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2014-11-20 DTPC Packet
THE BIRTHPLACE OF MINNESOTA DOWNTOWN PARKING COMMISSION AGENDA Thursday, November 20, 2014 8:30 AM Conference Room 213, City Hall 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF OCTOBER 23, 2014 MINUTES 4. NEW BUSINESS 4.01 UPS Parking Request 4.02 Commercial Parking Policy 4.03 Permit Parking in 2015 5. SPECIAL EVENTS 5.01 Cruisin' on the Croix 5.02 Spring Art Festival 6. OTHER BUSINESS 6.01 JX Events, 120-122 South Main — Review of Revised Parking Plan 6.02 Parking Ramp Signage 6.03 Event Parking 7. ADJOURNMENT a e. THE HINTHYLACE OF MINNESOTA DOWNTOWN PARKING COMMISSION MEETING MINUTES October 23, 2014 REGULAR MEETING Chairwoman Pelletier called the meeting to order at 8:32 a.m. Present: Chair Pelletier, Commissioners Anderson, Helmberger, Hopfe, Johnson, Junker, and Lettner Absent: None Staff: Community Development Director Turnblad, Police Chief Gannaway, Parking Enforcement Officer Pasket APPROVAL OF MINUTES Motion by Commissioner Junker, seconded by Commissioner Helmberger, to approve the September 18, 2014 meeting minutes. All in favor, 7-0. NEW BUSINESS JX Events, 120-122 South Main Alternative Parking Review Community Development Director Turnblad stated that Judd Sather is planning to open a second event center downtown, to be known as JX Event Venue. A two-phase buildout is envisioned, with the first phase opening by spring 2015 accommodating up to 367 people at 120 and 122 S. Main. The second phase would open by 2017 upstairs at 124 S. Main, increasing the total capacity for both spaces to 630 people. He explained the occupancy capacity as set by the Building Official. Phase I would have a parking requirement of 123 spaces or 86 more than the previous use for this location. If Phase II develops as proposed, it it would have a parking demand of 80 spaces, resulting in a total increased parking requirement of 166 parking spaces for both phases as currently envisioned. The applicant is requesting the City allow them to mitigate their 166 parking space deficit increase with public parking. The total peak season mitigation number would rise to 353 for this venue. That represents 28% of the total public parking lot spaces downtown, and 18.8% of the total public lot and on -street spaces. If 166 spaces are mitigated, the monthly cost would be $1,660. Staff has concerns about the magnitude of the impacts that both phases would have on the parking system and on Main Street. Therefore staff recommends denial of the request to mitigate the total parking deficit with public parking. However, if only the first level were to develop as an event space, the impact to public parking and traffic flow may be manageable. Chairwoman Pelletier voiced concern about the downtown parking system being able to handle the extra demand. Downtown Parking Commission October 23, 2014 Commissioner Junker pointed out the applicant is paying for spaces for his clients at his current venue, even though there is no guarantee the spots in the parking ramp will be available. Commissioner Anderson remarked that packing 200-300 people into the building seems unrealistic for the site. Commissioner Junker commented that there are many businesses downtown that have no parking on-site. The City should be proactive for business owners who are revitalizing the downtown by drawing visitors. Mr. Sather provided background on his business venture. It is a two-day per week event center. The occupancy numbers in the staff report are based on businesses that are open every day. He needs to make some money before he can revitalize the upstairs which has been vacant for 3 years. He is willing to do a trolley or van service to get customers to the ramp. He feels his proposal would be a good thing to fill up the City ramp. Commissioner Hopfe said the Commission needs to consider that if it approves something this big downtown, it also needs to look at special events that shut down parking lots and have a huge impact on downtown. Commissioner Helmberger remarked he is excited about the idea of a new event center downtown. Mr. Sather stated that his business is 95% weddings because people love to get married in Stillwater and there is not a space that can hold over 300 people. If charged the full $1,600 a month for parking deficit mitigation, he would try to pass that on to clients but he is concerned about the risk of committing to that amount. Commissioner Anderson said he would oppose any loading on Main Street due to congestion and potential safety problems. Commissioner Helmberger stated it's uncertain what the area will look like as far as turn lanes and so on, till after the bridge is done. Chair Pelletier remarked this would be one of the biggest event venues downtown and the City is already strapped for parking. She agrees there are parking spots available but customers are not finding them. There is still a perception that there is no parking in downtown Stillwater. Police Chief Gannaway stated there are a lot of parking tickets issued when there are large groups at the Grand banquet hall. The Commission discussed other businesses that were supposed to provide shuttles for off- site parking, and questioned whether that is happening regularly. Page 2 of 5 Downtown Parking Commission October 23, 2014 Mr. Sather informed the Commission that the Building Inspector asked him to put an elevator in the Union Alley side of the site, so that would be the primary entrance for both levels. He would direct clients to the ramp and Union Alley for parking. Commissioner Junker said the perception always has been that there is a lack of parking in downtown Stillwater - the ramp is never full. For some reason few visitors are parking in the ramp. Mr. Sather responded that his business could channel people to the parking ramp. He could require brides to pre -purchase tickets for the ramp. Because this would be a second venture for him, it is a big risk when he already has a successful business. He would like to do it, but the numbers are getting a little too high. Chair Pelletier commented she doesn't know whether the amount of money, $1,600, is a critical factor. She thinks it's the actual number of parking spots available to people driving around and looking for them, which might not be difficult for Mr. Sather's clients, but which adds parking demand to an already -stressed system. Commissioner Anderson voiced concern that the proposal would use such a large percentage of the parking system. Commissioner Johnson responded if 28% of the downtown public parking spaces are being used by businesses, that's what the parking is there for. Commissioner Junker remarked if something is going to happen with this 15,000 square foot site, no matter what business it is, it will not be able to provide its own parking. This proposal would bring business to Stillwater and revitalize the space. Community Development Director Turnblad said even when the Lowell Inn is busy, the ramp is never more than half full. The only time it is filled currently is July 4th. Mr. Sather stated he doesn't know if he would do the project if it were only the first phase, because he needs the revenue provided by the ability to host multiple events at one time. Commissioner Hopfe said the event center would be great for downtown but that particular site is difficult. Mr. Sather responded if he changes the main entrance to Union Alley, where the elevator will be, that will be even closer to the ramp. Motion by Commissioner Junker, seconded by Commissioner Helmberger, to approve the request to mitigate the JX Event Venue's parking deficit for Phase I by using the public parking system and compensating for that use at the rate of $10 per month for each of the 86 deficit parking spaces. Motion failed, 3-3-1, with Commissioners Junker, Helmberger and Johnson in favor, and Commissioners Anderson, Hopfe and Chairwoman Pelletier opposed. Commissioner Lettner abstained because he is a vendor for the Sather event center. Page 3 of 5 Downtown Parking Commission October 23, 2014 Community Development Director Turnblad stated that after Planning Commission review, the proposal will go to the Council. Summer Tuesdays request for 2014 fee reduction Community Development Director Turnblad noted that high water affected all events downtown including Summer Tuesdays which had to move to Lot #2. As a result the standard fee was applied which was $936. Summer Tuesdays would like this reduced to $6.24 per day rather than $9 per space. Corey Buettner, Summer Tuesdays, explained that Summer Tuesdays is a nonprofit and runs on a very thin budget. After the events, it received an invoice for the additional amount charged for use of a different lot than originally planned due to high water. Councilmember Polehna had suggested the event move to South Lowell Park. Chair Pelletier said $9 seems fair for an event. She is concerned this may set a precedent for other groups but understands there are extenuating circumstances in this case. Motion by Commissioner Junker, seconded by Commissioner Anderson, to charge Summer Tuesdays $6 per space per day instead of $9. All in favor, 7-0. OTHER BUSINESS Update on Contractor Parking in Lot 12 Community Development Director Turnblad stated that work stopped in Lot 12 because of a shortage of fly ash to make cement. It is still hopeful the lot may be completed this fall. Also, the Council discussed a new winter downtown on -street parking regulation which will likely be adopted. He informed the Commission that a private contractor has been using Lot 11 to park their equipment. The City Attorney said the current ordinance is not explicit enough to prevent this, so staff will bring language back to the Commission to help draft a revision to the ordinance which will be more specific about commercial use of downtown lots. Chairwoman Pelletier asked the Commission if they are OK with her meeting with the