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HomeMy WebLinkAbout2014-12-18 DTPC PacketTHE BIRTHPLACE OF MINNESOTA DOWNTOWN PARKING COMMISSION AGENDA Thursday, December 18, 2014 8:30 AM Conference Room 213, City Hall 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF NOVEMBER 20, 2014 MINUTES 4. NEW BUSINESS 4.01 Concept discussion of alternate site for JX Event Center 4.02 Permit Parking in 2015 5. SPECIAL EVENTS 5.01 Brine's Bocce Ball Tournament 6. OTHER BUSINESS 6.01 Parking Ramp Signage 6.02 Event Parking 7. ADJOURNMENT a e. THE HINTHYLACE OF MINNESOTA DOWNTOWN PARKING COMMISSION MEETING MINUTES November 20, 2014 REGULAR MEETING Chairwoman Pelletier called the meeting to order at 8:30 a.m. Present: Chair Pelletier, Commissioners Anderson, Helmberger, Hopfe, Johnson, and Lettner, Council Representative Kozlowski Absent: Commissioner Junker Staff: Community Development Director Turnblad, Police Chief Gannaway, Parking Enforcement Officer Pasket APPROVAL OF MINUTES Motion by Commissioner Helmberger, seconded by Commissioner Hopfe, to approve the October 24, 2014 meeting minutes. All in favor, 6-0. NEW BUSINESS Rivertown Art Festival Community Development Director Turnblad reviewed the request. The Chamber would like to use parts of Lots 8a and 8b, 9, 10 and 11. He noted for discussion purposes that the Commission is currently working on a policy for use of downtown lots; also the 2015 fee schedule for use of lots has not been adopted yet, so the fee will have to be set after the Council adopts the 2015 fee schedule. Staff recommends approval of the request with the exception of Lot 8a and Lot 10. Chamber Director Streeter informed the Commission that he was deleting Lot 10 from the request in order to keep that lot open for PD Pappy's. Community Development Director Turnblad noted that weather and a shortage of cement have delayed construction of Lot 10 until next year. In addition, Lot 8a is leased exclusively to River Market, so staff strongly discourages using it for any events, and would recommend use of four foot high temporary fencing for Lot 8a. Chair Pelletier stated she wished the event were scheduled a couple weeks earlier as in the past. Commissioner Helmberger asked if the downtown businesses were consulted about their preferred dates for the festival. Downtown Parking Commission November 20, 2014 Mr. Streeter responded that everyone is affected by the event; if only 10% of the artists said they would like the second date, then there may not be enough artists for the event. Commissioner Anderson replied it's not fair what the date change is doing to the businesses. Mr. Streeter stated he understands there's opposition to the date change. Community Development Director Turnblad noted that the City's event coordinator counted open parking spaces during the 2014 event, and observed that the later date didn't appear to negatively affect parking especially in the south end of downtown. The City held a pre -event meeting and only Commissioner Hopfe attended. Council Representative Kozlowski confirmed that the City had an open house about it and one person showed up. Motion by Commissioner Helmberger, seconded by Commissioner Hopfe, to approve the use of Lots 8b, 9 and 11 without a recommendation on what dates are acceptable. The condition of approval is that Lot 12 not be included in any event materials as a possible lot for vendors to park in. All in favor, 6-0. Cruisin' on the Croix Community Development Director Turnblad reviewed the request, which is to reserve Lots 4, 5, 9, 10, and 11 for the same number of event dates as in 2014: the first Wednesday of June through last Wednesday of August. Chair Pelletier said this is too many dates. She mentioned that people in the Maple Island Building and PD Pappy's complained to the City about the event last summer. Community Development Director Turnblad summarized that there were two kinds of complaints - 1) simply the lots used - the City can solve this as long as it avoids use of the River Market lot; and 2) the majority of complaints were about using this part of the parking system - people in the Maple Island Building who normally park in that field felt inconvenienced every week to find a different spot. The other complaint is that it goes on all summer long. Commissioner Hopfe noted that the other thing that kept coming up last year was that the lots were closed for two days straight (with Summer Tuesdays and Crusin' Wednesdays). To have two full lots on the north end of downtown essentially closed all day for two days was an issue for businesses. Scott Zahren, Event Coordinator for Crusin' on the Croix, remarked that email that he and Chamber Director Streeter received indicated that the only people impacted by the event were the people who live downtown and that parking becomes inconvenient for them. That was the rationale for eliminating use of Lots 4 and 5. He has lived downtown for 10 years Page 2 of 7 Downtown Parking Commission November 20, 2014 and doesn't see that as an issue. There appears to be adequate parking for the people who live downtown. Wednesday is 20% of the week. The folks who work downtown and use Lots 8a and 8b - there are other lots these folks can park in and go to work. If it's an inconvenience, it's a short inconvenience considering the number of days. Commissioner Helmberger commented he agrees that when you live downtown, parking can be an inconvenience. Those are just issues that come with living and working downtown. Mr. Zahren added that downtown employees are taking customer spaces. The ramp is under- utilized. He would like the Commission to come up with a solution to get the employees who are inconveniencing customers to park in the ramp. Chair Pelletier noted that next year riverfront parking spots will cost $5 so they probably will not park there anymore. Mr. Zahren said more signage is needed to indicate where the parking ramp is. There is plenty of parking downtown - the parking problem is a perception problem. This event draws 200 people who spend money at businesses. The cars cycle in and out. 225 dash plaques are given out every week. They come in, spend an hour or two and leave. When a spot becomes vacant, another car pulls in. He offers businesses the opportunity to hand out flyers during the car show event. Chair Pelletier stated at the very least, she