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Home My WebLink About2017-04-20 DTPC Packet�l Water THE BIRTHPLACE OF MINNESOTA J DOWNTOWN PARKING COMMISSION AGENDA Thursday April 20, 2017 8:30 AM Conference Room 213, City Hall 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF MARCH 16, 2017 MINUTES 4. SPECIAL EVENTS 4.01. Lumberjack Days 4.02. Criterium Bike Race 5. NEW BUSINESS 5.01. Krawczeski request to reserve Lot 17 5.02. New revenue equipment, Amano McGann 5.03. 2016 Parking Survey 6. ADJOURNMENT lllwater THE lIRTMYLAOE OF MINNESOTA DOWNTOWN PARKING COMMISSION MEETING MINUTES March 16, 2017 REGULAR MEETING Chairwoman Pelletier called the meeting to order at 8:40 a.m. Present: Chairwoman Pelletier, Commissioners Anderson and Hopfe, Council Representative Junker Absent: Commissioners Glynn, Johnson and Lettner Staff: Community Development Director Turnblad, Parking Enforcement Officer Pasket, Zoning Administrator/Assistant Planner Olson -Williams There was no quorum, so no official business was conducted nor votes taken. APPROVAL OF MINUTES Approval of February 16, 2017 meeting minutes Chairwoman Pelletier stated that she would like the minutes to include a statement that the Commission strongly encouraged Mr. Fabio to use his own lot for Cruisin' on the Croix. SPECIAL EVENTS Airflow Club Community Development Director Turnblad explained that the Airflow Club of America would like to hold its Chrysler and DeSoto Club Meet in North Lowell Park on June 24. Their tents and cars would be located on the grass. If the park is flooded, they would like to use Lot 11. Staff recommends approving the use of Lot 11 for $135 as a backup plan in case of flooding. After discussion, the Commission's consensus was to recommend approval. Bike Rodeo Community Development Director Turnblad stated that the Stillwater Police Department would like to host a Bike Safety Rodeo on Saturday, May 20 in Lot 12. Consensus of the Commission was to recommend approval. Downtown Parking Commission NEW BUSINESS New revenue equipment March 16, 2017 Commissioner Anderson handed out a summary of the parking attendant's data on gate errors broken down into various categories. Parking Enforcement Officer Pasket shared some of the user errors he has dealt with. Before spending any money on new equipment, he would like to bring Amano in, explain the problems the equipment is having, and ask if they can upgrade existing equipment to do what the City wants it to do. He feels there will always be the issue of operator error, for instance inserting the tickets backwards, upside down, demagnetizing the strip with a cell phone, etc. Community Development Director Turnblad suggested that rather than bringing in vendors, the City should hire a consultant to suggest what kinds of things the City should ask for in the equipment, then go out for an RFP. Parking Enforcement Officer Pasket said he would prefer to bring vendors in since it's their equipment, tell them what issues are being dealt with, and see if they have a solution. Mr. Turnblad pointed out the equipment is 8 yrs old and will be dead in two years, so why repair it? It's time to replace it. He said he would ask the City Council to move the budget item for new equipment up by one year. He would still like to bring in someone from the industry to help determine what capabilities the equipment should have. Commissioner Anderson said the Commission should prepare a list of the issues and have a good discussion about it first. Chairwoman Pelletier said the Commission isn't asking for apps and so on, just for equipment that takes money and takes the ticket and lets people out without having to go to the County for help with malfunctions and errors. She and Commissioner Anderson said they are not really interested in paying a consultant for this. Council Representative Junker said a good vendor may know more than a consultant. He thinks Amano is a good vendor. Officer Pasket added that Amano wouldn't be providing all the equipment in St. Paul and Minneapolis if they weren't competent. Commissioner Hopfe said she would be in favor of inviting Amano to a meeting. Officer Pasket said he will contact the Amano representative and explain what the Commission wants addressed, and tell him to come prepared to discuss whether the current equipment is capable of solving these problems. Chairwoman Pelletier asked if the Amano representative would bring information on the pay lot machines. Officer Pasket responded that he could. He remarked that Minneapolis and St. Paul take credit cards only. He wishes Stillwater could take only credit cards. Cash is a pain. He could meet the representative at the ramp and explain what the Commission wants. The Amano person could then come back with results to present to the Commission. Page 2 of 3 Downtown Parking Commission March 16, 2017 Council Representative Junker said two residents had emailed him questioning the figure of $68,000 in parking ramp revenue discussed at a past meeting. He asked Community Development Director Turnblad to check the figures. Access to Mills Parking Garage Commissioner Anderson asked about the statement made in the Council meeting that the public was supposed to be able to access the Mills parking garage during evenings and weekends, but now cannot do so since a keypad was installed. Mr. Turnblad explained that there are two parking areas below the building: one residential and one commercial. A condition of approval was that the public could use the commercial side of it after hours and weekends. There are 75-78 spaces there in the commercial side. The complex was sold and the card system was installed. However it's not like the public was locked out because the public was never using it - there wasn't demand at the time. The question now is how will they meet that condition? There are two choices - somehow open it to public after hours, or go back to the Council and try to get that condition changed. Council Representative Junker remarked it's interesting why the developer would ever agree to that condition. If he were a condo owner he wouldn't want the public to have access after hours, even though the condo owners' garages are separated from the commercial area. COUNCIL UPDATES The Crosbv Hotel (aka North Main Hotel Community Development Director Turnblad summarized progress on the hotel development and the two-story parking structure as now proposed. Meeting with Council Council Representative Junker thanked the Commission for its input at the joint meeting. Luna Rosa Hotel Commissioner Hopfe asked about progress on the south main hotel. Mr. Turnblad replied that developers ran into more structural difficulties than anticipated so they lost six months. ADJOURNMENT Chairwoman Pelletier closed the meeting at 9:40 a.m. Respectfully Submitted, Julie Kink, Recording Secretary Page 3 of 3 water THE BIRTHPLACE OF MINNESOTA J TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: April 14, 2017 RE: Lumberjack Days special event permit BACKGROUND The Locals have submitted a special event permit application for Lumberjack Days 2017. The event is scheduled to set up in Downtown Stillwater on Thursday, July 20. The actual event would be Friday the 21St through Sunday the 23rd. Cleanup would be on Monday the 24th. COMMENTS During this five day period all or portions of Municipal Lots 4, 5, 6, 8b and 9 will be reserved for the festival. In addition, Mulberry Circle and a portion of Water Street would be closed during the majority of this time period. As can be seen on the attached map, the lots would be used as follows: Municipal Spaces Days in Use Standard fee Lot Used 4 29 Thur, Fri, Sat, Sun, (4 days @ $3/day/space) + (1 day @ Mon $1.50/space) = 348 + 43.50 = $391.50 5 7 Thur, Fri, Sat, Sun, (4 days @ $3/space/day) + (1 day @ Mon $1.50/space/day) = 84 + 10.50 = $94.50 6 16 Thur, Fri, Sat, Sun, (4 days @ $3/day/space) + (1 day @ Mon $1.50/space) = 192 + 24 = $216 8b (east 19 Thur, Fri, Sat, Sun, (4 days @ $3/day/space) + (1 day @ side only) Mon $1.50/space) = 228 + 28.50 = $256.50 9 30 Thur, Fri, Sat, Sun, (4 days @ $3/space/day) + (1 day @ Mon $1.50/space/day) = 360 + 45 = $405 Mulberry 21 Thur, Fri, Sat, Sun (4 days @ $9/space/day) = $756 Circle Water St 15 Thur, Fri, Sat, Sun (4 days @ $9/space/day) = $540 The RFP that the City distributed to potential event producers several years ago offered Lots 2, 4, 5, 6, 7 and 9 as part of the event venue. The Locals have opted not to reserve Lots 2 or 7 (100 spaces), but are asking to use 19 spaces on the east side of Lot 8b. So, the net is 81 fewer parking lot spaces than the City offered for the event. Lumberjack Days Page 2 The normal charge for these parking spaces would be $2,659.50. REQUEST Though the Council has committed the parking spaces to The Locals as a City contribution to the festival, the Parking Commission should still review the parking lot use proposal and make comments. bt Attachments: Lumberjack Days site plan Application form 2017 Stillwater Lumberjack Days July 2 1-22-23 Down Hill Derby Route (Friday Only) '® 1 � 1 � 1 � 1 1 1 1 1 a 1 ' 1 16 •®!6.' ' 1 1 1 1 1 1 ! 1 1 13 rr —'1 Legend Gate in / out, staffed 1 Information Booth Double Bicycle fencing '��\ Power Fire hydrant Light Tower e ATM 1 1 1 1 1 1 1 i 1 •1 1 1 z.4 Public Parkin rver Market, arking (5) re . Portajohns) '1 6 & Han wash •`� Reefer 1 161 1 ! 1 ood 1 1 Off"- 1 •' 1 Vendors '1 •- 1' 1 Ai� 1 I A ' 1 ! Beer 4ctiillAre) 160x60 area with ®6 80x40 4�outdoor seating area. Beer '1 Trailer in back, 10 reg portajohns, I '® ADA, I HSerimet ash. Double ped. Fence i around ener. 21+only. K of O C Bingo in�}aring day Fri, Sat, Sun. 1 t* All Ages Activity; typically daytime. 0 Medical Tent (minor medical) Road ClosureClass III Closure(Class Road Barricade (vehicles) refreshments Picnic,_ \ \ .... Dd kdo s A13Command Center, Volunteer Check -In, and Medical Tent Pontoon and Gondola rides (ran by Gondola Romantica and Stillwater Boat Rental off Existing Dock 1 Y achers •! •_'�ILLmberjac ' $how and Yoga tai Ir Atm1 1 O �-f mP 1 1 �! location for Lum- �h ® Viack Enterpris- a+ Y ! 1 ' as � ��— 1 y,aa16y 1 � • oP 1 O � Renshents _JIorta ons, I O1(I) changing sta- •handwash Kids Play Area �'� �•• �� Stagee((20x30), side musician / produc- • - tion area 2bx20 !! 1 Tickets for helicop- ' , 7 '1 r ters and kids +� �1 1 r - . I�1 •4� '•__W AAL •1. 11 --em"IllResMry 1 by � ' �� 177 E _ .: . �- �• 'til M pay partingpltv 1 +►+:.._ �16_• -4 copter rides at I--- �eview park, .33 miles ' --_- -- h along the paved ding areae, \r ' snow fence area C , I I 200, shut down Odin ,/ eoff inte,,�: Irri des. 5 crew ' clseQjjjitg are 1 Qft —'1 Legend Gate in / out, staffed 1 Information Booth Double Bicycle fencing '��\ Power Fire hydrant Light Tower e ATM 1 1 1 1 1 1 1 i 1 •1 1 1 z.4 Public Parkin rver Market, arking (5) re . Portajohns) '1 6 & Han wash •`� Reefer 1 161 1 ! 1 ood 1 1 Off"- 1 •' 1 Vendors '1 •- 1' 1 Ai� 1 I A ' 1 ! Beer 4ctiillAre) 160x60 area with ®6 80x40 4�outdoor seating area. Beer '1 Trailer in back, 10 reg portajohns, I '® ADA, I HSerimet ash. Double ped. Fence i around ener. 21+only. K of O C Bingo in�}aring day Fri, Sat, Sun. 1 t* All Ages Activity; typically daytime. 0 Medical Tent (minor medical) Road ClosureClass III Closure(Class Road Barricade (vehicles) refreshments Picnic,_ \ \ .... Dd kdo s A13Command Center, Volunteer Check -In, and Medical Tent Pontoon and Gondola rides (ran by Gondola Romantica and Stillwater Boat Rental off Existing Dock 1 Y achers •! •_'�ILLmberjac ' $how and Yoga tai Ir Atm1 1 O �-f mP 1 1 �! location for Lum- �h ® Viack Enterpris- a+ Y ! 1 ' as � ��— 1 y,aa16y 1 � • oP 1 O � Renshents _JIorta ons, I O1(I) changing sta- •handwash Kids Play Area �'� �•• �� Stagee((20x30), side musician / produc- • - tion area 2bx20 !! 1 Tickets for helicop- ' , 7 '1 r ters and kids +� �1 1 r - . I�1 •4� '•__W AAL •1. 11 --em"IllResMry 1 by � ' �� 177 E _ .: . �- �• 'til M pay partingpltv 1 +►+:.._ �16_• -4 copter rides at I--- �eview park, .33 miles ' --_- -- h along the paved ding areae, \r ' snow fence area C , I I 200, shut down Odin ,/ eoff inte,,�: Irri des. 5 crew ' clseQjjjitg are 1 Qft Event Information ,.'�, EVENTS PERMIT APPLICATIO 216 North 4 `h Street, Stillwater, MN 55 Y C D THE BIRTH PLACE OF MINNESOTA Telephone: 651-430-8837 Fax: 651-43 -8810 yy 1 'a y Incomplete applications or applications received after deadline will not be ► e accepted. See Event Instructions for application deadline and fees. Date applI t1000FA CITYBTIL,LUVATER t � Date of Application: ,/' I RyCX�� 2a \ Type: Event Special Event ent w Event Information Title/Name of Event l `,lw0,y LWtnVW3*aLK �p�s Event Date/Time: Set-up: DateyLy� , ju !4 2-�� 01 Actual Event: Date F i.,l2l — sUA4 J+ 23 Clean up: Date MDinadu. .Ju`�i1� Tame Ta-hA to 1 1 Time '7� to Time Ta yn toD (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: (if in Lowell Park please specify north or south Lowell park) Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) Cillwr ��+�ar� I�a�S is r�. $� �ea-►r �rcLd��1�'n, �� x i)f r",Q ar bwn rand co u � %rnpi rc 'r� �►v2 �oc&� 'nes Estimated Attendance (participants and spectators): 12 , bb0 — 20� QpU over xj cV S Applicant Information (Person/Group Responsible} Sponsoring Organization Name: \\-V-Lp S Mailing Address: %V) lKy4IJf son �1 . W City, State, Zip Code: \\ W 0.C- 1 M Iv 55 ci$ Primary Contact/Applicant Name: &-\f� kk(-D Phone Number: -I- 222 S TB $ Fm*Cell rSnn Phone: Email Address: A�n,C \ p cols . 4\,\W 0.A er � Maj . C.oxV-\ Website Address: Vuxr, r3 wA<,�S . c om Name of contact person during event: by-aA & `n hn Cell Phone: I 0 CoS l Alternate contact during event: � St;e1-Y,\ Cell Phone:(,., 3 35 . Refer media or citizens inquires to: �� ML(�uput� Phone: / d° "1o� ` o �jl Yny Soul / Site -Plan: A site plan is mandatory for all events. Please provide a map of the site - layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No ❑ Yes Number and size: �. 2b (`'�1-+� X 'Z J Will there be any inflatables? NO ❑ Yes R Insurance certificate from rental vendor is required Will there be entertainment? No ❑ Yes � What type: LiVe mus' C Feesforelectricitymay apply see Instructions Will sound amplification be used? No ❑ Yes Ej/ Hours and Type: IDaxn `k qrr-\ Will a stage or tent(s) be set up? No ❑ Yes Er Dimensions: 1-`-p X �' l tYNV CS�40" \.V) Will there be temporary fencing? No ❑ Yes 22' Will merchandise/food items be sold? How many Fees for electricity may No ❑ Yesvendors expected: <:3D apply see Instructions -Will-fcFo-cl-be-prepared-on-site? No ❑ Yes LJ Contact Washington County Health Department, -651430=6655 Will cooking operations be conducted? No ❑ Yes Contact Stillwater Fire Department 351-4950 Will alcohol be served but not sold? No E-' Yes ❑ See Alcohol Regulations In the Instructions Will alcohol be sold? No ❑ Yes El See Alcohol Regulations in the Instructions Will there be a fireworks display? No IBJ Yes ❑ Permit required, con tact Stillwater Fire Department 651-351-4950 Describe power needs and location of power source. a.S pre>`kous 1�*�arsi lout- We- \A&je cm%icW 21 rev Elecfiris addi�ion.aJ1 yACV-a;6S 0v,A will loe rou.nd.ec� wi "va,Q of Fre 6ep1. Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Mo5'r\� an\she —� S%Va4 kk &o-7Ae p05�exS 'J \a &Csw*%b�L6d . Ui\ �vwv . City Services (After reviewing the event application, City services maybe requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. ,rn City Streets or Right-of-way 5�,.1\p / — 2o,a3 Start/End Time: "'5. q� No ❑ Yes LI' Ti p. Date: j City Sidewalks or Trails No 0Yes ❑ Start/End Time: Date: Public Parking Lots or Spaces S No F-1YesEir Start/End Time: Tis. 7a,, Date: Will event need barricade(s)? No ❑ Yes Number needed: nAn� (/ Fees may apply C l ��1,t `�� see Instructions Will extra picnic tables be needed? apply No El Yes Ed/ Number needed: 10 see Instructions see Instructionstions Will portable restrooms be needed? No ❑ Yes P( Number needed: Awc� ordawrd. Fees may apply see Instructions Will extra trash receptacles be needed? No ED""' Yes ❑ Number needed: Fees may apply, see Instructions Describe trash removal and cleanup plan during and after event: `rash Cor�ract vJil�u^, We�s�e Anr � . AMCA4 . S'M)J�ar Ab lr sV cu.r W�Atl iv,e adds ��n o ceckcWo� es — +nn cr ,4 irr r�. Lon irn7o �i�ri ju e (and, C p+feciafe) rQ41in �iAS c, (a" a3fe�rm�+o� Will event need traffic control? No ❑ Yes EK Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: �JAn,t)r�,`Pc� Qroce-&L(e *0� -IN� Same as 2011 — Se fara*e- kcuxnenf L3ame s moi b, OA, ws�CA 6 contad' (c4pulAin� oY) Erin s p ejnunc . Will "No Parking Signs" be needed? No ❑ Yes 2111' Number needed- P°)ice 4-D Fees may apply see Instructions if tide. Show location(s) on site map Will event need security? No ❑ Yes [R If event is overnight security will be required. If using private secruity, list Security Company and Contact Information: SsI -- sa.m Ll st d c n &-rjW, RaX . Will event need EMS services? No ❑ Yes 21" Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: I bx I D' ku* - anal sfaff�d b� La. (view sP I�a.Q 'Dor\dr,D^A reuse- LDcp�d ntxfi Ab commOAA c-M+cr. Describe the emergency action plan if severe weather should arise: �-r�v�d,c.a �►1 � [--m�.l�gcl(1C�{ i�race�u.�(e ��a.{n . List any other pertinent information: XS �ax ash; c— The sponsoT(s) ofthis event-fiemby-agrees-t save -&e -City, -its -agents, officiats-aad emptoyeesirarmtessfrom-and-against-all-damages-to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" maybe required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a release of Liability. Signature of Ap li�ant r Authorized Agen(i Date water THE BIRTHPLACE OF MINNESOTA J TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: April 14, 2017 RE: North Star Grand Prix Event Lee Stylos has made application for an event permit on behalf of Minnesota Bicycle Festival, Inc. for the 16' annual Stillwater Criterium Race, to be held this year on June 18th. The Criterium is the final leg of the 5 day professional bike race known as the North Star Grand Prix. As in past years, the organizers of the event are requesting the City to close each street in the course and reserve two parking lots for their exclusive use. From the Downtown Parking Commission's point of view, the request is to reserve all of the on -street parking along the course and to reserve Parking Lots 16 (Olive St Lot) and 17 (Teddy Bear Park Lot). Parking Lot Reservations Lot 16 would be used for the Festival Expo. The expo will include a number of vendors offering bicycles, bicycle accessories, fitness equipment, food and booths for festival sponsors. Portable restrooms will also be located in this lot. The City's 2017 fee schedule sets a price of $3 per space per day in this lot. Since all 47 spaces would be reserved, the total fee for the lot would be $141. Lot 17 would be the location of the "pit" for race participant bike repairs. It will also function as a base of operations for the event organizers. So, all 97 spots are requested to be reserved. As with Lot 16, the fee for this lot is $3 per space for the day. The total fee for this lot would therefore be $291. On -street Parking The race requires closure of the course streets. (See attached map.) Closed portions of both Second and Third Streets are in the Downtown Parking District and the City charges for reserving the on -street parking spots. Second Street up to the foot of Chilkoot Hill is considered part of the Downtown Parking District. It has marked on -street spots. Third Street up to Pine Street is considered part of the downtown parking system as well. But, its parking spaces are unmarked. The total number of on -street spaces is 79 (51 un -marked and 28 marked). The fee for each reserved on -street parking spot is $3 for the day. The total would be $237. For the past several years, the Parking Commission recommended charging only for the 28 marked spots on Second Street. Staff recommends the same for this year, which would be a fee of $84 for on -street parking. Total fees Staff recommends approving the request to reserve the lots and on -street parking, and recommends charging the standard fee of $516 for the use of the two lots and the marked on -street parking. bt attachment: Stillwater Criterium application materials ater EVENTS PERMIT APPLICATION 1 F L D 216 North 4"' Street, Stillwater, MN 550 Z �ty'a +r 2017 I He A IF r H L• C c o r le H *, L 9 e, r a< Telephone: 651-430-8800 Fax: 651-430- 809 TIL Incomplete applications or applications received after deadline will not be office use only EN�INERdPf1IG fArEFT PARZMEN7' accepted. See went 1` 5 Uctivns for application deadline and fees. Date Application Received �, m !!-Maw-.3t 2016 Date of Application: Type: Event Special Event FV nt wr Wi-acL Event Information Title/Name of Event North Star Grand Prix I",S 1-1 June IV, 20 6 7:00am 4:30pm Event Date/Time: Setup: Date � Time to J Juney9, 2016 10:30 am 3:30 pm .Actual Event: Date . i Time to Clean up: Date June i6y 2016 - — Time 3:30pm to 4:30pm (Events after 10:00 p.m. require a variance from city f—mincil Location (Address) of Event: See Attached (If in Lowell Park please specify north or south Lowell park) Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) North Star Grand Prix is the final leg of a 5 day men's and women's professional bike race. Estimated Attendance (participants and spectators): Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Minnesota Bicycle Festival Inc. j Mailing Address: 3020 Simpson St. City, State, Zip Code: Roseville, MN 55113 Primary Contact/Applicant Name: Lee Stylos Phone Number: 651-343-5181 Fax: Email Address: Istylos@msn.com Website Address: 1VJY-AS40-v- �>kC� le �CotvIje& • C0 yYS Name of contact person during event: Lee Stylos Cell Phone: Cell Phone: 651-343-5181 Alternate contact during event: Cell Phone: Refer media or citizens inquires to: -� Phone: t-2 - 3y� A site plan ism an datnf b r all even is Please pio vide a m apof ih a site layout In clu dean ytables, sages, ten ts, fen cin g,portable testio om s;ven do booth 4 trash con lain ers,et. If even to vbvesa parade, race orw alk, please attach a to u le m aph Igh ligh In ®u le. In clu deest sb p statio n s,cm sings, sign age an din dicale mute c he ctio n w ith a rm w s. Event Features W ilhn ysign 4(ban n erbe putu p No ❑ Yes ® Nu m bean dsize: ',JJ� C) W illh ere be an yin falables? No ® Yes ❑ Insurance certificatefrom rental vendor is required W illh ere be en tettain m en 9 No 9 Yes ❑ W h at/pe: Fees for electricity may apply see instructions W ilhoun dam plifcation be u sed? No ❑ Yes ® Hou is an dType: for stage announcers 10:30 am to 3:30nm W ilb gage or ten i s) be set u p? No ❑ Yes ® Dim en 90 s: tr• o �y ry W illh a ie be to m poary fe n do g? No ❑ Yes 'r--fc `tom] C)Q S Gv�l Will merchandise/food item sbesoId? No ❑ Yes ® How m an y possibly Fees for electricity may ven d(m expected; apply seerristructians W ilb od be prepared on die? No ❑ Yes ® Contact Washington County Health Department, 651-430-6655 W ilbookin gope ratio n sbe con duced? No ❑ Yes ® ContactStillwater Fire Department, 351-4950 W ilblcoh d be se ived bu to ck sD Id? No ❑ Yes ® See Alcohol Regulations in the Instructions W ilblcoh d be sold? No ® Yes ❑ See Alcohol Regulations in the Instructions W ilth ere be a frew oiks display? No ® Yes ❑ Permit required, contact Stillwater Fire Department 651-351-4950 Describe pow en eedsan dlocatio n of pow ego u roe. None needed Describe levelof advertisem en t(ie,radio,fyer* ad; Iv, press release). Attach sam pleif available Nationally distributed advertisement, Star Tribune, Pioneer Press, KARE 11 coverage during the entire event. City Services (Ailler review in * a eve n fapplicato n ,City services may be requried b rth a even t) W ilhven Use, close or block an yof 1h e b flow in g1f yes specify location on site m ap. City Streets or Righ tof-w ay No ❑ Yes ® Start/ En dTim e:10:00am/5:OOpfi Date:June 19 City Sidew alksorTrails No ❑ Yes ® Stan/ En dTrm a:10:00am/5:00 Da1e:June 19 Public Parkin g Lot; or Spaces No ❑ Yes ® SlarV En dTim e:10:00am/5:OOpfi Date:June 19 W Oven 11 eedbarrirade(s)? No ® Yes ❑ Fees may apply Nu m ben eeded: See Instructions W ilbxtra picn ictables be n eeded? No ® Yes ❑ Nu m ben eeded:,Fees may apply ee Instructions Will portable restrooms be needed? No ® Yes ❑ Number needed: We will provide Fees may apply see Instructions Will extra trash receptacles be needed? No ® Yes ❑ Number needed: We will provide Fees may apply see Instructions Describe trash removal and cleanup plan during and after event: Trash cans along the route and a 10yrd dumpster on site for the day. Will event need traffic control? No ❑ Yes ® Contact Stillwater Police Departmentfor assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: „ Fees may apply see Instructions Will 'No Parking Signs be needed? No E -] Yes® Number needed: We will provideShow location(s) on site map Will event need security? No ® Yes ❑ Ifevent is overnight, security will be required. If using private secruity, list Security Company and Contact Information: Will event need EMS services? No ❑ Yes ® Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: �SJ2c1� o� OK�>� Describe the emergency action plan if severe weather should arise: List any other pertinent information: Z+n.cl -Vlc 1r T:�,e c -r IT'C4 The sponsor(s) of this event hereby agrees to save the Ciry, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" maybe required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, 1 certify that the information provided is true to the best of my knowledge and agree to pay the permitfee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Stillwater Z a e se of Liability. Signature of Applicant orAut rized Agent Date 16th Annual North Star Grand Prix Stillwater Criterium Racing Schedule June 18th, 2017 9:00am - Beginning of Street Closures 10:00am — Full Course Closure 10:45am — Amateur race 11:45pm - Women's elite race 12:45pm — Kids Race 1:30pm - Men's elite race 3:00pm - Streets open Stillwater Criterium Police Type 3 H SeWh016e ped battler A 'msa closed ahead. I1 lard S 4- Road Closed Ahead 19- T3 Barricades 3- Detour Right/ Strut 2- Detour Left/ Strut 1- Double Arrow 1- Detour Right /T3 1- Detour Left /T3 18- Road Closed 1- Road Closed TTT 6- Portable Delineators 40 -Sandbags 2- TRWBC / in place Friday Detour Route Race Route HIGHWAY TECHNOLOGIES Bringing 80 sandbags from Mankato which were from Mpls Pick up 120 sandbags THIS ROAD WILL BE CLOSED XX/XX 9AM-3PM Deliver all equipment in place on Friday. Pick up on Monday. Customer and Police to set to lot across from US Bank on 2nd between Chestnut and Olive: 6- Portable Delineators 40 -Sandbags North Star Grand Prix Stillwater Criterium Sunday, June 18th, 2016 Proposal for the City of Stillwater, Minnesota The North Star Grand Prix is a five-day cycling event. The Festival includes activities ranging from professional bicycle racing to lots of options for kids and their families. This will be the Festival's 16th year in Stillwater. The Grand Prix is part of the National Racing Calendar (NRC), USA Cycling's listing of the top professional races in the country. The event is the number one ranked national event in the United States for the last three years running. Professional / Elite Bicycle Races in Stillwater The North Star Grand Prix concludes with a race in Stillwater and that is regarded as "the most difficult bic3_c h, criterium in the United ,States!" For 2013, the Stillwater Criterium will be held much the same as before with some minor improvements to attract more spectators and racers and again will be the closing race to the weekend's events. The 2017 Stillwater Criterium will include just three divisions: pro/elite men, pro/elite women and advanced amateurs. In addition to the racing, a kids race that is two blocks long is planned as usual to bring the families out to enjoy the day and give the kids an added bonus for bringing their bikes. Schedule 9:00am — Street closure begins 10:00 - Streets closed around entire course 10:45 —Amateur race 11:45 - Women's elite race 12:45 — Kids Fun Race 1:30 - Men's elite race 3:00 — Racing Concludes - Streets begin to open Associated Activities The audience for the bike race is Minnesota and Wisconsin families. In addition to bicycle racing, the Festival organizers provide stunt riders, DJ music, an expo area with food vendors and kids' activities. Stillwater area groups are encouraged to add their own family activities to the Festival as the south neighborhood hosts a picnic in Triangle Park in conjunction with the race. Street/Road Closures A complete closure of the race course is needed to ensure safety for racers, spectators and residents. This circuit must be closed to traffic and free of obstructions (e.g. parked cars, dumpsters). Complete course closure will last from 10:00am to 3:00 pm. Resident Notification A key to a successful event is to minimize inconveniences for the residents. Pre -Event • Late Winter / Early Spring - Letters, schedules and course maps will be sent to all affected residents and businesses. The letters will include contact information for people wishing to discuss their concerns with the organizer. • Two weeks advance — A reminder will be delivered to the residents and businesses affected by impending street closures. • Two Days Prior to event — Street closure signs will be posted per Police Department guidelines. • Other - Press releases and maps will be sent to the Stillwater Gazette (among other media outlets). Posters and brochures will be distributed throughout the community. Event Day • Pedestrian crossings - Pedestrians can cross the course at many locations. • Detours — will be designated per Stillwater and Washington County guidelines. • Maps - Course marshals will provide course maps and schedules to motorists who ask for information. • Vehicle crossings - vehicles can cross the course under police or race director supervision (driving on the course during a race is prohibited for safety reasons.) • Vehicles on the course - If it is essential that a vehicle use the course during the event, they can do so before, between or after the completion of the races. Route Security Route security will be provided by a combination of police and volunteers. Every intersection will be staffed and police will be stationed at key intersections. Many of the corner marshals will be equipped with radios. Four police officers will be on duty. One each will be stationed at Chestnut/2nd, Pine/3rd and 3rd/Chesnut. The fourth officer will "float". Construction Schedule Event setup will begin Sunday morning at 7 am and will be completed by loam. Road barricades needed to close the race circuit will be pre -placed on Friday or Saturday They will be pulled into place when needed (see above) and then pulled back when the roads open. Tear down will begin at 3:00 pm and should be completed by 4:00 pm. Most materials will be loaded into trucks immediately. Materials requiring pickup by vendors (e.g. road barricades) will be removed on Monday. Expo Area / Food Vendors In addition to the bicycle racing action, the Festival will have an expo area located in the parking lot located at the northwest corner of Olive and Second Street. The expo area is an addition that helps to attract more spectators by having bicycle industry and fitness related vendors, festival sponsors and food vendors. The expo should not affect parking as it is located inside the race course. The parking lot will be posted for no parking on race day. Typical setup of the expo area allows a vendor a 10'x10' space with pop-up tent. Food vendors will typically sell sandwiches, cold beverages, coffee and ice cream. Any cooking with open flames or any significant power source will be coordinated with the fire department for any safety concerns. Parking To minimize congestion in downtown Stillwater, we will use the event web site and printed materials to encourage racers, volunteers, officials, organizers and anyone who is traveling to Stillwater specifically for the race to park in lots that are either inside the course or are up the hill (e.g. Lots 12, 13 & 14, as designated on ilovestillwater.com). We will also encourage people to travel to the event by bicycle and will provide a secure bike corral for their convenience. Requested City Support: Police: 4 officers onsite - coordinated by Bill Lenz, our Security Director Medical Personnel: 2 EMT's onsite — coordinated by Heather Edwards, our Medical Director Street Support: patching/cleaning prior to race day—coordinated by Lee Stylos, Operations Insurance The North Star Grand Prix is permitted under USA Cycling, the national governing body of the sport of bicycle racing. Insurance is provided by USA Cycling's carrier, American Specialty Insurance Services of Roanoake, IN. The policy includes $1 million in liability coverage per incident and $4 million in excess liability in addition to other coverage. The City of Stillwater, sponsors and other participating parties will be named as "other insured" and will be issued certificates of insurance. Benefiting Charity All proceeds made from the North Star Grand Prix will be benefiting our charity, Children's Lighthouse. Organizing Body The bike race is organized by Minnesota Bicycle Festivals, Inc. MBF is a non-profit corporation that was established specifically to create and manage bicycle racing events. The MBF officers, Board of Directors and the managers of all of the component events donate their services to support the Festival and Children's Hospitals. Other MBF races have taken place in downtown St. Paul and Minneapolis, the Minnesota State Capitol, the University of Minnesota campus, Redwing, Winona, Virginia, Mankato, Cannon Falls and Plainview. Stillwater Criterium Sunday June 18, 2017 Arrivals: Race Day Events HQ RV: 7:OOam All Streets close 9:00am ECS: 7:OOam Expo Opens 10:O0am Equipment Truck 7:OOam Amateur races 10:00am ExpoTruck 7:OOam Pro Women 11:45am Straw Bale Truck 7:OOam Kids Race 12:45pm Team Meeting: 7:15am Pro Men 1:30pm Radios Ready 7:30am Racing concludes 3:O0pm Ten Speed: 8:OOam Parking (from Hwy 36 south of the city): Parking is tight in the City — please park According to plans to allow spectators Places to park: Park in CUB HQ lot at the* • Left on Myrtle • Left on 3rd • 2 1/2 blocks on left before Pine St *Left into Brick Building lot *Walk to start area *New Ramp at Myrtle and 2nd Stillwater Criterium — Operations Plan 6:45am Venue Director arrives — secures area — takes inventory HQ RV, Equipment, Expo, Fence, Straw Trucks arrive Drop minimal fence to close 2nd from Chestnut to Olive 7:00am Volunteer Tent Setup 7:15am Team meeting @ RV— 10 minutes 7:30am Setup Volunteers Ready Drop Truss at Finish — assemble Drop fence on "top" section of course Expo Equipment unloaded 8:00am NO PARKING enforced on course and Expo Lot CHILLKOOT HILL CLOSED TO TRAFFIC — toa and bottom Stage Arrives — place and setup — close Olive at 3rd and 95 8:30am Drop fence along Chestnut — leave Chestnut open Drop fence along 2nd to bottom of hill Deliver banners and snow fencing to locations 9:00am CLOSE 2nd from Chestnut to bottom of Chilkoot Bannering Begins — Chestnut and 2no — keep traffic going Top of Hill construction complete Amateur Registration Open Lee Stylos Brian Bob, Brendon Bob Brian, Craig Brian, Craig Corey, Stacy City of Stillwater Lee, Brian Jay Baumeister Brian Brian Crew Lee, Paul Crew Craig Todd 9:00am Full Course Closure Be_qins — Chestnut and 3rd St - LAST Lee, Paul Type 3 barricades all in place Lee, Crew Medical Tent Open Lance 10:15am Course Marshals arrive —explanation of duties & send to posts Jerry C 10:30am Course Complete - paint if necessary Expo Open 10:00am Amateur Women's race — 10 laps 10:45am Amateur Men's race- 10 laps 11:45am Pro Women's Race 12:45pm Kids Race - Myrtle to Nelson — open Chestnut/2nd Corner 1:30pm Pro Men's Race — 70 minutes 2:40pm Racing Complete — Open top of course to traffic — including 3rd Street Teardown Finish — keep top of hill closed to traffic Remove Banners on Chestnut Brendon Stacy Todd Todd Brendon Todd Brendon 3:00pm Tear Down Start Area Following Awards Ceremony Open Chestnut as Fencing is put on Truck — Police assistance Brian KEEP 2nd closed until all equipment picked up — remove all barricades Lee and Crew Stillwater Criterium - Emergency Response Plans Baseline: • Stillwater PD — onsite as in past — approx. 4 officers • Stillwater FD — EMT's to be onsite at 2nd and Chestnut TRIA Orthopedics — Medical doctors onsite to support race o Primary function — respond to medical needs of NVGP racers o TRIA and HCMC may respond to crowd medical issues in event of emergency Communications: Minnesota Bicycle Festivals o All key personnel to have handheld radios o Race Director Brendon Hale 812-327-1776 o Medical Jay Pereira, MD 617-990-4324 Stillwater Authorities o Venue Director Lee Stylos 651-343-5181 o Police Capt. Meredith 651-325-1729 o Medical — Fire Stu Glaser 651-351-4970 o Towing Stillwater Towing 651-439-5744 o Streets Shawn Sanders 651-430-4100 o Block Party Myron Reubendale 651-430-9184 o Highway Technologies — Jamie Ptacek 612-290-3247 MBF can supply handheld radios to above contacts as requested. Communications to be through activity specific persons — Race Director to communicate if needed Emergency Plans: • Emergency event occurs: o Stillwater authority to inform MBF personnel o MBF personnel to inform Race Director o Race Director to communicate with race officials to stop race if necessary ■ Stopping Race — approximately 3 minutes ■ Race Stop — vehicle on course, major race crash, emergency needs Natural Events — communicated over Stage PA o Rain — does not constitute need for race stoppage o Thunderstorms — race to be stopped upon lightning — Armory, Parking Ramp, Local Stores o Tornados — race to be stopped upon Tornado Warning — Armory, Parking Ramp, Local Stores o Heat — water available to racers and spectators (limited) — street vendors and restaurants in area Other Events — threats — catastrophic o Race Director talks with Authorities directly o Race Stoppage — event dependent — discuss with Authorities f� Stillwater Criterium — Expo Map Chestnut Street VIP Beer Garden Jurnbotron Street 1 fs L CL kn i iD {? .t +U EP+D E=R -:)VT Stillwater Expo Layout STILLWATER COURSE DETAILS POLICE EMT _ co . •.FFFFFFFF.................. i.. A fF+rr 1F}� Chestnut WIT. ....................r........rr............................ ►c< v ............ . F F i f r = Volunteer Neutral Pit 0 FROM PAGE I — ............................................... Volunteer Volunteer Tent Ioledical Tent Volunteer Haybale $x White Fence ------ Portapotties - Durnpster ` JUmbotron UE HIGHLIGHTEDARI EA *�•.,+ POLICE - TEN SPEED STINGING TEN SPEED TRUSS: bcate where appropriate, Ten Speed will help. Farr -a -patties E E • Barricades go around outside pole Than taper back to curb- Snow (Fencing Stays on barricades- ; ------------------------ Bank Drive Thru �olunteer Tent -------___ ---- ------------- Dace Trailer: Radia, supplies, results. etc Amateur registration Medical Tent START LINE fort -a -potties Staff Facer Parking Volunteer Tent FV I Medical Tent Volunteer Haybale Sx White Fence _,__—_ portapotties Du€npster Volunteer MM -U � ■ 9 ■ ■ ■ Barricades move in to line up with narrower road at hill base and to block off two large bumps where man hole covers exist. Oak g C I NM VIP Overhead Truss (D �A A NO WALKAREA4� Finish Line IE 0 L) Mark Off USAG Officials ONLY ,Position fencing an this Run fence into grass- allows comer to allow Cyclists more room to crash! pedestrians to flow from hhh hill to top, behind fencing Purt-a-putfies 411 ........... Pine �'` .... ............... POLICE No snow fencing or b-nnem This inside comer- keep f.rc.t -2 Corner Volunteer -A- "T -A, ',�-A = Volunteer STI LLWATER BANNER PLACEMENT water THE BIRTHPLACE OF MINNESOTA J TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: April 14, 2017 RE: Krawczeski reservation request REQUEST Jennifer Krawczeski is requesting permission to reserve Lot 17 (Teddy Bear Park lot) for her wedding reception, which is scheduled to occur at the Grand Ballroom on Friday, June 9, 2017. The reception would be held between 6 PM and 12:30 AM. Since clearing a lot of cars is nearly impossible to do, the lot would have to be barricaded early in the morning on June 9th. COMMENTS Typically the City does not allow municipal parking lots to be reserved for private events. But, if the Parking Commission were to approve this request, the cost would be $3/space for the day. The lot has 97 spaces, so the reservation cost would be $291. bt water THE BIRTHPLACE OF MINNESOTA J TO: Downtown Parking Commission FROM: Sill Turnblad, Community Development Director DATE: April 14, 2017 RE: 2016 Parking Study We are finishing an inventory of existing Downtown public and private parking spaces, as well as a building by building analysis of parking needs as required by the city Zoning Code. The last time this was done was in 1996. So, we will be able to track progress, or lack of it, in the last 20 years. We will also be able to identify where the greatest need is for our next parking ramp. We expect final touches on the study to be complete by Tuesday of next week. So, we will bring copies of it to the Parking Commission meeting on Thursday.