Heritage Preservation Commission to discuss ramp signage. Commission consensus was that this would be alright. ADJOURNMENT Motion by Commissioner Junker, seconded by Commissioner Johnson, to adjourn at 10:00 a.m. All in favor, 7-0. Respectfully Submitted, Julie Kink, Recording Secretary Page 4 of 5 THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: November 13, 2014 RE: UPS Request REQUEST UPS is requesting permission to park a trailer on weekdays in Lot 8b during the day from now through the Christmas season. The trailer would be 12 feet long by 6 feet wide, so it will fit in a single parking space. It will store the day's deliveries and will be removed each day. RECOMMENDATION Staff recommends approval with the condition that UPS purchase a monthly parking permit for the trailer. bt Bill Turnblad From: jeremyherron@ups.com Sent: Friday, November 07, 2014 2:13 PM To: Bill Turnblad Subject: FW: City of Stillwater: Seasonal parking/deliveries Bill - UPS is requesting to utilize the public parking lot located on the SE corner of Mulberry st and Water st (behind the Co- op) for the temporary parking of a trailer for delivery. The site would be utilized on weekdays only with the trailer being dropped off in the morning and removed nightly during the months of November and December. The trailer is 12 feet long and 6 feet wide. Please let me know if you have additional inquiries. Jeremy Herron UPS i11water The Birthplace of Minnesota Abbi Jo Wittman P: 651-430-8822 F: 651-430-8810 www.ci.stillwater.mn.us From: Abbi Wittman Sent: Monday, September 29, 2014 11:36 AM To: 'anorsten@ups.com' Subject: City of Stillwater: Seasonal parking/deliveries Andy: As discussed on the phone, the City would allow temporary parking (less than 24 hours at a time) in private parking lots so long as you had property owner permission. The City would not allow sales to occur onsite but deliveries, from the storage unit/trailer/container, would be permissible. In this event you would need to the storage unit/trailer/container on public lands, you would need to submit a formal question to our Downtown Parking Commission (DTPC) Please send this request to Bill Turnblad at bturnblad@ci.stillwater.mn.us. The DTPC would review the request to determine if a parking permit would be required for the temporary facility. Please let me know if you have additional inquiries. Thank you, Abbi 1 i11watt THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: November 14, 2014 RE: Commercial Parking Downtown BACKGROUND The City has been experiencing difficulty with trailers and contractors parking in the Downtown municipal parking lots. And, for tickets to be sustained by County judges for this type of parking, the City needs to revise its parking ordinances and sign lots accordingly. SPECIFICS Two vagaries in the City Code are being exploited by a heavy equipment contractor and by a few in the boating public. 1. The first situation is that municipal lots are not intended to be used as private contractor yards where dump trucks, heavy equipment, and trailers are stored overnight. However, in the 24 hour lots where parking overnight is permitted, this type of equipment storage is occurring. And since our Code does not prohibit such parking verbatim, we cannot issue parking violation tickets. a. Section 51-2, Subd 2 of the City's traffic and parking regulations chapter prohibits parking commercial vehicles on any residential public street (except for loading/unloading or if the area is an active work site). But, nowhere in Code does this same prohibition apply to municipal parking lots, or to commercial streets. i. City Code Sec 51-2 (Parking Regulations), Subd 2 (Commercial Motor Vehicles) reads as follows: "No motor vehicle over one -ton capacity bearing a commercial license and no commercially licensed trailer may be parked on any street or roadway in any area in the city which is zoned residential, except when such vehicle is engaged in loading and unloading or rendering a service in the area involved." ii. City staff suggests editing this section to read as follows: "No motor vehicle over one -ton capacity bearing a commercial license and no commercially licensed trailer may be parked in any public parking lot or on any street or roadway in any area in the city which is zoncd residential, except when such vehicle is engaged in loading, and unloading or Special Event Permits Page 2 rendering a service in the immediate area involved, or when prior authorization for the parking has been obtained from the chief of police." 2. The second situation is that parking boat trailers Downtown was historically a large problem. So, the City amended its parking Code to prohibit this. However, the words of the prohibition literally only prohibited parking EMPTY boat trailers. The language was obviously intended to address the issue of launching a boat and then taking up multiple parking spaces all day long while the owner was on the river. But, the situation that repeats itself now is that owners will park their trailered boat and towing vehicle in the city lots for extended periods of time. But, ticketing them, especially in the 24 hour lots, is not expressly allowed. a. Section 51-2, (Parking Regulations), Subd 4 (Empty Boat Trailers in CDB District) reads as follows: "No per person may park any empty boat trailer on any street or alley or in any public parking lot located with the CBD district (Central Business District — Zoning District) of the City." b. It is tempting to simply strike the word "empty" from the regulation. But, this would make it a ticketable offense, for example, to be driving through town and stop for a meal if you happened to be towing a boat trailer. So, a different solution is required. ACTION REQUESTED Consider both situations and discuss a recommended course of action to the City Council. bt Attachment: Chapter 51 Chapter 51 TRAFFIC* Sec. 51-1. Time limit parking. Sec. 51-2. Parking regulations. Sec. 51-3. Minnesota Highway Traffic Regulations Act. Sec. 51-4. Illegally parked vehicle removal. Sec. 51-5. Snow emergencies. Sec. 51-6. Snowmobiles. Sec. 51-7. Operation of recreational motor vehicles. Sec. 51-8. Definitions. Sec. 51-9. Special vehicle use on a roadway. *Cross references—Any ordinance establishing traffic or parking regulations on any street or public way, including traffic schedule, saved from repeal, § 21-12(10); streets, alleys and public property, ch. 24; abandoned vehicles, ch. 40. State law reference—Traffic regulations, Minn. Stat. § 169.01 et seq. Supp. No. 22 CD51:1 TRAFFIC § 51-2 Sec. 51-1. Time limit parking. Subd. 1. Zones. The city council may, by reso- lution, designate certain areas where the right to park motor vehicles, equipment or structures is limited by time. The chief of police and the public works director shall mark by appropriate signs each zone so designated. No person may park in any limited parking zone for a longer period than is specified. Subd. 2. Shifting of parked vehicles. Any vehi- cle parked in a limited time zone and found to be within 200 feet of its previous location in a limited time zone is deemed to have remained stationary. (Code 1980, § 51.01; Ord. No. 773, 7-20-93) Sec. 51-2. Parking regulations. Subd. 1. Overnight parking. No person may park or permit any vehicle to stand upon any highway, street, alley, city -owned parking lot or any other public property in the city for more than 24 consecutive hours except in areas designated for such parking by signs erected by authority of the city council, and except in emergency situa- tions where prior authorization for the parking has been obtained from the chief of police. Subd. 2. Commercial motor vehicles. No motor vehicle over one -ton capacity bearing a commer- cial license and no commercially licensed trailer may be parked on any street or roadway in any area in the city which is zoned residential, except when such vehicle is engaged in loading and unloading or rendering a service in the area involved. Subd. 3. Private property; owner permission required. No person may park or permit any vehicle to stand upon any public or private prop- erty that is sodded or landscaped and is main- tained as a boulevard or open yard space adjacent to a street, highway or parking lot, except with the permission of the owner of the property. Subd. 4. Empty boat trailers in CBD district. No person may park any empty boat trailer on any street or alley or in any public parking lot located within the CBD district of the city. Subd. 5. Parking in loading zones. It is a violation of this section for any person to park or permit any vehicle to stand upon any portion of a street, alley, city -owned parking lot or any other public property in the city in areas designated as loading zones by signs erected by authority of the city council unless prior authorization for the parking has been obtained from the chief of po- lice. Subd. 6. Sale of vehicles. It is unlawful to park any vehicle upon any street for the purpose of displaying it for sale. Subd. 7. Permit zones. The city council may, by resolution, designate areas within any city -owned parking lot as a permit parking area, and estab- lish the number of permits to be issued and the fee for the permits. The chief of police and the public works director must mark each area with appropriate signs. It is unlawful for any vehicle to be parked in a permitted parking zone without a permit. Subd. 8. Obliterating of marks. It is unlawful for any person to remove, erase or otherwise obliterate any mark or sign, placed upon a tire or other part of a vehicle by a police officer or other duly authorized enforcement officer, for the pur- pose of measuring the length of time a vehicle has been parked in any limited time zone. This sub- division applies to persons who intentionally con- ceal or destroy marks by moving the vehicle forward or backward. A violation of this subdivi- sion is a misdemeanor. Subd. 9. Fines. The city council may, by reso- lution, establish a procedure for implementing the parking regulations of the city including an authorizing form of administration complaint to be used for charging violations of this chapter, and to set fines for parking violations. Subd. 10. Penalty. Any person who fails to pay any fines established by the city council pursuant to subdivision 9 of this section within 30 days is guilty of a misdemeanor. Subd. 11. Failure to comply with peace officer. No person may willfully fail or refuse to comply with any lawful order or direction of any peace officer invested by law with authority to direct, control or regulate traffic. Supp. No. 45 CD51:3 § 51-2 STILLWATER CODE Subd. 12. Duration of overtime parking regu- lations. All overtime parking regulations of the city are hereby extended on all city parking lots where they are operated by the city or by a private contractor to apply seven days a week, Sundays and holidays included. (Code 1980, § 51.02, subd. 10; Ord. No. 688, 9-29-81; Ord. No. 707, 7-11-89; Ord. No. 721, 3-20-90; Ord. No. 745, 7-2-91; Ord. No. 761, 6-16- 92; Ord. No. 773, 7-20-93; Ord. No. 856, § 3, 4-21-98) Sec. 51-3. Minnesota Highway Traffic Regu- lations Act. Subd. 1. Adoption. Minn. Stat. ch. 169, known as the Highway Traffic Regulation Act is adopted as the traffic regulation ordinance of the city. Every provision contained in this statute is ad- opted and made a part of this section by reference. Subd. 2. Unreasonable acceleration. No person may start or accelerate any motor vehicle with an unnecessary exhibition of speed on any public or private way within the city limits. Prima facie evidence of unnecessary exhibition of speed is unreasonable squealing or screeching sounds emit- ted by the tires or the throwing of sand or gravel by the tires of the vehicle. Subd. 3. Penalty. Except when made a gross misdemeanor by law, it is a misdemeanor for any person to do any act forbidden or fail to perform any act required in this section. (Code 1980, § 51.03) Sec. 51-4. Illegally parked vehicle removal. Subd. 1. Nuisance. Any vehicle parked in vio- lation of any city ordinance is declared a nuisance and may be summarily abated by removing the vehicle by or under the direction or at the request of a police officer to a place of storage by means of towing truck. The police officer may require the driver or owner to remove the vehicle off the paved, improved or traveled portion of the street. Subd. 2. Recovery of stored vehicles. Before the owner or his agent is permitted to remove a vehicle from the place of storage, the owner must: (1) Furnish satisfactory evidence to the po- lice department and the person in charge of the storage area of his identity and ownership of the vehicle; and (2) Pay any storage charge to the person in charge of the storage area for the towing and storage of the vehicle. (Code 1980, § 51.04) Sec. 51-5. Snow emergencies. Subd. 1. Reserved. Subd. 2. Reserved. Subd. 3. Reserved. Subd. 4. Parking lots. Parking in city lots is regulated by temporary signs prohibiting parking therein erected by the street superintendent as the need for the same arises in order to facilitate snow removal in those areas. Subd. 5. Calendar parking. Calendar parking shall be as follows: (1) Except on any street otherwise posted with signage, all persons parking vehicles on the streets or highways of the city must park vehicles according to the fol- lowing system from November 1, through April 1st of each winter season, except for all streets within the platted portions of the Liberty and Legends subdivisions of the city in which all persons parking vehicles must park their vehicles accord- ing to the following system throughout the year. (2) Beginning 12:01 a.m. on November 1 and alternating each day until midnight April 1, vehicles must be parked on that side of the street or avenue which abuts the premises that are or would be identified by odd -numbered and even -numbered street addresses. On the days of the month which are odd -numbered days, 1, 3, 5, 7, 9, 11, 13, 15, 17, 19, 21, 23, 25, 27, 29 and 31 vehicles must be parked on the side of the street which residences have odd - numbered street addresses. On the days of the month which are even -numbered days, 2, 4, 6, 8, 10, 12, 14, 16, 18, 20, 22, 24, 26, 28 and 30, vehicles must be parked on the side of the street which residences have even -numbered street addresses. Supp. No. 45 CD51:4 i11watt THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: November 10, 2014 RE: Downtown Permit Parking in 2015 BACKGROUND All of the municipal parking lots between Nelson and Mulberry Streets have been reconstructed now. By springtime Lot 10 just north of Mulberry will also be completed. And with completion of that work, the Parking Commission has recommended to the City Council that all of the municipal lots east of Main Street should become pay lots. The City Council conceptually agreed with the recommendation. Therefore, this spring it is planned to begin charging $5 to park in Lots 1 — 11. Since the current parking permit policies and fees are designed around charging $5 to park in Lot 1 and $3 to park in Lot 2, the parking permit policies will need to be reconsidered to take into consideration the planned fee change. REQUEST Review existing permit policies and fees, and forward recommended revisions to the City Council. ANALYSIS The following topics need to be addressed. 1. In which municipal lots should monthly permits be valid for businesses? This would include both parking for businesses that have to mitigate their lack of on-site parking, and individuals working downtown that do not want to move their cars every three or four hours. a. Currently vehicles displaying this type of permit on their dashboard can park in Lots 4, 5, 8b, 9, 16 and 17. b. Staff suggestion: In 2015 valid lots for these permits could be Lots 2, 4, 5, 8b, 11, 16 and 17. (See attached map.) 2. In which lots should 24/7 Downtown resident permits be valid? a. Currently these 24/7 permits are honored in Lots 4, 5, 8b, 9, 16 and 17. b. Based upon where the residential units are located that do not have on-site parking, staff suggests in 2015 the 24/7 permit could be valid in Lots 3, 4, 5 and 10. Lot 10 would serve the people summering on their boats at Stillwater Marina. 3. The Parking Commission and City Council agreed that the parking lots east of Main would become pay lots in 2015, but only if Stillwater residents could park in them for free. Which lots should Stillwater resident passes be valid in? Parking Permits 2015 Page 2 a. Staff suggests that Stillwater resident permits could be valid in every public lot except Lot 1 and the parking ramp. 4. The cost of monthly permits to pay for the downtown parking system's capital and operating costs have not been raised since they were initially implemented decades ago. In the meantime the costs of construction and operation have continued to escalate. Should the cost of permits continue to be the $10 per month as they have always been? Or with the change in pay lots, should permit fees also change? a. Perhaps the permits should be increased to come closer to actual costs: 24/7 Downtown resident permit = $20/month; business permit = $15/month; annual Stillwater resident pass = $5 (for materials). 5. What should be the time limits on parking in the free lots? a. Currently the limits are: Lot 12 = 24 hrs; Lot 13 = 3 hrs; Lot 14 = 24 hrs; Lot 15 = 4 hrs; Lot 16 = 4 hrs; Lot 17 = 4 hrs; Lot 18 and 19 are limited to after office hours; Lot 20 = 24 hrs. b. Perhaps the limits could remain the same. Permit Fees 2015 Permit Description Current Fee Suggested 2015 Fee Current valid lots Proposed valid lots Parking mitigation "permits" (Day Use) Monthly fee for private businesses to use public lots to mitigate lack of on-site parking $10/month $10/month (same as uncovered rate in ramp) 4, 5, 8b, 9, 16, 17 2, 4, 5, 8b, 11, 16, 17 Business parking permits (Day Use) Permit to park in specific lots all day rather than for 3 or 4 hour posted limit $10/month $15/month (same as parking ramp) 4, 5, 8b, 9, 16, 17 2, 4, 5, 8b, 11, 16, 17 Downtown Resident Permit (24/7) Permit for Downtown Residents to park 24/7 in specific lots $10/month $20/month ($25-$35 in ramp) 4, 5, 8b, 9, 16, 17 3, 4, 5, 10 Stillwater Resident Permit (no overnight) Permit for Stillwater residents to park in Downtown pay lots for free (no overnight parking) NA $5/year (cost of permit materials) NA Any public lot except Lot 1 and the ramp RECOMMENDATION Staff recommends considering the five topics to decide if the suggested changes are acceptable, or revise them for Council consideration. bt Attachments: 2015 Permit Map 2014 Event Parking Map Approved, not yet built. Municipal Parking Downtown Stillwater Proposed for 2015 Legend - 1116.... City Parking Lot City Parking Ramp Private parking ONLY Trailhead Parking Monthly permits * Day use permit * 24/7 DT resident permit 15 minute parking limit - 30 minute parking limit J Loading/unloading - Bus loading/unloading - Bus parking - On -street handicapped Downtown Residential Units On-site parking? Yes - No Number of units in black j.,A Parking Mitigation Number of spaces in blue Free parking • Pay parking O Free parking after office hours Lot 1 (pay lot) -- 98 spaces Lot 2 (pay lot) -- 84 spaces Lot 3 (pay lot) -- 33 spaces Lot 4 (pay lot) -- 29 spaces Lot 5 (pay lot) -- 7 spaces Lot 6 (pay lot) -- 16 spaces Lot 7 (pay lot) -- 16 spaces Lot 8a ("private") - 51 spaces Lot 8b (pay lot) -- 75 spaces Lot 9 (pay lot) -- 30 spaces Lot 10 (pay lot) -- 48 spaces Lot 11 (pay lot) -- 45 spaces Lot 12 (free - 24 hr) -- 101 spaces Lot 13 (free - 3 hr) -- 23 spaces Lot 14 (free - 24 hr) -- 8 spaces Lot 15 (free - 4 hr) -- 13 spaces Lot 16 (free - 4 hr) -- 47 spaces Lot 17 (free - 4 hr) -- 97 spaces Lot 18 -- 60 spaces Lot 19 -- 75 spaces Lot 20 (free - 24 hr) -- 22 spaces Ramp (pay lot) -- 248 spaces Total = 1,226 spaces 468 marked on -street parking spaces 148 unmarked on -street parking spaces 1,842 total public spaces 1,412 free spaces 76.7% of spaces free Map produced by Stillwater Parking Commission 11/10/14 Draft Discussion Draft THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: November 12, 2014 RE: Special Events Permits SPECIAL EVENT PERMIT APPLICATIONS Currently there are two pending events that have requested the use of the Downtown Parking System lots in 2015. The events are Cruisin' on the Croix and Rivertown Art Festival. The review of the event requests is complicated by two situations. The first is that the Parking Commission is in the midst of a policy change discussion related to event use of the Downtown municipal parking lots. The other is that the reservation fee for the city lots has not yet been established by the City Council. And, the reservation fee is likely to change in 2015 because all lots east of Main Street will become pay lots. Therefore, the City could either: 1) consider adopting a moratorium on permits for events that would reserve City parking lots, or 2) review the permit requests based upon existing policies. If the permits are reviewed under existing policies, the fee amount could wait to be calculated after the Council has adopted the 2015 fee schedule. Since the event organizers must begin recruiting vendors, especially the spring art fair, a moratorium would delay their recruiting and marketing. That, together with the "fairness" issue of imposing a moratorium after a permit application has been submitted, argues for reviewing the two event permit applications under the existing policies. A. Cruisin' On the Croix Scott Zahren, on behalf of the Greater Stillwater Area Chamber of Commerce, has made application for Cruisin' on the Croix. The vintage and hot rod car show would be held from 4 - 9 PM on 13 Wednesday evenings from June 3 - August 26. This is the same number of event dates as last year. Parking Lot Reservations The event organizer is proposing to use Lots 4, 5, 9,10 and 11 this year. This is a total of 159 spaces. Vendors would setup on the southern portion of Lot 9. (See attached graphic for location of lots.) In terms of impact to City parking lots, this proposal is an improvement over past years, since neither Lot 8a nor Lot 8b is proposed to be reserved. In years past, the use of Lots 8a and b created havoc with River Market customers and the City's parking permit customers that rely on Lot 8a. Cruisin' and Spring Art November 12, 2014 Page 2 Though City staff encouraged the use of the five mentioned lots, we now think there may be some merit to NOT using Lots 4 and 5. The change of position is related to subsequent analysis and mapping of event permit and parking permit usage. Lots 4 and 5 appear to be prime lots for Downtown residents to park overnight. Using them during the middle of each week in the summer forces the city's overnight customers to use other parking lots. If Lots 4 and 5 were to be eliminated from the event venue, there would still be 123 spaces available in Lots 9-11. Last year only 111 spaces were reserved. So, there would be a dozen more spaces even without Lots 4and5. There has been discussion by the Parking Commission about whether the event runs for too many dates each year. But, the discussion has not been completed yet. It was added to the larger issue of event parking downtown and is still in progress. If the City's 2014 fee schedule does not change for 2015, the reservation fee of $3 per space per day would over the course of thirteen event dates be a total of $6,201 for 159 spaces ($477/event date) or $4,797 for 123 spaces ($369/event date). If the Council approves reducing this amount by 50% as it has done each of the last several years, the total for 159 spaces would be $3,100.50 ($238.50/event date) and the total for 123 spaces would be $2,398.50 ($184.50/event date). For comparison purposes, in 2014, 111 spaces were reserved at a rate of $166.50 per date ($2,164.50 total). In 2013 the event paid $154.50 per event date for 109 spaces (13 dates). Setting the actual fee will have to wait until the Council adopts the 2015 fee schedule. B. Rivertown Art Festival Todd Streeter, Executive Director of the Greater Stillwater Chamber of Commerce, has made application for the 37th annual Rivertown Art Festival. It is planned to be held on Saturday May 30st and Sunday May 31st this year. Setup for the festival would occur on Friday the 29th. The attached event graphics show the proposed layout of the event venue as well as layout options preferred by City staff. Parking Lot Reservations The proposed layout would reserve parts of Lots 8a and 8b, and all of Lots 9,10 and 11. (See attached application form.) This is a total of 190 spaces. The proposed arrangement uses a portion of Lot 8a that is leased exclusively by River Market Coop. Staff is opposed to the use of the River Market Coop lot for this event. The event layout preferred by City staff would be the use of Lots 8b, 9,10 and 11. This is 198 spaces. For comparison purposes, the 2014 Rivertown Art Festival reserved 119 spaces. Staff would recommend the following conditions of approval. 1. A four foot tall temporary chain link fence (lot surface not to be damaged) should be setup in the location shown on the attached map. a. The location of the fence keeps the River Market lot open for their customers. It also preserves the option to use the Maple Island Brewery parking lot like last year, and perhaps close the interconnecting segment of Water Street. Cruisin' and Spring Art November 12, 2014 Page 3 2. If requested by River Market management, the event organizer should provide an attendant at each entrance to Lot 8a in order to admit only River Market Coop customers during the event days. Though the 2015 Fee Schedule has not been adopted yet, if the 2014 fee schedule were applied, the reservation fee would be $3 per day for each of the 198 spaces. Over the course of three days the total fee would be $1,611. Last year's total fee for 119 spaces was $1,071. Setting the actual fee will have to wait until the Council adopts the 2015 fee schedule. ALTERNATIVE COURSES OF ACTION 1. Table the event permit requests and recommend that the City Council adopt a moratorium on events that plan to use municipal parking lots. 2. As would be satisfactory under the current set of policies, recommend approval of the requests to reserve municipal lots. Conditions of approval are discussed below. RECOMMENDATION Staff recommends reviewing both permit applications under existing policies, but setting the actual fee when the 2015 Fee Schedule is adopted by the City Council. A. For Cruisin' on the Croix, City staff recommends approving the reservation of Lots 9,10 and 11. The fee for the space reservation will be determined by Council with adoption of the 2015 Fee Schedule. B. For Rivertown Art Festival, City staff would prefer not to see any portion of Lot 8a used for the event. We would recommend approval of the use of Lot 8b, Lot 9, Lot 10 and Lot 11 this year, with the following conditions: 1. A four foot tall temporary chain link fence (lot surface not to be damaged) should be setup in the location shown on the attached map. 2. If requested by River Market management, the event organizer must provide an attendant at each entrance to Lot 8a in order to admit only River Market Coop customers during the event days. 3. The fee for the parking lot reservations will be determined by Council with adoption of the 2015 Fee Schedule. bt Office Use Only Date Application INiater EVENTS PERMIT APPLICATION 216 North 4th Street, Stillwater, MN 55082 EC Ell/ED THE EIRTHPLACE OE MINNESOTA Telephone: 651-430-8800 Fax: 651 -430 - Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: ©? p� (i l 09 SEP 2 6 2014 CITY OF STILLWATER Recat4611 G -g4t46DEPARTMENT Type: Event pecial Event) Event w/ Contract Event Information Title/Name of Event Cruisin' on the Croix: Stillwater's Hot Rod and Vintage Car Show Wednesday 6AM 8AM Event Date/Time: Set up: Date Time to Wednesday 1PM 9PM Actual Event: Date Time to 6'E -LF Thursday 6AM 7AM r -h % Clean up: Date Time to I G, I'7 (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: North Lowell Park from Chestnut Street north to Mulberry Street. See Exhibit A Of in Lowell Park please specify north or south Lowell park) Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) Please see Exhibit A Estimated Attendance (participants and spectators): 1000 Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Greater Stillwater Area Chamber of Commerce Mailing Address: 200 East Chestnut Street City, State, Zip Code: Stillwater, MN 55082 Primary Contact/Applicant Name: Scott Zahren Phone Number: 651-494-8657 Fax: 651-351-9510 Cell Phone: 651-494-8657 Email Address: alescigallery@gmaiicom Website Address: https://www.facebook_com/pages/Cruisin-on-the-Croix-Stillwaters-Hot-Rod-Vintage-Car-Show/88830038621 Name of contact person during event: Scott Zahren CeII Phone: 651-494-8657 Alternate contact during event: Dave Swanson Cell Phone: 715-377-2725 Refer media or citizens inquires to: Scott Zahren Phone: 651-494-8657 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features 6 banners 3x8 Will any signs/banners be put up No ■ Yes M Number and size: Will there be any inflatables? No E7 Yes • Insurance certificate from rental vendor is required Live Music Fees for electricity may Will there be entertainment? No ■ Yes What type: apply see Instruct,ons 6PM to 9PM Will sound amplification be used? No R Yes 0 Hours and Type: 10x10 Will a stage ortent(s) be set up? No ■ Yes p Dimensions: Will there be temporary fencing? No E7 Yes ■ How many 3 Fees for electricity may Will merchandise/food items be sold? No • Yes vendors expected: apply see Instructions Will food be prepared on site? No IN Yes MI Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No • Yes U Contact Stillwater Fire Department 351-4950 Will alcohol be served but not sold? No M Yes • See Alcohol Regulations in theInstructions Will alcohol be sold? No Yes IIS See Alcohol Regulations in the Instructions Will there be a fireworks display? No F'i Yes III Permit required, contact Stillwater Fire Department, 651-351-4950 Describe power needs and location of power source. Power box adjacent to Pedestrian Walkway and power box lot #9 Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Radio, Press Release and Social Media See Exhibit C City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: if yes specify location on site map. City Streets or Right-of-way No LI Yes ■ Start/End Time: Date: City Sidewalks or Trails No Yes ■ Start/End Time: Date: Public Parking Lots or Spaces No • Yes F Start/End Time: 8AM - 9PM Date: See Exhibit B Fees may apply Will event need barricade(s)? No I Yes • Number needed: see Instructions Fees may apply Will extra picnic tables be needed? No f3 Yes IIINumber needed: see Instructions The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the st i Y or municipalities c ring cl ims that might be brought against the event that arise out of the events authorized and to a additional' insured on th it policy "as their interest may appear." As the sponsor or authorized representative, I certify tio�t ovidd is true to th be of my knowledge and agree to pay the permit fee for this event based upon the application real e my submittal of this application request constitutes a contract between myself and the ease of aLL•ryim ame the City as at the informa n rmation provided i City and is 0 thi • e/(/ 09/29/2014 Signature of A•!icant or Authorized Agent Date Will portable restrooms be needed? No 0 Yes ■ Number needed: Fees may apply see Instructions Will extra trash receptacles be needed? No M Yes MINumber needed: Fees may apply see Instructions Describe trash removal and cleanup plan during and after event: We will provide trash containers. Trash will be monitored throughout the event and taken care of on an as needed basis.Cleanup will follow the event. Final cleanup will take place the following morning. Will event need traffic control? No Ei Yes • Contact Stillwater Police Department for assistance 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: We monitor crowd and provide the necessary control. Additionally we are constantly providing control as cars enter and vacate. Fees may apply see instructions Will "No Parking Signs" be needed? No P3 Yes • Number needed: Show location(s) on site map Will event need security? No Yes • If event is overnight security will be required. If using private secruity, list Security Company and Contact Information: N/A Will event need EMS services? No M Yes IIID Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: First Aid Kit on premisis. 911 Describe the emergency action plan if severe weather should arise: Direct audience to Water Street Inn and River Market. List any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the st i Y or municipalities c ring cl ims that might be brought against the event that arise out of the events authorized and to a additional' insured on th it policy "as their interest may appear." As the sponsor or authorized representative, I certify tio�t ovidd is true to th be of my knowledge and agree to pay the permit fee for this event based upon the application real e my submittal of this application request constitutes a contract between myself and the ease of aLL•ryim ame the City as at the informa n rmation provided i City and is 0 thi • e/(/ 09/29/2014 Signature of A•!icant or Authorized Agent Date Exhibit A 7th Annual 2015 Cruisin' on the Croix: Stillwater's Hot Rod and Vintage Car Show There's nothing better than a summer evening spent down by the river in downtown Stillwater. Cruising on the Croix provides a great free, family -friendly event every Wednesday in June, July and August and from 4:00 to 9:00 pm. The first 225 cars will receive a dash plaque. There will be live music each day from 6:00 to 9:00. The show will be downtown along the scenic St. Croix River stretching from Chestnut Street north to Mulberry. Vendors will be on hand selling the usual car show fare: Hot Dogs, Hamburgers, Kettle Korn, tacos, French Fries, Cheese Curds, and so forth. Lots of free giveaways! This is a free event!! Dates of event: 1) June 3,10,17,24 2) July 1, 8, 15, 22, 29 3) August 5, 12, 19, 26 Time of event: 4PM to 9PM Bring the whole family out to check out the great vintage rides and soak up the summer sun! Lowell Park Stillwater 55082 Scott Zahren 651-494-8657 hopehouse9@aol.com www. discoverstillwater. c om www.ilovestillwater.com Lot 8b Lot 8a Lot 7 ate Public Parking owntown Stillwater 2014 Downtown Parking District City Parking Lot _ City Parking Ramp * City monthly permits valid ( 15 minute parking limit 30 minute parking limit Loading/unloading Bus loading/unloading _ Bus parking _ On -street handicapped parking a, Free parking • Pay parking Free parking after office hours • Parking ONLY for co-op customers Lot 1 (hourly) --106 spaces Lot 2 (hourly) -- 84 spaces Lot 3 (3 hr) -- 35 spaces Lot 4 (4 hr) -- 29 spaces Lot 5 (4 hr) -- 7 spaces Lot 6 (3 hr) --16 spaces Lot 7 (3 hr) --16 spaces Lot 8a ("private") - 52 spaces Lot 8b (4 hr) -- 87 spaces Lot 9 (4 hr) -- 30 spaces Lot 10 (24) -- 49 spacers Lot 11 (24 hr) --45 spaces Lot 12 (24 hr) — 85 spaces Lot 13 (3 hr) -- 28 spaces Lot 14 (24 hr) — 15 spaces Lot 15 (4 hr) -- 20 spaces Lot 16 (4 hr) -- 47 spaces Lot 17 (4 hr) --103 spaces Lot 18 -- 53 spaces Lot 19 -- 83 spaces Lot 20 (24 hr) — 22 spaces Ramp (hourly) - 248 spaces Total = 1,260 spaces 468 marked on -street parking spaces 148 unmarked on -street parking spaces 1,876 total public spaces 1,438 free spaces 76.7% of spaces free MapOdu tlpy SelAvaler Padmp kbmmsim 6/26119 [ 216 North 4th Street, Stillwater, MN 550: B9E c E I v E D t N i i M l N f c i 6 E Of M 1 N M l i i i i EVENTS PERMIT APPLICATION Telephone: 651-430-8800 Fax: 651-430- : OCT 2 0 2014 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application; /d f 6- / 2 Office Use Only Date Appticatio ReceiveplL.i Type: Event Event Information Title/Name of Event /2/ Uoft-re n) A 2/i ,gSl4v' L. Event Date/Time: Set up: Date NA/ is, Time /0 4 io to -7 A 2 i (/>E? M Actual Event: Date MA/ V 30 - 3 / Time 5'0,0 /0 A 14 to Ail Clean up: Date //ilk/ 3 / Time il /40 to r!' elm (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: A1)0,2"TiI A.,07.,c9LZ C- Al2-651 (If in Lowell Park please specify north or south Lowell park) Description of Event (please be specific -this information will be used to promote the event on the City of Stillwater website) ike/, 37 1# , ,eurAit,,t1,L. i,,4 lc / s- ,' M-' 6d1L6-71.44 A) ez.,t G 64,/ei felf `e,' � rr. 1',/,d kic4f7 lam !C',O Lf 4/2...)- F Ltf A Al/2r1 ` 7S /�/2., i ,v72_ lfv AAbo 7 4 file / LY7& < /.1l/U A,uT!Gr G)frirt4 /35 C II/LT S6tSl.:" , Estimated Attendance (participants and spectators): Ec-(7 -10-0-tj 0008-74/4/1Z ow u L 17'N6171,, Applicant Information (Person/Group Responsible) Sponsoring Organization Name: eze t/ .?I LI, C G/L/ 4eq Mailing Address: ,26,_c. CW/Jur y g y S�UT , 2d i City, State, Zip Code: s" --7--i L. L zwt7 revz„ , %4/v £J es a Z. Primary Contact/Applicant Name: 7✓ 0,c) 5- 2 C -L Phone Number:'ter! y3c�, 100 / Fax: ,,.5- t./ , 46135 CeII Phone:/1/ 32S, 7 42` Email Address: �'0,(2_L 7-0/L 1' 6./2 j1 7j . L. 6Am-- c.„A 42,44,6 6 'Z 661 Website Address: /A/a/4u,, 6".207/JV7 S'ZJI L. e✓- own-Vvis Coil 1..44 ,34_,..A4 ` cenai Name of contact person during event: ,0 c-/-2 7 CeII Phone: 667 3,-.S -7 6,7 Alternate contact during event: 602_ L r ',ex/23e l Cell Phone: l J 2, 2 70. 7,t 7 Refer media or citizens inquires to:0 . /2,6'r L. .. Phone: 6 54 ,/,3?,.. r ?,y 01 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features , 1 Will any signs/banners be put up No IN Yes l Number and size: (6 x E.01 hr ?L vtot. 4v X � 44 , y, 1-1 Will there be any inflatables? No Yes IN Insurance certificate from rental vendor is required SU ,--, ye --r Fees for electricity may Will there be entertainment? No/■ Yes II What type: A-20 T apply see Instructions Sf�4`��' �� �� F 11-7 Will sound amplification be used? No • Yes • Hours and Type: (J&0 i 1' Will a stage or tent(s) be set up? No • Yes • Dimensions: A) 6--j-SW/6 >V T Will there be temporary fencing? No Yes ■ How many 6.—i, llti� / Fees for electricity may Will merchandise/food items be sold? No • Yes apply see lnstructions vendors expected: Y22 Will food be prepared on site? No ■ Yes Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No ❑ Yes 7 Contact Stillwater Fire Department 351-4950 Will alcohol be served but not sold? No Yes ■ See Alcohol Regulations in the Instructions Will alcohol be sold? No Yes III See Alcohol Regulations in the Instructions Will there be a fireworks display? No 1"' Yes ■ Permit required, contact Stillwater Fire Department 651-351-4950 Describe power needs and location of power source.` no61-0"6 xe,, )s,f-x6 Ai 6, 0)4 6 Pti 1 g , 20 ad /44 , f2710 X Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available� / i /24--/ 1 a___.JoU iti I Xis"!i s 1- .']/Z -G 7.1 J i4 C f N City Services (After reviewing the event application, City soviets may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. 774/44 — 6 City Streets or Right-of-way No • Yes J` Start/End Time: Date: WP1 0-1-3l City Sidewalks or Trails No Yes Start/End Time: 7-66 Date: -7-,6b Public Parking Lots or Spaces No • Yes i 1.444 Start/End Time: '7 — 6 041ADate: //Mk/ a / 31 Fees may apply Will event need barricade(s)? No iKr Yes • Number needed: see Instructions Fees may apply Will extra picnic tables be needed? No X Yes • Number needed: see instructions Feesmauappty Willportable restrooms be needed? No X Yes ■ Number needed: P see Instructions Fees may apply Will extra trash receptacles be needed? No X Yes IN Number needed: instructions see Describe trash removal and cleanup plan during and after event: Will event need traffic control? No DK Yes ■ Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: Fees may apply see Instructions Will "No Parking Signs" be needed? No* Yes • Number needed: Show location(s) on site map Will event need security? No X Yes • If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: ,CA '? A /Z1/111,V9)/P4 A1s l°/2- ' ow -S- YgA/ 5 Will event need EMS services? No lA Yes • Contact Lakeview EMS, 651-430-4621 J \ Describe plans to provide first aid, if needed: PA4�� Ovula .- )0OV (ik 0 D6r44 zf Describe the emergency action plan if severe weather should arise: eX H / Z01-672-6 w > L 4 1G Lr TO 00 t -d ervo e %9L 4 (A-- 56? -G ciiL ° ri 1 ty1 � G l i 4, 4,4/2_7r -c- v oAte, U„-� T .) L-. lav G -7 -A17 -ha eA- NAs /e/S-6-0 , a4 e 5eve r/ W 0 -A4 --r9 C.A..) r L. L lee? 0 r 1/2/1; PA &O id S0Z 1 SZV ey27_,-1-6,17Z List any other pertinent information: I: //1,4L, Li}C} 0°1-'J yv 7-6 I9' /'ter) / X) /v )4 A 47'02 10e0YE; l/— GO>/7-0evv-5 04 24 4JGc, , The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance” may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. i realize my submittal of this application request constitutes a contract between myself and the / - City of Stillwater and is releaseyf Lich. it 4 Signature of Applicant orAVthorized Agent Date ulberry Street East 1 * The Greater Stillwater Chamber of Commerce is going before the City of Stillwater to request a date change for the 2015 Rivertown Art Festival again this year. We'd appreciate your feedback to this question so we can present the results to the City as further incentive. The Rivertown Art Festival has historically been held the third weekend in May. In 2014, the Greater Stillwater Chamber of Commerce requested the event to be pushed to the last weekend in May to avoid bad weather. Should the Greater Stillwater Chamber of Commerce request that the event be held May 30 & 31st instead of May 16 & 17th, 2015?A Number of Response Answer 0% 100% Responses Ratio YES! Higher chance of better weather later in the season! No. Go back to the original date. No Responses 56 84.8% 10 15.1% 0 0.0% Totals 66 100% Mulbez�' ti 1 iwaijr THE HIRTHPLACE OF MINNESOTA Publi Parking Downto n Stillwater N rth Lots City Parking Lot - City Parking Ramp Private parking ONLY 15 minute parking limit 30 minute parking limit Loading/unloading - Bus loading/unloading - Bus parking - On -street handicapped Map produced by Stillwater Parking Commission 11/4/14 Draft Lot 1 (hourly) -- 98 spaces Lot 2 (hourly) -- 84 spaces Lot 3 (hourly) -- 33 spaces Lot 4 (hourly) -- 29 spaces Lot 5 (hourly) -- 7 spaces Lot 6 (hourly) -- 16 spaces Lot 7 (hourly) -- 16 spaces Lot 8a ("private") - 51 spaces Lot 8b (hourly) -- 75 spaces Lot 9 (hourly) -- 30 spaces Lot 10 (hourly) -- 48 spaces Lot 11 (hourly) -- 45 spaces Lot 12 (24 hr) -- 101 spaces Lot 13 (3 hr) -- 23 spaces Lot 14 (24 hr) -- 8 spaces Lot 15 (4 hr) -- 13 spaces Lot 16 (4 hr) -- 47 spaces Lot 17 (4 hr) -- 97 spaces Lot 18 -- 60 spaces Lot 19 -- 75 spaces Lot 20 (24 hr) -- 22 spaces Ramp (hourly) - 248 spaces Total = 1,226 spaces Commezeial P'v� i11watt THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: November 14, 2014 MEETING DATE: November 20, 2014 RE: JX Event Venue - Alternative Parking Provisions Background Judd Sather is planning to open a second event center downtown. This one is to be known as JX Event Venue and would be located in the 100 Block of South Main. A two phase build -out is envisioned. By spring of 2015 Phase I would be opened. This would be located at 120 and 122 S Main and is conceptually planned to accommodate up to 367 people.' By 2017 Sather hopes to open Phase II upstairs at 124 South Main and increase his event accommodations for up to 630 people.2 This case came before the Downtown Parking Commission on October 23, 2014. The Commission vote was tied 3-3-1 and consequently the case was forwarded to the Planning Commission and City Council without a decision or recommendation. On November 17, 2014 the Planning Commission heard the case. The parking plan presented to the Planning Commission by Mr. Sather was significantly different thatn the plan reviewed by the Downtown Parking Commission. Consequently, the Planning Commission tabled it to give the Downtown Parking Commission an opportunity to review the revised parking plan.3 1 Phase I has about 3,500 square feet of assembly area. Of this 1,750 sf would have permanently fixed tables. So the banquet standard would apply and the occupancy load would be 1 person per 15 sf. This would be 117 people. The other 1,750 feet would be flexible space with tables that are not permanently fixed. The non -banquet standard of 1 person per 7 sf would apply here. So, this portion of the room has a load of 250. Therefore, as proposed the total occupancy load would be 367. 2 As with the lower level, half of the assembly area would have fixed banquet tables. So the 2,500 total sf would have 1,250 sf of fixed tables (84 person occupancy) and 1,250 of flexible space (179 people). The upstairs total with this arrangement would be a 263 person occupancy load. So the total occupancy of both the lower and upper levels would be 630. s Since floor plans and business plans are still conceptual, this report will include both phases, but will concentrate on Phase I. By the time Phase II is constructed, its plans are likely to change. Therefore, Mr. Sather will need to come back to the Parking Commission to discuss parking for Phase II before construction begins on that phase. Page 2 of 7 JX Event Venue Parking November 14, 2014 Analysis Given the space limitations on historic properties downtown, businesses within existing buildings cannot typically provide on-site parking. For this and other reasons, the City has created a downtown parking district, which allows for what the Zoning Ordinance calls "alternative provisions". The "alternative provisions" approved by the Parking Commission typically are either to: 1) lease available spaces from an adjacent property owner; or 2) mitigate the deficit by using the public parking system at the current cost of $10 per month per space. The parking required for the existing and the proposed facility are presented in the table below. As seen above, Phase I of the proposed event center will have a parking requirement of 123 spaces. This represents an increase of 86 required spaces compared with the previous use. Since about 1999 the City has fairly consistently applied the policy that only the increase in required parking needs to be mitigated when an expansion or use change is proposed downtown. If Phase II develops as conceptually presented, the increased parking requirement for 124 S Main would be 80 spaces. The total increased parking requirement for both phases as currently envisioned would be 166 parking spaces. 4 Calculations are based upon scaled conceptual floor plans for the proposed facility. 5 About 7,250 gross square feet (gsf) @ 1 parking space per 200 gsf = 37 spaces (rounded up) 6 At a rate of 1 parking space for each 3 persons of design capacity (i.e. occupancy load), the required parking for the 367 person capacity is 123. 7 1 space required for each 1,000 square feet of storage area (7,250 sf total). Spaces required for existing facility° Parking required for proposed facility3 Parking increase 120 & 122 S Main (Phase I only) Parking for retail 37 5 Parking for 367 person occupancy load 1236 86 124 S Main (Phase II only) Parking for storage 8' Parking for 263 person occupancy load 88 80 TOTAL both Phases 45 211 166 As seen above, Phase I of the proposed event center will have a parking requirement of 123 spaces. This represents an increase of 86 required spaces compared with the previous use. Since about 1999 the City has fairly consistently applied the policy that only the increase in required parking needs to be mitigated when an expansion or use change is proposed downtown. If Phase II develops as conceptually presented, the increased parking requirement for 124 S Main would be 80 spaces. The total increased parking requirement for both phases as currently envisioned would be 166 parking spaces. 4 Calculations are based upon scaled conceptual floor plans for the proposed facility. 5 About 7,250 gross square feet (gsf) @ 1 parking space per 200 gsf = 37 spaces (rounded up) 6 At a rate of 1 parking space for each 3 persons of design capacity (i.e. occupancy load), the required parking for the 367 person capacity is 123. 7 1 space required for each 1,000 square feet of storage area (7,250 sf total). Page 3 of 7 JX Event Venue Parking November 14, 2014 Impact upon parking district There are 1,842 public parking spaces in the downtown parking district. 1,226 of these spaces are located within city parking lots, the rest are on -street spaces. Currently the total number of business mitigation parking spaces downtown equals10.2% of the total on and off street public spaces. It equals 15.3% of the public parking lot spaces.8 If the City approves the JX Event Venue request to allow 166 additional public parking spaces to mitigate their proposed deficit increase, the total peak season mitigation number would rise to 353. That represents 28.9% of the total public parking lot spaces downtown, 19.2% of the total public lot and on -street spaces. Currently, the mitigation charge for each deficit on-site space is $10 per month. If 166 spaces are mitigated at the standard rate, the monthly cost would be $1,660. Proposed Parking Plan Mr. Sather proposes to mitigate his Phase I parking deficit of 86 spaces through a combination of valet parking and public lot usage. Details are included in Appendix A. A summary of the plan is provided here. On Fridays and Saturdays the valet staff (six people at peak times) would work from five loading/unloading spaces on Chestnut Street and Union Alley. The event center guests (actually, the general public could use the valet service as well), would stop at one of the five spots and their cars would be driven to the parking ramp. The valet driver would swipe a city issued card at the ramp, and at the end of each month the city would send an invoice for the parking to JX Events. Currently there are three 15 minute loading/unloading spaces on Chestnut Street. Mr. Sather proposes to use two of these (see attached map) on Fridays and Saturdays; reserving them with valet parking signage. In addition, he proposes to convert the three standard parking spaces around the corner on Union Alley to 15 minute spaces and use those for valet service on Fridays and Saturdays. At the current rate of $3 per day, the lease rate for all five valet spaces on Fridays and Saturdays would be $1,560 annually. But, since the valet spaces are offered to the general public, Mr. Sather requests that the lease rate be reduced by half, or $780. 8 During peak seasons 126 public parking spaces are currently used to mitigate on-site parking shortages of various businesses. This does not include the 61 spaces for the approved Water Street Inn addition. If that is included, the peak season mitigation number rises to 187. That is 15.3% of the public parking lot spaces (including the ramp), or 10.2% of the total number of public parking spaces downtown (including on -street spaces). Page 4 of 7 JX Event Venue Parking November 14, 2014 Mr. Sather believes that more than half of his guests will use the valet service and have their cars parked at the City ramp. Assuming half or less of the parking deficit would be mitigated through the use of the public parking lots, Mr. Sather suggests a fee payment for the other half of his guests. That would mean that 43 of the 86 car deficit would be taken care of by fee. At the current rate, the fee would be $430 per month. Options The Parking Commission has several options, including: 1. Require mitigation for 86 monthly parking permits at a rate of $860 per month. In addition, the following conditions should apply: a. The actual parking deficit increase will be recalculated when construction drawings are submitted for a Phase I building permit. If the deficit increase is greater than 86, the mitigation fee must be based upon the actual deficit increase. b. The parking mitigation for Phase II must be considered separately by the Parking Commission prior to issuance of the building permit for that phase. 2. Approve the parking plan as proposed by Mr. Sather, with the following conditions: a. The JX Event Center must enter into a parking mitigation agreement with the City Council prior to issuance of a building permit for Phase I. b. The parking mitigation for Phase II must be considered separately by the Parking Commission prior to issuance of the building permit for that phase. 3. Find that the proposed event center has a disproportionately large and negative impact upon the public parking system and upon Main Street, and deny the request for use of the public parking system to mitigate for the on- site parking deficit. Recommendation Discuss the parking plan proposal and decide whether it would sufficiently and safely mitigate the event center's parking deficit. bt Attachments: Appendix A Parking Plan Map Front facade Downtown Parking System Map Page 5 of 7 JX Event Venue Parking November 14, 2014 Appendix A Mr. Sather plans to mitigate the Phase I parking deficit for the JX Event Center in the following manner (also see the attached map): 1. Notify customers of no stopping on Main Street a. Two signs at Main Street entrances i. These movable signs would be placed at curbside prior to events. ii. They would say something to the effect that parking and dropping off event goers is prohibited iii. These signs would need to go to the HPC for review b. Website would contain this information c. Verbally inform each large party of this 2. Valet park at least half of the event center's customers a. All day Friday and Saturday set up valet Parking signs i. Signs would be placed as shown on the attached map b. Two loading spaces on Chestnut Street as valet spaces i. Either two most westerly existing loading spaces, or add one/two in front of the O'Brien photography shop c. Three loading spaces on Union Alley i. Add three loading spaces at the south end, east side of the alley d. Cost to reserve the five loading spaces for valet use i. $3 per day per space is standard price ii. If the standard price is required for Friday and Saturday reservations each week, the five spots would have an annual reservation fee of $1,560. iii. Since Mr. Sather is contemplating offering the valet service not only to his customers, but to the general public, perhaps the reservation of the loading spaces would not require the same fee as if reserving a space for exclusive private use. Therefore, perhaps the reservation fee could be discounted by 50% to $780 annually ($65 monthly). e. Valet staff would park the customer vehicles in the parking ramp. i. The event center would be issued five of six passes for the parking ramp. ii. Valet staff would keep track of the number of cars they park. This would be verified through the ramp's revenue equipment. iii. Monthly invoices would be mailed to the event center. iv. There are two standard prices for the ramp: $3 off season; $5 summer weekends. 1. A discount is offered to all bulk purchasers of passes ($2.50 and $4.50). 2. In this case, the large number of vehicles over the course of a year may merit a larger than normal discount. Perhaps each car parked could be invoiced $2 of $3 depending upon the season. 3. Parking mitigation fee for half of event center's customers a. Those customers that do not have their cars parked by valet service will use the public parking lots. b. Phase I = 86 space deficit increase. If half of spaces are valet parked, the mitigation fee for the 43 customer vehicles that park in the surface lots would at $10 each have a total mitigation fee of $430 per month. As proposed by Mr. Sather, the total cost per month for using the public parking system would be $495 per month, plus $2 or $3 per car parked in the ramp. Page 6 of 7 JX Event Venue Parking November 14, 2014 Page 7 of 7 JX Event Venue Parking November 14, 2014 Second phase event center iL First phase event center jijwater THE B I R T H P t A r€ OF MINNESO DOWNTOWN PARKING COMMISSION MEETING DATE: November 20, 2014 REGARDING: Parking Ramp Signage PREPARED BY: Abbi Jo Wittman, City Planner BACKGROUND At their November 3 meeting, the Heritage Preservation Commission approved the alteration of directional parking lot signage to guide visitors to the parking ramp. After that meeting, staff discussed the signs with the Public Works Department. Their Department has indicated they could have the signs installed by the spring as material ordering will be, nearly one month out. Staff may obtain bids from third party vendors, if directed by the Downtown Parking Commission. There is not certainty, however, a third party could have them produced sooner than the City's Public Works Department. Payment for third party signs would be made through the Downtown Parking Commission's reserve. COMMISSION ACTION The Commission must discuss whether to direct staff to obtain bids from third parties, and to authorize production with the lowest bidder, or to have Public Works staff order the materials for the signage and have the signs made. Page 1 of 1 i11watt THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: November 14, 2014 RE: Special Event Parking - How Much Is Too Much? BACKGROUND A lively, vibrant downtown is generally a healthy sign. Many constituents of the community agree that events held in the downtown venue are a positive addition to that vibrancy. Consequently, the City has several policies that together allow private use of downtown public space (parking lots, streets, parks, trails and the pedestrian plaza). And, those policies set very few limitations on private event use. As long as the facility is not reserved by someone else, traffic safety is maintained, and general public safety is not compromised, then a private group can reserve the space. One consequence of these policies is that other customers that have to rely on the municipal lots, and who invested money to buy or lease property in close proximity to those lots, are inconvenienced whenever the lot they typically use is reserved for an event. The tension between the inconvenienced customers and the event producers stays in balance in the "better years". By "better years" we mean during years when events are well distributed throughout the system, do not impact the same lots too often, and both North Lowell Park and South Lowell Park are available for use during the event season. This year was not a "better year". Both sections of the park were closed most of the season, and certain lots north of Myrtle Street were reserved fairly frequently for events. Every Wednesday during the summer the offices that rely on Lot 8b, for example, are displaced by the car club. The result was an unusually large number of complaints from inconvenienced customers. Attached is a sampling of the complaints. FOLLOW-UP On August 21, 2014 the Parking Commission began discussing event parking in general terms. (See attached minutes.) Two specific information requests came out of that discussion. The first was for staff to research actual event usage of downtown lots last year. The second was to give thought to a method of keeping track of which lots are reserved at any given time. Attached are two maps that present the requested information. The first map shows which dates each of the downtown lots were used for events in 2014. The second map gives an example of a method for showing which lots are reserved on which dates. The simplest way to present the Special Event Parking Page 2 reservation information to the public may be to have one webpage for each summer month. On a master page, options would be given to click on a month for the information. ACTION NEEDED The Parking Commission is asked to decide whether a change to the current policies is desired. If so, an outline of study topics is needed. In addition, the commission should begin to consider whether the study should be done by the Parking Commission, or whether we should explore the feasibility of hiring a consultant to do the majority of the work. bt Attachments: Aug 21, 2014 minutes 2014 event parking map 7/18-21 - Log Jam Days Lot 11 Lot 13 iliwater rEI ,tT�OF MI NN F SO. A Event Parking in Municipal Lots 2014 ing Art Fair g Jam Days II Art Fair - Cruisin' on the Croix (Weds) 7/4 - Fireworks 10/10-12 - Fall Harvest Fest 7/18-21 - Log Jam Days 7/18-21 - Log Jam Days Lot 14 Legend Private parking ONLY City Parking Lot - City Parking Ramp 15 minute parking limit 30 minute parking limit Loading/unloading - Bus loading/unloading - Bus parking - On -street handicapped Downtown Residential Units On-site parking? Yes • No 7/18-21 - Log Jam Days 10/10-12 - Fall Harvest Fest 6/4 - 8/27 - Cruisin' on the Croix (Weds) 7/8, 15, 22 - Summer Tuesdays 7/4 - Fireworks 7/18-21 - Log Jam Days 10/10 - 10/12 - Fall Harvest Fest 6/4 - 8/27 - Cruisin' on the Croix (Weds) 7/8, 15, 22 - Summer Tuesdays 0 0 Y o \:0.\age 2/22 - Bocce Ball Tournament 7/10 - Rumble on the Deck 7/4 - Fireworks 7/18-21 - Log Jam Days /29, 8/12, 19, 26 - Summer Tues Lot 16 , .A\ taddY Bear Lot 1 (hourly) -- 98 spaces Lot 2 (hourly) -- 84 spaces Lot 3 (hourly) -- 33 spaces Lot 4 (hourly) -- 29 spaces Lot 5 (hourly) -- 7 spaces Lot 6 (hourly) -- 16 spaces Lot 7 (hourly) -- 16 spaces Lot 8a ("private") - 51 spaces Lot 8b (hourly) -- 75 spaces Lot 9 (hourly) -- 30 spaces Lot 10 (hourly) -- 48 spaces Lot 11 (hourly) -- 45 spaces Lot 12 (24 hr) -- 101 spaces Lot 13 (3 hr) -- 23 spaces Lot 14 (24 hr) -- 8 spaces Lot 15 (4 hr) -- 13 spaces Lot 16 (4 hr) -- 47 spaces Lot 17 (4 hr) -- 97 spaces Lot 18 -- 60 spaces Lot 19 -- 75 spaces Lot 20 (24 hr) -- 22 spaces L Ramp (hourly) - 248 spaces Total = 1,226 spaces Map produced by Stillwater Parking Commission 11/4/14 Draft Lot 10 iliwater TIE I I�t7�OF MI ON E 5O I A Event Parking in June 2015 6/3, 10, 17, 24 (all day each date) Cruisin' on the Croix (Weds) 6„age 6/14 - Grand Prix Bike Race Lot 20` a e. TME NINTNYLACE OF MINNESOTA DOWNTOWN PARKING COMMISSION MEETING MINUTES August 21, 2014 REGULAR MEETING Chairwoman Pelletier called the meeting to order at 8:34 a.m. Present: Chair Pelletier, Commissioners Hopfe, Junker, and Anderson, Council Representative Kozlowski Absent: Commissioners Helmberger, Johnson and Lettner Staff: Community Development Director Turnblad, Police Chief Gannaway, Parking Enforcement Officer Pasket, Event Coordinator Eastman APPROVAL OF MINUTES Motion by Commissioner Junker, seconded by Commissioner Hopfe, to approve the June 19, 2014 meeting minutes. All in favor, 4-0. SPECIAL EVENTS Fall Art Festival Community Development Director Turnblad reviewed the request. The Stillwater Chamber is asking to reserve Mulberry Street from Main Street to include Mulberry Point, Lot 9 and part of Lots 8a and 8b for October 3 (set-up day) through 5. River Market has agreed to the use of part of the lots for the event, but wishes to discuss long term use of lots and business impacts for the future. Staff recommends granting the request as proposed and charging the standard price of $526.50. Although construction in Lot 10 will coincide with the event, Public Works Director Sanders is comfortable with construction traffic and set up traffic sharing Mulberry Street while event set-up is occurring. Chamber Director Todd Streeter added that the event will use the area adjacent to River Market only if needed. Music will be in Frank Fabio's parking lot. Commissioner Anderson expressed concern with the barrier leaving only one access point. Mr. Streeter asked if use of Lot 10 could be considered closer to the time of the event for artist trailer parking. Motion by Commissioner Anderson, seconded by Commissioner Hopfe, to approve the request as proposed, adding Lot 12 for vendor trailer parking, and charging $526.50. All in favor, 4-0. Downtown Parking Commission August 21, 2014 Harvest Fest Community Development Director Turnblad informed the Commission that Summer Tuesdays is asking for use of Lots 4, 5, and 9, for October 10 (set-up) 11 and 12. Staff recommends approval with a standard fee of $297. Cory Buettner, Summer Tuesdays, explained the request. Motion by Chair Pelletier, seconded by Commissioner Hopfe, to approve the request as proposed, and charging $297. All in favor, 4-0. NEW BUSINESS Event Parking Community Development Director Turnblad informed the Commission that events this past summer generated more parking lot complaints than before. He led discussion of how to balance use of lots for events, businesses and other uses. Commissioner Junker commented that, for downtown residents, the number of events scheduled downtown can be overwhelming. The events are good, but too frequent. He suggested building on the four major annual weekend events and limiting the number of other events. Councilmember Kozlowski noted that the Council needs to determine an acceptable level of events. A parking calendar available online may help. Commissioner Junker said the Commission should notify event coordinators that the Commission is looking at possibly limiting events well in advance. Community Development Director Turnblad suggested having a series of discussions with user groups. Commissioner Junker requested a calendar detailing event parking lot usage over the summer to use as a tool for discussion. Commissioner Hopfe recognized that trail completion will also impact lot usage. Community Development Director noted that the suggestion was made that two way traffic should be allowed in and out of Lots 8a and 8b, so if the lots are leased for an event, temporary fencing should be provided along the perimeter with two people stationed to control the lot. Event Coordinator Eastman recommended that the City take the lead on event parking, rather than event planners. She agrees with the idea of an online parking calendar. The City could invest in pedestrian barricade for use by events. The events could be charged for delivery. Page 2 of 4 Downtown Parking Commission August 21, 2014 She encouraged Commissioners to draw on her past experience and tools created for use with a similar situation on Harriet Island. Commissioner Anderson noted that the boat slip owners are allotted parking spaces with their slip but prefer to park closer. This leads to complaints. Community Development Director Turnblad reminded the Commission that next year, all the lots east of Main Street will become pay lots, with a residential pass system allowing Stillwater residents to park for three hours. Boat slip owners will be able to purchase a monthly permit to park in certain lots, otherwise will be ticketed. Downtown Residential Parking Passes Community Development Director Turnblad said downtown residents have complained about the ordinance requiring them to move cars every 24 hours. This affects those who live on their boats in the summer, and condominium owners without on-site parking. The Council held first reading of an ordinance amendment granting authority to the Police Chief to allow parking over 24 hours not only in emergency situations but also to issue residential parking passes for downtown that would allow people to park more than 24 hours. However the Council did not come up with a program or policy to administer this, leaving that to the Parking Commission. Police Chief Gannaway stated it would have to be one location where parking over 24 hours would be allowed. The parking ramp is under-utilized. Parking Enforcement Officer Pasket remarked that the 24-hour parking regulation is enforced only on complaint. Staff does not have time to seek out violators. The ordinance change would complicate snow plowing and cause enforcement problems. He thinks the ordinance should be left as is. Councilmember Kozlowski stated that making residents move from one spot to another per the existing ordinance seems unnecessary as it doesn't reduce overall impacts on the system. Parking Enforcement Officer Pasket replied that some residents park for 24 hours in the three-hour parking spaces. He doesn't actively enforce 24-hour parking in the permit lots unless he receives a complaint, in which case he tries to give the owner a courtesy call. Councilmember Kozlowski said he would like the ordinance to reflect what residents are allowed to do in practice. He would like to be able to inform downtown residents who don't have designated parking spots where they should park overnight. Parking Enforcement Officer Pasket suggested the City could expand on the monthly permit to allow parking over 24 hours, but require the car be moved in the winter to facilitate snow But it would be hard to determine when it needs to be moved, after weeks or months. Page 3 of 4 Downtown Parking Commission August 21, 2014 Councilmember Kozlowski said if parking over 24 hours is allowed, it should only be in Lots 16 or 17. The consensus of the Commission was to leave the ordinance as is, allowing downtown residents to park longer than 24 hours in Lots 16 and 17. Police Chief Gannaway stated this will have to be revisited after the lots are completed next year. OTHER BUSINESS Parking Ramp Directional Signs Chair Pelletier explained recommendations for signs directing users to the parking ramp. Signs should designate "Parking Ramp" with an arrow. The "P" signs should remain above. There are six locations. The arrows that direct drivers to surface lots should be eliminated as they are confusing. This will be sent to the Heritage Preservation Commission for review. ADJOURNMENT Motion by Commissioner Hopfe, seconded by Commissioner Anderson, to adjourn at 10:30 a.m. All in favor, 4-0. Respectfully Submitted, Julie Kink, Recording Secretary Page 4of4