restrictions imposed by said arbitrage regulations on such investments after taking into
account any applicable "temporary periods" or "minor portion" made available under the federal
arbitrage regulations. In addition, the proceeds of the Bonds and money in the Construction
Account or Debt Service Account shall not be invested in obligations or deposits issued by,
guaranteed by or insured by the United States or any agency or instrumentality thereof if and to
the extent that such investment would cause the Bonds to be "federally guaranteed" within the
meaning of Section 149(b) of the federal Internal Revenue Code of 1986, as amended (the
"Code").
16. Tax Levy; Coverage Test. To provide moneys for payment of the principal and
interest on the Bonds there is hereby levied upon all of the taxable property in the City a direct
8315034v1
annual ad valorem tax which shall be spread upon the tax rolls and collected with and as part of
other general property taxes in the City for the years and in the amounts as follows:
Year of Tax Levy
Year of Tax Collection Amount
See attached Levy Schedule
For the payment of the principal and interest on the Bonds maturing in 2018, the City has
heretofore levied in 2016 a direct ad valorem in the amount of $450,000 which was spread upon
the tax rolls and will be collected with and as part of other general property taxes in the City.
The tax levies are such that if collected in full they, together with estimated collections of
other monies herein pledged for the payment of the Bonds, will produce at least five percent in
excess of the amount needed to meet when due the principal and interest payments on the Bonds.
The tax levies shall be irrepealable so long as any of the Bonds are outstanding and unpaid,
provided that the City reserves the right and power to reduce the levies in the manner and to the
extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3.
17. Defeasance. When all Bonds have been discharged as provided in this paragraph,
all pledges, covenants and other rights granted by this resolution to the registered holders of the
Bonds shall, to the extent permitted by law, cease. The City may discharge its obligations with
respect to any Bonds which are due on any date by irrevocably depositing with the Bond
Registrar on or before that date a sum sufficient for the payment thereof in full; or if any Bond
should not be paid when due, it may nevertheless be discharged by depositing with the Bond
Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such
deposit. The City may also at any time discharge its obligations with respect to any Bonds,
subject to the provisions of law now or hereafter authorizing and regulating such action, by
depositing irrevocably in escrow, with a suitable banking institution qualified by law as an
escrow agent for this purpose, cash or securities described in Minnesota Statutes, Section 475.67,
Subdivision 8, bearing interest payable at such times and at such rates and maturing on such
dates as shall be required, without regard to sale and/or reinvestment, to pay all amounts to
become due thereon to maturity or, if notice of redemption as herein required has been duly
provided for, to such earlier redemption date.
18. Compliance With Reimbursement Bond Regulations. The provisions of this
paragraph are intended to establish and provide for the City's compliance with United States
Treasury Regulations Section 1.150-2 (the "Reimbursement Regulations") applicable to the
"reimbursement proceeds" of the Bonds, being those portions thereof which will be used by the
City to reimburse itself for any expenditure which the City paid or will have paid prior to the
Closing Date (a "Reimbursement Expenditure").
The City hereby certifies and/or covenants as follows:
(a) Not later than sixty days after the date of payment of a Reimbursement
Expenditure, the City (or person designated to do so on behalf of the City) has made or will have
made a written declaration of the City's official intent (a "Declaration") which effectively (i)
states the City's reasonable expectation to reimburse itself for the payment of the Reimbursement
Expenditure out of the proceeds of a subsequent borrowing; (ii) gives a general and functional
8315034v1
description of the property, project or program to which the Declaration relates and for which the
Reimbursement Expenditure is paid, or identifies a specific fund or account of the City and the
general functional purpose thereof from which the Reimbursement Expenditure was to be paid
(collectively the "Project"); and (iii) states the maximum principal amount of debt expected to be
issued by the City for the purpose of financing the Project; provided, however, that no such
Declaration shall necessarily have been made with respect to: (i) "preliminary expenditures" for
the Project, defined in the Reimbursement Regulations to include engineering or architectural,
surveying and soil testing expenses and similar prefatory costs, which in the aggregate do not
exceed twenty percent of the "issue price" of the Bonds, and (ii) a de minimis amount of
Reimbursement Expenditures not in excess of the lesser of $100,000 or five percent of the
proceeds of the Bonds.
(b) Each Reimbursement Expenditure is a capital expenditure or a cost of issuance of
the Bonds or any of the other types of expenditures described in Section 1.150-2(d)(3) of the
Reimbursement Regulations.
(c) The "reimbursement allocation" described in the Reimbursement Regulations for
each Reimbursement Expenditure shall and will be made forthwith following (but not prior to)
the issuance of the Bonds and in all events within the period ending on the date which is the later
of three years after payment of the Reimbursement Expenditure or one year after the date on
which the Project to which the Reimbursement Expenditure relates is first placed in service.
(d) Each such reimbursement allocation will be made in a writing that evidences the
City's use of Bond proceeds to reimburse the Reimbursement Expenditure and, if made within 30
days after the Bonds are issued, shall be treated as made on the day the Bonds are issued.
Provided, however, that the City may take action contrary to any of the foregoing covenants in
this paragraph upon receipt of an opinion of its Bond Counsel for the Bonds stating in effect that
such action will not impair the tax-exempt status of the Bonds.
19. Continuing Disclosure. The City is the sole obligated person with respect to the
Bonds. The City hereby agrees, in accordance with the provisions of Rule 15c2-12 (the "Rule"),
promulgated by the Securities and Exchange Commission (the "Commission") pursuant to the
Securities Exchange Act of 1934, as amended, and a Continuing Disclosure Undertaking (the
"Undertaking") hereinafter described to:
(a) Provide or cause to be provided to the Municipal Securities Rulemaking Board
(the "MSRB") by filing at www.emma.msrb.org in accordance with the Rule, certain annual
financial information and operating data in accordance with the Undertaking. The City reserves
the right to modify from time to time the terms of the Undertaking as provided therein.
(b) Provide or cause to be provided to the MSRB notice of the occurrence of certain
events with respect to the Bonds in not more than ten (10) business days after the occurrence of
the event, in accordance with the Undertaking.
(c) Provide or cause to be provided to the MSRB notice of a failure by the City to
provide the annual financial information with respect to the City described in the Undertaking, in
not more than ten (10) business days following such occurrence.
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(d) The City agrees that its covenants pursuant to the Rule set forth in this paragraph
and in the Undertaking is intended to be for the benefit of the Holders of the Bonds and shall be
enforceable on behalf of such Holders; provided that the right to enforce the provisions of these
covenants shall be limited to a right to obtain specific enforcement of the City's obligations under
the covenants.
The Mayor and Clerk of the City, or any other officer of the City authorized to act in their
place (the "Officers") are hereby authorized and directed to execute on behalf of the City the
Undertaking in substantially the form presented to the City Council subject to such modifications
thereof or additions thereto as are (i) consistent with the requirements under the Rule, (ii)
required by the Purchaser of the Bonds, and (iii) acceptable to the Officers.
20. General Obligation Pledge. For the prompt and full payment of the principal and
interest on the Bonds, as the same respectively become due, the full faith, credit and taxing
powers of the City shall be and are hereby irrevocably pledged. If the balance in the Debt
Service Account is ever insufficient to pay all principal and interest then due on the Bonds and
any other bonds payable therefrom, the deficiency shall be promptly paid out of any other funds
of the City which are available for such purpose, and such other funds may be reimbursed with
or without interest from the Debt Service Account when a sufficient balance is available therein.
21. Certificate of Registration. The City Clerk is hereby directed to file a certified
copy of this resolution with the County Auditor of Washington County, Minnesota, together with
such other information as the County Auditor shall require, and to obtain the County Auditor's
certificate that the Bonds have been entered in the County Auditor's Bond Register, and that the
tax levy required by law has been made.
22. Records and Certificates. The officers of the City are hereby authorized and
directed to prepare and furnish to the Purchaser, and to the attorneys approving the legality of the
issuance of the Bonds, certified copies of all proceedings and records of the City relating to the
Bonds and to the financial condition and affairs of the City, and such other affidavits, certificates
and information as are required to show the facts relating to the legality and marketability of the
Bonds as the same appear from the books and records under their custody and control or as
otherwise known to them, and all such certified copies, certificates and affidavits, including any
heretofore furnished, shall be deemed representations of the City as to the facts recited therein.
23. Negative Covenant as to Use of Bond Proceeds and Project. The City hereby
covenants not to use the proceeds of the Bonds or to use the Project, or to cause or permit them
to be used, or to enter into any deferred payment arrangements for the cost of the Project, in such
a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103
and 141 through 150 of the Code.
24. Tax -Exempt Status of the Bonds; Rebate. The City shall comply with
requirements necessary under the Code to establish and maintain the exclusion from gross
income under Section 103 of the Code of the interest on the Bonds, including without limitation
(i) requirements relating to temporary periods for investments, (ii) limitations on amounts
invested at a yield greater than the yield on the Bonds, and (iii) the rebate of excess investment
earnings to the United States. The City expects to satisfy the 18 -month expenditure exemption
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for gross proceeds of the Bonds as provided in Section 1.148-7(d)(1) of the Regulations. The
Mayor and/or Manager are hereby authorized and directed to make such elections as to arbitrage
and rebate matters relating to the Bonds as they deem necessary, appropriate or desirable in
connection with the Bonds, and all such elections shall be, and shall be deemed and treated as,
elections of the City.
25. Designation of Qualified Tax -Exempt Obligations. In order to qualify the Bonds
as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the
City hereby makes the following factual statements and representations:
(a) the Bonds are issued after August 7, 1986;
(b) the Bonds are not "private activity bonds" as defined in Section 141 of the Code;
(c) the City hereby designates the Bonds as "qualified tax-exempt obligations" for
purposes of Section 265(b)(3) of the Code;
(d) the reasonably anticipated amount of tax-exempt obligations (other than private
activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will
be issued by the City (and all entities treated as one issuer with the City, and all subordinate
entities whose obligations are treated as issued by the City) during this calendar year 2017 will
not exceed $10,000,000;
(e) not more than $10,000,000 of obligations issued by the City during this calendar
year 2017 have been designated for purposes of Section 265(b)(3) of the Code; and
(f) the aggregate face amount of the Bonds does not exceed $10,000,000.
The City shall use its best efforts to comply with any federal procedural requirements
which may apply in order to effectuate the designation made by this paragraph.
26. Governmental Bonds Post -Issuance Compliance Policies and Procedures. The
City hereby approves the Governmental Bonds Post -Issuance Compliance Policies and
Procedures in substantially the form presented to the City Council.
27. Severability. If any section, paragraph or provision of this resolution shall be held
to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section,
paragraph or provision shall not affect any of the remaining provisions of this resolution.
28. Headings. Headings in this resolution are included for convenience of reference
only and are not a part hereof, and shall not limit or define the meaning of any provision hereof.
The motion for the adoption of the foregoing resolution was duly seconded by member
and, after a full discussion thereof and upon a vote being taken thereon, the
following voted in favor thereof:
8315034v1
and the following voted against the same:
Whereupon the resolution was declared duly passed and adopted.
Adopted June 6, 2017.
Attest:
City Clerk
8315034v1
Approved:
Mayor
STATE OF MINNESOTA
COUNTY OF WASHINGTON
CITY OF STILLWATER
I, the undersigned, being the duly qualified and acting City Clerk of the City of
Stillwater, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing
extract of minutes with the original thereof on file in my office, and that the same is a full, true
and complete transcript of the minutes of a meeting of the City Council, duly called and held on
the date therein indicated, insofar as such minutes relate to considering proposals and awarding
the sale of $3,405,000 General Obligation Capital Outlay Bonds, Series 2017A.
WITNESS my hand on June 6, 2017.
City Clerk
8315034v1
AWARD:
SALE:
EXHIBIT A
Springsted
$3,405,000(a)
CITY OF STILLWATER, MINNESOTA
GENERAL OBLIGATION CAPITAL OUTLAY BONDS, SERIES 2017A
(BOOK ENTRY ONLY)
UMB BANK, N.A.
June 6, 2017
Springsted Incorporated
380 Jackson Street, Suite 300
Saint Paul, MN 55101-2887
Tel: 651-223-3000
Fax: 651-223-3002
Email: advisors@springsted.com
www.springsted.com
Moody's Rating: Aa2
Bidder
Interest
Rates
Price
Net Interest
Cost
True Interest
Rate
UMB BANK, N.A.
2.00% 2018-2019
2.25% 2020-2021
1.40% 2022
2.50% 2023-2025
2.65% 2026-2027
2.75% 2028-2029
3.00% 2030-2032
UNITED BANKERS' BANK 3.00%
ROBERT W. BAIRD & COMPANY, 2.00%
INCORPORATED 2.50%
C.L. KING & ASSOCIATES 3.00%
DOUGHERTY & COMPANY LLC
VINING-SPARKS IBG, LIMITED PARTNERSHIP
EDWARD D. JONES & COMPANY
FIDELITY CAPITAL MARKETS SERVICES
WNJ CAPITAL
CREWS & ASSOCIATES
DAVENPORT & COMPANY LLC
DUNCAN-WILLIAMS, INC.
ROSS, SINCLAIRE & ASSOCIATES, LLC
LOOP CAPITAL MARKETS, LLC
COUNTRY CLUB BANK
OPPENHEIMER & CO. INC.
SUMRIDGE PARTNERS
R. SEELAUS & COMPANY, INC.
SIERRA PACIFIC SECURITIES
ISAAK BOND INVESTMENTS, INC.
ALAMO CAPITAL
IFS SECURITIES
RAFFERTY CAPITAL MARKETS
W.H. MELL ASSOCIATES
WAYNE HUMMER INVESTMENTS LLC
FMS BONDS, INC.
FIRST KENTUCKY SECURITIES CORP
CENTRAL STATES CAPITAL MARKETS
MIDLAND SECURITIES
2018-2032
2018-2025
2026-2027
2028-2032
$3,503,823.70(b) $374,564.97(b)
$3,586,720.00
$3,469,816.50
$385,435.00
$379,374.33
1.9266%(b)
1.9573%
1.9640%
(a) Subsequent to bid opening, the total issue size was not changed; however, certain individual maturity amounts have changed.
(b) Subsequent to bid opening, the price, net interest cost, and true interest rate have changed to $3,504,307.70, $375,924.83, and
1.92651, respectively.
Public Sector Advisors
Bidder
Interest
Rates
Price
Net Interest
Cost
True Interest
Rate
PIPER JAFFRAY & CO.
STIFEL, NICOLAUS & COMPANY,
INCORPORATED
NORTHLAND SECURITIES, INC.
3.00% 2018-2025
2.00% 2026-2027
2.50% 2028-2030
3.00% 2031-2032
$3,547,770.80 $384,234.48
3.00% 2018-2032 $3,556,488.65 $415,666.35
3.00% 2018-2032 $3,549,414.35 $422,740.65
REOFFERING SCHEDULE OF THE PURCHASER
Rate
2.00%
2.00%
2.25%
2.25%
1.40%
2.50%
2.50%
2.50%
2.65%
2.65%
2.75%
3.00%
Year
2018
2019
2020
2021
2022
2023
2024
2025
2026
2027
2029
2032
A-2
Yield
0.90%
1.10%
1.15%
1.25%
Par
1.55%
1.70%
1.80%
1.80%
1.85%
1.95%
2.00%
1.9721%
2.1249%
2.1644%
BBI: 3.61%
Average Maturity: 5.552 Years
EXHIBIT B
$3,405,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 2017A
Issue Summary
Post -Sale Tax Levies
Payment Principal Coupon Interest Total P+I 105% Levy Amount Levy/Collect
Date Overlevy Year
02/01/2018 380,000.00 2.000% 46,267.53 426,267.53 447,580.91 447,580.91 2016/2017
02/01/2019 310,000.00 2.000% 70,967 50 380,967.50 400,015.88 400,015.88 2017/2018
02/01/2020 320,000.00 2.250% 64,767,50 384,767.50 404,005.88 404,005.88 2018/2019
02/01/2021 325,000.00 2.250% 57,567.50 382,567.50 401,695.88 401,695.88 2019/2020
02/01/2022 330,000.00 1.400% 50,255.00 380,255,00 399,267.75 399,267.75 2020/2021
02/01/2023 335,000.00 2.500% 45,635.00 380,635.00 399,666.75 399,666.75 2021/2022
02/01/2024 345,000.00 2.500% 37,260.00 382,260.00 401,373.00 401,373.00 2022/2023
02/01/2025 350,000.00 2.500% 28,635.00 378,635.00 397,566.75 397,566.75 2023/2024
02/01/2026 145,000.00 2.650% 19,885.00 164,885.00 173,129.25 173,129.25 2024/2025
02/01/2027 145,000.00 2.650% 16,042.50 161,042.50 169,094.63 169,094.63 2025/2026
02/01/2028 80,000.00 2.750% 12,200.00 92,200.00 96,810.00 96,810.00 2026/2027
02/01/2029 80,000.00 2,750% 10,000.00 90,000.00 94,500.00 94,500.00 2027/2028
02/01/2030 85,000.00 3.000% 7,600.00 92,800.00 97,440.00 97,440.00 2028/2029
02/01/2031 85,000.00 3.000% 5,250.00 90,250.00 94,762.50 94,762.50 2029/2030
02/01/2032 90,000.00 3.000% 2,700.00 92,700.00 97,335.00 97,335.00 2030/2031
Total $3,405,000.00 - $475,232.53 $3,880,232,53 $4,074,244.16 $4,074,244.16
$1,180,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 2017A
Police Station
Post -Sale Tax Levies
Payment Principal Coupon Interest Total P+l 105% Levy Amount Levy/Collect
Date
Overlevy Year
02/01/2018 100,000.00 2.000% 17,354.56 117,354.56 123,222.29 123,222.29 2016/2017
02/01/2019 70,000.00 2.000% 27,470.00 97,470.00 102,343.50 102,343.50 2017/2018
02/01/2020 70,000.00 2.250% 26,070.00 96,070.00 100,873.50 100,873.50 2018/2019
02/01/2021 70,000.00 2.250% 24,495.00 94,495.00 99,219.75 99,219.75 2019/2020
02/01/2022 70,000.00 1.400% 22,920.00 92,920.00 97,566.00 97,566.00 2020/2021
02/01/2023 70,000.00 2.500% 21,940.00 91,940.00 96,537.00 96,537.00 2021/2022
02/01/2024 75,000.00 2.500% 20,190.00 95,190.00 99,949.50 99,949.50 2022/2023
02/01/2025 75,000.00 2.500% 18,315.00 93,315.00 97,980.75 97,980.75 2023/2024
02/01/2026 80,000.00 2.650% 16,440.00 96,440.00 101,262.00 101,262.00 2024/2025
02/01/2027 80,000.00 2.650% 14,320.00 94,320.00 99,036.00 99,036.00 2025/2026
02/01/2028 80,000.00 2 750% 12,200.00 92,200.00 96,810.00 96,810.00 2026/2027
02/01/2029 80,000.00 2.750% 10,000.00 90,000.00 94,500.00 94,500.00 2027/2028
02/01/2030 85,000.00 3.000% 7,800.00 92,800.00 97,440.00 97,440.00 2028/2029
02/01/2031 85,000.00 3.000% 5,250.00 90,250.00 94,762.50 94,762.50 2029/2030
02/01/2032 90,000.00 3.000% 2,700.00 92,700.00 97,335.00 97,335.00 2030/2031
Total $1,180,000.00 - $247,464.56 $1,427,464.56 $1,498,837,79 $1,498,837.79
B-1
8315034v1
r
$1,540,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 2017A
Capital Outlay
Post -Sale Tax Levies
Payment Principal Coupon Interest Total P+I 105% Levy Amount Levy/Collect
Date Overlevy Year
02/01/2018 205,000.00 2.000% 19,763.11 224,763.11 236,001.27 236,001.27 2016/2017
02/01/2019 180,000.00 2.000% 29,460.00 209,460.00 219,933.00 219,933.00 2017/2018
02/01/2020 185,000.00 2.250% 25,860.00 210,860.00 221,403.00 221,403.00 2018/2019
02/01/2021 185,000.00 2.250% 21,697.50 206,697.50 217,032.38 217,032.38 2019/2020
02/01/2022 190,000.00 1.400% 17,535.00 207,535.00 217,911.75 217,911.75 2020/2021
02/01/2023 195,000.00 2,500% 14,875.00 209,875.00 220,368.75 220,368.75 2021/2022
02/01/2024 200,000,00 2.500% 10,000.00 210,000.00 220,500.00 220,500.00 2022/2023
02/01/2025 200,000.00 2,500% 5,000.00 205,000.00 215,250.00 215,250.00 2023/2024
Total $1,540,000.00 - $144,190.61 $1,684,190.61 $1,768,400.14 $1,768,400.14
$615,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 2017A
2017 Streets
Post -Sale Tax Levies
Payment Principal Coupon Interest Total P+I 105% Levy Levy/Collect
Date Overlevy Amount Year
02/01/2018 65,000.00 2.000% 8,250.33 73,250.33 76,912.85 76,912.85 2016/2017
02/01/2019 55,000.00 2.000% 12,710,00 67,710.00 71,095.50 71,095.50 2017/2018
02/01/2020 60,000.00 2,250% 11,610.00 71,610,00 75,190.50 75,190,50 2018/2019
02/01/2021 60,00000 2.250% 10,280..00 70,260,00 73,773,00 73,773.00 2019/2020
02/01/2022 60,000.00 1.400% 8,910,00 68,910.00 72,355.50 72,355.50 2020/2021
02/01/2023 60,000.00 2.500% 8,070.00 68,070.00 71,473.50 71,473.50 2021/2022
02/01/2024 60,000.00 2.500% 6,570.00 66,570.00 69,898.50 69,898.50 2022/2023
02/01/2025 65,000.00 2,500% 5,070.00 70,070.00 73,573.50 73,573.50 2023/2024
02/01/2026 65,000,00 2.650% 3,445.00 68,445.00 71,867.25 71,867.25 2024/2025
02/01/2027 65,000.00 2.650% 1,722.50 66,722.50 70,058.63 70,058.63 2025/2026
Total $615,000.00 - $76,617.83 $691,617.83 $726,198.72 $726,198.72
$70, 000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 2017A
PW Security Improvements
Post -Sale Tax Levies
Payment Principal Coupon Interest Total P+I 105% Levy Levy/Collect
Date Overlevy Amount Year
02/01/2018 10, 000.00 2.000% 899.53 10, 899.53 11,444.51 11,444.51 2016/2017
02/01/2019 5,000.00 2.000% 1,327.50 6,327.50 6,643.88 6,643.88 2017/2018
02/01/2020 5,000.00 2.250% 1,227.50 6,227.50 6,538.88 6,538.88 2018/2019
02/01/2021 10,000,00 2.250% 1,115.00 11,115.00 11,670.75 11,670.75 2019/2020
02/01/2022 10,000.00 1.400% 890.00 10,890.00 11,434.50 11,434.50 2020/2021
02/01/2023 10,000,00 2.500% 750.00 10,750.00 11,287,50 11,287.50 2021/2022
02/01/2024 10,000.00 2.500% 500.00 10,500.00 11,025.00 11,025.00 2022/2023
02/01/2025 10,000.00 2.500% 250.00 10,250.00 10,762,50 10,762.50 2023/2024
Total $70,000.00 $6,959.53 $78,959.53 $80,807.51 $80,807.51
B-2
8315034v1
Final
$3,405,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 2017A
Issue Summary
Total Issue Sources And Uses
Dated 06/29/2017 I Delivered 06/29/2017
Police Station Capital Outlay 2017 Streets
Sources Of Funds
Par Amount of Bonds $1,180,000.00 $1,540,000.00 $615,000.00
2017 05C Debt Service Levy 250,436.00 -
2016 05C Debt Service Levy 248,252.00 -
Reoffering Premium 53,534.20 45,204.05 21,771.60
Total Sources $1,732,222.20 $1,585,204.05 $636,771.60
Uses Of Funds
Deposits to Construction Account:
Projects $1,650,200.00 $1,506,271.00 $600,000.00
Premium and Unused Discount 58,898.27 48,754.37 24,719,73
Costs of Issuance 15,040.93 19,629.68 7,839.12
Total Underwriter's Discount (0.685%) 8,083.00 10,549.00 4,212.75
Total Uses $1,732,222.20 $1,585,204.05 $636,771.60
2017A GO Capital Outlay 8 / Issue ,S'ununaiy / 6/ 6/2017 / 12.'17 P21
PW Security
Improvements Issue Summary
$70,000.00 $3,405,000.00
250,436.00
248,252.00
2,122.10 122,631.95
$72,122.10 $4,026,319.95
$68,000.00
2,750.33
892.27
479.50
$72,122.10
$3,824,471.00
135,122.70
43,402.00
23,324.25
$4,026,319.95
Springsted
Final
$3,405,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 2017A
Issue Summary
Pricing Summary
Maturity Type of Bond Coupon Yield Maturity Value Price YTM Call Date Call Price Dollar Price
02/01/2018 Serial Coupon 2.000% 0.900% 380,000.00 100.644% - 382,447.20
02/01/2019 Serial Coupon 2.000% 1.100% 310,000.00 101.413% - - 314,380.30
02/01/2020 Serial Coupon 2.250% 1.150% 320,000.00 102.797% - 328,950.40
02/01/2021 Serial Coupon 2.250% 1.250% 325,000.00 103.498% - - 336,368.50
02/01/2022 Serial Coupon 1.400% 1.400% 330,000.00 100.000% - - 330,000.00
02/01/2023 Serial Coupon 2.500% 1.550% 335,000.00 105.066% - 351,971.10
02/01/2024 Serial Coupon 2.500% 1.700% 345,000.00 104.965% - 362,129.25
02/01/2025 Serial Coupon 2.500% 1.800% 350,000.00 104.943% 367,300.50
02/01/2026 Serial Coupon 2.650% 1.800% 145,000.00 106.003% c 1.889% 02/01/2025 100.000% 153,704.35
02/01/2027 Serial Coupon 2.650% 1.850% 145,000.00 105.639% c 2.001% 02/01/2025 100.000% 153,176.55
02/01/2029 Term 1 Coupon 2.750% 1.950% 160,000.00 105.616% c 2.198% 02/01/2025 100.000% 168,985.60
02/01/2032 Term 2 Coupon 3.000% 2.000% 260,000.00 107.007% c 2.427% 02/01/2025 100-000% 278,218.20
Total
- $3,405,000.00 - - - - $3,527,631.95
Bid Information
Par Amount of Bonds $3,405,000.00
Reoffering Premium or (Discount) 122,631.95
Gross Production $3,527,631.95
Total Underwriter's Discount (0.685%) $(23,324.25)
Bid (102.917%) 3,504,307.70
Total Purchase Price $3,504,307.70
Bond Year Dollars $18,975.17
Average Life 5.573 Years
Average Coupon 2.5044973%
Net Interest Cost (NIC) 1,9811411%
True Interest Cost (TIC) 1.9265162%
20178 GO Capita/ Outlay D / /srue Summary / 6/ G/2017 / /2:08 PM
4 pr ingsted
Final
$3,405,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 2017A
Issue Summary
Debt Service Schedule
Date
Principal Coupon Interest Total P+I
02/01/2018 380,000.00 2.000% 46,267.53 426,267.53
08/01/2018 - - 35,483.75 35,483.75
02/01/2019 310,000.00 2.000% 35,483.75 345,483.75
08/01/2019 - 32,363.75 32,383.75
