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HomeMy WebLinkAbout2016-10-04 CC Packet REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North October 4, 2016 REGULAR MEETING 4:30 P.M. RECESSED MEETING 7:00 P.M. 4:30 P.M. AGENDA I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Possible award of bid and rejection of bids for certain bid items of SCVRC HVAC project (2 Resolutions – Roll Call) IV. STAFF REPORTS 2. Police Chief 3. Fire Chief 4. City Clerk 5. Community Development Dir. – Stillwater Collision Update 6. Public Works Dir. 7. Finance Director 8. City Attorney 9. City Administrator 7:00 P.M. AGENDA V. CALL TO ORDER VI. ROLL CALL VII. PLEDGE OF ALLEGIANCE VIII. APPROVAL OF MINUTES 10. Possible approval of September 20, 2016 special and regular meeting minutes IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 11. Stillwater Fire Department Unit Citation recognizing Captain Steve Zoller – Captain Chad Jansen - Firefighter Ben Wojcik 12. Proclamation: Fire Prevention Week X. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. XI. CONSENT AGENDA (Roll Call) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. THERE WILL BE NO SEPARATE DISCUSSION ON THESE ITEMS UNLESS A COUNCIL MEMBER OR CITIZEN SO REQUESTS, IN WHICH EVENT, THE ITEMS WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. 13. Resolution 2016-183, directing payment of bills 14. Resolution 2016-184, adopting delinquent cleanup services charges 15. Resolution 2016-185, adopting delinquent parking mitigation fees 16. Resolution 2016-186, approval of agreement of payment for sewer and water hookup charges at 911 Abbott Street W. 17. Resolution 2016-187, appointing election judges and fixing compensation XII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. None. XIII. UNFINISHED BUSINESS None. XIV. NEW BUSINESS 18. Possible approval of an amendment to the VistaTek TIF Agreement (Resolution – Roll Call) XV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XVI. COMMUNICATIONS/REQUESTS XVII. COUNCIL REQUEST ITEMS XVIII. STAFF REPORTS (CONTINUED) XIX. ADJOURNMENT TO EXECUTIVE SESSION TO DISCUSS LABOR RELATIONS Ctty 06 g tiQQwaten. u\Ainnegota cp nocQamation WHEREAS, the City of Stillwater is committed to ensuring the safety and security of all those living in and visiting Stillwater; and WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are where people are at greatest risk from fire; and WHEREAS, U.S. fire departments responded to 369,500 home fires in 2014, according to the National Fire Protection Association (NFPA); and WHEREAS, U.S. home fires resulted in 2,745 civilian deaths in 2014, representing the majority (84 percent) of all U.S. fire deaths; WHEREAS, in one-fifth of all homes with smoke alarms, the smoke alarms are not working; and WHEREAS, three out of five home fire deaths result from fires in properties without smoke alarms (38 percent) or with no working smoke a larms (21 percent); and WHEREAS, working smoke alarms cut the risk of dying in reported home fires in half; and WHEREAS, the Stillwater Fire Department is dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and WHEREAS, Stillwater's residents are responsive to public education measures and are able to take personal steps to increase their safety from fire, especially in their homes; and WHEREAS, the 2016 Fire Prevention Week theme, "Don't Wait -Check the Date! Replace Smoke Alarms Every 10 Years" effectively serves to educate the public about the vital importance of replacing the smoke alarms in their homes at least every ten years, and to determine the age of their smoke alarms by checking the date of manufacture on the back of the alarms. THEREFORE, I Ted Kozlowski Mayor of the City of Stillwater do hereby proclaim October 9- 15, 2016, as Fire Prevention Week throughout this city. I urge all the people of Stillwater to find out how old the smoke alarms in their homes are, to replace them if they're more than 10 years old, and to participate in the many public safety activities and efforts of the Stillwater ...... ---.., Department during Fire Prevention Week 2016. RESOLUTION 2016-183 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $274,696.36 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 4th day of October, 2016. Ted Kozlowski, Mayor ATTEST : Diane F. Ward, City Clerk EXHIBIT "A" TO RESOLUTION #2016-183 LIST OF BILLS Accela Inc Ace Hardware Action Rental Inc. Al's Coffee Company Amano McGann Inc Amdahl Locksmith Inc Chris Ancom Communication Inc. Assn of Training Officers of MN Baltimore Aircoil Company Blue Tarp Financial Brue Mary Ellen C. Hassis Snow Removal and Yard Services Camp Dodge JMTC Billeting Carquest Auto Parts Century College Century Link Chappell Central Inc Cole Papers Comcast Coverall of the Twin Cities ECM Publishers Egger Alison FleetPride Gertens Wholesale Grainger Guardian Supply Hotsy Equipment of Minnesota Iceman Industries Inc. J.H. Larson Company Kath Companies Keeprs Inc Kirvida Fire Inc. L3 Com Mobile-Vision Legends Association M.J. Raleigh Truck Co. Mansfield Oil Company Maximum Solutions MBPTA Melstrom Jeff Menards MN Chiefs of Police Assoc. MN Utilities & Excavating LLC MWOA Metro Office Depot O'Reilly Auto Parts Monthly UB web payments Supplies Mixing trailer and concrete Coffee & supplies for concessions Coin acceptor Service call -lock & installation Minitor VI Amplified Chgr Base Training Equipment repair supplies Equipment repair supplies Reimburse for overpaid parking Lawn service Room charge for training Equipment repair supplies Fire Inspector training Telephone Fire Hall Janitorial supplies TV Internet & Voice Commercial Cleaning Services Publications Reimburse for mileage Equipment repair supplies JRK contractor mix Fire Extinguisher signs Holsters for new handguns Building repair supplies Dust control Equipment repair supplies Oil Handguns Equipment repair. charges Equipment Park deposit refund C-5 Fuel MaxEnterprise software 2016 MBPTA Fall Education Registration Reimburse for work boots Supplies Permits to acquire Fire Hall Section meeting Office supplies Supplies Page 1 504.85 253.19 757.17 331.90 2,346.00 897.90 142.00 1,900.00 147.20 175.94 3.00 300.00 62.00 200.53 395.00 41.58 65,560.43 224.94 464.00 2,312.00 111.46 8.10 117.68 119.90 27.88 529.99 574.62 2,050.00 1,660.45 210.16 4,164.99 332.10 309.00 100.00 53.53 3,806.62 2,300.00 80.00 144.95 353.08 109.90 23,108.95 60.00 306.94 23.93 EXHIBIT "A" TO RESOLUTION #2016-183 Riedell Shoes Inc. Rose City Sign Company Sentry Systems Inc. Siegfried Construction Company George Sprint PCS SRF Consulting Group St. Croix Boat and Packet Co. Standard Spring Parts Stillwater Motor Company Streichers T.A. Schifsky and Sons Total Parking Solutions Inc. Uline Inc Uniforms Unlimited Inc USAble Life Verizon Wireless Winter & Company Woodchuck Tree Care LLC Wright Kyle Wulfing David Ziegler Inc. CREDIT CARDS 10000 Lakes Chapter of ICC Active911 Inc Amazon .com Applied Research Association Breezy Point Resort Cub Foods Galls LLC MN State Fire Chiefs Assn LIBRARY Baker and Taylor Broda rt Co Card Source Midwest Tape Minitex Office of MN IT Services Stillwater Medical Group Toshiba Business Solutions Wash. Cty Historical Society Washington County Library Water Works Irrigation LLC Skates Equipment repair Alarm monitoring Storm sewer repair Cell phone Downtown plan update Dock Space Lease & Ramp Cleaning Equipment repair supplies Vehicle repair Uniforms Asphalt Printer Equipment repair supplies Handgun supplies Term Life Insurance Wireless service HPC Training Tree care and removal Park Fee Refund Reimburse for dog boarding Equipment repair supplies Training Subscription Equipment First Sha r ing Service Hotel for conference Hotdogs & buns Lockout tools & equip for squads Conference Materials Materials Library Cards Materials Materials Telephone Drug Screening Maintenance Contract Materials Materials Winterize System Page 2 322.43 2,598 .50 140.85 6,267 .00 58.46 17,416.75 3,476.67 349.41 347.64 194.98 2,846.10 911.00 358.60 59.99 410.40 2,939 .57 19,690.00 15,910.00 50.00 40.00 268.34 100.00 14.82 328.95 107.11 602 .00 75.95 318.70 300 .00 470.44 2,392.94 645.00 901.11 806.00 760.14 231.00 48.93 46 .00 317 .96 125.00 EXHIBIT "A" TO RESOLUTION #2016-183 LIBRARY CREDIT CARDS Amazon.com Dream Host Platinum Vacuum SEPTEMBER MANUALS Postmaster ADDENDUM Ace Hardware Burks Tree and Landscape Care Environmental Resources Management Lennar of Minnesota Magnuson David MN Dept of Labor and Industry Newegg Business SHI International Corp Siegfried Construction Company George Ward Diane Washington County Public Safety Radio WSB & Associates Inc. Xcel Energy Adopted by the City Council this 4th Day of October, 2016 Materials Monthly Website Fee Janitorial Supplies Utility Billing Past Due Notices Supplies Tree Care Myrtle St Dump MPCA VIC & CCP Support Grading Escrow Refund Professional services Quarterly Surcharge Computers Computers Concrete work Reimburse for coffee 800 Radio User Fees St. Croix River Streambank Stabilization Energy Page 3 112.29 19.95 104.16 290.18 3.72 2,128.68 3,392.50 6,000.00 7,576.83 3,142.97 633.99 416.00 2,840.00 11.69 9,374.82 9,835.00 27,880.98 TOTAL 274,696.36 RESOLUTION 2016-186 APPROVAL OF AGREEMENT OF PAYMENT FOR SEWER AND WATER HOOKUP CHARGES AT 911 ABBOTT STREET W. BE IT RESOLVED, by the City Council of Stillwater, MN that payment agreement between the City of Stillwater and Dale Tennison and Sandra J. Millar for sewer and water hookup charges for infill lots as implemented on November 20, 2007, as on file with the City Clerk, is hereby approved. BE IT FURTHER RESOLVED, that the Stillwater City Council authorizes the Mayor to sign the agreement on the City's behalf. Adopted by the City Council of the City of Stillwater this 4th day of October, 2016. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk AGREEMENT OF PAYMENT FOR SEWER AND WATER HOOKUP CHARGES AT 911 ABBOTT STREET W. THIS AGREEMENT, is made this __ day of between the City of Stillwater, State of Minnesota, hereinafter referred to as the "City" and Dale Tennison and Sandra J Millar, 911 Abbott Street W, Stillwater of Washington County, State of Minnesota hereinafter referred to as "Owner". In consideration of the action of the City Council, the payment of $7,932.00 for the sewer and water connection hookup charge for 911 Abbott Street W, Parcel Number 33.030.20.21.0125 shall be paid over the course of four ( 4) quarters beginning with the 4th quarter of 2016 at 0% interest and the City will invoice the "Owner". NOTE: PROPERTY OWNED IN JOINT TENANCY SHOULD BE SIGNED BY EACH OWNER Dale Tennison Sandra J. Millar Notification & Property Address: 911 Abbott Street W STATE OF MINNESOTA ) ) S.S. COUNTY OF _______ ) In testimony whereof, Dale Tennison and Sandra J. Millar have hereunto set his/her hand the day and year first above written. Notary Public CITY OF STILLWATER Ted Kozlowski, Mayor Diane F. Ward, City Clerk STATE OF MINNESOTA ) )ss. COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this __ day of 2016, by Ted Kozlowski and Diane F. Ward, respectively as the Mayor and City Clerk, of the City of Stillwater, a Minnesota municipal corporation, on behalf of said corporation. Notary Public Approved by Resolution 2016-186 RESOLUTION 2016-187 APPOINTING ELECTION JUDGES AND FIXING COMPENSATION BE IT RESOLVED, by the City Council of Stillwater, Minnesota, that the following named persons, shall be appointed as Election Judges, subject to the attendance of a two hour training to be held on July 18, 21, 26 or completion of on-line training, training for Health Care Judges and training for Head Judges (if applicable), and eligible to serve at the the General Election to be held on November 8, 2016: First Name Last Name Address Maureen Perpich BE IT FURTHER RESOLVED, by the City Council of Stillwater as follows: 1. That the compensation to be paid to the regular Election Judge is hereby fixed at $9.50 per hour; and the compensation for the Head Judges is hereby fixed at $12.02 per hour and that the City will provide food (snack and dinner) to judges as part of their compensation. 2. That the following staff members are designated election officials to assit the City Clerk in the 2016 election administration for the City of Stillwater. Brad Junker Adopted by the Council this 4th day of October, 2016 ____________________________________ Ted Kozlowski, Mayor ATTEST: _______________________________ Diane F. Ward, City Clerk Stillwater City Council, My name is Joe Samuelson. I own the house at 91 O Maple Street in Stillwater. I am writing to lend my support to Tony Grove and his business in the neighborhood. I enjoy the fact that this is a multi use neighborhood. I understand that there have been concerns about his business . I am hoping the city can do all they can to keep the business in a viable entity. Sincerely, Joe Samuelson 1019 North 2nd Street Stillwater, MN 55082 AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North October 4, 2016 REGULAR MEETING 4:30 P.M. RECESSED MEETING 7:00 P.M. 4:30 P.M. AGENDA I.CALL TO ORDER II.ROLL CALL III.OTHER BUSINESS1.Possible award of bid and rejection of bids for certain bid items of SCVRC HVAC project (2 Resolutions – Roll Call ) IV.STAFF REPORTS2.Police Chief3.Fire Chief4.City Clerk5.Community Development Dir. – Stillwater Collision Update6.Public Works Dir.7.Finance Director8.City Attorney 9.City Administrator 7:00 P.M. AGENDA V.CALL TO ORDER VI.ROLL CALL VII.PLEDGE OF ALLEGIANCE VIII.APPROVAL OF MINUTES10.Possible approval of September 20, 2016 special and regular meeting minutes IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS11.Stillwater Fire Department Unit Citation recognizing Captain Steve Zoller – Captain ChadJansen - Firefighter Ben Wojcik X.OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. XI.CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 12.Resolution 2016-183, directing payment of bills13.Resolution 2016-184, adopting delinquent cleanup services charges14.Resolution 2016-185, adopting delinquent parking mitigation fees XII.PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. None. XIII.UNFINISHED BUSINESS None. XIV.NEW BUSINESS15.Possible approval of an amendment to the VistaTek TIF Agreement (Resolution – Roll Call) XV.PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XVI.COMMUNICATIONS/REQUESTS XVII.COUNCIL REQUEST ITEMS XVIII.STAFF REPORTS (CONTINUED) XIX.ADJOURNMENT TO EXECUTIVE SESSION TO DISCUSS LABOR RELATIONS Date: September 13, 2016 TO: Mayor and Council FROM: Doug Brady, Recreation Center Manager SUBJECT: HVAC System at St. Croix Valley Recreation Center BACKGROUND: In December 2015 Council accepted the Mighty Ducks Grant from the Minnesota Amateur Sports Commission in the amount of $58,606 that could be used for new statewide public ice facilities and for renovation of existing ice arenas, including priority given to indoor air quality improvements and projects that eliminate R-22 or the purchase of ice resurfacer. The City’s anticipated use of the grant funds were to replace our HVAC system (Item 2) Makeup Air Handlers to improve air quality in our center. The current system is 18+years old and the average life cycle is approximately 15 years for this type of equipment. Funding would come from the Mighty Ducks Grant along with the City’s share in capital outlay. In July 2016 plans and specifications were prepared and project was bid in three parts with a bid alternate (listed below) to allow the City to complete more work, if feasible, with the grant and capital improvement monies for the project.  Remove and Dispose of all used equipment as requested. Furnish, install two (2) desiccant dehumidifier.  Remove and Dispose of all used equipment as requested. Furnish, install three (3) make-up air units.  Remove and Dispose of all used equipment as requested. Furnish, install three (3) roof units.  Bid Alternate: Remove and Dispose of all used equipment as requested. Furnish, install two (2) desiccant dehumidifier, and three (3) make-up air units, and install three (3) roof units, if purchased and installed at the same time. Bids from four vendors were received in August (see attached bid abstract). RECOMMENDATION: After review of bid costs and references, staff recommends that Council reject all bids for Items 1, 3 and the Alternate items and award the contract for Item 2 to Corvel Group the lowest responsible bidder as they are the most familiar with understanding the HVAC needs of the recreation center for their bid amount of $85,260.00. ACTION REQUIRED: If Council concurs with the staff recommendation, they should pass a motion to adopt the two separate resolutions entitled “Resolution rejecting certain bid items on all bids for the HVAC System at the St. Croix Recreation Center” and “Resolution accepting bid Item No. 2 on all bids for the HVAC System at the St. Croix Recreation Center and Awarding Contract”. RESOLUTION REJECTING CERTAIN BID ITEMS ON ALL BIDS FOR THE HVAC SYSTEM AT THE ST. CROIX RECREATION CENTER WHEREAS, In December 2015 Council accepted the Mighty Ducks Grant from the Minnesota Amateur Sports Commission in the amount of $58,606 that could be used for new statewide public ice facilities and for renovation of existing ice arenas; and WHEREAS, In July 2016 plans and specifications were prepared and project was bid in three parts with a bid alternate to allow the City to complete more work, if feasible, with the grant and capital improvement monies for a budget; and WHEREAS, bids submitted for Items 1, 3, and Bid Alternate were higher that the budget and grant amounts allowed for the project. NOW THEREFORE, BE IT RESOLVED by the Stillwater City Council that Bid Items 1, 3, and Bid Alternate on all HVAC bids submitted are hereby rejected Adopted by the Stillwater City Council this 4th day of October, 2016. ______________________________________ Ted Kozlowski, Mayor ATTEST: _________________________________ Diane F. Ward, City Clerk RESOLUTION ACCEPTING BID ITEM NO. 2 ON ALL BIDS FOR THE HVAC SYSTEM AT THE ST. CROIX RECREATION CENTER AND AWARDING CONTRACT WHEREAS, In December 2015 Council accepted the Mighty Ducks Grant from the Minnesota Amateur Sports Commission in the amount of $58,606 that could be used for new statewide public ice facilities and for renovation of existing ice arenas; and WHEREAS, In July 2016 plans and specifications were prepared and project was bid in three parts with a bid alternate to allow the City to complete more work, if feasible, with the grant and capital improvement monies for a budget; and WHEREAS, bids for Item 3, Remove and Dispose of all used equipment as requested. Furnish, install three (3) make-up air units are as follows: BIDDER AMOUNT Cool Air Mechanical $77,200.00 Corvel Group $85,260.00 Total Mechanical Services $146,748.00 Vale Mechanical $114,300.00 WHEREAS, staff recommendation is to accept the Corvel Group’s bid as they are the most familiar with the needs of the St. Croix Valley Recreation Center HVAC. NOW THEREFORE, BE IT RESOLVED by the Stillwater City Council as follows: 1. Accepts all bids for Item 2 - Furnish, install three (3) make-up air units 2. Awards the Item 2 - Furnish, install three (3) make-up air units contract to Corvel Group, the lowest responsible bidder for their bid amount of $85,260.00 3. Authorizes the Mayor and City Administrator to sign said contract with Corvel Group. Adopted by the Stillwater City Council this 4th day of October, 2016. ______________________________________ Ted Kozlowski, Mayor ATTEST: _________________________________ Diane F. Ward, City Clerk ABSTRACT OF BIDS CITY OF STILL WATER Project No. 216 N. 4TH STREET, STILLWATER, MN 55082 Descri HY AC St. Croix Valley Recreation Center I certify that I have persona(v opened and read all bids, verified this abstract and find it correct. BIDDERS:< By: I 2 3 HVAC 4,.,,:,.,_ :J-. ~ Bid Bond Cashier's Check Citv Clerk : i Remove and Dispose of all used equipment as requested. Furnish, install two (2) desiccant dehumidifier with commissioning at startup and at peak load on all the equipment. Remove and Dispose of all used equipment as requested. Furnish, install three (3) make-up air units with commissioning at startup and at peak load on all the equipment Remove and Dispose of all used equipment as requested. Furnish, install three (3) roof units with commissioning at startup and at peak load on all the equipment. BID AL TERNA TE: Remove and Dispose of all used equipment as requested. Furnish, install two (2) desiccant dehumidifier, and three (3) make-up air units, and install three (3) roof units with commissioning at startup and at peak load on all the equipment, if purchased and installed at the same time. St. Croix Valley Recreation Center COOL AIR MECHANICAL X $ 159,800.00 $77,200.00 $ 33,800.00 $ 248,800.00 Page 1 of 2 CORVEL GROUP X •·•·•·•·•·•·•·•·•·•·•·•·•:•:•:•:•:•:•:•:•:•Amoli!l~:•:•·•·· · $ 194,560.00 $ 85,260.00 $ 31,710.00 $ 304,087.00 ABSTRACT OF BIDS lE±f : : : : · · · ·:: 1t¢m : · CITY OF STILLWATER Project No. 216 N. 4TH STREET, STILLWATER, MN 55082 Descri HY AC St. Croix Valley Recreation Center I certify that I have personaly opened and read all bids. verified this abstract and (ind it correct. BIDDERS:.· TOT AL MECHANICAL SERVICES YALE MECHANICAL By· ~ .J.. td,.,o:L. Bid Bond X X Cashier's Check 1. 1.· . . . . . . . . . . . . . . . . . . . . . . . . .................. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . · ........ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . rtem: I . < :» : <. Amount . . . . . . .• . . . . . . . . . . .· Remove and Dispose of all used equipment as requested. Furnish, install two (2) desiccant dehumidifier with .· commissioning at startup and at peak load on all the .· I equipment. $ 171,436.00 $ 188,200.00 .· Remove and Dispose of all used equipment as requested. Furnish, install three (3) make-up air units with commissioning at startup and at peak load on all the 2 equipment $146,748.00 $ 114,300.00 Remove and Dispose of all used equipment as requested. Furnish, install three (3) roof units with commissioning at startup and at peak load on all the equipment. $ 31,129.00 $ 2 64,500.00 BID ALTERNATE: Remove and Dispose of all used equipment as requested. Furnish, install two (2) desiccant dehumidifier, and three (3) make-up air units, and install three (3) roof units with commissioning at startup and at peak load on all the equipment, if purchased and installed at the same time. $ 340,313.00 $ 367,000.00 HVAC St. Croix Valley Recreation Center Page 2 of 2 CITY COUNCIL MEETING MINUTES September 20, 2016 SPECIAL MEETING 3:30 P.M. Mayor Kozlowski called the special meeting to order at 3:30 p.m. Present: Councilmembers Menikheim, Junker, Polehna, Mayor Kozlowski Absent: Councilmember Weidner Staff present: City Administrator McCarty City Attorney Magnuson Police Chief Gannaway Deputy Fire Chief Ballis Public Works Director Sanders Community Development Director Turnblad Finance Director Harrison City Clerk Ward OTHER BUSINESS Presentation and review of design development proposals for Police Department Remodel and City Hall Improvements - Wold Architects and Engineers Community Development Director Turnblad led a review of the planned Police Department remodel and City Hall improvements. He informed the Council that the estimated project costs are $2.3 million for Phases I and II. Staff recommended adding the following deferred items back into the project because they are considered critical to operations: an awning to City Hall; remodel City Hall service counter on main level; re-cable City Hall; exterior surveillance cameras; panic buttons at Council dais and service counters; and card access control to City Hall internal doors. These critical items would add $215,100 to the project cost. This amount may be covered by a premium the City received due to a good bond sales environment. Joel Dunning, Wold Architects and Engineers, explained the floor plans, project budget, and deferred items. Mark Hovelson, Wenck, pointed out that the project could be bid later this week if the Council approves, and construction could begin in mid-October and take 8 1/2 months for the two phases. Finance Director Harrison reported that when the City issued bonds in early 2016, the bond market was doing very well, so the City was issued a premium; meaning it has more money than expected. Rather than reducing the amount of the bonds, staff opted to keep that premium and use it for this project. City Administrator McCarty suggested that the remainder of the deferred work items could be included in the Capital Improvement Plan for 2018. City Council Meeting September 20, 2016 Page 2 of 10 Motion by Councilmember Menikheim, seconded by Councilmember Junker, to authorize staff to proceed with bidding on the $2.515 million Police Department remodel and City Hall improvement project. All in favor. Mayor Kozlowski recessed the meeting at 5:17 p.m. REGULAR MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:03 p.m. Present: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Absent: None Staff present: City Administrator McCarty City Attorney Magnuson Police Chief Gannaway Deputy Fire Chief Ballis Public Works Director Sanders Community Development Director Turnblad Finance Director Harrison City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of September 6, 2016 regular and recessed meeting minutes Motion by Councilmember Weidner, seconded by Councilmember Polehna, to approve the minutes of the September 6, 2016 regular and recessed meeting. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Presentation of Hockey Day Minnesota Special Event Tony Novalany, chair of the Stillwater Organizing Committee, presented the event, site plans, sponsorship and fundraising progress, and ticket sales. He indicated that organizers hope to see 3,500 to 5,500 people downtown throughout the course of the day, January 21, 2017. Patrons will be urged to use park and ride lots with shuttles running downtown. City Administrator McCarty requested the Council authorize staff to continue to work with the organizers and bring the final site plan and formal agreement back for approval. Motion by Councilmember Junker, seconded by Councilmember Weidner, to direct staff to continue negotiations with Hockey Day Minnesota. All in favor. OPEN FORUM Cameron Murray, 350 Main Street North, a member of Sustainable Stillwater, provided an application form for the 2017 Xcel Energy Partners in Energy program. If accepted into the program, the City would participate in a series of meetings to generate ideas for reducing energy use. City Council Meeting September 20, 2016 Page 3 of 10 STAFF REPORTS Deputy Fire Chief Ballis invited the Council and department heads to kick off this year's Fire Prevention Week (October 9-15) with a dinner with the Fire Department on October 4. Community Development Director Turnblad reported that a committee is working on a short term residential lodging study. A questionnaire for residents is being distributed and a stakeholders’ meeting will be held October 10. Information on potential ordinances or other options will be brought to the Council. Public Works Director Sanders stated that total costs to place the bridge segment in Bridgeview Park would be about $35,000. Councilmembers expressed disappointment in the high cost and decided not to move forward. They thanked Mr. Sanders for researching the project. CONSENT AGENDA Resolution 2016-174, directing the payment of bills Resolution 2016-175, approving Harvest Fest Special Event and contract Resolution 2016-176, approving cooperative agreement between City of Stillwater and Washington County for the design and construction costs of traffic signal and pedestrian improvements in the City of Stillwater Resolution 2016-177, adopting assessment for water service for various resident projects (L.I. 412) Resolution 2016-178, accepting cash donations Possible Purchase of Salt Brine Equipment Possible Purchase of Bobcat 590 Skid steer Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None PUBLIC HEARINGS A public hearing to consider whether the Special Use Permit (SUP/04-02) for the operation of an Auto Repair Facility located at 804 Laurel Street West, as well as a Special Use Permit for the operation of a paint booth issued on September 6, 1997 be revoked Community Development Director Turnblad explained that Stillwater Collision has been given notice that the Council will consider revocation of the Special Use Permits issued for their business. The reason for the consideration is numerous complaints about the business violating terms of the two Special Use Permits. He reviewed the permits issued in 1977 for a spray booth and storage building, and in 2004 for auto repair use next to a residential zone district. City Attorney Magnuson informed the Council that the first filling station was built there in the 1940s when Laurel Street was Highway 96. In the middle 1950s, Highway 96 was rerouted, so traffic lessened. A brick building was added to do repairs. The business became what neighbors felt was a nuisance, so in 1999, City staff determined the only way to make it legitimate would be to enact an ordinance permitting auto uses next to residential districts. The City gave the owners six months to apply for a Special Use Permit. The owners failed to apply for a permit, so the City brought a lawsuit claiming the business was existing without a SUP and was a nuisance in the City Council Meeting September 20, 2016 Page 4 of 10 neighborhood. A mediation settlement was reached requiring the business to apply for a SUP with a number of conditions. The suit was settled in 2002, but the SUP was not issued until 2004. Tony Grove, owner of Stillwater Collision, reported that he took over the business in 2004 and was unaware of the conditions of the 2004 SUP, which were the responsibility of his business partner at the time. Community Development Director Turnblad explained the seven conditions in the 2004 SUP. Mayor Kozlowski opened the public hearing Jeff Anderson, 119 West Chestnut Street, spoke in support of Mr. Grove and his reputation in the community. He expressed confidence that Mr. Grove can bring the business into compliance with the conditions of the SUP. Cheryl Kane, 618 North Owens Street, stated that Mr. Grove is a good person, but since 2004 she has lived with paint fumes coming into her windows every time they are open. She does not want this to continue. Amelia Smith, told the Council that the paint fumes prevent her from playing in her yard, and that during the summer, the fumes drove her and her babysitter inside four to 10 times. She stated the paint fumes give her dad headaches, hurt his stomach and make him cough. Ryan Smith, 815 Maple Street, stated that Stillwater Collision creates a hazardous environment for the neighbors, that passersby have to hold their breath to pass the business and it is unsafe for kids to be exposed to the air in the street. He could actually see the fume cloud covering his house, his neighbor’s house, and the street in front. He feels that the paint booth has become a health hazard and nuisance and should not be allowed in a residential neighborhood anymore. Maria Bjorkman, 814 Maple Street West, stated that she would hate to see a small business be forced to close, but her family’s health is a major issue. Ruth Rustad, 11960 Partridge Road Court North, told the Council that Stillwater Collision is a trusted business in the community, which has been operating for almost 20 years without problems with the SUP. She would like the Council to work with Mr. Grove to bring the business into compliance rather than revoke the permit. Allan Lavalier, 707 West Maple Street, agreed that revoking the permit may not be the best action. He urged the Council to work with the business owner, and to consider the larger issue of air quality in Stillwater. Jane Taves, 916 Laurel Street West, remarked that Stillwater Collision is an asset to the community. She would like the neighbors to find a way to solve the problem rather than just shutting the business down. Ray Davis, 912 Laurel Street West, stated that Mr. Smith and Mr. Grove both are of good character. He does not doubt that there is a paint smell somewhere, but he has not smelled it. He feels that revocation should not take place, but the issue deserves further study. Dennis Doerr, 901 Maple Street and property owner at 822 Laurel Street, stated that he has never smelled paint at his properties, but he does not doubt what Mr. Smith says. He encouraged the Council to seek expertise on the issue. Rob Roffers, 2667 Interlachen Court, stated that Mr. Grove is honest and upstanding in his experience as a customer. He feels some of the issues may be embellished in terms of the amount City Council Meeting September 20, 2016 Page 5 of 10 of fumes and spray. A scientific study would be needed to measure the fumes and toxins that are actually present. OJ Rustad, 11960 Partridge Road Court North, stated that he has multiple allergies and slight asthma and has never noticed a problem while there. Drew Anderson, 119 West Chestnut Street, told the Council that Mr. Grove is a staple in the community. Priscilla Shannon, 815 Maple Street West, stated that she has called the City on multiple occasions when her entire backyard has been filled with paint fumes, making it unsafe for her family to be outside. She has never had a problem with the auto body store, but has a problem with the paint shop. Last Friday she saw the filter door was open and the filter was lying on the ground, and today it is propped up with a stick. Greg Schmidt, attorney for Stillwater Collision and Tony Grove, reminded the Council that no conditions were attached to the 1977 SUP for the paint booth. He stated the business has a letter from the Minnesota Pollution Control Agency describing the business as being legally in compliance with all air quality standards. Nonetheless, Mr. Grove is looking at installing a venting system that, instead of emitting to the back of the building, will emit to the top of the building and more distantly. A fence permit has been issued and the contractor is ready to install the fence. He requested that the Council table the issue for further updates as the conditions are satisfied. Vicky Jensen, 1132 Parkwood Lane, who assists Mr. Grove with the management of the business, stated that since purchasing it in 2004, Mr. Grove has invested over $200,000 into the facility. He was unaware of the SUP because he had a partner who handled the office matters. In September 2015, Ms. Jensen met with City Planner Wittman on site to review the SUP and items that needed to be addressed. The next day, Ms. Jensen stated she had the property re-staked, scheduled fence quotes, and subsequently met with the MPCA and other agencies that found the paint booth is in compliance. They offered suggestions on how to cool off the air compressor and discussed re- venting the paint booth. She will be applying for a building permit for the re-venting project tomorrow. Around November 2015, the City put curb cuts in front of the building and she was prevented from installing a fence due to weather. There were a number of delays but the fence is scheduled to be installed September 22. She provided the signed contract for the new venting system. Levi Jensen, 2525 Cornelia Trail, Woodbury, stated that he is a biochemist and engineer at a medical device company. He explained that in chemistry, the word volatile means easily evaporates. Volatile Organic Compounds (VOCs) are everywhere; any solid or liquid that gives off an aroma is a VOC. He presented information from the Environmental Protection Agency regarding VOCs. He provided information on the type of paint that Mr. Grove uses, which he stated is regulated and in compliance. The filter system is a 98% efficient system involving three separate filters (two are required). He added that even though a cloud of smoke is visible, it does not mean that there are VOCs. Concentration and exposure time are major factors in whether there is a health issue. The EPA has determined there is not enough information on organics to tell whether it will cause cancer or dizziness. Tony Grove, 1132 Parkwood Lane, business owner, pointed out that the previous owners had left a lot of problems and that he is a first time business owner. He stated the ties to the back gate have been cut numerous times and the board has been kicked over with the filter lying on the ground. City Council Meeting September 20, 2016 Page 6 of 10 He is planning to have a blaster installed on top of the building which will vent the paint straight up into the atmosphere rather than out the back. Councilmember Junker asked Mr. Grove to confirm that he did not know anything about the seven conditions of the 2004 SUP. Mr. Grove stated that he did not know about the conditions and he never thought that anybody was complaining because he got so many compliments about cleaning up the site. He added that the previous partnership left him $70,000 in debt in taxes. Councilmember Menikheim questioned how the issue has gone on for 10-12 years. He told Mr. Grove he is responsible and accountable for what has been going on and the issue needs to be resolved. Councilmember Weidner questioned why Mr. Grove had let so much time pass, letting it reach the point of possible revocation, before attempting to remedy the problem. He acknowledged that Mr. Grove does great work but his inaction is irresponsible and not neighborly. Councilmember Polehna commented that he does not want to shut down the business, but he learned from the manager of Pollution Control that the record keeping was lacking, there were no filters inside the buildings and there were violations in the labeling of chemicals. The technology of the spray booth is old technology that should be updated. He also noted complaints about parking cars in the lot across the street. He would like the site to be cleaned up. Mayor Kozlowski closed the public hearing. Motion by Councilmember Junker, seconded by Councilmember Weidner, to require that all seven conditions of the May 10, 2004 SUP be brought into compliance by October 3, 2016. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None Motion by Councilmember Junker, seconded by Councilmember Polehna, to require that the updating of the ventilation through the roof be completed by October 17, 2016. Ayes: Councilmembers Menikheim, Junker, Polehna, Mayor Kozlowski Nays: Councilmember Weidner UNFINISHED BUSINESS Possible approval of findings of fact relating to Cecilia Loome and Jonathan Moler of the Old Swedish Church, for consideration of an appeal to the Planning Commission’s decision regarding a request for consideration of a Special Use Permit for a Type III Home Occupation, and associated variances, for the structure located at 320 4th Street South in the RB – Two Family Residential District. PID: 28.030.20.13.0116. Case No. 2016-27 Community Development Director Turnblad reminded the Council that at the last meeting, they conceptually denied the appeal by a straw vote. The proposed resolution memorializes the findings. Mayor Kozlowski suggested if the findings of fact are adopted without prejudice, that would allow the applicants to work with staff to devise a new plan that would not require the variance. He would like to allow them the opportunity to find another, substantially different way to use this unique building. City Attorney Magnuson stated that it would have to be a substantiall y new and different plan. City Council Meeting September 20, 2016 Page 7 of 10 Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adopt Resolution 2016-179, adopting Findings of Fact, Conclusions and Order related to a Special Use Permit and Variance requests for a Type III Home Occupation Special Use Permit to be located at 320 Fourth Street North, without prejudice. Ayes: Councilmembers Menikheim, Junker, Polehna, Mayor Kozlowski Nays: Councilmember Weidner Possible approval of 2016 Ice Castles Special Event and Contract City Administrator McCarty explained the agreement. Motion by Councilmember Polehna, seconded by Councilmember Junker, to adopt Resolution 2016- 180, approving the 2016 Ice Castles Agreement, with the caveat that final language is subject to review by the City Attorney. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None NEW BUSINESS Possible adoption of resolutions declaring costs to be assessed and ordering preparation of assessment roll and calling for hearing for 2016 Street Improvement Project (Project 2016-02). Public Works Director Sanders stated that the contractor is progressing on the 2016 Street Improvement Project. The estimated total cost of the City's improvements is lower than the feasibility study, which will result in lower assessed cost than proposed. Staff recommends that the Council declare costs, authorize preparation of the assessment rolls, and call for a hearing October 18, 2016. Motion by Councilmember Junker, seconded by Councilmember Weidner, to adopt Resolution 2016- 181, declaring cost to be assessed and ordering preparation of proposed assessment for 2016 Street Improvement Project (Project 2016-02). Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None Motion by Councilmember Menikheim, seconded by Councilmember Weidner, to adopt Resolution 2016-182, calling for hearing on proposed assessment for 2016 Street Improvement Project (Project 2016-02), L.I. #409. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None Request for a demolition permit for 209 Wilkins Street East Community Development Director Turnblad reviewed the request. The applicant is requesting approval of the demolition of the residential structure located at 209 Wilkins Street East. The request comes before the City after City staff initiated a stop-work order on the property. Though a building permit was issued for a single-story bedroom addition and interior remodel, the property owner’s construction contractor worked outside the scope of the approved building permit plans. Essentially, he demolished the home instead of building according to the issued permit. Therefore, the request is to approve the demolition permit after-the-fact. The HPC has determined this structure was a Historic Resource with feasible alternatives to demolition. Staff City Council Meeting September 20, 2016 Page 8 of 10 recommends the Council conceptually deny the demolition permit. Staff would bring back a resolution formalizing the denial in late October. This action leaves the property owner with two alternatives: 1) Construct according to the originally approved building permit and plans, which required no setback variance; or 2) Submit a complete Neighborhood Conservation District (NCD) infill application and building plans to the HPC for a new design. Motion by Councilmember Junker, seconded by Councilmember Weidner, to deny the request for a demolition permit for 209 Wilkins Street East. Councilmember Weidner suggested that the City put some teeth in the ordinance by requiring the current structure be torn down. Councilmember Junker pointed out that if the City denies the demolition permit, the property owner would be required to go back to the original approval process, and everything done thus far would be a waste. Councilmember Polehna stated that other homeowners are required to go through the proper process, but here is someone who just tore something down and now they want forgiveness. Mayor Kozlowski agreed that there should be some teeth behind the ordinance. Councilmember Menikheim commented that there should be a penalty of some kind. City Attorney Magnuson noted that if someone were monitoring the construction and noticed they were starting to tear down a building without a demolition permit, then the City would have had to get a temporary restraining order to stop it, but now that demolition has already occurred, it is almost unmanageable from a legal point of view. Councilmember Weidner argued that because the owner is currently building outside their permit, the entire structure could be ordered torn down. City Attorney Magnuson responded that in order for the City to be able to tear it down, there would have to be some legal proceeding. Now that demolition has already occurred, the City should do all it can to ensure that the project follows the HPC-approved design. Councilmember Weidner stated that it appears the City has unenforceable rules and permit processes. Councilmember Menikheim asked if a fine could be assessed to the property owner. Councilmember Polehna remarked that the City would have to prosecute the misdemeanor. City Attorney Magnuson stated that there is a value in the structure as it stands currently. To tear it down would require a legal proceeding which would be expensive and could take nine months to a year. Councilmember Weidner responded that the feasibility is that they overbuilt their permit. Councilmember Polehna recalled that a house on Churchill Street was torn down, unbeknownst to the City. He does not want that to happen again. Mayor Kozlowski stated that he hopes the new house looks better than what was there in the past. He suggested that the Council revisit its ordinances and the HPC’s role in such cases. Ayes: Councilmembers Menikheim, Junker, Weidner, Mayor Kozlowski Nays: Councilmember Polehna City Council Meeting September 20, 2016 Page 9 of 10 COUNCIL REQUEST ITEMS Beyond the Yellow Ribbon Update Councilmember Polehna reported that the Pheasant Hunt for the Troops is in three weeks and the Golf Tournament for Disabled Veterans will be at Oak Glen Golf Course September 28. Library Events Councilmember Menikheim reflected that the City denied the request to hold events at the Old Swedish Church, yet the Library has been running events for 10 years. Because of the angst in the neighborhood, it would be worthwhile to look at whether there actually is a SUP or just a directive taken from the minutes. He feels it is a City problem, not a Library problem. City Clerk Ward responded that there is no SUP for the Library to hold events. Rather, the minutes state that it was directed by a previous Council that the facility consider hosting events there as a source of revenue. Councilmember Polehna added that he was on the Council when it was suggested to run events at the Library as a revenue source, similar to what was done at the Washi ngton County Historic Courthouse. City Attorney Magnuson stated that the Library is a permitted use in the zoning district, so the question is whether the events are considered to be normally associated with library activity. The City Council acknowledged the plans and asked the Library to raise revenue, via a motion by Councilman Milbrandt to approve that type of events there. However, there is not any permit and therefore no conditions. Councilmember Menikheim questioned whether the amount of time and neighborhood angst generated by the events is worth the amount of money that is generated. Mayor Kozlowski commented that he would love to have a conversation with the Library to discuss ways to reduce neighborhood angst. Councilmember Menikheim asked if the Council could adopt a resolution now, since there was not a resolution ten years ago, requesting the Library board run events as necessary to supplement their budget. Councilmember Polehna pointed out that the hosting of events has already been approved by the Council at the time of the building renovation. City Clerk Ward stated that she would review the minutes to determine that there was actually such a vote. ADJOURNMENT Motion by Councilmember Menikheim, seconded by Councilmember Junker, to adjourn the meeting at 10:28 p.m. All in favor. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk City Council Meeting September 20, 2016 Page 10 of 10 Resolution 2016-174, directing the payment of bills Resolution 2016-175, approving Harvest Fest Special Event and contract Resolution 2016-176, approving cooperative agreement between City of Stillwater and Washington County for the design and construction costs of traffic signal and pedestrian improvements in the City of Stillwater Resolution 2016-177, adopting assessment for water service for various resident projects (L.I. 412) Resolution 2016-178, accepting cash donations Resolution 2016-179, adopting Findings of Fact, Conclusions and Order related to a Special Use Permit and Variance requests for a Type III Home Occupation Special Use Permit to be located at 320 Fourth Street North Resolution 2016-180, approving the 2016 Ice Castles Agreement Resolution 2016-181, declaring cost to be assessed and ordering preparation of proposed assessment for 2016 Street Improvement Project (Project 2016-02) Resolution 2016-182, calling for hearing on proposed assessment for 2016 Street Improvement Project (Project 2016-02), L.I. #409 Still,Nater Fire Department Unit Citation The Stillwater Fire Department recognizes that Captain Chad Jansen Has performed in such a manner as to reflect credit upon the professionalism of the Stillwater Fire Department and its members. Captain Chad Jansen along with Captain Steve Zoller and Firefighter Ben Wojcik responded to a 911 call for a mother going into labor on Thursday, September 1, 2016. Upon arrival, the crew found the mother in active labor and the birth of the child imminent. The crew immediately prepared for the birth of the child and assisted the mother in delivering a happy, healthy baby boy! The professionalism and advanced level EMS training prepared the crew for this event and provided for an exciting and positive outcome for everyone involved . Stuart W. Glaser, Fire Chief The Stillwater Fire Department is proud to present this Unit Citation this 4th Day of October, 2016 . Unit Citation The Stillwater Fire Department recognizes that Firefighter Ben Wojcik Has performed in such a manner as to reflect credit upon the professionalism of the Stillwater Fire Department and its members. Firefighter Ben Wojcik along with Captain Chad Jansen and Captain Steve Zoller responded to a 911 call for a mother going into labor on Thursday, September 1, 2016. Upon arrival, the crew found the mother in active labor and the birth of the child imminent. The crew immediately prepared for the birth of the child and assisted the mother in delivering a happy, healthy baby boy! The professionalism and advanced level EMS training prepared the crew for this event and provided for an exciting and Stuart W. Glaser, Fire Chief positive outcome for everyone involved . The Stillwater Fire Department is proud to present this Unit Citation this 4th Day of October, 2016 . Still\Nater Fire Departn,ent Unit Citation The Stillwater Fire Department recognizes that Captain Steve Zoller Has performed in such a manner as to reflect credit upon the professionalism of the Stillwater Fire Department and its members. Captain Steve Zoller along with Captain Chad Jansen and Firefighter Ben Wojcik responded to a 911 call for a mother going into labor on Thursday, September 1, 2016. Upon arrival, the crew found the mother in active labor and the birth of the child imminent. The crew immediately prepared for the birth of the child and assisted the mother in delivering a happy, healthy baby boy! The professionalism and advanced level EMS training prepared the crew for this event and provided for an exciting and Stuart W. Glaser, Fire Chief positive outcome for everyone involved . The Stillwater Fire Department is proud to present this Unit Citation this 4th Day of October, 2016. EXHIBIT "A" TO RESOLUTION #2016-183 LIST OF BILLS Accela Inc Ace Hardware Action Rental Inc. Al's Coffee Company Amano McGann Inc Amdahl Locksmith Inc Chris Ancom Communication Inc. Assn of Training Officers of MN Baltimore Aircoil Company Blue Tarp Financial Brue Mary Ellen C. Hassis Snow Removal and Yard Services Camp Dodge JMTC Billeting Carquest Auto Parts Century College Century Link Chappell Central Inc Cole Papers Comcast Coverall of the Twin Cities ECM Publishers Egger Alison Fleet Pride Gertens Wholesale Grainger Guardian Supply Hotsy Equipment of Minnesota Iceman Industries Inc. J.H. Larson Company Kath Companies Keeprs Inc Kirvida Fire Inc. L3 Com Mobile-Vision Legends Association M.J. Raleigh Truck Co. Mansfield Oil Company Maximum Solutions MBPTA Melstrom Jeff Menards MN Chiefs of Police Assoc. MN Utilities & Excavating LLC MWOA Metro Office Depot O'Reilly Auto Parts Monthly UB web payments Supplies Mixing trailer and concrete Coffee & supplies for concessions Coin acceptor Service call -lock & installation Minitor VI Amplified Chgr Base Training Equipment repair supplies Equipment repair supplies Reimburse for overpaid parking Lawn service Room charge for training Equipment repair supplies Fire Inspector training Telephone Fire Hall Janitorial supplies TV Internet & Voice Commercial Cleaning Services Publications Reimburse for mileage Equipment repair supplies JRK contractor mix Fire Extinguisher signs Holsters for new handguns Building repair supplies Dust control Equipment repair supplies Oil Handguns Equipment repair charges Equipment Park deposit refund C-5 Fuel MaxEnterprise software 2016 MBPTA Fall Education Registration Reimburse for work boots Supplies Permits to acquire Fire Hall Section meeting Office supplies Supplies Page 1 504.85 253.19 757.17 331.90 2,346.00 897.90 142.00 1,900.00 147.20 175.94 3.00 300.00 62.00 200.53 395.00 41.58 65,560.43 224 .94 464 .00 2,312.00 111.46 8.10 117 .68 119.90 27.88 529.99 574.62 2,050.00 1,660.45 210.16 4,164.99 332.10 309.00 100.00 53 .53 3,806.62 2,300.00 80.00 144.95 353.08 109.90 23,108.95 60 .00 306 .94 23.93 EXHIBIT "A" TO RESOLUTION #2016-183 Riedell Shoes Inc. Rose City Sign Company Sentry Systems Inc. Siegfried Construction Company George Sprint PCS SRF Consulting Group St . Croix Boat and Packet Co. Standard Spring Parts Stillwater Motor Company Streichers T.A. Schifsky and Sons Total Parking Solutions Inc. Uline Inc Uniforms Unlimited Inc USAble Life Verizon Wireless Winter & Company Woodchuck Tree Care LLC Wright Kyle Wulfing David Ziegler Inc. CREDIT CARDS 10000 Lakes Chapter of ICC Active911 Inc Amazon .com Applied Research Association Breezy Point Resort Cub Foods Galls LLC MN State Fire Chiefs Assn LIBRARY Baker and Taylor Broda rt Co Card Source Midwest Tape Minitex Office of MN IT Services Stillwater Medical Group Toshiba Business Solutions Wash. Cty Historical Society Washington County Library Water Works Irrigation LLC Skates Equipment repair Alarm monitoring Storm sewer repair Cell phone Downtown plan update Dock Space Lease & Ramp Cleaning Equipment repair supplies Vehicle repair Uniforms Asphalt Printer Equipment repair supplies Handgun supplies Term Life Insurance Wireless service HPC Training Tree care and removal Park Fee Refund Reimburse for dog boarding Equipment repair supplies Training Subscription Equipment First Sharing Service Hotel for conference Hotdogs & buns Lockout tools & equip for squads Conference Materials Materials Library Cards Materials Materials Telephone Drug Screening Maintenance Contract Materials Materials Winterize System Page 2 322.43 2,598.50 140.85 6,267.00 58.46 17,416.75 3,476.67 349 .41 347.64 194.98 2,846 .10 911.00 358.60 59.99 410.40 2,939 .57 19,690.00 15,910.00 50 .00 40.00 268.34 100.00 14.82 328 .95 107 .11 602.00 75.95 318.70 300.00 470.44 2,392.94 645.00 901.11 806.00 760.14 231.00 48.93 46 .00 317 .96 125.00 EXHIBIT "A" TO RESOLUTION #2016-183 LIBRARY CREDIT CARDS Amazon.com Dream Host Platinum Vacuum SEPTEMBER MANUALS Postmaster Materials Monthly Website Fee Janitorial Supplies Utility Billing Past Due Notices Page 3 112.29 19.95 104.16 290.18 RESOLUTION 2016-184 ADOPTING DELINQUENT CLEANUP SERVICES CHARGES WHEREAS, it is the policy of the City of Stillwater to certify to the County the delinquent cleanup service charges. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, which the attached list constitutes the delinquent cleanup service charges and is hereby levied as an assessment against those parcels and the total is $4,211.90. Adopted by the Stillwater City Council this 4th day of October, 2016 Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk City of Stillwater 2016 Certification of Deliqunet Clean Up Services For Collection with the 2017 Property Taxes Project #00040 Term: 1 Year Rate 10% CERTIFICATION PID AMOUNT 28.030.20.31.0004 $724.07 28.030.20.31.0088 $450.00 28.030.20.34.0043 $250.00 29.030.20.33.0077 $550.00 29.030.20.42.0022 $300.00 33.030.20.11.0132 $974.07 33.030.20.11.0138 $363.76 33.030.20.14.0023 $150.00 33.030.20.14.0025 $450.00 TOTAL: $4,211.90 RESOLUTION 2016-185 ADOPTING DELINQUENT PARKING MITIGATION FEES WHEREAS, it is the policy of the City of Stillwater to certify to the County the delinquent parking mitigation fees. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, which the attached list constitutes the delinquent parking mitigation fees and is hereby levied as an assessment against those parcels and the total is $1,740.00. Adopted by the Stillwater City Council this 4th day of October, 2016. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk City of Stillwater 2016 Certification of Deliqunet Parking Mitigation Fees For Collection with the 2017 Property Taxes Project #00080 Term: 1 Year Rate 10% PIO 28.030.20.41.0006 28.030.20.41.0061 28.030.20.41.0028 TOTAL: CERTIFICATION AMOUNT $50.00 $180.00 $1,740.00 $1,970.00 Planning Commission DATE: September 30, 2016 APPLICANT: Dan Mishek, Managing Director, VistaTek LOCATION: 1850 Greeley Street REQUEST: Amendment to TIF Loan Agreement AUTHOR: Bill Turnblad, Stillwater Community Development Director BACKGROUND VistaTek is a successful manufacturing company that relocated to Stillwater from Vadnais Heights. The relocation was supported in part by a forgivable TIF loan. With the expansion made possible by relocation, a new line of products has been developed to augment the company’s existing offerings. The company is now ready to switch from development of the new line to production of it. In order to accomplish that goal, VistaTek would like to sell the building to a holding company and lease it back for 15 years. Since the City has a mortgage against the property, and ownership of the property would change, an amendment to the loan agreement would have to be made. COMMENTS In the spring of 2013 the City advanced $250,000 to VistaTek (Mavack) to assist in their acquisition and build out of two buildings on Greeley Street, Parcel A, at 1850 Greeley and Parcel B at 1792 Greeley. Since the funds were granted to VistaTek as a forgivable loan, the City took a Mortgage against both parcels with the right to call the entire amount of indebtedness due and foreclose if VistaTek defaulted on their Loan Agreement. Since the original advance of funds, VistaTek has met two yearly job creation levels and satisfied the conditions needed for a forgiveness of $50,000 plus accrued interest in each 2014 and 2015. The third year of the five year forgiveness schedule is 2016. September 30, 2016 Page 2 Since the grant of the original mortgage, the City has agreed to subordinate the City mortgagee to allow VistaTek to refinance, and in the next year, agreed to a partial release of the mortgage to allow a sell off on Parcel B to allow VistaTek to fund a growth plan. ALTERNATIVES A. Approval. If the City Council finds the request to be satisfactory, it could approval the TIF Loan Agreement amendment by adopting the attached Resolution. B. Table. If the City Council requires additional information, it could table action. C. Denial. If the City Council finds the request to be unsatisfactory, it could deny it. Attachment: Resolution Amended agreement RESOLUTION NO. 2016 – A RESOLUTION AMENDING A LOAN AGREEMENT WITH MAVACK, LLC (dba VistaTek) WHEREAS, the City of Stillwater and MAVACK, LLC (dba VistaTek) have entered into a Loan Agreement dated February 19, 2013 to provide financial assistance to relocate VistaTek to the industrial property at 1850 Greeley Street, and WHEREAS, MAVACK, LLC desires to sell the real estate to a third party and lease it back for fifteen years in order to raise capital to fund production of a new product line, and WHEREAS, the Loan Agreement must therefore be amended to reflect the change in real estate ownership. NOW, THEREFORE, BE IS RESOLVED, that the Mayor and City Administrator are hereby authorized to execute the Amended Loan Agreement in the form attached to this Resolution as Exhibit A. CITY OF STILLWATER ____________________________________ Ted Kozlowski, Mayor ATTEST: ____________________________________ Diane F. Ward, Clerk l. 2. 3. 4. 5. 6. 7. 8. Washington ~=-ECounty Board of Commissioners Fran Miron, Chair, District 1 Gary Kriesel, District 3 Karla Bigham, District 4 Lisa Weik, District 5 9:00 9:00 9: 10 9:10 9:15 9:25 9:40 Roll Call BOARD AGENDA OCTOBER 4, 2016 -9:00 A.M. Pledge of Allegiance Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of WashingtonCountyGovernment, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secreta,y or the County Administrator. The County Board Chair will ask you to come to the podium, state yo11r name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed You are enco11raged to limit your presentation to no more thanfrve minutes. The Board Chair reserves the rightto limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or !fit is not relevant to an issue that is part of Washington County's Responsibilili<5. Consent Calendar -Roll Call Vote Public Works-Wayne Sandberg, County Engineer Resolution-Approval of Metropolitan Council Grant Agreement SG-05340 for $1,600,000 in Funding to Assist in the Construction Costs of the Point Douglas Regional Trail and Hastings Bridge Trail System Connection Project General Administration -Molly O'Rourke, County Administrator Commissioner Reports -Comments -Questions This period of time shall be usd by the Commissioners to report to the full !bard on commillee activities, make comments on mallers of interest and infonnation, or raise questions to the staff This action is not intended to result in substantiw board action during this time. Any action necessary because of discussion will be sdieduled for a fi1ture board meeting. Board Correspondence Adjourn 9. 9:45-10:45 2017 Budget Workshop with Public Health and Environment-Jay Riggs, District Manager for Washington Conservation District A. Presentation of Washington County Watershed Management Organizations' Activities, Priority Projects, Proposed 2017 Budgets, and Water Consortium Activities for 2016 B. Presentation of Washington Conservation District's 2017 Budget and District's Programs 10. 10:50-11:35 Board Workshop with Administration-Colin Kelly, Senior Planner Review Results of the 2016 Aquatic Invasive Species (AIS) Prevention Aid Grants 11. 11:40-12:00 Board Workshop with Public Works-Jan Lucke, Transportation Manager Review Proposed 2017 Counties Transit Improvement Board (CTIB) Grant Requests 12:05 Finance Committee Asslstlve llsten/ng devices are available for use In the County Board Room EQUAL EMPLOYMENT OPPORTUNITY/ AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * OCTOBER 4, 2016 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY Administration Public Works ITEM A. Approval of September 20, 2016 County Board Meeting Minutes. B . Approval ofresolution to authorize final payment in the amount of$64,727.06 to Valley Paving Inc., for the completion of the County State Aid Highway 39 Project. C. Approval ofresolution to sell an interest in a portion ofland within Lake Elmo Park Reserve for a Water Line Easement. Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Asslstlve llstenlng devices Bff! avellable for usa In the County Board Room EQUAL EMPLOYMENT OPPORTUNITY/ AFFIRMATIVE ACTION EMPLOYER Summary of Proceedings Washington County Board of Commissioners September 13, 2016 Present were Commissioners Fran Miron, District 1; Gary Kriesel, District 3; Commissioner Bigham District 4; and Lisa Weik, District 5. Board Chair Miron presided. Commissioner Reports -Comments -Questions The Commissioners reported on the following items: -Commissioner Bigham -reported that on Sunday, September 18th, at Woodridge Park in Cottage Grove from 1 :30 p.m. to 4:30 p.m. there will be a community fund raiser. She thanked the Sheriffs Office for its Recognition Ceremony, and congratulated the Washington County Jail Unit for winning the unit award regarding its Children of Incarcerated Parents program. She thanked Library Director Keith Ryskoski for attending Park Grove Library's 50th anniversary celebration. She attended the Minnesota Extension Committee meeting yesterday, and brought back 4-H calendars and a report regarding highlights of the 4-H program. -Commissioner Weik -reported that she attended a National Association of Counties (NA Co) Central Region conference call last week, and reported that there will not be a conference call in October. She attended a meeting with constituents regarding transportation issues. She congratulated the Saint Therese Senior Living Community in Woodbury on its grand opening. She met with Woodbury businesses along the new east end terminus of the Gateway Corridor Gold Line. She attended an East Metro Strong Co-Chair meeting. She extended an invitation to staff to attend the East Metro Strong meeting later this month regarding the Gateway Corridor Gold Line. -Commissioner Kriesel -reported that he attended the Pollinator Friendly Alliance's event in Stillwater Township. He attended the Sheriffs Office Recognition Ceremony on September 8, 2016. -Commissioner Miron -reported that he attended a Rush Line Corridor Task Force meeting. He attended a meeting regarding water levels of Big Marine Lake, and reported that he will be attending a watershed meeting this evening. He attended the Pollinator Friendly Alliance's event in Stillwater Township, and reported that Washington County won a pollinator award. He requested that Dan McSwain, Washington County's Natural Resources Coordinator, report on this award at a future Board Meeting. He attended a dinner with American Farm Bureau Federation President Zippy Duvall to discuss pollinators and transportation issues. He attended the Minnesota Extension Committee on September 12th. Community Development Agency -Board workshop for an overview of updates on the Red Rock Crossing Redevelopment District located in the City of Newport. Community Services Approval of the following actions: -Application for Equity Grants released by the Minnesota Department of Employment and Economic Development to improve economic opportunities for people of color, women, people with disabilities, veterans, and youth in Minnesota. -2016-2018 Group Residential Housing (GRH) agreements for all community residential settings that accept GRH payment for room and board. -2016-2018 GRH agreements for all Customized Living settings that accept GRH payment for room and board. -2016-2018 GRH agreements for two Board and Lodge settings that accept GRH payment for room and board. -2016-2018 GRH rate 2 agreement with Phoenix Service Corporation, Inc. -2016-2018 GRH agreements for all Family Foster Care providers that accept GRH payments. General Administration Approval of the following actions: -August 23, 2016 County Board Meeting Minutes. -To set public hearing for November 1, 2016, regarding the proposed modification of the redevelopment plan for Redevelopment Project No. 2 and the proposed establishment of Tax Increment Financing District No. 2-2. -Resolution No. 2016-122, Certifying to the Washington County Auditor-Treasurer of the proposed 2017 Washington County tax levy of $97,115,300. -Resolution No. 2016-123, Certifying to the Washington County Auditor-Treasurer of the proposed 2017 property tax levy for the Regional Rail Authority payable in the amount of $776,800. -Resolution No. 2016-124, Adopting the proposed 2017 Washington County budget. -Resolution No. 2016-125, Adopting the proposed 2017 Regional Rail Authority budget. -Resolution No. 2016-126, Approving proposed property tax levy for the 2017 Washington County Community Development Agency payable in the amount of $4,718,480. -Thank you letter to Governor Mark Dayton for his support of the Gold Line project. -Molly O'Rourke, County Administrator, announced that Lyssa Leitner, Senior Planner, and Gateway Corridor Project Manager from the Public Works department was named 2016's Top 40 Under 40 List in the Mass Transit magazine. -Board workshop to review projects recommended for funding in the 2015 Mission Directed Budget Savings Program. -Board correspondence was received and placed on file. Public Health & Environment -Board workshop for an overview of the Minnesota Buffer Law. Public Works Approval of the following actions: -Amendment No. 1 to Contract #10157 with Stonebrooke Engineering, Inc. for additional . . . engmeenng services. -Letter to the Department of Military Affairs to not purchase former Stillwater Armory. -Resolution No. 2016-120, Authorizing final payment for the Trunk Highway 61 and County Road 50 project. -Contract with G Urban Companies, Inc. for Traffic Signal and Sidewalk Improvements on CSAH 22 at its Intersections with Trunk Highway 61 and CSAH 38. -Resolution No. 2016-121, Authorizing submittal of application to the Metropolitan Council for funding under the Metropolitan Council Regional Solicitation. Regional Railroad Authority Approval of the following actions: -August 23, 2016 Regional Railroad Authority (RRA) Meeting Minutes. -RRA Resolution No, 2016-001, Approving Sale of Lot 2, Block 1, Newport Station addition. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62"d Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners September 6, 2016 Present were Commissioners Fran Miron, District 1; Commissioner Bigham District 4; and Lisa Weik, District 5. Commissioner Kriesel was absent. Board Chair Miron presided. Commissioner Reports -Comments -Questions The Commissioners reported on the following items: -Commissioner Bigham -reported that she attended a Recycling and Energy Board Facility Meeting regarding an odor study, and upcoming facility tours. She announced that this year is the 50th Anniversary of the Washington County Libraries. Park Grove Library is hosting its celebration on Saturday, September 10th, from 1:00 p.m. to 3:00 p.m. She thanked the Sheriffs Office for hosting the Safe Summer Nights event in Newport. She thanked the Washington County Board for its support in using the Newport park-and-ride for the Minnesota State Fair park-and-ride. -Commissioner Weik -reported that she is not able to attend the Sheriffs Office Recognition Ceremony, due to prior commitments. She reported that Minnesota Governor Mark Dayton visited the Woodbury City Hall last week in regards to county initiatives and concerns, including a positive discussion of the Gateway Corridor. She reported that Federal Transit Administration (FTA) officials from Chicago will be touring the Gateway Corridor next week. She extended sympathy to the family and friends of Inez Oehlke from Woodbury Senior Living. She summarized actions and discussions that took place at special meetings for the Counties Transit Improvement Board, and the Metropolitan Council. She summarized a request from a constituent for the county to consider producing artificial snow for cross- country skiing at the Lake Elmo Park Reserve. She reported that she participated in the Woodbury Days event. -Commissioner Miron -reported that the Recycling and Energy Board is encouraging both Finance and Facility Committee members to attend a conference in November regarding renewable energy from waste. He thanked the Washington County Attorney's Office for its Staff Appreciation Lunch. He attended a Water Summit meeting in Hugo, regarding North East Metro water issues with David Brummel, Public Health and Environment's Deputy Director. He reported that the Houle Family's 1001h Anniversary celebration was on August 201h. He reported that he is unable to attend the Sheriffs Office Recognition Ceremony. General Administration Approval of the following actions: -August 16, 2016 County Board Meeting Minutes. -Reappointment of Craig Leiser, Grant, to the Brown's Creek Watershed District Board of Managers to a three-year term expiring October 21, 2019. -Appointment of Chris Eng, to the economic development representative position of the Workforce Development Board to a first term expiring June 30, 2019. -To set public hearing for September 27, 2016 regarding the modification of the enabling resolution of the Washington County Community Development Agency. -Resolution No. 2016-114, Recognizing Houle Feed Mill of Forest Lake for 100 Years of Business. -Executive closed session to review counter offer on potential purchase of property in the City of Grant through the Land and Water Legacy Program. -Board workshop to discuss 2017 proposed budget with: Property Records and Taxpayer Services, Public Works, Capital Funds, and Regional Railroad Authority. -Board workshop to identify and discuss outstanding budgetary items prior to consideration of the proposed levy at September 13th Board meeting. -Board correspondence was received and placed on file. Public Works Approval of the following actions: -Lease agreement with Scott and Moira Schomburg for the county-owned house located at 15330 Afton Hills Court South, Afton. -Work Order #3, #6 and #7 to contract 9010 with Valley Paving Inc. for work on the CSAH 13 and CSAH 20 roundabout construction project. -Resolution No. 2016-118, Agreement No. 2543-888 with the Union Pacific Railroad Company for public highway at-grade crossing improvement. -Contract with Dresel Contracting Inc. in the amount of $72,000 to crush and blend recycled road maintenance material. -Contract with Global Specialty Contractors, Inc. for signage and benches along the Hardwood Creek Regional Trail in the Amount of $244 ,792.50 -Permanent use of fund balance in an amount not to exceed $193,500 from the Parks Operations Fund 211 for the Hardwood Creek Regional Trail. Sheriff's Office Approval of the following actions: -Resolution No. 2016-115, Fundraiser donations in the amount of $1,862 from the Washington County Fair speed pitch booth for the Washington County Explorers Program. -Resolution No. 2016-116, Authorizing Washington County Sheriffs Office to enter into a grant agreement with the Metropolitan Regional Arts Council to fund a creative writing program for female offenders housed in the Washington County Jail. -Resolution No. 2016-117, Donation of 30 AED pads and 5 AED batteries at a total value of $3,520 to the Washington County Sheriffs Office from Mark Altmann of Scandia, Minnesota. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners August 23, 2016 Present were Commissioners Fran Miron, District 1; Gary Kriesel, District 3; Commissioner Bigham District 4; and Lisa Weik, District 5. Board Chair Miron presided. Comm iss ion er Reports -Comments -Que stions The Commissioners reported on the following items: -Co mmissioner Weik -reported that Woodbury Days is from August 26th through August 28th. She attended the Counties Transit Improvement Board (CTIB) meeting last week, and reported that the majority of the funding commitment for the Metro Orange Line was approved. She attended both the Gateway Corridor Policy Advisory Committee and the Gateway Corridor Commission meeting on August 18th. She attended the North Shop open house last Saturday, August 20th. -Co mmi ssi oner Bigham -reported that she attended the CTIB meeting, and that grant applications for the Grant Evaluation Ranking System (GEARS) committee are due in October; the Transportation Advisory Board (TAB) meeting; and the Association of Minnesota Counties (AMC) Board of Directors retreat regarding bylaw changes. She reported that the Newport Park and Ride is available for the Minnesota State Fair Park and Ride. She reported that the Heritage Days Festival in St. Paul Park was from August 19th_21 st. St. Mary's of Basswood Grove annual corn and pig roast in Denmark Township was on August 20th. She reported that the Safe Summer Nights event in Newport will be on August 30th. -Commissioner Bigham also read approved resolution No. 2016-113, recognizing Tennis Sanitation being named 2016 Business of the Year and its 50th Year of Business. -C ommi ss ion er Kries el -reported that he attended the Tree Trust award ceremony at the Lake Elmo Park Reserve, and congratulated winners, Dominick Moor of Oakdale, and Victoria Brekke of Stillwater for winning Minnesota Governor Dayton awards for leadership in the Tree Trust program. He reported that Wayne Sandberg, Public Works Deputy Director, and himself met with the City of Afton regarding the downtown Afton improvements. -Commissioner Miron -reported that he attended the Tree Trust award ceremony; the Community Development Agency meeting regarding the development of purchase agreements within the Red Rock Crossing area; and the North Shop open house on Saturday, August 20th. Accounting & Finance Approval of the following actions: -Contract with CliftonLarsonAllen, LLP for audit services for the years ending December 31, 2016, 2017, and 2018. -Modify current Purchasing Cards Policy #2503, Investment and Guidelines Policy #2301, and Reimbursement Allowance for Personal Communication Devices and Service Contracts Policy #2008. Community Services -Approval of a Joint Powers Agreement Between the Washington County Community Services Workforce Center and the Minnesota State Colleges and Universities, on Behalf of Century College. General Administration Approval of the following actions: -August 9, 2016 County Board Meeting Minutes. -Molly O'Rourke, County Administrator, provided a reminder that there will not be a Board Meeting next week, due to it being the fifth Tuesday of the month. The next Board Meeting will be on Tuesday, September 61\ and will contain the following Budget Presentations: Property Records and Taxpayer Services; Public Works and Capital Funds; and Regional Railroad Authority. -Ms. O'Rourke also provided a reminder that the Attorney's Office is providing its annual staff appreciation picnic at 11 :30 a.m. today, and invitations were extended to the County Commissioners. -Board Workshop to discuss 2017 proposed budget with the following departments: Community Services, Public Health & Environment, and Libraries. -Board correspondence was received and placed on file. Library -Approval of the use of Professional Analytics, Implementation & Marketing Services to advance the libraries' strategic plan and one time use of Library fund balance in the amount of approximately $56,770 for contract with CIVICTechnologies. Public Health & Environment -Lowell Johnson, Public Health and Environment Director, reported on breaking news from the Minnesota Pollution Control Agency and the Minnesota Department of Health regarding federal changes to the acceptable perfluorinated chemicals (PFC) levels in well water. Public Works Approval of the following actions: -Resolution No. 2016-111, stating Washington County's support to develop and implement U.S. Bike Route #41. -Resolution No. 2016-112, Agreement No. 1025850 with the State of Minnesota, Department of Transportation. -Budget amendment in the amount of $166,976 in Minnesota Department of Transportation funding for the CSAH 22 (Summit A venue/701h Street South) at TH 61 traffic signal improvement project. -Cooperative maintenance agreement for the roundabout currently under construction by the City of Cottage Grove at the intersection of CSAH 22 (701h Street South) and Jamaica A venue South. -Change Order #12 to Contract 9492, #9 to Contract 9495, #4 to Contract 9597, #2 to Contract 9500, #1 to Contract 9664 for North Shop Restoration Project. -Board Workshop to discuss annual update on the Counties Transit Improvement Board Program Projects. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N ., Stillwater, Minnesota.