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Home My WebLink About2017-05-02 CC Agenda PacketTME OIRTNRLRCE Of MINNESOTA NO CHANGE TO AGENDA AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North May 2, 2017 SPECIAL MEETING (CLOSED SESSION) Pursuant to Minn. Stat. 13D.05, Subd 3(b). Closed meeting permitted by the attorney-client privilege to discuss a pending legal matter REGULAR MEETING RECESSED MEETING 4:30 P.M. AGENDA I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. County Road 5 Improvements - Washington County 2. YMCA Discussion IV. STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk 6. Community Development Dir. 7. Public Works Dir. 8. Finance Director 9. City Attorney 10. City Administrator 7:00 P.M. AGENDA 4:00 P.M. 4:30 P.M. 7:00 P.M. V. CALL TO ORDER VI. ROLL CALL VII. PLEDGE OF ALLEGIANCE VIII. APPROVAL OF MINUTES 11. Possible approval of April 18, 2017 regular meeting minutes IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 12. Council Service Award - Jeff Johnson (Heritage Preservation) Jean Lifton (Human Rights); John Rheinberger (Traffic Safety Review Committee) 13. Council Service Award -Don Fixmer (Broadcasting) X. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. XI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 14. Resolution 2017-076, directing payment of bills 15. Possible approval of Retail Fireworks Permit for Dollar Tree #4375 16. Resolution 2017-077, approval of Run Stillwater Inc. 2017 1/2 Marathon/10K/5K event and contract 17. Resolution 2017-078, approval of Fire Contracts for the City of Grant, Stillwater and May Townships 18. Resolution 2017-079, approval of 2017 North Star Criterium event, contract and temporary liquor license 19. Possible approval of Temporary Liquor License for a fundraiser for St. Croix Kids 20. Resolution 2017-080, approval of Joint Powers Agreement with MnIT 21. Resolution 2017-081, approval of Event/Liquor License Premises Expansion to Private Parking Lot Maple Island Brewery 22. Possible Purchase Dodge Ram 5500 with Front Plow, Dump Box, Sander and GPS 23. Possible approval of Chrysler & DeSoto Airflow Club Meet event XII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 24. Case 2017-07. Consider the first reading of a request by Our Savior's Lutheran Church, property owner and Anne Stanfield, Ecumen, to amend the Zoning Ordinance to allow senior living facilities on RA zoned property of 5 acres or more. The public hearing and 2nd reading will take place on May 16, 2017 at 7:00 p.m. Notices have been mailed to affected property owners and will be published on May 5, 2017. (1st Reading - Roll Call) 25. Case 2017-08. This is the date and time for a public hearing to consider a request by Randy Benson, ILHC of Stillwater, LLC for the consideration of a Final Plat for a 239 unit senior living facility. The facility is to be known as 'The Lakes' and would be located at 12525 75th Street N and multiple properties located within the LR & AP district. PID 30.030.30.42.0002. Notices were mailed to affected property owners and published in the Stillwater Gazette on March 31, 2017. (Table to May 16, 2017 meeting) XIII. UNFINISHED BUSINESS 26. Possible approval of second reading of Ordinance 1093, an ordinance amending the Stillwater City Code Chapter 31, entitled Zoning Ordinance by adding regulations for Short Term Home Rentals (Ordinance & 2 Resolutions - Roll Call on Each) 27. Possible setting of hearing to establish a Tax Increment Financing District (Resolution - Roll Call) XIV. NEW BUSINESS 28. Possible approval of Delinquent Tax and Special Assessments Payment Plan for 601 Main Street N (Resolution - Roll Call) 29. Possible approval of resolution providing for the competitive negotiated sale of General Obligation Capital Outlay Bonds, Series 2017A (Resolution - Roll Call) 30. Possible approval of first reading of Ordinance - Boards and Commissions (1st Reading - Ordinance - Roll -Call) 31. Possible approval of appointments to Commissions for Human Rights and Park and Recreation (Resolution - Roll Call) XV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XVI. COMMUNICATIONS/REQUESTS XVII. COUNCIL REQUEST ITEMS XVIII. STAFF REPORTS (CONTINUED) XIX. ADJOURNMENT RESOLUTION 2017-076 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $705,432.24 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 2nd day of May, 2017. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk EXHIBIT "A" TO RESOLUTION #2017-076 Page 1 LIST OF BILLS 3D Specialties Inc. A-1 Hydraulic Sales & Service Accela Inc Advance Auto Parts Amdahl Locksmith Inc Chris AME Construction American Planning Association Aspen Mills Batteries Plus Bulbs Bluegrass LLC Braun Intertec Corporation Bryan Rock Products Inc. Burks Tree and Landscape Care CDW Government Inc. Century College Century Link Century Power Equipment Cole Papers Consolidated Welding Supply Coverall of the Twin Cities Dell Marketing L.P. Dogpoopbags.com ECM Publishers Emergency Automotive Erickson Builders & Co Esch Construction Supply Fastenal Company Fire Safety U.S.A. Flaherty & Hood P.A Flexible Pipe Tool Co. Gertens Wholesale Goodyear Commercial Tire Grainger Heritage Printing Inc. ICMA Membership Renewals J.B. Contracting Jackson & Associates Jepsen Injury Law LLC Kellington Construction Kirvida Fire Inc. League of MN Cities League of MN Cities Ins Tr Lemoine Chyrisse Life Transitions Services LLC MacQueen Equipment Inc. Supplies Equipment repair supplies Monthly UB web payments Equipment repair supplies Lift station keys PD Remodel Membership Uniforms and supplies Supplies HPC Consulting PD remodel Rip rap Tree care PD Remodel Training - Robert Peltier Telephone Equipment repair Janitorial supplies Welding supplies Commercial cleaning services PD Remodel Handled dog clean up bags Publications Remote siren system PD Remodel Saw blade Supplies Leather fire boot Job evaluation point review Equipment repair Field Maint. & Fertilizer Tires Packing extractor & seal Utility billing forms Membership Lily lake bathrooms PD Remodel Haskell's administrative hearing PD Remodel Repair - 6109 Workers Comp Claim Claim # 29890 Reimbursements Ready or Not Workbooks Master cylinder 3,285.27 370.74 395.85 118.29 228.48 10,450.00 395.00 631.70 197.95 1,747.38 3,183.75 503.59 598.00 1,289.90 217.00 41.51 305.44 1,501.70 49.78 2,312.00 2,077.44 130.00 419.41 430.36 13,507.58 450.00 29.99 300.00 3,250.00 1,822.55 14, 306.41 944.53 51.04 506.50 1,112.90 12,300.00 27,075.00 425.00 16,607.99 1,790.15 2,778.38 1,000.00 36.28 271.20 583.27 EXHIBIT "A" TO RESOLUTION #2017-076 Madden Galanter Hansen LLP Mansfield Oil Company Marshall Electric Company Menards Metropolitan Mechanical Contractors MN Chiefs of Police Assoc. MN State Fire Marshal Division MP Nexlevel LLC MTI Distributing Multiple Concepts Interiors NAPA Auto Parts Office Depot O'Reilly Auto Parts Otis Elevator Company Performance Plus LLC Phasor Electric Company Pinnacle Wall Systems Pioneer Rim and Wheel Co. Racine North Radford University Roberts Company Inc. Safe Fast Inc SavATree Sherwin Williams Shilts Cindy Siegfried Construction Company George Simplifile LC SPEE-DEE Delivery Service Inc. SRF Consulting Group St. Croix Boat and Packet Co. Stillwater Motor Company Streichers T.A. Schifsky and Sons Thelen Heating & Roofing Titan Machinery Shakopee USAble Life Verizon Wireless Walmart Community Ward Diane Wasche Commercial Washington Conservation Distr Washington County Assessment & Taxation Washington County Property Records Washington County Sheriffs Office Wenck Construction Zahl Petroleum Maintenance Co. Zarnoth Brush Works Inc. Professional services Fuel Street light repair Supplies Equipment repair charges Membership Registration for Tom Ballis Locating Tire PD Remodel Battery Office supplies Equipment repair supplies Elevator Contract Physical abilities PD Remodel PD Remodel Equipment repair supplies PD Remodel CPFO Exam fee Badges Marking flag General tree care Strainer Pro Reimbursements Roof repair Recording fees Shipping charges Downtown Plan Update Ramp cleaning Equipment repairs Uniform supplies Asphalt PD Remodel Hose Term Life Insurance Wireless services Equipment Reimburse for hotel for conference PD Remodel Shared Educator Special Assessment Billing TIF Admin Fees & Yearend Reports Quarterly MDCs & Annual Alerts PD Remodel Equipment repair supplies Gutter broom Page 2 3,150.58 6,659.84 2,527.00 269.28 7,176.31 290.00 145.00 358.75 116.77 17,123.75 117.11 864.08 92.22 5,293.66 595.00 34,200.00 33,221.50 523.21 1,190.00 145.00 191.35 334.48 1,830.00 17.65 112.10 2,102.47 150.00 14.08 13,844.69 810.00 1,297.98 128.00 468.52 279,195.50 925.09 391.20 2,508.03 42.72 246.15 5,306.70 625.00 5,034.00 14,036.00 8,875.00 3,513.25 231.92 1,100.00 EXHIBIT "A" TO RESOLUTION #2017-076 Page 3 CREDIT CARDS Amazon.com Backgroundchecks.com BCA Training & Auditing Brother International Corp Ebay GoDaddy.com GTS Educational Events McDonalds Rest National Registry Office Depot Survey Monkey Target Treasure Island Resort UPS USPS Varidesk Zoro Tools APRIL MANUALS Postmaster REC CENTER AT&T Mobility Comcast Corval Constructors Life Safety Systems Menards Riedel! Shoes Inc. Stillwater Turf & Power LLC Viking Auto Sprinkler Co. WET Technology Inc. LIBRARY Baker and Taylor Brechon Melissa J. Brodart Co CDW Government Inc. Grainger Junk 360 Library Furniture International Inc Master Mechanical Inc. Supplies Background checks Training Printer repair Battery for Server Perc Controller @ PW Hosting fee for planning website MCMA Conference Credit card charge in error EMT Award plaques 8.5x11 Subscription Supplies MCFOA Conference Shipping Shipping Standing work station Mail chest Utility Billing & Newsletter Postage Cell phone TV Internet & Voice Replacing 3 MAU w/ RTUs Equipment repair Supplies Skates Equipment repair supplies Fire sprinkler inspection Sodium Hypochloride Materials Interim Library Director - April Materials Receipt Printer Maintenance Equipment Metal Recycling Building Reconfiguration Q2 Maintenance 371.58 73.90 1,480.00 119.00 9.88 95.88 515.00 4.28 15.00 68.52 300.00 128.52 246.15 12.39 3.84 530.27 187.50 4,309.83 62.32 493.40 20,060.50 957.50 21.97 51.13 666.04 1,120.00 369.39 1,635.28 7,000.00 1,140.89 270.04 481.03 509.00 5,200.00 1,126.50 EXHIBIT "A" TO RESOLUTION #2017-076 MEI Total Elevator Solutions Midwest Tape Office of MN IT Services Pinnacle Building Services Security Response Services Inc Toshiba Business Solutions Washington County Library LIBRARY CREDIT CARDS Varidesk ADDENDUM Accurate Radar Specialies Board of Water Commissioners Hildi Inc Magnuson Law Firm Met Council Tri-State Bobcat US Bank Xcel Energy Adopted by the City Council this 2nd Day of May, 2017 Elevator Service Materials Telephone - March Windows System Service Maintenance Contract Barcoded CD/DVD Labels Desk Radar unit service April WAC Actuarial Disclosures Professional Service April SAC Parts Paying Agent Fees Energy Page 4 570.94 653.83 382.22 775.00 137.74 43.44 81.00 495.00 220.00 10,692.00 325.00 13,514.33 22,141.35 71.86 900.00 17,371.75 TOTAL 705,432.24 i 1 1\a' t e c 114E O IRT MPLACE OF MINNESOTA AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North May 2, 2017 SPECIAL MEETING (CLOSED SESSION) Pursuant to Minn. Stat. 13D.05, Subd 3(b). Closed meeting permitted by the attorney-client privilege to discuss a pending legal matter REGULAR MEETING RECESSED MEETING 4:30 P.M. AGENDA I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. County Road 5 Improvements - Washington County 2. YMCA Discussion IV. STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk 6. Community Development Dir. 7. Public Works Dir. 8. Finance Director 9. City Attorney 10. City Administrator 7:00 P.M. AGENDA 4:00 P.M. 4:30 P.M. 7:00 P.M. V. CALL TO ORDER VI. ROLL CALL VII. PLEDGE OF ALLEGIANCE VIII. APPROVAL OF MINUTES 11. Possible approval of April 18, 2017 regular meeting minutes IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 12. Council Service Award - Jeff Johnson (Heritage Preservation) Jean Lifton (Human Rights); John Rheinberger (Traffic Safety Review Committee) 13. Council Service Award -Don Fixmer (Broadcasting) X. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. XI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 14. Resolution 2017-076, directing payment of bills 15. Possible approval of Retail Fireworks Permit for Dollar Tree #4375 16. Resolution 2017-077, approval of Run Stillwater Inc. 20171/2 Marathon/10K/5K event and contract 17. Resolution 2017-078, approval of Fire Contracts for the City of Grant, Stillwater and May Townships 18. Resolution 2017-079, approval of 2017 North Star Criterium event, contract and temporary liquor license 19. Possible approval of Temporary Liquor License for a fundraiser for St. Croix Kids 20. Resolution 2017-080, approval of Joint Powers Agreement with MnIT 21. Resolution 2017-081, approval of Event/Liquor License Premises Expansion to Private Parking Lot Maple Island Brewery 22. Possible Purchase Dodge Ram 5500 with Front Plow, Dump Box, Sander and GPS 23. Possible approval of Chrysler & DeSoto Airflow Club Meet event XII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 24. Case 2017-07. Consider the first reading of a request by Our Savior's Lutheran Church, property owner and Anne Stanfield, Ecumen, to amend the Zoning Ordinance to allow senior living facilities on RA zoned property of 5 acres or more. The public hearing and 2nd reading will take place on May 16, 2017 at 7:00 p.m. Notices have been mailed to affected property owners and will be published on May 5, 2017. (1st Reading - Roll Call) 25. Case 2017-08. This is the date and time for a public hearing to consider a request by Randy Benson, ILHC of Stillwater, LLC for the consideration of a Final Plat for a 239 unit senior living facility. The facility is to be known as 'The Lakes' and would be located at 12525 75th Street N and multiple properties located within the LR & AP district. PID 30.030.30.42.0002. Notices were mailed to affected property owners and published in the Stillwater Gazette on March 31, 2017. (Table to May 16, 2017 meeting) XIII. UNFINISHED BUSINESS 26. Possible approval of second reading of Ordinance 1093, an ordinance amending the Stillwater City Code Chapter 31, entitled Zoning Ordinance by adding regulations for Short Term Home Rentals (Ordinance & 2 Resolutions - Roll Call on Each) 27. Possible setting of hearing to establish a Tax Increment Financing District (Resolution - Roll Call) XIV. NEW BUSINESS 28. Possible approval of Delinquent Tax and Special Assessments Payment Plan for 601 Main Street N (Resolution - Roll Call) 29. Possible approval of resolution providing for the competitive negotiated sale of General Obligation Capital Outlay Bonds, Series 2017A (Resolution - Roll Call) 30. Possible approval of first reading of Ordinance - Boards and Commissions (1st Reading - Ordinance - Roll -Call) 31. Possible approval of appointments to Commissions for Human Rights and Park and Recreation (Resolution - Roll Call) XV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XVI. COMMUNICATIONS/REQUESTS XVII. COUNCIL REQUEST ITEMS XVIII. STAFF REPORTS (CONTINUED) XIX. ADJOURNMENT Pedestrian and Traffic Improvements 2014 Study Overview 2014 Study Overview SEGMENT Croixwood Boulevard to Pine Tree Trail -i' SEGMENT 2: Pine Tree Trail to Owens Street SEGMENT 3: Linden Street to St. Croix Avenue SEGMENT 4: St. Croix Avenue to TH 96 Note, Clive Street to Linden Street is not part of this study The County Road 5study evaluated various options for each segment, but some specific goals of the project included: Develop and evaluate concept designs for pedestrian and bicycle connections between County Road 5, adjacent neighborhoods, and the new Browns Creek Trail. Improve pedestrian crossing operations and safety across County Road 5 at McKusick Road (County Road 64), where a heavily used trail intersects County Road 5, and at Elm Street near Stonebridge Elementary School. Provide a separated pedestrian facility (sidewalk or multi -use trail) on one or both sides within the County Road 5 corridor between Dundee Place and Deer Path. Improve pedestrian crossing operations and safety across and along County Road 5 in the vicinity of Pine Street, near Lily Lake Elementary School. ANA 11 2014 PROJECT SCHEDULE JAN FEB MAR APR MAY JUNE JULY Concept Development February -April OPEN HOUSE Review of concern designs and preliminary costs Development of a Preferred Alternative Outcome: A prioritized plan for strategic safety and infrastructure improvements through the corridor. oho ° Washun° n LivingHeaithy ��^, , 1 v th Pedestrian and Traffic improvements 2018 Improvements from Croixwood Blvd to Pine Tree Trail Could the speed limit be lowered? Speed limits are determined by Minnesota state laws and the state Commissioner of Transportation, not by City or County officials. • Drivers choose speeds based on their available sight lines and abilities to react to potential hazards. IN The roadway will still have generally the same alignment after the project, therefore it is not expected that the speed limit would change significantly. • Posting a higher or lower speed limit has not been shown to significantly affect prevailing driver speeds in areas where it has been tested (as shown in table). • Changes or improvements to infrastructure have been shown to have a greater impact on safety and will be studied for the corridor to improve conditions for pedestrians and bicyclists. It is standard Washington County practice to request a new speed study after any major project is complete, in order to ensure that the posted speed limit is appropriate for the new conditions. Study Location T.H. 65 T.H. 65 Anoka CSAR 1 Before 40 5V After LIST I l ,art 40 I IMO 40 Anoka CSAH 24 SPEED 30 ISEED ILS Anoka CSAH 51 Hennepin CSAH 4 Noble Ave 62nd Ave N Miss. St 40 Sign Change +/- MPH -10 -10 85% Before After 34 34 44 45 -5 48 50 +15 +5 7.7 so a0 -10 izrz 30 rig 35 J3s ITV ,30 -5 T +5 Change MPH 0 +1 +2 49 50 45 46 52 51 37 40 37 37 39 40 41 -1 +3 0 +1 1‘ ofo a Li�gHealthy Latngunt-ct4y1 Pedestrian and Traffic improvements 2014 Study Overview Traffic and Safety Data N 5,600 8,000 0/0 8,400 s` 9,400 1/0 Ns r 51' 8,400 7,300 2/2 KEY X = Existing Daily Traffic Volume X 2030 Forecast Traffic Volume X/X = Number of Pedestrian and Bicycle Crashes (2009 — 2013)/ Number of Crashes Involving Pedestrians or Bicyclists 16Years Old andYounger Washington I F 0 0 Li_glr�ea y ACounty Pedestrian and Traffic Improvements 2018 Improvements from Croixwood Blvd to Pine Tree Trail Specific proposed improvements include: Construct trail on the west side from Willard Street to Deer Path Resurface County Road 5 from Croixwood Blvd to Pine Tree Trail* Replace damaged curb and gutter and catch basins Replace retaining wall along County Road 5 north of Fairmeadows Road Install new traffic signal at Pine Street and convert Dundee Place to right turns only Close Willard Street at County Road 5 Resurface existing trail on the west side from Croixwood Blvd to Willard Street Upgrade the existing signal at the intersection of Croixwood Boulevard, including ADA upgrades, painting signal poles, new signal cabinet, flashing yellow arrows, signing, and pavement markings *Resurfacing limits still to be finalized. W 'u'gton LivinaHealthy Pedestrian and Traffic Improvements 2018 Improvements from Croixwood Blvd to Pine Tree Trail PROJECT SCHEDULE 2017 2018 JAN FEB j MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC Obtain City Approvals and Complete Preliminary Design Open House Final Design/Bidding Open House Construction (approximately 3 months) • Washington Livingti CQ y -= COunt7 iv�Yf:1S*�CyG7�k C6�1JN1" n�"�/ Washington ,m -County County State Aid Highway 5 Proposed 2018 Construction Project Croixwood Boulevard to Deer Path Joe Gustafson, PE, PTOE Washington County Traffic Engineer Stillwater City Council Workshop May 2nd, 2017 Presentation Overview • Previous Efforts — 2014 County Study of CSAH 5 — 2015 Stillwater Trails Master Plan —County Capital Improvement Plan (CIP) • Proposed 2018 Project Goals • Request for city resolution of support 2014 -County Road 5 Study 2014 - County Road 5 Study • Initiated February 2014 • Croixwood Boulevard to TH 96 • Myrtle Street area not included in study. • Evaluated improvement alternatives • Two public open houses held • Put on hold for city's Trail Master Plan • Developed recommended alternatives — Summarized in staff memo January 2016 Washington 2015 City Trail Master Plan • Adopted by Stillwater City Council on 9/15/15. • Future trail from Willard St to Deer Path 0 C Figure 4. Proposed Trail Plan 4gggz, • Legend TRAIL Stairs - Existing Trail - Bridge Future Trail - Natural Path ----- Proposed Bike Route - Proposed Bike Lane DRAFT 2014 vs. 2015 Study • Discrepancy between the two plans: — 2014 County study: • Connect existing trails on north side, plus future sidewalk on the south side. — 2015 City Trail Master Plan: • Table indicates sidewalk on the north side, trail on the south side (opposite of county plan). Possible typographical error? • Would require trail users to cross the county highway twice. • Map in city plan does show trail connection, but does not specify which side of CSAH 5. Washington County Capital Improvement Plan(CIP) • Improvements for CSAH 5 corridor first included in 2010 CIP, for construction in 2014. • Led to development of 2014 study to prioritize potential improvements. • Funding delayed from 2014 to 2018 to allow for completion of study and city trails master plan. Proposed 2018 Project • Includes some elements from study recommendations. • Project does not include all of the recommendations for this segment. • Other improvements could be added in the future. Proposed 2018 Project tens Faza Fuo`ds h{ r.Yi4Scrt� � ifri' l _ I.i :n_1 w J Grove ' - = Fimtsx Cub to • ` ?y fa+�. neaCCws t' tic E 11"---11_ ti s _' t ` ''.+ y\ A4_ SSr+ioe?rr. Pt �x- Si W' . a#�� T:Qdk.SS h �eaas v4.r _ fl::$; 'r Y 4111.1,74( 3 .... it;... _, t1 er,, x 2018 Project Goals • Repair damaged pavement and curbs. • Install traffic signal at pedestrian/school crossing at Pine Street. • Connect existing dead-end trails • Provide trail connection between southwest and central Stillwater • Replace concrete retaining wall. • Provide left turn lanes at two locations • Upgrade existing signal at Croixwood. 2018 Project Goals Connect existing trails Add new signal Add Left Turn Lane Mw YE Ct1y i - • I 3 Srho*J Upgrade signal Lake -,; Proposed 2018 Project Replace sloped concrete wall, add new trail. Proposed 2018 Project Property purchased by Washington County in 2016 Proposed 2018 Project Improve Pine Street school crossing. Add traffic signal. Proposed 2018 Project Provide continuous trail connection to new signal. Design Challenges • Narrow right-of-way • Driveway parking impacted by trail • Loss of trees in some areas • Slope grading, retaining wall needs • Shoulder to be narrowed to 6 ft —Eliminates on -street parking —Mail / Refuse / Enforcement impacts • Six intersections within only 800 feet Turn Restrictions • Left turns through stopped traffic are a known safety problem. —Causes backups into signal intersection — Obstructed sight lines for turning traffic • Steep hill on Willard Street and lack of flat landing area is a snow/ice issue. • Parents use Willard Street to "cheat" circulation pattern at Lily Lake school. Dundee Place TEMP EASEMENT (CONST. LIMIrS) TEH9 EASEMENT LlvI-S) PERMANENT ROW :RETAINING WALL 8' 'RAIL ' BIvD 6' SHL 6' TRAIL 5' $LvD 6' SHLD *ALL MAX HEI;H" IC' :r, ANE. HEISH? 6' _HL -1RETAINING *ALL MAX HEIGHT 4' AVE. HEIGHT 2' 6' SHLD CLOSE F Willard Street .: 4 47:AV 'EVP EASE V, E\J- ,1-177 LIVI' IL EL VD 'AIL BLVD SHLD LTL 1 1 71-iRti 4, 1 MIAN i1 " THRu CLOSE WILL 1 S Project Costs • Design not yet complete • $1.1 million in County's CIP for 2018 • City cost share per county policy 1/3 of Traffic Signal — 50% of new trail construction —Curb & Gutter, walls, mobilization, etc. • County does not assess residents • City handles snow removal on trails Recent and Next Steps • Utility and Topographic Data collected • Design concept from 2014 updated • City Council Workshop — May 2nd, 2017 • Public Open House — May 16th, 2017 • City Council Meeting — Early June • Spring 2018 - Cooperative Agreement • Summer 2018 Construction WashingtonC Other projects on CSAH 5 • Crosswalk at McKusick Road - 2017 • Second phase programmed for 2019 —Likely area near Stonebridge Elementary —Sidewalk improvements, add boulevard • Brown's Creek Trail connection — Federal funding application not successful — Better odds of success in next round Washington Cun Council Action Requested • Adopt council resolution in support of proposed 2018 county project, including: —Pavement rehabilitation — Connect existing trails on north side of CSAH 5 Replace retaining wall Install new traffic signal at Pine Street Washington Cun tY Questions Joe Gustafson, PE, PTOE Traffic Engineer 651-430-4351 joegustafsonco.washington.mn.us Washington C 1N'a t ec IMF I IRTMELA CE OF MINNESOTA CITY COUNCIL MEETING MINUTES April 18, 2017 REGULAR MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:05 p.m. Present: Mayor Kozlowski, Councilmembers Menikheim, Junker and Polehna Absent: Councilmember Weidner Staff present: City Administrator McCarty City Attorney Magnuson Fire Chief Glaser Police Chief Gannaway Community Development Director Turnblad Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of minutes of April 4, 2017 regular and recessed meeting Motion by Councilmember Menikheim, seconded by Councilmember Junker, to approve the April 4, 2017 regular and recessed meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Proclamation: Scott Christensen Mayor Kozlowski acknowledged Stillwater High School Boys Track & Field Coach Scott Christensen's induction into the Minnesota Track Coaches Hall of Fame on January 27, 2017. He presented Coach Christensen with a Proclamation designating April 19, 2017 "Scott Christensen Day." Lumberjack Days Update Erin McQuay, The Locals, updated the Council on plans for Lumberjack Days, July 21-23, 2017. OPEN FORUM There were no public comments. STAFF REPORTS Community Development Director Turnblad reminded the Council of the open house on the draft downtown plan Thursday from 6-8 p.m. at City Hall. City Council Meeting April 18, 2017 Public Works Director Sanders announced Washington County will hold an open house on Osgood Avenue improvements proposed for 2018, tomorrow at Oak Park Heights City Hall. Councilmember Junker asked Mr. Sanders to see about getting the South Main Street hotel construction site cleaned up. City Administrator McCarty reported on behalf of Finance Director Harrison that the first resolution for 2017 general obligation borrowing issues will be brought up May 2, with the total amount reduced by $600,000 to $2 million from what was budgeted, based on actions taken by the Council in previous sessions. He reminded the Council of National Weather Awareness Week and Thursday's tornado warning drill; and the League of Minnesota Cities annual conference in mid-June. He also stated the Chamber of Commerce's new program, Eggs and Issues, will feature a State of the City address by mayors of Bayport, Oak Park Heights and Stillwater on May 10. He reported that the summary annual reports for City departments will be posted on the web site. CONSENT AGENDA Resolution 2017-072, Directing the Payment of Bills Possible approval to purchase utility truck — Public Works Resolution 2017-073, approving of agreement with East Metro Public Safety Training Facility Possible approval of sanitary sewer adjustment Resolution 2017-074, approving Minnesota Premises Permit for Lawful Gambling for Minnesota Brass, Inc., located at Freight House, 305 Water Street S. Possible approval of Retail Fireworks Permit — Cub Foods Motion by Councilmember Polehna, seconded by Councilmember Junker, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Junker, Polehna, Mayor Kozlowski Nays: None PUBLIC HEARINGS Case 2017-03 A public hearing on a proposed ordinance to regulate Short Term Home Rentals Community Development Director Turnblad reviewed the process that was used to draft a proposed ordinance on Short Term Home Rentals (STHR), beginning with a study conducted by Hoisington Koegler Group, Inc. (HKGi). After public meetings and a public hearing, on April 12, 2017, the Planning Commission recommended approval of the revised draft ordinance. Mr. Turnblad explained the four different types of STHRs; the proposed licensing process for each type; performance standards; application of the lodging tax; and enforcement mechanisms. He indicated that the reason for proposing a limit of 35 Type Bs is that the workload impacts on staff are yet unknown, especially since Type B will require onsite inspections by the Deputy Fire Chief and Building Inspector. Councilmember Polehna asked if Mr. Turnblad felt 35 Type B licenses is too many; and Mr. Turnblad replied it might be too many. He stated the Planning Commission looked at everything from 35 to no limit Staff feels that a license fee of $200-250 would probably cover the license, inspection, and notices sent to neighbors. The Council would set the fee annually. It could be set with final reading of the ordinance. Page 2 of 9 City Council Meeting April 18, 2017 Councilmember Junker stated he feels a license fee of $250 or 300 is too low. Community Development Director Turnblad pointed out that the main difference between Type A and Type B is notice sent to neighbors. If there are no concerns from neighbors, staff would issue the license administratively. If there are concerns, then it would come before the Planning Commission for a hearing. Type C, which is dedicated investment property, would require both a Conditional Use Permit and a license. The CUP would run with the land; the license would be tied to the owner/operator, not to the property. The regulations and process for Type D, B&Bs, would not change. Mayor Kozlowski asked the reason for the CUP; and Mr. Turnblad responded the CUP allows more review, a formal public hearing, and the opportunity to attach conditions. He stated the Planning Commission proposes a limit of 5 Type Cs. On a question from Councilmember Junker about the definition of owner occupied versus investment property: for instance if someone lives in the house for two weeks a year, is it owner occupied or investment property, and he would like more clarification on Type B versus Type C. Mr. Turnblad responded that the property classification would be the same as it is for real estate tax purposes. Mayor Kozlowski asked if it should be easier to apply for a STHR downtown because there is not the concern about impacting a residential neighborhood; and Mr. Turnblad answered that currently, this type of lodging is allowed in the Central Business District with a Special Use Permit. The proposed ordinance does not change that, it simply memorializes it. Councilmember Junker inquired how the City will monitor the collection of the 3% lodging tax; and Mr. Turnblad replied that it is currently an honor system and would probably remain so. Councilmember Menikheim complimented staff on pulling the ordinance together. Community Development Director Turnblad stated the community has been very engaged and the process has been inclusive. Mayor Kozlowski opened the public hearing. Kate Mertz, Stillwater, requested an exemption from the limits on numbers of Type B STHRs when big events are held in Minneapolis. Tom Lynum, 626 4th Street North, asked if Type A properties may have events; and Mr. Turnblad replied that Types A, B and C are not allowed to have events held by the guests. Property owners may hold their own events, but must abide by City Code. Sandy Fabio, 2946 Marine Circle, expressed concern about Type As. She would like neighbors to be notified when they will have guests. She also is concerned that no inspections are required for Type As. On a question by Mayor Kozlowski about how neighbors will know what type a STHR falls under, and how they will voice concerns; Mr. Turnblad replied if it is Type B or C, neighbors will get notice when the original license is applied for. If it is Type A, they would not get notice, but if there is activity going on that a neighbor thinks is a vacation rental, they should call the City and ask if they have a license. If there is a problem, City staff would contact the operator to investigate. Mayor Kozlowski asked about enforcement; and Mr. Turnblad replied the ordinance states that after three verified legitimate complaints, the license may be revoked. City Attorney Magnuson added that the ordinance provides that any violation, including operating without a license, is a Page 3 of 9 City Council Meeting April 18, 2017 misdemeanor. It permits the City to issue a temporary restraining order for the violation. Police would investigate and if there are grounds, a ticket would be issued. If violations continue, a restraining order and injunction could be invoked. Monty Brine, owner of 520 Main Street North, stated that limiting Type Cs to five throughout the whole City, including the Downtown, is not realistic. Kirk Ackerman, 1336 Second Avenue South, concurred with Mr. Brine that five Type Cs is too low. He feels all types should have some type of safety inspection. Matthew (did not give last name), representing Dan Priebe and Molly Rice of 210 Laurel Street, agreed that Type As should be inspected no differently than Type Bs. He feels the City should simplify the process for all types of STHRs. He likes the idea of separating Downtown from the residential areas in terms of number limits. He asked if applications will be handled first come, first served, and if consideration will be given to those STHRs that have been operating honorably. Mayor Kozlowski closed the public hearing. Councilmember Polehna asked if STHRs will need to meet State or County health department codes; and Mr. Turnblad replied that the safety checklist in the back of the application packet was developed in coordination with the Washington County Health Department, the Building Inspector, and Fire Depai tinent. The State's regulations are no different than the County's for this type of lodging. Councilmember Junker agreed that all Types should be inspected; and Mr. Turnblad requested that, if that is the case, the numbers be limited, because the City does not have staff to do all those inspections. Councilmember Menikheim commented that he is concerned about over regulating. If there are problems, the ordinance can be adjusted as they come up. He feels Type As should not require an inspection. Councilmember Junker stated he wants to start on the right foot at the beginning Having more regulations will draw more serious applicants. Mayor Kozlowski agreed with all the comments. He stated he is concerned about people falsely claiming their STHR is hosted. Requiring an inspection might be a deterrent to that. Motion by Councilmember Junker, seconded by Councilmember Polehna, to adopt first reading of a proposed ordinance to regulate Short Term Home Rentals, with the following changes: require inspections for all Types; limit Type As to 35; increase limits on Type Cs to 15; implement a license application fee of $300; and charge fines for violations. Ayes: Councilmembers Menikheim, Junker, Polehna, Mayor Kozlowski Nays: None UNFINISHED BUSINESS Discussion on Boards/Commissions City Clerk Ward explained the potential impacts of having the Council Representative on each commission be a voting member. Of particular concern is the Planning Commission, which has nine members. Currently, two desire reappointment and one new candidate has applied, for three seats that will be open May 1. If the Planning Commission is reduced to seven members, there will be one open seat. Page 4 of 9 City Council Meeting April 18, 2017 Councilmember Junker commented he would like to see all the Commissions have seven members eventually, with Council voting rights. The exception would be the Library Board, which is governed by the City Charter. Mayor Kozlowski and Councilmember Polehna stated they would support that. Councilmember Menikheim stated he is not in favor of having the Council Representative vote. He stated the Planning Commission and the Water Board are not particularly happy because they have not been included. He acknowledged an email of concern from a Planning Commissioner, and suggested asking the Commissions and Boards for input. City Clerk Ward indicated that the Water Board is not part of the proposal, and that letters about the subject were sent to all the Commissioners. Mayor Kozlowski remarked that when he has sat on Commissions, he always felt like his input was valued and he did not need to vote. He worries about the ability of a Councilmember to sway the discussion and the perception that their opinion carries more weight. He stated that on certain Commissions it is felt by some that the Council Representative's input is not welcome or at least not appreciated. He has never felt this, but he thinks there are other Councilmembers who expressed those concerns. He likes the idea of term limits and maybe reducing the Planning Commission down to seven. Councilmember Junker pointed out that two weeks ago, the Council voted 4-1 to eliminate term limits and have voting rights for Council Representatives. He does not feel his purpose in sitting on any Commission is to sway Commission members to vote in his favor. He would like to see all the Commissions have seven members. Councilmember Menikheim commented that the Council has delegated certain aspects of its work to the Commissioners, so Council Representatives should let them do their work. He feels that if a Council Representative has a vote, it changes the dynamics of their group and diminishes the people on the Boards and the Commissions. Mayor Kozlowski stated that he sees all the Commissions as functioning very well. Councilmember Junker responded that the Commissions worked very well for 20 years when the Council Representative had voting rights. Council consensus was that the Planning Commission should be reduced to seven members. Mayor Kozlowski stated he can see the positive sides, as well as the pitfalls, of having the Council Representatives vote. Having a vote could force the Councilmember to increase participation, which is a benefit. He does not see the current discussion as stemming from any lack of faith or trust in the Commissions. Councilmember Polehna noted that he was on the Parks Commission for 20 years before he was a Councilmember. At that time, the Councilmember always voted and there was never any problem. He does not feel a need to vote, but some people may want to have more of a say. The Planning Commission is tasked with making some decisions that do not come to the Council, so he thinks the Council Representative to that Commission should have a vote. All other Commissions are advisory. City Clerk Ward clarified that prior to 2009, Parks, Planning, and Downtown Parking were only Commissions that had voting Council Representatives. Mayor Kozlowski suggested making the Planning Commission seven members and having the Council Representative to the Planning Commission, but not other Commissions, vote. Page 5 of 9 City Council Meeting April 18, 2017 Motion by Councilmember Polehna, seconded by Councilmember Junker, to have the Council Representative vote on the Planning Commission only and reduce the Commission to seven members. Ayes: Councilmembers Junker, Polehna, Mayor Kozlowski Nays: Councilmember Menikheim NEW BUSINESS Request for a Permit to Keep Bees — 805 Everett Drive Community Development Director Turnblad reported that property owner Sharon Abbott has requested a permit to keep bees. The application meets the requirements of City Code Sec. 27-3, Keeping of Bees. Comments have been received by two neighbors. A negative comment was received from 806 Rainbow Court, who has allergies. A positive comment was received via telephone from a different neighbor. Councilmember Junker stated he sympathizes with people who are allergic to bees. He has learned this type of bee does not usually sting. Mayor Kozlowski noted he is highly allergic to bees, but the Council has approved such applications before and have not heard concerns after approval. Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to approve the beekeeping permit for Sharon Abbott, 805 Everett Drive. All in favor. Request for approval - Stillwater Half Marathon City Administrator McCarty informed the Council that Run Stillwater Race Permit Coordinator Stacy Einck has submitted an application to hold the annual Stillwater Half Marathon Run on May 27, 2017. In addition to the half marathon distance run, 10K and 5K distance runs are also proposed. The applicant is expecting 1,250-1,500 participants and is requesting the closure of 2nd Street North, from Cherry Street to Wilkins Street, and the closure of Laurel Street, from 3rd Street North to 2nd Street North, from 7:45 — 11:00 AM on May 27. The applicant is requesting City provided police services and posting of "No Parking" signs. The event organizers provide extra porta-potties and trash receptacles. A written emergency plan has been submitted. This event also requires approval from MnDOT, City of Grant, Stillwater Township, Washington County and Minnesota DNR. Mr. McCarty explained that the City Council denied the 2016 Stillwater Log Run event permit application in August 2016 based upon past practice deficiencies. He stated that the Washington County Sheriff's Department has indicated they will not provide services for this event in 2017 and that State Troopers would need to be hired instead. City staff recommends denial of the 2017 Stillwater Half Marathon Run event based upon the past history with this event organizer/applicant. Mr. McCarty elaborated on the reasons for the recommended denial. Stacy Einck, Stillwater area resident and race permit coordinator, explained the proposed race. 1.6 miles of the 13.1 mile race is in the City of Stillwater. The course comes in on Stonebridge Trail, runs through the north hill and ends in Pioneer Park. They had about 1,200 runners last year; this year they have runners from 31 states and four foreign countries. She explained the coordinators who are in charge of the race, adding that they are all locals. She stated that Ryan Bevins, CEO and founder of Run Stillwater, is in the midst of a merger in Colorado. He informed Beth Wolf that Ms. Einck would handle all permitting for this year. Ms. Einck responded in detail to each concern outlined in the staff memo, including the emergency plan, Council denial of the 2016 event and the move to the Stillwater boomsite, and shared participants' comments about the race. Page 6 of 9 City Council Meeting April 18, 2017 City Attorney Magnuson stated that the Council could take a straw vote and then come back to next meeting with any differences worked out in a new contract. Police Chief Gannaway stated that Ms. Einck answered a lot of questions. One of the past issues was that Mr. Bevins, who was identified as the primary race contact, was absent and unresponsive or delayed responses to a lot of staff questions over the past two years, causing immense frustration among all the City departments involved. As long as there is a point person who can be contacted, it would go much better. Before the event is approved, he would like to review the documents provided. Councilmember Menikheim stated he felt that most of what Ms. Einck stated disputed what City staff reported. At this point he is not in favor of approving the event, but if the organizers come back and are able to be less adversarial, perhaps he would be more open to it. Councilmember Junker suggested the organizers work with City staff to put together a new contract and come back in two weeks for a vote. Mayor Kozlowski remarked it looks like a great race and he would support reviewing a new contract. Councilmember Polehna agreed he would support reviewing a new contract. No vote was taken. Request for approval - Maple Island Brewing 4th of July Tent Party City Clerk Ward reported that Maple Island Brewing submitted an application for an "outdoor entertainment permit" to allow them to host a 4th of July Tent Party on their property on the 4th of July. This event would include the selling of beer, music and yard games. In 2015, it was determined that using a private lot for events more than occasionally would impact Special Use Permit conditions and would require returning to the Planning Commission for a revision to their Special Use Permit. Maple Island expanded use of their parking lot for Hockey Day Minnesota as their first event and presented an application (which was approved by Council) to use their parking lot for the Cruisin' on the Croix Car Show which would have been their second event. However, Mr. Fabio has withdrawn the use of the parking lot for the Cruisin' on the Croix (roping off his lot for old cars) and requests that this application for the 4th of July be considered his second event. City Clerk Ward continued by stating that Maple Island's private parking lot (30 parking spaces) will be converted for this event on the 4th of July, which would make it unusable for their customers. Consequently, during the event the Maple Island customers will have to rely on the public parking system, which is always overflowing for the City's Fireworks event. Staff recommends denial of the 4th of July event. Mayor Kozlowski asked if this application would involve moving cars from Mr. Fabio's lot to the city lot for Cruisin' on the Croix. Mr. Fabio responded that it depends on the weather. He stated his lot was going to be designated for overflow parking for Cruisin' on the Croix. He was not aware that he could only have two events and feels he is already paying for extra spaces. Councilmember Junker stated he does not have a problem with a 4th of July event if Mr. Fabio is not going to use his lot at all for Cruisin' on the Croix. Mr. Fabio stated he will still use his lot, but he would not block it off exclusively for Cruisin' on the Croix. If needed for overflow, they will direct people there, but will also direct people to public parking. Mayor Kozlowski remarked that he does not have a problem with the request and considers it to be Mr. Fabio's second event of the two allowed. Councilmember Junker remarked that use of Mr. Fabio's lot for Hockey Day Minnesota went very well. Page 7 of 9 City Council Meeting April 18, 2017 Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to approve the request by Maple Island Brewing to hold a 4th of July Tent Party in their parking lot on July 4, 2017. All in favor. Possible approval of plans and specifications and ordering advertisement for bids for the 2017 Street Improvement Project 2017-02 Public Works Director Sanders stated that plans and specifications for the 2017 Street Improvement Project are near completion. Staff requests approval of the plans and specifications and authorization to bid. Motion by Councilmember Junker, seconded by Councilmember Polehna, to adopt Resolution 2017- 075, approving plans and specifications and ordering advertisement for bids for the 2017 Street Improvement Project 2017-02. Ayes: Councilmembers Menikheim, Junker, Polehna, Mayor Kozlowski Nays: None Discussion on Library Board vacancy City Clerk Ward stated that there is a vacancy on the Library Board. After full Board discussion on the two candidates, a motion was made to recommend the interviewing committee's recommendation, however the Library Board had a 4-4 vote. The appointment to the Library Board is ultimately the Council's decision; however, the President of the Library Board is requesting direction from the Council on how to proceed. Councilmember Menikheim noted there has been a change in how he, as one of the Board members, looks at the two candidates. For many reasons he was concerned about one of the candidates, but after taking the opportunity to talk to a number of people, he would like to change his vote to Paula Hemer which makes it 5-3. He noted that both candidates are well qualified. Motion by Councilmember Menikheim to appoint Paula Hemer as the new trustee of the Library Board. There was no second. Councilmember Junker asked how Councilmember Menikheim could legally change his vote. City Attorney Magnuson stated that at another meeting of the Library Board, a motion to reconsider the vote could be made by a member of the prevailing majority. Mayor Kozlowski stated the issue should come back with a formal recommendation from the Library Board. Councilmember Menikheim stated time is critical because the Library Board would like to have the new Board member be part of the process of hiring a new Library Director. Councilmember Junker stated he would rather have the Library Board come back to the Council with a different vote total, since it is an awkward situation. Councilmember Menikheim withdrew his motion. Councilmember Polehna noted it would be cleaner to have a new recommendation come back from the Library Board. Mayor Kozlowski and Councilmember Junker agreed. Councilmember Menikheim stated he will inform the president of the Library Board that the Council would like to have the vote formally retaken which may require a special meeting. Page 8 of 9 City Council Meeting April 18, 2017 COMMUNICATIONS/REQUESTS There were no communications/requests. COUNCIL REQUEST ITEMS Councilmember Polehna asked about the status of access to public parking under the Mills complex; and Community Development Director Turnblad responded that that location is no longer necessary for parking mitigation for the Crosby Hotel; however the Mills owners know they still have to resolve the issue. ADJOURNMENT TO CLOSED SESSION FOR LABOR NEGOTIATIONS STRATEGY PURSUANT TO MINNESOTA STATUTES 13D.03 Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adjourn the meeting to closed session for labor negotiations strategy at 9:55 p.m. All in favor. OPEN MEETING TO APPROVE ACTION ITEMS Mayor Kozlowski reconvened the meeting at 10:22 p.m. Present: Absent: Mayor Kozlowski, Councilmembers Menikheim, Junker and Polehna Councilmember Weidner Staff present: City Administrator McCarty City Attorney Magnuson City Clerk Ward Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to approve the recommended revised Job Evaluation Plan for the Stillwater Public Library. Ayes: Councilmembers Menikheim, Junker, Polehna, Mayor Kozlowski Nays: None ADJOURNMENT TO CLOSED SESSION FOR LAND NEGOTIATIONS (251 MAIN STREET N) PURSUANT MN STAT. SEC. 13D.05 SUBD. 3 (B) Motion by Councilmember Menikheim, seconded by Councilmember Junker, to adjourn the meeting to closed session for land negotiations at 10:23 p.m. All in favor. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2017-072, directing the payment of bills Resolution 2017-073, approving of agreement with East Metro Public Safety Training Facility Resolution 2017-074, approving Minnesota Premises Permit for Lawful Gambling for Minnesota Brass, Inc., located at Freight House, 305 Water Street S. Resolution 2017-075, approving plans and specifications and ordering advertisement for bids for the 2017 Street Improvement Project 2017-02 Page 9 of 9 ti11wat er THE $;RTH °iiR L E OF MfNNES0I14 STILLWATER CITY COUNCIL SERVICE AWARD On behalf of a grateful City and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition and appreciation to Jeff Juictu rick 28 yea of w elufiee an the :J(etu e J e n n i O iwt and for outstanding service in support of the City of Stillwater's mission. Ted Kozlowski, Mayor Date of Recognition: May 2, 2017 Ilwater THE BIRTH PLA C E OF MINNESOTA STILLWATER CITY COUNCIL SERVICE AWARD On behalf of a grateful City and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition and appreciation to jean Bitten io it I0 gem/3 of dedicated w ewwice an the ettlitittb j lett and for outstanding service in support of the City of Stillwater's mission. zeic)7 Ted Kozlowski, Mayor Date of Recognition: May 2, 2017 THE BIRTH PLA C E OF MINNESOIA STILLWATER CITY COUNCIL SERVICE AWARD On behalf of a grateful City and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition and appreciation to eanwtott J.Cettif iox 6 gecvo of dedicated WU)fice an the [Nanning CO-Illittb Ohm and for outstanding service in support of the City of Stillwater's mission. zeic; Ted Kozlowski, Mayor Date of Recognition: May 2, 2017 THE BIRTH PLA C E OF MINNESOIA STILLWATER CITY COUNCIL SERVICE AWARD On behalf of a grateful City and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition and appreciation to Jahn SThdrrbvveic 5c4 6 gam of dedicated 6 excuice o the J magic Sala* [Review, Committee and for outstanding service in support of the City of Stillwater's mission. zeic)7 Ted Kozlowski, Mayor Date of Recognition: May 2, 2017 iuwattt THE BIRTHPLACE OF MINNESOTA STILLWATER CITY COUNCIL SERVICE AWARD On behalf of a grateful City and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition to 1�a�c ;ixnwx for 30 years of dedicated audio/visual broadcasting of various City of Stillwater meetings and for outstanding service in support of the City of Stillwater's mission. -Z-e12 Ted Kozlowski, Mayor Date of recognition: May 2, 2017 EXHIBIT "A" TO RESOLUTION #2017-076 Page 1 LIST OF BILLS 3D Specialties Inc. A-1 Hydraulic Sales & Service Accela Inc Advance Auto Parts Amdahl Locksmith Inc Chris AME Construction American Planning Association Aspen Mills Batteries Plus Bulbs Bluegrass LLC Braun Intertec Corporation Bryan Rock Products Inc. Burks Tree and Landscape Care CDW Government Inc. Century College Century Link Century Power Equipment Cole Papers Consolidated Welding Supply Coverall of the Twin Cities Dell Marketing L.P. Dogpoopbags.com ECM Publishers Emergency Automotive Erickson Builders & Co Esch Construction Supply Fastenal Company Fire Safety U.S.A. Flaherty & Hood P.A Flexible Pipe Tool Co. Gertens Wholesale Goodyear Commercial Tire Grainger Heritage Printing Inc. ICMA Membership Renewals J.B. Contracting Jackson & Associates Jepsen Injury Law LLC Kellington Construction Kirvida Fire Inc. League of MN Cities League of MN Cities Ins Tr Lemoine Chyrisse Life Transitions Services LLC MacQueen Equipment Inc. Supplies Equipment repair supplies Monthly UB web payments Equipment repair supplies Lift station keys PD Remodel Membership Uniforms and supplies Supplies HPC Consulting PD remodel Rip rap Tree care PD Remodel Training - Robert Peltier Telephone Equipment repair Janitorial supplies Welding supplies Commercial cleaning services PD Remodel Handled dog clean up bags Publications Remote siren system PD Remodel Saw blade Supplies Leather fire boot Job evaluation point review Equipment repair Field Maint. & Fertilizer Tires Packing extractor & seal Utility billing forms Membership Lily lake bathrooms PD Remodel Haskell's administrative hearing PD Remodel Repair - 6109 Workers Comp Claim Claim # 29890 Reimbursements Ready or Not Workbooks Master cylinder 3,285.27 370.74 395.85 118.29 228.48 10,450.00 395.00 631.70 197.95 1,747.38 3,183.75 503.59 598.00 1,289.90 217.00 41.51 305.44 1,501.70 49.78 2,312.00 2,077.44 130.00 419.41 430.36 13,507.58 450.00 29.99 300.00 3,250.00 1,822.55 14,306.41 944.53 51.04 506.50 1,112.90 12,300.00 27,075.00 425.00 16,607.99 1,790.15 2,778.38 1,000.00 36.28 271.20 583.27 EXHIBIT "A" TO RESOLUTION #2017-076 Madden Galanter Hansen LLP Mansfield Oil Company Marshall Electric Company Menards Metropolitan Mechanical Contractors MN Chiefs of Police Assoc. MN State Fire Marshal Division MP Nexlevel LLC MTI Distributing Multiple Concepts Interiors NAPA Auto Parts Office Depot O'Reilly Auto Parts Otis Elevator Company Performance Plus LLC Phasor Electric Company Pinnacle Wall Systems Pioneer Rim and Wheel Co. Racine North Radford University Roberts Company Inc. Safe Fast Inc SavATree Sherwin Williams Shilts Cindy Siegfried Construction Company George Simplifile LC SPEE-DEE Delivery Service Inc. SRF Consulting Group St. Croix Boat and Packet Co. Stillwater Motor Company Streichers T.A. Schifsky and Sons Thelen Heating & Roofing Titan Machinery Shakopee USAble Life Verizon Wireless Walmart Community Ward Diane Wasche Commercial Washington Conservation Distr Washington County Assessment & Taxation Washington County Property Records Washington County Sheriffs Office Wenck Construction Zahl Petroleum Maintenance Co. Zarnoth Brush Works Inc. Professional services Fuel Street light repair Supplies Equipment repair charges Membership Registration for Tom Ballis Locating Tire PD Remodel Battery Office supplies Equipment repair supplies Elevator Contract Physical abilities PD Remodel PD Remodel Equipment repair supplies PD Remodel CPFO Exam fee Badges Marking flag General tree care Strainer Pro Reimbursements Roof repair Recording fees Shipping charges Downtown Plan Update Ramp cleaning Equipment repairs Uniform supplies Asphalt PD Remodel Hose Term Life Insurance Wireless services Equipment Reimburse for hotel for conference PD Remodel Shared Educator Special Assessment Billing TIF Admin Fees & Yearend Reports Quarterly MDCs & Annual Alerts PD Remodel Equipment repair supplies Gutter broom Page 2 3,150.58 6,659.84 2,527.00 269.28 7,176.31 290.00 145.00 358.75 116.77 17,123.75 117.11 864.08 92.22 5,293.66 595.00 34,200.00 33,221.50 523.21 1,190.00 145.00 191.35 334.48 1,830.00 17.65 112.10 2,102.47 150.00 14.08 13,844.69 810.00 1,297.98 128.00 468.52 279,195.50 925.09 358.08 2,508.03 42.72 246.15 5,306.70 625.00 5,034.00 14,036.00 8,875.00 3,513.25 231.92 1,100.00 EXHIBIT "A" TO RESOLUTION #2017-076 Page 3 CREDIT CARDS Amazon.com Backgroundchecks.com BCA Training & Auditing Brother International Corp Ebay GoDaddy.com GTS Educational Events McDonalds Rest National Registry Office Depot Survey Monkey Target Treasure Island Resort UPS USPS Varidesk Zoro Tools APRIL MANUALS Postmaster REC CENTER AT&T Mobility Comcast Corval Constructors Life Safety Systems Menards RiedelI Shoes Inc. Stillwater Turf & Power LLC Viking Auto Sprinkler Co. WET Technology Inc. LIBRARY Baker and Taylor Brechon Melissa J. Brodart Co CDW Government Inc. Grainger Junk 360 Library Furniture International Inc Master Mechanical Inc. Supplies Background checks Training Printer repair Battery for Server Perc Controller @ PW Hosting fee for planning website MCMA Conference Credit card charge in error EMT Award plaques 8.5x11 Subscription Supplies MCFOA Conference Shipping Shipping Standing work station Mail chest Utility Billing & Newsletter Postage Cell phone TV Internet & Voice Replacing 3 MAU w/ RTUs Equipment repair Supplies Skates Equipment repair supplies Fire sprinkler inspection Sodium Hypochloride Materials Interim Library Director - April Materials Receipt Printer Maintenance Equipment Metal Recycling Building Reconfiguration Q2 Maintenance 371.58 73.90 1,480.00 119.00 9.88 95.88 515.00 4.28 15.00 68.52 300.00 128.52 246.15 12.39 3.84 530.27 187.50 4,309.83 62.32 493.40 20,060.50 957.50 21.97 51.13 666.04 1,120.00 369.39 1,635.28 7,000.00 1,140.89 270.04 481.03 509.00 5,200.00 1,126.50 EXHIBIT "A" TO RESOLUTION #2017-076 MEI Total Elevator Solutions Midwest Tape Office of MN IT Services Pinnacle Building Services Security Response Services Inc Toshiba Business Solutions Washington County Library LIBRARY CREDIT CARDS Varidesk Elevator Service Materials Telephone - March Windows System Service Maintenance Contract Barcoded CD/DVD Labels Desk Page 4 570.94 653.83 382.22 775.00 137.74 43.44 81.00 495.00 ater THE SIETNFLACE OF MINNESOTA Receipt Number Check No. Amount Paid: Fee: $100.00 APPLICATION FOR SALE OF FIREWORKS APPLICATION MUST BE SUBMITTED 45 DAYS PRIOR TO STARTING DATE OF SALE REQUIRES CITY COUNCIL APPROVAL & INSPECTION BY THE FIRE DEPARTMENT Name of Applicant DOLLAR TREE #4375- STILLWATER Home Address Name of Business DOLLAR TREE #4375 Business Address 2070 MARKET DRIVE, STILLWATER, MN 55082 Corporate Address (if different than business address) Telephone (Business): .`, w f -L' ?L� "S 17/6) Home Phone Beginning Date of Sale: UPON APPROVAL End Date of Sale: 7/9/2017 Hours of Operation: Location of Display INSIDE THE STORE @ DOLLAR TREE REQUIRED ATTACHMENTS: The following attachments must be included with this application: 1. Permit Fee - $100.00 2. Proof of bond or certificate of insurance in an amount of not less than $1,000,000.00 showing the City of Stillwater as an additional insured. 3. A diagram of the grounds or facilities (for indoor sales) drawn to scale or with dimensions included. Signature of Applicant (or agent) Make Check or Money Order payable to the CITY OF STILLWATER and return to the OFFICE OF THE CITY CLERK, 216 N. 4TH ST, STILLWATER, MN 55084 FOR OFFICE USE ONLY The sale of the listed fireworks at the location shown on this application is hereby approved, subject to the following conditions if any: Signature of Fire Chief- Date: The sale of the listed fireworks on the date and at the location shown on this application is hereby approved subject to the following conditions if any: Signature of Police Chief: Date: The sale of the listed fireworks at the location shown on this application is hereby approved, subject to the following conditions if any: Signature of City Clerk: Date: Approval Date of Stillwater City Council: Permit No.: ACS DR CERTIFICATE OF LIABILITY INSURANCE 11/1/2017 DA 4'10.2(1177 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be tllu,,rsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER LocICton Companies 3280 Peachtree Road NE, Suite #250 Atlanta OA 30305 (404) 460-3600 INSURED American Promotional Events, Inc. 1359629 DBA TNT Fireworks, Inc. P.O. Box 1318 4511 Helton Drive Florence AL 35630 CONTACT NAME: PHONE fA/C. No E ntl: E-MAIL ADDRE SS: FAX {A C, No): INSURER(S) AFFORDING COVERAGE NAIC C INSURER A: Everest Indemnity Insurance Company PS51 _ INSURER B: INSURER C : INSURER 0: INSURER E: INSURER F : COVERAGES CERTIFICATE NUMBER: 12890311 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED AL .VE FOR THE POLICY PERIOD INDICATED. NOTWTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT HATH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS; EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR........_. IADDL SUER - POLICY EFF POLICY EXP LTR TYPE OF INSURANCE SD tWD POLICY NUMBER (MMIDDYYYY) (MMfDOIYYYYI LIMITS A .X . COMMERCIAL GENERAL UABILRY CLAIMS -MADE I X I OCCUR _-� N ' N SI8GL00242-161 11,1.2016 1 111/2017 I ? I I j J I I E $ 1,000,000 c! EACH EAMAGETOREI'ITED PREMISES.(Ea occurrence)_ ' $ 500.000 MED E(P (Any one person} . $ 5,000 PERSONAL & ADV INJURY ' $ 1,000,000 GENERALAGGFiEGATE $ 2,QO0,000, ._.... PRODUCTS - COMP/GP AGG ! $ 2,000.000 ' $ GEM. AGGREGATE LIMIT APPLIES PER: : PRO- 7-1 POLICY JECT XLOC .. OTHER' AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS i NOT APPLICABLE CCAIBI(ED SINGLE LIMIT• $ {Ea accidents XXXXXXX BODILY INJURY (Per personl ' $ XXXXXXX 1 P"^ILYINJURY(Peraccident): $ XXX ' . ........ .... __ :.._.XXXX FF: _ PERTY DAMAGE I$ XXXXXXX L Fer accident)..... ..__,_..._ .. $ XXXXXXX HIRED ! NON -OWNED • AUTOS ONLY i AUTOS ONLY I UMBRELLALIAB OCCUR } i NOT APPLICABLE l i EACH OCCURRENCE I $ XXXXXXX EXCESS LIAB : CLAIMS -MADE DED ' RETENTION $• ; AGGREGATE ..,,. I S XXXXXXX • $ XX\XXXX WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YJN ANY PROPRIETORJPARTNEWEXECUTIVEnNIA OFFICERMEMBEREXCLUDED? (Mandatory In NH) If yes,describe under DESCRIPTION OF OPERATIONS below NOT APPLICABLE i ; I j IE.L. y;TATIJTE ETH - - -- -..- EL EACH ACCIDENT$ XXX.VK X DISEASE - EA EMPLOYEE $ XXXXXXX ' E.L El SEASE - POLICY LIMIT 1 $ X X Y. X \ X X I DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required) THIS CERTIFICATE SUPERSEDES ALL PREVIOUSLY IS SUED CERTIFICATES FOR THIS HOLDER. APPLICABLETOTHE CAP.PJER.5LIS TED.4VDTHE POLICY TEPJ $) REFERENCED. Certificate holder is an additional insured on the GeneraiLiability as required by written contract subject to policy terns, conditions, and exclusions. CERTIFICATE HOLDER CANCELLATION 12890311 DOLLAR TREE 4375 CITY OF STILLWATER 2070 Market Dr STILLWATER MN 55082 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF. NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE /', 1 ,;/01 (—: :>.-.=..' ©1988 -20I --A ORD CORPORA TION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of A CORD <S3-02322051> S3-02322051 - REPRINT - TNT 21367 Chain Store Sales -Indiana Terms: Net 10 Days SCAC: RLCA PRO #: 827085879 SHIPMENT NBR: 226696 Sold To: 1567412 DOLLAR TREE STRS, INC - 500 VOLVO PARKWAY CHESAPEAKE, VA 23320 Desc/Case Packing FIREWORKS PACK LIST - REPRINT - Order #: 2322051-S3-00002 Order Date: 3/21/17 CUST PO: 6382779 SLSMN: Chain Stores - East Ship To: 2385199 - DTS4375 CORPORATE 0 DOLLAR TREE 4375 2070 MARKET DR STILLWATER, MN 55082 Item CP # - UPC Quantity Ordered Selling Suggested Units Sell Price *************************** #8 SPARKLERS ASST PDQ DT J1 380285 108/3/5 117587 12 IN MORNING GLORY PDQ DT J1 380284 95/1 189619 *************************** COUNTER CS (LF WEAS) 1/1 Containing: WEASEL FOUNTAIN 216/1 LIGHTNING FLASH 4 4/40/4 Sparklers 3 CS - 27736027897 3 CS - 27736029426 Counter Cases DT SS J1 673286 203932 3 CS 201168 210 EA 203931 - 27736035335 J09 320528 258 EA 117667 - 27736023219 COUNTER CS (SMK SNK)DT SMK 1/1 Containing: ASST. COLOR SNAKE TNT 6/32/4/5 SMOKE BALLS BAG OF 6 120/6 J1 672699 189611 320244 117611 J11 351051 117657 COUNTER CS (SNAP POP)DT PS J1 1/1 Containing: 2 PAK SNAP SM PDQ 931247 J 4/41/2/50 PARTY POPPERS 6PK W/ PDQ J 4/48/6 673285 203950 3 CS 183 BG - 27736012701 270 EA - 27736027910 4 CS 320516H 408 EA 117597 - 27736022922 320537A 208 EA 203920 - 27736023950 COUNTER CS (SPINNERS)DT SS J1 673441 1/1 224643 Containing: CRAZY GROUND HOG XLG. - PK 290141 10/12/4 850449 1 CS 88 PK - 27736007172 *********************** 324 EA 1.0000 285 EA 1.0000 *********************** 3 EA 210 EA 258 EA 3 EA 183 BG 270 EA 4 EA 408 EA 208 EA 1 EA 88 PK 156.0000 1.00 1.00 151.0000 1.00 1.00 154.0000 1.00 1.00 249.0000 1.00 Page No 1 - REPRINT - TNT FIREWORKS PACK LIST - REPRINT - Order #: 2322051-S3-00002 Desc/Case Packing Item Quantity Selling Suggested CP # - UPC Ordered Units Sell Price GROUND BLOOM FLOWER TNT PK 290162 116 EA 116 EA 1.00 20/12/5 224642 - 27736034727 CRAZY EYE BALLS J09 290067A 45 EA 45 EA 1.00 6/32/3 117677 - 27736013210 COUNTER CS(RDYSS AMZ )DT SSJ1 673442 1 CS 1 EA 165.0000 1/1 257506 Containing: SHORT STACK J13 200924B 48 EA 48 EA 1.00 8/28 152647 - 27736028054 ROWDY 201161 42 EA 42 EA 1.00 32/1 224638 - 27736034604 AMAZING FOUNTAIN 200037 75 BX 75 BX 1.00 12/24/4 117669 - 27736002337 Case Totals: 18 CS Total Pallets: PL Total Repack Cases: CS DECLARATION OF COMPLIANCE American Promotional Events, Inc., dba TNT Fireworks, certifies that all consumer fireworks identified on this invoice have been tested by the American Fireworks Standards Laboratory and found to conform with all applicable regulations, standards and bans enforced by the U.S. Consumer Product Safety Commission. Testing and certification for these items complies with rules, standards and bans applicable to consumer fireworks: Performance Standards 16 CFR 1500.17 (a) (9) 16 CFR 1500.17 (a) (11) 16 CFR 1500.17(a)(12) 16 CFR 1507 Powder Content Bans 16 CFR 1500.17(a)(3) 16 CFR 1500.17(a)(8) 16 CFR 1500.85 (a) (2) Cautionary Labeling 16 CFR 1500.14(b)(7) 16 CFR 1500.83(a)(27) Contact information for laboratory that performed conformity testing. American Fireworks Standards Laboratory (AFSL) 7316 Wisconsin Avenue, Suite 214 Bethesda, MD 20814 301-907-9115 afslhq@afsl.org CONTACT INFORMATION FOR INDIVIDUAL MAINTAINING RECORDS ON WHICH DECLARATION IS BASED: NAME: Kathie Pendergrass ADDRESS: 4511 Helton Drive Florence, Alabama 35630 TELEPHONE: 256-764-6131 FAX: 256-767-7200 Page No 2 - REPRINT - TNT FIREWORKS PACK LIST - REPRINT - Order #: 2322051-S3-00002 Desc/Case Packing Item Quantity Selling Suggested CP # - UPC Ordered Units Sell Price E-MAIL: pendergrassk@tntfireworks.com. www.tntfireworks.com Page No 3 <S3-02322051> S3-02322051 <827085879> TNT Fireworks Bill of Lading - REPRINT SCAC: RLCA PRO #: 827085879 Shipper: 22067 TNT WAREHOUSE - MARION, IN 912 E 24TH STREET Building #18 MARION, IN 46953 WLSL Lic #: Sold To: 1567412 DOLLAR TREE STRS, INC - CORPORATE 500 VOLVO PARKWAY CHESAPEAKE, VA 23320 Prepaid Shipment Charges Bill To: TNT Fireworks C/O Transportation Insight PO Box 23000 Hickory, NC 28603 827085879 Shipment #: 226696 Sales Assoc: Cust PO #: Order #: RBU: Transfer: Chain Stores - East 6382779 02322051 21367 Ship To: 2385199 0000DOLLAR TREE 43751 2070 MARKET DR STILLWATER, MN 55082 SFM #: Phone #: 6514308840 ****** DELIVER DATE: 4/24/17 ****** ******************************************************************************** Emergency Response Nbr: (800)255-3924 Payment Terms: Net 10 Days Contract Number: MIS0006877 ******************************************************************************** HM Description of Articles Weight Shipping # of Cases Class Pieces X UN0336, FIREWORKS 1.4G 121 LBS 85 8 [X] NOVELTIES - NMFC 56290-4 125 LBS 150 10 [X] Totals: 246 LBS 18 ******************************************************************************** Net Explosive Mass: 30 LBS ******************************************************************************** Checked By: Received By: Delivered By: Page No 1 - Received Date: Placards Tendered By: Order Number2322051 Ship To: DTS4375 Description Case Packing Item QTY QTY Customer Comments Cust SKU Shipped Rec'd Initials Delivery Instructions Order: Ship To: Sold To: Page No 2 - i Cri 8 of F • a a S MATERIAL SAFETY DATA SHEET — Consumer Fireworks SECTION 1— IDENTITY: Consumer Fireworks at Retail Locations Importer's Name American Promotional Events/TNT Fireworks Emergency Telephone Number Normal Business Hours — 800-243-1189 After Hours — ChemTel — 800-255-3924 Address Corporate Office 4511 Helton Dr. Florence, AL 35630 SECTION 2 - Hazardous Ingredients/Identity Information Consumer fireworks contain various mixtures of oxidizers and fuels, and are designed to burn and produce visible and audible effects when they are caused to ignite by a user. The oxidizers include potassium nitrate, strontium nitrate and potassium perchlorate. Fuels include charcoal, sulfur, starch, and aluminum. All chemical composition is contained within the device, and there should be minimal -to -no exposure to the chemicals under normal conditions of handling of the type typically involved in retail sales operations. The chemical mixtures are stable to temperatures up to at least 250°F, and no ignition of these devices should occur during normal handling, transportation, movement, and storage. A match or other flame or heat source is required to ignite the fuse on the devices in order to cause the devices to operate. SECTION 3- PHYSICAL/CHEMICAL CHARACTERISTICS Boiling Point N/A Specific Gravity (H20=1) N/A Vapor Pressure (mm Hg) N/A Melting Point N/A Vapor Density (AIR=1) N/A Evaporation Rate (Butyl Acetate = 1) N/A - All solids Solubility in Water: slight Appearance and Odor: All chemical composition is contained inside a cardboard or other container SECTION 4- FIRE AND EXPLOSION HAZARD DATA Flash Point (Method Used) Ignition temperature exceeds 250°F Flammable Limits N/A — no vapor present LEL N/A UEL N/A Extinguishing Media Water Special Fire Fighting Procedures: Evacuate the area if a fire reaches the fireworks and they begin to burn vigorously. Allow sprinklers to function, if present — they should control the fire. Otherwise, evacuate the area and await arrival of fire fighters. Unusual Fire and Explosion Hazards — Suffocation methods should not be used — the devices contain their own oxygen. Use a strong water flow instead. A fire that has reached consumer fireworks may produce substantial smoke as well as flame, sparks, and burning projectiles. Once consumer fireworks begin burning, all persons must immediately evacuate the area. Only fire fighters wearing appropriate safety equipment should ever consider approaching an area where consumer fireworks are on fire. Remote firefighting methods should be use whenever possible. Where conditions permit, it may be advisable to allow the fireworks to burn to completion — this will greatly simplify clean-up efforts. 1 SECTION 5- REACTIVITY DATA Stability Unstable Health Hazards (Acute and Chronic) Conditions to Avoid: Open flames, hot surfaces, rough handling Stable X Incompatibility (Materials to Avoid) none Hazardous Decomposition or Byproducts Considerable smoke may be produced in a fire Hazardous Polymerization May Occur Conditions to Avoid: N/A Will Not Occur X SECTION 6 - HEALTH HAZARD DATA Routes of Entry Inhalation N Skin N Ingestion N Health Hazards (Acute and Chronic) Health hazards should be minimal — all chemical composition is contained inside sealed devices. If leakage occurs and contact with skin occurs, be sure to wash hands promptly, and before eating or drinking. Carcinogenicity NTP N/A IARC Monographs N/A OSHA Regulated N/A Signs and Symptoms of Exposure N/A Medical Conditions Generally Aggravated by Exposure None, except in case of fire. Smoke exposure is then the greatest possible concern (in addition to fire). Emergency and First Aid Procedures Evacuate area if a fire reaches the fireworks. If smoke inhalation occurs, remove persons to fresh air and contact emergency medical services SECTION 7 - PRECAUTIONS FOR SAFE HANDLING AND USE Steps to Be Taken in Case Material is Released or Spilled Cautiously pick up the spilled devices and place them in a marked container. Contact your American Promotional/TNT representative for removal instructions. Waste Disposal Method Contact your American Promotional/TNT representative for disposal information. Precautions to Be Taken in Handling and Storing Avoid extreme temperatures, open flame and sparks, and rough handling Other Precautions Intentional misuse/mischief poses the greatest concern with these devices in a retail setting. Monitor the fireworks display area on an ongoing basis, and keep young children, intoxicated persons, and any time of open flame out of the fireworks area. No smoking is ever permitted near fireworks. SECTION 8 - CONTROL MEASURES Respiratory Protection (Specify Type) N/A — no vapor or dust exposure with intact items Ventilation Local Exhaust N/A Special N/A Mechanical (General) N/A Other N/A Protective Gloves — not required for retail sales Eye Protection N/A Other Protective Clothing/Equipment — none required for retail sales Work/Hygienic Practices — wash hands after handling fireworks and before eating or drinking 2 ll1!r Administration ) Date: April 21, 2017 TO: Mayor & City Council FROM: Diane Ward, City Clerk SUBJECT: Special Event & Contract - Run Stillwater Inc. 1/2 Marathon/10K/5K - May 27, 2017 At the April 18, 2017 meeting the City Council approved the 1/2 Marathon/10K/5K for May 27, 2017. Attached is the resolution and contract memorializing the approval of the event. Any associated City costs will be invoiced according to the 2017 Fee Schedule ACTION REQUIRED: Council should pass a motion adopting a resolution entitled "APPROVING 2017 SPECIAL EVENT AND CONTRACT FOR THE STILLWATER HALF MARATHON/10K/5K", subject to coordination of the event with the City's police, fire EMS and public works to meet the City's requirements. RESOLUTION 2017-077 APPROVING 2017 SPECIAL EVENT AND CONTRACT FOR THE STILLWATER HALF MARATHON/10K/5K BE IT RESOLVED, by the City Council of Stillwater, State of Minnesota, that the 2017Special Event and Contract for the Half Marathon/10K/5K between Run Stillwater, Inc. and the City of Stillwater is hereby approved and authorizes the Mayor and City Clerk to sign the agreement. Adopted by the City Council of Stillwater this 2nd day of May, 2017. Ted Kozlowski Mayor Diane F. Ward, City Clerk STILLWATER HALF MARATHON AND 5K AGREEMENT WITH RUN STILLWATER, INC. THIS AGREEMENT (the "Agreement") is made this day of May, 2017 between the CITY OF STILLWATER, Washington County, Minnesota ("City"), and RUN STILLWATER, INC., a Minnesota limited liability corporation ("Organizer"), PO Box 21, Stillwater, MN 55082. 1. Stillwater Half Marathon, 10K and 5K. The City hereby authorizes Organizer to organize and conduct a Race to be known as the "Stillwater Half Marathon, 10K and 5K" (and/or the "Race") in order to foster and promote tourism within the City of Stillwater and the St. Croix Valley and encourage commerce within the City that will ultimately increase property values and the quality of life within the City, thereby promoting the welfare of the City. 2. Dates and Hours of Event. Operations are limited as follows: Setup: May 27, 2017 (5:00 am to 8:00 am) Event: May 27, 2017 (8:00 am to 11:00 am) Cleanup: May 27, 2017 (8:00 am to 11:30 am) The Race. The "Race" will include a Half Marathon, 10K and 5K race 3. Course for the Race. (a) Half Marathon Course. Event starts at Gateway Trail and proceeds N to Norell Ave. Right (SE) on path on E side of road to Stonebridge Trail. Straight (S) on path on E side of road to St. Croix Ave. Left (E) to William St. Right (S) to Laurel St. Left (E) to finish at Pioneer Park. (b) 10K Course - Starts on Myeron and goes south to join the Half Marathon Route. (c) 5K Course. The race will start on Neal Avenue in front of Brown's Creek Park and proceed north to Oak Glen Trail turn right and proceed to State Highway 96 turn east and go to Stonebridge Trail then proceed on the path on eastside of road to St. Croix Ave turn east and go to William Street, turn South and go to Laurel Street, turn East to the finish line being on Laurel Street between 2nd and 3rd Street North. (d) Changes in the Race Course or Start and Finish Lines that deviate from the Race Course described in this section may be made only by agreement of the Parties, and far enough in advance of the Race to allow for public input, public safety and health considerations to be smoothly adapted to any changes. 4. Parking Control. The purpose of the Parking conditions is to ensure that Downtown businesses retain parking availability for their customers during the Race. To further this purpose, Organizer will: i. Promote remote parking by Race participants by including a parking map and information, along with confirmation cards sent to all Race participants, and on other pre -Race promotional literature. ii. Organizer must submit a traffic control and participant parking plan for review and approval to the Police Chief and Public Works Director by May 15, 2017. The plan must address and mitigate parking congestion in the Downtown, in order that businesses in the Downtown are not inconvenienced by Race congestion. iii. Traffic Control Points. The intersections of all streets and roads on the Race Course (Course) will be controlled by Police or event staff. Traffic will be allowed to cross the course at every intersection, runner traffic permitting. Prior to the Race, the Organizer will place a designated running lane along parts of Owens St and along parts of Laurel Street as approved by the City's Chief of Police. iv. In addition, Race staff will assist residents with access to their driveways by escorting them to the nearest cross street, runner traffic permitting. Residences with homes on the course will receive a direct mailing from Organizer informing them of specific Race timelines and will be given a direct "hot line" number to reach on Race day. Further, on the night before the Race, Organizer will attempt to make personal contact with owners of vehicles that appear to be parked on the Race course. This will be done in conjunction with the Stillwater Police Department. Every effort will be made to minimize or even eliminate the involuntary towing of vehicles because of the Race. 5. Other Agencies. Organizer is responsible for obtaining all agreements and permits with outside agencies (e.g. MnDOT, MN State Patrol, Washington County, MN Department of Natural Resources, Lakeview EMS, and any other agencies requiring permits for the race) and must submit copies of permits to the City from other agencies by May 12, 2017. 6. Contact Information. Organizer shall provide updated accurate phone numbers and specific details on who and what dictates weather cancellations or delays 7. Participant Count. Organizer shall provide Public Safety and EMS accurate participant numbers as of May 15, 2017. 8. Required Information, Meetings. and Documentation. Organizer agrees that failure to provide required information and documents to the City is just cause for the City Council to terminate the agreement and cancel all races. 9. Public Safety Requirements. The organizer agrees that City has the right to increase the requirements to public safety resources based on participant numbers, threats, or weather conditions and any associated City costs will be paid for by the Organizer. 10. Water Stops and First Aid Stations. Water and first aid stations will be established at the start, finishes, and throughout the race course in keeping with National Race Standards for Races. 11. Emergency Plan. The Race emergency plan will be designed by Organizer with the assistance of National Race experts. Lakeview Hospital Emergency Services. This plan must be received and approved by the City no later than May 12, 2017. Further, Organizer will retain a qualified medical doctor (MD) with expertise regarding Races to review and approve the life safety aspects of the Emergency Plan. The City reserves the right to review and approve the MD so selected, and Organizer must provide proof to the City by May 12, 2017, that the MD so selected has been retained for this purpose. Organizer agrees to authorize the MD to cancel the Race as required to protect the health and safety of the Race participants. 12. Food, Liquor and Vending. Organizer will not provide commercial food, liquor or vending, nor will they license others to provide these services to race participants in City parks. This provision does not prevent Organizer from providing free standard recovery food and nonalcoholic beverages to Race participants. 13. Closing of the Course. All traffic signs, barricades and cones will be removed by Organizer and the Race courses closed by 3 p.m. on Race day (May 27, 2017). Any remaining after such time will be removed by City and all labor and storage fees will be paid for by the Organizer. 14. Insurance, Hold Harmless, and Indemnity. Organizer agrees to indemnify and hold harmless the City with regard to any claims, causes of action or demands that might be brought against the City arising out of the events authorized by this Agreement; and further, Organizer agrees to provide to the City evidence of insurance coverage of at least the amount of the maximum liability of the city as set forth from time to time in Minnesota Statutes Section §466.04, covering claims that might be brought against them that arise out of the events authorized by this Agreement and to name the City as an additional insured on their policy "as their interest may appear" by May 12, 2017. The insurance protection will have the following limits: A. $1,500,000 for any number of claims arising out of a single occurrence, and to name the city as an additional insured "as their interests may appear." B. Comprehensive Automobile Liability: (1) Bodily Injury: $500,000 Each Person and $1,000,000 Each Occurrence (2) Property Damage: $100,000 Each Occurrence C. Worker's Compensation Coverage. 15. Public Information. Organizer will make every reasonable effort to notify property owners and businesses along the Race courses of any restrictions that might be placed upon their movements during the Race. Leaflets providing this information must be delivered to each such owner by mail one week before the race and delivered to the mailbox of each owner on the Friday before Race day. 16. Public Safety Meeting. Organizer will make arrangement to meet at an agreed upon location downtown with Public Safety officials of Stillwater Police and Fire and Lakeview EMS for a pre -race meeting on May 26, 2017 or before the race starts on May 27, 2017. 17. Police Power. The City reserves the right to shut down the Race in the event the Chief of Police determines that the public safety is threatened, or the health or safety of Race participants is threatened because of weather, temperatures, or any unforeseen cause that threatens the public health or safety or if closure is directed by the Medical Doctor designated by the Race in the Emergency Plan. 18. City Costs. Organizer will prepay the City for the estimated costs of the City Police Department, Public Works Department, and Fire Department estimated as determined by the City Administrator for city services needed to safely conduct and maintain the Race or any supporting activities. The payment of estimated costs and costs incurred at the time of the billing (i.e. neighborhood meeting expenses and/or city equipment and services) shall be received by the City no later than May 15, 2017. Failure to make the payment will result in cancellation of the event. In the event of a cancellation of this Race after the deposit is made, the City will be entitled to deduct actual out of pocket costs incurred in preparation for the Race, before returning the balance to Organizer. 19. City Services. The type and amount of City services and materials needed for the Event will be determined by the Assistant Public Works Superintendent. The Organizer must provide portable toilets to augment the existing facilities, barricades for street closure, and trash removal. (a) No Parking signs. The Organizer may contact the Stillwater Police Department to arrange rental of materials and will be charged according to the City of Stillwater Event permit fee schedule (2017 Fee Schedule). Organizer will be responsible for any overtime costs to place and remove No Parking signs along the route of the event. (b) Portable Toilets. Organizer will provide portable toilets that will be placed in the gravel lot behind Pioneer Park band shell, and spotted throughout the course in keeping with Standard Race Requirements. The number of portable toilets will be established in consultation with the Assistant Public Works Superintendent (Parks). The Organizer shall also stock and restock the existing restroom facilities in Pioneer Park and Pedestrian Plaza during the event with supplies provided by the City. If portable toilets are privately contracted, they will be removed by the close of business on Monday following the event. In the event that all portable toilets are not removed before the close of business on said Monday, the City is authorized to contract for and remove the toilets and add to costs so incurred to the costs that Organizer is required to pay pursuant to Item No. 13 of this Agreement. (c) Barricade Placement. The Organizer shall place reflective standard barricades no later than 8:00 a.m. on date of event at the intersection of 2nd Street N and Cherry St W, 2nd Street N at Wilkins St, and Laurel Street at 3rd St as designated by the road closure plan submitted for approval. This will inform users of the street closure for the Event. (d) Trash Enclosures. The Organizer shall furnish dumpsters or roll -off boxes and trash receptacles in sufficient quantity to contain the accumulation of trash generated by the Event. The Organizer shall make certain that all trash is picked up during and after Event daily. The Organizer shall remove any excessive garbage that does not fit within the receptacles and dispose in trash dumpsters. The City reserves the right to require additional receptacles should the Organizer not remove excess garbage from the Event. Rubbish Removal. All garbage and refuse generated by the Race, including that left by spectators along the route, will be removed properly and disposed of by (e) sundown on the day of the Race. Any remaining after such time will be removed by City and all labor and storage fees will be paid for by the Organizer. 20. Term. The term of this Agreement will be for one year unless terminated earlier by the City on public safety grounds. 21. The Application for the Event as submitted by the Organizer is considered part of this Contract and any representations of the Organizer or conditions imposed by the City are restated as if fully set forth in this Agreement. IN WITNESS WHEREOF, the parties have set their hands effective the day and year first written above. STATE OF MINNESOTA COUNTY OF WASHINGTON ) ) ss ) CITY OF STILLWATER Ted Kozlowski, Its Mayor ATTEST: Diane F. Ward, Its City Clerk The foregoing instrument was acknowledged before me this 2nd day of May, by Ted Kozlowski, Mayor, and Diane F. Ward, Clerk, for the City of Stillwater. Notary Public RUN STILLWATER, INC. By (Print Name) Its STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this day of May 2017, by , the , the duly authorized agent for RUN STILLWATER, INC., a Minnesota limited liability corporation. Notary Public THE SINTHfLNCE Of MINNESOTA EVENTS PERMIT APPLICATION 216 North 4th Street, Stillwater, MN 55082 Telephone: 651-430-8837 Fax: 651-430-88 C ^ E `VE Office Use Only MART 2 7 2011 Date Application R ved Type: Event Srai-Ever ct, Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: March 24, 2017 Event Information Title/Name of Event Stillwater Half Marathon May 27, 2017 0500 0800 Event Date/Time: Set up: Date Time to Actual Event: Date May 27, 2017 Time 0800 to 1100 Clean up: Date May 27, 2017 Time 0800 1130 to (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: (If in Lowell Park please specify north or south Lowell park) Please see course maps. Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) A Half Marathon, 10K & 5K all run on USA Track & Field certified courses. Age group awards in ten year increments to the first three finishers in each age group of each race. In 2016 runners from 31 states and 4 foreign countries participated. Runners consider the race courses among the most beautiful in the region and have consistently given the race execution a five star rating. Over 100 volunteers from local non-profit groups help staff the race in return for a donation from the race to their organizations. Our volunteer slots are a sought after opportunity for local non -profits and this year all slots were taken within one week after they were posted. Race participants have reported that Stillwater and the Stillwater Half Marathon are among their very favorite destinations. Estimated Attendance (participants and spectators): 1,250 - 1,500 Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Run Stillwater, Inc. Mailing Address: P. 0. Box 21 City, State, Zip Code: Stillwater, MN 55082 Primary Contact/Applicant Name: Stacy Einck, Race Permit Coordinator .... Ryan Bevens, Run Stillwater CEO Phone Number: Stacy - 651-470-3802 Fax: Cell Phone: Ryan - 651-235-0244 Email Address: social@runstillwater.com Website Address: www.stillwaterhalfmarathon.com Name of contact person during event: Stacy Einck Cell Phone: 651-470-3802 Alternate contact during event: Katherine Mertz Cell Phone: 651-261-9997 Refer media or citizens inquires to: Stacy Einck Phone: 651-470-3802 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features 1 banner - 30 feet x 30 inches Will any signs/banners be put up No ■ Yes E1 Number and size: 1 sign - 24 inches x 24 inches Will there be any inflatables? No N Yes III Insurance certificate from rental vendor is required Fees for electricity may Will there be entertainment? No g Yes ■ What type: apply see Instructions P8rtable P. A. system at the finish line Will sound amplification be used? No • Yes E1 Hours and Type: 0800 1100 - Will a stage or tent(s) be set up? No g, Yes • Dimensions: Will there be temporary fencing? No g Yes ■ How many Fees for electricity may Will merchandise/food items be sold? No 0 Yes ■ Instructions vendors expected: apply see Will food be prepared on site? No !ii Yes • Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No •►g Yes • Contact Stillwater Fire Department 351-4950 Will alcohol be served but not sold? No 0 Yes ■ See Alcohol Regulations in the Instructions Will alcohol be sold? No Ei Yes ■ See Alcohol Regulations in the Instructions Will there be a fireworks display? No 0 Yes II Permit required, contact Stillwater Fire Department 651-351-4950 Describe power needs and location of power source. None Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Event e-mail list blasts; print advertising in Run Minnesota (sample included); tile ad on MDRA website, google ads. City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No ■ Yes W Start/End Time: 0745 - 1100 Date: May 27, 2017 City Sidewalks or Trails No ■ Yes P1 Start/End Time: 0745 - 1100 Date: May 27, 2017 Public Parking Lots or Spaces No 1 Yes ■ Start/End Time: Date: Fees may apply Will event need barricade(s)? No 3 Yes ■ Number needed: see Instructions Fees may apply Will extra picnic tables be needed? No 0 Yes ■ Number needed: see Instructions Fees may apply Will portable restrooms be needed? No ■ Yes 1 Number needed: Event will contract with its I see Instructions Fees may pply Will extra trash receptacles be needed? No MI Yes D' Number needed: Event will provide see Instructions Describe trash removal and cleanup plan during and after event: Race staff will remove all trash and cleanup all areas impacted by runners and spectators in the finish line area and on the courses. Will event need traffic control? No ■ Yes 0 Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: Trained traffic marshals provided by the race will be stationed at all intersections on the courses.... Minnesota State Patrol will provide troopers along the course outside the Stillwater City limits as set forth in the Washington County permit. The race would like to respectfully request the asistance of the Stillwater Police Department and Stillwater Police reserves at interesections within the city limits of Stillwater as in the past. Will "No Parking Signs" be needed? No ■ Yes 0 Number needed: not sure Fees mayappian(s)ly see Instructionsiema Show location(s) onsite map Will event need security? No 0 Yes ■ If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: N/A Will event need EMS services? No ■ Yes M Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: Ambulance(s) at the finish line with medical personal present. First aid at aid stations. First aid on bikes patrolling the course. Describe the emergency action plan if severe weather should arise: In the event of bad weather shuttle busses will be sent onto the course to pickup runners. Shuttle busses will be held until it is certain that bad weather will not impact the race or the runners. Runners will be reminded to seek shelter in private homes if neccessary. A revised Emergency Plan is included with the application. List any other pertinent information: Stacy Einck, race permit coordinator, will contact city staff to reveiw our special event application for completeness and to answer any questions. Post event race staff would like to "de -brief" with city staff regarding the execution of the event. The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the inform. ,ion proVarircipi this application. I realize my submittal of this application request constitutes a contract between myself and the City of * 111wot r .gel is air lease of Liability. 0 if 5 natu,✓ of Applicant or Authorized Agent Date STIL .WMTH 'A�1 I/2 411111111110N411111111110NfIt111110N t .b l HALF MARATHON - 10K - S� .1 (, ,� MINNESOTA 4' IU; a • .No Saaon: GatOrade, carer a portable re.exm9 0 kite Para 1/2 Marathon Course Map Race Start Time 8:00 am beffmn6r1 lid Palo It/ nlu Mead (/ Pine Point rank z Mlle 4 =lei Ala Bladon START MN 2 Ald station Hwy ?b Dcliwood Rd 5K START MM 11 Aid Stilton ma Pioneer /srr.1 FISH Downtown Stillwater Hwy 12 'AlraaayrNs Patilavool Deo -arrOa am Lim Hun, 46 STILLWAtER ;11 '19. IUlAU IHQ14 s HALF MARATHON - 10K - 5� MINNESOTA 5K Course Map Race Start Time 8:30 am IIIAid , & Amiable a..,a 1 • Coning No Parking Left Side liB3riicacie g mum - N3 stiu 7-gn c AA\ Street Closure (barricade) Water Mister Stillwater Half Marathon/10K/5K Finish Area 1111111 Portapatties (if'riessary) Bara-n-er-s Spensb-Fs Directions Trash cans Finish 1,inne•- .......... ..... Food, Beye,rages ........ A .......... I ........... Bike Barriers OD 0 0 r...) 0 Pos-AR 1Refreshmens d' Jo 10 ; 0 11111111 Street Closure (barricades) 114I 1 1 PaniciparYs Ain eAt park anA down ski er,Atzi k al cog 2nd lila perking mem 0 Runners come off trail cier onto Owens St.. No Parking and cones on East/North side of streets here to finish. St Croix q ve yy -- 61 Neighbor Stop (iii) Stonebridge Elementary School Hickory St W El Maple St W Harbor Bar .eso,i.,r:a�r W Elm St I fit Moore St W Coning & No Parking Plan — Stonebridge Trail to Finish May 27 Stillwater Half Marathon/10K/5K Finish Approach Sycamore St 1 • No parking east/north side of street and both sides on Laurel between 3rd St. N. and 2nd St. N. • Coning along east/north side of street �.. a. • Street closures St Croix Ave V • Course marshals Stillwater Ave W Wilkins St W Aspen Elm St W z to Hickory St W m ro Maple St W z z ----- Street closed Finish Line and Post Race Area - �' ~ AAirrrfes to Pioneer Park . a Streets closed rhetty St %ra-f-f16 (on ko / /%, 2 00- /--)a rnin -I )arninj L ;les Runners cross Norell Ave and head south on path until Myeron Rd Mymon Rd Cone NB on shoulder from 96 to Myeron Rd Runners enter roadway from path at Myeron. Approx 9600 ft Tle Into 5k Layout 1j • yjSTII,• Lli,11 ER WARNIN LITES 1\ eaunor. RUM teems yes Cone Cone EB (southside) on shoulder for runners 1500 ft 20- Cones Cone NB on Shoulder for runners coming off path and runner over bridge Cone NB on shoulder for runners coming off path and turning on St Croix Ave 5K Start8:30am take down cones approx N:45arn to -- r 2 S. r 8- port del Stillwater Half Marathon 8am- 1/2 Marathon 8:30am- 5K 9am- Cones off 96 for 5K Cones off Norell approx loam Event finish Noon 150- Cones 6- Caution Run Event in Progress 4- Parade Boards 8- Port Delins WARNING LITES 11 STILLWA:1111 t f 112 MARATHON •. HALF MARATHON - 10K - 511 II I ". MINNESOTA •.''LI MCKu,/0F "G Meadowlark Dr 2017 Stillwater Half Marathon/10K/5K Finish Area Course Control 0 Sycamore St W N Wilkins St W Stonebridge Elementary School O W Elm St Maple St W 4aurel St W AA-V„cin'� O g Hickory St W in z Laurel St W o Cherry St r� cn cn z 5- St Croix Ave W Stillwater Ave W Wilkins St W rn ▪ Aspen St W Eim St W z cri m m 0 Maple St W z w a U) z 0 N St Croix Ave E z rn Stillwater Ave Wilkins St E m z Pioneer Park Checcy St St CO 0 cn Q 0) w z 3/25/2017 SHM-Course Control Plan Distance: 13.10 mi Elevation Gain: 340 ft Elevation Max: 1,037 ft Notes akeFyN 137thStN 61 3 117th St N 1451 Bellwood 1401h SI N MapMyFitness }_{ mapmyfitness 17.111!S14, 122nd it N Withrow 110th S1 N 41 L E] Arcola 95 &rant Birchwood Village Colleg e" .ampu5 M ahtornedi ad let nie (/74) ` ro 75th St N r 3O Houlton ¢` U r, n , 1� Mrlh Si Paul • � Goog eC ,;A ELEVATION (ft) 1050- 100 050-t00 951- 900- 850- 800 0 4 A Baypo guns. 401h St N Map data 62017 Google 5 1 10 Miles Copyright (c) 2017 MapMyFdness Inc. 0.00 mi Head northeast on Gateway State Trail 1 _RR mi Take the nerlectrian ti innel https://www.mapmyfitness.com/routes/print/1068780044/ 1/2 Warden's House I I Museum I I Laurel Stia=0`---"."..L. stai Trail Parking/ Si11.L1 AII, 1/.2 IUTADA11IOIh ; HALF MARATHON -10K - 51 MINNESOTA Li Imp p, 1 Immo Legend j� City Parking Lot ll City Parking Ramp - Tour bus parking Tour bus loading/unloading a Free parking • Pay parking Free parking after office hours 07 i Parking ONLY for co-op customers aaPublic restrooms ® Numbers in circles = hour limits for free parking lots Chestnut St stairs Finish Line Bus loading Packet Pickup N 4, No Parking Buses Only on Water St. from Mulberry to Myrtle 5/28 0600-0805 a.m. Stiree `Selsun Costoric urthouse Map produced by Stillwater Parking Commission 3120114 Stillwater Half Marathon/10K/5K May 27, 2017 Water Stations, Mobile, Spotters, etc. Traffic Plan & Staffing Emergency Plan Staffing, Water Stations, etc. Both Starts (Half, 10K & 5K) Staffed First aid kit Porta potties Water Water Stops - Half (includes 10K) - Six (Half), Three (10K) - two mile increments - Last three Half Marathon water stops are used by the 10K, Half Marathon station six is used by the 5K and is at 2.5K of the 5K ) Staffed First aid kit Porta potties Water/Gatorade Mobile - on the course - moves along the course monitoring runners Lakeview EMS Bike patrol Race staff Spotters - on the course in fixed positions Every intersection on the course(s) will have either a course marshal (44 total) or law enforcement officer (10 total). All "spotters" will be instructed to watch for runners who appear to be having difficulty and report that information to the course director via who in turn will pass that info to positions ahead of that runner with instructions to monitor that runner. Sag Wagon - following the last runner A bus will follow the last runner picking up anyone that decides that they are done running/walking for the day. Event staff, in vans, will dispatched as needed to meet the Sag Wagon and bring those participants to the finish line area. Finish Line (Common finish line for all races) Lakeview EMS w/Ambulance (dedicated) - Ice Water Gatorade Bouillon cubes Recovery Food Carbs Salty Fruit Fireman's Mist (sprinklers) - If SFD can do it. Communication Serious medical situations will be reported via 911 with public safety responding. Minor first aid situations will be reported by text message to a dedicated event staff cell phone with event staff or event medical responding. Event staff will have a list of "Captain" cell numbers for both start lines and all water stations and for each course marshal that will allow central event staff to communicate with event staff at specific positions on the course regarding runners who have been reported to be "struggling". All medical incidents will be described in a written report that will include runners name, race number, description of medical issue and action taken. Traffic Plan and Staffing Course Description - Half Marathon - (see maps) Traffic on the course will be controlled by 10 law enforcement officers and 44 course marshals. The marshals have all received training in traffic control. All marshals will wear approved safety vests. Every intersection on the course will be staffed. The first eight miles of the Half Marathon course are on the paved Gateway Trail. The course/trail crosses one road that has significant traffic at Mile 2. A Minnesota State Trooper, along with his squad car with lights flashing, will cover that intersection to ensure the runners safe crossing. Course marshals will be positioned at various locations along the Gateway Trail. The 10K race joins the Half Marathon course on the Gateway Trail when it crosses Myeron Road North. The Half Marathon/10K course leaves the Gateway Trail at about Mile 8 and crosses County Highway 55/ Norell Avenue North. A Minnesota State Trooper and squad car will be positioned at the Norell crossing to ensure runners safety as they cross Norell. Runners then move south on the bike/walking path in the east side of the road for about two miles. At the end of that trail runners will run on the east side of the road, inside traffic cones, towards traffic, for another two miles to the intersection of State Highway 96 and Norell Avenue North. "Caution Running Event in Progress" signs will be positioned at the both ends of this portion of the course. Course marshals will be positioned along this part of the course to slow traffic and keep runners inside the traffic cones. Three Minnesota State Troopers and squad cars will be positioned at the intersection of State Highway 96 and Norell Avenue North to ensure the runners a safe crossing at that intersection. The Half Marathon/10K runners then enter residential Stillwater running on the bike/walking trail that is directly east of Stonebridge Trail. The runners leave the bike trail on Stonebridge Trail and turn east on St. Croix Avenue running inside traffic cones as noted on the map. Runners then turn south on William Street and run inside traffic cones to Laurel Street where they turn east and run inside traffic cones to the finish line located on Laurel Street approximately 100 west of Second Street Note: If the course is on a city street runners will be running toward traffic, with no parking on that side of the street, inside traffic cones. Public safety officers and course marshals will be positioned at each intersection to control traffic. One block of Laurel Street between Third Street and Second Street will be closed to traffic to accommodate the finish line. Road closed signs and barriers will be positioned to facilitate the road closing. Course Description - 5K (Map attached) The 5K course starts at Brown's Creek Park and runs on city streets inside traffic cones with no parking on that side of the street until it reaches State Highway 96. Public safety officers or course marshals will be stationed at every intersection to ensure the runners safety. At State Highway 96 the runners turn east and run inside traffic cones to the intersection of Norell Avenue North and State Highway 96. At this point the 5K courses and the Half Marathon/10K courses combine. Warning Lites of Minnesota will place all signs and cones in position prior to the races and remove them after the races Emergency Plan Pre -Race Weather Race staff has a private phone number at the National Weather Service that gives us immediate access to weather information. Weather, pre -race, will be monitored carefully. Any race day forecast that indicates the possibility of "outside the norm" weather (hot, cold, windy, potential severe weather, etc.) will be passed on to participants via email the night before the race. In this email any possible adjustments to the race day schedule will be identified and any suggestions for runners (very hot - hydrate more) will be passed along. Race Day Weather At 5:00 a.m. race day morning race staff will contact the National Weather Service and get an hourly forecast through 12 noon. If there is any weather in the forecast that could affect the race either by delaying the start times or canceling the races altogether weather monitoring will be done in increments of thirty minutes. The decision to delay the race start or canceling the race altogether will be made jointly by the race director and the highest-ranking pubic safety officer assigned to the race. The public safety officer contact will be identified one week prior to the race and will exchange cell phone numbers with the race director. Any decision will be made after the race director and ranking public safety officer have conferred via telephone. The races will only be started if the weather forecast shows that runners will be able to complete their races without severe weather impacting them (8:00 a.m. - 11:00 a.m.). In the event that delaying the start or canceling the race is contemplated runners will be held at the race check in point - the Water Street Inn until a definitive schedule can be set. Runners will be asked to either stay inside the hotel or on the shuttle buses. (All runners are shuttled by bus to their respective race starting lines). Runners will receive schedule updates on a regular basis from race staff. The race will use standard safety procedures regarding the presence of lightning on the course. The race will be delayed or stopped if there is any lightning on the course and will only be started or resumed after 30 minutes without any electrical activity in the area and a weather forecast that indicates no electrical activity is predicted in the area until after the projected race finishing times. If the races have started and there is a weather change that introduces the possibility of severe weather impacting the races while they are in progress all shuttle buses will be positioned on the course to pick up runners if evacuation of the course(s) becomes necessary. Evacuation Plan If the races are stopped because of severe weather, or any other reason, the decision to stop the races will be communicated to staff on the course by the race director in a pre-programmed group text message. Public safety officers will drive the courses announcing the decision to stop the race over their squad car sound systems. The race shuttle buses will be used to clear the courses. If Half Marathon runners are still on the Gateway Trail buses will be directed to these positions to clear Half Marathon runners from the Gateway Trail. • At Half Marathon start on the Gateway Trail at Highway 36 • At 75th and County 12 • At Jamaca • Along Jeffrey Blvd. • At Highway 96. • At Lansing Avenue • At Manning Avenue. • At Myeron Road • At Norell Avenue North Buses will rotate down the course following the stream of runners. Tom Oswald, General Manager of Minnesota Central Bus, our bus provider, will coordinate the bus movements under direction of race staff and public safety officers. Buses will be sent down both the Half Marathon/10K and 5K courses to pickup runners. Runners will be delivered to the north end of downtown Stillwater so they can return to their cars. Stillwater Half Marathon -5K: Course Control Plan M = Course Marshal P = Police Page 1 Mi11bt°° WV - rex,. P ay McKusick Rd N l White Pine Wa Brown's Creek Nature Preserve Brown's Creek state Trait/ rD z CD O C7 f 016'' Dr \o sick9 McKusick Rd N wn's Greek State T' ` SHM 5K Shuttle Drop-off Location at Brown's Creek Park O ek .%4K State Trail �' Gt� co -,s O oto Brown's Creek Park Stillwater Half Marathon -5K: Course Control Plan M = Course Marshal P = Police Page 2 1D ro z ID Dellwood Rd v c� Swenson St O 0 Oak Glen Ln 0 -ii it Ci Glee* c ca cp 0 cs O�o� Y 00 c,Pn Dr McKosick9 0' McKusick Rd N 90th St N sate Trail, gtown's Creek State Trail 0okhill Dell • Johnso- Stillwater Half Marathon -5K: Course Control Plan M = Course Marshal P = Police Page 3 ayo�0 � JC (J )allager Ct IS aalua0 N 3 N Z r‘t Stonebridge _ Wilkins St W Moore St W Sycamore St W St Croix Ave W Stillwater Ave W Wilkin; m rD Aspen St W w Elm St W Stillwater Half Marathon -5K: Course Control Plan M = Course Marshal P = Police Page 4 N1SSU MO Wilkins St W W Elm St Wilkins St W Stillwater Half Marathon -5K: Course Control Plan M = Course Marshal P = Police Page 5 Elm St W ®© Hickory St W z 0„ Elm St W K 3 N Q Sz 3 � N (n z z 1segi N ▪ D m • Maple St W cn :3 - Cr) z Schoo`'N CI CI w C1 (12 CI CI chewy Sts Seventh Day Adventist Church C, VJ P V►��,,�""' March/April 2017 a.org .... IIV! • 471111.411111"1 MDRAleai earing; $40,000 in donaticris to Specia101yrnpiks: \\ $2.95 ....tom, , "fir•' S H R aIdd a8elsod 'S'fl PIS Iisid 906SS NY1's!!odeauum 6169 x0H 'O'd uo1efaossy FuTuunli aoue;sm s;oseuum x,11 I/2 .. I/2 MAHA1NON MINNESOTA HALF MARATHON - 10K - 5K Sunday, May 27 IlTB RQADyiC BAYPORT, MN 10 MILE -10K - 5K Saturday, July 22 STILLWATER )GrU STILLWATER, MN 10 MILE - 12K - 5K Saturday, September 16 JOIN US FOR THE RUN STILLWATER 2017 RACE!ERI ES 11/ RUN www.runstillwater.com STILLWATER T(treeRivers • TRAIL MIX 4 SOK • 25K • 12.5K • TEAMS Saturday, April 22 Races start 8-10:30 AM Post -race celebration with awards, music, food and craft beer. Lake Rebecca Park Reserve, Rockford, MN ThreeRiversParks.org/trailmix IMPORTANT NOTICE Dear Stillwater Resident, On Saturday, May 27 the Stillwater Half Marathon, 10K and 5K return to the beautiful streets of Stillwater! You are receiving this because your property is either on or in the vicinity of the route. The Half Marathon and 10K start at 8:00 a.m. on the Gateway Trail near the intersection of 60th St N and Hytrail Ave N. and at the intersection of County 61 and the Gateway Trail respectively, the 5K starts at 8:30 a.m. at Brown's Creek Park. Both courses finish on Laurel Ave W in front of Pioneer Park in Stillwater. The 5K course will start on Neal Ave N alongside Brown's Creek Park, travel north to Oak Glen Trail, and Dellwood Rd. Participants will then turn right on Stonebridge Trail N, left on St. Croix Ave W, right on William St N, left on Laurel Ave W to the finish line in front of Pioneer Park. The half marathon follows the Gateway Trail to Pine Point Park, then follows Norell Ave N and joins the 5K course at the intersection with Stonebridge Trail. While the course is not closed to vehicle traffic, we ask that you use caution as runners will be on the roads in your neighborhood and there may be delays at times to allow runners to cross. We encourage you to consider alternate parking if your driveway or alley has direct access to the route. The entire Run Stillwater Team thanks you for your help and cooperation in making the Stillwater Half Marathon and 5k a safe and successful event! Regards, Run Stillwater, Inc. Contact Information: infocrunstillwater.cam www.stillwaterhalfmarathon.com RESOLUTION 2017-078 APPROVING THE SEPARATE FIRE PROTECTION CONTRACTS WITH THE TOWN OF MAY, TOWN OF STILLWATER AND CITY OF GRANT BE IT RESOLVED, by the City Council of Stillwater, MN that the separate fire protection contracts between the City of Stillwater and the Town of May, Town of Stillwater, City of Stillwater, as on file with the City Clerk, is hereby approved. BE IT FURTHER RESOLVED, that the Stillwater City Council authorizes the Mayor and City Clerk to sign the contracts. Adopted by the Council this 2nd day of May 2017 Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk FIRE PROTECTION CONTRACT THIS AGREEMENT, made this day of , 2017, by and between the City of Stillwater, a municipal corporation of Washington County, Minnesota hereinafter called "City" and the Town of May, an unincorporated governmental subdivision of the County of Washington, Minnesota, hereinafter called the "Town." WITNESSETH, that the City and the Town agree as follows: ARTICLE I The City agrees that from and after January 1, 2017, and until December 31, 2019, it will upon notification of the existence and location of any fire or rescue call in the Town and upon the request for assistance in the extinguishment, with reasonable dispatch, provide two units of motorized firefighting apparatus, one of which shall be a water transport or rescue unit, suitable for use in the protection of life and property against loss by fire or rescue emergency in rural areas each staffed by an operator capable of utilizing the apparatus and equipment in an efficient manner. Additional personnel and equipment shall be used where necessary and practicable, taking into consideration all of the demands being made upon the City Fire Department. The use of additional personnel of the City Fire Department shall be left to the sole discretion of the City Fire Chief, or duly authorized agent, whose judgment in any particular instance shall be final and conclusive. ARTICLE II The Town agrees to pay the City for the performance of this contract, for the period January 1, 2017 through December 31, 2017 the sum of One Hundred Thirteen Thousand, Eight Hundred -Fifteen and no/100th Dollars ($113,815.00) payable one-half (1/2) by July 1, 2017 and the balance by December 31, 2017; for the period January 1, 2018 through December 31, 2018, the sum of One Hundred Seventeen Thousand, Two Hundred Twenty- nine and no/100th Dollars ($117,229.00) payable one-half (1/2) by July 1, 2018 and the balance by December 31, 2018; for the period January 1, 2019 through December 31, 2019 the sum of One Hundred Twenty Thousand, Seven Hundred -Forty-six and no/100th Dollars ($120,746.00) payable one-half (1/2) by July 1, 2019 and the balance by December 31, 2019. These fees are based on a service area depicted in Exhibit A and a cost-sharing formula agreed to by the parties. ARTICLE it The operation, management and control of the personnel and equipment provided by City hereunder shall at all times be under the charge and direction of the City Fire Chief, or duly authorized agent. ARTICLE IV The City shall not be liable in damages for injuries to the person or property or its agents, officers and employees directly or indirectly resulting from the operation of the City equipment or from acts of omissions of City officers and employees or their agents, negligent or otherwise, while engaged in the performance of this contract. The City or its agents, officers and employees shall not be liable to any person or entity for costs, damages, expenses or other liability. To the extent the City does not have insurance coverage, including but not limited to, commercial insurance or self-insurance pool, the Town agrees to indemnify and hold the City or its agents, officers and employees harmless from any costs, damages or other liability of the City, its agents, officers and employees arising from the providing of Emergency Response Services with regard to any hazardous substance, pollutant or contaminant, including any costs associated with the contaminant, removal of or remedial action relating to any hazardous substance, pollutant or contaminate. The City may not enter into any contract with third parties, however, concerning these matters without the written permission of the Town Board if the cost to the Town could exceed Two Thousand and no/100ths Dollars ($2,000.00). The Town shall, however, appoint three (3) Board Members to act on its behalf in an emergency. The names, addresses and phone numbers of the Board Members shall be furnished to City. Nothing in this contract shall be construed to extend or modify City's or the Town's limits on liabilities and immunities under Minnesota Statutes §466.01 to §466.15. ARTICLE V Under no circumstances shall the City be obligated to respond to any request for assistance when in the sole discretion of the City Fire Chief, or his duly authorized agent, any one of the following conditions exists: (1) when necessary personnel and equipment are engaged in combating fire within the City or elsewhere; (2) when road or weather conditions are such as to constitute an unusual hazard; and (3) when providing of a response would expose any person or property to unreasonable risk of harm from any release or threatened release of any hazardous substance, pollutant or contaminant, and if while City personnel and equipment are engaged in the performance of this contract, a fire should occur within the corporate limits of the City, the Fire Chief or duly authorized agent, may in his or her sole judgment and discretion withdraw all or a portion of the personnel and equipment from the performance of this contract for the purpose of responding to fire within the City. ARTICLE VI The parties agree that, in future contracts, the Town may specify changes to the service area depicted in Exhibit A, ant the Town's cost share will be adjusted accordingly. IN WITNESS WHEREOF, the parties hereto executed this Agreement as of the day and year first above written. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk TOWN OF M A, William Voedisch, Board Chair ATTE Linda Klein, Town Clerk LINDA L. KLEIN May Township Clerk, Washington County,Mnnesofa Notarial Officer (ex -officio notary public) My term is indeterminate MARINE ON ST. CROIX Enna a 111 MEM r �• 1 \, E Ent% 0 44u ensmArd _Arritisesrown'*itv 4 59 a U Town of May FIRE RESPONSE AREAS COUNTY EMERGENCY MANAGEMENT SYSTEM STILLWATER FIRE DEPARTMENT • Served By Hugo Fire Department: 6 Parcels Water This map is for planning purposes only. Source: Washington County, MN DNR, NAC December 11, 2014 NOSTNIMI$T AI$OCSATID CONIYLTANTI, INC - 400 011410 WOMAN HINftway IMI 202. GNIw Wire. MU 11$022 0062020r 7127217!53 fon2m0r 702 sot Mit pia,nee& ngbiwn0xsw Elxk:6 A- A 180th St N SCANDIA 182nd St N u i. GRANT STILLWATER TOWNSHIP FIRE PROTECTION CONTRACT THIS AGREEMENT, made this day of 2017, by and between the City of Stillwater, a municipal corporation of Washington County, Minnesota, hereinafter called "City" and the Town of Stillwater, an unincorporated governmental subdivision of the County of Washington, Minnesota, hereinafter called the "Town." WITNESSETH, that the City and the Town agree as follows: ARTICLE I The City agrees that from and after January 1, 2017, and until December 31, 2019, it will upon notification of the existence and location of any fire or rescue call in the Town and upon the request for assistance in the extinguishment, with reasonable dispatch, provide two units of motorized firefighting apparatus, one of which shall be a water transport or rescue unit, suitable for use in the protection of life and property against loss by fire or rescue emergency in rural areas each staffed by an operator capable of utilizing the apparatus and equipment in an efficient manner. Additional personnel and equipment shall be used where necessary and practicable, taking into consideration all of the demands being made upon the City Fire Department. The use of additional personnel of the City Fire Department shall be left to the sole discretion of the City Fire Chief, or duly authorized agent, whose judgment in any particular instance shall be final and conclusive. ARTICLE II The Town agrees to pay the City for the performance of this contract, for the period January 1, 2017 through December 31, 2019, the sum of One Hundred Twenty- seven Thousand Six Hundred Forty-five and no/100th Dollars ($127,645.00) payable one-half (1/2) by July 1, 2017 and the balance by December 31, 2017; for the period January 1, 2018 through December 31, 2018 the sum of One Hundred Thirty-one Thousand Four Hundred Seventy-four and no/100ths Dollars ($131,474.00) payable one-half (1/2) by July 1, 2018 and the balance by December 31, 2018; for the period January 1, 2019 through December 31, 2019, the sum of One Hundred Thirty-five Thousand Four Hundred Eighteen and no/100ths Dollars ($135,418.00) payable one- half (1/2) by July 1, 2019 and the balance by December 31, 2019. ARTICLE III The operation, management and control of the personnel and equipment provided by City hereunder shall at all times be under the charge and direction of the City Fire Chief, or duly authorized agent. ARTICLE IV City shall maintain general liability insurance for its services and shall include Town as an additional insured for the term of this contract and any extensions thereof. City shall also maintain inland marine, automobile, and property insurance coverages. City shall provide Town proof of such insurance coverages and the additional insured endorsement naming the Town annually by the anniversary date of this contract. City agrees to defend and indemnify Town against any claims brought or actions filed against Town or any officer, employee, or volunteer of Town for injury to, death of, or damage to the property of any third person or persons, arising from City's performance under this contract for services. Under no circumstances, however, shall City be required to pay on behalf of itself and Town, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to any one party. The limits of liability for Town and City may not be added together to determine the maximum amount of liability for City. The intent of this subdivision is to impose on City a limited duty to defend and indemnify Town for claims arising out of the performance of this contract subject to the limits of liability under Minnesota Statutes Chapter 466. The purpose of creating this duty to defend and indemnify is to simplify the defense of claims by eliminating conflicts between the parties and to permit liability claims against both parties from a single occurrence to be defended by a single attorney. Nothing herein shall be construed to waive or limit any immunity from, or limitation on, liability available to either party, whether set forth in Minnesota Statutes Chapter 466 or otherwise. This is a service contract. The parties do not intend to undertake or create, and nothing herein shall be construed as creating, a joint powers agreement, joint venture, or joint enterprise between the parties. ARTICLE V Under no circumstances shall the City be obligated to respond to any request for assistance when in the sole discretion of the City Fire Chief, or his duly authorized agent, any one of the following conditions exists: (1) when necessary personnel, and equipment are engaged in combating fire within the City or elsewhere; (2) when road or weather conditions are such as to constitute an unusual hazard; and (3) when providing of a response would expose any person or property to unreasonable risk of harm from any release or threatened release of any hazardous substance, pollutant or contaminant, and if while City personnel and equipment are engaged in the performance of this contract, a fire should occur within the corporate limits of the City, the Fire Chief or duly authorized agent, may in his or her sole judgment and discretion withdraw all or a portion of the personnel and equipment from the performance of this contract for the purpose of responding to fire within the City. IN WITNESS WHEREOF, the parties hereto executed this Agreement as of the day and year first above written. TOWN OF STILLWATER CITY OF STILLWATER By By Board Chair Ted Kozlowski, Mayor Attest Attest Kpthy Schmoeckel, Clerk Diane F. Ward, City Clerk FIRE PROTECTION CONTRACT THIS AGREEMENT, made this day of 2017, by and between the City of Stillwater, a municipal corporation of Washington County, Minnesota, hereinafter called "City" and the City of Grant, a governmental subdivision of the County of Washington, Minnesota, hereinafter called "Grant." WITNESSETH, that the City and Grant agree as follows: ARTICLE I The City agrees that from and after January 1, 2017, and until December 31, 2019, it will upon notification of the existence and location of any fire or rescue call in Grant and upon the request for assistance in the extinguishment, with reasonable dispatch, provide two units of motorized firefighting apparatus, one of which shall be a water transport or rescue unit, suitable for use in the protection of life and property against loss by fire or rescue emergency in rural areas each staffed by an