02/01/2020 320,000.00 2.250% 32,383.75 352,383.75
08/01/2020 - 28,783.75 28,783.75
02/01/2021 325,000.00 2.250% 28,763.75 353,763.75
08/01/2021 - - 25,127.50 25,127.50
02/01/2022 330,000.00 1,400% 25,127.50 355,127.50
08/01/2022 - 22,817.50 22,817.50
02/01/2023 335,000.00 2.500% 22,817.50 357,817.50
08/01/2023 - - 18,630.00 18,630.00
02/01/2024 345,00000 2.500% 18,630.00 363,630.00
08/01/2024 14, 317.50 14,317.50
02/01/2025 350,000.00 2 500% 14,317.50 364,317.50
08/01/2025 • - 9,942.50 9,942.50
02/01/2026 145,000.00 2,650% 9,942.50 154,942.50
08/01/2026 - 8,021.25 8,021.25
02/01/2027 145,000.00 2,650% 8,021.25 153,021.25
08/01/2027 - 6,100.00 6,100.00
02/01/2028 80,000.00 2.750% 6,100.00 86,100.00
08/01/2028 - 5,000.00 5,000,00
02/01/2029 80,000.00 2.750% 5,000.00 85,000.00
08/01/2029 - 3,900.00 3,900.00
02/01/2030 85,000 00 3.000% 3,900 00 88,900.00
08/01/2030 - - 2,625 00 2,625.00
02/01/2031 85,000.00 3.000% 2,625.00 87,625.00
08/01/2031 - 1,350 00 1,350.00
02/01/2032 90,000,00 3,000% 1,350.00 91,350.00
Total $3,405,000.00 $475,232.53 $3,880,232.53
SIGNIFICANT DATES
Dated Date .. 6/29/2017
Delivery Date 6/29/2017
First Coupon Date 2/01/2018
Yield Statistics
Bond Year Dollars $18,975.17
Average Lite 5.573 Years
Average Coupon 2.5044973%
Net Interest Cost (NIC) 1.9811411%
True Interest Cost (TIC) 1.9265162%
Bond Yield for Arbitrage Purposes 1.6522508%
All Inclusive Cost (AIC) 2.1697458%
IRS Form 8038
Net Interest Cost 1.7729969%
Weighted Average Maturity .. 5.638 Years
20174 GOGpilnlOullny2 / luw' i!umm0y / 8/8/2017 / 12,08 PM
:i Springsted
Final
$1,180,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 2017A
Police Station
Debt Service Schedule
Date
Principal Coupon Interest Total P+I
02/01/2018 100,000.00 2.000% 17,354.56 117,354.56
08/01/2018 - - 13,735.00 13,735,00
02/01/2019 70,000.00 2.000% 13,735.00 83,735.00
08/01/2019 - 13,035.00 13,035.00
02/01/2020 70,000.00 2.250% 13,035.00 83,035.00
08/01/2020 12,247.50 12,247.50
02/01/2021 70,000.00 2.250% 12,247,50 82,247.50
08/01/2021 - 11,460.00 11,460.00
02/01/2022 70,00000 1.400% 11,460.00 81,460.00
08/01/2022 - 10,970.00 10,970.00
02/01/2023 70,000.00 2.500% 10,970.00 80,970.00
08/01/2023 - 10,095.00 10,095.00
02/01/2024 75,000.00 2.500% 10,095,00 85,095.00
08/01/2024 - - 9,157,50 9,157,50
02/01/2025 75,000.00 2.500% 9,157.50 84,157.50
08/01/2025 - 8,220.00 6,220.00
02/01/2026 80,000.00 2.650% 8,220.00 88,220,00
08/01/2026 - 7,160.00 7,160.00
02/01/2027 80,000.00 2.650% 7,160,00 87,160.00
08/01/2027 6,100,00 6,100.00
02/01/2028 80,000.00 2.750% 6,10000 86,100.00
08/01/2028 - 5,000.00 5,000.00
02/01/2029 80,000.00 2.750% 5,000.00 85,000.00
08/01/2029 - 3,900.00 3,900.00
02/01/2030 85,000.00 3,000% 3,900.00 88,900.00
08/01/2030 - 2,625.00 2,625.00
02/01/2031 85,000,00 3,000% 2,625,00 87,625.00
08/01/2031 1,350.00 1,350.00
02/01/2032 90,000,00 3.000% 1,350.00 91,35000
Total $1,180,000.00 $247,464.56 $1,427,464.56
2017A GO CapBa/ outlay B / !bike Slnlion / 6/6/2017 / 12:09281
Springsteci
Final
$1,540,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 2017A
Capital Outlay
Debt Service Schedule
Date
Principal Coupon Interest Total P+I
02/01/2018 205, 000.00 2.000% 19,763.11 224, 763.11
08/01/2018 14,730.00 14,730.00
02/01/2019 180, 000.00 2.000% 14, 730.00 194, 730.00
08/01/2019 12,930.00 12,930.00
02/01/2020 185,000.00 2.250% 12,930.00 197,930.00
08/01/2020 10,848.75 10,848.75
02/01/2021 185, 000.00 2.250% 10, 848.75 195, 848.75
08/01/2021 8,767.50 8,767.50
02/01/2022 190,000.00 1.400% 8,767.50 198,767.50
08/01/2022 - 7,437.50 7,437.50
02/01/2023 195,000.00 2.500% 7,437.50 202,437.50
08/01/2023 - 5,000.00 5,000.00
02/01/2024 200,000.00 2.500% 5,000.00 205,000.00
08/01/2024 - 2,500.00 2,500.00
02/01/2025 200,000.00 2.500% 2,500.00 202,500.00
Total $1,540,000.00 $144,190.61 $1,684,190.61
2017,4 Go Capitol Outlay 8 / Capital Out/ay / 6/6/2017 / 12:08 PM
S prInq ti.')d
Final
$615,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 2017A
2017 Streets
Debt Service Schedule
Date
Principal Coupon Interest Total P+I
02/01/2018 65,000.00 2.000% 8,250.33 73,250.33
08/01/2018 - - 6,355.00 6,355.00
02/01/2019 55, 000.00 2.000% 6,355.00 61, 355.00
08/01/2019 - 5,805.00 5,805.00
02/01/2020 60, 000.00 2.250% 5,805.00 65,805.00
08/01/2020 - 5,130.00 5,130.00
02/01/2021 60,000 00 2.250% 5,130.00 65,130.00
08/01/2021 4,455.00 4,455.00
02/01/2022 60,000.00 1.400% 4,455.00 64,455.00
08/01/2022 - 4,035.00 4,035.00
02/01/2023 60,000.00 2.500% 4,035.00 64,035.00
08/01/2023 - 3,285.00 3,285.00
02/01/2024 60,000.00 2.500% 3,285.00 63,285.00
08/01/2024 - 2,535.00 2,535.00
02/01/2025 65,000.00 2.500% 2,535.00 67,535.00
08/01/2025 - 1,722.50 1,722.50
02/01/2026 65,000.00 2.650% 1,722.50 66,722.50
08/01/2026 - 861.25 861.25
02/01/2027 65, 000.00 2.650% 861.25 65, 861.25
Total $615,000.00 $76,617.83 $691,617.83
2017A CO Capital Outlay 8 / 2017 Streets / 6/ 6/2017 / 12:08 PM
Springsted
Final
$70,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 2017A
PW Security Improvements
Debt Service Schedule
Date
Principal Coupon Interest Total P+I
02/01/2018 10,000.00 2.000% 899.53 10,899.53
08/01/2018 663.75 663.75
02/01/2019 5,000.00 2.000% 663.75 5,663.75
08/01/2019 - 613.75 613.75
02/01/2020 5,000.00 2.250% 613.75 5,613.75
08/01/2020 - 557.50 557.50
02/01/2021 10,000.00 2.250% 557.50 10,557.50
08/01/2021 - 445.00 445.00
02/01/2022 10,000.00 1.400% 445.00 10,445.00
08/01/2022 375.00 375.00
02/01/2023 10,000.00 2.500% 375.00 10,375.00
08/01/2023 250.00 250.00
02/01/2024 10,000.00 2.500% 250.00 10,250.00
08/01/2024 125.00 125.00
02/01/2025 10, 000.00 2.500% 125.00 10,125.00
Total $70,000.00 $6,959.53 $76,959.53
20174 CO Capital Outlay 8 / PW Secu ily Improvements / 6/ 6/2017 / 12:08 PM
p rings 1,G d
Final
$3,405,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 2017A
Issue Summary
Post -Sale Tax Levies
Payment Principal Coupon Interest Total P+I 105% Overlevy
Date
Levy Amount Levy/Collect
Year
02/01/2018
02/01/2019
02/01/2020
02/01/2021
02/01/2022
02/01/2023
02/01/2024
02/01/2025
02/01/2026
02/01/2027
02/01/2028
02/01/2029
02/01/2030
02/01/2031
02/01/2032
380,000.00
310, 000.00
320, 000.00
325,000.00
330,000.00
335,000.00
345,000.00
350,000.00
145,000.00
145,000.00
80,000.00
80,000.00
85,000.00
85,000.00
90,000.00
2.000%
2.000%
2.250%
2.250%
1.400%
2.500%
2.500%
2.500%
2.650%
2.650%
2.750%
2.750%
3.000%
3.000%
3.000%
46,267.53
70,967.50
64, 767.50
57, 567.50
50,255.00
45,635.00
37,260.00
28,635.00
19,885.00
16,042.50
12,200.00
10,000.00
7,800.00
5,250.00
2,700.00
426,267.53
380, 967.50
384,767.50
382,567.50
380,255.00
380,635.00
382,260.00
378,635.00
164,885.00
161,042.50
92,200.00
90,000.00
92,800.00
90,250.00
92,700.00
447,580.91
400,015.88
404,005.88
401,695.88
399,267.75
399,666.75
401,373.00
397,566.75
173,129.25
169,094.63
96,810.00
94,500.00
97,440.00
94,762.50
97,335.00
447,580.91
400,015.88
404,005.88
401,695.88
399,267.75
399,666.75
401, 373.00
397,566.75
173,129.25
169,094.63
96,810.00
94,500.00
97,440.00
94,762.50
97,335.00
2016/2017
2017/2018
2018/2019
2019/2020
2020/2021
2021/2022
2022/2023
2023/2024
2024/2025
2025/2026
2026/2027
2027/2028
2028/2029
2029/2030
2030/2031
Total $3,405,000.00 - $475,232.53 $3,880,232.53 $4,074,244.16
$4,074,244.16
20/7.4 CO Capital Oullay 11 / Issue S5munaiy / 6/6/20/7 / 12:08 PM
Final
$1,180,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 2017A
Police Station
Post -Sale Tax Levies
Payment Principal Coupon Interest Total P+I 105% Overlevy Levy Amount Levy/Collect
Date Year
02/01/2018 100,000.00 2,000% 17,354.56 117,354.56 123,222.29 123,222.29 2016/2017
02/01/2019 70,000.00 2.000% 27,470.00 97,470.00 102,343.50 102,343.50 2017/2018
02/01/2020 70,000.00 2.250% 26,070.00 96,070.00 100,873.50 100,873.50 2018/2019
02/01/2021 70,000.00 2.250% 24,495.00 94,495.00 99,219.75 99,219.75 2019/2020
02/01/2022 70,000.00 1.400% 22,920.00 92,920.00 97,566.00 97,566.00 2020/2021
02/01/2023 70,000.00 2.500% 21,940.00 91,940.00 96,537.00 96,537.00 2021/2022
02/01/2024 75,000.00 2.500% 20,190.00 95,190.00 99,949.50 99,949.50 2022/2023
02/01/2025 75,000.00 2.500% 18,315.00 93,315.00 97,980.75 97,980.75 2023/2024
02/01/2026 80,000.00 2.650% 16,440.00 96,440.00 101,262.00 101,262.00 2024/2025
02/01/2027 80,000.00 2.650% 14,320.00 94,320.00 99,036.00 99,036.00 2025/2026
02/01/2028 80,000.00 2.750% 12,200.00 92,200.00 96,810.00 96,810.00 2026/2027
02/01/2029 80,000.00 2.750% 10,000.00 90,000.00 94,500.00 94,500.00 2027/2028
02/01/2030 85,000.00 3.000% 7,800.00 92,800.00 97,440.00 97,440.00 2028/2029
02/01/2031 85,000.00 3.000% 5,250.00 90,250.00 94,762.50 94,762.50 2029/2030
02/01/2032 90,000.00 3.000% 2,700.00 92,700.00 97,335.00 97,335.00 2030/2031
Total $1,180,000.00 $247,464.56 $1,427,464.56 $1,498,837.79 $1,498,837.79
20174 GO Capital Outlay B / Police Slalion / 6/ 6/2017 / 12.08 PM
Springsted
Final
$1,540,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 2017A
Capital Outlay
Post -Sale Tax Levies
Payment Principal Coupon Interest Total P+I 105% Overlevy
Date
Levy Amount Levy/Collect
Year
02/01/2018
02/01/2019
02/01/2020
02/01/2021
02/01/2022
02/01/2023
02/01/2024
02/01/2025
205,000.00
180,000.00
185,000.00
185,000.00
190,000.00
195,000.00
200,000.00
200,000.00
2.000%
2.000%
2.250%
2.250%
1.400%
2.500%
2.500%
2.500%
19,763,11
29,460.00
25,860.00
21,697.50
17,535.00
14,875.00
10, 000.00
5,000.00
224,763.11
209,460.00
210,860.00
206,697.50
207,535.00
209, 875.00
210,000.00
205,000.00
236,001.27
219, 933.00
221,403.00
217,032.38
217,911.75
220,368.75
220,500.00
215,250.00
236,001.27
219,933.00
221,403.00
217,032.38
217,911.75
220,368.75
220, 500.00
215,250.00
2016/2017
2017/2018
2018/2019
2019/2020
2020/2021
2021/2022
2022/2023
2023/2024
Total $1,540,000.00 - $144,190.61 $1,684,190.61 $1,768,400.14
$1,768,400.14
2017A GO 04,401 Outlay 8 / Capital Outlay / 6/ 6/2017 / 12:08 PM
5pr ngsted
Final
$615,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 2017A
2017 Streets
Post -Sale Tax Levies
Payment Principal Coupon Interest Total P+I 105% Levy Amount Levy/Collect
Date Overlevy Year
02/01/2018 65,000.00 2.000% 8,250.33 73,250.33 76,912.85 76,912.85 2016/2017
02/01/2019 55,000.00 2.000% 12,710.00 67,710.00 71,095.50 71,095.50 2017/2018
02/01/2020 60,000.00 2.250% 11,610.00 71,610.00 75,190.50 75,190.50 2018/2019
02/01/2021 60,000.00 2.250% 10,260.00 70,260.00 73,773.00 73,773.00 2019/2020
02/01/2022 60,000.00 1.400% 8,910.00 68,910.00 72,355.50 72,355.50 2020/2021
02/01/2023 60,000.00 2.500% 8,070.00 68,070.00 71,473.50 71,473.50 2021/2022
02/01/2024 60,000.00 2.500% 6,570.00 66,570.00 69,898.50 69,898.50 2022/2023
02/01/2025 65,000.00 2.500% 5,070.00 70,070.00 73,573.50 73,573.50 2023/2024
02/01/2026 65,000.00 2.650% 3,445.00 68,445.00 71,867.25 71,867.25 2024/2025
02/01/2027 65,000,00 2.650% 1,722.50 66,722.50 70,058.63 70,058.63 2025/2026
Total $615,000.00 $76,617.83 $691,617.83 $726,198.72 $726,198.72
2017A CO Capital Outlay B / 2017 SM:cis / 6/ 6/2017 / 1208 PM
Springs+ed
Final
$70,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 2017A
PW Security Improvements
Post -Sale Tax Levies
Payment Principal Coupon Interest Total P+I 105% Levy Levy/Collect
Date Overlevy Amount Year
02/01/2018 10,000.00 2.000% 899.53 10,899.53 11,444.51 11,444.51 2016/2017
02/01/2019 5,000.00 2.000% 1,327.50 6,327.50 6,643.88 6,643.88 2017/2018
02/01/2020 5,000.00 2.250% 1,227.50 6,227.50 6,538.88 6,538.88 2018/2019
02/01/2021 10,000.00 2.250% 1,115.00 11,115.00 11,670.75 11,670.75 2019/2020
02/01/2022 10,000.00 1.400% 890.00 10,890.00 11,434.50 11,434.50 2020/2021
02/01/2023 10,000.00 2.500% 750.00 10,750.00 11,287.50 11,287.50 2021/2022
02/01/2024 10,000.00 2.500% 500.00 10,500.00 11,025.00 11,025.00 2022/2023
02/01/2025 10,000.00 2.500% 250.00 10,250.00 10,762.50 10,762.50 2023/2024
Total $70,000.00 $6,959.53 $76,959.53 $80,807.51 $80,807.51
2017.4 GO Capital Outlay 13 / PWSccurity Laprnvemcnts / 0/ 0/2017 / 12:08 PM
Spring -'ed
Final
$3,405,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 2017A
Issue Summary
Settlement Report
Dated 06/29/2017 l Delivered 06/29/2017
Price $3,504,307.70
Total Purchase Price $3,504,307.70
Good Faith Deposit (34,050.00)
Due at Closing..., $3,470,257.70
2017/1 GO Capful Outlay 6 / Isvue Skmunary / 6/ 6/2017 / 12:08 PM
Springsted
Final
$3,405,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 2017A
Issue Summary
Derivation Of Form 8038 Yield Statistics
Maturity Issuance Value Coupon Price Issuance Price Exponent Bond Years
06/29/2017 - - -
02/01/2018 380,000.00 2.000% 100.644% 382,447.20 0.5888889x 225,218.91
02/01/2019 310,000.00 2.000% 101.413% 314,380.30 1.5888889x 499,515.37
02/01/2020 320,000.00 2.250% 102.797% 328,950.40 2.5888889x 851,616.04
02/01/2021 325,000.00 2.250% 103.498% 336,368.50 3.5888889x 1,207,189.17
02/01/2022 330,000.00 1.400% 100.000% 330,000.00 4.5888889x 1,514,333.33
02/01/2023 335,000.00 2.500% 105.066% 351,971.10 5.5888889x 1,967,127.37
02/01/2024 345,000.00 2.500% 104.965% 362,129.25 6.5888889x 2,386,029.39
02/01/2025 350,000.00 2 500% 104.943% 367,300.50 7.5888889x 2,787,402.68
02/01/2026 145,000.00 2 650% 106.003% 153,704.35 8.5888889x 1,320,149.58
02/01/2027 145,000.00 2.650% 105.639% 153,176.55 9 5888889x 1,468,792.92
02/01/2028 80,000.00 2.750% 105.616% 84,492.80 10.5888889x 894,684.87
02/01/2029 80,000.00 2.750% 105.616% 84,492.80 11.5888889x 979,177.67
02/01/2030 85,000.00 3.000% 107.007% 90,955.95 12.5888889x 1,145,034.35
02/01/2031 85,000.00 3.000% 107.007% 90,955.95 13.5888889x 1,235,990.30
02/01/2032 90,000.00 3.000% 107.007% 96,306.30 14.5888889x 1,405,001.91
Total $3,405,000.00 $3,527,631.95 $19,887,263.86
Description of Bonds
Final Maturity Date 2/01/2032
Issue price of entire issue 3,527,631.95
Stated Redemption at Maturity 3,405,000.00
Weighted Average Maturity = Bond Years/Issue Price 5.638 Years
Bond Yield for Arbitrage Purposes 1.6522508%
Uses of Proceeds of Issue
Proceeds used for accrued interest
Proceeds used for bond issuance costs (including underwriters' discount) 66,726.25
Proceeds used for credit enhancement
Proceeds allocated to reasonably required reserve or replacement fund
2017,4 CO Capital Outlay / 18vtic Summary / 6/6/2017 / 12:08 PM
Springsted
Final
$3,405,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 2017A
Issue Summary
Proof Of Bond Yield @ 1.6522508%
Date
Cashflow PV Factor Present Value Cumulative PV
06/29/2017 - 1.0000000x - -
02/01/2018 426,267.53 0.9903568x 422,156.97 422,156.97
08/01/2018 35,483.75 0.9822423x 34,853.64 457,010.61
02/01/2019 345,483.75 0.9741942x 336, 568.27 793, 578.88
08/01/2019 32,383.75 0.9662121x 31,289.57 824,868.45
02/01/2020 352,383.75 0.9582954x 337,687.72 1,162,556.17
08/01/2020 28, 783.75 0.9504435x 27, 357.33 1,189, 913.50
02/01/2021 353,783.75 0.9426560x 333,496.38 1,523,409.88
08/01/2021 25,127.50 0.9349323x 23,492.51 1,546,902.39
02/01/2022 355,127.50 0.9272719x 329,299.74 1,876,202.13
08/01/2022 22, 817.50 0.9196742x 20, 984.67 1,897,186.80
02/01/2023 357,817.50 0.9121388x 326,379.22 2,223,566.02
08/01/2023 18,630.00 0.9046651x 16, 853.91 2,240,419.93
02/01/2024 363,630.00 0.8972527x 326,268.00 2,566,687.93
08/01/2024 14,317.50 0.8899010x 12,741.16 2,579,429.08
02/01/2025 1,074,317.50 0.8826095x 948,202.87 3,527,631.95
Total
$3,806,355.03 $3,527,631.95
Derivation Of Target Amount
Par Amount of Bonds $3,405,000.00
Reoffering Premium or (Discount) 122,631.95
Original Issue Proceeds $3,527,631.95
20171 CO Cnpiled Outlay B / Issue S m n.vy / 6/ 6/2017 / 12:08 PM
Sprngsted
Final
$3,405,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 2017A
Issue Summary
Bond Balance Report
Date Principal Coupon Interest Total P+I Bond Balance
02/01/2018
08/01/2018
02/01/2019
08/01/2019
02/01/2020
08/01/2020
02/01/2021
08/01/2021
02/01/2022
08/01/2022
02/01/2023
08/01/2023
02/01/2024
08/01/2024
02/01/2025
08/01/2025
02/01/2026
08/01/2026
02/01/2027
08/01/2027
02/01/2028
08/01/2028
02/01/2029
08/01/2029
02/01/2030
08/01/2030
02/01/2031
08/01/2031
02/01/2032
380,000.00
310, 000.00
320,000.00
325,000.00
330,000.00
335,000.00
345,000.00
350,000.00
145,000.00
145,000.00
80,000.00
80, 000.00
85,000.00
85,000.00
90,000.00
2.000% 46,267.53
35,483.75
2.000% 35,483.75
32, 383.75
2.250% 32,383.75
28,783.75
2.250% 28,783.75
25,127.50
1.400% 25,127.50
22,817.50
2.500% 22,817.50
18, 630.00
2.500% 18,630.00
14, 317.50
2.500% 14,317.50
9,942.50
9,942.50
8,021.25
8,021.25
6,100.00
6,100.00
5,000.00
5,000 00
3,900.00
3,900 00
2,625.00
2,625.00
1,350.00
1,350.00
2.650%
2.650%
2,750%
2.750%
3.000%
3.000%
3.000%
426,267 53
35,483.75
345,483.75
32,383.75
352,383 75
28,783.75
353,783.75
25,127.50
355,127.50
22, 817.50
357,817.50
18, 630.00
363,630.00
14, 317.50
364,317.50
9,942.50
154, 942.50
8,021.25
153,021.25
6,100.00
86,100, 00
5,000.00
85,000.00
3,900.00
88,900.00
2,625.00
87, 625.00
1,350.00
91,350.00
3,025,000.00
3,025,000.00
2,715,000 00
2,715,000.00
2,395,000.00
2, 395, 000.00
2,070,000.00
2,070,000.00
1,740,000.00
1,740,000.00
1,405,000.00
1,405,000.00
1,060,000.00
1,060,000.00
710,000.001
710,000.00
565,000.00
565,000.00
420,000.00
420,000.00
340,000.00
340,000.00
260,000.00'
260,000.00
175,000.00
175,000.00
90,000.001
90,000.00
Total $3,405,000.00 $475,232.53 $3,880,232.53
2017A GO Capital Outlay B / /Ssuc Summary / 6/ 6/2017 / 12;08 PM
Spring ted
Final
$1,180,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 2017A
Police Station
Bond Balance Report
Date Principal Coupon Interest Total P+I Bond Balance
02/01/2018 100, 000.00 2.000% 17, 354.56 117, 354.56 1, 080, 000.00
08/01/2018 13, 735.00 13,735.00 1,080,000.00
02/01/2019 70,000.00 2.000% 13,735.00 83,735.00 1,010,000.00
08/01/2019 13,035.00 13,035.00 1,010,000.00
02/01/2020 70,000.00 2.250% 13,035.00 83,035.00 940,000.00
08/01/2020 - 12,247.50 12,247.50 940,000.00
02/01/2021 70,000.00 2.250% 12,247.50 82,247.50 870,000.00
08/01/2021 11,460.00 11,460.00 870,000.00
02/01/2022 70,000.00 1.400% 11,460.00 81,460.00 800,000.00
08/01/2022 10,970.00 10,970.00 800,000.00
02/01/2023 70,000.00 2.500% 10,970.00 80,970.00 730,000.00
08/01/2023 10,095.00 10,095.00 730,000.00
02/01/2024 75,000.00 2.500% 10,095.00 85,095.00 655,000.00
08/01/2024 - 9,157.50 9,157.50 655, 000.00
02/01/2025 75,000.00 2.500% 9,157.50 84,157.50 580,000.00
08/01/2025 - 8,220.00 8,220.00 580,000.00
02/01/2026 80,000.00 2.650% 8,220.00 88,220.00 500,000.00
08/01/2026 7,160.00 7,160.00 500,000.00
02/01/2027 80,000.00 2.650% 7,160.00 87,160.00 420,000.00
08/01/2027 6,100.00 6,100.00 420, 000.00
02/01/2028 80,000.00 2.750% 6,100.00 86,100.00 340,000.00
08/01/2028 5,000.00 5,000.00 340,000.00
02/01/2029 80,000.00 2.750% 5,000.00 85,000.00 260,000.00
08/01/2029 3,900.00 3,900.00 260,000.00
02/01/2030 85,000.00 3.000% 3,900.00 88,900.00 175,000.00
08/01/2030 2,625.00 2,625.00 175, 000.00
02/01/2031 85,000.00 3.000% 2,625.00 87,625.00 90,000.00
08/01/2031 1,350.00 1,350.00 90,000.00
02/01/2032 90,000.00 3.000% 1,350.00 91,350.00 -
Total $1,180,000.00 - $247,464.56 $1,427,464.56
20178 GO Capita/ Outlay 8 / Police Station / 6/ 6/2017 / 12.08 PM
5 r
f
Final
$1,540,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 2017A
Capital Outlay
Bond Balance Report
Date Principal Coupon Interest Total P+I Bond Balance
02/01/2018 205,000.00 2.000% 19,763.11 224,763.11 1,335,000.00
08/01/2018 - 14, 730.00 14, 730.00 1, 335, 000.00
02/01/2019 180,000.00 2.000% 14,730.00 194,730.00 1,155,000.00
08/01/2019 - - 12,930.00 12,930.00 1,155,000.00
02/01/2020 185,000.00 2.250% 12,930.00 197,930.00 970,000.00
08/01/2020 - 10,848.75 10,848.75 970,000.00
02/01/2021 185,000,00 2.250% 10,848.75 195,848.75 785,000.00
08/01/2021 - 8,767.50 8,767.50 785,000.00
02/01/2022 190,000.00 1.400% 8,767.50 198,767.50 595,000.00
08/01/2022 - 7,437.50 7,437.50 595,000.00
02/01/2023 195,000.00 2.500% 7,437.50 202,437.50 400,000.00
08/01/2023 5,000.00 5,000.00 400,000.00
02/01/2024 200,000.00 2.500% 5,000.00 205,000.00 200,000.00
08/01/2024 2,500.00 2,500.00 200,000.00
02/01/2025 200,000.00 2.500% 2,500.00 202,500.00 -
Total $1,540,000.00 $144,190.61 $1,684,190.61
2017.4 GO Capital Outlay 8 / Capital Outlay / 6/ 6/2017 / 12:08 PM
Springsted
Final
$615,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 2017A
2017 Streets
Bond Balance Report
Date
Principal Coupon Interest Total P+I Bond
Balance
02/01/2018 65,000.00 2,000% 8,250.33 73,250.33 550,000.00
08/01/2018 6,355.00 6,355.00 550,000,00
02/01/2019 55,000.00 2.000% 6,355.00 61,355.00 495,000.00
08/01/2019 5,805.00 5,805.00 495,000.00
02/01/2020 60,000.00 2.250% 5,805.00 65,805.00 435,000.00
08/01/2020 5,130.00 5,130.00 435,000.00
02/01/2021 60,000.00 2.250% 5,130.00 65,130.00 375,000.00
08/01/2021 4,455.00 4,455.00 375,000.00
02/01/2022 60,000.00 1.400% 4,455.00 64,455.00 315,000.00
08/01/2022 4,035.00 4,035.00 315,000.00
02/01/2023 60,000.00 2.500% 4,035.00 64,035.00 255,000.00
08/01/2023 3,285.00 3,285.00 255,000.00
02/01/2024 60,000.00 2.500% 3,285.00 63,285.00 195,000.00
08/01/2024 2,535.00 2,535.00 195,000.00
02/01/2025 65,000.00 2.500% 2,535.00 67,535.00 130,000.00
08/01/2025 1,722.50 1,722.50 130,000.00
02/01/2026 65,000.00 2.650% 1,722.50 66,722.50 65,000.00
08/01/2026 861.25 861.25 65,000.00
02/01/2027 65,000.00 2.650% 861.25 65,861.25 -
Total $615,000.00 $76,617.83 $691,617.83
20/ 7A GO Capital Out/ay 8 / 2017 Micas / 6/6/20/7 / /2:08 PM
.Spr 1 cis Led
Final
$70,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 2017A
PW Security Improvements
Bond Balance Report
Date
Principal Coupon Interest Total P+I Bond
Balance
02/01/2018 10,000.00 2.000% 899.53 10,899.53 60,000.00
08/01/2018 663.75 663.75 60,000.00
02/01/2019 5,000.00 2.000% 663.75 5,663.75 55,000.00
08/01/2019 613.75 613.75 55,000.00
02/01/2020 5,000.00 2.250% 613.75 5,613.75 50,000.00
08/01/2020 - - 557.50 557.50 50,000.00
02/01/2021 10,000.00 2.250% 557.50 10,557.50 40,000.00
08/01/2021 - - 445.00 445.00 40,000.00
02/01/2022 10,000.00 1.400% 445.00 10,445.00 30,000.00
08/01/2022 375.00 375.00 30,000.00
02/01/2023 10,000.00 2.500% 375.00 10,375.00 20,000.00
08/01/2023 - 250.00 250.00 20,000.00
02/01/2024 10,000.00 2.500% 250.00 10,250.00 10,000.00
08/01/2024 - 125.00 125.00 10, 000.00
02/01/2025 10,000.00 2.500% 125.00 10,125.00
Total $70,000.00 - $6,959.53 $76,959.53
20I7A CO Capital Outlay 11 / PW Security Improvements / 6/ 6/2017 / 12:08 PM
SpringsTeu
Final
$3,405,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 2017A
Issue Summary
Detail Costs Of Issuance
Dated 06/29/2017 1 Delivered 06/29/2017
COSTS OF ISSUANCE DETAIL
Municipal Advisor $20,900.00
MA Out of Pocket Expenses $302.00
POS/Official Statement $800.00
Bond Counsel
$8,600.00
Rating Agency Fee $11,500.00
Registrar $800.00
Miscellaneous $500.00
TOTAL $43,402.00
20) 7A GO Capital Oullny R / /sue Sanuna,y / 6/6/2017 / 1208 PM
Springsted
::.01An Rg'rrik
UMB Bank N.A. - Kansas City, MO's Bid
City of Stillwater, Minnesota
$3,405,000 General Obligation Capital Outlay Bonds,
Series 2017A
For the aggregate principal amount of $3,405,000.00, we will pay you $3,504,307.70 $3,9-03,8-13,7-0, plus
accrued interest from the date of issue to the date of delivery. The Bonds are to bear interest at the
following rate(s):
Maturity Date
02/01/2018
02/01/2019
02/01/2020
02/01/2021
02/01/2022
02/01/2023
02/01/2024
02/01/2025
02/01/2026
02/01/2027
02/01/2028 1
02/01/2029 160M 2.7500
02/01/2030
1 02/01/2031
02/01/2032 260M 3.0000
Amount $
390M 380M
310M
320M
325M
330M
335M
340M 345M
350M
1-40M 145M
145M
Coupon % Yield % Dollar Price Bond Insurance
2.0000 0.9000 100.644
2.0000 11.1000 101.413
2.2500 1.1500 102.797
2.2500 1.2500 103.498
1.4000 1.4000 100.000
2.5000 1.5500 105.066
2.5000 1.7000 104.965
2.5000 1.8000 104.943
2.6500 1.8000 106.003
2.6500 1.8500 105.639
Total Interest Cost:
Premium:
Net Interest Cost:
TIC:
Total Insurance Premium:
1.9500 105.616
2.0000
107.007
$4-7-37388AT
$9820
$371,564.97
1.926664%
$475,232.53
$99,307.70
$375,924.83
1.926516%
$0.00
Time Last Bid Received On:06/06/2017 10:25:02 CDST
This proposal is made subject to all of the terms and conditions of the Official Bid Form, the Official Notice
of Sale, and the Preliminary Official Statement, all of which are made a part hereof.
Bidder: UMB Bank N.A., Kansas City, MO
Contact: Kristin Koziol
Title: VP
Telephone:816-860-7223
Fax: 816-843-4325
Issuer Name:
Accepted By:
Date:
City of Stillwater, Minnesota
June 6, 2017
Company Name:
Accepted By:
Date:
UMB Bank, N.A.
June 6, 2017
Our Story
The Stillwater Public Library is a
valuable cultural institution
at the heart of the community.
It is the place where children grow their curiosity,
adults ramp up their skills or take time out to reflect.
It is where the community meets, marries, studies,
and watches the river flow by.
Our library use increases and diversifies.
Our library listens, adapts, and responds.
Our
Strategic
Plan
1
0
r
Stillwater
Public Library
STRATEGIC PLAN 2014-2017
SIA.I SS I O
The m ss on a '' water
Public Library is to promote
the power of knowledge,
encourage the discovery
of ideas, and instill the
joy of reading.
The Stillwater Public Library
is recognized throughout the
community as the center for
advancing literacy, enriching
lifelong learning, and
empowering civic engagement.
FACILITY &
COLLECTIONS
Maximize Use of the Building
Space and Collections to Better
Address Community Needs
ORGANIZATIONAL
RELATIONSHIPS &
STRUCTURES
Foster a Culture of
Organizational Innovation
and Effectiveness
COMMUNITY
ENGAGEMENT
Broaden Communication,
Outreach and Services
Throughout the Community
The Changing Face of the Library
Libraries are a key part of the community, but the way that they are used is changing. While traditional print books and
materials continue to be important and valued resources, patrons now have instant access to information via the internet and
are increasingly checking out electronic materials and accessing the library's online databases. In this digital age, however,
physical visits are increasing as the community is using the library for a variety of other services.
