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Home My WebLink About2016-01-19 CC MIN ater fYE IIATNELACE BF •UNEEETA CITY COUNCIL MEETING MINUTES January 19,2016 REGULAR MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:00 p.m. Present: Councilmembers Menikheim, Junker, Mayor Kozlowski Absent: Councilmembers Weidner and Polehna Staff present: City Attorney Magnuson Police Chief Gannaway Fire Chief Glaser Public Works Director Sanders Community Development Director Turnblad City Planner Wittman Finance Director Harrison IT Manager Holman City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of minutes of January 5, 2016 regular and recessed meeting Motion by Councilmember Menikheim, seconded by Councilmember Junker,to approve the minutes of the January 5, 2016 regular and recessed meeting. All in favor. PETITIONS,INDIVIDUALS, DELEGATIONS & COMMENDATIONS Presentation of Heart Safe Community Designation Fire Chief Glaser introduced Captain Chris Zeuli and Ms. Kim Harkins of the Minnesota Resuscitation Consortium, who recognized the City for being a Heart Safe Community. Captain Zeuli presented Mayor Kozlowski with DOT-approved signs designating the City as a Heart Safe Community. OPEN FORUM There were no public comments. City Council Meeting January 19, 2016 STAFF REPORTS Fire Chief Glaser reported that the new water tender is now in service. He informed the Council of a mutual aid fire in Baytown involving 60 firefighters on site; there were no injuries but the home was lost. Public Works Director Sanders notified the Council that, as a result of a MnDOT Speed Study along Highway 95, there will be two or three speed limit changes within the City along Highway 95. Signs will go up in the spring. Mayor Kozlowski asked if the City could send a letter opposing the changes. Mr. Sanders stated the City could send a letter, but he does not know if it would help lower the speed limit. CONSENT AGENDA Resolution 2016-011, directing the payment of bills Resolution 2016-012, accepting work and ordering final payment for 2013 Street Improvement Project(Project 2013-02) Resolution 2016-013, approving agreement with Winter& Company Resolution 2016-014, approving license to use real property Resolution 2016-015, approving 2016 Development Fees Possible approval to purchase 2 marked squad cars—Police Resolution 2016-016, resolution authorizing City participation in DNR Conservation Partners Legacy Fund grant application Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Junker, Mayor Kozlowski Nays: None PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS Possible approval of Downtown Plan Committee Community Development Director Turnblad presented 20 candidates for possible appointment to the Downtown Plan Advisory Committee. He stated that the committee will serve for about a year beginning in February or March. Under the guidance of a team of consultants and the Community Development Director, the committee will evaluate various materials and offer advice as work progresses on updating the Downtown Plan. Although 20 is a large number, Mr. Turnblad recommended appointment of all candidates. Motion by Councilmember Menikheim, seconded by Councilmember Junker, to adopt Resolution 2016-017, approving appointments to Downtown Plan Advisory Committee. Page 2 of 4 City Council Meeting January 19, 2016 Ayes: Councilmembers Menikheim, Junker, Mayor Kozlowski Nays: None Recommendation on Downtown Plan consultant Community Development Director Turnblad informed the Council that three very strong proposals were received for consulting services to assist with the update of the Downtown Chapter of the Comprehensive Plan. He added that the selection committee unanimously recommends selecting the SRF proposal and requests Council authorization to enter into contract negotiations with SRF. Motion by Councilmember Junker, seconded by Councilmember Menikheim, to negotiate a contract with SRF Consulting Group, Inc., to assist with the update of the Downtown Chapter of the Comprehensive Plan. All in favor. Consideration of preparation of a Designation Study of the residential structure at 816 Fourth Street South City Planner Wittman reported that at the direction of the Heritage Preservation Commission,and pursuant to the process outlined in the Demolition Ordinance, staff is requesting the Council's authorization to prepare a designation study for the house located at 816 4th Street South, determined to be a Historic Resource by the Heritage Preservation Commission. Bell's Trucking, on behalf of Rodney and Mary DeReu, property owners, requested approval of the demolition of the structure. The property owners, who own and reside in the residence at 820 4th Street South, would like to demolish the structure for additional yard space for their home. Ms. Wittman informed the Council that a letter received today from the property owners' daughter stated that they plan to put the house on the market for sale and they request that the Council table consideration of ordering the Designation Study. Motion by Councilmember Junker, seconded by Councilmember Menikheim, to table consideration of preparation of a Designation Study of the residential structure at 816 Fourth Street South for 90 days, with the request that the owners market the property and actively try to sell the home. Ayes: Councilmembers Menikheim, Junker, Mayor Kozlowski Nays: None Possible approval of Water Board IT Agreement IT Manager Holman stated that as directed at the last council meeting, she revised the agreement to reflect an hourly charge for IT services provided to the Water Board, to be billed to the Water Board quarterly. The Water Board has agreed to the changes in the agreement. City staff will meet with the Water Board again in the 4th quarter of 2016 to review the year and make any necessary changes. Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adopt Resolution 2016-018, resolution approving Joint Powers Agreement with Stillwater Board of Water Commissioners. Ayes: Councilmembers Menikheim, Junker, Mayor Kozlowski Nays: None Page 3 of 4 City Council Meeting January 19, 2016 Possible approval of revised Purchasing Policy City Administrator McCarty reported that based on direction from City Council,staff has prepared revisions to the Purchasing Policy for approvals of budgeted capital items. Additional sections of the policy were updated to reflect revised internal processing and approval of invoice payments. He provided a suggested amendment and explained the proposed revisions. Staff recommends approval of the Purchasing Policy. Motion by Councilmember Menikheim, seconded by Councilmember Junker, to adopt Resolution 2016-019, approving revised Purchasing Policy. Ayes: Councilmembers Menikheim, Junker, Mayor Kozlowski Nays: None ADJOURNMENT Motion by Councilmember Junker, seconded by Councilmember Menikheim,to adjourn the meeting at 7:37 p.m. All in favor. Ted-7'z-owski, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2016-011, directing the payment of bills Resolution 2016-012, accepting work and ordering final payment for 2013 Street Improvement Project (Project 2013-02) Resolution 2016-013, approval of agreement with Winter& Company Resolution 2016-014, approving license to use real property Resolution 2016-015, approving 2016 Development Fees Resolution 2016-016,resolution authorizing City participation in DNR Conservation Partners Legacy Fund grant application Resolution 2016-017, approving appointments to Downtown Plan Advisory Committee Resolution 2016-018, resoution approving Joint Powers Agreement with Stillwater Board of Water Commissioners Resolution 2016-019, approving revised Purchasing Policy Page 4 of 4