operator capable of utilizing the apparatus and equipment in an efficient manner. Additional personnel and equipment shall be used where necessary and practicable, taking into consideration all of the demands being made upon the City Fire Department. The use of additional personnel of the City Fire Department shall be left to the sole discretion of the City Fire Chief, or duly authorized agent, whose judgment in any particular instance shall be final and conclusive. ARTICLE II Grant agrees to pay the City for the performance of this contract, for the period January 1, 2017 through December 31, 2019, the sum of One Hundred Twelve Thousand Eight Hundred Sixty-two and no/100th Dollars ($112,862.00) payable one-half (1/2) by July 1, 2017 and the balance by December 31, 2017; for the period January 1, 2018 through December 31, 2018 the sum of One Hundred Sixteen Thousand Two Hundred Forty-eight and no/100ths Dollars ($116,248.00) payable one-half (1/2) by July 1, 2018 and the balance by December 31, 2018; for the period January 1, 2019 through December 31, 2019, the sum of One Hundred Nineteen Thousand Seven Hundred Thirty- five and no/100ths Dollars ($119,735.00) payable one-half (1/2) by July 1, 2019 and the balance by December 31, 2019. ARTICLE III The operation, management and control of the personnel and equipment provided by City hereunder shall at all times be under the charge and direction of the City Fire Chief, or duly authorized agent. ARTICLE IV City shall maintain general liability insurance for its services and shall include Grant as an additional insured for the term of this contract and any extensions thereof. City shall also maintain inland marine, automobile, and property insurance coverages. City shall provide Grant proof of such insurance coverages and the additional insured endorsement naming the Town annually by the anniversary date of this contract. City agrees to defend and indemnify Grant against any claims brought or actions filed against Grant or any officer, employee, or volunteer of Town for injury to, death of, or damage to the property of any third person or persons, arising from City's performance under this contract for services. Under no circumstances, however, shall City be required to pay on behalf of itself and Grant, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to any one party. The limits of liability for Grant and City may not be added together to determine the maximum amount of liability for City. The intent of this subdivision is to impose on City a limited duty to defend and indemnify Town for claims arising out of the performance of this contract subject to the limits of liability under Minnesota Statutes Chapter 466. The purpose of creating this duty to defend and indemnify is to simplify the defense of claims by eliminating conflicts between the parties and to permit liability claims against both parties from a single occurrence to be defended by a single attorney. Nothing herein shall be construed to waive or limit any immunity from, or limitation on, liability available to either party, whether set forth in Minnesota Statutes Chapter 466 or otherwise. This is a service contract. The parties do not intend to undertake or create, and nothing herein shall be construed as creating, a joint powers agreement, joint venture, or joint enterprise between the parties. ARTICLE V Under no circumstances shall the City be obligated to respond to any request for assistance when in the sole discretion of the City Fire Chief, or his duly authorized agent, any one of the following conditions exists: (1) when necessary personnel and equipment are engaged in combating fire within the City or elsewhere; (2) when road or weather conditions are such as to constitute an unusual hazard; and (3) when providing of a response would expose any person or property to unreasonable risk of harm from any release or threatened release of any hazardous substance, pollutant or contaminant, and if while City personnel and equipment are engaged in the performance of this contract, a fire should occur within the corporate limits of the City, the Fire Chief or duly authorized agent, may in his or her sole judgment and discretion withdraw all or a portion of the personnel and equipment from the performance of this contract for the purpose of responding to fire within the City. IN WITNESS WHEREOF, the parties hereto executed this Agreement as of the day and year first above written. oints, Administrator/Clerk CITY OF STILLWATER By Ted Kozlowski, Mayor Attest Diane F. Ward, City Clerk f 1 ''Ia ter Administration DATE: April 21, 2017 TO: Mayor and Council FROM: Diane Ward, City Clerk SUBJECT: 2017 North Star Grand Prix Bike Race Attached is the special event application, contract and temporary liquor license for the 2017 North Star Grand Prix Bike Race. The event has not changed from last year. This event was presented to the Parking Commission on April 20, 2017 and they recommend the following: As in past years, the organizers of the event are requesting the City to close each street in the course and reserve two parking lots for their exclusive use. From the Downtown Parking Commission's point of view, the request is to reserve all of the on -street parking along the course and to reserve Parking Lots 16 (Olive St Lot) and 17 (Teddy Bear Park Lot). Parking Lot Reservations Lot 16 would be used for the Festival Expo. The expo will include a number of vendors offering bicycles, bicycle accessories, fitness equipment, food and booths for festival sponsors. Portable restrooms will also be located in this lot. The City's 2017 fee schedule sets a price of $3 per space per day in this lot. Since all 47 spaces would be reserved, the total fee for the lot would be $141. Lot 17 would be the location of the "pit" for race participant bike repairs. It will also function as a base of operations for the event organizers. So, all 97 spots are requested to be reserved. As with Lot 16, the fee for this lot is $3 per space for the day. The total fee for this lot would therefore be $291. On -street Parking The race requires closure of the course streets. (See attached map.) Closed portions of both Second and Third Streets are in the Downtown Parking District and the City charges for reserving the on -street parking spots. Second Street up to the foot of Chilkoot Hill is considered part of the Downtown Parking District. It has marked on -street spots. Third Street up to Pine Street is considered part of the downtown parking system as well. But, its parking spaces are unmarked. The total number of on -street spaces is 79 (51 un -marked and 28 marked). The fee for each reserved on -street parking spot is $3 for the day. The total would be $237. For the past several years, the Parking Commission recommended charging only for the 28 marked spots on Second Street. Staff recommends the same for this year, which would be a fee of $84 for on -street parking. Downtown Parking recommends approving the request to reserve the lots and on - street parking, and recommends charging the standard fee of $516 for the use of the two lots and the marked on -street parking. Marketing of Parking Ramp The Commission also recommends a condition that their marketing materials must include a note that parking for the event is available at the municipal parking ramp. OTHER ITEMS THAT ARE NEEDED FOR THE EVENT ARE: Teddy Bear Park Building The 2nd floor is used for testing of bicyclists the cost for the use is $130.00 Temporary Liquor License & Consumption Permit The applicant has applied and paid for a Temporary Liquor License for their VIP tent (needed whether selling or just serving) and should be part of the approval of the event. When alcohol is present for event, it is required that an officer (not their security) be present to monitor the alcohol operation. To consume alcohol on public property requires a Consumption Permit as well. Liquor liability should be included on their insurance as well. Approval From Other Entities The applicant will need approval from Washington County (3 rd Street) and must provide a copy of that approval to the City at the same time the required insurance for the event. ACTION REQUIRED: Review event and contract and if Council wishes to approve the event and contract they should pass a motion adopting a resolution entitled "APPROVING 2017 SPECIAL EVENT AND CONTRACT FOR THE NORTH STAR GRAND PRIX" as well as the Temporary Liquor License for the Event, subject to coordination of the event with the City's police, fire and public works to meet the City's requirements. RESOLUTION 2017-079 APPROVING 2017 SPECIAL EVENT AND CONTRACT NORTH STAR GRAND PRIX BE IT RESOLVED, by the City Council of Stillwater, State of Minnesota, that the 2017 North Star Grand Prix Special Event, Contract & Temporary Liquor License, between the Minnesota Bicycle Festivals, Inc. and the City of Stillwater is hereby approved, subject to coordination of the event with the City's police, fire, and public works to meet the City's requirements, approvals from other governmental agencies and entities, and authorizes the Mayor and City Clerk to sign the contract. Adopted by the City Council of the City of Stillwater this 2nd day of May, 2017. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk 2017 NORTH STAR GRAND PRIX STILLWATER BICYCLE RACE THIS AGREEMENT (the "Agreement") is made this day of May, 2017 by and between the CITY OF STILLWATER, Washington County, Minnesota (the "City"), and the MINNESOTA BICYCLE FESTIVALS, INC., a Minnesota nonprofit corporation (the "Festival"). WHEREAS, in light of the foregoing, the Festival wishes and the City will permit the Festival to organize and conduct bicycle races in the City on June 18, 2017 (collectively, the "Races") as part of the North Star Grand Prix in order to foster and promote tourism within the City of Stillwater and the St. Croix Valley and encourage commerce within the City that will ultimately increase property values and the quality of life within the City, thereby promoting the welfare of the City; NOW, THEREFORE, in consideration of the promises and the mutual covenants and agreements contained herein, the City and the Festival agree as follows: 1. Authorization. The City will permit the Festival to organize and conduct the Races in the City on June 18, 2017. 2. Race Set-up. The City will permit the Festival to set up for the Races on June 18, 2017. 3. The Races. The Races may consist of up to but no more than four bicycle races: a pro and/or elite amateur men's race, a pro and/or elite amateur women's race, an advanced amateurs' race, and a race for children. Substantial changes in the format and duration of the Races will not be made by the Festival at any time without advanced notice to the City and or Event Coordinator. 4. Course for the Races. The course for the Races (the "Course") will begin at or near the intersection of Chestnut Street West and 2nd Street East in the City (all locations specified in this paragraph are in the City). Participants will travel south on 2nd Street South to Pine Street East, take Pine Street East to Broadway Street South, head south on Broadway Street South to Churchill Street East, they will turn west and continue on Churchill Street East to 1st Street South. Participants will then travel north on 1st Street South to Willard Street East, veer West on Willard Street East to 2nd Street South, then go north on 2nd Street South until they reach Pine Street East. Participants will head west on Pine Street East, then turn north on 3rd Street South. They will go north on 3rd Street South until Chestnut Street East, where they will turn east until they reach 2nd Street East. Minor changes in the location of the start and finish line of the Races on the Course will be determined in the Festival's sole discretion. However, substantial and significant changes may not be made without advanced notice to the City. 5. Closing of the Course. The Festival may, as it deems necessary, place and leave materials used to close the Course (e.g., barricades, traffic cones) on the Course on June 18, 2017. The Festival will re -open the Course to traffic as soon after the completion of the Races as it deems safe for participants and spectators. 6. Teddy Bear Park Building. The Festival may use the 2nd floor of the Teddy Bear Park Building for cyclist testing. The builidng code is 2153 and gives the organizer access to the building from 10:30 am to 4:30 pm. The Organizer is responsible for the closing and locking of the 2nd floor after the event. Page 1 of 6 7. Trash Enclosures. Lessee shall furnish trash receptacles in sufficient quantity to contain the accumulation of trash generated by the Festival or obtain trash receptacles from the City at an additional cost. Lessee shall make certain that all trash is picked up during and after each Event. Lessee shall remove any excessive garbage that does not fit within the receptacles and disposed in an off-site trash dumpster. The City reserves the right to require additional receptacles should the Lessee not remove excess garbage from the Festival. 8. Portable Toilets. The Festival will provide portable toilets for participants and spectators to use on June 18, 2017. 9. Traffic Signs. Advance warning signs for County Roads (3rd St) must be in place 1 week in advance and City roads in place Friday before event. 10. Traffic Signs, Trash/Trash Receptacles & Portable Toilets Removal. All traffic signs, trash/trash receptacles, portable toilets must be removed by 3:30 p.m. Monday, June 19, 2017. Any remaining after such time will be removed by City and all labor and storage fees will be paid for by the Festival Organization. 11. Use of Parking Lots. The Festival is aware and will inform all vendors and Festival participants that staking into the asphalt for tents, etc. is not allowed (any damage repair will be paid for by the Festival Organization). The Festival is given use of the parking lot at 2nd and Nelson Streets and 2nd & Olive Streets. 12. Team Trailers. Team trailers cannot be parked on any street in Stillwater. 13. Parking Control. To ensure that Downtown businesses retain parking availability for their customers during the Races, the City will close the City parking lot located immediately west of 2nd Street South, north of Olive Street East and south of Chestnut Street East on June 18, 2017 for use by the Race. 14. No Parking signs. The Organizer may contact the Stillwater Police Department to arrange rental of materials and will be charged according to the City of Stillwater Event permit fee schedule (2017 Fee Schedule). Organizer will be responsible for any overtime costs to place and remove No Parking signs for the event. The City will also post and enforce signs prohibiting parking on all streets that make up the Course between 8:00 am and 4:00 pm, or until the Course re -opens, on June 18, 2017. The Race will promote parking inside the Course by Race participants, volunteers, officials, organizers and anyone traveling to Stillwater for the Races by including a parking map and parking information in its promotional literature for the Races. 15. Traffic Control. The Course, including all intersections on the Course, will be closed to traffic during the Races. Prior to the Races, the Festival will make its best efforts to ensure that the closure of the Course, including all intersections on the Course, poses the least disruption possible under the circumstances to residents who live on or within the Course perimeter. The Festival will also make every effort to minimize the involuntary towing of vehicles because of the Race. The Festival will negotiate a road closure plan with the City's Chief of Police. Page 2 of 6 16. Event/Alcohol. The Organization has been granted authority to dispense intoxicating Liquor at the VIP Tent/Beer Garden. It is the purpose of this Agreement to set forth the terms and conditions that will control the dispensing of Liquor at the Event. a. The Area. The area where dispensing of Liquor will be permitted in a contained area as advised by the Police Department. b. Fencing. The Area must be securely fenced by the Organization. The fencing must be double bike fencing to insure that alcohol service and consumption remain inside the fence. A breach of the fence is grounds for the Police Chief to terminate all alcohol sales/service in the area. The adequacy of exiting in the fence must comply with the Minnesota Code as administered by the City Fire Chief. c. Security. For the purpose of this plan, all Entry/Exit gates to the Area must be controlled by police personnel while alcohol is being served. At each of these entry/exit points, a paid professional police personnel must be in place to insure that no beer or liquor enters or leaves the Area. d. Types. No Liquor is allowed in the Area except that Liquor which is sold or dispursed by the Organization or its hired catering staff. The Organization is responsible to see that no other Liquor is brought in the Area. The Organization must not allow bottles, containers or coolers to be brought into the Area. e. Signs. Signage will be prominently displayed at each entry/exit point the number and content of which must be approved by the City Police Chief describing the regulations prohibiting Liquor outside of the Area, as well as prohibition against participants bringing their own Liquor into the Area and the requirement for identification bracelets must be worn to consume alcohol. f. Identification. The Organization will provide at no charge liquor identification bracelets to all persons in the VIP/Beer Garden. The Organization will permit no one to consume Liquor unless they are wearing an identification bracelet. The Organization will be responsible for the issuance of bracelets and that the bracelets are given only to those who are legally entitled to consume Liquor. Compliance. The Organization shall obtain a temporary liquor license for and also obtain an alcohol consumption permit for the same days with respective fees paid to the City. Prior to opening date of the event, the Organization must develop a management policy or program regarding all aspects of alcohol compliance, including the problem of under -age consumer, sales after hours, over -serving and the recognition of false identification. The City Police Chief must approve the policy before implementation. The Organization must train all alcohol servers with regard to the policy, including instruction by a professional recognized in the area of alcohol awareness before the opening date of the Event. h. Inspection. The Organization acknowledges that as a liquor license holder for the Celebration, it is subject to Stillwater City Code §43-8, which authorizes that all premises from which intoxicating Liquor is offered at on -sale, are subject to inspection for alcohol compliance by any police officer, health officer, or other g. Page 3 of 6 designated officer or employee of the City during all hours the Area is open for the serving of alcohol. i. Liquor Liability Insurance. The Organization agrees to provide the City an insurance certificate for Liquor Liability during the event by June 6, 2017. 17. Emergency Plan. The Race emergency plan will be designed by Organizer with the assistance of National Race experts and Lakeview Hospital Emergency Services. This plan must be received and approved by the City no later than June 6, 2017. Further, Organizer will retain a qualified medical doctor (MD) with expertise regarding Races to review and approve the life safety aspects of the Emergency Plan. 18. The City reserves the right to review and approve the MD so selected, and Organizer must provide proof to the City by June 6, 2017, that the MD so selected has been retained for this purpose. Organizer agrees to authorize the MD to cancel the Race as required to protect the health and safety of the Race participants. 19. Other Agencies. Organizer is responsible for obtaining all agreements and permits with outside agencies (e.g. MnDOT, MN State Patrol, Washington County, MN Department of Natural Resources, Lakeview EMS, and any other agencies requiring permits for the race) and must submit copies of permits to the City from other agencies by June 6, 2017. 20. Contact Information. Organizer shall provide updated accurate phone numbers and specific details on who and what dictates weather cancellations or delays 21. Participant Count. Organizer shall provide Public Safety and EMS accurate participant numbers no later than June 6, 2017. 22. Public Safety Requirements. The organizer agrees that City has the right to increase the requirements to public safety resources based on participant numbers, threats, or weather conditions and any associated City costs will be paid for by the Organizer. 23. Required Information, Meetings, and Documentation. Organizer agrees that failure to provide required information and documents to the City is just cause for the City Council to terminate the agreement and cancel all races. 24. Insurance, Hold Harmless, and Indemnity. The Festival agrees to indemnify and hold harmless the City with regard to any claims, causes of action or demands that might be brought against the City arising out of the events authorized by this Agreement, except for those claims, causes of action or demands that arise out of the sole negligence, gross negligence and/or willful misconduct of the City or any of its agents or employees. Festival also agrees to provide to the City evidence of insurance coverage of at least the statutory liability limits for municipalities covering claims that might be brought against the Festival that arise out of the events authorized by this Agreement and to name the City as an additional insured on their policy "as their interest may appear." Insurance Certificate must be received by the City no later than June 6, 2017 before the Race. The insurance protection will have the following limits: A. $1,500,000 for any number of claims arising out of a single occurance, and to name the city as an additional insured "as their interests may appear." B. Comprehensive Automobile Liability: Page 4 of 6 (1) Bodily Injury: $500,000 Each Person and $1,000,000 Each Occurrence (2) Property Damage: $100,000 Each Occurrence C. Worker's Compensation Coverage. 25. Public Information. The Festival will make every reasonable effort to notify property owners and businesses that are on or within the perimeter of the Course of any restrictions that might be placed upon their movements during the Races, including, but not limited to, distributing notices to each such residence or business no later than two weeks before the race. 26. Police Power. The City reserves the right to shut down the Races in the event the Chief of Police determines that the public safety is threatened, or the health or safety of participants is threatened because of weather, temperatures, or any unforeseen cause that threatens the public health or safety or if closure is directed by the Medical Doctor designated by the Race in the Emergency Plan. 27. City Costs. The Festival will provide the City a base deposit in the amount of $1,500 for costs incurred by the City Police Department, Public Works Department, or Fire Department to safely conduct the Races and be invoiced actual costs. The Festival will provide the deposit with the City no later than June 6, 2017. 28. Marketing Materials. The organizer agrees that their marketing materials must include a note that parking for the event is available at the municipal parking ramp. 29. The Application for the Event as submitted by the Organizer is considered part of this Contract and any representations of the Organizer or conditions imposed by the City are restated as if fully set forth in this Agreement. IN WITNESS WHEREOF, the parties have set their hands effective the day and year first written above. MINNESOTA BICYCLE FESTIVALS, INC. A Minnesota Nonprofit Corporation By Print Name: Its Page 5 of 6 STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this day of May, 2017, by , the , the duly authorized agent for MINNESOTA BICYCLE FESTIVALS, INC., a Minnesota nonprofit corporation. STATE OF MINNESOTA ) ) COUNTY OF WASHINGTON ) ss Notary Public CITY OF STILLWATER Ted Kozlowski, Its Mayor ATTEST: Diane F. Ward, Its City Clerk The foregoing instrument was acknowledged before me this day of April, 2017, by Ted Kozlowski, Mayor, and Diane F. Ward, Clerk, for the City of Stillwater. Notary Public Page 6 of 6 .ter EVENTS PERMIT APPLICATION 216 North 4 th Street, Stillwater, MN 550 PK! A.rarMrLaca Of M{MM6E.OTd Telephone: 651-430-8800 Fax: 651 -430 - Incomplete applications or applications received after deadline will not be accepted. See Event Ircttions for application deadline and fees. Date of Application: 3' 2016 RECEIVED 2 `9y' 2017 809 CITY OF Office Use Only ENGINEERING TIL ARTMENT Date Application Received Type: Event Special Event Ev nl rrscL Event Information Title/Name of Event North Star Grand Prix l"3 Il June 1�; 201-6 7:00am 4:30pm Event Date/Time: Set up: Date . Time4 _ to 1 rh .Actual Event: Date June y9, 2016 Time 10:30 am to 3:30 pm 1 Clean up: Date June 1� 2016 Time 3:30pm to 4:30pm (Events after 10:00 p.m. require a variance from City Coundl Location (Address) of Event: See Attached (If in Lowell Park please specify north or south Lowell park) Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) North Star Grand Prix is the final leg of a 5 day men's and women's professional bike race. Estimated Attendance (participants and spectators): t.jO0 Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Minnesota Bicycle Festival Inc. Mailing Address: 3020 Simpson St. City, State, Zip Code: Roseville, MN 55113 Primary Contact/Applicant Name: Lee Stylos Phone Number: 651-343-5181 Fax: Cell Phone: Email Address: Istylos@msn.com t i Website Address: t - s4ro_ ' c j `.c -Ct e i• c 0 v Name of contact person during event: Lee Stylos Cell Phone: 651-343-5181 Alternate contact during event: '� { t _ , Cell Phone: ��Z ,. L-27-4_._ k --,A_--• L Refer media or citizens inquires to:-� Phone: t2 ;-3y- - f � b Site Plan. A 9u plan is m an data b r all even is Plea pro vide a m apof th esti? layout In du dean ylable4 stages, to ra f;n cin g,portrble iesio om s,ven do booth s, trash con fain ers,etc. If even In vbvesa parade, race orw alk, please attach a to u le m aph igh ligh tin put. In clu deest sb p statio n s, CFO s9n gs, 9gn age an din dicate route directionwithanows Event Features W ilbn ysign s/ban n erbe putu p No ❑ Yes IN Nu m bean dsize: ')J&.. t,v Ocie \.3 CA •-- ;^a. -.v,.,, W illh ere be an yin fatables? No iN. Yes • Insurance certificate from rental vendor is required Fees for electricity may W ilih ere be en terbin m en t? No k1 Yes 0 W h a rpe: Instructions apply see W HID un dam plifcation be u sed? No ■ Yes F1 Hou is an dType: for stage announcers 10:30 am to 3:30nm El W ilb stage or ten tis) be set u p? No ❑ Yes ® Dim en 90 s: tr. or,, Q\ (SA C.4��a�--- y1/4\ -r- � W illh ere be um powbn do g? No II Yes ® ' .ic yp\si_c\ \t..3 CU(aS 9\C"4'+1 • m an y Fees for electricity may Will merchandise/food item tae sold? No 0 Yes t.:.1How possibly 2 ven dab expected: apply see instructions W ilb od be prepared on site? No ■ Yes IN Contact Washington County Health Department, 651-430-6655 W ilbookin goperatio n sbe con du cud? No ■ Yes ® Contact Stillwater Fire Department 351-4950 W ilblcoh d be se rued bu to it sold? No ■ Yes F: See Alcohol Regulations in the Instructions W ilblcoh d be so Id? No F'1 Yes IN See Alcohol Regulations in the Instructions W illh ere be a few orks divlay? No ® Yes ■ Permit required, contact 5tHIwater Fire Department, 651-351-4950 Describe pow en eedsan dlocatio n of pow eso u ice. None needed Describe levelof adverisem en t(ie,radio ,fyers, ad; tu, pre release). Attach sam pleif available Nationally distributed advertisement, Star Tribune, Pioneer Press, KARE 11 coverage during the entire event. City Services (Ater review in lite even epplicaio n ,City services may be requried b rth e event) W ilbven Use, close or block an yof th e fa llow in gif yes specify location on sit m ap. City Sleets or Righ tof-w ay No 0 Yes 1 Slari En dTrm e:10:00am/5:00p8 Dat :June 19 City Sidew alksar Trails No ■ Yes F.1 Start/ En dTim a:10:00am/5:00% Date:June 19 Public Parkin g Lots or Spaces No • Yes F: Serb En dTrm e:10:00am/5:00p8 Date:June 19 Fees may apply W ilbven tt eecbanicade(s)? No _1 Yes 0 Num ben eeded: see Instructions Fees may apply W ilhxa picn ictabies ben eeded? No ® Yes 0 Num ben eeded: 'see Instructions Fees may apply Will portable restrooms be needed? No ® Yes 0 Number needed: We will provide see Instructions Fees may apply Will extra trash receptacles be needed? No Ei Yes NINumber needed: We will provide see Instructions Describe trash removal and cleanup plan during and after event: Trash cans along the route and a 10yrd dumpster on site for the day, , _ yjl'� .fir o...1,, Will event need traffic control? No ■ Yes :1 Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: 0-1 S (NR—.a.) Fees may apply see Instructions Will No Parking Signs" be needed? No • Yes .i Number needed: We will provideShow location(s) on site mop Will event need security? No t:1 Yes ■ If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: Will event need EMS services? No ■ Yes ir:1 Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: S i2ck 'o-.4 4.'G,:. _r_.--A Describe the emergency action plan if severe weather should arise: 1,-;,--C-e..,,,\ i op I.A.CAr„ �x.. I List any other pertinent information: 2114lcr t NtitL\ '�'a rQ`(.Apc`y-(__ b`-i cx:.M. N ct —c:,� ?c4 k, i r cL d4-, AA. S 4 n..�c1 'k.S)r- (rvCi The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Stillwater d is a r e se of Liability. Signature of Applicant or Autrized Agent Date QI\ 3 , z�i� 16th Annual North Star Grand Prix Stillwater Criterium Racing Schedule June 18th, 2017 9:00am - Beginning of Street Closures 10:00am — Full Course Closure 10:45am — Amateur race 11:45pm - Women's elite race 12:45pm — Kids Race 1:30pm - Men's elite race 3:00pm - Streets open Chestnut Olive Stillwater Criterium Oak * Peirce Type 3 H Sawhorse ped Garth A 'road closed ahead - 4 —I 1 7 i .r. Walnu 5th 1; 4th 3rd 2nd 1st 4- Road Closed Ahead 19- T3 Barricades 3- Detour Right/ Strut 2- Detour Left/ Strut 1- Double Arrow 1- Detour Right /T3 1- Detour Left /T3 18- Road Closed 1- Road Closed TTT 6- Portable Delineators 40- Sandbags 2- TRWBC / in place Friday Detour Route Race Route Bringing 80 sandbags from Mankato which were from Mpls Pick up 120 sandbags THIS ROAD WILL BE CLOSED XX/XX 9AM-3PM MU HIGHWAY TECHNOLOGIES Deliver all equipment in place on Friday. Pick up on Monday. Customer and Police to set Deliver to lot across from US Bank on 2nd between Chestnut and Olive: 6- Portable Delineators 40- Sandbags North Star Grand Prix Stillwater Criterium Sunday, June 18th, 2016 Proposal for the City of Stillwater, Minnesota The North Star Grand Prix is a five-day cycling event. The Festival includes activities ranging from professional bicycle racing to lots of options for kids and their families. This will be the Festival's 16th year in Stillwater. The Grand Prix is part of the National Racing Calendar (NRC), USA Cycling's listing of the top professional races in the country. The event is the number one ranked national event in the United States for the last three years running. Professional / Elite Bicycle Races in Stillwater The North Star Grand Prix concludes with a race in Stillwater and that is regarded as "the most difficult bicycle criterium in the United States!" For 2013, the Stillwater Criterium will be held much the same as before with some minor improvements to attract more spectators and racers and again will be the closing race to the weekend's events. The 2017 Stillwater Criterium will include just three divisions: pro/elite men, pro/elite women and advanced amateurs. In addition to the racing, a kids race that is two blocks long is planned as usual to bring the families out to enjoy the day and give the kids an added bonus for bringing their bikes. Schedule 9:00am — Street closure begins 10:00 - Streets closed around entire course 10:45 — Amateur race 11:45 - Women's elite race 12:45 — Kids Fun Race 1:30 - Men's elite race 3:00 — Racing Concludes - Streets begin to open Associated Activities The audience for the bike race is Minnesota and Wisconsin families. In addition to bicycle racing, the Festival organizers provide stunt riders, DJ music, an expo area with food vendors and kids' activities. Stillwater area groups are encouraged to add their own family activities to the Festival as the south neighborhood hosts a picnic in Triangle Park in conjunction with the race. Street/Road Closures A complete closure of the race course is needed to ensure safety for racers, spectators and residents. This circuit must be closed to traffic and free of obstructions (e.g. parked cars, dumpsters). Complete course closure will last from 10:00am to 3:00 pm. Resident Notification A key to a successful event is to minimize inconveniences for the residents. Pre -Event • Late Winter / Early Spring - Letters, schedules and course maps will be sent to all affected residents and businesses. The letters will include contact information for people wishing to discuss their concerns with the organizer. • Two weeks advance — A reminder will be delivered to the residents and businesses affected by impending street closures. • Two Days Prior to event — Street closure signs will be posted per Police Department guidelines. • Other - Press releases and maps will be sent to the Stillwater Gazette (among other media outlets). Posters and brochures will be distributed throughout the community. Event Day • Pedestrian crossings - Pedestrians can cross the course at many locations. • Detours — will be designated per Stillwater and Washington County guidelines. • Maps - Course marshals will provide course maps and schedules to motorists who ask for information. • Vehicle crossings - vehicles can cross the course under police or race director supervision (driving on the course during a race is prohibited for safety reasons.) • Vehicles on the course - If it is essential that a vehicle use the course during the event, they can do so before, between or after the completion of the races. Route Security Route security will be provided by a combination of police and volunteers. Every intersection will be staffed and police will be stationed at key intersections. Many of the corner marshals will be equipped with radios. Four police officers will be on duty. One each will be stationed at Chestnut/2nd, Pine/3rd and 3rd/Chesnut. The fourth officer will "float". Construction Schedule Event setup will begin Sunday morning at 7 am and will be completed by loam. Road barricades needed to close the race circuit will be pre -placed on Friday or Saturday They will be pulled into place when needed (see above) and then pulled back when the roads open. Tear down will begin at 3:00 pm and should be completed by 4:00 pm. Most materials will be loaded into trucks immediately. Materials requiring pickup by vendors (e.g. road barricades) will be removed on Monday. Expo Area / Food Vendors In addition to the bicycle racing action, the Festival will have an expo area located in the parking lot located at the northwest corner of Olive and Second Street. The expo area is an addition that helps to attract more spectators by having bicycle industry and fitness related vendors, festival sponsors and food vendors. The expo should not affect parking as it is located inside the race course. The parking lot will be posted for no parking on race day. Typical setup of the expo area allows a vendor a 10'x10' space with pop-up tent. Food vendors will typically sell sandwiches, cold beverages, coffee and ice cream. Any cooking with open flames or any significant power source will be coordinated with the fire department for any safety concerns. Parking To minimize congestion in downtown Stillwater, we will use the event web site and printed materials to encourage racers, volunteers, officials, organizers and anyone who is traveling to Stillwater specifically for the race to park in lots that are either inside the course or are up the hill (e.g. Lots 12, 13 & 14, as designated on ilovestillwater.com). We will also encourage people to travel to the event by bicycle and will provide a secure bike corral for their convenience. Requested City Support: Police: 4 officers onsite - coordinated by Bill Lenz, our Security Director Medical Personnel: 2 EMT's onsite — coordinated by Heather Edwards, our Medical Director Street Support: patching/cleaning prior to race day—coordinated by Lee Stylos, Operations Insurance The North Star Grand Prix is permitted under USA Cycling, the national governing body of the sport of bicycle racing. Insurance is provided by USA Cycling's carrier, American Specialty Insurance Services of Roanoake, IN. The policy includes $1 million in liability coverage per incident and $4 million in excess liability in addition to other coverage. The City of Stillwater, sponsors and other participating parties will be named as "other insured" and will be issued certificates of insurance. Benefiting Charity All proceeds made from the North Star Grand Prix will be benefiting our charity, Children's Lighthouse. Organizing Body The bike race is organized by Minnesota Bicycle Festivals, Inc. MBF is a non-profit corporation that was established specifically to create and manage bicycle racing events. The MBF officers, Board of Directors and the managers of all of the component events donate their services to support the Festival and Children's Hospitals. Other MBF races have taken place in downtown St. Paul and Minneapolis, the Minnesota State Capitol, the University of Minnesota campus, Redwing, Winona, Virginia, Mankato, Cannon Falls and Plainview. Arrivals: HQ RV: ECS: Equipment Truck ExpoTruck Straw Bale Truck Team Meeting: Radios Ready Ten Speed: Stillwater Criterium Sunday June 18, 2017 Race Day Events 7:00am All Streets close 7:00am Expo Opens 7:00am Amateur races 7:00am Pro Women 7:00am Kids Race 7:15am Pro Men 7:30am Racing concludes 8:00am 9:00am 10:00am 10:00am 11:45am 12:45pm 1:30pm 3:00pm 94 69 Mianeapo 94 Take Hwy 16 East from I-694 - Or - Take Hwy 95 North from I-94 Parking (from Hwy 36 south of the city): Parking is tight in the City — please park According to plans to allow spectators Places to park: Park in CUB HQ lot at the* • Left on Myrtle • Left on 3rd • 2 t/2 blocks on left before Pine St *Left into Brick Building lot *Walk to start area *New Ramp at Myrtle and 2nd Stillwater Criterium — Operations Plan 6:45am Venue Director arrives — secures area — takes inventory HQ RV, Equipment, Expo, Fence, Straw Trucks arrive Drop minimal fence to close 2nd from Chestnut to Olive 7:00am Volunteer Tent Setup 7:15am Team meeting @ RV — 10 minutes 7:30am Setup Volunteers Ready Drop Truss at Finish — assemble Drop fence on "top" section of course Expo Equipment unloaded 8:00am 8:30am NO PARKING enforced on course and Expo Lot CHILLKOOT HILL CLOSED TO TRAFFIC — top and bottom Stage Arrives — place and setup — close Olive at 3rd and 95 Drop fence along Chestnut — leave Chestnut open Drop fence along 2nd to bottom of hill Deliver banners and snow fencing to locations 9:00am CLOSE 2nd from Chestnut to bottom of Chilkoot Bannering Begins — Chestnut and 2nd — keep traffic going Top of Hill construction complete Amateur Registration Open 9:00am Full Course Closure Begins — Chestnut and 3rd St - LAST Type 3 barricades all in place Medical Tent Open 10:15am Course Marshals arrive — explanation of duties & send to posts 10:30am Course Complete - paint if necessary Expo Open 10:00am Amateur Women's race — 10 laps 10:45am Amateur Men's race- 10 laps 11:45am Pro Women's Race 12:45pm Kids Race - Myrtle to Nelson — open Chestnut/2nd Corner 1:30pm Pro Men's Race — 70 minutes 2:40pm Racing Complete — Open top of course to traffic — including 3rd Street Teardown Finish — keep top of hill closed to traffic Remove Banners on Chestnut Lee Stylos Brian Bob, Brendon Bob Brian, Craig Brian, Craig Corey, Stacy City of Stillwater Lee, Brian Jay Baumeister Brian Brian Crew Lee, Paul Crew Craig Todd Lee, Paul Lee, Crew Lance Jerry C Brendon Stacy Todd Todd Brendon Todd Brendon 3:00pm Tear Down Start Area Following Awards Ceremony Open Chestnut as Fencing is put on Truck — Police assistance Brian KEEP 2nd closed until all equipment picked up — remove all barricades Lee and Crew Stillwater Criterium - Emergency Response Plans Baseline: • Stillwater PD — onsite as in past — approx. 