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HomeMy WebLinkAbout2017-03-16 DTPC Packeti water T H E BIRTH PLACE OF MINNESOTA J DOWNTOWN PARKING COMMISSION AGENDA Thursday March 16, 2017 8:30 AM Conference Room 213, City Hall 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF FEBRUARY l6, 2017 MINUTES 4. SPECIAL EVENTS 4.01. Airflow Club 5. NEW BUSINESS 5.01. New revenue equipment 6. COUNCIL UPDATES 6.01. The Crosby Hotel (aka North Main Hotel) 7. ADJOURNMENT lllwater THE lIRTMYLAOE OF MINNESOTA DOWNTOWN PARKING COMMISSION MEETING MINUTES February 16, 2017 REGULAR MEETING Chairwoman Pelletier called the meeting to order at 8:34 a.m. Present: Chairwoman Pelletier, Commissioners Anderson, Glynn, Hopfe, Johnson, Lettner, Council Representative Junker Absent: None Staff: Community Development Director Turnblad, Parking Enforcement Officer Pasket, Zoning Administrator/Assistant Planner Olson -Williams APPROVAL OF MINUTES Approval of January 19, 2016 meeting minutes The minutes were accepted as presented. SPECIAL EVENTS Cruisin' on the Croix - revision Community Development Director Turnblad explained that at its February 7 meeting, the City Council approved 8 dates for the Cruisin' on the Croix car show, beginning June 7 and occurring every other Wednesday through September 6. However, the Council tabled the question of which municipal parking lots could be used, due to complaints about the public not being able to use the public lane connecting Mulberry with Laurel Streets, which runs right through Lot 10. In place of Lot 10, Mr. Fabio suggested using Lot 8b. Mr. Turnblad stated that staff has discussed this with Mead Stone, the manager of River Market Co-op, who supports the use of Lot 8b. Staff recommends approving the reservation of Lots 4, 5, 9, 8b and 11 at a fee of $279 per event date with the added condition that no on -street parking is used. Chairwoman Pelletier suggested the car show may be getting too big for downtown. She said parking will be in especially high demand this year, with construction of two hotels taking place downtown. Commissioner Hopfe pointed out that the car show takes over more than half the downtown spaces on Wednesdays. Frank Fabio, Cruisin' on the Croix organizer, stated he usually runs out of space, so all the requested lots are needed. He feels that Wednesdays are not usually busy downtown, the event generates business and is very popular. Downtown Parking Commission February 16, 2017 Commissioner Glynn pointed out that part of the problem is that the lots have to be blocked off all day. Chairwoman Pelletier said she would like Mr. Fabio to figure out how to keep the lots open during the day, maybe using signs. Mr. Fabio responded that if he could close the lots later in the day, he would, but it's hard to make sure there are no vehicles in the lots by the time the car show starts. Parking Enforcement Officer Pasket said he has not had any complaints about lots being closed off. He added that if a vehicle remains in a lot beyond the stated time, for instance if there is a sign stating the lot must be vacated at a certain hour, he would try to contact the owner. Chairwoman Pelletier suggested the Commission approve the lot reservations now, and later maybe someone will come up with a good solution about how to leave the lots open later in the day. Motion by Chairwoman Pelletier, seconded by Commissioner Anderson, to recommend that the Council approve the use of Lots 4, 5, 9 and 8b for 8 event dates starting June 7 and occurring every other week, with a fee of $3 per space per event date, which would be $3,384. All in favor, 6-0. CONTINUED BUSINESS North Main Hotel - revision Community Development Director Turnblad stated that since the parking mitigation plan for the North Main Street hotel project was approved in December 2016, soils were found to be so poor on the western portion of the proposed site that it is not feasible to construct a parking structure. Therefore, the developer is proposing to eliminate the parking structure and the office building, and to replace both with a 62 -space surface parking lot. Currently there are 8 spaces in the city -owned gravel lot plus 17 spaces in the paved area that was constructed under a lease with Arcola Development. Including these 25 public parking spaces, which would be lost by use of the city -owned property to construct the surface lot, a total of 108 parking spaces are required by the hotel project (100 spaces in the off season). Mr. Turnblad explained there would be a 46 -space shortage in the summer and a 38 -space shortage in the off season. The developer is requesting that those shortages would be mitigated by use of the public parking system at $10 per space per month. He said that according to the developer, hotel guests would mainly use the parking spaces after hours, so the current daytime parkers (Rivertown Commons and Arcola Development) would still be able to use those spaces during the day. Mr. Turnblad recognized that the City is getting close to maxing out can be mitigated. He provided data on parking mitigation totals for the entire downtown system. During the warm season, 16% of the total spots are assigned to mitigation. He said the Commission will discuss this with the Council during the March 7 work session. Page 2 of 4 Downtown Parking Commission February 16, 2017 Dan Oberpriller, developer, informed the Commission they have closed on the property and are very excited to bring a hotel to North Main Street. He said that since discovering there is a spring running through the property, they feel the current plan is better. Construction would start in August and the hotel would open the following summer. He emphasized they are are a very responsible, owner -operator hotel. They have the ability to have 24-hour staff who can monitor the parking lot 24 hours a day and manage it to be sensitive to Arcola Development and other neighbors. He also stated they can double-park the lot and gain an extra 17 spaces through valet parking. Mr. Oberpriller added that, because the project isn't approved yet, it's hard to strike parking agreements with nearby buildings but they would do so if approved. He stated the hotel will operate at 64-68% occupancy. He believes they can handle all hotel traffic on their site for 90% of the year. They would be happy to make adjustments and buy parking passes in the municipal lot for employees. Community Development Director Turnblad confirmed that, from a traffic point of view, the current proposal is a better plan. He suggested adding a condition of approval that valet parking would be provided when needed. That would bring the shortage down to 20 during the warm season and 12 during the off season. Motion by Commissioner Glynn, seconded by Commissioner Lettner, to approve the request to mitigate the 20 space shortage during the summer, 12 spaces during the off season, by using the public parking system and paying the current impact fee of $10 per space per month. All in favor, 6-0. NEW BUSINESS Veterans Memorial expansion Zoning Administrator Olson -Williams stated that the Veterans Memorial Board is asking approval to increase the size of the paver area. The proposed two-phase expansion would result in a loss of ten parking spaces in Lot 19. The first phase would result in the loss of two spaces; the remaining eight spaces would be lost in the second phase, scheduled to occur in 2022 or later. The Veterans Memorial Board would like to postpone the need to mitigate the parking loss until Phase 2. Staff recommends approval. Motion by Chairwoman Pelletier, seconded by Commissioner Glynn, to recommend approval of Phase I of the Veterans Memorial expansion without the need to mitigate for loss of parking until the next phase. All in favor, 6-0. Budget summary Community Development Director Turnblad explained the 2017 parking budgets - parking lots, parking ramp, and capital costs. Downtown Plan Update - general status and parkin sgtudy Page 3 of 4 Downtown Parking Commission February 16, 2017 Mr. Turnblad informed the Commission that the downtown plan update is progressing. He doesn't know if there is general support for converting Lot 1 to a municipal ramp. If that doesn't work, probably Second and Olive would be "Plan B." Numbers show that another parking ramp needs to be built soon. Within the first year or so after adoption of the downtown plan, he expects to have a design contract for a new ramp. The downtown plan update should be done in June or July. Discussion of loading zone adjacent to JX Event Center Community Development Director Turnblad stated that sidewalk was put in place where the loading dock used to be located, but vendors still consider the area to be a loading zone and they park there, sometimes for long periods of time. He stated that Mr. Sather's opinion is that it's a loading zone, but staff disagrees because loading zones don't mean all day parking. Parking Enforcement Officer Pasket told the Commission that there are two loading zones on Second St. south of Commercial, intended for JX Event Center. He has issued tickets to vehicles that have been parked there for 2-3 hours at a time, some of whom were JX Event Center employees. Commission consensus was that loading zones need to be enforced uniformly throughout the City. Mr. Turnblad said he will discuss the issue with Mr. Sather. CONTINUED BUSINESS continued Parking Ramp ticket problems Officer Pasket presented data from the parking attendant regarding ramp volume, lost tickets and ticket problems. March 7 work session with City Council Chairman Pelletier stated she will not be able to be there. Mr. Turnblad said he will put together talking points for the work session, focusing on the need for another parking ramp. ADJOURNMENT Chairwoman Pelletier adjourned the meeting at 10:36 a.m. Respectfully Submitted, Julie Kink, Recording Secretary Page 4 of 4 wAter THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: March 10, 2017 RE: Chrysler & DeSoto Airflow Club Meet INTRO The Airflow Club of America would like to hold its Chrysler and DeSoto Club Meet in North Lowell Park on June 24th Their tents and cars are all proposed to be located on the grass in the park. If the park should be under water from the St. Croix River on the event date, Lot 11 is requested to be used. Parking Lot Reservations Setup, show and cleanup would all occur on Saturday, June 24th. So, if the river is flooding on that date, the fee for one day in Lot 11 would be $135 ($3/day/space for the 45 spaces in the lot). RECOMMENDATION City staff recommends approving the reservation of Lot 11 at $135 as a backup plan in case of flooding in North Lowell Park. r Lot 12 J� Lot 11 of 10 Lot 8 Lot Lot ` 9 1Lot 3 8a of 7 � Lot Lot 6 5 _ My'tTe 1, Lo U, 4 y Uy ��je5 3 Lot 16 L( 2 2 of end9e Lot 1 dSI-tIlIwater Public Parking Lots Downtown Stillwater 2016 Lot 1 (pay lot) 98 spaces Lot 2 (pay lot) — 84 spaces Lot 3 (free lot - 3 hr) -- 33 spaces Lot 4 (free lot - 4 hr) -- 29 spaces Lot 5 (free lot - 4 hr) — 7 spaces Lot 6 (free lot - 3 hr) -- 16 spaces Lot 7 (free lot - 3 hr) -- 16 spaces Lot 8a ("private" `) -- 51 spaces Lot 8b (free lot - 4 hr) - 75 spaces Lot 9 (free lot - 4 hr) -- 30 spaces Lot 10 (free all day; overnight by permit) - 48 spaces Lot 11 (free all day; overnight by permit) - 45 spaces Lot 12 (part free all day; no overnight here) - 78 spaces (part permit only; overnight allowed here) - 23 space: Lot 13 (free after hrs) - 23 spaces Lot 14 (free lot -24 hr) - 8 spaces Lot 15 (free lot - 4 hr) - 13 spaces Lot 16 (free lot - 4 hr) - 47 spaces Lot 17 (free lot - 4 hr) - 97 spaces Lot 18 (free after hrs) - 60 spaces Lot 19 (free after hrs) - 75 spaces Lot 20 (free lot - 24 hr) - 22 spaces Ramp (pay) -- 248 spaces Free public lot after 6 PM Legend off-street parking spaces City Parking Lot marked on -street spaces City Parking Ramp W59_ mY CL ® Trailhead Parking o ® Permit parking only J Private parking only _ On -street handicapped m 15 minute parking limit c Y _ 30 minute parking limit a _ Loading/unloading Bus loading/unloading Cn _ Bus parking Monthly Permits ccy Business Permit Valid E * DT Resident Permit Valid Q. (allows overnight) aFree parking `o Pay parking CD LL Free after office hours Lot 1 (pay lot) 98 spaces Lot 2 (pay lot) — 84 spaces Lot 3 (free lot - 3 hr) -- 33 spaces Lot 4 (free lot - 4 hr) -- 29 spaces Lot 5 (free lot - 4 hr) — 7 spaces Lot 6 (free lot - 3 hr) -- 16 spaces Lot 7 (free lot - 3 hr) -- 16 spaces Lot 8a ("private" `) -- 51 spaces Lot 8b (free lot - 4 hr) - 75 spaces Lot 9 (free lot - 4 hr) -- 30 spaces Lot 10 (free all day; overnight by permit) - 48 spaces Lot 11 (free all day; overnight by permit) - 45 spaces Lot 12 (part free all day; no overnight here) - 78 spaces (part permit only; overnight allowed here) - 23 space: Lot 13 (free after hrs) - 23 spaces Lot 14 (free lot -24 hr) - 8 spaces Lot 15 (free lot - 4 hr) - 13 spaces Lot 16 (free lot - 4 hr) - 47 spaces Lot 17 (free lot - 4 hr) - 97 spaces Lot 18 (free after hrs) - 60 spaces Lot 19 (free after hrs) - 75 spaces Lot 20 (free lot - 24 hr) - 22 spaces Ramp (pay) -- 248 spaces Free public lot after 6 PM 1,226 off-street parking spaces 468 marked on -street spaces 148 unmarked on -street spaces 1,842 total public spaces 1,412 free public spaces (76.7%) Map produced for Downtown Parking Commission Nov 11, 2015 C"le w (OQ ti Ct M610, I( No M�,i� wlat�''r, EVENTS PERMIT APPLICATION 216 North 4 to Street, Stillwater, MN 55C THE ! IN i N► LACE Of MINNESOTAR ) Telephone: 651-430-8837 Fax: 651 -430 - Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: w r--) + t --f �) P S c [I T� Office Use only 2 Date AppUcatlpn Received CIOF STIL pW�Type. ve"N-1N EMT Event Information Title/Name of Event�J I 1 s A ! W 4 y ;' I 1; Event Date/Time: Set up: Date 'A . vfuL / Time �C a'� to � ,oA M Actual Event: Date SCl l . Time �a Am to H'0or, /1 App( JK –1 Cleanup: Date � ' / cl' `J `% a�� � (` �Time � �` ^" to -5 " oo P", (Events after 10:00 p.m. require a variance from City Council Location (Address) of Event: n (if in Lowell Park please specify north or south Lowell park) �j �'� L (') L,6 Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) I C C, rZ i .q ti� I� �P C ' n 1 1 `� 1 `(- `7 C �► %�'�� '_f �� <�<l r� 1 �N _ �I 7 �VG10Nil I !� �. V l I I .�iO4 A-) Ql)�� (I I c, N i -i `% � ,)r f (_�' C r n s � 0 , �� v ti -}- V'q rAl)cre L I 10 ,fin CAR Estimated Attendance (participants and spectators): s—� � C\CIRS> 005 �rl�r�; clSll'��tiPi? I. op,) _�_C / 4' Applicant Information (Person/Group Responsible) l' 1 1C - -o Sponsoring Organization Name: i� r {. vI PLj Io �-j C,l v S v (1 Amwi (� � r. rz , Mailing Address: I , h GI L��I LCA City, State, Zip Code: S C1 J k -')S (a Primary Contact/Applicant Name: I nn �r�� r Ic _ C l �� M�vvi �(-�- _ ( v .S -�- Phone Number: 6 \S I LI a 1 I I (� �I Fax: Cell Phone: (-S l T Email Address: C�ST�TECARS RTHL K, E–t Website Address: \ Name of contact person during event: �� rU I(� j I Cell Phone: y S I U �01 Alternate contact during event:M �_ . *,`iF I C_I� Cell Phone: y� 76)O S Refer media or citizens inquires to;I— 11~� ��e Vr I C. C Phone: 6 -SI. Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No i Yes Number and size: M `` �' i U'-) + C a f Will there be any inflatables? NO Yes ❑ Insurance certificate from rental vendor is required Will there be entertainment? No Yes ❑ What type: Fees for electricity mayapply see instructions Will sound amplification be used? No Yes ❑ Hours and Type: Will a stage or tent(s) be set up? No ❑ Yes Dimensions: f k IDS �0� C�2C ISSr�, Will there be temporaryfencin ? g. No "� Yes ❑ f JU` f Will merchandise/food items be sold? No Yes f_.l How many Fees for electricity may vendors expected: apply see Instructions Will food be prepared on site? No Q Yes ❑ Contact Washington County Health Department 651-430-6655 Will cooking operations be conducted? No Yes ❑ Contact Stillwater Fire Department, 351-4950 Will alcohol be served but not sold? NO KI Yes ❑ See Alcohol Regulations in the Instructions Will alcohol be sold? No [ Yes ❑ See Alcohol Regulations in the Instructions Will there be a fireworks display? No Yes ❑ Permit required, contact Stillwater Fire Department, 651-351-4950 Describe power needs and location of power source. M�,, iIv ful CA (D/,l Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available lo6kv c, J(,IA 6N 1 C, i i, i2 w � I c l ,`, �; ,.`� I �} Lc ISL _f Pv e City Services (After reviewing the event application, City services maybe requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No ® Yes ❑ Start/End Time: Date: City Sidewalks or Trails No 15� Yes ❑ Start/End Time: Date: Public Parking Lots or Spaces No D� Yes ❑ Start/End Time: Date: Will event need barricade(s)? No Yes ❑ Number needed: Fees may apply see Instructions Will extra picnic tables be needed? No Yes 'E[Number needed: f Fees may apply U;,)Jprsee Instructions Will portable restrooms be needed? No Yes ❑ Number needed: Fees may apply see Instructions Will extra trash receptacles be needed? No Yes ❑ Number needed: Fees may apply see Instructions Describe trash and cleanup plan during and after event: removal CI If C1 v f' N U +r-,, f Will event need traffic control? No PM Yes ❑ Contact Stillwater Police Departmentfor assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: C(iS mem�el1 w01 1� C-, e o ti < rt j 012(4t4c,�1 7 P' Me(1o� ev.P Will "No Parking Signs" be needed? No Yes ❑ Number needed: Fees may apply see Instructions Show location(s) on site map Will event need security? No Yes ❑ If event is overnight security will be required. If using private secruity, list Security Company and Contact Information: Will event need EMS services? No A Yes ❑ Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: dcr k&Je CSII ���P�,. Celli Describe the emergency action plan if severe weather should arise: U oI NA -13 to Ce -1 S c>.S QJNP- C- f -�� c' 0 V List any other perti ent information: We �Ui�I�l I —�� �%Ii vN —c ��{ ✓`/S% AlC'�r2 �' �'I �>- ��(�c� CCI ✓ P J I N� TJ� l ��(�Cv�l�� I f r �,'-JAJ IS wP�- we ul� P�� Ic � rJ +� f �✓1((Iuir} C� 0 The sponsor(s) of this event hereby agrees to save the City, its agents officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, 1 certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a reldase of Liability. �y ,Signature of Applicant orAuthorized Agent Date ,qeek 1v Lot M' Downtown Stillwater Event Venue Map WI C, , \a\ me "A CO o fir` Ghe Ok street CD 0C�,46 skfeek W\5011 O\M lie Lai 4 3 Lot \3 Lot 2 44 street Lot 1 — 106 spaces Lot 2 -- 84 spaces Lot 3 — 35 spaces Lot 4 — 29 spaces Lot 5 — 7 spaces Lot 6 -- 16 spaces Lot 7 — 16 spaces Lot 8a 50 spaces Lot 8b 89 spaces Lot 9 — 30 spaces Lot 10 -- 49 spaces Lot 11 — 45 spaces Lot 12 85 spaces Lot 13 28 spaces Lot 14 — 15 spaces Lot 15 20 spaces Lot 16 47 spaces Lot 17 — 103 spaces Lot 18 -- 53 spaces Lot 19 — 83 spaces Lot 20 22 spaces Ramp 248 spaces Total= 1,260 spaces Lot 8a reserved for co-op customers 210, i A W i •il •p! I'�, ��!I� yyeeaa�ffl!ppin �� pow 54TH ANNIVFR'SAR'Y MEET wAter THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: March 10, 2017 RE: Revenue equipment In April we hope to have three vendors present equipment options for our downtown surface lots and the parking ramp. However, prior to inviting them to speak to us, we would like to discuss what the Parking Commissions equipment expectations are. So, on March 17th we will listen to your discussion and create an outline of items for the vendors to present.