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HomeMy WebLinkAbout2016-02-02 CC MIN ate INE lINTN►IACE OF MINNESOTA CITY COUNCIL MEETING February 2, 2016 REGULAR MEETING 4:30 P.M. Mayor Kozlowski called the meeting to order at 4:30 p.m. Present: Councilmembers Menikheim,Junker,Weidner,Polehna,Mayor Kozlowski Absent: None Staff present: City Administrator McCarty City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Public Works Director Sanders Police Chief Gannaway Fire Chief Glaser City Clerk Ward OTHER BUSINESS Presentation by Karen Kill,Brown's Creek Watershed District and Mike Isensee,Middle St. Croix Watershed Management Organization Karen Kill, Brown's Creek Watershed District, explained recently accomplished and upcoming watershed district projects in Stillwater. She reported that the watershed district is beginning its ten year management planning process. Mike Isensee, Middle St. Croix Water Management Organization, gave an overview of SCWMO projects. The ten year management plan was just completed. Update on possible sculpture tour, Julie Pangallo City Administrator McCarty provided a brief update on the sculpture tour,as Ms.Pangallo was unable to attend the meeting due to weather. The project has been discussed with many community agencies and a work group is forming. STAFF REPORTS Community Development Director Turnblad presented names of additional Downtown Advisory Plan Committee members;he will bring a resolution back to the Council to formally add the individuals. He also updated the Council on the Police Department and City Hall Building Project. Proposals have been received for construction management services. A recommendation should be brought to the next Council meeting. Public Works Director Sanders reviewed a request from the contractor for the Armory to pump the wetland 24 hours a day for the next three weeks, before spring runoff. A variance would be needed to work from 10 p.m. to 7 a.m. City Council Meeting February 2, 2016 Motion by Councilmember Polehna,seconded by Councilmember Junker,to grant a noise variance to the National Guard Readiness Center for the pumping of the wetland. All in favor. Public Works Director Sanders noted with the current snowstorm, plows will be out until 10 p.m. and will begin city-wide plowing at 2 a.m. Finance Director Harrison provided a report indicating how the 2016 budget relates to the strategic plan, and a schedule of upcoming 2016 bond issuance key dates; all projects were approved and levied for during the 2015 and 2016 budget processes. City Administrator McCarty noted that he is working on scheduling a meeting with area and state legislators. He added that recruitment for the Human Resources Manager position is ongoing, with a deadline of February 5. He also informed the Council that the Minnesota Pay Equity Compliance Report was submitted, and it appears the City will not be in compliance with the pay equity act. The State will be advising the City and providing direction. The City was notified of eligibility for the Met Council Solar Garden Project; staff will analyze whether it makes sense for the City and will bring a report and recommendation to Council in March. Mr.McCarty reminded the Council that the Washington County League of Local Governments has set a meeting February 29 regarding the County Library System's Strategic Plan. RECESS The meeting was recessed at 5:40 p.m. RECESSED MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:00 p.m. Present: Councilmembers Menikheim,Junker,Weidner,Polehna,Mayor Kozlowski Absent: None Staff present: City Administrator McCarty City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Public Works Director Sanders Police Chief Gannaway Fire Chief Glaser City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of January 19, 2016 regular meeting minutes Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to approve the January 19, 2016 regular meeting minutes. All in favor. PETITIONS, INDIVIDUALS DELEGATIONS & COMMENDATIONS Discussion on Washington County HRA/Economic Development proposed legislation- Barbara Dacy, Executive Director Barbara Dacy, Executive Director of the Washington County HRA, informed the Council that the Washington County Housing and Redevelopment Authority(HRA) has drafted Page 2 of 6 City Council Meeting February 2, 2016 legislation to amend its enabling law to add economic development powers. The HRA requests that the City of Stillwater adopt a resolution supporting a proposed bill to be introduced during the 2016 legislative session, which would empower the HRA to undertake economic development activities. She shared the goals and benefits of the proposed legislation. Adding economic development powers to the HRA would enable the agency to identify and accomplish programs and initiatives that augment development activities the City is doing. Councilmember Weidner asked if the EDA would have a separate taxing authority. Ms. Dacy replied that currently there is a county-wide HRA levy that has been in place for a number of years which generates $32 annually for a$250,000 home. Councilmember Weidner asked if the tax could possibly increase under the proposal. Ms. Dacy responded that it could increase for an economic development type of program,but a lot would have to be done to approve such an increase. Motion by Polehna, seconded by Councilmember Menikheim, to prepare a resolution supporting the proposed legislation, and to add it to City's legislative platform for 2016. Ayes: Councilmembers Menikheim, Junker, Polehna, and Mayor Kozlowski Nays: Councilmember Weidner OPEN FORUM There were no public comments. CONSENT AGENDA Resolution 2016-020, directing the payment of bills Possible purchase of Audit Trail module for Laserfiche - MIS Resolution 2016-021,tabling City Council consideration of authorization for a • demolition designation study for the structure located at 816 4th Street South (HPC Case No. 2016-01) Resolution 2016-022, approval of 2016 Forestry Consultant Agreement Resolution 2016-023, approving position status request for Fire Department Resolution 2016-024, approving a resubdivision of property located at 234 Rutherford Road (Case No. 2016-10) Possible approval for beginning process on correction of legal description— Golf Course Resolution 2016-025, a resolution for VisTatek Loan Forgiveness Certificate Possible approval of utility bill adjustments Possible approval of the Pay Equity Report Councilmember Polehna requested that Resolution 2016-023, approving position status request for Fire Department,be pulled from the Consent Agenda. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adopt the Consent Agenda as amended. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, and Mayor Kozlowski Nays: None Councilmember Polehna asked why the Fire Depailment position needs to go to 50%, since it has been 25% for many years. He asked whether there is meaningful work to keep someone busy 50% of the time. Fire Chief Glaser responded that historically it was a 50% position, but was reduced to 25% due to budget issues.With a job classification of secretary,the budget supports a 50%position. Page 3 of 6 City Council Meeting February 2, 2016 Additionally, since the Department moved offsite, if there is no one staffing the front desk,it's more difficult to assist people. He stated there is work enough to support going to the 50% position. City Administrator McCarty voiced support for the position and confirmed there is a need. Motion by Councilmember Weidner, seconded by Councilmember Menikheim, to adopt Resolution 2016-023, approving position status request for Fire Department. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, and Mayor Kozlowski Nays: None PUBLIC HEARINGS Case No.2016-04. A public hearing to consider a request from the City of Stillwater for adoption of new regulations pertaining to parking vehicles on yard areas. Mayor Kozlowski noted that the public hearing has been cancelled because the Planning Commission is still developing a draft ordinance. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS Case No. 2016-01. Possible approval of a SUP Amendment for Oak Park Elementary School Community Development Director Turnblad explained that the applicant is requesting an amendment to an existing Special Use Permit for the installation of a new 160 ton chiller to be located on the north side of the Oak Park Elementary School.After holding the required public hearing, the Planning Commission voted unanimously to recommend conditional approval. Case No. 2016-02. Possible approval of a SUP Amendment for Lily Lake Elementary School Community Development Director Turnblad explained that the applicant is requesting an amendment to an existing Special Use Permit for the installation of a new 160 ton chiller to be located on the north side of Lily Lake Elementary School. After holding the public hearing, the Planning Commission voted to recommend approval on a 7 to 1 vote, with Commissioner Siess voting nay due to the reduction of parking spaces. Case No. 2016-03. Possible approval of a SUP Amendment for Stillwater Junior High School Community Development Director Turnblad explained that the applicant is requesting an amendment to an existing Special Use Permit for the installation of two new 160 ton chillers to be located on the north side of Stillwater Junior High. After holding the public hearing, the Planning Commission voted to recommend approval on a 7 to 1 vote,with Commissioner Siess voting nay due to the reduction of parking spaces. City Attorney Magnuson stated that the resolutions approving SUP Amendments for Oak Park Elementary, Lily Lake Elementary, and Stillwater Junior High School could be adopted at one time. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adopt Resolution 2016-026, approving a Special Use Permit Amendment for Stillwater Area School District's Oak Park Elementary mechanical upgrades (Case No. 2016-1); Resolution 2016-027, approving a Special Use Permit Amendment for Stillwater Area School District's Lily Lake Elementary School mechanical upgrades (Case No. 2016-2); and Resolution 2016-028, approving a Special Use Page 4 of 6 City Council Meeting February 2, 2016 Permit Amendment for Stillwater Area School District's Stillwater Junior High School mechanical upgrades (Case No. 2016-3). Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, and Mayor Kozlowski Nays: None Case No. 2016-04. Possible approval of Cates Resubdivision Community Development Director Turnblad explained that in 2013, the Council approved a request by Jennifer Cates with Cates Fine Homes LLC to split the lot located at 234 Rutherford Road. The Council granted conditional approval of the lot split, however, the conditions of approval were never met and, the property owner decided not to pursue subdividing. Cates Fine Homes, LLC, owns the 2.5 acre vacant lot located at 234 Rutherford Road,one of six lots in Jackson Estates. Jennifer Cates has submitted a request for the Council's consideration to rescind the previous approval and to subdivide the lot into two parcels that would have a different configuration than originally approved. Staff finds the requested subdivision to be reasonable and consistent with the City's Comprehensive Plan, Zoning Ordinance and Subdivision Ordinance, therefore staff recommends approval with conditions. Motion by Councilmember Polehna, seconded by Councilmember Junker, to adopt Resolution 2016-029, rescinding Resolution No.2013-032 and approving a resubdivision of property located at 234 Rutherford Road (Case No. 2016-10). Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, and Mayor Kozlowski Nays: None Possible approval amended Fire Contract with Stillwater Township City Administrator McCarty explained that in 2014, the City entered into a 3-year agreement with Stillwater Township for fire protection services. Since that time, the City annexed a number of parcels pursuant to the Annexation Agreement between the City and the Township. Therefore, there has been a decrease in cost for Stillwater Township and the fire contract for Stillwater Township needs to be amended. Motion by Councilmember Junker, seconded by Councilmember Polehna, to adopt Resolution 2016-030, approval of Stillwater Township Fire Protection Contract Addendum Number One. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, and Mayor Kozlowski Nays: None COMMUNICATIONS/REQUESTS Councilmember Weidner asked about the status of Sticks of Stillwater and Hockey Day MN. Mayor Kozlowski replied that he understands that Stillwater is one of the cities being considered for next year's Hockey Day MN; the Sticks of Stillwater Festival, a Mite Tournament for eight and under,will be held this weekend. City Administrator McCarty stated he has not been contacted by anyone from Hockey Day MN. Councilmember Weidner reported that the Cable Commission replaced cameras in city hall of all of the member communities. He also noted that there will be a new secretary administrator for the Cable Commission. COUNCIL REQUEST ITEMS There were no Council request items. Page 5 of 6 City Council Meeting February 2, 2016 ADJOURNMENT Motion by Councilmember Weidner, seconded by Councilmember Menikheim, to adjourn the meeting at 7:49 p.m. All in favor. Ted ozlowski, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2016-020, directing the payment of bills Resolution 2016-021,tabling city council consideration of authorization for a demolition designation study for the structure located at 816 4th street south (HPC Case No. 2016- 01) Resolution 2016-022, approval of 2016 Forestry Consultant Agreement Resolution 2016-023, approving position status request for Fire Department Resolution 2016-024, approving a resubdivision of property located at 234 Rutherford Road (Case No. 2016-10) Resolution 2016-025, a resolution for VisTatek Loan Forgiveness Certificate Resolution 2016-026, approving a special use permit amendment for Stillwater Area School District's Oak Park Elementary mechanical upgrades (Case No. 2016-1) Resolution 2016-027, approving a special use permit amendment for Stillwater Area School District's Lily Lake Elementary School mechanical upgrades (Case No. 2016-2) Resolution 2016-028, approving a special use permit amendment for Stillwater Area School District's Stillwater Junior High School mechanical upgrades (Case No. 2016-3) Resolution 2016-029,rescinding Resolution No. 2013-032 and approving a resubdivision of property located at 234 Rutherford Road (Case No. 2016-10) Resolution 2016-030, approval of Stillwater Township Fire Protection Contract Addendum Number One Page 6 of 6