4 officers • Stillwater FD — EMT's to be onsite at 2nd and Chestnut • TRIA Orthopedics — Medical doctors onsite to support race o Primary function — respond to medical needs of NVGP racers o TRIA and HCMC may respond to crowd medical issues in event of emergency Communications: • Minnesota Bicycle Festivals o All key personnel to have handheld radios o Race Director Brendon Hale 812-327-1776 o Medical Jay Pereira, MD 617-990-4324 • Stillwater Authorities o Venue Director Lee Stylos 651-343-5181 o Police Capt. Meredith 651-325-1729 o Medical — Fire Stu Glaser 651-351-4970 o Towing Stillwater Towing 651-439-5744 o Streets Shawn Sanders 651-430-4100 o Block Party Myron Reubendale 651-430-9184 o Highway Technologies — Jamie Ptacek 612-290-3247 • MBF can supply handheld radios to above contacts as requested. • Communications to be through activity specific persons — Race Director to communicate if needed Emergency Plans: • Emergency event occurs: o Stillwater authority to inform MBF personnel o MBF personnel to inform Race Director o Race Director to communicate with race officials to stop race if necessary • Stopping Race — approximately 3 minutes • Race Stop — vehicle on course, major race crash, emergency needs • Natural Events — communicated over Stage PA o Rain — does not constitute need for race stoppage o Thunderstorms — race to be stopped upon lightning — Armory, Parking Ramp, Local Stores o Tornados — race to be stopped upon Tornado Warning — Armory, Parking Ramp, Local Stores o Heat — water available to racers and spectators (limited) — street vendors and restaurants in area • Other Events — threats — catastrophic o Race Director talks with Authorities directly o Race Stoppage — event dependent — discuss with Authorities Stillwater Criterium — Expo Map Chestnut Street 19 Shorty's Cleaners Medical truck -trailer Olive Street VIP Beer Garden Jurnbotron 4aaJs pU0 ,e4 Bank Bike Corrals Stillwater Expo Layout POLICE STILLWATER COURSE DETAILS gt • • • • • • • EMT POLICE '' Chestnut g 4+ • • • • • • 4 I Z Olive 9! h;4 = Volunteer Neutral Pit Z D N FROM PAGE 1 - =LUE HIGHLIGHTEDAREA >-< >-( >-‹‹ 4 POLICE Port -a -potties = Volunteer Volunteer Tent Medical Tent Volunteer - - Haybale ' White Fence Portapotties Dumpster V Jumbotron RBC Kids' Zone • Barricades go around outside pale Then taper back to curb. Snow Fencing Stays on barricades_ a I I X ■ a ■ ap• • Bank Drive Thru Jolunteer Tent A TEN SPEED STAGING TEN SPEED TRUSS: locate where appropriate, Ten Speed will help. A: ■■■■■■I if— Race Trailer: Radios, supplies, results., etc Amateur registration Medical Tent START LINE T2 Port -a -potties n Staff Racer Parking Volunteer Tent Medical Tent Volunteer Haybale White Fence Portapotties Dumpster V 0 = Volunteer -o e I *f Barricades move in to line up with narrower road at hill base and to block off two large bumps where man hole covers exist * * -3T Pine Oak Q NM VIR NO WALK AREA Mark Off USAC Officials ONLY Run fence into grass_ allows Cyclists more room to crash! Ps rt -a -potties I❑❑❑ 0 +-r 0 U 0 Overhead Truss Finish Line Position fencing on this corner to allow pedestrians to flow from hill to top, behind fencing C) No snow fencing or banners This inside corner. keep fence Corner = Volunteer 0 C N Walnut _ Volunteer :rgit•LI STILLWATER BANNER PLACEMENT G MINNESOTA DEPARTMENT OF PUBLIC SAFETY [Alcohol & Gambling Enforcement Name of organization Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Minnesota Bicycle Festivals, Inc Address 2038 Ford Parkway #464 Name of person making application City Date organized March 15, 2001 St Paul Lee Stylos Date(s) of event June 18, 2017 Organization officer's name Paul Merwin Organization officer's name Brendon Hale Organization officer's name Mike O'Day Organization officer's name Stacy Hedner Location where permit will be used. If an outdoor area, describe. Parking Lot at Olive and 2nd Street South, Stillwater, MN State Tax exempt number 03-0584841 MN Business phone 651-343-5181 Zip Code 55116 Home phone 651-343-5181 Type of organization Club ❑X Charitable ❑ Religious ❑X Other non-profit City State Zip Code St Paul City St Paul City Minneapolis City Minneapolis MN State MN State MN State MN 55117 Zip Code 55116 Zip Code 55417 Zip Code 55417 If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. Dyste Insurance Agency APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City of Stillwater City or County approving the license $25/day = $25 Fee Amount iC8100111 NO3C) Date Fee Paid Date Approved Permit Date dward@ci.stillwater.mn.us City or County E-mail Address 651-430-8802 City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US 651-8+-ad7q I no Alcohol & Gambling Enforcement Name o organization Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Address 111 ior LQh CI y Date organized /9b9 Nam of person making application J)1 L'/ . >Pfc/d' Date(s) of event Organization officer's name 1414e_ 'A ielli Organization officer's name c I ler) /l' Organization officer's name Organization officer's name Location where permit will be used. If an outdoor area, describe. (-4 V loci ilc f State Tax exempt number MN Business phone Zip Code 5osv 26.2 Home phone - 83 -01-/o Type of organization p Club fl Charitable fl Religious J.Other non-profit City State Zip Code laity Cit 3 City City MN State MN State MN State MN Zip Code Zip Code Zip Code If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. APPROVAL APPI LU5� �E A CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT O �t ty or'CCounty a proving the licenseY/' Date Approved ..,if Fee Amount Permit Date Litailoorq Date Fee Paid City or County E-mail Address City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US ti1 I\vaier Administration Date: April 25, 2017 TO: Mayor and Council FROM: Diane Ward, City Clerk SUBJECT: Event/Liquor License Premises Expansion to Private Parking Lot Maple Island Brewery Council approved the Maple Island Brewery's 4th of July event at their last meeting which results in the use of Maple Island private parking lot for activities and liquor license premises expansion staff requests the adoption of the attached resolution. In 2015, it was determined that using a private lot for more than two events would impact Special Use Permit conditions and would require returning to the Planning Commission for a revision to their Special Use Permit. Therefore, Council adopted a resolution similar to the resolution for the Freight House use of their private parking lot. ACTION REQUIRED: Pass a motion adopting the attached resolution entitled "Approving the limited use of the Maple Island Brewery Parking Lot for events and liquor license premises expansion". APPROVING THE LIMITED USE OF THE MAPLE ISLAND BREWERY PARKING LOT FOR EVENTS AND LIQUOR LICENSE PREMISES EXPANSION WHEREAS, the Stillwater City Council approved an event and expansion of the Liquor License premises at Maple Island Brewery for Hockey Day Minnesota on January 21, 2017; and WHEREAS, the Stillwater City Council approved an event and the expansion of the liquor license premises to the Maple Island Brewery private parking lot for 4th of July, 2017 at their regular meeting of April 18, 2017; and WHEREAS, it has been determined that allowing the use of Maple Island's private parking lot for events or liquor area expansion more than occasionally would impact conditions of Maple Island's Special Use Permit and would require mitigation of their parking spaces; and WHEREAS, any event use or liquor premises expansion of the parking lot more than two times (2) per year would require Maple Island Brewery to amend their Special Use Permit through the Planning Commission. BE IT RESOLVED, that the Stillwater City Council hereby approves the expanded use of Maple Island's private parking lot an event and/or expansion of liquor license premises to two times a year. Adopted by the Stillwater City Council this 2nd day May, 2017. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk MEMORANDUM To: Mayor and Council From: Rose Holman, IT Manager viv Date: 4/28/2017 Subject: Joint Powers Agreement with State of Minnesota The City of Stillwater and the State of Minnesota IT Services are entering into a joint powers agreement for the use of existing fiber owned by the City. The State agrees to provide the City with 150 megabit of state bandwidth for internet use in exchange for the use of two single mode fiber strands for the Military Affairs Armory, located at 350 Mary Knoll Drive North. The State also agrees to pay for fiber splicing costs and installation of any electronic devices needed. This provides internet to City Hall, Public Works, and the Fire Department. We also provide internet for the Library and the Water Board since they have been added to our network in the last year. Currently the City pays $2,844/year for Comcast Internet services. With this agreement we will receive significantly higher internet speeds. This will be a tremendous help with our backups, because currently our bandwidth cannot keep up with the upload to our offsite backup. With the move to the State, we will be saving approximately $2,100/year because we will still be paying about $720/year for a redundant internet connection from Comcast. However, we will not have to pay the State any money for the high speed internet they are providing. In addition to those savings, the Library and the Water Board have been able to eliminate the cost of a Comcast connection for internet services at their locations since they have been added to our network. ACTION Staff recommends that you approve this Joint Powers Agreement with the State of Minnesota IT Services for use of our fiber in exchange for high speed internet. RESOLUTION 2017-080 APPROVAL OF JOINT POWERS AGREEMENT BETWEEN STATE OF MINNESOTA IT SERVICES AND THE CITY OF STILLWATER BE IT RESOLVED, by the City Council of Stillwater, Minnesota that the Joint Powers Agreement between the State of Minnesota IT Services and City of Stillwater for use of existing fiber owned by the City, as on file with the City Clerk, is hereby approved. BE IT FURTHER RESOLVED, that the Stillwater City Council authorizes the Mayor and City Clerk to sign the contract on the City's behalf. Adopted by the City Council of the City of Stillwater this 2nd day of May, 2017. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk SWIFT Contract No. STATE OF MINNESOTA JOINT POWERS AGREEMENT This agreement ("Agreement") is between the State of Minnesota, acting through its Commissioner of the Office of MN.IT Services, 658 Cedar Street, St. Paul, MN 55155 ("MN.IT" and/or "State") and the City Of Stillwater ("City"), referred to in this Agreement as the "Parties" collectively, and as the "Party" singularly while stating interactions between each other. The Parties are governmental units in the State of Minnesota. Recitals Under Minn. Stat. §§ 471.59, subd. 10, 16E.01 and 16E.03, the State is empowered to enter into agreements for the joint exercise of powers with other governmental units and to engage in such assistance as deemed necessary for the provision of information technology and telecommunications services. The State has established a Wide Area Network infrastructure that extends throughout the state of Minnesota and is constantly engaged in providing upgrades and new fiber optic connections to meet customer demands for larger bandwidth. The City of Stillwater can provide optical fiber strands connections in Washington County for use by the State. The Parties agree to share use of the City fiber connections and in return for use of dark fiber strands the State will provide the City of Stillwater 150 Megs Ethernet connection for State intranet, Internet, and 12 routing. Agreement 1 Term of Agreement The term of this Agreement shall commence on the date the State obtains all required signatures under Minnesota Statutes Section 16C.05, subdivision 2 (Effective Date), and shall remain in full force and effect for a minimum period of ten years, with an option to extend for an additional five year period upon agreement by both parties. After the initial ten year period either party will have the right to terminate the Agreement. 2 Agreement between the Parties This Agreement applies to the use of existing fiber and the subsequent deployment of fiber optic communications network segment between the locations A and B, In exchange for use of fiber the State will provide 150 Megabits of State Intranet/ Internet/ 12 bandwidth to the City A. Location A: - Stillwater Military Affairs Armory 350 Mary Knoll Drive North Stillwater MN 55082 B. Location B - Washington County splice point at Manning Avenue and County road Twelve. Stillwater MN 55082 2.1 The City will: • Provide two single mode fiber Strands to Military Affairs Armory location at 350 Mary Knoll Drive North, to Washington Counties splice point at Manning avenue and County road 12. • Be responsible for all the ongoing maintenance, locates and repairs of the fiber optic cable owned by City of Stillwater. 2.2 The State will: • Pay all direct vendor fee's for splicing related to the fiber path. • Use these optical fibers between Locations A and Location B in its own design of the network. • Install and manage the electronic devices needed to make the network operational. • Provide the City 150 Megabit of 150 Megabits of State Intranet/ Internet/ 12 bandwidth to the City Joint Powers Agreement (Rev. 07/11) 1 SWIFT Contract No. 2.3 The Parties will: • Collaborate as necessary while troubleshooting outages and other network incidents and in coordinating maintenance and repair work. 3 Payment This is a zero dollar agreement. No money will be exchanged between State and the City and both parties will be responsible for their own costs. 4 Authorized Representatives To assist the Parties in the day-to-day performance of this Agreement and to ensure compliance with the specifications and provide ongoing consultation, liaisons shall be designated by the Parties. The Parties shall inform the others, in writing, of any change in the designated liaison. At the time of execution of this Agreement the following persons are the designated liaisons: The State's Liaison is: Jim E. Johnson Director of Network and Telecommunications Services Minnesota Office of Enterprise Technology 658 Cedar St St Paul, Minnesota 55155 Office: (651) 201-1016 Mobile: (651) 296.6345 Jim.e.johnsonWstate.mn.us City's Liaison is: Rose Holman IT Manager 216, N 4th Street. Stillwater, MN 55082 Office: (651) 430-8804 rholman@ci.stillwater.mn.us 5 Assignment, Amendments, Waiver, and Contract Complete 5.1 Assignment. City may neither assign nor transfer any rights or obligations under this agreement without the prior consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this agreement, or their successors in office. 5.2 Amendments. Any amendment to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. 5.3 Waiver. If the State fails to enforce any provision of this agreement, that failure does not waive the provision or its right to enforce it. 5.4 Contract Complete. This agreement contains all negotiations and agreements between the State and the City. No other understanding regarding this agreement, whether written or oral, may be used to bind either party. Joint Powers Agreement (Rev. 07/11) 2 SWIFT Contract No. 6 Liability and Insurance Each Party to this Agreement shall be liable for its own acts or omissions and those of its own employees and the results thereof to the extent authorized by law, and shall not be responsible for the acts of the other Party, its agents or employees. It is understood and agreed that liability and damages arising from the parties' acts and omissions are governed by the provisions of the municipal Tort Claims Act, Minn. Stat. Ch. 466, the Minnesota Tort Claims Act, Minn. Stat. §3.736, as applicable, and other applicable laws. Each Party warrants that it is able to comply with the aforementioned liability and insurance requirements through an insurance or self-insurance program and that each has minimum coverage consistent with the liability limits contained in Minn. Stat. Ch. 466 or Minn. Stat. §3.736, as applicable. This agreement shall not be construed as and does not constitute a waiver by any Party of any conditions, exclusions or limitations on the Party's liability provided by Minnesota Statutes, Chapter 466, Minnesota Statutes § 3.736 or other applicable law. This clause will not be construed to bar any legal remedies that each party may have for another's failure to fulfill its obligations under this Agreement. 7 State Audits Under Minnesota Statute § 16C.05, subdivision 5, the Governmental Unit's books, records, documents, and accounting procedures and practices relevant to this agreement are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this agreement. 8 Government Data Practices The Governmental Unit and State must comply with the Minnesota Government Data Practices Act, Minnesota Statute Ch. 13, as it applies to all data provided by the State under this agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Governmental Unit under this agreement. The civil remedies of Minnesota Statute § 13.08 apply to the release of the data referred to in this clause by either the Governmental Unit or the State. If the Governmental Unit receives a request to release the data referred to in this Clause, the Governmental Unit must immediately notify the State. The State will give the Governmental Unit instructions concerning the release of the data to the requesting party before the data is released. 9 Venue Venue for all legal proceedings out of this agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 10 Termination After the mandatory period of ten years, either Party may terminate this agreement, with or without cause, upon 180 days' written notice to the other party. Joint Powers Agreement (Rev. 07/11) 3 1. STATE ENCUMBRANCE VERIFICATION 3. STATE AGENCY Individual certifies that funds have been encumbered as required by Minnesota tatute §§ 6A.15 and 6C.OS. By: (with delegated authority) Signed: Title: Date: Date: 2 GOVERNMENTAL UNIT By: Title: Mayor Date: 05-02-2017 By: Title: City Clerk Date: 05-02-2017 SWI T Contract No. 4 COMMISSIONER OF ADMINISTRATION As delegated to Materials Management Division By Date: Joint Powers Agreement (Rev. 07/11) 4 MEMORANDUM TO: Mayor and City Councilouj FROM: Shawn Sanders, Public Works Director / City Engineer DATE: April 27, 2017 SUBJECT: Possible Purchase Dodge Ram 5500 with Front Plow, Dump Box, Sander and GPS Background The Public Works Department has a 1997 Chevrolet CK 35001 ton with dump box used mostly for garbage pickup, hauling snow, topsoil and mulch. The vehicle is not reliable and no longer economically viable to maintain mechanically or for safety. Discussion In looking at a replacement vehicle, staff looked at a cab chassis that would fill the future need for plowing, general purpose hauling and blacktop patching. We received a low quote from Brandl Motors on a 2017 Dodge Ram 5500 cab and chassis for $34,500.00, which was lower than the state bid, and sized for the appropriate front plow, dump box and sander. Staff received a quote from Truck Utilities on state bid for the front plow, dump box and sander of $40,882.00. GPS from TEC Inc. will be $4375.00. Total cost of the chassis front plow, dump box, sander and GPS including trade-in on the 1997 Chevrolet CK 3500 1 ton with dump box is $78,757.00. $92,000.00 was budgeted for this equipment purchase. The request for the 2017 Capital Outlay included money for a slip in hot box, but the manufacturer is making some updates and improvements and it was recommended by the vender to wait on that purchase until 2018 Recommendation Staff recommends the purchase of the new 2017 Dodge Ram 5500 Cab and Chassis from Brandi Motors for $34,500.00, the front plow, dump box and sander of $40,882.00 from Truck Utilities on state bid and GPS from TEC Inc. for $4375.00. for a total of $78,757.00. Funds will come from the Streets Capital Outlay equipment Fund. Administration � Date: April 28, 2017 TO: Mayor and Council FROM: Diane Ward, City Clerk SUBJECT: Chrysler & Desoto Airflow Club Meet Attached is the application for the Chrysler & Desoto Airflow Club Meet on June 24, 2017. This event has been reviewed by the Parks Commission as they wish to hold the event in Lowell Park on the grass. The Parks Commission approved the approval of this event with the condition that the organizers work with staff as the event gets closer to make a determination as to whether the park will be suitable for use. Downtown Parking approved the use of Lot 11 for $135 as a backup plan in case Lowell Park is not suitable for use. Normally this type of an event would not come before Council, however due to our ordinance prohibiting the parking of vehicles in Lowell Park, Council would have to waive this requirement. ACTION REQUIRED: Review and if Council concurs with the Parking and Parks Commission, they should pass a motion approving the event parking vehicles in Lowell Park, contingent upon that the organizers work with staff as the event gets closer to make a determination as to whether the park will be suitable for use. New CON-{ C-} M eiu' k 0{2s C �, -y3 -3 No r\/.o/\-J LI -3(1 71D - Water. THE SIATHPLACE Of MINNESOTA 31,-) -i-Le Sc �1 EVENTS PERMIT APPLICATION 216 North 4th Street, Stillwater, MN 55 Telephone: 651-430-8837 Fax: 651-430 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application:C' (� 1 1 Office Use Only] Date Appilcat CEIVTD FEB 2 L 2017 Received CITY OF STIL WY Aixo adraltRINovepARwe T Event Information Title/Name of Event C i r� S I.42'\_. + I A_, _cJ_/ R 1 tr 0 CI J-_� !. (1.1 N 1 upri,,,,,i +t, Event Date/Time: Set up: Date �ct vfuL � �01/ Time 111 30 a'.v\ to Actual Event: Date Sall . :1-011/4:,e c ( 30 ( 1 Time :'a a'"' to y'ODrf1 14Pe" Clean up: Date (cl `J `%a(') 17� ( ap' / Time LFF � r to ,5 ,'oo p,,i (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event:n (If in Lowell Park please specify north or south Lowell park) N) { 1 L o ucie (� f I( Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) I CC)R- S `-^-)1 o `- i Pt N -f iy�.�e C', n f 19 ',-I `I -3' 7 C li--,/ 1--(y/ 4- . e_f o ( 6101 (-)A-)Ncl+loWl i MeVf, lb ill .kio1 7 b,1 (I( toe ( /d our- (-( -re l// LU t( e, - (l ( L,-)0\-)-1 -1 `% k eide -f -1--' C e r ("z s (i o , ---- v ti -I- c tici If AL -c'>< - (,ot) Rs -1� � I U � (N� � LI � ,gin -(.) �� 1 G i Estimated Attendance (participants and spectators):\� .� - (�.�-�� C- ,Rs� �1�1 Lri�r�,) ��Istr%��Pr�It �) % �� o Applicant Information (Person/Group Responsible) IS II C -I / u (et.,� Sponsoring Organization Name: � r T� (L C l 0 S A1�e.( 01 +4 �.yQ( i Mailing Address: 1 t~ h GI U -R Le14-1 A` -)e - -City, City, State, Zip Code: S 61 TSO k'r( A 9 S( o f Primary Contact/Applicant Name: -Inn Er,ectr Idc _ C( 4 Nl eWI I rt — HUS + Phone Number: 6s I , LI a 1 I 1 k .( Fax: Cell Phone: G5-1 , 7 (--/-7,--)o -T Email Address: e_ST/lTCCARS(�i1If T7(L(vK, 1JEl- Website Address: A) LSIN (,401/4.,J d O_k, (0 Name of contact person during event: fry r J t( �) ,, Ii Cell Phone: y3 S I U I 601 Alternate contact during event:' ) M pfTe .1 LI f Cell Phone: (7S' (I7 75 - Refer media or citizens inquires to: 1 /,„,\ k ----7e li (I C_ ( ( Phone: ()Si, (f ..( (('y (,16i<<2 1/k`'_W, 6l R l * Le (2((pu// Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features lc L‘ Will any signs/banners be put up No i Yes I i Number and size: M1 ' i �'� (.c;.'-eki 1+C-,zI Will there be any inflatables? No K. Yes IN Insurance certificate from rental vendor is required Fees for electricity may Will there be entertainment? Nog1 Yes • What type: apply see Instructions Will sound amplification be used? No Z. Yes ■ Hours and Type: Willa stage ortent(s) be set up? No • Yes f Dimensions: rvk ky'( for IA Ci2C f JU`941 Will there be temporary g. fencing? No "� Yes ■ How many Fees for electricity may Will merchandise/food items be sold? No r_l, Yes D vendors expected: apply see Instructions Will food be prepared on site? No Q. Yes ■ Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No a Yes 0 Contact Stillwater Fire Department, 351-4950 Will alcohol be served but not sold? No Yes ❑ See Alcohol Regulations in the Instructions Will alcohol be sold? No [cs, Yes ■ See Alcohol Regulations in the Instructions Will there be a fireworks display? No 1, Yes 0 Permit required, contact Stiliwater Fire Department, 651-351-4950 Describe power needs and location of power source. M1 Ile ) �� p0) iIv -GA CA <oMpt Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available c11 -6d --FvL <<jui(i,i�1Sr�j --Iiri , . !nCl,/ L, 5�c—f bn-� (CLU6 rtiC-iD I 1 { e ('° i , 0 � cl c i, i2 w � < <.� ti e ��, i`, p, 1 _t-- Lc () -f (f 1 City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No 0 Yes ■ Start/End Time: Date: City Sidewalks or Trails No ►: Yes ■ Start/End Time: Date: Public Parking Lots or Spaces No l( Yes ■ Start/End Time: Date: Fees may apply Will event need barricade(s)? No Il Yes ■ Number needed: Instructions see Will extra picnic tables be needed? No Yes L4 Number needed: Mcy.ie j elf a'—V Fees may apply UNaer 03:-1-t'N-1"J see Instructions Will portable restrooms be needed? No 94 Yes ❑ Number needed: Fees may apply see Instructions Number needed: Fees may apply see Instructions Will extra trash receptacles be needed? No 0, Yes ■ Describe trash removal and cleanup plan during and after event: QVr CIU 1( ( Ifc1ue NU `f"(/ci.S 1-1 Contact Stillwater Police Deportment for assistance, 651-351-4900 Will event need traffic control? No A Yes • Describe crowd control procedure to ensure the safety of participants LS i"'PM./ J w (If 1 (ePp c, P v 7 and spectators: Au �� < Cl a f 4- spp<—r6-100 f p(( e (I o ,.,,,) e v.eN- Number needed: Fees mayapplysee Instructions Show location(s) onsite mop Will "No Parking Signs" be needed? No '" Yes ■ Will event need security? No pi. Yes ❑ If event Is overnight, security will be required. If using private secruity, list Security Company and Contact Information: Contact Lakeview EMS, 651-430-4611 Will event need EMS services? No Yes • Describe plans to provide first aid, if needed: E-0€v7o +-Lyle day! [It/we ce 1 tome(J, rein 911 Describe the emergency action plan if severe weather should arise: G*o I tit. (D (�i / ,. c>.S (NNP_Ef -Gcn. (vV -12L- List any other pert! ent information: f�( v� + � We �v�(J -t4 ctinI clic )(Nil 1-:)( c Ofcoc(irc",2__1 /S 1 �u (f --IV 16ILulu LS we-{- cbLAS pet((( IN +Le pli(1f(nii,1 1v - The sponsor(s) of this event hereby agrees to save the City, its agents', officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, 1 certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. / realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a reIase of Liability. fr, ;Signature of Ahpiiccrnt or Authorized Agent Date Seek ‘,0 CorOler6\al P\je N` N. 'o o- GhesvN Street Downtown Stillwater Event Venue Map Lot 1 — 106 spaces Lot 2 -- 84 spaces Lot 3 — 35 spaces Lot 4 -- 29 spaces Lot 5 — 7 spaces Lot 6 -- 16 spaces Lot 7 — 16 spaces Lot 8a -- 50 spaces Lot 8b -- 89 spaces Lot 9 — 30 spaces Lot 10 -- 49 spaces Lot 11 — 45 spaces Lot 12 — 85 spaces Lot 13 -- 2B spaces Lot 14 -- 15 spaces Lot 15 -- 20 spaces Lot 16 -- 47 spaces Lot 17 — 103 spaces Lot 18 -- 53 spaces Lot 19 — 83 spaces Lot 20 -- 22 spaces Ramp -- 248 spaces Total = 1260 spaces Lot 8a reserved for co-op customers r Lot 7 ‘,4\\INe Street o\Ne Stfeet Nels°cl p, M Jt STH ANNIVERSARY MEET PLANNING REPORT TO: Mayor & Council Members CASE NO.: 2017-07 MEETING DATE: May 2, 2017 APPLICANT: Anne Stanfield, Ecumen, representing Our Savior's Lutheran Church, property owner REQUEST: Zoning Text Amendment to allow Senior Care Living Facilities in the RA, Single Family Residential District by Special Use Permit PREPARED BY: Laura Chamberlain, AICP, Planning Consultant APPLICANT REQUEST Anne Stanfield, of Ecumen, has applied for a Zoning Text Amendment to allow Senior Care Living Facilities by Special Use Permit in the RA Single Family Residential zoning district. If the Zoning Text Amendment is approved, she will then develop and submit an application to go through the public review process again specifically for the Special Use Permit process. The planned site for the Senior Care Living Facility is the parcels located at 114 Brick Street and 1616 West Olive Street, owned by Our Savior's Lutheran Church and KLBB Radio. The Zoning Text Amendment language from Ecumen includes a 5 acre minimum property size standard. The amendment also includes a clause that the maximum height allowed for a Senior Care Living Facility in the RA district would be simply 35 feet. Currently, the maximum is 35 feet, but not more than 2.5 stories. APPLICABLE REGULATIONS Though the applicant has provided concept project information for the Our Savior's Lutheran Church property, these are not for the city's consideration at this time. The application before the city is whether or not Senior Living Care Facilities should be permitted by Special Use Permit in the RA Single -Family Residential District. Municipal Code Section 31-205, Zoning Map and Zoning Text Amendment, indicates amendments may be made when public necessity, the general community welfare, and good zoning practice permit the amendment. The following findings must be made before an amendment to the zoning map or text is made: ■ That the public necessity, and the general community welfare are furthered; and • That the proposed amendment is in general conformance with the principles, policies and land use designations set forth in the comprehensive plan. COMPREHENSIVE PLAN The Comprehensive Plan Chapter 4, Housing, indicates that seniors made up 12% of the community's population. And, demographic trends suggest that the metro area will see an increased demand for senior and elder care facilities. Currently there are three skilled nursing facilities in the City of Stillwater: Golden Living Center Greeley (313 Greeley Street South) which contains 70 beds, Golden Living Center Linden (105 Linden Street West) which contains 67 beds, and Good Sam Society (1119 Owens Street North) which has 91 beds. Additionally, there are two 'Housing with Services' licenses within the City limits: Home Free at 6450 Panama Avenue and PSC at Orleans Homes at 1455 Cottage Drive. These facilities will not be able to provide the increased demand for senior housing over the next several decades. The Comprehensive Plan indicates the following in relationship to senior housing and assisted living: Policy 4. Attempt to disburse assisted housing throughout the community. Policy 5. Locate assisted housing near transit lines and public parks. Policy 9. Utilize the Future Land Use map to designate residential sites appropriately located for a range of housing densities. Program 3: Attempt to meet regional lifecycle housing goals for the City of Stillwater. STAFF ANALYSIS Existing Zoning Code Provision In determining whether a proposed use will fit within a zoning district, the Council should first be aware that the proposed use will need to conform to all provisions of the underlying RA Single -Family Residential zoning district. It should additionally be noted that as the applicant has proposed, Senior Care Living Facilities would only be allowed by Special Use Permit. This would provide for individual review of each new Senior Care Living Facility in a Planning Commission public hearing prior to the approval of the new development. Therefore, even if the Zoning Text Amendment is approved, the city will have site-specific development review and opportunities for public input at a future public hearing. The RA Single -Family Residential Zoning District is a residential district which allows for single family dwellings as a permitted use. No other residential uses are permitted in this district. Institutional uses, such as public and private primary and secondary schools, churches, cemeteries, hospitals, nursing homes, and rest homes are allowed with a Special Use Permit. All RA zoned lands are depicted on the attached map. Aside from the parcels Ecumen would like to develop, there are six other five acres sites in the RA district. Of these, one is a church, one is an elementary school, one is a city dog park, and one is the former Aiple property that is encumbered by a conservation easement that will not allow buildings to be constructed. That leaves only one other potential site for a senior living facility. That site is located on McKusick Road just west of Oak Glen Golf Course. If the parcel size were reduced to three acres, three Case No. 2017-07 Page 2 of 4 more sites would be available as potential senior living parcels, all neighbors to the five acre parcel on McKusick Road. Senior Care Living Facilities are allowed by Special Use Permit in the Lakeshore Residential (LR) zoning district as well as the Medium Density Residential (RCM) Zoning District. As the attached map indicates, all RCM zoned lands are developed. Currently the only LR properties that could potentially be developed for senior living buildings would be north of Long Lake. And, these properties are in fact in the public review and permitting process for a senior living campus. The applicant is suggesting that language be added for in the RA district to limit Senior Care Living Facilities to sites of five acres or larger. Additionally, they have requested that the building height requirement for these facilities in the RA District be changed from "21 stories, not to exceed 35 feet" to a simplified maximum building height of 35'. Staff supports this height language change, because city code does not define what a "story" is, so determining what a "half story" is from code is not possible. Comprehensive Plan: Policies and Programs The approval of the proposed ZAT would enable the City to continue to meet the community's policies and programs for assisted and lifecycle housing needs within Stillwater. Comprehensive Plan: Density The RA zoning district has been identified as having a maximum density of 4.4 units per acre. But, with a Special Use Permit process, it would not have to be limited to the density of a standard residential development, as long as the facility can meet the underlying zoning requirements (including, but not limited to, setbacks, height, off-street parking, open space, onsite stormwater treatment, etc. PROPOSED TEXT AMENDMENT Sec. 31-315. - Allowable uses in residential districts ALLOWABLE USES ZONING DISTRICTS A -P LR CTR RA TR CCR RB CR TH CTHR RCL RCM Senior Care Living Facilities SUP SUP13 CUP 13 Senior Care Living Facilities in the RA zoning district shall have a minimum property size of 5 acres and a maximum building height of 35' Case No. 2017-07 Page 3 of 4 ALTERNATIVES, FINDINGS, AND RECOMMENDATION The City Council has the following options available: 1. Approve the first reading of the ordinance amendment with or without the height and property size standards. 2. Deny the first reading of the ordinance amendment. 3. Table consideration for more information. Staff finds that lifecycle housing options in a greater number of zoning districts is in the public interest, and the general community welfare is furthered by allowing for Senior Living Care Facilities in the RA One -Family Residential zoning district. Staff further finds the proposed zoning text amendment is in general conformance with the principles, policies, and land use designations set forth in the comprehensive plan. Therefore, staff would recommend approval of the first reading. ATTACHMENTS Ordinance Zoning Map 5 Acre RA Zoned Parcels 3 Acre RA Zoned Parcels Site Location Map Applicant Narrative Request Case No. 2017-07 Page 4 of 4 ORDINANCE NO. AN ORDINANCE AMENDING THE STILLWATER CITY CODE CHAPTER 31, ENTITLED ZONING ORDINANCE BY ADDING SENIOR CARE LIVING FACILITIES TO THE RA ZONING DISTRICT THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: 1. Amend City Code Section 31-315, Allowable Uses in Residential Districts by adding: ALLOWABLE USES ZONING DISTRICTS A -P LR CTR RA TR CCR RB CR TH CTHR RCL RCM Senior Care Living Facilities SUP SUP13 CUP 13 Senior Care Living Facilities in the RA zoning district shall have a minimum property size of 5 acres and a maximum building height of 35' 2. Savings. In all other ways City Code Chapter 31 shall remain in full force and effect. 3. Effective Date. This Ordinance will be in full force and effect from and after its passage and publication according to law. Enacted by the City Council of the City of Stillwater this day of May, 2017. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane Ward, City Clerk "EN LANE LIB 0 SUMMIT CT RIGHT ST ■ MAUREEN o mo LANE cKUSICK RD. MONTEREY CT gaviellal B)E LOW ELL COURT LowELi COURT OOD South Twin Lak N. 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LO UIS 0 HAN COCK Q BUR LIN GTO N MA RSH 0 N -5 illw*i THE BIRTHPLACE O F MINNESOTA Zoning Districts A -P, Agricultural Preservation RA- Single Family Residential RB - Two Family TR, Traditional Residential LR, Lakeshore Residential CR, Cottage Residential CTR, Cove Traditional Residential CCR, Cove Cottage Residential CTHR, Cove Townhouse Residential TH, Townhouse RCM - Medium Density Residential RCH - High Density Residential VC, Village Commercial CA- General Commercial CBD - Central Business District BP -C, Business Park - Commercial BP -O, Business Park - Office BP -I, Business Park - Industrial IB - Heavy Industrial CRD - Campus Research Development PA - Public Administration PROS - Park, Recreation or Open Space Public Works Facility ROAD WATER April 3, 2017 ■ 2 - 11 I1��■■� III•1uu■ ■ui■I 711271 IIP IIN 1M UPPER 0 ST 61st a PO o_ W a >O m D. • Jr. 6T Ell': ;a, ■ - BIN 11_. i— irl�i I 1 \i11I■1iti 0 0 0 Fi e Acre Properties that are zoned RA Th ee Ac e P ope ties that a e zoned RA 0, o OG, 11 (Water 0 . The Birthplace of Minnesota FST M RTIE�.;W'AO&E NO S .... NNYSLC ,®- 1616 Olive Street West o<<\ -O '-'7,y WEST -••-••- Municipal Boundary w w ct H u) 0 145 290 580 Feet COBS v General Site Location ?1\-C\)‘c WEST F I 1,-...- _",,,,m- II. k 1„ .'i Q .. _ J _ I� ; I L R w 4 4'`,��`�\\�' ^ -L T 1 • • 1, 1 1 1111 `' e 1 fr lid D �` , .} ISI �:..• ' - I/ �D Q 0 �Y'- u ON i 1 WEST - ;*T 1 •TC +11H Ct 4lY] H *• k, OLIVE STREET CS,11-1,,,, H w w H LIIw w u) H ct L..______________.1 lid LA -- —.o• Zoning Text Amendment Request for 1616 Olive Street INTRODUCTION / REQUEST The following zoning ordinance text amendments are being requested: 1) To allow Senior Living Care Facilities within the RA Zoning District, for sites that are 5 acres or greater. 2) To modify the height requirement language in RA to read 35' maximum. Currently, the height requirement for RA zoning reads "2.5 stories, not to exceed 35' maximum." The zoning text amendment request is to omit the "2.5 stories, not to exceed" language from the zoning ordinance thus allowing for single, clear height requirement of 35' maximum. There is no definition offered as to what constitutes a half story, and as such the current language is confusing and difficult to enforce. The requirement to not exceed 35' in height is clear, concise, and easy to verify/enforce. ZONING TEXT AMENDMENT REQUEST - SUPPORTED BY GOALS OF THE COMPREHENSIVE PLAN Within Chapter 4 (Housing) of the Comprehensive Plan, Goals 1 and 2 call for "...planning for a range of new housing opportunities" and "providing a balanced choice of housing types and densities, suitable to a wide range of demographic groups, with a focus on life cycle housing." The objectives of this chapter also support development of higher density infill, encouragement of housing for a range of age levels, and use of the planned unit development process for reviewing innovative development concepts and protecting natural resource areas. The city's zoning ordinance currently doesn't allow for Senior Living Care facilities within the RA district, but this is a logical use in a residential area as the building is residential in character and the way it functions (e.g. it is not an office building, industrial use, etc.). The text amendment request also restricts the Senior Living Care Facilities in a RA district to sites of a particular size to protect residential neighborhoods from having a Senior Living building pop up on a small site in the middle of a neighborhood. Keeping a larger site requirement as part of this amendment request makes it more feasible to maintain setbacks without variance requests, storm water can be addressed on site, the building can be of a size that can support quality amenities and services, etc. Currently the residents of Stillwater do not have many senior living options in the community in which they live, and often move to adjacent communities for this type of housing opportunity. Market demand for this type of building, regardless of where it is located, often demonstrates that most residents come from a fairly small radius around the building, as residents want to stay close to their friends and family, as well as the city amenities that they enjoy. As they move out of their homes into a senior living building, their former homes are opened up for new families moving to the area. Additionally, the City of Stillwater Planning Staff stated in a previous request: "The Comprehensive Plan's housing chapter encourages providing a range of housing for the aging and elderly. One tool identified for doing this is through the zoning ordinance with allows higher density senior residential facilities by SUP in several of the City's single family zoning districts." (From Staff Report for Select Senior) MARKET NEED/DEMAND 65+ population in the market area, which includes Stillwater and adjacent communities, is projected to grow over 30% in the next 5 years. Currently, there are no options for Active Adult Rentals, Independent Living with some services, Assisted Living or Memory Care in the City of Stillwater. While these types of senior housing are available in Oak Park Heights, Oakdale, Mahtomedi, Woodbury, and White Bear Lake there is a gap within Stillwater of providing a variety of housing options for an aging population. This request to allow Senior Living Care Facilities in the RA zoning district and this project address this gap and demand in Stillwater for Independent, Assisted and Memory Care housing. Ecumen is proposing a Senior Living Care Facility that would provide 145 housing units including 73 independent units, 36 assisted living units and 36 memory care units. We are proposing 186,000 square foot building on approximately 10 acres and would be a maximum of 35 feet in height. Ecumen will purchase two contiguous properties, at 114 Brick Street (current location of the AM radio tower for KLBB) and 1616 West Olive Street (land which is currently undeveloped and owned by Our Saviors Lutheran Church). Ecumen would both own and operate the building. tillwateL 71-1E ITHPLACE8 F MINNESOTA PLANNING REPORT DATE: April 27, 2017 TO: Mayor & Councilmembers TOPIC: Short Term Home Rental Ordinance FROM: Bill Turnblad, Community Development Director INRODUCTION The City Council held the public hearing and the first reading of this ordinance on April 18, 2017. The Council approved the first reading with several revisions to the ordinance. The changes were to: 1. Set the limit for Type A licenses at 35. 2. Increase to 35 the number of Type B licenses. 3. Increase to 15 the number of Type C licenses. 