would like to eliminate the car show during Log Jam week. She also would like to reduce it a couple more weeks. Parking Enforcement Officer Pasket pointed out that Lot 4 is where some of the barber shop customers and residents of 200 S. Main St. want to park. The City is looking at making Lot 4 a permit lot, as it seems to be the one that attracts the most monthly permit parkers. Chair Pelletier asked if Lots 9, 10 and 11 are not enough spaces for the event. Mr. Zahren replied that some of the major sponsors would balk at sponsoring the event if that many of the parking lots were cut out of the program. Chair Pelletier asked why would people not pay $1 a car to sit in beautiful Stillwater? Mr. Zahren responded that does not happen in car shows. That is why they want to be down by the river. He could probably get by with Lots 9, 10 and 11 but he would lose major sponsors, such as the Water Street Inn, Rick's 36 and Anytime Bail Bonds, which would create a deficit. It's always been the intention to use Lots 10 and 11 and get out of Lots 8a and 8b. He understands the River Market concerns. Commissioner Helmberger commented that the car show is a good opportunity for families. It brings the local people in during the week. Page 3 of 7 Downtown Parking Commission November 20, 2014 Mr. Zahren added it's something to do - it's free, it brings kids, wheelchairs, dogs, old and young - it's exciting because it's every week. Sponsors want more impact - with more days they get more impact. Police Chief Gannaway stated he would be concerned if the event is held the same night as Rumble on the Deck. Mr. Zahren said he would like to see downtown grow and thrive - this is a solid opportunity. To inconvenience a few of the downtown residents like himself, in the long view, is OK. A busy downtown Stillwater is better than a ghost town. Chair Pelletier said she would like to see Lots 4 and 5 eliminated from the event but understands Mr. Zahren's concerns. Mr. Zahren said he always asks sponsors what they would like. He wants to please them. They are telling him they don't want the event scaled back. Motion by Commissioner Helmberger, seconded by Commissioner Johnson, to approve the use of Lots 4, 5, 9, 10 and 11 for all of the requested dates except for that of Log Jam week; and if the Rumble on the Deck falls on a Wednesday, the car event would not be allowed to use that lot on that Wednesday either. Motion failed on a 3-3 vote with Commissioners Helmberger, Johnson and Lettner voting aye, Commissioners Hopfe, Anderson and Chair Pelletier voting nay. Chair Pelletier said she thinks lots 4 and 5 should be eliminated. She likes the event but it's just too big and has too many dates. Commissioner Helmberger said he thinks it's a good event for downtown. Commissioner Hopfe commented the requested dates are OK, but downtown businesses pay a lot of taxes and to have the parking lots shut down twice a week during the entire busy season is not good. An audience member responded that she doesn't see any of the downtown restaurants encouraging their employees to use the parking ramp. Commissioner Hopfe said they all encourage that, but you can't force the employees to park in the ramp. It's an issue for every building downtown, not just the restaurants. Commissioner Anderson stated that blocking the street on Tuesday creates a problem for Marina residents. Parking Enforcement Officer Pasket remarked if somebody parks in those lots and doesn't move, he is not towing them - they stay there. He's just trying to prohibit new cars from parking there. Page 4 of 7 Downtown Parking Commission November 20, 2014 Mike Lynskey said he represents 60,000 square feet on Main Street. He has never heard a negative comment about the car show. His tenants like the fact that it brings people in. He doesn't think there's a parking problem in Stillwater. There's a congestion problem that will go away when the bridge is constructed. You can always find a parking place in downtown Stillwater. Council Representative Kozlowski recognized that the ramp is never filled to capacity. Parking Enforcement Officer Pasket suggested erecting a sign saying Lot 4 will be closed at 1 pm, and blocking it off at 5 pm. Mr. Zahren stated the natural point of entry is Myrtle Street, so Lot 4 is the first one to fill up. Commissioner Helmberger said he would like to see downtown residents given a consistent place to park so they can stay out of the way for events. Parking Enforcement Officer Pasket said if the event can delay the opening of Lot 4 till 3 pm that would be good. Mr. Zahren responded that would not work. Council Representative Kozlowski stated he would like to give downtown residents a more specific place to park. Parking Enforcement Officer Pasket noted that Lot 3 has ample parking for people who use permits so they don't have to use Lot 4. Motion by Chair Pelletier, seconded by Commissioner Anderson, that as long as Lot 3 becomes available for downtown residents with parking permits in 2015, the use of Lots 4, 5, 9, 10 and 11 would be allowed for all of the requested dates except for Log Jam week; and if the Rumble on the Deck falls on a Wednesday, the car event would not be allowed to use that lot on that Wednesday either. All in favor, 6-0. Sather Event Center Community Development Director Turnblad reviewed the request for an event center on Main Street. At the Planning Commission, a new parking plan was introduced. The Planning Commission wanted comments from the Downtown Parking Commission. In the first phase, the deficit increase will be 86 spaces. The proposed mitigation for this 86 is that on Fridays and Saturdays, the applicant will have a valet parking system. There would be three valet parking spaces in Union Alley and two valet spaces on Chestnut, for a total of five valet spaces. This would be a public valet system, not restricted to use by event center guests. Staff recommends charging the applicant the parking ramp rate of $3 on weekends Thursday through Sunday and $2 during the week per car. In addition there would be a fee charged to the applicant for reserving public on -street spaces. Proposed signage for each valet station would state no parking or stopping. The temporary signs would have to be approved by the Page 5 of 7 Downtown Parking Commission November 20, 2014 Heritage Preservation Commission. The Planning Commission will address the topic the second Wednesday of December. Police Chief Gannaway stated he has some issues with starting and stopping on Main Street creating more congestion, but is not sure if that is an issue for this body to discuss. It needs to be addressed by the Traffic Safety Commission. Mr. Sather replied he would figure out very quickly where the problems are. He would be paying in three different ways: valets would be paying to park the cars in the ramp, the business would be paying for the leased valet spots on the street, and paying for mitigation. The valet could serve any businesses. He would have a valet posted at the ramp also. Chair Pelletier remarked that Union Alley is narrow and is already congested. The Commission should think about adding delivery trucks, valet, band, loading etc. It's the busiest corner in town and now add people trying to figure out how to get there. Mr. Sather said he will try to keep all the valet cars going right up Chestnut. He agrees that the parking problem is a perception - the valet system would be funded by clients, so there would be no cost to the City. Council Representative Kozlowski stated he likes the fact that anybody can use the valet service. Clients will naturally park in the ramp, as it's so close to the event center. Commissioner Hopfe expressed concern about having one business take up 300 spots, plus events shutting down entire lots. The downtown is pretty full even for those who know how to find a parking spot. To consume large numbers of parking spaces on weekends impacts businesses. Mr. Sather reiterated that the proposal is an answer to the perceived problem of downtown parking. Mr. Lynskey commented that in his experience, there is not a parking problem downtown. The City should not start turning away businesses because of the perception that there is a parking problem. This event center proposal would be a good user of large space downtown. If denied, there could be another user who would bring up the same issues. Commissioner Helmberger said there are fixed costs to the parking ramp. It's better to charge $2 a space than get nothing. The proposal would build awareness of the ramp. Mr. Sather stated it didn't occur to him when he did this plan that there's not a left turn onto Chestnut when travelling north on Main Street. Maybe one valet spot should be in front of US Bank as well. Commissioner Hopfe noted this may cause other businesses to want to lease spaces on Main Street. Page 6 of 7 Downtown Parking Commission November 20, 2014 Motion by Commissioner Helmberger, seconded by Commissioner Johnson, to approve the parking plan concept as proposed and detailed in Appendix A of the staff report, with two conditions: 1) the exact location of the five valet stations is to be determined by the City Council after the Traffic Safety Committee reviews the plan; and 2) the applicant must enter into a formal agreement with the City Council for the use of the parking ramp and 15 -minute on -street spaces. All in favor, 6-0. UPS Request Community Development Director Turnblad explained that UPS is requesting the lease of a single parking spot in Lot 8b through December. They would park a 6' by 12' trailer in the spot during the days as storage so delivery van drivers can save time by staying local to refill their vans. Motion by Commissioner Anderson, seconded by Commissioner Hopfe, to approve the use of one parking stall in Lot 8b through the end of December. All in favor, 6-0. Commercial Parking Ordinance Amendment Community Development Director Turnblad outlined his staff report dated November 14, 2014. Construction companies, one in particular, are using downtown public parking lots as their private equipment storage yards. And, parking loaded trailers (boat and others) is a recurring problem in downtown lots. Current parking ordinances do not specifically address either situation. So, staff recommends two simple ordinance revisions to rectify the oversights. Motion by Commissioner Helmberger, seconded by Commissioner Anderson, to approve the recommended amendment for the commercial contractor parking prohibition as found in the staff report, and to change the language for empty boat trailer parking by striking the word "boat" and adding: "boat trailer/trailer." All in favor, 6-0. Parking Ramp Signs The Commission directed staff to solicit bids for the manufacture and installation of the parking ramp signs. If the installation date from the sign contractors is significantly quicker than can be done by the Public Works Department, and the price is reasonable, the City should go with an outside sign contractor. ADJOURNMENT Motion by Commissioner Helmberger, seconded by Commissioner Anderson, to adjourn at 11:22 a.m. All in favor, 6-0. Respectfully Submitted, Julie Kink, Recording Secretary Page 7 of 7 i11watt THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: December 12, 2014 RE: JX Event Center - Discussion of alternate site BACKGROUND In November the Parking Commission recommended approval, with conditions related to traffic and parking safety concerns, of the parking mitigation plan for the proposed JX Event Center on Main Street. The owner of the center, Judd Sather, recognizes the City's concerns. And, while continuing forward on the Main Street site, he is also exploring other sites that may be less concerning to the City. The second site that Mr. Sather is interested in is the former Connolly Shoe Factory building. Though a complete parking mitigation plan review request has not been submitted yet, Mr. Sather is interested in hearing the Parking Commission's comments on the concept. COMMENTS • Attached is the concept floor plan for the event center space in the shoe factory building. • If we restrict our review to the one story that would be used for the event center, Mr. Sather estimates an event occupancy load of 750 to 850 people. Let's use 800 for discussion purposes. o At a rate of one required parking space for each 3 persons of design capacity, the 800 person center requires 267 parking spaces. Let's also assume all 267 must park off-site. o Currently the 12,826 square feet office area on this story requires 43 parking spaces (1 per 300 sf). o The increased parking deficit for the proposed change of use on this story is 224 spaces. • Mr. Sather assumes 75% of his guests would use the ramp. • On weekends when the Lowell Inn has peak ramp usage (for which it pays a fixed % of its annual gross sales, with a minimum annual fee of $9,400), there may be 100 to 125 spaces available in the ramp. • Consequently, on weekends when business for both the Lowell Inn and the event center would peak, the ramp would not be able to accommodate all parking demand. o What method would the Parking Commission consider fair to mitigate the parking deficit? • The strict mathematical option would be to charge $10 per month for each of the 224 increased deficit spaces. That would be $2,240 per month, or $26,880 annually. That seems excessive, since peak occupancy of 800 will not occur frequently, and on most nights during the week, the center will have low or no occupancy. • Another option could be to charge $10 per month for a set number of deficit spaces and negotiate a fixed price or percent of event sales for the use of the ramp in addition. • Does the Parking Commission have a preference? bt Attachments: concept floor plans 5-102AG, 2p�5511\G OFF I C,5 COAt5 1/ 200 1/ 100 1/ 100 1/ 200 c X92 480 65 155 51'02AG: 1/ 200 iiCOM1130. u 0 19 FIX2 5.A-11\G 1/15 55� FIX; 5A' \G 1/ 15 660 5.1AG;- 1/15 294 X 5-10W".',. fL:XI131-:1/ 7 191 2ANC.: f1-002 I/ 200 82 =1-.X131-; 1/7 (---- 1M- +3 1/ 7 668 2696 W M existing office 12,826 FIX;2 S-AfI\G 1/ 15 725 h"C-�f\ \et increase occup, approx, 1/ 200 + 760 from office -,o 585( assemA4 i11watt THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: December 10, 2014 RE: Downtown Permit Parking in 2015 BACKGROUND All of the municipal parking lots between Nelson and Mulberry Streets have been reconstructed now. By springtime Lot 10 just north of Mulberry will also be completed. And with completion of that work, the Parking Commission has recommended to the City Council that all of the municipal lots east of Main Street should become pay lots. The City Council conceptually agreed with the recommendation. Therefore, this spring it is planned to begin charging $5 to park in Lots 1 — 11. Since the current parking permit policies and fees are designed around charging $5 to park in Lot 1 and $3 to park in Lot 2, the parking permit policies will need to be reconsidered to take into consideration the planned fee change. REQUEST Review each of the downtown municipal lots to determine which permits should be valid in each lot. Also, review the current permit fees to determine whether they should change in 2015. Then, forward recommendations to the City Council. ANALYSIS The following topics should be addressed. 1. In which municipal lots should monthly permits be valid for businesses (aka "day use permits")? This would include both parking for businesses that have to mitigate their lack of on-site parking, and individuals working downtown that do not want to move their cars every three or four hours. a. If a lot has very high demand and there is good reason to encourage a higher turnover rate, then a lot probably should not be offered for day use permits. b. Lots that would allow day use permits should be close to those commercial buildings that have the highest need. (See attached map.) c. Lots being considered for this type of permit probably should not be lots that are frequently reserved for events. This causes too much disruption for the permit customers. d. Currently vehicles displaying this type of permit on their dashboard can park in Lots 4, 5, 8b, 9, 16 and 17. e. Staff suggestion: In 2015 valid lots for these permits could be Lots 3, 4, 5, 8b, 11, part of 12 (see attached map), 16 and 17. (See attached map.) 2. In which lots should 24/7 downtown resident permits be valid? Parking Permits 2015 Page 2 a. If a lot has very high demand and there is good reason to encourage a higher turnover rate, than a lot probably should not be offered for downtown residential permits. b. Lots that would allow this residential permit should be close to those buildings that have apartments and no on-site parking. (See attached map.) c. Lots being considered for this type of permit probably should not be lots that are frequently reserved for events. This causes too much disruption for the permit customers. d. Currently these 24/7 permits are honored in Lots 4, 5, 8b, 9, 16 and 17. e. Based upon where the residential units are located that do not have on-site parking, staff suggests in 2015 the 24/7 permit could be valid in Lots 3, 4, 5, 10 and part of 12 (see attached map). Lot 10 would serve the people summering on their boats at Stillwater Marina. 3. The Parking Commission and City Council agreed that the parking lots east of Main would become pay lots in 2015, but only if Stillwater residents could park downtown for free. Which lots should Stillwater resident passes be valid in? a. Staff suggests that Stillwater resident permits could be valid in every public lot except Lot 1, 8a and the parking ramp. Lot 2 is a high turnover, high demand lot. So, perhaps it should not be available for annual resident pass use. b. During regular office hours, Lots 13, 18 and 19 are committed through leases with the City to abutting private business. So, the Stillwater resident permits would only be valid in these lots after office hours. 4. The cost of monthly permits to pay for the downtown parking system's capital and operating costs have not been raised since they were initially implemented decades ago. In the meantime the costs of construction and operation have continued to escalate. Should the cost of permits continue to be the $10 per month as they have always been? Or with the change in pay lots, is the time right to raise these fees? a. Perhaps the permits should be increased to: 24/7 downtown resident permit = $20/month; business permit = $15/month; Stillwater resident pass = $5/year (to cover the cost of materials). b. The current parking mitigation fee is $10 per month per deficit space. And an argument could be made for increasing it to the same fee as the standard monthly permit. So, if the standard permit fee goes up to $15 per month, perhaps the mitigation fee should also increase to $15 per month per deficit space. But, January 2015's invoicing for the mitigation fees will be the first uncontested invoicing the City has had since we switched from the "honor system" this summer to an invoicing system. For that reason alone, if the mitigation fee were to stay the same next year as this year, not introduce change just when the problems have finally been worked out with the new system, city staff would appreciate that. And the businesses that need to budget for the fee would appreciate it as well. 5. What should be the time limits on parking in the free lots? a. A 4 hour time limit encourages some turnover in a lot. This is important in higher demand lots. A 4 hour limit also makes the sale of day use permits attractive, since the driver does not have to move the car over the lunch hour. b. A 24 hour parking limit allows free overnight parking without a permit. This should only be allowed in peripheral lots that have relatively low demand. c. Currently time limits are: Lot 12 = 24 hrs; Lot 13 = 3 hrs (after business hours only); Lot 14 = 24 hrs; Lot 15 = 4 hrs; Lot 16 = 4 hrs; Lot 17 = 4 hrs; Lot 18 and 19 are limited to after office hours; Lot 20 = 24 hrs. d. Perhaps the limits could remain the same, except that Lot 13 should probably be changed to a 4 hour limit (after hours) to be consistent with the rest of the system. Parking Permits 2015 Page 3 The following table summarizes the current and suggested permit fee structure. Permit Fees 2015 Permit Description Current Fee Suggested 2015 Fee Current valid lots Proposed valid lots Parking mitigation "permits" (Day Use) Monthly fee for private businesses to use public lots to mitigate lack of on-site parking $10/month $10/month (same as uncovered rate in ramp) 4, 5, 8b, 9, 16, 17 3, 4, 5, 8b, 11, part of 12, 16, 17 Business parking permits (Day Use) Permit to park in specific lots all day rather than for 3 or 4 hour posted limit $10/month $15/month (same as parking ramp) 4, 5, 8b, 9, 16, 17 3, 4, 5, 8b, 11, part of 12, 16, 17 Downtown Resident Permit (24/7) Permit for Downtown Residents to park 24/7 in specific lots $10/month $20/month ($25-$35 in ramp) 4, 5, 8b, 9, 16, 17 3, 4, 5, 10, part of 12 Stillwater Resident Permit (no overnight) Permit for Stillwater residents to park in Downtown pay lots for free (no overnight parking) NA $5/year (cost of permit materials) NA Any public lot except Lot 1, 8a and the ramp This table summarizes the 2015 policies and fees suggested by staff for the downtown lots. Lot # Pay lot High turnover Downtown resident permit Day use permit Hour limit Stillwater resident permit 1 Yes Yes No No NA No 2 Yes Yes No No NA ? 3 Yes No Yes Yes NA Yes 4 Yes No Yes Yes NA Yes 5 Yes No Yes Yes NA Yes 6 Yes Yes No No NA Yes 7 Yes Yes No No NA Yes 8a No Yes No No NA No 8b Yes No No Yes NA Yes 9 Yes No No No NA Yes 10 Yes No Yes No NA Yes 11 Yes No No Yes NA Yes 12 No No Yes1 Yes1 24 Yes 13 No No No No 42 Yes2 14 No No No No 24 Yes 15 No Yes No No 4 Yes 16 No No No Yes 4 Yes 17 No Yes No Yes 4 Yes 18 No No No No 42 Yes2 19 No No No 42 Yes2 20 No No No i 24 Yes RECOMMENDATION Staff recommends considering the five topics to decide if the suggested changes are acceptable, or revise them for Council consideration. bt Attachments: 2015 Permit Map 2014 Event Parking Map West row of spaces only. East portion of lot is trail head parking. 2 Private parking during business hours. Public parking allowed after business hours. Approved, not yet built. Municipal Parking Downtown Stillwater Proposed for 2015 Lot 1 (pay lot) -- 98 spaces Lot 2 (pay lot) -- 84 spaces Lot 3 (pay lot) -- 33 spaces Lot 4 (pay lot) -- 29 spaces Lot 5 (pay lot) -- 7 spaces Lot 6 (pay lot) -- 16 spaces Lot 7 (pay lot) -- 16 spaces Lot 8a ("private") - 51 spaces Lot 8b (pay lot) -- 75 spaces Lot 9 (pay lot) -- 30 spaces Lot 10 (pay lot) -- 48 spaces Lot 11 (pay lot) -- 45 spaces Lot 12 (free/permit - 24 hr) - 101 spaces Lot 13 (free aft hours - 4 hr) - 23 spaces Lot 14 (free - 24 hr) -- 8 spaces Lot 15 (free - 4 hr) -- 13 spaces Lot 16 (free - 4 hr) -- 47 spaces Lot 17 (free - 4 hr) -- 97 spaces Lot 18 (free aft hours - 4 hr) - 60 spaces Lot 19 (free aft hours - 4 hr) - 75 spaces Lot 20 (free - 24 hr) -- 22 spaces Ramp (pay lot) -- 248 spaces Total = 1,226 spaces 468 marked on -street parking spaces 148 unmarked on -street parking spaces 1,842 total public spaces 1,412 free spaces 76.7% of spaces free Discussion Draft Map produced for Stillwater Parking Commission 12/8/14 Draft Legend M ge City Parking Lot City Parking Ramp Trailhead Parking Permit parking only Private parking only 1 Monthly permits * Day use permit * 24/7 DT resident permit 1 1 15 minute parking limit - 30 minute parking limit j Loading/unloading - Bus loading/unloading - Bus parking On -street handicapped Downtown Residential Units On-site parking? Yes - No Number of units in black ation I:��� Parking Mitigation Number of spaces in blue • Free parking • Pay parking O Free parking after office hours Lot 1 (pay lot) -- 98 spaces Lot 2 (pay lot) -- 84 spaces Lot 3 (pay lot) -- 33 spaces Lot 4 (pay lot) -- 29 spaces Lot 5 (pay lot) -- 7 spaces Lot 6 (pay lot) -- 16 spaces Lot 7 (pay lot) -- 16 spaces Lot 8a ("private") - 51 spaces Lot 8b (pay lot) -- 75 spaces Lot 9 (pay lot) -- 30 spaces Lot 10 (pay lot) -- 48 spaces Lot 11 (pay lot) -- 45 spaces Lot 12 (free/permit - 24 hr) - 101 spaces Lot 13 (free aft hours - 4 hr) - 23 spaces Lot 14 (free - 24 hr) -- 8 spaces Lot 15 (free - 4 hr) -- 13 spaces Lot 16 (free - 4 hr) -- 47 spaces Lot 17 (free - 4 hr) -- 97 spaces Lot 18 (free aft hours - 4 hr) - 60 spaces Lot 19 (free aft hours - 4 hr) - 75 spaces Lot 20 (free - 24 hr) -- 22 spaces Ramp (pay lot) -- 248 spaces Total = 1,226 spaces 468 marked on -street parking spaces 148 unmarked on -street parking spaces 1,842 total public spaces 1,412 free spaces 76.7% of spaces free Discussion Draft Map produced for Stillwater Parking Commission 12/8/14 Draft 7/18-21 - Log Jam Days Lot 11 Lot 13 iliwater rEI ,tT�OF MI NN F SO. A Event Parking in Municipal Lots 2014 ing Art Fair g Jam Days II Art Fair - Cruisin' on the Croix (Weds) 7/4 - Fireworks 10/10-12 - Fall Harvest Fest 7/18-21 - Log Jam Days 7/18-21 - Log Jam Days Lot 14 Legend Private parking ONLY City Parking Lot - City Parking Ramp 15 minute parking limit 30 minute parking limit Loading/unloading - Bus loading/unloading - Bus parking - On -street handicapped Downtown Residential Units On-site parking? Yes • No 7/18-21 - Log Jam Days 10/10-12 - Fall Harvest Fest 6/4 - 8/27 - Cruisin' on the Croix (Weds) 7/8, 15, 22 - Summer Tuesdays 7/4 - Fireworks 7/18-21 - Log Jam Days 10/10 - 10/12 - Fall Harvest Fest 6/4 - 8/27 - Cruisin' on the Croix (Weds) 7/8, 15, 22 - Summer Tuesdays 0 0 Y o \:0.\age 2/22 - Bocce Ball Tournament 7/10 - Rumble on the Deck 7/4 - Fireworks 7/18-21 - Log Jam Days /29, 8/12, 19, 26 - Summer Tues Lot 16 , .A\ taddY Bear Lot 1 (hourly) -- 98 spaces Lot 2 (hourly) -- 84 spaces Lot 3 (hourly) -- 33 spaces Lot 4 (hourly) -- 29 spaces Lot 5 (hourly) -- 7 spaces Lot 6 (hourly) -- 16 spaces Lot 7 (hourly) -- 16 spaces Lot 8a ("private") - 51 spaces Lot 8b (hourly) -- 75 spaces Lot 9 (hourly) -- 30 spaces Lot 10 (hourly) -- 48 spaces Lot 11 (hourly) -- 45 spaces Lot 12 (24 hr) -- 101 spaces Lot 13 (3 hr) -- 23 spaces Lot 14 (24 hr) -- 8 spaces Lot 15 (4 hr) -- 13 spaces Lot 16 (4 hr) -- 47 spaces Lot 17 (4 hr) -- 97 spaces Lot 18 -- 60 spaces Lot 19 -- 75 spaces Lot 20 (24 hr) -- 22 spaces L Ramp (hourly) - 248 spaces Total = 1,226 spaces Map produced by Stillwater Parking Commission 11/4/14 Draft THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: December 12, 2014 RE: Brine's Bocce Ball Tournament Background Brine's is planning its 23rd Annual Bocce Ball Tournament. This year it will be held on Saturday, February 21st. As in the past several years, they would like to reserve the 22 spaces on Water Street that lie north of their rear entrance and Chestnut Street. (See attached map.) The spaces would be reserved from 6 am to 10 pm for setup and the event on February 21st. Cleanup would occur on Sunday the 22nd from 6 am to 10 am. Discussion Traditionally the City has only charged for 17 of the 22 spaces, since in most years snow is stored in some of the spaces and makes them unusable for the bocce ball tournament. Also, since this portion of Water Street functions partly as an extension of Lot 3, the City has charged the parking lot rate instead of the on street rate for these spots. At the 2014 off-season weekend rate of $1.50/day/off-street space, the total cost of the 17 spaces on the 21st would be $25.501. If the parking spaces were cleaned up and available to the public by no later than 10 AM on the 22nd, there would be no cost for the second day. If cleanup is not finished by 10 am, there would be a second day charge of an additional $25.50. Since the 2015 parking fees have not yet been adopted by the City Council, staff suggests recommending to City Council that the parking spaces be reserved, but the fee not be set until the new fee schedule is adopted. bt attachments: Application form Map ' If the 17 spaces are all considered on -street spaces, the 2014 reservation fee would be $3 per space, or $51 per day. ski ; • a `, EVENTS PERMIT APPLICATION E C E 11! E 216 North 4h Street, Stillwater, MN 5508, 11C:31)r N eIII:a. L e o e o f u I N M i o f Telephone: 651-430-8800 Fax: 651-430-8 . 09 � Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. i1//r21 Date of Application: CITY OF STILLWATER Office Use Only ENGINEERING DEPARTMENT Date Application Rece ve Type: Event Event w/ Contract Event Information Title/Name of Event Brines Bocce Ball Tournament 2/21/15 6:00 A.M. 8:00 A.. Event Date/Time: Set up: Date Time Mto Actual Event: Date 2/21/15 Time 10:00 A.M. to 10:00 P.M. Clean up: Date 2/22/15 Time 6:00 A.M. to 10:00 A.M. (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: Water Street & Parking lot behind Brine's, 219 Main St. So. (If in Lowell Park please specify north or south Lowell park) Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) Brine's 23rd annual Bocce Ball Tuornament Estimated Attendance (participants and spectators): 200-250 Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Brine's Bar & Rest. Mailing Address: 219 Main St. So. City, State, Zip Code: Stillwater, Mn 55082 Primary Contact/Applicant Name: Gerry Brine Phone Number: 651-439-7556 Fax: 651-439-7755 Cell Phone: 651-402-3127 Email Address: Brinesbar@hotmail.com Website Address: Brines-stiliwater Name of contact person during event: Gerry Brine CeII Phone: 651-402-3127 Alternate contact during event: Lane Edstrom Cell Phone: 651-210-6036 Refer media or citizens inquires to: Gerry Brine Phone: 651-439-7556 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No • Yes M Number and size: 1-4x10 on own building Will there be any inflatables? No Yes ■ Insurance certificate from rental vendor is required Fees for electricity may Will there be entertainment? No F3 Yes • What type: apply see Instructions Will sound amplification be used? No • Yes M Hours and Type: 10:00 A.M.-10:00 P.M. Will a stage or tent(s) be set up? No u Yes • Dimensions: Will there be temporary fencing? No • Yes 0 How many Fees for electricity may Will merchandise/food items be sold? No Yes ■ vendors expected: apply see Instructions Will food be prepared on site? No Ci Yes ■ Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No 0 Yes I■ Contact Stillwater Fire Department, 351-4950 Will alcohol be served but not sold? No ■ Yes M, See Alcohol Regulations in the Instructions Will alcohol be sold? No E2 Yes ■ See Alcohol Regulations in the Instructions Will there be a fireworks display? No I Yes • Permit required, contact Stillwater Fire Department, 651-351-4950 Describe power needs and location of power source. None Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Low City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No ■ Yes 1 Start/End Time: 6: 00 A.M.-12:006 Date: 2/21/15 City Sidewalks or Trails No • Yes ■ Start/End Time: Date: Public Parking Lots or Spaces No ■ Yes M Start/End Time: 6:00 A.M.-12:00 6 Date: 2/21/15 Fees may apply Will event need barricade(s)? No ■ Yes M Number needed: 6 see Instructions Fees may apply Will extra picnic tables be needed? No Lei Yes • Number needed: see Instructions Fees may apply Will portable restrooms be needed? No !I1 Yes INNumber needed: see Instructions Fees may apply Will extra trash receptacles be needed? No • Yes • Number needed: see Instructions Describe trash removal and cleanup plan during and after event: Brine's on site dumpster Will event need traffic control? No Yes ■ Contact Stiliwater Police Departmentfor assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: Fenced in area, own security staff Fees may apply see Instructions Will "No Parking Signs" be needed? No ■ Yes rA Number needed: 12 Show location(s) on site map Will event need security? No 1 Yes IN If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: Will event need EMS services? No F14 Yes ■ Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: 911 Describe the emergency action plan if severe weather should arise: List any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Sti w ter a d it release of Liability. 11/12/14 Signature of JlpTscant or Authorized Agent Date BR!NE'S 23rd. ANNUAL BOCCE BALL TOURNAMENT SAT. FEB. 21St. 10:00 am- 10:00 pm Behind Brine's Bar & Rest. Water Street and adjacent parking lot City of Stillwater 11/12/14 From Brine's Bar & Restaurant 219 So. Main St. This letter is to request permission from the city of Stillwater for Brine's upcoming 23rd. Annual Frozen Bocce Ball Tournament. The date is set for Sat. Feb. 21st, from 10:00 a.m.-10:00 p.m. As in past years we would like to use parking spaces on both the east and west side of Water St. from Chestnut St. to just behind Brine's building, this would include closing Water St. in that area (see plan). The area in use will be completely enclosed by snow fencing with two controlled entry points. Brine's will be providing are own security for the entry points and enclosed area. We will contact affected business to see if there are any conflicts. A port -a -pot will be on sight and all clean up will be done on Sun. a.m. Feb. 23rd. If there are any question please contact Gerry Brine at 439-7556. I would like to thank the city of Stillwater for past and future co-operation on this event. Thank you Gerry Brine i11watt THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: November 14, 2014 RE: Special Event Parking - How Much Is Too Much? BACKGROUND A lively, vibrant downtown is generally a healthy sign. Many constituents of the community agree that events held in the downtown venue are a positive addition to that vibrancy. Consequently, the City has several policies that together allow private event producers to use downtown public spaces (parking lots, streets, parks, trails and the pedestrian plaza). And, those policies set very few limitations on that use. As long as the facility is not reserved by someone else, traffic safety is maintained, and general public safety is not compromised, then a private group can reserve the space. One consequence of these policies is that other customers that rely on the municipal lots, and who invested money to buy or lease property in close proximity to those lots, are inconvenienced whenever the lot they typically use, is reserved for an event. Another consequence is that retail customers have to search longer for parking spots if the lot closest to their destination is used for an event. The tension between the inconvenienced customers (many of whom buy monthly parking passes) and the event producers stays in balance in the "better years". By "better years" we mean during years when events are well distributed throughout the system, do not impact the same lots too frequently, and both North Lowell Park and South Lowell Park are available for use during the event season (i.e., not unavailable because of flooding). This year was not a "better year". Both sections of the park were closed most of the season, and certain lots north of Myrtle Street were reserved frequently for events. The result was an unusually large number of complaints from inconvenienced customers. FOLLOW-UP On August 21, 2014 the Parking Commission began discussing event parking in general terms. (See attached minutes.) Two specific information requests came out of that discussion. The first was for staff to research actual event usage of downtown lots last year. The second was to give thought to a method of keeping track of which lots are reserved at any given time. Special Event Parking Page 2 Attached are two maps that present the requested information. The first map shows which dates each of the downtown lots were used for events in 2014. The second map gives an example of a method for showing which lots are reserved on which dates. The simplest way to present the reservation information to the public may be to have one webpage for each summer month. On a master page, options would be given to click on a month for the information. ACTION NEEDED The Parking Commission is asked to decide whether a change to the current policies is desired. Three specific actions are necessary: 1. Change needed? Decide whether changes to the current parking lot reservation policies are necessary. 2. What should be changed? If change is found necessary, create a list of study issues/topics. 3. Who should conduct the study? If change is found necessary, the commission should begin to consider whether the study should be done by the Parking Commission, or whether we should explore the feasibility of hiring a consultant to do the majority of the work. bt Attachments: Aug 21, 2014 minutes 2014 event parking map Sample map of event reservations a e. TME NINTNYLACE OF MINNESOTA DOWNTOWN PARKING COMMISSION MEETING MINUTES August 21, 2014 REGULAR MEETING Chairwoman Pelletier called the meeting to order at 8:34 a.m. Present: Chair Pelletier, Commissioners Hopfe, Junker, and Anderson, Council Representative Kozlowski Absent: Commissioners Helmberger, Johnson and Lettner Staff: Community Development Director Turnblad, Police Chief Gannaway, Parking Enforcement Officer Pasket, Event Coordinator Eastman APPROVAL OF MINUTES Motion by Commissioner Junker, seconded by Commissioner Hopfe, to approve the June 19, 2014 meeting minutes. All in favor, 4-0. SPECIAL EVENTS Fall Art Festival Community Development Director Turnblad reviewed the request. The Stillwater Chamber is asking to reserve Mulberry Street from Main Street to include Mulberry Point, Lot 9 and part of Lots 8a and 8b for October 3 (set-up day) through 5. River Market has agreed to the use of part of the lots for the event, but wishes to discuss long term use of lots and business impacts for the future. Staff recommends granting the request as proposed and charging the standard price of $526.50. Although construction in Lot 10 will coincide with the event, Public Works Director Sanders is comfortable with construction traffic and set up traffic sharing Mulberry Street while event set-up is occurring. Chamber Director Todd Streeter added that the event will use the area adjacent to River Market only if needed. Music will be in Frank Fabio's parking lot. Commissioner Anderson expressed concern with the barrier leaving only one access point. Mr. Streeter asked if use of Lot 10 could be considered closer to the time of the event for artist trailer parking. Motion by Commissioner Anderson, seconded by Commissioner Hopfe, to approve the request as proposed, adding Lot 12 for vendor trailer parking, and charging $526.50. All in favor, 4-0. Downtown Parking Commission August 21, 2014 Harvest Fest Community Development Director Turnblad informed the Commission that Summer Tuesdays is asking for use of Lots 4, 5, and 9, for October 10 (set-up) 11 and 12. Staff recommends approval with a standard fee of $297. Cory Buettner, Summer Tuesdays, explained the request. Motion by Chair Pelletier, seconded by Commissioner Hopfe, to approve the request as proposed, and charging $297. All in favor, 4-0. NEW BUSINESS Event Parking Community Development Director Turnblad informed the Commission that events this past summer generated more parking lot complaints than before. He led discussion of how to balance use of lots for events, businesses and other uses. Commissioner Junker commented that, for downtown residents, the number of events scheduled downtown can be overwhelming. The events are good, but too frequent. He suggested building on the four major annual weekend events and limiting the number of other events. Councilmember Kozlowski noted that the Council needs to determine an acceptable level of events. A parking calendar available online may help. Commissioner Junker said the Commission should notify event coordinators that the Commission is looking at possibly limiting events well in advance. Community Development Director Turnblad suggested having a series of discussions with user groups. Commissioner Junker requested a calendar detailing event parking lot usage over the summer to use as a tool for discussion. Commissioner Hopfe recognized that trail completion will also impact lot usage. Community Development Director noted that the suggestion was made that two way traffic should be allowed in and out of Lots 8a and 8b, so if the lots are leased for an event, temporary fencing should be provided along the perimeter with two people stationed to control the lot. Event Coordinator Eastman recommended that the City take the lead on event parking, rather than event planners. She agrees with the idea of an online parking calendar. The City could invest in pedestrian barricade for use by events. The events could be charged for delivery. Page 2 of 4 Downtown Parking Commission August 21, 2014 She encouraged Commissioners to draw on her past experience and tools created for use with a similar situation on Harriet Island. Commissioner Anderson noted that the boat slip owners are allotted parking spaces with their slip but prefer to park closer. This leads to complaints. Community Development Director Turnblad reminded the Commission that next year, all the lots east of Main Street will become pay lots, with a residential pass system allowing Stillwater residents to park for three hours. Boat slip owners will be able to purchase a monthly permit to park in certain lots, otherwise will be ticketed. Downtown Residential Parking Passes Community Development Director Turnblad said downtown residents have complained about the ordinance requiring them to move cars every 24 hours. This affects those who live on their boats in the summer, and condominium owners without on-site parking. The Council held first reading of an ordinance amendment granting authority to the Police Chief to allow parking over 24 hours not only in emergency situations but also to issue residential parking passes for downtown that would allow people to park more than 24 hours. However the Council did not come up with a program or policy to administer this, leaving that to the Parking Commission. Police Chief Gannaway stated it would have to be one location where parking over 24 hours would be allowed. The parking ramp is under-utilized. Parking Enforcement Officer Pasket remarked that the 24-hour parking regulation is enforced only on complaint. Staff does not have time to seek out violators. The ordinance change would complicate snow plowing and cause enforcement problems. He thinks the ordinance should be left as is. Councilmember Kozlowski stated that making residents move from one spot to another per the existing ordinance seems unnecessary as it doesn't reduce overall impacts on the system. Parking Enforcement Officer Pasket replied that some residents park for 24 hours in the three-hour parking spaces. He doesn't actively enforce 24-hour parking in the permit lots unless he receives a complaint, in which case he tries to give the owner a courtesy call. Councilmember Kozlowski said he would like the ordinance to reflect what residents are allowed to do in practice. He would like to be able to inform downtown residents who don't have designated parking spots where they should park overnight. Parking Enforcement Officer Pasket suggested the City could expand on the monthly permit to allow parking over 24 hours, but require the car be moved in the winter to facilitate snow But it would be hard to determine when it needs to be moved, after weeks or months. Page 3 of 4 Downtown Parking Commission August 21, 2014 Councilmember Kozlowski said if parking over 24 hours is allowed, it should only be in Lots 16 or 17. The consensus of the Commission was to leave the ordinance as is, allowing downtown residents to park longer than 24 hours in Lots 16 and 17. Police Chief Gannaway stated this will have to be revisited after the lots are completed next year. OTHER BUSINESS Parking Ramp Directional Signs Chair Pelletier explained recommendations for signs directing users to the parking ramp. Signs should designate "Parking Ramp" with an arrow. The "P" signs should remain above. There are six locations. The arrows that direct drivers to surface lots should be eliminated as they are confusing. This will be sent to the Heritage Preservation Commission for review. ADJOURNMENT Motion by Commissioner Hopfe, seconded by Commissioner Anderson, to adjourn at 10:30 a.m. All in favor, 4-0. Respectfully Submitted, Julie Kink, Recording Secretary Page 4of4 Lot 10 iliwater TIE I I�t7�OF MI ON E 5O I A Event Parking in June 2015 6/3, 10, 17, 24 (all day each date) Cruisin' on the Croix (Weds) 6„age 6/14 - Grand Prix Bike Race Lot 20`