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Home My WebLink About2017-03-07 CC Agenda PacketREGULAR MEETING RECESSED MEETING i 1 1\la t ec 114E 1 IRTMELA CE OF MINNESOTA REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North March 7, 2017 4:00 P.M. 7:00 P.M. 4:00 P.M. AGENDA I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Police Department Walk Through 2. Simple Recycling - Textiles - Paul Gardner 3. St. Croix Riverbank Restoration Project Feasibility Report 4. Joint meeting with Council and Downtown Parking 5. CIP Projects & Funding within TIF District #6 IV. STAFF REPORTS 6. Police Chief 7. Fire Chief 8. City Clerk 9. Community Development Dir. 10. Public Works Dir. 11. Finance Director 12. City Attorney 13. City Administrator 7:00 P.M. AGENDA V. CALL TO ORDER VL ROLL CALL VII. PLEDGE OF ALLEGIANCE VIII. APPROVAL OF MINUTES 14. Possible approval of February 21, 2017 regular meeting minutes IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 15. Promotion of John Nobles to Assistant Fire Chief 16. Sculptor Tour Update Presentation by Julie Pangallo & Approval of River City Sculpture Tour for 2017(moved to 3/21/2017 meeting) X. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. XI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 17. Resolution 2017-046, directing payment of bills 18. Resolution 2017-047, approval of transient slip lease renewal 19. Resolution 2017-048, resolution accepting cash donations 20. Resolution 2017-049, approval of Dock Permit for St. Croix Boat & Packet and Wharfage Permit for Gondola 21. Resolution 2017-050, approving salary schedule for Public Works Seasonal Maintenance Worker and Civil Engineering Intern XII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. None. XIII. UNFINISHED BUSINESS 22. Possible approval of SUP approval on North Main Street hotel project (Resolution - Roll Call) XIV. NEW BUSINESS 23. Possible approval of first reading of Ordinance 1092 amending Chapter 56 of the Stillwater City Code, Taxes and Assessments, Section 56-5, Local Lodging Tax (1St reading - Roll Call) 24. Possible approval of final plat for Rutherford Station 2nd Addition (Resolution - Roll Call) XV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XVI. COMMUNICATIONS/REQUESTS XVII. COUNCIL REQUEST ITEMS XVIII. STAFF REPORTS (CONTINUED) XIX. ADJOURNMENT 11wr Administration Date: March 7, 2017 TO: Mayor and Council FROM: Diane Ward, City Clerk SUBJECT: Simple Recycling - Collection of Soft Recyclables BACKGROUND: The concept of Simple Recycling was presented to Washington County Recycling Coordinators as a program that collects curbside clothing & home goods recycling at no cost to the City or its residents. It is estimated that 70 pounds of textiles/clothing per person is thrown away in the trash every year. In this program, top quality materials would be sold to local thrift stores (such as Savers) and the rest is sorted for international export or broken down into wiping rages, home insulation, carpet padding etc. This concept would give residents the opportunity to recycle textiles/clothing curbside, but would not take away the homeowner's choice to donate to Goodwill, Vietnam Vets, Lupus Foundation, Disabled American Vets, etc. To implement this service in Stillwater will take approximately 12 weeks. Mr. Paul Gardner, Simple Recycling, will be present to provide the Council the overall concept of this plan, explanation of the 5 year term of the agreement (sample agreement attached) and answer any questions Council may have. ACTION REQUIRED: If Council approves of the concept of the program, benefits to the residents and the environment, they should direct staff to proceed with the process for contract review by the City Attorney and possible approval at the Council's next meeting. AGREEMENT FOR COLLECTION OF SOFT RECYCLABLES This Agreement for the Collection of Soft Recyclables ("Agreement") is made and entered into this day of , 20 , (the "Date of Execution") by and between a municipal corporation with an address at (herein referred to as "CITY"), and Great Lakes Recycling, Inc. d/b/a Simple Recycling, an Ohio corporation with a business address at 5425 Naiman Parkway, Solon, OH 44139 (together which with its successors and assigns, herein referred to as "Contractor"). WITNESSETH: WHEREAS, Contractor is skilled and experienced in the collection and efficient recycling and disposition of Soft Recyclables; and WHEREAS, CITY desires to limit and restrict the quantity of Soft Recyclables which are deposited in the landfill; and WHEREAS, CITY has selected Contractor to collect, identify, haul, recycle and/or dispose of Soft Recyclables in the CITY'S Service Area; and WHEREAS, Contractor can provide such services and is in the business of and has the expertise, experience, resources and capability to perform the collecting, identifying, packaging, hauling, recycling and/or disposing of Soft Recyclables; and Now, THEREFORE, in consideration of the premises and material promises set forth below and other consideration the receipt and sufficiency of which is hereby acknowledged by the parties, Contractor and CITY (herein collectively called the "Parties") hereby agree as follows: 1. Term. This Agreement shall begin upon the Date of Execution and continue for an initial term of five (5) years (the "Initial Term"). At the end of the Initial Term Contractor and CITY have the right to renew for additional five (5) year terms upon mutual agreement (each such term an "Extension Term" and collectively, the "Term"). Unless either Party provides written notice to the other Party at least sixty (60) days prior to the end of the Initial Term or any Extension Term, the Term shall automatically renew for an unlimited number of five-year terms. During the Term, Contractor shall have the sole and exclusive rights to pick up Soft Recyclables in the CITY'S Service Area through municipal contracted pick up. 2. Contractor's Program Commencement. During the Term, Contractor agrees to begin providing program services on the earlier of the following: (1) a date no later than the day of , 20 , or; (2) a date on which Contractor provides written notice to CITY that sufficient population density has been achieved in a Service Area to support program services (the "Date of Commencement"). In either event, the Date of Commencement will be no later than twelve (12) months from the Date of Execution of this Agreement. On the Date of Commencement, Contractor agrees to furnish all labor, equipment, tools, and services required and necessary for the collection and disposal of Soft Recyclables within CITY and the Service Area and provide qualified supervisory personnel to direct the activities of Contractor under this Agreement. 3. Collection Procedures. During the Term and after the Date of Commencement, Contractor shall collect all acceptable Soft Recyclables set -out for recycling and collection by Residential Customers in approved Containers. The decision of what is an "acceptable" Soft Recyclable shall be made in the sole reasonable discretion of Contractor. However, in no event shall Contractor be required to accept any Excluded Items (excluded items include, but are not limited to the following items: garbage, hazardous waste, carpet, newspapers, mattresses, large furniture, large appliances, yard waste) and in no event shall Contractor provide service to Commercial Customers. Contractor shall not be responsible for collecting Soft Recyclables which have fallen or been placed Curbside but are not in a Container. Contractor agrees to operate collection vehicles in such a manner to prevent materials from being blown from the vehicle. If at any time during collection and transport, Soft Recyclables are spilled onto a street, sidewalk, or private property, Contractor shall clean up and place in the collection vehicle all Soft Recyclables before the vehicle proceeds to the next stop on the collection route or shall promptly make all other reasonably necessary arrangements for the immediate clean-up of spilled Soft Recyclables. Contractor agrees to remove and dispose of all Soft Recyclables at no cost to CITY. 4. Ownership. Soft Recyclables set out for collection on the regularly scheduled collection day shall belong to Contractor from the time of its set -out. Soft Recyclables physically collected by Contractor shall be deemed acceptable Soft Recyclables for the purposes of its obligations under this Agreement. 5. Set Out Procedures. Residents shall place Soft Recyclables into Containers and place Containers at Curbside for collection. Overflow material shall be placed adjacent to the Container(s) in plastic bags or other easily handled container. Soft Recyclables shall not be set out in tied bundles. Contractor must collect all Soft Recyclables that are set out in this manner and are placed within seven (7) feet of the Curbside. Containers shall be placed in a manner that will not interfere with or endanger the movement of vehicles or pedestrians. When construction work is being performed in the right-of-way, Containers shall be placed as close as practicable to an access point for the collection vehicle. Contractor may decline to collect any Soft Recyclables not set out in accordance with this paragraph. 6. Contamination and Improper Set Out. If Contractor encounters any improperly packaged Soft Recyclables or other contaminants in the Container, Contractor may leave those materials in the Container or remove them from the Container and leave them Curbside. Contractor must place a tag on the contaminant(s) that is not collected, collect the acceptable items, and leave contaminants at Curbside. 7. Collection Schedule. Contractor shall divide the Service Area into collection areas to coincide with CITY collection dates. Collections shall be made from Service Recipients on a regular schedule in accordance with the existing CITY recycling pickup schedule; however, Contractor reserves the right to alter the frequency of the scheduled pickups on an as needed basis. 2 Contractor shall not be required to perform any service under this Agreement on Holidays. Contractor may interrupt the regular schedule and quality of service because of street repairs, snow or other closures of public routes, which in Contractor's sole reasonable discretion makes the pick-up of the Soft Recyclables from a Service Recipient impracticable under the circumstances. 8. Missed Collections and Complaints. Service Recipients shall be instructed by CITY to report missed collections and complaints to Contractor. The Program Brochure and other program information shall include contact information for the Contractor to facilitate communication from Service Recipients. Contractor shall give prompt and courteous attention to all reported missed collections and complaints. 9. Inventory of Containers. During the term of this Agreement, Contractor shall purchase (at its sole cost) and maintain an inventory of acceptable and approved Containers for distribution to Service Recipients. Prior to commencement of service under this Agreement, Contractor shall provide new Containers to each Service Recipient. Containers shall initially be delivered to Service Recipients with an informational brochure on the recycling collection program described herein that is produced and printed by the contractor and approved by CITY, which approval shall not be unreasonably withheld (the "Program Brochure"). 10. Contractor's Fee. Contractor shall pay to CITY a contract fee of One Cent ($0.01) per pound of gross receipts of Soft Recyclables in the CITY'S portion of the Service Area. Payments shall be made to CITY not more than thirty (30) days following the close of each calendar month during the term of this Agreement. Weight shall be collected and documented upon completion of each collection day. 11. Publication Information and Education Program. CITY shall provide public information in the normal course to inform Service Recipients of this recycling program. The content and timing of CITY public information shall be coordinate with and approved by Contractor. Contractor may prepare and distribute its own promotional materials subject to CITY approval, which approval shall not be unreasonably withheld. Contractor shall participate in CITY directed promotion and education efforts as outlined below: a. During the course of the routine recycling pick up, provide and distribute notices regarding rejected materials and proper set out procedures. b. Training of employees to deal courteously with customers on the telephone and on -route to promote the collection service and explain proper material preparation. c. Coordinate with CITY for distribution of written promotional and instructional materials directly to Service Recipients. d. Be available a minimum of two times per year to participate in promoting the collection service at an area fair, neighborhood association program, school, or community event. e. Provide advice to CITY on promotion and education material content and presentation. 3 12. Telephone and Customer Service. Contractor shall maintain and staff a local toll- free telephone number where complaints of Service Recipients shall be received, recorded and handled by Contractor, between the hours of 9:00 AM and 4:30 PM Monday through Friday, excluding Holidays. Typically, all "call backs" shall be attempted a minimum of one time prior to 6:00 p.m. on the day of the call. If the caller is not contacted on the first attempt, Contractor shall make subsequent attempts on the next working day after the original call. Contractor shall make a minimum of three (3) attempts within twenty-four (24) hours of the receipt of the call. All attempts to contact the caller shall be recorded on a log kept by Contractor. 13. Marketing and Disposition of Recyclable Material. Contractor shall be solely responsible for the marketing and sale of collected Soft Recyclables, and shall be solely responsible for the storage and disposition of the Soft Recyclables in the event it is unable to sell the Soft Recyclables in a timely manner. 14. Insurance. During the term of this Agreement Contractor agrees to keep in force, with an insurance company licensed to transact business in STATE, an "occurrence basis" insurance policy or policies indemnifying, defending and saving harmless CITY from all damages (except for damages caused by CITY's own negligence, willful misconduct or failure) which may be occasioned to any person, firm, or corporation, whether damages are by reason of any willful or negligent act or acts on part of Contractor, its agents or employees, with limits no less than: a. General Liability: One Million and no/100 Dollars ($1,000,000.00) combined single limit per occurrence for bodily injury, personal injury, and property damage. b. Vehicle Liability: Two Million and no/100 Dollars ($2,000,000.00) combined single limit per accident for bodily injury and property damage. c. Worker's Compensation/Industrial Insurance: Limits as required by the State of Ohio. The general liability provisions in automobile liability policies are to contain, or be endorsed to contain, the following provisions: (i) CITY, its officers, officials, employees, and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of Contractor; products and completed operations of Contractor; premises owned, occupied, or used by Contractor; or automobiles owned, leased, hired, or borrowed by Contractor. (ii) Contractor's insurance coverage shall be primary insurance as CITY, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by CITY, its officers, officials, employees, or volunteers shall be in excess of Contractor's insurance and shall not contribute with it. (iii) Any failure to comply with reporting provisions of the policy shall not affect coverage provided to CITY, its officers, officials, employees, or volunteers. (iv) Contractor's insurance shall apply separate to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, nor reduced in coverage or in limits except after thirty (30) days' prior written notice has been given to CITY. 4 15. Indemnification and Hold Harmless. Except for CITY'S own negligence, willful misconduct or failures, Contractor shall save, keep, and hold harmless CITY, its officers, agents, employees, and volunteers from all damages, costs, or expenses in law or equity that may at any time arise or be set up because of damages to property or personal injury received by reason of or in the course of performing work which may be occasioned by any willful or negligent act or omission of Contractor, any of Contractor's employees, or any subcontractor. In the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of Contractor and CITY, its members, officers, employees, and agents, Contractor's liability hereunder shall be only to the extent of Contractor's negligence. The provisions of this paragraph shall survive the expiration or termination of this Agreement. 16. Compliance with Law. Contractor agrees to comply with all published ordinances, laws, rules, and regulations, together with amendments thereto, of the STATE, the United States of America, or CITY pertaining to the services to be performed hereunder. 17. Taxes. Contractor agrees to save CITY harmless from any and all taxes or assessments of any kind or nature levied by any political subdivision upon Contractor by reason of services rendered for Soft Recyclables and disposal for CITY. 18. Employee Conduct. All Contractor personnel must maintain a courteous and respectful attitude toward the public at all times. At no time may they solicit, request or receive gratuities of any kind. Contractor must direct its employees to avoid loud and/or profane language at all times during the performance of duties. Any employee of Contractor who engages in misconduct or is incompetent or negligent in the proper performance of duties or is disorderly, dishonest, intoxicated, or discourteous must be removed from service under this contract by Contractor. 19. Monthly Reports. Contractor shall provide monthly project status reports. These reports will be due within fifteen (15) days of the close of the month being reported. At a minimum, the reports shall include detailed data to allow analysis of collection and processing efficiencies including pounds of Soft Recyclables collected in the prior month and the payment of the required fee to CITY. 20. Inspections. Upon reasonable advanced request to Contractor,_ CITY may inspect the facilities, equipment and operations of Contractor to assure itself of the appearance and compliance with provisions of this Agreement. Upon reasonable advance request, CITY may review the records kept on the Soft Recyclables collected under the terms of this Agreement to test and validate the weights claimed. CITY agrees to notify Contractor, in writing, at least forty- eight (48) hours prior to any such inspection and shall indicate the reasonable basis for requesting the inspection. 21. Meetings and Communications. In order to minimize misunderstanding and to provide thereafter a forum for discussing and resolving any issues that may arise, the parties agree to meet on a regular basis and hereby adopt communications procedures as follows: 5 Meetings After Collection Begins. After Collections begin, meetings shall be held no less frequently than a quarterly basis, unless otherwise mutually agreed, between representatives of the parties. Such meetings will be held for the purpose of reviewing and discussing day-to-day operations, promotion, public information and public relations. Designation of Representatives. Each party shall send at least one representative to each meeting. CITY shall send to each meeting at least one staff member with operation expertise. Each party shall designate one, and only one, representative as its Lead Representative. If a party sends only one representative to any meeting, that person shall be conclusively presumed to be its Lead Representative. 22. Compliance with Laws and Regulations. Contractor agrees that, in performance of work and services under this contract, Contractor will qualify under and comply with any and all applicable federal, State and local laws and regulations now in effect, or hereafter enacted during the Term, which are applicable to Contractor, its employees, agents or subcontractors, if any, with respect to the work and services described herein. 23. Termination and Breach. Either party may terminate this Agreement without cause upon one hundred eighty (180) days written notice. Should CITY elect to terminate this Agreement without cause under the aforementioned provisions or if Contractor terminates this agreement for -cause, CITY shall not enter into any other Soft Recyclables program in the CITY'S Service Area for a period of three (3) years unless undertaken with the Contractor, unless said restriction is waived in advance, in writing by the Contractor. However, should CITY elect to terminate this Agreement for -cause due to an uncured breach by the Contractor, CITY shall not be precluded from entering into any other agreement for the collection, identification, packaging, hauling, recycling and/or disposing of Soft Recyclables. In the event of a breach of the terms and conditions of this Agreement by either Party hereunder, the non -breaching Party may elect to terminate this Agreement by providing the defaulting Party with a written notice of such default, and allowing the breaching Party a period of thirty (30) days from and after the date of such notice to cure the breach complained of to the satisfaction of the non -breaching Party. In the event said breach is not cured within the thirty (30) day period, this Agreement shall be terminated (for -cause) as of the last day of the period. In the event CITY is the non -defaulting party, Contractor agrees to furnish services under this Agreement until such time as another Soft Recyclables collection and disposal contractor can be selected by CITY. 24. Severability. Should one or more of the provisions of this Agreement be held by any court to be invalid, void or unenforceable, the remaining provisions shall nevertheless remain and continue in full force and effect, provided that the continuation of such remaining provisions does not materially change the original intent of this Agreement. 25. Independent Contractor Status. In the performance of services pursuant to this Agreement, Contractor shall be an independent contractor and not an officer, agent, servant or employee of CITY. Contractor shall have exclusive control over the details of the service and work performed and over all persons performing such service and work. Contractor shall be solely responsible for the acts and omissions of its officers, agents, employees, Contractors and subcontractors, if any. Neither Contractor nor its officers, agents, employees or subcontractors 6 shall obtain any right to retirement benefits, Workers' Compensation benefits, or any other benefits which accrue to CITY employees and Contractor expressly waives and claim it may have or acquire to such benefits. 26. No Assignment. This Agreement, or any interest herein, shall not be transferred, sold, nor assigned by either Party to any person, firm, or corporation, without the prior written consent of the other Party. 27. Definitions. a. Commercial Customer: The term "Commercial Customer" means non-residential customers, including businesses, public or private schools, institutions, governmental agencies and all other users of commercial -type Garbage collection services. b. Container: The term "Container" means a bag, supplied by Contractor for use by the Residential Customer to set out Soft Recyclables. c. Curb or Curbside: The words "Curb" or "Curbside" relate to the homeowners' property, within five (5) feet of the Public Street or Private Road without blocking sidewalks, driveways or on -street parking. If circumstances preclude, a Curbside shall be considered a placement suitable to the resident, convenient to Contractor's equipment, and mutually agreed to by CITY and Contractor. d. Excluded Items: The term "Excluded Items" means Garbage, Hazardous Waste, large furniture, large appliances such as refrigerators, stoves, washers and dryers, magazines, newspapers, car seats, cribs, mattresses, paint, tires, cleaners, etc. and any item heavier than fifty (50) pounds. e. Garbage: The term "Garbage" means all putrescrible and non-putrescrible solid and semi-solid wastes, including, but not limited to, rubbish, ashes, industrial wastes, grass, yard debris, leaves, swill, demolition and construction wastes, dead animals piles of debris, car parts, construction or demolition debris, any item that would be considered Hazardous Waste, or stumps. f. Hazardous Waste: The term "Hazardous Waste" means any hazardous, toxic or dangerous waste, substance or material, or contaminant, pollutant or chemical, known or unknown, defined or identified as such in any existing or future local, state or federal law, statute, code, ordinance, rule, regulation, guideline, decree or order relating to human health or the environment or environmental conditions, including but not limited to any substance that is defined as hazardous by 4 0 C .F .R. Part 2 61 and regulated as hazardous waste by the United States Environmental Protection Agency under Subtitle C of the Resource Conservation and Recovery Act ("RCRA") of 1976, 42 U.S.C. § 6901 et seq., as amended by the Hazardous and Solid Waste Amendments ("HSWA") of 1984; the Toxic Substances Control Act, 15 U.S.C. § 2601 et seq.; or any other federal statute or regulation governing the treatment, storage, handling or disposal of waste imposing special handling or disposal requirements similar to those required by Subtitle C of RCRA or any Ohio statute or regulation governing the treatment, storage, handling or disposal of wastes and imposing special handling requirements similar to those required by federal law. g. Holiday: The term "Holiday" means the following days: New Year's Day, Martin Luther King's Day, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day and Christmas Day, unless otherwise specified by the CITY recycling holiday schedule. 7 h. Residential Customer: The term "Residential Customer" means and individual or individuals residing in a living space rented, leased or owned. i. Service Area: The term "Service Area" means the municipal corporate limits of CITY plus, if necessary, one or more adjacent municipalities within a forty (40) mile radius with a minimum of forty thousand (40,000) households and be scalable to a minimum of one hundred thousand (100,000) households within a forty (40) mile radius, based on the municipalities' collection censuses. The Service Area will encompass all of CITY'S trash and recycling collection area, as it may be amended from time to time. j. Service Recipients: The term "Service Recipients" means Residential Customers of CITY in the Service Area. k. Soft Recyclable: The term "Soft Recyclable" means items of an individual weight less than fifty (50) pounds and can be carried by one person. Soft Recyclables include primarily men's, women's and children's clothing as well as items such as jewelry, shoes, purses, hats, toys, pictures, mirrors, blankets, drapes and curtains, pillows, rags, sewing scraps, sleeping bags, small furniture, small appliances, irons, radios and audio equipment, TVs and video equipment, cameras, lamps, hairdryers, tools, toasters, microwaves, coffee makers, computers and household or consumer electronics, silverware, dishes, pots and pans, glasses and the like. The definition of Soft Recyclable is subject to modification in the discretion of Contractor based upon experience gained during the term of this Agreement. IN WITNESS WHEREOF, the parties have executed and delivered this Agreement as of the Date of Execution first written above. CITY By: Its: Great Lakes Recycling, Inc. d/b/a Simple Recycling By: Adam Winfield, President 8 1 W 0 L SUNNYSIDE MARINA N a 1- z 1— w Y2 � W z la m0 o z w� �Z ce- 0 cn0 = dx 1- 1- W M- o < m co w J I— (I) A — WSB PROJECT NO. 01891-02 CITY PROJECT NO. XX -XX SHEET 1 OF 7 SHEETS cni 79, W 0 N O WSB o � 1.7 .s, ..:ry„a�rgov.'i .r'rr f" _ arm Jrs;.f�.r�0,, 'I cif✓_____�1'+. ' .0 00 . ws. a' w 4.. .+ .►wwwnw'+' sy00 'Iwww+,..' Vegetated Reinforced Soil Slopes (VRSS) are fabric -wrapped soil lifts which are planted with streambank-suitable vegetation to create a root matrix and enhance bank stability. ($$) • Moderate installation complexity • High stability • in use on the Minnesota River near Eden Prairie, can be designed to withstand floods on large rivers • Designed for slopes ranging from a 3:1 to 1:1 max ....... An � li'I f q�i!1.1:114 17113PF'l 1'1' r' 701 Xenia Avenue South - Suite 300 Minneapolis. MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 Date: March 2017 1 Water fNE lIR1HPtpGk 6F MINN F�Pia ST. CROIX RIVERBANK • Live fascines consist of live willow or dogwood cuttings tied in long bundles and placed on shallow slopes. Over time the cuttings become rooted plants which provide permanent vegetative cover. ($) • Simple installation • Prevents gully formation • Slows overland flow on shallow slopes N 0 0.3 0 0 0 0 r -TA 0 N 1-1 (7) c0 0 0) F.14 331 rd C.J CT) c0 0 A, WSB 701 Xenia Avenue South - Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 Date: March 2017 Stiliwater © thods-17-03-03.indd ST. CROIX RIVERBANK slope s 711 .- Hand -placed riprap will be used to stabilize and protect existing stormwater and sanitary sewer infrastructure, which is currently exposed along the St. Croix river shoreline. Hand placing the rock will minimize impacts to the shoreline caused by machinery. ($) • Riprap serves as a protective barrier between structures and ice during winter • Can be installed above or below the water line 0 0 V 0 0 0 N r -I IT CO r -I 701 Xenia Avenue South - Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 Date: March 2017 iNE NiRf MPLRCE QF MIkHfo-ld (3) ST. CROIX RIVERBANK slope stabilization nwii @, • Vegetated riprap is a typical riprap installation with live cuttings planted in the soil below the rock matrix. The vegetation reduces the visual impact of the riprap and helps stabilize the soil beneath the riprap. ($$$) • Moderate installation complexity • Requires sufficient sunlight to stimulate plant growth • Suitable for mild to moderate slopes 701 Xenia Avenue South - Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 Date: March 2017 tHE IHRIIIPta4k DF ST. CROIX RIVERBANK • slope stabihzatio _ . Soil -filled riprap (or root rap) is a pre -mixed blend of topsoil and riprap that allows the vegetation to be better integrated with the rock elements rather than just being planted underneath it. ($$$) • Moderate installation complexity • Requires sufficient sunlight to stimulate plant growth • Suitable for mild to moderate slopes 701 Xenia Avenue South - Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 Date: March 2017 -fillwater r NE 11.,F1111PEACE OF P411404iselA 0 m 0 0 0 O 0 0 v 0 0 N 0 0 r-1 O co r -I y 4J .. 5i V NN ST. CROIX RIVERBANK slope stabilization Native plantings match locally sourced plants and seeds with the soil and sun/shade conditions available on site. Native plantings are deep- rooted and reduce soil erosion and slow overland flow. ($) • Simple installation • Reduces stormwater runoff • Improves aesthetics and provides habitat for pollinators and animals 701 Xenia Avenue South - Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 Date: March 2017 ik IIS water rnE ®IgIMPtACk RF MINNF'.p IA H1Iwatr Administration DATE: March 7, 2017 TO: Stillwater City Council FROM: Tom McCarty, City Administrator SUBJECT: TIF District #6 (Jr. High) - Designation of Increment Balance Background The City has received a communication from the State Auditor's Office requesting an updated plan designating the use of TIF District #6 (Jr. High) increment balance. TIF District #6 was created in 1993 with close out scheduled in 2020. While all bonds were fully paid prior to December 31, 2007, TIF District #6 continues to generate annual increment proceeds which are maintained in a segregated TIF Fund. Certain expenditures to maintain infrastructure and facilities within TIF District #6 are eligible for payment with the TIF District #6 increment balance. The current TIF District #6 increment fund balance is nearly $1 million. Any increment balance remaining in TIF District #6 at close out is returned to the County and the increment proceeds are redistributed to the County, ISD 834 and the City. The City identified tentative plans in early 2008 to designate increment balance from TIF District #6 for repair of lights in the parking lots though the project did not occur. Staff has identified a number of current infrastructure improvement items (and estimated costs) within TIF District #6 that are eligible for payment with TIF proceeds: • Improve retaining walls in lower parking lot on 3rd Street $230,000 • Update 10 parking lot lights (poles, wiring & conversion to LED lights) $ 80,000 • Reroute storm sewer from upper parking lot on 3rd Street to Pine St. $ 50,000 • Construct 14 additional parking spaces in lower parking lot on 3rd St. $ 50,000 TOTAL $410,000 Potential Action The City Council should direct staff to update the 2018 Capital Improvement Plan to include infrastructure improvements (noted above) within TIF District #6 and designate TIF District #6 increment proceeds as the funding source for those improvements through adoption of the attached resolution. The Council can also modify the designated use of TIF District #6 increment proceeds for other eligible infrastructure maintenance items in the future. RESOLUTION DESIGNATING USE OF TIF DISTRICT #6 INCREMENT PROCEEDS FOR COSTS OF ELIGIBLE INFRASTRUCTURE IMPROVEMENTS WITHIN TIF DISTRICT #6 AND DIRECTING STAFF TO INCLUDE TIF DISTRICT #6 IMPROVMENTS IN THE CITY 2018 CAPITAL IMPROVEMENT PLAN WHEREAS, TIF District #6 was created in 1993 and all bonds were fully paid prior to December 31, 2007; and WHEREAS, TIF District #6 continues to generate increment through District close out scheduled for 2020 to be utilized for payment of eligible infrastructure maintenance items within the District; and WHEREAS, City staff has identified the following infrastructure improvement items within TIF District #6 that are eligible to be funded with TIF District #6 increment proceeds: • Improve retaining walls in lower parking lot on 3rd Street $230,000 • Update 10 parking lot lights (poles, wiring & conversion to LED lights) $ 80,000 • Reroute storm sewer from upper parking lot on 3rd Street to Pine St. $ 50,000 • Construct 14 additional parking spaces in lower parking lot on 3rd St. $ 50,000 TOTAL $410,000 NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Stillwater hereby designates use of TIF District #6 increment proceeds for costs of eligible infrastructure improvements within TIF District #6 (as noted above) and directs staff to include TIF District #6 improvements in the city 2018 capital improvement plan. Enacted by the City Council of the City of Stillwater, Minnesota this 7th day of March 2017. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: J. Thomas McCarty, Acting City Clerk 0 :so* op. • IWO vs 1.4 0 0 _3 T • r - 4 0 eV' Tio pt.5 Cr. FA CON" y 1 i,(v) s -ct3 1 50 7- 1,-- , 4 tott, mono INIIIN 00t_ / • • it 17 13 - /6 - 4 4; .6, .• In. 11E31 )* " — 8 .5 "IA 1 T a Figure 7.3 : TIF Districts in Stillwater 1 gilt 1A"' IN _ZddIIHlllllii I - ■r.___.11.. itioliammeaw _11.■%Ij♦��ii11 ab ��1/%it ' G� �1�r111"7 �� 1 r 1 11 MINN LI_..1.._..1 .1 Immo 1 4 '1440 +a 011114 i mi i B. II N 1 E•1 1\ I ♦V WM. Any �� u �%.': n�..illiuu �mm■1'�r��i p� �► ��11�•�: m.. 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EE ■E gm -_ -= EH Ell lit# ♦Oo� if" • IMI 18, uI__■;ror �It, )vilom,,!bt 'iii' ,�/1111� 1 11111 IUMW Ali nomazA Des 1,10' I■1/14 to ii ..& i�E i 111111 1� ,�AO ��,. •11..111 winirg amillaU == = Bi -MN - Ea MC E WE WM u. A ME ti 11■ 11II IIII 111111 I 15 x:'11111 �' 111111111 _.t ,1 IIII 191 ; 1011. millEI 1E ■:1I ■■11r 11.111E .1■■I■ ■11112 1111.11■ 011.111: • =- :Eh 7 Bn INC ME 11 water THE BIRTHPLACE 6F MINNESOTA Tax Increment Financing (TIF) District 2008 Comprehensive Plan s 800 0 800 1,600 Feet E.—..1 2030 City Limit Right -of -Way Open Water TIF Districts TIF #1 (County #9) TIF #4 (County #17) TIF #6 (County #43) TIF #8 (County #65) TIF #9 (County #70) TIF #10 (County #71) Bonestroo October 1, 2008 1:/510/51007001 /gis/maps/tif district.mxd PLAN OF STILLWATER 0 Chapter 7 : Economic Development 7-14 RESOLUTION 2017-046 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $1,054,705.25 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 7th day of March, 2017. Ted Kozlowski, Mayor ATTEST: J. Thomas McCarty, Acting City Clerk EXHIBIT "A" TO RESOLUTION #2017-046 Page 1 LIST OF BILLS 1ST Line/Leewes Ventures LLC Accela Inc Al's Coffee Company AT&T Mobility Becker Arena Products Bernicks Bolton and Menk Inc. Brock White Co. LLC Carquest Auto Parts Carte Graph Systems Inc. CDW Government Inc. Century Link Coca-Cola Distribution Comcast Corval Constructors CoStar Realty Information Inc Coverall of the Twin Cities Cub Foods Dalco DLT Solutions LLC ECM Publishers Fastenal Company FleetPride Force America Geier Maureen Goodin Company Gopher State One CaII Inc. Granicus Inc Gruber's Power Equipment GS Direct Inc. Indue Sales ISD #834 Stillwater Area Schools James Jennifer Jefferson Fire and Safety Inc. M.J. Raleigh Truck Co. Mahtomedi High School Mansfield Oil Company Marshall Electric Company Menards Metropolitan Council Metropolitan Mechanical Contractors MN Crime Prevention Association MN Dept of Agriculture MN State Fire Chiefs Assn MN State Fire Marshal Division Snacks for concessions Monthly UB web payments Hot beverages & supplies for concessions Cell phone Wylie post Beverages for concessions Lift station work Wood chips Equipment repair supplies CarteLite Renewal Power strip Telephone Beverages for concessions TV Internet & Voice Equipment repair supplies Property professional Commercial cleaning services Hot dog buns for concessions Equipment repair supplies AutoCAD Publications Equipment repair supplies Equipment repair supplies Sensor Reimburse for Mileage Closet spud Locates Qtrly web streaming service Blower & trimmer Ink Rec center bathrooms Ad in community ed cat Park Fee Refund Supplies Salt Gate Split Hockey Fuel Repair charges Supplies Wastewater Charge Maintenance Membership Clean up cost recovery Membership 2017 MN State Fire Marshal Conference 1,017.75 519.85 2,880.30 93.08 423.86 143.00 495.00 1,126.80 61.71 12,793.20 47.85 189.40 1,806.22 468.45 1,576.63 360.61 540.00 14.36 2,213.13 2,010.63 117.25 978.07 116.69 264.41 34.24 130.98 16.20 1,086.00 645.00 342.26 7,671.00 700.00 50.00 370.74 33.50 5,349.00 4,053.55 1,631.00 701.57 142,290.96 813.00 60.00 178.85 175.00 145.00 EXHIBIT "A" TO RESOLUTION #2017-046 My Alarm Center Newman Signs Nuss Truck & Equipment Office Depot On Site Body Armor O'Reilly Auto Parts Pepsi Beverages Company ProCraft Painting Progressive Microtechnology Inc RiedelI Shoes Inc. River Valley Printing Inc. Siegfried Construction Company George Simplifile LC Snap Sports SRF Consulting Group Stillwater and Oak Park Heights CVB Stillwater Area High School Stillwater Glass Inc. Stillwater Motor Company Stillwater Towing Storm Group Roofing Streichers The Retrofit Companies Titan Machinery Shakopee T -Mobile USA Tri-State Bobcat Uline Inc USAble Life Verizon Wireless WalMart Community Washington County Election Washington County License Center Washington County License Center Wenck Construction Xcel Energy Ziegler Inc. CREDIT CARDS Access Display Group Amazon.com BCA Training & Auditing Brueggers Bagels Ebay GoDaddy.com GTS Educational Events IACP Alarm Monitoring Services Signs Equipment repair Office supplies Equipment Equipment repair supplies Beverages for concessions Wallpaper removal & painting confer rm Evidence tracker software Skates Business cards Repair charges Recording fees Armory ball court flooring Downtown Plan Update Qtrly Lodging Tax Gate Split Hockey Windshield replacement Vehicle service Towing Refund of permit Uniform supplies Recycling Equipment repair supplies GPS Locate Bobcat Supplies Term Life Insurance Wireless service Supplies Vehicle registration Vehicle registration Vehicle registration Police station expansion Energy Equipment repair Outdoor enclosed display case w/ locking door Supplies Training Bagels Supplies Lumberjackdays.com Training Membership Page 2 98.82 452.56 3,626.09 441.41 2,082.20 780.58 1,916.48 1,300.00 6,375.00 874.77 176.00 13, 648.76 50.00 19,039.00 8,127.78 46,942.66 8,630.00 399.46 29.24 150.00 138.05 146.94 180.60 20.96 255.00 54,764.17 468.91 463.20 1,685.11 69.88 6,230.00 4,744.28 20.75 28,498.32 810.87 883.31 821.74 145.11 400.00 73.74 73.21 30.34 325.00 150.00 EXHIBIT "A" TO RESOLUTION #2017-046 MN Fire Srv. Cert. Board National Registry of Emerg Med Techs NPELRA Oasis Cafe Pearson Education Possey Supply Washington County Dept of Public LIBRARY Baker and Taylor Brechon Melissa J. Brodart Co Culligan of Stillwater Library Strategies Friends St. Paul Pub Lib Midwest Tape Motion Picture Licencing Corp MSR Design Office of MN IT Services Petrie Angela Quill Corporation Sand Creek Group LTD Toshiba Business Solutions LIBRARY CREDIT CARDS Amazon.com Dream Host National Audubon Society FEBRUARY MANUALS Accela Comcast Custom Fire Apparatus Kapsch Frank Waste Management Xcel Energy Training EMS Renewal Membership Sergeant promotion interview panel Training Mini blinds 2017 Hazardous Waste Materials Interim Director: February (91 Hours) Materials Misc Interim Director Search Firm Materials Programs (StPF) Teen Room Improvement - Design Telephone - January Equipment - Staff Reimbursement Supplies Staff Training Maintenance Contract Materials Yearly Website Support Materials - Periodicals Web Payments Cable boxes Pumper Truck Cancellation fee Garbage certification Energy Page 3 700.00 30.00 200.00 61.85 142.40 40.35 142.54 1,003.74 3,696.00 2,727.49 14.55 2,750.00 1,050.33 193.80 541.16 378.04 224.25 297.97 250.00 92.57 423.82 162.24 20.00 381.85 16.83 491,358.39 500.00 53, 010.14 23,158.26 EXHIBIT "A" TO RESOLUTION #2017-046 Page 4 ADDENDUM Board of Water Commissioners Feb 2017 WAC 3,861.00 Century Link Telephone service 313.86 Cole Papers Janitorial supplies 676.91 Comcast lnterent & voice 236.15 Coverall of the Twin Cities Cleaning services 1,772.00 Enterprise FM Trust Lease Vehicles 2,272.26 Magnuson Law Firm Professional Service 8,889.33 Met Council Feb 2017 SAC 7,380.45 MNFiam Book Sales Training materials 240.00 Streichers Uniforms 121.49 Verizon Wireless Wireless Services 612.20 Xcel Energy Energy 31,484.63 TOTAL 1,054,705.25 Adopted by the City Council this 7th Day of March, 2017 ADDITIONAL CONDITIONS OF APPROVAL 1) Contingent upon reaching agreement with the City on the terms of sale or lease of any City owned real estate proposed to be devoted to the project. 2) Contingent upon reaching agreement with the City for the payment of costs associated with the relocation of exiting utilities and ground water flow containment facilities and the easements in which they are now located. 3) Contingent upon the creation of a Redevelopment Tax Increment District for the project and agreement with the City on the extent of any Tax Increment generated by the project that will be granted to the developers for reimbursement of eligible project costs. REGULAR MEETING RECESSED MEETING i 1 1\la t ec 114E 1 IRTMELA CE OF MINNESOTA AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North March 7, 2017 4:00 P.M. 7:00 P.M. 4:00 P.M. AGENDA I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Police Department Walk Through 2. Simple Recycling - Textiles - Paul Gardner (more information available Tuesday) 3. St. Croix Riverbank Restoration Project Feasibility Report 4. Joint meeting with Council and Downtown Parking 5. CIP Projects & Funding within TIF District #6 (available Tuesday) IV. STAFF REPORTS 6. Police Chief 7. Fire Chief 8. City Clerk 9. Community Development Dir. 10. Public Works Dir. 11. Finance Director 12. City Attorney 13. City Administrator 7:00 P.M. AGENDA V. CALL TO ORDER VL ROLL CALL VII. PLEDGE OF ALLEGIANCE VIII. APPROVAL OF MINUTES 14. Possible approval of February 21, 2017 regular meeting minutes IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 15. Promotion of John Nobles to Assistant Fire Chief 16. Sculptor Tour Update - Presentation by Julie Pangallo & Approval of River City Sculpture Tour for 2017 X. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. XI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 17. Resolution 2017-046, directing payment of bills 18. Resolution 2017-047, approval of transient slip lease renewal 19. Resolution 2017-048, resolution accepting cash donations 20. Resolution 2017-049, approval of Dock Permit for St. Croix Boat & Packet and Wharfage Permit for Gondola 21. Resolution 2017-050, approving salary schedule for Temporary Seasonal Engineering Intern XII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. None. XIII. UNFINISHED BUSINESS 22. Possible approval of SUP approval on North Main Street hotel project (Resolution - Roll Call) XIV. NEW BUSINESS 23. Possible approval of first reading of Ordinance 1092 amending Chapter 56 of the Stillwater City Code, Taxes and Assessments, Section 56-5, Local Lodging Tax (1St reading - Roll Call) 24. Possible approval of final plat for Rutherford Station 2nd Addition (Resolution - Roll Call) XV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XVI. COMMUNICATIONS/REQUESTS XVII. COUNCIL REQUEST ITEMS XVIII. STAFF REPORTS (CONTINUED) XIX. ADJOURNMENT situp el recycling FREE CURBSIDE CLOTHING & HOME GOODS RECYCLING PROGRAM FREE TURN SIMPLE SAVE $ KEY & EASY MAKE $ www.SimpleRecycling.com • Info@SimpleRecycling.com Who is Simple Recycling? We have over 50 years of experience in clothing & household discard collection Our sister company manages clothing & household discard donation programs in partnership with non-profit organizations' 85% OF TEXTILES ARE NOT RECYCLED OR DONATED Environmental Impact Facts Clothing, Appliances, Durables, & Furniture account for 1 5% of local waste stream EPA ESTIMATES 10 LBS./PERSON OF CLOTHING ARE THROWN AWAY EACH YEAR (YOUR CITY'S POPULATION X 10LBS = MILLIONS OF LBS./YEAR) Source: 1. http://www.weardonaterecycle.org www.SimpleRecycling.com • Info@SimpleRecycling.com IBM mom The U.S. generates an average of That's about 25 BILLION POUNDS 82 POUNDS of textiles* per year.' per U.S. resident. *Textiles includes cloth.. footwear, accessories, towels, betltling, drapery, etc. THE FACTS ABOUT Of That 82 pounds... 15% gets donated or recycled 3.8 billion lbs recovered through donation/recycling; (12 lbs. per person.) 85% goes to our landfills.' (70 lbs. per person) Metals & Glass 13.4% Food Scraps 14.1% Plastics 12.3 Other 26.7% Post -Consumer Textile Waste 5.2% Paper 28.2% USEPA Municipal Solid Waste Generation That 85% adds up to about 21 BILLION POUNDS of post -consumer textile waste (PCTW) PER YEAR More than 5.2% of all municipal solid waste generated in the U.S.' AND THIS AMOUNT IS GROWING Between 1999 and 2009 the volume of PCTW generated grew by 40% while the diversion rate only increased by 2% This Model has been Tested & Proven Excerpt from USA Today, April 23, 2013 - "Clothes recycling is going curbside in more U.S. towns as global prices rise for the used apparel, shoes and linens that Americans often toss in the trash. Since September, more than a dozen local governments -- in Arizona, Massachusetts, New Jersey, Pennsylvania and Washington State -- have begun curbside pickup of textiles, often in special bags next to bins containing paper and cans."2 Source: 2. http://www.usatoday.com/story/news/nation/2013/04/20/ recyling-clothes-expands-curbside/2092351/ www.SimpleRecycling.com • Info@SimpleRecycling.com COST TO YOUR RESIDENTS = $0 COSTTOYOURCITV= $0 Details & Logistics Simple Recycling provides: • Free residential curbside pickup service • Specially designed recycling collection bags • All informational materials • All trucking, pickup expenses & program management • Local jobs • All related insurance coverage • Drop boxes in locations of city's choosing (if desired) Your city provides: • Supplemental notification & information to residents www.SimpleRecycling.com • Info@SimpleRecycling.com THE LIFE CYCLE OF SECONDHAND CLOTHING sumple recycling 4% WHAT HAPPENS TO YOUR RECYCLED USED CLOTHING? Once a resident determines that their clothing, shoes, handbags, or household textiles have reached the end of their useful life, materials are collected by Simple Recycling and collected clothing is sorted and graded for condition. 10-20% Top quality materials are sold to local thrift stores where they create access to low cost clothing and jobs for local residents. 80% The vast majority of clothing collected is not resaleable in the U.S. so it is further sorted for international export or broken down for raw materials. NAN 310 Thrift industry employs nearly 100,000 workers in the U.S. with over $1 billion wages paid. In addition, private sector recyclers create an additional 15,000 to 20,000 jobs nationally.' 45% Reused and Repurposed Majority exported as secondhand clothing. 30% Recycled and Converted Reclaimed wiping rags are used in various ways as industrial and residential absorbents. 20% .....,. „to(4. . 0000011 1111111iNik Recycled into Fiber Post -consumer fiber is used to make home insulation, carpet padding, and raw material for the automotive industry. Only 5% ends up as waste. WE MAKE IT SIMPLE TO DRAMATICALLY REDUCE TEXTILE WASTES1ource .'Teotile Recycling in the U.S." Report submitted to ■ SMART 6y Dr. Jana Hawley PhD. Univ, of Missouri 2009 www.SimpleRecycling.com • Info@SimpleRecycling.com s T !ii 1lwa ter rt' E R I R I H P; A( E O F M I N N I s R I A FEASIBILITY REPORT ST. CROIX RIVERBANK RESTORATION PROJECT FEBRUARY 1, 2017 Prepared for: City of Stillwater 216 North 4th Street Stillwater, MN 55082 WSB PROJECT NO. 01891-020 WSB FEASIBILITY REPORT Feasibility Study for the St. Croix Riverbank Restoration Project For: City of Stillwater February 1, 2017 Prepared By: WSB & Associates, Inc. 701 Xenia Avenue S., Suite 300 Minneapolis, MN 55416 (763) 541-4800 (763) 541-1700 (Fax) Feasibility Study for the St. Croix Riverbank Restoration Project City of Stillwater, MN WSB Project No. 01891-020 CERTIFICATION I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly licensed Professional Engineer under the law of the State of Minneso James W. f nedy, P.E. e No. 24490 Amy R. Anderson, Reg. No. 50828 Feasibility Study for the St. Croix Riverbank Restoration Project City of Stillwater, MN WSB Project No. 01891-020 CERTIFICATION TABLE OF CONTENTS TITLE PAGE CERTIFICATION TABLE OF CONTENTS 1. INTRODUCTION AND BACKGROUND 1 1.1. Project Context 1 1.2. Project Goals 1 2. EXISTING CONDITIONS .......................,...., .... ,....,.... ....... . 2 2.1. Site Visit and Photos 2 2.2. Existing Conditions Survey 2 3. PROPOSED IMPROVEMENTS 4 3.1. Stabilization Areas 4 3.2. Summary of Agency Meeting and Feedback Received 4 3.3. Proposed Stabilization Methods 5 3.4. Proposed Public Amenities 6 3.5. Possible Stormwater Management Strategies 7 3.6. Estimate of Probable Cost 8 4. PROJECT PERMITTING, SCHEDULE AND FUNDING..... ........ ..... ........... ........ ....,....,......_9 4.1. Project Permitting Tasks 9 4,2. Possible Funding Sources 9 4.3. Proposed Project Schedule 10 5. CONCLUSION AND RECOMMENDATIONS ...,.....,., 12 LIST OF TABLES Table 1 — Stormwater Methodology Comparison Table 2 — Preliminary Cost Estimate, Summary by Area Table 3 — Agency Requirements and Permits APPENDICES Appendix A — Site Visit Photos Appendix B — Figures Figure 1 — Study Area Figure 2 — Existing Conditions, Area 1 Figure 3 — Existing Conditions, Area 2 Figure 4 — Existing Conditions, Area 3 Figure 5 — Proposed Conditions, Area 1 Figure 6 — Proposed Conditions, Area 2 Figure 7 — Proposed Conditions, Area 3 Figure 8 — Proposed Overlook Rendering, Plan View Figure 9 — Proposed Overlook Rendering, Profile View Appendix C — Preliminary Cost Estimate Feasibility Study for the St. Croix Riverbank Restoration Project City of Stillwater, MN WSB Project No. 01891-020 TABLE OF CONTENTS SECTION 1 1. INTRODUCTION AND BACKGROUND 1.1. Project Context For many years the St. Croix River banks south of downtown Stillwater have been experiencing shoreline erosion. In recent years the City of Stillwater has focused on improving pedestrian and bicycle access to downtown and the surrounding riverfront. The increased access to the area has made the existing erosion issues more noticeable to the public. Forthcoming projects, including the new St. Croix Crossing and the conversion of the existing Lift Bridge into a bicycle and pedestrian bridge, will further increase alternative transportation in and around downtown Stillwater and along the St. Croix River. Shoreline erosion is a process, and over time creates a problem for public land owners to manage. In some areas, addressing erosion issues is critical to maintaining safe access to the adjacent boat docks and other commercial activities. Shorelines are intended to provide buffers and safe transition zones between the St. Croix River and the land next to the water. The shoreline in this area also contains a trunk sanitary sewer main that runs between downtown Stillwater and the Metropolitan Council's St. Croix Valley Wastewater Treatment Facility. It is important to properly interface static structures such as buildings, roads, and trails with dynamic moving waters such as the St. Croix River. Banks along the St. Croix River are likely eroding due to multiple factors. Bank failures can be caused when the force of the river flow exceeds the cohesive forces in the soil. The degree or severity of failure often depends on sediment type, layering, and moisture content. In order to properly identify long term solutions, the diagnosis process will include investigation into soil types, bank composition, and environmental influences must be clearly defined. The City of Stillwater commissioned WSB & Associates, Inc. (WSB) to complete this feasibility study for bank stabilization methods that would address the above issues within the project area. The full study area is shown in Figure 1. 1.2. Project Goals The goals of the St. Croix Riverbank Restoration Project are as follows: • Develop a stabilization strategy and preliminary design for restoring the riverbank within the study area (between the Dock Cafe and Sunnyside Marina, as shown in Figure 1). The proposed strategy and design should emphasize the following priorities, within the guidelines established for the St. Croix River as a Wild and Scenic River: o Stabilize eroding shorelines o Improve safe access to the St. Croix River by the public o Improve aesthetic features, particularly in proximity to the existing trail system and future improvements which are tied to the completion of the St. Croix Crossing. • Identify opportunities to create public spaces as part of the restoration project which are consistent with the City of Stillwater's Bridgeview Park Master Plan • Understand the environmental permitting processes involved with this type of project • Develop cost estimates based on the preliminary design • Develop a strategy for phasing and funding the improvements • Increase the aesthetic appeal and safety of the shoreline within the study area, within the guidelines governing the St. Croix River as a Wild and Scenic River Feasibility Study for the St. Croix Riverbank Restoration Project City of Stillwater, MN WSB Project No. 01891-020 Page 1 SECTION 2 2. EXISTING CONDITIONS 2.1. Site Visit and Photos WSB conducted two site visits with representatives from the City of Stillwater. The first site visit was a walk along the St. Croix River shoreline near the Sunnyside Marina and a discussion of existing erosion issues. WSB staff took pictures and notes during this visit. The second site visit included a sonar survey of the bank below the water level and was conducted from a boat. WSB staff also took pictures of the banks and the existing conditions from the water during this visit. Photos from both site visits are available in Appendix A. 2.2. Existing Conditions Survey WSB conducted a survey of the existing banks in August 2016. This survey focused on quantifying the slopes of eroding banks as well as the location of utilities and other structures. The topography and other information collected during the survey is shown in Figures 2 - 4. As part of understanding the existing conditions on the St. Croix River, WSB also reviewed water surface elevation data from the USGS gage at Stillwater. A graph of the water surface elevation versus date from August 17 to December 15, 2016 is shown below. 682 681 c 680 a, W 679 N d 678 677 Water Surface Elevation, St. Croix River at Stillwater 676 8/17/2016 9/6/2016 9/26/2016 10/16/2016 11/5/2016 11/25/2016 12/15/2016 Date Water Surface Elevation (ft) Feasibility Study for the St. Croix Riverbank Restoration Project City of Stillwater, MN WSB Project No. 01891-020 Page 2 SECTION 2 While the USGS data was used to create this graph, it is preliminary and covers a relatively short time period. However, it does provide useful information regarding water levels in the St. Croix River. The St. Croix River is considered at minor flood stage when the water surface elevation is at or above 687.0 feet and a no wake zone goes into effect at 683.0 feet. When the St. Croix is not at flood stage, the river can rise and fall several feet within a relatively short period of time. The National Weather Service (NWS) also provides probability information for water surface elevations in Stillwater. A water surface elevation with a 50 percent exceedance probability means that the water surface will be at or above that elevation 50 percent of the time. The NWS conditional simulation defines the water surface elevation with a 50 percent exceedance probability as 676.8 feet. This elevation can be considered the working definition of the baseflow elevation for the St. Croix River. Feasibility Study for the St. Croix Riverbank Restoration Project City of Stillwater, MN WSB Project No. 01891-020 Page 3 SECTION 3 3. PROPOSED IMPROVEMENTS 3.1. Stabilization Areas The existing conditions survey and field visits showed that the severity of erosion issues varied widely within the project area. The banks surrounding the St. Croix Boat and Packet club were some of the most severely eroded, in some areas exceeding a slope of 1:1. Sonar measurements from the second site visit indicated that the banks below the water line in this area were similarly steep. There is minimal distance between access points (trails, roads, parking lots) and the river banks in this area, meaning erosion issues are highly visible to the general public. A likely contributor to the severe erosion in this area is stormwater generated by the existing trail and parking lot, which is currently untreated before it reaches the St. Croix River. This area also contains a significant amount of infrastructure, both overhead and buried, that would need to be considered when selecting stabilization methods. Moving downstream, the bank slopes flatten out both above and below the water line. The trail and Highway 95 are farther from the river in this area and there is no public water access until the Sunnyside Marina. The primary infrastructure in this area includes the sanitary sewer trunk line with some exposed manhole structures along the water's edge. Erosion issues in this area are Tess severe; the major concerns are the banks surrounding the north end of the Sunnyside Marina which is currently being used as a barge launch for work on the St. Croix Crossing. Based on a review of the study area existing conditions and the location and severity of erosion issues, the study area was subdivided into three areas, as shown on Figures 2 - 4. This division allows the project to be phased for both scheduling and funding purposes, and it keeps the scale and types of proposed stabilization methods similar within a single area. Area 1, or the Docks area, is the northernmost area with the most severe erosion issues. Stabilization in this area needs to address steep banks, toe erosion, untreated stormwater runoff from surrounding impervious surfaces, and localized lack of vegetation. It is also the most space -constrained area due to existing development and infrastructure. Area 1 is shown in Figure 2. Area 2, or the Floodplain Forest, has only localized erosion issues and mostly stable banks. The primary concerns in this area are addressing the formation of gullies caused by stormwater runoff and protection and stabilization of existing structures (sanitary manholes and stormwater outlets) at the river's edge. Area 2 is shown in Figure 3. Area 3, or the Marina, has localized occurrences of steep banks and toe erosion, but they are less widespread and less severe than in Area 1. Area 3 is shown in Figure 4. 3.2. Summary of Agency Meeting and Feedback Received On October 26, 2016, WSB staff met with City staff and representatives from regulatory agencies to discuss possible restoration strategies for areas identified in Section 2. Regulatory attendees represented the following organizations: • U.S. Army Corps of Engineers • Minnesota Department of Transportation • Minnesota Department of Natural Resources • Middle St. Croix Watershed Management Organization • Browns Creek Watershed Management Organization Feasibility Study for the St. Croix Riverbank Restoration Project City of Stillwater, MN WSB Project No. 01891-020 Page 4 SECTION 3 Agency representatives gave feedback on numerous points of the design, as well as the overall scope and schedule of the project. Feedback received is summarized as follows. The design must not include plastic or petroleum-based products used within the 100 -year floodplain of the river. This is for aesthetic concerns as well as for the sake of preserving plant and animal habitat. If the project includes any lighting be added to the Highway 95 trail or the proposed scenic overlooks, it must be minimal in scope and not interfere with insect breeding or bird migration. The Audubon Society has a "Lights Out" program which should be used as a reference. If trees need to be removed, wherever possible they should be cut high enough on the stump that they will re -sprout. Structural reinforcements of the toe or banks using non -natural materials (such as concrete blocks or sheet pile) must not be visible from the river for aesthetic reasons and to maintain the scenic characteristics of the river and riverbanks. Placement of scenic overlooks or other public viewpoints need to balance acquiring a view of the river with not being prominently visible from the river, so as to maintain the scenic characteristics of the river and riverbanks. Any proposed plants must be native species to the St. Croix River Valley. The specification for any visible rock used in the project is that it must be natural rock. 3.3. Proposed Stabilization Methods There are many design criteria which need to be met for any stabilization methods installed on the St. Croix River. As discussed in Section 2.2, the design must be robust in the face of a wide range of water levels and velocities, as well as frost heave and ice coverage in the winter. The stabilized banks must be low maintenance and aesthetically pleasing to the public as they interact with it from both the water and the shoreline. Stabilization methods that minimize excavation and other disturbances are beneficial because they will prevent excess sediment loading to the St. Croix River during construction, as well as minimize impacts to the historic and industrial structures present in Areas 1 and 3. The design must also consider issues of cost, public access, and ease of constructability. Because the St. Croix River through Stillwater is a federally designated Wild and Scenic River, the design must give extra consideration to visual impacts and respect for the existing terrestrial and aquatic communities. The design must follow guidelines for land use and management set out by the National Parks Service in the St. Croix Cooperative Management Plan (MN DNR 2000). With these criteria in mind, WSB proposes using the following methodologies as stabilization strategies on the St. Croix River: Vegetated Reinforced Soil Slopes (VRSS) — This method combines an engineered slope with vegetation for an aesthetically pleasing stabilized bank. The slope consists of a stone toe topped with biodegradable blanket -wrapped soil lifts. The soil lifts are planted with both a native seed mix as well as live stakes; by the time the blanket has degraded the roots of the plants have developed and are serving to stabilize the slope. These systems can be installed at a slope of 1:1 or less, but they do require full sun or nearly full sun exposure to ensure that the vegetation becomes well established in a short time. Live Fascines — Live fascines are a vegetated stabilization practice best used for long, shallow slopes with full sun. They consist of live willow or dogwood cuttings tied in long bundles. These bundles are then placed in a shallow trench which runs perpendicular to the direction of overland flow. Over time the live cuttings will root and establish permanent vegetative cover on the slope face. Live fascines work well to prevent gully formation on shallow slopes and slow the velocity of overland flow. Feasibility Study for the St. Croix Riverbank Restoration Project City of Stillwater, MN WSB Project No. 01891-020 Page 5 SECTION 3 Hand -placed Riprap — This is a typical riprap installation that will be used to stabilize existing stormwater and sanitary sewer infrastructure which is currently exposed within the project area. WSB proposes placing this riprap by hand instead of by machine in order to minimize the impacts to the shoreline caused by machinery. Vegetated Riprap — Vegetated riprap is a typical riprap installation with live cuttings planted in the soil below the rock matrix. The vegetation reduces the visual impact of the riprap and helps stabilize the soil beneath the riprap. Vegetated riprap will be used in this project wherever canopy conditions allow for sufficient sunlight to promote growth of woody species such as willow and red osier dogwoods. Soil -filled riprap — Soil -filled riprap differs from vegetated riprap in that the voids in the rocks are filled with soil, which can then be seeded or planted. The vegetation grows in the soil beneath the rocks, rather than soil that has been placed between them. Soil -filled riprap can be purchased as a pre -mixed blend of topsoil and rock, which allows the mixture to be compacted on site. Soil - filled riprap will be used where sunlight and soil conditions do not allow for the installation of vegetated riprap, and it will be planted with a shade -tolerant mix of grasses and shrubs. Native plantings — Native plantings will be used throughout the project to restore disturbed areas and as part of vegetated solutions such as vegetated riprap and VRSS. Additional Structural Toe Reinforcement — Due to the lack of space between the trail and the river in Areas 1 and 3 as well as the steepness of the slope, additional structural toe reinforcement may be required to support the proposed stabilization measures. These methods would be designed to remain under the water and therefore not visible to the public at the normal water level elevation of 680 feet. Possible reinforcement methods include, but are not limited to, a boulder toe, cabled concrete blocks, and retaining walls. 3.4. Proposed Public Amenities The recent completion of the Highway 95 trail, the pending completion of the St. Croix Crossing, and the conversion of the Stillwater Lift Bridge from a vehicular bridge to a pedestrian and bicycle bridge, will all change the traffic patterns within and around downtown Stillwater. Pedestrian and bicycle traffic is expected to grow significantly in and around downtown once these changes are completed, and one of the goals of this feasibility study is to discuss creation of public spaces to accompany restoration work. After reviewing the survey data, site photographs, and other site information, WSB selected three possible sites for scenic overlooks along the St. Croix River. These locations were selected using the following criteria: 1. Space available to install a public overlook and connect it to the existing trail 2. Site layout allows for scenic views of the river and surrounding valley 3. Site access for construction The locations of these proposed overlooks are shown on Figures 5 and 6. One of the overlooks is located in Area 1, and two are located within Area 2. The placement of scenic overlooks as shown on Figures 5 and 6 is preliminary and may be revised based on feedback from elected officials, the public, or regulatory agencies. Renderings of the proposed design and layout of the overlooks are shown in Figures 5 and 6. The proposed overlooks will connect with the existing Highway 95 trail and include seating and space for viewing the river and river valley. Additions to this design could include public art, interpretive signage, or information about the City of Stillwater. Feasibility Study for the St. Croix Riverbank Restoration Project City of Stillwater, MN WSB Project No. 01891-020 Page 6 SECTION 3 As design on the stabilization project proceeds, the City may wish to add or include other public amenities. Ideas proposed during meetings with the City and regulatory agencies include a bike stop or bike station in the north part of Area 1, a fishing pier incorporated into the restoration of the barge launch site in Area 3, and a canoe/kayak launch point in Area 1. 3.5. Possible Stormwater Management Strategies As discussed in Section 3.1, stormwater runoff from existing impervious surfaces is a possible contributor to bank erosion, particularly in Area 1. Installing additional stormwater Best Management Practices (BMPs) as part of a future stabilization effort would address these issues and help the City meet stormwater management goals. Additional stormwater BMPs may also be required to treat runoff from impervious areas installed as part of the proposed scenic overlooks. BMPs which are suitable for use within the project area need to be designed to meet the stormwater rate and volume expected (or observed) at the particular location. BMPs considered for the project need to be adaptable to a wide variety of footprints; Areas 2 and 3 have much more space for stormwater BMPs than Area 1, though Area 1 has the most impervious area. BMPs which are suitable for use on linear installations are particularly applicable to this project due to the presence of the Highway 95 trail and to the limited space available downgradient from most major impervious surfaces within the project areas. BMPs used on the St. Croix banks will also need to be aesthetically suitable to the specific site and to the wider Scenic River Valley. Table 1 below describes stormwater BMPs which may be suitable for use at various locations within the St. Croix Stabilization project. These BMPs have been selected for their feasibility only; further study will narrow the proposed stormwater treatment options based on specific site conditions. Table 1 — Stormwater Methodology Comparison Method Description Advantages Disadvantages -Not aesthetically pleasing Infiltration Swales Ditch containing ditch checks which retain runoff and encourage infiltration -Achieves volume reduction Buffers Areas planted with native plants -Simple design and construction -Minimal maintenance -Aesthetically pleasing -Relatively low pollutant removal -Vegetation needs to be well established before becoming effective Filter Strips Depressions which trap and filter runoff using enhanced filter media; contains an underdrain -Highly salt tolerant -Can remove phosphorus using iron- enhanced media -Can fit in small spaces -Not aesthetically pleasing -Requires manhole and outfall for drainage Biofiltration Filter strips containing sand and compost instead of enhanced filter media; planted with filtration -enhancing plants and shrubs; contains an underdrain -Aesthetically pleasing -Can fit in small spaces -Susceptible to traffic damage (bike or snowplow a particular risk in this location) -Not salt tolerant -Requires manhole and outfall for drainage -Requires manhole and outfall for drainage -Higher cost per square foot than other filtration methods Planters Cellular units which are planted with filtration- enhancing plants and shrubs; contains an underdrain -Aesthetically pleasing -Can fit in small spaces Feasibility Study for the St. Croix Riverbank Restoration Project City of Stillwater, MN WSB Project No. 01891-020 Page 7 SECTION 3 3.6. Estimate of Probable Cost WSB completed a preliminary cost estimate for the St. Croix Riverbank Restoration Project. The estimated total cost for each area includes the construction cost, a 15% contingency, and 30% for indirect costs. This estimate is based on the stabilization methods and tasks shown in Figures 5 - 7. A summary table is shown in Table 2 below; the entire itemized cost estimate is shown in Appendix C. Table 2 — Preliminary Cost Estimate, Summary by Area Area Cost Percent of Total Project Cost Area 1, Streambank Restoration $649,000 34% Overlook cost, quantity 1 $53, 000 3% Area 2, Streambank Restoration $131,000 __ 7% Overlook cost, quantity 2 $105,000 6% _ Area 3, Streambank Restoration $943,000 50% Overlook cost, quantity 0 $0 0% _ Grand Total $1,880,000 100% Feasibility Study for the St. Croix Riverbank Restoration Project City of Stillwater, MN WSB Project No. 01891-020 Page 8 SECTION 4 4. PROJECT PERMITTING, SCHEDULE AND FUNDING 4.1. Project Permitting Tasks Due to the proximity of the area to the St. Croix River, numerous agencies will want involvement through the permitting process. The U.S. Army Corps of Engineers will only require permit submission if work is being done below the OHWL (Ordinary High Water Level); it is anticipated due to bank undercutting there will be numerous areas along the corridor where work will be conducted below this level. In addition, the MnDNR will require a work in Public Water Permit and the MPCA will require an NPDES Construction General Permit. Further, the Middle St. Croix Watershed Management Organization (WMO), and Browns Creek WMO will also likely be involved. Their involvement will be likely from a plan oversight and review standpoint with input on grading, revegetation, and impervious surface calculations interfaced with long term stormwater treatment. Unless active eagles nests or other threatened or endangered species issues are encountered, it will likely not require oversight or permits from the USFWS. The National Park Service and the St. Croix Basin Partnership have been invited to provide input; however, as a courtesy during the final stages of plan design the City of Stillwater may choose to provide copies of their final design plans to these two groups to solicit feedback. As both the National Park Service and the St. Croix Basin Partnership have been heavily involved to date on the St. Croix Crossing Project, they may have valuable input on the style of vegetation and materials for re-establishment. Below is a summary of agency requirements and the permits involved with this project: Table 3 — AAencv Rec€uirements and Permits Acronym Agency Description Permit Required? ACOE Army Corps of Engineers Yes — under Section 404 CWA MnDNR Minnesota Dept. of Natural Resources Yes — Public Waters Permit MPCA Minnesota Pollution Control Agency _ Yes — NPDES Permit MSCWMO Middle St. Croix Watershed Management Organization Yes — Grading/Drainage Permit USFWS US Fish and Wildlife Service Unlikely NPS National Park Service Courtesy Review SCBT St. Croix Basin Team Courtesy Review The longest duration of permit requirements likely will be that of the ACOE. Durations of 12 to 18 months are not uncommon; however, turnaround time is dependent upon review criteria. It is likely most other permits will be completed within 30 — 60 days from application to approval. 4.2. Possible Funding Sources There are many funding sources at various levels of government which can assist with funding the St. Croix Riverbank Restoration Project. Some of these funding sources include: • Clean Water Fund Grants o Applications accepted annually in August. o To qualify for these grants, the St. Croix Riverbank Restoration Project would need to quantify the reduced sediment load to the St. Croix River (and by extension Lake Pepin) to prove water quality benefits. o The project would also need to be part of a comprehensive water management plan by either the watershed district, the county, the local soil and water conservation district, or a Total Maximum Daily Load (TMDL) or Watershed Restoration and Protection Strategy (WRAPS) document. o Activities included in this project are already part of a Biennial Budget Request (BBR) by the Middle St. Croix WMO, the watershed management organization that covers most of Feasibility Study for the St. Croix Riverbank Restoration Project City of Stillwater, MN WSB Project No. 01891-020 Page 9 SECTION 4 Stillwater. This adds additional points to the project score when applying for Clean Water Fund Grants. o http://www.bwsr.state.mn.us/cleanwaterfund/index.html • Clean Water Partnership Programs o Applications are accepted on a rolling basis; funding is approved based on available loan funds. o MPCA program to fund projects which address non -point source water pollution. Like the Clean Water Fund grant, the success of applications to this program will rely on sediment load reductions achieved by the project. o Currently Clean Water Partnership grants have not been funded by the state and are no longer taking applications, but there are Clean Water Partnership loans as well as 319 funds (federal dollars) available. o https://www.pca.state.mn.us/water/financial-assistance-nonpoint-source-water-pollution- proiects-clean-water-partnership-and • Department of Natural Resources Conservation Partners Legacy Grant Program. o This grant funds projects which will include habitat or vegetation restoration. o http:l/www.dnr.state.mn.us/qrants/habitat/cpl/index.html • National Parks Service Rivers, Trails, and Conservation Assistance Program. o Applications accepted annually, deadline is June 30. o Funds projects which support conservation and recreation in and around National Parks and areas managed by the National Parks Service. o Requires three letters of commitment from partner organizations to demonstrate support for the project. o The St. Croix Riverbank Restoration Project is a possible candidate for these funds because the St. Croix River is a federally -designated Wild and Scenic River with ample opportunities for recreation and conservation in the Stillwater area. o https://www.nps.goviorgs/rtca/applv.htm • Middle St. Croix Watershed Management Organization (Middle St. Croix MWO) o The City of Stillwater is eligible for cost share funds for this project from the Middle St. Croix MWO. Applications are accepted each year and the design proposal needs to be reviewed by the board between April and June. Qualifying projects are funded on a first- come, first -serve basis. This project is eligible for a cost share of up to $1,000. 4.3. Proposed Project Schedule Based on the cost of restoration as outlined in Section 3.6, the project could be completed using a phased approach that will allow the City to complete projects as funding from various sources becomes available. A phased approach will also allow the City to focus on integrating stabilization and restoration efforts with other work currently planned or in progress in the Stillwater area. Multiple phases could also be completed simultaneously if the City chooses to do so. Assuming that the City prefers a phased approach, the proposed stabilization work will require additional design and initial permitting work before the City begins the process of applying for grant funding. Grant applications and final permitting would then proceed on parallel tracks until the funding is secured. A potential outline for the phased approach is shown below. • Design work and permitting o Workshop with City Council to define a project scope, funding plan, and public involvement process o Preliminary design work on stabilization methods and finalize scenic overlook locations as necessary to meet grant application requirements o Begin grant applications in cooperation with the Middle St. Croix MWO in March 2017, focusing on 319 grants and National Park Service grants for Area 2 stabilization. o Clean Water Fund Grant application for Area 1 stabilization in August 2017 Feasibility Study for the St. Croix Riverbank Restoration Project City of Stillwater, MN WSB Project No. 01891-020 Page 10 SECTION 4 o Approval for future phases by City Council • Area 2 Stabilization and Overlook Construction o Timeline is dependent on funding availability. Recommended priority grant applications for this area are the Middle St. Croix MWO and DNR Conservation Partners Legacy Grant Program. o Project award after permitting process is complete Area 1 Stabilization and Overlook Construction o Timeline is dependent on funding availability. Recommended priority grant application for this area is Clean Water Funds from BWSR. o Area 1 stabilization work will likely need to be completed during frozen ground conditions • Area 3 Stabilization o Timeline dependent on barge area restoration activities and funding available o Area 3 stabilization work may need to be completed during frozen ground conditions Restoration work in Area 3 is already required following the completion of the Lift Bridge Rehabilitation work and is currently scheduled to start in 2018 and finish in 2019. The City of Stillwater may wish to coordinate Area 3 bank stabilization work with MnDOT in order to minimize repeat disturbances in the area and maintain public access to the Highway 95 trail as much as possible during construction and restoration. Feasibility Study for the St. Croix Riverbank Restoration Project City of Stillwater, MN WSB Project No. 01891-020 Page 11 SECTION 5 5. Conclusion and Recommendations The St. Croix Riverbank Restoration Project will add greatly to the existing bicycle and pedestrian amenities available in and around downtown Stillwater. It will also improve the aesthetics and safety of the banks along the St. Croix River, both from the water and from the shoreline. The proposed phased approach will allow the City of Stillwater to plan and budget for stabilization activities, as well as develop partnerships to help complete and fund the project. Feasibility Study for the St. Croix Riverbank Restoration Project City of Stillwater, MN WSB Project No. 01891-020 Page 12 APPENDIX A APPENDIX A Site Visit Photos Feasibility Report for St. Croix Riverbank Stabilization Protect City of Stillwater, MN WSB Project No. 01891-020 APPENDIX A Appendix A — Site Visit Photos Banks around the St. Croix Boat and Packet Company Appendix A — Site Visit Photos Appendix A — Site Visit Photos Area 2 — banks and stormwater structures Appendix A — Site Visit Photos Photos taken from the St. Croix during the banks slope survey Area 1 Appendix A— Site Visit Photos Appendix A — Site Visit Photos Area 2 Appendix A — Site Visit Photos Exposed sanitary sewer structure Appendix A— Site Visit Photos APPENDIX B APPENDIX B Figures Figure 1 — Study Area Figure 2 — Existing Conditions, Area 1 Figure 3 — Existing Conditions, Area 2 Figure 4 — Existing Conditions, Area 3 Figure 5 — Proposed Conditions, Area 1 Figure 6 — Proposed Conditions, Area 2 Figure 7 — Proposed Conditions, Area 3 Figure 8 — Proposed Overlook Rendering, Plan View Figure 9 — Proposed Overlook Rendering, Profile View Feasibility Report for St. Croix Riverbank Stabilization Protect City of Stillwater, MN WSB Project No. 01891-020 APPENDIX B K.101891-02[i1aposerA01891-024 G -PLAN 6 �tD m 2373 Q`0 mm zz 00 o 1 0o x(0 x—I 0 1n m 0 m N 2 WSB ii 701 Xenia A.sew a Scot(, Si' 300 Meneepolls. MN 55416 Td: (760) 591-4000 • rex (7 60) 541-1700 wsbesg.mm L-,7?ir Ben ?g • p750Rl?? - d77vfr?Ah7BP710/ - construction ST. CROIX STREAMBANK STABILIZATION IMPROVEMENTS FOR THE CITY OF STILLWATER, MINNESOTA gamin ma prueraxei FIGURE 1 1' LEGEND STORM PIPE — — RETAINING WALL Q SOIL BORING [ SLOPE < 1:4 SLOPE 4:1 - 3:1 SLOPE3:1-2:1 .,1414 SLOPE 2:1 AND GREATER lea H 0 N W TLa O Z Z U _ cn xF I- W IX o Qcn H s A E $g C sot WSB PROJECT NO. 01891-02 CITY PROJECT NO. XX -XX SHEET 2 OF 7 SHEETS LEGEND STORM PIPE — — RETAINING WALL 1 SOIL BORING J SLOPE < 1:4 SLOPE 4:1 - 3:1 SLOPE 3:1 - 2:1 SLOPE 2:1 AND GREATER 4 i M w 0 LL WSB PROJECT NO. 01891-02 CITY PROJECT NO. XX -XX SHEET 3 OF 7 SHEETS LEGEND -- STORM PIPE — — RETAINING WALL SOIL BORING SLOPE < 1:4 SLOPE 4.1 - 3:1 SLOPE 3:1 - 2:1 SLOPE 2:1 AND GREATER P W 0 LL w < 1- z 0 w Y N mo o Z c& 5 2 uu)iow� x 1= 11-- W 0 Fa (0 JH N k a WSB PROJECT NO. 01891-02 CITY PROJECT NO. XX—XX SHEET 4 OF 7 SHEETS LEGEND ADDITIONAL STRUCTURAL TOE REINFORCEMENT STORM PIPE RETAINING WALL FENCE SLOPE < 1:4 SLOPE 4:1 - 3:1 SLOPE 3:1 - 2:1 SLOPE 2:1 AND GREATER VRSS I I— I ROOT RAP VEGETATED RIPRAP HAND PLACED RIPRAP OVERLOOK OPPORTUNITY LU U LL FOR THE CITY OF NNESOTA STILLWATER, M WSB PROJECT NO. 01891-02 rITY PPC1.IGf:T in XX—XX I sIaFFT 5 OF 7 SI-IFFTS LEGEND • • ADDITIONAL STRUCTURAL TOE REINFORCEMENT STORM PIPE RETAINING WALL FENCE SLOPE < 1:4 SLOPE 4:1 - 3:1 SLOPE 3:1 - 2:1 SLOPE 2:1 AND GREATER VRSS ROOT RAP VEGETATED RIPRAP HAND PLACED RIPRAP OVERLOOK OPPORTUNITY 1 . • Off. 14,14 • c0 W 0 LL co Q 1- Z 0 W Y E Cl) Z IliW 20 O z z g _1 0 M 1-Z 0 v~iO W .— 1— I1J oce I—I V m O j mcn J H N .�+ . < ate. ' • r• ..riZTA WSB PROJECT NO. 01891-02 l'RV LD (% !CPT Ain VV_VV cucrT R nr 7 curr-rc LEGE N D ADDITIONAL STRUCTURAL TOE REINFORCEMENT I STORM PIPE --RETAINING WALL FENCE f SLOPE< 1:4 r SLOPE 4 :1 -3:1 SLOPE 3 :1 -2:1 SLOPE 2 :1 AND GREATER VRSS U I .. :wJ ROOT RAP r-,... VEGETATED RIPRAP UJ 0::: HAND PLACED RIPRAP ::::> (9 u.. 7 nc-7 c::1-1c-nc:: 1:1 0 41 0 0 0 0 0 0 0 Ls4 0 00 0 02 0 0 cy 0 ST. CROIX RIVERBANK river ov.r. - ok - plan view _ UIwat Tat $11,11HPLAC OP MINNESOIA Existing significant trees 0. !,....,...\,, '"/, ',0:1r..1,.i'..' '. I ,114.11, 4-, i • li, • . . '.. ,. N i ?ii• •* N — %': ..iii. me' • . ' .A1440 -:. '11;:)1,i' • L A N It''' • . :40 4 ‘ „It'.. ,. it - • A AT ',. 4.,1M, r • wip 111 a , ., Concrete pavement Bench Connector trail "----....._ — .7•P''' ' r. .,.....•.,-7..,t, , .7., . ,. .... _....\,..,. 0., _ ! • ,....„....4.\4- / ."-,.. i.)0.. ‘ 701 Xenia Avenue South - Sultefii Minneapolis, MN 55416 Tel: 763-541-4800 Fax:763-541-1700 Date: September 2016 • Large block retaining wall Ornamental railing 0' 1' 2' 4' Graphic Scale ST.CROIX RIVERBANK river over oo --sect nview s H b b 0 a 0 0 u 0 0 0 O ri co 00 rn WSB Ornamental railing Large block retaining wall Shoreline stabilization (riprap with planting pockets) 701 Xenia Avenue South - Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 Date: September 2016 St. Croix River T • Iliwater THE BIRTHPLACE Of MINNESOIA Existing significant trees \77. Connector trail 0.1(.0.16•=14' Graphic Scale APPENDIX C APPENDIX C Feasibility Cost Estimate Feasibility Report for St. Croix Riverbank Stabilization Protect City of Stillwater, MN WSB Project No. 01891-020 APPENDIX C FEASIBILITY STUDY FOR THE 5T. CROIX RIVERBANK RESTORATION PROJECT CITY OF STILLWATER WSB PROJECT NO 01091-020 ST. CROIX STREAMBANK STABILIZATION PROJECT FEASIBILITY COST ESTIMATE No. Item Description Units QTY UNIT PRICE Areal Quantity Areal Cost Areal Areal Area3 Area3 Quantity Cost Quantity Cost Total Coat 1 MOBILIZATION LS 3 $ 20,000.00 1 $20,000.00 1 $20,000.00 1 $20,000.00 $60,000.00 2 CLEARING AC 1.01 $ 14,000.00 0.33 54,820.00 0.34 $4,760.00 0.34 54,760.00 514,140,00 3 GRUBBING AC 1.01 $ 2,200.00 0.33 $726.00 0.34 $748.00 0.34 $748.00 52,222 00 4 COMMON EXCAVATION CY 984 $ 18.00 311 $5,598.00 181 53,258.00 492 58,856.00 517,712.00 5 SLOPE SHAPING SY 6400 $ 2.50 1700 54,250.00 1500 $3,750.00 3200 58,000.00 $16,000.00 6 ROOT RAP SF 16880 $ 30.00 0 50.00 0 $0.00 16880 $506,400.00 $506,400.00 7 VEGETATED RIPRAP LF 600 $ 50.00 100 $5,000.00 500 $25,000.00 0 $0.00 $30,000.00 8 VEGETATED REINFORCED SOIL SLOPE SF 8000 $ 35.00 8000 $280,000.00 0 $0.00 0 $0.00 $280,000.00 9 LIVE WILLOW STAKES EA 2100 $ 3.50 900 $3,150.00 1000 $3,500.00 200 $700.00 $7,350.00 10 MNDOT SEED MIX 34- 261 NATIVE RIPARIAN MIX LB 35 $ 60.00 10 5600.00 15 $900.00 10 $600.00 52,100.00 11 CLASS V RIPRAP CY 10 $ 200.00 0 $0.00 5 51,000.00 5 51,000.00 $2,000.00 12 CLASS IV RIPRAP CY 100 $ 150.00 0 $0.00 100 $15,000.00 0 $0.00 $15,000.00 13 CLASS III RIPRAP CY 20 $ 150.00 20 53,000.00 0 50.00 0 50.00 53,000.00 14 TEMPORARY FENCE LF 3087 $ 2.50 1103 $2,757.50 836 $2,090.00 1148 52,870.00 $7,717.50 15 SILT FENCE, TYPE MACHINE SLICED LF 1971 $ 3.60 282 $1,015.20 1200 54,320.00 489 $1,760.40 $7,095.60 16 FLOTATION SILT CURTAIN TYPE MOVING WATER LF 90 $ 22.00 30 $660.00 30 5660.00 30 5660.00 $1,980.00 17 TEMPORARY ROCK CONSTRUCTION ENTRANCE LS 3 $ 1,200.00 1 $1,200.00 1 $1,200.00 1 $1,200.00 $3,600,00 18 MULCH MATERIAL 'TYPE 1 TON 3 $ 600.00 0.7 $420.00 0.6 $360.00 1.4 5840.00 $1,620.00 19 TURF ESTABLISHMENT AC 1 $ 3,000.00 0.35 51,050.00 0.30 5900.00 0.70 52,100.00 $4,050.00 20 LIVE FASCINES LF 1000 $ 20.00 0.00 $0.00 0.00 50.00 1000.00 $20,000.00 520,000.00 21 ADDITIONAL STRUCTURAL TOE STABILIZATION LF 1500 $ 100.00 1000.00 $100,000.00 0.00 $0.00 500.00 550,000.00 $150,000.00 SUBTOTAL $434,047 $87,446 $630,494 ' $1,151,987 CONTINGENCY (15%) 565,107 513,117 $94,574 $172,798 SUBTOTAL $499,154 I $100,563 $725,069 $1,324,785 INDIRECT COSTS (30%) $.149,746 $30,169 $217,521 $397,436 TOTAL STREAMBANK RESTORATION 5849,000 $131,000 $943,000 $1,723,000 APPENDIX C FEASIBILITY -LEVEL COST ESTIMATE FEASIBILITY STUDY FOR THE ST. CROIX RIVERBANK RESTORATION PROJECT CITY OF STILLWATER WSB PROJECT NO 01891-020 No. Item Description Units QTY UNIT PRICE Area 1 Quantity Ares 1 Cost Area 2 Area 2 Cast Area 3 Area 3 Cast Total Cost Quantity Quantity SCENIC OVERLOOK 1 SCENIC OVERLOOK EA 3 $ 35,000.00 1 335,000,00 2 $70,000,00 0 50.00 5105,000.00 CONTINGENCY (15%) 55,250 510,500 50 515,750 SUBTOTAL 540,250 $60,500 SO $120,750 INDIRECT COSTS (30%) 512,075 524,150 50 536,225 TOTAL SCENIC OVERLOOKS 553,000 5105,000 50 5157,000 GRAND TOTAL 5702,000 $236,000 5943,000 $1,880,000 APPENDIX C FEASIBILITY -LEVEL COST ESTIMATE 1N'a t ec 114E O IRTMELA CE OF MINNESOTA CITY COUNCIL MEETING MINUTES February 21, 2017 REGULAR MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:00 p.m. Present: Councilmembers Menikheim, Junker, Weidner, Polehna and Mayor Kozlowski Absent: None Staff present: City Administrator McCarty City Attorney Magnuson Finance Director Harrison Fire Captain Chad Jansen Police Captain Meredith Community Development Director Turnblad Finance Director Harrison Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of minutes of February 7, 2017 regular, closed session and recessed meeting Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to approve the February 7, 2017 regular, closed session and recessed meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Resolution 2017-028, Certificate of Appreciation - Jeff Magler retirement; Resolution 2017-029, Certificate of Appreciation - Carolyn Blocher retirement; Resolution 2017-030, Certificate of Appreciation - Lynne Bertalmio retirement; and Resolution 2017-033, Certificate of Appreciation - Gary Lindeman retirement Motion by Councilmember Polehna, seconded by Councilmember Weidner, to adopt Resolution 2017-028, Certificate of Appreciation - Jeff Magler retirement. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna and Mayor Kozlowski Nays: None Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adopt Resolution 2017-029, Certificate of Appreciation - Carolyn Blocher retirement. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna and Mayor Kozlowski Nays: None City Council Meeting February 21, 2017 Motion by Councilmember Menikheim, seconded by Councilmember Junker, to adopt Resolution 2017-030, Certificate of Appreciation - Lynne Bertalmio retirement. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna and Mayor Kozlowski Nays: None Motion by Councilmember Junker, seconded by Councilmember Polehna, to adopt Resolution 2017- 033, Certificate of Appreciation - Gary Lindeman retirement. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna and Mayor Kozlowski Nays: None Mayor Kozlowski read the proclamations commending Jeff Magler, Lynne Bertalmio, Carolyn Blocher, and Gary Lindeman. Jeff Magler and Lynne Bertalmio thanked the Council, City Staff, and the Stillwater community for their support over the years. Introduction of Interim Library Director — Melissa Brechon Library Board President Keliher introduced Interim Library Director Melissa Brechon. CVB Annual Report - President Jerry Helmberger & Christie Rosckes Jerry Helmberger and Christie Rosckes presented the Stillwater/Oak Park Heights Convention & Visitor Bureau annual report for 2016. Mr. Helmberger emphasized the importance of tourism and reviewed the lodging taxes collected. Ms. Rosckes shared the 2016 and 2017 marketing plans and presented the top ten highlights of 2016. She noted that the impact of Ice Castles and Hockey Day were phenomenal. Councilmember Weidner asked how the CVB determined how to distribute the $46,000 that was given to events. Mr. Helmberger replied that the first criteria is always the mission statement - promoting tourism with an emphasis on overnight stays. Ms. Rosckes stated she would provide the Council with the application which lists all the criteria for grants given to events. Mr. Helmberger added that providing grants to people who are on the board is one of the problems with a small town in which a few people tend to do everything. The choice becomes to support them or to not support them at all. He stated that the entire board meets, reviews and decides on all the grant applications. OPEN FORUM There were no public comments. STAFF REPORTS Public Works Director Sanders noted with the warm weather, the National Weather Service has forecast that by Saturday the river will have risen six feet. City Attorney Magnuson reviewed a memo regarding the lodging tax. He explained that State Law permits the City to tax lodging at the rate of 3%, provided that 95% of the tax collected is used to fund a local convention and visitor bureau for the purpose of marketing the area as a tourist or convention center. The remaining 5% can be retained by the City to offset the costs of administering the tax. Community Development Director Turnblad presented the Community Development Department's 2016 annual report. Page 2 of 8 City Council Meeting February 21, 2017 CONSENT AGENDA Resolution 2017-031, Directing the Payment of Bills Resolution 2017-032, approval of cleaning services contract for municipal parking ramp Resolution 2017-034, resolution approving City of Stillwater hiring practice policy for vacant, new, seasonal, temporary and part-time positions Resolution 2017-035, approving contract with RES Specialty Pyrotechnics Resolution 2017-036, approving the HSA Adoption Agreement — Health Saving Account Master Service Agreement, FSA Adoption Agreement — Section 125 Cafeteria -Flexible Benefits Plan Master Services Agreement and Respective Plan Summaries with MII Life, Inc., dba: SelectAccount Possible approval of Pay Equity Report Resolution 2017-037, approving the job evaluation points review proposal, Addendum No. 1 and incorporating to the FlahertylHood Classification/Compensation Contract Resolution 2017-038, approving issuance of a new on -sale and Sunday Liquor Licenses to 3rd Street Post LLC; dba: 3rd Street Post (formerly the American Legion #48) Resolution 2017-039, accepting work and ordering final payment for North Mulberry Parking Lot Improvement (Project 2012-06c) Resolution 2017-040, approval of Development Fee Rates for 2017 Resolution 2017-041, approval of the St. Croix Valley Recreation Center and Lily Lake Arena Management Agreement with St. Croix Caterers, Inc. Resolution 2017-042, approval of expenditure for the purchase of evidence tracking software Possible approval of Sanitary Sewer Adjustments Possible approval of NILMDTS Remembrance Walk event — September 9, 2017 Motion by Councilmember Polehna, seconded by Councilmember Weidner, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna and Mayor Kozlowski Nays: None PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS Possible approval of 2017 Cruisin' on the Croix Special Event Contract Community Development Director Turnblad explained that earlier this month Frank Fabio came before the City Council requesting approval of the use of Municipal Parking Lots 4, 5, 9, 10 and 11 for Cruisin' on the Croix. Fifteen event dates were desired, the Downtown Parking Commission recommended approval of four of those dates and the Council approved eight of them. However, the Council tabled the question of which municipal parking lots could be used for the event due to concern about using Lot 10, because of complaints received that the general public is not able to use the public lane that connects Mulberry with Laurel Street, and which runs right through Lot 10. In place of Lot 10, Mr. Fabio suggested using Lot 8b. Planning staff spoke with both the River Market Co-op manager, Mead Stone, and with Mr. Fabio about use of lot 8b for the eight event dates. Mr. Stone supported the idea, since Mr. Fabio agreed to have a person stationed at the entrance to the lot to keep car show vehicles out of the River Market lot. Page 3 of 8 City Council Meeting February 21, 2017 Mr. Turnblad went on to explain that the Downtown Parking Commission heard Mr. Fabio's revised proposal for the use of Lots 4, 5, 8b, 9, and 11 at their meeting on February 16. The lots recommended by the Downtown Parking Commission to be reserved under the revised scenario are Lots 4, 5, 8b, and 9, for a total of 141 spaces. City staff recommends approving the reservation of Lots 4, 5, 8b, and 9 at a fee of $211.50 per event date, with the added condition that no street parking is used. Since July 5 is a fireworks alternate rain date, the Council may not want to allow the car show to be July 5. City Clerk Ward stated she informed Mr. Fabio that staff was going to recommend substituting July 12 for July 5. Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adopt Resolution 2017-043, approving 2017 special event and contract Cruisin' on the Croix. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna and Mayor Kozlowski Nays: None Discussion and consideration of additional pavers at Veterans Memorial Community Development Director Turnblad stated that the Veterans Memorial Board is proposing to increase the size of the paver area. The proposed expansion has been broken into two phases. The first phase would result in the loss of only two parking spots in Lot 19. The second phase, planned for spring of 2022 or later, will result in the loss of eight additional parking spaces. The concept plan for the expansion was approved by the Council in November of 2015 with the condition that the Memorial Board cover the cost of the parking mitigation. The Downtown Parking Commission recommended approval of the first phase of the expansion, and also recommended that parking mitigation be allowed to wait until implementation of phase two. Staff concurs with the recommendation. If the Council concurs, Mr. Turnblad stated he would bring back a resolution formalizing it for the next meeting. Councilmembers voiced support for the recommendation. Discussion on Johnson Controls Solutions Initiative to reduce energy costs City Administrator McCarty informed the Council that the Johnson Controls Solutions proposal to do an engineering analysis of energy cost savings was quoted at $16,400, but now is $12,500 after verbal consultation. Staff would like to postpone action until a future meeting in order to contact other communities. Possible approval of Legislative Agenda City Administrator McCarty summarized a possible list of items that the City could share with State Legislators. Mayor Kozlowski and other Councilmembers suggested focusing on issues unique to Stillwater, such as erosion especially in the area of Bridgeview Park. City Administrator McCarty agreed to put together background material for the Council and convey it to the Legislators. NEW BUSINESS Possible approval of SUP approval on North Main Street hotel project Community Development Director Turnblad explained that in December of 2016 Midnight Real Estate LLC appeared before the Planning Commission with a Special Use Permit request for a new hotel, parking structure and a three story office building at 232 North Main Street. The Page 4 of 8 City Council Meeting February 21, 2017 Planning Commission gave conditional approval of the Special Use Permit. Subsequently, the developer discovered that the soils are so poor on the western portions of the site that the parking structure is not feasible to construct. Therefore, the developer is now proposing to eliminate both the parking structure and the office building, replacing both with a 62 space surface parking lot which would be partially on private property, partially on public property. It would replace eight gravel public spaces as well as 17 spaces that are leased by the Arcola property building. Mr. Turnblad stated that the deadline for City Council action on this planning case was extended by the developer to February 22nd. Therefore, the Council cannot table the case without a request to do so by the developer. If the SUP is approved, the developer would come back with details on a proposal for acquisition of the City parcel. Staff recommends approval with 15 conditions. Councilmember Weidner pointed out that if the 17 spaces leased to Arcola properties are taken away, Arcola would be in non-compliance. Mr. Turnblad replied that the Downtown Parking Commission acknowledged that, so the new surface lot would be required to make 25 spaces available to the public during daylight hours. He stated the hotel management is okay with that because their parking demand is afternoon and evening. He added that the hotel can offer valet parking within the lot, which would increase another 17 spaces. Councilmember Weidner asked about the ramifications of taking away the parking spaces currently leased to the Arcola property. City Attorney David Magnuson explained that the owners of the Arcola building improved the lot, lit it, striped it and paved it as part of the rent. They also pay $200 a month on a month to month rental. Councilmembers Weidner and Junker questioned how valet parking could possibly fit another 17 cars into the proposed parking lot. Architect Mike Hoefler told the Council that the developer's intent would be to purchase the public parcel and improve it to provide shared parking. He stated this is done with hotels throughout the country. During the day, the 25 stalls would be available to the public and after hours, guests would have access to those stalls. Councilmember Weidner suggested maybe the project does not fit the site if the hotel would have to stack four cars deep. Councilmember Junker asked the developer, if the SUP is approved, are they open to either lease or purchase of the City -owned parcel, and Mr. Dan Oberpriller, CPM Companies, principal developer answered that during the Downtown Parking Commission meeting, he agreed to buy 20 parking permits for employees during the summer and 12 during the winter so hotel employees would not be parking in the lot. The hotel also can partner with other land owners for parking, should more parking be needed. He would be happy to provide the 17 spots back to the Arcola building during business hours. Councilmember Weidner remarked he did not know the City property was for sale; and Mr. Oberpriller replied that the project would not have gotten this far if there had not been many discussions with staff. He does not want to imply that he expects to get anything for free. He added they are responsible business owners, otherwise they would not build a $13 million hotel. Mayor Kozlowski acknowledged there is a need for hotel rooms in downtown Stillwater, but he would be reluctant to sell the City property. Page 5 of 8 City Council Meeting February 21, 2017 Councilmember Weidner asked if the developers could scale the project back and add parking somewhere else so the City would not lose any public parking; and Mr. Oberpriller responded that they are constrained by the elevation change on the site. Mayor Kozlowski wondered if the hotel could mitigate the parking deficit with ramp parking just like any other project. Councilmember Polehna pointed out that the City keeps mitigating into the ramp, which was paid for by taxpayer dollars, and falling further behind all the time in terms of parking. He supports the hotel concept, but is concerned about the parking issue. Councilmember Weidner stated he supports the hotel concept, but feels it is unrealistic to piecemeal the site together. He is in favor of denying it and having the developer come back with a different plan. Councilmember Polehna asked if Mr. Oberpriller would be willing to extend the request for SUP approval until the next meeting and come back with a different parking plan; and Mr. Oberpriller answered that he would rather receive SUP approval and then he would have something on which to build a parking plan. However, he is willing to agree to extend the deadline for Council action to March 8. Motion by Councilmember Polehna, seconded by Councilmember Junker, to table to March 7, 2017 meeting the request for a special use permit for a hotel and restaurant project. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna and Mayor Kozlowski Nays: None Possible approval to purchase fire truck Captain Chad Jensen requested approval to purchase a Custom Pumper, at a total cost of $491,358. He explained the reasons for the purchase by indicating the life of the 1997 Pierce Engine has been surpassed and that maintenance costs were becoming substantial. He stated that this piece of equipment would be replacing a 1997 Pierce Engine and one Ford Mini -pumper. He also requested authorization to sell these vehicles and any proceeds would replenish the Fire Department's Capital Improvement Funds. He continued by stated that the funds have been budgeted through the capital improvement plan. Councilmember Polehna inquired what amount is substantial maintenance costs. Captain Jansen responded the costs to fix the equipment would be over $60,000. Motion by Councilmember Junker, seconded by Councilmember Menikheim, to approve the purchase of the pumper as requested and authorized the sale of the 1997 Pierce Engine and Ford Mini -pumper. All in favor. Possible receiving of feasibility report and calling for hearing on the 2017 Street Improvement Project Public Works Director Sanders presented the feasibility study for the 2017 Street Improvement Project, which includes 4.3 miles of streets proposed for improvements, 2.7 miles of mill and overlay, and 1.6 miles of reconstruction. The total project cost is estimated at $2,229,372 to be paid through assessments and City funds according to the assessment policy. Staff recommends that Council accept the feasibility report for the 2017 Street Improvement Project and order a public hearing to be held on March 21, 2017. Page 6 of 8 City Council Meeting February 21, 2017 Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adopt Resolution 2017-044, resolution receiving report and calling hearing on 2017 Street Improvement Project (Project 2017-02). Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna and Mayor Kozlowski Nays: None Possible approval of expenditure for Sport Court Public Works Director Sanders explained that as part of the National Guard Armory project, an assembly space was constructed to be utilized by the units for physical training, assembly on drill weekends, with military vehicles brought on the premise on occasion. The floor of the assembly space was constructed with concrete. The City is interested in expanding the use of the assembly hall for the community and desired flooring more suitable for recreation use such as basketball, volleyball, etc. This is fine with the National Guard, but the cost of the additional flooring is to be borne by the City. Staff met with two sport court vendors and recommends the purchase of the sport court from SnapSports MN in the amount of $38,078 and the approval to use monies from the Park Dedication Fund for its purchase. Motion by Councilmember Weidner, seconded by Councilmember Menikheim, to adopt Resolution 2017-045, approval of expenditure for the purchase of sport court for the National Guard Armory. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna and Mayor Kozlowski Nays: None Possible approval to purchase Vactor Truck — Public Works Public Works Director Sanders stated that the Sewer Department's jetter/vactor truck has served its useful life. Staff recommends the purchase and installation of jetter/vactor equipment for a total price of approximately $373,000. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to approve the purchase of the jetter/vactor equipment as requested. All in favor. COMMUNICATIONS/REQUESTS There were no communications/requests. COUNCIL REQUEST ITEMS There were no Council request items. ADJOURNMENT Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adjourn the meeting at 10:16 p.m. All in favor. ATTEST: J. Thomas McCarty, Acting City Clerk Ted Kozlowski, Mayor Page 7 of 8 City Council Meeting February 21, 2017 Resolution 2017-028, Certificate of Appreciation: Retirement of Jeff Magler, Police Department Resolution 2017-029, Certificate of Appreciation: Retirement of Lynne Bertalmio, Library Resolution 2017-030, Certificate of Appreciation: Retirement of Carolyn Blocher, Library Resolution 2017-031, Directing the Payment of Bills Resolution 2017-032, approval of cleaning services contract for municipal parking ramp Resolution 2017-033, Certificate of Appreciation: Retirement of Gary Lindeman, Public Works Resolution 2017-034, resolution approving City of Stillwater hiring practice policy for vacant, new, seasonal, temporary and part-time positions Resolution 2017-035, approving contract with RES Specialty Pyrotechnics Resolution 2017-036, approving the HSA Adoption Agreement — Health Saving Account Master Service Agreement, FSA Adoption Agreement — Section 125 Cafeteria -Flexible Benefits Plan Master Services Agreement and Respective Plan Summaries with MII Life, Inc., dba: SelectAccount Resolution 2017-037, approving the job evaluation points review proposal, Addendum No. 1 and incorporating to the FlahertylHood Classification/Compensation Contract Resolution 2017-038, approving issuance of a new on -sale and Sunday Liquor Licenses to 3rd Street Post LLC; dba: 3rd Street Post (formerly the American Legion #48) Resolution 2017-039, accepting work and ordering final payment for North Mulberry Parking Lot Improvement (Project 2012-06c) Resolution 2017-040, approval of Development Fee Rates for 2017 Resolution 2017-041, approval of the St. Croix Valley Recreation Center and Lily Lake Arena Management Agreement with St. Croix Caterers, Inc. Resolution 2017-042, approval of expenditure for the purchase of evidence tracking software Resolution 2017-043, approving 2017 special event and contract Cruisin' on the Croix Resolution 2017-044, resolution receiving report and calling hearing on 2017 Street Improvement Project (Project 2017-02) Resolution 2017-045, approval of expenditure for the purchase of sport court for the National Guard Armory Page 8 of 8 EXHIBIT "A" TO RESOLUTION #2017-046 Page 1 LIST OF BILLS 1ST Line/Leewes Ventures LLC Accela Inc Al's Coffee Company AT&T Mobility Becker Arena Products Bernicks Bolton and Menk Inc. Brock White Co. LLC Carquest Auto Parts Carte Graph Systems Inc. CDW Government Inc. Century Link Coca-Cola Distribution Comcast Corval Constructors CoStar Realty Information Inc Coverall of the Twin Cities Cub Foods Dalco DLT Solutions LLC ECM Publishers Fastenal Company FleetPride Force America Geier Maureen Goodin Company Gopher State One Call Inc. Granicus Inc Gruber's Power Equipment GS Direct Inc. Indue Sales ISD #834 Stillwater Area Schools James Jennifer Jefferson Fire and Safety Inc. M.J. Raleigh Truck Co. Mahtomedi High School Mansfield Oil Company Marshall Electric Company Menards Metropolitan Council Metropolitan Mechanical Contractors MN Crime Prevention Association MN Dept of Agriculture MN State Fire Chiefs Assn MN State Fire Marshal Division Snacks for concessions Monthly UB web payments Hot beverages & supplies for concessions Cell phone Wylie post Beverages for concessions Lift station work Wood chips Equipment repair supplies CarteLite Renewal Power strip Telephone Beverages for concessions TV Internet & Voice Equipment repair supplies Property professional Commercial cleaning services Hot dog buns for concessions Equipment repair supplies AutoCAD Publications Equipment repair supplies Equipment repair supplies Sensor Reimburse for Mileage Closet spud Locates Qtrly web streaming service Blower & trimmer Ink Rec center bathrooms Ad in community ed cat Park Fee Refund Supplies Salt Gate Split Hockey Fuel Repair charges Supplies Wastewater Charge Maintenance Membership Clean up cost recovery Membership 2017 MN State Fire Marshal Conference 1,017.75 519.85 2,880.30 93.08 423.86 143.00 495.00 1,126.80 61.71 12,793.20 47.85 189.40 1,806.22 468.45 1,576.63 360.61 540.00 14.36 2,213.13 2,010.63 117.25 978.07 116.69 264.41 34.24 130.98 16.20 1,086.00 645.00 342.26 7,671.00 700.00 50.00 370.74 33.50 5,349.00 4,053.55 1,631.00 701.57 142,290.96 813.00 60.00 178.85 175.00 145.00 EXHIBIT "A" TO RESOLUTION #2017-046 My Alarm Center Newman Signs Nuss Truck & Equipment Office Depot On Site Body Armor O'Reilly Auto Parts Pepsi Beverages Company ProCraft Painting Progressive Microtechnology Inc Riedell Shoes Inc. River Valley Printing Inc. Siegfried Construction Company George Simplifile LC Snap Sports SRF Consulting Group Stillwater and Oak Park Heights CVB Stillwater Area High School Stillwater Glass Inc. Stillwater Motor Company Stillwater Towing Storm Group Roofing Streichers The Retrofit Companies Titan Machinery Shakopee T -Mobile USA Tri-State Bobcat Uline Inc USAble Life Verizon Wireless WalMart Community Washington County Election Washington County License Center Washington County License Center Wenck Construction Xcel Energy Ziegler Inc. CREDIT CARDS Access Display Group Amazon.com BCA Training & Auditing Brueggers Bagels Ebay GoDaddy.com GTS Educational Events IACP Alarm Monitoring Services Signs Equipment repair Office supplies Equipment Equipment repair supplies Beverages for concessions Wallpaper removal & painting confer rm Evidence tracker software Skates Business cards Repair charges Recording fees Armory ball court flooring Downtown Plan Update Qtrly Lodging Tax Gate Split Hockey Windshield replacement Vehicle service Towing Refund of permit Uniform supplies Recycling Equipment repair supplies GPS Locate Bobcat Supplies Term Life Insurance Wireless service Supplies Vehicle registration Vehicle registration Vehicle registration Police station expansion Energy Equipment repair Outdoor enclosed display case w/ locking door Supplies Training Bagels Supplies Lumberjackdays.com Training Membership Page 2 98.82 452.56 3,626.09 441.41 2,082.20 780.58 1,916.48 1,300.00 6,375.00 874.77 176.00 13,648.76 50.00 19,039.00 8,127.78 46,942.66 8,630.00 399.46 29.24 150.00 138.05 146.94 180.60 20.96 255.00 54,764.17 468.91 463.20 1,685.11 69.88 6,230.00 4,744.28 20.75 28,498.32 810.87 883.31 821.74 145.11 400.00 73.74 73.21 30.34 325.00 150.00 EXHIBIT "A" TO RESOLUTION #2017-046 MN Fire Srv. Cert. Board Training National Registry of Emergency Medical Techs EMS Renewal NPELRA Membership Oasis Cafe Sergeant promotion interview panel Pearson Education Training Possey Supply Mini blinds Washington County Dept of Public 2017 Hazardous Waste LIBRARY Baker and Taylor Brechon Melissa J. Brodart Co Culligan of Stillwater Library Strategies - Friends St. Paul Pub Lib Midwest Tape Motion Picture Licencing Corporation MSR Design Office of MN IT Services Petrie Angela Quill Corporation Sand Creek Group LTD Toshiba Business Solutions LIBRARY CREDIT CARDS Amazon.com Dream Host National Audubon Society FEBRUARY MANUALS Accela Comcast Custom Fire Apparatus Kapsch Frank Waste Management Xcel Energy Materials Interim Director: February (91 Hours) Materials M isc Interim Director Search Firm Materials Programs (StPF) Teen Room Improvement - Design Telephone - January Equipment - Staff Reimbursement Supplies Staff Training Maintenance Contract Materials Yearly Website Support Materials - Periodicals Web Payments Cable boxes Pumper Truck Cancellation fee Garbage certification Energy Page 3 700.00 30.00 200.00 61.85 142.40 40.35 142.54 1,003.74 3,696.00 2,727.49 14.55 2,750.00 1,050.33 193.80 541.16 378.04 224.25 297.97 250.00 92.57 423.82 162.24 20.00 381.85 16.83 491,358.39 500.00 53,010.14 23,158.26 illWater T H E BIRTH PLACE OF M 1 N N E S O TA TO: Mayor and City Council Members FROM: Bill Turnblad, Community Development Director DATE: March 1, 2017 RE: Municipal Lease for Public Boat Slips BACKGROUND With the adoption of the Bridgeview Park Plan there was considerable discussion about locating a municipal dock just south of Downtown Stillwater. During public discussions related to potential dock locations and alternatives, the idea was introduced that the City might want to explore leasing the existing transient slips from the St Croix Boat & Packet Company. Consequently, a lease was negotiated. Terms of the 2015 and 2016 leases were: 1) City would lease the slips for the boating season at a cost of $16,000. 2) Electricity and water would be available for private purchase from St. Croix Boat & Packet. 3) Use of slips would be free to the public (except for electricity and water service). 4) Overnight stays would be allowed at the four most southerly slips. (And only at these four slips.) 5) No boat may stay more than three consecutive nights. DOCKING & SERVICES The public slips have been very well received by the boating public. The transient slip area of St Croix Boat's docks took on a completely different atmosphere when free public docking was introduced. Rather than being dominated by a few larger boats that would dock for extended periods of time, the area was used by many smaller craft that spent only a few hours. In other words, it shifted from a private marina to a public dock. Page 2 of 2 REQUEST The facility has been so successful the last year two years that staff requests the City Council to renew the lease for the 2017 boating season. Terms of the 2017 lease are proposed to remain the same as in 2015 and 2016. ALTERNATIVES 1) Approval. If the Council is satisfied with the lease and the terms, then the Council could adopt the attached Resolution approving the lease (also attached). 2) Approval with modifications. If the Council is generally satisfied with the lease, but does not find all details to be acceptable, then the Council could direct staff to negotiate specific amendments and bring the lease back to the next Council meeting. 3) Denial. If the Council does not support extending the lease, then a simple motion to deny and majority vote would formalize the position. 4) Table. If the Council would like more information on the lease, table the item for consideration at a future Council meeting. bt Attachments: Resolution of Approval Lease RESOLUTION 2017-047 RESOLUTION APPROVING LEASE OF DOCK SPACE FROM ST. CROIX BOAT & PACKET WHEREAS, the City Council of the City of Stillwater wishes to provide short term docking to the boating public for free; and WHEREAS, St. Croix Boat & Packet, has agreed to grant the City of Stillwater a Lease of Dock Space on docks they own on the St. Croix River, in the location shown in Exhibit A. NOW THEREFORE BE IT RESOLVED that the Stillwater City Council hereby approves the above described lease between St. Croix Boat & Packet and the City of Stillwater, dated March 7, 2017, subject to the terms found in the lease as well as the following terms and conditions: 1) St. Croix Boat & Packet will offer electricity and water to the boating public at a reasonable price. 2) Use of slips will be free of charge to the public. 3) Overnight stays will be allowed at the four most southerly slips, but only at these four slips. 4) Overnight stays are limited to three consecutive nights. Adopted by the Stillwater City Council this 7th day of March, 2017. Ted Kozlowski, Mayor ATTEST: J. Thomas McCarty, Acting City Clerk LEASE St. Croix Boat and Packet, Lessor, hereby grants to The City of Stillwater, Tenant, a Lease of the Dock Space on the St. Croix River as shown on the map attached as Exhibit 'A', Stillwater, Minnesota 55082, on the following terms: 1. Rent of $16,000 for the 2017 boating season, amounts due on the 1st of each month beginning May 1St, 2017 through October 1St, 2017 to be mailed to Lessor at the following address: 225 Nelson Street, Stillwater, MN 55082. 2. Lessor shall pay the following expenses: electricity, if any, and garbage removal and any needed insurance on the Lessor's premises not under lease to Tenant. Lessor must allow public ingress and egress across their property to access the Leased Premises. 3. Tenant must keep the space clean and in good condition. Reasonable wear and tear is permitted; however, any unreasonable damage to the premises will be assessed by inspection and the cost of any repairs will be paid by Tenant. 4. Tenant must notify Lessor before performing any improvements or repairs. 5. Tenant is responsible to provide insurance coverage for Tenant's use of the property and equipment, and any business or public activity it conducts on the premises, including liability insurance equal to the municipal tort limits established by Minnesota law. 6. Tenant's rights under the Lease are exclusive to Tenant and non—assignable, and may not be sublet, except by written approval of the Lessor. 7. Lessor and Tenant must provide to the other contact information, including telephone numbers that the Lessor and Tenant can reach one another at and emergency telephone numbers of persons to be contacted in case of emergency. IN WITNESS WHEREOF, The City of Stillwater, Tenant, and St. Croix Boat and Packet, Lessor, have executed this Lease this day of , 2017. TENANT: LESSOR: The City of Stillwater St. Croix Boat and Packet Exhibit A City lease area (outlined in blue): 1) slips on west side of St Croix Boat & Packet dock 2) access to slips over St Croix Boat & Packet dock Memo To: Mayor and City Council From: Alison Egger Assistant Finance Director Date: 2/27/17 Re: Acceptance of 2016 Donations BACKGROUND The City of Stillwater received the following cash donations: • Melvin & Edith Friedrich for Friends of Police - $250.00 • Melvin & Edith Friedrich for Friends of Fire - $250.00 • Cash From Fire Open House for Friend of Fire - $403.49 RECOMMENDATION Staff recommends the acceptance of these donations for 2016 Fiscal Year. ACTION REQUIRED If council agrees with staff's recommendation, Council needs to pass a resolution accepting the above donations in compliance with Minnesota Statute 465.03. CC: Sharon Harrison - Finance Director RESOLUTION 2017-048 RESOLUTION ACCEPTING CASH DONATIONS WHEREAS, the City of Stillwater has received the following donations and designations; • Melvin & Edith Friedrich for Friends of Police $250.00 • Melvin & Edith Friedrich for Friends of Fire $250.00 • Cash from Fire Open House for Friends of Fire $403.49 and WHEREAS, Minnesota Statutes §465.03 requires donations to be accepted by the City Council. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby accepts the above donations and the designation of funds. Adopted by the City Council of the City of Stillwater, Minnesota, this 7th day of March, 2017. CITY OF STILLWATER ATTEST: Ted Kozlowski, Mayor J. Thomas McCarty, Acting City Clerk THE B I R T H PLAC E OF MINNESOTA DATE: February 17, 2017 TO: Mayor & Council Members APPLICANT: St. Croix Boat & Packet REQUEST: Annual review of St Croix Boat & Packet dock permit PREPARED BY: Erik Olson -Williams, Zoning Administrator/Assistant Planner BACKGROUND Two conditions attached to the St. Croix Boat & Packet Company's special use permit (SUP) are that the company must: 1) receive a dock permit from the City annually; and 2) allow the "Gondola on the St. Croix" to use the transient portion of the company's dock for wharfage. The St Croix Boat & Packet Company keeps six excursion boats at their two privately owned docks. Five of them are kept at the dock which is accessed over property that they own. The sixth excursion boat is kept at the dock that is accessed over property leased from the City. All six excursion boats are permitted in this configuration by the 2015 DNR permit. The facilities and geographic details can be seen on the attached exhibit. In addition, according to a lease agreement with St. Croix Boat & Packet as well as the dock permit issued by the DNR in 2015, the City offers 18 transient slips from the facility. St. Croix Boat & Packet Passenger Trips The total number of passengers in 2017 was 157,413. This represents substantial growth over 2015. In 2012 was 89,386; in 2013 it was 87,693; in 2014 it was 98,381 and in 2015 it increased to 114,987 (54,576 on chartered trips; 60,411 on public excursion trips). St. Croix Boat and Packet Co. Boats Charters Excursions Trips Passengers Trips Passengers Jubilee II 92 5,974 23 1,779 Majestic Star 86 14,502 15 2,877 Anastasia 103 4,162 148 41,379 Andiamo Showboat 110 7,931 81 5,081 Empress Andiamo 61 6,423 109 10,918 Avalon 47 15,011 148 41,379 Total 499 54,003 234 103,413 The 2017 dock permit rate is proposed to remain the same as in 2016 at $1,700.00 for each excursion boat. For all six boats the total cost would be $10,200. STAFF RECOMMENDATION Staff recommends City Council approval of the 2017 dock permit. Slips leased by City for transient dockage. -1i, • fi - • tie Table Of Contents 1E3 119., oamm CI El PARCELS 111 dock El El City property El El SCR&P property fif • RESOLUTION 2017-049 APPROVAL OF DOCK PERMIT FOR ST. CROIX BOAT AND PACKET CO. AND WHARFAGE PERMIT FOR GONDOLA (2017) BE IT RESOLVED by the City Council of Stillwater, MN that the Dock Permit for St. Croix Boat and Packet and wharfage permit for the Gondola, as on file with the City Clerk, is hereby approved and authorizes the Mayor and City Clerk to sign the permit. Adopted by the Stillwater City Council this 7th day of March, 2017. Ted Kozlowski, Mayor ATTEST: J. Thomas McCarty, Acting City Clerk 2017 DOCK PERMIT Pursuant to Chapter 48.6 of the Stillwater City Code, the Stillwater City Council ("City") hereby grants to the St. Croix Boat and Packet Company ("Company") a Dock Permit upon the following terms and conditions: 1. LOCATION. The Dock may be maintained in the St. Croix River south of East Nelson Street. 2. OTHER RULES. The company must abide by the rules and regulations and permit conditions of the Corps of Engineers of the United States Army and the Minnesota Department of Natural Resources. Any charter or excursion vessels carrying passengers for hire and using docks must abide by applicable U.S. Coast Guard regulations. 3. NO GAS PUMPS. No gas pump may be located on the dock. 4. NO DISCRIMINATION. The Company may not discriminate against any person on the basis of race, creed, national origin, sex or social status. 5. WATER FRONT REGULATIONS. The Company must abide by all rules and regulations and restrictions set forth in Chapter 48.6 of the Stillwater City Code relative to the waterfront. 6. SPECIAL USE PERMIT. The Company must abide by the conditions as set forth in the Special Use Permit (SUP/88-00) issued to Company by the Stillwater City Council, dated July 18, 2000. 7. SCHEDULE OF FEES AND REPORT OF ACTIVITY. Upon request of the City, the Company must submit a schedule of fees charged for the transient boat docking and a report summarizing the boating activity for the year. The activity report must state the number of boating trips made each week and the number of passengers carried during the week. 8. INSURANCE The Company must provide to the City proof that it has obtained liability insurance coverage of at least the statutory limits for municipalities covering claims arising out of a single occurrence, covering claims arising out of the activates authorized by this permit, and to name the City as an additional insured on this policy "as their interest may appear". 9. PUMP OUT PRIVILEGES. The Company must provide pump -out privileges for marine heads for any boater requesting this privilege at the same rate and fee charged to boats that are moored at the dock for a fee. 10. INSPECTIONS. The City reserves the right to request inspections of heads, electrical systems or other unsafe conditions on or about the dock or any vessel moored thereto. 11. USAGE. The moorage at the dock facilities is limited to six charter/excursion boats and one service boat not exceeding 26 feet in length. The Company must accommodate a reasonable number of public "walk on" passengers and Company must also accommodate a reasonable number of transient boats. In no event may the number of boats or vessels exceed the moorage limitation contained in the permits issued by the U.S. Army Corp of Engineers and the Minnesota Department of Natural Resources. 12. PERMIT FEE. The annual permit fee is $1,700.00 for each of the six charter/excursion boats that may be docked at this site. The total permit fee for 2017 shall be $10,200.00. 13. TRANSIENT BOATS Transient boats are defined as vessels that use the dock as a stopover privilege on a trip that does not originate from the dock. "Bareboat" charter vessels are considered transient boats if the origination of the trip, including loading of passengers, takes place elsewhere. 14. PARKING. The City reserves the right to request the Company's assistance in assuring that patrons and guests of the Company will park in a designated municipal parking lot. 15. FIRES. No person may build a fire in any area of the docking premises or in any vessel moored at the dock. 16. OBSTRUCTIONS. The City does not by granting this permit accept any responsibility for dredging the dock area or making the dock area free from obstructions or other hazards to navigation. 17. STORAGE. The City is not responsible for storage of the docks during the off-season and the Company must abide by any decision of the City with regard to storage. 18. RESERVATION OF RIGHTS. The City reserves the right to add or amend these rules when needed to protect the health, safety and welfare of the City. 19. DURATION. The duration of this permit is from January 1, 2017 through December 31, 2017. 20. TERMINATION. This permit may be terminated by the City at any time it is deemed necessary for the protection of the public safety, health or welfare or for a violation of any conditions of this permit. Dated this 7th day of March, 2017. CITY OF STILLWATER By: Ted Kozlowski, Mayor Attest: J. Thomas McCarty, Acting City Clerk RESOLUTION 2017-050 APPROVING SALARY SCHEDULE FOR PUBLIC WORKS SEASONAL MAINTENANCE WORKER AND CIVIL ENGINEERING INTERN WHEREAS, the salary for the Public Works Seasonal Maintenance Worker position was increased in January as part of the 2017 budget. WHEREAS, previous returning seasonal employees receive a $0.50/hr increase. BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that effective March 7, 2017, the following salary schedule is hereby approved. Seasonal Maintenance Worker 1st Year 2nd Year 3rd Year 4th Year/Maximum $11.00/hr $11.50/hr $12.00/hr $12.50/hr Civil Engineering Intern Entry $13.00/hr 2nd Year $13.50/hr 3rd Year $14.00/hr Adopted by the City Council this 7th day of March 2017. Ted Kozlowski, Mayor ATTEST: J. Thomas McCarty, Acting City Clerk THE OIFITHPLACE OF MINNESOTA Planning Report TO: Mayor & City Council Members DATE: March 3, 2017 APPLICANT: Anne Loft, Midnight Real Estate, LLC, Represented by the HAF Group REQUEST: Special Use Permit for a hotel with restaurant LOCATION: 232 Main St No, and city owned property at 251 2nd St No. ZONING: CBD, Commercial Business District COMP PLAN: Future Land Use Map designation of Downtown Mixed Use PREPARED BY: Bill Turnblad, Community Development Director Case No.: 2016-40 REVIEWED BY: Planning Commission; Parking Commission; Park Commission; Heritage Preservation Commission; Building Official Shilts; City Attorney Magnuson; Assistant Fire Chief Ballis; City Engineer Sanders BACKGROUND In December of 2016 Midnight Real Estate LLC appeared before the Planning Commission with a Special Use Permit request for a new hotel, parking structure and a three story office building. The proposed project site is at 232 North Main Street. The Planning Commission gave conditional approval of the Special Use Peimit. Subsequently, the developer discovered that the soils are so poor on the western portions of the site, that the parking structure is not economically feasible to construct. Therefore, the developer is now proposing to eliminate both the parking structure and the office building; replacing both with a 65 space surface parking lot. REQUEST The request before the City Council is approval of a Special Use Permit for the hotel and restaurant. Case No. 2016-40 CC March 7, 2017 Page 2 of 6 PROPOSAL ELEMENTS Elements of the project are highlighted here. 1) Demolition of the existing single -story office building (former Associated Eye Care Clinic) south of Johnny's TV. 2) Several parcels would be assembled to create the project site. One of those parcels is owned by the City and the hotel is proposing to lease it for 30 years. The properties involved can be seen in Exhibit A. 3) Construction of a new hotel with primary entrance on North Main Street. A) The 64 -unit hotel would have a street -level restaurant with outdoor eating area. B) The hotel is proposed to have three stories. 4) A new 65 space surface parking lot would be constructed west of the hotel. A) The lot would have a single access point on Mulberry Street. B) The number of parking spaces currently located on the property owned by the City is 25, which would be displaced by the new lot. This can be seen in Exhibit B. C) Of the 65 spaces in the hotel lot, 40 would be new spaces and 25 would be replacement spaces for the displaced public parking. D) The hotel would cover all the costs of improving the parking lot both on the hotel property and on the City property. The estimated cost of the improvements on the City property is about $450,000. E) 25 spaces will be reserved for the public 24/7 in the new parking lot. These spaces are shown in red on the attached parking lot graphic. These spaces will be signed as not available to the room guests. Though, if they are available, restaurant guests could park in these spots. The 40 spaces shown in blue will be signed exclusively for hotel room guests. F) The City would continue to be able to lease 17 spaces to Arcola Development. SPECIAL USE PERMIT REGULATIONS AND ANALYSIS The Zoning Code, Section 31-207 states that approving a Special Use Permit requires the City to consider whether: The proposed structure or use conforms to the requirements and the intent of this [zoning] chapter, and of the comprehensive plan, relevant area plans and other lawful regulations. [The] use and structure cannot constitute a nuisance or be detrimental to the public welfare of the community. Any additional conditions necessary for the public interest [may be] imposed The zoning chapter requirements applicable to this Special Use Permit (SUP) are: Use: Hotels are permitted, by SUP, in the Central Business District, as are restaurants and outdoor eating areas. Off -Street Parking and Loading: The revised development plan will not meet the project's required on- site parking. The development requires 78 spaces at peak usage (good weekends) plus replacement of the 25 public spaces displaced by the new lot, or a total of 103 spaces. Case No. 2016-40 CC March 7, 2017 Page 3 of 6 Project element Parking standard Size Total required Hotel 1/room + 1 64 rooms 65.0 Restaurant (1/120 sf)/2 1,790 sf (1,790/120)/2 = 7.5 Restaurant patio (1 per 4 seats)/2 42 seats (42/4)/2 = 5.3 Public spaces lost 25.0 TOTAL 103 The new hotel parking lot is planned to have 65 spaces. So, the shortage of spaces during the warm - months when the restaurant patio is open will be 38 spaces. During the off-season when the patio is closed, the shortage of spaces will be 33. During the week an occupancy rate of 60% is expected and successful. That would mean that 38 rooms would be rented. If all staff are required to park in the municipal ramp across Second Street (hospitality industry passes are available), then the 40 spaces reserved just for hotel room guests will suffice. On weekends when more than 40 rooms are hoped to be sold, valet parking service would park guest cars in Municipal Lot 12. At a maximum, when all rooms are sold, 24 cars may have to be valet parked in Municipal Lot 12'. Lot 12 has 99 spaces, 21 of which are reserved for permit parking only. On weekends, a few guests of the residents in the Lofts park here, as do Loft residents who own more than the one car allotted to them in their underground parking structure. So, most of the weekend valet parking for the hotel could be accommodated in the permit parking area. (See attached graphic). A single loading area of at least 10' by 30' is required, and will be provided. But the loading area will not accommodate semi -truck deliveries when needed. Therefore, unless these longer trucks can manage the comers in the lot, they would have to park on Mulberry Street to make deliveries. Traffic and Circulation: A complete traffic study, including internal and overall site circulation, was submitted to the City on December 30th. The impact upon existing street infrastructure is not a problem. However, subsequent to completion of the traffic report, the site plan changed. This is positive in terms of reduced impact upon Mulberry Street and the residents in Mills on Main, since there will now only be one access point for the hotel lot. The previous plan with a parking structure had two awkward driveways on Mulberry. The internal circulation pattern of the revised plan has not yet been reviewed by a traffic or civil engineer. Though, at first glance it seems to be an improvement over the previous plan, it must be found satisfactory before a building permit or excavation permit is issued for the project. Stormwater Management Practices: Projects within the Middle St. Croix Watershed Management Organization (MSCWMO) must meet the full review requirements of the MSCWMO Plan. Approval of the SUP will be contingent on MSCWMO stormwater management plan review and approval. Design Review: The HPC gave conditional approval of a Design Permit for this development at their last regularly -scheduled meeting on December 5, 2016. The conditions of approval included submission of a ' 64 rooms at one required space per room, with 40 spaces available in the hotel lot for room guests. Therefore, if all 64 rooms are sold on a weekend, then there would be a lack of 24 spaces in their lot. Case No. 2016-40 CC March 7, 2017 Page 4 of 6 new sign plan for the property as well as a new 2nd Street North landscaping plan. This is particularly important now that the parking arrangement has been changed. Other Regulations With outdoor dining areas proposed, no outdoor music or entertainment has been proposed. Any outdoor uses would need to conform to City Code Section 38-3, Noise Control and Regulation. Outdoor music, as well as outdoor entertainment, will require a modified Special Use Permit. FUTURE CONSIDERATIONS If the City Council approves the Special Use Permit for this project, the developers will still need to enter into a lease for the City owned property. This will have to be completed before any grading or building permits are issued. ALTERNATIVES The deadline for City Council action on this planning case was extended by the developer to March 8, 2017. Therefore, unless the developer requests another extension, the City Council will have to make a decision at the March 7th Council meeting. Decision alternatives are: A. APPROVAL. The Council could approve the Special Use Permit for the project with the following conditions: 1. The project must be built in substantial consistency with the plans on file with the Community Development Department. 2. Major modifications to any of the plans listed in Condition 1 above must be reviewed and approved by the Planning Commission prior to implementation. 3. The Special Use Permit will not become effective, nor will it be filed in chain of title with Washington County, until the developer enters into a lease for the City -owned property located at the corner of Mulberry and Second Street. 4. A Special Use Permit or event permit from the City is required for any outdoor entertainment. 5. Conditions of approval of HPC Case No. 2016-27 shall be incorporated by reference. 6. A Design Review permit must be submitted and approved by the Heritage Preservation Commission for any future exterior alterations, including signage. 7. The trash enclosure in the southwest corner of the parking lot is a feature added to the revised parking lot plan and was not reviewed by the Heritage Preservation Commission. Therefore, prior to installation of the trash enclosure, it must receive review and a design permit from the Heritage Preservation Commission. This is especially critical since there is no roof on the proposed structure and the elevation of the top of the trash enclosure wall would be lower than the abutting sidewalk on 2' Street. 8. Prior to issuance of a building permit for the hotel, a detailed landscape plan must be submitted for review and approval by the HPC. 9. Prior to issuance of a building permit for the hotel, a detailed sign plan must be submitted and approved by the HPC as well as the Public Works Department. Signage in the plan must include at least: business signage, parking signage, loading and unloading signage, street signage, and fire lane signage. 10. Mitigation for the 38 high -season parking spaces, 33 off-season spaces, that the project lacks, shall be as follows: Case No. 2016-40 CC March 7, 2017 Page 5 of 6 a. Valet parking must be provided whenever more than 40 rooms are rented. The vehicles of these guests must be valet parked in Municipal Parking Lot 12 and must display city issued residential parking permits on the vehicles' dashboards. These cars are to be parked in the two most westerly rows of spaces in this lot. Overnight parking is not allowed in the two easterly rows of Municipal Lot 12. b. Monthly parking passes for the Municipal Parking Ramp on Second Street are to be purchased by or for the hotel staff. c. A parking mitigation fee must be paid for the 38 high -season and 33 off-season parking spaces that are lacking. The fee for that mitigation is at current rates $10 per space per month. Therefore, at current rates $380 per month must be paid to the City's Parking Enterprise Fund for each month from May through October and $330 from November through April. As rates are changed by the City Council, the monthly payment will change correspondingly. d. The parking fee is to be paid upon receipt of City invoice. Failure to pay within 30 days of invoice will be certified for collection with real estate taxes. The applicant waives any and all procedural and substantive objections to the parking mitigation fee in lieu of on-site parking requirements, including but not limited to a claim that the City lacks authority to impose and collect fees. The applicant agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this provision. Failure to pay charges within 30 days will be certified for collection with the real estate taxes with the real estate taxes in October of each year. The applicant waives any and all procedural and substantive objections to the purchase requirement including, but not limited to, a claim that the City lacked authority to impose and collect the fees as a condition of approval of this permit. The applicant agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this permit including this provision. e. All construction workers for the hotel and office construction projects must park either on- site or in the parking lot immediately north of the former Zephyr Depot. 11. The revised civil engineering plans, including the parking lot, must be reviewed and found acceptable to the City Engineer before an excavation permit or building permit is issued for the project. 12. The revised plans must be reviewed and found acceptable to the Assistant Fire Chief before an excavation permit or building permit is issued for the project. 13. The applicant is required to enter into a Development Agreement with the City for all public infrastructure improvements prior to the release of an excavation permit or a building permit for the project. The Developers Agreement must be approved by the City Council and recorded against the property at the expense of the applicant. Proof of recording shall be submitted to the City prior to the release of any building permits for the project. 14. Easements in favor of the City for storm sewer and other public utilities shall be provided to the City prior to the issuance of an excavation permit or a building permit for the project. Easements shall be subject to review by the City Engineers and Attorney's offices and shall be recorded against the property at the expense of the applicant. Proof of recording shall be submitted to the City prior to the release of any building permits for the project. 15. A stormwater management plan must be reviewed and found acceptable to the Middle St. Croix Watershed Management Organization prior to issuance of an excavation permit for the project. B. DENIAL. The Council could deny the request if it finds that critical information is missing to support approval of this SUP request, or that the SUP request does not conform to the requirements and intents of the zoning chapter, or the comprehensive plan, or relevant area plan, or that the use constitutes a nuisance or a detriment to the public welfare. Case No. 2016-40 CC March 7, 2017 Page 6 of 6 RECOMMENDATIONS The Planning Commission, Heritage Preservation Commission and Park Commission have reviewed the SUP and recommend approval with the conditions included above. The Parking Commission reviewed the project and recommended approval with valet parking on-site rather than in Municipal Lot 12. Attachments: Resolution of Approval Exhibit A - properties Exhibit B - parking detail Exhibit C - municipal lot 12 New parking lot detail Site Plan Facade Renderings A RESOLUTION APPROVING A SPECIAL USE PERMIT FOR A HOTEL AND RESTAURANT PROJECT CASE NO. 2016-40 WHEREAS, Anne Loft of Midnight Real Estate, LLC and Mike Hoefler of HAF Group submitted a request for variances and a special use permit to allow the construction and operation of a hotel with a restaurant on property legally described as follows: See Exhibit A; and WHEREAS, the Planning Commission held a public hearing and reviewed the request for a special use permit for the hotel on December 14, 2016 and continued it until January 11, 2017 when it approved two variances and denied a third variance, but recommended approval of the special use permit with conditions; and WHEREAS, the Heritage Preservation Commission considered the design aspects of the project on December 5, 2016 when it recommended approval with conditions; and WHEREAS, the Downtown Parking Commission considered the parking mitigation plan for the project on January 19, 2017 when it recommended approval with conditions; and WHEREAS, the Downtown Parking Commission considered the revised parking mitigation plan for the project on February 16, 2017 when it recommended approval with conditions; and WHEREAS, the City Council reviewed the special use permit request on February 21 and March 7, 2017 and concurred with the conditional approvals of its Commissions. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the special use permit with the following conditions: 1. The project must be built in substantial consistency with the plans on file with the Community Development Department. 2. Major modifications to any of the plans listed in Condition 1 above must be reviewed and approved by the Planning Commission prior to implementation. 3. The Special Use Permit will not become effective, nor will it be filed in chain of title with Washington County, until the developer enters into a lease for the City -owned property located at the corner of Mulberry and Second Street. 4. A Special Use Permit or event permit from the City is required for any outdoor entertainment. 5. Conditions of approval of HPC Case No. 2016-27 shall be incorporated by reference. 6. A Design Review permit must be submitted and approved by the Heritage Preservation Commission for any future exterior alterations, including signage. 7. The trash enclosure in the southwest corner of the parking lot is a feature added to the revised parking lot plan and was not reviewed by the Heritage Preservation Commission. Therefore, prior to installation of the trash enclosure, it must receive review and a design permit from the Heritage Preservation Commission. This is especially critical since there is no roof on the proposed structure and the elevation of the top of the trash enclosure wall would be lower than the abutting sidewalk on 2' Street. 8. Prior to issuance of a building permit for the hotel, a detailed landscape plan must be submitted for review and approval by the HPC. 9. Prior to issuance of a building permit for the hotel, a detailed sign plan must be submitted and approved by the HPC as well as the Public Works Department. Signage in the plan must include at least: business signage, parking signage, loading and unloading signage, street signage, and fire lane signage. 10. Mitigation for the 38 high -season parking spaces, 33 off-season spaces, that the project lacks, shall be as follows: a. Valet parking must be provided whenever more than 40 rooms are rented. The vehicles of these guests must be valet parked in Municipal Parking Lot 12 and must display city issued residential parking permits on the vehicles' dashboards. These cars are to be parked in the two most westerly rows of spaces in this lot. Overnight parking is not allowed in the two easterly rows of Municipal Lot 12. b. Monthly parking passes for the Municipal Parking Ramp on Second Street are to be purchased by or for the hotel staff. c. A parking mitigation fee must be paid for the 38 high -season and 33 off-season parking spaces that are lacking. The fee for that mitigation is at current rates $10 per space per month. Therefore, at current rates $380 per month must be paid to the City's Parking Enterprise Fund for each month from May through October and $330 from November through April. As rates are changed by the City Council, the monthly payment will change correspondingly. d. The parking fee is to be paid upon receipt of City invoice. Failure to pay within 30 days of invoice will be certified for collection with real estate taxes. The applicant waives any and all procedural and substantive objections to the parking mitigation fee in lieu of on-site parking requirements, including but not limited to a claim that the City lacks authority to impose and collect fees. The applicant agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this provision. Failure to pay charges within 30 days will be certified for collection with the real estate taxes with the real estate taxes in October of each year. The applicant waives any and all procedural and substantive objections to the purchase requirement including, but not limited to, a claim that the City lacked authority to impose and collect the fees as a condition of approval of this permit. The applicant agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this permit including this provision. e. All construction workers for the hotel and office construction projects must park either on-site or in the parking lot immediately north of the former Zephyr Depot. 11. The revised civil engineering plans, including the parking lot, must be reviewed and found acceptable to the City Engineer before an excavation permit or building permit is issued for the project. 12. The revised plans must be reviewed and found acceptable to the Assistant Fire Chief before an excavation permit or building permit is issued for the project. 13. The applicant is required to enter into a Development Agreement with the City for all public infrastructure improvements prior to the release of an excavation permit or a building permit for the project. The Developers Agreement must be approved by the City Council and recorded against the property at the expense of the applicant. Proof of recording shall be submitted to the City prior to the release of any building permits for the project. 14. Easements in favor of the City for storm sewer and other public utilities shall be provided to the City prior to the issuance of an excavation permit or a building permit for the project. Easements shall be subject to review by the City Engineers and Attorney's offices and shall be recorded against the property at the expense of the applicant. Proof of recording shall be submitted to the City prior to the release of any building permits for the project. 15. A stormwater management plan must be reviewed and found acceptable to the Middle St. Croix Watershed Management Organization prior to issuance of an excavation permit for the project. Enacted by the City Council of the City of Stillwater, Minnesota this 7th day of March, 2017. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: J Thomas McCarty, Acting City Clerk Exhibit A Legal Description Yellow = Gartner Properties Exhibit B Existing Conditions - Public Parking 8 existing public spaces (yellow cross hatch) Arcola's private lot (public use after hours) 17 existing spaces leased monthly by Arcola during business hours (red cross hatch) Blue outline is proposed new parking lot Exhibit C City Lot 12 Free public parking and trailhead parking Lot 12 Permit parking OPARKING PLAN 3/37• = NORTH SECOND STREET EAST MULBERRY STREET —RECON RETAINING WALL PARKING 65 STALLS EL. VARIES !1111 115P� 76, ETAINING WALL 26-31 in att gt? :1 its Vit! I I 11 11 11 11 .41914 -A- A- A - Alt -A- A ia s <11_ ter Af ti AIL HOTEL GUESTS DROP OFF/PICK UPS w,4 A1, EXHIBIT A -A - OCCUPANCY NORMAL 4,0 4t0 =1r, Wit! 41 Vit! st1 0.0 QTY. 40 - BLUE CARS = HOTEL PARKING QTY. 25 - BLUE CARS = PARKING MITIGATION QTY. 25 - RED CARS = GENERAL "PUBLIC" PARKING 4:1 Wit! its Wit: 40,t v.t RAMP DOWN— RAMP DOWN AO - AP yr t 1• f.t! :294- PARKING COUNT: TOTAL = 65 STALLS TRUE PLAN hAI GROUP ARCHITECTURE DEVELOPMENT CONSTRUCTION 23 3.501.1311.6"11661.533333 .5 N.0pr"m 116.533333 S 3TE 4 . 1 5 0e 3 " P. 6 51 . 3 5 1 l O H�1F ARCHITECTS ARCHITECTURE60.5r151 3113611.531.3 LLC PL5 6 N 1 6 0 T E R 1 O R 5 233 503131.1 SiItlw6153.ImN 360346 631.331.1760 3.66 6 5 1 - S 3 0- O I R R HAP6R0HI ECTS.CO w M/H.,.R<.51CT5 "ITP //HAFASCHITSCTS.31OS5PO1.6om NORTH MAIN HOTEL STILLWATER. MINNESOTA CITY COUNCIL RE -SUBMITTAL ?/??/2017 .613.16.6 601653 3010 65.1 FIRST LEVEL FLOOR PLAN - PARKING PLAN EXH-A-A 1" 691.6 EXISTING TECHBARN BUILDING TO REMAIN 1>4 EXISTING JOHNNY'S TV BUILDING TO REMAIN —SHADING INDICATES EXISTING ASPHALT TO REMAIN - PATCH AND REPAIR ANY ABUTMENTS INTO EXISTING ASPHALT - (n • O c9CP Z TA DASHED LINE IN GATES\, EXISTING TYLINA IUILDING TO BE DEMOLISHED PASSENGE'/GUEST LOADING / UNLs G AREA MAIN HOTEL ENTRY (HOTEL GUEST, COFFEE SHOP & RESTURANT ENTRANCE c3�}IE' 13Is.3r c Brc di ,jr rkhc4r1'' irieya 5 o in El) NO SCALE \MAIN STREET E VY \(HOTEL GUEST, C'SFFEE SHOP & RESTURANT ENTRANCE CONTROLLED ENTRY (i3 ()CATION –ENTRANCE OPEN DURING BUSINESS`' HOURS - LOCKED AND CONTRO LED AFTER HOURS 693.1 LAG POLE EXISTING IMAGES OF THE PAST BUILDING TO REMAIN PROPERTY LINE 52.82'S01 deg48'31"W 7 1. EXISTING ST. CROIX RECREATION BUILDING TO REMAIN X712.6 8 8 O 8 /COM —SHADING INDICATES EXISTING ASPHALT TO REMAIN - PATCH AND REPAIR ANY ABUTMENTS INTO EXISTING ASPHALT PROPERTY LINE 7.00' N 74 deg 05' 23" E K=) 05 2'3 E 74 deg NOTE: ALL EXISTING SITE PARKING TO BE REMOVED FROM SITE AND TO BE REPLACED IN PROPOSED PARKING RAMP ALLEY EASEMENT XISTING CANDYLAND BUILDING TO REMAIN --PROPERTY LINE 1.73' N 16 deg 57' 43" W DASH: D LINE INDICATES EXISTING CONC. ALL TO BE REMOVID // // EXISTING BUILDING TO REMAIN G LARRYS FLOOD COVERING BUILDING TO REMAIN ( ARCHITECTURAL SITE PLAN - FIRST LEVEL 1 1" = 20'-0" PARKING INFORMATION • HOTELS / MOTELS REQUIREMENTS: CITY OF STILLWATER ONE PARKING SPACE FOR EACH UNIT, PLUS ONE FOR THE OWNER OR MANAGER ACTUAL: 64 HOTEL ROOMS & 1 MANAGER 64 + 1 = 65 PARKING STALLS REQ'D • RESTURANTS, BARS OR NIGHTCLUBS REQUIREMENTS: CITY OF STILLWATER ONE PARKING SPACE FOR EACH 120 SQ. FT. OF FLOOR AREA. (PLUS ONE-HALF OF REQUIRED PARKING FOR RELATED ACTIVITIES SUCH AS RESTAURANTS, LOUNGES AND RETAIL SHOPS) ACTUAL: 2,878 SQ. FT. /120 = 24 PARKING STALLS 24 / 2 = 12 PARKING STALLS REQ'D • PARKING STALLS ON CITY PROPERTY TO BE IN EXCHANGE FOR REPLACEMENT PARKING STALLS IN PUBLIC PARKING RAMP = 31 PARKING STALLS REQ'D (20 GENERAL PUBLIC / 11 UNDER CONTRACT - PARKING STALLS REQUIRED BY = 108 PARKING STALLS CITY OF STILLWATER ( TABLE 1106.1 - 2015 MN = 5 ACCESSIBLE ACCESSIBILITY CODE - REQUIRED ACCESSIBLE PARKING SPACES) - PARKING STALLS PROVIDED IN = 62 PARKING STALLS PARKING LOT 3 ACCESSIBLE SITE INFORMATION PROPERTY SIZE (INCLUDING CITY PARCEL) • HOTEL FOOTPRINT • PARKING LOT FOOTPRINT (INCLUDES DRIVE ISLES) • HARDSCAPE (SIDEWALKS, PATIOS, RETAINING WALLS, ETC....) = 54,485 SQ. FT. (1.25 ACRES) = 14,234 SQ. FT. = 21,537 SQ. FT. = 5,151 SQ. FT. TOTAL = 40,922 SQ. FT. SITE COVERAGE LOT COVERAGE REQUIREMENT FOR THE CITY OF STILLWATER • LOT COVERAGE PROVIDED FOR = 75% PROJECT = 80% MAX HAF GROUP ARCHITECTURE DEVELOPMENT CONSTRUCTION 2 3 3. S O U T H. M A I N. S T R E E T S T I L L W A T E R, M N. 5 5 0 8 2 P H : 6 5 1 . 3 5 1 . 1 7 6 0 HF ARCHITECTS HOEFLER ARCHITECTS LLC ARCHITECTURE PLANNING INTERIORS PHONE: FAX: 233 SOUTH MAIN ST. STILLWATER, MN 6 5 1 - 3 5 1 - 1 7 6 0 6 5 1- 4 3 0- 0 1 8 0 W W W. H A F A R C H I T E C T S. C O M WWW.FACEBOOK.COM/HAFARCHITECTS HTTP://HAFARCHITECTS.BLOGSPOT.COM PROJECT NORTH MAIN HOTEL STILLWATER, MINNESOTA PARKING COMMISSION AND CITY COUNCIL RE -SUBMITTAL 2/10/2017 DATE ISSUE NOTES DI -27-2017 BID PACKAGE I HEREBY CERTIFY THAT THIS PLAN,SPECIFICATION OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA. signature MICHAEL HOEFLER registration no: 24210 NOTICE THE DESIGNS SHOWN AND DESCRIBED HEREIN INCLUDING ALL TECHNICAL DRAWINGS, GRAPHICS, AND MODELS THEREOF, ARE PROPRIETARY AND CANNOT BE COPIED, DUPLICATED OR COMMERCIALLY EXPLOITED, IN WHOLE OR IN PART, WITHOUT EXPRESS WRITTEN PERMISSION OF HAF ARCHITECTS. THESE ARE AVAILABLE FOR LIMITED REVIEW AND EVALUATION BY CLIENTS, CONSULTANTS, CONTRACTORS, AGENCIES, VENDORS AND OFFICE PERSONNEL ONLY IN ACCORDANCE WITH THIS NOTICE. ©COPY RIGHT HAF ARCHITECTS 2013. ALL RIGHTS RESERVED project no: 16-028 drawn by: MRC date: 01-27-2017 checked by: MGH SHEET INFORMATION: ARCHITECTURAL SITE PLAN - FIRST LEVEL: AS100 HAF GROUP ANCHITICTURE D EVELOPMENT C O N 3 T E U C T 1 0 N ITIlLWA111,MN1f0IT r x 1 i 1 1 6 1 1 1.1 0 HF A R C1 H rI T E Cr TS A! C N 1 1! C I U! E PLANNING I N T!! 1 O ! S 003 100141 /4.004147 11111WA1111MN 770011 i 4 0 rAA . r 1 . i 1 01 10 • MAr ICx r1C COU W.IACI100C.CO0/NAIAtCA111C r/ O 11114/0/11,1144.1111C1‘,..0041.016044 STILLWATER. FM • .0,1.1,.. HAF GROUP ARCHITECTURE DEVELOPMENT CONSTRUCTION 333.10313 MAIN 111111 W A 1 1 .31 M N 33033 rY 3 1. 1 3 5 1 l a r, HF ARCHITECTS C" ' 1 1 1 11 1 1 3 1 A N N 1 H O 1111110115 13005 1AR 133 10313 MA13 41 IIIll WA111, 33 O / 1. 1 1 1. 1. O 1 1 4 3 0 0 .3AIAICNIIICII COM W W W.1 AC11001.COM/3AIA,CA111C11 11111./11151.1..C51.1516.•30514.01.50.4 NTILLWATER. lad AC3Y101114/111 ruw 1.101 ,31013ATIe3. MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN THE GRAND GARAGE 324 MAIN STREET SOUTH • SurrE #260 • STILLWATER, MN 55082-5165 TELEPHONE: (651) 439-9464 • FACSIMILE: (651) 439-5641 W W W.MAGNUSONLAWFIRM.COM DAVID T. MAGNUSON AMANDA K. DREW DTMAGNUSON@MAGNUSONLAWFIRM.COM AKDREW@MAGNUSONLAWFIRM.COM MEMORANDUM TO: Mayor and City Council FROM: David T. Magnuson DATE: February 23, 2017 RE: Lodging Tax After the last meeting and after I had closed my file, Sharon noticed that the lodging tax was scheduled to sunset on January 31' of 2017, and not at the end of 2017 as was stated in the memo I discussed at the last meeting. It is no wonder that she gets awards, because this was a great catch because of a careful read. Fortunately we can fix this, and the enclosed draft suggests that we renew for the same period of 4 years. Let me know if you have any questions. Respectfully Submitted, Davi T. Magnuson Stillw tier City Attorney ORDINANCE 1092 AN ORDINANCE AMENDING CHAPTER 56 OF THE STILLWATER CITY CODE, TAXES AND ASSESSMENTS, SECTION 56-5, LOCAL LODGING TAX The City Council of the City of Stillwater does ordain: 1. AMENDING. The Stillwater City Code, Section 56-5, (1), "Effective Date" is hereby modified to read as follows: (1) Effective Date. This section will be in full force and effect from and after its date of publication and will establish the tax set forth in this section upon gross lodging receipts generated beginning on February 1st, 2017 and thereafter and, unless revised by action of the City Council, until January 1st, 2021, when the tax will sunset by operation of law. 2. SAVING. In all other ways, the City Code will remain in full force and effect. 3. EFFECTIVE DATE. This ordinance will be in effect from and after its passage and publication according to law, and NUNC PRO TUNC on February 1St, 2017. Adopted by the City Council of the City of Stillwater this 21st day of March, 2017. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk THE BIRTHPLACE OF- MINNESOTA REPORT DATE: MEETING DATE: APPLICANT: LANDOWNER: REQUEST: LOCATION: REVIEWERS: PREPARED BY: February 28, 2017 March 7, 2017 Mark Sonstegard, VP Land Development, CalAtlantic CalAtlantic Group, Inc 1. Approval of Final Plat for Rutherford Station Second Add 2. Approval of Neighborhood Monument Sign SE Quadrant of Manning Ave and McKusick Rd Shawn Sanders, Public Works Director Dave Magnuson, City Attorney Bill Turnblad, Community Development Director CASE NO.: 2017-01 BACKGROUND CalAtlantic Group purchased this 17.51 acre site from Chris Aamodt, Settler's Pines, LLC, who received preliminary plat approval for the entire site in 2014. Last year 30 lots in the first phase were developed and platted by CalAtlantic Group as Rutherford Station. The current 25 proposed lots represent the final phase of development and are to be platted as Rutherford Station Second Addition. SPECIFIC REQUEST Mark Sonstegard is requesting the City Council to approve: 1) the final plat for Rutherford Station Second Addition; 2) the Development Agreement Addendum for this phase of the project; and 3) the neighborhood monument sign for the project. ' The total site encompasses 19.98 acres. 17.5 will be developed while 2.48 have already been purchased by Washington County for additional right-of-way along CSAH 15 (Manning Avenue). Rutherford Station 2°a Add February 28, 2017 Page 2 EVALUATION OF REQUEST A. Final Plat The 25 proposed lots and supporting infrastructure are consistent with the preliminary plat that was approved for the project July 1, 2014 (Resolution 2014-115). The conditions of preliminary plat approval are presented below, along with the status of each condition. 1. The site shall be developed in substantial conformance with the following plans on file with the Community Development Department, except as may be modified by the conditions herein: • Preliminary Plat dated 3/7/14 • Preliminary Plat Grading Plan dated 5/15/14 • Preliminary Plat Utility Plan dated 5/15/14 • Berm & Screening Plan dated 5/14/14 The final plans are consistent with the approved preliminary plans. The only exception is that the original berm and screening plan was not possible to develop, since Washington County would not approve it. Subsequently, the City Council approved a revision to the screening plan by eliminating the berm and requesting augmented plantings along Manning Avenue. The revised landscape plan (dated 1/4/17) includes the additional plantings along Manning Avenue. The additional plantings accomplish the screening desire of the City Council while at the same time preserving the stormwater swale immediately east of the vegetation screen. 2. The preliminary plat is not formally approved until a Development Agreement between the developer and the City is executed by both parties. The Development Agreement has been executed and is in effect. An addendum will be required for this phase of the project. The addendum will be brought to the Council for approval on March 21St. 3. The annexation and rezoning are not approved with this Resolution and cannot be approved until the final plat and Development Agreement are approved by the City Council. Development Agreement, annexation and rezoning have all been completed. 4. Civil engineering plans submitted with final plat application materials must be consistent with the City Engineer comments found in this report, and the plans must be found satisfactory to the City Engineer. Rutherford Station 2°a Add February 28, 2017 Page 3 The City Engineer is reviewing the final plans for this phase of the project and in general they are satisfactory. Any required detail changes will be noted and included in the Addendum to the Development Agreement. 5. The developer shall submit a grading permit application to Brown's Creek Watershed District. Any permit conditions that the City Engineer finds necessary to include in the final plan set shall be included in the final plat application package. This has been completed, but the second phase may need additional review from the Watershed District. The developer will be responsible for verifying that no further review will be required. 6. This development will be responsible for paying $2,500 per lot to the City for park and trail dedication fees. These fees may be reduced by crediting trail construction costs if found acceptable to the Park Commission and City Council and thereafter included in the Development Agreement associated with this plat. These fees will be due prior to release of the final plat from the City for recording with Washington County. This condition was met for the first condition and will continue to apply to the second addition. 7. All electrical and communications utility lines shall be buried. This shall be specified in the plans submitted for final plat approval. This condition is satisfied. 8. Storm ponds should be designed to reflect the new rainfall data from National Weather Service Atlas 14. This condition is satisfied. 9. The developer will be responsible for paying the Trout Stream Mitigation Fee of $10,277.70 per acre; the Transportation Adequacy/Mitigation Fee of $17,600.20 per acre; and trunk sewer and water fees of a total of $13,338.53 per acre. The Transportation Adequacy/Mitigation fee may be reduced by crediting Marylane Avenue improvement construction costs if found acceptable to the City Council and thereafter included in the Development Agreement associated with this plat. All of these fees will be due prior to release of the final plat from the City for recording with Washington County. The development impact fees have been reduced since approval of the preliminary plat. So, the fees for this final phase will be: Trout Stream Mitigation Fee of $5,912 per acre; Transportation Adequacy/Mitigation Fee of $7,687 per acre; and trunk sewer and Rutherford Station 2°a Add February 28, 2017 Page 4 water fees of a total of $10,608 per acre. As with the first phase, the fees will be due and payable prior to release of the final plat from the City for recording with Washington County. 10. A landscaping/tree planting plan consistent with the City Forester's review comments must be submitted together with the final plat application materials. All 272 deficit trees must be included in the landscaping/tree planting plan. This was satisfied with the first phase, and continues to be satisfied. 11. Home Owner's Association documents including stormwater facilities maintenance must be submitted with final plat application for approval by the City. When approved by the City, they must be filed together with the final plat. This was completed. Though the HOA documents will need to be amended to add the 25 lots in this phase of development. The amended documents will need to be submitted to the City for review and approval prior to release of the final plat for recording with Washington County. 12. The developer shall submit right-of-way permit application(s) to Washington County for any work within County right-of-ways, including connection(s) to County trails. This is completed. B. Neighborhood Monument Sign Each neighborhood developed since the 1970s has been allowed at least one monument sign that identifies the subdivision. The neighborhood sign for Rutherford Station will be located on Lot 9, Block 2 Rutherford Station First Addition. A 30 foot by 30 foot easement will be created and run to the Homeowner's Association. The easement area will be sufficient to accommodate the sign and its landscaping bed. The monument will stand just under six feet high and be a total of 12 feet long. The predominant visible materials will be stone veneer and stud mounted black powder coated steel letters. The monument will maintain the required 15 foot property line setback. Rutherford Station 2°a Add February 28, 2017 Page 5 RECOMMENDATION City staff recommends approving the Final Plat and neighborhood sign monument, with the following conditions: 1. The engineering plans for Rutherford Station Second Addition must be found acceptable to the City Engineer prior to release of the final plat from the City for recording with Washington County. 2. An Addendum to the Development Agreement must be drafted, found acceptable to the City Attorney and the City Engineer and be executed by the developer prior to release of the final plat from the City for recording with Washington County. 3. The developer is responsible for acquiring any necessary additional permits from Brown's Creek Watershed District. 4. This developer is responsible for paying $2,500 per lot to the City for park and trail dedication fees. These fees may be reduced by crediting trail construction costs as detailed in the Development Agreement and its Addendum. These fees will be due prior to release of the final plat from the City for recording with Washington County. 5. The developer is responsible for paying the Trout Stream Mitigation Fee of $5,912 per acre; Transportation Adequacy/Mitigation Fee of $7,687 per acre; and trunk sewer and water fees of a total of $10,608 per acre. The Transportation Adequacy/Mitigation fee may be reduced by crediting Marylane Avenue improvement construction costs as detailed in the Development Agreement and Addendum. All of these fees will be due prior to release of the final plat from the City for recording with Washington County. 6. Amended Home Owner's Association documents for the second addition must be submitted to the City and found acceptable prior to release of the final plat from the City for filing with Washington County. Responsibilities of the Home Owner's Association must include stormwater facilities maintenance and neighborhood monument sign and landscaping maintenance. 7. The neighborhood monument sign easement must be filed on Lot 9, Block 2, Rutherford Station. COUNCIL ACTION If the City Council agrees with the staff recommendation, Council should approve by motion with the conditions above, and adopt the Final Plat Resolution. Staff will then bring back the Development Agreement Addendum and resolution approving it. The development resolution will also include the conditions of approval found above. cc Mark Sonstegard Attachments: Final Plat Resolution Final Plat Landscaping Plan Monument Sign Plan Preliminary Plat CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING THE FINAL PLAT AND NEIGHBORHOOD MONUMENT SIGN FOR RUTHERFORD STATION SECOND ADDITION CASE NO. 2017-01 WHEREAS, CalAtlantic Group, Inc made application for approval of the final plat for RUTHERFORD STATION SECOND ADDITION; and WHEREAS, on June 11, 2014 the Stillwater Planning Commission held a public hearing and recommended approval of the preliminary plat; and WHEREAS, on July 1, 2014 the Stillwater City Council held a public hearing on the preliminary plat; and WHEREAS, on March 7, 2017 the Stillwater City Council reviewed the final plat and final plans for RUTHERFORD STATION SECOND ADDITION and found them to be consistent with the preliminary plat and plans and therefore approved them. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the final plat of RUTHERFORD STATION SECOND ADDTION. Enacted by the City Council of the City of Stillwater, Minnesota this 7th day of March, 2017. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: J. Thomas McCarty, Acting City Clerk W NN d I -n � O 7 7 7 FOUND 1/2 INCH IRON PIPE 0.9' NORTH OF --� CORNER--- - 100 --- 1, _ `1 LL, `s \11 I J X11 • 100 ----� ' 1 -1/ 1" 1/1/ /.1- 1/ 1-/ S00 °03'22 "E 119.57 7/ I � \ 589°32'34"E 7 0/ / / / / / / 1 1"1 / l- rY /-,' / / -r h -I / / 7/ / / \ / RUTHERFORD STATION SECOND ADDITION / A / A / / -/- / //V//v// / 1 / r , -/- / / / / / /-/ / \.. l/ \/ / 1 / / / / / / / I/ / / '' In/ Y /ham / / I / /"1 l /' / /\" EAST LINE OF THE WEST 726.00 FEET OF THE / NW I/4 OF THE SWI/4 OF SEC. 19, T30, R20. r / / / / / -t / / / 7/ / r- r• r A- / ; 1 / 7 co I / , / / A-/- / / /1// /1// / / .. .. / 1 1 / / / / / r" -r / / / 1 / /- r / / \ / \ / / 1 / --- 447.67-- S00°29'13"E / / / / /I / 1 ` I' / I � r, 3 A A A r-. 1// n n/ /-- /1/1 / 1 /-r Y / /_I / \ / /-- / // I/ I / L_ / 1 1 V L_ \I / 1V 6,°2 6'3''°� / / I I I 13 ' A 1 / /- / I / /- - / V L - S00°03'22 "E --81.39-_ o 1 O 11 1 I N89° 6'38 "E 3 .85 c 0 ocSco .6 N J -DRAINAGE AND 0 0 1 N 85.00 7/ `" \'‘.• v Y • 72.77 UTILITY EASEMENTI' \ 1 P a) 0 2 N J 72.50 Q 71.00 BLOCK 7 N) J 71.00 71.00 3 2 CO 71.00 -EAST LINE OF WASHINGTON COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 174, C.S.A.H. 15 A A n n / n // n 1/ 1 A 1 //- A // //- - /1// /1 /\//\///\// -r /1 I/ /-- /\// //-- / / / 1 / V / V / / V l / / 1 V L - / V \ / L // \ i ---WEST LINE OF THE NW I/4 OF THE SWI/4 OF SEC. 19, 730, 220. n / i r 1\1 / / /-r' / /--/ V \ / / I 0 0 OUTLOT A S05°00 02 E 215.80 7/ > 72.77 25.90</ DRAINAGE AND --- UTILITY EASEMENT 7/ O /\ j / \� j7 74.95 0 Lo roll 0 I0) N 1 • • • / /' yr W,c�� ' �Q�/�O O -0>''C / S00°03'22"E 1/ \ ,/\1I- N00°03'22"W 310.14 O 120.88 78.44 < • 30.00 101.76 501°54'25"W X10 70 S00°32'36"W J 9 S00°32'36"W J 121.31 8 S00 °32'36 "W 136.93 7 • 70.26 26.2772-802 -75575-017'23'E 515 38 0/ °a) 3 72.50 382.40 10 cNi S89°56'38"W r • r I - 4 L 70.00 SUMMIT LANE 384.63 0 0 /\ 0' 'O 71.00 466.04 0 7 71.00 7 0 (0 70.00 Se- BLOCK2 S89°56'38"W 5 1 1 ;/ L 70.00 N00°03'22"W 71.00 w 0/ 0/ L- 2 71.00 7 041 DRAINAGE AND UTILITY EASEMENT 0 co rn 153.12 0 71.00 3 7 0 L_ J '0 r 83.12 a) co r• �< L -" 6 • • • • • n SUMMIT LANE 30.00 o N N r 00 /n1 Ir i I /I i 70.00 4 160 co 7 L_J --- 1 - 81.65 ��, / SOO°29'13 E 208.°:27”E In UTILITY DRAINAGE AND EASEMENT-----</ / 2g 522 �\ 70.00 O/ 134.13 25.04 - 5 • FOUND 1/2 INCH IRON PIPE DRAINAGE AND UTILITY EASEMENT_ >19.36 70 of O 129.26 97.65 i S00°15'34"E / 13 cl'oco °01 • / / L - NO2°45'32'E 1 129.38 of (I'1 72 - - - NO2°18'57"E - 0 129.37 --1 L O NO1 °52'23"E J 25 25 (0 00 0 0 z Lei ,:t.,in :t.129.37 0 cNi LQ 10 I N OI (0110 W L1 (c31L N01°25'48"E K.trij 0 r 129.38 1 Q 1 1 81 1 0 Z 4s;1 9 1 I I o CC L O O • N00°59'13"E�� I o 0 (dI L 8 N00°32'36"E J - 0 25 0 0 ;; 7 129.41 • 1 25 (0 102.1 6 BLOCK 1 71.00 643.62 V, cpb • o 68.49 0 -00 00 CiD eS DRAINAGE AND UTILITY EASEMENTS ARE SHOWN AS THUS: (NOT TO SCALE) BEING 10 FEET IN W/DTH AND ADJOIN/NG STREET LINES, REAR LOT LINES AND BE/NG 5 FEET IN W/DTH AND ADJOIN/NG LOT LINES UNLESS OTHERWISE SHOWN ON THE PLAT. THE ORIENTATION OF THIS BEARING SYSTEM IS BASED UPON THE NORTH LINE OF THE NW 1/4 ASSUMED TO HAVE THE BEARING OF 0 DENOTES SET 1/2 INCH X 18 INCH IRON PIPE MARKED R.L.S. 25718 UNLESS OTHERWISE INDICATED. • DENOTES FOUND I / 2 INCH IRON PIPE MARKED RLS 10938 UNLESS OTHERWISE INDICATED. * DENOTES FOUND 2 INCH ALUMINUM CAP STAMPED WASH. CO. SURVEYOR RIGHT OF WAY MON. VICINITY MAP '11111,111,"111111 11 1' NOT TO SCALE OZ rIARYLANE WASHINGTON COUNTY, MN NORTH 0 50 100 SCALE: 1 INCH = 50 FEET SCALE IN FEET CORNERSTONE SHEET 2 OF 2 SHEETS 1 I 16+100 TSEE SH —BAS D SHRUBS to I, - +00 I +100? GR 6+0 CO 5+100 � /4+1L00 PROPOSED PATH ''J I / III I I III III( SII 0 0 0 a / II 11 11 ��Zit = t.' `,, ��. _ I%'[FiII�.?t iy!1!rl/% » `�:'■-� �- _ • 41 44 M°°11.154141Wanalrill ktraleC 44 di 1r NAP' -41 VW P410' 1111Y 4 1.4 41 or%) 141.1ffi Illiilik WW 6 �_ ._�4 i\�� //��—.� rn ��, ori_ c ■ 1� Ali. i/ / II II I II / O N O 0) m < '''.11111L11. JIIIIIIIIIIIIIIIIIIiiw, w Aft 1110 1 i9111k1441113.1111141Al 1 4W Q►,i MIPIIIP . 7�s BPIFgreMMIRMIIIILqPi 1161.".1111111111121M111!: \ H\V 916-- --918---- -:- -918------------------ 14 EXISTING TREES FLAGGED ON SITE TO BE TRANSPLANTED TO THESE LOCATIONS. FINAL LOCATION MAY BE FIELD ADJUSTED TO ACCOMMODATE CHANGES IN GRADING AND EXISTING TREES REMAINING IN MANNING AVENUE RIGHT—OF—WAY. TRANSPLANT TREES CONSIST OF 13 CONIFERS AND 1 MAPLE. PROPOSED LANDSCAPING: 4 TREES PER LOT: 4X55=220 ADDITIONAL TREES AROUND SITE: 82 TRANSPLANTED TREES: 14 TOTAL TREES PROPOSED: 316 P I NEERengineering CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS 2422 Enterprise Drive Mendota Heights, MN 55120 (651) 681-1914 Fax: 681-9488 www.pioneereng.com 0 25 50 100 GRAPHIC SCALE IN FEET TR AI -----922- 920 —---- -----918-- BS -57 — -922- I RTD -201 AMFar „tm tri ��r A1AiltL� IMF wW w111F ----—-------918--------– MANNING AVENUE OVERSTORY TEE SCHEDULE KEY COMMON NAME/Scentific name ROOT QUANTITY INSTRUCTIONS INSTRUCTIONS OVERSTORY TREES EVERGREEN TREES Reg. No. Jennifer L. Thompson 44763 Date AB AUTUMN BLAZE MAPLE/Acer x freemanii 'Jeffersred' 2.5" B&B 29 68 SM SIENNA GLEN MAPLE/Acer x freemanii 'Sienna' 2.5" B&B 12 RB RIVER BIRCH/Betula nigra 'Heritage' 10-12' B&B 89 Clump HB COMMON HACKBERRY/Celtis occidentalis 2.5" B&B 7 18 RO RED OAK/Quercus rubra 2.5" B&B 17 14 WW WHITE WILLOW/Salix alba 'Niobe' 3" B&B 12 14 SL SENTRY LINDEN/Tila americana 'Sentry' 2.5" B&B 9 Alee SEE SHEET L2 FOR BASIN SEEDING AND SHRUBS LANDSCAPE NOTES - THE LANDSCAPE CONTRACTOR SHALL VISIT THE PROJECT SITE TO BECOME FAMILIAR WITH THE EXISTING CONDITIONS PRIOR TO SUBMITTING A BID. - THE LANDSCAPE CONTRACTOR SHALL NOTIFY THE LANDSCAPE ARCHITECT OF PROPOSED PHYSICAL START DATE AT LEAST 7 DAYS IN ADVANCE. - THE LANDSCAPE CONTRACTOR SHALL BE RESPONSIBLE FOR THE FIELD VERIFICATION OF ALL EXISTING UTILITY LOCATIONS ON THE PROJECT SITE WITH GOPHER STATE ONE CALL 1-800-252-1166 PRIOR TO COMMENCING WORK. THE LANDSCAPE CONTRACTOR SHALL BE RESPONSIBLE FOR THE PROTECTION AND REPAIR OF EXISTING UTILITIES DAMAGED DURING CONSTRUCTION AT NO COST TO THE OWNER. NOTIFY THE LANDSCAPE ARCHITECT OF ANY CONFLICTS TO FACILITATE PLANT RELOCATION. - GRADING TO BE PERFORMED BY OTHERS. - NO PLANT MATERIAL SHALL BE INSTALLED UNTIL GRADING AND CONSTRUCTION HAS BEEN COMPLETED IN THE IMMEDIATE AREA. - ALL PLANT MATERIAL SHALL MEET THE STANDARDS FOUND IN THE AMERICAN ASSOCIATION OF NURSERYMEN -AMERICAN STANDARD FOR NURSERY STOCK. - ALL CONTAINER MATERIAL TO BE GROWN IN THE CONTAINER A MINIMUM OF SIX (6) MONTHS PRIOR TO PLANTING ON SITE. - DECIDUOUS AND CONIFEROUS TREES SHALL NOT BE STAKED, BUT THE LANDSCAPE CONTRACTOR MUST GUARANTEE STANDABILITY TO A WIND SPEED OF 60 M.P.H. - THE LANDSCAPE CONTRACTOR SHALL PROVIDE A MINIMUM GUARANTEE OF ONE YEAR ONE TIME REPLACEMENT ON NEW PLANT MATERIALS. GUARANTEE SHALL BE AGREED UPON BY DEVELOPER/BUILDER AND LANDSCAPE CONTRACTOR. - THE LANDSCAPE ARCHITECT RESERVES THE RIGHT TO REJECT ANY PLANTS WHICH ARE DEEMED UNSATISFACTORY BEFORE, DURING OR AFTER INSTALLATION. - IF THERE IS A DESCREPANCY BETWEEN THE NUMBER OF PLANTS SHOWN ON THE PLAN AND THE NUMBER SHOWN ON THE PLANT LIST, THE NUMBER SHOWN ON THE PLAN WILL TAKE PRECEDENCE. - THE LANDSCAPE CONTRACTOR SHALL BE RESPONSIBLE FOR ALL MULCHES AND PLANTING SOIL QUANTITIES TO COMPLETE WORK SHOWN ON THE PLAN. THE LANDSCAPE CONTRACTOR SHALL VERIFY ALL QUANTITIES SHOWN ON THE PLANT SCHEDULE. - COMMERCIAL GRADE POLY LAWN EDGING SHALL BE INSTALLED WHERE NOTED. - THE LANDSCAPE CONTRACTOR SHALL REPAIR ALL DAMAGE TO THE SITE CAUSED BY THE PLANTING OPERATION AT NO COST TO THE OWNER. - THE LANDSCAPE CONTRACTOR SHALL KEEP PAVEMENTS CLEAN UNSTAINED. ALL PEDESTRIAN AND VEHICLE ACCESS TO BE MAINTAINED THROUGHOUT CONSTRUCTION PERIOD. ALL WASTES SHALL BE PROMPTLY REMOVED FROM THE SITE. ANY DAMAGE TO EXISTING FACILITIES SHALL BE REPAIRED AT THE CONTRACTOR'S EXPENSE. - THE CONTRACTOR SHALL BE RESPONSIBLE FOR COMPLYING WITH ALL APPLICABLE CODES, REGULATIONS AND PERMITS GOVERNING THE WORK. - STORAGE OF MATERIALS OR SUPPLIES ON-SITE WILL NOT BE ALLOWED. CONIFEROUS TREE PLANTING DETAIL TRIM OUT DEAD WOOD AND WEAK AND/OR DEFORMED TWIGS. DO NOT CUT A LEADER. DO NOT PAINT CUTS. SET PLANT ON UNDISTURBED NATIVE SOIL OR THOROUGHLY COMPACTED BACKFILL SOIL. INSTALL PLANT SO THE ROOT FLARE IS AT OR UP TO 2" ABOVE THE FINISHED GRADE. PLACE PLANT IN PLANTING HOLE WITH BURLAP AND WIRE BASKET, (IF USED), INTACT. BACKFILL WITHIN APPROXIMATELY 12" OF THE TOP OF ROOTBALL, WATER PLANT. REMOVE TOP OF THE BASKET OR THE TOP TWO HORIZONTAL RINGS, WHICHEVER IS GREATER. REMOVE ALL BURLAP AND NAILS FROM TOP t OF THE BALL. REMOVE ALL TWINE. SCARIFY BOTTOM AND SIDES OF HOLE PRIOR TO PLANTING. WATER TO SETTLE PLANTS AND FILL VOIDS. WATER WITHIN TWO HOURS OF INSTALLATION. WATERING MUST BE SUFFICIENT TO THOROUGHLY SATURATE ROOT BALL AND PLANTING HOLE. PLACE MULCH WITHIN 48 HOURS OF THE SECOND WATERING UNLESS SOIL MOISTURE IS EXCESSIVE. SHREDDED WOOD MULCH MIN. 3" DEEP (DO NOT PLACE MULCH AGAINST TRUNK OF TREE). PLUMB AND BACKFILL WITH BACKFILL SOIL. BREAK DOWN SIDES OF HOLE WHEN BACKFILLING. 2-3 TIMES BALL DIAMETER DECIDUOUS TREE PLANTING DETAIL TRIM OUT DEAD WOOD AND WEAK AND/OR DEFORMED TWIGS. DO NOT CUT A LEADER. DO NOT PAINT CUTS. SET PLANT ON UNDISTURBED NATIVE SOIL OR THOROUGHLY COMPACTED BACKFILL SOIL. INSTALL PLANT SO THE ROOT FLARE IS AT OR UP TO 2" ABOVE THE FINISHED GRADE. PLACE PLANT IN PLANTING HOLE WITH BURLAP AND WIRE BASKET, (IF USED), INTACT. BACKFILL WITHIN APPROXIMATELY 12" OF THE TOP OF ROOTBALL, WATER PLANT. REMOVE TOP Y2 OF THE BASKET OR THE TOP TWO HORIZONTAL RINGS, WHICHEVER IS GREATER. REMOVE ALL BURLAP AND NAILS FROM TOP Y OF THE BALL. REMOVE ALL TWINE. SCARIFY BOTTOM AND SIDES OF HOLE PRIOR TO PLANTING. WATER TO SETTLE PLANTS AND FILL VOIDS. WATER WITHIN TWO HOURS OF INSTALLATION. WATERING MUST BE SUFFICIENT TO THOROUGHLY SATURATE ROOT BALL AND PLANTING HOLE. PLACE MULCH WITHIN 48 HOURS OF THE SECOND WATERING UNLESS SOIL MOISTURE IS EXCESSIVE. SHREDDED WOOD MULCH MIN. 3" DEEP (DO NOT PLACE MULCH AGAINST TRUNK OF TREE). PLUMB AND BACKFILL WITH BACKFILL SOIL. BREAK DOWN SIDES OF HOLE WHEN BACKFILLING. 