4. Require an inspection of Type A Short Term Home Rentals, instead of only requiring the owner to certify that the home meets safety codes. 5. Set the fee for the license application at $300 to cover the inspections and noticing. 6. Establish fines for offenses. Each of the changes are incorporated into the final draft of the ordinance. A legislative version is attached so the revisions can be tracked. COMMENTS If the City Council adopts the Short Term Home Rental Ordinance on May 2nd, then home owners interested in making application for a license could begin May 12th to contact the Community Development Department to begin the licensure process. That process will be: 1. Contact Community Development Director Turnblad to complete a pre - inspection zoning check -list. He will consult with the owner to verify that the property meets the basic requirements. 2. If the property meets the basic requirements, Turnblad will forward the pre - inspection check -list to both the Deputy Fire Chief and the Building Official as a notice that they can accept a request from the owner to schedule an inspection of Page 2 the home. Without the pre -inspection zoning check, no inspection will be scheduled. 3. The owner will contact both the Deputy Fire Chief and Building Official to schedule a home inspection after the pre -inspection zoning check has been completed. Both of these staff members will explain the types of code issues they will be inspecting. If the property owner believes they are in compliance, the inspections will be scheduled. If not, the owner will correct code items and then schedule the inspection. 4. Deputy Fire Chief and Building Official will inspect the property. If code compliant, they will sign off on the inspection report. If not, corrections must be made and a re -inspection scheduled. 5. With signed inspection report in hand, the owner may submit a completed license application to the Community Development Department. 6. Review of the license will then proceed as described in the ordinance. Except that if the application is for the initial license for a Type C STHR, then the Conditional Use Permit and license may be processed concurrently. 7. When the license application is approved, city staff will issue the license to the applicant and forward a copy to the City Finance Department for lodging tax purposes. ACTION REQUESTED If the City Council finds the revisions to be acceptable, approve the second reading and: 1. Adopt the attached ordinance. 2. Adopt the attached fee resolution amendment. 3. Adopt the administrative fine resolution. bt attachments: Ordinance Fee Resolution Amendment Fine Resolution ORDINANCE NO. 1093 AN ORDINANCE AMENDING THE STILLWATER CITY CODE CHAPTER 31, ENTITLED ZONING ORDINANCE BY ADDING REGULATIONS FOR SHORT TERM HOME RENTALS THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: 1. Definitions Amend City Code Chapter 31, Section 31-101 Definitions, by adding the following: 119.1. Primary Residence, means the dwelling unit within which a person lives for six months plus a day during a calendar year. 119.2. Primary Resident, means a person living on a property where the property is the person's primary residence. 145.1. Short Term Home Rental, Type A (hosted short term rental), means a dwelling unit that is offered to transient guests for a period of less than 30 consecutive days, where a primary resident of the property is present while the transient guests are present. 145.2. Short Term Home Rental, Type B (unhosted short term rental), means a dwelling unit that is offered to transient guests for a period of less than 30 consecutive days, where the property serves as a person's primary residence but a primary resident of the property is not present while the transient guests are present. This Type B also includes Short Term Home Rental of any Accessory Dwelling Units, non -owner occupied Duplexes or "mother-in-law" apartments. 145.3. Short Term Home Rental, Type C (dedicated short term rental) means a dwelling unit that is offered to transient guests for a period of less than 30 consecutive days, where the property does not serve as a person's primary residence 145.4. Short Term Home Rental, Type D (Bed & Breakfast) — see the definition of Bed & Breakfast in Paragraph 16 of this Definition Section 31-101. 2. Short Term Home Rental Regulations. Amend City Code Chapter 31 by adding the following Section. Sec. 31-514.1. Short -Term Home Rental Regulations Subd. 1. Purpose. The purpose of this Section 31-514.1 is to allow Short Term Home Rentals where appropriate while mitigating impacts upon surrounding properties by implementing balanced regulations to protect the integrity of the city's neighborhoods as well as protect the general public health, safety and welfare. Page 2 of 11 Subd. 2. License required. No property may be used for Type A, B or C Short Term Home Rental unless granted a license by the city. No property may be used for Type C Short Term Home Rental unless granted a Conditional Use Permit and a license by the city. No property may be used for Type D Short Term Home Rental (aka Bed & Breakfast) unless granted a Special Use Permit by the city pursuant to Section 31-504 of this Chapter. Subd. 3. License application. Any property owner desiring to undertake Short Term Home Rentals must apply to the community development department for a Short Term Home Rental License. A license must be approved prior to operating within the city. The license application request must be submitted on the form prescribed by the city and must include all the information requested on the application form. The license application will not be accepted by the city unless an inspection report has been signed by personnel from both the city's fire department and building department. Subd. 4. License fee. The license application form must be accompanied by payment in full of the required license application fee. The license application fee amount will be as determined by the city council in the city fee schedule. Subd. 5. License issuance. The process for review and issuance of a license will vary depending upon the type of Short Term Home Rental as follows: A. Type A, Hosted Short Term Home Rentals. Type A Short Term Home Rentals are required to have an administratively issued license from the city. 1. A Type A Short Term Home Rental license or renewal license will be issued administratively only if: i. The licensee certifies on the application form that all applicable items found in this Section 31-514.1 are satisfied. That includes: a. Proper zoning as found in Subd. 6; and b. Performance standards as found in Subd. 7. ii. The applicant submits a site plan, drawn to scale, showing parking and driveways, all structures and outdoor recreational areas that guests will be allowed to use, including, but not limited to, deck/patio, barbeque grill, recreational fire, or sauna. iii. The applicant submits a floor plan, drawn to scale, of the home identifying which rooms will be used as transient guest bedrooms. iv. The property passes the city inspection (see Section 31-514.1, Subd. 9B) for residential code standards applicable to renting a home on a short term basis. The list of health and safety items that will be inspected for this purpose will be included amongst license application materials so that the property owner will know what items will be inspected prior to submitting the license application to the city. a. An inspection must be completed within 60 days prior to submission of the license application form. Page 3 of 11 b. An inspection report must be submitted together with the license application form and other necessary materials. Without the inspection report, the license application will not be considered complete, nor will it be accepted by the city. c. If the inspection identifies items that must be corrected, all corrections must be completed and verified by the city prior to submitting an application for the Short Term Home Rental license. 2. There shall be no change in the exterior appearance of the home or premises, or other visible evidence of the conduct of a Short Term Home Rental, except that additional on-site city code compliant parking may be provided. 3. The licensee must provide proof of sufficient and suitable property insurance at the time of license issuance, and must be able to confirm that the coverage remains in place within 24 hours of a city request for confirmation. 4. Licenses are non -transferable and shall expire upon change of ownership of the property. 5. A license constitutes a limited license granted to the applicant by the city and in no way creates a vested zoning right. 6. No more than a total of thirty-five Type A licenses may be valid within the city at one time. 7. If three substantiated and relevant complaints are received from neighbors or guests within a 12 month period, the license shall be revoked. The revocation may be appealed to the city council pursuant to procedures established in Section 31-217 of this Chapter. If a license is revoked, the owner is prohibited from making application for another license for any type of Short Term Home Rental for six months. 8. Licenses are valid for a period of three years. A renewal license must be applied for every three years. B. Type B — Unhosted Short Term Rental. Type B Short Term Home Rentals are required to have an administratively issued license from the city. Prior to issuing the license, a neighborhood notification is required, as specified below. 1. A Type B Short Term Home Rental license or renewal license will be issued administratively only if: i. The applicant submits a site plan, drawn to scale, showing parking and driveways, all structures and outdoor recreational areas that guests will be allowed to use, including, but not limited to, deck/patio, barbeque grill, recreational fire, or sauna. ii. The applicant submits a floor plan, drawn to scale, of the home identifying which rooms will be used as transient guest bedrooms. iii. The licensee certifies on the application form that all applicable items found in this Section 31-514.1 are satisfied. That includes: Page 4 of 11 a. Proper zoning as found in Subd. 6 b. Performance standards as found in Subd. 7 c. Proof of sufficient and suitable property insurance. iv. No more than a total of thirty-five Type B licenses may be valid within the City at one time. v. Notices have been mailed by the city to all surrounding property owners according to the following standards: a. 150 feet of all applicant properties zoned RB, CCR, CR, TH, CTHR, RCL, RCM, RCH, CBD; b. 200 feet of all applicant properties zoned RA, LR, CTR, TR; c. 500 feet of all applicant properties zoned AP; and vi. There are no objections received by the city within ten days of mailing the notices. a. If objections are received, then the license request must be considered by the planning commission. (1). The planning commission must hold a hearing, to which neighbors within the above defined notification area are invited to offer comments. (2). After considering the license request and hearing comments from the neighbors, the planning commission may either approve a one year provisional license, with or without conditions, or deny the license request. (3). If there are no substantiated relevant complaints from neighbors or guests during the provisional year, the permit will automatically extend two more years. If there are three substantiated relevant complaints, the provisional license is automatically revoked and the owner is prohibited from making application for another license for any type of Short Term Home Rental for six months. vii. The property passes the city inspection (see Section 31-514.1, Subd. 9B) for residential code standards applicable to renting a home on a short term basis. The list of health and safety items that will be inspected for this purpose will be included amongst license application materials so that the property owner will know what items will be inspected prior to submitting the license application to the city. a. An inspection must be completed within 60 days prior to submission of the license application form. b. An inspection report must be submitted together with the license application form and other necessary materials. Without the inspection report, the license application will not be considered complete, nor will it be accepted by the city. Page 5 of 11 c. If the inspection identifies items that must be corrected, all corrections must be completed and verified by the city prior to submitting an application for the Short Term Home Rental license. 2. There shall be no change in the exterior appearance of the home or premises, or other visible evidence of the conduct of a Short Term Home Rental, except that additional on-site city code compliant parking may be provided. 3. The licensee must provide proof of sufficient and suitable property insurance at the time of license issuance, and must be able to confirm that the coverage remains in place within 24 hours of a city request for confirmation. 4. If three substantiated and relevant complaints are received from neighbors or guests within a 12 month period, the license shall be revoked. The revocation may be appealed to the city council pursuant to procedures established in Section 31-217 of this Chapter. If a license is revoked, the owner is prohibited from making application for another license for any type of Short Term Home Rental for six months. 5. Licenses are non -transferable and shall expire upon change of ownership of the property. 6. A license constitutes a limited license granted to the applicant by the city and in no way creates a vested zoning right. 7. Licenses are valid for a period of three years. A renewal license must be applied for every three years. No neighborhood notification is required for the renewal of licenses. C. Type C — Dedicated Short Term Rental. Type C Short Term Home Rentals are required to have both a Conditional Use Permit and an administrative license issued by the city. The Conditional Use Permit and initial license may be processed simultaneously. 1. Conditional Use Permit. The application for the Conditional Use Permit to operate a Type C Short Term Home Rental must be filed with the city's community development department on the applicable form. The application will be reviewed according to the process established in Sections 31-204 and 31-207 of this Chapter. In addition, the following procedures, criteria and conditions shall also apply: i. The applicant must submit a site plan, drawn to scale, showing parking and driveways, all structures and outdoor recreational areas that guests will be allowed to use, including, but not limited to, deck/patio, barbeque grill, recreational fire, or sauna. ii. The applicant submits a floor plan, drawn to scale, of the home identifying which rooms will be used as transient guest bedrooms. iii. The Conditional Use Permit runs with the land and must be filed in the property's chain of title, but since a license is also required for a Page 6 of 11 Type C Short Term Rental, possession of a Conditional Use Permit is not sufficient to operate. Any new owner desiring to operate a Type C Short Term Rental on property that has an unexpired Conditional Use Permit filed in the chain of title must also obtain a license from the city. A Conditional Use Permit expires if a property is not operated as a Short Term Home Rental for more than a year. iv. The Conditional Use Permit applicant must certify on the city application form that all applicable items found in this Section 31- 514.1 are satisfied. That includes: a. Proper zoning as found in Subd. 6 b. Performance standards as found in Subd. 7 c. Proof of sufficient and suitable property insurance. v. The property must pass inspection by city building and fire code inspectors and found to meet the residential code standards applicable to renting a home on a short term basis (see Section 31-514.1, Subd 9B) prior to holding the public hearing for the Conditional Use Permit. The list of health and safety items that will be inspected for this purpose will be included amongst license application materials so that the property owner will know what items will be inspected prior to submitting the license application to the city. vi. No more than a total of fifteen Conditional Use Permits for Type C Short Term Home Rentals may be valid within the City at one time. 2. License. The application form for the license or renewal license must certify by the applicant that all applicable items found in this Section 31- 514.1 are satisfied. That includes: i. A Conditional Use Permit has been issued for the subject property and is still valid. ii. The property has been inspected no more than 60 days prior to submission of the license application by city building and fire code inspectors and found to meet the residential code standards applicable to renting a home on a short term basis. a. An inspection must be completed and the inspection report submitted together with the license application form and other necessary materials. Without the inspection report, the license application will not be considered complete, nor will it be accepted by the city. b. If the inspection identifies items that must be corrected, all corrections must be completed and verified by the city prior to submitting an application for the Short Term Home Rental license. iii. Proper zoning as found in Subd. 6 iv. Performance standards as found in Subd. 7 v. Proof of sufficient and suitable property insurance. Page 7 of 11 vi. No more than a total of fifteen Type C Short Term Home Rental licenses may be valid at one time within the City. 3. The license for a Type C Short Term Home Rental may only be issued to the owner of the property and is not transferable to any other entity. 4. There shall be no change in the exterior appearance of the home or premises, or other visible evidence of the conduct of a Short Term Home Rental, except that additional on-site city code compliant parking may be provided. 5. The licensee must provide proof of sufficient and suitable property insurance at the time of license issuance, and must be able to confirm that the coverage remains in place within 24 hours of a city request for confirmation. 6. Type C Short Term Home Rental licenses are valid for a period of three years. A renewal license must be applied for every three years. The Conditional Use Permit will not expire unless its use is discontinued for more than a year. 7. The Type C Short Term Home Rental license is not transferable and shall expire upon change of ownership of the property. 8. A license constitutes a limited license granted to the applicant by the city and in no way creates a vested zoning right. 9. If three substantiated and relevant complaints are received from neighbors or guests within a 12 month period, the license shall be revoked. The revocation may be appealed to the city council pursuant to procedures established in Section 31-217 of this Chapter. If a license is revoked, the owner is prohibited from making application for another license for any type of Short Term Home Rental for six months. D. Type D — Bed & Breakfast. Type D Short Term Home Rentals are also known as Bed & Breakfasts and are required to have a Special Use Permit as regulated in Section 31-504 of this Chapter. Subd. 6. Zoning District. Short Term Home Rentals are permitted, with an approved license from the City of Stillwater, in the following Zoning Districts: A. Residential Zoning Districts. Type A and B Short Term Home Rentals are allowed by city license in all Residential Zoning Districts. Type C Short Term Home Rentals are allowed by Conditional Use Permit in all Residential Zoning Districts. Type D Short Term Home Rentals (aka Bed & Breakfasts) are allowed by city license in the RCL Zoning District and by Special Use Permit in the RB and RCM Zoning Districts B. Commercial Zoning Districts. Type A, B and C Short Term Home Rentals are permitted by city license in the CBD Zoning District. Page 8 of 11 Subd. 7. Performance standards. Type A, B and C Short Term Home Rentals shall be subject to the following performance standards. Type D Short Term Home Rentals shall be subject to the standards found in Section 31-504 of this Chapter. A. Parking. 1. In residential zoning districts, all guest parking must be accommodated on improved surfaces on the premises. No on -street parking is allowed for guests. At a minimum, parking shall be provided at the following rate: i. 1-2 bedroom unit, 1 space ii. 3 bedroom unit, 2 spaces iii. 4 and 4+ bedroom units, number of spaces equal to the number of bedrooms minus one. 2. In the CBD zoning district, guest parking must either be accommodated on the property of the Short Term Home Rental dwelling unit, or a parking mitigation plan must be approved by the Parking Commission. B. Length of guest stay. The minimum length of stay is one day. The maximum length of stay is 30 days, since more than that is by definition not a Short Term Home Rental property. C. Number of guests. The maximum number of transient guests will be limited to two times the number of bedrooms plus one. D. Guest records. The licensee for Type B and C Short Term Rentals must keep a transient guest record including the name, address, phone number, and vehicle license plate information for all guests and must provide a report to the city upon 48 hours notice. E. Guest disclosures. The licensee must disclose in writing to their transient guests the following rules and regulations, and must submit a copy of the disclosure to the city with the license application and renewal applications. In addition the disclosures must be conspicuously displayed in the home. 1. For Type B and C Short Term Home Rentals, the name, phone number and address of the owner, operating lessee or managing agent/representative; 2. The maximum number of guests allowed at the property; 3. The maximum number of vehicles allowed at the property and where they are to be parked; 4. Property rules related to use of outdoor features, such as decks, patios, grills, recreational fires, saunas and other recreational facilities; 5. City nuisance ordinances will be enforced by the Stillwater Police Department, including reduced noise levels between 10 PM and 8 AM. 6. No events are allowed to be hosted on the premises. F. License number. The licensee must post their city license number on all print, poster or web advertisements. G. Proximity of assistance. For Type B and Type C Short Term Home Rentals, the property owner or a manager/representative must be located within 30 minutes travel time of the property. The community development department Page 9 of 11 must be notified within 10 days of a change in the managing agent/representative or their contact information. The licensee must provide the name, address and phone number for the licensee or managing agent/representative to all property owners within 150 feet of the property boundary. The licensee must notify neighboring properties within 10 days of a change in the managing agent/representation or contact information. H. Garbage. As required by City Code Chapter 30-1, Subd 5, all garbage must be kept in rubbish containers that are stored out of view of a public street. I. Signage. No signage is allowed on the property of a Type A, B or C Short Term Home Rental. Type D is allowed signage as regulated in Section 31-504 of this Chapter. J. Events. Events are not allowed to be hosted by transient guests on the premises. For purposes of this Section 31-541.1, an event means a gathering on the premises of more than three un -registered transient guests. Events hosted by the property owner are allowed, but must abide by all applicable city ordinances and polices, including the prohibition on renting private residential property out for events. Subd. 8. Required inspections. A. Type A, B and C Short Term Home Rentals 1. These types of Short Term Home Rentals are required to have, and pass, a health and safety code inspection by city building and fire code staff prior to issuance of a license or renewal of the license. 2. The list of health and safety items that will be inspected for this purpose will be included amongst license application materials so that the licensee will know in advance what items will be inspected. 3. Upon receipt of a complaint, the city zoning administrator will contact the licensee and will determine whether a compliance inspection is required. B. Type D Short Term Home Rentals (aka Bed & Breakfast) 1. This type of Short Term Home Rental is required to have inspections as regulated by Section 31-504. Subd. 9. Limit on number of licenses. No more than a total of thirty-five licenses may be valid at any one time for Type A Short Term Home Rentals. No more than a total of thirty-five licenses may be valid at any one time for Type B Short Term Home Rentals. No more than fifteen licenses may be valid at any one time for Type C Short Term Home Rentals. Type D Short Term Home Rentals are required to have a Special Use Permit, but no license is required. Subd. 10. Sales taxes. In addition to state sales tax, the licensee is required to pay the city lodging tax. A. The city lodging tax must be collected and paid either by the web based booking company that the Short Term Home Rental is listed on, or by the licensee directly to the city if the Short Term Home Rental does not use a web based booking service. Page 10 of 11 B. The license application must supply information on any web based booking service(s) used for the licensed property. C. The licensee, or booking agent on their behalf, is required to pay the city lodging tax quarterly. If no sales are made during a quarter, a report must none the less be submitted to the city stating that no sales were made or lodging tax collected during that quarter. Subd. 11. Interchangeability. A licensee may use the license to operate any Short Term Home Rental type equal to or less restrictive than the one for which the license is issued. Therefore, if an owner is issued a Type C license, the property is permitted to operate as a Type C, B or A. And, a Type B license allows the owner to operate as a Type B or A. However, a Type D owner may only operate as a Bed & Breakfast. Subd. 12. Enforcement. A. In the event of a violation or threatened violation of this ordinance, the city, in addition to other remedies, is entitled to seek Injunctive Relief or proceedings to prevent, restrain, correct or abate such violations or threatened violations. B. The penalty for violation of this Section 31-514.1 shall be a Misdemeanor. C. In addition to penalty provisions A and B above, the fine for the first substantiated and relevant complaint or violation shall be $250. The fine for the second shall be $500.00. The fine for the third shall be $750.00 and this third offense shall also result in automatic license revocation. 3. Amend City Code Section 31-315, Allowable Uses in Residential Districts by adding: ALLOWABLE USES ZONING DISTRICTS A -P LR CTR RA TR CCR RB CR TH CTHR RCL RCM Bed & Breakfast (Type D Short Term Home Rental) SUP10 P" SUP Short Term Home Rental; Type A and B P PPPPPPPPP P P Short Term Home Rental; Type C CUP CUP CUP CUP CUP CUP CUP CUP CUP CUP CUP CUP P = Permitted use SUP = Use permitted with a Special Use Permit CUP = Use permitted with a Conditional Use Permit A = Accessory use Blank cell in table means that the use is NOT allowed. 4. Amend City Code Section 31-325, Allowable Uses in Non -Residential Districts by adding: ALLOWABLE USES ZONING DISTRICTS CA CBD VC BP -C BP -O BP -I CRD PA PWFD PROS Short Term Home Rental, Type A, B, C P P = Permitted use SUP = Use permitted with a Special Use Permit CUP = Use permitted with a Conditional Use Permit PUD = Use permitted with a Planned Unit Development Permit A = Accessory use ACC = Allowed as an accessory improvement to an allowed use located on or adjacent to the site Blank cell in table means that the use is NOT allowed. Page 11 of 11 5. Savings. In all other ways City Code Chapter 31 shall remain in full force and effect. 6. Effective Date. This Ordinance will be in full force and effect from and after its passage and publication according to law. Enacted by the City Council of the City of Stillwater this 2nd day of May, 2017. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane Ward, City Clerk Short -Term Home Rental Ordinance March 3April 25, 2017 Draft 4 I. Definitions Amend City Code Chapter 31, Section 31-101 Definitions= by adding the following: 119.1. Primary Residence, means the dwelling unit within which a person lives for six months plus a day during a calendar year. 119.2. Primary Resident, means a person living on a property where the property is the person's primary residence. 145.1. Short Term Home Rental code compliance verification form, is a document signed by a Type A Short Term Home Rental licensee ... building, health and life safety code provisions. 145.2. Short Term Home Rental, Type A (hosted short term rental), means a dwelling unit that is offered to transient guests for a period of less than 30 consecutive days, where a primary resident of the property is present while the transient guests are present. 145.3. Short Term Home Rental, Type B (unhosted short term rental), means a dwelling unit that is offered to transient guests for a period of less than 30 consecutive days, where the property serves as a person's primary residence but a primary resident of the property is not present while the transient guests are present. This Type B also includes Short Term Home Rental of any Accessory Dwelling Units, non -owner occupied Duplexes or "mother-in-law" apartments. 145.4. Short Term Home Rental, Type C (dedicated short term rental) means a dwelling unit that is offered to transient guests for a period of less than 30 consecutive days, where the property does not serve as a person's primary residence 145.5. Short Term Home Rental, Type D (Bed & Breakfast) — see the definition of Bed & Breakfast in Paragraph 16 of this Definition Section 31-101. II. Short Term Home Rental Regulations. Amend City Code Chapter 31 by adding the following Section. Sec. 31-514.1. Short -Term Home Rental Regulations Subd. 1. Purpose. The purpose of this Section 31-514.1 is to allow Short Term Home Rentals where appropriate while mitigating impacts upon surrounding properties by implementing balanced regulations to protect the integrity of the city's neighborhoods as well as protect the general public health, safety and welfare. Page 2 March 3 April 25 Draft Subd. 2. License required. No property may be used for Type A, B or C Short Term Home Rental unless granted a license by the city. No property may be used for Type C Short Term Home Rental unless granted a Conditional Use Permit and a license by the city. No property may be used for Type D Short Term Home Rental (aka Bed & Breakfast) unless granted a Special Use Permit by the city pursuant to Section 31-504 of this Chapter. Subd. 3. License application. Any property owner (or property lessee for Type A or B rentals) desiring to undertake Short Term Home Rentals must apply to the community development department for a Short Term Home Rental License. A license must be approved prior to operating within the city. If the applicant is a lessee of the property, then the owner of the property must co sign the license application. The license application request must be submitted on the form prescribed by the city and must include all the information requested on the application form. The license application will not be accepted by the city unless an inspection report has been signed by personnel from both the city's fire department and building department. Subd. 4. License fee. The license application form must be accompanied by payment in full of the required license fee. The license fee amount will be as determined by the city council in the city fee schedule. Subd. 5. License issuance. The process for review and issuance of a license will vary depending upon the type of Short Term Home Rental as follows: A. Type A, Hosted Short Term Home Rentals. Type A Short Term Home Rentals are required to have an administratively issued license from the city. 1. A Type A Short Term Home Rental license or renewal license will be issued administratively only if: i. The licensee certifies on the application form that all applicable items found in this Section 31-514.1 are satisfied. That includes: a. Code compliance verification form as required in Subd. 8; b. Proper zoning as found in Subd. 6; and c. Performance standards as found in Subd. 7. ii. The applicant submits a site plan, drawn to scale, showing parking and driveways, all structures and outdoor recreational areas that guests will be allowed to use, including, but not limited to, deck/patio, barbeque grill, recreational fire, or sauna. iii. The applicant submits a floor plan, drawn to scale, of the home identifying which rooms will be used as transient guest bedrooms. iv. The property passes the city inspection (see Section 31-514.1, Subd. 9B) for residential code standards applicable to renting a home on a short term basis. The list of health and safety items that will be inspected for this purpose will be included amongst license application materials so that the property owner will know what Page 3 March 3 April 25 Draft items will be inspected prior to submitting the license application to the city. 1. An inspection must be completed within 60 days prior to submission of the license application form. 2. An inspection report must be submitted together with the license application form and other necessary materials. Without the inspection report, the license application will not be considered complete, nor will it be accepted by the city. 13.If the inspection identifies items that must be corrected, all corrections must be completed and verified by the city prior to submitting an application for the Short Term Home Rental license. 2. There shall be no change in the exterior appearance of the home or premises, or other visible evidence of the conduct of a Short Term Home Rental, except that additional on-site city code compliant parking may be provided. 3. The licensee must provide proof of sufficient and suitable property insurance at the time of license issuance, and must be able to confirm that the coverage remains in place within 24 hours of a city request for confirmation. 4. Licenses are non -transferable and shall expire upon change of ownership or lessee of the property. 5_A license constitutes a limited license granted to the applicant by the city and in no way creates a vested zoning right. 6.No more than a total of thirty-five Type A licenses may be valid within the city at one time. 67.If three substantiated and relevant complaints are received from neighbors or guests within a 12 month period, the license shall be revoked. The revocation may be appealed to the city council pursuant to procedures established in Section 31-217 of this Chapter. If a license is revoked, the owner is prohibited from making application for another license for any type of Short Term Home Rental for six months. 7,8.Licenses are valid for a period of three years. A renewal license must be applied for every three years. B. Type B — Unhosted Short Term Rental. Type B Short Term Home Rentals are required to have an administratively issued license from the city. However, unlike a Type A license, a Type B license also requiresPrior to issuing the license, a neighborhood notification is required, as specified below. Page 4 March 3 April 25 Draft 1. A Type B Short Term Home Rental license or renewal license will be issued administratively only if: The applicant submits a site plan, drawn to scale, showing parking and driveways, all structures and outdoor recreational areas that guests will be allowed to use, including, but not limited to, deck/patio, barbeque grill, recreational fire, or sauna. ii. The applicant submits a floor plan, drawn to scale, of the home identifying which rooms will be used as transient guest bedrooms. iii. The licensee certifies on the application form that all applicable items found in this Section 31-514.1 are satisfied. That includes: a. Proper zoning as found in Subd. 6 b. Performance standards as found in Subd. 7 c. Issuance of the license will not exceed the total number of licenses allowed in the city as established in Subd. 10 c. Proof of sufficient and suitable property insurance. iv. No more than a total of thirty-five Type B licenses may be valid within the City at one time. v. Notices have been mailed by the city to all surrounding property owners according to the following standards: homes within 150 feet of the applicant's property lines a. 150 feet of all applicant properties zoned RB, CCR, CR, TH, CTHR, RCL, RCM, RCH, CBD; b. 200 feet of all applicant properties zoned RA, LR, CTR, TR; ic. 500 feet of all applicant properties zoned AP; and There are no objections received by the city within ten days of mailing the notices. a. If objections are received, then the license request must be considered by the planning commission. (1). The planning commission must hold a hearing, to which neighbors within 150 feet of the applicant's property lines the above defined notification area are invited to offer comments. (2). After considering the license request and hearing comments from the neighbors, the planning commission may either approve a one year provisional license, with or without conditions, or deny the license request. (3). If there are no substantiated relevant complaints from neighbors or guests during the provisional year, the permit will automatically extend two more years. If there are three substantiated relevant complaints, the provisional license is automatically revoked and the owner is prohibited from making application for another license for any type of Short Term Home Rental for six months. Page 5 March 3 April 25 Draft vii. The property passes the city inspection (see Section 31-514.1, Subd. 9B) is inspected by cityfor building and fire code inspectors and found to meet the residential code standards applicable to renting a home on a short term basis. The list of health and safety items that will be inspected for this purpose will be included amongst license application materials so that the property owner or lessee will know what items will be inspected prior to submitting the license application to the city. a. An inspection must be completed within 60 days prior to submission of the license application form. b. An inspection report must be submitted together with the license application form and other necessary materials. Without the inspection report, the license application will not be considered complete, nor will it be accepted by the city. c. If the inspection identifies items that must be corrected, all corrections must be completed and verified by the city prior to submitting an application for the Short Term Home Rental license. 2. The property passes the city health and safety code inspection (see Section 31 514.1, Subd. 9B), and the licensee certifies on the application form that all applicable items found in this Section 31 514.1 are satisfied. That includes: i. Proper zoning as found in Subd. 6 ii. Performance standards as found in Subd. 7 iii. Issuance of the license will not exceed the total number of licenses allowed in the city as found in Subd. 10 iv. Note that no neighborhood notification is required for a license renewal. 3-2.There shall be no change in the exterior appearance of the home or premises, or other visible evidence of the conduct of a Short Term Home Rental, except that additional on-site city code compliant parking may be provided. 4.3.The licensee must provide proof of sufficient and suitable property insurance at the time of license issuance, and must be able to confirm that the coverage remains in place within 24 hours of a city request for confirmation. -4.If three substantiated and relevant complaints are received from neighbors or guests within a 12 month period, the license shall be revoked. The revocation may be appealed to the city council pursuant to procedures established in Section 31-217 of this Chapter. If a license is revoked, the owner is prohibited from making application for another license for any type of Short Term Home Rental for six months. 6.5.Licenses are non -transferable and shall expire upon change of ownership or lessee of the property. Page 6 March 3 April 25 Draft 7,6.A license constitutes a limited license granted to the applicant by the city and in no way creates a vested zoning right. &7.Licenses are valid for a period of three years. A renewal license must be applied for every three years. No neighborhood notification is required for the renewal of licenses. C. Type C — Dedicated Short Term Rental. Type C Short Term Home Rentals are required to have both a Conditional Use Permit and an administrative license issued by the city. The Conditional Use Permit and initial license may be processed simultaneously. 1. Conditional Use Permit. The application for the Conditional Use Permit to operate a Type C Short Term Home Rental must be filed with the city's community development department on the applicable form. The application will be reviewed according to the process established in Sections 31-204 and 31-207 of this Chapter. In addition, the following procedures, criteria and conditions shall also apply: i. The applicant must submit a site plan, drawn to scale, showing parking and driveways, all structures and outdoor recreational areas that guests will be allowed to use, including, but not limited to, deck/patio, barbeque grill, recreational fire, or sauna. ii. The applicant submits a floor plan, drawn to scale, of the home identifying which rooms will be used as transient guest bedrooms. iii. The Conditional Use Permit runs with the land and must be filed in the property's chain of title, but since a license is also required for a Type C Short Term Rental, possession of a Conditional Use Permit is not sufficient to operate. Any new owner desiring to operate a Type C Short Term Rental on property that has an unexpired Conditional Use Permit filed in the chain of title must also obtain a license from the city. A Conditional Use Permit expires if a property is not operated as a Short Term Home Rental for more than a year. iv. The Conditional Use Permit applicant must certify on the city application form that all applicable items found in this Section 31- 514.1 are satisfied. That includes: a. Proper zoning as found in Subd. 6 b. Performance standards as found in Subd. 7 c. Proof of sufficient and suitable property insurance.Approval of the Conditional Use Permit and its associated license will not exceed the total number of licenses allowed in the city as established in Subd. 10 v. The property must pass be-inspectedion by city building and fire code inspectors and found to meet the residential code standards applicable to renting a home on a short term basis (see Section 31-514.1, Subd 9B) prior to holding the public hearing for the Conditional Use Permit. Page 7 March 3 April 25 Draft The list of health and safety items that will be inspected for this purpose will be included amongst license application materials so that the property owner will know what items will be inspected prior to submitting the license application to the city. No more than a total of fifteen Conditional Use Permits for Type C Short Term Home Rentals may be valid within the City at one time. 2. License. The application form for the license or renewal license must certify by the applicant that all applicable items found in this Section 31- 514.1 are satisfied. That includes: i. A Conditional Use Permit has been issued for the subject property and is still valid. ii. The property has been inspected no more than 60 days prior to submission of the license application by city building and fire code inspectors and found to meet the residential code standards applicable to renting a home on a short term basis. a. An inspection must be completed and the inspection report submitted together with the license application form and other necessary materials. Without the inspection report, the license application will not be considered complete, nor will it be accepted by the city. b. If the inspection identifies items that must be corrected, all corrections must be completed and verified by the city prior to submitting an application for the Short Term Home Rental license. iii. Proper zoning as found in Subd. 6 iv. Performance standards as found in Subd. 7 v. Proof of sufficient and suitable property insurance. vi. Issuance of the license will not exceed the total number of licenses allowed in the city as established in Subd. 10No more than a total of fifteen Type C Short Term Home Rental licenses may be valid at one time within the City. 3. The license for a Type C Short Term Home Rental may only be issued to the owner of the property and is not transferable to a lessee or any other entity. 4. There shall be no change in the exterior appearance of the home or premises, or other visible evidence of the conduct of a Short Term Home Rental, except that additional on-site city code compliant parking may be provided. 5. The licensee must provide proof of sufficient and suitable property insurance at the time of license issuance, and must be able to confirm that the coverage remains in place within 24 hours of a city request for confirmation. 6. Type C Short Term Home Rental licenses are valid for a period of three years. A renewal license must be applied for every three years. The Page 8 March 3 April 25 Draft Conditional Use Permit will not expire unless its use is discontinued as defined in Section 31 204, Subd 6 of this Chapterfor more than a year. 7. The Type C Short Term Home Rental license is not transferable and shall expire upon change of ownership of the property. 8. A license constitutes a limited license granted to the applicant by the city and in no way creates a vested zoning right. 9. If three substantiated and relevant complaints are received from neighbors or guests within a 12 month period, the license shall be revoked. The revocation may be appealed to the city council pursuant to procedures established in Section 31-217 of this Chapter. If a license is revoked, the owner is prohibited from making application for another license for any type of Short Term Home Rental for six months. D. Type D — Bed & Breakfast. Type D Short Term Home Rentals are also known as Bed & Breakfasts and are required to have a Special Use Permit as regulated in Section 31-504 of this Chapter. Subd. 6. Zoning District. With an approved license from the City of Stillwater, Short Term Home Rentals are permitted, with an approved license from the City of Stillwater, in the following Zoning Districts: A. Residential Zoning Districts. Type A and B Short Term Home Rentals are allowed by city license in all Residential Zoning Districts. Type C Short Term Home Rentals are allowed by Conditional Use Permit in all Residential Zoning Districts. Type D Short Term Home Rentals (aka Bed & Breakfasts) are allowed by city license in the RCL Zoning District and by Special Use Permit in the RB and RCM Zoning Districts B. Commercial Zoning Districts. Type A, B and C Short Term Home Rentals are permitted by city license in the CBD Zoning District. Subd. 7. Performance standards. Type A, B and C Short Term Home Rentals shall be subject to the following performance standards. Type D Short Term Home Rentals shall be subject to the standards found in Section 31-504 of this Chapter. A. Parking. 1. In residential zoning districts, all guest parking must be accommodated on improved surfaces on the premises. No on -street parking is allowed for guests. At a minimum, parking shall be provided at the following rate: i. 1-2 bedroom unit, 1 space ii. 3 bedroom unit, 2 spaces iii. 4 and 4+ bedroom units, number of spaces equal to the number of bedrooms minus one. Page 9 March 3 April 25 Draft 2. In the CBD zoning district, guest parking must either be accommodated on the property of the Short Term Home Rental dwelling unit, or a parking mitigation plan must be approved by the Parking Commission. B. Length of guest stay. There is no mandated minimum length of stay is one day. The maximum length of stay is 30 days, since more than that is by definition not a Short Term Home Rental property. C. Number of guests. The maximum number of transient guests will be limited to two times the number of bedrooms plus one. D. Guest records. The licensee for Type B and C Short Term Rentals must keep a transient guest record including the name, address, phone number, and vehicle license plate information for all guests and must provide a report to the city upon 48 hours' notice. E. Guest disclosures. The licensee must disclose in writing to their transient guests the following rules and regulations, and must submit a copy of the disclosure to the city with the license application and renewal applications:. In addition the disclosures must be conspicuously displayed in the home. 1. For Type B and C Short Term Home Rentals, the name, phone number and address of the owner, operating lessee or managing agent/representative; 2. The maximum number of guests allowed at the property; 3. The maximum number of vehicles allowed at the property and where they are to be parked; 4. Property rules related to use of outdoor features, such as decks, patios, grills, recreational fires, saunas and other recreational facilities; 5. City nuisance ordinances will be enforced by the Stillwater Police Department, including reduced noise levels between 10 PM and 8 AM. 5:6.No events are allowed to be hosted on the premises. F. License number. The licensee must post their city license number on all print, poster or web advertisements. G. Proximity of assistance. For Type B and Type C Short Term Home Rentals, the property owner, operating lessee or a manager/representative must be located within 30 milesminutes travel time of the property. The community development department must be notified within 10 days of a change in the managing agent/representative or their contact information. The licensee must provide the name, address and phone number for the licensee or managing agent/representative to all property owners within 19950 feet of the property boundary. The licensee must notify neighboring properties within 10 days of a change in the managing agent/representation or contact information. H. Separation of Short Term Home Rental units. Type C and D Short Term - p - other Type C and D Short Term Home Rentals, measured from lot line to lot line. I. Maximum rental days per year. Not enough discussion occurred on this standard for staff to know what the Council's preference is, or the community's. Page 10 March 3 April 25 Draft Perhaps no limit is set on Type A Hosted. Perhaps a limit is set on Type B Homesteaded. Perhaps no limit is set on Type C Non homesteaded. If a fairly restrictive limit is set on Type C, it will likely disappear as a type because it is probably not a financially sustainable model as an investment or vacation property. Type D B&B currently has no maximum established, nor is one proposed. JH. Garbage. As required by City Code Chapter 30-1, Subd 5, all garbage must be kept in rubbish containers that are stored out of view of a public street. lI. Signage. No signage is allowed on the property of a Type A, B or C Short Term Home Rental. Type D is allowed signage as regulated in Section 31-504 of this Chapter. L. Linen laundry. [Language still being researched on appropriate linen laundering regulations.} M. Pest control. [Language still being researched on appropriate pest control regulations.] N. Ice cube makers. [Language still being researched on appropriate regulate ice cube maker regulations.} J. Events. Events are not allowed to be hosted by transient guests on the premises. For purposes of this Section 31-541.1, an event means a gathering on the premises of more than three un -registered transient guests. Events hosted by the property owner are allowed, but must abide by all applicable city ordinances and polices, including the prohibition on renting private residential property out for events. Subd. 8. Code compliance verification form. Type A Short Term Home Rental licensees are responsible for assuring that life, safety and health code provisions Term Home Rental will only be issued if a certified code compliance verification form is submitted together with license application materials. The form will be found with the license application materials. Subd. 98. Required inspections. A. Type A Short Term Home Rentals 1. This type of Short Term Home Rental is not required to have an inspection prior to issuance of a license. 2. Upon receipt of a complaint, the city zoning administrator will contact the licensee and will subsequently determine whether a complaint inspection is required. WA. Type A B and C Short Term Home Rentals 1. These types of Short Term Home Rentals are required to have, and pass, a health and safety code inspection by city building and fire code staff prior to issuance of a license or renewal of the license. 2. The list of health and safety items that will be inspected for this purpose will be included amongst license application materials so that the licensee will know in advance what items will be inspected. Page 11 March 3 April 25 Draft 3. Upon receipt of a complaint, the city zoning administrator will contact the licensee and will subsequently determine whether a complaint inspection is required. �B. Type D Short Term Home Rentals (aka Bed & Breakfast) 1. This type of Short Term Home Rental is required to have inspections as regulated by Section 31-504. Subd. 4-99. Limit on number of licenses. No more than a total of 25thirty- five valid licenses may be issued for Type A Short Term Home Rentals. No more than a total of thirty-five valid licenses maybe issued for Type B Short Term Home Rentals. No more than 5 -fifteen valid licenses may be issued for Type C Short Term Home Rentals. There shall be no limit on the number of Type A or Type D Short Term Home Rentals are required to have a Special Use Permit, but no -licenses is required. Subd. 110. Sales taxes. In addition to state sales tax, the licensee is required to pay the city lodging tax. A. The city lodging tax must be collected and paid either by the web based booking company that the Short Term Home Rental is listed on, or by the licensee directly to the city if the Short Term Home Rental does not use a web based booking service. B. The license application must supply information on any web based booking service(s) used for the licensed property. C. The licensee, or booking agent on their behalf, is required to pay the city lodging tax quarterly. If no sales are made during a quarter, a report must none the less be submitted to the city stating that no sales were made or lodging tax collected during that quarter. Subd. 11. Interchangeability. A licensee may use the license to operate any Short Term Home Rental type equal to or less restrictive than the one for which the license is issued. Therefore, if an owner is issued a Type C license, the property is permitted to operate as a Type C, B or A. And, a Type B license allows the owner to operate as a Type B or A. However, a Type D owner may only operate as a Bed & Breakfast. Subd. 12. Enforcement. A. In the event of a violation or threatened violation of this ordinance, the city, in addition to other remedies, is entitled to seek Injunctive Relief or proceedings to prevent, restrain correct or abate such violations or threatened violations. B. The penalty for violation of this Section 31-514.1 shall be a Misdemeanor. C. In addition to penalty provisions A and B above, the fine for the first substantiated and relevant complaint or violation shall be $250. The fine for the second shall be $500.00. The fine for the third shall be $750.00 and this third offense shall also result in automatic license revocation. Page 12 March 3 April 25 Draft III. Amend City Code Section 31-315, Allowable Uses in Residential Districts by adding: ALLOWABLE USES ZONING DISTRICTS A -P LR CTR RA TR CCR RB CR TH CTHR RCL RCM Bed & Breakfast (Type D Short Term Home Rental) SUP10 P" SUP Short Term Home Rental; Type A and B P P PPP P P PP P P P Short Term Home Rental; Type C CUP CUP CUP CUP CUP CUP CUP CUP CUP CUP CUP CUP P = Permitted use SUP = Use permitted with a Special Use Permit CUP = Use permitted with a Conditional Use Permit A = Accessory use Blank cell in table means that the use is NOT allowed. IV. Amend City Code Section 31-325, Allowable Uses in Non -Residential Districts by adding: ALLOWABLE USES ZONING DISTRICTS CA CBD VC BP -C BP -O BP -I CRD PA PWFD PROS Short Term Home Rental, Type A, B, C P P = Permitted use SUP = Use permitted with a Special Use Permit CUP = Use permitted with a Conditional Use Permit PUD = Use permitted with a Planned Unit Development Permit A = Accessory use ACC = Allowed as an accessory improvement to an allowed use located on or adjacent to the site Blank cell in table means that the use is NOT allowed. Page 13 March 3 April 25 Draft INSPECTION REPORT The City of Stillwater has developed this check list for the use of all Type A, B and C Short Term Home Rental licensees. The following minimum safety standards will be inspected by city fire and building personnel and must be found satisfactory prior to submitting an application for a Short Term Home Rental license. Primary Exit: 1. At least one exit door with direct access to the outside, or to a protected corridor in the case of a condominium or apartment building, shall be provided for each short term rental unit. 2. The exit door shall be side -hinged and not less than 3' wide and 6'8" tall. 3. A landing must be provided on each side of each exterior door. The landing width shall not be less than the width of the door and shall have a minimum dimension of 36" measured in the direction of travel. 4. The exit door shall open from the inside without the use of a key, tool or special knowledge. 5. Handrails shall be provided on at least one side of each continuous run of stairs. 6. Stairs and decks must be properly constructed and maintained. 7. Guards shall be installed along open -sided walking surfaces that are more than 30" above another floor or grade. Insect screening is not considered a guard. Guards shall be at least 36" high with spindle spacing less than 4" apart. Emergency Escape and Rescue Openings: Basements and each sleeping room shall have at least one operable emergency escape and rescue window or door leading directly to a public street, alley or yard. Emergency escape windows shall comply with the following: 1. Window sill height shall be no higher than 44" above the finished floor. 2. Minimum clear window opening of 5.7 square feet or 5 square feet it at ground level. a. Minimum clear opening height of at least 24". b. Minimum clear opening width of at least 20". 3. Windows must be operational from the inside of the sleeping room without the use of keys, tools or special knowledge. 4. Bars, grills and similar devices are not recommended over emergency escape openings. If present, they must open from the inside without use of keys, tools, special knowledge or greater force than what is required for normal operation of the window itself. 5. Windows under decks must fully open and provides a path not less than 36" in height to public street, alley, yard or court. Homes built prior to the adoption of the 2012 International Residential Code are required to meet the standards in this section only as is practical and found satisfactory by city personnel. Smoke & Carbon Monoxide Alarms: 1. Smoke alarms shall be listed and labeled as UL 217 compliant. Carbon monoxide alarms must be listed as complying with UL 2034. 2. Smoke alarms must be installed in each sleeping room, outside each sleeping area and on each additional story of the residence, including the basement. 3. Carbon monoxide alarms must be installed outside of the sleeping rooms and not more than 10' from each separate sleeping area or bedroom. Page 14 March 3 April 25 Draft Fire Extinguishers: 1. A minimum of one portable, 5 pound type ABC fire extinguisher per floor should be provided and maintained per manufacturer's directions. 2. It is recommended that one fire extinguisher be placed visibly in the kitchen area. Electrical Outlets: GFCI protected outlets are required within 2' of any sink, at all kitchen and bathroom countertops, all outdoor outlets, for any sauna or other wet locations. Hot Water: 1. The maximum hot water temperature discharging from bathtub fillers shall not exceed 120°F by a temperature -limiting device in accordance with ASSE 1070/CSA B125.3. Water heater thermostats shall not be considered an acceptable control for meeting this provision. 2. Showers and tub -shower combinations must be provided with anti -scald valves and shall be installed in accordance with ASSE 1016 or ASME A112.18.1/CSA B125.1. Tempered Glass: 1. Glazing in walls, enclosures or fences within 5' vertically and/or horizontally of saunas, steam rooms, bathtub and showers. 2. Windows less than 36" above stairways, stairway landings, ramps and at the bottom of stairways. 3. Glazing in doors and windows within a 24" arc of the door in a closed position. 4. Guard and railings. 5. Individual window panes that are over 9 square feet, bottom edge of glass is less than 18" above the floor, top edge of glass is more than 36" above the floor and has a walking surface within 36" horizontally from the window. Guard Rails: Guards shall be installed along open -sided walking surfaces that are more than 30" above another floor or grade, such as decks, screen porches, balconies, lofted areas and stairs. Insect screening is not considered a guard. Roof -top use in Downtown District: Roof -tops in Downtown Stillwater may only be used by transient guests if: 1. The Short Term Home Rental unit is located in a sprinkled building; and 2. All building codes for fall protection and exiting are met; and 3. The roof -top patio or other roof -top use is specifically allowed within the Special Use Permit that is required of all residential properties in the CBD Zoning District. In addition to the recommendations above, it is highly recommended that mechanical, electrical and plumbing professionals inspect the building systems to ensure that they are in good working order. 1 Page 15 March 3 April 25 Draft The items found in this checklist are satisfied as of the date noted below. Building Inspector signature Date Fire Inspector signature Date CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION AMENDING RESOLUTION NO. 2017-017 ESTABLISHING AN APPLICATION FEE FOR SHORT TERM HOME RENTAL LICENSE APPLICATIONS CASE NO. 2017-03 WHEREAS, the City Council of the City of Stillwater adopted Resolution No. 2017-017 that established a fee schedule; and WHEREAS, Ordinance No. 1093 provides for licensing of Short Term Home Rentals; and WHEREAS, the cost of various inspections and notices associated with the license review process will be approximately $300. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby amends Resolution No. 2017-017 by adding a $300 application fee for Short Term Home Rental licensing. Enacted by the City Council of the City of Stillwater Minnesota this 2nd day of May, 2017. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION DESIGNATING OFFENSES TO ORDINANCE NO. 1093 AS ADMINISTRATIVE OFFENSES CASE NO. 2017-03 WHEREAS, the City Council of the City of Stillwater adopted Ordinance No. 1093, an Ordinance to regulate Short Term Rentals in the City; and WHEREAS, Ordinance No. 1093 established fines for offenses to its regulations; and WHEREAS, the City Council is authorized by City Code Section 22- 11, Subd. 8, to establish certain offenses that may be charged as Administrative Offenses. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby declares that, in addition to the penalty provisions set forth in Ordinance No. 1093, the Council designates offenses described in that Ordinance as Administrative Offenses, for which a fine of $250 is established as a fine for the first offense; $500.00 as a fine for the second offense; and $750.00 is established as a fine for the third offense. Enacted by the City Council of the City of Stillwater Minnesota this 2nd day of May, 2017. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL ON THE PROPOSED ADOPTION OF A MODIFICATION OF THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1 AND THE PROPOSED ADOPTION OF THE TAX INCREMENT FINANCING PLAN FOR DISTRICT NO. 12 BE IT RESOLVED by the City Council (the "Council") of the City of Stillwater, Minnesota (the "City"), as follows: Section 1. Public Hearing. This Council will meet on June 6th, 2017, at approximately 7:00 p.m., to hold a public hearing on the proposed adoption of a Modification to the Development Program for Development District No. 1, all pursuant to Minnesota Statutes Section 469.124 to 469.134, inclusive, as amended, the proposed Adoption of the Financing Plan of Tax Increment Financing District No. 12 (a "Redevelopment District"), all pursuant to and in accordance with Minnesota Statutes Sections 469.174 to 469.179, inclusive, as amended. Section 2. Notice of Hearing; Filing of Program Modification and Plan. The City Attorney is authorized and directed to prepare a Modification to the Development Program for Development District No. 1 and a Tax Increment Financing Plan for Tax Increment Financing District No. 12 and to forward documents to the appropriate taxing jurisdictions, including Washington County and Independent School District No. 834. The Stillwater City Clerk is authorized and directed to cause notice of the hearing, together with an appropriate map as required by law, to be published at least once in the official newspaper of the City not later than 10, nor more than 30 days prior to June 6th, 2017, and to place a copy of the Program Modification and Plan on file in the City Clerk's office at City Hall and to make the copy available for inspection by the public. Dated: May 2, 2017 Ted Kozlowski, Mayor Attest: Diane F. Ward, City Clerk ti1er Administration Date: April 28, 2017 TO: Mayor and Council FROM: Tom McCarty, City Administrator Diane Ward, City Clerk SUBJECT: Delinquent Tax Payment Plan with Special Assessments BACKGROUND: Mr. David Paradeau has been in discussions with Washington County for a Delinquent Property Tax "Confession of Judgement" Payment Plan for his property at 601 Main Street N. As authorized by Minnesota Statute § 279.37, the payment plan law allows owners of class 3a commercial/industrial property to enter into a payment plan for the payment of delinquent property taxes with the approval of the county auditor. County policy provides that if the market value of the property is over $1 million, the owner must submit a written request for a payment plan along with a letter of support (resolution) from the municipality in which the property is located. The payment plan request is then subject to review and approval by the County Finance Committee. This law requires the payment of delinquent and current assessments (see attached schedule) when the plan is initiated, unless the City choses to waive the requirement. In the attached schedule are three (3) options for Council to consider. This payment plan allows the property owner to pay over five years and prevent the tax forfeiture from taking place on the property. Attached is a request from Mr. Dave Paradeau requesting approval of the payment plan and including the $19,205.56 (Option 2) in delinquencies to the City as part of the five year payment plan. ACTION REQUIRED: Review and chose an Option provided in the attached schedule and adopt a resolution authorizing the Option chosen. David L. Paradeau 1869 W. Webster Ct. Anthem AZ. 85086 612 803 3283 zephyrmn@aol.com To: Mayor Ted Kozlowski and City Council Members Date: April 26 2017 Re: Washington County Property Tax Stillwater Special Assessments Tax From: David L. Paradeau Minnesota Zephyr LLC. I am requesting that the Stillwater City Council review and support at the next City Council Meeting Tuesday May 2, 2017 the Recommended Five Year Payment Plan from Washington County Property Records and Taxpayer Services. The building and property located at 601 N. Main St. Parcel # 28.030.20.11.0035 has been for sale and unfortunately unoccupied since January 1 2009. (9 years). One subject of the Confession of Judgment Calculation pertains to the Special Assessment from the Stillwater Municipality and agreeing to those figures and supporting the plan. I will apply for a Confession of Judgment along with a letter from Stillwater Municipality offering SUPPORT for this five year plan if granted. All such applications will then be presented to the County Finance Committee for review within 30 days of receipt. All documents pertaining to my request has been submitted to Diane Ward and to Tom McCarty. Thank you and I look forward to a favorable response. Respectfully, David L. Paradeau RESOLUTION SUPPORTING OPTION FOR THE DELINQUENT TAX PAYMENT PLAN FOR PROPERTY LOCATED AT 601 MAIN STREET, STILLWATER, MN (PARCEL 28.030.20.11.0035) WHEREAS, Minnesota Statute § 279.37 allows owners of class 3a commercial/industrial property to enter into a payment plan for the payment of delinquent property taxes with the approval of the county auditor. WHEREAS, Washington County policy provides that if the market value of the property is over $1 million, the owner must submit a written request for a payment plan along with a letter of support (resolution) from the municipality in which the property is located. WHEREAS, there are City special assessment delinquencies in the amount of $19,205.56; and WHEREAS, there are options available to the City regarding the payment of the delinquent special assessments which are: Option 1. The payment plan law requires payment of all current and delinquent special assessments as part of the first installment. Option 2. The payment plan law allows the city to waive the requirement to collect the current and delinquent special assessments at the time of the first installment, and instead collect the delinquent special assessments as part of the 5 year payment plan installment. Current assessments for the first half would be collected if not already paid, and the second half assessments would be collected along with the October tax payment. Option 3. The payment plan law allows the city to abate all special assessments and opt to reassess them in future years. WHEREAS, the property owner has requested the City Council approve Option 2 which was considered at their meeting on May 2, 2017. NOW THEREFORE, BE IT RESOLVED by the Stillwater City Council hereby approves Option , for the collection of delinquent property taxes and special assessments for property located at 601 Main Street N, Stillwater, Minnesota (Parcel 28.030.20.11.0035). Adopted by the Stillwater City Council this 2nd day of May, 2017. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk Delinquent Property Tax "Confession of Judgment" Payment Plan Calculation pursuant to M.S. § 279.37 PIN: Situs Address: Owner: Estimated Market Value: Last date to pay to avoid tax Interest Calculation Date: Delinquent Years: Delinquent Tax: Delinquent SpAsmt: Delinquent Total: 28.030.20.11.0035 601 Main St N MN Zephyr Ltd $1,300,900 forfeiture: 7/21/2017 5/31/2017 2013-2016 $256,635.97 $19,205.56 $275,841.53 Current Tax: Current SpAsmt: Current Total: $46,514.04 $2,368.44 $48,882.48 Detail of delinquent special assessments (excluding delinquent penalty/interest): 2013 Delinquent Utility $1,852.40 2014 Delinquent Utility $1,852.40 2015 Delinquent Utility $1,059.30 2016 Delinquent Utility $1,885.40 2014 Train Removal $2,845.07 2015 Train Removal $2,494.00 2016 Train Removal $2,408.00 $14,396.57 The payment plan law allows owners of class 3a commercial/industrial property to enter into a payment plan for the payment of delinquent property taxes with the approval of the county auditor. County policy provides that if the market value of the property is over $1 million, the owner must submit a written request for a payment plan along with a letter of support from the municipality in which the property is located. The payment plan request is then subject to review and approval by the County Finance Committee. The payment plan law requires payment of all delinquent and current assessments when the payment plan is initiated, unless the city chooses to waive that requirement. The following schedules show the projected payments for the duration of the payment plan for both scenarios. These schedules assume the payment plan starts on May 31, 2017, and all subsequent payments are made on December 31. Actual interest will vary based on the date of payment and interest rate at the time. The yellow highlighted numbers indicate the estimated distribution to the city for special assessments under the two options. The amounts collected would be distributed to the city at the next scheduled tax settlement date after the payment is recieved. The payment plan law also provides a third option, which allows the city to abate all or part of the delinquent special assessments and reasses them in future years under 429.071 subd. 2. No schedule is provided for that option; the timing of reassessment is at the city's discretion for any assessments that may be eligible under chapter 429. Option 1. The payment plan law requires payment of all current and delinquent special assessments as part of the first installment. Requires a letter of support from the City Principal- Principal - Pmt Date of Interest Beginning Delinquent Delinquent # Payment Rate* Balance Tax SpAsmt Interest Fees All 2017 1st Half Subtotal SpAsmts 2017 Tax Total 1 5/31/2017 10.0000% $275,841.53 $51,327.19 2 12/31/2018 15.8333% $205,308.78 $51,327.19 3 12/31/2019 10.0000% $153,981.59 $51,327.19 4 12/31/2020 10.0000% $102,654.40 $51,327.19 5 12/31/2021 10.0000% $51,327.21 $51,327.21 $256,635.97 Option 2. $19,205.56 $0.00 $0.00 $0.00 $0.00 $19,205.56 $32,507.16 $15,398.16 $10,265.44 $5,132.72 $63,303.48 $379.00 $70,911.75 $12.00 $83,846.35 $12.00 $66,737.35 $12.00 $61,604.63 $12.00 $56,471.93 $427.00 $339,572.01 $2,368.44 $2,368.44 $23,713.04 $96,993.23 $83,846.35 $66,737.35 $61,604.63 $56,471.93 $23,713.04 $365,653.49 The payment plan law allows the city to waive the requirement to collect the current and delinquent special assessments at the time of the first installment, and instead collect the delinquent special assessments as part of the 5 year payment plan installment. Current assessments for the first half would be collected if not already paid, and the second half assessments would be collected along with the October tax payment. Requires a letter of support from the City and a resolution waiving the requirement for payment of all current and deliquent special assessments as part of the downpayment Principal- Principal - Pmt Date of Interest Beginning Delinquent Delinquent # Payment Rate* Balance Tax SpAsmt Interest Fees Subtotal 1st Half 2017 1st Half SpAsmts 2017 Tax Total 1 5/31/2017 10.0000% $275,841.53 $51,327.19 2 12/31/2018 15.8333% $220,673.23 $51,327.19 3 12/31/2019 10.0000% $165,504.93 $51,327.19 4 12/31/2020 10.0000% $110,336.63 $51,327.19 5 12/31/2021 10.0000% $55,168.33 $51,327.21 $256,635.97 $3,841.11 $3,841.11 $3,841.11 $3,841.11 $3,841.12 $19,205.56 $34,939.85 $16,550.49 $11,033.66 $5,516.83 $68,040.83 $379.00 $55,547.30 $12.00 $90,120.15 $12.00 $71,730.79 $12.00 $66,213.96 $12.00 $60,697.16 $427.00 $344,309.36 $1,207.44 $1,207.44 $23,713.04 $80,467.78 $90,120.15 $71,730.79 $66,213.96 $60,697.16 $23,713.04 $369,229.84 Option 3. The payment plan law allows the city to abate all special assessments and opt to reassess them in future years. Requires a letter of support from the City, a resolution waiving the requirement for payment of deliquent and/or current special assessments as part of the downpayment, a notification of intent to reassess pursuant to 429.071 subd. 2, a resolution abating the special assessments and accrued penalty and interest, and abatment form(s). 4/27/2017 Washington County Department of Property Records and Taxpayer Services April 1, 2017 City of Stillwater, Minnesota General Obligation Capital Outlay Bonds April 17, 2017 May 1,2017 M r k W Th IF j s s M j T j W Tt, 1 1 441 3 4 2 3 4 5 6 7 8 7 8 9 10 11 9 10 11 12 13 14 15 14 15 16 17 18 16 17 18 19 20 21 22 21 22 23 24 25 23 24 25 26 27 28 29 28 ttaly 30 ; 31 30 July 1, 2017 M T W I Th F June 1, 2017 M I T' W, Th I F SI 5 6 1 2 3 12 13 4 5 6 7 8 9 10 19 20 11 12 13 14 15 16 17 26 27 18 19 20 21 22 23 24 25 26 27 28 29 30 August 1, 2017 September 1, 2017 S 1 5 l M i T; W! Th F i S , S M i 'T E W' Th l F 1 1 2 3 4 5 1 2 3 4 5, 6 7 8 6 7 8 9 10 11 12 3 4 5 6 7 8 9 10 11 12 13 14 15 , 13 14 15 16 17 18 19 10 11 12 13 14 15 16 17 18 19 20 21 22 20 21 22 23 24 25 26 . 17 18 19 20 21 22 23 24 25 26 27 28 29 27 28 29 30 31 ' 24 25 26 27 28 29 30 31 i Date April 14, 2017 April 20, 2017 April 26, 2017 Schedule of Events Event Request for Official Statement Information sent to City Staff. Finalize Bond structure and prepare Terms of Proposal. Sale Recommendations and Bond Resolution delivered to City. April 28, 2017 Information forwarded to Springsted for preparation of the Preliminary Official Statement. May 2, 2017 City Council considers Bond Resolution authorizing the Bond sale. May 9, 2017 Rough draft of Preliminary Official Statement sent out to City Staff and Briggs & Morgan for review. May 15, 2017 Final comments to Springsted on Preliminary Official Statement draft. May 15, 2017 Draft of Award Resolution provided to Springsted (to be included in the information sent to the rating agency.) May 16, 2017 Posting of Preliminary Official Statement and application for rating forwarded to rating agency. Week of May 22, 2017 Rating conference. May 30, 2017 Form of Award Resolution delivered to the City. Est. June 2, 2017 Receipt of rating. June 6, 2017 Sale and consideration of award of the Bonds by City. June 13, 2017 Distribution of Final Official Statement. S 2 9 16 23 30 Responsible Party Springsted Springsted Springsted Briggs & Morgan City Staff City Council Springsted City Staff Briggs & Morgan Briggs & Morgan Springsted Moody's City Staff Springsted Briggs & Morgan Moody's City Springsted Springsted Springsted 0784.124 Date June 15, 2017 Schedule of Events Event Draft closing documents are circulated for review. June 29, 2017 Settlement of the Bonds; receipt of Bond proceeds. Responsible Party Briggs & Morgan City Staff Briggs & Morgan Springsted Springsted 0784.124 N- N Lf) N Q City of Stillwater, Minnesota Recommendations for Issuance of Bonds $3,405,000 General Obligation Capital Outlay Bonds, Series 2017A The Council has under consideration the issuance of bonds to finance various capital projects. This document provides information relative to the proposed issuance. KEY EVENTS: The following summary schedule includes the timing of some of the key events that will occur relative to the bond issuance. May 2, 2017 Week of May 22, 2017 June 6, 2017, 10:30 a.m. June 6, 2017, 7:00 p.m. June 29, 2017 Council sets sale date and terms Rating conference is conducted Competitive proposals are received Council considers award of the Bonds Proceeds are received RATING: An application will be made to Moody's Investors Service (Moody's). The City's general obligation debt is currently rated "Aa2" by Moody's. THE MARKET: Performance of the tax-exempt market is often measured by the Bond Buyer's Index ("BBI") which measures the yield of high grade municipal bonds in the 20th year for general obligation bonds (the BBI 20 Bond Index) and the 30th year for revenue bonds (the BBI 25 Bond Index). The following chart illustrates these two indices over the past five years. BBI 25 -bond (Revenue) and 20 -bond (G.O.) Rates for 5 Years Ending 412112017 6.0% 5.0% N d CU ce 4.0% 3.0% 2.0% Springsted gyp\ r\\ q\ .l\ ^p\ r\ p\ 1\ ^6, N\ p\ A\ p\ r\ p\• .\\ gy61' p\ Dates ----BB125Bond —BBI 20 Bond Prepared by Springsted Incorporated 4/20/2017 25 bond. 3.91% 20 bond: 3.71% ` ' %% ,�,, s'i ._, a% �t I r-1 gyp\ r\\ q\ .l\ ^p\ r\ p\ 1\ ^6, N\ p\ A\ p\ r\ p\• .\\ gy61' p\ Dates ----BB125Bond —BBI 20 Bond Prepared by Springsted Incorporated POST ISSUANCE The issuance of the Bonds will result in post -issuance compliance responsibilities. The COMPLIANCE: responsibilities are in two primary areas: i) compliance with federal arbitrage requirements and ii) compliance with secondary disclosure requirements. Federal arbitrage requirements include a wide range of implications that have been taken into account as your issue has been structured. Post -issuance compliance responsibilities for your tax-exempt issue include both rebate and yield restriction provisions of the IRS Code. In general terms the arbitrage requirements control the earnings on unexpended bond proceeds, including investment earnings, moneys held for debt service payments (which are considered to be proceeds under the IRS regulations), and/or reserves. Under certain circumstances any "excess earnings" will need to be paid to the IRS to maintain the tax-exempt status of the Bonds. Any interest earnings on gross bond proceeds or debt service funds should not be spent until it has been determined based on actual facts that they are not "excess earnings" as defined by the IRS Code. The arbitrage rules provide for spend -down exceptions for proceeds that are spent within either a 6 -month, 18 -month or 24 -month period in accordance with certain spending criteria. Proceeds that qualify for an exception will be exempt from rebate. These exceptions are based on actual expenditures and not based on reasonable expectations, and expenditures, including any investment proceeds will have to meet the spending criteria to qualify for the exclusion. The City expects to meet the 18 -month spending exception. PURPOSE: Regardless of whether the issue qualifies for an exemption from the rebate provisions, yield restriction provisions will apply to the debt service fund and any project proceeds unspent after three years and the funds should be monitored on an ongoing basis. Secondary disclosure requirements result from an SEC requirement that underwriters provide ongoing disclosure information to investors. To meet this requirement, any prospective underwriter will require the City to commit to providing the information needed to comply under a continuing disclosure agreement. The City and Springsted have entered into an Agreement for Municipal Advisor Services under which Springsted also provides arbitrage and continuing disclosure services to the City. Proceeds of the Bonds together with various City funds in the total amount of $498,688, will be used to finance (i) the 2017 capital outlay needs of various City departments, (ii) renovations and remodeling of the Police Station (iii) street improvements and (iv) public works security improvements. The specific project cost allocations are listed on the attached sources and uses schedule. AUTHORITY: The Bonds are being issued pursuant to Minnesota Statutes, Chapter 475 and the City's Home Rule Charter. Springsted Page 2 SECURITY AND SOURCE OF PAYMENT: STRUCTURING SUMMARY: SCHEDULES ATTACHED: RISKSISPECIAL CONSIDERATIONS: SALE TERMS AND MARKETING: SUPPLEMENTAL INFORMATION AND BOND RECORD: The Bonds will be general obligations of the City, secured by its full faith and credit and taxing power. The Bonds will be repaid with general ad valorem tax levies. The City levied $450,000 in 2016 for collection in 2017 in anticipation of the issuance of the Bonds. The 2017 collections will be applied to make the February 1, 2018 principal and interest payment due on the Bonds. Thereafter, each year's tax collections will be used to make the interest payment due on August 1 in the collection year and the principal and interest payment due February 1 of the following year. As directed by the City, the Bonds have been structured with various repayment terms by project with the first year's total debt service payment to match the 2016/2017 levy of $450,000 and approximately level annual payments of debt service thereafter. Schedules attached for the Bonds include sources and uses of funds and debt service schedules for the Bonds as a whole and by project. The outcome of this financing will rely on the market conditions at the time of the sale. Any projections included herein are estimates based on current market conditions. Variability of Issue Size: A specific provision in the sale terms permits modifications to the issue size and/or maturity structure to customize the issue once the price and interest rates are set on the day of sale. Prepayment Provisions: Bonds maturing on or after February 1, 2026 may be prepaid at a price of par plus accrued interest on or after February 1, 2025. Bank Qualification: The City does not expect to issue more than $10 million in tax-exempt obligations that count against the $10 million limit for 2017; therefore, the Bonds are designated as bank qualified. Supplementary information will be available to staff including detailed terms and conditions of sale, comprehensive structuring schedules and information to assist in meeting post - issuance compliance responsibilities. Upon completion of the financing, a bond record will be provided that contains pertinent documents and final debt service calculations for the transaction. Springsted Page 3 $3,405,000 City of Stillwater, Minnesota General Obligation Capital Outlay Bonds, Series 2017A Issue Summary Total Issue Sources And Uses Dated 06/29/2017 I Delivered 06/29/2017 PW 2017 Security Issue Police Station Capital Outlay Streets Imp Summary Sources Of Funds Par Amount of Bonds $1,180,000.00 $1,540,000.00 $615,000.00 $70,000.00 $3,405,000.00 2017 05C Debt Service Levy 250,436.00 - - 250,436.00 2016 05C Debt Service Levy 248,252.00 - 248,252.00 Total Sources $1,678,688.00 $1,540,000.00 $615,000.00 $70,000.00 $3,903,688.00 Uses Of Funds Deposit to Project Construction Fund 1,650,200.00 1,506,271.00 600,000.00 68,000.00 3,824,471.00 Costs of Issuance 15,161.52 19,787.08 7,901.98 899.42 43,750.00 Total Underwriter's Discount (1.000%) 11,800.00 15,400.00 6,150.00 700.00 34,050.00 Rounding Amount 1,526.48 (1,458.08) 948.02 400.58 1,417.00 Total Uses $1,678,688.00 $1,540,000.00 $615,000.00 $70,000.00 $3,903,688.00 2017A GO Capital Outlay B I Issue Summary 1 4/20/2017 1 8:53 AM 5pringsted Page 4 $3,405,000 City of Stillwater, Minnesota General Obligation Capital Outlay Bonds, Series 2017A Issue Summary DEBT SERVICE SCHEDULE Date Principal Coupon Interest Total P+I 105% Levy 02/01/2018 390,000.00 1.100% 34,947.60 424,947.60 446,194.98 02/01/2019 310,000.00 1.150% 55,055.00 365,055.00 383,307.75 02/01/2020 320,000.00 1.350% 51,490.00 371,490.00 390,064.50 02/01/2021 325,000.00 1.450% 47,170.00 372,170.00 390,778.50 02/01/2022 330,000.00 1.750% 42,457.50 372,457.50 391,080.38 02/01/2023 335,000.00 1.850% 36,682.50 371,682.50 390,266.63 02/01/2024 340,000.00 1.950% 30,485.00 370,485.00 389,009.25 02/01/2025 350,000.00 2.050% 23,855.00 373,855.00 392,547.75 02/01/2026 140,000.00 2.150% 16,680.00 156,680.00 164,514.00 02/01/2027 145,000.00 2.200% 13,670.00 158,670.00 166,603.50 02/01/2028 80,000.00 2.300% 10,480.00 90,480.00 95,004.00 02/01/2029 80,000.00 2.400% 8,640.00 88,640.00 93,072.00 02/01/2030 85,000.00 2.500% 6,720.00 91,720.00 96,306.00 02/01/2031 85,000.00 2.600% 4,595.00 89,595.00 94,074.75 02/01/2032 90,000.00 2.650% 2,385.00 92,385.00 97,004.25 Total $3,405,000.00 $385,312.60 $3,790,312.60 $3,979,828.23 SIGNIFICANT DATES Dated 6/29/2017 Delivery Date 6/29/2017 First Coupon Date 2/01/2018 Yield Statistics Bond Year Dollars $18,905.17 Average Life 5.552 Years Average Coupon 2.0381338% Net Interest Cost (NIC) 2.2182433% True Interest Cost (TIC) 2.2202979% Bond Yield for Arbitrage Purposes 2.0242228% All Inclusive Cost (AIC) 2.4768456% IRS Form 8038 Net Interest Cost 2.0381338% Weighted Average Maturity 5.552 Years 2017A GO Capital Outlay B I Issue Summary I 4/20/2017 I 8:53 AM Springsted Page 5 $1,180,000 City of Stillwater, Minnesota General Obligation Capital Outlay Bonds, Series 2017A Police Station DEBT SERVICE SCHEDULE Date Principal Coupon Interest Total P+I 105% Levy 02/01/2018 105,000.00 1.100% 13,716.69 118,716.69 124,652.52 02/01/2019 70,000.00 1.150% 22,137.50 92,137.50 96,744.38 02/01/2020 70,000.00 1.350% 21,332.50 91,332.50 95,899.13 02/01/2021 70,000.00 1.450% 20,387.50 90,387.50 94,906.88 02/01/2022 70,000.00 1.750% 19,372.50 89,372.50 93,841.13 02/01/2023 70,000.00 1.850% 18,147.50 88,147.50 92,554.88 02/01/2024 75,000.00 1.950% 16,852.50 91,852.50 96,445.13 02/01/2025 75,000.00 2.050% 15,390.00 90,390.00 94,909.50 02/01/2026 75,000.00 2.150% 13,852.50 88,852.50 93,295.13 02/01/2027 80,000.00 2.200% 12,240.00 92,240.00 96,852.00 02/01/2028 80,000.00 2.300% 10,480.00 90,480.00 95,004.00 02/01/2029 80,000.00 2.400% 8,640.00 88,640.00 93,072.00 02/01/2030 85,000.00 2.500% 6,720.00 91,720.00 96,306.00 02/01/2031 85,000.00 2.600% 4,595.00 89,595.00 94,074.75 02/01/2032 90,000.00 2.650% 2,385.00 92,385.00 97,004.25 Total $1,180,000.00 - $206,249.19 $1,386,249.19 $1,455,561.65 SIGNIFICANT DATES Dated 6/29/2017 Delivery Date 6/29/2017 First Coupon Date 2/01/2018 2017A GO Capital Outlay B I Police Station I 4/20/2017 I 8:53 AM 5pringsted Page 6 $1,540,000 City of Stillwater, Minnesota General Obligation Capital Outlay Bonds, Series 2017A Capital Outlay DEBT SERVICE SCHEDULE Date Principal Coupon Interest Total P+I 105% Levy 02/01/2018 210,000.00 1.100% 14,365.94 224,365.94 235,584.24 02/01/2019 180,000.00 1.150% 22,085.00 202,085.00 212,189.25 02/01/2020 185,000.00 1.350% 20,015.00 205,015.00 215,265.75 02/01/2021 185,000.00 1.450% 17,517.50 202,517.50 212,643.38 02/01/2022 190,000.00 1.750% 14,835.00 204,835.00 215,076.75 02/01/2023 195,000.00 1.850% 11,510.00 206,510.00 216,835.50 02/01/2024 195,000.00 1.950% 7,902.50 202,902.50 213,047.63 02/01/2025 200,000.00 2.050% 4,100.00 204,100.00 214,305.00 Total $1,540,000.00 $112,330.94 $1,652,330.94 $1,734,947.49 SIGNIFICANT DATES Dated 6/29/2017 Delivery Date 6/29/2017 First Coupon Date 2/01/2018 2017A GO Capital Outlay B I Capital Outlay I 4/20/2017 I 8:53 AM 5pringsted Page 7 $615,000 City of Stillwater, Minnesota General Obligation Capital Outlay Bonds, Series 2017A 2017 Streets DEBT SERVICE SCHEDULE Date Principal Coupon Interest Total P+I 105% Levy 02/01/2018 65,000.00 1.100% 6,193.64 71,193.64 74,753.32 02/01/2019 55,000.00 1.150% 9,802.50 64,802.50 68,042.63 02/01/2020 60,000.00 1.350% 9,170.00 69,170.00 72,628.50 02/01/2021 60,000.00 1.450% 8,360.00 68,360.00 71,778.00 02/01/2022 60,000.00 1.750% 7,490.00 67,490.00 70,864.50 02/01/2023 60,000.00 1.850% 6,440.00 66,440.00 69,762.00 02/01/2024 60,000.00 1.950% 5,330.00 65,330.00 68,596.50 02/01/2025 65,000.00 2.050% 4,160.00 69,160.00 72,618.00 02/01/2026 65,000.00 2.150% 2,827.50 67,827.50 71,218.88 02/01/2027 65,000.00 2.200% 1,430.00 66,430.00 69,751.50 Total $615,000.00 - $61,203.64 $676,203.64 $710,013.82 SIGNIFICANT DATES Dated 6/29/2017 Delivery Date 6/29/2017 First Coupon Date 2/01/2018 2017A GO Capital Outlay B 12017 Streets I 4/20/2017 I 8:53 AM 5pringsted Page 8 $70,000 City of Stillwater, Minnesota General Obligation Capital Outlay Bonds, Series 2017A PW Security Improvements DEBT SERVICE SCHEDULE Date Principal Coupon Interest Total P+I 105% Levy 02/01/2018 10,000.00 1.100% 671.33 10,671.33 11,204.90 02/01/2019 5,000.00 1.150% 1,030.00 6,030.00 6,331.50 02/01/2020 5,000.00 1.350% 972.50 5,972.50 6,271.13 02/01/2021 10,000.00 1.450% 905.00 10,905.00 11,450.25 02/01/2022 10,000.00 1.750% 760.00 10,760.00 11,298.00 02/01/2023 10,000.00 1.850% 585.00 10,585.00 11,114.25 02/01/2024 10,000.00 1.950% 400.00 10,400.00 10,920.00 02/01/2025 10,000.00 2.050% 205.00 10,205.00 10,715.25 Total $70,000.00 $5,528.83 $75,528.83 $79,305.27 SIGNIFICANT DATES Dated 6/29/2017 Delivery Date 6/29/2017 First Coupon Date 2/01/2018 Yield Statistics 2017A GO Capital Outlay B I PIN Security Improvements I 4/20/2017 I 8:53 AM 5pringsted Page 9 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL CITY OF STILLWATER, MINNESOTA HELD: May 2, 2017 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Stillwater, Washington County, Minnesota, was duly held at the City Hall on May 2, 2017, at 7:00 P.M. for the purpose in part of authorizing the competitive negotiated sale of the $3,405,000 General Obligation Capital Outlay Bonds, Series 2017A. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $3,405,000 GENERAL OBLIGATION CAPITAL OUTLAY BONDS, SERIES 2017A A. WHEREAS, the City Council of the City of Stillwater, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue $3,405,000 General Obligation Capital Outlay Bonds, Series 2017A (the "Bonds") to finance (i) the 2017 capital outlay needs of various City departments; (ii) renovation and remodeling of the police station; (iii) street improvement projects; and (iv) public works security improvements, pursuant to Minnesota Statutes, Chapter 475 and Sections 10.4, 10.5 and 10.6 of the City Charter, as more fully described in Exhibit B attached hereto; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposal Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The City Clerk or designee, shall open proposals at the time and place specified in such Terms of Proposal. Preliminary; subject to change. 1 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof 4. Official Statement. In connection with the sale, the City Clerk and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by member and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. 2 828529lv1 STATE OF MINNESOTA COUNTY OF WASHINGTON CITY OF STILLWATER I, the undersigned, being the duly qualified and acting City Clerk of the City of Stillwater, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council duly called and held on the date therein indicated, insofar as such minutes relate to the City's $3,405,000 General Obligation Capital Outlay Bonds, Series 2017A. WITNESS my hand on May 2, 2017. City Clerk 3 828529lv1 EXHIBIT A THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $3,405,000" CITY OF STILLWATER, MINNESOTA GENERAL OBLIGATION CAPITAL OUTLAY BONDS, SERIES 2017A (BOOK ENTRY ONLY) Proposals for the above -referenced obligations (the "Bonds") will be received by the City of Stillwater, Minnesota (the "City") on Tuesday, June 6, 2017, (the "Sale Date") until 10:30 A.M., Central Time at the offices of Springsted Incorporated ("Springsted"), 380 Jackson Street, Suite 300, Saint Paul, Minnesota, 55101, after which time proposals will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of a bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the proposal is submitted. (a) Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted. Signed proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted proposal. OR (b) Electronic Bidding Notice is hereby given that electronic proposals will be received via PARITY®. For purposes of the electronic bidding process, the time as maintained by PARITY® shall constitute the official time with respect to all proposals submitted to PARITY®. Each bidder shall be solely responsible for making necessary arrangements to access PARITY® for purposes of submitting its electronic proposal in a timely manner and in compliance with the requirements of the Terms of Proposal. Neither the City, its agents, nor PARITY® shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents, nor PARITY® shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY®. The City is using the services of PARITY® solely as a communication mechanism to conduct the electronic bidding for the Bonds, and PARITY® is not an agent of the City. If any provisions of this Terms of Proposal conflict with information provided by PARITY°, this Terms of Proposal shall control. Further information about PARITY®, including any fee charged, may be obtained from: PARITY®, 1359 Broadway, 2nd Floor, New York, New York 10018 Customer Support: (212) 849-5000 Preliminary; subject to change. -1- DETAILS OF THE BONDS The Bonds will be dated as of the date of delivery, and will bear interest payable on February 1 and August 1 of each year, commencing February 1, 2018. Interest will be computed on the basis of a 360 -day year of twelve 30 -day months. The Bonds will mature February 1 in the years and amounts* follows: 2018 2019 2020 $390,000 $310,000 $320,000 2021 2022 2023 $325,000 $330,000 $335,000 2024 2025 2026 $340,000 $350,000 $140,000 2027 2028 2029 $145,000 $ 80,000 $ 80,000 2030 $85,000 2031 $85,000 2032 $90,000 The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal amount of the Bonds or the amount of any maturity in multiples of $5,000. In the event the amount of any maturity is modified, the aggregate purchase price will be adjusted to result in the same gross spread per $1,000 of Bonds as that of the original proposal. Gross spread is the differential between the price paid to the City for the new issue and the prices at which the securities are initially offered to the investing public. Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption at a price of par plus accrued interest to the date of redemption scheduled to conform to the maturity schedule set forth above. In order to designate term bonds, the proposal must specify "Years of Term Maturities" in the spaces provided on the proposal form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository for the Bonds. Individual purchases of the Bonds maybe made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable regulations of the Securities and Exchange Commission. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1, 2025, and on any day thereafter, to redeem Bonds due on or after February 1, 2026. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be redeemed. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All redemptions shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. The proceeds will be used to finance (i) the 2017 capital outlay needs of various City departments; (ii) renovation and remodeling of the Police station; (iii) street improvement projects; and (iv) public works security improvements. BIDDING PARAMETERS Proposals shall be for not less than $3,370,950 plus accrued interest, if any, on the total principal amount of the Bonds. No proposal can be withdrawn or amended after the time set for receiving proposals on the Sale Date unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 1/100 or 1/8 of 1%. The initial price to the public for each maturity must be 98.0% or greater. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. GOOD FAITH DEPOSIT To have its proposal considered for award, the lowest bidder is required to submit a good faith deposit to the City in the amount of $34,050 (the "Deposit") no later than 1:30 P.M., Central Time on the Sale Date. The Deposit may be delivered as described herein in the form of either (i) a certified or cashier's check payable to the City; or (ii) a wire transfer. The lowest bidder shall be solely responsible for the timely delivery of its Deposit whether by check or wire transfer. Neither the City nor Springsted have any liability for delays in the receipt of the Deposit. If the Deposit is not received by the specified time, the City may, at its sole discretion, reject the proposal of the lowest bidder, direct the second lowest bidder to submit a Deposit, and thereafter award the sale to such bidder. Certified or Cashier's Check. A Deposit made by certified or cashier's check will be considered timely delivered to the City if it is made payable to the City and delivered to Springsted Incorporated, 380 Jackson Street, Suite 300, St. Paul, Minnesota 55101 by the time specified above. Wire Transfer. A Deposit made by wire will be considered timely delivered to the City upon submission of a federal wire reference number by the specified time. Wire transfer instructions will be available from Springsted following the receipt and tabulation of proposals. The successful bidder must send an e-mail including the following information: (i) the federal reference number and time released; (ii) the amount of the wire transfer; and (iii) the issue to which it applies. Once an award has been made, the Deposit received from the lowest bidder (the "Purchaser") will be retained by the City and no interest will accrue to the Purchaser. The amount of the Deposit will be deducted at settlement from the purchase price. In the event the Purchaser fails to comply with the accepted proposal, said amount will be retained by the City. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis calculated on the proposal prior to any adjustment made by the City. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non -substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and (iii) reject any proposal that the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION The City has not applied for or pre -approved a commitment for any policy of municipal bond insurance with respect to the Bonds. If the Bonds qualify for municipal bond insurance and a bidder desires to purchase a policy, such indication, the maturities to be insured, and the name of the desired insurer must be set forth on the bidder's proposal. The City specifically reserves the right to reject any bid specifying municipal bond insurance, even though such bid may result in the lowest TIC to the City. All costs associated with the issuance and administration of such policy and associated ratings and expenses (other than any independent rating requested by the City) shall be paid by the successful bidder. Failure of the municipal bond insurer to issue the policy after the award of the Bonds shall not constitute cause for failure or refusal by the successful bidder to accept delivery of the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the Purchaser. SETTLEMENT On or about June 29, 2017, the Bonds will be delivered without cost to the Purchaser through DTC in New York, New York. Delivery will be subject to receipt by the Purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Minneapolis, Minnesota, and of customary closing papers, including a no -litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the Purchaser shall be liable to the City for any loss suffered by the City by reason of the Purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2 -12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of a Preliminary Official Statement containing pertinent information relative to the Bonds, and said Preliminary Official Statement will serve as a near -final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Preliminary Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Municipal Advisor to the City, Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000. A Final Official Statement (as that term is defined in Rule 15c2-12) will be prepared, specifying the maturity dates, principal amounts, and interest rates of the Bonds, together with any other information required by law. By awarding the Bonds to the Purchaser, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the Purchaser up to 25 copies of the Final Official Statement. The City designates the Purchaser as its agent for purposes of distributing copies of the Final Official Statement to each syndicate member, if applicable. The Purchaser agrees that if its proposal is accepted by the City, (i) it shall accept designation and (ii) it shall enter into a contractual relationship with its syndicate members for purposes of assuring the receipt of the Final Official Statement by each such syndicate member. Dated May 2, 2017 BY ORDER OF THE CITY COUNCIL /s/ Diane Ward City Clerk - iv - EXHIBIT B SCHEDULE OF 2017 BONDED CAPITAL OUTLAY DEPARTMENT PROJECT COSTS $ TOTAL PROJECT COSTS $ B-1 828529lv1 ordain: ORDINANCE AN ORDINANCE AMENDING THE STILLWATER CITY CODE The City Council of the City of Stillwater, Washington County, Minnesota, does 1. Amending. Chapter 22, Section 22-5, entitled "Planning Commission" is hereby amended to read as follows: Subd. 1. Establishment of commission. There is an established a city planning commission. Subd. 2. Members. The planning commission shall consist of seven voting members, which shall include a Council Representative, to be appointed by the city council. The community development director of the city shall be ex officio, a nonvoting member of the commission. Every appointed member shall, before entering upon the discharge of their duties, take an oath that they will faithfully discharge the duties of their office. All members shall be residents of the city and shall serve without compensation. Subd. 3. Term. All appointments shall be for staggered terms of three years. In the event of a vacancy, except that any person appointed to fill a vacancy occurring prior to the expiration of the term which their predecessor was appointed may be appointed only for the remainder of the term. Upon expiration of their term of office, the member will continue to serve until their successor is appointed and qualified. Any vacancy for the unexpired term shall be filed according to Subd. 4 of this Section. Members shall continue to hold office until their successors have been appointed and qualified. Members of the former nine member planning commission currently in office at the time of passage of this ordinance may continue to serve on the successor commission until the expiration of their current term, and the number of commissioners reduced to seven through attrition. Subd. 4. Appointment Process. All applicants for appointment or reappointment shall be interviewed by the Council representative to the commission and the chair of the commission ("interview panel"). If the chair's term limit is fulfilled or due for reappointment; the interview will be held by two (2) members of Council. A recommendation from the "interview panel" will be given to the City Clerk for placement on the Council agenda for consideration. It is a goal, but not a requirement that all Wards of the city have commission representation to further the policy of the city council that representation on city committees be balanced. Subd. 3 Organization through Subd. 9 Official Map shall be renumbered Subd. 5 Organization through Subd. 11 Official Map. 2. Amending. Chapter 22, Section 22-7, entitled "Heritage Preservation Commission" is hereby amended to read as follows: Subd. 3. Established. The heritage preservation commission shall be established as follows: (1) Members. There is established a city heritage preservation commission, the "commission, "which shall consist of seven voting members to be appointed by the city council. The chairman of the city planning commission or its designee, Council Representative and the community development director of the city shall be ex officio, nonvoting members of the commission. Every appointed member shall, before entering upon the discharge of their duties, take an oath that they will faithfully discharge the duties of their office. All members shall be residents of the city and shall serve without compensation. (2) Term. All appointments shall be for staggered terms of three years. In the event of a vacancy, except that any person appointed to fill a vacancy occurring prior to the expiration of the term which their predecessor was appointed may be appointed only for the remainder of the term. Upon expiration of their term of office, the member will continue to serve until their successor is appointed and qualified. Any vacancy for the unexpired term shall be filed according to Subsection 3 of this Subdivision. Members shall continue to hold office until their successors have been appointed and qualified. (3) Appointment Process. All applicants for appointment or reappointment shall be interviewed by the Council representative to the commission and the chair of the commission ("interview panel"). If the chair's term limit is fulfilled or due for reappointment; the interview will be held by two (2) members of Council. A recommendation from the "interview panel" will be given to the City Clerk for placement on the Council agenda for consideration. It is a goal, but not a requirement that all Wards of the city have commission representation to further the policy of the city council that representation on city committees be balanced. 3. Amending. Chapter 25, Human Rights Commission, Section 25-1, Subd. 3, entitled "Membership" is hereby deleted and replaced as follows: (1) Members. The human rights commission shall consist of seven members to be appointed by the city council. The Commission shall have a non-voting Council representative. Every appointed member shall, before entering upon the discharge of their duties, take an oath that they will faithfully discharge the duties of their office. All members shall be residents of the city and shall serve without compensation. (2) Term. All appointments shall be for staggered terms of three years. In the event of a vacancy, except that any person appointed to fill a vacancy occurring prior to the expiration of the term which their predecessor was appointed may be appointed only for the remainder of the term. Upon expiration of their term of office, the member will continue to serve until their successor is appointed and qualified. Any vacancy for the unexpired term shall be filed according to Subsection 4 of this Subdivision. Members shall continue to hold office until their successors have been appointed and qualified. Appointment Process. All applicants for appointment or reappointment shall be interviewed by the Council representative to the commission and the chair of the commission ("interview panel"). If the chair's term limit is fulfilled or due for reappointment; the interview will be held by two (2) members of Council. A recommendation from the "interview panel" will be given to the City Clerk for placement on the Council agenda for consideration. It is a goal, but not a requirement that all Wards of the city have commission representation to further the policy of the city council that representation on city committees be balanced. The members of the commission will be recommended for appointment by the city council after due consideration has been given their interest and commitment to civil and human rights principles; to their knowledge in the fields of employment, housing, public accommodations, public services, education and other areas affected by the state human rights act (Minn. Stat. ch. 363); to their ability to serve in a genuine leadership role in the community by virtue of their positions of responsibility in business and civic affairs; to adequate representation of the classes of persons protected under the state human rights act; and to recommendations obtained from various sources including any local human rights committee. 4. Amending. Chapter 48, , entitled "Parks and Recreation" is hereby amended to read as follows: Sec. 48-1, Subd. 5 Membership (1) Members. The park and recreation commission shall consist of seven members to be appointed by the city council and should represent a broad range of interests in the park, open space and recreation function. The Commission shall have a non-voting Council representative. Every appointed member shall, before entering upon the discharge of their duties, take an oath that they will faithfully discharge the duties of their office. All members shall be residents of the city and shall serve without compensation. (2) Term. All appointments shall be for staggered terms of three years. In the event of a vacancy, except that any person appointed to fill a vacancy occurring prior to the expiration of the term which their predecessor was appointed may be appointed only for the remainder of the term. Upon expiration of their term of office, the member will continue to serve until their successor is appointed and qualified. Any vacancy for the unexpired term shall be filed according to Subsection 3 of this Subdivision. Members shall continue to hold office until their successors have been appointed and qualified. (3) Appointment Process. All applicants for appointment or reappointment shall be interviewed by the Council representative to the commission and the chair of the commission ("interview panel"). If the chair's term limit is fulfilled or due for reappointment; the interview will be held by two (2) members of Council. A recommendation from the "interview panel" will be given to the City Clerk for placement on the Council agenda for consideration. It is a goal, but not a requirement that all Wards of the city have commission representation to further the policy of the city council that representation on city committees be balanced. Subd. 5(3), 5(4), 5(5) and 5(6) is hereby deleted. 5. Saving. In all other ways the Stillwater City Code shall remain in full force and effect. Adopted by the City Council this day of , 2017. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk Iwater Administration TO: Mayor & City Council FROM: Diane Ward, City Clerk DATE: April 28, 2017 RE: Annual Commission Reappointment/Vacancies There has been some questions related to appointments and reappointment process. 1. It is required that 30 days before a term ends (on May 1) publication for accepting applications must be done. 2. Should current commissioners wish reappointment, letters requested for reappointment are also done 30 days before their term ends. Reappointment is not automatically referred to Council for appointment. 3. After the 30 days, applications and letters requesting reappointment are given to the Chair & Council Rep for consideration and then the following should happen: a. Interviews shall take place by the Council Representative and Chair of Board/Commission (or Vice Chair). Interviews of incumbent commissioners determined by the Chair and Council Rep. b. Any Interviews needed shall take place one hour before the regularly scheduled Board/Commission meeting in order to appoint members the 2nd meeting in April. c. Chair (Vice Chair) & Council Rep communicate their recommendations to City Clerk 4. Staff prepares a memo recommending the commission appointments for the City Council packet (for the 2nd meeting in April) Staff has advertised in the City's legal publication, website and Facebook and will continue to advertise for any open positions. Staff will now arrange for Step 3 to begin for the remaining commissions not listed and will be appointed at a future meeting. Staff has received recommendations for Human Rights and Park & Recreation Commissions and are as follows: Human Rights Commission - 2 open seats It is recommended that Ms. Marcella Kelton (Ward 2) be reappointed and staff will continue to advertise the openings until filled. Park & Recreation Commission- 2 open seats It is recommended that David Brandt and Robert McGarry, III be reappointed. ACTION REQUIRED: If Council agrees with the above information, they should adopt a resolution entitled "APPROVAL OF APPOINTMENTS TO THE COMMISSIONS OF HUMAN RIGHTS AND PARK AND RECREATION." APPROVAL OF APPOINTMENTS TO THE COMMISSIONS OF HUMAN RIGHTS AND PARK AND RECREATION NOW THEREFORE, BE IT RESOLVED, that City Council of the City of Stillwater, Minnesota, at their May 2, 2017 regular City Council meeting hereby appoints the following: Commission Member Ward Term Term Ending Human Rights Marcella Kelton 2 2nd May 1, 2020 Park and Recreation David Brandt 1 6th May 1, 2020 Park and Recreation Robert McGarry, III 2 14th May 1, 2020 Adopted by Stillwater City Council this 2nd day of May, 2017. Ted Kozlowski, Mayor ATTEST Diane F. Ward, City Clerk 1. 9:00 Roll Call BOARD AGENDA MAY 2, 2017 - 9:00 A.M. Board of Commissioners Fran Mlron, District 1 Stan Karwoski, District 2 Gary Kriesel, District 3 Karla Bigham, District 4 Lisa Weik, Chair, District 5 Pledge of Allegiance 2. 9:00 Consent Calendar — Roll Call Vote 3. 9:00 Oath of Office — Administered to Dan Starry, County Sheriff 4. 9:10 Recess for Reception 5. 9:40 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board ofCommissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation (fit becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's Responsibilities. 6. 9:50 Community Development Agency — Melissa Taphorn, Deputy Executive Director A. Resolution — Approval of 2018 Qualified Allocation Plan for Housing Tax Credit Program B. Resolution — Approval of 2017 Annual Action Plan for the Community Development Block Grant and Home Investment Partnerships Program and Authorization to Submit Grant Requests to the Department of Housing and Urban Development 7. 10:10 Public Health and Environment — Judy Hunter, Senior Environmental Program Manager Approval of Waste Designation Amendments to the Washington County Solid Waste Ordinance for the Purpose of Minnesota Pollution Control Agency (MPCA) Review and Authorize the Department of Public Health and Environment to Submit the Amendments to MPCA for Review 8. 10:20 Public Works — Gerritt Bangma, Construction Engineer A. Approval of Contract with Valley Paving, Inc. for $655,548.55 for the County State Aid Highway (CSAH) 19 Mill and Overlay Project B. Approval of Contract with North Valley, Inc. for $2,569,177.75 for the CSAH 9 and County Road 64 Pavement Preservation Project 9. 10:40 General Administration — Molly O'Rourke, County Administrator A. Resolution — Salaries for the County Sheriff and Chief Deputy for 2017 B. Resolution — 2017 First Quarter Donations C. Legislative Updates 10. 10:50 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff' This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 11. Board Correspondence 12. 11:05 Adjourn (Page 1 of 2) Assi&Iv listening devices are available kr use in the County Board Room Si... ....r. " .... .i.e. fn rile.f.ffi`..v 0.0904490 h...C.. `yf..m r.ff;tRRf I !'!AF.N. EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER (Page 2 of 2) 13. 11:10 Washington County Regional Railroad Authority (WCRRA) Convenes A. Roll Call B. Approval of Regional Railroad Authority Minutes from April 11, 2017 C. Approval of Contract with Crandall Arambula in the not to Exceed Amount of $1,300,000 for the METRO Gold Line Bus Rapid Transit Oriented Development Planning D. Adjourn 14. 11:20-12:20 Board Workshop with Public Works — Don Theisen, Director Discuss Future Library Projects AuislWo listehrng devices it. avaiable for use h the County Board Room Hln.. n�.i ...:.I....s tiro. In .lie.Ftii.e.e 1.v..p. 6...'., rfnnen r+ft JRSil rWA RArVI EQUAL EMPLOYMENT OPPORTUNITY 1 AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * MAY 2, 2017 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY Administration Community Corrections Community Services Human Resources Property Records and Taxpayer Services Public Works ITEM A. Approval of April 11, 2017 County Board Meeting Minutes. B. Approval of Community Corrections to accept an additional $12,000 from the Department of Corrections through the state's Remote Electronic Alcohol Grant. C. Approval of a contract with Safari Services for Group Residential Housing Rate 2. D. Approval of resolution to approve a personal leave of absence for Daniel Starry from the Sheriff's Office to accept an appointment to Sheriff of Washington County, and approval of a personal leave of absence for Brian Mueller for the Sheriff's Office to accept an appointment to Chief Deputy Sheriff to the Washington County Sheriff. E. Approval of resolution for the withdrawal of fourteen private sale parcels from sale to allow for reappraisal. F. Approval of resolution to classify and set the basic sale price of tax forfeited parcels and to authorize the Department of Property Records & Taxpayer Services to offer these parcels for sale to adjacent landowners through private sales. G. Approval of Contract No. 10932 with SGTS, Inc. in the amount of $58,246 for the period from final signature through October 31, 2017, for the Law Enforcement Center Lock Upgrade Project, and authorize its execution pursuant to Minn. Stat. 373.02. Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistive I+staning device's are available for use in the County Board Room rt; ea Vila. n. I..,r..➢n nef . nnnr t5€ 11 ATT 44b1 EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER BOARD AGENDA 7 APRIL 25, 2017 - 9:00 A. Board of Commissioners Fran Miron, District 1 71 Stan Karwoski, District 2 Gary Krieset, District 3 Karla Bigham, District 4 Lisa Weik, Chair, District 5 1. 8:15-8:45 Board Workshop with Administration — June Mathiowetz, Senior Planner Discuss a County Contribution through its Land and Water Legacy Program for the Purchase of the Cahanes Property by the Minnesota Department of Natural Resources for a Wildlife Management Area 2. 9:00 Roll Call Pledge of Allegiance 3. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city ofresidence, and present your comments, Your comments must be addressed exclusively to the Board Chair and the full Board ofCommissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's Responsibilities. 4. 9:10 Consent Calendar — Roll Call Vote 5. 9:10 Community Thread — Sally Anderson, Executive Director Resolution — Recognizing Volunteers of Community Thread 6. 9:40 Public Hearing — Accounting and Finance — Tabatha Hansen, Director and Julie Eddington, Kennedy & Graven Resolution — Consider Host Approval for Facilities to be Refinanced with Proceeds of Revenue Obligations to be Issued by the City of White Bear Lake for the Benefit of Northeast Residence, Inc. 7. 10:00 Public Works — Frank Ticknor, Design Engineer; Dan MacSwain, Natural Resources Coordinator; Jim Shaver, Carnelian-Marine-St.Croix Watershed District and Jan Lucke, Transportation Planning Manager A. Approval of Contract with Forest Lake Contracting, Inc. for $108,600 for the Lake Elmo Park Reserve Gate Improvement Project B. Award Bid and Approval of Contract with Forest Lake Contracting, Inc. for $1,993,397.55 for County State Aid Highway (CSAH) 4 Corridor Management and Safety Improvement Project C. Approval of Cooperative Maintenance and Cost Share Agreements with the City of Marine on St. Croix for the CSAH 4 Reconstruction Project D. Approval of Cooperative Maintenance and Cost Share Agreements with the Carnelian -Marine -St. Croix Watershed District for the CSAH 4 Reconstruction Project E. Award Bid and Approval of Contract for $2,837,018.80 with Park Construction Company for the CSAH 22 Management and Safety Project F. Approval of Contract with Stonebrooke Engineering for $292,360.42 for CSAH 22 Management and Safety Project G. Approval of Cooperative Maintenance and Cost Share Agreements with the City of Cottage Grove for the CSAH 22 Management and Safety Project H. Resolution — Supporting Carnelian -Marine -St. Croix Watershed District's Request to the Minnesota Department of Natural Resources Fisheries Division to Cease all Current and Future Trout Stocking (Page 1 of 2) Assistive firming devices are ovate We for use In the County Board Room Nr..,.., .,d .ee(gottna 4.....w .l:..htfir v t..,q.,.y hen4a, plaa......alt fILS}, 4111 <rvfn EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER (Page 2 of 2) 8. 10:40 General Administration — Molly O'Rourke, County Administrator A. Resolution — Recognition of Sheriff William Hutton's Retirement B. Approval of Contracts for Legal Representation in Children in Need of Protection or Services, Termination of Parental Rights and Permanency Cases with Amy Senn and John Chitwood C. Legislative Updates 9. 11:00 Commissioner Reports — Comments — Questions This period of lime shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 10. Board Correspondence 11. 11:15 Adjourn Assislive 6stanlog device; aro avalabls kr use the County Board Room t.. .....4 as eAlenro .Lu., di.. l..taMea "Meer. pe/! (RRfl d'!n RANI EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * APRIL 25, 2017 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ITEM Administration A. Approval of April 4, 2017 County Board Meeting Minutes. Community Services Human Resources Public Works B. Approval to reappoint Jack Lavold, Cottage Grove, and Michael Madigan, Woodbury, to the South Washington Watershed District to three year terms expiring April 31, 2020. C. Approval of resolution to request that the MN Department of Employment and Economic Development fully fund the Metro Regional Workforce Development Board costs. D. Approval of tentative agreement for a 2017-2018 collective bargaining agreement with the Probation Officers unit represented by Teamsters, Local 320. E. Approval of resolution authorizing the closing of Lake Elmo Park Reserve public boat launch August 10, 2017 through August 12, 2017, to allow the Minnesota Boat Club to conduct the 114th Annual North Western International Rowing Association Championship Regatta on Lake Elmo. F. Approval of resolution for the State of Minnesota Department of Transportation Agreement for maintenance of the CSAH 19 Roundabout. G. Approval of Memorandum of Understanding between 3M and Washington County for the 3M Pipeline Easement within Cottage Grove Ravine Regional Park. H. Approval of Cooperative Maintenance Agreement with the South Washington Watershed District for the Ravine Stabilization and Outlet Improvement Project. I. Approval of resolution approving a Drainage and Stormwater Ponding Easement to the South Washington Watershed District to address stormwater from northern watersheds from increased development together with the frequency of high intensity rainfall events. J. Approval of Cooperative Maintenance Agreement with the City of Cottage Grove for the County Road 74 Project. Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Asestiue Gstenhg domes are eo, lob,. for use h the County Board Room ttfn.. nage! ar .fr. M .iierM10-41. eu, &vow haeKt ftaalocipir}, 41fLRlY111 EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER