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HomeMy WebLinkAbout2015-12-28 PRC packetwater 1 11 E 'B I R T N P L. A C L O F M I N N F N 0 1 A CITY OF STILLWATER STILLWATER PARKS AND RECREATION COMMISSION NOTICE OF MEETING MONDAY, DECEMBER 28, 2015 AT 7:00 PM The City of Stillwater Parks and Recreation Commission will meet on Monday, December 28, 2015, at 7:00 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. AGENDA 1. Approval of the October 26, 2015 Minutes 2. Open Forum - The Open Forum is a portion of the meeting to address the Board on subjects which are not a part of the meeting agenda. The Board may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. Action Items 3. Trail Plan 4. Browns Creek Parking Lot 5. 2016 Capital Outlay Information Items Commission Items/Topics CITY OF STILLWATER PARKS AND RECREATION COMMISSION MEETING October 26, 2015 Present: Chairman Linda Amrein, Commissioners David Brandt, Scott Christensen, Solveg Peterson, Council Liaison Mike Polehna Absent: Commissioners Rob McGarry, Sandy Snellman, Don Stiff Staff present: Public Works Superintendent Tim Moore APPROVAL OF MINUTES Possible a royal of Au ust 24. 2015 Parks Commission Meetin Minutes Motion by Commissioner Brandt, seconded by Commissioner Peterson, to approve the August 24, 2015 meeting minutes with the following amendments: 1) replace "Jim Luger" with "a volunteer" under Informational Items, and 2) correct Commissioner Scott Christensen's name. All in favor, 4-0. ACTION ITEMS Park Dedication Funds Superintendent Moore reported that the Park Dedication Fund has a balance of $119,469 and the Trail Dedication Fund has a balance of $520. The funds may be used for any capital purchase or project. He provided a copy of the Park and Trail Dedication Ordinance (Ordinance No. 963). Commissioner Christensen asked if park dedication funds may be used for trail projects, as McKusick Lake Trail is in horrible shape and needs resurfacing. Councilmember Polehna stated at the last Council meeting, he mentioned to the City Engineer that many of the trails are in bad shape and a trail maintenance plan should be put together. He added that McKusick is a county trail, but the county is trying to get the City to take back all the trails along county roads. Superintendent Moore commented that staff has been working on a trail maintenance plan but it does not include capital outlay for resurfacing. Pickle Ball/Tennis Court Update Superintendent Moore stated that he has talked to the City of Roseville, which has developed dual -use courts that are working out well. He suggested the Commission consider striping Lily Lake or Northland Park so they could be used for both tennis and pickle ball. He continued that due to noise and parking concerns, those parks would be better suited for pickle ball than Staples Field. The City could go out for bids in January and have the work lined up for early spring 2016. Chairman Amrein noted the pickle ball players should be asked for input, for instance whether certain times should be designated for pickle ball. Parks and Recreation Commission Meeting October 26, 2015 Motion by Commissioner Amrein, seconded by Commissioner Peterson, to recommend restriping the three tennis courts at Northland Park for both tennis and pickle ball, following Moore's recommendation about the system Roseville has used successfully, and asking the local pickle ball players for their suggestions and input. All in favor, 4-0. INFORMATIONAL ITEMS Parks Storage Building Superintendent Moore informed the Commission that the 2015 budget included building a new storage building at Lily Lake. However, land use regulations there would make it difficult to build. Staff is now looking at tearing down the existing building, removing the fence and expanding the park. As an alternative, an old steel building at the old City shop on Fifth Street could be used for parks storage. Trail along the River in Bridgeview Park Superintendent Moore reported the trail has been paved and restoration will occur this week. COMMISSION ITEMS/TOPICS Annual Holiday Partv Chairman Amrein asked about setting a date for the annual holiday gathering. Superintendent Moore responded the December meeting is scheduled for 6 p.m. December 21. Commissioners will check their schedules. Bike Racks Commissioner Brandt pointed out the lack of bike parking downtown which he noticed at Harvest Fest. Councilmember Polehna said the topic is going to be addressed in the downtown plan update. Tree Planting in Lowell Park Councilmember Polehna reported the tree planting went well in Lowell Park. ADJOURNMENT Motion by Commissioner Amrein, seconded by Commissioner Brandt, to adjourn. All in favor, 4-0. The meeting was adjourned at 7:57 p.m. Respectfully submitted, Julie Kink Recording Secretary Page 2 of 2 Beth Wolf From: Bill Turnblad Sent: Wednesday, December 02, 2015 11:05 AM To: 'Maribeth Lundeen' Cc: Beth Wolf Subject: Trail Plan Advisory Committee Maribeth, At the City Council meeting last night a majority of the Council decided not to establish a Trail Plan Advisory Committee. Instead they tasked the Park Commission with monitoring and making recommendations to the City Council on implementation of the new Trail Plan. The Council also asked city staff to invite the Friends of Stillwater Trails organization to Park Commission meetings as advocates for implementation of the Trail Plan. You could contact Beth Wolf (bwolf@ci.stillwater.mn.us) to be placed on the emailing list for Park Commission agendas. Thank you for your interest in the community's trail system. And, though an advisory committee wasn't established, opportunities for advocacy abound and City staff, the Council, and its Commissions are receptive. Nw_rcr Bill Turnblad Community Development Director City of Stillwater City Council Meeting OPEN FORUM December 1, 2015 Leslie Davis, 408 Third Street North, approached the Council about her assessed market value and resulting 33% tax increase. Mayor Kozlowski pointed out the City taxes are only one portion of the total tax increase. City Clerk Ward added that an open book meeting is held by Washington County, which does the assessing for Stillwater. City Administrator McCarty suggested Ms. Davis contact the County about the assessed value, and invited her to stay for the Truth in Taxation hearing covering the City's portion of property taxes. CONSENT AGENDA Resolution 2015-205, directing payment of bills Resolution 2015-206, final acceptance of work for Third Street Reconstruction Project (Project 2012-04) Resolution 2015-207, approving new wine and strong beer liquor license to 2Js LLC, DBA: The Meet Market Resolution 2015-208, approving Master Agreement for Minnesota Court Data Services for Governmental Agencies (Police Department) Resolution 2015-209, adopting delinquent sewer charges Project No. 0001 Resolution 2015-210, adopting delinquent garbage bill charges Project No. 0002 Resolution 2015-211, approval of 2016 Towing License for Stillwater Towing Resolution 2015-212, resolution approving Certificate of Completion, Release, and Conformity (Simonet Furniture) Council member Weidner asked City Attorney Magnuson if he should recuse himself fi-om voting on Resolution 2015-212 and if the item needs to be pulled and voted on separately. City Attorney Magnuson responded that there is no conflict, as it is a non -controversial matter of clearing a conflict in the title. Motion by Councilmember Polehna, seconded by Councilmember Junker, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, and Mayor Kozlowski Nays: None PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS Possible a.do tion of resolution esti blislning the Trail Plan Advisory Co nnmittue Community Development Director Turnblad reviewed the proposed Resolution establishing the Trail Plan Committee, and asked for Council clarification on discussion points regarding formation of the Committee. Motion by Councilmember Menikheim to adopt a resolution establishing a Trail Advisory Committee. There was no second. Councilmember Polchna stated he thought the Parks Commission should function as the Trail Advisory Committee, because there is not a lot of Parks Commission business lately. Page 4 of 8 City Council Meeting December 1, 2015 Councilmember Junker suggested making the Trail Advisory Committee a subcommittee of the Parks Commission and incorporating it into the Parks Commission meetings over the next few months. He added that there appeared to be many people passionate about trails who could add valuable input, and that a separate subcommittee should be formed to include that input and not overload the Parks Commission. Councilmember Menikheim rescinded his motion and suggested changing the name of the Parks Commission to the Parks and Trails Commission. City Attorney Magnuson noted that it would take an ordinance amendment to change the Commission's name. Councilmember Weidner suggested leave the name Parks Commission and acknowledge that they also handle trail issues. I -ie would not want a separate subcommittee. Councilmember Polehna agreed. He voiced that perhaps one person from each ward could be added to the Parks Commission, and then expand its purview to include trails. Mayor Kozlowski remarked that all those who gave comments during consideration of the Trail Plan should be invited to serve on the Committee. Councilmember Polehna added that the new group, Friends of Stillwater Trails, should be included. Councilmember Menikheim pointed out that this is really about the growth taking place in the City. Mayor Kozlowski stated it would require less staff time to simply add trails as an agenda item at the Parks Commission meetings, for now. Councilmember Menikheim concurred that the City could try a subcommittee and then if it does not work well, maybe it can grow into its own Commission. Councilmember Weidner stated the Parks Commission should come to the Council and report whether they can handle the addition of trails issues. It was the consensus of the Council, to request the Parks Commission, with Friends of Stillwater Trails invited to add input, and list trails as an agenda item on Parks Commission meetings. Possible adoption of resolution of findings related to dic:yBugbee impeal Community Development Director Turnblad updated the Council with the proposed Findings of Fact related to the Bugbee appeal. Motion by Councilmember Weidner, seconded by Councilmember Junker, to adopt Resolution 2015- 213, resolution adopting findings of fact, conclusions and order related to an appeal of administrative interpretation by Robert & Rachel Bugbee, located at 1427 Lydia Circle Case No. 2015-38. Update on 2015 System Statement Community Development Director Turnblad provided a letter from LisaBeth Barajas, manager of the Local Planning Assistance Department of the Metropolitan Council, that responded to Resolution 2015-203, which challenged the 2015 System Statement. He explained that the letter acknowledged the City's Resolution, and accepted the City's position that the Minar and McKusick Road North neighborhoods would not be included in the 5 unit per acre aggregate calculation for new development and redevelopment projects. Page 5 of 8 MEMORANDUM TO: Parks and Recreation Commission .A FROM: Shawn Sanders Director of Public Works DATE: December 22, 2015 SUBJECT: Browns Creek Nature Preserve Parking DISCUSSION In 2016, it is proposed to replace the gravel parking area at the Browns Creek Nature Preserve along Neal Avenue with a paved parking lot. The paved lot would serve as patrons using the Nature Preserve as well as a trailhead for the Browns Creek Trail. The lot proposed would be approximately 60 feet by 120 feet and hold approximately 25 cars (Option 1). Along with this project, Browns Creek Watershed District (BCWD) would like to tie into this project as well as the proposed trail and road improvements on Neal Avenue and use the green space adjacent to the parking lot to construct a rock crib. The rock crib would be underground and capture storm water runoff from the previously mentioned projects reduce the water temperature entering into Browns Creek. BCWD has asked if the City would be open to the idea of changing the configuration of the parking lot to be a narrower width of 42 feet vs 60 feet. This would mean the lot would expand to the west by 120 feet and would increase the cost of the project with additional curbing, asphalt, excavation, and possibly soil correction. If this option is chosen it is recommended that BCWD cover the cost at their expense of these items and any others to create a functional parking lot. RECOMMENDATION Since the proposed parking lot and the proposed BCWD project is within park land, staff is recommending that the Commission consider the projects and give recommendation to Council for use of the land. :rte w `00 ~ . December 22, 2015 RE: Brown's Creek Trails Park Project Dear Shawn and Park & Recreation Commission Board; 455 HAYWAR13 AVE N O A K D A L E. MN 55128 651.330.8220 X26 I I'HC>NI?I 65 1 .330.7747 1 FAX I WWW. BC_W L3.C)RC; Brown's Creek Watershed District (District) has been awarded a 2015 Clean Water Fund Grant in the amount of $204,350 to address thermal and sediment loading to Brown's Creek. City of Stillwater staff have worked with the District to identify an opportunity in the Neal Avenue subwatershed by retrofitting the Brown's Creek Trails Park parking lot to treat 1.6 acres of runoff from the parking lot and Neal Ave (between McKusick Road and the Brown's Creek State Trail) with a bioswale, an underground storm water pre-treatment facility, and an underground rock crib (the Project) on City Park property. A "rock crib" is a type of subsurface filtration trench that are specifically implemented to reduce the temperature of stormwater that is passed through them by conductively transferring a portion of the thermal load to the rocks. These devices are typically filled with washed river rock of a specified size class and are buried to maintain contact with cooler soils several feet below the ground surface and wrapped in geotextile fabric and liner to prevent exfiltration into the surrounding soil. The District has included two draft concept designs for review by the Park and Recreation Commission. I will be present at the December 28, 2015 meeting to answer questions by the Board regarding the project. I will be out of the office for the holiday, but feel free to contact me by cell at 651-331-8316 if you have any questions in advance of the meeting. I look forward to meeting with you next week. Best Regards, K�661111 Karen Kill Brown's Creek Watershed District Administrator Managers: Craig Leiser, President • Sharon Schwarze , Vice -President • Gerald Johnson, Secretary • Connie Taillon, Treasurer • Gail Pundsack Z' 0 1^P `1 O l ova ter H E B I R I H P L A C E O F M I N N E S 0 1 A MEMORANDUM TO: Parks and Recreation Commission FROM: Tim Moore, Superintendent of Public Works1'1'� DATE: December 22, 2015 SUBJECT: 2016 Capital Improvement Purchase Update BACKGROUND For 2016, the City Council has approved $374,000.00 in Parks capital outlay. This amount includes both improvements to park facilities and purchase of equipment. DISCUSSION Equipment purchases include a new 72' zero turn mower and v -plow for the skid steer. In 2014 the parks department evaluated the mowing operation and downsized the number of zero turns from 2 to 1 with trading off the mower every 2 years. The v -plow will be used for winter maintenance with the increase in trail miles in the future. Capital improvements will include paving the Browns Creek Nature Preserve parking lot, paving the gravel trail on the north side of McKusick Lake. Rehabilitation of the concrete stairs at Triangle Park and hard court resurfacing at Northland Park for both tennis and pickle ball. Fencing and backstop work at the Lower Lily Lake ball field and installation of decorative lighting along the levee walk at north Lowell Park. CITY OF STILLWATER, MINNESOTA SCHEDULE OF 2016 CAPITAL OUTLAY DEPARTMENT PARKS 72" Exmark Zero Turn Mower Reconstruct Northland Park Parking Lot Browns Creek Parking Lot V Plow for Skidsteer Trail Improvements Concrete Stairs Rehabilitation Fencing/Backstop at Lily Lake Hardcourt Rahabilitation Aiple Property Purchase River Walk Pedestrian LightlNG Cartegraph Mobile (1/4 Sewer, 1/4 Signs, 1/4 Parks, 1/4 Streets) Server Replacement (1/4 Sewer, 1/4 Signs, 1/4 Parks, 1/4 Streets) REQUESTED PROPOSED Account Name 5,000 5,000 Machinery & Equipment 130,000 - Improvement 75,000 75,000 Improvement 12,000 12,000 Machinery & Equipment 60,000 40,000 Improvement 75,000 75,000 Improvement 35,000 35,000 Improvement 25,000 25,000 Improvement 1,250,000 - Land 125,000 100,000 Improvement 5,000 5,000 Computer Equipment 2,000 2,000 Computer Equipment TOTAL PARKS FUND $ 1,799,000 $ 374,000