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Home My WebLink AboutMay Park Board Packet (StiLl HE B 1 N I N I' A I t Of M I N N E S BI T A CITY OF STILLWATER STILLWATER PARKS AND RECREATION COMMISSION NOTICE OF MEETING MONDAY, MAY 23, 2016 AT 7:00 PM The City of Stillwater Parks and Recreation Commission will meet on Monday, May 23, 2016, at 7:00 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. AGENDA 1. Approval of the April 25, 2016 Minutes 2. Open Forum - The Open Forum is a portion of the meeting to address the Board on subjects which are not a part of the meeting agenda. The Board may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. Information Items 3. Lily Lake Association Action Items 4. The Ponds at Heifort Hills Commission Items/Topics 5. Discussion on locations for the Park Tour in June CITY OF STILLWATER PARKS AND RECREATION COMMISSION MEETING April 25, 2016 Present: Chairman Linda Amrein, Commissioners David Brandt, Scott Christensen, Rob McGarry, Bill McGlynn, Sam Nelson, Sandy Snellman, Council Representative Mike Polehna (arrived at 7:10 p.m.) Absent: None Staff present: Public Works Superintendent Tim Moore APPROVAL OF MINUTES Possible approval of March 28, 2016 Parks Commission meeting minutes Motion by Chairman Amrein, seconded by Commissioner Snellman, to approve the March 28, 2016 meeting minutes. All in favor, 7-0. INTRODUCTION OF NEW MEMBERS New Commissioners Sam Nelson and Bill McGlynn introduced themselves. OPEN FORUM Hank Gray, 231 North Everett Street, coach for the Stillwater Area High School Mountain Bike Team, noted there is a public hearing at Oak Park Heights May 16 regarding a trail planned for Valley View Park. He informed the Commission that the team would still like to pursue having a track in Brown's Creek Park for the fall season. He asked that the Commission keep him advised and let him know if they need the team's physical presence or support in any way. ACTION ITEMS The Phipps Center for the Arts bench request Anastasia Shartin, Visual Arts Director for the Phipps Center for the Arts, explained a proposal to install an art bench in Lowell Park. The bench would honor the work that Jan George did for the local Red Cross. Stillwater Junior High School students would be the primary participants, working with an educator to design the bench. The Phipps is asking the City to work with the planning committee on possible locations, meet with participating youth to discuss requirements, co-host an unveiling celebration this fall, maintain the bench and help promote the Art Bench Trail. She added that there is a small fund for ongoing maintenance of the bench. Commissioner McGarry asked how the Commission would be updated on the design process and how it could be ensured the bench would fit Lowell Park. Councilmember Polehna mentioned that the downtown plan update currently underway involves recommendations on benches and park items; until the downtown plan update committee completes its work, approving a location for the bench could be immature. Parks and Recreation Commission Meeting April 25, 2016 Ms. Shartin noted that it doesn't really make sense to work on a project unless they know where it will be placed. She said if Lowell Park isn't a good fit, they have discussed Pioneer Park or the top of the Main Street stairs as possible locations. Commissioner Christiansen suggested Bridgeview Park as another possible location. Consensus of the Commission was that they are generally supportive of the concept of the art bench to be placed somewhere in Stillwater. Council Representative Polehna urged Ms. Shartin to contact Bill Tumblad, Community Development Director, regarding the park planning process. Motion by Commissioner Brandt, seconded by Commissioner McGarry, to approve the concept of the Jan George art bench project, with details and location to be worked out with staff. All in favor, 7-0. INFORMATIONAL ITEMS Aquatic Center In response to a request made at the March 28, 2016 meeting, Mr. Moore provided information from previous meetings when an aquatic center was discussed. Commissioner McGarry remarked that Stillwater's tax base seems rather small to build an aquatic center, and in the past, neighboring communities have not wanted to participate in the cost. Councilmember Polehna agreed that of the approximately 17 communities in the school district, Stillwater seems to be shouldering the burden of facility costs. He would not feel comfortable promoting an aquatic center until other communities commit to cost-sharing. Pickle Ball Update Superintendent Moore informed the Commission that staff is in the process of finalizing the contract for the dual purpose pickle ball/tennis upgrade at Northland tennis courts. City workers will repair bituminous before the court is resurfaced and striped. Pickle ball has started at Staples Field tennis courts. When Northland is completed, the league will move there. Teddy Bear Park and Washington Square 2016 Park Programming Mr. Moore provided the programming schedule for Teddy Bear Park and Washington Square. The programming is partially funded by a grant from the Wilder Foundation. 2017-2021 CIP Superintendent Moore led discussion of the 5-year Capital Improvement Plan, which staff is currently in the process of updating. COMMISSION ITEMS/TOPICS Stairs Commissioner Christiansen expressed concern about the condition of the stairs by the Oasis. Mr. Moore replied the repairs are in the five-year plan. This year, the City Page 2 of 3 Parks and Recreation Commission Meeting April 25, 2016 will redo the steps at Triangle Park which were determined to be in the worst need of repair. Ice castles and caves Council Representative Polehna noted he is meeting with someone who would like to bring ice castles and caves to Stillwater next winter as an attraction. Annual park tour The annual park tour was set for June. Following the park tour, the annual commission picnic will be at Rob McGarry's home. A date will be set at the May meeting. Road race Commissioner Christiansen pointed out that statements he read in the Gazette about the Stillwater Boys Cross Country and Track Team participating in a Monster Inc. road race during Lumberjack Days were false. He was surprised to read it, as no one has contacted him about it. ADJOURNMENT Motion by Commissioner McGarry, seconded by Commissioner Snellman, to adjourn. All in favor, 7-0. The meeting was adjourned at 8:45 p.m. Respectfully submitted, Julie Kink Recording Secretary Page 3 of 3 , , . , iter 4 N.ET BtM ` HP A :_ L 4F M ! NNESO ' A Memo To: Parks and Recreation Commission From: Tim Moore, Public Works Superintendent Date: May 20, 2016 Re: Lily Lake Association The Lily Lake Association will be coming to the May 23rd, 2016 Parks and Recreation Commission meeting. Attached is an email from Del Peterson, President of the Association listing the topics they would like to discuss. From: Del Peterson [mailto:delpeterson9@gmail.com] Sent:Thursday, May 12, 2016 7:38 AM To:Tim Moore<tmoore@ci.stillwater.mn.us> Subject: Memo to Tim Moore, Public Works Superintendent I am the president of Lily Lake Association and I, along with one or two association members, would like to meet with the Parks and Recreation Commission to: 1. Introduce our lake association. Lily Lake Association was incorporated on April 2, 2013, as a nonprofit corporation under Minnesota Statutes, Chapter 317A. We have in excess of 100 members and are guided by a board consisting of eight directors. 2. We have a website, sites.google.com/site/lilylakeassociation, which documents many of our activities and achievements. Our mission is "to preserve and enhance the quality and enjoyment of Lily Lake.... for all members, residents, and the general public through stewardship, education, communication, coordination, and lobbying." 3. Review the amenities at Stillwater's Lily Lake Park. This information is from the City of Stillwater website: LILY LAKE PARK- 1208 S. Greeley Street on Lily Lake (Take Hwy 36 go N on Greeley approximately 1 mile, park is on the west side of Greeley Street.) Adult league fields - one slow pitch field with lights and one fast pitch field Tennis courts, basketball court, sand volleyball court Indoor ice arena Picnic shelter with six picnic tables & B.B.Q grills Playground equipment Restrooms & drinking fountains Single picnic shelters scattered on beach Swimming beach - no lifeguards - Beach closed until further notice Boat launch with dock& fishing pier Electric boat motors on Lily Lake only 4. Identify the role Lily Lake has played in the historical development of Stillwater harvesting ice in the early days of Stillwater before modern refrigeration; - use of the lake and surrounding area in the manufacture of bricks used in construction of many of the early buildings in Stillwater; - use of the lake for the speed skating preliminaries for the 1936 Olympics. 5. Discuss opportunities where we may assist in promoting the recreational attributes of Lily Lake to the Stillwater community. Some ideas are: Promote public ice skating on the lake, perhaps in close proximity to the ice arena. Would the City assume responsibility for plowing and grooming one or more skating rinks when weather permits? The City currently supports skating at Northland Park, Lowell Park, Staples Field, Browns Creek Park, St Croix Valley Rec Center, and Legends Park Promote fishing, kayaking, and canoeing on Lily Lake - the City already maintains the fishing pier, boat launch, and canoe racks Promote a hot air balloon event, perhaps originating in the parking by the ice arena Augment the picnic area by the fishing pier by planting some additional shade trees/landscaping/gazebo Work with the City to safely and responsibly reopen the swimming beach 6. Discussion/exploration of other ideas. Thanks, Del Peterson • . • • 4fltwater „......., 1NtBIR' HP ' A E OF hi NNE50iA Memo To: Parks and Recreation Commission From: Tim Moore, Public Works Superintendent Date: May 20, 2016 Re: The Ponds at Heifort Hills BACKGROUND Richard Gagne, representing the Ponds at Heifort Hills, LLC is proposing to develop the 25 acre Heifort property located at 8753 & 8911 Neal Ave N. The first phase is to develop the south half of the site with 24 detached townhomes. The second phase would create another 24 homes. The development has been approved by the Planning Commission and City Council contingent upon the Parks and Recreation Commission approval of the plan DISCUSSION The City's trail plan shows a trail along Neal Avenue. The best location for it would be the east side of Neal Avenue. But, there is a wetland on the Heifort property immediately adjacent to Neal Avenue that may make construction of the trail difficult. Consequently, plans for the trail alignment have not been completed yet. Prior to submitting the Final Plat application to the City, the developer must work with the City Engineer, Community Development Director and Park and Recreation Commission to site a trail segment that avoids wetland impact and yet accommodates the trail system connectivity goals for Neal Avenue. The developer's cost for constructing this trail will be credited against required park and trail dedication fees. The park dedication fee, if required by the Park Commission is lieu of park land dedication, will be $2,000 per townhome ($48,000 for Phase One). And the trial fee will be $500 per townhome ($12,000). The costs for constructing the Neal Avenue trail would be credited against this $60,000 park and trail fee. ACTION REQUIRED The Commission should discuss and make recommendation on the proposed development. 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