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Home My WebLink About2015-07-21 CC MIN illvvater THE IIETNILACE Of MIMMEletA CITY COUNCIL MEETING July 21, 2015 REGULAR MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:00 p.m. Present: Councilmembers Menikheim, Junker, Weidner, Mayor Kozlowski Absent: Councilmember Polehna Staff present: City Administrator McCarty Community Development Director Turnblad Police Chief Gannaway Fire Chief Glaser Public Works Director Sanders Finance Director Harrison City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of minutes of July 7, 2015 regular and recessed meeting Motion by Councilmember Junker, seconded by Councilmember Weidner,to approve the minutes of the July 7, 2015 regular and recessed meeting. All in favor. PETITIONS,INDIVIDUALS,DELEGATIONS & COMMENDATIONS Comprehensive Financial Audit Report—Chris Knopik, CliftonLarsonAllen Chris Knopik, CliftonLarsonAllen, presented the Comprehensive Financial Audit Report. There were no material weaknesses or insufficiencies. He commended Finance Director Harrison and the Finance Department. He provided an synopsis of accounting standards that will be coming out in the next few years. General Fund revenues are slightly above expenditures due to a significant increase in Local Government Aid and the swing in the fair market value of investments. The collection rate for property taxes is 98%. The City was under budget by about $464,000 in General Fund expenditures. Total net tax capacity is slightly up. There were no internal control or legal compliance findings. The audit was very favorable. OPEN FORUM There were no public comments. City Council Meeting July 21,2015 STAFF REPORTS Police Chief Gannaway informed the Council that Rumble on the Deck drew about the same size crowd as last year but was noticeably quieter. There were 44 motorcycle stops. Parking behavior was improved over last year. There were 131 calls for service during Log Jam Days including one fairly serious incident early Sunday morning at bar close time. The festival went well and was well attended. Fire Chief Glaser agreed that Log Jam went well with no major concerns. City Clerk Ward reminded the Council there will be a 4:30 and 7:00 p.m. meeting next Tuesday, July 28th. Community Development Director Turnblad stated that staff has been talking with Washington County staff about possibly taking over the septic system program. He will bring back a draft contract. Fees would be paid to the County rather than the City. There would be no other cost to the City. City Administrator McCarty reminded the Council of the Boards and Commissions picnic. Budget requests from departments are in; a Council work session is scheduled for August 18. CONSENT AGENDA Resolution 2015-133, directing the payment of bills Resolution 2015, 134, approving the 2015-2016 Labor Agreement between the City of Stillwater and AFSCME Local 517 Possible approval to purchase computers— 2—Engineering, one for Police and Recreation Center Possible approval of sanitary sewer adjustments Motion by Councilmember Junker, seconded by Councilmember Menikheim,to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Junker, Weidner, Mayor Kozlowski Nays: None PUBLIC HEARINGS Case No. 2015-18. A public hearing to consider a request by Coleen Ebner for approval of a Special Use Permit for outdoor sales to be held on the property of Stillwater Medical Group,to be located 1500 Curve Crest Blvd., located in the BPI; Business Park Industrial District. Community Development Director Turnblad reviewed the request which the applicant has applied for a Special Use Permit for Stillwater Medical Group to conduct a Farmers' Market in the Lakeview Clinic parking lot on Tuesdays from 2:00-6:00 p.m. from July to October. The Planning Commission recommended approval and staff recommends approval with conditions. Coleen Ebner, applicant, stated that they would be ready to begin next Tuesday if approved. Page 2 of 4 City Council Meeting July 21, 2015 Mayor Kozlowski opened the public hearing. There were no public comments. The public hearing was closed. Motion by Councilmember Weidner, seconded by Councilmember Menikheim, to adopt Resolution 2015-135, approving a Special Use Permit for a Seasonal Farmers Market on the property located at 1500 Curve Crest Blvd., Case No. 2015-18, as conditioned. Ayes: Councilmembers Menikheim, Junker, Weidner, Mayor Kozlowski Nays: None UNFINISHED BUSINESS Possible approval of second reading of Ordinance 1081, An Ordinance Amending The Stillwater City Code Sec. 31-202, Types Of Permits, Sec. 31-204, Generally, Sec. 31-209, Design Review Permit, Sec. 31-318, VC Village Commercial District, Sec. 31-322, CRD Campus Research District, Sec. 31-324, PWFD, Public Works Facility District, Sec. 31-509, Sign Regulations, Sec. 31-510, Off-Street Parking And Loading, Sec. 517, CRD, Campus Research District Miscellaneous Standards, and Sec. 31-518, PWFD, Public Works Facility District Miscellaneous Standards Community Development Director Turnblad explained the purpose of the Ordinance is to clarify design review requirements for certain signage in the West Stillwater Business Park District,to correct errors between Design Permits and design review permits, and to clarify the difference between design review and a Design Permit. Motion by Councilmember Junker, seconded by Councilmember Weidner, to adopt Ordinance 1081,An Ordinance Amending The Stillwater City Code Sec. 31-202, Types Of Permits,Sec. 31- 204, Generally, Sec. 31-209, Design Review Permit, Sec. 31-318, VC Village Commercial District, Sec. 31-322, CRD Campus Research District, Sec. 31-324,PWFD,Public Works Facility District, Sec. 31-509, Sign Regulations, Sec. 31-510, Off-Street Parking And Loading, Sec. 517, CRD,Campus Research District Miscellaneous Standards,and Sec. 31-518,PWFD,Public Works Facility District Miscellaneous Standards. Ayes: Councilmembers Menikheim, Junker, Weidner, Mayor Kozlowski Nays: None NEW BUSINESS Discussion on Solar Energy Collaborative Community Development Director Turnblad explained that a number of agencies in the Twin Cities metropolitan area have formed a collaborative to create solar gardens to which local governments may subscribe. Local governments interested in being part of the collaborative would submit a non-binding letter of intent, then the Metropolitan Council will send out an RFP to develop the solar facilities at that time the commitment will need to be made by the City. If the City subscribes, once built and producing solar energy, the energy will be delivered to Xcel and credited to the subscribing local governments. This is economically attractive because the credit is guaranteed for 25 years to be equal to or greater than the current cost per kWh charged by Xcel. He continued by stating that there is no out-of-pocket Page 3 of 4 City Council Meeting July 21, 2015 expense to the subscribing unit of government and in addition to consuming cleaner, renewable energy,the City will have lower energy bills. The risk is that Xcel energy could lower its rates, however based on history, this is not a large risk. Mr. Turnblad stated that staff recommends subscribing to 5% of the City's current annual consumption. Based upon an audit completed by staff this month,the total energy consumption of all City facilities in 2014 was 5,329,617 kWh And signing a letter of intent to subscribe to 250,000 kWh of energy annually. Motion by Councilmember Menikheim, seconded by Councilmember Weidner,to adopt Resolution 2015-136, approving letter of intent to subscribe to Community Solar Collaborative. Ayes: Councilmembers Menikheim, Junker, Weidner, Mayor Kozlowski Nays: None COUNCIL REQUEST ITEMS There were no Council request items. ADJOURNMENT Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adjourn the meeting at 7:51 p.m. All in favor. Ted ozlowski, Mayor ATTEST: /111 —homas McCarty, Acting Clerk Resolution 2015-133, directing the payment of bills Resolution 2015, 134, approving the 2015-2016 Labor Agreement between the City of Stillwater and AFSCME Local 517 Resolution 2015-135, approving a Special Use Permit for a Seasonal Farmers Market on the property located at 1500 Curve Crest Blvd., Case No. 2015-18 Resolution 2015-136, approving Letter of Intent to subscribe to Community Solar Collaborative Ordinance 1081, An Ordinance Amending The Stillwater City Code Sec. 31-202, Types Of Permits, Sec. 31-204, Generally, Sec. 31-209, Design Review Permit, Sec. 31-318, VC Village Commercial District, Sec. 31-322, CRD Campus Research District, Sec. 31-324,PWFD,Public Works Facility District, Sec. 31-509, Sign Regulations,Sec. 31- 510, Off-Street Parking And Loading, Sec. 517, CRD, Campus Research District Miscellaneous Standards, and Sec. 31-518, PWFD, Public Works Facility District Miscellaneous Standards Page 4 of 4