2-3 TIMES BALL DIAMETER I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota PLANT SCHEDULE KEY COMMON NAME/Scentific name ROOT QUANTITY INSTRUCTIONS CalAtlantic 7599 ANAGRAM DRIVE EDEN PRAIRIE, MINNESOTA 55344 EVERGREEN TREES Reg. No. Jennifer L. Thompson 44763 Date Designed BS BLACK HILLS SPRUCE/Picea glauca densata 10' B&B 68 ORNAMENTAL TREES ST SUGAR TYME CRAB/Malus 'Sugar Tyme' 1.5" B&B 15 PC PRAIRIFIRE CRAB/Malus 'Prairifire' 1.5" B&B 18 JL JAPANESE TREE LILAC/Syringa reticulata 1.5" B&B 14 Single -Stem SC SPRING SNOW CRAB/Malus 'Spring Snow' 1.5" B&B 14 SHRUBS RTD RED TWIG DOGWOOD/Cornus sericea #3 POT 66 GBC GLOSSY BLACK CHOKEBERRY/Aronia melanocarpa #3 POT 90 Sheet L2 SEE SHEET L2 FOR BASIN SEEDING AND SHRUBS LANDSCAPE NOTES - THE LANDSCAPE CONTRACTOR SHALL VISIT THE PROJECT SITE TO BECOME FAMILIAR WITH THE EXISTING CONDITIONS PRIOR TO SUBMITTING A BID. - THE LANDSCAPE CONTRACTOR SHALL NOTIFY THE LANDSCAPE ARCHITECT OF PROPOSED PHYSICAL START DATE AT LEAST 7 DAYS IN ADVANCE. - THE LANDSCAPE CONTRACTOR SHALL BE RESPONSIBLE FOR THE FIELD VERIFICATION OF ALL EXISTING UTILITY LOCATIONS ON THE PROJECT SITE WITH GOPHER STATE ONE CALL 1-800-252-1166 PRIOR TO COMMENCING WORK. THE LANDSCAPE CONTRACTOR SHALL BE RESPONSIBLE FOR THE PROTECTION AND REPAIR OF EXISTING UTILITIES DAMAGED DURING CONSTRUCTION AT NO COST TO THE OWNER. NOTIFY THE LANDSCAPE ARCHITECT OF ANY CONFLICTS TO FACILITATE PLANT RELOCATION. - GRADING TO BE PERFORMED BY OTHERS. - NO PLANT MATERIAL SHALL BE INSTALLED UNTIL GRADING AND CONSTRUCTION HAS BEEN COMPLETED IN THE IMMEDIATE AREA. - ALL PLANT MATERIAL SHALL MEET THE STANDARDS FOUND IN THE AMERICAN ASSOCIATION OF NURSERYMEN -AMERICAN STANDARD FOR NURSERY STOCK. - ALL CONTAINER MATERIAL TO BE GROWN IN THE CONTAINER A MINIMUM OF SIX (6) MONTHS PRIOR TO PLANTING ON SITE. - DECIDUOUS AND CONIFEROUS TREES SHALL NOT BE STAKED, BUT THE LANDSCAPE CONTRACTOR MUST GUARANTEE STANDABILITY TO A WIND SPEED OF 60 M.P.H. - THE LANDSCAPE CONTRACTOR SHALL PROVIDE A MINIMUM GUARANTEE OF ONE YEAR ONE TIME REPLACEMENT ON NEW PLANT MATERIALS. GUARANTEE SHALL BE AGREED UPON BY DEVELOPER/BUILDER AND LANDSCAPE CONTRACTOR. - THE LANDSCAPE ARCHITECT RESERVES THE RIGHT TO REJECT ANY PLANTS WHICH ARE DEEMED UNSATISFACTORY BEFORE, DURING OR AFTER INSTALLATION. - IF THERE IS A DESCREPANCY BETWEEN THE NUMBER OF PLANTS SHOWN ON THE PLAN AND THE NUMBER SHOWN ON THE PLANT LIST, THE NUMBER SHOWN ON THE PLAN WILL TAKE PRECEDENCE. - THE LANDSCAPE CONTRACTOR SHALL BE RESPONSIBLE FOR ALL MULCHES AND PLANTING SOIL QUANTITIES TO COMPLETE WORK SHOWN ON THE PLAN. THE LANDSCAPE CONTRACTOR SHALL VERIFY ALL QUANTITIES SHOWN ON THE PLANT SCHEDULE. - COMMERCIAL GRADE POLY LAWN EDGING SHALL BE INSTALLED WHERE NOTED. - THE LANDSCAPE CONTRACTOR SHALL REPAIR ALL DAMAGE TO THE SITE CAUSED BY THE PLANTING OPERATION AT NO COST TO THE OWNER. - THE LANDSCAPE CONTRACTOR SHALL KEEP PAVEMENTS CLEAN UNSTAINED. ALL PEDESTRIAN AND VEHICLE ACCESS TO BE MAINTAINED THROUGHOUT CONSTRUCTION PERIOD. ALL WASTES SHALL BE PROMPTLY REMOVED FROM THE SITE. ANY DAMAGE TO EXISTING FACILITIES SHALL BE REPAIRED AT THE CONTRACTOR'S EXPENSE. - THE CONTRACTOR SHALL BE RESPONSIBLE FOR COMPLYING WITH ALL APPLICABLE CODES, REGULATIONS AND PERMITS GOVERNING THE WORK. - STORAGE OF MATERIALS OR SUPPLIES ON-SITE WILL NOT BE ALLOWED. CONIFEROUS TREE PLANTING DETAIL TRIM OUT DEAD WOOD AND WEAK AND/OR DEFORMED TWIGS. DO NOT CUT A LEADER. DO NOT PAINT CUTS. SET PLANT ON UNDISTURBED NATIVE SOIL OR THOROUGHLY COMPACTED BACKFILL SOIL. INSTALL PLANT SO THE ROOT FLARE IS AT OR UP TO 2" ABOVE THE FINISHED GRADE. PLACE PLANT IN PLANTING HOLE WITH BURLAP AND WIRE BASKET, (IF USED), INTACT. BACKFILL WITHIN APPROXIMATELY 12" OF THE TOP OF ROOTBALL, WATER PLANT. REMOVE TOP OF THE BASKET OR THE TOP TWO HORIZONTAL RINGS, WHICHEVER IS GREATER. REMOVE ALL BURLAP AND NAILS FROM TOP t OF THE BALL. REMOVE ALL TWINE. SCARIFY BOTTOM AND SIDES OF HOLE PRIOR TO PLANTING. WATER TO SETTLE PLANTS AND FILL VOIDS. WATER WITHIN TWO HOURS OF INSTALLATION. WATERING MUST BE SUFFICIENT TO THOROUGHLY SATURATE ROOT BALL AND PLANTING HOLE. PLACE MULCH WITHIN 48 HOURS OF THE SECOND WATERING UNLESS SOIL MOISTURE IS EXCESSIVE. SHREDDED WOOD MULCH MIN. 3" DEEP (DO NOT PLACE MULCH AGAINST TRUNK OF TREE). PLUMB AND BACKFILL WITH BACKFILL SOIL. BREAK DOWN SIDES OF HOLE WHEN BACKFILLING. 2-3 TIMES BALL DIAMETER DECIDUOUS TREE PLANTING DETAIL TRIM OUT DEAD WOOD AND WEAK AND/OR DEFORMED TWIGS. DO NOT CUT A LEADER. DO NOT PAINT CUTS. SET PLANT ON UNDISTURBED NATIVE SOIL OR THOROUGHLY COMPACTED BACKFILL SOIL. INSTALL PLANT SO THE ROOT FLARE IS AT OR UP TO 2" ABOVE THE FINISHED GRADE. PLACE PLANT IN PLANTING HOLE WITH BURLAP AND WIRE BASKET, (IF USED), INTACT. BACKFILL WITHIN APPROXIMATELY 12" OF THE TOP OF ROOTBALL, WATER PLANT. REMOVE TOP Y2 OF THE BASKET OR THE TOP TWO HORIZONTAL RINGS, WHICHEVER IS GREATER. REMOVE ALL BURLAP AND NAILS FROM TOP Y OF THE BALL. REMOVE ALL TWINE. SCARIFY BOTTOM AND SIDES OF HOLE PRIOR TO PLANTING. WATER TO SETTLE PLANTS AND FILL VOIDS. WATER WITHIN TWO HOURS OF INSTALLATION. WATERING MUST BE SUFFICIENT TO THOROUGHLY SATURATE ROOT BALL AND PLANTING HOLE. PLACE MULCH WITHIN 48 HOURS OF THE SECOND WATERING UNLESS SOIL MOISTURE IS EXCESSIVE. SHREDDED WOOD MULCH MIN. 3" DEEP (DO NOT PLACE MULCH AGAINST TRUNK OF TREE). PLUMB AND BACKFILL WITH BACKFILL SOIL. BREAK DOWN SIDES OF HOLE WHEN BACKFILLING. 2-3 TIMES BALL DIAMETER I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota Name Revisions 1 -4 -16 -ADDED MORE TREES Date 6-9-16 LANDSCAPE PLAN CalAtlantic 7599 ANAGRAM DRIVE EDEN PRAIRIE, MINNESOTA 55344 RUTHERFORD STATION STILLWATER, MINNESOTA Reg. No. Jennifer L. Thompson 44763 Date Designed JLT Drawn JLT XXX © 2016 Pioneer Engineering GBC-10 33-262 Dry Swale 1 Pond Common Name Scientific Name Rate (kg/ha) 2 % of Mix (% by wt) PIZ-NEERengineering CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS 2422 Enterprise Drive Mendota Heights, MN 55120 (651) 681-1914 Fax: 681-9488 www.pioneereng.com BASIN AREA DRY SWALE/POND (STATE SEED MIX 33-262 FORMERLY W4) TYPE 3 MULCH APPLIED AT 1 TON PER ACRE (OR TYPE 2 BLANKET ON SLOPES) 3 -YEAR MAINTENANCE PLAN FOR BASIN SEEDING: YEAR 1-3 1. MOWING SHOULD OCCUR AS NECESSARY THROUGHOUT THE GROWING SEASON FOR THE FIRST TWO SEASONS TO PREVENT NOXIOUS WEEDS FROM TAKING HOLD 2. WEEDS SHOULD BE HAND PULLED OR SPOT SPRAYED AS NECESSARY. 3. TYPE 3 MULCH SHOULD BE USED IN BASIN BOTTOM AND TYPE 2 BLANKET SHOULD BE USED ON SLOPES UNLESS THE AREAS ARE HYDRO SEEDED WITH A HEAVY TACKIFIER IN WHICH CASE NO BLANKET OR MULCH WILL BE NECESSARY. 4. IF THE AREA BECOMES SATURATED WITH ANY FREQUENCY, REED CANARY GRASS OR OTHER NOXIOUS WEEDS CAN BECOME A PROBLEM. SETHOXYDIM (OR EQUIVALENT) OR OTHER HERBICIDES WILL BE EFFECTIVE IN CONTROLLING REED CANARY GRASS AND OTHER NOXIOUS WEEDS WITHOUT HARMING SEDGES, RUSHES, AND FORBS. 5. TREES AND SHRUBS SHOULD ONLY BE PRUNED IN THE EVENT OF DAMAGED OR BROKEN BRANCHES. 6. INLETS MUST BE KEPT CLEAR OF DEBRIS. 7. ANY DEBRIS OBSERVED IN BASIN SHALL BE REMOVED. 8. NO HEAVY MACHINERY TO BE USED IN BASINS IN ORDER MAINTAIN THE INTEGRITY OF INFILTRATION BASIN NOTES: BASIN TO BE SEEDED WITH SEED MIX 33-262 (FORMERLY W4) OR EQUIVALENT. SEE GRADING PLANS FOR MORE STORMWATER MANAGEMENT DETAILS SEE SHEET L1 FOR TREE AND SHRUB PLANTING SCHEDULE </i< < 0 10 20 40 1-1 GRAPHIC SCALE IN FEET I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota 33-262 Dry Swale 1 Pond Common Name Scientific Name Rate (kg/ha) Rate (Iblac) % of Mix (% by wt) Seeds/ sq ft big bluestem Andropogon gerardii 1.68 1.50 3.40% 5.50 American slough grass Beckmannia syzigachne 1.68 1.50 3.42% 27.60 fringed brome Bromus cilia tus 1.68 1.50 3.40% 6.05 nodding wild rye Elymus canadensis 4.48 4.00 9.09% 7.64 slender wheatgrass Elymus trachycaulus 4.48 4.00 9.10% 10.15 Virginia wild rye Elymus virginicus 2.80 2.50 5.67% 3.85 switchgrass Panicum virgatum 0.45 0.40 0.91% 2.05 fowl bluegrass Poa palustris 1.79 1.60 3.64% 76.50 Indian grass Sorghastrum nutans 1.68 1.50 3.40% 6.60 Total Grasses 20.74 18.50 42.03% 145.94 marsh milkweed Asclepias incarnate 0.07 0.06 0.13% 0.10 purple prairie clover Dalea purpurea 0.10 0.09 0.21% 0.50 Canada tick trefoil Desmodium canadense 0.10 0.09 0.21% 0.19 ox -eye Heliopsis helianthoides 0.10 0.09 0.20% 0.20 black-eyed susan Rudbeckia hirta 0.08 0.07 0.17% 2.49 blue vervain Verbena hastata 0.11 0.10 0.23% 3.50 Total Forbs 0.56 0.50 1.15% 6.98 Oats or winter wheat (see note at beginning of list for recommended dates) 28.02 25.00 56.82% 11.14 Total Cover Crop 28.02 25.00 56.82% 11.14 Totals: 49.32 44.00 100.00% 164.06 Purpose: Temporarily flooded swales in agricultural settings. Planting Area: Tallgrass Aspen Parklands, Prairie Parkland, and Eastern Broadleaf Forest Provinces. Mn/DOT Districts 2(west), 3B, 4, Metro, 6, 7 & 8. TYPE 3 MULCH APPLIED AT 1 TON PER ACRE (OR TYPE 2 BLANKET ON SLOPES) 3 -YEAR MAINTENANCE PLAN FOR BASIN SEEDING: YEAR 1-3 1. MOWING SHOULD OCCUR AS NECESSARY THROUGHOUT THE GROWING SEASON FOR THE FIRST TWO SEASONS TO PREVENT NOXIOUS WEEDS FROM TAKING HOLD 2. WEEDS SHOULD BE HAND PULLED OR SPOT SPRAYED AS NECESSARY. 3. TYPE 3 MULCH SHOULD BE USED IN BASIN BOTTOM AND TYPE 2 BLANKET SHOULD BE USED ON SLOPES UNLESS THE AREAS ARE HYDRO SEEDED WITH A HEAVY TACKIFIER IN WHICH CASE NO BLANKET OR MULCH WILL BE NECESSARY. 4. IF THE AREA BECOMES SATURATED WITH ANY FREQUENCY, REED CANARY GRASS OR OTHER NOXIOUS WEEDS CAN BECOME A PROBLEM. SETHOXYDIM (OR EQUIVALENT) OR OTHER HERBICIDES WILL BE EFFECTIVE IN CONTROLLING REED CANARY GRASS AND OTHER NOXIOUS WEEDS WITHOUT HARMING SEDGES, RUSHES, AND FORBS. 5. TREES AND SHRUBS SHOULD ONLY BE PRUNED IN THE EVENT OF DAMAGED OR BROKEN BRANCHES. 6. INLETS MUST BE KEPT CLEAR OF DEBRIS. 7. ANY DEBRIS OBSERVED IN BASIN SHALL BE REMOVED. 8. NO HEAVY MACHINERY TO BE USED IN BASINS IN ORDER MAINTAIN THE INTEGRITY OF INFILTRATION BASIN NOTES: BASIN TO BE SEEDED WITH SEED MIX 33-262 (FORMERLY W4) OR EQUIVALENT. SEE GRADING PLANS FOR MORE STORMWATER MANAGEMENT DETAILS SEE SHEET L1 FOR TREE AND SHRUB PLANTING SCHEDULE </i< < 0 10 20 40 1-1 GRAPHIC SCALE IN FEET I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota Name Revisions 1 -4 -16 -ADDED MORE TREES Date 6-9-16 LANDSCAPE PLAN CalAtlantic 7599 ANAGRAM DRIVE EDEN PRAIRIE, MINNESOTA 55344 RUTHERFORD STATION STILLWATER, MINNESOTA Reg. No. Jennifer L. Thompson 44763 Date Designed JLT Drawn JLT XXX L2 I 2 © 2016 Pioneer Engineering 0) SETBACK 40) 0) O O ca II II II II II II (913.5) (913.5) x (913.5) ROW r O MONUMENT 0 WRIGHT STREET KEY GRADING PLAN 1"=10'-0" TV1=TOP OF 1NALL BW=BOTTOM OF WALL 000.0 EXISTING SPOT ELEVATION (000.0) PROPOSED SPOT ELEVATION (000) PROPOSED CONTOUR -----QGQ---- EXISTING CONTOUR d 4 4 A oof .4 A o„i OZC • • o o,,o„ o,f N .41 -41 L NORTH 10 5 0 CN + 5 10 20 SCALE IN FEET • 972 —KARL FOERSTER GRASS VINYL EDGING MULC 5—MOHICAN VIBURNUM 12—KOBOLD LIATRIS 3—KARL FOERSTER GRASS 17—AUTUMN JOY SEDU II II II II II (2 PLANTING PLAN �11"=10'-0" 1 13—J U NII OR WALKEI CATMIFJT 10—GOLDSTURM:Ra 15—MODNBEAM... COREQPSIS:: PLANTING LEGEND COMMON NAME BOTANICAL NAME d Ad 4 A QUANTITY SIZE NOTES 4 Shrubs CHECKED TWD DATE 1-20-17 SCALE AS SHOWN NAME SEE DETAIL Mochican Viburnum Viburnum lantana `Mohican` 4 36" HT Perennials Autumn Joy Sedum Sedum x `Autumn Joy` 17 #1 Pot 18" on center Goldsturm Rudbeckia Rudbeckia `Goldsturm` 10 #1 Pot 18" on center Junior Walker Catmint Nepeta fassenii `Junior Walker' 13 #1 Pot 18" on center Kobold Liatris Liatris spicata `Kobold` 12 #1 Pot 18" on center Karl Forester Grass Calamagrostis x acutiflora 'Karl Forester' 6 #1 Pot 24" on center Moonbeam Coreopsis Coreosis verticillata `Moonbeam` 15 #1 Pot 18" on center Total 73 H 6 D KIA N d 4 •:I • <<\/ N 0 W REVISIONS BY LANDSCAPE ARCHITECT I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly registered Landscape Architect under the laws of the State of Minnesota. /" `/ Signed: Timothy D. Wilcox Date: 1-20-17 Registration #: 48928 • ISI W) Coe 4J G4 - • • V V 4J Old et 1.0 citI4 00 M RUTHERFORD STATION CAL -ATLANTIC HOMES DRAWN TWD CHECKED TWD DATE 1-20-17 SCALE AS SHOWN NAME SEE DETAIL SHEET NUMBER 1 OF 2 1 PRE -CAST CONCRETE CAP SEE DETAIL STUD MOUN D STAINLESS STEEL LETTERS, POWDER COATED BLACK,SEE DETAIL PRE -CAST CONCRETE CAP SEE DETAIL THIN VENEER STONE (BEUCHEL,WHISPERING PINES FIELDSTONE) PRE -CAST CONCRETE CAP SEE DETAIL THIN VENEER STONE (BEUCHEL,MIDNIGHT CASTLE ROCK) PRE -CAST CONCRETE CAP SEE DETAIL Monument Elevation 1/2"=I-0" '-0" '1 PRE -CAST CONCRETE CAP SEE DETAIL THIN VENEER STONE (BEUCHEL,MIDNIGHT CASTLE ROCK) PRE -CAST CONCRETE CAP SEE DETAIL MASONRY (CMU) BACKUP AIR SPACE WITH BRICK TIES / 2'-6" / -( 3'-8" Monument Column Section 1/2"=I-0" '-0" CV 8'-3" COMPACTED BACKFILL MASONRY (CMU) OR POURED CONCRETE FOUNDATION #3 REBAR (VERTICAL) 10" O.C. UNDISTURBED BACKFILL POURED CONCRETE FOOTING PLAN VIEW E ELEVATION Precast Concrete Top Wall Detail 3/4""=1'-0" 91-3" PLAN VIEW 4 9,-3" 1'-10" ELEVATION Precast Wall Ledge Detail 3/4""=1'-0„ SECTION SECTION in 11 L() PRE -CAST CONCRETE CAP SEE DETAIL PRE -CAST CONCRETE CAP SEE DETAIL STUD MOUNTED STAINLESS STEEL LETTE POWDER COATED BLACK,SEE DETAIL THIN VENEER STONE (BEUCHEL,MIDNIGH CASTLE ROCK) PRE -CAST CONCRETE CAP SEE DETAIL 2'-6" ir 2 Monument Side Elevation THIN VENEER STONE (BEUCHEL,WHISPERING PINES FIELDSTONE) 1/2"=I-0" '-0" PRE -CAST CONCRETE CAP SEE DETAIL STUD MOUNTED STAINLESS STEEL LETTERS, POWDER COATED BLACK SEE DETAIL PRE -CAST CONCRETE CAP SEE DETAIL THIN VENEER STONE (BEUCHEL,MIDNIGHT CASTLE ROCK) MASONRY (CMU) BACKUP AIR SPACE WITH BRICK TIES 11 / 2'-8" 5 \ Monument Wall Section 2 1/2"=1'-0" C�) k 3'-6" k PLAN VIEW 3'-6" COMPACTED BACKFILL MASONRY (CMU) OR POURED CONCRETE FOUNDATION #3 REBAR (VERTICAL) 10" O.C. UNDISTURBED BACKFILL POURED CONCRETE FOOTING 3'-6" ELEVATION Precast Concrete Column Cap Detail 3/4""=1,-0„ 3,-4" PLAN VIEW .�' 3'-4" ,, 4411,K ELEVATION SECTION Precast Concrete Column Ledge Detail 3/4"=1'-0" SECTION NOTE: OWNER TO APPROVE ALL STONE,PRECAST COLOR CHOICES AND LETTER CHOICES. PRECAST CONCRETE SHALL BE OLD KASOTA COLOR OR SIMILAR WITH AN ACID ETCH FINISH PROVIDED BY STONEWORKS ARCHITECTRUAL PRECAST, INC. 3 PRE -CAST CONCRETE CAP SEE DETAIL Monument Plan View 1/2"=I-0" '-0" 4'-2" 4 . . • .. • •. °. e " q a .° . " d • • • • • s .• dp . ,' A 6 \ FOOTING PLAN 9' 1/2"=11-0" 5'-g" • • • • • • A a4. d 4'-2" • STUD MOUNTED STAINLESS STEEL LETTERS, POWDER COATED BLACK RUTHERFORD STATION FONT: BOOK ANTIQUA 11\ Sign Detail 1"=1-0" co ti PRE -CAST CONCRETE CAP SEE DETAIL PRE -CAST CONCRETE CAP SEE DETAIL REVISIONS BY LANDSCAPE ARCHITECT I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly registered Landscape Architect under the laws of the State of Minnesota. Signed: Timothy D. Wilcox Date: 1-20-17 Registration #: 48928 sN v� V 4J G4 - • • PNC Cie Cii0 1.0 mt 1-4 00 M RUTHERFORD STATION H H CAL -ATLANTIC HOMES DRAWN TWD CHECKED TWD DATE 1-20-17 SCALE AS SHOWN NAME DETAILS SHEET NUMBER 2 OF 2 NORTHL ND FYI REAL ESTATE GROUP February 25, 2017 Mayor and City Council Members City of Stillwater 216 North Fourth Street Stillwater, MN 55082 RE: Croix Bay — A Stillwater Senior Community Application for Preliminary Plat, Special Use Permit, PUD Plan and Easement Vacation Honorable Mayor and Council Members, I wanted to reach out to you to let you know that Northland Real Estate Group (Northland) has been working diligently to address the comments raised during the Concept Plan Approval and Ordinance Amendment process last year. We are planning to submit an application on March 17th which would place this item on the April 18th Planning Commission and May 2nd City Council meetings. I also wanted to make you aware of some other exciting news. Intergenerational Living & Health Care (ILHC), a local non -for-profit owner, along with their development and operations partner, The Goodman Group (TGG), have purchased the options for the site. Northland will continue as co -developer on the site, assisting ILHC and TGG through entitlements. TGG is one of the most respected names in Senior Living and Multi -family housing nationwide. One of their local projects, The Commons on Marice in Eagan, is an award-winning community that showcases their commitment to bringing a high quality, high amenity senior living campus to Stillwater. I have communicated to ILHC the neighborhood and council concerns about ensuring a good transition from the senior housing to the existing neighborhoods. To that end, ILHC has acquired the right to purchase additional land to the west of our original site area that will allow the campus to address the residential transition with a senior townhome product. This will expand the senior living options on the site, while supporting a smooth transition from the larger buildings to a smaller product adjacent to the existing residential neighborhoods. We have begun discussions with some neighbors and will be holding a neighborhood meeting in late March to present the new plans. ILHC's enhancements to the site plan will build on the concept plan that was approved on April 5th, 2016 and the revised concept that was presented to the council on June 7th, 2016. The plan has been revised to address the concerns about height, massing and architecture and they are looking forward to sharing this new design with you and the rest of the council. We have also worked to address many of the comments raised at the neighborhood meetings and public meetings. ILHC and TGG would like to meet with you sometime during the week of March 6th, 2017 to provide introductions and share their thoughts on the site plan. I will work to set up a meeting for that week that meets everyone's schedule. NORTHL ND REAL ESTATE GROUP We look forward to bringing this exciting opportunity to the Stillwater community that will allow seniors to stay close to home while getting the care they need. If you have any concerns or questions, please feel free to contact me. Sincerely, Brian Farrell Northland Real Estate Group 612-850-8443 brian@northlandregroup.com Copy: Bill Turnblad, Community Development Director Tom McCarty, City Administrator Jennie Clarke, ILHC Board Craig Edinger, The Goodman Group, CEO 2 Washington County BOARD AGENDA F MARCH 7, 2017 - 9:00 A.M. Board of Commissioners 1 Fran Miron, District 1 Stan Karwoski, District 2 Gary Kriesel, District 3 Karla Bighorn, District 4 Lisa Welk, Chair, District 5 1. 8:00 Legislative Committee 2. 9:00 Roll Call Pledge of Allegiance 3. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility orf unction of Washington County Government, whether or not the issue is listed onYhis agenda. Persons ivho wish to address the Board must fill out a comment card before the meeting begins and give it to the Courcy Board secretary or the County Administrator. The County Board Chair will askyou to come to the podium, stateyour name and city of residence, and present your comments. Your comments roust be addressed exclusively to the Board Chair and the f dl Board ofConrmissioners, Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or (fit is not relevant loan issue that is part of Washington County's Responsibilities. 4. 9:10 Consent Calendar — Roll Call Vote 5. 9:10 Library — Keith Ryskoski, Director Resolution — Approval to Accept Donation of $61,122.54 from the Estate of Anna C. Myer 6. 9:15 Public Works — Wayne Sandberg, Deputy Director and County Engineer A. Resolution — Appreciation to Holiday Stationstores, Inc. for Partnering to Realign County State,Aid Highway (CSAH) 26 at the Intersection of CSAH 26 and CSAH 24 in Oak Park Heights B. Approval of a Cooperative Agreement with the City of Cottage Grove for Street Improvements for County Road (CR) 74 — Frank Ticknor, Design Engineer C. Approval of a Memorandum of Understanding with Independent School District #883 for Street Improvements for CR 74 — Frank Ticknor, Design Engineer D. Approval of Contract with SRF Consulting Group, Inc. for $651,941 for CSAH 18 (Bailey Road) Safety Improvement Project — Frank Ticknor, Design Engineer E. Approval of Amendment No. 1 to Contract #8651 with Kimley-Horn and Associates, Inc. for $151,400 for Final Design Services for the CSAH 5 Improvement Project — Joe Gustafson, Traffic Engineer 9:50 General Administration — Molly O'Rourke, County Administrator A. Approval of Grant Agreements to Prevent Spread of Aquatic Invasive Species in Washington County Lakes and Rivers — Colin Kelly, Senior Planner B. Legislative Updates 8. 10:00 Commissioner Reports — Comments — Questions This period of time shall be used by the Conmrissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time, Any action necessary because of discussion will be scheduled for a future board meeting. 9. Board Correspondence 10. 10:15 Adjourn 11. 10:20-10:50 Board Workshop with East Metro Strong — Will Schroeer, Executive Director Discuss East Metro Strong's 2016 Accomplishments and 2017 Plans 12. 10:55-11:20 Board Workshop with Community Services — Sarah Tripple, Planning and Program Manager Update on Amendment to the Regional Metro Committee Cooperative Agreement 13. 11:25-11:55 Board Workshop with Public Works — Wayne Sandberg, Deputy Director and County Engineer Overview on Proposed Revisions to the Parks Ordinance, Ordinance No. 174 12:00 Personnel Committee Meeting Assistive listening devices are available for use in the County Board Room ...;.�.,w..a,. i,..u.laiLjvk&nomy h.,.;.. pima .r tusV sueram EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * MARCH 7, 2017 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ITEM Administration A. Approval of February 21, 2017 County Board Meeting Minutes. Cotntnunity Services Sheriffs Office B. Approval to adopt modifications to Policy # 1003 to reflect the vision statement: A great place to live, work and play...today and tomorrow. C. Approval to appoint Andrew Tjernlund, Hugo, to the Planning Advisory Commission as a District 1 Representative, to a first partial term expiring December 31, 2017. D. Approval of resolution for the 2016 HOME Program Subrecipient between Dakota County Community Development Agency and Washington County. E. Approval of a substantial amendment to the 2015 Annual Action Plan for additional funding for Twin Cities Habitat for Humanity -Generation Acres Project. F. Approval of the 2017-2018 Group Residential Housing (GRH) Agreement for Afton Care West, a Customized Living, formerly known as Assisted Living, setting that accepts GRH payment for room and board. G. Approval of resolution for a joint powers agreement with the City of Oak Park Heights, Minnesota, to provide fuel to the city for law enforcement services and authorize its execution pursuant to Minn. Stat. 373.02. H. Approval of resolution for a joint powers agreement with the City of Bayport, Minnesota, to provide fuel to the city for law enforcement services and authorize its execution pursuant to Minn. Stat. 373.02. I. Approval of contract with Aviat US in the amount of $62,955, for the period of March 1, 2017 through December 1, 2017, to replace the microwave system between the County's Newport and Valley Creek tower sites and authorize its execution pursuant to Minn. Stat. 373.02. Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistive tislening devices are available for use in the County Board Room j,+....aa.IAlma e.,.r.r.nrwy.., f"v"'i na..a.e fav-apan OMNI EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Wislthgton County BOARD AGENDA Board of Commissioners FEBRUARY 28, 2017 - 9:00 A.M. Fran Miron, District 1 'Stan Karwoski, District 2 Gary Kriesel, District 3 Karla Bigham, District 4 Lisa Weik, Chair, District 5 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility orfunction of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board nnist fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will askyou to come to the podium, state your name and city ofresidence, and present your comments. Your comments must be addressed exclusively 10 the Board Chair and the fill! Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or ifit is not relevant to an issue that is part of Washington County's Responsibilities. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 Metropolitan Mosquito Control District — Stephen Manweiler, Executive Director Review 2016 Program and Overview of the 2017 Program Plan and Budget 5. 9:40 Public Works — Cory Slagle, Assistant County Engineer and Kevin Peterson, Engineer I1 A. Approval of Work Orders #6, #7, #8, and #9 and Change Orders #1 and #2 to Contract 10113 with Valley Paving, Inc. for $45,124.04 for Work on County State Aid Highway (CSAH) 12 and CSAH 17 Intersection Improvement Project B. Resolution—Authorize Final Payment for $57,078.82 to Valley Paving, Inc. for Completion of CSAH 12 and CSAH 17 Intersection Improvement Project C. Approval to Award Bid with InSite Contracting Inc. for $98,163.32 for the CSAH 13 Traffic Signal Improvement Project D. Approval of Cooperative Agreement with the City of Woodbury for the CSAH 13 Traffic Signal Improvement Project E. Approval to Set Public Hearing for March 21, 2017 on the Implementation of a Transportation Sales Tax under Minnesota Statutes 297A.993 to Replace the Current Sales Tax being Collected under Minnesota Statutes 297A.992 6. 10:00 General Administration — Molly O'Rourke, County Administrator Legislative Updates 7. 10:10 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessat y because of discussion will be scheduled for a future board meeting. Board Correspondence 9. 10:25 Adjourn 10. 10:30-11:00 Board Workshop with Public Health and Environment — Judy Hunter, Senior Environmental Program Manager Discuss the Solid Waste Management Coordinating Board Transition Planning Evaluation Assistive listening devices are available for use in the County Board Room nnud ARE ed clap. ,hu. M A:eehru, ev n.va.p earn., N.=n.nn sae MS} s 119A ennh EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * FEBRUARY 28, 2017 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ITEM Administration A. Approval of February 14, 2017 County Board Meeting Minutes. B. Approval to appoint Gina Gamnis, Cottage Grove, to the Library Board representing District 4 to a full term expiring December 31, 2019. Accounting and Finance C. Approval requested to increase county change funds by $130. D. Approval of a new policy on Payment Credit Card Industry Compliance Policy #2804, approval to modify the current Receipt of Funds Policy #2502, and Petty Cash and Change Funds Policy #2506. E. Approval of contract with Springsted, Incorporated for the period January 1, 2017 through December 31, 2021 for municipal advisor services. F. Approval to formally close Fund 320-2000 Capital Improvement Plan Bonds and Funds 321-2005A General Obligation Capital Improvement Plan Refunding Bonds as the activity they were intended for is complete and they are no longer necessary. G. Approval of a 5 -Year Contract with Kennedy & Graven, Chartered for Bond Counsel Services. Community Services H. Approval of amendment to contract #8785 between Washington County and Community Involvement Programs. Library Property Records and Taxpayer Services Public Works I. Approval of Amendment No. 1 to contract with CIVICTechnologies in a not to exceed amount of $145,000 for the continued implementation and assessment of the library strategic plan. J. Approval of applications for renewal of an On Sale and Sunday Liquor License and for a Consumption and Display permit for the Disabled Veteran's Rest Camp Association located in May Township. K. Approval of application for renewal of an On Sale and Sunday Liquor License for Stoneridge Golf Club Inc. located in West Lakeland Township. L. Approval of an application for renewal of an On Sale and Sunday Liquor License for Withrow Ballroom Catering Services LLC, located in May Township. M. Approval of resolution to authorize final payment in the amount of $58,168.36 to Asphalt Surface Technologies Corporation for completion of the County State Aid Highway 17 and County Road 65 Micro -Surface Paving Projects. Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistive Waning devices ere available for use in the County Board Room 1, vv.! ..mx.d J& a... e.. A. .11,i at he�i... ..r.r. (Was.. emil/ ORO AIM ANN _ EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER