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HomeMy WebLinkAbout2017-02-16 DTPC Packet�l Water THE BIRTHPLACE OF MINNESOTA J DOWNTOWN PARKING COMMISSION AGENDA Thursday February 16, 2017 8:30 AM Conference Room 213, City Hall 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF JANUARY 19, 2017 MINUTES 4. SPECIAL EVENTS 4.01. Crusin' on the Croix - revision 5. NEW BUSINESS 5.01. Veteran's Memorial expansion 5.02. Budget summary 5.03. Downtown Plan Update — general status & parking study 6. CONTINUED BUSINESS 6.01. North Main Hotel — revision 6.02. March 7t" work session with City Council 7. ADJOURNMENT Item 3 lilWater THE lIRTMYLAOE OF MINNESOTA DOWNTOWN PARKING COMMISSION MEETING MINUTES January 19, 2017 REGULAR MEETING Chairwoman Pelletier called the meeting to order at 8:36 a.m. Present: Chairwoman Pelletier, Commissioners Anderson, Glynn, Hopfe, Johnson, Lettner, Council Representative Junker Absent: None Staff: Community Development Director Turnblad, Parking Enforcement Officer Pasket, Zoning Administrator/Assistant Planner Olson -Williams ELECTION OF OFFICERS Motion by Commissioner Hopfe, seconded by Commissioner Johnson, to appoint Aimee Pelletier as Chair. All in favor, 6-0. Motion by Chairwoman Pelletier, seconded by Commissioner Glynn, to appoint Daren Anderson as Vice Chair. All in favor, 6-0. APPROVAL OF MINUTES Approval of December 15, 2016 meeting minutes The minutes were accepted with one addition. Council Representative Junker suggested that the motion approving the hotel recommendation should be clarified by adding under condition #1 that "the Commission understands that the public parking may not be free." SPECIAL EVENTS Cruisin' on the Croix Zoning Administrator Olson -Williams explained that Frank Fabio has applied for 2017 Cruisin' on the Croix vintage and hot rod car show from 3 to 8 p.m. on 15 Wednesday evenings from June 7 to September 13. This represents an increase in event dates. Last year, 14 event dates were requested and eight were approved. Staff recommends approving the reservation of Lots 4, 5, 9, 10 and 11, for a total of 159 spaces, at a fee of $238.50 per event date for no more than eight dates. Commissioner Hopfe pointed out that 2017 will be an unusual year with construction of two downtown hotels bringing up to 100 workers to each site daily. It would be irresponsible to Downtown Parking Commission January 19, 2017 shut down an entire downtown parking lot for a whole day for the car show. She suggested that the show move out of downtown for this year if possible. Council Representative Junker noted that 159 spaces accounts for over 50% of the spaces north of the bridge. He receives calls every year from building owners saying they don't want any more event dates added. Mr. Turnblad noted the City has not received any calls from car show participants asking for more event dates. Commissioner Glynn said he had talked to Mr. Paradeau who told him there is a meeting next week about the possible purchase of the former Zephyr property by the theater group and he was confident that would go through. The former Zephyr lot only has 2" bituminous and Mr. Paradeau was concerned about trucks ruining the lot. If the theater deal falls through and the City can ensure there would no damage, or reimburse for any damage, he would be fine with the City renting that lot for construction workers. Commissioner Hopfe pointed out that construction workers may not want to park as far away as the former Zephyr lot and carry all their gear to the construction site. She agreed with the suggestion that the car show move to the fairgrounds or elsewhere this year due to the tremendous stress on downtown parking because of the hotel projects. Council Representative Junker said he realizes the car show brings people to town but he thinks 15 dates is way too many. Four to five dates would be okay. Motion by Commissioner Anderson, seconded by Chairwoman Pelletier, to approve four event dates: June 14, July 12, August 9 and September 13, and the use of Lots 4, 5, 9, 10, and 11. If the North Main Hotel is not approved by the City Council, or if it does not begin construction this summer, the Commission would support up to eight event dates. In that case, the event organizer should bring the four additional dates back to the Commission for approval. All in favor, 6-0. The Commission also agreed that no on -street parking spaces should be used by the event, only reserved parking lots should be used. NEW BUSINESS Parking ramp: help call update Community Development Director Turnblad reported that the County dispatch office notified the City that their office can no longer field the calls from the ramp. ITT people have tried to develop ways to send the calls elsewhere, and to create programs that would automatically open the gate on pressing the button, with no success. He presented two options: leave the gate open after 4:30 p.m. and on weekends, which would result in a loss of revenue; or hire a parking ramp attendant temporarily. The decision was jointly made to hire a parking ramp attendant on a temporary basis, until new equipment is purchased later this year. The cost is $96 per shift for the attendant. Page 2 of 4 Downtown Parking Commission January 19, 2017 Parking Enforcement Officer Pasket reported that from 4 p.m. to midnight last weekend there were 15 cars, and one had a problem with one exiting. On Saturday there were 110 cars, and seven had a problem exiting. Commissioner Hopfe wondered if the ramp attendant should be there until 1 or 2 a.m. on Saturday nights. Mr. Turnblad replied that the number of vehicles exiting after midnight is so low that paying for the attendant is probably not worth it. Mr. Pasket added that hiring the attendant is the only temporary solution that will keep the complaints down. CONTINUED BUSINESS 2017 construction season: parking options Chairwoman Pelletier noted that she and Commissioner Hopfe did a drive around and found the parking lot behind the former Zephyr to be in tough shape. Community Development Director Turnblad said the theater's proposal is to tear it out and build another lot. Council Representative Junker acknowledged that lot could be cleaned up to create more spaces. Commissioner Glynn asked if the area across from the Oasis Cafe (Bridgeview Park area) could be used for construction worker parking. Mr. Turnblad responded that he thinks Mr. Anderson's lease covers the entire area. Additionally, workers probably would not want to walk that far to the construction site. To improve the area would probably be very difficult, requiring a variance from the State. He will look into what it would entail to temporarily improve it for construction parking. Community Development Director Turnblad said perhaps the City could investigate having some type of shuttle from a satellite lot. Council Representative Junker noted the ideal spot for a satellite parking lot would be Fury Motors at Highway 36 and Osgood. The question would be how to fund the shuttle service. The Commission discussed the following possibilities: getting sponsors to pay for a shuttle, collecting advertising revenue, asking the IBA to help figure out how to pay for it, or raising the rate on the river lot. The consensus was to get bids on having a shuttle service. Zoning Administrator Olson - Williams agreed to investigate costs for a shuttle from Fury Motors, and/or the Stillwater Area High School parking lot, to downtown. The recommended hours would be Thursday and Friday 4 p.m. to midnight, Saturday 12 noon to 12 midnight, and Sunday 12 noon to 6 p.m. The Commission also would like to gain approval for a sign on Highway 36 about the shuttle, if possible. Parking mitigation totals Community Development Director Turnblad provided data on the number of parking spaces that have been approved for downtown business mitigation plans. 217 spaces or 12.12% of the total public spaces downtown have been approved in the off-season; 275 spaces or Page 3 of 4 Downtown Parking Commission January 19, 2017 15.35% have been approved in the warm season. When the North Main hotel opens, 76 of the 248 parking ramp spaces will be associated with mitigation plans, bring the percentage up to 30.65% of total downtown spaces. March 7 work session with City Council Mr. Turnblad reminded the Commission of the 4:30 p.m. March 7 work session with the City Council. He asked the Commission for ideas on what to discuss with the Council, for instance, whether it is time to put a moratorium on mitigation plans. He explained how the parking mitigation process was developed. Council Representative Junker said he would like to gauge the appetite of the Council for parking fee increases or for making more of the lots pay lots. This has been controversial in the past. Community Development Director Turnblad suggested including the need for another parking ramp. Commissioner Glynn added that part of the discussion would be paying for a new ramp via user fees versus having the businesses pay for it. Council Representative Junker requested financials on total parking revenues and expenses for the February meeting, to have a good understanding for the March 7 work session. He added that another factor will be the development of the Aiple Park property which will create more pressure as the City determines what to do with the shoreland, how people will get to it and where they will park. Commissioner Anderson suggested the Commission could also discuss events with the Council. ADJOURNMENT Chairwoman Pelletier adjourned the meeting at 10:12 a.m. Respectfully Submitted, Julie Kink, Recording Secretary Page 4 of 4 Item 4.01 water THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: February 9, 2017 RE: Cruisin' on the Croix - Special Event Parking: Revision INTRO Last month Frank Fabio came before the Parking Commission requesting approval of the use of Municipal Parking Lots 4,5,9, 10 and 11 for Cruisin on the Croix. Fifteen event dates were desired, the Commission recommended approval of only four of those dates. The City Council heard the Special Event Permit request at their February 7th meeting and agreed with the Commission, that fifteen dates were too many. They approved eight dates beginning June 7th and occurring every other Wednesday through September 6th. However, the Council tabled the question of which municipal parking lots could be used for the event. They were concerned about using Lot 10 again this year, because they received complaints about the general public not being able to use the public lane that connects Mulberry with Laurel Street, and which runs right through Lot 10. In place of Lot 10, Mr Fabio suggested using Lot 8b. Tabling the question of which parking lots would be allowed allowed time for city staff to talk with the manager of River Market Co-op to determine whether he supported the use of Lot 8b. LOT 813 Planning staff spoke with both the River Market Co-op manager, Mead Stone, and with Frank Fabio about use of lot 8b for the eight event dates. Mr. Stone supported the idea, since Mr. Fabio agreed to have a person stationed at the entrance to the lot to keep car show folks out of the River Market lot. This arrangement was used for Hockey Day Minnesota and Mr. Stone was satisfied with it. Parking Lot Reservations So, the lots being requested to be reserved under this revised scenario now include Lots 4, 5, 8b, 9 and 11. This is a total of 186 spaces (an increase over the 159 previously seen by the Parking Commission). The reservation fee of $3 per space per day would be, over the course of eight event dates, a total of $4,464 for 159 spaces ($558/ event date). If the Council approves reducing this amount Cruisin' on the Croix February 9, 2017 Page 2 by 50% ($1.50/space/day) as it has done each of the last several years, then the total would be $2,232 ($279/event date). RECOMMENDATION City staff recommends approving the reservation of Lots 4, 5, 9, 8b and 11 at a fee of $279 per event date, with the added condition that no street parking is used. 2013 2014 2015 2016 2017 Parking spaces 109 111 159 159 186 # of event dates 13 13 9 8 8 Cost per date $154.50 $166.50 $238.50 $238.50 $279.00 Total cost i $2,008.50 i $2,164.50 i $2,146.50 $1,908.00 $2,232.00 RECOMMENDATION City staff recommends approving the reservation of Lots 4, 5, 9, 8b and 11 at a fee of $279 per event date, with the added condition that no street parking is used. P`ooeec Park Lot 12 \,�=_ Lot 11 i Lot Lot 10 Lot �9 sti �4ek� Lot 2 Lot 1 Q S�. {I��ti'Tter Public Parking Lots Downtown Stillwater Legend City Parking Lot Y _ City Parking Ramp Q ® Trailhead Parking J Permit parking only Private parking only - On -street handicapped 15 minute parking limit c n 30 minute parking limit a, Loading/unloading Bus loading/unloading - Bus parking Monthly Permits > Business Permit Valid E E * DT Resident Permit Valid o_ (allows overnight) 0 Free parking o • Pay parking a� 0 Free after office hours U_ Lot 1 (pay lot) -- b Lot 2 (pay lot) -- 84 spaces Lot 3 (free lot - 3 hr) -- 33 spaces Lot 4 (free lot - 4 hr) -- 29 spaces sti �4ek� Lot 2 Lot 1 Q S�. {I��ti'Tter Public Parking Lots Downtown Stillwater Legend City Parking Lot Y _ City Parking Ramp Q ® Trailhead Parking J Permit parking only Private parking only - On -street handicapped 15 minute parking limit c n 30 minute parking limit a, Loading/unloading Bus loading/unloading - Bus parking Monthly Permits > Business Permit Valid E E * DT Resident Permit Valid o_ (allows overnight) 0 Free parking o • Pay parking a� 0 Free after office hours U_ Lot 1 (pay lot) -- 98 spaces Lot 2 (pay lot) -- 84 spaces Lot 3 (free lot - 3 hr) -- 33 spaces Lot 4 (free lot - 4 hr) -- 29 spaces Lot 5 (free lot - 4 hr) -- 7 spaces Lot 6 (free lot - 3 hr) -- 16 spaces Lot 7 (free lot - 3 hr) -- 16 spaces Lot 8a ("private" *) -- 51 spaces Lot 8b (free lot - 4 hr) - 75 spaces Lot 9 (free lot - 4 hr) -- 30 spaces Lot 10 (free all day; overnight by permit) - 48 spaces Lot 11 (free all day; overnight by permit) - 45 spaces Lot 12 (part free all day; no overnight here) - 78 spaces (part permit only; overnight allowed here) - 23 spaces Lot 13 (free after hrs) - 23 spaces Lot 14 (free lot - 24 hr) - 8 spaces Lot 15 (free lot - 4 hr) - 13 spaces Lot 16 (free lot - 4 hr) - 47 spaces Lot 17 (free lot - 4 hr) - 97 spaces Lot 18 (free after hrs) - 60 spaces Lot 19 (free after hrs) - 75 spaces Lot 20 (free lot - 24 hr) - 22 spaces Ramp (pay) -- 248 spaces * Free public lot after 6 PM 1,226 off-street parking spaces 468 marked on -street spaces 148 unmarked on -street spaces 1,842 total public spaces 1,412 free public spaces (76.7%) Map produced for Downtown Parking Commission Nov 11, 2015 water THE BIRTHPLACE OF MINNESOTA TO: Parking Commission FROM: Erik Olson -Williams, Zoning Administrator/ Assistant Planner DATE: February 16, 2017 RE: Veterans Memorial Expansion - Concept Approval PROPOSAL The Veterans Memorial Board is requesting to increase the size of their memorial grounds. The purpose of the expansion is to create more area for their paver program. The proposed expansion has been broken into two phases and would result in the loss of a total of 10 parking spaces in Municipal Lot 19. This proposal is for the first phase of the expansion and would result in the loss of only two parking spots in Lot 19. The second phase of the expansion is planned for spring of 2022 or later and will result in the loss of eight additional parking spaces. A phasing plan of the proposed expansion at the memorial is attached. The Memorial Board requests that the Parking Commission discuss and recommend approval of the first phase of the proposed plan to expand the memorial, resulting in the loss of two parking spaces in Municipal Lot 19. No parking mitigation is proposed at this time, pending the approval and implementation of phase two of the proposed expansion. BACKGROUND The concept plan for this expansion was proposed in November of 2015. In November of 2015, the Parking Commission recommended approval of the concept, with the condition that the Memorial Board cover part or all of the cost of mitigation. The City Council approved the concept plan, as well, provided that concerns regarding mitigation and funding be addressed. ACTION REQUESTED The Veterans Memorial Board is asking the Parking Commission to recommend conceptual approval to the City Council for the first phase of the proposed expansion and loss of two parking spaces. A mitigation plan will not be submitted until phase two is proposed. Vets Memorial Expansion Page 2 ACTION NEEDED EVENTUALLY If the Council approves the first phase of the project conceptually, the Memorial Board would plan to submit a proposal for phase two to the Parking Commission, along with a parking mitigation plan, no earlier than 2022. eo attachments: Expansion request 2015 DTPC report E-mails from Ratte January 12, 2017 From: Stillwater Veterans Memorial To: Bill Turnblad, Community Development Director Subj: Stillwater Veterans Memorial Expansion Phase One Formal Plans Executive Summary. The Stillwater Veterans Memorial Board of Directors requests Stillwater City Council, Heritage Preservation Commission, and Downtown Parking Commission approval to implement the first of two -phases of expansion to the Stillwater Veterans Memorial. In December 2015, the City Council provided concept approval of the expansion plan, while expressing concerns regarding associated parking mitigation funding. Following discussion with city leaders, Farmer's Market representatives, and Washington County officials, the Memorial's expansion was broken into two phases. The first phase provides several years' worth of new paver additions before the need to implement the second phase and associated parking mitigation measures. Background. Since the Stillwater Veterans Memorial was dedicated in 2004, literally thousands of visitors have come to the site during public ceremonies and in quiet moments. They come to honor and remember our veterans, to reflect on our freedom ... and in some cases to grieve their loss. Over the past decade and beyond, the community's support and commitment has built the memorial to near capacity. It is now necessary to expand and enhance the site. Brian Larson, the original architect for this memorial, has again been retained to develop a site expansion plan to accommodate another 500 -plus granite pavers. The expansion design will create new continuous walkways and landscaped areas in front of the monument that will help identify and visually separate the memorial site from the surrounding parking area. In so doing, a larger public space for gathering and contemplation will be created. Paver sales remain a critical fundraising tool the Board uses to maintain and upgrade the Memorial, as well as fund annual Memorial Day and Veterans Day community events. Discussion. Our initial expansion concept received permission from the Stillwater City Council on December 15th, 2015 to proceed towards detailed development. After exploring parking mitigation possibilities and fundraising options, an alternate solution of splitting the project into two phases was developed that minimizes near-term costs and impacts, while immediately increasing paver sites by approximately 150. Phase one implements the expansion plan only to the area just south of the memorial spire, while deferring the expansion plan around the flag pole. At a later date the Stillwater Veterans Memorial Board will propose to the City Council the plan to fully implement phase two. See figures 1 and 2 below. Figure 1: Stillwater Veterans Memorial Expansion Phasing Plan Figure 2: Stillwater Veterans Memorial Site, Northward View Provides parking mitigation 2 Only two existing parking spaces from Riverview Parking Lot (of the ten from the complete expansion proposal) will be removed in phase one, leaving 213 actual total parking stalls between the parking lots east (Cub/Supervalu Parking Lot) and west (Municipal Lots 18, 19, and 20) of Third Street. As phase one implementation still leaves more than the 210 parking spaces arranged between the City and SuperValu in the 1995 Parking Lot Maintenance Agreement, no additional parking mitigation actions are needed until phase two is implemented and eight other parking spots are expected to be eliminated. In place of the two parking spaces, along with approximately 150 new paver locations, phase one will add new sidewalks, curbing, and planter areas in a manner symmetrical with the south end of the Memorial near Pine Street. Ultimately, phase two will complete the original design and add approximately 350 additional pavers to the Memorial site, along with areas for rest and contemplation nearest the flagpole. See details provided in enclosure (1). Stillwater Veterans Memorial Board has discussed the expansion plan in detail with the director of the Stillwater Farmer's Market as well as various Washington County officials to include the Washington County Historic Courthouse director. All parties understand the need for the expansion, with the Farmer's Market director concurrence to proceed with phase one implementation. Recommendation: In support of phase one implementation of the expansion to Stillwater Veterans Memorial, recommend that: - Heritage Preservation Commission review and approve complete expansion design, - Downtown Parking Commission review and approve phase one plan of a two space reduction in parking, and - City Council approve phase one implementation (to include no need for parking mitigation until phase two is approved and implemented in the future), and an amendment to the existing Municipal License as approved by Resolution No. 2002-125. A timely implementation is proposed for spring 2017 to prevent impact on the Stillwater Farmer's Market, and just as the need for additional paver sites is projected to occur. Respectfully submitted, David Ratte Chairman, Stillwater Veterans Memorial 3 water THE BIRTHPLACE OF MINNESOTA TO: Parking Commission FROM: Bill Turnblad, Community Development Director DATE: November 13, 2015 RE: Veterans Memorial Expansion - Concept Approval PROPOSAL The Veterans Memorial Board is hoping to increase the size of their memorial grounds. The purpose of the expansion is to create more area for their paver program. The expansion would result in the loss of 10 parking spaces in Municipal Lot 19. Before and after sketches of the memorial are attached. REQUEST The Memorial Board requests the Parking Commission to discuss and recommend approval of the proposed concept to expand the memorial and mitigate the loss of 10 spaces with proof of parking in Municipal Lot 18. COMMENTS As seen in the attached air photo, the south side of Municipal Lot 18 currently has six parallel parking spots. If the lot were expanded to allow 90° angled parking here, the lot would have about eight more spaces. (See attached sketch.) This would compensate for eight of the ten spaces lost in Lot 19, but would require the construction of some retaining wall. The Memorial Board would like this area to be used as proof of parking to mitigate the spaces lost to expansion of the memorial. Since Cub Foods has moved many of their staff out of the office building in Stillwater to SuperValu's corporate office in Eden Prairie, the number of parking spaces currently available far exceeds the office parking needs. The Memorial Board is hoping that if the parking spaces are actually needed in the future, the City would pay for constructing the proof of parking spaces. Vets Memorial Expansion Page 2 CUB PARKING REQUIREMENTS/HISTORY In 1998 the City worked to keep the Cub Foods Corporate Office in Stillwater. The former Stillwater Junior High site was proposed for the office building. To meet the parking needs, and keep Cub in Stillwater, the City offered to build parking lots across 3' Street for 161 cars. The total parking need for the building's space was 210, of which at least 52 were to be provided on the Cub site. (56 were actually constructed.) The 116 spaces constructed by the City in Municipal Lots 18, 19 and 20 were made available to the general public and the Cub employees on a first come/first serve basis. According to the terms of an agreement between the City and Cub, Cub would be responsible for maintaining the lots. In time, that agreement was assigned to the Veteran's Memorial Board. In 2001 the City Council approved the Veterans Memorial committee proposal to build a memorial on Lot 19. In 2004 there was an expansion that eliminated four more parking spaces. As currently configured, the three public lots have a total of 157 spaces. And, Cub has 56 spaces on their private property. The 213 spaces exceed the 210 required for the building, slightly. ACTION REQUESTED The Veterans Memorial Board is asking the Parking Commission to recommend conceptual approval to the City Council for the proposed expansion and loss of 10 parking spaces. To mitigate the 10 lost spaces, should it be needed in the future, the Memorial Board suggests that the City could expand Municipal Lot 18. ACTION NEEDED EVENTUALLY If the Council approves the project conceptually, the Memorial Board would need to submit a formal request for the Parking Commission to approve the parking mitigation plan. bt attachments: Current memorial Proposed memorial Proof of parking sketch Letter from Larson Item 5.02 jj� di ter THE BIRTHPLACE OF MINNESOTA PLANNING REPORT DATE: February 10, 2017 TO: Downtown Parking Commission RE: Budget FROM: Bill Turnblad, Community Development Director A complete budget packet will be available for the Commission meeting. It will include: 1) 2016 and 2017 budget for parking ramp; 2) 2016 and 2017 budget for the surface lots; 3) current balance in the Downtown Parking Enterprise Fund; 4) the capital expenses planned over the next several years; and 5) a summary of the information. Attached is the first of the five mentioned items. This item is a budget report for the parking ramp that includes actual expenditures for 2014 and 2015. It also includes the adopted and estimated expenses and revenue by source for 2016. Once the year-end audit is completed next month, the estimated expenses will be finalized. In addition, the attached report includes the budget for the parking ramp that was adopted by the City Council for 2017. When the finance department person that generates reports is back from vacation, she will create a similar report to the one attached for the surface parking lots. She will also verify the current balance in the Parking Enterprise Fund. bt 2014 2015 2016 2016 Actual Actual Adopted Estimated Account Description 13,445 16,570 20,000.00 18,620 18,668 15,000.00 0 0 2,000.00 31,355 56,278 18,000.00 63,421 91,516 55,000 0 0 0.00 0 0 0 0 0 0.00 0 0 0.00 0 0 0 63,421 91,516 55,000 2017 2017 2017 2017 FTE Requested Proposed Approved Adopted 0.00 725 PARKING RAMP 16,000.00 R10 LICENSES AND PERMITS 13,537.48 3140-0105 Parking Permits 16,862.75 3140-0110 Parking Permits -Lowell Inn 0.00 3140-0115 Parking Permits -Events 68,045.51 3140-0120 Ramp Revenue -CC & Cash 98,446 30,000.00 LICENSES AND PERMITS Totals 63,000 R40 MISCELLANEOUS 0.00 3880-0900 Capital Asset Contributions 0 0.00 MISCELLANEOUS Totals: 0.00 R45 OTHER FINANCING SOURCES 0.00 3910-0461 Transfer In -TIF District #I 0.00 3910-0720 Transfer In -Parking Fund 0 0.00 OTHER FINANCING SOURCES' 98,446 0.00 REVENUES TOTALS: 2017 2017 2017 2017 FTE Requested Proposed Approved Adopted 0.00 16,000.00 16,000.00 16,000.00 16,000.00 0.00 15,000.00 15,000.00 15,000.00 15,000.00 0.00 2,000.00 2,000.00 2,000.00 2,000.00 0.00 30,000.00 30,000.00 30,000.00 30,000.00 0.00 63,000 63,000 63,000 63,000 0.00 0.00 0.00 0.00 0.00 0.00 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0 0 0 0 0.00 63,000 63,000 63,000 63,000 GL -Budget Analysis (2/6/2017 - 10:06 AM) Page 323 2014 2015 2016 2016 Actual Actual Adopted Estimated Account Description 2017 2017 2017 2017 FTE Requested Proposed Approved Adopted GL -Budget Analysis (2/6/2017 - 10:06 AM) Page 324 4725 PARKING RAMP E05 PERSONNEL SERVICES 0 0 2,700.00 0.00 1200-0000 Part -Time Salaries 1.00 2,700.00 2,700.00 2,700.00 2,700.00 0 0 207.00 0.00 1420-0000 FICA/Medicare 0.00 207.00 207.00 207.00 207.00 0 0 2,907 0 PERSONNEL SERVICES Totals: 1.00 2,907 2,907 2,907 2,907 E10 SUPPLIES 2,387 1,429 1,500.00 746.72 2101-0000 General Supplies 0.00 1,500.00 1,500.00 1,500.00 1,500.00 374 1,417 750.00 0.00 2302-0000 Other Minor Equipment 0.00 0.00 0.00 0.00 0.00 2,762 2,847 2,250 747 SUPPLIES Totals: 0.00 1,500 1,500 1,500 1,500 E15 SERVICES AND CHARGES 5,899 9,360 10,320.00 9,479.57 3099-0000 Other Professional Services 0.00 8,000.00 8,000.00 8,000.00 8,000.00 2,756 2,763 2,700.00 2,777.91 3101-0000 Telephone 0.00 3,000.00 3,000.00 3,000.00 3,000.00 0 0 0.00 0.00 3202-0000 Meals 0.00 0.00 0.00 0.00 0.00 0 0 0.00 0.00 3400-0000 Printing And Publishing 0.00 0.00 0.00 0.00 0.00 12,168 11,769 12,479.00 0.00 3500-0000 General Insurance 0.00 12,205.00 12,089.00 12,089.00 12,089.00 17,237 15,319 18,000.00 16,322.56 3600-0000 Electricity 0.00 15,000.00 15,000.00 15,000.00 15,000.00 10,951 4,178 7,000.00 3,360.58 3702-0000 Equipment Repair Charges 0.00 8,000.00 8,000.00 8,000.00 8,000.00 0 5,004 3,000.00 2,649.22 3707-0000 Maintenance Agreements 0.00 17,388.00 17,388.00 17,388.00 17,388.00 2,853 4,714 3,000.00 5,481.84 3900-0000 Sales Tax 0.00 3,000.00 3,000.00 3,000.00 3,000.00 0 0 3,000.00 3,000.00 3906-0000 Admin Charges -General Fund 0.00 3,100.00 3,224.00 3,224.00 3,224.00 51,864 53,107 59,499 43,072 SERVICES AND CHARGES Total 0.00 69,693 69,701 69,701 69,701 E20 MISCELLANEOUS 2,019 3,740 800.00 4,600.76 4099-0000 Miscellaneous Charges 0.00 2,000.00 2,000.00 2,000.00 2,000.00 2,019 3,740 800 4,601 MISCELLANEOUS Totals: 0.00 2,000 2,000 2,000 2,000 E25 CAPITAL OUTLAY 0 0 0.00 0.00 5100-0000 C/O Land 0.00 0.00 0.00 0.00 0.00 0 0 5,000.00 0.00 5200-0000 C/O & Improvements 0.00 0.00 0.00 0.00 0.00 0 0 0.00 0.00 5300-0000 C/O Machinery & Equipment 0.00 0.00 0.00 0.00 0.00 0 0 0.00 0.00 5310-0000 C/O MIS Computer Equipment 0.00 50,000.00 50,000.00 50,000.00 50,000.00 0 0 5,000 0 CAPITAL OUTLAY Totals: 0.00 50,000 50,000 50,000 50,000 E35 DEPRECIATION 94,226 94,676 95,000.00 0.00 7010-0000 Depreciation 0.00 95,000.00 95,000.00 95,000.00 95,000.00 GL -Budget Analysis (2/6/2017 - 10:06 AM) Page 324 2014 Actual 2015 Actual 2016 Adopted 2016 Estimated Account Description FTE 2017 Requested 2017 Proposed 2017 Approved 2017 Adopted 94,226 94,676 95,000 0 DEPRECIATION Totals: 0.00 95,000 95,000 95,000 95,000 150,871 154,369 165,456 48,419 EXPENDITURES TOTALS: 1.00 221,100 221,108 221,108 221,108 0 0 0 0 DEPT REVENUES 0.00 0 0 0 0 150,871 154,369 165,456 48,419 DEPT EXPENSES 1.00 221,100 221,108 221,108 221,108 (150,871) (154,369) (165,456) (48,419) PARKING RAMP Totals: (1.00) (221,100) (221,108) (221,108) (221,108) GL -Budget Analysis (2/6/2017 - 10:06 AM) Page 325 2014 2015 2016 2016 Actual Actual Adopted Estimated Account Description 2017 2017 2017 2017 FTE Requested Proposed Approved Adopted 63,421 91,516 55,000 98,446 FUND REVENUES 0.00 63,000 63,000 63,000 63,000 150,871 154,369 165,456 48,419 FUND EXPENSES 1.00 221,100 221,108 221,108 221,108 (87,451) (62,853) (110,456) 50,027 PARKING RAMP Totals: (1.00) (158,100) (158,108) (158,108) (158,108) GL -Budget Analysis (2/6/2017 - 10:06 AM) Page 326 CITY OF STILLWATER, MINNESOTA SCHEDULE OF 2017 CAPITAL OUTLAY DEPARTMENT REQUESTED PROPOSED APPROVED ADOPTED Account Name PARKING New Ticketing Software (Rollover request) 17,000 Computer Equipment Pave Municipal Parking Lot #14 12,500 12,500 12,500 12,500 Improvement Mill & Overlay Municipal Parking Lot #13 30,000 30,000 30,000 30,000 Improvement Mill & Overlay Municipal Parking Lot #17 82,500 82,500 82,500 82,500 Improvement Parking Lot Revenue Machines for Lot #1 15,000 15,000 15,000 15,000 Machinery & Equipment Parking Lot Revenue Machines for Lot #2 15,000 15,000 15,000 15,000 Machinery & Equipment Lease Payments for Parking Enforcement Vehicle 5,000 5,000 5,000 5,000 Automotive Total Parking Lot 160,000 160,000 160,000 177,000 PARKING RAMP Camera Recording System Upgrade 20,000 20,000 20,000 20,000 Computer Equipment Surveillance Camera Replacement/Upgrade 10,000 10,000 10,000 10,000 Computer Equipment Fiber 20,000 20,000 20,000 20,000 Computer Equipment Total Parking Ramp 50,000 50,000 50,000 50,000 TOTAL PARKING FUND $ 210,000 $ 210,000 $ 210,000 $ 227,000 Item 6.01 ter woo THE BIRTHPLACE OF MINNESOTA PLANNING REPORT DATE: February 10, 2017 CASE NO.: 2016-40 TO: Downtown Parking Commission APPLICANT: Anne Loff of Midnight Real Estate, LLC Represented by the HAF Group PROPERTY OWNER: Gartner Prop LLC, REQUEST: Revised Parking mitigation plan for North Main Hotel FROM: Bill Turnblad, Community Development Director INTRODUCTION In December of 2016 Midnight Real Estate LLC came before the Parking Commission with a parking mitigation plan for a proposed hotel project at 232 North Main Street. The development was to include 64 rooms, a coffee shop, a full service restaurant, several business center rooms, an attached three level parking structure, and a three-story office building. The Parking Commission approved the parking mitigation plan with several conditions. Subsequently, soils were discovered to be so poor on the western portions of the project site, that the parking structure is not feasible to construct. Therefore, the developer is proposing to eliminate both the parking structure and the office building; replacing both with a surface parking lot. PROPOSAL DETAILS The specific proposal now includes: Construction of a new hotel with primary entrance off of North Main Street. This would be made possible by demolishing the existing single -story office building to the south of Johnny's TV and combining several vacant parcels, one of which is owned by the City. The properties involved in the project can be seen in Exhibit A. 0 A 64 -unit hotel. 0 A full-service restaurant on the third story of the hotel. Patio dining would be available on this level. North Main Hotel Page 2 0 Ground level of the hotel would have a cafe/coffee shop with outside patio. 0 Three small business center rooms will be available for the hotel guests. A 62 space parking lot would be constructed. 0 The number of parking spaces currently located on the property owned by the City is 25. Though, after hours together with the shared Arcola parking lot, there are more spaces used by the public. This shared parking relationship can be seen in Exhibit B. 0 The Arcola property is not part of this project, and therefore the spaces that the public uses after hours on that property will not be affected by this project. 0 Therefore, of the 62 spaces in the planned hotel parking lot, the net parking spaces gained will be 37. PARKING ANALYSIS Staff finds that the number of parking spaces required for this project is 108. Project element Parking standard Size Total required Hotel 1/room+ 1 64 rooms 65.0 Restaurant (1/120 sf)/2 1,790 sf (1,790/120)/2 = 7.5 Coffee shop (1/120 sf)/2 664 sf (664/120)/2 = 2.8 Restaurant patio (1 per 4 seats)/2 42 seats (42/4)/2 = 5.3 Caf6 patio (1 per 4 seats)/2 20 seats (20/4)/2 = 2.5 Public spaces lost 25.0 TOTAL 108 Since 8 of the 108 total required spaces are for food service on the patios, those 8 are only required during the warm -season from May through October. During the off-season only 100 spaces are required for the project. So, a shortage of 46 spaces would exist during the summer and 38 during the off-season. MITIGATION REQUEST Given the space limitations on historic properties downtown, expanding businesses cannot typically provide sufficient on-site parking. For this and other reasons, the City has created a downtown parking district, which allows for what the Zoning Ordinance calls "alternative provisions". The "alternative provisions" approved by the Parking Commission typically are either to: 1) lease available spaces from an adjacent property owner; or 2) to use the public parking system and contribute a monthly fee toward that use. A third alternative also exists. The City Council, upon recommendation of the Parking Commission, could grant an outright variance from the parking standards, which would waive the need for any parking mitigation whatsoever. However, the variance option has not been approved by the City in the last decade, and infrequently within the previous two decades. North Main Hotel Page 3 If the City were to require all parking spaces to be mitigated by payment into the downtown parking fund, the hotel would be required to pay $4601 per month to offset use of the public parking system during the summer -season and $380 during the off-season. Items to consider: 1. A 60% occupancy rate is industry standard for successful hotel operation of this type. 2. Even if the occupancy rate is 100%, during the day most of the new lot will be unused. So, if allowed, the public would be able to find space to compensate for the loss of the current 25 public spaces. This is of special concern to both the Rivertown Commons residents and their staff, as well as the people who work in the Arcola Development building at the corner of Mulberry and Main Street. Currently, the Arcola Development building leases the 17 spaces shown in Exhibit B. 3. The total impact of all approved mitigation plans on the downtown parking system can be seen in Exhibit C. This exhibit has been revised to include the current North Main Hotel proposal. ALTERNATIVES A. Approve the developer's request to mitigate the 46 space summer -season deficit for the hotel (38 space off-season deficit) by allowing use of the public parking system, with the following conditions: 1. The public must be allowed to park in 25 spaces in the hotel lot during business hours. This must be clearly indicated with signage. 2. The current mitigation impact fee of $10 per space will be required of the hotel. This will be a total of $460 per month from May through October and $380 per month from November through April. 3. The parking mitigation fee will be invoiced quarterly by the City. The fee is to be paid upon receipt of City invoice. Failure to pay fees within 30 days of invoice will be certified for collection with real estate taxes. The applicant waives any and all procedural and substantive objections to the parking mitigation fee in -lieu of on-site parking requirements, including but not limited to a claim that the City lacks authority to impose and collect the fees. The applicant agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this provision. 4. All construction workers for the hotel construction project must either park on- site or in the parking lot immediately north of the former Zephyr Depot. B. Deny the use of public parking to mitigate the parking deficit. C. Table a decision on the parking mitigation request for additional information. bt attachments: Exhibit A - lot ownership Exhibit B - current parking situation Exhibit C — mitigation summary Revised site plans 1 At the current rate of $10 per month, the 46 space shortage during the summer season would equal $460 per month. During the off-season, the 38 spaces would make a $380 monthly payment. ti err Exhibit A Lot ownership ;ori///��. Ik Yellow = Gartner Properties White = City Property v. lr APP - OP Q� Exhibit B ow` Existing Conditions - Public Parking R1X� y 8 existing public spaces .- (yellow cross hatch) Yellow outline is Arcola's private lot (public use after hours) 4 , 17 existing spaces _ + + leased monthly by Arcola =. y: during business hours (red cross hatch) ° White outline is , City property . e polo Blue outline is proposed new parking lot Exhibit C PLANNING REPORT DATE: February 10, 2017 TO: Downtown Parking Commission TOPIC: Parking mitigation totals REPORT AUTHOR: Bill Turnblad, Community Development Director BACKGROUND This memo addresses the total number of parking spaces that have been approved for Downtown business mitigation plans. In includes the proposed spaces and mitigation request of the revised North Main Hotel project. DATA Table 1 - Mitigation Spaces Spaces i 1ater Current invoice: off-season months T H F H I R T H P L A f. t Q F M! N H E S R T A Current invoice: warm season months PLANNING REPORT DATE: February 10, 2017 TO: Downtown Parking Commission TOPIC: Parking mitigation totals REPORT AUTHOR: Bill Turnblad, Community Development Director BACKGROUND This memo addresses the total number of parking spaces that have been approved for Downtown business mitigation plans. In includes the proposed spaces and mitigation request of the revised North Main Hotel project. DATA Table 1 - Mitigation Spaces Total public spaces =1,791 (1,842 if the 51 spaces leased by River Market are included). Table 2 - Public Parking Spaces Lot number Spaces % of total' Current invoice: off-season months 178 9.94% Current invoice: warm season months 219 12.22% Current + approved, not yet operating: off-season 229 12.79% Current + approved, not yet operating: warm season 287 16.02% Total public spaces =1,791 (1,842 if the 51 spaces leased by River Market are included). Table 2 - Public Parking Spaces Lot number Totals aces 1 98 2 84 3 33 4 29 5 7 6 16 7 16 8a 51 8b 75 9 30 10 48 'Not including the 51 publicly owned spaces in Lot 8a ("River Market" Lot) 2 Approved by not yet operating includes these five businesses: 1) Wanderer Distillery = 9 warm season; 2) Good Times Tattoos = 4 year around; 3) Marx expansion = 7 year around; 4) Wolf Block Hotel = 2 on -street valet spots; 5) North Main Hotel = 46 warm season, 38 off-season. Parking mitigation Page 2 11 45 12 101 13 23 14 8 15 13 16 47 17 97 18 60 19 75 20 22 Sub -total 978 Ramp 248 Marked Street 468 Unmarked Street 148 Total 1842 Of the total spaces listed in the Table 1, 34 are assigned to the Municipal Ramp on North 2nd Street (for JX Event Center). In addition 8 spaces are "permanently" reserved for the Rivertown Commons residents. So, 42 of the 248 parking ramp spaces are associated with "mitigation" plans. That represents 16.94% of the parking ramp spaces. bt �z %1 V 1 11 Y V BUILDING FX Ce "4::691 1 FX ce 4/M;6912 � J) N v A D FX ce li R//14 ,690 6 Ce 1 II RIA4 693 5 SYMBOL LEGEND D NEW 3" BITUMINOUS PAVEMENT OVER 8" AGGREGATE BASE SEE DETAIL CITY AND MNDOT ROADWAY RESTORATION (MATCH EXISTING PAVEMENT SECTIONS) NEW BRICK PAVER SECTION NEW 4" CONCRETE PAVEMENT OVER 6" AGGREGATE BASE SEE DETAIL NORTH 0 10 20 40 Z O U U) Z O U 0. IO LL O Z ry Z W y 0— G R O U P A R C H I TE C T U R E D E V E L O P M E N T C O N S T R U C T I O N 2 3 3. S O U T H. 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IO LL O Z ry Z W y 0— G R O U P A R C H I TE C T U R E D E V E L O P M E N T C O N S T R U C T I O N 2 3 3. S O U T H. M A I N. S T R E E T S T I L L W A T E R, M N. 5 5 0 8 2 P H : 6 5 1 . 3 5 1 1 7 6 0 A R C H I T E C T S H O E F L E R A R C H I T E C T S L L C A R C H I T E C T U R E P L A N N I N G I N T E R 1 O R S 233 SOUTH MAIN ST. s� STILLWATER, MN PHONE: 6 5 1- 3 5 1- 1 7 6 0 FAX: 6 5 1 - 4 3 0- 0 1 8 0 W W W. H A F A R C H I T E C T S. C O M WW W.FACEBOOK.COM/HAFARCHIT ECTS HTTP ://H AFAR CHIT ECTS.BLOGS POT. COM PROJECT: NORTH MAIN HOTEL STILLWATER, MINNESOTA HPC/PC SUBMITTAL 11/18/2016 GATE ISSUE NOTES 11-30-2016 WATERSHED RESUBMITTAL I r C) C14 � r � Ln oo s� zZC E G LO 0 < _ O'i o(1)—c:) L C O J N L a L CO -0 a) 0 U) N C V / J OC) a CO LU W 2 0 1111111111111) ('Y)3: J O CV O I hereby certify that this plan, specifications or report was prepared by me or under my direct supervision and that I am a duly licensed Professional Engineer under the laws of the state of Minnesota. Date: 10.21.16 Reg. No.: p r l ecr no. 12166138 drawn by: TJR d a t e : 10-21-2016 checked by: TJR SHEET INFORMATION: PAVING PLAN C2 P:\Projects\Projects - 2016\12166138 - North Main Hotel\C. Design\Drawing Files\12166138 - C2 - Paving.dwg I I TRUE PLAN G R O U P A R C H I TE C T U R E D E V E L O P M E N T C O N S T R U C T 1 O N 2 3 3. S O U T H. M A I N S T R E E T S T I L L W A T E R, M N 5 5 0 8 2 P H : 6 5 1 . 3 5 1 1 7 6 0 H�1F A R C H I T E C T S H 0 E F L E R A R C HI T E C T S L L C A R C H I T E C T U R E P L A N N I N G I N T E R 1 O R S 233 SOUTH MAIN ST. STILLWATER, MN PHONE: 6 5 1- 3 5 1- 1 7 6 0 FAX: 6 5 1- 4 3 0- 0 1 8 0 W W W. H A F A R C H I T E C T S. C O M WWW.FACEBOOK.COM/HAFARCHITECTS HTTP ://HAFARCHITECTS.BLOGS POT.COM PROJECT: NORTH MAIN HOTEL STILLWATER, MINNESOTA PARKING COMMISSION AND CITY COUNCIL FSE -SUBMITTAL 2/10/2017 DATE ISSUE NOTES 01-27-2017 BIDPACKAGE I HEREBY CERTIFY THAT THIS PLAN,SPECIFICATION OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA. s i g e c t n r e MICHAEL HOEFLER registration no: 24210 NOTICE: THE DESIGNS SHOWN AND DESCRIBED HEREIN INCLUDING ALL TECHNICAL DRAWINGS, GRAPHICS, AND MODELS THEREOF, ARE PROPRIETARY AND CANNOT BE COPIED, DUPLICATED OR COMMERCIALLY EXPLOITED, IN WHOLE OR IN PART, WITHOUT EXPRESS WRITTEN PERMISSION OF HAP ARCHITECTS. THESE ARE AVAILABLE FOR LIMITED REVIEW AND EVALUATION BY CLIENTS, CONSULTANTS, CONTRACTORS, AGENCIES, VENDORS AND OFFICE PERSONNEL ONLY IN ACCORDANCE WITH THIS NOTICE. ©COPY RIGHT HAP ARCHITECTS ]013. ALL RIGHTS RESERVED project no: 16-028 drawn by: MRC d a t e : 01-27-2017 checked by: MGH SHEET INFORMATION: FIRST LEVEL FLOOR PLAN - PARKING PLAN A1 40