The library is .. .
• A first stop for tech help: Our library staff are regularly
assisting patrons one-on-one with tech questions regarding
their tablets, phones, email accounts, and apps.
• A printing hub: Many patrons are not maintaining home
printers. The library is their go -to destination for printing
needs including boarding passes, permission forms, packing
slips, reports, and more.
• A door to communication and the internet: In this digital
era, more than a quarter of U.S. households do not have a
computer with an internet connection. The Library's public
computers and free wi-fi allow users to connect.
Don finds the library to be the best place for
computer work. "The computers always work,
the printers always work, and there's always
someone to ask if I have a question."
The Changing Face of the Library
The library is ..
• A social services information provider: Patrons call or visit the
library seeking information and referrals to social service agencies for
assistance with housing, food, and safety concerns.
• A personalized search engine: In the past, finding enough
information was the challenge. Now, we face an overload of data.
Librarians educate users on how to filter search results to find
relevant and accurate info on subjects ranging from medical
questions and taxes to household repair and consumer products.
• An employment assistance center: Library staff assist patrons in
their job searches. Staff help patrons use online search tools to
identify openings. Staff work with users on how to complete online
job application forms or assist them in using Word to write and
submit resumes.
"Google Can BringYou Back
loo,000 Answers.
A Librarian Can Bring You
Back the Right One."
Neil Gaiman, Author
The Changing Face of the Library
The library is .. .
• A place to meet, gather, and retreat: The library
provides year-round gathering spaces for the
community with opportunities for both social
interaction and quiet reflection. Meeting space is in
demand at the library with all rooms booked many
evenings.
Groups meeting at the library
• 4H •
• AAUW •
• Andersen Corp •
• Arcola Mills •
• Boy Scouts •
• Brown's Creek
• City of Stillwater •
• DFL Party
• DNR •
• First State Bank & Trust •
• Girl Scouts •
• Greater Stillwater Chamber -
of Commerce
• Homeschool Groups
• Homeowner's Associations
• NAMI
•
•
National Park Service
Republican Party
SARA
St. Croix River Association
St. CroixValleyWomen's
Alliance
Stillwater Area Public
Schools
Stillwater Medical Group
Toastmasters
TEDx Stillwater
Thrivent Financial
Washington County
Writing Groups
and many more
• A way to engage, connect, and give back: In 2016, the library's 40 adult and
24 teen volunteers provided 2,574 hours of service to the library. Volunteering
allows individuals to give meaningfully of their time and talents, provides
opportunities to build relationships and learn new skills, and increases
connections to our community.
What's Happening atthe Library?
2016 was the second full year of the library's 2014-2017 Strategic Plan. As called for in the plan,
the Library:
• Focused on the customer's experience and increased efficiency by combining the circulation and information
desks. With a co -located desk, users don't have to worry about what desk is appropriate for their needs. Staff
members are able to spend more time serving users throughout the building and offering increased outreach
to the community.
• Continued Sunday Hours during the school year through a grant from the Stillwater Public Library Foundation.
• Enhanced PR efforts. The library refined and improved the its newly launched website and online newsletter
Shelf Life. One print letter was mailed with the City newsletter in 2016.
• Developed plans for strengthening and expanding partnerships. In 2016,
library staff began inventorying current partnerships and assessed how to
build partnerships that will advance outreach. 2016 partnerships included
WCL, ArtReach St. Croix, Headstart, ECFE, Stillwater School District,
Community Thread, and Valley Friendship Club.
53 People per HourVisited the Library in
2016
We are a community hot spot as well as a WiFi hot spot.
ittlit litiftl
MHO Itlitili
4.7,41,711-11; t
Circulation of Physical Items 2002-2016
400,000
350,000
300,000
250,000
200,000
150,000
100,000
50,000
0
Annual physical circulation has been stable over the years.
Circulation increased during the recession and has continued at fairly steady levels.
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
20,000
18,000
16,000
14,000
12,000
10,000
8,000
6,000
4,000
2,000
E -Materials Checkouts by Stillwater Cardholders
2011-2015
Checkouts of electronic materials by Stillwater Cardholders continues to increase. Nationally,
having e -books as part of a public library's collection was related to higher circulation and higher
rates of visitation to the library.
1
E -books E -Audio Books
• 2013 2014 • 2015 • 2016
E -Magazines Total E -Checkouts
Usage Type by Stillwater Cardholders
Although e -materials
checkouts are increasing,
the majority of items that
Stillwater residents"check
out" are physical items.
■ Physical Items E -Checkouts
Circulation at SPL by Residence
i80000
i60000
140000
120000
100000
80000
60000
40000
20000
The majority of items checked out at SPL are checked out by
Stillwater residents.
0
IIui...:__I
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et
Oar
Libraries in the County Used by Stillwater Residents
Most library use by Stillwater
residents occurs at SPL.
■ Stillwater Bayport Stafford ■ Wildwood Oakdale ■ Creek ■ All Other WCL Branches
Comparison to Other City Libraries
of Similar Size
We pulled comparisons with other libraries in cities with about the same population that have a city public library. It shows that Stillwater has a
healthy participation rate, a bigger collection and higher circulation than the others, and is a desirable meeting spot for the community.
Source: 2016 Annual Reports to the State of Minnesota.
City
Fergus Falls
Grand Rapids
Hibbing
Northfield
Red Wing
South St. Paul
Stillwater
Population
18,663
21,205
16,316
26,851
20,772
20,351
19,754
Percent of
Registered
Residents
102%
52%
52%
57%
58%
56%
62%
Visits
144,460
134,357
83,190
143,093
154,052
70,525
149,618
Total
Public
Service
Hrs/Yr
2,853
2,596
2,140
2,976
2,385
2,657
2,782
Total
Physical
Materials
Owned
64,939
74,541
85,830
70,368
82,139
66,251
106,030
Total
Physical
Circulation
224,939
163,483
88,282
266,472
211,651
109,151
299863
Total E -
Materials
Circulation
13,792
20,267
10,213
19,265
14,477
10,341
24,047
Total Public
Internet
Computer
Sessions
15,051
15,501
14,536
17,706
25,317
9,026
24,364
Total
Wireless
Sessions
11,241
N/A
4,860
53,779
8,750
8,301
32,031
Total
Programs
615
349
138
Total
Program Meetings
Attendance & Events
17,586 111
10,839 491
6,986 0
408 8,501 175
317 7,596 344
414 8,247
313 9029 648
122
Finances
In addition to generating revenues through enterprise funds, the library staff
searches for additional funding opportunities. In 2016 the Library was fortunate to
receive grants and gifts from:
• Legacy Arts Programming
• Stillwater Public Library Foundation Grants
• Friends of the Stillwater Public Library Gifts
• Stillwater Township Gift
• Individuals Gifts
Library's Portion of City Levy
$10,000,000
$9,000,000
$8,000,000
$7,000,000
$6,000,000
55, 000, 000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$-
15.65%
14.66%
14.38%
2011 2012 2013
14.52°/ 14.39%
13.20%
2014 2015 2016
■ Library's Portion of City Levee ■ Total City Levee
2016 Library Revenues
(Including In -Kind Gifts): X1,551,636
City Capital Transfer,
$81,754
Library -Generated
/Revenues, $104,964
Library
Foundation,
$100,659
I Other Gifts/Grants,
L $23,516
Volunteers
L (2574.75 Hours), $60,662
2016 Operating & Capital Expenditures
(Excluding Supplemental/Grants)
2016 Revenue:
Property Taxes: $1,171,625
Capital Outlay: $81,754
Library -Generated Revenue: $1o4,964
Total: $1,358,343
2016 Expenditures: $1,361,92o
Net: -$3,576
Supplies, $13,033, 1%
Miscellaneous, 54,056,
o%
Capital
Outlay,
$81,754,
6%
Services,
5161,049
12%
Materials, 5100,367, 7%
Benefits,
5239,428, 18%
Wages,
$762,233, 56%
2016 Supplemental & Grant Expenditures
(Excluding Volunteer Hours)
Supplemental & Grant Funds:
2016 Revenue: $132,631
2016 Expenditures: $133,251
While city funds are year-to-year, supplemental
grant funding can extend over multiple years.
Misc, $315 , 0%
Programs, $3,177, 2%
In Kind:
Other,
$5,628,
4%
Staff Service,
$10,194 ,
8%
In Kind: Vol & Event
Coordinators,
$42,925 ,
32%
Supplies & Equip,
$12,485 ,
9%
Improvement Projects,
$13,982 ,
11%
Materials,
$27,685 ,
21%
Sundays,
$16,859 ,
13%
Library Value Calculator
The value that the Library provided to the community
in 2015 was $8,872,016.
Library value calculators were developed in order to
demonstrate the savings that a community realizes by
sharing resources through a public library. This table
shows the estimated cost that would be borne by
Stillwater area community members if they purchased
the materials and services the they have received
through the Stillwater Public Library in 2016.
The first value calculator was developed by the
Massachusetts Library Association in 2004. The Maine
State Library has updated the calculator, providing
estimated 2015 retail values.
Use of SPL Service
Est. retail
value each
Total value to users
246,514 Books
$25A7
6,278,712
6,537 Magazines
5
32,685
31,199 OVOs
17
530,383
7,606 Music CDs
22
167,332
13,311 Audiobooks
41
545,751
3,620 eAudiobooks
25
90,500
9,629 eBooks
15
144,435
5,514 ePeriodicals
5
27,570
1648 Kits (Books &
,
Audio)
75
123,675
Est. 364 Online tutoring
per hour
35
249,254
Online job
Est. 30 coaching per
hour
35
1,050
3,065 Interlibrarg loans
30
91,950
648 Meeting room
uses
50
32,400
819 Programs or
classes - adult
14
11,466
441 Programs or
classes—teens
11.5
5,072
7,769 Programs or
classes - child
11.5
_
89,344
Internet
24,634 computer
sessions
12
295,608
10,322 Reference
uestions
15
154,830
TOTAL
VALUE
, 72,01
Programming
Programming is a way to make stories leap off the page,
teach new skills, and bring community members together
around their interests.
Adult Programs
Adult programming strives to interest adults in library activities beyond the traditional offerings with which they may be
familiar, billing ourselves as the original Pinterest. Programs included craft workshops, computer skills classes, author
appearances, and another successful year of the Adult Summer Reading Program.
More than 4o free programs
More than 800 participants
• Internet aoi
• Mystery Book Club
• Writing Classes
• Fireside Knit
• Microsoft Word Basics
• Image Editing
• Art Classes
• Summer Concerts on the Terrace
■ AAUW Program
■ Gallery Exhibits
■ TedX Sessions
Jrni
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TEDXStiIIwater
x� independently organized TEL} event
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TEEN
BOOK
CLIJB
Saturday, Detombar10, 7016
1039 am- 3:0O pm
Stillwater Public LlMary Teen Area
Teen Programs
With the active help of the Teen Advisory Board, programs for teens included writing
classes, poetry slams, book clubs, and Teen Read Week. We continue to experiment to
find the best programs to interest teens, one of the target audiences mentioned
specifically in the strategic plan.
In 2016, teen volunteers became leaders and teachers through our summer
programming series Teens Teach STEM. In a collaborative effort with Bayport Public
Library, teen volunteers led science, technology, math, and engineering activities for
children ages 6-io years on Tuesdays in Stillwater and Wednesdays in Bayport.
"Working at the library was my favorite volunteer experience
ever. Books and reading were a big part of my life growing up,
so supporting the library and helping younger kids enjoy and
understand it is really gratifying." - Katie, SPL Teen Volunteer
SECRET
Children's Programs
The library runs very successful programs for children year round. Storytimes stress
pre -literacy and literacy skills. The summer reading program helps children
maintain reading skills over the summer months. And, collaborations with artists,
musicians, and scientists fueled children's imaginations.
270 programs
attended by
8,210 children and
teens in 2016
" I cannot begin to thank you for all the support you gave to
my family this summer. I have discovered the wonders of the
local library with my grandchildren.
My 9 year-old grand -daughter needed to complete a summer
project for school. Everyone had so much patience, time, and
caring to help her.
Her 6 year-old brother is a sweet little boy with special needs.
School has been a struggle for him. Reading a chore. The
librarians were able to encourage him to do things that I could
not ever imagine him doing. He is now doing well in school
and is on grade level in first grade. Without all the wonderful
programs, he would not be as comfortable talking to others.
He is able to express his thoughts and he even asks to read
books.
Their 2 year-old brother is a handful. But I am taking him to
the story hours on Tuesday and Wednesday. He loves the
stories and crafts. He is now singing the songs and trying to
do the hand motions. I plan on continuing to attend as much
as possible to give him a basis for learning to love to read.
It is so incredible how much these children have improved in
one summer. By these experiences a new world has opened to
them and I believe it has expanded and has enriched their
lives. Thanks so much for having the programs and people to
do that."
- Helen, Library Patron, 2016
"By these experiences a new world has opened to them, and I believe it
has expanded and has enriched their lives. Thanks so much for having
the programs and people to do that."
Sunday Hours
The Stillwater Public Library continued Sunday Hours in 2016, open from 1:00 — 5:00 pm on Sundays in January through May and
again in September through December. Sundays were funded by a grant from the Stillwater Public Library Foundation. The public
tells us that Sunday is an important day for their library use:
"The doors open at 1:oo p.m. and right away there is a line of people.
Often, there are people in every nook and cranny — studying, reading
the newspaper, enjoying a book. The study rooms are all in use."
"Sundays are a cool family time. It is
especially fun to see grandparents
bringing their grandchildren to the
library." - Gail, SPL Librarian
"We like Sundays. We like that the
library is available when we are. The
staff is always so helpful with the
computers and the library is a very
pleasant place to be." - Jean and Jay
Community Partnerships
As a major thrust of the Library's strategic plan, partnerships help the library
become closer to the community and reach its outreach targets. The Library
currently works with many organizations and looks forward to developing new
community connections. Current partners include:
The Washington County Library Area Preschools The Minnesota Digital Library * Community
Thread ECFE Headstart *Valley Friendship Club ArtReach St. Croix °' Darn Knit Anyway
Valley Booksellers * The Science Museum * Therapy Dogs * White Bear Center for the Arts *
Area Elementary Schools* The History Network fa, The Washington County Historical Society
Libraries change lives.
L
Thank you for supporting the library and our community.
We look forward to continuing our collaboration with the city
in providing this valuable resource.
Questions?
RESOLUTION 2017-103
DIRECTING THE PAYMENT OF BILLS
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota,
that the bills set forth and itemized on Exhibit "A" totaling $924,383.51 are hereby
approved for payment, and that checks be issued for the payment thereof. The
complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be
inspected upon request.
Adopted by the Council this 6th day of June, 2017.
Ted Kozlowski, Mayor
ATTEST:
Diane F. Ward, City Clerk
EXHIBIT "A" TO RESOLUTION #2017-103 Page 1
LIST OF BILLS
Abbott Paint
Able Hose & Rubber Inc.
Advance Auto Parts
Amano McGann Inc
Amdahl Locksmith Inc Chris
Ancom Communication Inc.
BaIlis Tom
Batteries Plus Bulbs
Becker Fire Safety Services LLC
Board of Water Commissioner
Braun Intertec Corporation
Brock White Co. LLC
CDW Government Inc.
Century Power Equipment
City of St. Paul
Cole Papers
CoStar Realty Information Inc
County Materials Corporation
Coverall of the Twin Cities
Cub Foods
Customized Fire Rescue Training Inc
Dakota County Technical College
Davids Hydro Vac
Dell Marketing L.P.
Display Sales Co.
ECM Publishers
Emergency Medical Products
Esch Construction Supply
Ess Brothers & Sons Inc.
Fastenal Company
Fire Marshals Assoc. MN
Flagship Recreation
Forestry Suppliers Inc.
Frontier Ag & Turf
Frost Inc
Galls LLC
GASB
GearGrid
Geier Maureen
Gertens Wholesale
Gimmees.com
Gopher State One Call Inc.
Granicus Inc
H&L Mesabi
Harris Companies
Paint
Supplies
Equipment repair supplies
Multi -space parking meters
Locks rekeyed
Fire pagers
Reimburse for Title fees
Battery
Police Dept
April & May WAC Charges
Police station
Siltsock
Outlet strips
Equipment repair supplies
Asphalt
Janitorial supplies
Property professional
Storm sewer repairs
Commercial Cleaning Services
Coffee & Water
Rescue ropes course
Training
Hydroexcavation
Speakers for PCs
Flags
Publications
Glove box holder
Water tank
Strom sewer repair parts
Equipment repair supplies
Membership
Elbow slide section
Paint
Supplies
Equipment repair supplies
Fleece & boots
Subscription
Police Station
Reimbursements
Flowers
Sprts bottles and safety flashers
Locates
Qtrly web streaming service
Tensiloy loader bolt on blades
Refund of portion of plan review
68.74
115.28
230.96
9,921.65
695.00
10,069.00
41.75
39.99
176.00
25,324.00
1,755.50
609.23
493.10
314.44
587.43
468.68
360.61
1,477.60
2,312.00
43.95
4,500.00
750.00
1,535.00
363.84
710.40
726.95
63.90
98.00
1,253.00
1,192.89
40.00
580.00
273.79
105.69
583.58
446.27
252.00
1,134.00
156.77
2,167.00
790.96
25.65
1,086.00
1,047.24
1,191.01
EXHIBIT "A" TO RESOLUTION #2017-103
Hartman Brett
Heavy Equipment Repair Inc.
Henricksen PSG
Heritage Printing Inc.
Hildi Inc
Hoisington Koegler Group Inc
Holiday Companies
Hollotec
Iceman Industries Inc.
Jamar Technologies inc
Jefferson Fire and Safety Inc.
L3 Com Mobile -Vision
Loffler Companies
M.J. Raleigh Truck Co.
MacQueen Equipment Inc.
Mansfield Oil Company
Marshall Electric Company
Menards
Meredith Nathan
Metropolitan Council
Metropolitan Mechanical Contractors
Mid-America Business Systems
MINNCOR Industries
MN City/County Mgmt Assoc.
MN Pollution Control Agency
MN Rural Water Association
MTI Distributing
Municipal Emergency Services
Municode
My Alarm Center
Nelson Auto Center
Office Depot
O'Reilly Auto Parts
Peters Mary
Pioneer Press
Planet Technologies
Pomps Tire Service Inc.
Primary Products Co.
Quill Corporation
Red Cedar Steel Erectors Inc
Rehn Code Consulting Services
Riley Construction
Secure by Design Inc
ServiceMaster by Ayotte
Simplifile LC
Sirotiak Loren
SiteOne Landscape Supply
Park Fee Refund
Round tubing
Police station
Window Envelopes
Fire Relief Valuation for GASB 68
Professional services
Vehicle washes
Training
Liquid dust control
Equipment repair supplies
Bunker gear replacement
Computer equipment
Computer equipment & software
Black dirt
Training Day 5 people
Fuel
Lily Lake parking lot restroom
Supplies
Reimburse for lunch with reserves
May SAC
Maintenance
Police station
Desk
Membership
Wastewater Certification Exam
MRWA Wastewater Collection System Training
Equipment repair supplies
Helmets & safety equipment
Ordinance pages
Alarm Monitoring Services
2017 Police Interceptor
Office supplies
Equipment repair supplies
Refund of credit Balance on UB acct
Subscription - Turnblad
SharePoint implementation services
Tires
Nitrile gloves
File car
Repair rappelling hooks
Plan review
Refund of WAC Charges
Ninite Pro
Commercial post construction clean
Recording fees
Reimburse for Mileage
Park facility supplies
Page 2
85.00
135.00
1,718.00
159.00
1,000.00
2,303.75
300.00
395.00
4,150.00
237.62
7,635.83
16,675.05
12,306.72
1,392.63
300.00
5,136.61
3,339.00
1,372.53
39.80
36,902.25
813.00
32,228.84
876.00
167.00
55.00
450.00
411.73
840.39
1,118.80
98.82
80,564.85
1,064.87
63.79
252.30
5.25
1,450.00
1,585.71
193.96
139.99
1,910.00
8,410.83
2,000.00
240.00
1,245.00
50.00
202.22
777.86
EXHIBIT "A" TO RESOLUTION #2017-103
Snap Sports
SRF Consulting Group
St. Croix Boat and Packet Co.
Stillwater Motor Company
T.A. Schifsky and Sons
Tessman Seed Co. St. Paul
Total Parking Solutions Inc.
Tri-State Bobcat
Truck Utilities Inc.
UHL Company
Uline Inc
USAble Life
Valley Trophy Inc.
Verizon Wireless
Washington County Recorder
Watson Appliance Service
Wenck Construction
Wolf Marine Inc.
Wulfing David
Young Christy
Zoll Medical Corp
LIBRARY
Baker and Taylor
Brechon Melissa J.
Brodart Co
Communication Systems Specialists
Kinder Melodies
Midwest Tape
Office of MN IT Services
Quill Corporation
Toshiba Business Solutions
Xcel Energy
REC CENTER
1ST Line/Leewes Ventures LLC
Advance Auto Parts
AT&T Mobility
Coca-Cola Distribution
Comcast
Ice Skating Institute
Menards
Minnesota Department of Health
Nardini Fire Equipment
Riedel! Shoes Inc.
Armory gym
Downtown plan update
Ramp cleaning
Vehicle service
Asphalt
Fertilizer
Receipt paper
Bobcat rental
Equipment repair supplies
Equipment repair charges
55 gallon fiber drum
Term Life Insurance
Plaque
Wireless services
Assessing Service Fee
Equipment repair supplies
Police station
Summer slip lease
Reimburse for K9 boarding
Park Fee Refund
AED Pro & supplies
Materials
Interim Library Director - May
Materials
Public Workstation Wiring
Programs - Juv (SPLF)
Materials
Telephone - April
Supplies
Maintenance Contract
Energy
Snacks for concessions
Equipment repair supplies
Cell phone
Beverages for concessions
TV Internet & Voice
Skater memberships
Supplies
Hospitality fee
Inspection
Stakes
Page 3
23,585.20
4,583.33
810.00
1,441.77
3,401.84
73.84
195.00
660.00
34.00
266.00
348.00
434.40
175.00
767.31
106,108.43
89.95
30,504.92
750.00
70.00
100.00
3,212.63
968.37
7,000.00
1,448.34
2,130.25
225.00
932.79
379.44
362.28
111.23
4,729.05
310.35
18.73
61.45
1,036.88
374.05
1,448.00
49.42
35.00
71.75
18.68
EXHIBIT "A" TO RESOLUTION #2017-103
Sentry Systems Inc. Alarm monitoring
Vic's Crane and Heavy Haul Inc. Equipment
CREDIT CARDS
Accessory Tech
Amazon.com
Backgroundchecks.com
BCA Training & Auditing
Ebay
Greater Stillwater Chamber of Commerce
GTS Educational Events
Home Depot
Magnetic Mic
Neopost Great Plains
Signcad Systems Inc.
U of M Bookstore
Varidesk
Walgreens
MAY MANUALS
Century Link
Comcast
Racine North
Xcel Energy
ADDENDUM
Acoustics Assoc
Century Link
Dama MP Inc
Esser Glass
Jackson & Assoc
Kellington Construction
League of MN Cities
Magnuson Law Firm
Multiple Concepts Interiors
Pereboom Jesse
Phasor Electric
Pinnacle Wall Systems
Pomps Tire Service
Sams Marine
Thurnbeck Steel Fabrication
Verizon Wireless
Wasch Commercial Finishes
Washington County License Center
23 Cell phone belt clips
Supplies
Background checks
Training
Supplies
State of the City Eggs & Issues
Land use & planning workshops
Power converter
Magnetic mic
Ink & labels for postage machine
Maintenance
Reference manuals
Desk
Picture for board
Phone
TV & Internet
PD Computers
Energy
Police Project
Phone
Entry key box
Police Project
Police Project
Police Project
Claim
Professional Service
Police Project
Reimburse for Mileage
Police Project
Police Project
Tires & Labor
Boat repair
Police Project
Police wireless service
Police Project
Registration
Page 4
140.85
832.50
551.08
383.32
40.45
250.00
37.23
100.00
210.00
35.74
34.95
289.25
902.50
117.45
495.00
16.00
41.51
251.86
5,580.00
27,053.29
37,762.50
404.42
159.00
14,250.00
102,101.15
71,069.64
1,000.00
15,264.33
12,658.75
72.01
70,300.00
13,165.57
6,854.26
392.50
3,776.25
612.20
4,612.72
104.25
EXHIBIT "A" TO RESOLUTION #2017-103 Page 5
Xcel Energy
Adopted by the City Council this
6th Day of June, 2017
Energy 24,159.45
TOTAL 924,383.51
Stiliwater
Administration
Memorandum
To: Mayor & City Council
From: Diane Ward, City Clerk
Date: 6/6/2017
Re: Planning Commission Re -Appointment
Two members of the Planning Commission had terms expire May 1, 2017, and both requested
reappointment.
We published the openings, and applications were received. The recommendation of the Chair
and Council liason is to reappoint Ms. Fletcher and Mr. Hade with their terms expiring May 1,
2020.
This brings the Commission to seven (7) voting members with the Council liason as a non-voting
member at this time,
If Council agrees with the recommendation they should pass a motion adopting a resolution
approving reappointment of Jenna Fletcher and Sean Hade to the Planning Commission.
RESOLUTION 2017-108
REAPPOINTING JENNA FLETCHER AND SEAN HADE
TO THE PLANNING COMMISSION
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of
Stillwater, Minnesota, that at their June 6, 2017 regular City Council meeting they made the
following reappointments:
• Reappoint Jenna Fletcher with her term expiring May 1, 2020.
• Reappoint Sean Hade with his term expiring May 1, 2020
Adopted by Council this 6th day of June, 2017.
Attest:
Diane F. Ward, City Clerk
STAFF REQUEST ITEM
Department: MIS
Date: 6/5/17
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Purchase of a new printer for the Inspections Department. Their printer is not
working correctly and is too old for repair.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
Money for this purchase was not budgeted for in the 2017 Capital Outlay budget.
However, Money was budgeted for a software project that will not be able to take
place this year because the software vendor is not ready to roll out the updated
software. We will use some of this money to purchase the new printer. Total
cost will be approximately $1500.00
ADDITIONAL INFORMATION ATTACHED Yes No X
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
Submitted by: RMH
Re-efAikektOi0 /PP z mt,
yuftde
Date: 6/5/17
7
RESOLUTION 2017-109
APPROVING APPLICATION TO CONDUCT OFF-SITE GAMBLING
KNIGHTS OF COLUMBUS 1632
WHEREAS, Knights of Columbus 1632 has submitted an application to the City of Stillwater
requesting City approval of an Application to Conduct Off -Site Gambling for bingo in Lowell
Park, Stillwater, MN 55082; and
WHEREAS, the dates for the off-site gambling will take place during Lumberjack Days on
July 21, 22, and 23, 2017; and
WHEREAS, it has been demonstrated that the organization is collecting gambling monies for
lawful purposes.
NOW THEREFORE, BE IT RESOLVED, that the City of Stillwater approve of the
Application to Conduct Off -Site Gambling from the Knights of Columbus 1632 during the date
stated above. The City Clerk is directed to attach a copy of this resolution to the application to
be submitted to the Gambling Control Board.
Adopted by the City Council for the City of Stillwater this 6th day of June, 2017.
Ted Kozlowski, Mayor
Attest:
Diane F. Ward City Clerk
MINNESOTA LAWFUL GAMBLING
LG230 Application to Conduct Off -Site Gambling
6/15 Page 1 of 2
No Fee
ORGANIZATION INFORMATION
Organization
Address:
Chief Executive
Gambling
1910
Name: Stillwater Knights of Columbus 1632 License Number: 04684
Greeley St S City: Stillwater , MN Zip: 55082
Manager
Officer (CEO) Name: Tom Thul Daytime Phone: 651-755-8394
Name: 3oseph Swiersz Daytime Phone: 612-270-5595
GAMBLING ACTIVITY
Twelve off-site
Check the
From
type
eventsareallowedas, �each calendar year
to LJili5' / 17
not to exceed a total of 36 days.
1S
Bingo IITlpboards lI Paddlewheel
_1_/_„1_17. _
of games that will be conducted.
Raffle II Pull -Tabs
✓
GAMBLING PREMISES
Name
Street
City
Does
of
address
(or
•
•
your
location
township):
Do not
If no
organization
Yes
where gambling activity will be conducted:
and
Intersection of Myrtle St and
Lowell Park - Stillwater
Water St Zip: 55082 County: Washington
use a post office box.
street address, write in road designations (example: 3 miles east of Hwy. 63 on County Road 42).
own the gambling premises?
If yes, a lease is not required.
If no, the lease agreement below must be completed, and signed by the lessor.
TelNo
LEASE AGREEMENT FOR OFF-SITE ACTIVITY (a lease agreement is not required for raffles)
Rent to be
All obligations
•
•
•
Lessor's
Print Lessor's
paid
Any
This lease
gambling
Other
Lumberjack
for the leased area: $ 0 (if none, write "0")
and agreements between the organization and the lessor are listed below or attached.
attachments must be dated and signed by both the lessor and lessee.
and any attachments is the total and only agreement between the lessor and the organization conducting lawful
activities.
terms, if any:
Committee to supply tent, tables, chairs, electical outlets, and intercom with speakers.
Signature:
Date:
Name:
CONTINUE TO PAGE 2
LG230 Application to Conduct Off -Site Gambling
6/15 Page 2 of 2
Acknowledgment by Local Unit of Government: Approval by Resolution
CITY APPROVAL
for a gambling premises
located within city limits
COUNTY APPROVAL
for a gambling premises
located in a township
City Name:
Date Approved
Resolution
(If none,
Signature
1 1 � (
County Name:
by City Council:
Date Approved by County Board:
Number:
Resolution Number:
attach meeting minutes.)
of City Personnel:
(If none, attach meeting minutes.)
Signature of County Personnel:
Title: CA ex Date Signed: (9'5 ' j 1
Title: Date Signed:
TOWNSHIP NAME:
Local unit of government
must sign.
Complete below only if required by the county.
On behalf of the township, I acknowledge that the organization is
applying to conduct gambling activity within the township limits.
(A township has no statutory authority to approve or deny an
application, per Minnesota Statutes 349.213, Subd. 2.)
Print Township Name:
Signature of Township Officer:
Title: Date Signed:
CHIEF EXECUTIVE OFFICER (CEO) ACKNOWLEDGMENT
The person signing this application must be your organization's CEO and have their name on file with the Gambling Control Board.
If the CEO has changed and the current CEO has not filed a LG200B Organization Officers Affidavit with the Gambling Control
Board, he or she must do so at this time.
I have read this application, an II information is true, accurate, and complete and, if applicable, agree to the lease terms as
stated in this application.
/A , 6 ---.5 - cc)o/i'Y
Signatu of CEO (must be CEO's signature; designee may not sign) Date
Mail or fax to:
Minnesota Gambling Control Board
Suite 300 South
1711 West County Road B
Roseville, MN 55113
Fax: 651-639-4032
No attachments required.
Questions? Contact a Licensing Specialist at 651-539-1900.
This publication will be made available in alternative format (i.e. large print, braille) upon request.
Data privacy notice: The Information requested on this form (and any If the Board does not Issue a permit, all information provided remains
attachments) will be used by the Gambling Control Board (Board) to private, with the exception of your organization's name and address which
determine your organization's qualifications to be Involved in lawful will remain public.
gambling activities In Minnesota. Your organization has the right to refuse Private data about your organization are available to: Board members,
to supply iothe in, the Board may noter, if ableborganization determin refuses to supply Board staff whose work requires access to the information; Minnesota's
this information, the Board may not be to determine your
organization's qualifications and, as a consequence, may refuse to issue a Department of Public Safety; Attorney General; commissioners of
permit. If your organization supplies the information requested, the Board Administration, Minnesota Management & Budget, and Revenue;
will be able to process your organization's application. Legislative Auditor; national and international gambling regulatory
agencies; anyone pursuant to court order; other individuals and agencies
Your organization's name and address will be public information when specifically authorized by state or federal law to have access to the
received by the Board. All other information provided will be private data Information; individuals and agencies for which law or legal order
about your organization until the Board issues the permit. When the authorizes a new use or sharing of information after this notice was given;
Board Issues the permit, all information provided will become public. and anyone with your written consent.
An equal opportulty employer
RESOLUTION 2017-110
APPROVING THE 2017-2018 GRANT AGREEMENT FOR MUNICIPAL
RECYCLING GRANT DISTRIBUTION WITH WASHINGTON COUNTY
BE IT RESOLVED by the City Council of Stillwater, MN that the acceptance of the
2017-2018 recycling grant distribution from Washington County, as on file with the City
Clerk is hereby approved and that the Mayor are authorized to execute the agreement on
behalf of the City of Stillwater
Adopted by the Stillwater City Council this 6t1 day of June, 2017.
Ted Kozlowski, Mayor
ATTEST:
Diane F. Ward, City Clerk
2017-18
GRANT AGREEMENT
FOR
MUNICIPAL RECYCLING GRANT DISTRIBUTION
THIS AGREEMENT made and entered into by and between the County of Washington,
hereinafter referred to as the "County", and the City of Stillwater, hereinafter referred to as the
"Grantee".
WHEREAS, the County desires to encourage and provide opportunities for residential
recycling to reduce the County's reliance on solid waste disposal facilities, and
WHEREAS, the Washington County Board of Commissioners has budgeted funds to be
used to further develop recycling projects in the County.
NOW, THEREFORE, the parties hereto agree as follows:
1. Term:
The term of the Agreement shall be from the date this Agreement is approved by the County
to December 31, 2018.
2. The County's Obligations:
The County will pay the Grantee an amount of up to $70,340.00 which is to be used for
recycling program expenses in 2017 and 2018. Payment will be made in two installments,
one in 2017 and one in 2018. The 2017 payment will be made within 60 days of execution
of this Agreement and the 2018 payment will be made within 60 days of the county
approving the grantee's 2017 recycling work plan projects.
3. The Grantee's Obligations:
a. The Grantee agrees to follow their 2017-18 Municipal Recycling Grant Application
and the guidelines therein (Exhibit A).
b. The Grantee will use all recycling grant money received in 2017 and 2018 as a result
of this Agreement, for base funding activities, recycling projects, and public
education related to recycling, as indicated in Exhibit A. If all recycling grant funds
are not used within the grant period, the Grantee must return unexpended funds to
the County unless the County approves utilizing the unspent funds for recycling
projects the following year.
c. The Grantee shall sign and return this Agreement to the County by August 1, 2017.
Failure to do so will result in a reduction or loss of grant funds.
d. The Grantee agrees to support State efforts in obtaining hauler reports by ensuring
compliance through ordinance, contract or license requirements and the ability to
exercise punitive actions, if needed.
e. The Grantee will prepare and submit annual work plan project reports to the County.
The reports shall cover the time period from January 1 to December 31 and shall be
submitted to the County by January 31st of the year following the reporting period.
The annual reports are available on the County's Municipal Recycling Grant
Application and Reporting software (Re-TRAC Connect).
f. Pursuant to Minnesota Statutes Sections 115A.46 and 115A.471, all waste generated
by city/township government activities (including city/town halls, public works
buildings, parks, and for city/townships that arrange for waste services on behalf of
-1-
g.
their residents) shall be delivered to the Ramsey/Washington Recycling and Energy
Center in Newport for disposal. Failure to comply with this provision shall
constitute a breach of this Grant Agreement.
The parties agree that if the Grantee contracts or otherwise arranges for municipal
solid waste hauling service on behalf of its residents and/or businesses and the
Grantee issues bills for this service, the Grantee shall bill the County Environmental
Charge (CEC) as a separate line item on the solid waste bill and shall make
reasonable effort to collect the CEC. Exception to this provision is if the licensed
hauler collected the CEC for the previous year. All County Environmental Charges
collected shall be remitted to the County according to section 14.5 of Washington
County Ordinance 4178 or its replacement, Ordinance #194, effective July 1'', 2014.
Failure of the Grantee to comply with this provision shall constitute a breach of this
Grant Agreement and will result in loss of grant funds.
1. Indemnification
The Grantee agrees it will defend, indemnify and hold harmless the County, its officers and
employees against any and all liability, loss, costs, damages, and expenses which the
County, its officers, or employees may hereafter sustain, incur, or be required to pay arising
out of the negligent or willful acts or omissions of the Grantee in the performance of this
agreement.
2. Insurance Requirements
The Grantee agrees that in order to protect itself, as well as the County, under the indemnity provisions
set forth above, it will at all times during the term of this Agreement, keep in force the following
insurance protection in the limits specified:
A. Commercial General Liability and Professional Liability with contractual liability coverage
in the amount of the County's tort liability limits set forth in Minnesota Statute 466.04 and as
amended from time to time.
B. Automobile coverage in the amount of the County's tort liability limits set forth in Minnesota
Statute 466.04 and as amended from time to time.
C. Worker's Compensation in statutory amount.
Prior to the effective date of this Agreement, the Grantee will furnish the County with a current and
valid proof of insurance certificate indicating insurance coverage in the amounts required by this
agreement. This certificate of insurance shall be on file with the County throughout the term of the
agreement. As a condition subsequent to this agreement, Grantee shall insure that the certificate of
insurance provided to the County will at all times be current. The parties agree that failure by the
Grantee to maintain a current certificate of insurance with the County shall be a substantial breach of
the contract and payments on the contract shall be withheld by the County until a certificate of
insurance showing current insurance coverage in amounts required by the contract is provided to the
County.
Any policy obtained and maintained under this clause shall provide that it shall not be cancelled,
materially changed, or not renewed without thirty days notice thereof to the County.
3. Data Practices:
All data collected, created, received, maintained, or disseminated for any purpose by the
activities of the contractor, because of this agreement shall be governed by the Minnesota
Government Data Practices Act, Minnesota Statutes Chapter 13 (Act), as amended and the
Rules implementing the Act now in force or as amended. The contractor/Grantee is subject
-2-
to the requirements of the Act and Rules and must comply with those requirements as if it is
a governmental entity. The remedies contained in section 13.08 of the Act shall apply to the
contractor/Grantee.
4. Condition Subsequent:
It is understood and agreed that in the event that reimbursement to the County from state
sources is not obtained and continued at a level sufficient to allow the Grant, the
obligations of each party hereunder shall thereupon be reviewed to determine the necessity
of renegotiating all or parts of this Agreement.
5. Records Availability and Retention:
Pursuant to Minnesota Statute Section 16C.05, Subd. 5, the Grantee agrees that the County,
the State Auditor, or any of their duly authorized representatives at any time during normal
business hours and as often as they may reasonably deem necessary, shall have access to
and the right to examine, audit, excerpt, and transcribe any books, documents, papers,
records, etc. which are pertinent to the accounting practices and procedures of the Grantee
and involve transactions relating to this Agreement.
Grantee agrees to maintain these records for a period of six (6) years from the date of
termination of this Agreement.
6. Independent Contractor:
Nothing contained in this Agreement is intended or should be construed as creating the
relationship of co-partners or joint ventures with the County. No tenure or any rights or
benefits, including Worker's Compensation, Unemployment Insurance, medical care, sick
leave, vacation leave, severance pay, PERA, or other benefits available to County
employees, shall accrue to the Grantee or employees of the Grantee performing services
under this Agreement.
7. Nondiscrimination:
During the performance of this Agreement, the Grantee agrees to the following: No person
shall, on the grounds of race, color, religion, age, sex, sexual preference or orientation,
disability, marital status, public assistance status, criminal record, creed or national origin,
be excluded from full employment rights in, participation in, be denied the benefits of, or be
otherwise subjected to discrimination under any and all applicable Federal and State Laws
against discrimination.
8. Firearms Prohibited:
Unless specifically required by the terms of this contract, no provider of services pursuant to
this contract, including but not limited to employees, agents or subcontractors of the Grantee
shall carry or possess a firearm on county premises or while acting on behalf of Washington
County pursuant to the terms of this agreement. Violation of this provision shall be
considered a substantial breach of the Agreement; and, in addition to any other remedy
available to the county under law or equity. Violation of this provision is grounds for
immediate suspension or termination of this contract.
9. Noncompliance by Grantee:
If the County finds that there has been a failure to comply with the provisions of this
Agreement, the County may terminate the Agreement at any time following seven (7) days
written notice to the Grantee and upon failure of the Grantee to cure the default within the
seven day period. The County will require the Grantee to repay the grant funds in full or in
a portion determined by the County. Nothing herein shall be construed so as to limit the
County's legal remedies to recover grant funds.
-3-
10. Termination:
This Agreement may be canceled by either party upon thirty (30) days written notice.
Notice to the Cities shall be mailed to the City Administrator or to the City Clerk if there is
no Administrator. Notice to Townships shall be mailed to the Township Clerk. Notice shall
be sent to the official business address of the City or Township. Notice to the County shall
be mailed to: Department of Public Health and Environment, 14949 62nd Street N, PO Box
6, Stillwater, MN 55082-0006.
11. Merger and Modification:
a. It is understood and agreed that the entire Agreement between the parties is
contained here and that this Agreement supersedes all oral agreements and
negotiations between the parties relating to the subject matter. All items referred to
in this Agreement are incorporated or attached and are deemed to be part of this
Agreement.
b. Any material alterations, variations, modifications, or waivers of provisions of this
Agreement shall be valid only when they have been reduced to writing as an
Amendment and signed by the parties.
-4-
IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated
below.
GRANTEE WASHINGTON COUNTY
BY BY
Chair, Washington County
TITLE Board of Commissioners
DATE DATE
FEDERAL ID #
BY
Molly O'Rourke
County Administrator
DATE
Recommended for action:
By
Lowell R. Johnson, Director
Department of Public Health &
Environment
DATE
APPROVE II AS TO FORM
BY
Ass't Washington Co. Attorney
DATE h
-5-
RESOLUTION 2017-111
APPROVAL OF LEASE AGREEMENT WITH MAX TODO MARINE SERVICES, INC.
BE IT RESOLVED, by the City Council of Stillwater, MN that the agreement between
Max Todo Marine Services, Inc. and City of Stillwater for lease of City property
formerly the "Barge Property" as it appears on "Exhibit A", as on file with the City
Clerk, is hereby approved.
BE IT FURTHER RESOLVED, that the Stillwater City Council authorizes the Mayor
and City Clerk to sign the agreement on the City's behalf.
Adopted by the City Council of the City of Stillwater this 6th day of June, 2017.
Ted Kozlowski, Mayor
ATTEST:
Diane F. Ward, City Clerk
LEASE AGREEMENT
THIS AGREEMENT made this day of , 2017, between the CITY OF
STILLWATER, Washington County, Minnesota, a Home Rule City of the Third Class ("City")
and MaxToDo Marine Services, Inc., a Minnesota corporation, ("MaxToDo" and "Tenant").
1. Recital. The City is the owner of real estate with frontage on the St. Croix River
("Property"), part of which was formerly rented to Aiple Towing Company who operated a barge
terminal facility from the site.
2. The Property. A portion of this Property is the subject of this Lease and is
described on the attached Exhibit "A," the Property where currently a City owned barge entitled
the "Frank E" is moored.
3. Tenn. The Lease is for a term of three (3) years, however, either Party may
terminate this Lease thirty (30) days after written notice.
4. Rent. As and for rent payable to the City during the term of this Agreement,
Tenant will pay rent in the amount of Five Hundred Fifty and No/100 ($550.00) Dollars per
month, payable monthly in advance of the first day of each month.
5. Appearance. Tenant agrees to maintain the physical appearance of the Property in
its present condition and promises to erect no additional out buildings or structures on the
Property.
6. Quonset Hut. The tenant may use the Quonset Hut on the site until such time
when it will be demolished by the City.
7. Mooring. Tenant will be allowed to bring to the Property and moor on the
Property any equipment and additional boats and vehicles as needed to reasonably maintain their
business.
8. Snow and Brush Removal. Tenant will also be responsible for snow removal, and
cut and trim brush and weeds, all without charge to the City.
9. Waiver. Tenant also agrees and waives, by this Lease, any claim that they might
otherwise have to compensation as a lessee in possession under any state or federal law or rule
should the property be needed to accommodate construction of an interstate bridge, bridge piers
or abutments or other possible bridge construction impacts in the event the Property or any part
of it is needed for bridge construction or bridge construction impacts or is affected by bridge
construction impacts. Tenant agrees to accommodate any such construction or impacts.
10. Mooring Visitors. Tenant also agrees to reasonably accommodate, at the request
of the City, any marine services who are temporarily working on public projects on the St. Croix
River on a temporary basis and who are in need of loading, unloading or mooring vessels
involved in this work. This provision will be operative on a case by case basis and may not
unreasonably disrupt Tenant's operations, or provide a competitor with an unreasonable
advantage.
11. Insurance and Release. Tenant must insure the Property against all risks and
provide the City with a certificate of insurance evidencing One Million Five Hundred Thousand
($1,500,000) combined single limits coverage on their operation, naming the City as an
additional insured as their interest may appear. The City will either self -insure the Frank "E"
with regard to marine risks including hull risks or, if feasible, as the Frank "E" increases in
value, secure marine insurance including hull coverage on the Frank "E".
It is also agreed by the City that Tenant will not be responsible or liable for catastrophic,
hull failure or damage to the vessel that results from tornadoes, flood, extreme rain or wind or
collision caused by other vessels.
12. Prohibition Assignment. This Agreement and the rights granted hereunder may
not be assigned or transferred by Tenant without the prior written consent of the City.
13. Conditions. This Agreement will not be effective unless all activities of Tenant
have the approval of the United States Army Corps of Engineers and the Minnesota Department
of Natural Resources, if required by law.
2
IN WI"INESS WHEREOF, the parties have set their hands this day of
, 2017.
ATTEST:
Diane F. Ward, Its City Clerk
STATE OF MINNESOTA
) ss
COUNTY OF WASHINGTON
CITY OF STILLWATER
By:
Ted Kozlowski, Its Mayor
TENANT:
MAXTODO MARINE SERVICES, INC.,
a Minnesota corporation
By:
Its:
The foregoing instrument was acknowledged before me this day of
2017, by Ted Kozlowski, Mayor, and Diane F. Ward, Clerk, for the CITY OF STILLWATER.
STATE OF MINNESOTA
COUNTY OF WASHINGTON
The foregoing instrument
2017, by
MaxToDo Marine Services, Inc.,
Notary Public
) ss
was acknowledged before me this day of
, the , duly authorized agent for
a Minnesota corporation.
3
Notary Public
REGULAR MEETING
RECESSED MEETING
1\la t ec
114E O IRTMELA CE OF MINNESOTA
AGENDA
CITY COUNCIL MEETING
Council Chambers, 216 Fourth Street North
June 6, 2017
4:30 P.M. AGENDA
I. CALL TO ORDER
II. ROLL CALL
III. OTHER BUSINESS
1. Public Art Proposal - Tayler Borman
2. Preliminary concept for Lakeview site (available Tuesday)
3. Library - Land Use SUP
IV. STAFF REPORTS
4. Police Chief
5. Fire Chief
6. City Clerk
7. Community Development Dir.
8. Public Works Dir.
9. Finance Director
10. City Attorney
11. City Administrator - 4th of July & Legislative Update
4:30 P.M.
7:00 P.M.
V. ADJOURNED TO CLOSED SESSION FOR LAND NEGOTIATIONS PURSUANT MN STAT. SEC.
13D.05 SUBD. 3C(3) — SOUTH PORTION OF PROPERTY LOCATED AT 1675 MARKET DRIVE
7:00 P.M. AGENDA
VI. CALL TO ORDER
VII. ROLL CALL
VIII. PLEDGE OF ALLEGIANCE
IX. APPROVAL OF MINUTES
12. Possible approval of May 16, 2017 regular and special closed session minutes
X. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
13. Possible approval of resolution providing for the sale and award of the General Obligation
Capital Outlay Bonds, Series 2017A (Resolution - Roll Call) - Dave McGillivray, Springsted, Inc.
14. St. Croix River Association - Natalie Warren
15. Lumberjack Days Update
16. Library Annual Report
XI. OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are
not a part of the meeting agenda. The Council may take action or reply at the time of the
statement or may give direction to staff regarding investigation of the concerns expressed.
Out of respect for others in attendance, please limit your comments to 5 minutes or less.
XII. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to
be routine by the city council and will be enacted by one motion. There will be no separate
discussion on these items unless a council member or citizen so requests, in which event,
the items will be removed from the consent agenda and considered separately.
17. Resolution 2017-103, directing payment of bills
18. Possible approval of temporary liquor license - St. Croix Catholic School
19. Possible approval of temporary liquor license - Harvest Fest - October 14 & 15, 2017
20. Possible approval of temporary liquor license - The Episcopal Church of the Ascension -
September 23, 2017
21. Possible approval of noise variance for the 11th Annual Bryan McDonough American Heroes
Golf Classic - Oak Glen Golf Course - August 11, 2017
22. Resolution 2017-104, resolution of support for the Washington County CR 5 project
23. Resolution 2017-105, approval of contract with Karen L. Richtman, Service on a Shoestring
for Recycling Coordinator Services.
24. Possible approval of quote for Lily Lake Tennis Court Rehabilitation
25. Possible approval to purchase Street Sweeper
26. Resolution 2017-106, appointment to Traffic Safety Committee
27. Resolution 2017-107, approving assignment agreement with the Veterans' Memorial
Committee for 2017
XIII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR
COMMENTS TO 10 MINUTES OR LESS.
28. This is the date and time to consider the preliminary plat and variance resolution amendment
for Hazel Court - Sterling Black (Postponed at the request of the developer to the June 20,
2017 meeting)
XIV. UNFINISHED BUSINESS
29. Possible approval of second reading of Ordinance 1095, an Ordinance amending the Stillwater
City Code Chapter 31, entitled Zoning Ordinance by adding Senior Care Living Facilities to the
RA Zoning District (2nd Reading - Roll Call)
XV. NEW BUSINESS
30. Consideration of funding for Historic Sign (Brown Sign) on bridge exit
31. Possible approval of Special Use Permit Amendment and noise ordinance waiver for Lion's
Tavern (Resolution - Roll Call)
32. Possible approval of first reading of an ordinance amending Section 43-131 of the Stillwater
City Code (1St Reading - Roll Call)
33. Possible approval of extra hours for the Planning Secretary (Resolution - Roll Call)
XVI. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED)
XVII. COMMUNICATIONS/REQUESTS
XVIII. COUNCIL REQUEST ITEMS
XIX. STAFF REPORTS (CONTINUED)
XX. ADJOURNMENT
Ulwater
THE B I R T H PLACE OF MINNESOTA
DATE:
TO:
REQUEST: Public Art Proposal
Commercial Street Pedestrian Plaza
June 2, 2017
Mayor & Councilmembers
PREPARED BY: Bill Turnblad, Community Development Director
BACKGROUND
The public restroom on the Commercial Street pedestrian plaza was designed to
accommodate public art. Three recessed panel areas were provided on both the east and
west sides of the building for this purpose. The east side of the building can be seen
below.
The City has considered several proposals for art displays on the restroom, but each was
contingent upon grants or funding that did not materialize. So, the space is still
available.
PROPOSAL
Taylor Berman, a local artist, has contacted the City with a proposal to create plywood panels to
place into the recessed spaces. Below is a sample of what the art could look like.
Pedestrian Plaza
Art Proposal
Page 2
The cost for the work would be $1,150 if the City chose to have the panels done just on the east
side of the building. If the west side were to be done as well, the cost would double.
Money for the project is available in the Downtown Beautification Fund.
Berman will present his proposal to the City Council during the June 6, 2017 work session.
REQUEST
Consider Berman's request and decide whether to accept the proposal.
bt
1\la t ec
114E O IRTMELA CE OF MINNESOTA
CITY COUNCIL MEETING MINUTES
May 16, 2017
SPECIAL MEETING - CLOSED SESSION FOR LAND 6:00 P.M.
NEGOTIATIONS PURSUANT TO MN STAT. SEC. 13D.05 SUBD. 3(B)
REGULAR MEETING 7:00 P.M.
Mayor Kozlowski called the meeting to order at 7:24 p.m.
Present: Mayor Kozlowski, Councilmembers Menikheim, Junker, Weidner and Polehna
Absent: None
Staff present: City Administrator McCarty
City Attorney Magnuson
Fire Chief Glaser
Police Chief Gannaway
Community Development Director Turnblad
Public Works Director Sanders
City Clerk Ward
PLEDGE OF ALLEGIANCE
Mayor Kozlowski led the Council and audience in the Pledge of Allegiance.
APPROVAL OF MINUTES
Possible approval of minutes of April 18, 2017 and May 2, 2017 Closed Session meeting minutes and
May 2, 2017 regular and recessed meeting minutes
Motion by Councilmember Junker, seconded by Councilmember Polehna, to approve the April 18,
2017 and May 2, 2017 closed session; and May 2, 2017 regular and recessed meeting minutes. All in
favor.
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
Heritage Preservation Awards
Community Development Director Turnblad noted that May is Heritage Preservation Month.
Heritage Preservation Commission Chair Brian Larson reviewed the past year's work of the HPC
and presented the 2017 Heritage Preservation Awards: Residential Restoration - Chris Rustad and
Vicky Simon; Residential Rescue of Boutwell House - Washington County Historical Society;
Adaptive Reuse of a Commercial Structure - JX Event Center; Personal Contributions - Jeff
Johnson for 28 years of service on the HPC.
OPEN FORUM
There were no public comments.
City Council Meeting May 16, 2017
STAFF REPORTS
Police Chief Gannaway reminded the Council that after next week there will not be a lobby
downstairs for the Police Department due to construction. The City Hall front desk will be used
for police services until October. He also announced a May 20 bike rodeo for K -4th grade from
10 - 2 p.m. at Trailhead Lot.
Community Development Director Turnblad reported that the City started taking applications last
Friday for short term residential rental permits and there are 10 active applications at present,
seven Type Cs, three Type Bs, and phone calls to return.
City Administrator McCarty presented the City's 2016 Annual Report. It will be placed on the
City's website.
Mayor Kozlowski read the list of movies scheduled for Summer Tuesdays starting July 11.
CONSENT AGENDA
Resolution 2017-087, directing payment of bills
Possible approval of fireworks permit — Target
Resolution 2017-088, approval of 2017 Summer Tuesdays special event, contract and
waiver to the City's Noise Ordinance
Possible approval to purchase new telephone/voice mail system for City facilities
Resolution 2017-089, approval of contract for building inspection services and plan review
with Inspectron
Resolution 2017-090, a resolution approving the extension of the special use permit for an
addition to the Water Street Inn, Case No. 2014-07
Resolution 2017-091, a resolution approving the extension of the special use permit for
1674 Market Drive, Case No. 1996-65
Resolution 2017-092, Appointment to Library Board
Resolution 2017-093, approving the 2017-2018 Labor Agreement between the City of
Stillwater and Local 49 International Union of Operating Engineers
Councilmember Polehna asked to pull Resolution 2017-090, a resolution approving the extension
of the special use permit for an addition to the Water Street Inn, Case No. 2014-07, for discussion
during New Business.
Motion by Councilmember Polehna, seconded by Councilmember Junker, to adopt the Consent
Agenda as amended.
Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski
Nays: None
PUBLIC HEARINGS
Case 2017-07 First reading of a request by Our Savior's Lutheran Church, property owner and Anne
Stanfield, Ecumen, to amend the Zoning Ordinance to allow senior living facilities on RA zoned
property of 5 acres or more.
Community Development Director Turnblad explained that Anne Stanfield of Ecumen applied
for a Zoning Text Amendment to allow Senior Care Living Facilities by Special Use Permit in
the RA Single Family Residential zoning district. If the Zoning Text Amendment is approved,
Ecumen will submit an application for a Special Use Permit for a Senior Care Living Facility
Page 2 of 13
City Council Meeting May 16, 2017
proposed for the parcels located at 114 Brick Street and 1616 West Olive Street, owned by Our
Savior's Lutheran Church and KLBB Radio. The Zoning Text Amendment language as proposed
includes a 5 acre minimum property size standard and a clause that the maximum height allowed
for a Senior Care Living Facility in the RA district would be simply 35 feet. Currently, the
maximum is "35 feet, but not more than 2.5 stories." There are six 5 -acre sites right now in the
RA district. One is a church, one is an elementary school, one is the city dog park, one is the
former Aiple property that has a conservation easement, and one other potential site on McKusick
Boulevard just west of Oak Glen Golf Course. Staff finds that allowing lifecycle housing options
in a greater number of zoning districts is in the public interest, and the general community welfare
is furthered by allowing for Senior Living Care Facilities in the RA One -Family Residential
zoning district. Staff further finds the proposed zoning text amendment is in general conformance
with the principles, policies, and land use designations set forth in the comprehensive plan.
Therefore, staff recommends approval of the first reading.
Councilmember Weidner recused himself from discussion and voting due to a conflict of interest.
Mayor Kozlowski opened the public hearing.
Barbara Ylinen, 201 Deer Path, stated she is opposed to this facility and the spot zoning that would
allow it to be built in her backyard. She hopes that the City does not allow a special interest group
to change the character of the neighborhood and she has written two letters in opposition.
Michele Livermore, 181 Deer Path, showed the Council a picture of sunrise in the morning and a
rendition of what the three story apartment building with a flat roof would look like. She feels it
will be like looking at a three story box. She voiced concern about reduced property values, noise,
light pollution, and increased traffic. She feels the project will impact a lot more people than those
who live within 350 feet.
Janis Edstrom, 1510 West Olive, stated she opposes the project because it will compound existing
traffic problems on Olive Street, which has no stop signs or signals. Olive is a straight shot from
east of the church to Greeley and people pass on the right. She feels the proposal is not well
thought out.
Timothy Radke, 115 Brick Street, stated he is definitely opposed to the development. The building
would totally block his view of the sunset and completely obliterate every view he has to the west.
Anne Stanfield, Director of Business Development at Ecumen, explained it is one of the nation's
largest nonprofit senior housing developers with facilities in eight states. Ecumen has been in
operation for over 150 years. She stated that Ecumen was approached by Our Savior's Lutheran
Church with this opportunity to create senior housing on property adjacent to their site. Ecumen
has been working with the church over the past several months to think about a plan that makes
sense for the site that will include shared programming as an extension of the church community.
The project is early in the design process so there are not yet images. She reiterated that the goal
is to create and design a project that is embraced by the community and appropriate for the site.
It will include walking paths, shared amenities, and much of the existing landscaping. Developers
have hosted an initial neighborhood meeting and will be meeting more with neighbors. There is a
strong market demand. Over the last decade the senior population growth is over 30% in
Stillwater. There is a lack of supply for senior housing in Stillwater. Consistent with the
comprehensive plan, this project will provide a range of housing for aging and elderly people and
create jobs.
Page 3 of 13
City Council Meeting May 16, 2017
Nan Tate, 1529 Olive Street West, stated she is not totally opposed to senior housing on the site
but she is opposed to the size. Her neighborhood is mostly one story homes. A three-story building
seems immense for the neighborhood. She also is concerned about ample parking and the potential
for parking on Brick, and about increased traffic. She wonders if the City has the infrastructure to
support the project size.
Mayor Kozlowski closed the public hearing.
Mayor Kozlowski asked about site layouts; and Community Development Director Turnblad
replied that drawings were not presented tonight because at this point there are only rough massing
renderings, which were shared with at the neighborhood meeting. If the project goes forward,
drawings will be provided for SUP application. public hearings would take place before the
Planning Commission, the Parks Commission, and the City Council. A traffic study would be one
of the required items.
Mayor Kozlowski asked if the facility would pay property taxes; and Mr. Turnblad responded that
he is not sure what the tax status would be.
Councilmember Junker asked if the facility could be 25 beds, 100 or 200; and Mr. Turnblad
answered that what determines the density of a project is the site and ability of the infrastructure
to support it. In the RA Zoning district, only 30% impervious surface coverage is allowed, for
instance. He stated this type of detail would be part of the next step if the Council adopts the
ordinance.
Councilmember Menikheim stated he is in favor of moving the request forward.
Councilmember Polehna stated he realizes the need for senior living but he does not think
adopting the zoning text amendment is a good idea; it is just opening up a can of worms that could
allow something unsuitable to come in somewhere else in the City. People in his ward oppose the
amendment. He pointed out there is no good north -south access through the City, Deer Path traffic
has been problematic in the past, and having a senior housing facility on this site would compound
that problem and add to the congestion of the area.
Mayor Kozlowski pointed out that the size and density of this project have yet to be determined.
He feels the 2.5 story height restriction in the current ordinance helps preserve the residential
character of the neighborhood. He would like to see a responsible senior facility on the property
that would not have a negative impact on the character of the neighborhood. He is concerned with
traffic and feels that a creative solution will be needed.
Councilmember Junker noted he used to live on the corner of Olive and Deer Path and knows the
whole corner is extremely busy. He sees the need for this type of senior housing. If the zoning
text amendment passes, he will be very tough in judging how the facility meets requirements for
traffic, height, impervious surface coverage, size and density.
Mayor Kozlowski noted that once bridge traffic is eliminated, traffic will be eased throughout
Stillwater.
Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adopt first reading
of Ordinance amending the Stillwater City Code, Chapter 31 entitled Zoning Ordinance by adding
Senior Care Living Facilities to the RA Zoning District on properties of five acres or more, but
without changing the building height standards.
Page 4 of 13
City Council Meeting May 16, 2017
Ayes: Councilmembers Menikheim, Junker, Mayor Kozlowski
Nays: Councilmember Polehna
Abstain: Councilmember Weidner
Case 2017-08 A public hearing to consider a request by Randy Benson, ILHC of Stillwater, LLC for
Final Plat for a 239 unit senior living facility to be known as 'The Lakes' located at 12525 75th Street
N and multiple properties located within the LR & AP district.
Community Development Director Turnblad reviewed the details of the request that the developer
is requesting and summarized that the site is about 58 acres and the majority is in the Shoreland
District, with 3 Phases, plus a future Phase.
Mr. Turnblad went on to state that since the concept plan was approved last September, the
buildings have been moved back to soften the edge and leave more open bluffline. The three-story
building, which came right up to property line, has been turned inward into the site, and it has
been stepped to one story at the perimeter of the PUD. The commercial building proposed for the
northwest corner in the original PUD has been eliminated. The buildings have been redesigned to
stay within the 35 -foot maximum, so no variances are required or requested with this project. As
a PUD within the Shoreland District, 50% of the site must be dedicated as open space. In this
proposal, 52% will be in outlots, so the DNR is satisfied. The project meets the maximum
impervious coverage allowance of 25%, since it will be developed at 23.7%. All parking standards
are met. When Grace Baptist builds their addition, there will be a few times during the year when
their parking lot would not meet demand, so there is a cross access agreement to share a lot in
front of one of the main buildings. Regarding tree removal and replacement, the City forester
finds the plan acceptable. There is a shortage of 37 trees that need to be planted; this will be
memorialized within the development agreement. Both public and private trails are proposed. A
public trail will connect Highway 12 with 72nd Street. The trail will serve as an emergency access,
with improved drive for about 600 feet, designed to carry the weight of emergency vehicles.
Washington County has approved this. In the future there would be more trail connections to
Liberty trails and the existing City sidewalk system.
Mr. Turnblad explained the phasing of the project. Because there is no time established for the
last and future phase, and staff does not know what best management practices will be in 10 to 30
years, the owners of those two properties have stated that as long as they are able to build the
church expansion and the six units proposed, they will agree to build according to whatever the
construction standards are at that future time. This will need to be a condition of approval. Only
three of the four total Concept PUD phases are included in the current Final PUD review. Phase
1 includes the construction of Minar Avenue South, platting of open space Outlots A, B, and C,
and the construction of the largest of the buildings on the campus, the building known as "The
Lodge", which will have independent living units, memory care units, assisted living units, and
full care units. Phase 2 includes "The Cottages," which are duplexes and townhomes for
independent senior living. Phase 3, the final phase for the Goodman Group, consists of the
"Sandhill Shores" building, which will have only independent living units. The future phases of
the PUD are for the Meisterling property and the Grace Baptist Church. They will go through a
Final PUD process at the time they are ready for development.
Mr. Turnblad told the Council that staff finds the revised Concept PUD, preliminary plat, signage
plan, utility easement vacation, SUP, Final PUD, Final Plat represent a good solution to the need
for Senior Care Living Facilities in the City, yet balance the density envisioned by the
Page 5 of 13
City Council Meeting May 16, 2017
Comprehensive Plan and the protective goals of the South Twin Lake Shoreland Management
Overlay District. Therefore, staff recommends approval with 27 conditions.
Councilmember Weidner asked about the length of the cul-de-sac which seems inordinately long;
and Mr. Turnblad stated that because the City does not like cul-de-sacs to be longer than 600 feet,
at about 600 feet there will be an extra wide bituminous trail to provide egress from the site if
needed in an emergency.
Councilmember Polehna asked about property taxes for the project; and Mr. Turnblad replied he
is not sure whether the facility will be tax exempt. The first time the site was considered for a
senior housing facility, there was a pilot agreement for payment in lieu of taxes. He suggested
asking the developers tonight.
Mayor Kozlowski opened the public hearing.
Kendra Lindahl, Landform, representing the development team, stated the team has worked hard
in the last year to listen to community comments and revise plans to address them. Tonight they
have two requests to consider - 1) regarding the street name of the cul-de-sacs, they would like
the flexibility to name it Birchwood Run rather than Minar Avenue; 2) regarding the staff -
recommended condition #24, incorporating any additional conditions of approval to be
recommended by the Parks Commission, they would like to be clear that the Parks Commission
is reviewing the public trail components.
Philip Manger, 12525 72nd Street North, gave the following reasons for objecting to the land
being used in this manner: 1) nowhere in the 2030 Comprehensive Plan is this provided for on
this land; 2) citizens rely on the integrity of the Comprehensive Plan for guidance when making
major financial decisions; 3) this is the textbook definition of spot zoning which he understands
is illegal. Some of his neighbors have decided to sell their homes rather than face the consequences
of the Lakes at Stillwater; 4) the proposal defies watershed regulations; 5) it will pose a burden
on the undeveloped roadway and he would like to see it in writing that 72nd will remain
untouched; 6) does the City really need this facility on this land in light of other senior facilities
that have sprung up; 7) this is a commercial endeavor on a residential piece of property; 8)
although the Goodman Group claims to have learned from the mistakes of Croix Bay, he would
have to disagree because the proposed facility is still too tall, too dense, and too close to lake;
developers have really only addressed the height.
Dionne Meisterling, 12550 72nd Street North, stated she felt an obligation to explain, for the
record, how her family got to this point. She would really like for this development to not go
through and for her land to stay her land, but she believes that the development that is before the
Council tonight is very different than the development that was here before. At the developers'
request, she met with them to discuss how to do this project in a way that makes sense for
Stillwater. Density varies in terms of perceptions, for instance, a four story building in front of
her house would be bad, but if it is stepped back, it makes more sense. As she spoke with the
Goodman Group, more things began to make sense. They were willing to try to put hers and others
neighbors' concerns into the plan the best they could. She is truly sad to be losing her five acres.
She feels like development is going to come regardless. The time right now looked to her and her
family as though this is the right time. She feels there has been some really good traction with all
the neighbors and the developers being able to see what could go there.
Louise Jones, 7079 Mid Oaks Avenue, stated last fall she spoke against the senior housing
development. She feels the proposal under consideration tonight is an improvement over last
Page 6 of 13
City Council Meeting May 16, 2017
year's proposal because it addresses many of the concerns that she and her husband raised.
However she has continuing concerns about the safety of 72nd Street. She is pleased about the
trail and sidewalks and pleased that the current plan does not include access from 72nd Street
from the Lakes development, but she is concerned that the future development phase (Meisterling
property) may extend the cul-de-sacs all the way to 72nd Street. She wants her concerns in the
public record. The City should consider turning 72nd Street into a trail much like the one that the
planners are recommending as an emergency access in the plan. This would allow emergency
vehicles to get to and from Liberty on 72nd Street, but eliminate turning 72nd Street into a
significant road for people all over Liberty to go to Cub and Target. She expressed concerns about
safety of the kids with fishing poles, dog walkers, and bikes that use 72nd Street. She would really
like to know what the City's vision is for that road and how it can be made safer.
David Jones, 7079 Mid Oaks Avenue, suggested making 72nd Street emergency access only and
leaving it gravel.
Mayor Kozlowski closed the public hearing.
Mayor Kozlowski asked when the City is planning to do that street because it almost destroyed
his car two weeks ago. Community Development Director Turnblad replied that the plan under
consideration does not propose to use it, so it has not been proposed to be upgraded.
Public Works Director Sanders pointed out that when the Liberty development was proposed they
talked about paving the road but because of the concern about increased traffic, it was left as
gravel for the past 20 yrs. Counters last year indicated the average daily traffic was around 200
cars per day and there were two accidents. There are no plans to improve the road.
Fire Chief Glaser indicated that 72nd Street needs to stay open for fire code, not just for
emergency vehicles, but also to let people exit the development if they need to.
Councilmember Weidner called the new plan a wonderful resolution to a less than wonderful
initial presentation of a development that was brought to the Council. He is satisfied with it.
Councilmember Junker acknowledged there are still some concerns, but it is nice to hear some
people say they like the proposal.
Councilmember Polehna noted that he voted against it all along, having heard from people in his
ward who were vehemently opposed. He had a call tonight from the home owners' association in
Liberty stating that it has their support. He credited the developers for meeting with residents four
times and taking the information to heart. He looked at the Eagan facility built by these developers
and it was beautiful. However he is concerned about the tax impacts. He told the developers they
have done a wonderful job meeting with the different people.
Councilmember Menikheim agreed with Councilmember Polehna's remarks about the process
and voiced support.
Mayor Kozlowski recalled there was a lot of tension and fear and uncertainty previously. He feels
the system worked really well although it took a long time to get here. He supports the proposal
and agrees that a payment in lieu of taxes should be a condition.
Motion by Councilmember Weidner, seconded by Councilmember Menikheim, to adopt Resolution
2017-094, a resolution approving revised concept planned unit development, final planned unit
development for Phases 1-3, preliminary plat for The Lakes at Stillwater, special use permit for a
senior living facility, and the campus signage plan for The Lakes at Stillwater, Case No. 2017-08,
adding condition #28, a requirement that a satisfactory payment in lieu of taxes be agreed to by the
Page 7 of 13
City Council Meeting May 16, 2017
developer and the City, and changing condition #24 to add "public trails" as requested by the
developer.
Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski
Nays: None
Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adopt Resolution
2017-095, a resolution approving the final plat for The Lakes at Stillwater, Case No. 2017-08.
Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski
Nays: None
UNFINISHED BUSINESS
Possible approval of second reading of Ordinance 1094, an ordinance amending the Stillwater City
Code
City Clerk Ward explained that based upon the discussions and first reading of the ordinance
pertaining to term limits, voting versus non-voting Council representatives, and the Council's
decision for the Council representative to be a voting member of the Planning Commission only,
the commission appointment interview process, and the decision to reduce membership on the
Planning Commission to seven effective for the upcoming terms, an Ordinance and Resolution
have been prepared. She provided a red -lined version of the Ordinance indicating the changes as
a result of the discussions. The Planning, HPC, Downtown Parking Commissions, and Traffic
Safety Committee appointments for terms ending May 1, 2017 are moving forward based upon
the Council's discussion.
Councilmember Weidner asked about the Planning Commission being reduced to seven members
through attrition and not having the Council member vote until such time as it is reduced.
Councilmember Menikheim stated he would like that. He pointed out this is the fourth Council
meeting in a row this item has been on the agenda. Most of the commissions are unaffected with
the exception of doing away with term limits, which he feels sends a message that the City does
not care about diversity or fresh thinking He stated that the Planning Commission was baffled by
this. They asked him why they were singled out and he could not explain it very well. He hopes
that one of the Council members in favor of this will attend the Planning Commission meeting
June 6 and explain it. He feels that an unintended consequence is that the Council's ability to
govern has come under question because it is not at all clear why this change is necessary. Forcing
out a commission member is not a good way to thank people for the work they do. If the Planning
Commission is reduced through attrition then he would not have to vote so he would withdraw
his request to come off the Planning Commission.
Councilmember Weidner stated he would be happy to go talk to them June 6 about how he feels
about it. Councilmember Polehna stated he talked to one of the Planning Commissioners and they
were fine with it. Councilmember Menikheim replied that is not what they told him.
Councilmember Polehna stated he was at the Planning Commission last week when
Councilmember Menikheim spoke up and made some very good points and they thanked him. He
agrees he would not like to force anyone out. He think the reduction should be done by attrition
and then once the commission is down to six members, then the Council person votes.
Mayor Kozlowski stated he would like to discuss some means of appreciation for the
commissioners.
Page 8 of 13
City Council Meeting May 16, 2017
Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adopt Ordinance
1094, an ordinance amending the Stillwater City Code, using the method of attrition to reduce the
size of the Planning Commission to six members before the Council person is the seventh voting
member.
Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski
Nays: None
Motion by Councilmember Weidner, seconded by Councilmember Junker, to adopt Resolution 2017-
096, a resolution amending Resolution 2009-95, establishing Downtown Parking Commission and
Bylaws.
Ayes: Councilmembers Junker, Weidner, Polehna, Mayor Kozlowski
Nays: Councilmember Menikheim
Possible setting of hearing to establish a Tax Increment Financing District No. 12
City Attorney Magnuson explained the resolution.
Motion by Councilmember Junker, seconded by Councilmember Polehna, to adopt Resolution 2017-
097, resolution calling for a public hearing by the City Council on the proposed adoption of a
modification of the Development Program for Development District No. 1 and the proposed adoption
of the Tax Increment Financing Plan for District No. 12.
Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski
Nays: None
NEW BUSINESS
Resolution to extend SUP for Water Street Inn (pulled from Consent Agenda)
Community Development Director Turnblad explained that in 2014, the Council approved a SUP
allowing the addition to the Water Street Inn. The SUP has a life of two years before it sunsets.
The owners of the Water Street Inn are close to having financing in place to begin construction
this fall. They are asking the SUP be extended for a year.
Chuck Dougherty, Water Street Inn, stated they have been working with finance people and are
within a month or two of starting construction. If it does not happen this time, then they will
probably be done with it.
Motion by Councilmember Menikheim, seconded by Councilmember Junker, to extend the SUP for
the Water Street Inn for one year.
Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski
Nays: None
Possible setting of hearing to establish a Tax Increment Financing District No. 13
Community Development Director stated that the Water Street Inn has received preliminary
financial approvals to take on their remodeling and addition project. The TIF is gap financing for
the project. The resolution would set the hearing for June 20. He reviewed what is proposed: a
2,000 square foot addition, 22 additional rooms, rooftop deck with kitchen and bar, renovations
to the lobby, expansion of the dining area, and facsimile of the historic clock tower, for a total of
Page 9 of 13
City Council Meeting May 16, 2017
$5.5 million estimated additional total construction costs. The inn owners would inject 25% equity
into the project. The project includes fixing some water issues, tuckpointing the exterior, and
waterproofing, with eligible expenses totaling about $540,000. That is the rough amount of TIF
would request for this project.
City Attorney Magnuson informed the Council that the resolution commits only to the hearing.
Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adopt Resolution
2017-098, resolution calling for a public hearing by the City Council on the proposed adoption of a
modification of the Development Program for Development District No. 1 and the proposed adoption
of the Tax Increment Financial Plan for District No. 13.
Ayes: Councilmembers Menikheim, Junker, Polehna, Mayor Kozlowski
Nays: Councilmember Weidner
Request for a chicken permit at 310 Laurie Court
Community Development Director Turnblad stated that Jennifer Walls, 310 Laurie Court, has
requested a permit to keep chickens. The application meets the requirements of City Code Sec.
31-514, Subd. 6, Keeping of Chickens. The applicant is proposing a 9 square foot coop with an
attached 24 square foot run/open air, enclosed pen. The coop and pen will sit approximately 47'
from the western (rear yard) property line as well as approximately 18' from the northern (side)
property line. The coop and pen will be situated approximately 37' from the nearest residence (to
the north). One neighbor has objected to the permit. The neighbor feels that chickens do not
belong in their neighborhood due to the noise and smell they generate. Staff recommends allowing
a one year probationary license and if there are no complaints in that time, it would automatically
renew.
Motion by Councilmember Menikheim, seconded by Mayor Kozlowski, to approve Resolution 2017-
099, chicken permit for Jennifer Walls, 310 Laurie Court, on a one year probationary period to be
automatically renewed if there are no complaints in that time.
Ayes: Councilmembers Menikheim, Weidner, Mayor Kozlowski
Nays: Councilmembers Junker and Polehna
Request to waive band shell fee for Valley Concert Winds
City Clerk Ward reported that James Decaro, one of two directors of Valley Concert Winds, went
before the Parks Commission to request that the $125 fee for the bandshell be waived and that
they be allowed to sell concessions. The current practice is that the City does not waive fees for
use of the bandshell or amphitheater for any for-profit or non-profit group. Even though there
were different opinions on the Commission with the vote of 3-2 with an abstention, the Parks
Commission recommended the Council approve waiving the fee. Staff recommends denial of the
fee waiver request based on the fact there is no procedure or policy to request a fee waiver for the
bandshell or amphitheater for either for-profit or non- profit entities and opening this door would
allow other groups to request fee waivers.
Councilmember Polehna noted that the applicant told the Parks Commission during their meeting
that the procedure for requesting a fee waiver was on the City web site but it is not. City Clerk
Ward added that she talked to Mrs. Decaro and she stated she requested the waiver on her own
and it was not on the web site.
Page 10 of 13
City Council Meeting May 16, 2017
Councilmember Weidner pointed out the bandshell is not used much and he would like to see
people use it. He would support the fee waiver.
Councilmember Junker responded than why have fees.
Councilmember Menikheim stated he is alright with waiving the fee.
Mayor Kozlowski stated for events that benefit the community, a fee should be reduced or waived.
Motion by Councilmember Menikheim, seconded by Councilmember Weidner, to waive the
bandshell fee for Valley Concert Winds for August 17.
Ayes: Councilmembers Menikheim, Weidner, Mayor Kozlowski
Nays: Councilmembers Polehna and Junker
Possible approval of 2017 Lumberjack Days Special Event Contract and Temporary Liquor License
City Administrator McCarty reviewed the application from The Locals to manage Lumberjack
Days. Staff recommends approval of the 2017 agreement for Lumberjack Days July 21-23 in
Lowell Park.
Councilmember Junker asked if the helicopter would once again fly a continuous same path all
day Saturday and Sunday, as he received complaints from residents in the flight path. City
Administrator McCarty responded the flight path has been changed, so the helicopter will not
hover at the bluff line.
Motion by Councilmember Polehna, seconded by Councilmember Weidner, to adopt Resolution
2017-100, approving 2017 Lumberjack Days special event, contract and temporary liquor license.
Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski
Nays: None
Consideration of proposal from WSB for engineering services
Public Works Director Sanders stated that one of the required components of the Comprehensive
Plan update is a Local Surface Water Management plan (LSWMP) showing how the community
protects and improves water quality and quantity. At staff's request, WSB and Associates
submitted a proposal to update the local water management plan at a cost of $24,800. In addition,
WSB was asked to provide a quote to update the City's Hydrocad model and P8 model to reflect
the new Atlas 14 rainfall events and add any areas to the model, since the previous update in 2006.
The estimate for this cost is $21,100. Funds for the plan update would come from the Storm Water
Utility fund. Staff recommends engaging WSB & Associates to complete the Local Surface Water
Management Plan.
Motion by Councilmember Polehna, seconded by Councilmember Junker, to adopt Resolution 2017-
101, approval of proposal from WSB and Associates.
Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski
Nays: None
Possible approval of bids and awarding contract for 2017 Street Improvements
Public Works Director Sanders reported that bids for the 2017 Street Improvement project were
opened on Thursday, May 11, 2017. The City received five bids with the low bid in the amount
of $1,346,949.88 submitted by Hardrives, Inc. of Rogers, Minnesota. The engineer's estimate was
Page 11 of 13
City Council Meeting May 16, 2017
$1,684,000. Staff recommends that the City accept the bids submitted for the 2017 Street
Improvement Project, Project 2017-02, and award the contract, including the bid alternate,
including the Northland Park parking lot, to Hardrives, Inc.
Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adopt Resolution
2017-102, accepting bid and awarding contract for 2017 Street Improvement Project (Project 2017-
02).
Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski
Nays: None
COMMUNICATIONS/REQUESTS
There were no communications/requests.
COUNCIL REQUEST ITEMS
Councilmember Weidner stated he received two calls about the quality of water on McKusick
Lake. Public Works Director Sanders stated he will contact the DNR to see how the City can
proceed with treating the lake.
Councilmember Polehna noted that water quality of Long Lake is horrible and he heard it was
downgraded to F. Mr. Sanders replied that in the past two years the lake quality has been
improving. He will check into it.
ADJOURNMENT
Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adjourn the meeting
at 10:02 p.m. All in favor.
Ted Kozlowski, Mayor
ATTEST:
Diane F. Ward, City Clerk
Resolution 2017-087, directing payment of bills
Resolution 2017-088, approval of 2017 Summer Tuesdays special event, contract and
waiver to the City's Noise Ordinance
Resolution 2017-089, approval of contract for building inspection services and plan review
with Inspectron
Resolution 2017-090, a resolution approving the extension of the special use permit for an
addition to the Water Street Inn, Case No. 2014-07
Resolution 2017-091, a resolution approving the extension of the special use permit for
1674 Market Drive, Case No. 1996-65
Resolution 2017-092, Appointment to Library Board
Resolution 2017-093, approving the 2017-2018 Labor Agreement between the City of
Stillwater and Local 49 International Union of Operating Engineers
Page 12 of 13
City Council Meeting May 16, 2017
Resolution 2017-094, a resolution approving revised concept planned unit development,
final planned unit development for Phases 1-3, preliminary plat for The Lakes at
Stillwater, special use permit for a senior living facility, and the campus signage plan
for The Lakes at Stillwater, Case No. 2017-08
Resolution 2017-095, a resolution approving the final plat for The Lakes at Stillwater, Case
No. 2017-08
Resolution 2017-096, a resolution amending Resolution 2009-95, establishing Downtown
Parking Commission and Bylaws
Resolution 2017-097, resolution calling for a public hearing by the City Council on the
proposed adoption of a modification of the Development Program for Development
District No. 1 and the proposed adoption of the Tax Increment Financing Plan for
District No. 12
Resolution 2017-098, resolution calling for a public hearing by the City Council on the
proposed adoption of a modification of the Development Program for Development
District No. 1 and the proposed adoption of the Tax Increment Financial Plan for
District No. 13
Resolution 2017-099, chicken permit for Jennifer Walls, 310 Laurie Court
Resolution 2017-100, approving 2017 Lumberjack Days special event, contract and
temporary liquor license
Resolution 2017-101, approval of proposal from WSB and Associates
Resolution 2017-102, accepting bid and awarding contract for 2017 Street Improvement
Project (Project 2017-02)
Ordinance 1094, an ordinance amending the Stillwater City Code
Page 13 of 13
1\Ta t ec
114E O IRTMELA CE OF MINNESOTA
CITY COUNCIL
RECORD OF CLOSED SESSION MEETING
FOR LAND NEGOTIATIONS PURSUANT TO MN STAT. SEC. 13D.05 SUBD. 3(B)
May 16, 2017
Riverview Room
Time convened: 6:00 p.m.
Call to order by Mayor Kozlowski.
Members Present: Councilmembers Menikheim, Junker, Weidner, Polehna and Mayor
Kozlowski
Members Absent: None
Also present: City Administrator McCarty, City Attorney Magnuson, and Community
Development Director Turnblad.
Staff discussed options for sale/lease of city owned property located at Mulberry and 2nd Streets in
conjunction with proposed TIF District #12 for the proposed hotel and parking structure on North
Main Street.
Staff and Council further discussed the pros and cons of selling or leasing of the city owned
property as part of different TIF District scenarios that incorporated the proposed hotel and
proposed parking structure (whether city owned or privately owned).
Council provided staff with direction to have further discussions with the developer regarding
various sale or lease of city property as part of the proposed North Main hotel project and potential
TIF District scenarios
Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adjourn the closed
session at 7:16 PM. All in favor
Ted Kozlowski, Mayor
ATTEST:
J. Thomas McCarty, City Administrator
EXTRACT OF MINUTES OF A MEETING
OF THE CITY COUNCIL
CITY OF STILLWATER, MINNESOTA
HELD: JUNE 6, 2017
Pursuant to due call, a regular meeting of the City Council, City of Stillwater,
Washington County, Minnesota, was duly held at the City Hall on June 6, 2017, at 7:00 P.M., for
the purpose, in part, of considering proposals and awarding the competitive negotiated sale of
$3,405,000 General Obligation Capital Outlay Bonds, Series 2017A.
The following members were present:
and the following were absent:
In accordance with Resolution No. adopted by the City Council on May 2, 2017,
the City Clerk presented proposals on $3,405,000 General Obligation Capital Outlay Bonds,
Series 2017A, which were received, opened and tabulated at 10:30 A.M., Central Time, at the
offices of Springsted Minnesota ("Springsted") on this same day:
Bidder
Interest Rates True Interest Cost
See attached
The Council then proceeded to consider and discuss the proposals, after which member
introduced the following resolution and moved its adoption:
RESOLUTION NO.
RESOLUTION ACCEPTING PROPOSAL ON THE COMPETITIVE NEGOTIATED SALE
OF $3,405,000 GENERAL OBLIGATION CAPITAL OUTLAY BONDS, SERIES 2017A,
PROVIDING FOR THEIR ISSUANCE AND LEVYING A TAX FOR THE PAYMENT
THEREOF
A. WHEREAS, the City Council of the City of Stillwater, Minnesota (the "City") has
heretofore determined and declared that it is necessary and expedient to issue $3,405,000
General Obligation Capital Outlay Bonds, Series 2017A (the "Bonds" or, individually, a
"Bond"), pursuant to Minnesota Statutes, Chapter 475, and Sections 10.4, 10.5 and 10.6 of the
City's Charter, to finance (i) the 2017 capital outlay needs of various City departments;
(ii) renovation and remodeling of the police station; (iii) street improvement projects; and
(iv) public works security improvements (the "Project") as more fully described in the resolution
duly adopted by the City Council on May 2, 2017; and
B. WHEREAS, the City has retained Springsted as its independent financial advisor
for the sale of the Bonds and was therefore authorized to sell the Bonds by private negotiation in
accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and
8315034v1
C. WHEREAS, it is in the best interests of the City that the Bonds be issued in book -
entry form as hereinafter provided; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater,
Minnesota, as follows:
1. Acceptance of Proposal. The proposal of
(the "Purchaser"), to purchase the Bonds in accordance with the Terms of Proposal, at the rates
of interest hereinafter set forth, and to pay therefor the sum of $ , plus interest
accrued to settlement, is hereby found, determined and declared to be the most favorable
proposal received, is accepted and the Bonds are awarded to the Purchaser. The City Clerk is
directed to retain the deposit of the Purchaser and to forthwith return to the unsuccessful bidders
their good faith checks or drafts.
2. Bond Terms.
(a) Original Issue Date; Denominations; Maturities; Term Bond Option. The Bonds
shall be dated June 29, 2017, as the date of original issue and shall be issued forthwith on or after
such date as fully registered bonds. The Bonds shall be numbered from R 1 upward in the
denomination of $5,000 each or in any integral multiple thereof of a single maturity (the
"Authorized Denominations"). The Bonds shall mature on February 1 in the years and amounts
as follows:
Year Amount Year Amount
2018 2026
2019 2027
2020 2028
2021 2029
2022 2030
2023 2031
2024 2032
2025
All dates are inclusive. As may be requested by the Purchaser, one or more term Bonds
may be issued having mandatory sinking fund redemption and final maturity amounts
conforming to the foregoing principal repayment schedule, and corresponding additions may be
made to the provisions of the applicable Bond(s).
(b) Book Entry Only System. The Depository Trust Company, a limited purpose
trust company organized under the laws of the State of New York or any of its successors or its
successors to its functions hereunder (the "Depository") will act as securities depository for the
Bonds, and to this end:
(i) The Bonds shall be initially issued and, so long as they remain in book
entry form only (the "Book Entry Only Period"), shall at all times be in the form of a
separate single fully registered Bond for each maturity of the Bonds; and for purposes of
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8315034v1
complying with this requirement under paragraphs 5 and 10 Authorized Denominations
for any Bond shall be deemed to be limited during the Book Entry Only Period to the
outstanding principal amount of that Bond.
(ii) Upon initial issuance, ownership of the Bonds shall be registered in a bond
register maintained by the Bond Registrar (as hereinafter defined) in the name of
CEDE & CO., as the nominee (it or any nominee of the existing or a successor
Depository, the "Nominee").
(iii) With respect to the Bonds neither the City nor the Bond Registrar shall
have any responsibility or obligation to any broker, dealer, bank, or any other financial
institution for which the Depository holds Bonds as securities depository (the
"Participant") or the person for which a Participant holds an interest in the Bonds shown
on the books and records of the Participant (the "Beneficial Owner"). Without limiting
the immediately preceding sentence, neither the City, nor the Bond Registrar, shall have
any such responsibility or obligation with respect to (A) the accuracy of the records of the
Depository, the Nominee or any Participant with respect to any ownership interest in the
Bonds, or (B) the delivery to any Participant, any Owner or any other person, other than
the Depository, of any notice with respect to the Bonds, including any notice of
redemption, or (C) the payment to any Participant, any Beneficial Owner or any other
person, other than the Depository, of any amount with respect to the principal of or
premium, if any, or interest on the Bonds, or (D) the consent given or other action taken
by the Depository as the Registered Holder of any Bonds (the "Holder"). For purposes of
securing the vote or consent of any Holder under this Resolution, the City may, however,
rely upon an omnibus proxy under which the Depository assigns its consenting or voting
rights to certain Participants to whose accounts the Bonds are credited on the record date
identified in a listing attached to the omnibus proxy.
(iv) The City and the Bond Registrar may treat as and deem the Depository to
be the absolute owner of the Bonds for the purpose of payment of the principal of and
premium, if any, and interest on the Bonds, for the purpose of giving notices of
redemption and other matters with respect to the Bonds, for the purpose of obtaining any
consent or other action to be taken by Holders for the purpose of registering transfers
with respect to such Bonds, and for all purpose whatsoever. The Bond Registrar, as
paying agent hereunder, shall pay all principal of and premium, if any, and interest on the
Bonds only to the Holder or the Holders of the Bonds as shown on the bond register, and
all such payments shall be valid and effective to fully satisfy and discharge the City's
obligations with respect to the principal of and premium, if any, and interest on the Bonds
to the extent of the sum or sums so paid.
(v) Upon delivery by the Depository to the Bond Registrar of written notice to
the effect that the Depository has determined to substitute a new Nominee in place of the
existing Nominee, and subject to the transfer provisions in paragraph 10, references to the
Nominee hereunder shall refer to such new Nominee.
(vi) So long as any Bond is registered in the name of a Nominee, all payments
with respect to the principal of and premium, if any, and interest on such Bond and all
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8315034v1
notices with respect to such Bond shall be made and given, respectively, by the Bond
Registrar or City, as the case may be, to the Depository as provided in the Letter of
Representations to the Depository required by the Depository as a condition to its acting
as book -entry Depository for the Bonds (said Letter of Representations, together with any
replacement thereof or amendment or substitute thereto, including any standard
procedures or policies referenced therein or applicable thereto respecting the procedures
and other matters relating to the Depository's role as book -entry Depository for the
Bonds, collectively hereinafter referred to as the "Letter of Representations").
(vii) All transfers of beneficial ownership interests in each Bond issued in
book -entry form shall be limited in principal amount to Authorized Denominations and
shall be effected by procedures by the Depository with the Participants for recording and
transferring the ownership of beneficial interests in such Bonds.
(viii) In connection with any notice or other communication to be provided to
the Holders pursuant to this Resolution by the City or Bond Registrar with respect to any
consent or other action to be taken by Holders, the Depository shall consider the date of
receipt of notice requesting such consent or other action as the record date for such
consent or other action; provided, that the City or the Bond Registrar may establish a
special record date for such consent or other action. The City or the Bond Registrar shall,
to the extent possible, give the Depository notice of such special record date not less than
15 calendar days in advance of such special record date to the extent possible.
(ix) Any successor Bond Registrar in its written acceptance of its duties under
this Resolution and any paying agency/bond registrar agreement, shall agree to take any
actions necessary from time to time to comply with the requirements of the Letter of
Representations.
(c) Termination of Book -Entry Only System. Discontinuance of a particular
Depository's services and termination of the book -entry only system may be effected as follows:
(i) The Depository may determine to discontinue providing its services with
respect to the Bonds at any time by giving written notice to the City and discharging its
responsibilities with respect thereto under applicable law. The City may terminate the
services of the Depository with respect to the Bond if it determines that the Depository is
no longer able to carry out its functions as securities depository or the continuation of the
system of book -entry transfers through the Depository is not in the best interests of the
City or the Beneficial Owners.
(ii) Upon termination of the services of the Depository as provided in the
preceding paragraph, and if no substitute securities depository is willing to undertake the
functions of the Depository hereunder can be found which, in the opinion of the City, is
willing and able to assume such functions upon reasonable or customary terms, or if the
City determines that it is in the best interests of the City or the Beneficial Owners of the
Bond that the Beneficial Owners be able to obtain certificates for the Bonds, the Bonds
shall no longer be registered as being registered in the bond register in the name of the
Nominee, but may be registered in whatever name or names the Holder of the Bonds
shall designate at that time, in accordance with paragraph 11. To the extent that the
4
8315034v1
Beneficial Owners are designated as the transferee by the Holders, in accordance with
paragraph 10, the Bonds will be delivered to the Beneficial Owners.
(iii) Nothing in this subparagraph (c) shall limit or restrict the provisions of
paragraph 10.
(d) Letter of Representations. The provisions in the Letter of Representations are
incorporated herein by reference and made a part of the resolution, and if and to the extent any
such provisions are inconsistent with the other provisions of this resolution, the provisions in the
Letter of Representations shall control.
3. Purpose. The Bonds shall provide funds to finance the Project. The total cost of
the Project, which shall include all costs enumerated in Minnesota Statutes, Section 475.65, is
estimated to be at least equal to the amount of the Bonds. Work on the Project shall proceed
with due diligence to completion. The City covenants that it shall do all things and perform all
acts required of it to assure that work on the Project proceeds with due diligence to completion
and that any and all permits and studies required under law for the Project are obtained.
4. Interest. The Bonds shall bear interest payable semiannually on February 1 and
August 1 of each year (each, an "Interest Payment Date"), commencing February 1, 2018,
calculated on the basis of a 360 -day year of twelve 30 -day months, at the respective rates per
annum set forth opposite the maturity years as follows:
Maturity Year Interest Rate Maturity Year Interest Rate
2018 2026
2019 2027
2020 2028
2021 2029
2022 2030
2023 2031
2024 2032
2025
5. Redemption. All Bonds maturing on February 1, 2026, and thereafter, shall be
subject to redemption and prepayment at the option of the City on February 1, 2025, and on any
date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of
the Bonds subject to prepayment. If redemption is in part, the selection of the amounts and
maturities of the Bonds to be prepaid shall be at the discretion of the City; and if only part of the
Bonds having a common maturity date are called for prepayment, the specific Bonds to be
prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for
redemption shall be due and payable on the redemption date, and interest thereon shall cease to
accrue from and after the redemption date. Mailed notice of redemption shall be given to the
paying agent and to each affected registered holder of the Bonds at least thirty days prior to the
date fixed for redemption.
To effect a partial redemption of Bonds having a common maturity date, the Bond
Registrar prior to giving notice of redemption shall assign to each Bond having a common
maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The
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Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in
its discretion, from the numbers so assigned to such Bonds, as many numbers as, at $5,000 for
each number, shall equal the principal amount of such Bonds to be redeemed. The Bonds to be
redeemed shall be the Bonds to which were assigned numbers so selected; provided, however,
that only so much of the principal amount of each such Bond of a denomination of more than
$5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If
a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the
City or Bond Registrar so requires, a written instrument of transfer in form satisfactory to the
City and Bond Registrar duly executed by the holder thereof or the Holder's attorney duly
authorized in writing) and the City shall execute (if necessary) and the Bond Registrar shall
authenticate and deliver to the Holder of such Bond, without service charge, a new Bond or
Bonds of the same series having the same stated maturity and interest rate and of any Authorized
Denomination or Denominations, as requested by such Holder, in aggregate principal amount
equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered.
6. Bond Registrar. U.S. Bank National Association, in St. Paul, Minnesota is
appointed to act as bond registrar and transfer agent with respect to the Bonds (the "Bond
Registrar"), and shall do so unless and until a successor Bond Registrar is duly appointed, all
pursuant to any contract the City and Bond Registrar shall execute which is consistent herewith.
The Bond Registrar shall also serve as paying agent unless and until a successor paying agent is
duly appointed. Principal and interest on the Bonds shall be paid to the registered holders (or
record holders) of the Bonds in the manner set forth in the form of Bond and paragraph 12.
7. Form of Bond. The Bonds, together with the Bond Registrar's Certificate of
Authentication, the form of Assignment and the registration information thereon, shall be in
substantially the following form:
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UNITED STATES OF AMERICA
STATE OF MINNESOTA
WASHINGTON COUNTY
CITY OF STILLWATER
R- $
GENERAL OBLIGATION CAPITAL OUTLAY BOND, SERIES 2017A
Interest Rate Maturity Date
% February 1,
REGISTERED OWNER: CEDE & CO.
PRINCIPAL AMOUNT:
Date of Original Issue CUSIP
June 29, 2017
THE CITY OF STILLWATER, WASHINGTON COUNTY, MINNESOTA (the
"Issuer"), certifies that it is indebted and for value received promises to pay to the registered
owner specified above, or registered assigns, in the manner hereinafter set forth, the principal
amount specified above, on the maturity date specified above, unless called for earlier
redemption, and to pay interest thereon semiannually on February 1 and August 1 of each year
(each, an "Interest Payment Date"), commencing February 1, 2018, at the rate per annum
specified above (calculated on the basis of a 360 -day year of twelve 30 -day months) until the
principal sum is paid or has been provided for. This Bond will bear interest from the most recent
Interest Payment Date to which interest has been paid or, if no interest has been paid, from the
date of original issue hereof. The principal of and premium, if any, on this Bond are payable
upon presentation and surrender hereof at the principal office of U.S. Bank National Association,
in St. Paul, Minnesota (the "Bond Registrar"), acting as paying agent, or any successor paying
agent duly appointed by the Issuer. Interest on this Bond will be paid on each Interest Payment
Date by check or draft mailed to the person in whose name this Bond is registered (the "Holder"
or "Bondholder") on the registration books of the Issuer maintained by the Bond Registrar and at
the address appearing thereon at the close of business on the fifteenth day of the calendar month
next preceding such Interest Payment Date (the "Regular Record Date"). Any interest not so
timely paid shall cease to be payable to the person who is the Holder hereof as of the Regular
Record Date, and shall be payable to the person who is the Holder hereof at the close of business
on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes
available for payment of the defaulted interest. Notice of the Special Record Date shall be given
to Bondholders not less than ten days prior to the Special Record Date. The principal of and
premium, if any, and interest on this Bond are payable in lawful money of the United States of
America. So long as this Bond is registered in the name of the Depository or its Nominee as
provided in the Resolution hereinafter described, and as those terms are defined therein, payment
of principal of, premium, if any, and interest on this Bond and notice with respect thereto shall be
made as provided in the Letter of Representations, as defined in the Resolution, and surrender of
this Bond shall not be required for payment of the redemption price upon a partial redemption of
this Bond. Until termination of the book -entry only system pursuant to the Resolution, Bonds
may only be registered in the name of the Depository or its Nominee
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Redemption. All Bonds of this issue (the "Bonds") maturing on February 1, 2026, and
thereafter, are subject to redemption and prepayment at the option of the Issuer on February 1,
2025, and on any date thereafter at a price of par plus accrued interest. Redemption may be in
whole or in part of the Bonds subject to prepayment. If redemption is in part, the selection of the
amounts and maturities of the Bonds to be prepaid shall be at the discretion of the Issuer, and if
only part of the Bonds having a common maturity date are called for prepayment, the specific
Bonds to be prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof
called for redemption shall be due and payable on the redemption date, and interest thereon shall
cease to accrue from and after the redemption date. Mailed notice of redemption shall be given
to the paying agent and to each affected Holder of the Bonds at least thirty (30) days prior to the
date fixed for redemption.
Selection of Bonds for Redemption; Partial Redemption. To effect a partial redemption
of Bonds having a common maturity date, the Bond Registrar shall assign to each Bond having a
common maturity date a distinctive number for each $5,000 of the principal amount of such
Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall
deem proper in its discretion, from the numbers assigned to the Bonds, as many numbers as, at
$5,000 for each number, shall equal the principal amount of such Bonds to be redeemed. The
Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided,
however, that only so much of the principal amount of such Bond of a denomination of more
than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so
selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar
(with, if the Issuer or Bond Registrar so requires, a written instrument of transfer in form
satisfactory to the Issuer and Bond Registrar duly executed by the Holder thereof or the Holder's
attorney duly authorized in writing) and the Issuer shall execute (if necessary) and the Bond
Registrar shall authenticate and deliver to the Holder of such Bond, without service charge, a
new Bond or Bonds of the same series having the same stated maturity and interest rate and of
any Authorized Denomination or Denominations, as requested by such Holder, in aggregate
principal amount equal to and in exchange for the unredeemed portion of the principal of the
Bond so surrendered.
Issuance; Purpose; General Obligation. This Bond is one of an issue in the total principal
amount of $3,405,000, all of like date of original issue and tenor, except as to number, maturity,
interest rate and denomination, issued pursuant to and in full conformity with the Constitution,
Charter of the Issuer and laws of the State of Minnesota, and a resolution adopted by the City
Council on June 6, 2017 (the "Resolution"), for the purpose of providing money to finance the
Issuer's 2014 capital outlay projects and to finance the construction of a new fire station. This
Bond is payable out of the General Obligation Capital Outlay Bonds, Series 2017A Fund of the
Issuer. This Bond constitutes a general obligation of the Issuer, and to provide moneys for the
prompt and full payment of its principal, premium, if any, and interest when the same become
due, the full faith and credit and taxing powers of the Issuer have been and are hereby
irrevocably pledged.
Denominations; Exchange; Resolution. The Bonds are issuable solely in fully registered
form in Authorized Denominations (as defined in the Resolution) and are exchangeable for fully
registered Bonds of other Authorized Denominations in equal aggregate principal amounts at the
principal office of the Bond Registrar, but only in the manner and subject to the limitations
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provided in the Resolution. Reference is hereby made to the Resolution for a description of the
rights and duties of the Bond Registrar. Copies of the Resolution are on file in the principal
office of the Bond Registrar.
Transfer. This Bond is transferable by the Holder in person or by the Holder's attorney
duly authorized in writing at the principal office of the Bond Registrar upon presentation and
surrender hereof to the Bond Registrar, all subject to the terms and conditions provided in the
Resolution and to reasonable regulations of the Issuer contained in any agreement with the Bond
Registrar. Thereupon the Issuer shall execute and the Bond Registrar shall authenticate and
deliver, in exchange for this Bond, one or more new fully registered Bonds in the name of the
transferee (but not registered in blank or to "bearer" or similar designation), of an Authorized
Denomination or Denominations, in aggregate principal amount equal to the principal amount of
this Bond, of the same maturity and bearing interest at the same rate.
Fees upon Transfer or Loss. The Bond Registrar may require payment of a sum
sufficient to cover any tax or other governmental charge payable in connection with the transfer
or exchange of this Bond and any legal or unusual costs regarding transfers and lost Bonds.
Treatment of Registered Owners. The Issuer and Bond Registrar may treat the person in
whose name this Bond is registered as the owner hereof for the purpose of receiving payment as
herein provided (except as otherwise provided herein with respect to the Record Date) and for all
other purposes, whether or not this Bond shall be overdue, and neither the Issuer nor the Bond
Registrar shall be affected by notice to the contrary.
Authentication. This Bond shall not be valid or become obligatory for any purpose or be
entitled to any security unless the Certificate of Authentication hereon shall have been executed
by the Bond Registrar.
Qualified Tax -Exempt Obligation. This Bond has been designated by the Issuer as a
"qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Internal Revenue
Code of 1986, as amended.
IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things
required by the Constitution, Charter of the Issuer and laws of the State of Minnesota to be done,
to happen and to be performed, precedent to and in the issuance of this Bond, have been done,
have happened and have been performed, in regular and due form, time and manner as required
by law, and that this Bond, together with all other debts of the Issuer outstanding on the date of
original issue hereof and the date of its issuance and delivery to the original purchaser, does not
exceed any constitutional, charter or statutory limitation of indebtedness.
IN WITNESS WHEREOF, the City of Stillwater, Washington County, Minnesota, by its
City Council has caused this Bond to be executed on its behalf by the facsimile signatures of its
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Mayor and its Clerk, the corporate seal of the Issuer having been intentionally omitted as
permitted by law.
Date of Registration:
June 29, 2017
BOND REGISTRAR'S
CERTIFICATE OF
AUTHENTICATION
This Bond is one of the Bonds
described in the Resolution
mentioned within.
U.S. BANK NATIONAL
ASSOCIATION
St. Paul, Minnesota
Bond Registrar
By
Authorized Signature
8315034v1
Registrable by: U.S. BANK NATIONAL
ASSOCIATION
Payable at: U.S. BANK NATIONAL
ASSOCIATION
CITY OF STILLWATER,
WASHINGTON COUNTY, MINNESOTA
/s/ Facsimile
Mayor
/s/ Facsimile
City Clerk
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ABBREVIATIONS
The following abbreviations, when used in the inscription on the face of this Bond, shall be
construed as though they were written out in full according to applicable laws or regulations:
TEN COM - as tenants in common
TEN ENT - as tenants by the entireties
JT TEN - as joint tenants with right of survivorship and not as tenants in common
UTMA - as custodian for
(Cust)
under the
(Minor)
Uniform Transfers to Minors Act
(State)
Additional abbreviations may also be used though not in the above list.
ASSIGNMENT
For value received, the undersigned hereby sells, assigns and transfers unto the within
Bond and does hereby irrevocably constitute and appoint attorney to transfer the Bond
on the books kept for the registration thereof, with full power of substitution in the premises.
Dated:
Signature Guaranteed:
Notice: The assignor's signature to this assignment must correspond
with the name as it appears upon the face of the within Bond
in every particular, without alteration or any change whatever.
Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm
having a membership in one of the major stock exchanges or any other "Eligible Guarantor
Institution" as defined in 17 CFR 240.17 Ad -15(a)(2).
The Bond Registrar will not effect transfer of this Bond unless the information concerning the
transferee requested below is provided.
Name and Address:
(Include information for all joint owners if the Bond is held by joint account.)
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8. Execution. The Bonds shall be in typewritten form, shall be executed on behalf of
the City by the signatures of its Mayor and Clerk and be sealed with the seal of the City;
provided, as permitted by law, both signatures may be photocopied facsimiles and the corporate
seal has been omitted. In the event of disability or resignation or other absence of either officer,
the Bonds may be signed by the manual or facsimile signature of the officer who may act on
behalf of the absent or disabled officer. In case either officer whose signature or facsimile of
whose signature shall appear on the Bonds shall cease to be such officer before the delivery of
the Bonds, the signature or facsimile shall nevertheless be valid and sufficient for all purposes,
the same as if the officer had remained in office until delivery.
9. Authentication. No Bond shall be valid or obligatory for any purpose or be
entitled to any security or benefit under this resolution unless a Certificate of Authentication on
the Bond, substantially in the form hereinabove set forth, shall have been duly executed by an
authorized representative of the Bond Registrar. Certificates of Authentication on different
Bonds need not be signed by the same person. The Bond Registrar shall authenticate the
signatures of officers of the City on each Bond by execution of the Certificate of Authentication
on the Bond and, by inserting as the date of registration in the space provided, the date on which
the Bond is authenticated, except that for purposes of delivering the original Bonds to the
Purchaser, the Bond Registrar shall insert as a date of registration the date of original issue which
is June 29, 2017. The Certificate of Authentication so executed on each Bond shall be
conclusive evidence that it has been authenticated and delivered under this resolution.
10. Registration; Transfer; Exchange. The City will cause to be kept at the principal
office of the Bond Registrar a bond register in which, subject to such reasonable regulations as
the Bond Registrar may prescribe, the Bond Registrar shall provide for the registration of Bonds
and the registration of transfers of Bonds entitled to be registered or transferred as herein
provided.
Upon surrender for transfer of any Bond at the principal office of the Bond Registrar, the
City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of
registration (as provided in paragraph 9) of, and deliver, in the name of the designated transferee
or transferees, one or more new Bonds of any Authorized Denomination or Denominations of a
like aggregate principal amount, having the same stated maturity and interest rate, as requested
by the transferor; provided, however, that no Bond may be registered in blank or in the name of
"bearer" or similar designation.
At the option of the Holder, Bonds may be exchanged for Bonds of any Authorized
Denomination or Denominations of a like aggregate principal amount and stated maturity, upon
surrender of the Bonds to be exchanged at the principal office of the Bond Registrar. Whenever
any Bonds are so surrendered for exchange, the City shall execute (if necessary), and the Bond
Registrar shall authenticate, insert the date of registration of, and deliver the Bonds which the
Holder making the exchange is entitled to receive.
All Bonds surrendered upon any exchange or transfer provided for in this resolution shall
be promptly canceled by the Bond Registrar and thereafter disposed of as directed by the City.
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All Bonds delivered in exchange for or upon transfer of Bonds shall be valid general
obligations of the City evidencing the same debt, and entitled to the same benefits under this
resolution, as the Bonds surrendered for such exchange or transfer.
Every Bond presented or surrendered for transfer or exchange shall be duly endorsed or
be accompanied by a written instrument of transfer, in form satisfactory to the Bond Registrar,
duly executed by the Holder thereof or the Holder's attorney duly authorized in writing.
The Bond Registrar may require payment of a sum sufficient to cover any tax or other
governmental charge payable in connection with the transfer or exchange of any Bond and any
legal or unusual costs regarding transfers and lost Bonds.
Transfers shall also be subject to reasonable regulations of the City contained in any
agreement with the Bond Registrar, including regulations which permit the Bond Registrar to
close its transfer books between record dates and payment dates. The City Clerk is hereby
authorized to negotiate and execute the terms of said agreement.
11. Rights Upon Transfer or Exchange. Each Bond delivered upon transfer of or in
exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid,
and to accrue, which were carried by such other Bond.
12. Interest Payment; Record Date. Interest on any Bond shall be paid on each
Interest Payment Date by check or draft mailed to the person in whose name the Bond is
registered (the "Holder") on the registration books of the City maintained by the Bond Registrar
and at the address appearing thereon at the close of business on the fifteenth day of the calendar
month next preceding such Interest Payment Date (the "Regular Record Date"). Any such
interest not so timely paid shall cease to be payable to the person who is the Holder thereof as of
the Regular Record Date, and shall be payable to the person who is the Holder thereof at the
close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever
money becomes available for payment of the defaulted interest. Notice of the Special Record
Date shall be given by the Bond Registrar to the Holders not less than ten days prior to the
Special Record Date.
13. Treatment of Registered Owner. The City and Bond Registrar may treat the
person in whose name any Bond is registered as the owner of such Bond for the purpose of
receiving payment of principal of and premium, if any, and interest (subject to the payment
provisions in paragraph 12) on, such Bond and for all other purposes whatsoever whether or not
such Bond shall be overdue, and neither the City nor the Bond Registrar shall be affected by
notice to the contrary.
14. Delivery; Application of Proceeds. The Bonds when so prepared and executed
shall be delivered by the Finance Director to the Purchaser upon receipt of the purchase price,
and the Purchaser shall not be obliged to see to the proper application thereof.
15. Fund and Accounts. There is hereby created a special fund to be designated the
"General Obligation Capital Outlay Bonds, Series 2017A Fund" (the "Fund"), to be administered
and maintained by the Finance Director as a bookkeeping account separate and apart from all
other accounts maintained in the official financial records of the City. The Fund shall be
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maintained in the manner herein specified until all of the Bonds and the interest thereon have
been fully paid. There shall be maintained in the Fund the following separate accounts:
(a) Construction Account. To the Construction Account there shall be credited the
proceeds of the sale of the Bonds, less any amount paid for the Bonds in excess of the minimum
bid. From the Construction Account there shall be paid all costs and expenses of making the
Project, including the cost of any construction contracts heretofore let and all other costs incurred
and to be incurred of the kind authorized in Minnesota Statutes, Section 475.65. The moneys in
the Construction Account shall be used for no other purpose except as otherwise provided by
law; provided that the proceeds of the Bonds may also be used to the extent necessary to pay
interest on the Bonds due prior to the anticipated date of commencement of the collection of
taxes herein levied; and provided further that if upon completion of the Project there shall remain
any unexpended balance in the Construction Account, the balance shall be transferred by the
Council to the Debt Service Account.
(b) Debt Service Account. There are hereby pledged and there shall be credited to
the Debt Service Account: (i) any amount paid for the Bonds in excess of the minimum bid; (ii)
collections of all taxes heretofore, herein or hereafter levied for the payment of the Bonds and
interest thereon; (iii) all funds remaining in the Construction Account after completion of the
Project and payment of the costs thereof; (iv) all investment earnings on moneys held in the Debt
Service Account; and (v) any and all other moneys which are properly available and are
appropriated by the governing body of the City to the Debt Service Account. The Debt Service
Account shall be used solely to pay the principal and interest and any premiums for redemption
of the Bonds and any other general obligation bonds of the City hereafter issued by the City and
made payable from the Debt Service Account as provided by law.
No portion of the proceeds of the Bonds shall be used directly or indirectly to acquire
higher yielding investments or to replace funds which were used directly or indirectly to acquire
higher yielding investments, except (1) for a reasonable temporary period until such proceeds are
needed for the purpose for which the Bonds were issued, and (2) in addition to the above in an
amount not greater than five percent of the proceeds of the Bonds. To this effect, any sums from
time to time held in the Construction Account or Debt Service Account (or any other City fund
or account which will be used to pay principal or interest to become due on the bonds payable
therefrom) in excess of amounts which under then applicable federal arbitrage regulations may
be invested without regard as to yield shall not be invested at a yield in excess of the applicable
yield restrictions imposed by said arbitrage regulations on such investments after taking into
account any applicable "temporary periods" or "minor portion" made available under the federal
arbitrage regulations. In addition, the proceeds of the Bonds and money in the Construction
Account or Debt Service Account shall not be invested in obligations or deposits issued by,
guaranteed by or insured by the United States or any agency or instrumentality thereof if and to
the extent that such investment would cause the Bonds to be "federally guaranteed" within the
meaning of Section 149(b) of the federal Internal Revenue Code of 1986, as amended (the
"Code").
16. Tax Levy; Coverage Test. To provide moneys for payment of the principal and
interest on the Bonds there is hereby levied upon all of the taxable property in the City a direct
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annual ad valorem tax which shall be spread upon the tax rolls and collected with and as part of
other general property taxes in the City for the years and in the amounts as follows:
Year of Tax Levy Year of Tax Collection Amount
See attached Levy Schedule
For the payment of the principal and interest on the Bonds maturing in 2018, the City has
heretofore levied in 2016 a direct ad valorem in the amount of $450,000 which was spread upon
the tax rolls and will be collected with and as part of other general property taxes in the City.
The tax levies are such that if collected in full they, together with estimated collections of
other monies herein pledged for the payment of the Bonds, will produce at least five percent in
excess of the amount needed to meet when due the principal and interest payments on the Bonds.
The tax levies shall be irrepealable so long as any of the Bonds are outstanding and unpaid,
provided that the City reserves the right and power to reduce the levies in the manner and to the
extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3.
17. Defeasance. When all Bonds have been discharged as provided in this paragraph,
all pledges, covenants and other rights granted by this resolution to the registered holders of the
Bonds shall, to the extent permitted by law, cease. The City may discharge its obligations with
respect to any Bonds which are due on any date by irrevocably depositing with the Bond
Registrar on or before that date a sum sufficient for the payment thereof in full; or if any Bond
should not be paid when due, it may nevertheless be discharged by depositing with the Bond
Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such
deposit. The City may also at any time discharge its obligations with respect to any Bonds,
subject to the provisions of law now or hereafter authorizing and regulating such action, by
depositing irrevocably in escrow, with a suitable banking institution qualified by law as an
escrow agent for this purpose, cash or securities described in Minnesota Statutes, Section 475.67,
Subdivision 8, bearing interest payable at such times and at such rates and maturing on such
dates as shall be required, without regard to sale and/or reinvestment, to pay all amounts to
become due thereon to maturity or, if notice of redemption as herein required has been duly
provided for, to such earlier redemption date.
18. Compliance With Reimbursement Bond Regulations. The provisions of this
paragraph are intended to establish and provide for the City's compliance with United States
Treasury Regulations Section 1.150-2 (the "Reimbursement Regulations") applicable to the
"reimbursement proceeds" of the Bonds, being those portions thereof which will be used by the
City to reimburse itself for any expenditure which the City paid or will have paid prior to the
Closing Date (a "Reimbursement Expenditure").
The City hereby certifies and/or covenants as follows:
(a) Not later than sixty days after the date of payment of a Reimbursement
Expenditure, the City (or person designated to do so on behalf of the City) has made or will have
made a written declaration of the City's official intent (a "Declaration") which effectively (i)
states the City's reasonable expectation to reimburse itself for the payment of the Reimbursement
Expenditure out of the proceeds of a subsequent borrowing; (ii) gives a general and functional
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description of the property, project or program to which the Declaration relates and for which the
Reimbursement Expenditure is paid, or identifies a specific fund or account of the City and the
general functional purpose thereof from which the Reimbursement Expenditure was to be paid
(collectively the "Project"); and (iii) states the maximum principal amount of debt expected to be
issued by the City for the purpose of financing the Project; provided, however, that no such
Declaration shall necessarily have been made with respect to: (i) "preliminary expenditures" for
the Project, defined in the Reimbursement Regulations to include engineering or architectural,
surveying and soil testing expenses and similar prefatory costs, which in the aggregate do not
exceed twenty percent of the "issue price" of the Bonds, and (ii) a de minimis amount of
Reimbursement Expenditures not in excess of the lesser of $100,000 or five percent of the
proceeds of the Bonds.
(b) Each Reimbursement Expenditure is a capital expenditure or a cost of issuance of
the Bonds or any of the other types of expenditures described in Section 1.150-2(d)(3) of the
Reimbursement Regulations.
(c) The "reimbursement allocation" described in the Reimbursement Regulations for
each Reimbursement Expenditure shall and will be made forthwith following (but not prior to)
the issuance of the Bonds and in all events within the period ending on the date which is the later
of three years after payment of the Reimbursement Expenditure or one year after the date on
which the Project to which the Reimbursement Expenditure relates is first placed in service.
(d) Each such reimbursement allocation will be made in a writing that evidences the
City's use of Bond proceeds to reimburse the Reimbursement Expenditure and, if made within 30
days after the Bonds are issued, shall be treated as made on the day the Bonds are issued.
Provided, however, that the City may take action contrary to any of the foregoing covenants in
this paragraph upon receipt of an opinion of its Bond Counsel for the Bonds stating in effect that
such action will not impair the tax-exempt status of the Bonds.
19. Continuing Disclosure. The City is the sole obligated person with respect to the
Bonds. The City hereby agrees, in accordance with the provisions of Rule 15c2-12 (the "Rule"),
promulgated by the Securities and Exchange Commission (the "Commission") pursuant to the
Securities Exchange Act of 1934, as amended, and a Continuing Disclosure Undertaking (the
"Undertaking") hereinafter described to:
(a) Provide or cause to be provided to the Municipal Securities Rulemaking Board
(the "MSRB") by filing at www.emma.msrb.org in accordance with the Rule, certain annual
financial information and operating data in accordance with the Undertaking. The City reserves
the right to modify from time to time the terms of the Undertaking as provided therein.
(b) Provide or cause to be provided to the MSRB notice of the occurrence of certain
events with respect to the Bonds in not more than ten (10) business days after the occurrence of
the event, in accordance with the Undertaking.
(c) Provide or cause to be provided to the MSRB notice of a failure by the City to
provide the annual financial information with respect to the City described in the Undertaking, in
not more than ten (10) business days following such occurrence.
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(d) The City agrees that its covenants pursuant to the Rule set forth in this paragraph
and in the Undertaking is intended to be for the benefit of the Holders of the Bonds and shall be
enforceable on behalf of such Holders; provided that the right to enforce the provisions of these
covenants shall be limited to a right to obtain specific enforcement of the City's obligations under
the covenants.
The Mayor and Clerk of the City, or any other officer of the City authorized to act in their
place (the "Officers") are hereby authorized and directed to execute on behalf of the City the
Undertaking in substantially the form presented to the City Council subject to such modifications
thereof or additions thereto as are (i) consistent with the requirements under the Rule, (ii)
required by the Purchaser of the Bonds, and (iii) acceptable to the Officers.
20. General Obligation Pledge. For the prompt and full payment of the principal and
interest 011 the Bonds, as the same respectively become due, the full faith, credit and taxing
powers of the City shall be and are hereby irrevocably pledged. If the balance in the Debt
Service Account is ever insufficient to pay all principal and interest then due on the Bonds and
any other bonds payable therefrom, the deficiency shall be promptly paid out of any other funds
of the City which are available for such purpose, and such other funds may be reimbursed with
or without interest from the Debt Service Account when a sufficient balance is available therein.
21. Certificate of Registration. The City Clerk is hereby directed to file a certified
copy of this resolution with the County Auditor of Washington County, Minnesota, together with
such other information as the County Auditor shall require, and to obtain the County Auditor's
certificate that the Bonds have been entered in the County Auditor's Bond Register, and that the
tax levy required by law has been made.
22. Records and Certificates. The officers of the City are hereby authorized and
directed to prepare and furnish to the Purchaser, and to the attorneys approving the legality of the
issuance of the Bonds, certified copies of all proceedings and records of the City relating to the
Bonds and to the financial condition and affairs of the City, and such other affidavits, certificates
and information as are required to show the facts relating to the legality and marketability of the
Bonds as the same appear from the books and records under their custody and control or as
otherwise known to them, and all such certified copies, certificates and affidavits, including any
heretofore furnished, shall be deemed representations of the City as to the facts recited therein.
23. Negative Covenant as to Use of Bond Proceeds and Project. The City hereby
covenants not to use the proceeds of the Bonds or to use the Project, or to cause or permit them
to be used, or to enter into any deferred payment arrangements for the cost of the Project, in such
a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103
and 141 through 150 of the Code.
24. Tax -Exempt Status of the Bonds; Rebate. The City shall comply with
requirements necessary under the Code to establish and maintain the exclusion from gross
income under Section 103 of the Code of the interest on the Bonds, including without limitation
(i) requirements relating to temporary periods for investments, (ii) limitations on amounts
invested at a yield greater than the yield on the Bonds, and (iii) the rebate of excess investment
earnings to the United States. The City expects to satisfy the 18 -month expenditure exemption
17
8315034v1
for gross proceeds of the Bonds as provided in Section 1.148-7(d)(1) of the Regulations. The
Mayor and/or Manager are hereby authorized and directed to make such elections as to arbitrage
and rebate matters relating to the Bonds as they deem necessary, appropriate or desirable in
connection with the Bonds, and all such elections shall be, and shall be deemed and treated as,
elections of the City.
25. Designation of Qualified Tax -Exempt Obligations. In order to qualify the Bonds
as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the
City hereby makes the following factual statements and representations:
(a) the Bonds are issued after August 7, 1986;
(b) the Bonds are not "private activity bonds" as defined in Section 141 of the Code;
(c) the City hereby designates the Bonds as "qualified tax-exempt obligations" for
purposes of Section 265(b)(3) of the Code;
(d) the reasonably anticipated amount of tax-exempt obligations (other than private
activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will
be issued by the City (and all entities treated as one issuer with the City, and all subordinate
entities whose obligations are treated as issued by the City) during this calendar year 2017 will
not exceed $10,000,000;
(e) not more than $10,000,000 of obligations issued by the City during this calendar
year 2017 have been designated for purposes of Section 265(b)(3) of the Code; and
(f) the aggregate face amount of the Bonds does not exceed $10,000,000.
The City shall use its best efforts to comply with any federal procedural requirements
which may apply in order to effectuate the designation made by this paragraph.
26. Governmental Bonds Post -Issuance Compliance Policies and Procedures. The
City hereby approves the Governmental Bonds Post -Issuance Compliance Policies and
Procedures in substantially the form presented to the City Council.
27. Severability. If any section, paragraph or provision of this resolution shall be held
to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section,
paragraph or provision shall not affect any of the remaining provisions of this resolution.
28. Headings. Headings in this resolution are included for convenience of reference
only and are not a part hereof, and shall not limit or define the meaning of any provision hereof.
The motion for the adoption of the foregoing resolution was duly seconded by member
and, after a full discussion thereof and upon a vote being taken thereon, the
following voted in favor thereof:
18
8315034v1
and the following voted against the same:
Whereupon the resolution was declared duly passed and adopted.
Adopted June 6, 2017.
Attest:
City Clerk
8315034v1
Approved:
Mayor
19
STATE OF MINNESOTA
COUNTY OF WASHINGTON
CITY OF STILLWATER
I, the undersigned, being the duly qualified and acting City Clerk of the City of
Stillwater, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing
extract of minutes with the original thereof on file in my office, and that the same is a full, true
and complete transcript of the minutes of a meeting of the City Council, duly called and held on
the date therein indicated, insofar as such minutes relate to considering proposals and awarding
the sale of $3,405,000 General Obligation Capital Outlay Bonds, Series 2017A.
WITNESS my hand on June , 2017.
8315034v1
City Clerk
20
EXHIBIT A
PROPOSALS
[To be supplied by Springsted Incorporated]
A-1
8315034v1
EXHIBIT B
SCHEDULES
[To be supplied by Springsted Incorporated]
B-1
8315034v1
EXHIBIT "A" TO RESOLUTION #2017-103 Page 1
LIST OF BILLS
Abbott Paint
Able Hose & Rubber Inc.
Advance Auto Parts
Amano McGann Inc
Amdahl Locksmith Inc Chris
Ancom Communication Inc.
Baltis Tom
Batteries Plus Bulbs
Becker Fire Safety Services LLC
Board of Water Commissioner
Braun Intertec Corporation
Brock White Co. LLC
CDW Government Inc.
Century Power Equipment
City of St. Paul
Cole Papers
CoStar Realty Information Inc
County Materials Corporation
Coverall of the Twin Cities
Cub Foods
Customized Fire Rescue Training Inc
Dakota County Technical College
Davids Hydro Vac
Dell Marketing L.P.
Display Sales Co.
ECM Publishers
Emergency Medical Products
Esch Construction Supply
Ess Brothers & Sons Inc.
Fastenal Company
Fire Marshals Assoc. MN
Flagship Recreation
Forestry Suppliers Inc.
Frontier Ag & Turf
Frost Inc
Galls LLC
GASB
GearGrid
Geier Maureen
Gertens Wholesale
Gimmees.com
Gopher State One Call Inc.
Granicus Inc
H&L Mesabi
Harris Companies
Paint
Supplies
Equipment repair supplies
Multi -space parking meters
Locks rekeyed
Fire pagers
Reimburse for Title fees
Battery
Police Dept
April & May WAC Charges
Police station
Siltsock
Outlet strips
Equipment repair supplies
Asphalt
Janitorial supplies
Property professional
Storm sewer repairs
Commercial Cleaning Services
Coffee & Water
Rescue ropes course
Training
Hydroexcavation
Speakers for PCs
Flags
Publications
Glove box holder
Water tank
Strom sewer repair parts
Equipment repair supplies
Membership
Elbow slide section
Paint
Supplies
Equipment repair supplies
Fleece & boots
Subscription
Police Station
Reimbursements
Flowers
Sprts bottles and safety flashers
Locates
Qtrly web streaming service
Tensiloy loader bolt on blades
Refund of portion of plan review
68.74
115.28
230.96
9,921.65
695.00
10,069.00
41.75
39.99
176.00
25,324.00
1,755.50
609.23
493.10
314.44
587.43
468.68
360.61
1,477.60
2,312.00
43.95
4,500.00
750.00
1,535.00
363.84
710.40
726.95
63.90
98.00
1,253.00
1,192.89
40.00
580.00
273.79
105.69
583.58
446.27
252.00
1,134.00
156.77
2,167.00
790.96
25.65
1,086.00
1,047.24
1,191.01
EXHIBIT "A" TO RESOLUTION #2017-103
Hartman Brett
Heavy Equipment Repair Inc.
Henricksen PSG
Heritage Printing Inc.
Hildi Inc
Hoisington Koegler Group Inc
Holiday Companies
Hollotec
Iceman Industries Inc.
Jamar Technologies inc
Jefferson Fire and Safety Inc.
L3 Com Mobile -Vision
Loffler Companies
M.J. Raleigh Truck Co.
MacQueen Equipment Inc.
Mansfield Oil Company
Marshall Electric Company
Menards
Meredith Nathan
Metropolitan Council
Metropolitan Mechanical Contractors
Mid-America Business Systems
MINNCOR Industries
MN City/County Mgmt Assoc.
MN Pollution Control Agency
MN Rural Water Association
MTI Distributing
Municipal Emergency Services
Municode
My Alarm Center
Nelson Auto Center
Office Depot
O'Reilly Auto Parts
Peters Mary
Pioneer Press
Planet Technologies
Pomps Tire Service Inc.
Primary Products Co.
Quill Corporation
Red Cedar Steel Erectors Inc
Rehn Code Consulting Services
Riley Construction
Secure by Design Inc
ServiceMaster by Ayotte
Simplifile LC
Sirotiak Loren
SiteOne Landscape Supply
Park Fee Refund
Round tubing
Police station
Window Envelopes
Fire Relief Valuation for GASB 68
Professional services
Vehicle washes
Training
Liquid dust control
Equipment repair supplies
Bunker gear replacement
Computer equipment
Computer equipment & software
Black dirt
Training Day 5 people
Fuel
Lily Lake parking lot restroom
Supplies
Reimburse for lunch with reserves
May SAC
Maintenance
Police station
Desk
Membership
Wastewater Certification Exam
MRWA Wastewater Collection System Training
Equipment repair supplies
Helmets & safety equipment
Ordinance pages
Alarm Monitoring Services
2017 Police Interceptor
Office supplies
Equipment repair supplies
Refund of credit Balance on UB acct
Subscription - Turnblad
SharePoint implementation services
Tires
Nitrile gloves
File car
Repair rappelling hooks
Plan review
Refund of WAC Charges
Ninite Pro
Commercial post construction clean
Recording fees
Reimburse for Mileage
Park facility supplies
Page 2
85.00
135.00
1,718.00
159.00
1,000.00
2,303.75
300.00
395.00
4,150.00
237.62
7,635.83
16,675.05
12,306.72
1,392.63
300.00
5,136.61
3,339.00
1,372.53
39.80
36,902.25
813.00
32,228.84
876.00
167.00
55.00
450.00
411.73
840.39
1,118.80
98.82
80,564.85
1,064.87
63.79
252.30
5.25
1,450.00
1,585.71
193.96
139.99
1,910.00
8,410.83
2,000.00
240.00
1,245.00
50.00
202.22
777.86
EXHIBIT "A" TO RESOLUTION #2017-103
Snap Sports
SRF Consulting Group
St. Croix Boat and Packet Co.
Stillwater Motor Company
T.A. Schifsky and Sons
Tessman Seed Co. St. Paul
Total Parking Solutions Inc.
Tri-State Bobcat
Truck Utilities Inc.
UHL Company
Uline Inc
USAble Life
Valley Trophy Inc.
Verizon Wireless
Washington County Recorder
Watson Appliance Service
Wenck Construction
Wolf Marine Inc.
Wulfing David
Young Christy
Zoll Medical Corp
LIBRARY
Baker and Taylor
Brechon Melissa J.
Brodart Co
Communication Systems Specialists
Kinder Melodies
Midwest Tape
Office of MN IT Services
Quill Corporation
Toshiba Business Solutions
Xcel Energy
REC CENTER
1ST Line/Leewes Ventures LLC
Advance Auto Parts
AT&T Mobility
Coca-Cola Distribution
Comcast
Ice Skating Institute
Menards
Minnesota Department of Health
Nardini Fire Equipment
Riedel) Shoes Inc.
Armory gym
Downtown plan update
Ramp cleaning
Vehicle service
Asphalt
Fertilizer
Receipt paper
Bobcat rental
Equipment repair supplies
Equipment repair charges
55 gallon fiber drum
Term Life Insurance
Plaque
Wireless services
Assessing Service Fee
Equipment repair supplies
Police station
Summer slip lease
Reimburse for K9 boarding
Park Fee Refund
AED Pro & supplies
Materials
Interim Library Director - May
Materials
Public Workstation Wiring
Programs - Juv (SPLF)
Materials
Telephone - April
Supplies
Maintenance Contract
Energy
Snacks for concessions
Equipment repair supplies
Cell phone
Beverages for concessions
TV Internet & Voice
Skater memberships
Supplies
Hospitality fee
Inspection
Stakes
Page 3
23,585.20
4,583.33
810.00
1,441.77
3,401.84
73.84
195.00
660.00
34.00
266.00
348.00
434.40
175.00
767.31
106,108.43
89.95
30,504.92
750.00
70.00
100.00
3,212.63
968.37
7,000.00
1,448.34
2,130.25
225.00
932.79
379.44
362.28
111.23
4,729.05
310.35
18.73
61.45
1,036.88
374.05
1,448.00
49.42
35.00
71.75
18.68
EXHIBIT "A" TO RESOLUTION #2017-103
Sentry Systems Inc.
Vic's Crane and Heavy Haul Inc.
CREDIT CARDS
Accessory Tech
Amazon.com
Backgroundchecks.com
BCA Training & Auditing
Ebay
Greater Stillwater Chamber of Commerce
GTS Educational Events
Home Depot
Magnetic Mic
Neopost Great Plains
Signcad Systems Inc.
U of M Bookstore
Varidesk
Walgreens
MAY MANUALS
Century Link
Comcast
Racine North
Xcel Energy
Alarm monitoring
Equipment
23 Cell phone belt clips
Supplies
Background checks
Training
Supplies
State of the City Eggs & Issues
Land use & planning workshops
Power converter
Magnetic mic
Ink & labels for postage machine
Maintenance
Reference manuals
Desk
Picture for board
Phone
TV & Internet
PD Computers
Energy
Page 4
140.85
832.50
551.08
383.32
40.45
250.00
37.23
100.00
210.00
35.74
34.95
289.25
902.50
117.45
495.00
16.00
41.51
251.86
5,580.00
27,053.29
&h!/ vV r -V
State
Tax exempt number
E's 4c)./84,
MN
Business phone
Zip Code
Home phone
ov)-reiop-99,4 kir /
Type of organization 57- 2-269-052/ &(S (
Club ❑ Charitable N{ Religious ❑ Other non-profit
City State Zip Code
PVAI .14 G
Alcohol & Gambling Enforcement
Name of organization
($1 l'ci r (aAHAtLeAG lie --P
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
445 Minnesota Street, Suite 222, St. Paul, MN 55101
651-201-7500 Fax 651-297-5259 TTY 651-282-6555
APPLICATION AND PERMIT FOR A 1 DAY
TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE
Address
02-1 tc.a( S.
Name of person making application
City
Date organized
141 G90
(.)v. C --•L4- X
Date(s) of event
I a.\'t 2_0(
Organization officer's name
v, ?vt lc GGA.
(,2
Organization officer's name
Organization officer's name
Organization officer's name
w/
City
City
City
Location where permit will be used. If an outdoor area, describe.
P I j o t- lorAA=t> &,h6 -&-e
MN
State
MN
State
MN
State
MN
0(71-
Zip
(72
Zip Code
Zip Code
Zip Code
If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service.
N/A
If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage.
NVA
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT
ity df County approving the license Date Approved
Fee Amount Permit Date
4V -Q
Date Fed Paid 1�
kite, N1
Signature City Clerk or County Official
City or County E-mail Address
City or County Phone Number
Approved Director Alcohol and Gambling Enforcement
CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event.
ONE SUBMISSION PER EMAIL, APPLICATION ONLY.
PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT
BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATIONtSTATE.MN.US
Prif G
AN
Alcohol & Gambling Enforcement
Name of organization
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
445 Minnesota Street, Suite 222, St. Paul, MN 55101
651-201-7500 Fax 651-297-5259 TTY 651-282-6555
APPLICATION AND PERMIT FOR A 1 DAY
TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE
Date organized
Address
/0l Z141 7L
Name of person making application
City
Date(s) of event
/`/ 71-
Organization officer's name
4 rl .5i Mie..v
Organization officer's name
Organization officer's name
Oroanlzation officer's name
if hie' f /1f/ti
State
Tax exempt number
MN
Business phone
I .,,-.7±_z.15±.42_22„5
Type of organization
Club 0 Charitable ❑ Religious Ej Other non-profit
Zip Code
o&2
Home phone
'/ 295 - 9725
City
j�//€•,fes
City
City
City
State Zip Code
MN
State
MN
State
MN
State
MN
_75-47S22
Zip Code
Zip Code
Location where permit will be used. If an outdoor area, describe.
If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service.
If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage.
f //pt./0 (OwIei4. ,>1----51,teet4e€/
/GC/' oS87620
APPROVAL
eA
APPLICAT MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT
luvkii3(24ex.
City or County approving � license
4 00 g
LolFee ount
l �1Am
Date Fee Paid
Date Approved
Permit Date
City or County E-mail Address
City or County Phone Number
Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement
CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event.
ONE SUBMISSION PER EMAIL, APPLICATION ONLY.
PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT
BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AgE.TEMPORARYAPPucArio . STAT,MN.US
'FAG
MINNESOTA DEPARTMENT OF PUB1.
A'ET
Alcohol & Gambling Enforcement
Name of organization
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
445 Minnesota Street, Suite 222, St. Paul, MN 55101
651-201-7500 Fax 651-297-5259 TTY 651-282-6555
APPLICATION AND PERMIT FOR A 1 DAY
TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE
7Ji'e 4;Se iaeu e&u'dl tt c A4SCa1S/JT9
Address l! r
a J'S NQ✓'ih 65cC
Name of person making application
City
Date organized
8L'
S--; I/ (Ade:frr
C 'ULi e 012el�
Date(s) of event
Scctv..x-tit.04 , S-e1n4- .D3 a o I
Organization officer's name
M -r k Ckm u x
Organization officer's name
Organization officer's name
Organization officer's name
Location where permit will be used If an outdoor area describe
State
Tax exempt number
c;.5 -a75
MN
Business phone
x,5I - -2.4a9
Type of organization
❑ Club ❑ Charitable
City
City
City
City
eligious
St to
Zip Code
,a`a a8 o'L
Home phone
.b /2 - 49s - 3335
❑ Other non-profit
Zip Code
MN
State
MN
State
MN
State
MN
55 -or
Zip Code
SSo��
Zip Code
Zip Code
>�t l uy" p w, . C,r1 %cs el t— o C CLA.A r pJ , ' S -fir eco -
If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service.
NIA
If the applicant will cry liquor liability insurance please provide the carrier's nee and amount of coverage.
hit ch ( wV"PAC4� C ry — 1 v Od, oao
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT
illee3a/6‹
City or County approving the license
47Q
5.00
Fee Amount
.6-50- 2011
Date Fee Paid
Date Approved
Permit Date
City or County E-mail Address
City or County Phone Number
Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement
CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event.
ONE SUBMISSION PER EMAIL, APPLICATION ONLY.
PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT
BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@lSTATE.MN.US
Administration �
June 1, 2017
TO: Mayor & City Council
FROM: Diane Ward, City Clerk
SUBJECT: Variance to the Noise Ordinance
Bryan McDonough Military Heroes Foundation
On Friday, August 11, 2017 a fundraiser event for the for the Bryan McDonough Military
Heroes Foundation (American Heroes Golf Classic) at Oak Glen Golf Course. This is the 11th
year of the golf classic and it is requested that a variance to the noise ordinance as they are
having a band "Your Dad's Band" be waived until 12 a.m. The neighbors would be
contacted about the event and be invited as well.
ACTION REQUIRED:
Review request, and if Council approves the noise variance they should pass a motion
approving the variance and setting the ending time for the amplified music.
May 18, 2017
Nicki Roland Ecker
6546 Sherman Lake Road
Lino Lakes, MN, 55038
Diane Ward - City Clerk
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
651.430.8800
Dear Ms. Ward,
I am writing to request a noise ordinance waiver for the evening of August 11, 2017 for a special event held
annually at Oak Glen Golf Course in Stillwater, MN. The waiver is requested for the 11th Annual American Heroes
Golf Classic, which has been held for the past ten years in support of the Bryan McDonough Military Heroes
Foundation.
Bryan McDonough, of Maplewood, MN was killed in Iraq in support of Operation Iraqi Freedom on December 2,
2006. The foundation was created to support Minnesota service members and their families after physical and
psychological effects of war. The annual event held in Stillwater is the primary source of fundraising for the
Foundation.
The waiver of the noise ordinance will allow those that have showed their support and those that have traveled
long distances to be part of the event to its fullest, while providing a celebratory evening of live music and
entertainment. Following the afternoon round of golf, dinner is served and a ceremony honoring the recipients of
Foundation funds takes place. After the ceremony, with the waiver of the ordinance, the intention is to provide a
tent party headlined by local band, 'Your Dad's Band' beginning at 8:OOpm and ending at 12:OOam.
The event brought back the tent -style party last year with popular artist Tim Sigler and it went off without a hitch
with the noise ordinance granted! It was a great end to a successful event. As done in previous years, the
Foundation committee intends to go door to door in the surrounding neighborhood to inform them of the event
and invite them to take part if they wish. To our knowledge, there have been no noise complaints by the nearby
residents. Please contact me if additional information is needed in order to move this proposed ordinance waiver
forward, or if I can provide any additional insights regarding the event.
Thank you so much for your help and prompt attention to this request.
Sincerely,
Nicki Roland Eckerr cmmittee Member
nicoie.r.rof 61287544gga
Bryan McDonough Military Heroes Foundation
251 W. Lafayette Road St. Paul, Minnesota 55107
http :/Pna�ryhenoesfaundation.ai
00
A RESOLUTION OF SUPPORT FOR TRAIL AND TRAFFIC CONTROL
IMPROVEMENTS (COUNTY PROJECT NO. C.P. 10503)
WHEREAS, Washington County has, through its Capital Improvement Plan (CIP)
recommended a project on County State Aid Highway (CSAH) No. 5, also known as
Stillwater Boulevard, also known as Olive Street, to improve traffic operations and
safety; and
WHEREAS, Washington County, in consultation with the City of Stillwater, engaged in
a corridor study process beginning in 2014 to identify potential and prioritized
improvements for the CSAH 5 corridor within the City of Stillwater; and
WHEREAS, the City of Stillwater, in consultation with Washington County, developed
and approved the city's Trails Master Plan, which recommended a trail connection along
CSAH 5 within the project area and was adopted by the City Council of the City of
Stillwater on September 15, 2015; and
WHEREAS, the City and County have engaged in community engagement process as
part of the study and preliminary design effort intended to gather and consider public
feedback for the proposed trail and traffic signal; and
WHEREAS, concept project layout showing proposed pedestrian and traffic
improvements on and along CSAH 5, within the limits of the City of Stillwater, has been
prepared and provided to the City; and
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of
Stillwater supports the proposed construction in year 2018 of a new 8 -foot wide
bituminous trail to be located on the northwest side of Stillwater Boulevard (CSAH 5)
from approximately 960 feet north of Croixwood Boulevard to Deer Path, and the
installation of a new traffic control signal system at Pine Street.
BE IT FURTHER RESOLVED that the City Council of the City of Stillwater supports
the County continuing with the development of final plans and right-of-way acquisition
necessary for the construction of the project.
Adopted by the City Council this 6th day of June 2017.
ATTEST:
Diane F. Ward, City Clerk
Ted Kozlowski, Mayor
!lIwa ter
Administration
To: Mayor & City Council
From: Diane Ward, City Clerk
Date: 6/2/2017
Re: Agreement for Source Reduction (Recycling Coordinator)
Since 2004 the City has retained Karen L. Richtman, d/b/a Service on a Shoestring for
doing for recycling education with Waste Reduction and Recycling Education in the schools
in the City of Stillwater.
Ms. Richtman continuously upgrades the Trash/Recycling portion of the City's website,
prepared the new Residential Guide to Household Trash & Curbside Recycling and magnet
for residents describing our services with Waste Management which was just distributed in
February, as well education in the schools as part of a City-wide effort to encourage reuse
and reduce waste
Ms. Richtman's contract amount is the same as the last 3 year contract. This contract
would be for July 1, 2017 through June 30, 2019. Ms. Richtman's contract has always been
100% funded the County's Recycling Grant funds and would not generate any additional
expenses for the City.
RECOMMENDATION:
Staff recommends the City Council approve the attached Resolution approving the contract
with Karen L. Richtman, d/b/a Service on a Shoestring.
RESOLUTION 2017-105
APPROVAL OF CONTRACT WITH
KAREN L. RICHTMAN, SERVICE ON A SHOESTRING FOR
RECYCLING COORDINATOR SERVICES
BE IT RESOLVED, by the City Council of Stillwater, MN that the consultant contract for
recycling coordinator services from July 1, 2017 to June 30, 2019 and the City of Stillwater,
as on file with the City Clerk, is hereby approved and authorizes the Mayor and City Clerk
to sign the agreement.
Adopted by the City Council of the City of Stillwater this 6th day of June, 2017.
Ted Kozlowski, Mayor
ATTEST:
Diane F. Ward, City Clerk
SOURCE REDUCTION PROGRAM CONTRACT
CONSULTING AGREEMENT
JULY 1,2017- JUNE 30,2019
AGREEMENT made this 6th day of June, 2017, between the City of Stillwater
("Stillwater") and Karen L. Richtman, d/b/a Service on a Shoestring, 2854 Nightingale
Court, Stillwater, MN, hereinafter referred to as "Consultant/Trainer".
SECTION ONE
SERVICES
Consultant/Trainer agrees to perform such services as follows:
A. Provide source reduction educational programming at specified Stillwater
schools and to adults in the Stillwater area.
B. Provide administrative support for Stillwater's source reduction activities,
including recycling articles as needed.
C. Maintenance and continued support for Stillwater's Trash/Recycling Web Site.
SECTION TWO
COMPENSATION
Stillwater shall compensate Consultant/Trainer as follows:
A. Seven Thousand Dollars ($7,000) per year for administrative responsibilities.
B. Three thousand and Five Hundred Forty -eight Dollars ($3,548) maintenance and
continued support of City's Trash/Recycling Website.
C. Three Thousand Five Hundred Forty-eight Dollars ($3,548) per year for educational
programming at Lily Lake Elementary, on or before June 30, 2018.
D. Three Thousand Five Hundred Forty-eight Dollars ($3,548) per year (up to 3 per
year) for waste reduction -related community programming, on or before June 30,
2018.
SECTION THREE
INDEPENDENT CONTRACTOR
Contractor shall be engaged as an independent contractor and not as the City's agent
or employee. The Contractor is free to contract with other entities as provided herein.
Contractor shall be responsible for selecting the means and methods of performing the work.
Except as otherwise provided, Contractor shall furnish all supplies, equipment, and
incidentals necessary for Contractor's performance under this Agreement. Stillwater and
Contractor agree that Contractor shall not at any time or in any manner represent that
Contractor or any of Contractor's agents or employees is in any manner agents or employees
of the Stillwater. Contractor shall be exclusively responsible under this Agreement for
Contractor's own FICA payments, workers compensation payments, unemployment
compensation payments, withholding amounts, and/or self-employment taxes if any such
payments, amounts, or taxes are required to be paid by law or regulation.
SECTION FOUR
CONTRACT TERM
This Agreement shall be for a term commencing July 1, 2017 and ending June 30, 2019.
SECTION FIVE
EXTRA SERVICE
No claim will be honored for compensation for extra services or work beyond the
scope of this Agreement without the written approval of Stillwater.
SECTION SIX
INDEMNIFICATION
Contractor hereby indemnifies and holds the Stillwater harmless from any claims,
suits, damages, costs (including reasonable attorney fees) arising out of any act or omission
of the Contractor in the performance of the services provided for by this Agreement.
SECTION SEVEN
TERMINATION
This Agreement may be terminated by either party without cause, effective upon
written notification of termination to the other party. After termination, neither party shall
have further obligation except to compensate Contractor for services performed before
Contractor's receipt of notice of termination and expenses incurred as per proposal.
SECTION EIGHT
ASSIGNMENT
The Contractor may assign or subcontract any of the services to be performed
hereunder with written approval of Stillwater. Said consent shall not be unreasonably
withheld by Stillwater.
SECTION NINE
ENTIRE AGREEMENT
This agreement, together with the Stillwater's Agreement with Washington County
authorizing a grant for the work to be performed hereunder, shall constitute the entire
agreements between the parties and any prior understanding or representation of any kind
preceding the date of this agreement shall not be binding upon either party except to the
extent incorporated in this agreement.
SECTION TEN
MODIFICATION OF AGREEMENT
Any modification of this agreement or additional obligation assumed by either party
in connection with this agreement shall be binding only if evidenced in writing signed by
each party or an authorized representative of each party.
SECTION ELEVEN
NOTICES
Any notice provided for, concerning this agreement shall be in writing and be
deemed sufficiently given when sent by certified, or registered mail if sent to the respective
address of each party as set forth herein:
1. Karen Richtman, 2854 Nightingale Court, Stillwater, MN 55082.
2. City of Stillwater, 216 North 4th Street, Stillwater, MN 55082
SECTION TWELVE
GOVERNING LAW
It is agreed that this agreement shall be governed by, construed, and enforced in
accordance with the laws of the State of Minnesota.
SECTION THIRTEEN
EFFECT OF PARTIAL INVALIDITY
The invalidity of any portion of this agreement shall not affect the validity of any
other provision. In the event that any provision of this agreement is held to be invalid, the
parties agree that the remaining provisions shall be deemed to be in full force and effect as
if both parties, subsequent to the impingement of the invalid provision, had executed them.
Consultant: Date:
Karen L. Richtman
Organization: City of Stillwater
Name: Date: June 6, 2017
Ted Kozlowski
Title: Mayor
Name: Date: June 6, 2017
Diane F. Ward
Title: City Clerk
MEMORANDUM
TO: Mayor and City Council
FROM: Shawn Sanders, Public Works Director / City Engineer
DATE: June 1, 2017
SUBJECT: Lily Lake Tennis Court Rehabilitation
DISCUSSION
As part of the 2017 parks improvements, the three tennis courts at Lily Lake are scheduled to be
rehabilitated. This improvement includes reclaiming the existing surface, regrading and shaping
the surface to drain, install a new bituminous base and court surface, striping, nets and posts.
When finished the site will have two permanent pickle ball courts, and two tennis courts with
two pickle ball courts on each court.
Staff received four quotes for the improvement with Brochman Blacktopping Co. being the low
bidder at $64,162.00. Funds previously approved for the improvement include $55,000 for the
tennis court rehabilitation in the 2017 Parks Capital Outlay funds and $7,000.00 from 2016
Parks Capital Outlay Carryover to stripe and surface the pickle ball courts. Since there is
shortfall of $2162.00, it is proposed that monies realized from the savings from the Northland
Park Parking Lot ($40,000 savings) be utilized to account for the difference.
RECOMMENDATION
Staff recommends the approval of the low bid and award the work to Brochman Blacktopping
Co in the amount of $64,162.00. Funds will come from the 2017 Parks Capital Outlay and 2016
Parks Capital Outlay Carryover.
ACTION REQUIRED
IF Council agrees with the recommendation, should pass a motion awarding the work to
Brochman Blacktopping Co of $64,162.00 for the Lily Lake Tennis Court Rehabilitation.
gael4A.npjRcfi>*L.
�� 61-41.7
MEMORANDUM
TO: Mayor and City Council
FROM: Shawn Sanders, Public Works Director / City Engineer
DATE: May 31, 2017
SUBJECT: Possible Purchase Tymco 435 Regenerative Air Sweeper
Discussion
The City of Stillwater Public Works Department has a 2005 Elgin Pelican mechanical sweeper.
This piece of equipment is primarily used for spring and fall cleanup. The technology of this
machine is outdated both mechanically and environmentally. The typical useful life a street
sweeper is eight years. More commonly sweepers used today are regenerative air sweepers.
These generally are better environmentally in which they pick up finer particulates/pollutants,
reduce dust when sweeping
Over the last year, Public Works staff has demoed and compared sweepers from several
manufactures and determined that the regenerative sweeper from Tymco best suits the needs
of the department. This sweeper is more compact than the current Elgin, has a larger hopper
capacity, and can be used to sweep trails and parking lots. Staff has received a quote for a 2017
Tymco 435 Regenerative Air Sweeper from Environmental Equipment and Services, Inc. for
$135,650.00, on State Bid Contract. This price includes the trade of the 2005 Elgin Pelican
sweeper. Funds for this purchase will come from the Surface Water Management Capital
Outlay Fund. Public Works purchased a 2013 Tymco 500X sweeper purchased from
Environmental Equipment and Services, Inc. and is very happy with its performance, warranty
and service.
Recommendation
Staff recommends the purchase of the new 2017 Tymco 435 Regenerative Air Sweeper from
Environmental Equipment and Services, Inc. for $135,650.00. Money for this purchase will
come from the Surface Water Management Capital Outlay Fund.
Action Required
If Council agree with the recommendation, they should pass a motion approving the purchase
2017 Tymco 435 Regenerative Air Sweeper from Environmental Equipment and Services, Inc. in
the amount of $135,650.00.
ti 1 1water
Administration
Memorandum
To: Mayor & City Council
From: Diane Ward, City Clerk
Date: 6/2/2017
Re: Traffic Safety Committee Appointment
The terms of two members on the Traffic Committee expired on May 1st. John Rheinberer did
not wish reappointment,we have not yet received any new applications, and we will continue to
advertise. David Jones expressed interest in being reappointed to the committee.
ACTION REQUIRED:
If Council wishes to appoint Mr. Rheinberger, they should pass a motion adopting the attached
resolution entitled REAPPOINTING DAVID JONES TO THE TRAFFIC SAFETY
REVIEW COMMITTEE.
RESOLUTION 2017-106
REAPPOINTING DAVID JONES
TO THE TRAFFIC SAFETY REVIEW COMMITTEE
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of
Stillwater, Minnesota, that at their June 6, 2017 regular City Council meeting they made the
following reappointment:
• David Jones with term expiring May 1, 2020 (2nd Term).
Adopted by Council this 6th day of June, 2017.
Ted Kozlowkski, Mayor
Attest:
Diane F. Ward, City Clerk
5111 Iwa ter
Administration
Date: June 1, 2017
TO: Mayor & Council
FROM: Diane F. Ward, City Clerk
SUBJECT: Assignment Agreement - Riverview Parking Lot
BACKGROUND
In 2007 the City, Super Value, Inc. and the Veteran's Memorial Committee reached an
agreement whereby the Veterans took over maintenance responsibilities of the above
noted parking lot.
The attached resolution will renew their contract on an annual basis which is appropriate
for a volunteer organization that can change quickly.
RECOMMENDATION:
Staff recommends Council adopt the attached resolution renewing the existing Assignment
Agreement for 2017.
RESOLUTION 2017-107
APPROVING ASSIGNMENT AGREEMENT WITH THE
VETERANS' MEMORIAL COMMITTEE FOR 2016
WHEREAS, the City of Stillwater is the owner of Riverview Parking Lot and is a party to a Master
Agreement with SuperValu, Inc. that was made March 7, 1995; and
WHEREAS, an Assignment of the Agreement was executed by the City and SuperValu; Inc. on
a trial basis on July 6, 2007, and affirmed on December 31, 2008; and
WHEREAS, the City and the Veterans' Memorial Committee desire to extend the Agreement on
a year -to -year basis beginning November 2011; and
WHEREAS, since the terms of the Agreement and the Assignment do not change as to SuperValu,
Inc., the Agreement may be extended on a yearly basis without the consent of SuperValu, Inc.
NOW, THEREFORE, be it resolved that the Assignment made November 2011 be and the same
is hereby extended until December 31, 2017, subject to the Assent of the Veterans' Memorial
Committee.
Adopted by the City of Stillwater this 6th day of June, 2017.
CITY OF STILLWATER
Ted Kozlowski, Mayor
Diane F. Ward, City Clerk
ASSENT
VETERANS' MEMORIAL COMMITTEE
By:
Its:
ORDINANCE NO. 1095
AN ORDINANCE AMENDING THE STILLWATER CITY CODE
CHAPTER 31, ENTITLED ZONING ORDINANCE
BY ADDING SENIOR CARE LIVING FACILITIES
TO THE RA ZONING DISTRICT
THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN:
1. Amend City Code Section 31-315, Allowable Uses in Residential Districts by adding:
ALLOWABLE
USES
ZONING DISTRICTS
A -P
LR
CTR
RA
TR
CCR
RB
CR
TH
CTHR
RCL
RCM
Senior Care
Living
Facilities
SUP
SUP13
CUP
13 Senior Care Living Facilities in the RA zoning district shall have a minimum property
size of 5 acres and a maximum building height of 35'
2. Savings. In all other ways City Code Chapter 31 shall remain in full force and effect.
3. Effective Date. This Ordinance will be in full force and effect from and after its passage
and publication according to law.
Enacted by the City Council of the City of Stillwater this 6th day of June, 2017.
CITY OF STILLWATER
Ted Kozlowski, Mayor
ATTEST:
Diane F. Ward, City Clerk
Ulwater
THE BIRTHPLACE OF MINNESOTA
CITY COUNCIL
DATE: May 31, 2017
TO: Mayor & Councilmembers
REQUEST: Approve funding for Historic District Signage
PREPARED BY: Bill Turnblad, Community Development Director
BACKGROUND
At the request of the CVB and IBA, the City Council directed staff in August of 2016 to submit an
application to MnDOT for Downtown Historic District signage to be placed on Highway 36. That
signage (see attachments) has been approved by MnDOT, and their contractors would like to
install the signs as soon as possible. However, before that can happen, the City would have to
sign the attached agreement and pay the $9,346.50 for the signs and their installation.
SPECIFIC REQUEST
Staff requests approval of the sign agreement and authorization to pay for the signage from the
Council's economic development funds.
COMMENTS
Two signs are involved. One would be installed on the eastbound lanes of Highway 36 just prior
to the exit to Highway 95. The other would be installed on the westbound lanes of the new
bridge just prior to the exit to State Highway 95.
Signing the agreement obligates the City to pay for the signs as well as their maintenance.
COUNCIL ACTION
If the Council wishes to enter into the agreement, adopt the attached resolution.
bt
attachemnts: Resolution
Agreement
Sign drawings
RESOLUTION NO. 2017 -
CITY OF STILLWATER
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION APPROVING THE EXECUTION OF AN
AGREEMENT WITH THE MINNESOTA DEPARTMENT OF
TRANSPORTATION FOR THE INSTALLATION AND MAINTENANCE OF
DOWNTOWN HISTORIC DISTRICT SIGNAGE ON
STATE HIGHWAY 36
WHEREAS, on August 3, 2016 the City Council directed City staff to make
application to the Minnesota Department of Transportation (MnDOT) for
Downtown Stillwater Historic District signage to be installed on State Highway
36; and
WHEREAS, MnDOT approved the installation of the signage; and
WHEREAS, prior to installation of the signage, MnDOT requires the City
of Stillwater to enter into an agreement for the installation and maintenance of the
signage.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City
of Stillwater, Minnesota hereby authorizes the Mayor to sign the agreement and
also authorizes City staff to pay for the signage.
Enacted by the City Council of the City of Stillwater, Minnesota this 6th day of
June, 2017.
CITY OF STILLWATER
Ted Kozlowski, Mayor
ATTEST:
Diane F. Ward, City Clerk
REQUESTER PAY SIGNING APPLICATION
For GUIDE AND INFORMATION SIGNS
MINNESOTA DEPARTMENT OF TRANSPORTATION (MnDOT)
(PLEASE PRINT)
Applicant's Name
Address
Phone
Email Address
Facility Name
Address
Phone
Website
Text to Be Displayed on the Sign(s): (Example: Carpenter Golf Course):
Downtown Stillwater Historic District Next Right
Requested Sign Locations: (Intersection of Highway and Street)
EB and WB 36 prior to MN 95
Distance from signed intersection to facility:
Miles
Sign Legend
Sign Size
Quantity
Cost per Sign
SUBTOTAL
Downtown Stillwater
Historic District
Next Right
(ground mounted)
144 x 90
1
$ 2,749
$2,749
Downtown Stillwater
Historic District
Next Right
(OH Mounted)
144 x 90
1
$6,597.50
$6,597.50
TOTAL COST $9,346.50
(NOTE: Total Cost reflects the number of signs, type of signs, fabrication, installation, and all related costs.)
Please include your payment for the Total Cost with this application. Make your check or money order payable
to: COMMISSIONER OF TRANSPORTATION
Please read, complete, and sign the Certification of Compliance before mailing it.
Return to:
Minnesota Department of Transportation
1500 West County Road B2
Roseville, MN 55113
Attn: Josie Tayse
Questions:
(651) 234-7810
josie.tayse@state.mn.us
MnDOT Use Only
❑ Payment Received Dated Authorized
Minnesota Department of Transportation
WO No. Area T.H. R.P. C.S.
Page 1 of 2
GUIDE AND INFORMATIONAL SIGNS
CERTIFICATION OF COMPLIANCE
MINNESOTA DEPARTMENT OF TRANSPORTATION (MnDOT)
Purchase, Installation, and Maintenance of Signs
I, the undersigned, do hereby certify that this facility conforms to all applicable laws and regulations concerning
the provisions for public accommodations without regard to race, color, creed, religion, national origin, sex,
disability, age and sexual orientation.
I agree to accept the sign's format, design, structure, and location(s), as determined by MnDOT, in compliance
with all pertinent state signing standards, and to make payment in advance for the fabrication, installation and
all related costs of the sign(s) by MnDOT.
I do also agree to pay any costs incurred with relocating the sign(s) in the future, if necessary to comply with
legally -required spacing distances.
I do also agree to pay for any additional maintenance and/or replacement costs for the signs(s) resulting from
damage, vandalism, or other such occurrences beyond the control of MnDOT.
I agree to pay MnDOT for all costs required to repair the sign panel(s) and/or sign structure(s), as required, to
remedy any of the conditions outlined in the previous paragraph.
If total replacement is required, I agree to pay MnDOT all costs for a new sign(s), in advance of the
replacement, the current cost for fabricating and installing the sign(s) and/or replacing the sign structure(s).
In addition, I understand that when the sign(s) must be refurbished due to natural deterioration, I will be
required to reapply for the sign(s) and pay current replacement costs. Based on manufacturers' warranties,
"natural deterioration" is approximately a 15 -year replacement cycle, enforced at MnDOT's discretion.
I understand that there is a possibility, in the future, that my sign(s) might need to be permanently relocated, or
removed completely and not re -installed, in order to accommodate roadway construction or maintenance, or
when new or additional regulatory, warning, or guide signs are required to be installed, or as required by
changes in Minnesota State Statutes applying to guide and information signs. I understand that MnDOT
reserves the right to relocate my sign(s) when it is necessary to comply with these listed conditions or
regulations.
Additional guidance (trailblazing) signing from the MnDOT highway intersection/interchange to the facility will
be the responsibility of the applicant and the local road authority, and must be in place prior to the installation
of MnDOT highway signing.
I, the undersigned, accept the terms and conditions of the regulations of the Commissioner of Transportation
and agree to fully comply, to the satisfaction of MnDOT.
Date Applicant's Signature
Applicant's Name (print)
Agency Name (if applicable)
**end**
Page2of2
Last updated October 2015
"I DOWNTOWN
Stillwater
HISTORIC DISTRICT
NEXT RIGHT
28.4
20.2
24.7
39
87.2
103.6
132
10
144
28.4 >
20.2 >
45.6
24.7
6->
Identifier : OH 36-77;
12.0" Radius, 2.0" Border, White on Green;
"DOWNTOWN" E Mod; "Stillwater" E Mod; Rounded Rectangle 1.5" Radius Brown;
"NEXT RIGHT" E Mod;
CITY COUNCIL
MEETING DATE: June 6, 2016
Planning Commission: May 10, 2017
CASE NO.: CPC/2017-11
APPLICANT: Dave Najarian, representing The Lion's Tavern
REQUEST:
Consideration of Special Use Permit amendment to allow for amplified
outdoor entertainment, until 11:00 pm on select nights, for The Lion's
Tavern and at the property located at 324 Main Street South.
ZONING: CBD - Central Business District COMP PLAN: DMU - Downtown Mixed Use
PREPARED BY: Abbi Jo Wittman, City Planner
INTRODUCTION
At their last regularly -scheduled meeting, the Planning Commission held a public hearing for
consideration of an amendment to The Lion's Tavern's Special Use Permit. The amendment
request was for the expansion of amplified music to occur until 11:00 p.m. on Thursday, Friday
and Saturday evenings. In a 4-2 vote, the Planning Commission recommended denial of the
amendment.
BACKGROUND
The Planning Commission granted approval of SUP 2006-05 which allowed for outdoor seating
for Stone's restaurant. A condition of approval was that 'evening outdoor music is allowed but
subject to review and revocation or adjustment upon complaint." The case files note 'piped music'
was proposed. In May of 2016, the Lion's Tavern, operating under the aforementioned permit,
requested an amendment to allow for live, outdoor music to occur on certain evenings. A
condition of approval of CPC Case No. 2016-19 was that no amplified music shall be allowed
past 10:00 pm. Furthermore, changes to the location, amplification, timing and/ or duration
shall be reviewed by the City Council. However, Use Permit amendments require a Planning
Commission public hearing.
REQUEST
The applicant requests an amendment to the special use permit to allow live, outdoor music on
the west patio behind the structure located at 324 Main Street South. The specific amendment
request is to allow amplified music until 11:00 pm on Thursdays, Friday, and Saturdays. This
will also require a Council -approved waiver of City Code Section 38-3, Subd. 3 (Noise section of
the Nuisance Ordinance).
APPLICABLE REGULATIONS AND ANALYSIS
Sec. 31-325 of the Zoning Ordinance (Allowable uses in non-residential districts) notes that
outdoor entertainment) may be allowed in the Central Business District by special use
permit. In addition, the noise section of the Nuisance Ordinance (Sec. 38-3, Subd. 2)
prohibits the use of musical instruments or operation of sound reproducing equipment
outside after 10:00 pm if it can be plainly heard more than 50 feet from the source.
Therefore, the approval of the request for outside music past 10:00 pm may only be
approved by the City Council if they grant a waiver to this standard.
Sec. 31-207(d) states that a special use permit may be approved if the City Council finds that:
1. The proposed structure or use conforms to the requirements and the intent of this
chapter, and of the comprehensive plan, relevant area plans and other lawful regulations.
The property is zoned as Central Business District, which allows for restaurants and
associated outdoor entertainment by special use permit. As indicated, the Lion's Tavern has
received SUPs for the current business activities.
2. Any additional conditions necessary for the public interest have been imposed.
According to the conditions of CPC Case No. 2016-19, no amplified music is permitted past
10:00 pm. A noise complaint was filed with the Stillwater Police Department (SPD) on
August 27, 2016. The complaint was substantiated by SPD. No other complaints are on file.
3. The use or structure will not constitute a nuisance or be detrimental to the public welfare
of the community.
Downtown is a mixed-use area with many residents in addition to businesses and visitors.
Outdoor music, especially amplified, has been a continual source of complaints from
residents within and near downtown. The request for amplified music may create a
nuisance or be detrimental to residents, other businesses and visitors. Recognizing these
potential impacts, amplified music past 10:00 pm for has been determined to not be
appropriate.
A single business, the Water Street Inn located at 101 Water Street South, has been permitted
by the City Council to have live, amplified entertainment to occur outdoors until 11:30 p.m.
on Fridays and Saturdays during the summertime. CPC Case No. 2013-10 notes discussion
surrounding approvals and potential future precedents, with notation the location of this
property is sheltered from most residential properties.
In discussions surrounding the consideration of approval of Case No. 2011-12, a SUP for
outdoor entertainment for the American Legion at 101 3rd Street South, the Planning
Commission discussed outdoor music as a part of a vibrant, downtown community, noting
the limitation of amplification to 10:00 pm was not onerous. However, significant
opposition to any outdoor music was voiced over the proximity of the American Legion to
1 The line item in the commercial use table that covers outdoor music reads: "Exterior phonographs, paging systems,
musical instruments, etc that may disturb the peace and quiet of the public".
Case No. CPC/2017-11
CPC: May 10, 2017
Page 2 of 3
the adjacent residences. To that effect, the Lion's Tavern's location at the base of Chillkoot
Hill and in a natural amphitheater pushes sound upward, affecting properties uphill on
Olive, 2nd and 3rd.
ALTERNATIVES
The City Council has the following options:
1. Determine that the outdoor entertainment request is in conformance with the provisions
for issuance of the SUP and approve the Special Use Permit amendment and Noise
Control and Regulation waiver, with or without conditions.
2. Determine that the proposed outdoor entertainment is not consistent with the SUP
provisions, the Noise Control and Regulation, or the Comprehensive Plan and
recommend denial of the Special Use Permit amendment and Noise Control and
Regulation waiver.
3. Table the application to June 14, 2017, requesting additional information from the
applicant.
FINDINGS AND RECOMMENDATION
Staff finds that the proposed amplified outdoor music increase, from 10:00 to 11:00, will create a
public nuisance. Therefore, staff would recommend denial of Case No. 2017-11, directing staff
to draft a Findings of Fact, Conclusion and Order to be brought back for City Council adoption
go Resolution at their next regularly -scheduled meeting on June 20, 2017.
ATTACHMENTS
Site Location Map
Applicant Narrative
CPC Case No. 2016-19
Noise Complaint File
Case No. CPC/2017-11
CPC: May 10, 2017
Page 3 of 3
0
The Birthplace of Minnesota
324 Main Street South
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CITY OF STILLWATER
ORIGINAL
Case No.: 2016-19
Permit Fee: $275.00 Paid: 4/19/2016
ZONING PERMIT
Permit Type: Special Use Permit
Planning Commission Meeting Date: 5/11/2016
ActionNote: Approved 6-0
Description of Project: Consideration of a Special Use Permit amendment
to allow for live, outdoor miusic, with a waiver to
allow for outdoor music past 10:00 p.m. for the
property located at 324 Main Street South. The
Lion's Tavern
Applicant(s): Dave Najarian, Applicant
Grand Garage Holdings LLC, Owner
The Lion's Tavern, Business
Project Address: 324 Main Street South, Stillwater, MN 55082
Property ID No.: 2803020410063
2803020410064
Zoning District: CBD
Conditions of Approval:
1 Live outdoor music is permitted to be located on the western patio, situated in a location where sound is directed in as
easieriy fashion as possibie and as depicted on the site pian as proposed in Case No. 2016-19.
2 Amplified music shall only be permitted 7:00-10:00 pm, Sunday through Thursday, and 8:00-11:00 pm Friday and
Saturday, from May 1 through Labor Day and including Memorial Day, Independence Day, and Labor Day.
3 No amplification shall be allowed past 10:00 pm.
4 Any changes to location, amplification, timing and/or duration shall be reviewed and approved by the City Council.
5 The City reserves the right to reduce hours approved in this permit if the outdoor entertainment becomes a nuisance.
6 This special use permit shall be reviewed before the Planning Commission and City Council for possible revocation or
amendment to the conditions of this permit if substantial verified complaints, safety issues or violations of the conditions
of this permit are received by the Community Development Director.
7 A 90 -day review shall be conducted by staff for substantiated complaints to be brought before the Planning Commission
in a public hearing for consideration of revocation of the permit.
We accept the conditions of this permit. We understand that any changes from these
plans must be resubmitted for approval.
7
. epresentative Community Development Director
Date
KIA11/1114
Date
A zoning permt is granted pursuant to the zoning ordinance and is not a substitute for a building permit. A building permit is
issued by the city building official after approval of the plans and payment of the building permit fee and state surcharge.
This zoning use permit will be null and void if the project that is permitted by this zoning use permit is not completed within two
years from the date the permit is granted.
Page 1 of 1
CJG1UPRSW
DATE 5/01/17
TIME 14:46:44
DATE/TIME REPORTED:
DATE/TIME STAMP:
LOCATION OF INCIDENT
STILLWATER POLICE DEPARTMENT
INITIAL COMPLAINT REPORT
116208010
8/27/16 22:45:15 DISPATCHER: JLSYCKS
8/27/16 22:47:11 ENTERED BY: JLSYCKS
: 324 MAIN ST S 16
LIONS TAVERN
STILLWATER, MN 55082
INCIDENT RECEIVED BY: TELEPHONE
OFFICERS ASSIGNED:
NAMES ASSOCIATED
WITH THIS INCIDENT:
NOISE COMPLAINT
BUSINESS IDENTIFIED
82 TANBERG
221 MITCHELL
SEX:M DOB:
ASSOCIATION:COMPLAINANT
LIONS TAVERN
324 MAIN ST S 16
STILLWATER, MN 55082
PHONE:(H) (W)
SEX: DOB:
ASSOCIATION:OTHER
OFFICER COMMENTS:
I SPOKE WITH ' WHO ADVISED THAT THE LION'S TAVERN
HAS A TEMPORARY PERMIT FROM THE CITY PROHIBITING AMPLIFIED
MUSICAL INSTRUMENTS FROM 2200-2300 HRS, AND WAS
ADVISING THAT HE BELIEVED THAT THE BUSINESS WAS IN VIOLATION
OF THIS PERMIT. I POSITIONED MY SQUAD ON 2ND ST AT NELSON
ALLEY AND I COULD HEAR AN AMPLIFIED MICROPHONE WITH
SINGING, AT LEAST ONE ELECTRIC GUITAR (POSSIBLY 2), AND
A DRUM SET BEING PLAYED. I ADVISED THAT IF THIS
IS IN FACT A VIOLATION OF THE PERMIT, HE WOULD NEED TO
ADDRESS THE CITY COUNCIL AGAIN AND ADVISE THEM OF THIS
INCIDENT WHEN CONSIDERING A PERMIT RENEWAL FOR THE BUSINESS.
LAST AMPLIFIED MUSIC FROM THE BUSINESS WAS HEARD AT 2318 HRS
WHILE SITTING IN TEADY BEAR PARKING LOT.
CLASSIFIED AS: LOUD NOISE/MUSIC
GRID: 108
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9804
Administration �
Date: June 2, 2017
TO: Mayor and Council
FROM: Diane Ward, City Clerk
SUBJECT: Temporary Liquor License Amendment
Attached is an ordinance amendment to Section 43-131, Temporary Licenses to update the
current section to allow the sale of strong beer at events that request a temporary license.
RECOMMENDATION:
Approve the first reading of the ordinance.
ACTION REQUIRED:
Pass a motion to approve the first reading of the ordinance with the second reading to be
held on June 20, 2017.
ORDINANCE
AN ORDINANCE AMENDING SECTION 43-131
OF THE STILLWATER CITY CODE
The City Council of the City of Stillwater does ordain:
1. AMENDING. The Stillwater City Code, Section 43-131, is hereby amended to read as
follows:
Section 43-131. Temporary Licenses.
Subd. 1. Temporary Licenses may be issued subject to the provisions and restrictions set
forth in Minnesota Statute Section 340A.404 Subd. 10 and 304A.410 Subd. 10, and any
further restrictions set forth in City Policy.
2. SAVING. In all other ways, the City Code will remain in full force and effect.
3. EFFECTIVE DATE. This ordinance will be in full force and effect from and after its
passage and publication according to law.
Adopted by the City Council of the City of Stillwater this day of June, 2017.
CITY OF STILLWATER
Ted Kowlowski, Mayor
Attest:
Diane F. Ward, City Clerk
Ulwater
THE B I M T N PLAC E OF- MINNESOTA
DATE: June 1, 2017
TO: Mayor & Councilmembers
REQUEST: Increase in hours for Planning Secretary
PREPARED BY: Bill Turnblad, Community Development Director
REVIEWED BY: Tom McCarty, City Administrator
Sharon Harrison, Finance Director
BACKGROUND
The Planning Division Secretary works 20 hours per week. The Community Development
Department would like to increase the position's weekly hours to 32 this year. The primary
purpose for the increase is to allow the position to take on administration of the vacation rental
program.
Currently the Community Development Director administers the vacation rental program, which
takes approximately five to fifteen hours a week (one to three hours a day). As soon as the new
program is running smoothly, its administration will be passed on to other staff in the department.
Originally, it was thought that this would become the responsibility of the Zoning Administrator.
But, as our new Zoning Administrator position matures, it is clear that the responsibilities assigned
to the position already occupy 40 hours a week. Therefore, we hope to increase the Secretary's
hours to handle the program.
FUNDING
The actual salary and benefit costs associated with the 12 extra hours per week are estimated at
$7,351.81 in 20171. For 2018 the estimated costs would be $16,621.49.
Funding for the additional hours would come from the lodging tax fund. 95% of the lodging tax
goes to the Convention & Visitor's Bureau. But, 5% of the tax remains with the City for
administrative purposes. The current balance of the lodging fund is a bit over $60,000. This
would cover the salary and benefits for the Secretary's extra hours in 2017. In addition, even if no
new hotel rooms or vacation rentals are added, and the lodging tax fund revenue remains flat with
about $10,000 annual payments, then the $60,000 current balance and annual payments would
cover the Secretary's extra hours and benefits for nine years. However, there are two new hotels
planned downtown, a large addition to the Water Street Inn, and as yet an unknown number of
1 Beginning July 24, 2017 and running through end of year.
Planning Secretary
Page 2
vacation rentals. Therefore, the extra hours for the Secretary position will likely be funded well
beyond nine years.
REQUEST
I am requesting the City Council to authorize the Planning Secretary position to increase to 32
hours per week and to cover the increased salary and benefits from the lodging tax fund.
bt
Attachment: Resolution
RESOLUTION NO. 2017 -
CITY OF STILLWATER
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION APPROVING THE
INCREASE OF WORK HOURS
FOR THE PLANNING DIVISION SECRETARY
WHEREAS, the Planning Division Secretary works 20 hours per week; and
WHEREAS, the Planning Division Secretary will be assigned the
responsibility of administering the vacation rental program; and
WHEREAS, it is anticipated that administration of the vacation rental
program will take approximately five to fifteen hours a week.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City
of Stillwater, Minnesota authorizes an increase of hours for the Planning Division
Secretary from 20 to 32 weekly.
BE IT FURTHER RESOLVED, that the increased salary and benefits will
be funded from the City's portion of the Lodging Tax.
Enacted by the City Council of the City of Stillwater, Minnesota this 6th day of
June, 2017.
CITY OF STILLWATER
Ted Kozlowski, Mayor
ATTEST:
Diane F. Ward, City Clerk
Ilk RAMSEY COUNTY
17
Washington
tY
JOINT MEETING OF THE RAMSEY AND
WASHINGTON COUNTY BOARDS OF COMMISSIONERS
AGENDA
Tuesday, June 6, 2017
10:30 a.m. —12 p.m.
(Breakfast buffet available at 10 a.m.)
Landmark Center
75 - 5th Street W.
Courtroom 317 (Ramsey County Room)
St. Paul, MN 55102
10:30 — 10:45 Welcome and Introductions
Board Chairs Victoria Reinhardt and Lisa Weik
Purpose of the Meeting
Commissioners Victoria Reinhardt and Fran Miron
10:45 — 11:45 Waste Management in Ramsey and Washington Counties
• A Shared Vision of the Future
• The Current State
▪ Future Opportunities and Considerations
• Proposed Next Steps & Discussion
11:45 — 12:00 Other Discussion Topics of Mutual Interest
Board Chairs Victoria Reinhardt and Lisa Weik
12:00 Adjourn
Parking & Directions
Landmark Center is located at 75 - 5th Street W., St. Paul, MN 55102. Several parking ramps are
located near Landmark Center. The closest options are the Landmark Towers Ramp (entrance on
Market Street) or Lawson Ramp (entrances on 5th Street and 6th Street). Additional transportation
information is available on the Landmark Center website.
The meeting will take place in Courtroom 317 on the third floor. After entering Landmark Center,
proceed to the elevators located in the hallway at the far end of the Musser Cortile (opposite end of
the room from the information desk). Take the elevator to the third floor. Turn left out of the elevators
and follow the hallway straight back to Courtroom 317. Staff will be stationed in the building to
provide assistance.
9:00 Roll Call
BOARD AGENDA
MAY 23, 2017 - 9:00 A.M.
Board of Commissioners
Fran Miron, District 1
Stan Karwoski, District 2
Gary Kriesel, District
Karla Bigham, Distric,
Lisa Welk, Chair, District 5
Pledge of Allegiance
. 9:00 Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the
issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County
Board secretary or the County Administrator. The County Board Chair will askyou to come to the podium, state your name and city of residence, and
present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board ofCommissioners. Comments addressed
to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair
reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is
part of Washington County's Responsibilities.
9:10 Consent Calendar — Roll Call Vote
4 9:10 General Administration — Molly O'Rourke, County Administrator
A. Resolution — Recognizing Jean DeCurtins for his Contributions in Service to his Country as Jean
DeCurtins Week
B. Review 2016 Performance Measures and Indicators Report — Amanda Hollis, Senior Planner
5 9:25 Public Works — Jan Lucke, Transportation Planning Manager and Joe Gustafson, Traffic Engineer
A. Set a Public Hearing for June 13, 2017 on the Implementation of a Transportation Sales Tax under
Minnesota Statutes 297A.993 to Replace the Current Sales Tax being Collected under Minnesota
Statutes 297A.992
B. Resolution — Request Funding from the Minnesota Department of Transportation through the Fis
Year 2019 Metro Municipal Agreement Program
6 10:05 Commissioner Reports — Comments — Questions
This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and
information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because
of discussion will be scheduled for a future board meeting.
7. Board Correspondence
8. 10:20 Adjourn
9. 10:25-10:55 Board Workshop with Community Services — Sarah Tripple, Planning and Program Manager
Discuss Group Residential Housing Programs and Overview of Housing Options in Washington County
10. 11:00-11:45 Board Workshop with Administration — Colin Kelly, Senior Planner
Update on the Comprehensive Plan Update Process Including a Summary of Public Engagement
Opportunities
11. 11:50-12:25 Board Workshop with Public Works — Jan Lucke, Transportation Planning Manager
Discuss Possible Dissolution of the Counties Transit Improvement Board and Draft 993 Transportation
Plan
12:30 Legislative Committee Meeting
Please note: The next County Board Meeting will be held on June 13, 2017 and will be in the afternoon due to the Coun*
Board of Appeal and Equalization Meeting
Assistive listening devices are available for use in the County Board Room
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EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR *
MAY 23, 2017
The following items are presented for Board approval/adoption:
DEPARTMENT/AGENCY
Administration
Library
Property Records
and Taxpayer Services
Public Health
and Environment
Public Works
ITEM
A. Approval of May 2, 2017 County Board Meeting Minutes.
B. Approval of contracts with James F. Schneider, Jessica Buberl, Spencer Butts and
Greg Schmidt for the provision of legal representation involving probate law when
required.
C. Approval to appoint Tedi Carlson, Lake Elmo, to the Historic Courthouse Advisory
Council as a representative of District 3 to a partial first term expiring on December
31, 2019.
D. Approval to appoint John Rheinberger, Stillwater, to the Board of Adjustment
and Appeals to a partial first term expiring December 31, 2019.
E. Approval to appoint David Olufson, Mahtomedi, to the Library Board representing
District 1 to a partial first term expiring December 31, 2019.
F. Approval to appoint Dean Shepersky, Woodbury, to the Historic Courthouse
Advisory Council as an at -large representative to a partial third term that will expire
on December 31, 2019.
G. Approval of recognition of Lake Elmo Inn restaurant on being named in the Opt..
Table's 100 Best Brunch Restaurants in America.
H. Approval of recognition of Aqua restaurant on being named in the Open Table's 100
Best Brunch Restaurants in America.
I. Approval of Commissioner Karwoski's appointment to the East Metro Strong
Board.
J. Approval of renewal of MNLink Server Site Agreement for Washington County
Library with the Regents of the University of Minnesota doing business as Minitex
effective July 1, 2017 to June 30, 2022.
K. Approval of the plat of Morgan Farm Lots in Denmark Township.
L. Approval of Grant Project Agreement between the Minnesota Department of
Health and Washington County to Receive Federal Temporary Assistance for Needy
Families funding.
M. Adoption of resolution to approve the transfer of permanent right of way to the City
of Forest Lake.
N. Approval to award the bid to and authorize execution of contract 10996 in the
amount of $125,372 with AAA Striping Services Co. for 2017 Latex Striping.
Page 1 of 2
Assistive listening devices are available for use in the County Board Room
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Page 2 of 2
O. Approval of an Overpass Agreement between BNSF Railway Company and
Washington County for the period from final signature through completion of
the construction of a pedestrian and bicycle bridge to connect Point Douglas
Regional Trail and the Hastings Bridge Trail System, and authorize its
execution pursuant to Minn. Stat. 373.02.
P. Adoption of resolution to enter into an Easement Agreement with BNSF
Railway Company for a pedestrian and bicycle bridge for Point Douglas
Regional Trail.
Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to
pull a Consent Calendar item(s) for discussion and/or separate action.
Assistive listening devices are available for use in the County Board Room
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