HomeMy WebLinkAbout2015-11-03 CC Packet
REVISED AGENDA
CITY COUNCIL MEETING
Council Chambers, 216 Fourth Street North
November 3, 2015
REGULAR MEETING 3:30 P.M.
RECESSED MEETING 7:00 P.M.
3:30 P.M. AGENDA
I. CALL TO ORDER
II. ROLL CALL
III. OTHER BUSINESS
1. Event Strategy Workshop
IV. STAFF REPORTS
2. Police Chief
3. Fire Chief
4. City Clerk
5. Community Development Dir.
6. Public Works Dir.
7. Finance Director
8. City Attorney
9. City Administrator – RFP for cleaning services for City Hall and Public Works
7:00 P.M. AGENDA
V. CALL TO ORDER
VI. ROLL CALL
VII. PLEDGE OF ALLEGIANCE
VIII. APPROVAL OF MINUTES
10. Possible approval of October 20, 2015regular meeting minutes and executive session minutes
IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
X. OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not
a part of the meeting agenda. The Council may take action or reply at the time of the statement or
may give direction to staff regarding investigation of the concerns expressed. Out of respect for
others in attendance, please limit your comments to 5 minutes or less.
XI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to
be routine by the city council and will be enacted by one motion. There will be no separate
discussion on these items unless a council member or citizen so requests, in which event, the items
will be removed from the consent agenda and considered separately.
11. Resolution 2015-195, directing payment of bills
12. Resolution 2015-196, resolution approving adjustment in the city administrator’s salary based on
satisfactory six (6)-month performance evaluation as provided in the city administrator employee
agreement
13. Possible approval to purchase of Surface Pro – St. Croix Recreation Center
14. Possible approval to purchase of security cameras for Rec Center and Lily Lake
15. Resolution 2015-197, approving appointment to the Downtown Parking Commission
16. Resolution 2015-198, approving appointment to the Human Rights Commission
17. Resolution 2015-199, resolution releasing of funds for closing of Palmer property
18. Resolution 2015-200, approving renewals of On-Sale, Off-Sale, Club, Wine, Wine with Strong
Beer, Sunday On-Sale, On-Sale 3.2%, Off-Sale 3.2%, Micro Brewer Off-Sale, Micro Brewer Tap
Room, Micro Brewer Tap Room Sunday Liquor Licenses and Tobacco Licenses for 2016
XII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT
YOUR COMMENTS TO 10 MINUTES OR LESS.
XIII. UNFINISHED BUSINESS
XIV. NEW BUSINESS
19. Discussion of Metropolitan Council’s release of Stillwater’s 2015 System Statement and 2018
Comprehensive Plan timeline.
20. Discussion of Master Trail Plan Advisory Committee
XV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED)
XVI. COMMUNICATIONS/REQUESTS
XVII. COUNCIL REQUEST ITEMS
XVIII. STAFF REPORTS (CONTINUED)
XIX. ADJOURNMENT
TICKS
t. \M STILLWA
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"Sticks in Stillwater" Mite Hockey Festival - Feb. 5-7, 2016
Goal of Event: The overall goal of the event is to bring a first class event to Stillwater during
the non peak season, while creating a memorable family event that celebrates the life and
legacy of Herb Brooks. The event will contribute all funds after expenses to the Herb Brooks
Foundation which supports growing the game of hockey and creating opportunities for all
children to learn the game of hockey.
Partners: Herb Brooks Foundation, NHL Alumni Association, MN Wild, Fellowship of Christian
Athletes (FCA), Youth hockey organizations from across Minnesota, Stillwater Independent
Business Association (IBA), Greater Stillwater Chamber of Commerce, Discover Stillwater and
City of Stillwater.
Rink Locations: Thirteen (13) rinks in downtown Stillwater. Twelve (12) in North Lowell Park
and one (1) in South Lower Park near the Freighthouse. Eight (8) rinks will be located at the St.
Croix Valley Recreation Center. It is the intention to have a shuttle going between the rinks.
Economic Impact: It is anticipated that the event will bring about $250,000 in economic
impact to the City of Stillwater. This is based on comprehensive studies from Explore
Minnesota.
Out State and Out of State Teams: The Committee is holding 25% of the registrations for Out
State and Out of State teams in order to fill up area hotels during the non-peak season. Mite
Hockey Teams from Las Vegas, Nevada, South Dakota and Wisconsin have indicated that they
will be attending. This will also bring in the local media as well and will be a great story.
The event is being held the weekend of Hockey Day Minnesota and will garner a lot of local
media attention since Hockey Day is being held in Duluth in 2016. The event is sanctioned by
Minnesota Hockey, and is not a competitive event of Hockey Day Minnesota. Instead, it is a
complimentary metro event focusing on the youngest of hockey players.
Event Execution: Stillwater based Events by Eastman will be handling the logistics for the
event and JRI Marketing will be handling sponsorships and marketing. Registration is being
handled by the experts at the National Sports Center in Blaine and the web site is being
created by hockey experts at Sport Ngin. Volunteers are being recruited from the community
and are being managed by Watermark Church based in Stillwater.
TENTATIVE SCHEDULE OF EVENTS
Friday— 5-9 pm (Proposed location: Freighthouse)
• "Skate with the Greats" (NHL Alumni) — large rink
• Meet and Greets with hockey players
• Meet and Greet with "Dave Hanson" from the movie Slapshot
• Autograph Signing
• Silent Auction
• "Miracle" movie and popcorn night for kids
• Merchandise sales
• Adult Event
Saturday— 8 am to 8 pm
• Opening Ceremonies
• Raise the "State of Hockey" Flag on flagpole
• Danny Brooks Puck Drop
• Meet and Greet with NHL and 80's Olympic players
• Meet and Greet with "Dave Hanson" from the movie Slapshot
• Coaches Clinic on Signature Rink
• Kids Clinic on Signature Rink
• Games from 8 am to 6 pm
• Meet and Greet with 80's Olympic Athletes
• Merchandise sales
• Hockey Expo
• Stillwater Scavenger Hunt for Kids
Sunday— 9a.m. to 4 p.m.
• Youth hockey games
• Watch the SuperBowl in Stillwater
Adult Function (Friday or Saturday night):
Looking into the possibility of doing a Concert, cocktail party and Silent Auction for adults at
the Freighthouse.
'TN-AN:6;3C21V-14T)chi
2015 Events
Date of Event Address Type Location Size
1/17/2015 Winter Ice Cream Social E Downtown-Lowell Park 1000
2/21/2015 Brine's Bocce Ball Tournament SP Downtown-parking lot 250
4/4/2015 Easter in the Park E Other- Washington Square 500
4/26/2015 MN Ironman Bike Ride C Route-through City 6000
5/15/2015 Wash Cty Law Enforcement Day E Block-on Pine Street 200
5/16/2015 Wash Cty Hazardous Waste Day E Other-Lily Lake Park 800
5/23/2015 Stillwater Half Marathon&5K C Route-into city ends at Pioneer 1600
5/23/2015 Spring Beer&Wine Festival 0 Downtown-Freighthouse 1500
5/25/2015 Memorial Day Ceremony E Other-parking lot 600
5/30-5/31/2015 Rivertown Art Festival C Downtown-Lowell Park and parking lots 5000
6/3-8/26/2015 Crusin'on the Croix Car Show C* Downtown-parking lots 1000
6/6/2015 Block party on North 5th St E Block-5th St N 100
6/6/2015 Brown's Creek State Trail Opening SP Downtown-parking lot 100
6/13-10/31/2015 Stillwater Farmers Market C* Other-parking lot 200
6/14/2015 North Hill Ice Cream Social E Block-3rd St N 75
6/20/2015 Burback Graduation Party E Block-Sherbure St 250
6/21/2015 North Star Grand Prix C Downtown-Route in city and parking lots 5000
7/4/2015 Independence Day Celebration 0 Downtown-parking lots,parks 30000
7/7-8/18/2015 Summer Tuesdays C* Downtown-Lowell Park and parking lot 600
7/9/2015 Rumble on the Deck 0 Downtown-Freighthouse 1000
7/16-7/19/2015 Stillwater Log Jam C Downtown-Parks and parade route 15000
8/4/2015 2015 Night to Unite E Other-Washington Square 1500
8/6/2015 1st State Bank Open House E Other-Liberty Square Park 500
8/15/2015 Woodbury Days Bike Ride E Downtown-through City 60
8/15/2015 Ragnar Relay E Route-through the city 400
9/3/2015 Greeley Golden Living Party E Block-William St 100
9/11/2015 St.Mary's German Fest SP Block-5th St S 500
9/12/2015 Rally for Niger Bike/Walk E Route-State Trail to Pioneer Park 30
9/13/2015 St.Mary's Wild Rice Festival SP Block-5th St S 500
9/18/2015 Block party on North 5th St E Block-5th St N 100
9/19/2015 Stillwater Log Run SP Route-into City to Lowell Park 750
9/20/2015 Block Party-Liberty on the Lake E Block-Newman Tr 75
9/26/2015 Bagpipes&Bonfires E Block-3rd St N 400
10/3-10/4/2015 Fall Fine Art and Music Festival C Downtown-Lowell Park and parking lots 6000
10/3/2015 American Diabetes Walk E Route-around lake to Pioneer Park 300
10/4/2015 Stairs of Stillwater Fundraiser E Route-around town to Pioneer Park 240
10/10-10/11/2015 Stillwater Harvest Festival C Downtown-Lowell Park and parking lots 10000
11/11/2015 Veterans Day Ceremony E Other-parking lot 200
12/5/2015 Twinkle Parade E Downtown-Lowell Park 3000
Estimated attendance: 95430
Ka
* Event held multiple weeks
E=Event Residential street blocked<5 hours or Commercial street<2 hours or<9 parking spaces
reserved or route with no services required or>250 people in public park
SP=Special Event Residential street blocked>5 hrs or more than 1 block or Commercial St>2 hrs or 10+parking
spaces reserved or route with traffic control,street closure,or parking restrictions
C=Contract A Special Event needing a contract due to services over$1000 or held multiple days
0=Other Doesn't fit event criteria but requires approval or city services
STILLWATER EVENTS
Number of Events
Year 2015 2014 2013 2012 2011
Events 20 14 19 19 18
Special Events 6 10 9 9 9
Contract Events 10 8 8 9 9
Other Events 3 1 1 2 1
Total Events 39 33 37 39 37
Location of Events
Year 2015 2014 2013 2012 2011
Downtown Events 15 15 12 14 13
Route Events 6 5 7 7 6
Block Parties 9 6 9 7 9
Other Sites/Parks 9 7 9 11 9
ISAy
Events Residential street blocked<5 hours or Commercial street<2 hours or<9 parking spaces
reserved or route with no services required or>250 people in public park
Special Events Residential street blocked>5 hrs or more than 1 block or Commercial St>2 hrs or 10+
parking spaces reserved or route with traffic control,street closure,or parking restrictions
Contract Events A Special Event needing a contract due to services over$1000 or held multiple days
Other Events Doesn't fit event criteria but requires approval or city services
The statistics above do not include:
Multiple dates for Summer Tuesdays, Car Show or Farmers Market
Teddy Bear Park or Washington Square children's programs
Park reservations for weddings, picnics, ball tournaments, etc
i .
RESOLUTION 2010-204
RESOLUTION ESTABLISHING POLICIES
RELATED TO REVIEW OF EVENT APPLICATIONS
WHEREAS, in the past, the review of event applications has been somewhat
inconsistent; and
WHEREAS, the City Council established a Special Events Task Force to study
issues related to events and directed them to develop recommendations for addressing
those issues; and
WHEREAS, the Special Events Task Force met for 18 months to develop
recommendations, which were presented to the City Council on October 5, 2010; and
WHEREAS, the City Council considered the Task Force recommendations for.
several months and found them to be reasonable and acceptable.
NOW THEREFORE, BE IT RESOLVED that the Stillwater City Council hereby
approves policies and procedures for reviewing event applications as follows:
1. For the purpose of determining which gatherings will be required to submit an
event application to the City for review, the following thresholds will apply:
Event Special Event Special Event With Contract
A gathering is considered an A gathering is considered a special A special event requires a
event when any one of the event when any one of the contract with the city if
following thresholds applies: following thresholds applies:
1) Closure of street-One block of 1) Closure of street-One block of a
a residential street is closed for up residential street is closed for more
to 5 hours;or any portion of a than 5 hours;or more than one block
commercial street is closed for up to of a residential street is closed for any
2 hours. length of time;or any portion of a
commercial street is closed for 2
hours or more.
2)Public parking lot use- 1 to 9 2)Public parking lot use- 10 or
spaces in a public parking lot are more spaces in a public parking lot
reserved. are reserved.
3)Street use- The event has a 3)Street use- The event has a route
route on a public street(s), such as on a public street(s)(such as a race,
races, walks, or parades. walk or parade)that requires street
closure, traffic control,street
sweeping, or the use of"no parking
signs"along the route.
(continued on next page) (continued on next page) (continued on next page)
Event Application Policies
Page 2 of 5
4)Number of people in a park-
250 or more people are expected at
a time in a public park. (Note:Any
athletic event that has a park
reservation approved by the City's
park reservation staff is not subject
to this threshold).
Contract with city required—
Overtime of city employees is
necessary, OR extra paid
personnel are necessary, OR
extra-ordinary city employee
support or city materials are
necessary, OR any out-of-
pocket expenses are incurred
by the city.
2. The following policies related to public notification and public comment
will apply:
a. Organizers of gatherings small enough to be considered an "event" (as
distinguished from larger gatherings that are considered "special events")
are not required to provide public notification or an opportunity for public
comment.
b. Organizers of"special events" that occur entirely within a park (and do not
require a contract with the city) are not required to provide public
notification or an opportunity for public comment.
c. Organizers of"special events" that are not entirely within a park are
required to provide public notification to immediately adjacent property
owners.
i. For special events that are not located entirely within a park and
DO NOT require a contract with the city, public notification to
immediately adjacent properties will be in the form of a simple flyer.
1. A public notification form will be included in the special event
application materials available from the city.
2. The public notification must include the organizer's name and
contact information for questions.
3. The public notification must be approved by city staff before it is
distributed by the organizer.
ii. For special events that REQUIRE a contract, notification to
immediately adjacent properties must be in the form of a direct
mailing or hand delivered flyer.
1. A public notification form will be included in the special event
application materials available from the city.
2. The public notification must include the organizer's name and
contact information for questions.
3. The public notification must be approved by city staff before it is
distributed by the organizer.
Event Application Policies
Page 3 of 5
4. The public notification must be distributed by the organizer at
least 7 days before the special event.
5. The public notification must state that a post event
questionnaire will be available on the city's website. Any
comments on the event may be posted there.
6. If there is a website for the special event, the website address
must be included in the notice. The link for the website should
also be provided on the city's website.
d. Special events that REQUIRE contracts will need to provide an
opportunity for public comment.
i. Public comment must be in the form of a neighborhood meeting
that must occur prior to consideration of the special event request
by any of the applicable Commissions or the City Council. Notices
for the neighborhood meeting will be prepared and mailed by the
city to immediately adjacent property owners. The city will host the
neighborhood meeting. A staff member will be in attendance, as
will the Councilmember whose ward the event occurs within. The
costs for mailing notices by first class mail and the costs of hosting
the meeting must be paid by the applicant for the special event
permit together with any applicable permit application fees.
ii. Any special event that has a contract with the city in 2010 will be
considered "grandfathered". This is to say that these special
events will not have to conduct a neighborhood meeting before
their contracts are renewed each subsequent year, unless there are
substantive changes to the event that impact city services or
neighborhoods.
iii. Whether a special event operating under a contract is
"grandfathered" or not, all special events with contracts will be
required to conduct a post-event questionnaire. The questionnaire
will be offered on the city's website. [It will consist of three to five
questions—the same questions would be used for all special
events. The questionnaire should also include the chance for
anyone to submit general comments.] The comments will be
tabulated and given to the event organizer within 30 days of the
event and the results will also be included in the review of the next
year's special event application request.
e. A fully completed application form must be received by the city at least 60
days prior to a "special event" or"special event with contract", and 30 days
prior to an event. Any applications that are incomplete, or received after
the deadline will be rejected by the city.
Event Application Policies
Page 4 of 5
A summary of the public notice and public comment policies follows:
Event Special Event Special Event with Contract
No neighborhood notice required Neighborhood notice not required if Neighborhood notice by event host
special event occurs completely required
within a city park. If it does not,then
neighborhood notice is required.
No public comment required No public comment required Neighborhood meeting is required,
unless the event is"grandfathered".1
No post-event questionnaire No post-event questionnaire required A post-event questionnaire is required.
required This requirement also applies to
"grandfathered"special events.
Reviewed only by city staff, unless Reviewed by City Council,city staff, Reviewed by City Council,city staff,
a noise variance is requested. The and applicable Commissions and applicable Commissions
Council must review a noise
variance.
3. The following fees will apply:
a. Out-of-pocket expenses - Fees for city services will be limited to the city's
out-of-pocket expenses. Out-of-pocket expenses include such things as
overtime pay for city employees, equipment that the city would need to
rent for the event, office supplies, billables (e.g. postage), and any
contracted services.
b. "Event" application fee - No application fee will be charged for a gathering
that meets the definition of an "event". An application for this type of
gathering is reviewed only by staff, so out-of-pocket costs are very low.
c. "Special event" application fee -A $50 application fee will be charged for a
gathering that meets the definition of a "special event". An application for
this type of gathering requires review by city staff, the Park Commission
and/or Downtown Parking Commission, and by City Council. Production
and distribution of the agenda packets for these groups would be covered
by the application fee.
d. "Special event with city contract" application fee —A $50 base application
fee will be charged. In addition the cost of mailing notices (first class
postage, letterhead, envelopes) for the public input meeting for this type of
gathering must be paid by the applicant.
e. Equipment - Equipment operated by city personnel to support an event will
not be paid for by the event organizer, unless the equipment has to be
rented by the city specifically for the event.
f. Materials - Since event use of materials owned by the city (e.g. barriers,
cones, signs) creates wear and tear on those materials, that use must be
paid for by the event organizer. As long as the equipment and services
are appropriate for the event, and the event can be run safely in the
Any special event that already has a contract with the City during 2010 is considered grandfathered and as its contract is renewed annually,
it is not required to provide an opportunity for public comment,unless there are substantive changes to the event.
Event Application Policies
Page 5 of 5
estimation of city staff, the organizer could contract for services and
materials elsewhere. The fee schedule for city materials is:
Picnic Tables $10.00/table/day
Orange Fencing $2.50 /lineal foot
Trash Containers $8.00 /container/day
Refuse Collection Cost of staff time
Portable toilets $60/event/unit
Portable toilet— Handicapped $150/event/unit
Electrical use (Parks, except Lowell Park) $10.00/day
Electrical use (Lowell Park) $20.00 per elec. box/day
Barricade 4' to 12' $2.00/barricade/day
Barricade 4' to 12' with flasher $5.00/barricade/day
Drums $1.00 /drum/day
Reflective Cones $1.00 /cone/day
Traffic Sign on stand $2.00/sign/day
PD No Parking Signs $1.00 /sign/day
g. Park Usage Fee— Standard park reservation and facility use fees will
apply. In addition, a $500 Park Usage Fee may be charged. Whether the
$500 Park Usage Fee is charged or not will be left up to the Park
Commission with advice from the city park maintenance department. The
$500 fee is charged if an event is expected to produce extraordinary wear-
and-tear on park turf. In the case of events that occur annually, if the turf
sustained an extraordinary beating one year, the Park Commission should
require a $500 Park Usage Fee the next year.
Adopted by the Stillwater City Council this 21st day of December, • 0.
• - - arycki, ayor
ATTEST:
Diane F. Ward, City Clerk
Stillwater City Council Work Session
November 3, 2015
EVENTS STRATEGY DISCUSSION OUTLINE
Background/Current Status
-Number and Frequency of Events
-Event Application Process
-review/approval process
-infrastructure/parking issues
-necessary resources (and costs) for event support(city & other entities)
Future Considerations/Strategy Elements
-Number of Events
-Size of Events
-Types of Events
-Timing of Events (weekday, weekend, season, etc.)
-Neighborhood,business and community impacts
-Parking demands/impacts for events
-Staffing demands for events
-Other agency support/coordination for events
-Economic Impact of events (U of M program availability?)
-Event Coordinator—comprehensive event management—create internal staff position(perhaps
couple with emergency management specialist)
-Event fee structure (generate revenue to offset cost of event)
-Application/Review/Approval process standards apply to all
City of Stillwater 4th of July Fireworks Budget 7/6/2015
Revenue Budgeted Actual Expense Budgeted Additional Additional"B"
City Funds $ 30,000 $ 30,000 RES Pyrotechnics $ 42,000
Contributions $ 12,000
Margaret Rivers Fund $ 5,000 RES Pyrotechnics $ 5,000 $ 10,000
Judd Sather, Lofts at Studio J $ 250 Cannons $ 2,000 $ 2,000
Pub 112, Inc. $ 500 Band $ 3,500 $ 3,500
St. Croix Boat& Packet $ 500
Cover Park Manor $ 250
DBD Partners, Inc. (Water St. Inn $ 1,750
Sabes Family Foundation $ 10,500
P.D. Pappy's $ 1,500
TOTAL $ 42,000 $ 50,250 $ 8,250 $ 42,000 $ 10,500 $ 15,500
$ 52,500 $ 57,500
*Option selected
by Council 6/16/15
Additional Expenses
Simulcast w KLBB $ 500
Gazette Ad $ 260
Cannons-Additional Insured $ 50
Bouys-J. Gribs&Co. $ 420
TOTAL-Additional $ 1,230
TOTAL EXPENSES $ 53,730
JULY 4TH 2015
PUBLIC WORKS COST
LABOR
Hours Regular Rate Overtime Rate Benefits Rate plus Benefits Total
1 10.5 $28.56 $42.84 $10.42 $53.26 $559.25
2 10.5 $27.26 $40.89 $10.21 $51.10 $536.55
3 10.5 $27.26 $40.89 $10.21 $51.10 $536.55
4 10.5 $27.26 $40.89 $10.21 $51.10 $536.55
5 10.5 $27.26 $40.89 $10.21 $51.10 $536.55
Labor $2,705.44
PORTABLE TOILETS $1,375.00 $1,375.00
$310.00 $310.00
KOLLINER TREES $975.00
CENTURY LINK $172.68
TOTAL Additional Costs $2,832.68
FIRE DEPT COST Labor $2,080.60
POLICE DEPT COST 8 Officers Overtime Cost Labor $7,839.72
Total Labor $12,625.76
TOTAL COSTS $15,458.44
LOG JAM EVENT - JULY 16 - 18, 2015
Permit/License Fees, City Reimbursement Costs
ITEM COST est. COST act. PAID DUE TO: City/(Locals)
EVENT/ PERMIT/LICENSE FEES
Temp Liquor license $ 75 $ 75 $ 75
-Alcohol consumption permit $ 35 $ 35 $ 35
Park Fees
-Lowell Park User Fee $ 500 $ 500 $ 500
-Lowell Park Amp. Fee ($125/day) $ 375 $ 375 $ 375
-Lowell Park Elec. Use Fee
6 boxes @ $20/box x 3 day $ 360 $ 360 $ 360
-Picnic Table Rent $10/table/day
11 tables x rate x 3 days $ 330 $ 330 $ 330
Subtotal Event/Permit/License Fees $ 1,675 $ 1,675 $ 75 $ 1,600
PUBLIC SAFETY COSTS
-Police Dept. $ 15,000 $ 13,130 $ 15,000 $ (1,870)
-Fire Dept. $ 7,000 $ 378 $ 7,000 $ (6,622)
Subtotal Public Safety Costs $ 22,000 $ 13,508 $ 22,000 $ (8,492)
TOTAL $ 23,675 $ 15,183 $ 22,075 $ (6,892)
20-Aug-1 5
RESOLUTION 2015-195
DIRECTING THE PAYMENT OF BILLS
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota,
that the bills set forth and itemized on Exhibit "A" totaling $659,713.61 are hereby
approved for payment, and that checks be issued for the payment thereof. The complete
list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected
upon request.
Adopted by the Council this 3rd day ofNovember, 2015.
Ted Kozlowski, Mayor
ATTEST:
Diane F. Ward, City Clerk
EXHIBIT "A" TO RESOLUTION #2015-195
LIST OF BILLS
Accela Inc
Action Rental Inc.
AIR Corval Constructo r s
Al's Coffee Company
Amano McGann Inc
Ancom Communication Inc.
APWA
Aspen Mills
Bald Eagle Sportsmens Assoc.
Bernicks
Board of Water Commissioner
Boyer Trucks
Brimeyer Fursman LLC
Bryan Rock Products Inc.
C. Hassis Yard Services
Carquest Auto Parts
Cates Fine Homes
Century Link
Century Power Equipment
Clark Dan
Clark Ruth
Clog Un-Boggler Inc.
Coca-Cola Refreshments
Cole Papers
Com cast
Computer Services of Florida
Cub Foods
Daleo
ECM Publishers
Electric Fire & Security
Fastenal Company
Fire Safety U.S.A.
Galls LLC
Graff Gary W.
GS Direct
Hardrives Inc.
Hinson Randa
Hodges Badge Co Inc
Holiday Credit Office
Innovative Office Solutions LLC
Jefferson Fire and Safety Inc.
Land Title
Linner Electric Co .
Mansfield Oil
Maximum Solutions
Monthly UB web payments
Concrete & mixing trailer
Equipment repair
Coffee for concessions
Equipment repair
Battery
Membership
Uniforms
Range charges
Concession supplies
Meter for irrigation at Pioneer Park
Equipment repair supplies
Recruitment
CL3 rip rap
Lawn service
Auto parts & supplies
Grading Escrow Refund
Telephone
Ignition switch
Cleaning Service
Cleaning Service
Unclog pipe
Concession beverages
Janitorial supplies
TV Internet & Voice
Software upgrade fee 2 stations
Donut holes
Supplies
Publications
Annual fire alarm & sprinkler inspection
Equipment repair supplies
Install compressor
Uniform & supplies
Training seminar
Ink tank
2015 Street Project
Cleaing service
420 Empire 3 9" STR
Fuel
Office supplies
Helmets
Refund of double UB payment
Electrical services -lights
Fuel
Software service agreement
Page 1
397 .85
375.00
922.50
1,614.50
339 .00
92.80
223.75
1,667.99
260.00
243.10
400.00
64 .47
265.53
456.68
331.32
642.96
1,500.00
40.73
21.07
1,265 .00
2,191.67
225.00
1,040.16
392 .19
649.46
450.00
31.62
13.81
150.15
952.00
357 .03
641.00
78 .42
269 .00
174.81
473,483.04
86.90
632 .10
28 .18
94 .19
528 .05
61.75
964.85
3,701.40
2,300.00
EXHIBIT "A" TO RESOLUTION #2015-195
Me nards
Metropolitan Mechanical Contractors
Molstad Robert J
MWOA
No rth Shore Comp r essor
Office Depot
Olson Andrea
Pioneer Press
R&R Specialties Inc .
Riedel! Shoes Inc.
Sidewalk Savers
Signature Systems Group LLC
Sir Lines-A -Lot
Sivigny Donald J
Smith Filter Corporation
Sprint PCS
St . Croix Boat and Packet Co .
St. Croi x Recreation Fun Playgrounds
Stender Jeff
Stillwater Medical Group
Sykes Kyle A
T.A . Schifsky and Sons
Telemetry and Process Controls
Tri -State Bobcat
Truck Utilities Inc.
UHL Company
USAble Life
USPCA Region 18
Verizon Wireless
WaiMart Community
Washington Conservation District
Washington County Sheriffs Office
Winnick Supply
WSB & Associates
Wulfing David
CITY CREDIT CARDS
Active9111nc
BP Clear Lake
Country Inn & Suites
Cub Foods
Ebay
Flagpoles Etc.
Hampton Inn Seattle
KaTom Restaurant Supply
Log Me In
Equipment repair supplies
Maintenance agreement
Professional services
Membership
Line valve
Office supplies
Reimburse for kickboxing glove
Newspaper-Turnblad
Equipment repair
Skates
Trip hazards
Equipment repair supplies
Roadway painted lines
Plan review
Equipment r epa i r supplies
Cell phone
Arena billing & ramp clean i ng
Replacement seat
Reimburse for Portable hard drives
Vaccine
Reimburse for boots & flash light
Asphalt
Service tech
Bobcat excavator & t r ailer rental
Equipment repair supplies
Equipment repairs
Term Life Insurance
Membership and training
Wire less
Ammunition & supplies
Sharded Educator
2 Evidence ba r rels
Steel
Professional services
Reimburse for K9 boarding
Pager services
Fuel
Hotel for pre servation conference
Food for meeting
Batteries library server room
Flag sets
Lodging for ICMA Conference
Coffee brewer
Subscription for LogMeln
Page 2
468.75
2,162 .00
390 .22
25 .00
97 .46
438 .94
32.13
171.60
2,037 .25
955 .38
6,890.00
607.50
2,807 .25
709 .79
1,174.70
92 .37
38 ,187 .84
96.00
179.97
52 .00
250.66
6,200.23
892 .60
3,291.75
119.65
261.00
441.60
170.00
1,436.79
213.84
556.25
80 .66
75 .79
115.50
130.00
13 .98
26.38
734 .80
47 .89
83 .98
532.45
142.50
536 .38
99 .00
EXHIBIT "A" TO RESOLUTION #2015-195
MN Dept of Labor and Industry
National Fire Protection Association
Network Technologies
Racine North
School Outfitters
Survey Monkey
OCTOBER MANUALS
Cook Law & ADR Trust Account
Xcel Energy
LIBRARY
1000 Bulbs .com
Baker and Taylor
Bertalmio Lynne
Brodart Co
Demeo Inc.
Linner Electric Co .
Master Mechanical Inc.
Midwest Tape
Office of MN IT Services
Petrie Angela
Quill Corporation
Security Response Services Inc
Toshiba Business Solutions
Washington County Library
LIBRARY CREDIT CARDS
Amazon.com
Dream host
Kowalskis Market
Minnesota Library Assoc
Starbucks
Stillwater Post Office
ADDENDUM
Delta Dental
Magnuson Law Firm
Peterson Austin
Stillwater Motors
CE Seminar
Banner & brochures
Audio video disribution
Monitors
Delu xe floor lectern with shelf
Suggestions on new website
Trail repair -Terra Springs Bldg 1
Energy
Lighting
Materials
Staff Reimbu r sement-Mileage
Materials
Processing Supplies
Parking Garage Repairs
Q4 Preventative Maintenance
Materials
Telephone
Staff Reimbursement
Supplies
Security Monitoring
Maintenance Contract
Annual Antivirus Renewal
Library materials
Tech support
Mise Charges
MLA Conference
Staff Recognition
Postage
COBRA
Professiona I Service
Reimburse for Hotel
Vehicle repairs
Page 3
170.00
286 .25
297.00
560 .00
239.58
26.00
25,000 .00
40,803.71
1,187.80
1,036.14
32 .78
3,059 .00
137 .13
358 .17
1,126.50
884.34
370.95
108 .34
116.47
168 .12
48 .38
407 .54
276 .09
19.95
106.01
340 .00
70 .00
11.82
294 .70
7,245 .83
192.32
81 .83
TOTAL 659,713.61
EXHIBIT "A" TO RESOLUTION #2015-195
Adopted by the City Council this
3rd Day of Nov, 2015
Page 4
RESOLUTION 2015-200
APPROVING RENEWALS OF ON-SALE, OFF-SALE, CLUB, WINE, WINE WITH STRONG
BEER, SUNDAY ON-SALE, ON-SALE 3 .2%, OFF-SALE 3.2%, MICRO BREWER OFF-SALE,
MICRO BREWER TAP ROOM, MICRO BREWER TAP ROOM SUNDAY LIQUOR LICENSES
AND
TOBACCO LICENSES FOR 2016
WHEREAS, requests for renewals have been requested by the businesses listed below; and
WHEREAS, approval is contingent upon receipt of all required documentation, completion
of background investigations, and the fulfillment of all requirements for eligibility to hold a
liquor and/ or tobacco license in the City of Stillwater and any State of Minnesota agencies
relating to establishments.
NOW THEREFORE, BE IT RESOLVED that the City Council of Stillwater, Minnesota, hereby
approves the renewals of the businesses listed below for On-Sale, Off-Sale, Club, Wine,
Wine with Strong Beer, Sunday On -Sale, On -Sale 3.2%, Off-Sale 3.2%, Micro Brewer Off-
Sale, Micro Brewer Tap Room, Micro Brewer Tap Room Sunday, Combination Liquor
Licenses, and Tobacco Licenses for 2016, as contgent above:
Organization Name/Corporate DBA LICTYPE
Acapulco of Stillwater Inc. Acapulco Mexican Restaurant Onsale, Sunday
Stillwater American Legion #48 American Legion Club, Sunday, Tobacco
Brine's Bar & Restaurant, LLC Brine's Bar & Restaurant Onsale,Sunday, 2am
Chilkoot Cafe & Cyclery, LLC Chilkoot Cafe & Cyclery Wine w /Strong Beer
City Sliquors Inc City Sliquors Offsale, Tobacco
Cooks of Crocus Hill LLC Cooks of Crocus Hill Wine w /Strong Beer
SuperValu, Inc. Cub Wine & Spirits Offsale
SuperValu, Inc. Cub Foods 3.2 Offsale, Tobacco
Dock Cafe Corp. Dock Cafe Onsale, Sunday
Domacin LLC Domacin Wine Bar Onsale, Sunday, Offsale
Elephant Walk Inc. Elephant Walk B & B Wine
D & D of Minnesota Famous Dave's Onsale, Sunday
Durant Schmitt LLC First National Green Room Onsale, Sunday
Freight House LLC Freight House Onsale, Sunday, 2am
EKS Inc. Harbor Bar Onsale, Sunday,Tobacco, 2am
Haskell's, Inc. Haskell's Offsale, Tobacco
Holiday Stationstores, Inc. Holiday Stationstore s , Inc. Tobacco
Kwik Trip, Inc. Kwik Trip #415 Tobacco
Lens Family Foods Lens Family Foods Tobacco
Liberty Village Wine & Spirits, Inc . Liberty Wine & Spirits Offsale, Tobacco
Lift Bridge Brewing Technologies, LLC Lift Bridge Brewing Company Micro Brewer Offsale, Tap Room
& Sunday Tap Room
Cabones' LLC Lion's Main Onsale, Sunday
LoLo American Kitchen LLC LoLo American Kitchen Onsale, Sunday
St. Croix Boat & Packet Co. Lowell Inn Onsale, Sunday
Lucky's Station LLC Lucky's Station Tobacco
Lucky's Station LLC Lucky's Station Tobacco
Luna Rosa, Inc. Luna Rossa Trattoria & Wine Bar Onsale, Sunday, Offsale
Mad Capper Saloon & Eatery Inc. Mad Capper Onsale, Sunday
Organization Name/Corporate DBA LICTYPE
Maple Island Brewing, LLC Maple Island Brewing Micro Brewer Offsale, Tap Room
& Sunday Tap Room
B.A. Mensch, Inc. Marx Wine Bar and Grill Onsale, Sunday, 2am
Meister, Eileen V. Meister's Bar & Grill Onsale
VDRinc. Nacho Mama's Onsale, Sunday
E & K Convenience, Inc. Neighbor Stop Tobacco
TJ Stillwater LLC No-Neck Tony's Onsale, Sunday, 2am
North Hill Liquor Ltd. North Hill Liquor Offsale, Tobacco
Oak Glen Limited Ptsp. Oak Glen Onsale, Sunday
Oasis Cafe Inc. Oasis Cafe Wine w /Strong Beer
Osaka Express Inc. Osaka Express Onsale, Sunday
Beach Blanket Bingo Inc. P.D. Pappy's Onsale, Sunday
Roman Market, Inc. Patriot's Tavern Onsale, Sunday
Pub 112 Inc. Pub 112 Onsale, Sunday, 2am
L & L Companies LLC Quickfire Pizza Wine wjStrong Beer
Rafter's LLC Rafters Onsale, Sunday, 2am
Reve' 324 Inc. Reve' Bistro Onsale, Sunday
Rivertown Inn, LLC Rivertown Inn Wine
Shanghai Stillwater LLC Shanghai Bistro Onsale, Sunday, 2am
Bad Latitude, LLC Smalley's Caribbean Barbeque Onsale, Sunday, 2am
Northgate, Inc. Still Tobacco Tobacco
Stillwater Country Club, Inc. Stillwater Country Club Club, Sunday
Stillwater K.C. Hall, Inc. Stillwater K.C. Hall Club, Sunday
CWPHRC, Inc. Stillwater Liquors Offsale, Tobacco
Stillwater Tobacco Shop, Inc Stillwater Tobacco Shop Tobacco
Thai Basil, Inc. Thai Basil Onsale, Sunday
St. Croix Boat and Packet Co. The Grand Wine w /Strong Beer
The Edge Performance Hockey The Lumberyard Wine w /Strong Beer Training Center LLC
The Wedge & Wheel LLC The Wedge & Wheel Wine w /Strong Beer
Commander Project LLC Tin Bins Onsale, Sunday
DBD Partners Inc. Water Street Inn Onsale, Sunday, Tobacco
DNR Properties LLC Whitey's Onsale, Sunday, Offsale, 2am
Adopted by Council this 3rd day of November, 2015.
Ted Kozlowski, Mayor
ATTEST:
Diane F. Ward, City Clerk
AGENDA
CITY COUNCIL MEETING
Council Chambers, 216 Fourth Street North
November 3, 2015
REGULAR MEETING 3:30 P.M.
RECESSED MEETING 7:00 P.M.
3:30 P.M. AGENDA
I. CALL TO ORDER
II. ROLL CALL
III. OTHER BUSINESS
1. Event Strategy Workshop
IV. STAFF REPORTS
2. Police Chief
3. Fire Chief
4. City Clerk
5. Community Development Dir.
6. Public Works Dir.
7. Finance Director
8. City Attorney
9. City Administrator – RFP for cleaning services for City Hall and Public Works
7:00 P.M. AGENDA
V. CALL TO ORDER
VI. ROLL CALL
VII. PLEDGE OF ALLEGIANCE
VIII. APPROVAL OF MINUTES
10. Possible approval of October 20, 2015regular meeting minutes and executive session minutes
IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
X. OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not
a part of the meeting agenda. The Council may take action or reply at the time of the statement or
may give direction to staff regarding investigation of the concerns expressed. Out of respect for
others in attendance, please limit your comments to 5 minutes or less.
XI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to
be routine by the city council and will be enacted by one motion. There will be no separate
discussion on these items unless a council member or citizen so requests, in which event, the items
will be removed from the consent agenda and considered separately.
11. Resolution 2015-195, directing payment of bills
12. Resolution 2015-196, resolution approving adjustment in the city administrator’s salary based on
satisfactory six (6)-month performance evaluation as provided in the city administrator employee
agreement
13. Possible approval to purchase of Surface Pro – St. Croix Recreation Center
14. Possible approval to purchase of security cameras for Rec Center and Lily Lake
15. Resolution 2015-197, approving appointment to the Downtown Parking Commission
16. Resolution 2015-198, approving appointment to the Human Rights Commission
17. Resolution 2015-199, resolution releasing of funds for closing of Palmer property
XII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT
YOUR COMMENTS TO 10 MINUTES OR LESS.
XIII. UNFINISHED BUSINESS
XIV. NEW BUSINESS
18. Discussion of Metropolitan Council’s release of Stillwater’s 2015 System Statement and 2018
Comprehensive Plan timeline.
19. Discussion of Master Trail Plan Advisory Committee
XV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED)
XVI. COMMUNICATIONS/REQUESTS
XVII. COUNCIL REQUEST ITEMS
XVIII. STAFF REPORTS (CONTINUED)
XIX. ADJOURNMENT
CITY COUNCIL MEETING MINUTES
October 20, 2015
REGULAR MEETING 7:00 P.M.
Mayor Kozlowski called the meeting to order at 7:09 p.m.
Present: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski
Absent: None
Staff present: City Administrator McCarty
City Attorney Magnuson
Police Chief Gannaway
Fire Chief Glaser
Public Works Director Sanders
Community Development Director Turnblad
Finance Director Harrison
City Clerk Ward
PLEDGE OF ALLEGIANCE
Mayor Kozlowski led the Council and audience in the Pledge of Allegiance.
APPROVAL OF MINUTES
Possible approval of minutes of October 6, 2015 regular and recessed meeting.
Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to approve the
minutes of the October 6, 2015 regular and recessed meeting. All in favor.
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
Certificate of Appreciation - Donation toward the Lowell Park tree planting project
Mayor Kozlowski acknowledged the G. Dean Miller family for their donation toward the Lowell
Park tree planting project.
Request for ESR, Inc. financing and possible calling for hearing
Steve Fenlon, MHC, explained that ESR is asking the City of Stillwater to issue a revenue note
using tax increment financing (TIF) to fund ESR’s purchase of two properties in Forest Lake. The
use of TIF will avoid interest expense for the non-profit, which is headquartered in Stillwater.
Councilmember Polehna asked why ESR would want to use Stillwater as bonding conduit rather
than the City of Forest Lake, and Mr. Fenlon replied that the cost of using Stillwater is less
expensive than the cost of using Forest Lake, because Forest Lake’s fees are higher.
City Attorney Magnuson noted there have been a number of these tax exempt conduit bond issues
over the years. The full faith and credit of the City is not involved in these issues. He stated that
City Council Meeting October 20, 2015
Page 2 of 5
due to the low amount the City plans to issue, it is able to issue bank-qualified bonds whose
interest is deductible by the banks that hold these instruments.
City Councilmember Weidner recused himself from discussion and vote.
Motion by Councilmember Junker, seconded by Councilmember Polehna, to adopt Resolution 2015-
189, calling for a public hearing on the issuance of a revenue note and authorizing the publication of
a notice of the public hearing (ESR, Inc. Project).
Ayes: Councilmembers Menikheim, Junker, Polehna, Mayor Kozlowski
Nays: None
Abstain: Councilmember Weidner
OPEN FORUM
There were no public comments.
STAFF REPORTS
Community Development Director Turnblad reported that every seven years the Building
Department is evaluated for ISO ratings, which impact homeowners’ insurance costs. He stated
this year, the City was notified that its rating would be downgraded, so an action plan was put
together to address the issues. Based on that plan and the budgeted inspector for next year, the
City’s initial rating has been reinstated. He also presented the Downtown Plan draft RFP, and
requested Council and community comments. He informed the Council that three advisory
committees Master Trail Plan Advisory Committee, a Bergstein Business Plan Advisory
Committee, and a Downtown Plan Advisory Committee will be created and volunteers will be
sought.
City Administrator McCarty reminded the Council of the meeting of the League of Minnesota
Cities/Metro Cities on November 18.
CONSENT AGENDA
Resolution 2015-184, directing payment of bills
Resolution 2015-185, approval of health, dental rates and flex benefit amount for 2016
Resolution 2015-186, approving State of Minnesota Joint Powers Agreements with the City
of Stillwater on behalf of its city attorney and police department
Possible approval of sanitary sewer adjustments
Possible approval of shot gun replacement – Police Department
Resolution 2015-187, approving actuarial agreement for consulting services with Hildi, Inc.
Resolution 2015-188, appointment to Library Board
Resolution 2015-190, approving New Off-sale Liquor and Tobacco License to SuperValu
Inc., DBA: Cub Wine and Spirits
Motion by Councilmember Menikheim, seconded by Councilmember Junker, to adopt the Consent
Agenda.
Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski
Nays: None
City Council Meeting October 20, 2015
Page 3 of 5
PUBLIC HEARINGS
There were no public hearings.
UNFINISHED BUSINESS
There was no unfinished business.
NEW BUSINESS
Possible approval of licensing of Lumberjack Days name
City Attorney Magnuson explained the City’s ownership of the Lumberjack Days name and
trademark.
Brad Glynn, The Locals, stated they would like to use the name Lumberjack Days for the City
festival.
Councilmember Polehna credited Washington County Attorney Pete Orput’s staff for getting the
Lumberjack Days name back for the City.
Councilmember Junker stated the City should require the festival to be called Lumberjack Days
rather than it being optional.
Councilmembers Weidner and Menikheim agreed they are glad The Locals want to use the name
Lumberjack Days.
Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adopt Resolution
2015-191, resolution of approval of Addendum No. 2 to Stillwater Log Jam Agreement dated June 6,
2015 (the Agreement).
Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski
Nays: None
Possible approval of resolution extending Special Use Permit for Water Street Inn
Community Development Director Turnblad explained that St. Croix Preservation Co., Inc. is
planning to build a 20-room addition onto the north side of Water Street Inn. A Special Use Permit
(SUP) granted for the project on May 20, 2014 allows the issuance of a building permit up to two
years from the approval date of the SUP, or until May 20, 2016. He stated that St. Croix
Preservation Co. has not begun construction and may not be able to commence by May 20, 2016,
therefore, they are requesting that the City extend the validity period for the SUP one year to May
20, 2017 as their construction start date.
Councilmember Weidner suggested adding a July 1, 2018 construction completion date to the
resolution.
Chuck Dougherty, Water Street Inn, stated that basically they are asking for another year. He
anticipates 8-9 months to completion.
Motion by Councilmember Weidner, seconded by Councilmember Junker, to adopt Resolution 2015-
192, a resolution extending approval of Resolution 2014-85 for amended Special Use Permit for the
Water Street Inn located at 101 Water Street South, Case No. SUP/2014-7, with the additional
condition adding the July 1, 2018 construction completion date.
Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski
Nays: None
City Council Meeting October 20, 2015
Page 4 of 5
Possible approval of resolution ordering preparation of feasibility report for 2016 Street
Improvements
Public Works Director Sanders explained the proposed 2016 street reconstruction project and
requested authorization to do the feasibility study.
Motion by Councilmember Junker, seconded by Councilmember Weidner, to adopt Resolution 2015-
193, resolution ordering preparation of feasibility report for 2016 Street Improvement Project, Project
2016-02.
Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski
Nays: None
Possible approval of resolution ordering preparation of feasibility report for 2016 Sidewalk
Improvements
Public Works Director Sanders informed the Council that money is budgeted for 2016 sidewalk
repairs in the downtown and southeast area.
Motion by Councilmember Weidner, seconded by Councilmember Menikheim, to adopt Resolution
2015-194, resolution ordering preparation of feasibility report for 2016 Sidewalk Rehabilitation
Project, Project 2016-03.
Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski
Nays: None
COUNCIL REQUEST ITEMS
Councilmember Polehna reported that there were 150 troops on the hunt that took place October
10; it was the 12th such hunt; and approximately $175,000 has been raised in the last six years
doing the hunts.
STAFF REPORTS (CONTINUED)
Councilmember Polehna inquired if the City bike trails will be rehabilitated, and Public Works
Director Sanders responded that some trail improvements are scheduled for 2016.
ADJOURNMENT TO EXECUTIVE SESSION TO DISCUSS LITIGATION STRATEGY
PURSUANT TO THE ATTORNEY CLIENT PRIVILEGE
Motion by Councilmember Junker, seconded by Councilmember Weidner, to adjourn the meeting to
Executive Session at 7:45 p.m. All in favor.
Ted Kozlowski, Mayor
ATTEST:
Diane F. Ward, City Clerk
City Council Meeting October 20, 2015
Page 5 of 5
Resolution 2015-184, directing payment of bills
Resolution 2015-185, approval of health, dental rates and flex benefit amount for 2016
Resolution 2015-186, approving State of Minnesota Joint Powers Agreements with the City
of Stillwater on behalf of its city attorney and police department
Resolution 2015-187, approving actuarial agreement for consulting services with Hildi, Inc.
Resolution 2015-188, appointment to Library Board
Resolution 2015-189, calling for a public hearing on the issuance of a revenue note and
authorizing the publication of a notice of the public hearing (ESR, Inc. Project)
Resolution 2015-190, approving New Off-sale Liquor and Tobacco License to SuperValu
Inc., DBA: Cub Wine and Spirits
Resolution 2015-191, resolution of approval of Addendum No. 2 to Stillwater Log Jam
Agreement dated June 6, 2015 (the Agreement)
Resolution 2015-192, a resolution extending approval of Resolution 2014-85 for amended
Special Use Permit for the Water Street Inn located at 101 Water Street South, Case No.
SUP/2014-7
Resolution 2015-193, resolution ordering preparation of feasibility report for 2016 Street
Improvement Project, Project 2016-02
Resolution 2015-194, resolution ordering preparation of feasibility report for 2016 Sidewalk
Rehabilitation Project, Project 2016-03
STILLWATER CITY COUNCIL
RECORD OF EXECUTIVE SESSION
October 20, 2015
Date convened: Tuesday, October 20, 2015
Time convened: 7:52 p.m.
Time adjourned: 9:16 p.m.
Members Present: Mayor Kozlowski and Councilmembers Menikheim, Junker, Weidner, Polehna
Members Absent: None
Also present: City Attorney Magnuson
City Administrator McCarty
Kara Huberty – League of Minnesota Cities (LMC) Insurance Trust
Attorney Thomas Cummings – Jardine, Logan & O’Brien
Purpose: Litigation
Mayor Kozlowski called the City Council into executive session at 7:52 p.m. pursuant to state law to
discuss litigation strategy.
Attorney Cummings presented the background surrounding the litigation claim, including the history,
partners, the facts, the financial aspects, potential financial liabilities to the City and the LMC following
final disposition. Discussion was held on various legal strategies that the City might consider to further
litigate and/or attempt to settle.
Motion by Councilmember Polehna, second by Councilmember Weidner to direct Attorney Cummings
to pursue settlement.
Ayes: Councilmembers Menikheim, Weidner, Polehna and Mayor Kozlowski
Nays: None
Abstain: Councilmember Junker
Motion by Councilmember Polehna, second by Councilmember Menikheim to adjourn at 9:16 p.m. All
in favor.
Ted Kozlowski, Mayor
ATTEST:
J. Thomas McCarty, City Administrator
EXHIBIT "A" TO RESOLUTION #2015-195
LIST OF BILLS
Accela Inc
Action Rental Inc.
AIR Corval Constructors
Al's Coffee Company
Amana McGann Inc
Ancom Communication Inc.
APWA
Aspen Mills
Bald Eagle Sportsmens Assoc.
Bernicks
Board of Water Commissioner
Boyer Trucks
Brimeyer Fursman LLC
Bryan Rock Products Inc.
C. Hassis Yard Services
Carquest Auto Parts
Cates Fine Homes
Century Link
Century Power Equipment
Clark Dan
Clark Ruth
Clog Un-Boggler Inc .
Coca-Cola Refreshments
Cole Papers
Com cast
Computer Services of Florida
Cub Foods
Daleo
ECM Publishers
Electric Fire & Security
Fastenal Company
Fire Safety U.S.A.
Galls LLC
Graff Gary W .
GS Direct
Hardrives Inc.
Hinson Randa
Hodges Badge Co Inc
Holiday Credit Office
Innovative Office Solutions LLC
Jefferson Fire and Safety Inc .
Land Title
Linner Electric Co .
Mansfield Oil
Maximum Solutions
Monthly UB web payments
Concrete & mixing trailer
Equipment repair
Coffee for concessions
Equipment repair
Battery
Membership
Uniforms
Range charges
Concession supplies
Meter for irrigation at Pioneer Park
Equipment repair supplies
Recruitment
CL3 rip rap
Lawn service
Auto parts & supplies
Grading Escrow Refund
Telephone
Ignition switch
Cleaning Service
Cleaning Service
Unclog pipe
Concession beverages
Janitorial supplies
TV Internet & Voice
Software upgrade fee 2 stations
Donut holes
Supplies
Publications
Annual fire alarm & sprinkler inspection
Equipment repair supplies
Install compressor
Uniform & supplies
Training seminar
Ink tank
2015 Street Project
Cleaing service
420 Empire 3 9" STR
Fuel
Office supplies
Helmets
Refund of double UB payment
Electrical services-lights
Fuel
Software service agreement
Page 1
397 .85
375.00
922 .50
1,614.50
339 .00
92 .80
223 .75
1,667 .99
260.00
243.10
400.00
64.47
265.53
456.68
331.32
642.96
1,500.00
40 .73
21.07
1,265.00
2,191.67
225.00
1,040.16
392 .19
649.46
450.00
31.62
13.81
150.15
952.00
357.03
641.00
78.42
269.00
174.81
473,483 .04
86.90
632.10
28.18
94.19
528.05
61.75
964.85
3,701.40
2,300.00
EXHIBIT "A" TO RESOLUTION #2015-195
Menards
Metropolitan Mechanical Contractors
Molstad Robert J
MWOA
North Shore Compressor
Office Depot
Olson Andrea
Pioneer Press
R&R Specialties Inc.
Riedel! Shoes Inc.
Sidewalk Savers
Signature Systems Group LLC
Sir Lines-A -Lot
Sivigny Donald J
Smith Filter Corporation
Sprint PCS
St. Croix Boat and Packet Co.
St. Croix Recreation Fun Playgrounds
Stender Jeff
Stillwater Medical Group
Sykes Kyle A
T.A . Schifsky and Sons
Telemetry and Process Controls
Tri-State Bobcat
Truck Utilities Inc.
UHL Company
USAble Life
USPCA Region 18
Verizon Wireless
WaiMart Community
Washington Conservation District
Washington County Sheriffs Office
Winnick Supply
WSB & Associates
Wulfing David
CITY CREDIT CARDS
Active9111nc
BP Clear Lake
Country Inn & Suites
Cub Foods
Ebay
Flagpoles Etc .
Hampton Inn Seattle
KaTom Restaurant Supply
Log Me In
Equipment repair supplies
Maintenance agreement
Professional services
Membership
Line valve
Office supplies
Reimburse for kickboxing glove
Newspaper-Turnblad
Equipment repair
Skates
Trip hazards
Equipment repair supplies
Roadway painted lines
Plan review
Equipment repair supplies
Cell phone
Arena billing & ramp cleaning
Replacement seat
Reimburse for Portable hard drives
Vaccine
Reimburse for boots & flash light
Asphalt
Service tech
Bobcat excavator & trailer rental
Equipment repair supplies
Equipment repairs
Term Life Insurance
Membership and training
Wireless
Ammunition & supplies
Sharded Educator
2 Evidence barrels
Steel
Professional services
Reimburse for K9 boarding
Pager services
Fuel
Hotel for preservation conference
Food for meeting
Batteries library server room
Flag sets
Lodging for ICMA Conference
Coffee brewer
Subscription for LogMeln
Page 2
468 .75
2,162.00
390.22
25 .00
97.46
438.94
32.13
171 .60
2,037.25
955.38
6,890 .00
607.50
2,807.25
709.79
1,174.70
92.37
38,187.84
96.00
179 .97
52.00
250.66
6,200 .23
892.60
3,291.75
119.65
261.00
441.60
170.00
1,436.79
213.84
556 .25
80.66
75.79
115 .50
130.00
13.98
26.38
734.80
47.89
83 .98
532.45
142.50
536 .38
99.00
EXHIBIT "A" TO RESOLUTION #2015-195
MN Dept of Labor and Industry
National Fire Protection Association
Network Technologies
Racine North
School Outfitters
Survey Monkey
OCTOBER MANUALS
Cook Law & ADR Trust Account
Xcel Energy
LIBRARY
1000 Bulbs .com
Baker and Taylor
Bertalmio Lynne
Brodart Co
Demeo Inc .
Linner Electric Co .
Master Mechanical Inc.
Midwest Tape
Office of MN IT Services
Petrie Angela
Quill Corporation
Security Response Services Inc
Toshiba Business Solutions
Washington County Library
LIBRARY CREDIT CARDS
Amazon .com
Dream host
Kowalskis Market
Minnesota Library Assoc
Starbucks
Stillwater Post Office
CE Seminar
Banner & brochures
Audio video disribution
Monitors
Deluxe floor lectern with shelf
Suggestions on new website
Trail repair-Terra Springs Bldg 1
Energy
Lighting
Materials
Staff Reimbursement-Mileage
Materials
Processing Supplies
Parking Garage Repairs
Q4 Preventative Maintenance
Materials
Telephone
Staff Reimbursement
Supplies
Security Monitoring
Maintenance Contract
Annual Antivirus Renewal
Library materials
Tech support
Mise Charges
MLA Conference
Staff Recognition
Postage
Page 3
170 .00
286 .25
297 .00
560.00
239.58
26 .00
25,000 .00
40,803 .71
1,187 .80
1,036.14
32.78
3,059 .00
137.13
358.17
1,126.50
884.34
370 .95
108 .34
116.47
168.12
48.38
407 .54
276 .09
19 .95
106.01
340.00
70 .00
11.82
RESOLUTION APPROVING ADJUSTMENT IN THE CITY ADMINISTRATOR’S SALARY
BASED ON SATISFACTORY SIX (6)-MONTH PERFORMANCE EVALUATION AS
PROVIDED IN THE CITY ADMINISTRATOR EMPLOYEE AGREEMENT
WHEREAS, the Employee Agreement dated December 29, 2014 between the City of
Stillwater and J. Thomas McCarty, City Administrator, stipulates that the City Administrator
will receive a six (6) month performance evaluation and based on a satisfactory
performance evaluation shall receive a salary adjustment of $2500; and
WHEREAS, the City Council completed a six (6)-month performance evaluation for
the City Administrator on October 20, 2015; and
WHEREAS, the City Council has determined that the six (6) month performance of
the City Administrator is satisfactory and meets the conditions of the Employee Agreement.
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Stillwater
hereby approves a 6-month adjustment in the annual salary of J. Thomas McCarty, City
Administrator, in the amount of $2,500, retroactive to September 9, 2015, pursuant to
Section 2 of the Employee Agreement between the City of Stillwater and the City
Administrator.
Adopted by the City Council of the City of Stillwater, Minnesota this 3rd day of November
2015.
CITY OF STILLWATER
_________________________________________
Ted Kozlowski, Mayor
ATTEST:
_________________________________________
Diane F. Ward, City Clerk
STAFF REQUEST ITEM
J Department: MIS J Date: 10/30/15
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Purchase of Surface Pro for St. Croix Valley Recreation Center. This is part of
our computer replacement schedule, replaces a laptop .
FINANCIAL IMPACT (Briefly outline the costs , if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
This was budgeted in capital outlay for 2015. Total cost will be $1079.93 .
ADDITIONAL INFORMATION ATTACHED Yes X No ---
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET .
Submitted by: Rose H olman
R£_~-N~ kY-~RON'IK ' '~ J,{.
;o/30/ls
Date: 10/30/15
BILL TO :
CITY OF STILLWATER
216 4TH ST N
Accounts Payable
STIL LWATER , MN 55082-4898
Customer Phone #65 1.4 39.6121
COW Government
230 North Milwaukee Ave .
Vernon Hills , IL 60061
SHIP TO:
CITY OF STILLWATER
Attent ion To : JESSE PEREBOOM
216 4TH ST N
STI LL WATER, MN 55082-4898
Contact: JESSE
PEREBOOM 651.430.8805
Customer P.O.# GNXX650 QUOTE
Mfg#: 9PY-00001
Contract: NJPA 100614#CDW Technology Catalog
100614#CDW
MS SURFACE PRO 4 TYPE COVER BLACK
Mfg#: R9Q-00001
Contract: NJPA 1006 14#CDW Te ch nology Catalog
100 614 #CD W
Fax : 312 .7 05 .9459
SUBTOTAL
FR EIGHT
TAX
This quote is subject to COW's Terms and Conditions of Sales and Service Projects at
http://www .cdwg.com/content/terms-conditions/product-sales .aspx
For more information, contact a COW account manager.
OE400SPS
SALES QUOTATION
GNXX650
120.89
1313986 10/26/20 15
120 .89
1 ,0 79.93
0.00
0 .00
Please remit payment to:
COW Government
75 Remittance Drive
Suite 1515
Chicago , IL 60675-1515
STAFF REQUEST ITEM
j Department: MIS I Date: 10/30/15
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Purchase of cameras for the St. Croix Valley Recreation Center and Lily Lake Ice
Arena. The City will complete the second phase of replacing the cameras out at
the Recreation Center and install cameras at the Ice Arena.
FINAN C IAL IMPACT (Briefly outline the costs , if any , that are associated with
this request and the proposed source of the funds needed to fund the request)
Money to complete the second phase of camera replacement at the Recreation
Center was budgeted in the 2015 Captial Outlay budget. However, there was
savings on the purchase of the Zamboni so we are able to use some of that
savings to complete the phase out at the Ice Arena this year . Total cost will be
$26 , 252 , $15,000 was budgeted and $11 ,252 will come from savings.
ADDITIONAL INFORMATION ATTACHED Yes X No ---
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
Submitted by: Rose Holman Date: 10 /30/15
1 ft.. . ..........,._D . { ,_ .. _-rxo-... cc es1gn
TRUSTED S ECUA ITY SOLUTIONS""
5005 Cheshire Parkway No -Suite #3 -Minneapolis , MN 55446
Phone: 763-553-1477-Fax: 763-553-0204-Email : solutions@pro-tecdesign.com
r ~:;;;:~:·~~~~~:;:~:::';'~~~on~~~~~=-~·~·
Jesse Pereboom
216 N Fourth St
Stillwater, MN 55082
United States
Phone: (651) 430-8805
Fax:
· Ship To: City of Stillwater
Jesse Pereboom
St Croix Valley Recreation Center
1675 MArket Dr
Stillwater, MN 55082
United States
Phone: (651) 430-8805
Fax:
DM -Lily Lake Center Video System Components
Please find following material only pricing for the products you requested to expand the camera system at the St Croix
Recreation Center.
Pricing listed is per Electronic Security Systems State Purchasing Contract S-813(5) which is currently extended
through December 31,2016 .
If you have ANY questions about these products or this pricing please let me know. To proceed with the proposal,
please send a purchase order or signed copy of the quotation to Pro-Tee Design and my attention.
Thank you for considering products and services from Pro-Tee Design. We do appreciate it!
,..,.,._, ·~ ~ v-~, -Q U Q T E N ....... ;~~:~-... ~~ .-~·Quote# .
fj 10/19/15 PTDQ1 0792-02 ' Terms Rep Quote Valid For
Line
2
3
4
5
6
7
8
9
10
11
12
13
Qty
7
1 0/19/15
I Net 30 days
Part# Description
Recording Workstation -BCDVideo -TOWER 2TB
VIDEO RECORDING SERVER WIN7 PRO, 8 GB RAM,
5YR ONSITE NBD WT
FUSION BCDVideo Tower Fusion
24 Port PoE Switch -Gigabit
JE007A HP 1910-24G-POE (365W) SWITCH
P3364-V Cameras
0481-001 (P3364-V CAMERA, NETWORK, FIXED DOME, VANDAL RESISTANT,
6MM) 2.5-6MM VFL, H.264/MJPEG, WDR, LIGHTFINDER, BUILT-IN
MICROPHONE , 720P. 105 DEGREE FIELD OF VIEW AT 2.5MM
SETTING .
Q1765-LE
0509-001 (01765-LE) BULLET-STYLE OUTDOOR-READY NETWORK CAMERA WITH
1080P DETAIL, BUlL T-IN IR LEOS AND 18X OPTICAL ZOOM
Roger Anttila 30 days
Unit Price Extended Price
$2 ,600.00 $2,600.00
$769.50 $769 .50
$622 .11 $4 ,354.77
$1,245 .11 $1,245.11
DM -Lily Lake Center Video System Components PTDQ1 0792-02 Page
1 of 4
14
15
16
17
18
19
P1354-E
0528-001 (P1354-E) CAMERA, NETWORK, OUTDOOR W/HOUSING, 720P ,
DAY/NIGHT/WDR
10 XPPCL
10 YXPPCL
VMS Channel License
SOFTWARE, XPROTECT PROFESSIONAL, DEVICE LICENSE, 1
CHANNEL
MILESTONE 1-YEAR SUPPORT PMA, XPP CAMERA LICENSE
$844.61
$131 .12
$23 .76
$844.61
$1,311 .20
$237.60
Total $11,362.79
All applicable tax has been included
Statement of Work
Pro-Tee shall :
Supply the components as described .
Customer shall :
Install components as desired.
Exclusions
Sincerely,
Roger Anttila
RAnttila@pro-tecdesign. com
Office 763-233-7 420
Cell 651-492-7209
Fax 763-553-0204
10/19/15 DM -Lily Lake Center Video System Components PTDQ1 0792-02 Page 2
2 of4
10/29/20 15 COW Shoppi ng Cart
Shopping Cart
-~:(
/I
I
,§1
Belkin CAT6 solid bulk cable 1,000 ft blue, plenum
MFG Po r i!!' A7L704-1Cl00131.-P
COVV P .. 1rt ~: 210475
UNSPSC 26121609
Prici ng O p t ion A pplied: Coope rative Purr.hasing Connec tio n
Panduit NetKey All Molded Modular Patch Panel· patch panel
-2U
MFG Part#: NKPP48P
CDW Par til: 26650M3
UNSPSC: 43223309
Pricing Option A pp lied: CoopcrBtivc Purchasing ConnC'c 11on
Belkin Certified CAT6 Keystone Jack
MFG Part!;: R6D026-i\B6-GLU
CDW Parlt': 664995
UNSPSC : 391214?1
Pricing Opti on Ap p lit"d: Coopcr<Jtivc Purchasing Connect1on
Panduit PANDUCTType G Wide Slot Wiring Duct · cable
raceway
MFG Part!': G2X38L6
CDVV ParW: 125770'1
UNSPSC: 3913170~1
Pric ing Option Appl ied: CcopE rai!Ve Purchasi~1g Conne:c110n
2
24
2
800 .808.4239
• , ' l ! :-1 . ~ i ' \' : ! "· '1 ii
In Stoc k $354.41 S708 .8 2
In Stock $39 .00 $39 .00
In Stud S6.77 $162.48
In S to~k $40.69 $81.38
. -----------------------·--------------------------------------------·-··----· ---------------------
APC Smart-UPS 1500 LCD
MFG Part#: SMT1500
CDW Part#: 1934415
UNSPSC: 39121011
Pricing Option App lied : NJPA 1 00G14~COW Tec hnology Catalog
Sta r Tech.com 6ft Cat 6 Black Molded RJ45 UTP Gigabit Cat6
Patch Cable Cord
MFG Perttl: C6PATCH6BK
COW Pan#: 1847988
UNSPSC : 25121GO;l
Pricing Option Ap p li ed: Ccop~1 a l iv e Purchas ing Con nection
AXIS T841 4 Installation Display· came r a settings adj ustme nt
device
tv1FG P.:·uli#" 5~KJ014·~
COW P .1rtll : 2G1328:l
UNSPSC. 451L1518
Pr i cing Option A ppll ecf: N,J e A 100614i1CDW T echnology C~tc~ro~
https :1/www .cdwg.com/shop/cart!defau lt.aspx?pfm =crt&pr i ntab l e= 1
12
In Stoc k $477.70 5477 .70
In S~o c k $5:oa $60.96
$61 228 S612 .28
1/2
10/29/2015
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Remove Product Name Unit Price Qty Subtotal
_Li
Server C abinet Enclosures
1 x 42U Server Rack Cabinet
P/N: RACK-151-42U
1 x $199 Standard Freight Shipping to continental US (1 per
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Subtotal $1 ,621.97
Grand Total $1,621 .97
113
..
TRUSTED SEC U R IT Y S 0 L UTI 0 N S,...
5005 Cheshire Parkway No-Suite #3-Minneapolis, MN 55446
Phone : 763-553-1477-Fax: 763-553-0204-Email: solutions@pro-tecdesign.com
J.' ,'"!;.~ .. J:!r ~..:~-·_::• .1.:.~"\';A J_• ;~"' _;,t...,,-;1•.,.:.~ ~Go-> ii'O~:I:'-t•"'• ~.!...!~':;!,~ ~ J --•.l~.::o<!'"'",.:.:_~.,~·.J.;'~ t•· ·r,;t.'=--l.j;4!;:-"S1JJb.1::.:4i•
[ Sold To: City of Stillwater
r
f
Jesse Pereboom
216 N Fourth St
Stillwater, MN 55082
United States
Phone: (651) 430-8805
Fax:
Ship To: City of Stillwater
Jesse Pereboom
St Croix Valley Recreation Center
1675 MArket Dr
Stillwater, MN 55082
United States
Phone: (651) 430-8805
Fax:
OM -St Croix Valley Re Ctr-CCTV Expansion
Please find following material only pricing for the products you requested to expand the camera system at the St Croix
Recreation Center.
Pricing listed is per Electronic Security Systems State Purchasing Contract S-813(5) which is currently extended
through December 31, 2016.
If you have ANY questions about these products or this pricing please let me know. To proceed with the proposal,
please send a purchase order or signed copy of the quotation to Pro-Tee Design and my attention .
Thank you for considering products and services from Pro-Tee Design. We do appreciate it!
QUOTE
r ··-~-,~ ... -··-·-... ·"'"""""·~·Iii': ..-; ........ ~ ... ~,
Date Quote#
10/19/15 PTDQ14093
~ _..,.._..l~'~"'"'-...................... .,, ....... _.!"Y'''·'""' . ·~~-.... . ... ~,...-.. -. ' ~"•l~r I Terms Rep Quote Valid For
I Net 30 days Roger Anttila 30 days
Line Qty Part# Description Unit Price Extended Price
1 Recording Workstation • BCDVideo
2 FUSION EXPAND STORAGE $650 .00 $650.00
3
4 P3364-V Cameras
5 11 0481-001 (P3364-V CAMERA, NETWORK, FIXED DOME, VANDAL RESISTANT , $622.11 $6,843 .21
6MM) 2.5-6MM VFL , H.264/MJPEG , WDR, LIGHTFINDER, BUILT-IN
MICROPHONE, 720P . 105 DEGREE FIELD OF VIEW AT 2.5MM
SETTING.
6
7 Q1765-LE
8 0509-001 (Q1765-LE) BULLET-STYLE OUTDOOR-READY NETWORK CAMERA WITH $1,245.11 $1,245 .1 1
1080P DETAIL, BUILT-IN IR LEOS AND 18X OPTICAL ZOOM
9
10 VMS Channel Licenses (12 Needed· 2 Recovered from
Encoders)
11 10 XPPCL SOFTWARE , XPROTECT PROFESSIONAL, DEVICE LICENSE, 1 $131 .12 $1,311.20
CHANNEL
12 10 YXPPCL MILESTONE 1-YEAR SUPPORT PMA, XPP CAMERA LICENSE $23 .76 $237.60
10/19/15 OM -St Croix Valley Re Ctr-CCTV Expansion PTDQ14093 Page
1 of 4
Statement of Work
Pro-Tee shall :
Supply the components as described .
Customer shall :
Install components as desired .
Exclusions
Sincerely,
Roger Anttila
RAnttila@pro-tecdesign .com
Office 763-233-7420
Cell 651-492-7209
Fax 763-553-0204
10/19/15 OM -St Croix Valley Re Ctr-CCTV Expansion
Total $10,287.12
All applicable tax has been included
PTDQ14093 Page 2
2 of 4
10/29 /2015 CO W Shopp ing Cart
,
S ho pping Ca rt
Black Box Outdoo r -Rated Gel-Filled· bulk ca ble -1000 ft
fviFG F'ar\11: CliGF-NA-1000
CDV\1 PtutiT : 2570056
UNSPSC. 2G12Hi09
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651 439-6592
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112
Memorandum
To: Mayor and City Council
From: Diane Ward, City Clerk
Date: 10/30/2015
Subject: Downtown Parking Commission
When Dave Junker was elected to the Council, he was appointed to be the Council
Representative, vacating his position on the Commission. We have advertised and received one
application from Mr. Brad Glynn. He was interviewed by the Chair and Council Representative,
who recommend that Mr. Glynn be appointed.
ACTION REQUIRED:
If Council wishes to appoint Mr. Glynn, Council should pass a motion adopting
Resolution 2015-197, appointing Mr. Glynn to the Downtown Parking Commission with his
term ending May 1, 2016.
/nm
RESOLUTION 2015-197
APPOINTMENT TO DOWNTOWN PARKING COMMISSION
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of
Stillwater, Minnesota, hereby appointed the following at their Novemer 3, 2015 regular City
Council meeting:
Brad Glynn Fill unexpired term of David Junker when he was
appointed to Council Rep
Term Expires – May 1, 2016
Adopted by Council this 3rd day of November, 2015.
Ted Kozlowski, Mayor
ATTEST:
Diane F. Ward, City Clerk
Memorandum
TO: Mayor & City Council
FROM: Diane Ward, City Clerk
DATE: 10/30/2015
RE: Appointment to Human Rights Commission
We have repeatedly advertised for three openings on the Human Rights Commission. An
application was received from Avery Griffin to fill one of the openings and was interviewed by the
Chair and Council, who recommend appoitnment.
ACTION REQUIRED:
If Council agrees with the above information, a motion should be passed adopting the attached
resolution appointing Mr. Griffin to the Human Rights Commission.
/nm
RESOLUTION 2015-198
APPOINTING MEMBER TO
HUMAN RIGHTS COMMISSION
NOW THEREFORE, BE IT RESOLVED, that City Council of the City of Stillwater,
Minnesota, at their November 3, 2015 regular City Council meeting hereby appoints Avery
Griffin to the Human Rights Commission.
Adopted by Stillwater City Council this 3rd day of November, 2015.
Ted Kozlowski, Mayor
ATTEST
Diane F. Ward, City Clerk
City Council
DATE: October 30, 2015
REQUEST: Palmer Property – Approve release of funds and
Acceptance of Quit Claim Deed
REPORT AUTHOR: Bill Turnblad, Community Development Director
REQUEST
Approve release of funds and acceptance of deed for the Palmer property purchase.
BACKGROUND
The City has been working toward purchase of the Palmer property at the intersection of State
Highway 96 and County Road 15 for some time now. The upland portion of the property will be
developed as an active park. Per the terms of a conservation easement running to Washington
County, the slopes, wetlands and creek will be maintained by the City as natural open space.
On September 15, 2015 the City Council approved the purchase agreement assignment, the
conservation easement, and authorized City staff to proceed with the purchase of the property.
In January of 2014 Washington County purchased the property for $285,950. $85,950 of the
purchase price was covered by right-of-way acquisition funds from the County. An additional
$84,000 was contributed by Washington County from their Land and Water Legacy program.
The balance of the purchase price ($116,000) is the City’s responsibility.
The closing on the property is scheduled for November 6, 2015. So, staff is requesting the City
Council to authorize release of $116,000 from park dedication funds to purchase the land.
COUNCIL ACTION RECOMMENDED
Staff recommends adopting the attached resolution, which authorizes release of funds and
acceptance of Quit Claim Deed for the property.
Attachment: Resolution
Quit Claim Deed
RESOLUTION 2015-
RESOLUTION APPROVING
RELEASE OF PARK DEDICATION FUNDS
FOR PURCHASE OF PALMER PROPERTY
WHEREAS, the Stillwater City Council wishes to purchase from Washington County
about 14 acres of land that is located at the southeast quadrant of the intersection of State
Highway 96 and County Road 15; and
WHEREAS, the Stillwater City Council adopted Resolution 2015-167 approving the
assignment of a purchase agreement for the property; and
WHEREAS, the cash cost to the City of the property is $116,000.
NOW THEREFORE BE IT RESOLVED that the Stillwater City Council hereby
authorizes the release of $116,000 of park dedication funds for the purchase of the property;
and authorizes City staff to close the property purchase and receive the Quit Claim Deed.
Adopted by the Stillwater City Council this 3rd day of November, 2015.
_____________________________
T e d K o z l o w s k i , M a y o r
ATTEST:
__________________________
Diane F. Ward, City Clerk
QUIT CLAIM DEED
DEED TAX DUE: =-$ __ _
Date: ____ ,2015
FOR VALUABLE CONSIDERATION, Washington County , a body corporate and politic under the
laws of Minnesota, Grantor, hereby conveys and quitclaims to the City of Stillwater, Grantee , a
municipal corporation under the laws of Minnesota, real property in Washington County, Minnesota,
described as follows:
SEE EXHIBIT "A "
together with all hereditaments and appurtenances.
Check box if applicable:
_ The Seller certifies that the seller does not know of any wells on the described property.
_ A well disclosure certificate accompanies this document.
_ I am familiar with the property described in this instrument and I certify that the status and number
of wells on the described real property have not changed since the last previously filed well disclosure
certificate .
Washington County
By:)J~
Its: board Oivu r
STATE OF MINNESOTA )
) ss .
COUNTY OF WASHINGTON )
r !his instrum~nt was acknowledged ~<_>re me on ~ day of ~· , 2015 , by
'<;C(V''-J. J0ri L--SGl and 0 { l · t I V , he Board Chair and Administrator
of WasHington County, a body corporate and htlc under the laws ofMmnesota, Grantor.
Notarial Stamp or Seal (Or Other
Title or Rank)
Notary Public-Minnesota
Commission Exp4res Jan 31 , 2019
THIS INSTRUMENT WAS
DRAFTED BY :
Washington County Attorney 's Office and
Washington County Public Works
11660 Myeron Road North
Stillwater, MN 55082
S ~Official
Check here if part or all of the land is Registered (Torrens)
Tax Statements for the real property described in
this instrument should be sent to (include name and
address of Grantee):
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
EXHIBIT A
(Legal Description)
That part of the Northwest Quarter of the Northwest Quarter of Section 19, Township 30 ,
Range 20, Washington County, Minnesota , described as follows:
Beginning at the most Westerly corner of Outlet A, RANDOM CREEK RANCHETTES ,
according to the record plat thereof, said Washington County; thence North 89 degrees
46 minutes 55 seconds East , assumed bearing , along the North line of said Outlet A , a
distance of 137 .87 feet; thence North 18 degrees 03 minutes 14 seconds West 223.97
feet ; thence North 0 degrees 35 minutes 10 seconds West 280.00 feet; thence North 9
degrees 57 minutes 57 seconds East 480 .01 feet to the North line of said Northwest
Quarter of the Northwest Quarter; thence South 89 degrees 46 minutes 55 seconds
West , along said North line 818.50 feet to the Northwest corner of said Northwest
Quarter of the Northwest Quarter; thence South 1 degree 46 minutes 18 seconds East
along the West line of said Northwest Quarter of the Northwest Quarter 966.00 feet to
the intersection with the Westerly extension of the North line of Lot 2 , Block 1, said
RANDOM CREEK RANCHETTES ; thence North 89 degrees 46 minutes 55 seconds
East along said extended line and along the North line of Lots 2 and 3, sa id Block 1, a
distance of 639 .97 feet to the point of beginning.
EXCEPTING Parcel 12 of WASHINGTON COUNTY HIGHWAY RIGHT OF WAY
PLAT NO. 175-C.S.A.H . 15 , on file and of record in the Office of the County
Recorder, Washington County , Minnesota; and ,
EXCEPTING the North 100 feet of said tract which lies easterly of Parcel12 of
WASHINGTON COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 175-C .S .A.H . 15 .
r illwa ter
'~
THE B I RT H P LA CE OF MI N NES O TA ~.
Exh ibit 8
Property Map
Legend
-Previous right-of-way easement lines
-New right-of-way easement lines
D 100 ft wetland buffer
~"Averaged" Wetland Buffer Area
~ Delineated wetland
D Volleyball courts
D LaCrosse Field
D County trail
City trail
0 Red ci rcles = corners of property
that City is purchasing. The
Conservation Easement encumbers
entire property to be purchased .
September 15 , 2015
City Council
DATE: October 29, 2015
REQUEST: Review the Metropolitan Council’s 2015 System Statement
DECISION DEADLINE: November 17, 2015
REPORT AUTHOR: Bill Turnblad, Community Development Director
REQUEST
Accept the 2015 System Statement issued by the Metropolitan Council.
BACKGROUND
By State law the Metropolitan Council prepares a long-range plan for the Twin Cities region every 10
years. The 10 year cycle begins with the Federal Government’s decennial census, which informs many
aspects of the planning process. The next step in the cycle is for the Metropolitan Council to adopt a
regional development guide, with the purpose of establishing a planning vision and directions for the
various systems that the Met Council is charged with oversight. The regional development guide for this
generation of comprehensive plans is called Thrive MSP 2040, which was adopted by the Met Council on
May 28, 2014.
With the regional development guide as a foundation, the next phase of the cycle is for the Met Council to
develop a set of policy plans. Those policy plans are:
• Transportation Policy Plan (adopted January 2015)
• Water Resources Policy Plan (adopted May 2015)
• Regional Parks Policy Plan (adopted February 2015)
• Housing Policy Plan (adopted December 2014)
After the policy plans (also known as system plans) were adopted, Met Council staff analyzed the
implications of the new system plans for each City and County in the Metropolitan Area. Their analysis
is summarized in a System Statement for each jurisdiction. The release of the System Statement starts the
clock for development of the 2018 Comprehensive Plans.
STILLWATER’S SYSTEM STATEMENT
Stillwater’s System Statement was issued on September 17, 2015. And, as with most other Metro Area
Cities, the Stillwater’s 2018 Comprehensive Plan must be submitted to the Metropolitan Council by
December 31, 2018.
The full System Statement is available on-line at either the City’s website or the Metropolitan Council’s
website.
2015 System Statement
Page 2 of 3
The Stillwater System Statement includes:
1. Stillwater’s designation as a “suburban” city
Along with this designation comes a group of development guidelines. These are
attached.
2. Forecasted population, households, and employment through 2040
3. Target residential densities for a “suburban city”
4. Stillwater’s affordable housing allocation
Specific number of units allocated to Stillwater at each AMI level:
2015 System Statement
Page 3 of 3
Rents considered affordable in 2015 for each AMI level:
Housing purchase prices considered affordable in 2014 and 2015 for each AMI level:
COUNCIL ACTION REQUIRED
If the City Council disagrees with content of the System Statement, a resolution process has been
established. City staff and the Metropolitan Council would attempt to resolve any disagreements. But, if
that is not possible for some reason, the City can request a hearing. This request would have to be made
by adoption of a City Council resolution and filed within 60 days of issuance of the System Statement.
The 60 day filing deadline is November 17, 2015.
The Council has several options:
1. Take no action. This will be considered general agreement with the System Statement.
2. Direct staff to work with Metropolitan Council staff to try to resolve any disagreements.
a. If this option is chosen, and resolution cannot be reached, a Resolution to request a
hearing would have to be adopted by the City Council at its November 17, 2015 regular
meeting.
b. The hearing request resolution would be filed by email after the Council meeting, but
before midnight, on November 17, 2015.
RECOMMENDATION
Staff finds the 2015 System Statement for the City to be reasonable, and therefore recommends taking no
action.
Attachment: Guidelines for Suburban City Classification
LAND USE POLICIES BY COMMUNITY DESIGNATION
149
Orderly and Efficient Land Use
COUNCIL ROLE
• Maintain and improve regional
infrastructure to support adaptive reuse,
infill development, and redevelopment.
• Support local planning and
implementation efforts to target growth in
and around regional transit as articulated
in the 2040 Transportation Policy Plan.
• Coordinate regional infrastructure
and program funding with other
efforts designed to mitigate Areas of
Concentrated Poverty and Racially
Concentrated Areas of Poverty and better
connect the residents of these areas
with opportunity.
• Provide technical assistance to
communities undertaking planning efforts
around regional transit stations and other
regional investments.
• Partner with local communities to improve
land use patterns to reduce the generation
of carbon emissions.
COMMUNITY ROLE
• Plan for forecasted population and household
growth at overall average densities of at least
5 units per acre, and target opportunities for
more intensive development near regional
transit investments at densities and in a manner
articulated in the 2040 Transportation Policy Plan.
• Identify areas for redevelopment, particularly
areas that are well-served by transportation
options and nearby amenities and that contribute
to better proximity between jobs and housing.
• In collaboration with other regional partners, lead
major redevelopment efforts.
• Lead detailed land use planning efforts
around regional transit stations and other
regional investments.
• Plan for and program local infrastructure needs
(for example, roads, sidewalks, sewer, water,
and surface water), including those needed to
accommodate future growth and implement local
comprehensive plans.
SUBURBAN: Cultivating places where people can gather
Suburban communities saw their primary era of development during the 1980s and early
1990s as the Baby Boomers formed families and entered their prime earning years. Suburban
communities also include places that were once resort destinations along Lake Minnetonka
and White Bear Lake as well as communities along the St. Croix River settled early in the
region’s history.
THRIVE MSP 2040 LAND USE POLICIES BY COMMUNITY DESIGNATION
150
Natural Resources Protection
COMMUNITY ROLECOUNCIL ROLE
• Integrate natural resource conservation
and restoration strategies into the
comprehensive plan.
• Identify lands for reclamation, including
contaminated land, for redevelopment and the
restoration of natural features and functions.
• Integrate natural resources restoration
and protection strategies into local
development ordinances.
• Develop programs that encourage the
implementation of natural resource
conservation and restoration.
• Support the reclamation of lands, including
contaminated land, for redevelopment and
the restoration of natural features
and functions.
• Promote multimodal access to regional
parks, trails, and the transit network,
where appropriate. Support the continued
development of the regional trail system.
Housing Affordability and Choice
Water Sustainability
COUNCIL ROLE
See policy discussion on Water Sustainability
in the “Land Use Policy” section.
COMMUNITY ROLE
• Implement best management practices to
control and treat stormwater as redevelopment
opportunities arise.
• Explore alternative water supply sources to
ensure adequate water resources beyond 2040.
COUNCIL ROLE
• Invest in and expand regional systems to
support redevelopment in communities that
partner in the preservation and expansion of
housing choices.
COMMUNITY ROLE
• Designate land in the comprehensive plan
to support household growth forecasts and
address the community’s share of the region’s
affordable housing need through development
and redevelopment at a range of densities.
• Plan for a mix of housing affordability in station
areas along transitways.
• Use state, regional, and federal sources of
funding and/or financing and development
tools allowed by state law to facilitate the
development of new lifecycle and
affordable housing.
• Plan for affordable housing that meets the
needs of multigenerational households.
SUBURBAN
LAND USE POLICIES BY COMMUNITY DESIGNATION
151
Access, Mobility, and Transportation Choice
COMMUNITY ROLECOUNCIL ROLE
• Ensure that local roadway systems are
planned in ways that minimize short trips on
the regional highway system.
• Ensure that local infrastructure and land uses
are planned in ways that are consistent with
managing access along the regional highway
system and capitalizing on investments in the
regional transit system.
• Invest in transit improvements in corridors
that serve existing transit demand and that
can effectively guide a significant level of
future growth.
• Ensure that local comprehensive plans
guide growth in and around transit stations
and near high-frequency transit services,
commensurate with planned levels of transit
service and station typologies identified in
the 2040 Transportation Policy Plan.
• Provide regional transit services to serve
dense corridors and nodes where local
communities are adapting local policies to
improve the success of transit.
• Support access to, and the future growth
of, regional intermodal freight terminals as
identified in the 2040 Transportation
Policy Plan.
• Develop comprehensive plans that focus
growth in and around regional transit stations
and near high-frequency transit services,
commensurate with planned levels of transit
service and the station typologies (for example,
land use mix, density levels) identified in the
2040 Transportation Policy Plan.
• Develop local policies, plans, and practices
that improve pedestrian and bicycle circulation,
including access to regional transit services,
regional trails, and regional bicycle corridors.
• Seek opportunities to improve local street and
pedestrian connections to improve access for
local trips.
• Consider implementation of travel demand
management (TDM) policies and ordinances
that encourage use of travel options and
decrease reliance on single-occupancy
vehicle travel.
• Engage private sector stakeholders who
depend on or are affected by the local
transportation system to address local business
needs such as routing, delivery, and potential
land use conflicts.
• Adopt development standards that improve
the user experience, circulation, and access for
bicyclists and pedestrians.
• Adopt Complete Streets policies that improve
safety and mobility for all road users.
SUBURBAN
THRIVE MSP 2040 LAND USE POLICIES BY COMMUNITY DESIGNATION
152
Economic Competitiveness
Building in Resilience
COUNCIL ROLE
• Invest in regional amenities and services,
including transit, regional parks and
trails, and bikeways to support the
Suburban area as an attractive place to
locate and do business.
• Coordinate regional infrastructure
and program funding with other
efforts designed to mitigate Areas of
Concentrated Poverty and Racially
Concentrated Areas of Poverty and
better connect the residents of these
areas with opportunity.
• Support the development of
workforce housing to provide nearby
housing options for employees of
local employers.
• Invest Council resources to clean up
contaminated properties and facilitate
reinvestment, including infill, adaptive
reuse, and redevelopment.
COMMUNITY ROLE
• Identify appropriate areas for business and
industrial expansion, considering access by rail,
truck, plane, and barge.
• Support the cleanup and reuse of contaminated
land by utilizing regional, county, and local funding
programs and financing tools.
• Preserve, remediate contamination, and repurpose
the industrial base for higher-intensity employment
and new industries.
• Protect sites for highway-, river-, and rail-dependent
manufacturing and freight transportation needs from
incompatible uses and identify local land supply and
transportation needs for effective use of those sites.
• Plan for land uses that support the growth of
businesses that export goods and services outside
the region, important regional economic clusters,
and living wage jobs.
• Conduct small area planning efforts to preserve
locations for employment, manage growth, and
minimize land use conflicts.
COUNCIL ROLE
• Invest in regional transportation
infrastructure and services
that increase the share of trips
made by transit, carpools, and
nonmotorized means and guide
development patterns that support
this.
• Explore developing an urban
forestry assistance program.
COMMUNITY ROLE
• Identify and address potential vulnerabilities in local
infrastructure as a result of increased frequency and
severity of storms and heat waves.
• Participate in federal, state, and local utility programs
that incentivize the implementation of wind and solar
power generation.
• Consider making a property-assessed clean energy (PACE)
program available for conservation and renewable energy.
• Consider promoting the development or use of community
solar gardens (CSGs) by public and private entities to
enable fuller and more economic use of the community’s
solar resource, including participating as subscribers,
assisting in marketing CSG opportunities for economic
development, or providing sites for gardens.
• Adopt local policies and ordinances that encourage land
development that supports travel demand management
(TDM) and use of travel options.
• Consider development standards that increase vegetative
cover and increase the solar reflective quality of surfaces.
• Participate in urban forestry assistance programs
as available.
SUBURBAN
City Council
DATE: October 30, 2015
REQUEST: Consider scope of Trail Plan Committee
REPORT AUTHOR: Bill Turnblad, Community Development Director
BACKGROUND
The City Council recently adopted Stillwater’s new Trails Master Plan. Section 7 of the plan
recommends the formation of an advisory committee to help with implementation of the variaous
goals and recommendations. Section 7 further states:
This committee could be a new group, incorporated into the work of an existing commission or
subcommittee of an existing commission, such as the Parks and Recreation, Traffic or the Planning
Commission, as determined by the City Council at their discretion. A special committee given
goals, guidelines, parameters and restrictions could implement priorities consistent with
recommendations of the Plan. The Trail Master Plan shows the system in general terms. The
committee would need to refine the system looking at intersections, trail locations, specific trail
widths and details of coordination within and through parks. In addition, the committee can review
financing alternatives and assist with grant writing, events and education.
It is now time to establish goals and working guidelines for this committee.
DISCUSSION
Staff requests direction on at least the following items.
1. Term of committee
a. Should the Trail Plan Committee be a permanent advisory group? Or, should it
have a defined life cycle?
i. Staff recommends giving the committee a 3-5 year life cycle. It could be
extended after that, if desirable.
2. Committee members
a. Who should serve on the Trail Plan Committee?
i. A Park Commissioner?
ii. A Council Member?
iii. A representative of the Friends of Stillwater Trails?
Trail Plan Committee
Page 2 of 2
iv. A student representative?
v. A representative of ………?
b. Membership eligibility
i. Should Trail Plan Committee members be residents of Stillwater?
ii. Any minimum age?
iii. Any term limits?
3. Organization
a. Should there be a chair and vice chair? Elected or appointed? Annually re-elect
or re-appoint?
b. Should there be any funds allocated to the group?
c. Are meeting minutes required? Should there be a recording secretary?
4. Meeting schedule
a. How often should the committee meet?
i. Staff recommends quarterly meetings.
ii. Perhaps while the group is in its formative stage, the first three months,
meetings could be monthly.
5. Work tasks
a. What type of work is the committee to do?
i. Is the committee to pro-actively search for means and methods of
implementing the Trails Master Plan?
1. If the committee is to be assigned pro-active work, it could be
tasked with monitoring the goals identified in Section 3 of the plan,
and researching methods of implementing them.
ii. Is the committee to be only a review group giving advice and reaction to
Public Works proposed projects?
1. For example, as street improvement projects are proposed, the
Trail Plan Committee would consider options for implementing
whatever trail segments were identified along the street
improvement route.
iii. Is the committee to be partly pro-active, partly reactive?
6. Staffing
a. Who is to staff the committee?
i. If the primary work of the committee is only to review proposed Public
Works projects, it may be that Public Works would staff the committee.
ii. If the primary work is to pro-actively monitor and recommend ways to
implement the Trail Plan goals, then the committee would probably be
jointly staffed by the Engineering and Planning Divisions
COUNCIL ACTION REQUESTED
Provide direction to City staff on scope and operational aspects of the Trail Plan Committee.
From directions staff will create a Resolution to bring back to a future Council meeting for
formal adoption.
bt
Figure 1: Photo Courtesy Winona Daily News
CITY COUNCIL
MEETING DATE: November 3, 2015
REGARDING: CheckPoint MN 2015 FYI
PREPARED BY: Abbi Jo Wittman, City Planner
Stillwater has been selected to be
a participant in an Explore
Minnesota campaign called
CheckPoint MN. A statewide,
winter scavenger hunt, which
includes 10 checkpoint signs at
iconic destinations around
Minnesota, CheckPoint MN is in
its third year. Scavenger hunt
participants earn prizes by
travelling to the locations and
photographing themselves with
the sign. The event runs
December 3 through January 31.
In coordination with the
Stillwater Area Convention and
Visitors Bureau (CVB), the City has indicated its willingness to participate in the program by
installing the CheckPoint MN sign in an iconic location. Specifically identified as the location is
the Lowell Park Gazebo. Where the CVB will provide prizes and promotion, the City’s only
participation will be coordinating the installation of the sign.
Washington
?=~County
BOARD AGENDA
NOVEMBER 3, 2015-9:00A.M.
Board of Commissioners
Fran Miron, District 1
Ted Bearth, District 2
Gary Kriesel, Chair District 3
Karla Bigham, District 4
Lisa Weik, District 5
1. 9:00
2. 9:00
3.
4.
5.
6.
7.
8.
9.
9:10
9:10
9:20
9:25
9:35
9:50
10. 10:05
Roll Call
Pledge of Allegiance
Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibi/ityor functionofWashingtonCountyGovernment, whether or not the
issue is listed on this agenda. Persons who wish to address the Boardmustfill out a comment card before the meeting begins and give it to the County
Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and
present your comments. Your comments must be addressedexclusivelyto the Board Chair and theful/Board a/Commissioners. Comments addressed
to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair
reserves the right to limit an individual'spresentationifit becomes redundant, repetitive, overly argumentative , or if it is not relevant to an issue that is
part of Washington County'sResponsibilities
Consent Calendar-Roll Call Vote
Human Resources-Jan Webster, Human Resources Director
Approval of Agreement with Berry Dunn for a Human Resources Information System
Needs Assessment
Public Health & Environment-Jeff Travis, Senior Environmental Program Manager
Approval of Settlement Agreement with Premier Banks for the Clean Up of Solid Wastes at
The Former Buberl Recycling and Compost Facility at 5750 Memorial Avenue
Public Works -Cory Slagle, Assistant County Engineer
A. Approval of an Amendment No. 1 to Contract with WSB & Associates, Inc. for Design
Engineering Related to the County State Aid Highway (CSAH) 21 Project in Afton
B. Approval of Contract with Kimley-Horn, Inc. for Design Engineering on CSAH 19
C. Approval of Contract with Kimley-Horn, Inc. for Design Engineering within Cottage Grove
Ravine Regional Park
General Administration-Molly O'Rourke, County Administrator
A. Resolution-Approval of Project on Behalf of Senior Care Forest Lake, LLC, Senior
Care Providence, LLC, and Senior Care Woodbury, LLC and Approving the Issuance of
Certain Obligations by the Washington County Housing and Redevelopment Authority
(HRA)-Melissa Taphorn, HRA Deputy Director
B. Approval of Substantial Amendment to the 2015 Annual Action Plan for Additional Funding
for Twin Cities Habitat for Humanity-Generation Acres Project
-Melissa Taphorn, HRA Deputy Director
Commissioner Reports -Comments -Questions
This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comme nts on matters of interest and
information, or raise questions to the staff This act4m is not intended to result in substantive board action during this time . Any action necessary
because of discussion willbe scheduled for a future board meeting.
Board Correspondence
Adjourn
11. 10:10-10:40 Board Workshop with Administration-Colin Kelly, Senior Planner
Tunheim Partners to Present Washington County Communications Recommendations Report
12. 10:45-12:15 Board Workshop with Public Works-Don Theisen, Public Works Director
Field Tour of the Public Works North Shop Construction Project
Assistive.listening device.s a~. available for use in. the County Board Room
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR*
NOVEMBER 3, 2015
The following items are presented for Board approval/adoption:
DEPARTMENT/AGENCY
Administration
Human Resources
Property Records
& Taxpayer Services
Public Works
Sheriff
ITEM
A. Approval of October 13 and October 20, 2015, County Board Meeting
minutes.
B. Approval to appoint John Belisle, Hugo, to the Housing and Redevelopment
Authority, to represent District 1 to a partial term ending 12/311201 7.
C. Approval to appoint Anthony Tedesco, Woodbury to the Planning Advisory
Committee as a District 5 Representative, to a first partial term expiring
December 21, 2017.
D. Approval of the 2016 health insurance reopener tentative agreements with:
AFSCME Non-Exempt and Exempt, Attorneys Association, IUOE Local
49ers, LELS Commanders, Supervisors Association bargaining units , as well
as the Confidential, Confidential Supervisors and Department Head meet and
confer groups.
E. Approval of resolution appointing Cyndy Boyce as the County Drivers
License Agent and Deputy Registrar.
F. Approval of a plat of Strohfus Acres in Denmark Township.
G. Approval of Amendment #4 to Contract 8496 with Kone Inc. for elevator
preventative maintenance and elevator voice monitoring services .
H. Approval authorizing the Sheriffs Office to accept the 2015 Federal Boating
Supplemental Equipment Grant through the Minnesota Department of
Natural Resources in the amount of$6,378.
I. Approval of permanent use of fund balance in Sheriffs Office funds 123
(Operations) and 126 (Federal Equitable Sharing) for the third quarter 2015 .
Con sent C alend ar items are generally defined as items of routine business, not requiring discussion , and approved in one vote. Commissioners may e lect to
pull a Consent Calendar item(s) for discussion and/or separate action.
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLO YER
Summary of Proceedings
Washington County Board of Commissioners
October 20,2015
Present were Commissioners Fran Miron, District 2; Gary Kriesel, District 3. Karla Bigham ,
District 4; and Lisa Weik, District 5. Absent: District 1; Commissioner Ted Bearth. Board Chair
Kriesel presided .
Commissioner Reports -Comments-Questions
The Commissioners reported on the following items:
-Commissioner Weik-reported that she taped a new episode of County Insight, where she
interviewed the county's new Library Director, Keith Ryskoski; she met with the City of
Woodbury Administrator and the Woodbury Mayor to introduce Keith Ryskoski to the City of
Woodbury. Maker Fest will be on Saturday October 24th at Central Park in Woodbury; toured
the East Central Regional Juvenile Center in Lino Lakes, on October 19t\ attended the East
Metro Strong meeting on October 19th, where a proposal for a communications contract was
approved; attended the Gateway Corridor Policy Advisory Committee Meeting, and the
Gateway Corridor Commission meeting on October 15th. She commented on a solution to the
staffing shortages at the Federal Transit Administration in region 5 of Chicago;
-Commissioner Bigham -reported that she attended the Association of Minnesota Counties
(AMC) Board of Directors meeting on October 16th, where the AMC budget was approved,
and recommendation of the county program aid work group was approved. On October 20t 11 ,
there will be a joint meeting with the City of Woodbury and the City of Cottage Grove. She
will be absent for next week's County Board Meeting on October 27th, due to attending the
Rail Volution Conference in Dallas, related to transit development;
-Commissioner Miron-reported that he attended the Metropolitan Emergency Services Board
(MESB) meeting on October 14th. The County was under-billed by the MESB, and the
correction is being made. At the MESB meeting, a resolution was passed to support stable
funding from the legislature to fund Emergency Medical Services (EMS) training and
certification;
-Commissioner Kriesel -reported that he attended the Metropolitan Library Service Agency
meeting, and made recommendations for hiring a Library Director. He reported that this
morning, October 20th, the Commissioners attended a recognition breakfast for Washington
County employees, celebrating employees' years of service.
Accounting and Finance
Approval ofthe following actions:
-Contract amendment with Wells Fargo for merchant cards;
-Close the Metropolitan Region Homeland Security Emergency Management Board Fund #776;
-One-year contract with CliftonLarsonAllen for audit services for year ending December 31,
2015;
-Carl Jacobson, Principal Accountant, reviewed results ofthe 2014 annual audit;
-Carl Jacobson, Principal Accountant, provided a summary of the publication of the statutorily
required financial summary information;
-Presentation of the Government Financial Officers Association Certificate of Excellence in
Financial Reporting award.
General Administration
Approval ofthe following actions:
-September 22, 2015 County Board Meeting minutes;
-Molly O'Rourke, County Administrator provided a reminder that on October 20-21 there will
be an onsite assessment of the Public Health and Environment Department for their public
health accreditation. She reported on the county's Charitable Giving Campaign, and the Divert
70 Program used at the employee Health, Safety and Wellness Event. She reported that the
name of the Resource Recovery Project Board has been changed to the Ramsey/Washington
Recycling and Energy Board;
-Board Workshop to review changes to Policy #6006 Advisory Committees, Boards and
Commissions;
-Board correspondence was received and placed on file.
Information Technology
-Approval to purchase software licensing, maintenance, and support from Infor Global
Technologies for Infinium Application Manager, Human Resources/Payroll, Query and
Infinium Self Service software through December 31, 2016.
Public Health & Environment
Approval ofthe following actions:
-Grant Project Agreement between the Minnesota Department of Health and Washington
County to provide home visiting services using federal Temporary Assistance for Needy
Families (TANF) funding;
-Five year agreement with the Minnesota Department of Health for the Statewide Health
Improvement Program (SHIP) Implementation Grant.
Public Works
Approval ofthe following actions:
-Amendment No. 1 to contract 9044 with Parsons Brinckerhoff, Inc. in the amount of
$269,918.73 for bundled road park projects was pulled for discussion, and then approved;
-Amendment No. 5 to contract with Hunt Electric Corporation for general electrical services
was not approved, and was pulled for further review.
Sheriff's Office
Approval ofthe following actions:
-2016-2017 Radiological Emergency Preparedness Grant Agreement between the Minnesota
Department of Public Safety Homeland Security and Emergency Management Divisions, and
Washington County;
-Contract with Stanley Convergent Security Solutions, Inc. for purchase and installation of jail
security system hardware and software.
A complete text of the Official Proceedings of the Washington County Board of Commissioners
is available for public inspection at the Office of Administration, Washington County
Government Center, 14949 62nd Street N., Stillwater, Minnesota.
Summary of Proceedings
Washington County Board of Commissioners
October 13, 2015
Present were Commissioners Fran Miron, District 1; Commissioner Ted Bearth, District 2; Gary
Kriesel, District 3. Karla Bigham, District 4; and Lisa Weik, District 5. Board Chair Kriesel
presided.
Commissioner Reports-Comments-Questions
The Commissioners reported on the following items:
-Commissioner Bigham -thanked Washington County Attorney Pete Orput, Cottage Grove
Sergeant Randy McAlister, and Tubman staff for their involvement in the Domestic Violence
Awareness event in Cottage Grove, on October 6th; commented on the approval of the Attorney
I position on the Consent Calendar; attended the Denmark Township's board meeting in
regards to land use issues, subdividing and surveying in townships;
-Commissioner Miron -reported that he attended the Library Strategic Planning Retreat on
Saturday, Oct. lOth, and thanked Library Director, Keith Ryskoski and the contract consultants
for their efforts; attended and commented on the Piccadilly Square Groundbreaking in the City
of Mahtomedi;
-Commissioner Bearth -reported that he attended the Piccadilly Square Groundbreaking, and
commented on the Housing and Redevelopment Authority (HRA) staffs efforts. He
recognized John Lawless in the audience, who has been appointed as the new Executive
Director for the Yell ow Ribbon Network of Washington County;
-Commissioner Weik-commented on her trip to Washington, D.C., for the Gateway Corridor
Commission Fly-In Conference on October 7th-gth, including a tour of the Metroway Crystal
City Bus Rapid Transit line which runs from Alexandria to Arlington, Virginia. She reported
that the City of Woodbury held an event with Feed My Starving Children on October gth-ll 1h,
and that they met their goal of making 4 million meals in 4 days;
-Commissioner Kriesel-commented on his trip to Washington, D.C., for the Gateway Corridor
Commission Fly-In Conference on October 7th-gth. He reported that the Stillwater Harvest
Fest was October 1 0-11 th.
Community Services
Approval of the following actions:
-Agreement with Canvas Health for $63,480 in Family Homelessness Prevention and
Assistance Program funds;
-Cooperative agreement for Non-Emergency Medical Transportation (NEMT) services with the
Metro County Consortium;
General Administration
Approval ofthe following actions:
-Reappoint Sharon Schwarze, Grant, and Gerald Johnson, Stillwater, to the Browns Creek
Watershed District to a term expiring October 22, 2018;
-Molly O'Rourke, County Administrator provided reminder that next week's County Board
Meeting will start at 10:30 a.m.;
-Board Workshop to review the draft 2016-2020 Capital Improvement Plan;
-Board correspondence was received and placed on file.
Human Resources
-Approval of an Attorney I position in the County Attorney's Office.
Information Technology
Approval ofthe following actions:
-Resolution No. 2015-167, Support ofNational Cyber Security Awareness Month;
-Board Workshop for update on cyber security threats in the public sector.
Public Health & Environment
-Approval to expand hours at the County Environmental Center.
Sheriff's Office
-Approval to accept a Toward Zero Deaths Grant from the Minnesota Department of Public
Safety.
A complete text of the Official Proceedings of the Washington County Board of Commissioners
is available for public inspection at the Office of Administration, Washington County
Government Center, 14949 62nd Street N., Stillwater, Minnesota.
1.
2.
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4.
5.
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Washington
~~County
Board ~f Com~issi ~ ers
Fran Miron. District 1
Ted Bearth, District 2
Gary Kriesel , Chair, District 3
Karla Bigham , District 4
Lisa Weik, District 5
9:00
9:10
9:10
9:20
9:20
9:40
9:50
10:05
BOARD AGENDA
OCTOBER 27, 2015-9:00A.M.
Washington County Regional Railroad Authority Convenes
A. Roll Call
B.
c.
D.
E.
Pledge of Allegiance
Approval of Regional Railroad Authority Meeting Minutes from March 24, 2015
Approval of Contract with CliftonLarsonAllen to Provide Audit Services for Gateway
Corridor Commissioner for the Year Ending December 31, 2015
Adjourn
Washington County Board of Commissioners Convenes
Roll Call
Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or function ofWashingtonCountyGovernment, whether or not the
issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County
Board secretary or the County Administrator. The County Board Chair will ask you to come to the podiun~ state your name and city of residen ce, and
present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board ofCommissioners. Comments addressed
to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair
reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentatiw, or if it is not relevant to an issue that is
part of Washington Cnunty's Responsibilities.
Consent Calendar-Roll Call Vote
Public Works-Joe Welter, Building Services Project Manager; Wayne Sandberg, County Engineer
A. Approval ofNorth Shop Change Order #1 to Contract with Summit Fire Protection Co.
B. Approval of North Shop Change Order #3 to Contract with Red Cedar Steel Erectors, Inc.
C. Approval of North Shop Change Order #6 to Contract with Donlar Construction Company
D. Resolution-Establish a Segment of County Road (CR) 55 as a County State Highway
(CSAH) and to Number the Roadway Segment CSAH 3
General Administration-Molly O'Rourke, County Administrator
Commissioner Reports-Comments-Questions
This period of time shall beused by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and
infomzation, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any actionnecessaty because
of discussion will be stheduledfor aji<ture board meeting.
Board Correspondence
Adjourn
10. 10:10-10:25-Board Workshop with Public Works-Wayne Sandberg, County Engineer
Review Construction Options for County Road 65
11. 10:30-10:55-Board Workshop with Public Works-Joe Gustafson, Traffic Engineer
Review County Policies and Procedures for Permitting Roadway Obstructions for Public
Events
11
, Assistive !istening device~ are_ ~vailable for use in ~he County ~~~'!,~o~':,-
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR *
OCTOBER 27,2015
The following items are presented for Board approval/adoption:
DEPARTMENT/AGENCY
Administration
Community Services
Property Records
& Taxpayer Services
Public Health
& Environment
Public Works
ITEM
A. Approval of October 6, 2015, County Board Meeting minutes.
B. Approval of Agreement with The Salvation Army for $95,364 in Family
Homelessness Prevention and Assistance Program funds.
C. Approval of resolution denying the repurchase of tax forfeited land by Steven
G. Scherrer.
D . Approval of agreement for the collection and disposal of pesticides with the
Minnesota Department of Agriculture.
E. Approval of Amendment No. 1 to contract 9188 with Prescription Landscape,
Inc. for Zone 1 snow removal services to extend the term of the contract to
November 4, 2016.
Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in on e vote . Commission ers may ele ct to
pull a Consent Calendar item(s) for discussion and/or separate action .
11
. Asslstive !istening device~ a~ ~vailable for use in ~he ~~~nty ~~a:!~1o~':n.fin nn
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER