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HomeMy WebLinkAbout2015-10-06 CC Packet REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North October 6, 2015 REGULAR MEETING 4:30 P.M. RECESSED MEETING 7:00 P.M. 4:30 P.M. AGENDA I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Discussion on Stillwater Yacht Club 2. Review of Strategic Plan Action Plan IV. STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk 6. Community Development Dir. 7. Public Works Dir. 8. Finance Director 9. City Attorney 10. City Administrator 7:00 P.M. AGENDA V. CALL TO ORDER VI. ROLL CALL VII. PLEDGE OF ALLEGIANCE VIII. APPROVAL OF MINUTES 11. Possible approval of minutes of September 15, 2015 regular meeting IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 12. Certificates of Appreciation for assistance of tree planting – Lions Club & Craig Primoli, Yardmasters 13. Proclamation: Fire Prevention Week X. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. XI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 14. Resolution 2015-174, directing payment of bills 15. Resolution 2015-175, approving assignment agreement with the Veteran’s Memorial Committee for 2016 16. Resolution 2015-176, approval of letter of understanding for Impound Housing Services for 2016 17. Possible approval of temporary liquor license for St. Croix Kids organization fundraiser on October 29, 2015 18. Possible approval of temporary liquor license for Valley Chamber Choral for December 11-13, 2015 19. Possible approval to purchase microcomputer for smart board – MIS 20. Possible approval of painting quotes for City Hall 21. Resolution 2015-177, adopting delinquent clean up services charges 22. Resolution 2015-178, adopting delinquent parking mitigation variance fees (available Tuesday) 23. Possible approval of acceptance of utilities and streets – Liberty West 24. Resolution 2015-179, a resolution authorizing a contract for The Boutwell Cemetery Stone Cleaning XII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 25. This is the date and time for a public hearing to consider the assessments for the 2015 Street Improvement Project. (Resolution – Roll Call) XIII. UNFINISHED BUSINESS 26. Possible approval of reimbursement of Trail Repair – Terra Springs – Building 1 (Resolution – Roll Call) 27. Possible approval of second reading of Ordinance 1083, an ordinance amending the City Charter (2nd reading – Roll Call) XIV. NEW BUSINESS 28. Discussion on Harvest Fest Add-on Request Removed at the request of the Organizer. 29. Possible approval of final plat and development agreement for Rutherford Station (2 Resolutions – Roll Call) XV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XVI. COMMUNICATIONS/REQUESTS XVII. COUNCIL REQUEST ITEMS XVIII. STAFF REPORTS (CONTINUED) XIX. ADJOURNMENT Stillwater Marina Clubhouse: 422 Mulberry East 2015: Planning staff approached by Dick Johnson regarding the installation of a temporary roof over a pool/club house at the Stillwater Marina property 1 History of Clubhouse • Case No. 510 (William Murray) 11/1/83 • Muller Boat Works Property • SUP for a mobile home • Case No. 603 and 603A (Doug Clint) 5/20/1986 • Stillwater Yacht Club • 603: Variance to construct a deck at Popeye's (once referred to as the clubhouse) • 603A: Marina modifications and storage building construction 510: Part-time residence on wheels to be moved in the event of flooding; condition of approval was placement of the structure at an elevation greater than 694' 603A: SUP for marina and new storage building in RB Zoning District, CUP for marina and storage building in Flood Fringe Distract, and CUP for marina and new storage building 9/23/1985 (603)Dave Carlson applied for SUP and setback variance to 'remove existing building and construct new building' which was modified to 'construct storage building and to construct a deck on an existing building' Condition of approval: submittal of a Master Plan 2 History of Clubhouse Case 1987-28 • Submittal of Master Plan • SUP for Outside Beverage Sales at Popeye's • Variance for greater than 20% impervious surface coverage for swimming pool and tennis court Swimming Pool Plan Variance: Identified as 'recreational uses' compatible with Flood Fringe District No application form, site plans or variance approval in case file Condition of approval: • 'all mechanical equipment for the swimming pool shall be elevated above the 100 year flood plain elevation" • City be granted a 4' pedestrian path easement along the riverway Master Plan noted existing building uses include restaurant, tin shed, maintenance building, (new) storage building and in water slips Master Plan identified trailer as mobile home, a legal non -conforming use 3 History of Clubhouse Case 1997-19 Deck Plan • Consideration of after -the -fact variances for trailer deck addition to the east • DNR did not certify the variance to the deck but certified the paved areas Findings acknowledge construction occurred 'years ago' First acknowledgment of clubhouse designation 4 Eastern deck visible Deck to the west was added without any required variances or building permit 5 2008 Permitting • Building Permit 2008-867 • Authorized half log siding, window replacement and foundation installation • Eastern patio not authorized • 9/30/2008 Inspection Passed footing inspection on 9/30/2008 Determined full basement was constructed which was an illegal expansion 6 2008 Permitting • Building Permit 2008-1191 • 9/30/2008 Issuance • Condition size was not to exceed size of existing trailer • Illegally expanded nonconforming structure Permit specific to foundation Failed foundation inspection 10/8/2008 due to increase in size; ordered to decrease the size of the foundation (October, 2008) No further inspections for foundation, siding, or windows 7 2008 Permitting 2008 City and DNR Coordination Efforts • Letter from former City Planner (November, 2008) • Ordered all activities to cease until permits authorized • Authorized 'temporary roof' over club house to protect it from the elements • Advised: • A grading permit with engineered plans was required • Clubhouse improvements determined as replacement structure • Variances requiredfor: • 100' setback from OHW • 40' setback from a bluff line 8 Deck to the east was since removed (between 2006 and 2011) Significant earthwork done, including creation of 'retaining/flood' walls 9 10 11 Documented by Building Official Shilts • Unprotected OSB, rotted. • Limestone blocks utilized as stairway City Code Section 38-1: Abandoned Building means any building or portion of a building which has stood with an incomplete exterior shell for longer than three years or any building or portion thereof which has stood unoccupied for longer than one year and which meets one or more of the following criteria: Unsecured; Boarded; Having multiple exterior housing code or building code violations; or Placarded as unfit for human habitation. 12 Documented by Building Official Shilts • Unsecured structure • Original trailer walls removed with exposed framing • Opening in floor to foundation/basement City Code Section 3881: Dangerous structure means any structure which is potentially dangerous to persons or property including, but not limited to: A structure which is in danger of partial or complete collapse; A structure which has any exterior parts such as chimneys, eaves, porches, siding, railings or trim which are loose or in danger of falling; or A structure which has any parts such as porches, stairs, ramps, rails, balconies or roofs which are accessible and which are collapsed, in danger of collapsing or unable to support a person. 13 Documented by Building Official Shilts West wall cantilevered over foundation Building and immediately surrounding improvements represent illegal non - conformities. In addition to the illegal non -conformities, the structure has rotted OSB board and structural members. Therefore, staff cannot grant the request for a building permit to install a temporary roof 14 Actions Needed: 1. Abate the hazardous conditions by removing all of the improvements and restoring the area to open space. a. This abatement can either be done voluntarily, or the City can force the issue. a. Administrative (Building Official order for Abatement) b. Council (Declaration of a Hazardous/Substandard Structure) 2. Request City approval of: a. Amendment to CUP for clubhouse b. Variance from river setback c. Variance from bluff setback d. Variance to build in flood fringe e. Certificate of flood proofing basement since it is in flood fringe i. This, of course, requires that the land owner actually flood proofs the basement. 15 4 RESOLUTION 2015-174 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $479,096.46 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 6th day of October, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk EXHIBIT "A" TO RESOlUTION #2015-174 Page 1 LIST OF BILLS 3D Specialties Inc. Galvanized channels 1,292.15 Accela Inc Monthly UB web payments 815.70 Across the Street Productions Student Blue Card Renewal 360.00 Action Rental Inc. Concrete and trailer 885.00 AdvantageHealth Corporation Wellness seminars 1,375 .00 Al's Coffee Company Coffee & supplies for concessions 993 .05 American Test Center Annual safety inspection 1,520.00 Ancom Communication Inc . Chargers 316 .00 Arrow Hockey and Sport Concession supplies 119.47 Aspen Mills Uniforms 223 .79 AutoNation Equipment repair supplies 106.17 Avenet Web Solutions LLC Design work 3,100.00 Bailey Nu rseries Inc Trees 3,735 .95 Bald Eagle Sportsmens Assoc. Range charges 260 .00 Becker Arena Products Equipment repair supplies 1,615.25 Bell Timothy Reimburse for mats & sprinkler 103.28 Board of Water Commissioner WAC Charges 1,287.00 Boyer Trucks Equipment repair supplies 70 .50 Burschville Construction Inc . Storm sewer manhole repair 5,250 .00 . C. Hass is Yard Services Lawn service 534.37 Carquest Auto Parts Auto parts & supplies 92.39 CDW Government Inc. Equipment & supplies 2,012 .11 Century Link Telephone 40.78 Chappell Central Inc Fi re Hall 12,619 .90 Clog Un-Boggler Inc. Unclog toilet 200 .00 Cole Papers Azure foam tissue & gloves 672.15 Com cast lV Internet & Voice 329 .71 County Materials Corporation Sewer repair supplies 400.00 Cub Foods Water 128.00 Custome One Homes Grading Escrow Refund 1,500.00 Delta Dental Plan of Minnesota AP COBRA 210 .50 Dive Rescue International Inc Dive rescue training 750 .00 ECM Publishers PHN -Project 2015-02 L1 406 100.10 Emergency Medical Products Adult electrodes 90.40 Fastenal Company Supplies 248 .98 FleetPr ide Equipment repair supplies 142.79 Flex i ble Pipe Tool Co. Equipment r epa i r supplies 617 .75 Foremost Promotion s Fire education materials 961.98 Forestry Suppliers Inc. Paint 188 .54 Fran sen Decorating Inc Fire Hall 2,280.00 Frontier Ag & Turf Tires 207 .78 Fury Stillwater Vehicle repairs 72 .0 2 Grafi x Shoppe Custom reflective kit for new PD vehicle 625 .00 Grainger Equipment repair supplies 97 .24 Hamond Painting Paint grates 850 .00 Hedberg Aggregates Mulch 188.70 Hud son Ford Mercury Vehicle repai r 538 .66 EXHIBIT "A" TO RESOLUTION #2015-174 Page 2 Hydrocon Sewer repairs 6,328 .00 IAPE Training 375 .00 Indy Painting Painting 6,340.00 Inside The Tape LLC Death lnvestigationTraining Course 325.00 Jefferson Fire and Safety Inc. Helmets 355.63 John Deere Landscapes MP Rotator 90 -210 black 60.46 Kath Companies Oil 2,274.20 Kirvida Fire Inc. Engine 6108 repair 723.25 Lennar of Minnesota Grading Escrow Refund 3,000.00 Madden Galanter Hansen LLP Labor relation services 175 .50 MaiiFinance Inc Folding Machine Lease 1,182.85 Mansfield Oil Company Fuel 3,707.72 MBPTA 2015 Fall Seminar 75 .00 Medical Gas System Inc . Breathing Air System testing 450.00 Menards Supplies 459 .38 Metropolitan Council Wastewater Charge & Monthly SAC 125 ,351.65 MG IA Conference 35 .00 Minnesota Sheriffs Association Training Hill & Thorstad 240 .00 MinoAmy Reimburse for Mileage 66.13 Mi-Tech Sinkhole Mulberry 615.00 MN Dept of Labor and Industry Quarterly Surcharge 3,324.72 MN Dept of Transportation Traffic signal maint. 228.88 Multiple Concepts Interiors Fire Hall 855.00 NAC Mechanical Services Fire Hall 2,056.75 NAPA Auto Parts Equipment repair supplies 48 .56 Office Depot Office supplies 435.43 Oxygen Service Company Inc. Medical oxygen 63 .78 R&R Specialties Inc. Equipment repair 990.85 Regency Office Products LLC Copy paper 162.43 Riedel l Shoes Inc. Skates 786.08 Service on a Shoestri ng Source Reduction Contract 3,740 .00 SHIInternational Corp Computer Equipment 30,175 .00 Siegfried Constuction Co Install push plate & hardware 263 .12 Sivigny Donald J Plan review 1,118.74 St. Croix Boat and Packet Co . Arena billing & ramp cleaning 39 ,569 .93 T.A . Schifsky and Sons Asphalt 4,125 .05 Templin Robert Reimburse for fuel 25.00 Towmaster Equipment repair supplies 65.30 United Refrigerat io n Inc Equipment repair suppl ies 337 .16 USAble Life Term Life Insurance 446.40 Verizon Wireless Wireless se rvice 1,808.83 WaiMart Community Supplies 31.88 Wash Cty Public Safety Radio 800 Radio user fee s 9,374 .82 Wash Cty Sher iffs Office Quarterly MDC s 6,000.00 Wittman Abbi Jo Reimburse for mileage preservation conf 66 .13 WSB & Associates Inc . Professional services 4,667 .25 Wulfing David Reimburse for door popper parts 28 .96 Zamboni Zamboni Ice Resurfacer 80,465 .65 EXHIBIT "A" TO RESOlUTION #2015-174 CRED IT CARDS AK Material Handling Systems Amazon.com Breezy Point Resort Ebay Kwik Trip MN Historical Society NRA Program Materials Sherwin Williams SEPTEMBER MANUALS Century Link Com cast Edina Realty Title Postmaster Team Boo Real Estate Xcel Energy LIBRARY Baker and Taylor Blocher Carolyn Brodart Co Cock A Doodle Zoo Linner Electric Co. Midwest Tape MN Council of Non profits Office of MN IT Services Petrie Angela Recorded Books Inc Toshiba Business Solutions Washington County Library Xcel Energy Young Anne LIBRARY CREDIT CARDS Amazon .com Dream Host Fr ontgate Northern Tool Starbucks VistaPr i nt.com Storage racking system Balance ball chairs & posters Lodging for conference Computers & supplies Donuts & cookies for employee open house Preservation conference Shooting range source book Paint for council chambers Phone TV & Internet Refund of utility overpayment UB Certification Postage Refund of utility overpayment Energy Materials Reimbursement -Mileage Materials Library Program (MELSA) Park i ng Garage Repair Materials Continuing Education Telephone Reimbursement-Continuing Education Adult Audio SOP Maintenance Contract Tech -MS Lie. Gas Reimbursement of mtg/sec off pmt Materials Tech support Terrace umbrellas 2 sections high tower Staff Recognition Open Sundays signage 1,368.36 313 .97 585 .00 1,920.55 43 .11 400.00 97.52 66.48 81.56 261.33 366 .00 333.47 347 .00 14,511.15 1,895.73 60.95 3,555 .31 275 .00 651.83 1,735.08 249 .00 375 .71 350.00 5,088.00 110.26 88 .04 4,351.09 120.00 150.82 19 .95 969.15 911.61 20.00 93.63 Page 3 EXHIBIT "A" TO RESOLUTION #2015-174 ADDENDUM Browns of Two Rivers Century Link Junker Brad Magnuson Law Firm Mitchell Ryan MWOA Veterans Memorial Washington County Road & Bridge Xcel Energy Adopted by the City Council this 6th Day of October, 2015 Fleet repair Telephone Reimburse for office supplies Professional Service Reimburse for duty flashlight Section meeting Super Valu parking Traffic signal maint. Energy 147.80 145.90 133.63 8,620.83 127.48 80.00 4,347 .00 254.71 29,942 .82 TOTAL 479,096.46 Page 4 RESOLUTION 2015-178 ADOPTING DELINQUENT PARKING MITIGATION FEES WHEREAS, it is the policy of the City of Stillwater to certify to the County the delinquent other service charges. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, which the attached list constitutes the delinquent parking mitigation fees and is hereby levied as an assessment against those parcels and the total is $330.00. Adopted by the Stillwater City Council this 61h day of October, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk City of Stillwater 2015 Certification of Deliqu net Parking Mitigation Fees For Collection with the 2016 Property Taxes Project #00080 Term: 1 Year Rate 10% PID 28 .030 .20.41.0006 28 .030.20.41.0001 TOTAL: CERTIFICATION AMOUNT $210.00 $120.00 $330.00 CITY COUNCIL MEETING DATE: October 6, 2015 REGARDING: Boutwell Cemetery Stone project PREPARED BY: Abbi Jo Witbnan, City Planner BACKGROUND On September 9, 2015, the Washington County Historical Society received a proposal from Northern Bedrock Historic Preservation Corps to conduct various work projects to properties owned by the Washington County Historical Society. Included in the proposal was certain work to head and foot stones in the Boutwell Cemetery, public lands owned and managed by the City of Stillwater. The work, a proposed at no cost to the City of Stillwater, includes cleaning the stones with a biodegradable solution to remove stains from mold, algae and air pollutants. Once clean, the stones will be reset in pea gravel and paving sand. Northern Bedrock Historic Preservation Corps, a 50l(c)3 non-profit, perform historic and cultural heritage preservation work throughout the state, offering opportunities for young adults to learn technical trade skills. In addition to the work proposed at the Boutwell Cemetery, work will be conducted at the Hay Lake School and the Boutwell House. REQUESTED ACTION Staff requests the Council move to approve the attached Resolution, authorizing the Mayor and City Clerk to enter into Agreement with Northern Bedrock Historic Preservation Corps. ATTACHED Resolution 2015 Standard Contract Agreement Scope of Work Letter dated September 9, 2015 Page 1 of 1 RESOLUTION 2015-179 A RESOLUTION AUTHORIZING A CONTRACT FOR THE BOUTWELL CEMETERY STONE CLEANING WHEREAS, on September 9, 2015 , the Washington County Historical Society received a proposal from Northern Bedrock Historic Preservation Corps for the cleaning and resetting of five (5) headstones and three (3) footstones in the Boutwell Cemetery, public lands owned by the City of Stillwater; and WHEREAS, on September 28,2015, the Washington County Historical Society requested permission to have the work completed; and WHEREAS , the work proposed will be in accordance with the National Center for Preservation Technology and Training 's recommended best practices for Cleaning Government-Issued Marble Headstones. NOW, THEREFORE, BE IT RESOLVED BY THE CITY CO U NCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Northern Bedrock Historic Preservation Corps in the name of the City of Stillwater for the Boutwell Cemetery Stone Cleaning project, on file in the office of the City Clerk. Adopted by the City Council of the City of Stillwater this 6th day of October, 2015. Ted Kozlowski , Mayor ATTEST: Diane F . Ward, City Clerk illwater ~~ I H ;s-:R I H P l A Cl O f M I N N £~0 1 A ~ STANDARD CONTRACT AGREEMENT THIS AGREEMENT, is made this day of , 2015 by and between the City of Stillwater, Washington County, Minnesota (hereinafter called the "City") and Northern Bedrock Historic Preservation Corps (hereinafter called "Contractor"). 1. The Work. The Contractor agrees to perform services related to the Boutwell Cemetery Stone project which will include the cleaning and resetting of five (5) headstones and three (3) footstones located in Boutwell Cemetery according to the Scope of Work Letter provided to the Washington County Historical Society, dated September 9, 2015, and attached hereto. All work will be done in a workman-like manner and materials will be fit for the purpose. 2. Cost. This work, including all labor, materials and equipment needed to accomplish the Boutwell Cemetery shall be completed by the Contractor at no cost to the City. 3. Waiver of Liability. It is further agreed that this work is undertaken at the sole risk of the Contractor. The Contractor does expressly forever release the City of Stillwater from any claims, demands, injuries, damage actions or caused of action whatsoever, arising out of or connected with the work for the project. 4. Indemnification. Any and all claims that arise or may arise against the Contractor, its agents, servants or employees, as a consequence of any action or omission on the part of the Contractor while engaged in the performance of this work shall in no way be the obligation or responsibility of the City. The Contractor shall indemnify, hold harmless and defend the city, its officers and employees, against any and all liability, loss cost damages, expenses, claims or actions, including attorneys fee which the City, its officers or employees may hereinafter sustain, incur or be required to pay, arising out of or by any reason of any act or omission of the Contractor, its agents, servants or employees in the execution, performance or failure to adequately perform their obligations under this contract. 5. Insurance. Contractor agrees that in order to protect itself and the City under indemnity provisions set forth above, it will at all times during the term of this contract, keep in force policies of insurance as indicated in this contract. The Contractor shall not commence work until a Certificate of Insurance covering all of the insurance required by these specifications is approved and a Notice to Proceed is issued by the City Community Development Department. The insurance protection will have the following limits: A. $1,500,000 for any number of claims arising out of a single occurrence, and to name the City as an additional insured "as their interests may appear." B. Comprehensive Automobile Liability: ( 1) Bodily Injury: $500 ,000 Each Person and $1,000 ,000 Each Occurrence (2) Property Damage: $100 ,000 Each Occurrence C. Worker's Compensation Coverage 6. Completion Date. Completion of work related to the Boutwell Cemetery Stone Cleaning must be done according to the terms of the attached and shall be completed October 15, 2015 . IN WITNESS WHEREOF, the parties have set their hands this_ day of _____ , 2015. CITY OF STILLWATER By: _____________ _ Ted Kozlowski, Mayor By: ______________ _ Diane F. Ward, City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this of _______ , 2015 by Ted Kozlowski, Mayor and Diane F. Ward, City Clerk for the City of Stillwater. CONTRACTOR STATE OF MINNESOTA ) ) ss. COUNTYOF ) Notary Public Commission Expires: Commissioned At: _!_! __ By (Please Print):. ____________ _ Title (Please Print): ___________ _ The foregoing instrument was acknowledged before me this __ of _______ , 2015 by _____________ ,its _______________ _ fur ______________ _ Notary Public Commission Expires: Commissioned At: _!_! __ Brent, Northern Bedrock Historic Preservation Corps Building a Foundation for Life. September 9, 2015 Thank you for taking time to visit with Rolf and I at the Boutwell House. There are definitely a few good projects for Northern Bedrock Historic Preservation Corps (NBHPC) crew to be involved in at/near the Boutwell site. As we discussed the crew would be available to work on the following projects from 10/12/2015-10/15/2015 : Boutwell House: • Removal of the loose contents inside the house to be placed in dumpsters. o The crew would need guidance from the WCHS with regards to what should/shouldn't be removed and disposed of. o WCHS would provide dumpsters. • Granary-Possibly cleaning this out and some minor demolition of contents deemed not original, i.e. wiring, flooring in garage and other items determined by WCHS, etc. • Miscellaneous clean-up at Boutwell site to be determined. City of Stillwater's Boutwell Cemetery: • NBHPC staff have received training from Jarrod Roll , Save Your Stones, in the proper maintenance of cemetery monuments . The crew will receive this training a couple weeks prior to our project and will have completed a similar project prior to our arrival. • I want to confirm that you will work with the City of Stillwater to receive approval for NBHPC to complete this work, which will include: o Cleaning (5) headstones and (3) footstones-using 02 (product information ) -This product is used by a variety of Federal, State, local, for-profit and non-profit organizations across the country and is recommended by the National Center for Preservation Technology and Training (NCPTT). o Leveling and re -setting (5) headstones and (3) footstones, as needed. o NBHPC will provide tools and 02 needed for this project. WCHS will provide pea gravel (4-6 0.5 cu. ft. bags) and paving sand (4-6 cu. ft. bags) for re- setting, as recommended by NCPTT. • WCHS will contact med ia outlets, Rev . Cader Howard and other local officials publicize the work being completed by the crew. Hay Lake School and Erickson Log Home : • As you mentioned the rear accessible ramp on the log home needs to be replaced -see attached pic-and would be a good project for us to complete. o WCHS to provide all necessary permitting , general design specifications and materials . 5165 North Shore Drive I Duluth, MN 55804 218.343.94 39 • Other potential projects at this site: o Replacing/building a screen for the basement ventilation window-see attached pic. • NBHPC would need materials provided. o Repair/replacement of the picnic tables on the site. I don't have a picture of this, but I'm sure you know they're in pretty rough shape. • NBHPC would need materials provided . NBHPC camping on-site • Typically , the crew camps at the worksite or other space provided by the project host. We feel camping at the Boutwell House would work, the only thing we'd be missing would be a port-a-potty. Would this arrangement work for you or is there another site would be better that doesn't have a cost associated with it? We're interested to hear your thoughts about these potential projects. When we initially spoke, we thought we'd have five days of work available, but as looked at our schedule we would only have four days available. Our plan would be to work four 1 0-hour days to compensate for the loss of this day. As we mentioned , the true cost for a week of crew work is $5,000; you mentioned you have $2,500 available now and would need to consult the WCHS Board of Directors. Possibly the City of Stillwater would have some funding for the day of working on the Boutwell Cemetery. Please let us know the result of any conversations you have or if you need more information. Let me know how this matches up with what you were planning and we can fine tune the details. Sincerely, Pete Bonk Operations Director Northern Bedrock Historic Preservation Corps pete@northernbedrockcorps .org 612-408 -8809 5165 North Shore Drive I Duluth, MN 55804 218.343 .9439 AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North October 6, 2015 REGULAR MEETING 4:30 P.M. RECESSED MEETING 7:00 P.M. 4:30 P.M. AGENDA I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Discussion on Stillwater Yacht Club (available Tuesday) 2. Review of Strategic Plan Action Plan IV. STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk 6. Community Development Dir. 7. Public Works Dir. 8. Finance Director 9. City Attorney 10. City Administrator 7:00 P.M. AGENDA V. CALL TO ORDER VI. ROLL CALL VII. PLEDGE OF ALLEGIANCE VIII. APPROVAL OF MINUTES 11. Possible approval of minutes of September 15, 2015 regular meeting IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 12. Certificates of Appreciation for assistance of tree planting – Lions Club & Craig Primoli, Yardmasters 13. Proclamation: Fire Prevention Week X. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. XI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 14. Resolution 2015-174, directing payment of bills 15. Resolution 2015-175, approving assignment agreement with the Veteran’s Memorial Committee for 2016 16. Resolution 2015-176, approval of letter of understanding for Impound Housing Services for 2016 17. Possible approval of temporary liquor license for St. Croix Kids organization fundraiser on October 29, 2015 18. Possible approval of temporary liquor license for Valley Chamber Choral for December 11-13, 2015 19. Possible approval to purchase microcomputer for smart board – MIS 20. Possible approval of painting quotes for City Hall 21. Resolution 2015-177, adopting delinquent clean up services charges 22. Resolution 2015-178, adopting delinquent parking mitigation variance fees 23. Possible approval of acceptance of utilities and streets – Liberty West XII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 24. This is the date and time for a public hearing to consider the assessments for the 2015 Street Improvement Project. (Resolution – Roll Call) XIII. UNFINISHED BUSINESS 25. Possible approval of reimbursement of Trail Repair – Terra Springs – Building 1 (Resolution – Roll Call) 26. Possible approval of second reading of Ordinance 1083, an ordinance amending the City Charter (2nd reading – Roll Call) XIV. NEW BUSINESS 27. Discussion on Harvest Fest Add-on Request 28. Possible approval of final plat and development agreement for Rutherford Station (2 Resolutions – Roll Call) XV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XVI. COMMUNICATIONS/REQUESTS XVII. COUNCIL REQUEST ITEMS XVIII. STAFF REPORTS (CONTINUED) XIX. ADJOURNMENT DRAFT – FOR DISCUSSION September 30, 2015 City of Stillwater 2020 Practical Strategic Vision I. Develop Organizational Excellence Strategic Direction: Engage & Develop City Council Action Responsible Party Timeline Implementation Outcome/Measure Update Council Code of Ethics Policy City Administrator /City Clerk / Staff / City Attorney / City Council 4th Quarter 2015 Updated Council Code of Ethics adopted by City Council Create Council Member City Manual City Department Staff / City Council 1st Quarter 2016 Manual available as a resource of City operations for Council Members. Develop tracking form for Council/Dept/community contacts City Administrator /Staff / City Council 4th Quarter 2015 Tracking form available for use by Council/Departments by year end 2015. DRAFT – FOR DISCUSSION September 30, 2015 City of Stillwater 2020 Practical Strategic Vision I. Develop Organizational Excellence Strategic Direction: Maintain High Community Standards Action Responsible Party Timeline Implementation Outcome/Measure Develop community standards for snow removal, garbage removal, landscaping, etc. Community, Department Heads Council On going Updated Ordinance Standards Create Zoning Administrator / Code Enforcement Officer position Community Development Director/City Administrator /City Council 2017 Budget Proposal; position funded in 2017 budget, fill position early in 2017. Land use regulation and violation enforcement issues resolved in more timely fashion. DRAFT – FOR DISCUSSION September 30, 2015 City of Stillwater 2020 Practical Strategic Vision I. Develop Organizational Excellence Strategic Direction: Increase Organizational Excellence Action Responsible Party Timeline Implementation Outcome/Measure Create and fill Human Resources position City Administrator / City Council 2016 Budget proposal; fill position by April 1, 2016 HR position filled Develop staff performance evaluation system and conduct regular performance evaluations City Administrator / HR Manager / City Clerk November 2015 – July 2016 Performance evaluation system implemented; annual evaluations being conducted Complete and implement compensation/classification analysis for city staff City Administrator / HR Manager / City Council 2016 Budget proposal; complete analysis by June 1, 2016 Compensation/classification results implemented as part of 2017 labor negotiations Implement State of Minnesota performance management plan for City of Stillwater City Administrator / Finance Director / City Council City Council approval of resolution by January 2016 State performance plan annual results published by July 1 each year / increase in LGA received Value City employees – create professional development opportunities, succession planning, employee orientation programs City Administrator / HR Manager / Dept. Heads/ Proposals to be included in annual budget requests Employees motivated to seek professional development and advancement opportunities; provide higher quality customer service DRAFT – FOR DISCUSSION September 30, 2015 City of Stillwater 2020 Practical Strategic Vision I. Develop Organizational Excellence Strategic Direction: Develop and Enhance Messaging (also for Strategic Vision II.) Action Responsible Party Timeline Implementation Outcome/Measure Create a Community communication strategy IT Director / City Clerk / City Administrator / City Council 4th Quarter 2015 – 2nd Quarter 2016 Approve clear communication strategy; identify city spokesperson as necessary; implement updated City website Develop City Branding Policy Initiative City Administrator / City Clerk/ City Council 4th Quarter 2015 – 2nd Quarter 2016 Adoption of a City branding policy and standards DRAFT – FOR DISCUSSION September 30, 2015 City of Stillwater 2020 Practical Strategic Vision II. Develop Our Community Strategic Direction: Promote Economic Development and Create Plan Action Responsible Party Timeline Implementation Outcome/Measure Develop Economic Development Strategy City Administrator/Comm. Development Director/City Attorney/City Council 4th Quarter 2015 – 2nd Quarter 2016 Council conducts Economic Development work session; develop and adopts strategy Update Economic Development Chapter of City Comprehensive Plan Community Development Director – City Council 2017-2018 – (part of City Comprehensive Plan Update) Approval by Met Council 2018- 2019 Evaluate Economic Development staffing requirements City Administrator/Community Development Director 2016 Review staffing needs as part of strategy review. Initiate recommendations with available funds in 2016. DRAFT – FOR DISCUSSION September 30, 2015 City of Stillwater 2020 Practical Strategic Vision II. Develop Our Community Strategic Direction: Update Overall Downtown Plans Action Responsible Party Timeline Implementation Outcome/Measure Develop and Update Downtown Chapter in City Comprehensive Plan Community Development Director / City Council 4th Quarter 2015 – 4th Quarter 2016 Updated Downtown Chapter in City Comp Plan approved by Met Council in 2016 Complete Overall City Park Plan for Downtown and the community City Planner / Public Works Supervisor / Parks Commission / City Council 2016-2017 Inclusion in City Comprehensive Plan update approval by Met Council in 2018/2019 DRAFT – FOR DISCUSSION September 30, 2015 City of Stillwater 2020 Practical Strategic Vision II. Develop Our Community Strategic Direction: Redefine Events Strategy and Policy Action Responsible Party Timeline Implementation Outcome/Measure Review Stillwater Events Strategy City Administrator & Community Development Staff / City Council / Public Works Supt./Parks Secretary 4th Quarter 2015 – 1st Quarter 2016 Council approves Stillwater Events Strategy Review and Update Special Events Policies and Programs Consistent with Events Strategy City Administrator & Community Development / City Council/ Parks Secretary 1st Quarter 2016 – 3rd Quarter 2016 Updated Special Events policies and programs approved by Council; changes effective for 2016. DRAFT – FOR DISCUSSION September 30, 2015 City of Stillwater 2020 Practical Strategic Vision III. Strategic Planning & Implementation Strategic Direction: Commit to Strategic Planning Action Responsible Party Timeline Implementation Outcome/Measure Conduct regular strategic planning meetings with Council and Staff City Administrator / City Council Conduct strategic planning work sessions every six months Update status and results of strategic initiatives Review Department vision and goals Department Managers Oct. 2015 – March 2016 Dept. vision and goals are aligned with City Strategic Plan Elements Make tough decisions Staff and City Council Immediate Consistent application of policies and procedures DRAFT – FOR DISCUSSION September 30, 2015 City of Stillwater 2020 Practical Strategic Vision III. Strategic Planning & Implementation Strategic Direction: Commit to/ Implement and Launch Capital Planning Action Responsible Party Timeline Implementation Outcome/Measure Develop and Implement realistic and functional Capital Improvement Plan (CIP) Department Heads / Finance Director / City Administrator / City Council Complete 2016-2020 CIP by October 2015 Update CIP by August 1 on annual basis City Council approves CIP consistent with City Strategic Plan and City Comp. Plan Accelerate 5-year CIP to fund priority needs within 2 years Dept. Heads / Finance Director/ City Administrator / City Council 2016 Budget Process City Council includes Capital Improvement budget as part of 2016 annual budget approval Remodel Police Department and Upgrade City Hall Police Chief / Community Development Director / City Clerk / City Administrator/ Finance Director / City Council Phase 1 - 2016 Phase 2 - 2017 City Council approval of Phase 1 & 2, construction completed on budget & schedule, PD operates from remodeled space. Develop a CIP funding plan that fits with current debt service standards City Administrator / Finance Director / City Council Annual Budget Proposals Annual and long term City CIP funding plan comports with state, city and financial consultant debt service policies and practices DRAFT – FOR DISCUSSION September 30, 2015 City of Stillwater 2020 Practical Strategic Vision III. Strategic Planning & Implementation Strategic Direction: Develop a Legislative Agenda Action Responsible Party Timeline Implementation Outcome/Measure Develop a Legislative Agenda Dept. Heads / City Administrator / City Council December 2015 – February 2016 Identify legislative issues, meet and share issue positions with State elected officials ~STRATEGIC DIRECTIONS I In the Strategic Directions workshop, participants are asked to focus on creative, practical actions that will move the community towards its r!:ll~•tlf"<=>l vision while . to those items that are or lnt<':>rtt::>rm•n Engage and Develop City Council Increase Organization Excellence Maintain High Community Stan da rd s • Council code of ethics • Council member city manual • Tracking form for council/ Dept/ community contacts Promote Economic Development and Create plan • Hire Economic Development Position • Economic Development Position Commit to Strategic Planning • Regular strategic planning meetings with council and staff • Semiannual strategy sessions • Make tough decisions • Department visions and goals review • Hire HR • HR Staff Person • HRPerson • Regular Performance Evaluations • Value City Employees (Wages- professional development) • Budget for an employee ED program • Implement state performance measurement plan • Develop DT plan chapters in Comp Plan • Finish DT Plan • Overall park plan that excludes DT Commit to/ Implement and Launch Capital Planning • Accelerate 5-year CIP to fund some within 2 years • Remodel PD and Upgrade City Hall • Have and Implement realistic CIP • Funding plan that fits with current debt Service a functional CIP Facilitation and Documentation: by Dr . Richard Fursman and Irina Fursman I 651 338.2533/ www .hue .life • Develop community standards for snow. garbage. landscaping, etc. • Zoning Administrator -Code enforcement officer Redefine Events Strategy and Policy • Special Events Programs Policies • Develop Events Strategy Develop a Legislative Agenda • Le gislative Agenda Develop and Enhance Messaging • Branding Policy • Create Community Communication 6 ~ 2 YEAR STRATEGIC DIRECTIONS Focus Question: What creative, substantial and specific actions can we take to enhance our community in the next 2 years? Engage and Develop Maintain High Increase Organization Develop and Enhance City Council Community Standards Excellence Messaging Promote Economic Update overall DT Redefine Events Development and Develop and Enhance Create plan Plans Strategy and Policy Messaging Commit to/ Commit to Strategic Implement and Develop a Planning Launch Capital Legislative Agenda Planning Facilitation and Documentation: by Dr . Richard Fursman and Irina Fursman f 651 338.2533/ www.hue.life Develop Organization Excellence Develop Our Community Strategic Planning and Implementation 7 CITY COUNCIL MEETING MINUTES September 15, 2015 REGULAR MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:00 p.m. Present: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Staff present: City Administrator McCarty City Attorney Magnuson Police Chief Gannaway Fire Chief Glaser Public Works Director Sanders Community Development Director Turnblad Finance Director Harrison City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of minutes of September 1, 2015 regular and recessed meeting. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to approve the minutes of the September 1, 2015 regular and recessed meeting. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Possible approval of first reading of Ordinance 1083, amending the Charter Amendment - Wally Milbrandt, Charter Commission Chair. Wally Milbrandt, Chairman of the Charter Commission, reported that the Charter Commission has reviewed the City Charter provision that deals with the filing of vacancies in the offices of Mayor and City Council, and decided to recommend that the Council change the City Charter by ordinance to clarify that process, as well as some other small points. Motion by Councilmember Junker, seconded by Councilmember Polehna, to approve first reading of Ordinance 1083, an Ordinance Amending the Charter of the City of Stillwater. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None OPEN FORUM There were no public comments. City Council Meeting September 15, 2015 Page 2 of 10 STAFF REPORTS Fire Chief Glaser informed the Council of an upcoming Child Car Seat Clinic on September 22, from 4-7 p.m.; that Fire Prevention Week is October 4-10; and that the Fire Department will host the grand opening of the new station on October 10. City Administrator McCarty noted that a Council workshop on the Strategic Plan will be scheduled. Assuming approval of the budget resolutions on tonight’s agenda, the proposed 2016 budget and levy will be posted to the City’s web site. CONSENT AGENDA Resolution 2015-153, directing payment of bills Resolution 2015-154, resolution authorizing the City of Stillwater to apply for the Minnesota Amateur Sport Commission (MASC) Mighty Ducks Grant Program Resolution 2015-155, approving 2015 Harvest Fest Special Event and Contract Possible approval of temporary liquor license for Harvest Fest Resolution 2015-156, resolution approving the addition of patio to liquor license premises - Lolo American Kitchen Resolution 2015-157, approving the transfer of an Off-sale Liquor and Tobacco License from Hansen’s Liquor to City Sliquors, Inc. Resolution 2015-158, approving the 2015-2016 Labor Agreement between the City of Stillwater and Stillwater Firefighters Association Possible approval of concrete sidewalk repairs Resolution 2015-159, resolution approving the State of Minnesota Department of Transportation and City of Stillwater Snow and Ice Control Maintenance Agreement Resolution 2015-160, approval of monitoring agreement with ESCI System Integrators Resolution 2015-161, approving the 2015-2016 Labor Agreement between the City of Stillwater and Minnesota Teamsters Public & Law Enforcement Local 320, Stillwater Public Managers Association Resolution 2015-162, resolution approving Attachment 6 – Consent Of Mortgage Mavack LLC (VistaTech) Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None PUBLIC HEARINGS Case No. 2015-14. A public hearing to consider adopting a new Master Trails Plan and amending the Park and Transportation Chapters of the Stillwater Comprehensive Plan to incorporate the Master Trails Plan. Community Development Director Turnblad indicated that the new Master Trails Plan is ready for a final public hearing and action. Staff recommends the Council adopt the Master Trails Plan, with changes as discussed by Melissa Douglas, and approve Case No. 2015-14, Comprehensive Plan Amendments. Melissa Douglas, consultant, provided an overview of the proposed plan. City Council Meeting September 15, 2015 Page 3 of 10 Councilmember Junker asked what Commission would lead the implementation and oversight of the plan; and Mr. Turnblad responded that there will be either a standing group or one that will be created, to oversee implementation. Membership and staffing of the group has not been determined. Councilmember Polehna commended staff on the process and all the public meetings that were held. Mayor Kozlowski remarked when the process started, it seemed daunting. He expressed appreciation for the output and effort that went into the plan; and opened the public hearing. Rick Heidick, 3557 White Pine Way, stated it is a great plan that will enhance the attractiveness of the community; and that there should be continued citizen involvement, especially toward development of an atmosphere of co-existence with bicyclists. Kathleen Vollmer, 1281 Amundson Circle, read a letter that supported the draft plan and encouraged the formation of an advisory committee. She added that she uses the trails for horseback riding, walking and running; and that she would like trail users to be involved. Louise Watson, 927 Northland Avenue, voiced support for the plan and volunteered to be on the advisory group; and that she has a list of others who are also very interested in the trails plan. Hank Gray, 231 North Everett Street, a representative of the Stillwater Area High School Mountain Bike Team and of Stillwater Area Scholastic Cycling Advocates (SASCA), expressed support for the plan. Mayor Kozlowski closed the public hearing. Motion by Councilmember Menikheim, seconded by Councilmember Junker, to adopt Resolution 2015-163, adopting the City of Stillwater Master Trails Plan and approving an Update to the City of Stillwater 2030 Comprehensive Plan (Case No. 2015-14). Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None UNFINISHED BUSINESS Possible adoption of Findings of Fact for denial of Preliminary Plat for Hazel Place Villas. Community Development Director Turnblad pointed out that at the last meeting, a conceptual vote was taken to deny the plat, based largely on the length of the cul-de-sac; and that staff drafted Findings of Fact for adoption. Motion by Councilmember Weidner, seconded by Councilmember Junker, to adopt Resolution 2015- 164, adopting Findings of Fact, Conclusions and Order Related to a 19 Lot Residential Preliminary Plat and Associated Variances, Zoned RB: Two Family Residential, all for Property Located at 1902 Williams Street North (Case No. 2015-22). Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None City Council Meeting September 15, 2015 Page 4 of 10 Possible adoption of Findings of Fact for: a) approval of Special Use Permit for MN Shooting Gallery; and b) denial of variance for size of shooting lanes. Community Development Director Turnblad provided Findings of Fact that supported approval of the SUP and denial of the variance, in regard to the conceptual vote taken at the last meeting. Councilmember Junker inquired how the denial of the variance impacts parking requirements; and Mr. Turnblad replied that perhaps when calculated, there may not be any more parking required due to the reduction in size of the shooting range. Motion by Councilmember Menikheim, seconded by Councilmember Junker, to adopt Resolution 2015-165, adopting Findings of Fact, Conclusions and Order related to a Special Use Permit and Variance Requests for an Indoor Gun Range to be Located at 2159 Curve Crest Boulevard (Case No. 2015-15). Ayes: Councilmembers Menikheim, Junker, Mayor Kozlowski Nays: Councilmember Polehna Abstain: Councilmember Weidner Final review of landscaping plan for Lowell Park. Public Works Director Sanders reviewed the landscape and tree plan for North Lowell Park done by a volunteer, and indicated that $10,000 is budgeted for the planting. He noted the spacing between trees is 80-140 feet, and that viewing corridors will be left open. He emphasized this is just a plan and there is some flexibility, and that there has been discussion of moving some of the trees on the north end a little to the west. Within the last week, someone has come forward interested in donating $745 toward this project. On a question by Councilmember Junker about eventual tree height and width, Mr. Sanders responded that the redbuds could be 25 feet high, the red maples in the circle could grow to 50 feet high, and the pin oaks and white oaks could grow to 50-60 feet high and the canopy 50-60 feet in diameter. Councilmember Junker remarked that the second row of trees almost divides the space in half, so it appears they are grouped in one line versus staggered. Considering the 50 feet of width and the spacing, it appears in the next 20 years the views of the river could be really tight. He felt that it might almost appear like one solid row of trees from the point up to the Gazebo. Mayor Kozlowski acknowledged that it is not a public hearing, but opened discussion up to the public. Rob Dombrowsky, 924 South Seventh Street and an owner of a slip in the Marina, indicated that the trees would completely cut off his view of the river to the south. He would like to have a few of the trees on the point removed so the view from the Marina is not completely obstructed and it will be a critical factor in the value of his slip in the future. Marcy Forsberg, 1504 Pine Street, a professional landscape and garden designer and co-president of Pollinator Friendly Alliance, explained that the addition of the trees will create more of a line of sight. The trees can be trimmed as needed and will add form, structure and color to the park. She continued that all proposed tree species are great for pollinators and will help filter off sediment going off into the river. She felt that shade in the park is sorely lacking and is in favor of the plan. City Council Meeting September 15, 2015 Page 5 of 10 Jim Spiegelhalter, Lofts of Stillwater resident, opposed the tree planting because the trees will block river views. He stated that open space along the St. Croix is rare and that the planting of these trees will impact generations to come. Frank Fabio, owner of Maple Island Brewing, 225 Main Street North, felt that the City should have notified the abutting property owners about the tree plan. He felt that the proposed trees will be detrimental to visitors’ views. He read an email from Chuck Dougherty of the Water Street Inn who agreed with the concerns expressed. He also read a letter from Tom Wortman who owns the co-op/bookseller building, that stated the view is one of the top reasons people are attracted to downtown Stillwater and felt that the trees would take away the unobstructed river view. As a business owner on the river he has several concerns, and would like more discussion before it is approved. He also took over the Stillwater car show, Cruisin’ on the Croix, and would like to plan more events in the park however, the proposed tree plan would eliminate the best location for organizations to hold events, which in turn would limit customers of downtown businesses. He would rather see cabanas for those who want shade. Tom Anderson, a resident of the Lofts, inquired how the trees could be higher than 35 feet, which is the height limit for buildings. He felt the issue is about value and taxes and that he paid for the river view when he bought his condo. He urged the Council to consider what people come to Stillwater for - the river view. Brian Utecht, 2628 Greenmeadow Court, commented there are few places that have unobstructed views like Lowell Park. At maturity each tree would block 50 feet of viewing area. He is opposed to the tree planting. Gil Gragert, 510 North Fifth Street, remembered before the Lofts were there, there was quite a view. He informed the Council and audience that it is not just about the trees, buildings block the river too. He was in favor of the plan because people would be able to sit under the trees and get a good look at the river. Councilmember Junker pointed out that the stretch of Lowell Park north of the bridge affords a 180-degree panoramic, priceless view of that portion of the river. He added that the City now owns property from Sunnyside to Wolf Marina; that from Sunnyside to the Dock Cafe it is very wooded; and past PD Pappy’s, the trail to Wolf Marina is also very wooded. He continued that in the south end of Lowell Park there are two trees. He stated that he is not against trees, but feels the tree plan should be reconsidered and brought back to the Council. He understood the trees would be planted this Saturday, so the plan appeared to be on a fast track. Councilmember Menikheim suggested that the Council step back and take another look at the issue; and that planting does not need to be completed this year. Councilmember Polehna noted that the Freight House did not come in and say cut down the trees; and that the biggest tree is in front of their deck. He can look out from Rafters and see the river. He would have no problem eliminating a couple trees planned near the stage, but the City has been talking about the trees for years, and now someone has come forward to assist and felt it needs to get done. Public Works Director Sanders explained that the particular trees were picked because they are native to the area and should withstand the compacted soils and flooding. Mayor Kozlowski remarked he is all for the trees, but would be alright with postponing planting. He has looked at the river views from the Lofts, from corner buildings, and from locations in Lowell Park, and feels seven trees in the view shed will not block a huge percentage of the view. City Council Meeting September 15, 2015 Page 6 of 10 Motion by Councilmember Polehna to approve the plan, eliminating two trees and moving others. There was no second to the motion. Councilmember Weidner pointed out that the Council already adopted the plan at the last meeting. Public Works Director Sanders reiterated that he views it as a plan, and that if issues arise, the engineering department or other staff can make a decision to change the plan. He continued that the trees have not been ordered yet; and that Council has approved the expenditure from the capital outlay budget for the purchase of the trees. Councilmember Polehna rescinded his motion. Motion by Councilmember Junker, seconded by Councilmember Menikheim, to rescind the plan that was approved on August 18 and obtain more input to devise a new plan. Ayes: Councilmembers Menikheim and Junker Nays: Councilmembers Weidner, Polehna and Mayor Kozlowski voting nay. Mayor Kozlowski stated he would like to leave the plan in place, but direct staff to be more cautious about views, remove the trees planned near the amphitheater, and move two southernmost trees further west from the river. He noted that it is a five-plus acre park and he does not see how planting six to eight trees would destroy five acres of land. Councilmember Junker argued that the river will be visible, but in a whole different light; and that the nine trees will block views. Mayor Kozlowski indicated that he appreciates the discussion, but trusts staff. He added that no one is trying to block views or reduce property values; and that staff has been given direction. Councilmember Weidner informed the audience that every plan for Lowell Park since the 1992 plan has included trees. He assumed prior to purchasing their condos, everyone viewed the plans for Lowell Park, because it is public not private property. Public Works Director Sanders confirmed that he will order the trees in the morning. Councilmember Junker asked if someone from staff is going to be there to direct the planting; and Mr. Sanders replied that staff will mark the locations for the trees so they do not conflict with sewer, water and electrical lines. Mayor Kozlowski suggested if proposed planting locations must be changed based on utilities, do not plant the trees closer together but instead, plant fewer trees. He asked how hard it is to remove the trees in future years; and Community Development Director Turnblad replied that there would be an extra layer of regulation with the DNR, for tree removal. Mr. Turnblad added that this does not mean they cannot be removed, but makes it more difficult, and a replanting plan would be required. NEW BUSINESS Possible approval of Final Plat and Development Agreement for Brown’s Creek Cove. Community Development Director Turnblad noted that WB Development LLC submitted the Final Plat application for a 15 lot single-family residential development to be known as Brown’s Creek Cove. He described that the property is located at the northwest quadrant of the intersection of Neal Avenue North and McKusick Road North. He added that the preliminary plat was City Council Meeting September 15, 2015 Page 7 of 10 approved by the Council on August 18, 2015; and that Staff recommended approval of the Final Plat and Development Agreement with conditions. Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adopt Resolution 2015-166a, approving the Final Plat for Brown’s Creek Cove; and Resolution 2015-166b, approving the Development Agreement for Brown’s Creek Cove (Case No. 2015-32). Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None Possible approval of Palmer Property purchase. Community Development Director Turnblad explained that in 2013, Washington County and Stillwater Township entered into an agreement to purchase the former Palmer property, and in 2014, Washington County bought the property. He continued that subsequently, Stillwater Township offered to assign rights in the purchase agreement to the City of Stillwater so the City could be the sole purchaser. He added that the $116,000 land cost would be paid out of the Park Dedication Fund. Since a portion of the land purchase price came from Washington County Legacy Funds, he noted that there is a conservation easement on the property. Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adopt Resolution 2015-167, approving Assignment Agreement and Conservation Easement with Washington County for Purchase of the Palmer Property. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None Possible adoption of resolutions declaring costs to be assessed and ordering preparation of assessment roll and calling for hearing for 2015 Street Improvement Project. Public Works Director Sanders explained the next steps for the 2015 Street Improvement Project; and that total project costs are $579,000. He recommended that the Council declare costs, authorize the preparation of the assessment roll, and call for a hearing on the 2015 Street Improvement Project (Project 2015-02). Motion by Councilmember Menikheim, seconded by Councilmember Junker, to adopt Resolution 2015-168, declaring cost to be assessed and ordering preparation of a proposed assessment for 2015 Street Improvement Project (Project 2015-02). Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None Motion by Councilmember Polehna, seconded by Councilmember Junker, to adopt Resolution 2015- 169, calling for hearing on proposed assessment for 2015 Street Improvement Project (Project 2015- 02), L.I. #406. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None City Council Meeting September 15, 2015 Page 8 of 10 Possible approval of variance to construction hours request. Public Works Director Sanders informed the Council that construction has begun on the Loop Trail Project south of the downtown area; and included the area south of Nelson Street to the Boat and Packet operations. Due to tight quarters of the work area and the number of Boat and Packet patrons during the work day, he stated that the contractor is having a difficult time getting their work done, and requested a variance to work outside of the construction hours established by City ordinance. The contractor would like to work from 10 p.m. to 7 a.m. on September 16, 17 and 21. Councilmember Weidner requested that staff notify nearby residents of the variance. Motion by Councilmember Menikheim, seconded by Councilmember Junker, to approve a variance to construction hours for September 16, 17 and 21. All in favor. Possible adoption of resolutions: a) Adopting the proposed tax levy for the payable year 201 6; b) Adopting the proposed budget for the year 2016; c) Setting payable 2016 Truth-in-Taxation meeting date. City Administrator McCarty reviewed the proposed 2016 tax levy and budget. Finance Director Harrison explained the three resolutions before the Council including Option 2 with an HR manager position starting April 1. Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adopt Resolution 2015-170, adopting the proposed tax levy for payable year 2016. Ayes: Councilmembers Menikheim, Junker, Mayor Kozlowski Nays: Councilmembers Weidner, Polehna Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adopt Resolution 2015-171, adopting the proposed budget appropriations for the year 2016. Ayes: Councilmembers Menikheim, Junker, Mayor Kozlowski Nays: Councilmembers Weidner, Polehna Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adopt Resolution 2015-172, setting the payable 2016 Truth in Taxation public meeting. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None Possible approval of resolution in support of application for a temporary classification of body worn camera data. Police Chief Gannaway presented a resolution that was drafted by the Minnesota Chiefs of Police Association. He explained that several agencies are requesting the Commissioner of the Minnesota Department of Administration for a ‘temporary classification’ with regard to data recorded by body-worn cameras (body cams); and that the resolution would re-classify data retrieved from body cams. He noted that currently under state law, all data retrieved from body cams would be considered public information; and officers routinely deal with members of the community in awkward, revealing, and private moments. When the Department eventually starts City Council Meeting September 15, 2015 Page 9 of 10 using body cams, he indicated that they would like to have the ability to protect their privacy; and that in the next few months, the Department will be developing a policy and procedure guideline for body cams. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to approve Resolution 2015-173, supporting application for a temporary classification of body worn camera data. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None COUNCIL REQUEST ITEMS Mayor Kozlowski proudly displayed an award the City received for becoming a Pollinator Friendly City. Councilmember Junker stated he has gotten calls about two blighted properties: a) the Bourdaghs Building at the corner of Chestnut & Third Streets, with overgrowth and weeds up to windows; and b) the house on the corner of William and Myrtle Streets where there has been no progress in two years on the remodeling. He asked staff to look at these properties. Councilmember Polehna noted there will be another Yellow Ribbon Hunt for the Troops October 10. ADJOURNMENT Motion by Councilmember Polehna, seconded by Councilmember Junker, to adjourn the meeting at 8:48 p.m. All in favor. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2015-153, Directing the Payment of Bills Resolution 2015-154, Authorizing the City of Stillwater to apply for the Minnesota Amateur Sport Commission (MASC) Mighty Ducks Grant Program Resolution 2015-155, Approving 2015 Harvest Fest Special Event and Contract Resolution 2015-156, Approving the addition of patio to liquor license premises Lolo American Kitchen Resolution 2015-157, Approving the Transfer of the Off-Sale Liquor and Tobacco Licenses to City Sliquors, Inc., dba: City Sliquors Resolution 2015-158, Approving the 2015-2016 Labor Agreement between the City of Stillwater and Stillwater Firefighters Association Resolution 2015-159, Approving the State of Minnesota Department of Transportation and City of Stillwater Snow and Ice Control Maintenance Agreement Resolution 2015-160, Approval of Monitoring Agreement with ESCI System Integrators City Council Meeting September 15, 2015 Page 10 of 10 Resolution 2015-161, approving the 2015-2016 Labor Agreement between the City of Stillwater and Minnesota Teamsters Public & Law Enforcement Local 320, Stillwater Public Managers Association Resolution 2015-162, approving Attachment 6 – Consent of Mortgage Mavack LLC (VistaTech) Resolution 2015-163, adopting the City of Stillwater Master Trails Plan and approval of an update to the City of Stillwater 2030 Comprehensive Plan (Case No. 2015-14) Resolution 2015-164, adopting Findings of Fact, Conclusions and Order related to a 19 lot residential preliminary plat and associated variances, zoned RB: Two Family Residential, all for property located at 1902 Williams St N. (Case No. 2015-22) Resolution 2015-165, adopting Findings of Fact, Conclusions and Order related to a special use permit and variance requests for an Indoor Gun Range to be located at 2159 Curve Crest Boulevard (Case No. 2015-15) Resolution 2015-166a, approving the final Plat for Brown’s Creek Cove (Case No. 2015- 32) Resolution 2015-166b, approving the development agreement for Brown’s Creek Cove (Case No. 2015-32) Resolution 2015-167, approving assignment agreement and conservation easement with Washington County for purchase of Palmer Property Resolution 2015-168, declaring cost to be assessed and ordering preparation of proposed assessment for 2015 Street Improvement Project (Project 2015-02) Resolution 2015-169, calling for hearing on proposed assessment for 2015 Street Improvement Project (Project 2015-02), L.I. #406 Resolution 2015-170, adopting the proposed Tax Levy for the payable year 2016 Resolution 2015-171, adopting the proposed budget appropriations for the year 2016 Resolution 2015-172, setting payable 2016 Truth-N-Taxation public meeting Resolution 2015-173, supporting application for a temporary classification of body worn camera data '" THE BIR T HP L A CE: O F MINNESOTA STILLWATER CITY COUNCIL CERTIFICATE OF APPRECIATION On behalf of a grateful city and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition and appreciation to StillwateJt ~ e£u& f1cvt tlie ~~~lance in tlie £o.w.efl [f Wtft g flU :flantinfj :fwjut and for outstanding service in support of the City of Stillwater's mission. Ted Kozlowski, Mayor Date of Recognition: October 6, 2015 iltwater T HE B I R T HPLA C ~ O F MINNE S O T A STILLWATER CITY COUNCIL CERTIFICATE OF APPRECIATION On behalf of a grateful city and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition and appreciation to and for outstanding service in support of the City of Stillwater's mission. Ted Kozlowski, Mayor Date of Recognition: October 6, 2015 City oe g tiQQwate/l, u\AitHtegota cp !l ocQavnati o" WHEREAS, the City of Stillwater is committed to ensuring the safety and security of all those living in and visiting Stillwater; and WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire; and WHEREAS, home fires killed 2,755 people in the United States in 2013, according to the National Fire Protection Association (NFPA), and fire departments in the United States responded to 369,500 home fires; and WHEREAS, working smoke alarms cut the risk of dying in reported home fires in half; and WHEREAS, half of home fire deaths result from fires reported at night between 11 p.m. and 7 a.m. when most people are asleep; and WHEREAS, Stillwater's residents should install smoke alarms in every sleeping room, outside each separate sleeping area, and on every level of the home; and WHEREAS, Stillwater's residents should install smoke alarms and alert devices that meet the needs of people who are deaf or hard of hearing; and WHEREAS, Stillwater residents who have planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire; and WHEREAS, Stillwater's residents are responsive to public education measures and are able to take personal steps to increase their safety from fire, especially in their homes; and WHEREAS, the 2015 Fire Prevention Week theme, "Hear the Beep Where You Sleep. Every Bedroom Needs a Working Smoke Alarm!" effectively serves to remind us that we need working smoke alarms to give us the time to get out safely. THEREFORE, I, Ted Kozlowski, Mayor of Stillwater do hereby proclaim October 4-10, 2015, as Fire Prevention Week throughout this City, and I urge all the people of Stillwater to install smoke alarms in every bedroom, outside each sleeping area, and on every level of the home, including the basement and to support the many public safety activities and the efforts of the Stillwater Fire Department during Fire Prevention Week 2015. vUayo1r EXHIBIT "A" TO RESOLUTION #2015‐174 Page 1 LIST OF BILLS 3D Specialties Inc. Galvanized channels 1,292.15        Accela Inc Monthly UB web payments 815.70           Across the Street Productions Student Blue Card Renewal 360.00           Action Rental Inc. Concrete and trailer 885.00           AdvantageHealth Corporation Wellness seminars 1,375.00        Al's Coffee Company Coffee & supplies for concessions 993.05           American Test Center Annual safety inspection 1,520.00        Ancom Communication Inc. Chargers 316.00           Arrow Hockey and Sport Concession supplies 119.47           Aspen Mills Uniforms 223.79           AutoNation Equipment repair supplies 106.17           Avenet Web Solutions LLC Design work 3,100.00        Bailey Nurseries Inc Trees 3,735.95        Bald Eagle Sportsmens Assoc. Range charges 260.00           Becker Arena Products Equipment repair supplies 1,615.25        Bell Timothy Reimburse for mats & sprinkler 103.28           Board of Water Commissioner WAC Charges 1,287.00        Boyer Trucks Equipment repair supplies 70.50             Burschville Construction Inc. Storm sewer manhole repair 5,250.00        C. Hassis Yard Services Lawn service 534.37           Carquest Auto Parts Auto parts & supplies 92.39             CDW Government Inc. Equipment & supplies 2,012.11        Century Link Telephone 40.78             Chappell Central Inc Fire Hall 12,619.90     Clog Un‐Boggler Inc. Unclog toilet 200.00           Cole Papers Azure foam tissue & gloves 672.15           Comcast TV Internet & Voice 329.71           County Materials Corporation Sewer repair supplies 400.00           Cub Foods Water 128.00           Custome One Homes Grading Escrow Refund 1,500.00        Delta Dental Plan of Minnesota AP COBRA 210.50           Dive Rescue International Inc Dive rescue training 750.00           ECM Publishers PHN ‐ Project 2015‐02 LI 406 100.10           Emergency Medical Products Adult electrodes 90.40             Fastenal Company Supplies 248.98           FleetPride Equipment repair supplies 142.79           Flexible Pipe Tool Co. Equipment repair supplies 617.75           Foremost Promotions Fire education materials 961.98           Forestry Suppliers Inc. Paint 188.54           Fransen Decorating Inc Fire Hall 2,280.00        Frontier Ag & Turf Tires 207.78           Fury Stillwater Vehicle repairs 72.02             Grafix Shoppe Custom reflective kit for new PD vehicle 625.00           Grainger Equipment repair supplies 97.24             Hamond Painting Paint grates 850.00           Hedberg Aggregates Mulch 188.70           Hudson Ford Mercury Vehicle repair 538.66           Hydrocon Sewer repairs 6,328.00        EXHIBIT "A" TO RESOLUTION #2015‐174 Page 2 IAPE Training 375.00           Indy Painting Painting 6,340.00        Inside The Tape LLC Death InvestigationTraining Course 325.00           Jefferson Fire and Safety Inc. Helmets 355.63           John Deere Landscapes MP Rotator 90‐210 black 60.46             Kath Companies Oil 2,274.20        Kirvida Fire Inc. Engine 6108 repair 723.25           Lennar of Minnesota Grading Escrow Refund 3,000.00        Madden Galanter Hansen LLP Labor relation services 175.50           MailFinance Inc Folding Machine Lease 1,182.85        Mansfield Oil Company Fuel 3,707.72        MBPTA 2015 Fall Seminar 75.00             Medical Gas System Inc. Breathing Air System testing 450.00           Menards Supplies 459.38           Metropolitan Council Wastewater Charge & Monthly SAC 125,351.65   MGIA Conference 35.00             Minnesota Sheriffs Association Training Hill & Thorstad 240.00           Mino Amy Reimburse for Mileage 66.13             Mi‐Tech Sinkhole Mulberry 615.00           MN Dept of Labor and Industry Quarterly Surcharge 3,324.72        MN Dept of Transportation Traffic signal maint. 228.88           Multiple Concepts Interiors Fire Hall 855.00           NAC Mechanical Services Fire Hall 2,056.75        NAPA Auto Parts Equipment repair supplies 48.56             Office Depot Office supplies 435.43           Oxygen Service Company Inc. Medical oxygen 63.78             R&R Specialties Inc. Equipment repair 990.85           Regency Office Products LLC Copy paper 162.43           Riedell Shoes Inc. Skates 786.08           Service on a Shoestring Source Reduction Contract 3,740.00        SHI International Corp Computer Equipment 30,175.00     Siegfried Constuction Co Install push plate & hardware 263.12           Sivigny Donald J Plan review 1,118.74        St. Croix Boat and Packet Co. Arena billing & ramp cleaning 39,569.93     T.A. Schifsky and Sons Asphalt 4,125.05        Templin Robert Reimburse for fuel 25.00             Towmaster Equipment repair supplies 65.30             United Refrigeration Inc Equipment repair supplies 337.16           USAble Life Term Life Insurance 446.40           Verizon Wireless Wireless service 1,808.83        WalMart Community Supplies 31.88             Wash Cty Public Safety Radio 800 Radio user fees 9,374.82        Wash Cty Sheriffs Office Quarterly MDCs 6,000.00        Wittman Abbi Jo Reimburse for mileage preservation conf 66.13             WSB & Associates Inc. Professional services 4,667.25        Wulfing David Reimburse for door popper parts 28.96             Zamboni Zamboni Ice Resurfacer 80,465.65     CREDIT CARDS EXHIBIT "A" TO RESOLUTION #2015‐174 Page 3 AK Material Handling Systems Storage racking system 1,368.36        Amazon.com Balance ball chairs & posters 313.97           Breezy Point Resort Lodging for conference 585.00           Ebay Computers & supplies 1,920.55        Kwik Trip Donuts & cookies for employee open house 43.11             MN Historical Society Preservation conference 400.00           NRA Program Materials Shooting range source book 97.52             Sherwin Williams Paint for council chambers 66.48             SEPTEMBER MANUALS Century Link Phone 81.56             Comcast TV & Internet 261.33           Edina Realty Title Refund of utility overpayment 366.00           Postmaster UB Certification Postage 333.47           Team Boo Real Estate Refund of utility overpayment 347.00           Xcel Energy Energy 14,511.15     LIBRARY Baker and Taylor Materials 1,895.73        Blocher Carolyn Reimbursement ‐ Mileage 60.95             Brodart Co Materials 3,555.31        Cock A Doodle Zoo Library Program (MELSA) 275.00           Linner Electric Co. Parking Garage Repair 651.83           Midwest Tape Materials 1,735.08        MN Council of Nonprofits Continuing Education 249.00           Office of MN IT Services Telephone 375.71           Petrie Angela Reimbursement ‐ Continuing Education 350.00           Recorded Books Inc Adult Audio SOP 5,088.00        Toshiba Business Solutions Maintenance Contract 110.26           Washington County Library Tech ‐ MS Lic. 88.04             Xcel Energy Gas 4,351.09        Young Anne Reimbursement of mtg/sec off pmt 120.00           LIBRARY CREDIT CARDS Amazon.com Materials 150.82           Dream Host Tech support 19.95             Frontgate Terrace umbrellas 969.15           Northern Tool 2 sections high tower 911.61           Starbucks Staff Recognition 20.00             VistaPrint.com Open Sundays signage 93.63             RESOLUTION 2015-176 APPROVAL OF THE LETTER OF UNDERSTANDING FOR IMPOUND HOUSING SERVICES BE IT RESOLVED, by the City Council of Stillwater, MN that Letter of Understanding between Animal Humane Society and the City of Stillwater for Impound Housing Services for 2016, as on file with the City Clerk, is hereby approved. BE IT FURTHER RESOLVED, that the Stillwater City Council authorizes the Mayor to sign the contract on the City's behalf. Adopted by the City Council of the City of Stillwater this 6th day of July, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk ·~~ an1mal humane soc1ety Animal Humane Society and The City of Stillwater, MN Letter of Understanding for Impound Housing Services 2016 1. Animal Humane Society (AHS) agrees to provide the following services: a. Housing for stray or abandoned animals that are retrieved or legally seized by your municipality's community service officer (CSO) or animal control officer (ACO), or for stray animals that are brought into the shelter by a citizen and verbal permission is given by your agency via phone for intake. Housing includes kennel space , daily cleaning, food and water. b. Herd management vaccination following our standard vaccination protocols, as well as medically necessary and /or emergency care for sick or injured animals impounded during regular business hours. c. Euthanasia services as deemed necessary by an AHS veterinarian. These services may be provided at the end of the legally required holding period or in the case of a medical situation that requires immediate euthanasia. d. Adoption services as deemed appropriate by AHS veterinary staff. The animals will be evaluated for these services at the end of the legally required holding period. e . Euthanasia services and body disposal as deemed appropriate by AHS veterinary staff. The animals will be evaluated for these services at the end of the legally required holding period. f. Provide animal rabies quarantine or diagnostic service for stray felines or canines that have bitten a person. g. Hold animal for the legally required stray holding period: 5 days in MN, 7 Days in WI or until reclaimed by owner within this holding period. h. AHS will follow internal policy and best practice for unclaimed animals. The City of Stillwater may request and view AHS policies at any time. 2. AHS expectations: a. AHS is not responsible for sick or injured animals that are left after hours . Outside treatment must be sought for these animals by the animal control officer or community service officer prior to leaving the animals at the AHS facility when veterinary staff members are not on duty . b. AHS has the sole authority to disposition all animals that have not been reclaimed upon the expiration of the legally designated holding period. c. AHS will not accept feral cats seized under municipal authority by your municipality's CSO or ACO . Buffalo * Coon Rapids * Golden Valley * St. Paul * Woodbury Telephone 763 522 4325 www.animalhumanesociety.org 1 ·~~ anrmal humane soc1ety 3. The City of Stillwater agrees to: a . Adhere to the drop off procedure set forth by AHS including animal housing at the shelter and paperwork. Drop off procedures and paperwork training for community service or animal control officers will be provided. b . Adhere to state laws and local ordinances that apply to the handling of stray or abandoned animals and the seizure and return of animals to their owners . c. Direct citizens where to take stray animals when not receiving permission for impoundment at AHS . d . Seek care for injured or sick animals prior to drop off in the event that it is after hours and/or AHS veterinary staff is not on duty. e. Pay the designated fees for each animal cared for from your municipality. AHS will charge a standard stray holding fee of $135 per canine or feline and a $41 fee per "other" domestic animals (rabbits, guinea pigs, birds etc.) not reclaimed by its owner. AHS will charge a $10 administrative/processing fee to the municipality for each animal reclaimed by its owner in place of the stray holding fee. In these instances AHS will charge the owner reclaim fees. Fees for animals seized by the municipality (such as rabies quarantine) may vary due to the differing nature of their holding periods and services required. f. Adhere to AHS policy and best practice for unclaimed animals . The City of Stillwater may request and view AHS policies at any time. g . Adhere to building access rules and ensure that the service access door is closed and locked after use in an after hours drop off. h . Ensure that the municipality's CSO /ACO uses his/her discretion in the field as to whether or not to impound an animal. AHS is not responsible for those decisions. 1. Be available to members of your community to resolve their concerns related to the actions of your ACO /CSO officers and your municipality 's procedures , policies and requirements. J. Release AHS from all liability of claims resulting from or related to providing impound housing services. The City of Stillwater accepts responsibility for the CSO / ACO while in the course of impounding animals at AHS. 4 . Administration a. AHS will bill the municipality at the end of each quarter on a fiscal calendar year. Billing will be mailed in the first month following the end of the quarter. Payment is exp ected within 30 days of receipt of billing. b. AHS will assign a contact person who should be contacted in the event of any problems, concerns or to receive feedback regarding the program. c. Any billing disputes must be raised within 1 0 days of receipt of billing . Buffalo * Coon Rapids * Golden Valley * St. Paul * Woodbury Telephone 763 522 4325 www.animalhumanesociety.org 2 T~~ antmal humane soc1ety This agreement is based on a one year commitment, which is renewed annually from the date your administrator signs the ag reement below. The agreement can be ended at anytime by either party with a 30 day notice. This agreement is entered into on the __ day of , 2016 by Janelle Dixon, President & CEO Signed on behalf of Municipal Authority Animal Humane Society Printed Name and Title Buffalo * Coon Rapids * Golden Valley * St. Paul * Woodbury Telephone 763 522 4325 www.animalhumanesociety.org 3 Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TIY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE Name of organization Date organized Ta x exempt number jLs_t._C_ro_i_x_K_id_s __________________________________________ ~/~/J_an_u_a_ry __ 1,_1_9_89 ______ ~/ ~/2_7_19_2 ______________ ~ Address City State Zip Code L/1_1_1_0_rl_e_an_s_S_t_re_e_t_E ____________________________ ~ Ljs_ti_llw_a_t_e_r ________ ~/ L/M_i_n_ne_s_o_ta ______ ~/ /55082 Name of person making application Business phone Home phone j~s_h_ei_la_P_i_dd_e ____________________________________________ ~j L/6_5_1-_4_3_9-_2_2_79 ______ ~/ /'6-5-1--2~8~3--6-34-0--------~ Date(s) of event Type of organization /October 29, 201 5 I 0 Club 0 Charitable 0 Religious [8] Other non-profit Organization officer's name City State Zip Code /Matt Valek /stillwater //Minnesota //55082 Organization officer's name City State Zip Code /Minnesota Organization officer's name City State Zip Code /Minnesota II Organization officer's name City State Zip Code /Minnesota I I Location where permit will be used. If an outdoor area, describe . Parking Lot of St . Croix Kids If the applicant will contract for intoxicating liquor service g ive the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. APPROVAL APPLI CA TION MUST BE APPROVED BY CITY OR CO UNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City of Stillwater City or County approving the license $25.00 per day= $25.00 Fee Amount September 20, 2015 Date Fee Paid Signature City Clerk or County Official Date Approved Permit Date dward @ci.stillwater.mn.us City or County E-mail Address 651-430-8802 City or County Phone Number Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE : Submit this form to Alcohol and Gambling Enforcement Division 30 d ays prior to eve nt . ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICAT I ON SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICAT ION@STATE.MN.US Alcohol & Gambling Enforcement Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number Ljv_a_lle~y_C_h_a_m_b_e_r_C_h_o_ra_le ____________________________________ ~ILIJ_an_u_a_ry __ 1,_1_9_75 ______ ~1 131587 Address City State Zip Code Ll9_1_0_2_n_d_S_tr_ee_t_s ________________________________ ~ Ljs_ti_llw __ at_e_r ________ ~l LjM_i_nn_e_s_ot_a ______ ~l 155082 Name of person making application Business phone Home phone LIK_ir_st_e_n_L_a_nd_e __________________________________________ ~l LI6_5_1-_4_3_0-_0_1_24 ______ ~1 r,6-5-1--2~3-1--9-66_2 ________ __ Date(s) of event Type of organization jDecember11, 12,13,2015 I D Club D Charitable D Religious (g] Other non-profit Organization officer's name City State Zip Code IJames Caldwell, President jstillwater II Minnesota 1155082 Organization officer's name City State Zip Code !Minnesota II Organization officer's name City State Zip Code jMinnesota II Organization officer's name City State Zip Code !Minnesota II Location where permit will be used. If an outdoor area, describe. Washington County Historic Court House, 101 W. Pine Street, Stillwater, MN 55082 If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITIING TO ALCOHOL AND GAMBLING ENFORCEMENT City of Stillwater City or County approving the license $25.00 per day= $75.00 Fee Amount September 9, 2015 Date Fee Paid Signature City Clerk or County Official Date Approved Permit Date dward@ci.stillwater.mn.us City or County E-mail Address 651-430-8802 City or County Phone Number Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gamb l ing Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERM IT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US STAFF REQUEST ITEM 1 Department: MIS 1 Date: 10/2/15 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of microcomputer for use with smartboard. FINANC IAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total cost will be $700 .00 ADDITIONAL INFORMATION ATTACHED Yes No X ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman Date: 10/2/15 STAFF REQUEST ITEM I Department: Admin 1 Date: 10/2/15 DESCRIPTION OF REQUEST (Briefly outline what the request is) Approve bid for painting City Hall. Project will include painting all areas on 2nd and 3rd floors, hallways on 1st floor (including all elevator doors on all floors), & back stairwell (including degreasing pipes). It also includes removing wall paper and painting the front stairwell. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Three bids were obtained, this is the lowest bid. Plus if we do the work in December they will give us an additional20% off. Total cost of the project will be $13,160.00. Funding will come from operating budget plus reserves. ADDITIONAL INFORMATION ATTACHED Yes X No --- ALL COUNCIL REQUEST ITEMS MUST BE SUBMITIED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. I Submitted by: Rose Holman ~~ R~tJ ft-P/-'!WV-4--L '- _. !C-Wt ,~V'L I Date: 10/2/15 Rose Holman From: Sent: To: Subject: Attachments: Follow Up Flag: Flag Status: Good morning Rose. Jim Tripp <jimtripp@teamprocraft.com> Monday, August 17, 2015 10:28 AM Rose Holman Panting quote Scan0057 .pdf Follow up Flagged Attached is the estimate for the interior painting. Please review and if you have any questions feel free to give me a call or shoot me an email. As I mentioned, and with very few exceptions, we use a two coat application for our painting/coating projects. This assures us and our client that we will receive a high quality finish product. You asked for a separate bid for the front stairwell. 1 believe the wallpaper, including adhesive, would come off with minimal drywall repair . Estimate to remove wallpaper, prep walls for paint and 2 coat walls would be 4k. Occasionally .. Although it may appear the wallpaper is coming off with little damage to the drywall that is not always the case. Should we run into extensive repairs/patch work, I think unlikely, there would be an additional cost. I am a reasonable contractor, usually working for reasonable people any additional costs wiould be above fair. Again I think the walls will be fine. However over the past 27 years we have been dealt a few surprises in the wallpaper removal department:) Regarding the paint selection. Behr Premium Plus Ultra is a very high end interior latex paint. Remember that when you paint in your house .. Continuously rating #1 in Consumer Reports magazine. Better than that is we have been using this product for many years and have had amazing results. Wash ability is superb and touch up is excellent as well. Although we do on occasion use a more industrial/commercial coatings I do not believe that would be necessary for this application and the ventilation is to poor as well. If used I am sure a few of the "guys" would need to go home with headaches:) As I mentioned Rose. If it works for you this would be a good project for December. I will be booking this 3 week slot on a first come basis. Should you decide you would like us to do the work I would offer a 20% discount if scheduled for December 2015 providing that time is still available. We are currently scheduling for the end of September. Also we would need to work in the evening and or on weekends. This would be at no additional cost to the City of Stillwater. Thanks for having us out Rose. It was a pleasure meeting you and again if you should have any question 1 am usually available by cell, listed below, or email. Best regards, 1 Rose Holman City Of Stillwate r 216 N. 4th St. Stillwater Mn . 55082 Estimate for interior pa i nting: MPLS: 612.827.0847 ST. P.4UL: 651. 489. 1441 FAX: 651.735. 7453 First Floor: Main area including hall and training room. Mask and cover all trim, floors etc. Repair all cracks, nicks etc. in drywall. Apply two coats of Behr Premium Plus Ultra Matte finish acrylic latex paint to walls. Second Floor: Main entry, lobby, elevator door, office, administration area, bathrooms, finances office, and hallway. Mask and cover all trim, floors etc. Repair all cracks, nick etc. in drywall. Apply t wo coats of Behr Premium Plus Ultra Matte finish acrylic latex paint to all walls and soffit areas as specified. Elevator door should be either a satin or semi gloss finish in the same product line. Third Floor: Reception area, 4 offices, lunch room, common area, conference room, copy room, bathrooms, and elevator door. Mask and cover all trim, floors etc. Repair all cracks, nicks etc. in drywall. App ly two coats of Behr Premium Plus Ultra Matte acrylic latex paint to all walls and soffit areas as specified. Elevator doors should be a satin or semi gloss finish in the same product line. Back Stairwell: Walls and exit door and jam . Thoroughly cover all trim, floors etc. Caulk any cracks in walls. Remove loose paint from door and jam. Apply DTM primer to bare metal on door. Apply two coats of Behr Premium Plus Ultra Sat i n Finish acrylic latex paint to all walls and exit door. Materi als : 1,500.00 labor: 10,950.00 Total: 12,450.00 1767County Ro adE, WhiceBearLake, MN 55 110 Date: October 2, 2015 TO: Mayor & Council FROM: Diane F. Ward, City Clerk SUBJECT: Assignment Agreement – Riverview Parking Lot BACKGROUND In 2007 the City, Super Value, Inc. and the Veteran’s Memorial Committee reached an agreement whereby the Veterans took over maintenance responsibilities of the above noted parking lot. The attached resolution will renew their contract on an annual basis which is appropriate for a volunteer organization that can change quickly. RECOMMENDATION: Staff recommends Council adopt the attached resolution renewing the existing Assignment Agreement for 2016. RESOLUTION 2015-175 APPROVING ASSIGNMENT AGREEMENT WITH THE VETERANS’ MEMORIAL COMMITTEE FOR 2016 WHEREAS, the City of Stillwater is the owner of Riverview Parking Lot and is a party to a Master Agreement with SuperValu, Inc. that was made March 7, 1995; and WHEREAS, an Assignment of the Agreement was executed by the City and SuperValu; Inc. on a trial basis on July 6, 2007, and affirmed on December 31, 2008; and WHEREAS, the City and the Veterans' Memorial Committee desire to extend the Agreement on a year -to -year basis beginning November 2011; and WHEREAS, since the terms of the Agreement and the Assignment do not change as to SuperValu, Inc., the Agreement may be extended on a yearly basis without the consent of SuperValu, Inc. NOW, THEREFORE, be it resolved that the Assignment made November 2011 be and the same is hereby extended until November 1, 2016, subject to the Assent of the Veterans' Memorial Committee. Adopted by the City of Stillwater this 6th day of October, 2015. CITY OF STILLWATER _______________________________ Ted Kozlowski, Mayor _______________________________ Diane F. Ward, City Clerk ASSENT VETERANS’ MEMORIAL COMMITTEE By: ____________________________________ Its: _____________________________________ RESOLUTION 2015-177 ADOPTING DELINQUENT CLEAN UP SERVICES CHARGES WHEREAS, it is the policy of the City of Stillwater to certify to the County the delinquent clean up services charges. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, which the attached list constitutes the delinquent clean up service charges and is hereby levied as an assessment against those parcels and the total is $5,005.99. Adopted by the Stillwater City Council this 6th day of October, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk City of Stillwater 2015 Certification of Deliqunet Clean Up Services For Collection with the 2016 Property Taxes Project #00040 Term: 1 Year Rate 10% CERTIFICATION PID AMOUNT 33 .030.20 .11.0132 $1,271.63 28.030.20.31.0004 $1,130.95 21.030 .20.43.0009 $150.00 21.030.20.12.0008 $413.76 31.030.20.11.0091 $413.76 31.030.20.14.0061 $570 .63 29.030.20.43 .0019 $100.00 33.030.20.21.0121 $413.76 28.030.20.32.0017 $541.50 TOTAL: $5,005.99 RESOLUTION 2015-178 ADOPTING DELINQUENT PARKING MITIGATION FEES WHEREAS, it is the policy of the City of Stillwater to certify to the County the delinquent other service charges. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, which the attached list constitutes the delinquent parking mitigation fees and is hereby levied as an assessment against those parcels and the total is $2,850.00. Adopted by the Stillwater City Council this 6th day of October, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk City of Stillwater 2015 Certification of Deliqunet Parking Mitigation Fees For Collection with the 2016 Property Taxes Project #00080 Term: 1 Year Rate 10% PID 28 .030.20 .41.0006 28.030.20.41.0001 28.030 .20 .41.0061 28.030.20.41.0035 28 .030 .20 .41.0028 28 .030 .20.41.0041 28 .030.20.41 .0064 TOTAL: CERTIFICATION AMOUNT $260.00 $360 .00 $240.00 $480 .00 $790 .00 $210 .00 $510 .00 $2,850.00 MEMORANDUM To: From: Date: Mayor and City Council Shawn Sander~ector of Public Works September 29 1h 2015 Subject: Liberty West-Acceptance of Work DISCUSSION Work on the public utilities and the streets in the Liberty West Development,(Planting Green and Tending Green) has been completed. The Engineering Department has inspected and approved the work. The Developer is now asking of the Release of the Letter of Credit. RECOMMENDATION It is recommended that the City accept the utilities and the street and release Letter of Credit for the Liberty West Development. ACTION REQUIRED If Council concurs with Recommendation, they should pass a motion Accepting the Utilities and theStreets in the Liberty West Development and releasing the Letter of Credit. TO: FROM: DATE: SUBJECT: MEMORANDUM Mayor and City Council Shawn Sanders~ector of Public Works September 301h, 2015 2015 Street Improvement Project Assessment Hearing and Adoption of Assessment Roll Projects 2015-02 DISCUSSION: Construction on this year's street improvement project is still ongoing with the paving of the streets and sidewalk installation remaining. The streets in the improvement area included Market Drive/ North Frontage Road from Curve Crest Boulevard to Washington Avenue, North Second Street from Myrtle Street to Laurel Street and North Fourth Street from Myrtle Street to Laurel Street Final project costs is estimated at $579,151.84 right around the feasibility estimate. The City would assess the project according to our assessment policy which has the properties in the Industrial Park (Market Drive and the North Frontage Rad) being assessed at 1 00% and the remaining properties being assessed at 80%. There are a few separate assessment rates proposed and these have been adjusted slightly from the feasibility study to reflect the estimated cost of the project for each particular area. The rates are as follows: Street Segment Market Drive/ North Frontage Road North Second and Fourth Commercial Properties Residential Properties Feasibility assess rate $43.64 $45.20 $2381.75 Final Assess rate $42.55/LF $46.26/LF $2477.01 These rates include two credits; a street life credit for the properties in the Industrial Park, since the road was improved before its estimated 25 year life of a new road (21 years), and a credit was given to the residential properties on Second and Fourth Streets for being a State Aid road. The assessment period would be 10 years at an interest rate of 4.5%. A copy of the assessment roll is included. Summary of the project cost breakdown after computing the final assessment amounts is as follows: Property Assessments (Non City) $301,146.00 City Responsibility (Property and assessed share) $212,850.96 MSAS credit ( Second and Fourth ) $24,691.52 Street Life Credit( Market Drive and North Frontage Road) $40,463.36 Total Project $579,151.84 To date there has been one objection to date and is included with this memo. RECOMMENDATION: Staff recommends that Council hold the assessment hearing, and adopt the attached assessment roll for the 2015Street Improvement Project. ACTION REQUIRED: If Council concurs with the staff recommendation, they should conduct the public hearing and pass a motion adopting Resolution No. 2015-_, RESOLUTION ADOPTING ASSESSMENT FOR 2015 STREET IMPROVEMENT PROJECT (PROJECT 2015-02) RESOLUTION ADOPTING ASSESSMENT FOR THE 2015 STREET IMPROVEMENT PROJECT (PROJECT 2015-02) L.I. 406 WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard all objections to the proposed assessment for the 2015 Street Improvement Project for the following area: Properties abutting Market Drive/ North Frontage Road from Curve Crest Boulevard to Washington Avenue, North Second Street from Myrtle Street to Laurel Street and North Fourth Street from Myrtle Street to Laurel Street NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. Such proposed assessments, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2 . Such assessment shall be payable in equal annual installments extending over a period of ten (1 0 years, the first of the installments to be payable on or before the first Monday in January 2016, and shall bear interest at the rate of four and half (4.5) percent per annum from the date of the adoption of this assessment resolutions. To the first installment shall be added interest on the entire assessment from the date ofthis resolution until December 31,2015. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. Property owners may at any time prior to certification of the assessment to the county auditor, pay the entire assessment balance on such property, without any additional interest to the City of Stillwater. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY NOVEMBER 16, 2015. If the assessment is not paid by November 16, 2015, accrued interest from the date of the adoption of the assessment roll through December 31, 2016 will be added with the first installment due in 2016. If payment is not received by November 16, 2015, the amount listed above will be collected over a 1 0-year period with interest added at 4.5% per year on the unpaid balance. The yearly installments will be collected with the property taxes that are paid to Washington County. You may at any time thereafter, prior to November 15th of any year, pay the remaining principal balance (in whole or part) to the City of Stillwater. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the council this 6th day of October 20 15. ATTEST: Ted Kozlowski, Mayor Diane F. Ward, City Clerk 20 I S street Improvement Pro · ect 20 15-02 Final Assessment Roll Term I 0 years interest Rate-4 .5% #of ADDRESS CITY STATE ZIP units 209 LAUREL ST W STILLWATER MN 55082 7120 113TH STW BLOOMINGTON MN 55438 515 4TH ST N STILLWATER MN 55082 503 4TH ST N STILLWATER MN 55082 516 2ND ST N STILLWATER MN 55082 504 2ND ST N STILLWATER MN 55082 PO BOX2306 STILLWATER MN 55082 119 CHERRY ST E STILLWATER MN 55082 402 2ND ST N STILLWATER MN 55082 4000 BRUSH HILL RD NASHVILLE TN 37216 122 LINDEN ST W STILLWATER MN 55082 4024TH ST N STILLWATER MN 55082 420 N 4TH ST STILLWATER MN 55082 118MAINSTS STILLWATER MN 55082 414 4TH ST N STILLWATER MN 55082 324 N 4TH ST STILLWATER MN 55082 320 4TH ST N STILLWATER MN 55082 314 4TH ST N STILLWATER MN 55082 PO BOX 160488 ALTAMONTE SPRINGS FL 32716 3034TH ST N STILLWATER MN 55082 32 1 4TH ST N STILLWATER MN 55082 115 LINDEN ST E STILLWATER MN 55082 320 N 2ND ST STILLWATER MN 55082 2423 VESTAVIA DR VESTAVIA HILLS AL 35216 312 2ND ST N STILLWATER MN 55082 304 2ND ST N STILLWATER MN 55082 302 2ND ST N STILLWATER MN 55082 224 N 4TH ST STILLWATER MN 55082 220 MYRTLE ST STILLWATER MN 55082 308 2ND ST N STILLWATER MN 55082 9351 OTCHIPWE AVE N STILLWATER MN 55082 10245 PERKINS AVE N STILLWATER MN 55082 410 4TH ST N STILLWATER MN 55082 348 MINNESOTA ST S BAYPORT MN 55003 14949 62ND ST N STILLWATER MN 55082 2905 NORTHWEST BLVD# 150 PLYMOUTH MN 55441 225 2ND ST N STILLWATER MN 55082 220 MYRTLE ST STILLWATER MN 55082 241 INTERLACHEN WAY STILLWATER MN 55082 220 MYRTLE ST STILLWATER MN 55082 115 4TH ST N PO BOX 339 STILLWATER MN 55082 215 N 4TH ST STILLWATER MN 55082 1 5 1 1 1 1 I I 1 I I I I 4 I I I I PRELIMINARY ASSESSMENT ROLL 2015 STREET IMPROVEMENT PROJECT PROJECT 20 15-02, Ll406 assessed unit Assessment Lineal ft Asmt 0.5 $1,238 .50 0.9 $2 ,229 .31 0.5 $1,238.50 0.5 $1,238.50 0.5 $1,238 .50 0.5 $1 ,238.50 I $2 ,477.0 1 0.5 $1 ,23 8.50 0.5 $1 ,238.5 0 0.5 $1,238 .50 0.5 $1 ,238.50 0.5 $1,238 .50 I $2 ,477.0 1 0.8 $1 ,981.60 I $2 ,477.0 1 0.5 $1,238 .50 I $2 ,477.0 1 I $2 ,477.01 $2 ,312 .84 $4,33 1.84 0.5 $1,238 .50 $2,775.4 1 I $2 ,477.01 I $2 ,477.01 I $2 ,477 .01 I $2 ,477.0 1 0.5 $1 ,238 .50 $5 ,088.2 5 $4 ,625 .68 I $2 ,477.01 $1 ,480 .22 I $2,477.0 1 I $2 ,477.01 0.50 $1,238.50 $16 ,879 .57 $13 ,368 .22 $2,3 12.84 $3 ,237 .98 $5 ,24 1.82 $3 ,878 .63 $8 ,09 4.94 $5 782 .10 1 of 2 Indu strial Park As sesment $42 54 ILF Street Life Credit 16.00% conunerc ial Rate $46 .26 /LF Residential Rate $24 77.0 1 per unit lnd . Park lnd Park Lineal foot street lif e asmt credit Total Assess PROPERTY ADDRESS fronatge $1,238 .50 209 LAUREL ST w 100 .00 $2 ,229 .3 1 204 CHERRY ST w 150 .00 $1,238 .50 515 4TH ST N 80 .00 $1,238 .50 503 4TH ST N 150 .00 $1,238 .50 516 2ND ST N 80 .00 $1,238 .50 504 2ND ST N 150 .00 $2,477 .0 1 416 2ND ST N 50 .00 $1 238.50 119 CHERRY ST E 100 .00 $1 ,238 .50 402 2ND ST N 87 .00 $1,238.5 0 121 CHERRY ST w 150.00 $1 ,238 .50 122 LINDEN ST w 150.00 $1 238 .50 402 4TH ST N 63 .00 $2 ,477.0 1 420 4TH ST N 50 .00 $1,98 1.60 424 4TH ST N 50 .00 $2,477.0 1 414 4TH ST N 75 .00 $1,238.50 324 4TH ST N 60 .00 $2 ,477.0 1 320 4TH ST N 68 .00 $2 ,477.0 1 314 4TH ST N 82 .00 $2 ,312.84 105 LINDEN ST w 50 .00 $4,331.8 4 303 4TH ST N 150.00 $1,238.50 321 4TH ST N 100.00 $2 ,77 5.41 115 LINDEN ST E 60.00 $2,477 .0 1 320 2ND ST N 50.00 $2 ,477.0 1 316 2ND ST N 40 .00 $2 ,477 .0 1 312 2ND ST N 40 .00 $2 ,477.0 1 304 2ND ST N 38 .00 $1,238 .50 302 2ND ST N 40.00 $5 ,088 .25 224 4TH ST N 110.00 $4 ,625 .68 100 .00 $2 ,477.0 1 308 2ND ST N 42.00 $1 ,480 .22 217 2ND ST N 32 .00 $2 ,477.01 141.98 $2 ,477.0 1 410 4TH ST N 62 .00 $1,238.50 306 4TH ST N 100 .00 $16,879.5 7 364 .91 $13,368 .22 212 2ND ST N 289 .00 $2,3 12.84 225 2ND ST N 50 .00 $3 ,237 .98 123 2ND ST N 70 .00 $5 ,241.82 201 2ND ST N 113 .32 $3 ,878 .63 220 MYRTLE ST E 83 .85 $8 ,09 4.94 115 3RD ST N 175 .00 $5 ,782 .10 215 4TH ST N 125.00 10/1/2015 #of ADDRESS CITY STATE ZIP units 115 N 4TH ST PO BOX 339 STILLWATER MN 55082 115 4TH ST N PO BOX 339 STILLWATER MN 55082 2842 NIGHTINGALE CT STILLWATER MN 55082 2842 NIGHTINGALE CT STILLWATER MN 55082 PO BOX 9456 MINNEAPOLIS MN 55440 3333 RICHMOND RD # 320 BEACHWOOD OH 44122 3333 RICHMOND RD # 320 BEACHWOOD OH 44122 3333 RICHMOND RD # 320 BEACHWOOD OH 44122 3333 RICHMOND RD # 320 BEACHWOOD OH 44122 4567 AMERICAN BLVD W BLOOMINGTON MN 55437 PO BOX225 STILLWATER MN 55082 PO BOX 194 STILLWATER MN 55082 PO BOX388 PARK RAPIDS MN 56470 231 MAIN ST NW ELK RIVER MN 55330 PRELIMINARY ASSESSMENT ROLL 2015 STREET IMPROVEMENT PROJECT PROJECT 2015-02 , Ll 406 assessed unit Assessment Lineal ft Asmt $6,9 38.52 $1 1,795.48 $1,156.42 $6 ,938 .52 2 of2 lnd. Park Lineal foot asmt $59 ,766 .99 $8 ,43 8.52 $29,098 .06 $6 ,2 12 .84 $10,403.80 $12,504.39 $9 ,87 1.1 0 $17,2 51.03 $8 ,935.05 $8,5 09.57 lnd Park street life credit Total Assess PROPERTY ADDRESS f r onatge $6 ,938.52 150 .00 $11,795.4 8 255 .00 $1 ,156.42 25 .00 $6 ,938 .52 150.00 $9,562.72 $50 ,204 .27 2021 MARKET DR 1404 .701 $1,350.16 $7 ,08 8.36 1901 MARKET DR 198 .33 $4,655 .69 $24 ,442.37 2080 MARKET DR 683 .89 $994 .05 $5 ,2 18.78 1920 MARKET DR 146.02 $1,664 .6 1 $8 ,739 .20 244 .52 $2 ,000 .70 $10 ,503.69 1835 MARKET DR 293 .89 $1,579.38 $8 ,291.73 2270 FRONTAGE RD 232 .00 $2 ,760 .17 $1 4,490.87 2050 FRONTAGE RD w 405.45 $1,429 .6 1 $7,505.44 2190 FRONTAGE RD w 210 .00 $1,361.53 $7 ,148.04 2200 FRON TAGE BIJ ---200,0_Q --···-- 10/1/2 01 5 MAGNUSONLAWFIRM LICENSED IN MINNESOTA AND WISCONSIN THE GRAN D GARAGE 324MAINSTREETSOUTH • SUITE#260 • STILLWATER ,MN55082-5165 TELEPHONE: (651) 439-9464 • fA CSIMILE: (651) 439-5641 WWW.MAG NU SO NLA Wf!RM.COM DAVID T. MAGNUSON DTM AGNU SON@ MAG NU SO NLA WFIRM .COM AMANDA K. DREW AKDREW@M AG NU SONLA WFIRM .CO M MEMORANDUM TO: Mayor and City Council FROM: David T. Magnuson DATE: October 2, 2015 RE: The Terra Springs Maintenance Fund The possible agreement regarding the Terra Springs Maintenance Fund remains on hold with the staff and the HOA Board looking for a way forward. However, at this time, no progress has been made toward an overall and comprehensive agreement , and the Funds remain on deposit with the City with the obligation in the Development Agreement that the funds be held and administered for "extraordinary maintenance and repair or capital improvements to the Trail and the Interpretation System, and not for ongoing and ordinary maintenance ." The HOA for Building One has nearly completed a rebuilding of the wall and entrance to the Trail on the Main Street elevation. The configuration now includes a handicapped entrance to the Trail as part of this improvement. Staff believes that the project meets the conditions set forth for the use of these funds, and therefore supports the request made by the Building One Board, that $25,000 be released to the Board for partial payment of the costs associated with the Trail entrance improvements. The current balance ofthe Maintenance Fund is now almost $150,000. Staff is prepared to answer questions. Respectfully Submitted, David T. Magn so Stillwater City A ORDINANCE 1083 AN ORDINANCE AMENDING THE CHARTER OF THE CITY OF STILLWATER The City Council of the City of Stillwater does ordain: 1. AMENDING. Article 3.03 Filling of Vacancies, upon the effective date of this ordinance is amended to hereafter read as follows: “When a vacancy occurs in the office of Mayor or on the Council, the Council by majority vote of all remaining members shall appoint a qualified person to fill the vacancy to serve the remainder of the term. If this action is not taken within 60 days following the occurrence of the vacancy, a special election shall be called to fill the vacancy, to be held not sooner than 90 days and not later than 120 days following the occurrence of the vacancy, and to be otherwise governed by law. When a vacancy occurs in the office of the Mayor, the Vice-Mayor shall act as Mayor until the vacancy is filled.” 2. AMENDING. Article 5.04 Voting, upon the effective date of this ordinance is amended to hereafter read as follows: “Three members of the Council shall constitute a quorum. No action of the Council, except as otherwise provided in Section 5.03e, or when filling a vacancy in the Council, shall be valid unless adopted by the affirmative vote of a majority of a quorum. ” 3. AMENDING. Article 5.06 Holding Other Offices, upon the effective date of this ordinance is amended to hereafter read as follows: “No member of the Council shall hold any other City employment or employment, by the Water Board or the Library Board. Neither may any Councilmember be elected or appointed to any office created nor the compensation of which is increased by the Council while a member thereof until one year after the expiration of the term for which the member was elected.” 3. SAVING. In all other ways, the Stillwater City Code shall remain in full force and effect. 4. EFFECTIVE DATE. This Ordinance shall be effective 90 days from its passage and publication. Approved this 6th day of October, 2015 __________________________ Ted Kozlowski, Mayor ATTEST: ___________________________ Diane F. Ward, City Clerk Date: TO: FROM: SUBJECT: e.Siillwater =-~) ··-·--% A dm ini s tr at ion ') October 1, 2015 Mayor & Council Tom McCarty, City Administrator ~ fl1. Harvest Fest Add-on Request The City has received an add-on request for the 2016 Harvest Fest to incorporate helicopter rides at Mulberry Point. This would require an amendment to the contract and Council approval. Flight operations are extremely risky activities. Therefore, planning for this additional request two weeks before the event causes concerns for Staff and recommends denial of the request based on the following: 1. Repeated take off and landings would have an impact on the trees that were just planted a nd damage the turf in Lowell Park 2. Take offs and landings increase risk to residents and Harvest Fest Attendees. a. Numerous obstacles are located in and near the park, new trees, powerlines, marina gas dock, severa l mid -rise buildings (all less than 800' from the potential landing zone), Lofts, Stillwater Inn, Valley Bookseller, Maple Island Brewing, the Mills, etc. b. Rotor wash from Helicopters is very dangerous and kicks up dust, and debris during every take-off and landing. i. This has the potential to cause injury to anyone close by and the chopper could potential suck debris into the rotors. ii. Cars in and near the parking lots may be damaged by debris during take offs and landings which could result in damage claims to the event and the City. c. Noise from the helicopter will be constant throughout the day and will echo in the downtown area bouncing off the buildings. 3. The potential landing area would need constant security and the sidewalk around the Mulberry Point would need to be secured (closed) preventing pedestrians from using it. 4. Depending on wind direction the take off and landings may occur over the crowd and/ or over the buildings downtown increasing the hazard to attendees and residents. 5. Variances may be needed from the FAA due to the location (near Lake Elmo Airport) and flying over a National Scenic Riverway. (Metropolitan Airports Commission (MAC) would need to be contacted by the Organizer to determine what these requirements are). 6. A much more detailed Emergency Plan will need to be developed by the Harvest Fest promoters and will need to be approved by Public Safety. The Plan will need to include how the area will be secured, provide standby apparatus during the event, standby EMS, ingress and egress to the site, etc. 7. This occurs at the same time as the Fire Department's Grand Opening Ceremony and annual Fire Prevention Week Open House. Any standby emergency resources will need to come from a neighboring department and the cost would need to be covered by the Organizer. RECOMMENDATION: Staff recommends denial of the request. ACTION REQUIRED: Review the request. If Council concurs with the staff recommendation, they should pass a motion denying the request. - RECEIV D SEP 1 5 2015 BY: WWW . ACE HE L I COPTERS . NET N9730 County Road W, Colfax, WI 54730 0022 Air Rides Information Ace Hel icopters, LLC Fully FAA Certified Commercial Flight Services Company Chief Pilot: Commercial Pilot, Don Arvold -Over 2500 flight hours 715 -977- Also Certified Agricultural Commercial Aerial Applicator and Certified Flight Instructor Ace Helicopters will supply our own liability insurance, ground crew, safety pylons, signage for rides, and shuttle (golf cart). There is no cost to have Ace Helicopters at the event. Ace Helicopters will give 7% of proceeds back to event after the first $1000.00 to cover expenses for fuel/ground crew/pilot. The helicopter carries 3 passengers. The air rides are $40 .00 per person if there are 3 people going up at one time and $50.00 per person for 2 people going up at one time. (We try to match singles with a pair, so that passengers can benefit from the lower price. Some people choose to go up just as a couple/pair. Also, the ability to do air rides is a lways weather dependent. The pilot would make a determination the day of the scheduled air rides to make sure it is safe flying conditions. A 9/25/2015 Fwd: Harvest fest-corybuettner@gmail.com -Gmail On Sep 22, 2015, at 9:59PM, Beth Arvold <barvold@centurvtel.net > wrote: > >Cassie, Thank you for your reply ... Piease see the attached letter for air ride information. We are a family owned helicopter flight services company based out of Co lfax, WI. We do a variety of aerial flight services, among them are air rides at area festivals and air shows. Some of the area festivals we have done are: >Chetek Freedom Fest, Northwest WI State Fair in Chippewa Falls, Osceola Wings and Wheels. We would be more than happy to answer any further questions you have. Also , we do not need that farge of an area ... possibly around 70 . feet in d~ ... but most important is clear of trees and power lines ... lf you give us the specifics of your festival - ~we can Google earth it and check out the area to see if there would be a feasible landing spot and then we would also make a physical appearance to check out the site. > Again, thank you for your interest. > Beth Ann Arvold > Ace Helicopters, LLC > J r~·. !J ' ' data :text!htm I ;char set= utf-8, %3Cspan%20style%3D %22color%3A %20rgb( 80%2C%200%2C %2080) %3B%20font-fam ily%3A %20ari al %2C %20sans-serif%3B... 1/1 El • r .. •f'tple Island B·ewmg \ \ ., Nor thern Vrneyards Wrrery !!1.1 Cardtromcs A I M 0 H1ver Mrtrl(.el .,_A Co mrnun11y Co-Op dy land ,-i\ &!1 )\ .. P 0 Prtp py's rl Lowell l'ari< X .'(, .? ,. . • G o g le N + *This is where we envis i on the best place for you to operate the helicopter rides. Stillwater Ha 11 vest Fest 2015 REPORT DATE: September 25, 2015 CASE NO.: 2014-26 MEETING DATE: October 6, 2015 APPLICANT: Chris Aamodt, Settler’s Pines, LLC REQUEST: 1. Approval of Development Agreement for Phase I of Rutherford Station 2. Approval of Final Plat for Phase I of Rutherford Station LOCATION: 8335, 8355, 8401 & 8455 Manning Avenue REVIEWERS: Shawn Sanders, Public Works Director Dave Magnuson, City Attorney PREPARED BY: Bill Turnblad, Community Development Director BACKGROUND Chris Aamodt, Settler’s Pines, LLC, plans to develop 17.5 acres of land in the southeast quadrant of the intersection of McKusick Road and Manning Avenue1. Currently the land exists as four parcels with a home on each. 55 lots are proposed as part of this plat, to be known as Rutherford Station, and all will gain access to Marylane Avenue via local streets to be constructed by the developer. On August 19, 2014 the City Council approved the final plat and Development Agreement for this project. However, construction was delayed for a number of reasons. The developer is now ready to begin, but would like to proceed in three phases. Phase 1 would include the 17 southernmost lots. Work on it would begin this year. Phase 2 would include the next 23 lots northward and be platted as Rutherford Station 2nd Addition. Phase 3 would include the final 15 lots and be platted as Rutherford Station 3rd Addition. 1 The total site encompasses 19.98 acres. 17.5 will be developed while 2.48 have already been purchased by Washington County for additional right-of-way along CSAH 15 (Manning Avenue). Rutherford Station September 25, 2015 Page 2 SPECIFIC REQUEST Chris Aamodt is requesting the City Council to approve: 1) the Development Agreement as revised for Phase I of Rutherford Station; and 2) the revised final plat of Rutherford Station (which now will only be the 17 lots in Phase I). EVALUATION OF REQUEST Chris Aamodt still plans to develop the property in the same configuration as was approved in 2014. Construction scheduling would be the only change of substance. The construction phasing of streets and utilities will make this a bit more challenging than the original proposal. But, the City’s Public Works Director has reviewed the phasing and finds it acceptable. The phasing will prolong the construction inconvenience for neighbors to the east on Marylane Avenue. To minimize this inconvenience, the entire length of Marylane Avenue will be upgraded to bituminous during Phase 1. The internal streets will be constructed with temporary turnarounds. These turnarounds will be on outlot land owned by the developer, so temporary easements will not be necessary. The zoning classification of the property needs a note of explanation. The current zoning map shows the property as AP, Agricultural Preservation. When the plat was approved in 2014 a rezoning to RB, Two-Family Residential was also approved. But, a condition of the rezoning was that it would not become effective until annexation was completed. Since development was delayed, so too was annexation. When the City annexed the property in January of 2015, the rezoning also took effect according to the condition of the rezoning ordinance. The zoning map will need to be changed to reflect this. RECOMMENDATION City staff recommends adopting both the Resolution approving the revised plat for Rutherford Station and the Resolution approving the revised Development Agreement for Phase I, with the following conditions: 1. The final plat for Phase 1 is not formally approved and will not be released for filing with Washington County until the revised Development Agreement between the developer and the City is fully executed by both parties. 2. Revised civil engineering plans must be found satisfactory by the City Engineer prior to commencement of any site work. Rutherford Station September 25, 2015 Page 3 3. Phase 1 construction shall include all of the Marylane Avenue street improvements, including any utilities within the right-of-way. 4. Outlot B in Phase 3 needs to be deleted and instead the property is to be encumbered by a utility easement to the City for storm sewer purposes. 5. Any conditions of the Brown’s Creek Watershed District grading permit that the City Engineer finds necessary shall be included in the final construction documents. 6. The developer will be responsible for paying $2,500 per lot to the City for park and trail dedication fees. These fees may be reduced by crediting trail construction costs as outlined in the Development Agreement for this project. All park and trail fees due the City for each phase of development shall be paid (or credited toward approved construction costs) by the developer prior to release of the phase’s final plat from the City for recording with Washington County. 7. All electrical and communications utility lines shall be buried. 8. For this phase, the developer will be responsible for paying a Trout Stream Mitigation Fee (aka AUAR fee) of $27,523.00 (4.85 acres at $5,675 per acre); a Transportation Adequacy Fee of $37,303.52 (4.85 acres at $7,794.54 per acre); and the trunk sewer and water fees of $49,390.46 (4.85 acres at $10,183.60 per acre). The Transportation Adequacy/Mitigation fee may be reduced by crediting Marylane Avenue improvement construction costs as detailed in the Development Agreement for this project. All of the fees due for the specific phase shall be paid by the developer prior to release of that phase’s final plat from the City for recording with Washington County. 9. Home Owners’ Association documents, including stormwater facilities maintenance and trail maintenance, must be submitted to the City and found acceptable to the City Attorney and City Engineer prior to release of the Phase 1 final plat for filing with Washington County. If the submitted Home Owners’ Association documents are not consistent with the approval conditions for the preliminary plat, final plat, and Development Agreement, then the City Council will need to review them and approve them prior to release of the final plat for filing with the County. The approved Home Owners’ Association documents must be filed at the county together with final plat. 10. The developer shall submit right-of-way permit application(s) to Washington County for any work within County right-of-ways, including connection(s) to County trails. cc Chris Aamodt Attachments: Development Agreement Resolution Development Agreement Final Plat Resolution Final Plat Phasing Plan CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING THE REVISED DEVELOPMENT AGREEMENT FOR RUTHERFORD STATION CASE NO. 2014-26 WHEREAS, Settler’s Pines, LLC made application for approval of the final plat for RUTHERFORD STATION; and WHEREAS, on June 11, 2014 the Stillwater Planning Commission held a public hearing and recommended approval of the preliminary plat; and WHEREAS, on July 1, 2014 the Stillwater City Council held a public hearing on the preliminary plat; and WHEREAS, on August 19, 2014 the Stillwater City Council reviewed the final plat, final plans and Development Agreement for RUTHERFORD STATION and found them to be consistent with the preliminary plat and plans and therefore approved them. WHEREAS, Settler’s Pines, LLC subsequently decided to develop the property in three phases, rather than the one phase approved in 2014; and WHEREAS, the Developer is now requesting approval of the final plat, plans and Development Agreement for Phase 1, with 17 lots, to be known as RUTHERFORD STATION. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the revised Development Agreement for RUTHERFORD STATION with the following conditions: 1. The final plat for Phase 1 is not formally approved and will not be released for filing with Washington County until the revised Development Agreement between the developer and the City is fully executed by both parties. 2. Revised civil engineering plans must be found satisfactory by the City Engineer prior to commencement of any site work. 3. Phase 1 construction shall include all of the Marylane Avenue street improvements, including any utilities within the right-of-way. 4. Outlot B in Phase 3 needs to be deleted and instead the property is to be encumbered by a utility easement to the City for storm sewer purposes. 5. Any conditions of the Brown’s Creek Watershed District grading permit that the City Engineer finds necessary shall be included in the final construction documents. Resolution No. Brown’s Creek Cove Page 2 of 2 6. The developer will be responsible for paying $2,500 per lot to the City for park and trail dedication fees. These fees may be reduced by crediting trail construction costs as outlined in the Development Agreement for this project. All park and trail fees due the City for each phase of development shall be paid (or credited toward approved construction costs) by the developer prior to release of the phase’s final plat from the City for recording with Washington County. 7. All electrical and communications utility lines shall be buried. 8. For this phase, the developer will be responsible for paying a Trout Stream Mitigation Fee (aka AUAR fee) of $27,523.00 (4.85 acres at $5,675 per acre); a Transportation Adequacy Fee of $37,303.52 (4.85 acres at $7,794.54 per acre); and the trunk sewer and water fees of $49,390.46 (4.85 acres at $10,183.60 per acre). The Transportation Adequacy/Mitigation fee may be reduced by crediting Marylane Avenue improvement construction costs as detailed in the Development Agreement for this project. All of the fees due for the specific phase shall be paid by the developer prior to release of that phase’s final plat from the City for recording with Washington County. 9. Home Owners’ Association documents, including stormwater facilities maintenance and trail maintenance, must be submitted to the City and found acceptable to the City Attorney and City Engineer prior to release of the Phase 1 final plat for filing with Washington County. If the submitted Home Owners’ Association documents are not consistent with the approval conditions for the preliminary plat, final plat, and Development Agreement, then the City Council will need to review them and approve them prior to release of the final plat for filing with the County. The approved Home Owners’ Association documents must be filed at the county together with final plat. 10. The developer shall submit right-of-way permit application(s) to Washington County for any work within County right-of-ways, including connection(s) to County trails. Enacted by the City Council of the City of Stillwater, Minnesota this 6th day of October, 2015. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING THE FINAL PLAT FOR RUTHERFORD STATION CASE NO. 2014-26 WHEREAS, Settler’s Pines, LLC made application for approval of the final plat for RUTHERFORD STATION; and WHEREAS, on June 11, 2014 the Stillwater Planning Commission held a public hearing and recommended approval of the preliminary plat; and WHEREAS, on July 1, 2014 the Stillwater City Council held a public hearing on the preliminary plat; and WHEREAS, on August 19, 2014 the Stillwater City Council reviewed the final plat, final plans and Development Agreement for RUTHERFORD STATION and found them to be consistent with the preliminary plat and plans and therefore approved them. WHEREAS, Settler’s Pines, LLC subsequently decided to develop the property in three phases, rather than the one phase approved in 2014; and WHEREAS, the Developer is now requesting approval of the final plat for Phase 1, with 17 lots, to be known as RUTHERFORD STATION. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the final plat of RUTHERFORD STATION. Enacted by the City Council of the City of Stillwater, Minnesota this 6th day of October, 2015. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk S C A L E N O T T O S I T E N W 1 / 4 N E 1 / 4 S W 1 / 4 S E 1 / 4 19 5 5 1 0 1 0 1 0 0 5 0 0 S C A L E : 1 I N C H = 5 0 F E E T N O R T H S C A L E I N F E E T R U T H E R F O R D S T A T I O N V I C I N I T Y M A P M A N N I N G A V E N U E N O R T H ( C . S . A . H . . 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I ' J ) S E C 1 9 , T W P . 3 0 , R N G . 2 0 , W A S H I N G T O N C O U N T Y , M N C O R N E R S T O N E L A N D S U R V E Y I N G , I N C S H E E T 2 O F 2 S H E E T S I . ' I I I .. I t I I _I· I ---j ·1 I !-~:--- 1 I I I I I I I I I I I I I I I I I I I I ' I I I 11 I ' :t: I I I I I , I I I I I I I I I I I I I c I I ~, I I a: I I I ~ I I iii , 1 I a I 1 1 ~ I I , I I I I I I I -~I I I I 'I I I I I I I I I I I I ' I I I I I I I ' I I I I I I I , I I I I I 1 I I I ,I I I 11 I ,' ~ : I I I I I I I ' I I ! :: ~~~~ l l .II .~·, ..• I I " ' I I I I I I I I ..• [ rll; 11 I ' I I _ _l_j_: j -T-MANNING AVENUE KEYNOTES: D 1. ASPHALT PAVEMENT 2. 6418 CONCRETE CURB & GUTIER 3. 4" CONCRETE SIDEWALK ON 4" GRANULAR BASE 4 , 5. 6. 2" ASPHALT PATHWAY ON 6" CLS AGGREGATE SASE 7. PEDESTRIAN RAMP W/ DETECTABLE WARNING FIELD, SEE DETAIL SEGMENTAL RETAINING WALL CONTRACTOR TO SUBMIT DRAWINGS PREPARED AND SIGNED BY A MN LICENSED ENGINEER EXPERIENCED IN RETAINING WALL DESIGN SIGN & POST (R1-1 STOP) @ SANITARY MANHOLE @ STORM MANHOLE @ CATCH BASIN ~ CATCH BASIN STORM SEWER PIPE SANITARY SEWER PIPE WATER MAIN <><1 GATE VALVE -¢-FIRE HYDRANT @ CURB STOP 1 Diane Ward Subject:FW: Update on DRC POWERWASHING Subject: Re: Update on DRC POWERWASHING  Great job guys! The sidewalks look super! Sherri Hopfe Dock Cafe 425 East Nelson Street Stillwater MN 55082 651-430-3771 www.dockcafe.com On Tuesday, September 29, 2015 8:48 PM, Brandon Lamb <Brandon@Candylandstore.com> wrote: Evening DRC Member! For the past some years, the DRC has stood for Downtown Revitalization Committee, but after this past Monday morning, we can add to that acronym! For those of you who do not know, The DRC organized a sidewalk POWERWASH cleaning this past Monday Morning for downtown Stillwater. With the TREMENDOUS help from numerous individuals, business & City Staff, I am compelled to say along with the acronym definition for DRC as Downtown Revitalization Committee, we can include DOWNTOWN REALLY CARES! The passion pouring out of all entities included was exhilarating! With much pride, i am happy to announce the DRC was able to get the vast majority of the sidewalks completely clean of dirt, grim & black spots (YES!) from Nelson Street to Just past Commercial Street! There are a few holes we missed, but we’ll be back at it tomorrow morning at 6am finishing up! Meet up at Candyland, see you there! For all of those who made this possible & hopefully an annual event, a HUGE heartfelt thank you! Shout out to all of those who dedicated their time and effort to come downtown and volunteer, huge THANKS goes out to: Dave Junker (City Council) Jim Herbert (MidCountry Mortgage) Ryan Lettner (QuickFire Pizza) Andy Malon (Stillwater Boat Club & Rentals) Chuck Dougherty (Water Street Inn) John Daly (Gammy & Gumpys) Mike Russ (Downtown Property Owner) Larry Nelson (Downtown Property Owner) Brandon Lamb (Candyland) Efrain Delgado (Pub112 & Acapulcos Mexican Restaurante) Antonio Sanchez (Pub112 & Acapulcos Mexican Restaurante) Cory Buettner (Leo’s Grill & Malt Shop) Jon Whitcomb (Metro East Commercial Real Estate) 2 Support these business! I can personally say these gentlemen truly care about our community and have the passion to add value to our small gem, Stillwater Main Street! (Which is already really, really Awesome!) And of course this couldn’t have even been possible with out the dedication of the heated Power Washers! Yes, heated! its the ticket to keeping the sidewalks clean! for equipment dedication, THANKS goes out to: Andy Malon with Stillwater Boat club and rentals! Sam & Jose(Val) Leon for dedicating not only equipment, but also two dedicated volunteers to help! Marty Lynch From Carpenters Nature Center in Hasting! Frank Fabio from Maple Island Brewery! Jon Whitcomb From Metro East Commercial Real Estate! A special Thanks & Shout out to Mike Lynskey! Lynskey immediately noticed the hard work put forth & picked up the check for breakfast at the Main Cafe! The boys were hungry! to say the least! So thank you! Last thanks goes to Tim Moore & the City of Stillwater for helping out! Not too sure who sent the Street Sweeper down (Off Schedule) but that was fantastic! Ive attached some picture! Check them out! forward this message to whom ever you please! Enjoy! Sweetly, Brandon Lamb Owner @Candyland1932 #ChicagoMix® www.CandylandStore.com Chicago Mix® is a federally registered trademark belonging to Candyland, Inc. 3 4 5 6 7 8 THE EIGHTH ANNUAL OAKDALE --LAKE ELMO AREA North St. Paul, Stillwater, Lakeland, Maplewood, Woodbury PRAYER BREAKFAST AND VETERANS DAY CELEBRATION Thursday, November 5th, 2015 7:00 am -8:45 am (seating at 6:45) Prom Center in Oakdale • 484 Inwood Avenue "A TRIBUTE To THE COMMUNITY" T h is ecumenical even t is patterned af ter the National Prayer Breakfast he ld annua ll y in Washingt on D.C., an d is designed as a time of prayer fo r our city, state, and nation, our leaders, and as a time of rededica t ion of individ uals to God. As we approach a se a son of thanksgiving, let's also remember our service men and women who gave their lives for our fre edom. Nora Slawik Greetings Mayo r -Maplewood Mike Kuehn Gree tings -Mayor North St. Paul Stan Karwoski Greetings -Mayor Oakdale Mike Polehna Greetings -Stillwater Deputy Mayor M elis sa Larson Slumberland Honorary Chair G wen Budish Local Recording Artist North High Concert Chorale Nor th High Sc hool Choir North Saint P aul Tartan High Choir Tartan High School Choir Oakdale Russ Barrett MNPBN Founde r of M apl ewood, Co ttage Grov e, Oakdale, Lake E lmo & Wo odbury Prayer Breakfas t s. ic PLEASE BRING ITEMS TO SUPPORT THE FOOD SHELF! * - - - - - - - - - - - - - - - - - - - - - - - - - -clip and send - - - - - - - - - - - - - - - - - - - - - - - - - - SEATING ~ ~ SEATING LIMITED! ~ ALL AMERICAN BREAKFAST ~ LIMITED! Reservation & Sponsorship form • Return by Saturday November 1st, 2015 • Email oleaprayerbreakfast@gmail.com for information (Please Print) Name Company ----------------------------------- Address ----------------------------------- Email __________________ ___ Ph one ___________________ _ Na m e of Sponsor as it will be li sted in the program DYES! I would like to be a sponsor: Individual is $50 & up, Corporate is $1 00 & up. Enclosed is $50-$100-$200-$ ___ _ $ __ _ (Circle One for listing in the mo rning program) DYES! I would like to purchase the following tickets: Please send me __ tickets at $25.00 each. $ __ _ Please r e serve __ tables of 8 at $200.00 per table. $ __ _ Total$ __ _ DComplimentary ticket(s) for Veterans Only: Please send me __ specially designed veter an tickets. Branch of Service ------------------------ Send Check Payable tl': Oalulale/Lake Elmo Prayer Breakfast ~ P.O. Box 446 • 3469 Lake Elmo A\'l'nue N. Lake Elmo, MN 55042 ~ ~ Checks must be enclosed with reservation form. \Ve will distribute tiLkets upnn r<·ceipt nf p.l\'nll'nt t n endnsed address. ~ MN Prayer Breakfast Network, Inc. OAKDA L E~ LAKE ELMO AREA PRAYER BREAKFASTI AND A VETERANS DAY CELEBRATION! Thursday, November 5th, 2015 7:00AM at the Prom Center SPONSORED BY· slumberland • FURNITURE Reserve your seat(s) by email or by Reservation Form on opposite side. Email: oleaprayerbreakfast@gmail.com Include: Name, Address, Phone, Email and Branch of Service and we will email you your Specially Designed Veterans Ticket! (See Reservation Form, opposite side) * * MN Prayer Breakfast Network, Inc. 1. 2. 3. 4. 5. 6. 7. 8. 9. Washington ~County BOARD AGENDA OCTOBER 6, 2015-9:00A.M. ard of Commissioners Fran Miron, District 1 Ted Bearth , District 2 Gary Kriesel , Chair District 3 Karla Bigham, District 4 Lisa Weik, District 5 8:30 9:00 9:00 9:10 9:10 9:15 9:25 9:35 Personnel Committee Meeting Roll Call Pledge of Allegiance Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibilityor function ofWashingtonCountyGovernment, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the m eeting begins and give it to the County Board secretaJy or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residen ce, and present your comments. Your comments must be addressed exclusively to the Board Chair and the jiLl/ Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individuals presentation if it becomes redundant, repetitive, overly argumentative, or ifitis not relevant to an issue that is part of Washington County's Responsibilitie<. Consent Calendar-Roll Call Vote Sheriff's Office-Sheriff William Hutton, County Sheriff Approval of an Agreement with the City ofNewport to Provide Law Enforcement Services to the City through December 31, 2015 Property Records & Taxpayer Services-Jennifer Wagenius, Property Records & Taxpayer Services Director Approval of Revisions to Policies #4006 Economic Development Abatement and #4004 Tax Increment Financing County Comment on Proposed Districts General Administration-Molly O'Rourke, County Administrator Commissioner Reports-Comments-Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and infomzation, or raise questions to the staff "Jhis action is not intendd to result in s.Lbstantive board action dwing this time. Any action nece ssary because of discussion will be scheduled for afutwe board meeting. 10. 9:50 Board Correspondence Adjourn 11. 9:55-10:55 2016 Budget Workshop with Public Health & Environment-Jay Riggs, District Manager for Washington Conservation District and Stephanie Souter, Public Health & Environment Planner II A. Present an Overview of Watershed Management Organizations' Activities, Priority Projects, Proposed 2016 Budgets, and the Water Consortium Activities for 2014/2015. B. Present an Overview of the Washington Conservation District's 2016 Budget and Information on the District's Programs and Services. 12. 11 :00-11 :3 0 Board Workshop with Community Services-Dan Papin, Community Services Director and Mjyke Nelson, Information Technology Director Provide Update on the Implementation of Case Works Electronic Document Management System in Community Services Department 13. 11:35-11:50 Board Workshop with Public Works-Wayne Sandberg, County Engineer/Public Works Deputy Director Discuss Proposed Amendment No. 1 to Contract with Parsons Brinckerhoff, Inc. 14. 11:55-12:40 Board Workshop with Administration-Melinda Kirk, Budget/Financial Analyst and Wayne Sandberg, County Engineer/Public Works Deputy Director Review Major Projects Included in the Draft 2016-2020 Capital Improvement Plan 15. 12:40-12:55 Break for Lunch 16. 1:00-1:30 Board Workshop with Public Health & Environment-Jean Streetar, Public Health Program Manager Provide a Progress Report of Statewide Health Improvement Program Activities and Preview ofFiscal Year 2016-2017 Funding from Minnesota Department ofHealth Assistive listening devices are available for use In the County Board Room . . . WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * OCTOBER 6, 2015 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY Administration Community Services Property Records & Taxpayer Services Public Health & Environment Public W arks Sheriffs Office ITEM A. Approval of September 15,2015 County Board Meeting minutes. B. Approval of Administration Policy #1300 -Washington County Guidelines and Procedure for Minnesota Government Data Practices Act. C. Approval to appoint James Westerman, Cottage Grove, to the Groundwater Advisory Board to a partial term ending December 31, 2017. D . Approval to appoint Dave Schulenberg, Cottage Grove, to the Groundwater Advisory Committee to a partial first term expiring December 31, 2017. E . Approval of .40 FTE Administrative Assistant position m the Office of Administration. F. Approval of agreement with Solid Ground, formerly East Metro Women's Counci I, for $138,740 in Family Homelessness Prevention and Assistance Program funds. G . Approval of the plat ofPolasik Addition in Stillwater Township. H. Approval of resolution certifying to the County Auditor unpaid outstanding County Environmental Charges and order the County Auditor to extend the assessments with interest upon the tax rolls of the County. I. Approval to ratify work orders 6, 8, and 9 to contract no . 9530 with Forest Lake Contracting for the County State Aid 17 /Old Trunk Highway 5 signal project in the amount of$4,607.00. J. Approval of a 1.0 FTE Design Engineering Manager position and a 1.0 FTE Engineer II position. K. Approval of resolution to accept donation for trees to be planted along the entranc e of Lake Elmo Park Reserve. L. Approval of contract between Washington County and Vinca, Inc. for the reinstallation of radio equipment on the Woodbury Hudson Road water tank. Consent Calendar items are generally defmed as items of routine business, n ot requiring discussion , and approved in one vote . Commis sion ers m ay elect to pull a Consent Calendar item(s) for discussion and/or separate action . Assistive listening devices are available for use in the County Board Room · · • · · o/11"" · ,., 'nn ' EQ UAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER Summary of Proceedings Washington County Board of Commissioners September 15, 2015 Present were Commissioners Fran Miron, District 1; Commissioner Ted Bearth, District 2; Gary Kriesel, District 3. Karla Bigham, District 4; and Lisa Weik, District 5. Board Chair Kriesel presided . Commissioner Reports -Comments-Questions The Commissioners reported on the following items: -Commissioner Weik-reported that she has been contacting constituents who were invited to the Library Rapid Results Strategic Planning Sessions on September 26th and October 1oth; attended the Mental Health Advisory Council last week. She reported that following the Gateway Corridor Commission Meeting at the Woodbury City Hall , a public hearing was held regarding the draft proposed route refinements and station locations at the end of the line ; participated in a Workforce Center instructional video; attended the East Metro Strong Meeting. There is a mid-October deadline for East Metro Strong to reapply for an extension on the McKnight Grant; attended the Greater MSP Board Retreat on September 14th . She provided updates on an announcement from the U.S. Department of Transportation on September 14 th, where it announced that it is approving $19.5 million in grant funds to improve transit access in selected communities around the country. The Gateway Corridor Gold Line will receive $1 million in grant funds from the U.S. Department of Transportation; -Commissioner Bigham -reported that she will be at the Association of Minnesota Counties Policy Meetings in Brainerd on September 171h and 18th. The Association of Minnesota Counties has sent out invitations for their annual conference in St. Cloud on D ecember 7th and December gth, and she plans to attend. She congratulated Steve Campos for winning a Veterans Voice Award; attended the Minnesota Extension meeting on September 141\ where the proposed budget and strategic plan was reviewed. She reported that the 2015 4-H open house will be on Saturday, September 241h, from 1:00 p.m. to 5:00 p.m. at the Washington County Fairgrounds. She reviewed 4-H exhibit statistics at both the Washington County Fair and the Minnesota State Fair; -Commissioner Miron -reported that he attended the Minnesota Extension meeting on September 14th , where strategic planning, and the proposed budget were reviewed; attended the Minnesota Inter-County Association meeting on September 9th, where various counties ' proposed levies were shared. He reported on an announcement from the Local Road Improvement Program. The City of Forest Lake was an applicant to reconstruct Headwaters Parkway, and construct a roundabout at Fenway intersection in 2016. He commented on a radio program regarding the Yellow Ribbon Network, and noted that Washington County was mentioned several times. He mentioned that his daughter is traveling to Washington, D.C ., to visit the U.S. Senate, and the congressional delegation ; -Commissioner Bearth -reported that he attended the Metropolitan Emergency Services Board meeting on September 9th. There is a new Chair, who is doing well, and Washington County is still planning on a five-year program for upgrades; -Commissioner Kriesel -provided a reminder of the Washington County employee Health Safety and Wellness Event at the Lake Elmo Park Reserve, on September 15th. Accounting & Finance -Approval of contract with Trissential for Accounts Receivables Collections Project. General Administration Approval ofthe following actions: -September 1, 2015 County Board Meeting Minutes; -Reappoint Andrew Weaver, May Township, to the Carnelian-Marine Watershed District to a term ending June 21, 2018; -Proposed Property Tax Levy Payable 2016 for the Washington County Housing & Redevelopment Authority (HRA); -Proposed Property Tax Levy Payable 2016 for Washington County; -Proposed Property Tax Levy Payable 2016 for Washington County Regional Rail Authority; -Adoption of the Washington County 2016 Proposed Budget; -Adoption ofthe Washington County 2016 Regional Rail Authority Budget; -Molly O'Rourke, County Administrator provided reminder that the Public Hearing on the budget is scheduled for December Pt, 2015; -Board Workshop to provide updates on the progress of the countywide library strategic process; -Board correspondence was received and placed on file. Human Resources -Approval of two new bargaining group contracts including: 1) Minnesota Public Employee Association (MNPEA) Correctional Officer/911 Supervisor Unit, and 2) Law Enforcement Labor Services (LELS) Deputy Sheriff Sergeant Unit. Property Records & Taxpayer Services Approval ofthe following actions: -Resolution No. 2015-147, approving the sale of tax forfeited land to Washington County; -Resolution No. 2015-148, approving the withdrawal oftax forfeited land from sale; -Resolution No. 2015-150, setting a public auction of tax forfeited lands, including approval of parcels to be sold, and approving terms of sale. Public Health & Environment -Approval of agreement for continued administration of the Minnesota Special Supplemental Nutrition Program for Women, Infants & Children (WIC Program) for the period of 2016 through 2020. Public Works Approval ofthe following actions: -Comment letter for the draft 2035 Long-Term Comprehensive plan for the Lake Elmo Airport; -Cooperative cost share agreement with the City of Woodbury for traffic signal timing on and around County State Aid Highway 13 (Radio Drive); -Traffic control signal maintenance agreement with the City of Oakdale; -Contract with Prairie Restorations, Inc. to complete Ecological Management Services at St. Croix Bluffs Regional Park; -Contract with Zumbro Valley Forestry LLC to complete Ecological Management Services at Cottage Grove Ravine Regional Park; -Contract with Minnesota Native Landscapes, Inc. to complete Ecological Management Services at Lake Elmo Park Reserve; -Contract with Stantec Consulting Services, Inc. to deliver a Wetland Habitat Enhancement Project at Lake Elmo Park Reserve. SherifPs Office -Approval of resolution No. 2015-149, Joint Powers Agreement of the Washington County Narcotics Task Force. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Washington ~County Board of Commissioners Fran Miron, District 1 Ted Bearth, District 2 Gary Kriesel, Chair, District 3 Karla Bigham, District 4 Lisa Weik, District 5 1. 9:00 2. 9:00 3. 9:10 4. 9:10 5. 9:30 6. 7. 8. 9. 11:00 11:10 11:25 BOARD AGENDA SEPTEMBER 22, 2015-9:00 A.M. Roll Call Pledge of Allegiance Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibilityor function ofWashingtonCountyGovernment, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County BoardsecretaJy or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and thejitll Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than jive minutes. The Board Chair reserves the right to limit an individuals presentation if it becomes redundant, repetitive , overly argumentative, or if it is not relevant to an iss ue that is part of Washington Cnunty's Responsibilities. Consent Calendar-Roll Call Vote Public Works-Peter Matt, Parks Manager and Cory Slagle, Assistant County Engineer A. Approval of St. Croix Boat & Packet Co. to Provide Professional Event Management Services at the Washington County Historic Courthouse B. Approval of Amendment No. 1 with SRF Consulting Group, Inc. for Final Design of County State Aid Highway (CSAH) 15/CSAH 10 Intersection Improvement Project C. Approval of Contract with SRF Consulting Group, Inc. for Final Design of the CSAH 15 and Old Trunk Highway 5 Project D. Approval of Cooperative Agreement with the City of Cottage Grove for Cost Sharing for CSAH 22 and Jamaica Avenue South Improvement Project Public Health & Environment-Judy Hunter, Senior Environmental Program Manager Overview of the Future Waste Management System Public Comments on the Overview ofthe Future Waste Management System Resolution-Amended and Restated Ramsey/Washington Recycling and Energy Board Joint Powers Agreement Resolution-Endorsing the Purchase ofRRT Assets by the Ramsey/Washington Recycling and Energy Board Resolution-Financing Structure for the Acquisition of the Newport Facility Resolution-Directing Amendments to the Washington County Solid Waste Master Plan General Administration-Molly O 'Rourke, County Administrator Resolution-Conveying the Palmer Property to the City of Stillwater and Approval of a Conservation Easement to be Placed on the Property-Kevin Corbid, Deputy Administrator Commissioner Reports -Comments-Questions This period of time shall beused by the Commissioners to report to the full BoaJrl on committee activities, make comments on matters of interest and infomwtion, or raise questions to the staff This action is not intended to result in substantiw board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. Board Correspondence Adjourn 10. 11:30-11:45-Board Workshop with Administration Update with the Trust for Public Land (TPL) Regarding Tartan Park Ass/stive.listening device~ ar?. available for use in. the County Board Room EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * SEPTEMBER 22, 2015 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY Administration Property Records & Taxpayer Services Public Health & Environment Public Works ITEM A. Approval of September 8, 2015 County Board Meeting minutes . B. Approval to appoint Jennifer Bovitz, Cottage Grove, to the Community Corrections Advisory Board to a partial term expiring December 31, 2016. C. Approval to appoint Christine Otto to the Community Corrections Advisory Board , to fill the Education Representative vacancy to a first term expiring December 31, 2017. D. Approval of 2014 Consolidated Annual Performance and Evaluation Report (CAPER) for submission to the US Department ofHousing and Urban Development (HUD). E. Approval of resolution for repurchase of tax forfeited land by Steven G. Scherrer. F. Approval of the renewal of the License to use Real Property agreement between Children's Dental Services and Washington County for the provision of dental services at the Cottage Grove Service Center, Headwaters Service Center in Forest Lake and the Washington County Government Center. G. Approval of resolution certifying to the county auditor special assessments for Property Assessed Clean Energy (PACE) projects and order the county auditor to extend the assessments plus interest on the properties listed in the resolution. H. Approval of authorization for entry into a two-year agreement with the City of Stillwater to provide Subsurface Sewage Treatment System permitting and inspection services. I. Approval of entering into a contract with Mavo Systems, Inc. to complete paint stabilization as a part of the North Shop renovation project. J. Approval of resolution to approve declaration for receiving state grant funds known as Grant SG20 12-07 5 for open space development at St. Croix Bluffs Regional Park, and grant funds known as Grant SG2012-076 for parking and trail improvements at Lake Elmo Park Reserve. K. Approval of Amendment No. 1 to Agreement No. 04959 with the Minnesota Department of Transportation and the City of Oak Park Heights for installation and maintenance of landscaping on the north frontage road located at the intersection of Trunk Highway 36 and County State Aid Highway 24 (Osgood Avenue). Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote . Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. If Assistive.listening device~ ar~. available for use in. the County ~::_~~Room EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER