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2016-05-20 CC Packet (Special Meeting)
ater I IN if I I A T IN P L A C E 0 F M I Ni N I 10 TA SPECIAL CITY COUNCIL MEETING FRIDAY, MAY 20,2016 STILLWr "I"ER PUBLIC LIBRARY 224 THIRD STREET N.,STILL I T R MN SSIII SPECIAL MEETING 8:3 0 A.M. I.. CALL TO,ORDER II. TROLL CALL ILII. OTHER BUSINESS 1. Access to Palmer Property Agreement (I solution- Rall Deli!) IV. STILLWATER STRATEGIC PL l REVIEW SESSION _ Ic �� Introductions 11 tired , � � Welcome & ��alr��� cess M 0 � L� t� � lc Development Str tegy , -Louis janibois- Presentation Review -Discussion ussion f'Future Stratq)y and Dire `tion, J I i _ I'r•eal 1.1:00 1 Events Strategy Policy. -Review cut-r t policy, event data Review and surer c rrra� aerie hies, -Discussion of Citygools, Gity events strote a and appropriate policies, i ...... . .................. ..N_ ...... 12 II j Public valuation V. ADJOURN EVENTS POLICY COMPARISON Permit Required Fees Parking Fees Public Safety Costs Council Review/Approval City Stillwater yes yes yes yes yes Red Wing yes yes no yes yes Hudson,WI yes yes ? yes yes Wayzata yes yes ? yes yes Eau Claire,WI yes yes ? yes yes Excelsior yes yes yes yes yes I a ° o z R m m m d 9 m v M CN co E p 9 o a `. .A t O E o c y y a .N c om c a LL .E c o 1= U v h U o N rn 3 m Y o 0 9 It V 0 fn H ° _ x a x ° W o 0 ' ¢ vw x ~ _ � 0 ci o o a r L ¢) 0 C.1 Al 5'w i W N }` C�rym%'^. °REST '3nb N I/A dnONOOI" I g}�'i �F�I'S 13nb Jj PE FI i 'I n 4y I"Bd' �\�1 w.^ V P 1 1 Ino 1 1 N, r �`` g11 1 3ntl Z G-j 51 S 011 WI� ISj wl �I ?� III � m M S I .r� �PNy Ls� IIVuu� n xusa g�del �wa (� � ril`i &s r 1i `$liaVJ- r"�m7'_Iw `rY IV I InM131 kae� wl I 1 -4' ter' 1 1 §'Ls NiV,d II i P'v1 s Iryl: 'aSb5'96"'\"'i''rr_�e yrya w v � s'�a si__I r r7,;� I ,,a�' k y KK)) 7-1i A bN N � 9�, 1S I 415 v I g I 1 b I 6- I 'N'3nV--- AL -- I I i pW IN__- C Wr of N1- ,�RNst \ �Wggy til LLs 41ai A I 1 f 1-I Jl J ___ 11 I W � - Z is mY W 15Y I II I i I Y I L O I I Z +µ I 115 i. b 141nL J i.. 11 t'1.ISH Y I p 1 01 •^I f 199�l Ol°H i I� I I salt° a= I seSavJa s - 3 vollstvl I .11 oI Iii 'i y r` bN i d93 �s� gi i r 1 Hyl 5� 1 I I' 1 t ail. 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In m rJ I I N I i I 1 •- I I I I i 'l MEMORANDUM TO: Mayor and City Council 511� FROM: Shawn Sanders, Director of Public Works DATE: May 12, 2016 SUBJECT: Access Agreement DISCUSSION Park Construction (Park), the contractor responsible for the roundabout construction at Manning Avenue and Highway 96 g Project, has approached the City about using the Palmer Property, located at the southeast corner of this intersection as a staging area and site for their construction trailer during construction of the roundabout. Park would use the site from May to September of 2016. Attached is an access agreement for Park to use the site, in return Park has agreed to; demolish and bury the existing concrete foundation and walls. Place any excess material from their project in the low areas on the site and restore any disturbed areas on the site. Staff feels this work is equivalent in payment from what the City is receiving from the Ames/Lunda group on the Barge Property ($2857/mo.) for the River Crossing Project and would help out in reducing costs towards the development of the site as a future recreational field. RECOMMENDATION It is recommended that Council approve the access agreement for the Palmer Property with Park Construction. A!L3:IQN RFQUI RED If Council concurs with the recommendation, they should pass a motion adopting the ACCESS AGREEMENT BETWEEN THE CITY AND OF STILLWATER AND PARK CONSTRUCTION RESOLUTION 2016-111 APPROVING ACCESS AGREEMENT WITH PARK CONSTR :XT ION CONSTRUCTION STAG'ING ONTHE PALMER PROPERTY WHEREAS, an agrelernent use the Palmer Plroerty as ataging area during the construction of the roundabout at Manning Ave and Highway 96 has been prepared and presented to the City. NOW, THEREFORE, BE IT R-ES' BY THE CITY COIJN(AL OF THE C!TY OF STILLWATER,MINNESOTA that the agreenient presented to, Counicil and on file with the office of"the City Clerk is hereby approved and authorizes the Mayor and City Clerk-to execute said agreement. A&,)pted by the City Council this 20 day of May 2016, 1'ed Kozlowski, Mayor Attest: Diane F. Ward, City Clerk ACCESS AGREEMENT This ACCESS AGREEMENT(hereinafter referred to as "Agreement") is made as of this day of ,2016,by and between The City of Stillwater("Grantor"or"Owner") and Park Construction Co., 1481 81st Avenue NE, Minneapolis, MN 55432 (referred to herein as "Grantee"). THE PARTIES AGREE AS FOLLOWS: 1. Access Granted. For the consideration herein set forth, Grantor grants, permits, and lets to Grantee the right to cross over the premises described in Exhibit"A." [See attached sketch](the "Premises"). Access to the Premises shall be maintained at all times. As used in this Agreement. Grantor desires to use the premises for a staging area including storage of material, equipment and a construction trailer. The property shall be accessed only from Manning Avenue at the existing entrance at the south end of the site. 2. Term. The Access to the Premises shall be for a term beginning May 21, 2016 and September 15,2016. Extension of the term shall be on a month-to-month basis thereafter. 3. Consideration. In lieu of payment, Grantee agrees to perform site demolition and stockpile of the existing foundation and walls and associated grading and erosion control on the premises. 4. Insurance. a. At Grantee's expenses,Grantee agrees to secure and maintain Workers' Compensation and Employers Liability Insurance in accordance with the laws of the State of Minnesota. A certificate of insurance shall be furnished to Grantor executed by the duly authorized representative of the insurer,indicating compliance with the insurance requirements stated herein. b. In connection with and in addition to the indemnity obligations of this Agreement, Grantee shall, at its own expense, secure and maintain general or public liability insurance, automobile liability insurance, for owned, non-owned and hired vehicles and commercial property insurance. Grantee shall name Grantor as an additional insured on said insurance policies. A certificate of insurance shall be furnished to Grantor, indicating compliance with the insurance requirements stated herein. The limits of coverage required under this Section must be at least $2,000,000 combined single limits for claims arising out of a single occurrence. 5. Indemnity. To the fullest extent permitted by law, Grantee shall indemnify, defend and hold harmless Grantor from and against claims, damages, losses, and expenses arising out of or resulting from the Grantee's use of the Premises, provided that any such claim, damage, loss or expense (i) is attributable to bodily injury, sickness, disease or death, or injury to or destruction of tangible personal property including loss of use resulting therefrom, and (ii) is caused in whole or in part by any negligent act or omission of Grantee or anyone directly employed by Grantee for whose acts Grantee may be liable. 6. Removable of Property and Repair. On or before the date of termination of this Agreement, Grantee agrees, at its expense, to leave the Premises in a clean, orderly and environmentally acceptable condition. Grantee shall be responsible for the repair of any damage caused to the Premises by its use of the Premises. 7. Default. In the event that either party to this Agreement fails or neglects to do or perform any act or thing provided in this Agreement by it to be done or performed, it shall be in default under this Agreement and should such failure continue for a period of seven (7) days after written notice from the non-failing party specifying the nature of the act or thing to be done or performed, then the non-failing party may, but shall not be required to, terminate this Agreement. Grantee agrees to indemnify and hold harmless Grantor from the costs thereof and liabilities thereof and liabilities therefrom as set forth Paragraph 5 of this Agreement. 8. Notices. Any notice, demand, or other writing permitted or required to be given or served in this Agreement by either party to the other, shall be deemed to have been fully given or served when made in writing and deposited in the United States Mail,postage prepaid, at the address of the party set forth below, or such other address as the party may hereinafter designate to the other party in writing: To: Park Construction Co. 1481 81st Avenue NE Minneapolis, MN 55432 To: The City of Stillwater Attention: Shawn Sanders Director of Public Works Address: 216 North Fourth Street Stillwater, MN 55082 9. Modification. Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if evidenced in a writing signed by each party or an authorized representative of each party. 10. Assignment. Grantee agrees not to sell, assign, mortgage, pledge, or in any manner transfer this Agreement and not to sublet the Premises or any part or parts thereof without the previous written consent of Grantor. Any assignment or subletting consented to by Grantor shall not release Grantee from any of its obligations under this Agreement. 11. Complete Agreement. This Agreement contains all of the agreements of the parties. There are no other representations, agreements, undertakings, terms or provisions between the parties with respect to any matter covered or mentioned in this Agreement. 12. Severability. Any provision of this Agreement that shall prove to be invalid, void, or illegal shall in no way affect,impair,or invalidate any other provision hereof,and such other provision shall remain in full force and effect. 13. Governing Law. This Lease and the agreements herein shall be construed in accordance with the laws of the State of Minnesota. 14. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties and their heirs, successors and assigns. 15. Titles. The titles or headings of all paragraphs herein are descriptive only and not controlling. IN WITNESS WHEREOF, the parties have executed this Agreement on the date first above written. -2- GRANTOR: THE CITY OF STILLWATER By Title: GRANTEE: PARK CONSTRUCTION CO. By Title: -3- n H l IT m " %i �i /%O�l� ✓ �""' '' "' ', r*I ?�I ger� r���!' 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Jrlrr✓//(�����f ,.J/�l��F/� rl/ 1 i G �l r r r� rL„� r�f 1r�JW,/�/ ,!wN d,/✓ �d7� n„ r l '�/ G. � �� "j” 1 r /� r / ra ✓ tri %J l/ / '�� �i,'r, _; / r i �' l i� rr q GOW `✓ / f 1�J/` �. 9J'Nr �r,� � r/�o ��r�//1�0 a Y" �"N�,����r,rr /✓' �/�r /�y��%t r�!� �J�r r, ,r�.,, 9 �'/l �G J111� �J'r b�✓//% ii�r � /% ,I� il J I ��� r t 1 rii ;;Hr ; �yi � � „Jrr ¢r I r ¢J fir» J ��„, ' l'I�o ,jrr %rI R, � 1 V r %: J� 'N my�ti� 4, Mao �p�Il f �r r IIS” �s, ire Jl✓✓, t„ 1 J ' � � o � a%e?'i i�/Iym(�".✓ild,,i, ����,1�1/,, al r�r�i/,,„aJ', %J�A"Jr/' J/!o � � 1 r✓rr%/ J/r r/���w !�y;, o�/�I'�r� r lJ"1, �� �l�N��J'i��j�r�,;';"�r Vp.(, ��(�r'it r y J /i/ � �✓F � J r / � � �Iy�ll � � J c J°yf�"��," li. � � rl rl Ji;, / !%i%i/ii v Jri/li /9✓ /I ri�� ;, ,p �yg ;���/ 61, r W I,. i ,a'' r %r/ J,I J I� Stillwater Economic Development Strategy Discussion Louis jambois May 20, 2016 ® Introductions ® Quick Bio ® Comprehensive Plan Summary • Economic Development Organizations o GreaterMSP o EDAM o GreaterMSP o Background o Five Regional Strengths ® Headquarters and Business Services ® Health and Life Sciences • Food and Water Solutions ® Advanced Manufacturing and Technology ® Financial Services o Regional Strengths from a slightly different perspective ® 3 million people - 7 County ® Full employment economy a Very diverse economy ® Home to 18 Fortune 500 HQ's ® One of the few regions in the nation that is home to: • State's Flagship University • State's International Airport • State's seat of government a State's business center • State's Philanthropic/Non-profit center ® Stillwater Economic Development Strengths o Obvious Charm ® St. Croix River ® Historic Downtown ® Beautiful Neighborhoods o In Metro Region o Great transportation infrastructure a Andersen Corp • Fundamentals o Space/dirt o Connections ® GreaterMSP • EDAM ® Site Selectors • MnCAR ® Local Business leaders as recruiters o Tools ® TIF ® Bonding ® Access to Fed/State/Regional programs o Staff Capacity Opportunity? o Promote Stillwater as the ultimate work, live, play location mBig dogs don't like to commute any more than little dogs Strategic Plan Components • Purpose • Vision • Mission o Values 0All become criteria to determine what to support, or not o Goals, created from ® Purpose, etc ® SWOT ® Comp Plan and other data Discussion � JI Chapter 7 - Economic Development Introduction HE City of Stillwater has made a conscious decision to build its economy by capitalizing on its historical Chapter 7 Contents riches and maintaining a high quality of life. Stillwater is a destination location for citizens of the metro area and beyond. Introduction . .... .... .. .. . . . ........ 7-1 This destination status provides a wealth of economic activities Goals and Policies ..... ... .. ......... 7-1 that are not normally expected in a community of this size and Economy ... ....................... . 7-4 demographics. Maintaining the city's quality of place allows it to receive additional economic benefit from tourism and attracts Development Tools ............... .. 7-11 residents and businesses that treasure the unique marriage of Implementation .. .................. 7-20 small town living with high quality. These unique merchants typically are only found in much larger communities or the central cities, This chapter provides an overview of the employment and economic conditions in Stillwater and describes the districts where economic activity is concentrated. The chapter will then discuss the array of economic development tools and techniques available to the City and provide a list of implementation programs to meet the goals and policies. Goals and Policies Local Economy As the 'Birthplace of Minnesota," Stillwater has not only one of the oldest economies in the state, but also one of the most vibrant. The city has consistently exceeded the suburban economic norms for the metro area, particularly in the area of employment. The City of Stillwater worked with citizens to develop economic development goals with supporting objectives, policies and programs. The goals, objectives and © PLAN OF STILLWA 'ER []o IIIIIIIIIIIIIIIIIII IIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIItllllllllllllllllllll I 1111111 IIIIIIIIIIIIIIIIIIII IIII IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIII I I VIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 111111 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIII 1111111 Chapter 7: Economic Development 7_I programs are the foundation ofthe plan and define Policy 4: Work with local and regional economic how the City's economy will be protected and development interests hpromote local economic enhanced inthe future. development Policy 5: Encourage dovvotovvo as u a]ocud*n Goals destination for successful businesses. Goal 1: Increase the tax base and provide opportunities for economic growth for B6Dvvaher Programs and Stillwater area residents. yzogruno 1: Designate the Bergmann farm area for Goal 2: Promote and maintain the downtown aam a research and development office iodnatdd park central focus for community,economic and cultural aoupart o[the proposed land use plan. activity. Program 2: Encourage small locally owned Goal 3: Provide new locations for job growth in businesses particularly in the Downtown. close proximity to housing and with convenient Program Pruzootaod]ceand service'oblocations access. ' in and around the Downtown. Objectives Program 4: Encourage u mix of eonp|oynuanL Support business expansion in the downtown 000ldfonoily residential and retail and service commercial district and West Stillwater Business activities in and around the West Business Park Park area. area. Provide local incentives to encourage dmun light PrograomSz Use Tax Increment Financing (TIF) to - ueaiatoo 'urnevvinvestmentI} dio dh iudoatzialaodoUicedeve\opnoent� qDowntown e Stillwater West Business Park. Actively promote the creation ofthe Research and Development(fl8cI})office park otthe appropriate time along TH 36east ufCBl5. Tourism Cooperate with regional and local economic StiUvvoter's preserved historical sites of the 1800's development organizations to promote the local lumbering era have nuudu the city an attractive economy. destination for tourists. Much of the downtown area iafilled with businesses targeted tothis tourist Work with the Stillwater Area Chamber of trade including historic hotels, inns, museums, Cornmezceto promote local industries. riverboats, the Minnesota Zephyr, specialty shops, and evariety ofrestaurants. Stillwater ioalso host to Policies many special events that annually draw thousands Policy 1: Designate land for commercial and oftourists tothe community including,Lumberjack industrial ooea properly located with adequate Days,The RivertovvnArt Festival and Music onthe o support services to accommodate future forecast Waterfront. and anticipated economic development. Iooriero is a far more important industry in Policy 2: Protect the city's industrial land base for Stillwater than in most other cmzucnonibeo. It industrial development. is estimated that 30Y6 o/ all business activity in Policy 3; Assist local industries to prosper and Stillwater and over 50% of business activity in grow in the community consistent with the city's the downtown area is accounted for by tonduzo. needs. StiOvvuter's rich history and picturesque location have created an environment where new tourist- PLAN OF STILLWATER ouziyt-pLANOPBTlLDWuTBIl D� .".""".".m"""."."."."......""..."..""...".,m..""".."...".""""""."""."."......v....v...mw"....."".".."".""...."..""""."."."."m.."".""."""...".""...m...."".""""""".".""""". 7L2 Chapter 7: Economic Development related businesses have been able to largely replace Objectives any businesses that have left the downtown due Maintain Stillwater's historic, cultural and natural to increased retail activity along TH 36. Tourism resources, community uniqueness. has allowed the Stillwater downtown to avoid the vacant buildings and physical decline seen in many Support historic preservation efforts, other traditional downtowns in spite of increased Support tourism as a major basic city industry. competition from highway-oriented retail. Support public improvements and maintenance Stillwater's tourism success does not occur purely that enhances the attractiveness of Downtown. on its own. Rather it is a result of coordinated efforts between the private sector, city activities, Policies quasi-public agencies, the community at large, and Policy 1: Attract visitors and shoppers to the many others. One of these important advocates community. is the Greater Stillwater Chamber of Commerce, which represents Stillwater and beyond including Policy 2: Support year around activities that enliven Bayport, Lake Elmo, and Oak Park Heights. The the Downtown public and cultural life. mission of the chamber is to "serve, advocate, and Policy 3: Promote activities which Iengthen the promote the interest of businesses while enriching time visitors spend in Stillwater. the life of our community." Policy 4: Reinforce the unique historic character of Since 1891, the St. Croix River Valley has been Downtown. represented by a Chamber of Commerce. Policy 5:Maintain public facilities so the Downtown Throughout much of the 1900's, when. Stillwater was the major business center in the St. Croix River is an attractive place to visit. Valley, the Chamber of Commerce served most of Policy 6: Work with the Stillwater Area Chamber the outlying communities on both sides of the river. of Commerce and the Convention and Visitors The primary service area stretched from Prescott, Bureau in promoting downtown activities and Wisconsin to Taylors Falls, Minnesota. This wide improvements. area became difficult to service from Stillwater. The distant communities grew and prospered, needing their own chambers of commerce. The Programs Greater Stillwater Chamber of Commerce provides Program 1: Consider establishing incentive business promotion and support services for the programs for rehabilitation of older buildings. four cities and plans numerous special events to Program2:Continue touse design review guidelines promote tourism during the year. and processes to ensure that new development and To continue to build upon this success, the renovation is consistent with the historic character of Downtown. following goals, objectives policies and programs are proposed: Program 3: Construct a new public parking ramp in Downtown.Stillwater for employees and visitors. Goals Program 4: Support the Downtown Parking Goal 1: Promote tourism consistent with retaining Commission as the advisory group for managing Stillwater's unique natural resources and historic Downtown parking, and architectural character. 0 PLAN OF STILLWATER 0 II II IIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIlli111111111111IIIIIIIIIIIIIIII IIIIIIIIII IIIIIIIIIIIIIIIIII III IIIIIIIIIIIIIIIII III IIIIIIIIIIIIIII IIIIIIIIIIilllllll11111111IIIIIIIIIIIIIIIIIIIIIillllllllillllllllllllllilllllllllllllllllllll IIIIIIIIIIillllflllll111111111111111111Illlllllllllllllll IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII III Chapter 7: Economic Development 7-3 Economy Fable 7A : Regional Forecasts, The economik, li('�ahh O i CCIMMUllity plily$ a 113niployment Households ll nip/1-111 critical role in encouraging and Inaintaining a 19701 2,830 3,035 01,93 high standard of livirig, and a desirable pla,ce toI 1 1 9801 5,516 4,01615 1,36 live for existing residents, as well as attracting new 1991 7 48,2 residents, 'ne city has experienced grw oth that 10 ,040 ,9 is 1,41, forecasted to continue. The following information 20001 1 0,719 5,797 °1. 5 and tables identify CUrrent employinent trends and 2CX)6 11,506 7,025 1,64 other applicable fa,ctors. 2010, 11,600 7,500 1,55 Empiloyee and Employers 2020 12,500 8,100 L,54 Table 7A iliustrates the historic and projected 2030 13,6010 8,600 L eiriployment figures for Stillwater produced by,the N40ropolitan Council, During, the three decades leading up to the year 20100, Stillwater experienced a very rapid ernployinent gromh rate, Ultirnaleiv exceeding, the eiriployinent pet househOld rate of the metrcn area, and resulting in the need for imporling eniployees. 'I"his is a very rare situation fc)v a community in the suburbart ttretro area and illustrates the strength of Stillwater's own econoniic engine, The Metropolitan Counicil is projecting that this superior employrrient performance will (,-onjjnL,w throughout the fife of this plan, lff] PLAN OF STILLWATER FSI 104 11111 IVI I III vvm I I 11"Mi 54 111 bill I I I b"all I u wa I I I I Rmll I I boblin 11 I'm III vbvl oil I I Im willwillfliDpol I INIHIJI I III Wl 11111 RAW 11 IA I I III I NMI I I KIIINI I I MIAMI I Viffil III I WON I I illilijul I i bill IMINIVIN I I III VIII I I III influn waill'I'l I I�II I 1 11 bibb I Imam 7-4 Chaptcr 7. Ec.'c'niomic Devchjnnent angnnr 7A ; Employernentper1lottsehold 1.ttl _. 1 40, .r. "...... 1,20, .;.. . .... ,., 1Mill _. .°°° �aIIIC � 0 I�1rtmcn OMi ...... , , ,, ,. w OMI ...,, ........... �. . dt 0 0. _._. .. ........ ..... ... ......... 0.00 .-..,.�.. -.�.. ,..�. .. �,. 1970 1 980 19,90 2,000 2006 2010 2,0120 2030, rnanrc.° A'fetaopol teary Council, rrwstr n OITI Uti Tig, Table 7w ; Mayas of Transportation "I'able 7°2 identifies, Ihe mode, of transportation that eniplle`ayelc,n„ use to acc(",,ss their jobs. tnka Means of Number of nnost Communities, tftea vast majority of res'ielr Mnt LUSe private certat enrn to rea d'i their places s cat 'Transportation Workers Percent ewrnnplenaynniennt. An ecnncnSLIal feature in Stillwater is Car,ti-tick, cnn•'van a that nnalorep tl"nP"ari three t3rnnes as 'n'rnannny rictsid =.nets livalk drove alone 6,772 84,40% to work take public transit, an indication of the Car, truck-, crn-' ail city`,,'.;' strong live-'work tradition. c m pxncnIed 597 7,40% ANork d at home 3114 3,901,/o ' �n1.iw `.' n nn nntfnti�r"nnr 69 0. I1dl'�% Other nneantn 44 t .50% or° err 17 and 7,e'r in 2000 8,01 Swrnnnc`r,. US t en°nsn5, 2000 PLAN OF °i,.li IAVATE: '.P 4it fu 11.4lUlldi EII 11001 lilt l l l hAIAfdIlYIIIIlINVIIIII.Gtldi41011101MiR111A I li ll 4ud111RUMIIII tl YN411111GPlkIIDAY)I I IIINRIIWHI RRIINIII INIVANIIRIMINNIidIIlYW111911p4111tP11119C11119YNVVYNIII4NN IIRPNiIIYRROWWRIIRVI ID541 Rd61RNIIIf44d dlludllrtCdd dglltll IV L Wk1111d411Y11119W gIII1N I 91 UE NIItlNPhFILIdfIINNVIItldlldl@IIAIIIIIGMI f1111190NC114fwIINdOB13140Adl III N n'11"h wyrrc.n'7 4 E°'(wanorrnur tl:'nvlvelrlynnn•nw:n7-5 Aiialysis of coii-tniute friars ("I"able 7,3 arld Figure Table 7.3 : CornmuteTimes 72) also points to the strength of Stillwater's live- I A" work ccorroniy as the city sipificwit1y exceeds Stillwater o Area nictro avet"ages for commiite limes less than 15 �Less than 5 minutes 5,1% inii'w tes. 15-9 minutes 213% 8 9"'1", �101-14 minutes '14Ai% AM 15-19,minutes 9.0% 16.2",% 20-24 minutes 8.2�/�o 176% 25-29, minutes 7.1% 7.8''3% 30-34 minutes 10.011% '14,0% 35-39,minutes 4.5% 3 I'Xi 4044 ininutes 4.2% 3 Y16 45,491 minutes 84% 5.5% 60-89 min�i'—esl 2.4% 2.2Ddu 9O or more minutes, IA"�% L I"N' Worked at home 3.9% 3,.7% 7071,17-7 7S,Census, 2000 Figure 7.2: conunute,ritnes 25,010/6 ..... ................................................. ................................... + 2010% Lo 150% ............ Stillwater �--Metrc-Area� 0 110,0% ... ............ 5.0% ........... 0,0% (D ;3 5 5 '5 5 �5 15 t5 15 5 0 5 E E E E E E E E E E E E to a), vt o) i m qt m v, c) o) bw c E 0 a> Sbulre: I/S Census, 2000 PLAN OF STILLWATER fli 7-61 C]mplei-7 Major Employers and Industries The 2000 population over age 16 in Stillwater There are aeveral 'o/ e��� �� � was 11,496, andofthatpopulation8,298were' ' community oashown inTable 7.4. in the civilian labor force Of the 8,298 people in the civilian labor force 16, 8,134 were employed. Approximately 98 percent of the civilian labor force population was employed and approximately 71 percent ofthe population over l6years ofage was employed iu2000. Table 7.5demonstrates the number ofemployees per industry. The industries that most heavily employ Stillwater residents include education, health and social services (20.3%), manufacturing (16.3%), retail trade (14.3Y6) and professional, scientific, management, administrative, and waste management services (9.7Y6). This cnix of industry helps to protect a diversified tax base for the city. Table 7.4 : Major Employers Table 7.5 : Number o{Employees byIndustry Total No.of Business Products/Services Employees Industry Employees Percentage Washington, Executive,Legislative,&Other Educational,health and social Comity of Govt.Support 970 services: 1,649 20.30% Stillwater Public Manufacturing 1,327 16,30% Schools-ISD No. Elementary&Secondary Retail trade 1,167 14.30% 834 Schools 920 Professional,scientific, Resin,Synth.Rubber&Art. management,administrative,waste UFE Inc. Synth.Fibers&Fit.Mfg800 management services: 788 9.70% Grocery Stores/Corporate Cub Foods office 550 Finance,insurance,real estate and Lakeview General Medical&Surgical rental and leasing: 652 8.00% Hospital Hospitals 457 Scientific Research& Arts,entertainment,recreation, DiaSorin Development Services 250 accommodation and food services: 617 7.60% Public administration 503 6.2W',, Target Department Stores 197 Other services(except public City of Stillwater Government 115 administration) 355 4.40% Stationery,invitations,cards, Transportation and warehousing, Gartner Studios printing 100 and utilities: 331 4.10% WR Medical Navig.,Meas.,Electromedical Construction 307 3.80% Electronics &Control Instrum 50 Wholesale trade 250 3.10% Other Miscellaneous Information 179 2.20% Lonnie Lovness Manufacturing 24 1 Agriculture,forestry,fishing and Stillwater Newspaper,Periodical,BooT hunting,and mining: 9 0.101 Gazette Inc. &Directory Publishers 24 Total Employed Citizens over 16 8,134 100.00-/o Source:A4)iPro Co�nr)nini�if Profile Source:US Census,2000 [91 PLAN OPBIILDWAJER Chapter 7: Economic Development 7-7 Workforce Table 7,6 : Educational Attainment nie skills and irairih,ig for the local workforce Stillwater Cuujlty contributes, to the locM econoiny, influences- Popidation 25 years econom,4"development ami alsca Suggests potential and over Population Population %o dernands of current residents. In subUrban Less ti90 liaii 1 grade.— I 8 L2 J 1,,98,2 1,5 environtrient,s, the skills of the local residents are 91111 to 12th grade,no oft(,.,!i,i an underudlized resource, as residents leave, diplotua 393 19 5,684 4.4 (he corninunify each day to their eirkployment in High school graduate Othe!'COMI-TlUnities, As was illustrated earlier in this (ilicludes equrvalenq) 2,468 2/15 33,378 26 (°hapter, [flis is not the situation in Stillwater. More Some call tic„r10 ()f the city's resiclents are able lo utiflze their skills degree 2,690 26 7 33,126 25,8 within the (xxniornic base ill jhca cornri-tunity than Assodate degree 626 6.2 10,617 83 j's gerit!rafly seen in other parts of the metropolitan Bachelor's degree 2,730 27A 30,0115 23A k�ljjen a city's resident skill base and labor Gradirate or L)r res%ionaj dep"ree 1048 10.41 13,4-13 1051 needs are niore in aligniment, as in Stillwater, there rotal 10t073 100 1 128,215 100 are often as number of benefits including reduced Percent highschool commute tums, gueaster invo l verne ra/vol un te,(, ri sin 'r graduate or ,hi4U N 94o91 (x) 94 within the, community and repc)rfirig of as high Percent bachelor's, quahty of life, from residents. (Jej,;ree or 11,11' (x) 37,5 (x) 33.9 Smacr:U,1;['aka sus 2000 9tflkvaler',,,, residenis are typically highly skilleti with 37.5(Xo()f the population obtaining as bachelcir's tJeF,j-(T or higher(Table 7.6,), This value exceecis the levels experi(,,nced in the reniainder of VVashington Co u n ty. Table 7.7 : City and State Median Household Income Income As demonstrated in Table 71,the rne.dian h(`)LlS(.410l(1 Income Median incorne income in 2000 in Stillwater was $57,154, which is Stillwater $57,154 86.2 percent of the Washington COU11ty median, �Wa-shington County $6,6,305 1053 1-,)ercent of theTwirl ('ifleS MCtrOpOlitan Area of County 8620% tried ian, and 121.3 percen I,of the state inedian. The �Twin Cities $54,304 detailed breakdown of household inconu levels is ✓ ofT 105.20% in "Dible 78, State of NIN $,47,1,11 17o or glaf-e F. Smuc2000 F2 PI-AN OF STILLM(MER 9 MORIPIM I WHO OHM A I I H Hu I I H M I hl4 MIMI V,9"I It VIVIOIN 4111 IN11 I I III WRIPI HKORN I WHAN Ill Ito I I Ill III]H1141 11 WIN Ill bil I ORP"01 I InPRIII 11:111111411"RHIN I III I I&I�I I I IUMNIAM113 111114PERRI I VIM I[ 7-8 (71,uap[vr 7 Fcmcrmic Deve1c,�pmo,11t Although the city's household inconic lagged Table 7,,9: Aver age 'Weekly Wages (2 07) 1 Washing-on C-ourity's in the 201(110 Census, the liltest ,J Washington Metro weekly wage info rina tion from the Minnesota Stillwater County Area Department of Employment and Ecorvomic �Average Weekly Development indicates that Stillkvater's ernployees, Wage e,arn more than emplo),yees in the rest of Washington $747 $739 $977 Coumty (Table 79) but lag the average in the metro Saurcr US 2000 area as a whole, Table 17.8: Houseliold Income Income Houseliolds Percentage Less,than$10,000 208160% $,10,0001 to$14,999 241 4.10% $,15,000 to$191,9,99 276 4.7()'�� $20,000 to$24,999 250 4,30'YI $25,0001 to$29,999 260 4.50"/. $30,000:to$34,999 278 4,80% $35,000 to$39,999 254 4.40% $40,000 to$44,999 331 5,,70% $45,000 to$49,991) 351 6.DO $5(),()()()to 59,999 62,2 10.70% $60,(,)00 to$74,999626 1 R801% $75,000 to$99,9W 1,0116 17,50% $100,000 tui$124,999 529 9.1 Cl $125,0100 to,$1149,999 265 4.6 0Ok, 50,000 lo,$1991999 169, 1900/41, $200,0010 or niore 145 150,X,, Total 5,821 Sou rce:P IS Ce�IIsts,2000 [9) PLAN OF STILLWATER EII URMIJ 104 11 HIM 1 IIHIM 1 `1 MI I I IMOO I MOM I I I WIN I I IRI kI 11 VOM MORMI MR441nimm inal I 11104 1 1,11wim I mal I 1111 m HOM 1,1411111 Im I I'm I)vppl I I UVROrl Irpo"91fli 11111unful num I I 1111IM41 11191141,I14MI mul flubm I I"IIRRI Im 1¢111 I I I IMI I IRMORRIIII 1011 MAIM 001 Cfiapte:� 7 1""'con oirdt,Dvvv)oFI:mOj,0 7-9 Economic Overview of City In 1995, the City created u specific land use The City's tax base is prinud/v residential, with designation for aResearch and �`,=^"p" ""` Park u000e--- contributions fromthe Downtown and it was applied to 84 net acres at the northeast cucnerwf��annh��/\venneandBiu�n/uy36 This Area, and the County Road 5-Highway 36 �� � ' action recognized that the community'seconomyCoo/nzezciol/\reao. Like rnuuyolder coo�onuni6ea, the City includes ahigh proportion ofpublic and would beenhanced with the addition ofacorporate non-profit entities. Large public employers located center, research facility, or educational institution within the Cb'� include Washington County and that would bring both high quality building designs aodhiObpayinMbeudnfboneehold �o6a This key Independent School District #834. BtiOvvatexs jobs. economy and employment picture isalso influenced site, with high visibility at a vvuatecu entrance to bythe Andersen Window Corp, located in Bayport the City, was chosen for this important purpose. vvbiuh uzng|wya approximately 3,500 people, 3M At present, the site zerouiva available for this type Corporation, and other major employers inthe East ofClass }\ deve|oprnentand iacompeting for this Metro Area. sought after type ofdevelopment with several sites along Highway 36bnother communities. Recent Economic Development Activities Most recent new development has occurred in residential areae particularly in the annexation areas and portions of dovvolovvo. In 1996 the City approved an Orderly Annexation Agreement with Stillwater Township. This agreement divides the total annexation area into three phases to be Table 7.6 : Educational Attainment annexed between 1996and 2Ol5. The majority of the development within the annexation area has been residential use. /\ small area designated is Population 25 years for commercial use at the southeast quadrant of and over Population o/0 Population [S.A.If 12 and C.S.A.I{ 15 and the Bergmann and Less than 9th grade 118 1.2 1,982 1.5 Bradshaw properties along Highway 36between 9th to l2th grade,no County Road 5and County Road l5. diploma 393 3.9 . 5,684 4.4 High school graduate Construction has also been con hnoiogonavariety (includes equivalency) 2,468 24.51 33,378 26 of condominium projects within the downtown. Some college,no Some of dncae are purely residential vvbUe others degree 2,690 26.7 33,126 25.8 Associate degree 626 6.2 10,617 8.3 like Terra Springs and the Mills on Main, have a Bachelor's degree 2,730 27.1 30,015 237 combination ofresidential and commercial. Graduate or professional degree 1048 10.4 13,413 10.5 Total 10,073 100 128,215 10-0 Percent high school graduate or higher L(x) 9J4.9 (x) 9 Percent bachelor's (x) —:33.]9 degree or higher (X) Soiirce:LIS Ceiisws,2000 191 PLAN OF STILLWQ`ER P 7-10 Chapter 7: Economic Development Development Tools This portion ofthe chapter presents items that serve These statutes are available onthe Internet otlLIy)�L as a focus for city actions. These uo6mnu seek to achieve the vision for the future ofStillwater inareas where market forces alone will not he aohlcicoL Finance Tools State law provides ubrwad array nfpowers and Economic development actions require aframework tools that may assist the city in these initiatives. for financial-decision making. The investment of The following mcc600 provides a brief discussion public dollars to achieve economic development ofthe tools currently available tothe city. objectives should he guided by several key principles: Overview ofStatutory Amtbozitr ' ° Financial resources are limited.The city Every statutory power 000tuioa a noigoe set of has limited funding toapply toeconomic authorizations and restrictions. Understanding development initiatives, oothe use of these provisions iaakey h` effective use. In some resources must betargeted(oachieve the cases, the city may have several options. For greatest effect mothe community. example, public improvements can be financed ° Financial decisions require long-term with special naaeaumenta' special service districts, perspective.The current use offinancial housing improvement ureou' tax abatement, and resources may reduce monies available tax increment financing. in the future. Inevaluating short-term opportoni�ee, jtiahnportmdtuqoeadno Socnekey sources ofstatutory authority cmoneborn the long-terouioo9uctuncoznzonuity the following: development. * Constructing public improvements and ° Public funds should lead toprivate levying special assessments—Chapter 42g investment.While this section focuses ° Constructing, nperafing, and maintaining onpublic finance actions, economic water, sanitary sewer and storm water development cannot become reality without utility systems—Section 444.O76 private investments. The use m±public * Creating and using special service districts funds should hetargeted toactions that —5echona 428A.01 through 428A.1.01 encourage private investment in Stillwater. * Creating and using housing improvement f\ azeas—Secbon4�8/\�l} c000p|eieoxunioab*nofthe tools avmUub|ehothe city ienot possible inthis document,but providing w Establishing and using tax increment an overview of the most cornznnoly used finance financing districts—Sections 469.l74 tools is helpful. This discussion focuses on the through 469.1791 highlights nfthose tools. n Making and using tax abatement levies —Sections 469.l8I2through 469.l815 Tax Increment Financing * Powers granted tocities through housing Tax Increment Financing (TIF) is the primary andzedevelopzneotuutboridco—Bections dev*1npzncot finance tool available to Minnesota 469.0Olthrough 469.O47 cities. TIF is simple in concept, but complex ^ Powers granted tocities through economic in its application. Through TDF, the increased development authorities—Sections 469.O9O property taxes created by new development (or through 469.1081 redevelopment) are captured and used to finance w Lease financing for real and personal activities needed to encourage the developznent property—Section 465.7l Only the increased amount of property taxes is captured. The ucnnnnt of taxes generated by [9 PLAN OF S7ILLWATEB 19 Chapter 7: Economic Development 7-11 ""."."""..."."."....""."."..""."".""....""m"."""."."".."".""."".""."""..".""".".."....".m".."."""."....."."....m.."""""."""...."....".v..".""......"""."."......."""..".""". property asbexisted (referred to as the "base" Type of TIF Districts condition), continues to be distributed as d `' The implementation of the plan may require previously hudbeeodistributed. When the property the creation of one or more new TIF diatricta iaredeveloped only the acu*untuftaxes generated The following overview highlights some of the - over and above the base condition is "raptuced" considerations iocreatin� uTIF district. This "capturing" is shown graphically below. The challenge in using TIF lies with the complex and The ability to meet the statutory criteria for ever-changing statutory limitations. establishing a district is a key to the use of TIR Uses Four types of TIF districts have an application to the plan. Tax Increment Financing can beused tofinance all ° Redevelopment:Aredevelopment TIF of the important implementation actions facing the district has two basic criteria. (I) yuroa\n City: land acquisition, site preparation, parking, consisting �� n�of7Oofthearcan` 'the district and public improvements. Ioaddition, TIT creates are occupied bybuildings, streets, utilities, u means to borrow money needed to pay for orother improvements. 7obeoccupied, redevelopment costs. The City can issue general not less than 15% o[the parcel's area must obligation bonds without unelection if2O%orcunze bucovered bythe improvements. And ofthe debt iosupported bytax increment revenues. (2),more than 5O% ofthe buildings,not These bonds are not subject to any debt limit. including outbuildings, are structurally substandard iwadegree requiring substantial renovation orclearance (as defined byetotote). /kredevelopment district may consist ufnoncontiguous areas, but each area and the entire area must meet these criteria. Assessed V. Additional pr*Wty taxes colletrted from Increased valuation due to improvements goes to Tir fund 11 Attar TIF District Is dissolved, Tir District boundary j ALL property taxes collected created and base from assessed vahnAlon am assessed value distributed to chyt county,ond established school district Jurisdictions TA Property taxes collected from base valuation continue to go to city,county and s"ool district jurisdictlow,through Property valu*without the life of the redevelopment TIF District PLAN DF87lLlWA[BB7-12 Chapter 7: Economic Development �� "....".."..."..".m....""....".."""..."."""...."""."...."."...."..""".""""".""."."""......""..""""..."..."...."".".".."."..".""."".""...."""""."."...~���,"",.,,,,,.,.,. ° Renewal and Renovation:Arenewal and original criteria used for establishing the district. renovation TIF district requires similar,but For example, atleast 9U%, of the revenues derived reduced criteria. The following three factors from tax increments from uredevelopment district must exist. /1\The same 7UY6occupied or renewal and renovation district rnoat be used test applies. (2)The minimum amount of to finance the coot of correcting conditions that structurally substandard buildings drops allowed for the designation of the district. This to 20%.And (3), 30% ofthe other buildings limitation requires careful consideration ofthe links require substantial renovation orclearance between individual projects and the community toremove existing conditions such as: development initiatives. The use oftax increments inadequate street layout;incompatible uses ozumta1sobeaothorized6yu(axincrement financing orland use relationships; overcrowding of plan adopted bythe city. buildings onthe land;excessive dwelling unit density;obsolete buildings not suitable Pooling for improvement o/conversion; ocother The term pooling refers to the ability to spend identified hazards tothe health, safety, and money outside ofthe boundaries oithe TIF district. general well beingoftbcuoononnni+y For redevelopment districts, not more than 25% of " Housing:Ahousing TIF district iaintended revenues can bespent onactivities outside ofthe to contain mpro)ect nraportion mfaproject, TIF district. The limit is 20Y6 for all other districts. intended for occupancy, inpart,bypersons Monies spent on odroiniatcutb/m expense count orfamilies oflow and moderate income. against this limit. This limit reduces the ability ° Economic Development: Economic of IIF to pay for area-wide improvements and to development TIT districts focus on use excess revenues to support other development industrial development. These districts ' can beestablished when the city finds it ianecessary to (I) discourage commerce, Timing Cnnm(zodnta industry, nrmanufacturing from moving Timing factors must beconsidered iocreating aTIF their operations toanother state nr district. Establishing edistrict too far inadvance of municipality; (2) increase employment; actual development may limitfuture use. Within nz (3) preserve and enhance the tax base 3 years from the date of certification, the city of the state. The TIF Act deOoca specific moat undertake activity within the district. The types otindustrial uses that are eligible for statutory criteria of activity includes issuance of the establishment ofthis form nidistrict. bonds inaid ofaproject, acquisition o(property, or The primary uses are manufacturing, the construction ofpublic improvements. Without warehousing, research and.development, qualifying activity,notax iucnecnentcmobecollected and telemarketing. from fbe district. Within 4yemzs from the date of certification,the city or property owners must take Limitations qualifying ocb*na to improve parcels within the StmluLav/innpoaeamvucietvo[restrictions onthe use district.��Dparcels not roeetingthe statutory criteria o[TDR Several ofthese restrictions are particularly must beremoved(knocked down)from the district. relevant toimplementation ofthe Plan. Upon future improvement, any parcel so removed may be returned tothe district. After 5years from Use mfTax Increments the dote of certification, the use of tax increment is envvrestrictions, (�eoeroO>�tax increment The use of tux increment revenues is controlled by '\�ecttnne can only be used to satisfy on existing debt and both State Law and by local plan. State �avv sets ' ' contractual obligations. Tbe8coBrupbicmreao[Uhe forth specific limitations based on the type of TIF TIT district can be reduced, but not enlarged, after district, These limitations generally tie back to the 5 years from the date of certification. RD PLAN OF8TILLVAJED 191 "..."""""""""""...".."."".".".."".m"""""""."..*.."""."".."".""".".""."."."""""..."...."".""".".""""...."."."""""..."..."".".m""."."..""."."."...."..."..".".""... [D E: 16- u u 0 3 8 MAp U- IL LL .......... 3 .... oil ...... fe .......... IMMsi 1I.......... 2KIR "Jill S -ME HIP p A '14 All Try", i I", A L� J '77 !1 7 T- '2 j Df. La I'll V . ....... lor, Ail 511 J`I�If Ali 4� 41l? SME iA A ........... gg -M, f( �A qjy� i7m f l3 , k, j Existing TIF Districts in Stillwater: TIE District#1C\ Scattered Site Housing There are six active IIF Districts in Stillwater as Projects. This redevelopment district ohmvvo on Figure 7.2 Tax Increment Financing was established in 2004 and has a25-yeor Districts and described below: duration. Two pay-aa-yoo-goprojects funde� iuclod�7�zcaSpr�n�aaodLu�o • TIE I�iehjct#I Z)o�wutovv�mndIo�ueb��l ' nlStillwater for reinnbozaeoneutoftax Park Scattered Sites. This redene]oycncoL increment eligible costs. district was established in]985and has a25year duration. The iocreznentvvoa � }`I� T�imtdct ��O ��pa�a�on, The City issued tofund public izoPzuvecneotsin expnnde�7I�Diatrid#10toadditinoml tbedovvntnvvuinc)udio�etorroaevv�r �rope'keaiothe Z}ovvotmvvu/�rea. 'This separation, rebuilding the collapsed sanitary redevelopment district expansion will bc sewer main, street improvements,burying oeed to fund a new parking ramp to serve the Downtown. electrical lines, new street lights. * TIE District#4,Woodland Lake Project. This redevelopment district was established Tax Abatement inI986and has u25-yearduration. The Tax abatement acts like asimpler and less powerful increment was issued tuconstruct Frontage version olTIF. With TIF", the citvconbolathe entire ]�oad \�eatfrooz(�uzve(�rcatBou|evord property tax revenue from - evv development. toNorthwestern Avenue; toextend Curve Under the abatement statute (Minnesota Statutes, Crest Boulevard (ronnWashington Avenue Sections 469.I812through 469.I8l5),dhooity,county, tmCounty Road 5 and toinstall stop lights at and school district have independent authority to the intersection n[Frontage Road West and grant anabatement. Curve Crest Boulevard. w TIE District#6,Jr. High TIE District#6. (]meo This redevelopment district was established Abatement in Minnesota works more like a ioI993and has a25-ycazduration. The rebate than an abatement. The city (and other increment was issued topay for the units abating taxes) adds a tax levy equal to the construction ofthe public parking lot ae part amount of taxes to be abated. The revenue fzoro ofthe redevelopment ofthe old Stillwater the abatement levy can bereturned tnthe p,opectv Junior TTichsite into corporate headquarters mvvnerorretained and used tofinance developo�c 't for CUB Foods. activities. Tax abatement can. be used to finance = TIE District#8, Anchohmypzu,Inc. This the key redevelopment actions in the downtown: housing district was established in2OOO land acquisition, site preparation, and public and has o25-yearduration, Pay-as-you-go improvements. increment was used to aid iofinancing u portion oftax increment eligible costs for the Tax abatement iaperhaps best suited oaanincentive Long Lake Villas low tomoderate income for reinvestment in existing property. While TIF multifamily housing project. deals with only the value from new development, * TIE District#9, Curve Crest Villas. This abatement can apply to both new and existing housing district was established iu2OO2 value. This power provides the means tuencourage and has a25-youzdurutiou. Increment was rehabilitation ofcommercial buildings and housing. used to aid in reimbursement ofincrement The City could agree to abate all or part of the eligible costs tothe developer. Curve municipal share of taxes to encourage reinvestment Crest Villa imalow tomoderate bzcooue tied tothe plan. multifamily rental project. FD1 PLAN DP8TILLWQ0`EIll UE11 m"."."/".""""".""".....""".""."......""""m.......".."."".""...".".."...."."...""...."""."...w......""w.".".""..".".".m".."..""."m."..."."."..."""""...."."."".".".""""""" The statute grants the authority to issue general Example Tax Abatement Project obligation bonds supported by the collection of abated taxes. The proceeds of the bonds may be City of Woodbuxy: 1-94 South Frontage Road East of used to pay for(1)public improvements thatbenefit Radio Drive the property,(2)land acquisition,(3)reimbursement to the property owner for improvements to the The City of Woodbury used tax abatement to finance the property, and (4) the costs of issuing the bonds. ftontage road, east-bound 1-94 access ramp and other These bonds can be issued without an election and roadway enhancements in the Radio Drivel.1-ludson are not subject to the debt limit. Road, 1-94 region due to increases i I n population and vehicle traffic. The City.felt that such improvements Limitations would improve traffic.flow on Radio Drive and Woodbury State law places several important limitations on Drive, which are both countyroads, as well as provide the use of tax abatement: better access to thefireeway system. The City believed that in times of shortage (of federal and state financing, • In 2003, the State Legislature increased the tax abatement was the most practical and effective system total taxes abated by a political subdivision of improving county roads, in any year to an amount that may not exceed the greater of 10%) of the current levy Total Project Cost: $6.6 Million or$200,000. City Tax Abatement Bonds $4.8 Million • If one political subdivision declines to abate, Project Timeline July 2007 through then the abatement levy can be made for a October 2008 maximum of 15 years. If the city, county, and school district all abate, then the maximum period drops to 10 years. Special Assessments • The duration of the abatement can be Public improvements are often financed using extended to 20 years if it is for a "qualified the power to levy special assessments (Minnesota business" as defined in the statute. This Statutes Chapter 429). A. special assessment is a provision is targeted towards industrial means for benefiting properties to pay for all or development applications. part of the costs associated with improvements,and • Taxes cannot be abated for property located to spread the impact over a period of years. This within a tax increment financing district. too] can be applied to both the construction of new improvements and the rehabilitation of existing improvements. Uses Special assessments can be used to finance all of the public improvements resulting from the plan. Eligible improvements include sanitary sewer, water, storm sewer, streets, sidewalks, street lighting, park, streetscape, and parking. Special assessments provide a means to borrow money to finance public improvements. Chapter 429 conveys the power to issue general obligation improvement bonds to finance the design and PLAN OF STILLWATER IIIIIIIIII I I I IIIi11 1 1 1 1 1 1IIIIIIIIIIfII111111iiliiliilil I I IIIIIIIilllliil I I I I I I I I I I I I I IIIIIIIIIIIIiiiilli(I I I I I I I I I I I I I IIIIIIIIIIIIIIIIIIIiii l II1 1 1 1 1 1II IIIIIIIII(Ililllll IIIIIIIIiI V I I I IIIIIIIIIIIIIIIIIiiI IIIIIIIIIIIIIIIIIIIIIIIIIII I Viii I I IIII I I I II IIf111111111111iii111111I I IIIIIII(IIIIIIIIIIilliil I I Ilil 1111111 IIIIIIIII I VIII I I I I I I I I I I I I I Iil VIII I 7-16 Chapter 7: Economic Development construction of public improvements. Important factors inthe use oJimprovement bonds include: • Aoinbnuzno[2O'Yoofthe cost ufthe improvement must beassessed against benefited properties. Special Service District • Beyond the 2OY6threshold, any other legally A special service district in a tool for financing available source ofonuniripe|revenue may the construction and maintenance of public beused topay debt service ooimprovement improvements within o defined area. Minnesota bonds. Statutes, Sections 420f\.O] through 420A.IOgovern = Icoprovecneutsbonds are not en6iecttoany the c»eadonand use ofspecial service districts. This ' ut*totorydebt|�nit. legislation is currently scheduled to sunset in2009, z�epecial service district urooano to levy w In�proverocntbonds ouuybe issued without taxes (service charge) and provide improvements voter oppzmva]� and service` to ocommercial area. Limitations Uses The amount of an aaaeeeoneot cannot exceed the A special service district can be applied to both benefittoproperty aomeasured byincreased market commercial and industrial areas. The district can value. There are also practical considerations. In provide an alternative oneans of financing the growth areas, cities must decide bovv to allocate construction of any of the public improvements coats between current and future develupzoenL discussed previously with special auaeaaozeota. Aeeeaerncnt 9*|iciue must consider how ho make The service district approach avoids the benefits this allocation and the financial resources needed bset imposed by special assessments; the teat for to carry future costs until development occurs. For the district is that the amount of service charges reconstruction, the challenge becomes determining imposed must be reasonably related to the special how Much benefiting property owners should pay services provided. The costs ofparking,ot,eetecupe, for enhancing anexisting improvement. Within this or uturon water improvements, for example, may limitation, several factors will shape the aonountmf be better spread across a district than through the assessment. assessments toindividual properties, • 'The amount ofthe assessment must be2UY6 ozmore ofthe improvement cost to al\uvv An important use of the special service district is the issuance ofbonds. the maintenance of public improvements. Socue w Local improvement policies mod/or decisions o/ the icnPrnvecoeuLe described in the plan require made ooprevious pr ��ctenftencnaate a level of maintenance above the typical public parameters for assessments. Likewise, improvement. Items such as banners and planted assessment decisions should bemade with materials must be maintained and replaced. consideration of the potential implications licationa HOohe/ levels of cleaning and snow removal may ' for future similar pr projects. be needed. Without aspecial service district, these w The assessment must strike abulance "'costs are typicoUyborne tbronohthe General Fund between equity and feasibility.Properties of the city or aprivate group such as a chamber of that benefit from improvements should pay commerce. afair share ofthe cnote �hean��oarneut ' Limitations must beaffordable for both the property owner and the city. Reducing the The use of a special service district is subject to assessment to the property requires the city some important constraints: tnallocate other revenues tuthe project. The process tocreate aspecial service district and to levy taxes must be initiated bypetition ofproperty owners and io subject boowner veto. The use nfospecial [91 PLAN OF STILlJ\ATBR .."."""."."."".""."""."....."`."....""."."..""."."""."....."""""..""".""""""..."."."""""""".."""...........""".....".."..".""."."...."."m"""..........."."."""..."."".."..".. Chapter 7: Economic Development 7-27 service district requiresucollaboration of Table 7.10 : City Service Districts ovvnezxand the cbv There are tvvo city Services Funded by District property owners separate steps inthe process: (1) adoption Provide street furniture,sidewalks,plowing, ofanordinance establishing the service Bloomington sweeping,irrigation and plants district and (2) adoption ofuresolution Fund downtown storefront improvements and imposing the service charges. Neither step Crookston citywide flood control can boinitiated bythe city;the city must Provide services related to safety,cleanliness, bepetitioned toundertake the processes marketing and physical enhancements to the tocreate uspecial service district and to Duluth downtown waterfront district. impose service charges. /\taminimum, Provide signage,landscaping,public parking the petitions must besigned hyowners Eagan facilities,and promotion of Cedarvale Mall representing 25% ofthe area that would he Provide flowerpots,marketing programs, festivals and events,cleaning,maintenance, included in the district, and 25Y6 of the tax Lakeville signage and public art. capacity subject t* the service charge. Tund multi-purpose facility for farmer's market' w The actions ofthe City Council toadopt the Little Falls and retail promotion ordinance and the resolution are subject Provide and maintain free parking facilities for toveto otthe property owners. To veto Mankato customers of business district the ordinance orthe resolution, objections Mendota Heights Operate and main tain additional streetlights must befiled with the City Clerk within Provide additional decorative lighting,banners, 45days ofinitial City Council action to security,cleaning,snow and ice removal and approve. The objections must exceed 35% Minneapolis landscaping of area, tax capacity, oriudividual/buaineaa New Ulm Provide free on-street and off-street parking organizations inthe proposed district. FuncTparking lot improvements,landscaping, lighting replacement and improvements waste • Theaervicechazgeappke000le]yt0000- reaidenLialpropezty State Law limits the Tr-ovidegeneral upkeep,snow removal, application *faservice charge toonly landscaping,,lighting,banners and waste property that iaclassified for property 'A.LOWS rark rernova taxation and used for commercial, White Bear Promote and manage district as a shopping or industrial, ozpublic utility purposes, oria Lake trade area. vacant land zoned ordesignated ooaland use plan for commercial orindustrial use. Other types ofproperty may bepart ofthe Housing Improvement Area service district,but may not besubject tuthe service charge. The City has the power to eatubbab a special taxing district to make improvements in areas Several cities of varying sizes have utilized special of owner-occupied housing (Minnesota Statutes, service districts as u too] to fund otrcebcmpe and Sections 428A.1I through 428A.21\. The housing other types ofamenities osillustrated iothe chart improvement area iasimilar incoouepttnthe special below. Sonneofthese service districts are nolonger service district. It is a special taxing district that ronuluS, however the table provides some good can benoed to finance a variety of improvements. ideas ofwhat itcan heused for. However, there is an important administrative difference with the housing improvement area. The City has the ability to assign the procedures for imposing ''feee" and administering the area to another"aotbodty,'' such asthe IlDA.nrEDA. PLAN OFBTILIWQ`EK7-18 Chapter 7: Econornic Development "".".".......".."."..".".....".w."..".v"""".""......"""".""".".".""..."."..."."."."..".."".""..".."."..".""""".."."....."..".""..m"..".""."""..""".."..".""""..""."."""" Ahousing improvement area is a defined collection Street State Aid of parcels. The area may cover u single housing The city receives state aid for the construction and project or abroudmr area vvitbin the down town. maintenance of the local atnseha. This aid can only be used for streets designated for inclusion in the �h� city has the power to levy u "foe'' on the local state mid street system. These revenues can buueio� onitaiotheurea� Tbda6eeonuyvvorkUke alaobepbd�edtopmydebtaerviceonboodsioaued a property tax or may be spread oabzg another for the construction and maintenance of state aid approach determined by the city. The fee uuu �e atzeeta/���5� 162.18)� collected through the property tax eyeheon. ` ' Uses Street Reconstruction The statute aDovva each city to define the nature o( A relatively new municipal Povvec is the ability to issue bonds to Uouuce street recomotructiun housing improvements. This tool �anbe used to � pro]ecte (��S 47558) To use this authority, the Gnouozunyfozcnofpu6licirnproveonentinclo�in� ` ' � ' '' atneetaoopo parking, and trails. �4 housing atzeetetoberecoontroctedrnoatbepurtofa "otrcet ' � reconobncdoup]uo'' that describes the streets tube improvement area can u|oo he used for private improvements that are part of new or existingreuouabnchcd'thueetinnatedcoat�audanypluoned reconstruction o/other city streets over the next five housing developments. years. The issuance ofthe bonds must baapproved byavote ofall ofthe members ofthe governing body Limitations following upublic hearing. The issuance is subject The city does not have the unilateral power to tmureverse referendum provision. The city must establish ohousing improvement area. The process hold an election prior to issuance ifpetitioned by must be initiated by pedduo of property owners. voters within SO days of the public hearing. Unlike In addition, the ucdnnm to establish the area and most municipal debt these bonds are Subject to the btliodt impose the fees are subject to veto by the property de ' uvvoeze. These potential complications becnooc moot ifthe area is set up at the beginning of the development process. Typically, Lhuzc is uaingle property owner at this stage of the process. In existing neighborhoods, this too] allows residents totake the initiative toimprove local parks, Utility Revenues The city operates three nnuniciya| utilities: water, sanitary sewer and storm water. The revenues from the operation ofthese utilities are available to pay for capital improvements in support ofcommunity development initiatives. State Cuvv (Minnesota Statutes, Section 444.075> gives the authority to pledge these revenues togeneral obligation bonds for utility system improvements. PLAN OF STlLLJ9ATBElChapter 7: Economic Development 7-19 D� Lease Revenue Bonds Public buildings can be financed through the Through this authority, the City can issue bonds to issuance oflease revenue bonds. finance the acquisitionorbetterment o/zcity hall, a public safety facility, orapublic works facility. The This tool combines two pieces of statutory statute does not define the precise nature of public authority. Ahousing and redevelopment authority safety orpublic works facilities. This debt authority (or EDA using these powers)has the ability Loissue is subject to several procedural requirements and revenue bonds to finance projects porxuoo| to a limitations: redevelopment plan. These projects can include * The bonds must heissued pursuant toau the construction of public buildings. Most BIl/\e approved capital improvement plan. donot, however, have sufficient revenues tosecure ^ The issuance ieaul�ecttoareverse � ' these bonds /\ city can provide this revenue ' referendum petition. through alease purchase agreement with the HRA. The authority for the lease coznoa from Minnesota o The total principal and interest due io any Statutes, Section 465.7l. year onall outstanding capital improvement bonds may not equal ozexceed O.O5367Y6of In considering the use of lease revenue bonds, taxable market value ufthe city� several factors should benoted: ^ The lease ianot alouS-teron, binding Implementation. obligation inthe form ofmost city bond Tbimplement the economic development plan, the issues. The lease iasubject toustatutory city will consider the /oUovvbuB bnplcooeotuhno ''ennoalappropriation" pledge. In simple measures: terms, the city council has the right not to appropriate funds iopay the lease in any To increase the tax base and provide opportunities fiscal year. This action would, however, for economic grow/db for SbUvvoier and Stillwater oneeuforfeiture n[the facilities financed area residents, the City ofStillwater will: with the lease, * Protect the city's industrial land base for v Ifthe amount ofthe lease exceeds industrial development $],OOC\O0D, then the obligation iasubject to w Consider using tax increment financing to the statutory debt limit. This limit equals assist nn-/ �oznew investment inthe Stillwater 2% ufthe taxable market value ofproperty West BnsineeoPark(Loca|Econozny in Stillwater. ` Program 5) • /\levy bythe city, tomake payments unlease revenue bonds, qualifies aaa To promote and maintain the dovvotovvo as a special levy under the current levy limit central focus for community economic and cultural ay»iern. Alevy topay debt ofanother activity,the City ofStillwater will: political subdivision ia oneligible special - Consider using tax increment financing to levy. Although aHRA ioapart nfcity assist major new investment Downtown government, itistechnically apolitical (Local 'rnorny�ro�ruoz5 subdivision. ` - Encourage downtown aaorelocation destination for successful businesses (Local ��apitalIroprove��eotBonds Economy PbUcy5) ' Capital inuproveonuotbonds are the newest capital w Encourage small locally owned business finance power for Minnesota cities. This authority o{particularly inthe Downtown (Local was granted by the State Legislature in 2003. Economy Program 2) 191 PLAN DFSTILlW\ZBR E 7-20 Chapter 7: Economic Developrnent ....".."..."".".".""".""....".".."""....""m"....".""".".".".""..".."."..."..".".."".".".......".".""...."."."."""""""."""".""....."""""".".."."...........,,,,,,,,,.,.,.,,,. ° Promote office and service job locations io m Construct anew public parking ramp and around the Downtown (Local Bmnorny Downtown Stillwater for employees and Program 3) visitors (Tourism Program 3) ° Support the Downtown Parking To provide newlocations for job growth in close Con�n�ioeiuoaaanadvisory group for proximity hohousing and with convenient access, managing the Downtown parking (7buzjoon the City of5bUvvutezv*iU: pru8zoun4) ` p Designate land for coonroerdaland industrial uses properly located with adequate support services tuaccommodate future forecast and unticipuhcdecononnic development(Local BconornyPolicy 1) p Designate the Bergmann farm area for research and development office industrial park oaopart ofthe proposed land use plan (Local Economy Program 1) w Encourage amix ofemployment, multifamily residential and retail and service activities ioand around the West Business Park area (Local Economy Pro8cuou 4) To promote tourism consistent with retaining Sdl]vvater's unique natural resources and historic and architectural character, the City of Stillwater will: * Work with the Stillwater Area Chamber of Commerce and Convention and Visitors Bureau inpromoting downtown activities and improvements (Tourism Policy 6) * Support year around activities that enliven the Downtown public and cultural life (Tourism Policy 2) • Maintain public facilities aothat the Downtown iaan.attractive place tovisit (Tourism Policy 5) ° Consider establishing incentive programs for rehabilitation ofolder buildings (Tourism Program l) ° Continue touse design review guidelines and process toensure new development and renovation is consistent with the historic character ofDowntown (Tourism Program 2) F91 PLAN OFSTILLYAJBIl [� ".""""m...."...."."""."."."...."".".m"."...""."".""m.""".....".."""""."..".""......""."""..."""....."".."..."........"""""..."......m."""""""....""...".""".."."."....., Chapter 7: Economic Development 7-2I 2016 Events Date of Event Event Name Type Location Size 1/16/2016 Winter lee Cream Social E Downtown-Lowell Park 1000 2/5/2016 Sticks In Stillwater 0 Other-Venue changed to Rec Center 500 2/20/2016 Brine's Bocce Ball Tournament SP Downtown-parking lot 250 Easter ift the Pafk E Other-Washington Square-No event this year 4/9/2016 Embrace Autism 5K SP Route-through the city 300 4/22/2016 S.E.E.D Earth Day E Downtown-parking lot 75 NIN 1renman Bike Rid C Route-venue changed to out of City limits 5/14/2016 SPD Youth Bike Safety Rodeo SP Downtown-parking lot 400 5/16/2016 Wash Cty Law Enforcement Day E Block-on Pine Street 200 5/19/2016 Liberty Garage Sale 0 Other-Liberty Subdivision 300 St Gfeix Pef4een&Beat shwvv SP Downtown-Denied event 5/21/2016 Wash Cty Hazardous Waste Day E Other-Lily Lake Park 800 spfifig Beer&`Fire Festi ye4 0 Downtown-Freighthouse-No event this year 5/28/2016 Stillwater Half Marathon&5K C Route-into city ends at Pioneer 1600 5/30/2016 Memorial Day Ceremony E Other-parking lot 600 6/4/2016 Rivertown Art Festival C Downtown-Lowell Park and parking lots 5000 6/4/2016 Block party on North 5th St E Block-5th St N 100 6/5/2016 North Hill lee Cream Social E Block- 3rd St N 75 6/8/2016 Crusin' on the Croix Car Show C* Downtown-parking lots 1000 6/11/2016 Stillwater Farmers Market C* Other-parking lot 200 6/13/2016 Pure Yoga Event E Other-Liberty Square Park 250 6/17/2016 Block party on William St E Block-William St 25 6/19/2016 North Star Grand Prix C Downtown- Route in city and parking lots 5000 7/4/2016 Independence Day Celebration 0 Downtown-parking lots,parks 30000 Rimiible on the Deek 0 Downtown-Freighthouse-No event this year 7/12/2016 Summer Tuesdays C* Downtown- Lowell Park and parking lot 600 7/14/2016 Lumberjack Days C Downtown-Parks and parade route 15000 8/2/2016 2016 Night to Unite E Other- Washington Square 1500 8/4/2016 1 st State Bank Open House E Other-Liberty Square Park 500 8/13/2016 Ragnar Relay E Route-through the city 400 8/27/2016 Woodbury Days Bike Ride E Downtown- through City 60 Greeley Golden Living Party E Block-William St 100 St. Mary's German Fest SP Block- 5th St S 500 St.Mary's Wild Rice Festival SP Block- 5th St S 500 Block party on North 5th St E Block- 5th St N 100 9/17/2016 Stillwater Log Run SP Route- into City to Lowell Park 750 Block Party-Liberty on the Lake E Block-Newman Tr 75 Bagpipes&Befifire, E Block-3rd St N- Event held every other year 8/20/2016 Stairs of Stillwater Fundraiser SP Route-around town to Pioneer Park 240 9/10/2016 NILMT)TS Rememberance Walk SP Downtown-Lowell park 1000 10/1/2016 Fall Fine Art and Music Festival C Downtown- Lowell Park and parking lots 6000 10/1/2016 American Diabetes Walk E Route-around lake to Pioneer Park 300 10/7/2016 Stillwater Harvest Festival C Downtown-Lowell Park and parking lots 10000 10/22/2016 US Gondola Nationals E Downtown-Lowell park 300 11/11/2016 Veterans Day Ceremony E Other-parking lot 200 11/12/2016 Scripture Walk SP Route-through the city 1200 Twinkle Parade E Downtown-Lowell Park 3000 Estimated attendance: 90000 STILLWATER EVENTS Number of Events Year 2016 2015 2014 2013 2012 2011 Events 20 20 14 19 19 18 Special Events 9 6 10 9 9 9 Contract Events 9 10 8 8 9 9 Other Events 3 3 1 1 2 1 Total Events 41 39 33 37 39 37 Location of Events Year 2016 2015 2014 2013 2012 2011 Downtown Events 16 15 15 12 14 13 Route Events 8 6 5 7 7 6 Block Parties 9 9 6 9 7 9 Other Sites/Parks 8 9 7 9 11 9 Key Events Residential street blocked <5 hours or Commercial street<2 hours or<9 parking spaces reserved or route with no services required or>250 people in public park Special Events Residential street blocked >5 hrs or more than 1 block or Commercial St>2 hrs or 10+ parking spaces reserved or route with traffic control, street closure, or parking restrictions Contract Events A Special Event needing a contract due to services over$1000 or held multiple days Other Events Doesn't fit event criteria but requires approval or city services The statistics above do not include: Multiple dates for Summer Tuesdays, Car Show or Farmers Market Teddy Bear Park or Washington Square children's programs Park reservations for weddings, picnics, ball tournaments, etc Key for 2016 Event Types Event held multiple weeks E = Event Residential street blocked <5 hours or Commercial street<2 hours or<9 parking spaces reserved or route with no services required or>250 people in public park SP= Special Event Residential street blocked >5 hrs or more than 1 block or Commercial St>2 hrs or 10+ parking spaces reserved or route with traffic control, street closure, or parking restrictions C = Contract A Special Event needing a contract due to services over$1000 or held multiple days O = Other Doesn't fit event criteria but requires approval or city services Highlighted New event in 2016 Stillwater City Council Work Session November 3, 2015 EVENTS STRATEGY DISCUSSION SUMMARY Background/Current Status/Strategy Discussion Points -Why have events? 4 Purpose...Tourism, Economic, community building, patriotism -What's best/what fits Stillwater -Number and Frequency of Events - What is appropriate balance -Time of Year(need more winter events... -Parking and business impacts downtown -Impact of Events 4 Economic, parking, security/safety of community, city resource support requirements, revenue/cost issues -Event Application Process -review/approval process -infrastructure/parking issues -necessary resources (and costs) for event support (city & other entities) Future Considerations/ Strategy Elements -Number of Events -Size of Events -Types of Events -Timing of Events (weekday, weekend, season, etc.) -Neighborhood, business and community impacts -Parking demands / impacts far events -Staffing demands for events -Other agency support/coordination for events -Economic Impact of events (U of M program availability?) -Event Coordinator—comprehensive event management—create internal staff position (perhaps couple with emergency management specialist) -Event fee Structure (generate revenue to offset cost of event) -Application/Review/Approval process standards apply to all ater EVENT PERMIT APPLICATION . w. .. _. ... INSTRUCTIONS The City of Stillwater encourages events and would like to help make them run smoothly. In doing so, it is important to balance the probable impacts of the event on the community with the desires of the event participants. Some events may include street closures, amplified music, admission charges, sale of goods or services or have a large number of people. To improve the chances of having a successful event and maintain the quality of life for the surrounding community, these activities require permits to give City departments, Commissions or the City Council the opportunity to review the plans with an eye toward the goal of balance. There are 4 steps to completing the application—These steps will assist you in completing the application and obtaining your permit. Please review each step carefully. Incomplete applications or late applications will be returned to the applicant. Step 1 — Determine which threshold your gathering will fall into. If your gathering does not fit into any one of these three thresholds, you do not need to complete the application process. If the gathering will use a public park, Contact the Parks Department for further reservations. Event Special Event Special Event with Contract Your gathering is an event when Your gathering is a "special event" An event requires a contract any one of the following applies: when any one of the following applies: with the city if: Closure of street Closure of street Overtime of city employees is One block of a residential street is One block of a residential street is necessary, OR extra paid closed for 5 hours or less closed for more than 5 hours personnel are necessary, OR Or Or extra-ordinary city employee Any portion of a commercial More than one block of a residential support or city materials are street is closed for 2 hours or less. street is closed (any length of time) necessary, OR any out-of- Or pocket expenses are incurred Any portion of a commercial street is by the city. closed for 2 hours or more. Public parking lot use Public parking lot use 1 to 9 spaces in a public parking 10 or more spaces in a public parking lot are reserved. lot are reserved. Street use Street use The event has a route on a public The event has a route on a public street(s), such as races, walks, or street(s) (such as a race, walk or parades. parade)that requires street closure, traffic control, street sweeping, or the use of"no parking signs" along the route. Number of people in a park 250 or more people are expected at a time in a public park. *Note:Any athletic event that has a park reservation approved by the City's park reservation staff is not subject to this threshold. Page 1 of 6 Step 2 — Checklist for Completing Application Once you have completed Step 1 and have determined the type of gathering you are planning, follow the appropriate checklist for that type. City Staff will verify your gathering type. Be sure to check availability of dates to hold your event within the City of Stillwater by calling 651- 430-8837 before submitting your application. "Event"Check list: 1. Submit a complete Events Permit application form to the City with a site layout plan of the event. 2. Application Deadline: Submit application at least 30 days before the event. 3. No application fee is required. 4. Event Permit application is reviewed by City staff and prepared for issuance. 5. Event organizer is notified by City staff when the Event Permit is ready to be picked up. If requested by the event organizer, the permit could be mailed or sent via email. "Special Event"Check list: 1. Submit a complete Events Permit application form to the City along with: a. A$50 non-refundable application fee. b. Site plan—must provide a detailed site layout of the event. c. A notification flyer (if applicable)—see item#4 for more information. 2. Application Deadline: Submit application at least 60 days before the event. 3. City staff will review the Event Permit application for completeness. 4. If the event does not occur completely within a public park, the organizer must submit a flyer to be distributed as a public notification to all properties immediately adjacent to the event location. The flyer must be submitted with the application. Items to include on flyer are: name of event, location of venue, date of event, time of event, list any closure of streets (including times) and contact information for questions. 5. City staff will review the notification flyer submitted by the organizer. When flyer has been approved by City staff, the event organizer distributes the flyer to all households and businesses immediately adjacent to the event venue. This flyer must be distributed at least seven days before the event. 6. City staff will route the Event Permit application to the Parking Commission for review and comments if ten or more public parking spaces are requested and to the Park Commission for review and comments if Lowell Park is to be used in whole or in part by the event. 7. The City Council will consider comments from City staff and the applicable Commissions and take action on the requested Event Permit application. 8. City staff will prepare the Event Permit for issuance. 9. Any additional fees will be due 3 weeks prior to event. 10. Event organizer is notified by City staff when the Event Permit is ready to be picked up. If requested by the organizer, the permit could be mailed. "Special Event with Contract"Check list: 1. Submit a complete Events Permit application form to the City along with: a. A$100 non-refundable application fee. b. Site plan—must provide a detailed site layout of the event. c. A notification flyer—see item#4 for more information. Page 2 of 6 d. The estimated cost of producing and mailing a neighborhood meeting notice (as estimated by City staff). 2. Application Deadline: Submit application at least 60 days before the event. 3. City staff will review the Event Permit application for completeness. 4. City staff will review the notification flyer submitted by the organizer with the application materials. Items to include on the flyer are: name of event, location of venue, date of event, time of event, list any closure of streets (including times) and contact information for questions. 5. When flyer has been approved by City staff, the event organizer distributes the flyer to all households and businesses immediately adjacent to the event venue. This flyer must be distributed at least seven days before the event. 6. Two to four weeks after the completed application is submitted to the city, but no later than three weeks prior to the event,the City will hold a neighborhood meeting for public comment. The neighborhood meeting must be held prior to consideration of the permit request by any of the applicable Commissions or the City Council. 7. Notices for the neighborhood meeting will be prepared and mailed by the City to immediately adjacent property owners of the venue. (Note: Any permit request for an event that was held in 2010 that is not being changed substantially in 2011 or subsequent years is considered "grandfathered". A"grandfathered" contract event is not required to have a neighborhood meeting.) 8. City staff will route the Event Permit application to the Parking Commission for review and comments if ten or more public parking spaces are requested and to the Park Commission for review and comments if Lowell Park is to be used in whole or in part by the event. 9. A$500 park impact fee may be required by the Park Commission if they find that the event has the likelihood of impacting a park beyond "normal wear and tear". 10. City staff will meet with the event organizer to draft a contract for event services. 11. The City Council will consider comments from City staff, the applicable Commissions, the recorded public testimony from the neighborhood meeting and take action on the requested event permit and draft contract. 12. City staff will prepare the Event Permit and signed contract for issuance. 13. Any additional fees will be due 3 weeks prior to event. 14. Event organizer is notified by City staff when the Event Permit is ready to be picked up. If requested by the organizer, the permit could be mailed. 15. A post-event questionnaire will be offered to residents and local businesses on the city's website. The comments will be tabulated and given to the event organizer within 30 days of the event and the results will be included in the review of the subsequent year's permit request Step 3 — Review Policies and Fees The following are the policies and fees for holding an event in the City of Stillwater. All fees will need to be submitted three weeks prior to event. Application Submittal Deadline and Fee—Any application that is incomplete or submitted after the required submittal date will be returned to the applicant. Check availability of dates to hold your event within the City of Stillwater by calling 651-430-8837 before submitting your application. • A gathering determined to be an "Event" must complete and submit an application 30 days prior to the event. No application fee is required. Page 3 of 6 • A gathering determined to be a "Special Event" must complete and submit an application 60 days prior to the event and submit a $50 non-refundable application fee. • A gathering determined to be a "Special Event with Contract" must complete and submit an application 60 days prior to the event and submit a $100 non-refundable application fee. Alcohol Regulations—A permit is required for having alcohol at events. See below for more information. Police Officer Requirement: If more than 75 people are in attendance of an event, a police officer will be required. Contact the Police Department at 651-351-4900 to arrange for an officer and payment. A Consumption Permit is required for any alcohol consumed on public property using any type of alcohol (wine, strong beer, 3/2 beer or liquor). Any alcohol sold or given away during an event must obtain a Temporary Liquor License. A Consumption Permit fee is $35. Contact 651-430- 8837 to obtain a permit. Temporary Liquor License is required if the event is selling or giving away liquor in the course of the event. The fee for a Temporary Liquor License is $25/day. The license application process is handled by the Administration Department, contact 651-430-8802 to apply. There are two types of Temporary Liquor Licenses: 3.2 beer Temporary Liquor License:A club or charitable, religious or non-profit organization may be issued a temporary 3.2 beer license subject to the terms (see below) set by the city. On-sale spirits,wine and beer Temporary Liquor License:A club or charitable, religious or other non-profit organization in existence for at least three years may be issued a temporary license for the on-sale of intoxicating liquor in connection with a social event within the city/county sponsored by the licensee.The license may not be for more than four (04) consecutive days.This permit must be approved by the City Council 30 days before the event and staff will submit to the Minnesota AGED. Terms: ■ A temporary liquor license must be approved by the City Council and the State of Minnesota Alcohol &Gambling Control Division 30 days prior to the event. ■ Liquor will be confined to a specific area of the event, fencing will be required and a Police Officer(s) as determined by the Police Department. ■ Any service of liquor will require server training by either the Stillwater Police Department or an affiliation recommended by the Stillwater Police Department. Certification of Server Training is a required submittal prior to receiving the temporary liquor license (3.2 or on-sale). Event Notification Flyer—A gathering determined to be a "Special Event" that does not occur completely within a public park or a gathering determined to be a "Special Event with Contract" must submit a flyer to be distributed as a public notification to all properties immediately adjacent to the event location. The flyer must be submitted with the Event application. City staff will review the flyer submitted with the event application. When approved by City staff, the event organizer distributes the flyer to all households and businesses immediately adjacent to the event venue at their own cost. This flyer must be distributed at least seven days before the event. Items to include on the flyer are: name of event, location of venue, date of event,time of event, list any closure of streets (including times) and contact information for questions. The event organizer is responsible for cost of producing and distributing the flyer. Page 4 of 6 Materials—Since event use of materials owned by the city(e.g., barriers, cones, signs)creates wear and tear on those materials,that use must be paid for by the event organizer. As long as the equipment and services are appropriate for the event and the event caro Ibe ruin safely in the estimation of city staff,the organizer could contract for services and materials elsewhere. City staff will review application and may adjust how many imaterials wavilll be,required for the event.The fee schedule for city materials is: Picnic Tables $10,00/table/each day of event Orange Fencing $ .S0/lineal)foot Trash Containers $8.00/contaiiner/each,day of event Refuse Collection Cost of staff time Portable toilets $60/event/unit Portable toilet—IHandiicaplped $154 /event/un,it Electrical use(Parks,except Lowell Park) $10.00/each day of event Electrical use(Lowell Park) $20,00 per elec, box/each day of event Barricade 4'to 12' $2,00/barricade/each day of event Barricade 4'to 12'with flasher $5,00/barricade/each day of event Druims $1.00/drum/each day of event Reflective Cones $1.00/cone/each day of event Traffic Sign on stand) $2.00/sign/each day of event PD No Parking Signs $1.00/sign/each day of event Nehithborhood Meeting Malling Costs,—A gathering that meets the threshold for a "Special Event with Contract" will be required to hold a public meeting to receive input from the surrounding neighborhood. This meeting must be held three weeks prior to the event, Notices for the neighborhood meeting will be prepared and mailed by the City to the immediately adjacent property owners. The organizer will pay for the cost of mailing notices (first class postage, letterhead,envelopes)for the public input meeting. Parking Space Usage Fee Downtown Rarking Rates- Peak Season (May through September) Weekday(Mon-Wed) Weekend/Hohday iThvrs-Sun) Lot 1 $15/day/spacel $1 /'clay/spacel Lott $q/day/space' $,9/day/space' Other paved ciity lots $1.50/day/space" $3/day/space' Unpaved city lots $'1/day/space'' $1. 0/day/space Chin-street parking(except on Main Street4), $9/day/space $,9/day/space Downtown Parking Rates-Off Season(Octobeir through April) Weekday(IMIGn-Thouro Weekeincl i1ni-Sun) All lots: 3 hours or less Free, but must be approved Free, but must be approved by Parking Commission by Parking Commission All lots : >3 hours $1.50/day/space $1.50/day/space On,-street parking(except on Main Street) $3/day/space $3/day/space Partial dayuse(or reservation)will incur only a partial day fee as follows: 0 4 frours, $5;>4 but<8 hours=$10;more than 8 hours=$15. Partlat day use(or reservation)will incur only a partW day fee as follows: 04 hours mm$3;>4 but<8 hours=$6;more than 8 hours m$9. 3 This rate applies whether the sipace is used(air reserved)for a partial or fulli diay. 4 On-street parking spaces cannot be reserved on Malin Street, Page 5 of 6 Park Usage Fee—Standard park reservation and facility use fees (described below)will be required along with a $100 refundable damage deposit. ■ Amenities such as picnic shelters, pergola or gazebos: $50/day for Stillwater city residents or $100/day for non-Stillwater city residents. ■ Park Open Space: no cost for Stillwater city residents or$50/day for non-Stillwater city residents. ■ Pioneer Park Bandshell or Lowell Park Amphitheater: $125 fee for resident or non-resident. ■ Contact the Park Department for Teddy Bear Park Building rates. ■ A$500 Park Impact Fee may be charged for a gathering that meets the definition of a "Special Event with Contract". Park Commission may require this fee if they find that the event has the likelihood of impacting a park beyond "normal wear and tear". ■ $750 refundable irrigation damage deposit is required for any park having irrigation. ■ $50 refundable deposit for water shut off key if needed. Police Services—The Stillwater Police Department will determine the number of Police Department employees and/or Police reserves needed for an event. (Reserves will not be hired in lieu of employees, but as a supplement to employee staffing). The Stillwater Police Department retains the right to require more services than requested if determined to be necessary. Fees for the Police Department employees will be charged at the on-duty overtime rate per employee;with a two (2) hour minimum. Fees for the Police reserves will be charged at$15/hr per reserve with a two (2) hour minimum. The total estimated cost will be invoiced and paid to the City of Stillwater prior to the event. Out-of-pocket Expenses—Fees for city services will be limited to the city's out-of-pocket expenses. Out- of-pocket expenses include such things as overtime pay for city employees, equipment that the city would need to rent for the event, office supplies, pertinent supplies (e.g. postage, letterhead, envelopes), and any contracted services. Step 4— Complete Application Complete the Events Permit application and submit the items on the checklist in Step 2. Make sure you have everything included and don't miss the deadline. For any questions regarding the application process contact 651-430-8837. Submit completed application packet to: Attn: Beth Wolf or: City of Stillwater email to: bwolf@ci.stillwater.mn.us 216 N.4t"Street fax to: 651-430-8810 Stillwater, MN 55082 Other Contact Information: City of Stillwater, Administration 651-430-8800 Fire Department 651-351-4950 Police Department 651-351-4900 Public Works Department 651-275-4100 Lakeview EMS 651-430-4621 Department of Natural Resources 651-259-5875 Minnesota Department of Transportation 651-234-7500 Washington County(events) 651-430-4313 Washington County Health Department 651-430-6698 Page 6 of 6 !.aler EVENTS PERMIT APPLICATION 216 North 4t" Street, Stillwater, MN 55082 THE BIRTHPLACE O f M I N N E S O T A Telephone; 651-430-8837 Fax; 651-430-8810 Incomplete applications or applications received after deadline will not be office use only accepted. See Event Instructions for application deadline and fees. Date Application Received Date of Application: Type: Event Special Event Event w/Contract Event Information Title/Name of Event Event Date/Time: Set up: Date Time to Actual Event: Date Time to Clean up: Date Time to (Events after 10:00 p.m.require a variance from City Council Location (Address) of Event: (If in Lowell Park please specify north or south Lowell park) Description of Event (please be specific-this information will be used to promote the event on the City of Stillwater website) Estimated Attendance (participants and spectators): Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Mailing Address: City, State,Zip Code: Primary Contact/Applicant Name: Phone Number: Fax: Cell Phone: Email Address: Website Address: Name of contact person during event: Cell Phone: Alternate contact during event: Cell Phone: Refer media or citizens inquires to: Phone: Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout, Include any tables, stages,tents, fending, portable, re,stroomis,vendor booths,trash containers,etc. If event involves a parade, raice or walk, please attach a route map highlighting(route. Include rest stop stations,crossings, signage.and indicate route direction with arrows, Event Features, Will::any signs/bainners Ibe put up No E] Yes 0 Number and size: Will:there be any inflatables? No ED Yes El Insurance certificate from rentaivendor is required' Will:there be entertainment? No Ell Yes What type: Fees for electricity may apply see Instructions Will:sound aimplification be used? No 17-71 Yes EJ Hlours and Type: Will::a stage or tent(s)be set uip? No 0I Yes [j Dimensions: Will::there be temporary fencing? No E]I Yes E Hlow many Fees for electricity m ay Will: merchandise/food items be sold? No E Yes E] vendors expecte& apply see Instructions Will::food be prepared on site? No 1`7I Yes M Contact Washtngton County flechh DepartmeM,6�51-4301-66,55 Will:cooking operations Ibe conducted"? No Yes F1 Contact Stillwater Fire Department,351-4950 Will:alcohol be served but not sold? No Yes El Steel holRegulations in the Insfructions Will:alcohol be sold? No Yes El See Alcohol Reg Wations in the Instructions W it there be fireworks displayNo Yes El Permit required,contact Stillwater Fire Department,6,51-3514950 l: a ? []l Describe power needs and location of power source,. Describe lleve,l of advertisement (ie,radlio,,flyers,aidls,tv,press release),Attach sample if avaflable iter Services (After reviewing the event appficaflon,City services imay be requrlodl for the event.) Will:event use, close or block any of the following: If yes specify location on site map, City Streets or Right-of-way No Ol Yes 0 Start/Encl Time: Date: City Sidewalks or Trails No ED Yes [3 Start/Encl Time: Date: Public Parking Lots or Spaces No D Yes Cl Start/Encl Time: Date: Will:event need barricade(s)? No F-1 Yes Ej Number needed- Fees may apply see Instructions Fees may apply Will:extra picnic tables be needed? No Ej Yes [j Number needed,, see Instructions Will portable restrooms be needed? No ❑ Yes ❑ Number needed: Fees may apply see Instructions Will extra trash receptacles be needed? No ❑ Yes ❑ Number needed: Fees may apply see Instructions Describe trash removal and cleanup plan during and after event: Will event need traffic control? No ❑ Yes ❑ Contact Stillwater Police Department for assistance,651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: Will "No Parking Signs" be needed? No ❑ Yes ❑ Number needed: Fees may apply see Instructions Show location(s)on site map Will event need security? No ❑ Yes ❑ If event is overnight,security will be required. If using private secruity, list Security Company and Contact Information: Will event need EMS services? No ❑ Yes ❑ Contact Lakeview EMS,651-430-4621 Describe plans to provide first aid, if needed: Describe the emergency action plan if severe weather should arise: List any other pertinent information: The sponsors)of this event hereby agrees to save the City,its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance"maybe required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy"as their interest may appear." As the sponsor or authorized representative, 1 certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. 1 realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a release of Liability. Signature of Applicant or Authorized Agent Date