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HomeMy WebLinkAbout2015-07-28 CC Packet Changed from 2015-08-04 REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North July 28, 2015 (Changed date from August 4, 2015 meeting) REGULAR MEETING 4:30 P.M. RECESSED MEETING 7:00 P.M. 4:30 P.M. AGENDA I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Presentation from Washington County HRA on Commuity Development Block Grants 2. Presentation of final plan for the Bergstein buildings 3. Fire Station Update – John Huenink-Kraus-Anderson IV. STAFF REPORTS 4. Police Chief 5. Fire Chief 6. IT Manager 7. Community Development Dir. 8. Public Works Dir. 9. Finance Director 10. City Attorney 11. City Administrator 7:00 P.M. AGENDA V. CALL TO ORDER VI. ROLL CALL VII. PLEDGE OF ALLEGIANCE VIII. APPROVAL OF MINUTES 12. Possible approval of July 21, 2015 regular meeting minutes IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 13. Log Jam Update X. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. XI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 14. Resolution 2015-137, directing payment of bills 15. Resolution 2015-138, a resolution authorizing contracts for the Bergstein Warehouse painting 16. Resolution 2015-139, resolution to enter into agreement between Washington Conservation District and members of the 2016-2018 East Metro Water Resources Education Program (EMWREP) 17. Possible approval of Temporary Liquor License - St. Mary's Church – September 11 & 13, 2015 18. Resolution 2015-140, appointing J. Thomas McCarty as Acting City Clerk 19. Possible approval of website upgrades 20. Possible approval of 2 ruggedized laptops for Police Dept. XII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. None. XIII. UNFINISHED BUSINESS None. XIV. NEW BUSINESS None. XV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XVI. COMMUNICATIONS/REQUESTS 21. Possible Beyond the Yellow Ribbon update XVII. COUNCIL REQUEST ITEMS XVIII. STAFF REPORTS (CONTINUED) XIX. ADJOURNMENT CITY COUNCIL MEETING July 21, 2015 REGULAR MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:00 p.m. Present: Councilmembers Menikheim, Junker, Weidner, Mayor Kozlowski Absent: Councilmember Polehna Staff present: City Administrator McCarty Community Development Director Turnblad Police Chief Gannaway Fire Chief Glaser Public Works Director Sanders Finance Director Harrison City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of minutes of July 7, 2015 regular and recessed meeting Motion by Councilmember Junker, seconded by Councilmember Weidner, to approve the minutes of the July 7, 2015 regular and recessed meeting. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Comprehensive Financial Audit Report – Chris Knopik, CliftonLarsonAllen Chris Knopik, CliftonLarsonAllen, presented the Comprehensive Financial Audit Report. There were no material weaknesses or insufficiencies. He commended Finance Director Harrison and the Finance Department. He provided an synopsis of accounting standards that will be coming out in the next few years. General Fund revenues are slightly above expenditures due to a significant increase in Local Government Aid and the swing in the fair market value of investments. The collection rate for property taxes is 98%. The City was under budget by about $464,000 in General Fund expenditures. Total net tax capacity is slightly up. There were no internal control or legal compliance findings. The audit was very favorable. OPEN FORUM There were no public comments. City Council Meeting July 21, 2015 Page 2 of 4 STAFF REPORTS Police Chief Gannaway informed the Council that Rumble on the Deck drew about the same size crowd as last year but was noticeably quieter. There were 44 motorcycle stops. Parking behavior was improved over last year. There were 131 calls for service during Log Jam Days including one fairly serious incident early Sunday morning at bar close time. The festival went well and was well attended. Fire Chief Glaser agreed that Log Jam went well with no major concerns. City Clerk Ward reminded the Council there will be a 4:30 and 7:00 p.m. meeting next Tuesday, July 28th. Community Development Director Turnblad stated that staff has been talking with Washington County staff about possibly taking over the septic system program. He will bring back a draft contract. Fees would be paid to the County rather than the City. There would be no other cost to the City. City Administrator McCarty reminded the Council of the Boards and Commissions picnic. Budget requests from departments are in; a Council work session is scheduled for August 18. CONSENT AGENDA Resolution 2015-133, directing the payment of bills Resolution 2015, 134, approving the 2015-2016 Labor Agreement between the City of Stillwater and AFSCME Local 517 Possible approval to purchase computers – 2 – Engineering, one for Police and Recreation Center Possible approval of sanitary sewer adjustments Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Junker, Weidner, Mayor Kozlowski Nays: None PUBLIC HEARINGS Case No. 2015-18. A public hearing to consider a request by Coleen Ebner for approval of a Special Use Permit for outdoor sales to be held on the property of Stillwater Medical Group, to be located 1500 Curve Crest Blvd., located in the BPI; Business Park Industrial District. Community Development Director Turnblad reviewed the request which the applicant has applied for a Special Use Permit for Stillwater Medical Group to conduct a Farmers’ Market in the Lakeview Clinic parking lot on Tuesdays from 2:00-6:00 p.m. from July to October. The Planning Commission recommended approval and staff recommends approval with conditions. Coleen Ebner, applicant, stated that they would be ready to begin next Tuesday if approved. City Council Meeting July 21, 2015 Page 3 of 4 Mayor Kozlowski opened the public hearing. There were no public comments. The public hearing was closed. Motion by Councilmember Weidner, seconded by Councilmember Menikheim, to adopt Resolution 2015-135, approving a Special Use Permit for a Seasonal Farmers Market on the property located at 1500 Curve Crest Blvd., Case No. 2015-18, as conditioned. Ayes: Councilmembers Menikheim, Junker, Weidner, Mayor Kozlowski Nays: None UNFINISHED BUSINESS Possible approval of second reading of Ordinance 1081, An Ordinance Amending The Stillwater City Code Sec. 31-202, Types Of Permits, Sec. 31-204, Generally, Sec. 31-209, Design Review Permit, Sec. 31-318, VC Village Commercial District, Sec. 31-322, CRD Campus Research District, Sec. 31-324, PWFD, Public Works Facility District, Sec. 31-509, Sign Regulations, Sec. 31-510, Off-Street Parking And Loading, Sec. 517, CRD, Campus Research District Miscellaneous Standards, and Sec. 31-518, PWFD, Public Works Facility District Miscellaneous Standards Community Development Director Turnblad explained the purpose of the Ordinance is to clarify design review requirements for certain signage in the West Stillwater Business Park District, to correct errors between Design Permits and design review permits, and to clarify the difference between design review and a Design Permit. Motion by Councilmember Junker, seconded by Councilmember Weidner, to adopt Ordinance 1081, An Ordinance Amending The Stillwater City Code Sec. 31-202, Types Of Permits, Sec. 31- 204, Generally, Sec. 31-209, Design Review Permit, Sec. 31-318, VC Village Commercial District, Sec. 31-322, CRD Campus Research District, Sec. 31-324, PWFD, Public Works Facility District, Sec. 31-509, Sign Regulations, Sec. 31-510, Off-Street Parking And Loading, Sec. 517, CRD, Campus Research District Miscellaneous Standards, and Sec. 31-518, PWFD, Public Works Facility District Miscellaneous Standards. Ayes: Councilmembers Menikheim, Junker, Weidner, Mayor Kozlowski Nays: None NEW BUSINESS Discussion on Solar Energy Collaborative Community Development Director Turnblad explained that a number of agencies in the Twin Cities metropolitan area have formed a collaborative to create solar gardens to which local governments may subscribe. Local governments interested in being part of the collaborative would submit a non-binding letter of intent, then the Metropolitan Council will send out an RFP to develop the solar facilities at that time the commitment will need to be made by the City. If the City subscribes, once built and producing solar energy, the energy will be delivered to Xcel and credited to the subscribing local governments. This is economically attractive because the credit is guaranteed for 25 years to be equal to or greater than the current cost per kWh charged by Xcel. He continued by stating that there is no out-of-pocket City Council Meeting July 21, 2015 Page 4 of 4 expense to the subscribing unit of government and in addition to consuming cleaner, renewable energy, the City will have lower energy bills. The risk is that Xcel energy could lower its rates, however based on history, this is not a large risk. Mr. Turnblad stated that staff recommends subscribing to 5% of the City’s current annual consumption. Based upon an audit completed by staff this month, the total energy consumption of all City facilities in 2014 was 5,329,617 kWh And signing a letter of intent to subscribe to 250,000 kWh of energy annually. Motion by Councilmember Menikheim, seconded by Councilmember Weidner, to adopt Resolution 2015-136, approving letter of intent to subscribe to Community Solar Collaborative. Ayes: Councilmembers Menikheim, Junker, Weidner, Mayor Kozlowski Nays: None COUNCIL REQUEST ITEMS There were no Council request items. ADJOURNMENT Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adjourn the meeting at 7:51 p.m. All in favor. ______________________________ Ted Kozlowski, Mayor ATTEST: ___________________________________ J. Thomas McCarty, Acting City Clerk Resolution 2015-133, directing the payment of bills Resolution 2015, 134, approving the 2015-2016 Labor Agreement between the City of Stillwater and AFSCME Local 517 Resolution 2015-135, approving a Special Use Permit for a Seasonal Farmers Market on the property located at 1500 Curve Crest Blvd., Case No. 2015-18 Resolution 2015-136, approving Letter of Intent to subscribe to Community Solar Collaborative Ordinance 1081, An Ordinance Amending The Stillwater City Code Sec. 31-202, Types Of Permits, Sec. 31-204, Generally, Sec. 31-209, Design Review Permit, Sec. 31-318, VC Village Commercial District, Sec. 31-322, CRD Campus Research District, Sec. 31-324, PWFD, Public Works Facility District, Sec. 31-509, Sign Regulations, Sec. 31- 510, Off-Street Parking And Loading, Sec. 517, CRD, Campus Research District Miscellaneous Standards, and Sec. 31-518, PWFD, Public Works Facility District Miscellaneous Standards RESOLUTION 2015-137 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $813,322.96 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 28th day of July, 2015. Ted Kozlowski, Mayor ATTEST: J. Thomas McCarty, Acting City Clerk EXHIBIT "A" TO RESOLUTION #2015-137 liST OF BILLS Action Rental Inc. Amdahl Locksmith Inc Chris Aspen Mills Auto Nation Board of Water Commissioner Bridgewater Bank Carquest Auto Parts Century Link City of St . Paul Custom Fire Apparatus ECM Publishers Emergency Medical Products Fury Stillwater Grand Pizza & Catering Hawk Labeling Systems Hedbe rg Aggregates Jefferson Fire and Safety Inc. John Deere Landscapes Jones Denise Kirvida Fi r e Inc. Lake Elmo Bank Long Lake Villas Ltd Partnership Menards Metropolitan Mechanical Contractors Molstad Robert J Municipal Emergency Services New England Sports Sales Inc. Papco Inc. Pfister Richard H Pioneer Rim and Wheel Co . River States Truck and Trailer Inc. Sieve Nathan St. Croix Boat and Packet Co. Stillwater Collision and Mechanical Stillwater Motor Company Streichers T.A. Schifsky and Sons Truck Utilities Inc . United States Treasury US Bank Valley Trophy Inc. Walker Kelly Washington Conservation Distr Wolf Marine Inc. Xcel Energy Concrete and trailer Service call Uniforms and badges Vehicle repair charges# 206 Lowell Pa r k irrigation Curve Crest Villas Auto parts and suppl ies July 4th Simulcast Asphalt Tanker Meeting time change Battery Vehicle repairs Pizza -Log Jam Office supplies Mulch Fireaid foam Park facility supplies Refund demo permit Vehicle repair charges Curve Crest Villas Long Lake Villas Supplies Maintenance agreement Professional services Equipment Equipment repair supplies Floor scrubber equipment repair supplies Long Lake Villas Equipment repair supplies Vehicle repair charges Refund of sign escrow Arena billing May & June Vehicle body repair# 207 Vehicle service Aerolsol irritant Asphalt Tarp system 2014 PCORI Tax Form 720 Lofts of Stillwater Retirement plaque Refund for change not given at parking ramp Shared Educator 2015 Summer Slip Lease-Fire Boat Energy 345 .00 299 .00 2,342 .24 251.71 113.70 17 ,756.67 129.88 114.60 340.70 340,728.10 18.20 275.95 108.68 207.28 54 .65 47 .18 460.00 33.53 175.00 3,179 .26 17,756.67 31 ,589.80 322 .10 2,162.00 561 .94 104.23 68 .94 1,204.31 10,653 .93 102.56 527.74 500 .00 81,115.99 519.40 82.07 93.93 1,914.18 3,090 .00 524 .16 126,882.55 38 .13 5.00 556 .25 750.00 26 .86 Page 1 EXHIBIT "A" TO RESOLUTION #2015-137 Page 2 LIBRARY Baker and Taylor Materials 576.71 Brodart Co Materials 1,336.03 Cengage Learning Materials 51.83 lnfogroup Materials 360.00 LaFond Gene Materials 20.00 Midwest Tape Materials 355.62 Office of MN IT Services Telephone 340.49 Toshiba Business Solutions Maintenance Contract 52.29 ADDENDUM Abbott Paint Washington park bathroom door supplies 37.38 Accela Inc Monthly UB web payments 356 .85 Advanced Graphix Inc . Decals 70.00 Aspen Mills Uniforms 514.65 Barber Paul Neil 4th of July live music & sound 3,500 .00 Batteries Plus Bulbs Battery 39.99 Bernicks Concession supplies 128.70 Bolton and Menk Inc. Professional services 540.00 Carquest Auto Parts Auto parts & supplies 562.09 CDW Government Inc. Canon image formula DR-M16011 Office 2,903 .60 CE Contract Custom window coverings 6,974.32 Central Wood Products Park facility supplies 1,715.00 Century Link Telephone 125 .79 Century Power Equipment Equipment repair supplies 87 .93 City View Electric Inc. Phone line repair 167.50 Com cast TV Internet & Voice 329.71 County Materials Corporation Storm sewer repairs 1,474.40 Delta Dental Plan of Minnesota AP COBRA 210.50 ECM Publishers Publications 68.25 ECSI Systems Integrators Alarm monitoring 175.00 Emergency Apparatus Maintenance Vehicle repair charges 3,558.52 Emergency Medical Products Heartstart 179.45 Fastenal Company Supplies 128.96 Fire Marshals Assoc. MN Membership 40.00 Flagship Recreation LLC Equipment and supplies 292.20 FleetPride Equipment repair supplies 143.66 Haussner Plumbing LLC Plumbing repair 158 .30 Heritage Printing Inc. Business cards 126.00 Howies Hockey Tape Concession supplies 573.32 Innovative Office Solutions LLC Office supplies 52 .50 Kirvida Fire Inc. Vehicle repair charges 776 .00 Kustom Signals Inc. Repair supplies 342.00 L.T .G.Power Equipment repair supplies 38.96 EXHIBIT "A" TO RESOLUTION #2015-137 League of MN Cities Loffler Companies Magnuson David Mansfield Oil Company Marshall Electric Company Me nards MN Dept of Transportation MN Ice Arena Managers NAPA Auto Parts Oxygen Service Company Inc . Regency Office Products LLC RES Specialty Pyrotechnics Inc. Riedel! Shoes Inc. Stillwater Turf & Power LLC SwedeBro Inc T.A. Schifsky and Sons Thomas Kim Titan Energy Systems Titan Machinery Shakopee Verizon Wireless Wulfing David Xcel Energy Adopted by the City Council this 28th Day of July, 2015 Workers Comp Claim Fiber optic cables Profession a I services Fuel Mulberry & Myrtle carnival panels Equipment repair supplies Traffic signal maintenance Registration for fall conference Equipment repair supplies Cylinder inspection Toner Fireworks Skates Trimmer line Resurfacing of floor coatings Asphalt Yoga basics class Euipment repair supplies Equipment repair supplies Cell phones and wireless internet Reimburse for dog food Energy Page 3 3,837.64 159.93 6,245.83 5,738.68 433.00 273.91 477.66 195.00 696.55 90.00 82.93 47,000.00 50.15 110.15 48,780.00 2,207 .43 200 .00 546.74 138.30 1,475.40 80.33 16,884.76 TOTAL 813,322.96 Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE Page 1 of 1 Club Name of organization St. Mary's Church Date organized 1865 Tax exempt number 854-9225 Address 423 5th Street S City Stillwater Zip Code 55082 State Minnesota Name of person making application Ann Newlander Business phone 651-439-1270 Home phone Date set ups will be sold Friday, September 11 & Sunday, September 13, 2015 Charitable Religious Other non-profit Type of organization Organization officer's name City State Zip X Fr. Michael Miller Stillwater Minnesota 55082 Add New Officer Location where permit will be used. If an outdoor area, describe. Parking lot of Church If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. City/County Stillwater Date Approved City Fee Amount $25.00 per day - $50.00 Permit Date Date Fee Paid 05-15-2015 Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the permit for the event. APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT RESOLUTION 2015-140 APPOINTING J. THOMAS MCCARTY AS ACTING CITY CLERK NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that effective March 9,2015, J. Thomas McCarty be, and hereby is appointed to serve as Acting City Clerk in the absence or incapacity of the City Clerk; and WHEREAS, it is prudent and necessary to have a designee in the event of the absence or incapacity of the City Clerk and Acting City Clerk. BE IT FURTHER RESOLVED, that in the event of the absence or incapacity of the Acting City Clerk, the Acting City Clerk, may appoint a designee to carry out the duties of City Clerk. Adopted by the City Council of the City of Stillwater this 28th day of July, 2015. Ted Kozlowski, Mayor ATTEST: ___ David T. Magnuson, City Attorney STAFF REQUEST ITEM 1 Department: MIS 1 Date: 7/27/15 DESCRIPTION OF REQUEST (Briefly outline what the request is) Complete upgrade and restructure of the City's website. This project is long overdue and has had money in the budget that has been rolled over for the last two years. The website has not been restructured since 2005 and it is in need of a fresh new look. This will include a complete navigation restructure and section rebuild of the data, and a new design for the web pages along with some other features that will make the website so much easier to navigate. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) There is only $3000 budgeted for this upgrade but after meeting with GovOffice, our website provider, it is apparent that we will need to spend additional funds to get our website up to date. I am estimating that the cost will be around $14,000. There is some additional rollover money that can be utilized to cover the additional costs. ADDITIONAL INFORMATION ATTACHED Yes X No --- ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. I Submitted by: Rose Holman ~ I Date: 7/28/15 STAFF REQUEST ITEM I Department: MIS I Date: 7/28/15 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of two ruggedized laptops for the Police Department. These would be used to replace two of the current laptops being. We also utilize these two laptops as we send in the other laptops to have warranty work done and replace the air cards with 4G cards to meet the requirements for the new TriTech systems that will they will begin using in September. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total cost of the two laptops will be 5936.80. There is money in the 2015 capital outlay budget for this purpose. ADDITIONAL INFORMATION ATTACHED Yes __ No_X_ ALL COUNCIL REQUEST ITEM S MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET . I Submitted by: Rose Holman I Date: 07/28/15 BILL TO: RICH BORNT 216 4TH ST N Accounts Payable STILLWATER , MN 55082-4807 Customer Phone #651.430 .8811 2 2 344561 CDWG.com I 800.594.4239 SHIP TO: CITY OF STILLWATER Attention To: ATTN:RICH BORNT 216 N 4TH ST STILLWATER , MN 55082 Contact: RICH BORNT 65 1.430 .881 1 Customer P .O .# PD 072820 15 Mfg#: A94920 1 Contract: National IPA T echnology Solutions 130733 GETAC VE HIC LE DOCK W/PORT REPL Mfg#: GDVNG3 Contract : National IPA Technology Solutions 130733 LIND DC ADAPTER 11-16VIN GE TAC S400 Mfg#: GE1950-3964 Contra ct: NJPA 1 00614#CDW Technology Catalog 100614#CDW --------------------------------------SPECIAL INSTRUCTIONS------------------------------------- Beg i nning of customer text: 2 PO vehicle computers End of customer text. CDW Government 230 North Mi lwaukee Ave . Vernon Hills , IL 60061 Fax : 312 .705 .9459 SUBTOTAL FREIGHT TAX This quote is subject to COW's Terms and Conditions of Sales and Service Projects at http://www.cdwg.com/content!terms-conditions/product-sales.aspx For more informat ion, contact a COW account manager. 656.91 106 .15 OE400SPS 1,313.82 2 12 .30 us curr~tncy TOTAl • 6,359.80 Please remit payment to: CDW Government 75 Remittance Drive Su i te 1515 Chicago , IL 60675 -1 515 Polli -NATION Party with a purpose! BANDS . BEER. CELEBRITIES. ART. PERFORMANCE. FOOD TRUCKS. HONEY join the Hive! PRESS RELEASE Polli -NATION announces attraction line-up WHAT: 3 Best Loved Indie Bands headline Polli-NATION: Chris Koza with Rogue Valley, Jillian Rae, and Firefly. -Celebrity TBA presents Minnesota Pollinator Friendly City awards WHEN: Sunday, September 13, 2015. 1:00PM-6:00PM TICKETS: Age 18+older. Get tickets at www.pollination.bpt.me -OR -pollinatorfriendly .org DONATION: A fundraiser for pollinator conservation. Donations are being accepted on both sites. PRESENTED BY: Pollinator Friendly Alliance, FOOD BUILDING, 2 GINGERS ® Whiskey, The Lone Grazer Creamery, Red Table Meat Co., Bare Honey, AlGA Design MEDIA CONTACT: Laurie Schneider, laurie@lschneider.com 651-351-1100 WHERE: Lift Bridge Brewhouse & Park, 1900 Tower Drive W, Stillwater, MN 55082 TWITTER: @Pollination2015 FACEBOOK: facebook.com/pages/Polli-NATION STILLWATER & TWIN CITIES, MINNESOTA. WHAT IS IT: Quickly making a name for itself as the coolest pollinator party on earth, the producers of Polli-NATION are out to save pollinators by putting on the best party around. Promoting the power of grassroots action to protect and restore the pollinators so we can improve the environment and sustain the food supply. Get ready for a fantastic lineup of food, fun, art, performance and activities. LINE UP: The event takes place on Sunday, September 13th from 1-6 PM at the Lift Bridge Brewhouse inside & outdoors. Lift Bridge, famous for it's Farm Girl Saison, will be serving a limited edition honey brew, prepared especially for this event from Bare Honey's special blend. The festivities include 3 local favorite indie bands: Chris Koza with Rogue Valley, Jillian Rae, and Firefly! Art is weaved throughout the event including performance, art and design by the best and brightest. Local favorites serving up sustainable and organic fare include Anchor Fish & Chips Food Truck, The Lone Grazer Creamery, Red Table Meat Co., Great Harvest Bakery, Kowalskis Market, and L'Etoile Du Nord Waffle Truck DETAILS: Our event host, Laurie Schneider of Pollinator Friendly says "Join the Hive! Get your bee on and strike a balance between a great party and a feel good deed. Celebrate our Minnesota pollinator friendly cities as leaders of the national pollinator initiative." Guests can jump in front of the 3D pollinator photo stage for a live feed, join the honey tasting contest and vote on your favorite, play the wheel of fortune and other games for prizes. Chance to win a weekend for 2 in Romantic Stillwater includes a night at the Outing Lodge B&B, dinner at Domacins Wine Bar & Restaurant, a Gondola Romantica ride and beer tasting at Lift Bridge Brewery. Other local luminaries and celebrity guests are in the works. "This is history in the making as we forge forward to "bee" the change. Bumble bee level contributors include: Gardenside Landscape & Design, Warner Nature Center, The Outing Lodge, 45 Degrees, Hedbergs Nursery & Landscape. Pollinator Friendly Alliance is a non profit volunteer driven pollinator conservation organization. Funds are being raised on behalf of Pollinator Friendly by the St. Croix Valley Foundation. HEADLINERS JILLIAN RAE CHR IS KOZA & ROGUE VALLEY The hottest local band for five years, consistently surprising audiences over and over. "Koza and his compatriots have proven themselves among the most musicly engaging, exciting and impressively dynamic acts on the scene. beautiful and flawless harmonies, prefectly mixed sound ... " City Pages https: //vimeo.com /13 977 6 79 Named a top finalist in Vita.mn's Best New Twin Cities Bands. "This band will make you fall head over heels for Jillian Rae",- Cities 97 "A triple treat on vocals, fiddle and composition, Jillian surprises by showcasing snarling guitars and rock n roll rhythms, along with some folk and country seasonings. The songs are so bright and Rae's singing so hopeful, it takes a few moments to realize her songs are mostly about vicissitudes of love ." -Star Tribune https://www.youtube.com/watch?v=IyOEdnsaHQ8 FIREFLY These dynamic songwriters have gig'd extensively over the globe. Soulful originals and winning entertainment with a raw talent. Swanky vocals mingled with the accomplished musicianship of their band creates a room of followers every time . "Firefly's intimate repertoire makes me want to go home and have sex!" -General Consensus AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North July 28, 2015 (Changed date from August 4, 2015 meeting) REGULAR MEETING 4:30 P.M. RECESSED MEETING 7:00 P.M. 4:30 P.M. AGENDA I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Presentation from Washington County HRA on Commuity Development Block Grants 2. Presentation of final plan for the Bergstein buildings IV. STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk 6. Community Development Dir. 7. Public Works Dir. 8. Finance Director 9. City Attorney 10. City Administrator 7:00 P.M. AGENDA V. CALL TO ORDER VI. ROLL CALL VII. PLEDGE OF ALLEGIANCE VIII. APPROVAL OF MINUTES IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 11. Log Jam Update X. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns ex pressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. XI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 12. Resolution 2015-137, directing payment of bills 13. Resolution 2015-138, a resolution authorizing contracts for the Bergstein Warehouse painting 14. Resolution 2015-139, resolution to enter into agreement between Washington Conservation District and members of the 2016-2018 East Metro Water Resources Education Program (EMWREP) XII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. None. XIII. UNFINISHED BUSINESS None. XIV. NEW BUSINESS None. XV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XVI. COMMUNICATIONS/REQUESTS 15. Possible Beyond the Yellow Ribbon update XVII. COUNCIL REQUEST ITEMS XVIII. STAFF REPORTS (CONTINUED) XIX. ADJOURNMENT A Historic Property Reuse Study of the Bergstein Shoddy Mill Stillwater, MN John Lauber and Company LLC Claybaugh Preservation Architecture Inc 2015 A Historic Property Reuse Study of the Bergstein Shoddy Mill Stillwater, MN CONTENTS Background ..............................................................................................................1 The Project Team .....................................................................................................2 Approach ..................................................................................................................3 Issues Analysis .........................................................................................................5 Disposition Alternatives .........................................................................................14 Use Alternatives .....................................................................................................18 Conclusions and Recommendations ......................................................................19 Next Steps ..................................................................................................20 Bibliography ..........................................................................................................21 History and Interpretation ......................................................................................22 The Bergstein Shoddy Mill and Warehouse ..............................................26 Hersey Bean Mills and the Lumber Industry .............................................29 Interpretation Plan ..................................................................................................30 Notes ......................................................................................................................37 Supporting Materials MnDOT Move Photos Existing Conditions Photos Existing Conditions, Code Analysis, and Rehabilitation Recommendations Existing Conditions Drawings Schematic Design Drawings Structural Analysis Cost Estimates Financial Analysis List of Interviewees Examples of Similar Projects Urban Ag Center Amended National Register Nomination Preliminary Review Comments Prepared for the City of Stillwater by John Lauber and Company LLC Claybaugh Preservation Architecture Inc July 2015 ACKNOWLEDGEMENTS This program is financed in part with federal funds from the National Park Service, U.S. Department of the Interior. However, the contents and opinions do not necessarily reflect the views or policies of the Department of the Interior, nor does the mention of trade names or commercial products constitute endorsement or recommendation by the Department of the Interior. This program receives federal financial assistance for identification and protection of historic properties. Under Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975, as amended, the U.S. Department of the Interior prohibits discrimination on the basis of race, color, national origin, disability, or age in its federally assisted programs. If you believe you have been discriminated against in any program, activity, or facility as described above, or if you desire further information, please write to: Office for Equal Opportunity National Park Service 849 C Street, NW Washington, DC 20240. ________________________________________________________________________ This project has been financed in part with funds provided by the State of Minnesota from the Arts and Cultural Heritage Fund through the Minnesota Historical Society. PROJECT BACKGROUND The Moritz Bergstein Shoddy Mill and Warehouse are the remaining structures from what was originally a complex of six buildings located above the St. Croix River in Oak Park Heights, Minnesota. The structures were listed on the National Register of Historic Places in 2008 under Criterion A as an intact example of a property providing insight into the daily living patterns of Germanic-Jewish immigrants to Minnesota, and their efforts to sustain themselves in a new land. The mill and warehouse building were moved to their current location on the St. Croix River in 2012 in keeping with a Section 106 mitigation agreement completed as part of planning for the new St. Croix River Bridge. The buildings are now owned by the City of Stillwater, and the new site will be a focal point within Bridgeview Park, a new city park which will eventually be connected to the planned Loop bicycle and pedestrian trail, and may also eventually be provided with transient docking facilities for boaters on the St. Croix. The park will serve as a gateway that will help introduce visitors to the resource-rich historic community of Stillwater. Recognizing that the Bergstein property could play an important role in the community’s efforts to foster historic preservation and heritage tourism in the area, the City of Stillwater and the Stillwater Heritage Preservation Commission issued a request for proposals in 2014, seeking a team of preservation professionals to conduct a historic property reuse study for the Mill and Warehouse. In response to that solicitation, preservation consultants and experienced reuse study leaders John Lauber and Bob Claybaugh made a scoping visit to the property on 5 November 2014, meeting with city planner Abbi Jo Wittman, touring and photographing the buildings, and discussing aspirations and expectations for the reuse study project. Prior to that visit, both consultants had reviewed a number of documents tracing the history, significance and preservation of the Mill and Warehouse. Bob Claybaugh had first become familiar with the Bergstein complex as part of a Relocation Feasibility Study he had completed for the Minnesota Department of Transportation in 2005. The co-principal investigators for the Bergstein Shoddy Mill project exceed the Secretary of the Interior’s Professional Qualification Standards for history, architectural history, and historical architecture. All work on the project was completed in accordance with guidelines established in A Primer for Historic Properties Reuse Teams in Minnesota. The results of our investigation are presented in the pages that follow. Bergstein Shoddy Mill Reuse Study 2 THE PROJECT TEAM John Lauber Architectural Historian/ Preservation Planner John Lauber served as co-principal Investigator for the Bergstein Shoddy Mill reuse study and his firm, John Lauber and Company LLC, served as prime contractor. John exceeds the Secretary of the Interior’s Professional Qualification Standards for both History and Architectural History. Robert Claybaugh, AIA Historical Architect Robert Claybaugh served as co-principal Investigator for the Bergstein Shoddy Mill reuse study. Bob exceeds the Secretary of the Interior’s Professional Qualification Standards for Historic Architecture. Bob is a licensed architect in the states of Minnesota, Wisconsin, and Missouri. Daniel Hoisington Historian and Interpretive Specialist Dan Hoisington served as the interpretive specialist for the Bergstein Shoddy Mill Reuse Study. Dan is principal of Hoisington Preservation Consultants--a cultural resource management firm headquartered in Roseville, Minnesota. He exceeds the Secretary of the Interior’s Professional Qualification Standards for History and Architectural History. Jon Commers Planner/Development Specialist Jon Commers served as financial analyst for the Bergstein Shoddy Mill Reuse Study. Jon is principal of Donjek, a public finance, project management, and public policy consulting firm based in St. Paul. Gene Dwyer Structural Engineer Gene Dwyer, PE, of LS Engineers in Le Sueur served as structural consultant for the Shoddy Mill study. Gene has previously collaborated with the co-principal investigators on historic structure reports and reuse studies for a variety of historic properties throughout Minnesota. Professional Project Management Cost Estimators Cost estimates for proposed work on the Shoddy Mill property were prepared by Professional Project Management, a Twin Cities-based construction management firm. Bergstein Shoddy Mill Reuse Study 3 APPROACH In its proposal, the project team outlined the following goals for the Bergstein Shoddy Mill Reuse Study: -Engaging and leading citizens of Stillwater through a systematic and inclusive study process, gathering and providing the facts they will need to make an informed decision about the future of this historically significant property. -Evaluating the historical integrity, defining characteristics, current condition, and adaptability of the buildings and site. -Examining the realities of the local political, social, recreational, business and economic environment and outlining a range of practical and achievable alternatives for rehabilitating and utilizing the buildings and site. -Understanding that preservation and reuse of any historic buildings is inherently an exercise in sustainability, evaluate additional opportunities for integrating sustainable practices into any reuse scenario for the buildings and site. -Identifying potential tenants, concessionaires, developers, and other partners who may contribute to a viable reuse of the building and site. -Identifying life safety, building code and accessibility requirements that must be addressed as part of a reuse plan. -Describing alterations that may be required to accommodate new uses of the property. -Identifying opportunities for interpreting the history and significance of the buildings. -Outlining an orderly plan for completing rehabilitation work. Quantifying costs and phasing of proposed work. -Providing information about grants and other sources of revenue for reuse scenarios. Specific steps in the study process included: Pre Contract Site Visit On 5 November 2014, John Lauber and Bob Claybaugh traveled to Stillwater to meet with planner Abbi Wittman and tour and photograph he Shoddy Mill site and buildings. Information gathered during this visit was used to assemble the project team and develop a proposal specifically tailored to the requirements of the Bergstein project. Background Research The Bergstein Shoddy Mill has been the subject of an extensive series of studies completed over the past 20 years. These include historic properties surveys, determinations of National Register Eligibility, environmental impact statements, relocation studies, and park/trail plans. The reuse study team began its work on the reuse study project by reviewing these documents. Site Visits Much of the information for the reuse study was gathered through field inspections of the buildings and site. The fieldwork phase of the project began on 29 December 2014, when John Lauber and Bob Claybaugh participated in a project startup meeting with Abbi Wittman to discuss the reuse study process, schedule, and expectations. Following the meeting, the team leaders completed a preliminary inspection of the buildings, completing baseline documentation. Team leaders returned to the site on 9 January 2015 Bergstein Shoddy Mill Reuse Study 4 for an intensive evaluation of the physical integrity, salient features and existing conditions of both structures, taking measurements, photographs and field notes. On 27 January 2015, the leaders returned to the site with structural engineer Gene Dwyer, to complete supplemental documentation and participate in a structural analysis of both buildings. On 2 February 2015, the team leaders and project historian Dan Hoisington attended a meeting of the Stillwater Heritage Preservation Commission to discuss the reuse study process and present preliminary findings from the field assessments. Interviews and Public Meeting Team members John Lauber, Bob Claybaugh, and Dan Hoisington were in Stillwater from 24-26 March for intensive interviews with more than forty public officials, agency representatives, local business and tourism leaders, members of the arts and non-profit community, and other stakeholders. Team members John Lauber, Bob Claybaugh, Dan Hoisington, and Jon Commers returned to Stillwater on 30 March for additional interviews and a public meeting attended by approximately two-dozen local citizens. In meeting, the team presented a visual tour of the site and buildings, discussed the physical condition and adaptability of the structures, summarized findings from the interviews, and solicited opinions from attendees regarding opportunities, obstacles, and objections for potential reuse. A shoddy "devil," used to shred fabric scraps for reuse. Bergstein Shoddy Mill Reuse Study 5 ISSUES ANALYSIS Drawing on information gathered during three days of focused interviews and a public meeting, the reuse team compiled a listing of issues that should be considered as the community ponders the future of the Shoddy Mill property. Historic Preservation Issues The citizens of Stillwater have demonstrated their appreciation for history and historic preservation for many years. The city brands itself as “The Birthplace of Minnesota.” The iconic Stillwater Lift Bridge, Commercial Historic District, Territorial Prison Site and a host of other landmarks have helped make the city a destination for tourists, and tourism plays an important role in the local economy. The community has an active Heritage Preservation Commission, and is home to the Washington County Historical Society. Despite their long history, the Shoddy Mill and Warehouse are new to Stillwater. The buildings were originally part of a larger complex located in nearby Oak Park Heights, and were moved to their present location in 2012 as part of mitigation for the new St. Croix River Bridge. The buildings were listed on the National Register of Historic Places in their original location and, as part of a Memorandum of Agreement between the Minnesota Department of Transportation, the Minnesota State Historic Preservation Office and others, will retain their National Register status despite the move. An amendment to the original nomination has been prepared and is ready for submittal to the MnSHPO. The property’s National Register status and subsequent mitigation efforts have provided a great deal of historical information about the activities that took place in the buildings. MnDOT, the city of Stillwater, the MnSHPO and others have invested significant time and money to document and move the buildings, and have a stake in ensuring their preservation. The site selected for relocation of the Bergstein buildings is adjacent to the archaeological ruins of the Hersey and Bean Lumber and Planing Mills, which closely reflect the industrial history of Stillwater. By contrast, the Shoddy Mill and Warehouse are most significant as an example of an industry practiced the St. Croix River Valley’s small population of Jewish immigrants. Because the buildings were not originally part of Stillwater’s built environment, and because they reflect a little known aspect of the area’s history, the mill and warehouse are unfamiliar to most residents of the community. The buildings are physically nondescript, and timeworn, and are therefore not visually obvious landmarks. The buildings are extraordinarily simple in construction, which will make restoration work relatively inexpensive. Interior spaces retain very little historic fabric, making them virtually blank slate for adaptive reuse. Restoration will make buildings more visually appealing. Bergstein Shoddy Mill Reuse Study 6 Design Issues The Shoddy Mill and Warehouse are extremely simple buildings. The Warehouse is a simple wood-frame building combining traditional timber framed structural elements with conventional balloon framing. The Mill building is crudely constructed of local stone, with a roof supported on salvaged iron rafters, reflecting the history of the site as an early recycling center. Despite a number of alterations to the exterior of the warehouse, including installation of an overhead garage door, wide Masonite lap siding and alterations to a number of the original window openings, a substantial amount of original exterior fabric remains in place. Original materials include wood drop siding, the large sliding doors on the east and west ends, some original window trim, cornice moldings and beadboard soffits. Exposed timber framing and the windlass and hopper on the upper level are virtually the only original features remaining on the interior of the Warehouse. The Mill building is essentially a stone shell, with no original interior features. Both buildings were placed on new foundations as part of the move in 2012. Utility connections were run to the site at that time, and the lack of floor slabs and simple construction, especially of the warehouse building, would make connections relatively easy. Because of the buildings’ simplicity and relative lack of character-defining original interior features, no extraordinary measures or artisanal skills will be required to return them to functional condition. The Warehouse is in need of some structural repair, including replacement of a missing column near the west end and reinforcement of temporary repairs to the lower portions of studs. Substantial reinforcement of the upper level floor system in the Warehouse would be required to return that portion of the building to active use. At this point it seems unlikely that either structure will used in the winter. However, it would be easy to insulate the Warehouse building and install a radiant heating system in a new concrete floor slab to prepare the structure for eventual year around use. The large original sliding doors at each end could be opened in the summer to provide fresh air and a visual connection to the riverfront. Bergstein Shoddy Mill Reuse Study 7 Site/Shoreline Issues The Bergstein buildings were relocated to a city-owned property on the banks of the St. Croix River, south of the downtown commercial district and the new St. Croix River Bridge. The narrow parcel is adjacent to busy Highway 95 and the buildings are partially concealed from the roadway by trees and other vegetation. Abandoned train tracks and a gravel road flank the property on the west. There is very limited parking on the gravel road, and additional parking along the shoulders of Highway 95. The property lies within the boundaries of the St. Croix National Scenic Riverway, a unit of the National Park Service. Visitors to the parcel look out over the River toward a relatively undeveloped natural shoreline on the Wisconsin side. One interviewee observed that the Shoddy Mill site offers “the best view of the Stillwater lift bridge in town.” The site’s riverfront location, scenic vistas, and the courtyard-like space between the mill and warehouse buildings would seem to make this an ideal location for outdoor activities. The advent of bike/pedestrian trails and potential transient docking facilities for boaters will provide ways for visitors to reach the site without using automobiles. Because of its location within the Scenic Riverway and within a floodplain along a major navigable river, the property is subject to a variety of regulatory authorities, including the Park Service, the US Army Corps of Engineers, and the Minnesota DNR. Relocation of the buildings required raising the elevation of the site to one foot above the 100-year flood level, obtaining variances for setbacks from both the shoreline and bluffs on the west side of the land, and installation of riprap to stabilize the river bank. Regulatory agencies have strongly emphasized a need to minimize high-intensity uses for the site, to protect the riverbank and to maintain the natural character of the area through careful landscape design. Some concerns were expressed about plans to develop transient docking facilities at the site. Safety and Security Issues The relocated Mill and Warehouse buildings occupy a relatively isolated spot between the St. Croix Boat and Packet Company and the Sunnyside Marina. Although a chain link fence has been installed around the property and the buildings have been secured with plywood panels and padlocks, neighboring businesses report that they regularly see intruders inside the fence and around the buildings. Despite efforts to secure the buildings, they are susceptible to intrusion and vandalism. The Warehouse is a wood- frame structure that is that could easily be damaged by fire. Although the staircase to the upper level has been removed, it would still be possible for intruders to reach the upper room by climbing on exposed bracing in the east wall. This presents a potential falling hazard and exposes the city to liability. Bergstein Shoddy Mill Reuse Study 8 Recreation and Tourism Issues There has been a flurry of bike/pedestrian trail development in and around Stillwater in recent years, much of which has resulted from planning for the new St. Croix River Bridge. The recently completed Brown’s Creek Trail provides a new connection between Stillwater and Minneapolis/St. Paul via the Gateway Trail. The iconic lift bridge will soon be converted from a vehicle bridge into a bike/pedestrian crossing. A new six-mile long Loop Trail will take cyclists and pedestrians through downtown Stillwater, along the Riverfront directly past the Shoddy Mill site, and across the river into Wisconsin via the lift bridge and the St. Croix River Crossing. Current redevelopment at the St. Croix Boomsite, planned acquisition of the Aiple property north of town for incorporation into the park system, and an anticipated increase in visits to city-owned Kolliner Park on the Wisconsin side of the river following conversion of the historic lift bridge to a bike/pedestrian trail all add to the critical mass of recreational opportunities in and around Stillwater. In anticipation of these new routes, the city has recently constructed public restrooms along the downtown riverfront. A trailhead with parking and composting toilets will be developed near the Sunnyside Marina to the south of the Shoddy Mill site. The conceptual master plan for Bridgeview Park includes schematic design for developing transient docking for watercraft at the Bergstein site. Stillwater and the Shoddy Mill property lie within the boundaries of the St. Croix National Scenic Riverway, administered by the National Park Service. For several years NPS maintained an office in Stillwater, but it moved its operations to the Arcola Mill historic site north of town a few years ago. From the point of view of the Park Service, that arrangement has been unsatisfactory. Noting that Stillwater is essentially the southern boundary of the Riverway, that the Park is relatively unknown, and that there is not even a sign identifying the area as a National Park, NPS officials have expressed an interest in establishing a dedicated contact station in or near Stillwater as a means of introducing visitors to the resource. Officials have also stated that a visitor contact station should be explicitly dedicated to park-related activities, and should not be expected to double as a general-purpose travel information center for the city. A number of interviewees pointed out that motorboat traffic is relatively heavy on this part of the river, and that there is no convenient access for human-powered watercraft such as kayaks, canoes, or paddleboats. There was a general consensus that recreational activity at the Bergstein property should focus on bicycle traffic. The St Croix Boat and Packet Company is located near the Shoddy Mill property on the north, and operates a popular and successful program of excursions and charter tours. This activity draws a significant crowd to the area, and will help to create awareness of the Bergstein property as a destination. Noting that the new bike/pedestrian trail passes through the Packet Company property, some individuals have expressed concern about potential congestion as cyclists and pedestrians mix with excursion boat passengers. Bergstein Shoddy Mill Reuse Study 9 Traffic and Parking Issues Parking at the Shoddy Mill site is extremely limited and in high demand. Motorists can presently park along Highway 95, and a few spaces are available on the gravel frontage road between the Bergstein buildings and the Packet Company. Many noted the lack of parking for patrons of the Packet Company located just north of the Shoddy Mill site. A majority of reuse study interviewees identified parking as a major local issue, and one that must be considered in developing plans for the Shoddy Mill site. Although the city has a large municipal ramp downtown, and is developing additional parking along the riverfront in the commercial core, there seems to be a general consensus that many visitors are unaware of these opportunities for parking. Although many trail users will reach the Shoddy Mill site by bike or on foot, there is likely to be a large contingent who will load their bicycles on bike racks and drive to the site to begin the rides. The new parking lots downtown will serve some of these individuals, and a trailhead/vehicle parking area for the Loop Trail is being developed as part of the Bridgeview Park project. There is nearly uniform agreement that no additional vehicle parking should be included in any development of the Shoddy Mill site. The lack of parking could limit some potential uses, such as proposals that the buildings be used as a visitor information center for out-of-town visitors, or as a contact station for the National Park Service. Plans for Bridgeview Park include the possibility that transient docking facilities for boaters may eventually be developed at the Shoddy Mill site. This would bring an additional group of visitors to Stillwater. It is anticipated that completion of the new St. Croix River crossing will significantly change traffic patterns through downtown Stillwater, eliminating a bottleneck from vehicles waiting to cross the historic lift bridge, and diverting commuter traffic away from downtown. Bergstein Shoddy Mill Reuse Study 10 Downtown Issues For decades, many of the business in Stillwater’s historic downtown commercial district have relied heavily on tourism. Bars/restaurants, hotels, bookstores, galleries, and boutiques, and other specialized retail outlets abound. There is presently some uncertainty and concern about how the diversion of traffic away from the historic commercial core resulting from completion of the St. Croix River Bridge may affect downtown businesses. In an effort main the vitality of the business district in the face of change, a coalition of local business owners recently formed the Downtown Revitalization Committee. In addition to the DRC, business-oriented organizations include the Stillwater Convention and Visitors Bureau and the Greater Stillwater Chamber of Commerce. These organizations are funded by membership fees, and in the case of the CVB, by a local tax on lodging. These entities help with co-op advertising, marketing, and some event planning. They have attempted to maximize promotion dollars by minimizing expenditures for physical facilities and staff and maximizing the use of social media. One member of the DRC described the Shoddy Mill site as “an important piece of real- estate.” Representatives from the Chamber of Commerce, DRC, Convention and Visitors Bureau, and other business and civic leaders all suggested that the buildings could function in part as a gateway for visitors to Stillwater, providing information about local hospitality and other businesses, parking, and events. There was a general consensus that restrooms and a picnic area should be included as part of any redevelopment and that vehicle parking should be limited. There was considerable enthusiasm for proposed development of transient docking facilities at the Bergstein property. Several interviews expressed the view that any commercial enterprise housed in the Bergstein buildings (coffee kiosk, bike rental, or repair facility) should not compete with existing local businesses. Bergstein Shoddy Mill Reuse Study 11 Compatibility Issues The Shoddy Mill and Warehouse are, and are likely to remain, city-owned buildings, which limits certain types of uses, including intensive commercial endeavors. There is a general consensus that the properties should serve some sort of public good, enhance tourism, create new recreational activities and programming opportunities, and provide basic services to trail users. The city of Stillwater already offers or is developing facilities and programs that could directly or indirectly duplicate activities being discussed for the Bergstein property. Teddy Bear Park serves as an inexpensive and well-appointed venue for birthdays, wedding receptions, family reunions, and other gatherings. New restrooms and parking areas being developed in the Lowell Park will provide amenities for trail users passing through downtown. There has been some conversation about the city acquiring the vacant Armory building for eventual use as an art center or for some other public purpose. A number of local organizations already offer activities and programs that could take place elsewhere in town and that could be affected by duplication of effort at the Shoddy Mill site. One example is the existing Farmers’ Market that takes place near the Washington County Courthouse. Bergstein Shoddy Mill Reuse Study 12 Programming Issues A number of interviewees, including the National Park Service, the Minnesota Department of Natural Resources, local arts and non-profit organizations and others identified a wealth of programming opportunities for the site, and expressed an interest in using the Shoddy Mill and Warehouse for activities. Specific programming ideas included: -Historical exhibits -Arts and music events -Environmental programs -Pontoon boat tours -Interpretive bike tours -Urban agriculture center -Children’s museum The Jewish Historical Society of the Upper Midwest has recently developed an exhibit on the scrap industry that could help to interpret the site’s history as a shoddy mill. An active schedule of programming appealing to a broad cross section of interests would help to define the Bergstein property as a destination for trail users and local residents. Programming activities are more likely to be funded than pure bricks-and-mortar projects and could help ensure the long-term viability of the property. Partnership Issues Although the City of Stillwater is likely to bear the initial expense of rehabilitating the Bergstein buildings, it may be able to reduce the costs of long-term operations and maintenance, provide programming and staff, and leverage other sources of grant funding by forging strategic partnerships with outside organizations and agencies. A number of agencies and non-profit organizations expressed an interest in establishing partnership arrangements with the city to use the Shoddy Mill property. These include, but are not limited to: -The National Park Service (visitor contact center, staffing, programming) -The Minnesota Department of Natural Resources (programming, exhibits) -The Jewish Historical Society of the Upper Midwest (exhibits, programming) -ArtReach St. Croix (programming) -The Washington County Historical Society (exhibit development) -Transition Stillwater (youth environmentalist organization) Partnerships with private concessionaires to provide visitor amenities such as snacks or equipment rentals could also help offset operating and maintenance costs, help with staffing, scheduling and securing the site, and provide a modest revenue stream. The city already employs a public-private partnership model to operate the municipal parking ramp and the community recreation center. Bergstein Shoddy Mill Reuse Study 13 Financial Issues As part of the planning for the new St. Croix River Bridge, the Minnesota Department of Transportation was required to consider the project’s potential to have adverse effects on National Register-eligible properties in the construction zone, including the Bergstein Shoddy Mill and Warehouse. To comply with this requirement, MnDOT forged a Memorandum of Agreement with a host of state and local agencies, outlining steps that would mitigate the new bridge’s impact on the mill and warehouse. Mitigation efforts included extensive documentation, planning studies, engineering work, construction of new foundations above the flood plain, and moving the buildings from their original location in Oak Park Heights to their present location. These efforts required a significant investment of time and money. The city of Stillwater provided a site for the new buildings, agreed to take ownership from MnDOT once the move was accomplished, and accepted responsibility for their preservation and reuse. The site has been integrated into the community’s park system, making it unlikely that the buildings will be transferred into private ownership. As public buildings, the mill and warehouse have limited potential to generate sufficient revenue to offset the costs of rehabilitation and ongoing operation. If the buildings are to be rehabilitated, the city will probably have to fund the work. Officials and residents generally seemed willing to support some public investment in the property, but there was also agreement that the rehabilitation should be accomplished as cost effectively as possible, and that an effort should be made to generate some sort of revenue stream or barter arrangement that would reduce ongoing operating and maintenance expenses. Bergstein Shoddy Mill Reuse Study 14 DISPOSITION ALTERNATIVES The Bergstein Shoddy Mill and Warehouse buildings were moved from their original location in Oak Park Heights to a new site provided by the City of Stillwater in 2012 in order to facilitate construction of a new highway bridge across the St. Croix River. The move was completed in accordance with a Memorandum of Agreement between the Federal Highway Administration, the U.S. Army Corps of Engineers, the Advisory Council on Historic Preservation, and both the Minnesota and Wisconsin State Historic Preservation Offices. In preparation for the move, an existing barge terminal building was demolished, the site elevation was raised to a level one foot above the 100-year floodplain, the shoreline was stabilized, new foundations were constructed for both structures, utility lines were stubbed in to the perimeter of the warehouse building, temporary structural repairs were made to the walls of the Warehouse, and a temporary roof was installed on the Mill building. The buildings have been secured with plywood sheeting and a security fence encloses the site. Both buildings have stood vacant since the move. Disposition alternatives for the Mill and Warehouse may include: Demolition Under this scenario the Mill and Warehouse buildings and their new foundations would be completely demolished and the site would be restored as a green space. The city would incur the costs of demolition and site restoration. The dollars that were already invested to move the buildings and construct the new foundations would essentially be wasted. Demolition would clearly violate the intent and terms of the Memorandum of Agreement that led to the move in 2012, and could require further negotiation/mitigation with SHPO as well as potential involvement of the Advisory Council on Historic Preservation. As one interviewee observed, the city has “a moral obligation, but not necessarily a legal obligation” to use the buildings. Nonetheless, when the city took ownership of the Mill and Warehouse, provided the site, negotiated variances for shoreline and bluff setbacks, and integrated the site and structures into planning for Bridgeview Park, it made a substantial commitment to restore and maintain the buildings. Demolition would constitute a default on that commitment. Failure to creatively integrate the structures into the park and trail system could be a lost opportunity. The site is located on banks of the St. Croix River and is within the boundaries of the St. Croix National Scenic Riverway, and some individuals might consider demolition as a means of restoring the natural character of the shoreline. Do Nothing Under this scenario, the buildings and site would remain secured but unoccupied, with no maintenance. Both the Mill and the Warehouse would continue to deteriorate due to weather, pests, and ordinary wear and tear on building materials. With no tenants to monitor the site, the buildings would be subject to intrusion and vandalism, which would further diminish the physical integrity of the structures, present safety hazards, and Bergstein Shoddy Mill Reuse Study 15 expose the city to liability for injuries. Prolonged neglect or deferred maintenance would result in the eventual loss of historic resources and forfeiture of considerable effort and funding that has already been invested to foster preservation of the property. This option would require virtually no funding beyond the costs of site maintenance (mowing, snow removal), insurance, etc. The city could utilize the structures for equipment storage or other low-end uses. Utilities would remain disconnected, and there would be no costs for stabilization or new construction. The buildings would remain available for eventual restoration or adaptive reuse, but the costs of completing the work would increase due to continuing deterioration. The Mill and Warehouse would be visually unappealing and are likely to be considered eyesores rather than historic resources. Stabilization/Mothballing Under this scenario, the city would take temporary, simple, and inexpensive steps designed to protect the buildings from the elements, pests and vandals. Stabilization would help prevent or slow down the pace of deterioration, and would buy additional time for planners to explore ways to reuse and integrate the structures into the park and trail system. The city could use the structures for equipment storage or other low-end uses. Utilities would remain disconnected. With no tenants to monitor the site, the buildings would be subject to intrusion and vandalism, which would present safety hazards and potentially expose the city to liability for injuries. The buildings would remain available for eventual restoration or adaptive reuse. The Mill and Warehouse would remain visually unappealing and are likely to be considered eyesores rather than historic resources. Exterior-Only Rehabilitation Under this scenario, the exterior envelopes of both buildings would be restored to their historic appearance. This would protect the buildings from further deterioration, and would make them more visually appealing. However, it would be considerably more expensive than stabilization and would not return the structures to active use. Partial Rehabilitation Under this scenario, the city would complete a partial restoration of both buildings, based on projected uses. The Warehouse building seems to offer the most opportunities for reuse, with ample space for restrooms, simple kitchen facilities and flexible programming space on the main level. The upper level has structural and accessibility issues that would make restoration unlikely. The building’s lack of historic interior features, simple wood frame construction, unfinished floor system, and proximity to utility connections would make installation of electrical, plumbing, and mechanical systems relatively simple and inexpensive. The stone Mill building is extremely simple, and is resistant to rot and other damage that typically afflicts wood frame buildings. It has been greatly altered, and despite clues to the original configuration of door and window openings, there is no known Bergstein Shoddy Mill Reuse Study 16 documentation to serve as a guide for full restoration. The building’s small scale and existing garage door opening could make it a good location for bike rental/repair, a coffee/snack bar, or other uses that would require minimal buildout. Under this scenario, the Warehouse would be restored to its historic appearance on the exterior and would be adapted on the interior to accommodate multiple uses. Roof framing and sheathing would be repaired as needed and a wood shingle roof would be installed to replicate the historic roof. Original siding would be repaired and repainted, Original openings would be restored and replica doors and windows would be installed. Interior work would be limited to the lower level. The missing support column near the west end would be restored, electrical, mechanical and plumbing systems would be installed, and a new floor slab with piping for a radiant heating system would be poured. Walls and ceilings would be insulated. Accessible restrooms and a kitchen counter would be built along the north wall. The lower level would be made accessible. An opening would be left in the ceiling to expose the original windlass, and the opening would be enclosed on the upper level to minimize heat loss. Work on the Mill building would essentially confined to restoration of the exterior envelope. A permanent roof would be installed, and stonework would be repointed using mortar that matches the original composition. Electric service would be provided to the building, and a new concrete floor slab would be poured. There are two possible approaches to rehabilitation of the principal (north) façade. -The existing garage door and service door openings could be left as they are, with a roll up door installed in the garage opening and a period-appropriate replica door installed in the service door opening. This would make it easy to use the building as a bike rental facility or repair shop, would reduce overall cost of the rehabilitation, and would make it possible to restore the exterior to its historic appearance at a future date. -The north façade could be fully restored to its historic appearance based on architectural evidence (brick arch lintels) and additional documentary research. A period-appropriate door and replica windows would be installed in the recreated openings. This approach would restore the historic integrity of the exterior, but would cost more than the first option, and would make the building less useful for recreation-related activities, such as bike rental, that require storage. Full Rehabilitation Under this scenario both the Mill and Warehouse would be fully rehabilitated on both the interior and exterior. The exterior of the Warehouse would be restored to its original appearance. Both the upper and lower levels would be rehabilitated for multiple year-around uses. This would require structural reinforcement of the upper level floor structure to support intensive use, installation of a stairway to provide access, and accessibility improvements that could Bergstein Shoddy Mill Reuse Study 17 include an elevator. The building would be fully insulated and new mechanical systems, including plumbing, electrical, and HVAC equipment would be installed to allow year around use. The lower level would contain accessible restrooms and a catering kitchen. The exterior of the Mill building would also be restored to its original configuration, with original door and window openings reconstructed. This approach would significantly increase the cost of the rehabilitation work with a modest gain in utility and an uncertain return on the additional investment. Bergstein Shoddy Mill Reuse Study 18 USE ALTERNATIVES The reuse team solicited information and ideas about potential uses of the Bergstein Shoddy Mill and Warehouse through more than forty individual interviews and a public meeting. Residents offered ideas ranging from storage for public works/park equipment to full rehabilitation as a youth hostel. There was nearly unanimous agreement that any reuse should take advantage of the riverfront location and proximity to the proposed bike/pedestrian trail system; that any use should focus on recreational/non-motorized activities, and that any commercial activities should provide only basic amenities for trail users and not compete with existing businesses. The most common limitation that was identified during the interview process was the lack of parking at the site, and there was a clearly expressed sentiment that parking should remain limited under any reuse scenario. Specific ideas for the property included: -Storage for park or public works equipment. -Restrooms, picnic facilities, and other amenities for users of the pending Loop Trail, the St. Croix River, and Bridgeview Park. -Gateway/Tourist Information Center for visitors to Stillwater. -National Park Service Contact Station for the St. Croix National Scenic Riverway. -Space for interpretation of the Bergstein family and the shoddy industry; the local lumber milling industry embodied in the adjacent Hersey and Bean archaeological site; and the natural and environmental resources of the St. Croix River. -Rental space for weddings, family reunions, and other celebratory events. -An urban agriculture/sustainability center. -A venue for arts and music events. -A youth center -A hostel for trail users. -A concessionaire operated coffee ship, bike rental, and repair facility for trail users Bergstein Shoddy Mill Reuse Study 19 CONCLUSIONS AND RECOMMENDATIONS Summary of findings -The Mill and Warehouse occupy a highly desirable site along a burgeoning trail system and on the banks of the St. Croix River. -The buildings are extraordinarily simple in construction and detailing, which suggests that the costs of rehabilitation are likely to be relatively low. -The city of Stillwater is likely to bear full responsibility for rehabilitation of the Shoddy Mill and Warehouse Buildings. There is a strong interest in minimizing the costs of rehabilitation and offsetting the costs of ongoing operations and maintenance. -The site’s National Register status and city ownership make the property eligible for a variety of financial incentives that could significantly reduce the out-of-pocket costs of rehabilitation. -A number of public entities have demonstrated their interest in preservation of the properties and have already invested substantial financial resources to document and move the buildings. This track record of interest increases the likelihood that the city can be successful in its quest for additional grant funding in the future. -The properties are unlikely to generate sufficient revenue to fully offset the full costs of rehabilitation and operations. -There is near-universal agreement that the buildings should be used for a public purpose, focused on non-motorized recreational activities. -There is a plethora of agencies and non-profit organizations willing and eager to provide programming at the site. Fundraising efforts tied to programming are more likely to be successful than efforts to obtain funding for bricks-and mortar projects. -There appears to be strong potential for a public/private partnership that could provide basic services to trail users and other visitors. Services could include a beverage/snack bar and bike or other recreational equipment rental/repair facilities. These activities could enable a concessionaire to generate modest revenue in exchange for staffing and day-to-day maintenance. The city has already employed this partnership model for operation of the municipal parking ramp and the community recreation center. Recommendations The City of Stillwater should undertake a partial rehabilitation of the Bergstein Shoddy Mill property, rehabilitating the exterior of the Mill building and the lower level of the Warehouse for use as a multi-use interpretive/event/trail amenity center. The main level of the Warehouse would provide basic services to trail users (restrooms, possibly bike rentals, snacks or other services). The space would be designed for maximum programming flexibility, and would make maximum use of the riverfront location. A coalition of non-profits (Jewish Historical Society, Washington County Historical Society, DNR, NPS) would develop a variety of exhibits interpreting the history of the Bergstein operation, the archaeological history of the site, and environmental features of the site and Riverway. The exterior of the Mill building would be rehabilitated to serve as a rental facility for bikes or other recreational equipment. Current openings on the north side would remain Bergstein Shoddy Mill Reuse Study 20 intact with a new roll-up overhead door and a period appropriate service door installed to provide access and accommodate rental equipment. The site would be operated as a partnership between the city of Stillwater, other government and non-profit entities, and a private concessionaire. The city would incur the cost of the initial rehabilitation and ongoing major maintenance and repair. The National Park Service would utilize a portion of the Warehouse as a visitor contact station for the St. Croix National Scenic Riverway in exchange for seasonal programming and oversight of the property. Additional programming would be provided by the Minnesota Department of National Resources, local non-profits (environmental, historical, arts, performance, sustainability). Amenities and day-to-day maintenance would be provided through a low-cost or no-cost lease agreement between the city and a private concessionaire. The concessionaire would take care of day-to-day maintenance and security and would take the lead in scheduling programs and events. Next steps Using the Historic Property Reuse Study as a guide, the city should establish a temporary steering committee of potential partners to develop a detailed redevelopment/business plan for the Shoddy Mill and Warehouse. The committee should include city staff and officials, representatives of agencies and non-profit groups identified in this report and potential concessionaires. Each member of the steering committee should be prepared to describe specific types of programming it is willing/able to offer, list facilities it would need in order to provide programming, and both quantify and commit to its role in staffing, operating, and funding ongoing redevelopment and use of the property. Once the redevelopment/business plan is in place, the steering committee should meet with architects to develop a detailed rehabilitation program for the buildings and site. The rehabilitation plan should include well-developed design drawings, outline finishes and equipment, and provide detailed cost projections. Using the redevelopment/business plan and detailed rehabilitation plan as a basis, partners should embark on an active fundraising effort, assembling the funding that will be necessary to rehabilitate and reuse the Shoddy Mill and Warehouse. Once the funding is in place, rehabilitation and reuse of the Bergstein Shoddy Mill and Warehouses can begin. Bergstein Shoddy Mill Reuse Study 21 BIBLIOGRAPHY “Bergstein Property Relocation Mitigation Project: Proposed Site Assessment.” The 106 Group Ltd., and SRF Consulting Group, prepared for the city of Stillwater, 2005. “Bridgeview Park: Master Plan Update.” SRF Consulting Group, prepared for the City of Stillwater, 2015. “Construction Plan for Relocation of Shoddy Mill & Warehouse Buildings.” State Minnesota Department of Transportation Project 8214-114Q. Architectural drawings of Shoddy Mill and Warehouse Buildings, new riverfront site, and foundations (28 sheets). 2010. “Hersey & Bean Planing Mill: Wall Stabilization Report.” Collaborative Design Group, prepared for the City of Stillwater, 2011. Long, Barbara Beving. “Phase III Historical Documentation Study: The Moritz & Bertha Bergstein House, Shoddy Mill & Waste Materials Yard. Prepared for the Minnesota Department of Transportation, 1997. Mathis, Gregory. “Moritz Bergstein Shoddy Mill and Warehouse (documentation of move).” Amended National Register of Historic Places Registration Form, 2014. “Moritz Bergstein Shoddy Mill and Warehouse: Minnesota Historic Property Record, Property Inventory No. WA-OHC-001.” Collaborative Design Group, prepared for the Minnesota Department of Transportation, 2010. “Relocation Feasibility Report: Bersgstein Shoddy Mill and Warehouse, 6041 Stagecoach Trail North. Oak Park Heights, Minnesota.” Claybaugh Preservation Architecture Inc, prepared for the Minnesota Department of Transportation. 2005. Terrell, Michelle M. “Stillwater South Main Street Archaeological District.” National Register of Historic Places Registration Form, 2007. Zellie, Carole S. “Moritz Bergstein Shoddy Mill and Warehouse.” Draft National Register of Historic Places Registration Form, 2008. Bergstein Shoddy Mill Reuse Study 22 HISTORY and INTERPRETATION Background Stillwater, Minnesota, is a city filled with history. In 1837 the United States entered into a treaty with several bands of Ojibwe and Dakota Indians. Under the terms, the Indians ceded the northern third of present-day Wisconsin and more than three million acres of land between the St. Croix and Mississippi rivers. Soon after, Joseph R. Brown, a colorful Indian trader and promoter, opened a small warehouse at the head of Lake St. Croix to supply his upriver fur trading operations. A new mill opened just south of Brown’s warehouse, and it soon became the preferred location for new arrivals looking for work. John Allen and his family were the first to settle in the new village of Stillwater. By 1846 the town had around ten families and twenty single men. After Wisconsin became a state in 1848, with its western boundary set at the St. Croix River, it left residents of the triangular delta between the Mississippi and St. Croix rivers uncertain about their government. A convention met in Stillwater in August 1848 and elected Henry Hastings Sibley to take a petition to Congress to create a new territory, an action that earned Stillwater its title as the birthplace of Minnesota. Sibley was successful, and Minnesota became a territory on March 3, 1849. In 1851 Stillwater was awarded a political plum when it was chosen as the site of the territorial prison. The town was platted in 1848 with 600 residents “of whom nearly all of the men were lumbermen,” as one historian wrote. It was lumber that drove Stillwater’s economy in the nineteenth century taking advantage of the river that carried timber from the pine forests to the north down to a log-holding boom just upriver from Stillwater. Steam mills sprang up on the St. Croix in the 1850s, and wood-finishing industries followed. Products included shingles, windows, doors, furniture and flooring. Excellent transportation helped the city prosper. The river carried goods between Stillwater and river ports to the south, and early stage roads connected the city to St. Paul and Point Douglas. Railroads arrived in the early 1870s, expanding markets for timber and manufactured goods. By the late nineteenth century, Stillwater had entered a golden age that produced one of the largest opera houses west of Chicago, the elegant mansions of the lumber barons, and many brick commercial buildings on Main Street. The first electric street railway in Minnesota began operation in Stillwater in June 1889. By 1900 the lumber was giving out and the mills closed. The last lumber raft leaving Lake St. Croix took place in 1914, the same year that the state prison moved to South Stillwater. As the jobs left, Stillwater’s population declined from a high of more than 13,000 in the 1880s to a low of around 7,000 in 1940. As the lumber industry came to a close, the city adjusted to a new economy. A community-based group built the Lowell Inn, a hotel that evoked colonial era architecture. It was promoted as the attraction that would bolster Stillwater’s stagnant economy. When it opened in 1927, the Stillwater Daily Gazette optimistically predicted, “The scar left by Bergstein Shoddy Mill Reuse Study 23 the closing of the sawmills and the extinction of logging has gradually healed, and Stillwater has entered upon a new era, an era that promises to produce lasting resources which shall place Stillwater in the front ranks of Northwest cities.” Preservation in Stillwater Those “lasting resources” were already in place – Stillwater’s superb historic homes and commercial buildings set within the scenic beauty of the St. Croix Valley. Local history found a strong advocate in 1934, with the organization of the Washington County Historical Society, a private, non-profit educational institution. In 1941, the Society purchased the Warden’s House Museum in Stillwater from the state. It is one of Minnesota’s oldest buildings as well as its second oldest continuously operating house museum. After World War II, when good roads and automobiles put residents in commuting range of the Twin Cities, Stillwater began to reinvent itself as a tourist destination, highlighting its outstanding historic buildings and natural landscape. In 1945 Tom Curtis, a local businessman, purchased the old Joseph Wolf Brewery, to house a car dealership. Curtis, though, had an idea that the caves could be turned into a tourist attraction. To liven it up, he added indoor and outdoor trout ponds and then opened it to the public for a small fee. Thousands of visitors went through the caves from the late 1950s until Curtis sold them in 1971. Amidst a growing national interest in historic preservation in the 1960s and 1970s, Stillwater residents grew increasingly concerned about threatened local treasures. Three challenges energized local preservation. The first battle was over the future of the Washington County Courthouse. The oldest courthouse in Minnesota, it was designed in the Italianate style by Augustus Knight of St. Paul. When it opened in 1870, the county was doing a booming business in the lumber industry, and the imposing columned edifice reflected the county’s wealth as it overlooked the city from atop Zion’s Hill. By 1962, though, the county had outgrown the building, and serious consideration was given to razing the structure to make way for a parking lot. A 1962 bond issue to construct a new courthouse failed at the polls, allowing time for preservationists to make their case. In 1971, the building was placed in the National Register of Historic Places. In 1975 the county moved to a new government center one mile south of the original courthouse and made plans for an adaptive re-use of the old building. It reopened in 1982 as a community facility providing office space for nonprofit groups, offering interpretative historical exhibits and tours, and serving as a venue for private and public gatherings. In 1997, the county designated the facility as a Washington County park. Today, the courthouse is preserved as a historic landmark with tours and exhibits. It provides a rental venue for private and public gatherings. A second battle took place in the mid-1970s. Nelson School, located at 1018 South First St., opened in September 1897. Called “a model structure of its kind” by the Stillwater Gazette, the building was designed by the architectural firm of Orff and Joralemon of Minneapolis. It was named after Socrates Nelson, the real estate speculator whose name is included in the district. The public school system stopped using this as a school Bergstein Shoddy Mill Reuse Study 24 building in the 1950s, although it continued to hold District 834 administrative offices through 1977. When the district sought to sell the property, with demolition likely, a new preservation organization, Rivertown Restoration stepped forward and filed a taxpayer suit against the city. In December, 1978, District Court Judge Esther Tomljanovich, later a Minnesota State Supreme Court Justice, ruled that the school was a “historical resource” and issued a temporary injunction stopping the transfer of the property. It was later purchased by a group of investors known as the Nelson School Partners in 1980. They renovated the school into apartments, now converted to condominiums. Finally, there was a decade-long debate about the future of the Lift Bridge. On July 1, 1931, 15,000 people lined the shores when Governor Floyd Olson dedicated the bridge. At the time, most movable bridges were of the swing-span variety, pivoting on an axis to allow water traffic to move back and forth. Instead, Stillwater would have a counterweighted, cable-and-tower design — in other words, a lift bridge. Only six vertical-lift highway bridges were built in Minnesota and Wisconsin prior to World War II, and Stillwater’s is one of only three that still survives. At the time of the bridge's completion, the St. Croix River was only lightly used as a navigable waterway, as the Minnesota Department of Highways noted in a 1938 letter stating: “For several years not a single request for its opening was received.” But after World War II, recreational river use grew, as did highway traffic between Wisconsin and Minnesota. With a new bridge under construction to the south of Stillwater, the old lift bridge, will be saved as a pedestrian and bike trail. As a direct result of the government’s evaluation of the impact of the new bridge, local, county, and federal agencies studied the historical resources within the area of impact. This led to the creation of the South Stillwater Archaeological District, encompassing the site of the Hersey-Bean Sawmill. Seeking to place the bridge within a larger context, more than 250 properties have been determined to be contributing to the significance of the Stillwater Cultural Landscape District, including dwellings, commercial and industrial buildings, public stairways, and an archaeological site. Finally, the Bergstein Shoddy Mill and Warehouse, located in the path of the new bridge, were deemed historically significant. Based on a Memorandum of Agreement, the two buildings were moved to the present site. Inspired by this public debate generated by these controversies, and armed with new tools such as Certified Local Government laws, the city embraced preservation as a means to improve the community’s quality of life and as a way to attract tourism to the city. The Heritage Preservation Commission (HPC) began a multiyear study of the city’s resources. In 1993 the HPC directed Robert Vogel, historian, to prepare a study that initiated a comprehensive historic preservation planning process. Over the next decade, the commission prepared surveys of local neighborhoods, documenting their resources and making recommendations for further action. The HPC’s outreach programs, including an heirloom home program, with its own website, and video walking tours, gained national recognition. Stillwater became the first commission in Minnesota to win a Commission Excellence Award from National Alliance of Preservation Commissions (NAPC). It won in the category of “Best Practices: Public Outreach.” In 1992 the Stillwater Commercial Historic District (containing 82 resources) was listed Bergstein Shoddy Mill Reuse Study 25 in the National Register of Historic Places. Other local landmarks in the National Register include: • Stillwater Lift Bridge over the St. Croix River • Chicago, Milwaukee & St. Paul Depot and Freight House, 305 S. Water Street • Roscoe Hersey House, 416 S. Fourth Street • Austin Jenks House, 504 S. Fourth Street • Ivory McKusick House, 504 N. Second Street • St. Croix Lumber Mills/ Stillwater Manufacturing Company, 318 N. Main Street • William Sauntry House, 626 N. Fourth Street • William Sauntry Recreation Hall, 625 N. Fourth Street • Territorial State Prison Warden’s House, 602 N. Main Street • Washington County Courthouse, 101 W. Pine Street • Mortimer Webster House, 435 S. Broadway The Stillwater Heritage Preservation Commission also locally designated some of these properties. In addition, the city created a residential conservation district, empowering the HPC to review changes within its boundaries. Now, prominent landmarks such as the Washington County Courthouse, the Warden’s House, and Staples Mill provide historic tourism destinations. Old mansions received new life as bed and breakfasts. Restaurants opened in the caves and the freight house, shops in old utility buildings, and a hotel in the Lumberman’s Exchange. In its third century, Stillwater is a bustling community boasting a variety of industry and business. Bergstein Shoddy Mill Reuse Study 26 The Bergstein Shoddy Mill and Warehouse With the construction of the new St. Croix River bridge moving forward, historians made the determination that the Moritz Bergstein Shoddy Mill and Warehouse was worth preserving, even if moved to a new location. What makes these buildings significant? They represent a rare example of a small-scale industrial plant owned and operated by Jewish immigrants in Minnesota in the late nineteenth and early twentieth centuries. Simply stated, the mill and warehouse buildings are rare and worth preserving to illustrate the industrial process of making shoddy and mattresses. In addition, Moritz and Bertha Bergstein were Jewish, living in outstate Minnesota. Their experience, quite different from the more typical urban Jewish life, is not told at other museums and historic sites in the greater Twin Cities region, presenting a great opportunity for this location. The story begins with Moritz Bergstein (1852-1923). He was a native of Hungary, and arrived as a new immigrant to the United States in May 1879. We know little about his life in the old country, although he apparently came from Nagy Saros on the northern border. When questioned on his arrival on the docks of Philadelphia, he listed his occupation as a laborer. He left behind two sisters in Hungary. His brother, Ignatz, eighteen years his junior, joined him in America in 1883.i By the fall of 1882, possibly earlier, Bergstein had moved to Stillwater, Minnesota. We don’t know what drew him to the upper Midwest, but Stillwater was at the height of its prosperity during those years and economic opportunity abounded. After he arrived, he seems to have looked for work that was labor intensive, requiring little capital investment. In August 1884, the Stillwater Messenger reported: “J. C. O'Gorman is having the spacious grounds surrounding his residence handsomely terraced and sodded, the work being done under the direction of Maurice Bergstein, a landscape architect who has gained considerable local fame for the adornment of residence grounds.” During the summer of the following year, he also advertised his services as “a practical gardener.” However, there is also a newspaper reference connecting Bergstein to a “fruit store and lunch stand on south Main Street.” ii By the end of that decade, though, he is referred to as “the rustling junk dealer.” Owning a horse and wagon to transport landscaping and gardening, he could easily combine occupations. Indeed, the local newspaper reported that he had won a city contract for sodding Willard and South First streets in August 1889. That year brought major changes to Bergstein’s life. In October 1889 he married Bertha Gardner, a woman ten years his junior. Like Moritz, she was an immigrant, coming from Bohemia around 1883. Both were Jewish. This would have set them apart in outstate Minnesota. It has been estimated that there were fewer than 1,000 Jews in the state before the 1880s, with most concentrated in St. Paul and Minneapolis. By 1920, after a wave of immigration, about 31,500 Jews lived in Minnesota, a little more than 4,000 of them outside of St. Paul, Minneapolis, and Duluth. Of these 4,000, the largest concentration was in the iron range communities, but Jews were also scattered throughout southern Minnesota, often in sufficient numbers to form religious communities. iii Bergstein Shoddy Mill Reuse Study 27 The Bergsteins’ religious connections appear to have been with the Minneapolis Jewish community. Although not listed as members of Temple Israel, both were buried in Montefiore Cemetery, a Jewish cemetery in Minneapolis. Rabbi Albert Minda, of Temple Israel, performed the burial service for Bertha. Newly married, Moritz decided to build on land that he owned in Oak Park, a hamlet located just south of Stillwater. Around the same time, his brother, Ignatz, moved to Minneapolis, where his occupation is listed as “rags” in the 1889 City Directory. Within a few months, the two men formed a company known as Bergstein Brothers. A local newspaper reported that he erected a two-story building in Oak Park “to be used as a junk shop.” At the time, he requested that the railroad place a switch there. It appears he designed the building specifically for storage, for the wood floor was unusually strong with few supporting columns, which allowed maximum storage space. Large wood doors, which slid on metal tracks, were located at either end of the building. The following summer, he announced his intention to “establish a plant in Stillwater for the manufacture of shoddy. . . . The idea is to manufacture the product from woolen rags and dispose of it to the makers of mattresses.” Shoddy is recycled wool cloth, most typically wool. The process began with the collection of old clothing and rags. In the warehouse, workers would sort the rags by material and quality. To break down the fibers, especially if there were cotton threads in the rages, the cloth was carbonized, typically heating at 200 degrees for around eight hours. The cotton turned to a powder-like form that was then shaken out by a dusting machine, leaving a more refined material. The heavier cloth was then washed and bagged. A one-story dust house, measuring 12 x 15 feet, appears on the Bergstein property in 1898 and 1904 Sanborn Insurance Maps, although that building is no longer extant. Those maps also show a water tank, clad in iron, next to the engine room. iv The material was then transported to the stone mill house on an iron conveyor. In the mill house, a shoddy machine ground up the material. This was a relatively simple machine, typically built around a large cylinder, with picker pins or teeth chewing up the rags. It was powered by a steam engine, located in an engine room attached to the stone millhouse. It had a 25-foot iron chimney in the rear.v We catch glimpse of the operation of the mill through local newspaper stories, and it could be dangerous work. On May 23rd, 1896, the Stillwater Messenger reported, “Charles Brown, a young man employed in the Moritz Bergstein mattress factory at Oak Park, had his right arm broken below the elbow Thursday afternoon, his hand becoming caught in a belt. He was attended by Dr. Voight.” Four months later, “The engine room of Bergstein Shoddy Mill Reuse Study 28 Moritz Bergstein's shoddy factory at Oak Park was damaged by fire to the extent of a couple of hundred dollars last Saturday. There was no insurance. The blaze evidently caught from the smokestack.”vi We are not sure how successful the shoddy business was. Distribution, however, would have been difficult from the rural Washington County location. Hints of financial difficulty appear in early 1898, when the couple defaulted on the mortgage for the lots on which their home was built. At around the same time, it was reported: “Moritz Bergstein, who for a number of years has conducted the mattress factory at Oak Park, contemplates moving his business to Minneapolis some time next month.” This is consistent with the 1898 Minneapolis City Directory, which shows the Bergstein Brothers, mattress manufacturers, at 117 Plymouth Avenue. The Bergstein Brothers mattress company remained listed in the Minneapolis directory until 1930.vii By 1910 the Sanborn Insurance Map shows the property as a junkyard, with the dust house used for paper storage. By this time Moritz likely had focused on reselling scrap metal and other materials. He reported his employment to the 1910 census taker as a farmer. A local newspaper story that same year noted that he owned a stone quarry in Oak Park. Bertha's $ 70,000 estate was a not insignificant amount in 1925, and the family had clearly done well over the four decades spent in Minnesota. viii His obituary noted that he was known as the "junk man" and that "he was always honest and straightforward in his dealings ... he was held in high esteem by the businessmen of Stillwater and vicinity and his death will be regretted." Bertha Bergstein continued the junkyard business until her death in 1925. In her obituary, Bertha was described as “a woman of many fine qualities of heart and mind." The property passed on to their adopted daughter, Leah, and her husband, Jacob Cohn. It appears that Leah had some family connections in Illinois, since census records list that as her birthplace and she married Jacob in Chicago.ix The story of the Moritz Bergstein family is both unusual and characteristic. Like many Jewish immigrants, he ran a business involving used goods and recycled materials. But, in contrast with a typical urban Jewish immigrant, the Bergsteins lived in a small town distant from other Jews, acquired property soon after their arrival, and engaged (for a time) in light manufacturing. That piece of the story is not commonly told, making this an interesting site, offering interpretive opportunities not found elsewhere in Minnesota. In addition, shoddy was a relatively common material in the nineteenth and early twentieth century, yet the process is not well known and generally untold in Midwest museums. Bergstein Shoddy Mill Reuse Study 29 Hersey-Bean Mills and the Lumber Industry In his essay, “Lumbering and Steamboating on the St. Croix River” (1904), Captain Edward Durant wrote: “The magnitude of the lumber industry of the St. Croix valley is almost beyond the comprehension of anyone who has not applied himself to a thorough study of the subject from every standpoint.” One hundred and twenty years later, it is even harder for the visitor to comprehend the extent and reach of the lumber industry. Next door to the Bergstein Shoddy Mill and Warehouse stand the ruins of the mill run by the Hersey, Staples and Bean Lumber Company. It was one of the city’s most successful businesses, employing 225 men and producing eighteen million board feet of lumber a year, plus shingle and lath. The mill complex occupied nearly a mile of riverfront and included a general merchandise store. It closed in 1904 as the local lumber industry came to an end. Hersey, Staples and Bean was organized in 1854 and headed by Samuel Freeman Hersey, a native of Maine who already had years of experience in the lumber industry. Samuel Hersey only occasionally visited Minnesota, leaving the day-to-day operations to Isaac Staples. By 1866, a new partner, Jacob Bean, a native of Stillwater, Maine, had joined the company. Their firm, Hersey, Staples, and Bean Company, grew to become the largest owner of pine lands in the St. Croix delta, the operator of possibly the finest mill in the state, and part owner in boom companies and a general store.x Fortunately, the mill site has been carefully documented and is now designated as the Stillwater South Main Street Archaeological District in the National Register of Historic Places. It contains three sites: the ruins of the Hersey & Bean Lumber Company’s sawmill (21WA91) and planing mill (21WA92), and the nearby residential neighborhood of “Slab Alley” (21WA100) which was home to many of the workers. Bergstein Shoddy Mill Reuse Study 30 INTERPRETATION PLAN How do we tell the story of the Bergstein shoddy mill and warehouse? Interpretation builds connections between the visitor and the site, its buildings, and its natural resources. It begins with the interests of the visitor — why they chose to stop here and what they hope to experience. The goal of the interpretation of this site is to make that connection. Story provides the basic structure for interpretation. A compelling story builds associations with the visitor — they stop here because, in the past, they heard stories or had personal experiences. While the visitor might not be an immigrant or Jewish or a shoddy manufacturer, they pick out other stories to frame their visit: “My grandfather was an immigrant”; “I’ve heard that shoddy is poor quality goods”; or “I’ve read about Jewish communities in big cities.” Working from their knowledge, we can add and enrich that by connecting it to the stories of this place. It is a great learning tool, providing a framework for cognitive learning since it places the known facts within a narrative. If you remember the goal of the main character, that connects with how the character tried to achieve that goal, and that links memory for successive events. Think of it this way: You remember a favorite Christmas tree, but as you recall the larger image, it connects you to the many individual ornaments that hang from its branches. The National Park Service uses an interpretation framework that links tangible resources to intangible resources in order to reveal meanings. Interpreters use the word tangibles when talking about the physical elements of a site. A tangible is concrete. It is a thing that has material qualities that you can see, touch, taste, hear or smell. Visitors work to understand the objects that attract their attention. The tangibles at the Bergstein site are the two buildings. In addition, the location next to the St. Croix River provides sweeping views of the two bridges and river activities. The intangibles are the meanings. All parks have intangible resources like past events, people, systems, ideas, and values. These are conveyed in two ways: personal services and media (non-personal) services. Personal services provide opportunities for visitors to interact with an interpreter in person. They include such things as informal contacts, talks, guided walks and demonstrations. Most visitors will receive interpretation through media services such as brochures, newspapers, audio tours and exhibit labels. For this site, it is anticipated that personal services will be somewhat limited. Finally, meaningful interpretation relates what is being interpreted to the hearts and minds of the audience and answers the question: “Why should I care?” If that question is answered, then the visitor will remember the site long after their visit, much more so than battle tactics or birth dates. Filmmaker Ken Burns calls it “emotional archaeology.” Or as Freeman Tilden stated in his first principle, “Any interpretation that does not somehow relate what is being displayed or described to something within the personality or experiences of the visitor will be sterile.”xi The following is an interpretive framework, dependent on the final use of the site. At a minimum, the site needs to have interpretive panels explaining that the shoddy mill and Bergstein Shoddy Mill Reuse Study 31 warehouse were moved here, with a brief explanation of the original location, the buildings’ uses, and the first owners. Without that, it will create a false sense of history. In addition, the Bergstein site is adjacent to the South Stillwater Archaeological Historic District — encompassing one of the upper Midwest’s great saw and planing mills. That story is so central to local history that we recommend that interpretation of that site be included in any plans. Bergstein Shoddy Mill Reuse Study 32 I. Theme: Jews in the St. Croix Valley Story The Bergsteins were one of the few Jewish families to settle in Washington County during the nineteenth century. Tangibles The tangibles are the two buildings and their location next to the St. Croix River. Intangibles Choices—What was it like to be part of a religious minority in rural Washington County? Work—How did work relate to their religious beliefs? Change over time—How was the second generation different from the first? Community—How could the Bergsteins build a sense of community with other Jews in Minnesota? Media -Interpretive panel giving biographical information about Moritz and Bertha Bergstein. To date, we have found no images of the couple. -Interpretive panel showing the distribution of Jews in Minnesota in the nineteenth century. Personal Services -The Minnesota Historical Society has developed an educational packet, The Holocaust and Minnesota History: A Curriculum Kit for 3rd to 5th Grade Students. Lesson One: “What does it mean to be Jewish?” might be adapted for use by an interpreter. http://www.mnhs.org/school/classroom/holocaust/holocaust3_5.pdf -Other creative interpretive programs might be developed with the Jewish Historical Society of the Upper Midwest. Comments This is a significant theme and one that best fits the unique nature of the site. However, little is known of the Bergsteins’ organized religious life. Much of Jewish ritual was build around the home, but, unfortunately, the Bergsteins’ home is no longer standing. Bergstein Shoddy Mill Reuse Study 33 II. Theme: Immigrants Story The Bergsteins are representative of the thousands of immigrants that arrived in the Stillwater area in the second half of the nineteenth century. This could be expanded to include German, Swedish, Norwegian, French, and other significant groups. Tangibles The tangibles are the two buildings and their location next to the St. Croix River. Copies of the Bergsteins’ immigration records are available, showing their departure from Europe and arrival in the United States. Intangibles Choices—Why did they come to Minnesota? Freedom—What were the leaving behind in Eastern Europe? Work—How did they chose their occupations and what barriers existed to finding work? Diversity —How did Stillwater’s social structure respond to the needs of immigrants? Change over time — What changes took place when the second generation came of age? Media -Map showing sources of immigration to Washington County, linked to a brief biography of a representative of each immigrant group. Personal Services -A world map would be shown, with post-it notes available. Visitors could write down ancestors’ names and place them on the board showing country of origin. Comments The Bergsteins were part of a complex migration. It would be best to focus on the experiences of the many Jewish immigrants who reached Minnesota during the 1880s. These came primarily from the Austro-Hungarian Empire and were part of a surge of settlement that included Russian refugees fleeing persecution. While Moritz Bergstein identified himself as a native of Hungary in the 1895 Minnesota census, in the 1900 federal census both he and Bertha were identified as Austrian. In the 1910 federal census he was identified as “Hun. German” and Bertha was “Austr. Bohemia.” Moritz's brother, Ignatz, was identified as Russian in 1910, while Bertha's brother called himself Czechoslovakian in 1930. Bergstein Shoddy Mill Reuse Study 34 III. Theme: Making Shoddy Story Shoddy was commonly manufactured in the nineteenth and early twentieth centuries. It gained a reputation, however, of being inferior goods. Tangibles The tangibles are the two buildings. Available documents include photographs of the buildings taken in the 1950s, Sanborn Insurance Maps, and period illustrations of shoddy manufacture. Intangibles Process—What is shoddy and how was it manufactured? Economy—Where did shoddy fit into the local market economy? Transportation—Where did the mattresses go from this location, and how were they transported? Buildings—How do the buildings illustrate the process? What are some unique features? Media -A large-scale model of a shoddy mill would allow visitors to sort rags, then feed into a mill. Turning a crank or pushing a button, it would come out the other end. Personal Services -An interpreter could share various samples of shoddy illustrating the stages of the milling process. -An interpreter can have shoddy-like material available to stuff a miniature mattress. Comments This is site is significant as a rare example of a building that held a shoddy mill. Some large-scale model would greatly aid the visitor in understanding the process. Bergstein Shoddy Mill Reuse Study 35 IV. Theme: Recycling Story Moritz Bergstein was a “junk man.” This is a form of recycling – a concept that most visitors are quite familiar. Tangibles The tangibles are the two buildings and their location next to the St. Croix River. Intangibles Choices—What do we choose to discard? Ecology —What happens to our trash? Work—What is the role of the junk man? How does he create value from discardables? What makes a successful junk man? Media A workstation could be developed at which visitors sort through various types of waste material, then determine its potential future use if recycled. For example, a wool rag, a hubcap, a battery, and a piece of bone would be placed on a table — connect it to a recycled product. Personal Services If an interpreter is available, they can encourage the visitors to think up new and creative ways that junk can be recycled. Here are some examples: http://www.viralnova.com/cool-trash-ideas/ Comments This is theme that directly relates to the use of the site as a junk shop — how Moritz Bergstein was remembered in his obituary. It also has a very contemporary twist. Bergstein Shoddy Mill Reuse Study 36 V. Theme: Hersey-Bean Mill Story The mill run by the Hersey, Staples and Bean Lumber Co. was one of the city’s most successful businesses, employing 225 men and producing eighteen million board feet of lumber a year, plus shingle and lath. The mill complex occupied nearly a mile of riverfront and included a general merchandise store. It closed in 1904 as the local lumber industry came to a close. Tangibles The site of the Hersey-Bean mill has been designated as the South Stillwater Archaeological Historic District. These sites, along with the well-preserved archaeological features of the nearby residential neighborhood of “Slab Alley,” provide significant archaeological evidence not only for sawmill technology and the nature of daily life in a nineteenth-century working-class neighborhood in Stillwater, but also the direct correlation between the economic boom and bust of the lumber industry and the development and demise of the Slab Alley community. Intangibles Work—What was the lumber industry? Community—What are some of the occupations related to the lumber industry? Ecology—Why did logging come to an end in the early twentieth century? Media -A diorama to show the Hersey-Bean site with buildings -Walking tour brochure -Video walking tour of the site (similar to Stillwater podcast series) triggered by QR signs placed at appropriate stops Personal Services -Special walking tours with guide. These might be offered occasionally, or on special weekends. I suggest intensive tours with scholar or very knowledge guide. These groups should be limited to no more than ten people. For examples, see: https://www.contexttravel.com -Curriculum material: Stillwater schools have an outstanding curriculum unit available about lumbering. Some pieces can be adapted to the site. See: http://www.chilakoot.com/curriculum_pdf/lumbering.pdf Comments This is a great site. It allows the visitor to gain a sense of place (between the river and cliffs) and clear understanding of the size and work patterns of a major mill. Interpretation should be coordinated with the National Park Service. Visitors would have available complementary interpretations between here and the boom site north of town. In addition, it will be helpful to work closely with the Washington County Historical Society and their new museum space. Bergstein Shoddy Mill Reuse Study 37 Notes i Marelynn Zipser and Alex Miller, comp. Hungary, All Citizen Census, 1869 [database on-line]. Provo, UT, USA: Ancestry.com Operations Inc, 2008; Passenger Lists of Vessels Arriving at Philadelphia, Pennsylvania, 1800-1882. Micropublication M425-97. Line 1. RG036, National Archives, Washington, D.C. ii Stillwater Messenger, April 25, July 4, 1885. iii Linda Mack Schloff, “Overcoming Geography: Jewish Religious Life in Four Market Towns,” Minnesota History 51 (Spring 1988), 5 iv Stillwater Messenger, November 30, 1889; June 14, 28, 1890. v Henry G. Kittredge, “Shoddy, or the History of a Woolen Rag,” Technology Quarterly and Proceedings of the Society of Arts 19 (1906), 65-82. Kittridge was a prominent writer about American textile manufacture. vi Stillwater Messenger, May 23, September 19, 1896. There are no similar stories after 1898, again, suggesting that the shoddy operation ended here around 1898. vii Stillwater Messenger, January 15, March 12, 1898. We do not have evidence as to whether Bergstein continued to use the Oak Park location for any part of the manufacturing process. A notice of the mortgage default was posted in local newspapers through March and April 1898. An auction of the property, announced for late May of that year, did not take place. We can assume that the Bergsteins made financial arrangements. viii Stillwater Messenger, March 19, 1910. ix Stillwater Messenger, March 19, 1910; “Moritz Bergstein Dead,” Stillwater Daily Gazette, September 4, 1923. At her death, Bertha was described as “a woman of many fine qualities of heart and mind.” Stillwater Daily Gazette, August 5, 1925. Bertha Bergstein Will, Final Account and Petition for Settlement, Washington County, Minnesota; see General Index Probate Court, p. 28, leading to will for Bertha Bergstein, # 6135, Register 10, 545. x Lucile Kane, "Hersey, Staples and Company, 1854-1860: Eastern Managers and Capital in Frontier Business," Bulletin of the Business Historical Society 25 (December 1952): 199-213. xi  Freeman Tilden, Interpreting Our Heritage (Chapel Hill: University of North Carolina Press, 1957), 11.   MnDOT Move Photos Bergstein Shoddy Mill Moving Photos 1 Bergstein Shoddy Mill Moving Photos 2 Bergstein Shoddy Mill Moving Photos 3 Bergstein Shoddy Mill Moving Photos 4 Bergstein Shoddy Mill Moving Photos 5 Bergstein Shoddy Mill Moving Photos 6 Bergstein Shoddy Mill Moving Photos 7 Bergstein Shoddy Mill Moving Photos 8 Bergstein Shoddy Mill Moving Photos 9 Bergstein Shoddy Mill Moving Photos 10 Existing Conditions Photos Bergstein Shoddy Mill Photos 1 Historic view 1. The south side of the warehouse building as it appeared in the 1950s. The original drop siding remains in place and appears to be unpainted. Historic view 2. Close-up view of the southeast corner, showing 2/2 double hung sash, which may be original. Bergstein Shoddy Mill Photos 2 Historic view 3. The west end of the building, with rail spur visible in the foreground— 1950s. The original wood-shingled roof has been replaced with metal, but the lack of al ridge cap suggests that the current metal roof is newer. Historic view 4. The east end of the warehouse. Bergstein Shoddy Mill Photos 3 Historic view 5. South side prior to move from the original location in 2009. The overhead door was installed in 1983. The Masonite siding and canopy above the service door may date from same time. Historic views 6-7. West (left) and east ends (right) of the warehouse in 2009. The original drop siding remains exposed on the east end. Bergstein Shoddy Mill Photos 4 Historic view 8. The interior of the warehouse, 2009, looking east. A concrete slab has replaced the original wood floor, and an office/restroom enclosure has been built in the southeast corner. An original timber column in foreground has been cut off and replaced with a makeshift truss in order create clear span for auto repair business. Walls and ceiling are sheathed with gypsum wallboard. Historic view 9. Looking southwest on the lower level of the warehouse, 2009. The office is visible at left, and the overhead door is visible at center. Bergstein Shoddy Mill Photos 5 Historic view 10. The upper level of the warehouse, looking east, 2009. The framework for the rope-powered wood elevator is visible at the center of the photo. Historic view 11. Upper level, looking west. The north wall is sheathed with drywall. Bergstein Shoddy Mill Photos 6 Historic view 12. North side of the mill building in its original location, 2009. The overhead and service doors are not original to the building. Historic view 13. West side of the mill building in 2009. Bergstein Shoddy Mill Photos 7 Historic view 14. The south side of the mill building in 2009. Historic view 15. The west side of the mill building, 2009. Note the window infill (circled). The upper portion of the wall appears to have been reconstructed. Bergstein Shoddy Mill Photos 8 Historic view 16. Interior of the mill building, looking east. Planks have been sistered to the original center beam to support the roof. Historic view 17. Interior of the mill building, looking west. Bergstein Shoddy Mill Photos 9 Aerial view 1. The mill and warehouse were moved to a new site along on the banks of the St. Croix River, south of downtown Stillwater, in 2012. Aerial view 2. The mill and warehouse in their new location. N N Bergstein Shoddy Mill Photos 10 Photo 1. South elevation of the warehouse building in its new location. The overhead door and Masonite siding were added in 1983. Photo 2. South and west elevations of the warehouse. The metal batten-seam roof with snow catchers and a ridge cap appears to be newer than the roof shown in Historic view 3. The building was placed atop a new foundation as part of the 2012 move. Bergstein Shoddy Mill Photos 11 Photo 3. West elevation. Photo 4. North and west elevations. Exposed framing on the interior of the upper level indicate that there were originally windows on the north elevation. Bergstein Shoddy Mill Photos 12 Photo 5. North elevation. Photo 6. North and east elevations. The original drop siding remains exposed on the east side. Bergstein Shoddy Mill Photos 13 Photos 7-8. Pests have chewed holes through siding on east end (left). Detail of the eaves above the east end (right). Original skip sheathing, cornice molding and corner boards are visible. Photos 9-10. Details of the original drop siding on the east side. The tongue-and-groove siding was applied over flush board sheathing. Bergstein Shoddy Mill Photos 14 Photo 11. Lower level of the warehouse, looking southeast. The building originally had a wood floor. The new foundation walls were filled with sand as part of the move. Photo 12. Lower level, looking northeast. Bergstein Shoddy Mill Photos 15 Photo 13. Lower level looking southwest. Photo 14. An original timber post has been removed from the west end of the building, and replaced with a makeshift truss to allow a clear span. Rotted studs were cut off and reinforced with new material, and a treated lumber sill was installed to prepare the building for the move Bergstein Shoddy Mill Photos 16 Photo 15. The original sliding doors remain in place on both the east and west ends of the building. Photos 16-17. The original sliding door hardware and tracks remain intact (left). A faded label on the hardware identifies the maker as “Lawrence.” Detail of the door construction (right) Bergstein Shoddy Mill Photos 17 Photos 18-19. The upper level of the warehouse building, looking west (left). Pests have chewed through the wall at the southwest corner (detail of circled area is at right). Photo 20. North wall of the upper level. Framing for the original windows remains in place, although sash have been removed and openings filled in. Bergstein Shoddy Mill Photos 18 Photo 21. Upper level, looking east. Framework for elevator windlass is visible at the center of the photo. Photos 22-23. Window opening near the southeast corner of the upper level (left). Original double-hung sash have been removed, but original trim remains in place (right). Bergstein Shoddy Mill Photos 19 Photos 24-25. Two views of the elevator framework and windlass. The opening between the floors has been covered (right). Photo 26. The rope-powered windlass mechanism from above. Bergstein Shoddy Mill Photos 20 Photo 27. Detail of roof framing showing rafters, collar ties and lightweight struts. Although the struts may add strength to the roof structure, they do not function as actual trusses. Photo 28. Slats and chicken wire between struts were used as a holding area for shredded cloth. Bergstein Shoddy Mill Photos 21 Photo 29. Detail of ridge board and skip sheathing. The original wood shingles are visible between sheathing boards. Photo 30. North side of the mill building in its new location. Brick arches above the wide opening indicate location and size of original openings. Color variations in the mortar indicate that the walls have required repair many times in the past. Bergstein Shoddy Mill Photos 22 Photo 31. North and west sides of the mill building. Photo 32. West and south sides of the mill building. A temporary membrane roof was installed following the move. Bergstein Shoddy Mill Photos 23 Photo 33. South elevation of the mill building. Photo 34. South and east sides of the mill building. The warehouse is visible in the background. Bergstein Shoddy Mill Photos 24 Photo 35. East side of the mill building. This wall is badly cracked, and the upper section appears to have been rebuilt. An original window opening with a brick arch has been filled in. Mortar adjacent to the infill bears is inscribed with the date 1896 (circled area is detailed below). Photo 36. Detail of inscribed date on east wall of the mill. Bergstein Shoddy Mill Photos 25 Photo 37. Interior of the mill building, looking east. The center beam and roof sheathing were replaced following the move. The iron angles may be original to the building. An inscription in the window infill (circled) reads “CB 1880 Sept. 30.” See detail below. Photo 38. Close-up view of inscription in window infill on the east wall of the interior. Bergstein Shoddy Mill Photos 26 Photo 39. A charred lintel above the small window in the east end of the building provides evidence of a fire. Photo 40. Looking west inside the mill building. Remnants of timber joists set into the walls (circled here and in Photo 42) suggest that there may have been a loft in the building, or that the roofline was altered at some point. Bergstein Shoddy Mill Photos 27 Photo 41. Roof rafters are assembled from short sections of iron channel, riveted together. Photo 42. South wall of the interior. Pockets for timber joists are circled. Existing Conditions Code Analysis Rehabilitation Recommendations 1 October 29, 2014 Site Visit Report January 27, 2015 Bergstein Shoddy Mill Reuse Study South Main Street, Stillwater, MN Participants: Robert Claybaugh, CPAi John Lauber, JLCo LLC Gene Dwyer, LSE Shoddy Mill • General: o The building has been moved to a new site and set on new concrete foundation. o The wood roof beam has been replaced. o New plywood sheathing has been installed over the steel angle joist and a temporary membrane roof installed. o Some pointing of masonry was done to help stabilize the structure. o There is no floor slab in the building. • Masonry: o The exterior 18” rubble stone bearing walls are in tough shape. There are a lot of cracks and open joints in the walls that will require extensive grouting and tuckpointing. o The original mortar appears to be fairly bad with coarse aggregate of various types of stone. There is a variety of later pointing and repairs in the mortar. o Mortar samples should be taken and tested to determine an appropriate mortar mix. o The recent mortar repairs were done with a tinted fine aggregate mortar that does not match the original. o There is evidence that the upper walls of the building and roof configuration have been modified over the life of the building. • Openings: o The east opening appears to be original with a segmented arch. The opening was infilled in 1886 according to a date scratched in the mortar. There is evidence of an earlier fire on the interior wood lintel. o The west opening appears to be original with a segmented arch. o The north openings are later modifications to provide a garage size door and an entry door. There are remnants of segmented arches that would indicate possibly three original openings of similar size as on the east and west walls. The auto repair owner told me in 2005 that they were two smaller openings before they cut in the garage door. • Roof: o The steel angle joists appear to be repurposed truss members judging from the riveted splices. These are probably not original to the building but to an earlier modification possibly after the fire. o The roof deck has been replaced with plywood and is covered by a loose laid roof membrane without insulation. The deck overhangs the masonry by about 16 inches. Warehouse: • General: CLAYBAUGH PRESERVATION ARCHITECTURE INC 361 W. Government St. Taylors Falls, Minnesota 55084 2 o The building has been moved to a new site and set on new concrete foundations. o Due to rot a new 6x6 wood sill beam was installed, rotted sections of original studs were cut off, new temporary studs were sistered to the originals and extended to the sill in a haphazard manner. The intent was to stabilize the structure. o There is no floor slab in the building. o There are no utilities connected to the building. The site relocation drawings indicate that sewer and water service was extended to five of the warehouse. • Exterior Walls: o The original wood drop siding has been covered with Masonite siding except on the east wall. The drop siding appears to be in rough condition. o The last use of the building was for auto repair and many of the modifications were for that use. § The large overhead door on the south wall. § Removal of an interior wood support column. § Addition of 2 layers of gypsum board on the north wall for fireproofing. § Addition of gypsum board on the walls and ceiling of the ground floor. § Addition of batt insulation in the ground floor walls. o The second floor is entirely unfinished. • Openings: o The large sliding wood doors on the east and west walls appear to be original. The sills of these doors are about 8” above the sill beam. This would indicate the original wood floor level of the building. The auto repair business installed a concrete floor on grade. o The two double hung windows on the west wall are probably from the auto repair remodeling. We saw evidence of larger window openings at these locations. o The other window openings are the same size as on the second floor and have double hung wood sash probably from the auto repair remodeling. The sash are either in poor condition or missing. o The south wall probably had a small window opening where the overhead door is now. The entry door location may be original but the steel door is new. o The second floor window openings appear to be original. • Roof: o The existing roof is covered with metal panels over the original wood shingles. The shingles are visible from the second floor though the spaced wood sheathing. o The overhang soffits are in poor condition. o There are no gutters or downspouts in the building. • Interior: o There are no interior partitions on the first floor. o The stair to the second floor is partially in place. It would not meet current code o The second floor is open with no interior finishes. o There is a 73” square opening in the floor with a 7’10” diameter wood sheave mounted at ceiling level. The sheave has a 2” manila rope that would have been used to raise and lower items from the second floor. This is the most notable feature of the building. Submitted by, CLAYBAUGH PRESERVATION ARCHITECTURE INC 3 Robert J. Claybaugh AIA, President File: SHM-site visit-012715 1 October 29, 2014 May 6, 2015 Existing Conditions Bergstein Shoddy Mill Reuse Study South Main Street, Stillwater, MN Site • The two buildings are sited in the same relationship as on the original site. • The site is fairly level and was created with fill to be above the 100 year flood plain. • There are no other improvements on the site. Shoddy Mill • General: o The building has been moved to a new site and set on new concrete foundation. o The wood roof beam has been replaced. o New plywood sheathing has been installed over the steel angle joist and a temporary membrane roof installed. o Some pointing of masonry was done to help stabilize the structure. o There is no floor slab in the building. Only a sand base. • Masonry: o The exterior 18” rubble stone bearing walls are in tough shape. There are a lot of cracks and open joints in the walls that will require extensive grouting and tuckpointing. o The original mortar appears to be fairly bad with coarse aggregate of various types of stone. There is a variety of later pointing and repairs in the mortar. o Mortar samples should be taken and tested to determine an appropriate mortar mix. o The recent mortar repairs were done with a tinted fine aggregate mortar that does not match the original. o There is evidence that the upper walls of the building and roof configuration may have been modified over the life of the building. • Openings: o The east opening appears to be original with a segmented arch. The opening was infilled in 1886 according to a date scratched in the mortar. There is evidence of an earlier fire on the interior wood lintel. o The west opening appears to be original with a segmented arch. o The north openings are later modifications to provide a garage size door and an entry door. There are remnants of segmented arches that would indicate possibly three original openings of similar size as on the east and west walls. The auto repair owner told me in 2005 that they were two smaller openings before they cut in the garage door. • Roof: o The steel angle joists appear to be repurposed truss members judging from the riveted splices. These are probably not original to the building but to an earlier modification possibly after the fire. o The roof deck has been replaced with plywood and is covered by a loose laid roof CLAYBAUGH PRESERVATION ARCHITECTURE INC 361 W. Government St. Taylors Falls, Minnesota 55084 2 membrane without insulation. The deck overhangs the masonry by about 16 inches. Warehouse • General: o The building has been moved to a new site and set on new concrete foundations. o Due to rot a new 6x6 wood sill beam was installed, rotted sections of original studs were cut off; new temporary studs were sistered to the originals and extended to the sill in a haphazard manner. The intent was to stabilize the structure. o There is no floor slab in the building. o There are no utilities connected to the building. The site relocation drawings indicate that sewer and water service was extended to within five feet of the warehouse. • Exterior Walls: o The original wood drop siding has been covered with Masonite siding except on the east wall. The drop siding appears to be in rough condition. o The last use of the building was for auto repair and many of the modifications were for that use. § The large overhead door on the south wall. § Removal of an interior wood support column. § Addition of 2 layers of gypsum board on the north wall for fireproofing. § Addition of gypsum board on the walls and ceiling of the ground floor. § Addition of batt insulation in the ground floor walls. o The second floor is entirely unfinished. • Roof and 2nd Floor Structure: o Refer to LS Engineers, Inc. report dated May 5, 2015 for structural assessment of the building. • Openings: o The large sliding wood doors on the east and west walls appear to be original. The sills of these doors are about 8” above the sill beam. This would indicate the original wood floor level of the building. The auto repair business installed a concrete floor on grade. o The two double hung windows on the west wall are probably from the auto repair remodeling. We saw evidence of larger window openings at these locations. o The other window openings are the same size as on the second floor and have double hung wood sash probably from the auto repair remodeling. The sash are either in poor condition or missing. o The south wall probably had a small window opening where the overhead door is now. The entry door location may be original but the steel door is new. o The second floor window openings appear to be original. • Roof: o The existing roof is covered with metal panels over the original wood shingles. The shingles are visible from the second floor though the spaced wood sheathing. o The overhang soffits are in poor condition. o There are no gutters or downspouts in the building. • Interior: o There are no interior partitions on the first floor. o The stair to the second floor is partially in place. It would not meet current code 3 o The second floor is open with no interior finishes. o There is a 73” square opening in the floor with a 7’10” diameter wood sheave mounted at ceiling level. The sheave has a 2” manila rope that would have been used to raise and lower items from the second floor. This is the most notable feature of the building. Submitted by, CLAYBAUGH PRESERVATION ARCHITECTURE INC Robert J. Claybaugh AIA, President File: SHM-Existing-050615 Shoddy Mill 1 May 25, 2015 Shoddy Mill Reuse Study Highway 95 North Stillwater, Minnesota Code Review Historic Status: The buildings are currently listed on the National Register but are not listed on the City of Stillwater local register. Minnesota State Building Code: The 2007 Minnesota State Building Code amendments and the 2006 International Building Code, and the 2015 Minnesota Accessibility Code were used for the code review of this building. Mill Building: • Building gross floor area: o 1st Floor: 578sf o Total occupied: 578 sf • Stories: 1 story • Occupancy: Group M Mercantile • Construction Type (Table 601): o Type III B Masonry bearing wall & unprotected roof structure. • Allowable Height and Building Area (Table 503) Type III B Construction: o Height: 4 stories o Area: 12,500/floor • Floor Occupancy (Table 1004.1.1): o 1st Floor: 30gsf/person= 20 persons o Exits: one (table 1015.1) Warehouse Building • Building gross floor area: o 1st Floor: 1,617sf o 2nd Floor: 1,617sf o Total occupied: 3,234sf • Stories: 2 stories • Occupancy: o Group A2 Restaurant o Group R2 Dorm/motel o Group M Mercantile • Construction Type (Table 601): o Type VB-unprotected wood frame • Allowable Height and Building Area (Table 503) Type V B Construction: o Group A2: CLAYBAUGH PRESERVATION ARCHITECTURE INC 361 W. Government St. Taylors Falls, Minnesota 55084 Shoddy Mill 2 § Unprotected: 1 story, 6.000sf/floor § Protected: 2 stories, 11,500/floor (sprinklered) o Group R2: § Unprotected: 2 stories, 7,000sf/floor § Protected: 3 stories, 12,000sf/floor o Group M: § Unprotected: 1 story, 9,000sf § Protected: 3 stories, 14,000sf/floor • Floor Occupancy (Table 1004.1.1): o A2: Tables and Chairs: 15 sf/person o R2: 200 sf/person o M: 30 sf/person o E: Classroom: 20sf/person • Floor Live Loads (Table 1607.1) o Assembly/movable seating: 100psf o Dining rooms 100psf o Office: 50psf o Office/class corridor above 1st floor: 80psf o Residential: 40psf o Hotel rooms & corridors to rooms: 40psf o Classrooms: 40psf • Building with one exit (Table 1019.2): o A and E: 1 story, 49 occupants o B and M: 2 stories, 30 occupants o R2: 2 stories, 4 units, 50 foot travel Automatic Sprinkler Systems (Section 903 and MN1306): • Stillwater has adopted MN Chapter 1306 Special Fire Protection Systems: • A2 Occupancy: Required through out • R2 occupancy: Required throughout • B and M Occupancy: 2,000 sf or more per floor and three or more stories. • E Occupancy: 2,000 sf or more per floor and two or more stories. Upper Floor Accessibility/Elevator (MN Chapter 1341): • Generally not required if less than 30 occupants. An elevator would probably be desired for any use of the 2nd floor. • Other requirements do apply to some occupancy classifications. Claybaugh Preservation Architecture Inc Robert J. Claybaugh AIA File: SHM-Code-052515 1 July 1, 2015 Renovation/Adaptive Reuse Recommendations & Cost Estimates Bergstein Shoddy Mill Reuse Study South Main Street, Stillwater, MN Site • Accessibility: Create accessible path from parking to entry of each building. • Outdoor Space: Develop space between the buildings and toward the river for outdoor events such as farmer market, performances, etc. Shoddy Mill • General: o This structure is probably best suited for seasonal use that would not require heating or air-conditioning. There could be some electric radiant base board heat if necessary. o Underground electric power should be connected to the structure with a panel with circuits to handle lighting, convenience outlets and ceiling fans. o Provide security and fire alarm system. o A sprinkler system would not be required. • Masonry: o Mortar samples should be taken and tested to determine an appropriate mortar mix. o We would recommend that the stone walls be left exposed on the interior of the structure. o All of the exterior and interior mortar joints should be repointed with the mortar mix determined by testing. • Openings: o Large East Window: Leave the masonry infill in place along with the date inscriptions in the mortar. o Small East Window: This is an odd and ill placed opening but appears to have been there a long time. Consider leaving the opening and install an operable window for ventilation. o West Window: Install a new wood double hung sash in this opening. o North Openings: § Alternative 1 (not in estimate): • The existing door openings are later modification and are to be removed. • Using the remnants of the brick segmented arches as a guide, reconstruction three opening on the north façade. They could all be door openings or only the center opening could be a door with the flanking openings as windows. • This alternative would limit the functionality of the building for rentals and visitor services. § Alternative 2 (in estimate): • Restore the small door opening. CLAYBAUGH PRESERVATION ARCHITECTURE INC 361 W. Government St. Taylors Falls, Minnesota 55084 2 • Retain the large opening and install a roll-up door to provide good access for rental and visitor services. • Floor: o Install a new 4” concrete slab over 2” rigid insulation on the existing sand base. o Finish floor covering would be optional. • Roof: o Remove the existing temporary roof covering. o Install EPDM adhered roof membrane over cover board and 4” rigid insulation over existing plywood deck. o Install new painted wood fascia at roof edge. Warehouse • Utilities: o Provide underground electrical service to the building. o Connect building to existing water and sanitary sewer services that are stubbed on site. o Provide gas service to the building. • Exterior Walls: o Remove existing Masonite siding and gypsum board layers from the exterior to expose the original wood drop siding. o Infill the overhead door opening. o Replace deteriorated drop siding to match the existing, prime and paint. The condition of the siding underneath will not be apparent until the newer siding has been removed. Replacement of 50% of the siding would be a good estimate at this time. • Roof and 2nd Floor Structure: o Refer to LS Engineers, Inc. report dated May 5, 2015 for structural recommendations including upgrading the 2nd floor structure to 40psf. This would only be done if the 2nd floor is to be occupied. (not in estimate) o Replacement of the missing wood post would be part of the scope of work along with replacing the two other wood posts with full height posts. (in estimate) • Openings: o Replace the existing 1st floor west façade windows with openings to match the 2nd floor windows. o Add a window opening on the 1st floor south façade in line with the 2nd floor window above. o Install new 2/2 thermal glazed wood double hung sash in all of the existing and new window openings. o Install a new wood door and frame in the south façade door opening. o Restore the original wood sliding doors. These would not be the primary weather closure for the openings. o Install new wood and glass doors with sidelights in these openings. • 1st Floor: 3 o Install a new 4” concrete slab over 2” rigid insulation on the existing sand base. o Provide in slab hydronic heating system. • Roof: o Remove existing wood and metal roof coverings. o Replace deteriorated wood sheathing as required. o Install new cedar shingle roof over cedar breather, plywood sheathing and 3” rigid insulation on the existing wood sheathing. o Install galvanized metal half round gutters and corrugated round downspouts on the north and south roof eaves. • Interior: o 1st Floor: § Remove all existing wall and ceiling finishes and insulation. § Insulate the exterior walls with full thick batt insulation. § Insulate the 2nd floor joist space with 6” batt insulation. § Install painted gypsum board with veneer plaster finish on all wall and ceiling surfaces. Leave the existing wood bracing visible. § Build out space as shown on proposed floor plans. § Provide service access ladder to 2nd floor. o 2nd Floor: § The 2nd floor would remain unfinished except for closure walls around the wood sheave and opening so it is visible from the 1st floor. § If the 2nd floor were to be made usable, the following items would need to be part of the scope of work: (not in estimate) • Reinforce 2nd floor structure. • Construct one or two exit stairs depending on use. • Construct an elevator to provide accessibility to the 2nd floor. o HVAC: § Provide in floor hydronic heating system in 1st floor slab. § Provide forced air cooling and ventilating on the 1st floor with exposed round spiral ductwork. § No HVAC on the 2nd floor. o Electrical: § Provide general lighting and track lighting on the 1st floor ceiling. § Provide general lighting in the restrooms and kitchen space. § Provide exit and emergency lighting. § Provide security and fire alarm system for the building. o Fire Protection: § Stillwater has adopted Minnesota Chapter 1306 Special Fire Protection Systems. § An A2-Assembly occupancy would require a sprinkler system throughout. (in estimate) § A B-Business or M-Mercantile occupancy would not require a sprinkler system. Demolition • If all efforts at rehabilitation fail, the two structures could be demolished above grade leaving the 4 concrete foundations in place. Cost Estimates • Demolition: Demolition of the above grade structures is estimated to be in the range of $25,000 to $30,000. This includes removal of demolished materials. • Construction Cost Budget Estimate: o Site Work: Not included in estimate. o Warehouse and Mill: § The estimate for exterior and interior renovation based on the attached July 1, 2015 PPM cost estimate is: $595,576.28 § This includes general conditions, overhead & profit, design contingency and cost escalation to July 30, 2016. § Architectural and engineering design costs to develop construction documents for the estimated scope of work are not included in the estimate. o Interior Construction: § The estimate for interior renovation based on the attached July 1, 2015 PPM cost estimate is: $287,738 § This includes general conditions, overhead & profit, design contingency and cost escalation to July 30, 2016. § Architectural and engineering design costs to develop construction documents for the estimated interior scope of work are not included in the estimate. § The amount is included in the overall estimate of $595,576.28. § The items included in the interior construction estimate are: • 0300 concrete floor slabs • 0700 concrete slab insulation • 0900 interior first floor build out • 1000 toilet room accessories • 1500 HVAC, fire protection and plumbing systems • 1600 Electrical and alarm systems Submitted by, CLAYBAUGH PRESERVATION ARCHITECTURE INC Robert J. Claybaugh AIA, President File: SHM-Recommend-070115 Existing Conditions Drawings 28'-8" 60 ' - 8 " NORTH Wd. post up Original sliding door Wd. post Original slding door 1st Floor Warehouse Plan 1/8" = 1'- 0" 28'-8" 60 ' - 8 " 1st Floor Area: 1,617 sf 2nd Floor Area: 1,617 sf 2nd Floor Warehouse Plan Wd. beam above 74" x 74" hatch above 74" x 74" hatch 7'10" diameter wood sheave on 10" diameter shaft dn 1111 March 2015 361 West Government Street Taylors Falls, MN 55084 Tel: 651.206.0980 E-: claybaugh7@gmail.com CLAYBAUGH PRESERVATION ARCHITECTURE INC March 2015 361 West Government Street Taylors Falls, MN 55084 Tel: 651.206.0980 E-: claybaugh7@gmail.com CLAYBAUGH PRESERVATION ARCHITECTURE INC 2" X 6" Wd. rafters @ 24" O.C. Metal roof over wd. sheathing 2" X 8" Wd. joists @ 24" O.C. with 1x10 wd. subfloor & 7/8" x 5" t&g wd. floor 2" X 6" Wd. studs @ 24" O.C. 2" X 8" Wd. studs @ 24" O.C. with 1x6 wd. sheathing & 3/4" x 5 1/2" wd. drop siding WAREHOUSE SECTION 1/8" = 1'- 0" 28'-8" 9 ' - 6 " 12 ' - 2 " 8x8 wd.beam 8x8 wd. post Conc. base Future floor level Existing sand level 6x6 wd. sill 27 ' - 6 " NORTH Infilled window SHODDY MILL PLAN & SECTION 1/8" = 1'- 0" Building footprint: 578 sf Insider floor area: 441 sf 21'-0" 1 1 O.H. door opg. Door opg. Window opg. March 2015 361 West Government Street Taylors Falls, MN 55084 Tel: 651.206.0980 E-: claybaugh7@gmail.com CLAYBAUGH PRESERVATION ARCHITECTURE INC 15 ' - 3 " t o p s t o n e t o f o u n d a t i o n 12 ' - 6 " New wood beam Existing steel angle joists New plywood roof deck with loose membrane Existing sand level 18" stone wall Future floor level 6" Infilled window opening Schematic Design Drawings S O U T H M A I N S T R E E T S T A T E H I G H W A Y S 9 5 & 3 6 806 408 709 687 500 663 300 657 673 µ 0 160 32080Feet Pa rce l Bou ndariesMunicipal Bou ndaryWater PipesWater ValvesHydrants Bergstein Warehouseand Shoddy Mill ^ General Site Location Ap proximate D ista nces:+/- 11' to top of b luff*+/- 45' to w ate r's edg e* Mea sured from East cornerof Wareho use Building. Ap proximate D ista nces:+/- 14' to top of b luff* +/- 65' to water's e dge* Mea sured from NortheastShoddy Mill fa cade Ap proximate D istran ces: +/- 80' to Asphalt Edge*+/-' 49' to Western Bluff Toe * Mea sured from SouthwesternWarehouse facade. Ap proximate D istran ces: +/- 100 ' to Aspha lt Edge *+/-' 75' to Western Bluff Toe * Mea sured from SouthwesternShoddy Mill fa cade. Warehouse FFE 695.5'Mill FFE 695.0' Site Plan Scale: 1" = 40 ft 1 S1 Ordinary High Water Mark 675' Bluff Line approximately 692' Future Bike/PedestrianTrail St. Croix River Highway 95 drop off lane One way drive Accessible out door event plaza accessible entries May 25, 2015 361 West Government Street Taylors Falls, MN 55084 Tel: 651.206.0980 E-: claybaugh7@gmail.com CLAYBAUGH PRESERVATION ARCHITECTURE INC 28'-8" 60 ' - 8 " NORTH 28'-8" 60 ' - 8 " 1st Floor Area: 1,617 sf 2nd Floor Area: 1,617 sf 7'10" diameter wood sheave on 10" diameter shaft 1 A2 1 A21 A2 1 A2 A1 First Floor Plan Scale: 1/8" = 1'-0" 1 A1 Second Floor Plan Scale: 1/8" = 1'-0" 2 A1 Drop down attic ladder Kitchen Unisex Unisex Mech. Equip. Storage & attic ladder Ceiling opening to sheave Flexible space 1,347 sf May 25, 2015 361 West Government Street Taylors Falls, MN 55084 Tel: 651.206.0980 E-: claybaugh7@gmail.com CLAYBAUGH PRESERVATION ARCHITECTURE INC May 25, 2015 361 West Government Street Taylors Falls, MN 55084 Tel: 651.206.0980 E-: claybaugh7@gmail.com CLAYBAUGH PRESERVATION ARCHITECTURE INC 2" X 6" Wd. rafters @ 24" O.C. 2" X 8" Wd. joists @ 24" O.C. with 1x10 wd. subfloor & 7/8" x 5" t&g wd. floor 2" X 6" Wd. studs @ 24" O.C. 2" X 8" Wd. studs @ 24" O.C. with 1x6 wd. sheathing & 3/4" x 5 1/2" wd. drop siding 28'-8" 9 ' - 6 " 12 ' - 2 " A2.1 Warehouse Section Scale: 1/8" = 1'-0" 1 A2 4" concrete slab over 2" rigid insulation FFE 695.5' Warehouse West Elevation Scale: 1/8" = 1'-0" 2 A2 May 25, 2015 361 West Government Street Taylors Falls, MN 55084 Tel: 651.206.0980 E-: claybaugh7@gmail.com CLAYBAUGH PRESERVATION ARCHITECTURE INC A2.2 South Elevation Scale: 1/8" = 1'-0" 1 A2.2 FFE 695.5' OHW 675' Adjust grade to make accessible entrance May 25, 2015 361 West Government Street Taylors Falls, MN 55084 Tel: 651.206.0980 E-: claybaugh7@gmail.com CLAYBAUGH PRESERVATION ARCHITECTURE INC A2.3 North Elevation Scale: 1/8" = 1'-0" 1 A2.3 27 ' - 6 " Building footprint: 578 sf Insider floor area: 441 sf 21'-0" 2 A3 2 A3 New window in existing opening A3 NORTH Infilled opening to remain Alternative 1 North Elevation Scale: 1/8" = 1'-0" 3 A3 Building Section Scale: 1/8" = 1'-0" 2 A3 Floor Plan Scale: 1/8" = 1'-0" 1 A3 Alternative 2 North Elevation Scale: 1/8" = 1'-0" 4 A3 Ex t g . 8 ' - 0 " O p g . Al t e r n a t i v e 2 15 ' - 3 " t o p s t o n e t o f o u n d a t i o n 12 ' - 6 " Existing steel angle joists 6" Infilled window opening to remain EPDM membrane over coverboard & 4" rigid insulation 4" concrete slab over 2" rigid insulation. Roll-up door in existing opening Restore window openings May 25, 2015 361 West Government Street Taylors Falls, MN 55084 Tel: 651.206.0980 E-: claybaugh7@gmail.com CLAYBAUGH PRESERVATION ARCHITECTURE INC Structural Analysis Purpose Shoddy Mill and Warehouse Re-use Study Stillwater, MN On January 27, 2015 I visited the Shoddy Mill and Warehouse in Stillwater, MN. The purpose of my investigation was to assess the existing condition, identify apparent distress or structural concerns, and gather sufficient information to comment on the upper floor capacity of the Warehouse. Background • The Shoddy Mill and Warehouse were recently relocated from a previous location to the current site. • The Warehouse is a wood-framed structure roughly 28 feet (north-south) by 60 feet (east-west). • The Warehouse has an upper floor and a gabled roof with a center ridge running the long direction. • The Mill is a 27' -6" (east-west) by 21 '-0" (north-south) stone-walled structure with a mono-sloped roof (high end nmih). • A new foundation was installed at the current site for both structures. Observations and Recommendations Warehouse • There are two interior columns in the lower level, one in the center, and one at the easterly quarterly point. There once was a column at the westerly quarter point, but it was cut off at some point in time, and replaced with a steel rod suspension system. It appears that an original rod failed, and was replaced with the current strapping system. There is a significant sag in the beam suspended by steel rods. The column at the westerly quarter point should be reinstalled on a new foundation, and the rod system should be removed. • When moved, rotten pmiions of wood studs were cut off the bottom and new partial length studs were lapped with and nailed to the original solid stud material that remained. The 2x6 lumber lapped with and fastened to the existing studs appears somewhat random and not designed. I recommend that the studs be reinforced with full height studs. LSEngineers, Inc.-234 North Main Street-Le Sueur, MN 56058-(507) 665-6255 Shoddy Mill and Warehouse Stillwater, MN May 5, 2015 Page 2 • The window openings in the upper level are not original, and the framing around openings was not properly addressed when installed (see Photo 1). I recommend that jamb studs and lintels be installed where required around the windows. Photo 1 • There is rot on the roof framing and upper floor framing. In some locations roof rot extends into wall top plate and wall studs and siding (see Photos 2 and 3). All rotten materials should be replaced in kind. LSEngineers, Inc .-234 North Main Street-Le Sueur, MN 56058-(507) 665-6255 Shoddy Mill and Warehouse Stillwater, MN Photo 2 -Roof and Wall Rot May 5, 2015 Page 3 LSEngineers, Inc .-234 North Main Street -Le Sueur , MN 56058 -(507) 665-6255 Shoddy Mill and Warehouse Stillwater, MN Shoddy Mill • The stone Mill was stabilized when relocated. • Mortar generally appears to be sound and performing. May 5, 2015 Page4 • The center roof beam was replaced, and it also appears to be sound and perfmming. Floor Capacity of Warehouse Once the columns and rotten framing are replaced as recommended, the floor will have a live load capacity of about 20 pounds per square foot (psf). This capacity is satisfactory for unoccupied attic space, but it is not suitable for occupancy. A 40 psflive load capacity could be achieved by installing additional beams below the existing beams, and by adding joists between existing joists at 4' -0" on center (every other joist space). Limitations The opinions stated in this report are based on limited visual observations of the structure only and there is no claim, either stated or implied, that all conditions were observed. No physical testing was performed and no calculations have been made to determine the adequacy of the structural system or its compliance with accepted building code requirements. This report does not warrant the original design of the building. Certification Date: License Number: 19951 LSEngineers, Inc.-234 North Main Street-Le Sueur, MN 56058-(507) 665-6255 Cost Estimates CONFIDENTIAL – NOT FOR DISTRIBUTION (Prepared by and Property of PPM, Inc.) © PPM Inc. 2015 1 of 10 Prepared By and Property of: PPM, Inc. 1858 East Shore Drive, St. Paul, MN 55109 (612) 919-4000 f: (651) 774-0935 Construction Cost Budget Estimate: Project Name: Shoddy Mill & Warehouse Re-Use Study Location: Stillwater, MN Project Phase: Preliminary Concept Phase Date Prepared: Summary of Contents: Documents Provided PPM Client:Claybaugh Preservation Architecture, Inc. Assumptions & Qualifications PPM Client Contact:Robert Claybaugh Proposed Construction Schedule Client Commission No.:tbd Construction Cost Escalation Assumption CSI Division Cost Summary Arch / Engineer:tbd Gross Area Summary A / E Contact:tbd Take-Off Breakdown A / E Commission No.:tbd Prepared By:Number of Pages:PPM Project No.: Douglas L. Holmberg, PE/CPE Pages 1 - 10 1527.102.ch.7.1.15 President, PPM, Inc. dougppm@gmail.com Professional Project Management, Inc. 1858 East Shore Drive St. Paul, MN 55109 (612) 919-4000 fax: (651) 774-0935 Wednesday, 1 July 2015 CONFIDENTIAL – NOT FOR DISTRIBUTION (Prepared by and Property of PPM, Inc.) © PPM Inc. 2015 2 of 10 Prepared By and Property of: PPM, Inc. 1858 East Shore Drive, St. Paul, MN 55109 (612) 919-4000 f: (651) 774-0935 Construction Cost Budget Estimate:Preliminary Concept Phase Prepared by: Project Name:Shoddy Mill & Warehouse Re-Use Study Professional Project Management, Inc. Project Location:Stillwater, MN Doug Holmberg, PE / CPE (612) 919-4000 Date:Wed, 1 Jul 2015 Arch / Engineer:tbd A / E Commission No.:tbd PPM Project No.: CSI Division Description Remarks Quantity Unit Unit Cost Subtotal CSI Division Sub-Total Assumptions & Qualifications:Info: 1. This Budget Estimate is based on the following:Arch / Engineer:tbd Documents Received:Date Received:A / E Contact:tbd Drawings and report received 6/24/15 A / E Commission No.:tbd NTP issued by :tbd Date NTP issued:tbd 2. Proposed Construction Schedule:To Be Deterimined - Allowance Included 4. Assumptions: Date of this Budget Estimate: Wed, 1 Jul 2015 1.General Conditions include the following costs: Bid Opening: ???/2016 x Bond costs (if applicable) Award Contart: Fri, 1 Apr 2016 x Insurance costs Start Construction: Sun, 1 May 2016 x Building Permit costs Construction Duration (months): 6 Complete Construction: Fri, 28 Oct 2016 2.Contracting Method: Construction Midpoint: Sat, 30 Jul 2016 Public Bid / Firm Fixed Price Duration from Budget Estimate date to Construction Midpoint (mn): 13.2 x Invitation To Bid selection process Construction Cost Escalation Rate per month = 0.58% Cost Plus a Persentage Basis Contract Agreement Construction Cost Escalation Rate per 12 month period = 7.0% Negotiated GMP Construction Cost Escalation: from Budget Estimate date to Construction Midpoint = 7.68%3.Labor Requirements: x Prevailing Wage / Davis Bacon AGC Union Wage Agreement Right To Work / Non-Union 4. NOTE: The Following Costs are NOT Included: 3. Estimate Up-dates: 1. Contaminated Soil Abatement / Remediation Estimate Up-date no.:Date of Up-date: 2. Hazardous Material Abatement / Remediation 1527.101.ch.6.30.15 Tue, 30 Jun 2015 3. Soils Correction 1527.102.ch.7.1.15 Wed, 1 Jul 2015 4. Site Work 1527.102.ch.7.1.15 CONFIDENTIAL – NOT FOR DISTRIBUTION (Prepared by and Property of PPM, Inc.) © PPM Inc. 2015 3 of 10 Prepared By and Property of: PPM, Inc. 1858 East Shore Drive, St. Paul, MN 55109 (612) 919-4000 f: (651) 774-0935 CSI Division Description Remarks Quantity Unit Unit Cost Subtotal CSI Division Sub-Total 5. "Bid Risk Factor" accessed by responding Bidders:Subjective Impact Factor: Bid Documents 0= none, 1=possible, 2=moderate, 3=high Subjective +% Bid Factor Bidability 0 0.00% Add / Deduct Alternates Well coordinated documents Multiple & consistent redundant key notes throughout plans Limited use of Construction Detail Books Non-applicable details all deleted or stricken to limit confusion Construction Phases clearly identified Use of "color coded lines" to differentiate materials Use of 3-D images to convey design intent Use of photos w/ superimposed notes and graphics to convey design intent Reasonable / Unreasonable Bid Period Slow / Busy Bid Day / Week Constructability 0 0.00% New Construction Green Field Brown Field Renovation / Expansion Unforeseen Conditions Construction Defects Repairs Unforeseen Conditions Multiple Construction Phases Multiple Governing Agencies Occupied Facility Special / Security check-point entry Safety, noise, dust, vibration, etc. management Protection / security of occupant FF&E Type of Project Design-Build 0 0.00% Plan & Spec Type of Contract Delivery Public / Hard Bid General Contract 0 0.00% Negotiated GMP CM / CMAR Cost Plus Time & Material Owner Private 0 0.00% Public Bid Invited Bid Acceptable Bid Requirements Acceptable Paperwork Acceptable Change Order Process Acceptable Payment Duration Govt / Public Works 0 0.00% Multiple Governing Agencies Federal / State / Local Voluminous Bid Requirements Voluminous Paperwork Questionable CO Process Questionable Payment Duration Project Management Owner / A-E Project Management Team 0 0.00% Known entity w/ perceived positive abilities and style Known entity w/ negative hear-say abilities and style Unknown entity w/ no record Potential Cost Impact to overall project success:0 0.00% CONFIDENTIAL – NOT FOR DISTRIBUTION (Prepared by and Property of PPM, Inc.) © PPM Inc. 2015 4 of 10 Prepared By and Property of: PPM, Inc. 1858 East Shore Drive, St. Paul, MN 55109 (612) 919-4000 f: (651) 774-0935 CSI Division Description Remarks Quantity Unit Unit Cost Subtotal CSI Division Sub-Total Construction Cost Budget Estimate:Preliminary Concept Phase Total 02000 SITEWORK & DEMOLITION % of Total Direct Cost =6.27%Cost Per SF =$6.26 $25,387.50 03000 CONCRETE Cost Per SF =$2.57 $10,426.50 04000 MASONRY Cost Per SF =$0.00 $0.00 05000 METALS Cost Per SF =$0.00 $0.00 06000 WOOD & PLASTICS Cost Per SF =$23.47 $95,196.30 07000 THERMAL Cost Per SF =$8.58 $34,796.05 08000 DOORS, WINDOWS & GLASS Cost Per SF =$8.14 $33,000.00 09000 FINISHES Cost Per SF =$11.83 $47,972.00 10000 SPECIALTIES Cost Per SF =$0.38 $1,550.00 11000 EQUIPMENT Cost Per SF =$0.00 $0.00 12000 FURNISHINGS Cost Per SF =$0.00 $0.00 13000 SPECIAL CONSTRUCTION Cost Per SF =$0.00 $0.00 14000 CONVEYING SYSTEMS Cost Per SF =$0.00 $0.00 15000 MECHANICAL % of Total Direct Cost =24.91%Cost Per SF =$24.88 $100,933.00 16000 ELECTRICAL % of Total Direct Cost =13.79%Cost Per SF =$13.77 $55,853.70 TOTAL DIRECT COST Cost Per SF =$99.88 $405,115.05 Total Direct Cost w/ out Sitework =$379,727.55 Gross Square Foot Area 4,056 Deduct Sales Tax (Reduction = Total Direct Cost x 40% (Materials) x 0???%)$0.00 Subtotal =$405,115.05 w/ out Sitework: General Conditions =15%56,959 $60,767.26 462,074 Subtotal =$465,882.31 OH & Profit (GC / CM / CMAR Fee) = 6.0%27,724 $27,952.94 489,799 Subtotal ( W/ Out Contingencies ) =$493,835.25 Cost Per Square Foot =$121.75 NOTE: Includes Sitework = $121.75 Cost Per Square Foot "w/ out Sitework" = $120.76 Design Contingency = 12%$59,260.23 Total Construction Budget as of: $553,095.48 Cost Per Square Foot (w/ Design Contingency) = $136.36 Construction Cost Escalation = 7.68%$42,480.81 To the Mid-point date of Construction of: Subtotal =$595,576.28 Occupied Facility Factor / Contingency = 0.00%$0.00 Assumes impeeded labor productivity due to occupied living units during construction Subtotal =$595,576.28 "Bid Risk Factor" accessed by responding Bidders = 0.00%$0.00 Subtotal =$595,576.28 TOTAL CONSTRUCTION BUDGET $595,576.28 as of Bid Day on: Theoretical Cost Per Square Foot of gross bldg area as of Bid Day = 146.8383335 Construction Contingency: 0%$0.00 (NOT Included, By Owner ! : PPM recommends 3% to 5%) TOTAL CONSTRUCTION BUDGET: Projected to Completion Date of Total Construction Cost per SF = $146.84 TOTAL DIRECT COST SUMMARY: $595,576.28 tbd ???/2016 Fri, 28 Oct 2016 Sat, 30 Jul 2016 CONFIDENTIAL – NOT FOR DISTRIBUTION (Prepared by and Property of PPM, Inc.) © PPM Inc. 2015 5 of 10 Prepared By and Property of: PPM, Inc. 1858 East Shore Drive, St. Paul, MN 55109 (612) 919-4000 f: (651) 774-0935 CSI Division Description Remarks Quantity Unit Unit Cost Subtotal CSI Division Sub-Total Quantity Take-Off General Information Summary of Building Type, Structural System(s), Materials, general Mechanical & Electrical Systems: Construction Type:Renovation Existing Site: 2 Existing Buildings Existing Building: Yes Project Phased No Multiple Buildings: Yes Prudent protection of existing finishes: Yes Construction Working Hours: TBD Noise Restrictions: TBD Gross Area Summary: PPM tbd First Floor (Square Feet) Shoddy Mill 578 Warehouse Level-1 1,739 Warehouse Level-2 1,739 Subtotal Main Level =4,056 Building Total Gross Area =4,056 02000 SITEWORK & DEMOLITION Demolition & Clearing Soddy Mill Demo Existing Roof Membrane 726 sf $2.00 $1,452.00 Misc Demo 578 sf $5.00 $2,890.00 Warehouse Demo Wood & Metal Roof 2,254 sf $2.00 $4,508.50 Demo Interior - complete Level-1 only 1,739 sf $8.00 $13,912.00 Demo OH Door 1 ea $200.00 $200.00 Demo West Elevation exterior windows 16 ea $100.00 $1,600.00 New South Elevation window opening 1 allow $500.00 $500.00 Demo South Elevation Door 1 ea $125.00 $125.00 Demo wood sliding door 1 ea $200.00 $200.00 SITE UTILITIES NOT INCLUDED SITEWORK NOT INCLUDED Subtotal Site Demolition & Clearing = $25,387.50 NOTE: The Following Costs are NOT Included: 1. Contaminated Soil Abatement / Remediation ea $0.00 $0.00 2. Hazardous Material Abatement / Remediation ea $0.00 $0.00 3. Soils Correction ea $0.00 $0.00 Subtotal Div-2: Sitework & Demolition $25,387.50 CONFIDENTIAL – NOT FOR DISTRIBUTION (Prepared by and Property of PPM, Inc.) © PPM Inc. 2015 6 of 10 Prepared By and Property of: PPM, Inc. 1858 East Shore Drive, St. Paul, MN 55109 (612) 919-4000 f: (651) 774-0935 CSI Division Description Remarks Quantity Unit Unit Cost Subtotal CSI Division Sub-Total 03000 CONCRETE Slabs On Grade 4" Soddy Mill 578 sf $4.50 $2,601.00 Warehouse 1,739 sf $4.50 $7,825.50 Subtotal Div-3: Concrete $10,426.50 04000 MASONRY Subtotal Div-4: Masonry $0.00 05000 METALS Gross Building Area =4,056.00 Gross Roof Area =0.00 Subtotal Div-5: Metals $0.00 06000 WOOD & PLASTICS Rough Carpentry Backing & Blocking Allownace based on Gross SF Bldg Area 4,056 sf $0.30 $1,216.80 New Cedar Shingle Roof Warehouse 2,254 sf $12.00 $27,051.00 Sheathing Warehouse 2,254 sf $2.00 $4,508.50 New Exterior Undersiding Replace 50%2,176 sf $12.00 $26,112.00 New 7' 10'' Dia sheare on shaft at warehouse 2nd level allowance 0 allow $1,500.00 $0.00 Structural Costs Structural Repair Work per LSE Report 1 LS $25,000.00 $25,000.00 Replace 2 existing wood columns 1 LS $10,000.00 $10,000.00 Finish Carpentry Fascia 1"x6", West. Cedar Painted wood - Soddy Mill 109 lf $12.00 $1,308.00 Subtotal Div-6: Woods & Plastics $95,196.30 07000 THERMAL Building Insulation 2'' Rigid at Mill SOG 578 sf $2.50 $1,445.00 2'' Rigid at Warehouse SOG 1,739 sf $2.50 $4,347.50 3'' Rigid at Warehouse Roof 2,254 sf $3.00 $6,762.75 4'' Rigid at Mill Roof 726 sf $4.00 $2,904.00 Batt insulation in level-1 walls at Warehouse 2,160 sf $2.00 $4,320.00 Batt Insulation in floor joists 1,739 sf $2.00 $3,478.00 EPDM Roofing Fully Adhered 45 mil New Roofing at Mill 726 sf $12.00 $8,712.00 Subtotal EPDM Roofing = $8,712.00 Metal Roofing Built-in Gutters 121 lf $20.00 $2,426.80 Downspouts 4 ea $100.00 $400.00 CONFIDENTIAL – NOT FOR DISTRIBUTION (Prepared by and Property of PPM, Inc.) © PPM Inc. 2015 7 of 10 Prepared By and Property of: PPM, Inc. 1858 East Shore Drive, St. Paul, MN 55109 (612) 919-4000 f: (651) 774-0935 CSI Division Description Remarks Quantity Unit Unit Cost Subtotal CSI Division Sub-Total Subtotal Div-7: Thermal $34,796.05 08000 Doors, Windows & Glass Soddy Mill Openings New 2' 6'' Wide Window in existing opening 1 ea $800.00 $800.00 New single door 1 ea $1,200.00 $1,200.00 New 8' Roll Up door 1 ea $3,000.00 $3,000.00 Misc repair of existing openings 2 loc $500.00 $1,000.00 Warehouse Openings New West Elevation Windows 5 ea $800.00 $4,000.00 New South Elevation Windows 6 ea $800.00 $4,800.00 New North Elevation Windows 4 ea $800.00 $3,200.00 New East Elevation Windows 1 ea $800.00 $800.00 New Exterior Doors 3 ea $1,200.00 $3,600.00 New Wood Glass Doors 2 ea $3,200.00 $6,400.00 New Side Lights 4 ea $800.00 $3,200.00 Misc Repair of sliding wood doors 1 allow $1,000.00 $1,000.00 Subtotal Div-8: Doors, Windows & Glass $33,000.00 09000 Finishes Shoddy Mill Misc Finishes 578 sf $4.00 $2,312.00 Warehouse Level-1 Interior Build-Out 1,739 sf $20.00 $34,780.00 Prime & Paint Warehouse Exterior 4,352 sf $2.50 $10,880.00 Subtotal Div-9: Finishes $47,972.00 10000 SPECIALTIES Toilet & Bath Accessories Mirrors 2 ea $50.00 $100.00 Paper Dispenser 2 ea $55.00 $110.00 H/C Grab Bars 2 sets $350.00 $700.00 Soap Dispenser 2 ea $55.00 $110.00 Towel Dispenser & Disposal 2 ea $185.00 $370.00 Sanitary Napkin Disposal 1 ea $80.00 $80.00 Sanitary Napkin Dispenser 1 ea $80.00 $80.00 Subtotal Div-10: Specialties $1,550.00 11000 EQUIPMENT Kitchen Equipment NOT Included, by Owner sf $0.00 $0.00 Subtotal Div-11: Equipment $0.00 12000 FURNISHINGS CONFIDENTIAL – NOT FOR DISTRIBUTION (Prepared by and Property of PPM, Inc.) © PPM Inc. 2015 8 of 10 Prepared By and Property of: PPM, Inc. 1858 East Shore Drive, St. Paul, MN 55109 (612) 919-4000 f: (651) 774-0935 CSI Division Description Remarks Quantity Unit Unit Cost Subtotal CSI Division Sub-Total Subtotal Div-12: Furnishings $0.00 13000 SPECIAL CONSTRUCTION Subtotal Div-13: Special Construction $0.00 14000 CONVEYING SYSTEMS Subtotal Div-14: Conveying Systems $0.00 15000 MECHANICAL Gross Building Area =4,056.00 HVAC Air Side First Floor Shoddy Mill Misc mechanical 578 sf $2.00 $1,156.00 Warehouse Level-1 1,739 sf $12.00 $20,868.00 Warehouse Level-2 Misc mechanical 1,739 sf $0.00 $0.00 Subtotal Air Side = $22,024.00 Cost / SF = $5.43 Wet Side First Floor Shoddy Mill 578 sf $0.00 $0.00 Warehouse Level-1 1,739 sf $9.00 $15,651.00 Warehouse Level-2 1,739 sf $0.00 $0.00 Subtotal Wet Side = $15,651.00 Cost / SF = 3.858727811 Cabinet Unit Heaters / Base Board Radiation Allowance 1 ea $5,000.00 $5,000.00 Plumbing Hand Sinks, 1x Compartment 1 ea $600.00 $600.00 Lavatories Vitreous China, Wall-hung 2 ea $450.00 $900.00 Water Closets 2 ea $700.00 $1,400.00 Rough-In & Connection for Items Above $3,000 to $4,500 per each 5 ea $4,000.00 $20,000.00 Subtotal Plumbing = $22,900.00 Plumbing Cost / SF = 5.645956607 Hydronics (included in HVAC "Wet Side")Included Above!ea $0.00 $0.00 Fire Protection / Sprinkler System New Bldg or New Addition Complete new system 3,478 sf $3.50 $12,173.00 Subtotal Sprinkler = $12,173.00 Temperature Control DDC Control System First Floor Shoddy Mill 578 sf $1.00 $578.00 Warehouse Level-1 1,739 sf $3.00 $5,217.00 Warehouse Level-2 1,739 sf $0.00 $0.00 Subtotal Temperature Control = $5,795.00 In-Floor Radiant Heating System 1,739 sf $10.00 $17,390.00 Misc. Equipment ea $0.00 $0.00 CONFIDENTIAL – NOT FOR DISTRIBUTION (Prepared by and Property of PPM, Inc.) © PPM Inc. 2015 9 of 10 Prepared By and Property of: PPM, Inc. 1858 East Shore Drive, St. Paul, MN 55109 (612) 919-4000 f: (651) 774-0935 CSI Division Description Remarks Quantity Unit Unit Cost Subtotal CSI Division Sub-Total Commissioning Subtotal Commisioning = $17,390.00 Misc. Mechanical Allowance ea $0.00 $0.00 Subtotal Div-15: Mechanical $100,933.00 Total Mechanical Cost/sf =$24.88 % of Total Construction Budget =16.95% 16000 ELECTRICAL Gross Building Area =4,056.00 Complete Electrical (Main Service: 2,500 Amp, 277/480V, Three Phase, Four Wire Distribution) First Floor Shoddy Mill 578 sf $8.00 $4,624.00 Warehouse Level-1 1,739 sf $12.00 $20,868.00 Warehouse Level-2 1,739 sf $4.00 $6,956.00 Complete Electrical Service & Distribution (Main Service: 2,500 Amp, 277/480V, Three Phase, Four Wire Distribution) Distribution Lighting First Floor Shoddy Mill 578 sf $4.00 $2,312.00 Warehouse Level-1 1,739 sf $6.00 $10,434.00 Warehouse Level-2 misc lighting at unfinished space 1,739 sf $0.00 $0.00 Subtotal Lighting = $12,746.00 Cost / SF = $3.14 Closed Circuit TV Security System / Closed Circuit TV w/Video Surveillance First Floor Shoddy Mill 578 sf $1.00 $578.00 Warehouse Level-1 1,739 sf $1.00 $1,739.00 Warehouse Level-2 1,739 sf $0.00 $0.00 Subtotal Security System / CCTV = $2,317.00 Cost / SF = $0.57 Public Address/Intercom System Conduit Rough-in only!!! First Floor Shoddy Mill 578 sf $0.00 $0.00 Warehouse Level-1 1,739 sf $0.00 $0.00 Warehouse Level-2 1,739 sf $0.00 $0.00 Subtotal Public Address / Intercom System = $0.00 Cost / SF = $0.00 Telephone / Data / TV System Conduit Rough-in only!!! First Floor Shoddy Mill 578 sf $1.00 $578.00 Warehouse Level-1 1,739 sf $1.00 $1,739.00 Warehouse Level-2 1,739 sf $0.00 $0.00 Subtotal Telephone & Data System = $2,317.00 Cost / SF = $0.57 Cable Television Service (Conduit & Cabling) First Floor Shoddy Mill 578 sf $0.00 $0.00 Warehouse Level-1 1,739 sf $0.00 $0.00 Warehouse Level-2 1,739 sf $0.00 $0.00 Subtotal Cable Television System = $0.00 CONFIDENTIAL – NOT FOR DISTRIBUTION (Prepared by and Property of PPM, Inc.) © PPM Inc. 2015 10 of 10 Prepared By and Property of: PPM, Inc. 1858 East Shore Drive, St. Paul, MN 55109 (612) 919-4000 f: (651) 774-0935 CSI Division Description Remarks Quantity Unit Unit Cost Subtotal CSI Division Sub-Total Cost / SF = 0 Life Safety: Fire Alarm & Smoke Detection Addressable Analog System First Floor Shoddy Mill 578 sf $1.20 $693.60 Warehouse Level-1 1,739 sf $1.20 $2,086.80 Warehouse Level-2 1,739 sf $1.20 $2,086.80 Subtotal Fire Alarm & Smoke Detection System = $4,867.20 Cost / SF = $1.20 Information Technology / Business Systems TOTAL IT System = $0.00 Cost / SF = #DIV/0! Electrical Service Misc. Mechanical First Floor Shoddy Mill 578 sf $0.50 $289.00 Warehouse Level-1 1,739 sf $0.50 $869.50 Warehouse Level-2 1,739 sf $0.00 $0.00 Subtotal Div-16: Electrical $55,853.70 Total Electrical Cost/sf =$13.77 % of Total Construction Budget =9.38% Add Alternates: NOT Included in Budget Estimate!!! ITEMS NOT INCLUDED IN BUDGET ESTIMATE: 1. Items specifically not listed above but not limited to the following: 2. Design Contingency to be determined by Architect & Owner 3. Construction Contingency to be determined by Architect & Owner 4. Design Fees 5. Consultant Reimbursables 6. Owner Provided Items 7. Owner Soft Costs 8. Furniture NOTE: Professional Project Management, Inc. cannot and does not warrant or represent the accuracy of this budget estimate. The above materials including budget estimate format and budget cost information have been developed by Professional Project Management, Inc. All rights are reserved and no part of this document may be reproduced and/or distributed without the express permission in writing of Professional Project Management, Inc. Financial Analysis   Public Finance, Project Management, Policy Jon Commers, Principal  2288 University Avenue West Saint Paul, MN 55114 ph) 651.645.4644 www.donjek.com     BERGSTEIN SHODDY MILL REUSE STUDYDraft Text May 27, 2015 Reuse of the Bergstein Shoddy Mill will be made sustainable by a deliberate, long-term funding strategy. Capital funding is required for rehabilitation of one or both of the structures, and for modest repair and replacement of the buildings over time. Operating support, likely through a combination of earned revenues, City funds and contributions from partnering organizations, will allow for the mill to contribute to the economic and civic vitality of Stillwater. Funding Rehabilitation Assembling the resources required to elevate the mill buildings from their current state, into fully functional structures for seasonal or year-round use, is likely to draw on multiple funding sources. As the owner and lead partner of the mill buildings, the City of Stillwater is well positioned to coordinate the raising of capital for rehabilitation. Prospective sources include the following. • City Bonds: The City manages a bond portfolio to fund general government investments, street improvements, redevelopment through tax increment financing, and other priorities. The outstanding principal of bonds owed by the City has been declining over the last ten years. The City is authorized to fund all or part of historic rehabilitation projects such as the mill buildings, as a portion of their issuance and repayment of municipal bonds. An advantage to this source is that the investment can be amortized over time. • Park/Trail Dedication Fund: The City operates a fund that supports capital outlay for City parks, using park/trail dedication fees paid by developers of parcels in Stillwater. At the end of 2013, this account had grown to exceed $300,000, and may provide a source for historic rehabilitation in the City’s Bridge Park area. • