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Home My WebLink About2016-10-04 CC MIN I lwater TME IINTN►LACE OF MINNEINTA CITY COUNCIL MEETING MINUTES October 4, 2016 REGULAR MEETING 4:30 P.M. Mayor Kozlowski called the meeting to order at 4:30 p.m. Present: Mayor Kozlowski, Councilmembers Menikheim, Junker and Weidner Absent: Councilmember Polehna Staff present: City Administrator McCarty City Attorney Magnuson Community Development Director Turnblad Public Works Director Sanders Police Chief Gannaway Fire Chief Glaser City Clerk Ward OTHER BUSINESS Possible award of bid and rejection of bids for certain bid items of SCVRC HVAC project Doug Brady, Recreation Center Manager, explained that some of the HVAC units on top of the St. Croix Valley Recreation Center need to be replaced due to age. He wrote a Mighty Ducks grant and was awarded $58,606 of matching money from the Minnesota Amateur Sports Commission that the City would have to match. Bids came in over budget. He recommended that the Council reject all bids for Items 1, 3 and the alternate items, and award the contract for Item 2 to Corvel Group,the lowest responsible bidder as they are the most familiar with understanding the HVAC needs of the recreation center for their bid amount of$85,260. Motion by Councilmember Menikheim, seconded by Councilmember Junker, to adopt Resolution 2016-188, rejecting certain bid items on all bids for the HVAC system at the St. Croix Recreation Center. Ayes: Mayor Kozlowski, Councilmembers Menikheim, Junker, Weidner Nays: None Motion by Councilmember Weidner, seconded by Councilmember Junker,to adopt Resolution 2016- 189, accepting Bid Item No. 2 on all bids for the HVAC system at the St. Croix Recreation Center and awarding contract. Ayes: Mayor Kozlowski, Councilmembers Menikheim, Junker, Weidner Nays: None City Council Meeting October 4, 2016 STAFF REPORTS Police Chief Gannaway informed the Council of integrated emergency management training for elected officials October 13. He invited Councilmembers to the Bald Eagle Range to shoot on October 18. Fire Chief Glaser briefed the Council on preparation for Fire Prevention Week. Community Development Director Turnblad reported that the concept plan for Aiple Park is progressing and a community meeting will be held November 3. Regarding Stillwater Collision, he stated that fencing, cleaning and shrubbery has been completed, but the October 17 deadline for paint booth work cannot be met, and would need an extension to November 4. The business owner has been diligent in addressing the issues and has hired a group that specializes in retrofitting spray booths. City Administrator McCarty reminded the Council of the regional meeting November 30 with Metro Cities/League of Minnesota Cities. RECESS Mayor Kozlowski recessed the meeting at 4:47 p.m. RECESSED MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:00 p.m. Present: Mayor Kozlowski, Councilmembers Menikheim, Junker, Weidner Absent: Councilmember Polehna Staff present: City Administrator McCarty City Attorney Magnuson Community Development Director Turnblad Public Works Director Sanders Police Chief Gannaway Fire Chief Glaser Human Resources Manager Robole City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of September 20, 2016 special and regular meeting minutes Motion by Councilmember Weidner, seconded by Councilmember Menikheim, to approve the September 20, 2016 special and regular meeting minutes. All in favor. Page 2 of 4 City Council Meeting October 4, 2016 PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Proclamation: Fire Prevention Week Captain Chris Zeuli discussed activities for National Fire Prevention Week October 9-15. Mayor Kozlowski read the Proclamation. Stillwater Fire Department Unit Citation recognizing Captain Steve Zoller, Captain Chad Jansen,and Firefighter Ben Wojcik Fire Chief Glaser explained that on September 1, Captain Chad Jansen, Captain Steve Zoller and Firefighter Ben Wojcik responded to a 911 call for a mother going into labor. The crew assisted the mother in delivering a happy, healthy baby boy. He read unit citations for each firefighter. Kent Griffith, EMS Clinical Supervisor for Regions Hospital, presented stork pins to the firefighters. The baby's family thanked the firefighters. OPEN FORUM There were no public comments. CONSENT AGENDA Resolution 2016-183, directing the payment of bills Resolution 2016-184, adopting delinquent cleanup services charges Resolution 2016-185, adopting delinquent parking mitigation fees Resolution 2016-186, approval of agreement of payment for sewer and water hookup charges at 911 Abbott Street West Resolution 2016-187, appointing election judges and fixing compensation Motion by Councilmember Weidner, seconded by Councilmember Junker, to adopt the Consent Agenda. Ayes: Mayor Kozlowski, Councilmembers Menikheim, Junker, Weidner Nays: None PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS Stillwater Collision Update Community Development Director Turnblad reviewed the deadlines for mitigation items. Aesthetic items have been completed; however the paint booth work will require an extension to November 4 to get a new ventilation and ductwork. Tony Grove, Stillwater Collision, stated that a consultant was hired who assured him that the new system will take care of the situation. Councilmember Weidner thanked Mr. Grove for cleaning up the property. Motion by Councilmember Weidner, seconded by Councilmember Menikheim, to extend the deadline to November 4 for the installation of the paint booth equipment. All in favor. Page 3 of 4 City Council Meeting October 4, 2016 NEW BUSINESS Possible approval of an amendment to the VistaTek TIF Agreement Community Development Director Turnblad stated that VistaTek, a successful manufacturing company that relocated to Stillwater from Vadnais Heights with a forgivable TIF loan,would like to sell the building to a holding company and lease it back for 15 years. Since the City has a mortgage against the property and ownership of the property would change, an amendment to the loan agreement would have to be made. Staff is comfortable with the arrangement. City Attorney Magnuson would draft an agreement to be brought back for signature which carries the mortgage forward. Motion by Councilmember Menikheim, seconded by Councilmember Junker, to adopt Resolution 2016-190, amending a loan agreement with Mavack, LLC (dba VistaTek). Ayes: Mayor Kozlowski, Councilmembers Menikheim, Junker, Weidner Nays: None COMMUNICATIONS/REQUESTS There were no communications/requests. COUNCIL REQUEST ITEMS There were no Council request items. ADJOURNMENT TO EXECUTIVE SESSION TO DISCUSS LABOR RELATIONS Mayor Kozlowski adjourned the meeting to an Executive Session Meeting to discuss labor relations at 7:25 p.m. Ted Koz o ski, May6 ATTEST: dZawe__, Diane F. Ward, City Clerk Resolution 2016-183, directing the payment of bills Resolution 2016-184, adopting delinquent cleanup services charges Resolution 2016-185, adopting delinquent parking mitigation fees Resolution 2016-186, approval of agreement of payment for sewer and water hookup charges at 911 Abbott Street W. Resolution 2016-187, appointing election judges and fixing compensation Resolution 2016-188,rejecting certain bid items on all bids for the HVAC system at the St. Croix Recreation Center Resolution 2016-189, accepting Bid Item No. 2 on all bids for the HVAC system at the St. Croix Recreation Center and awarding contract Resolution 2016-190, a resolution approving the concept of amending a loan agreement with Mavack, LLC (dba VistaTek)) Page 4 of 4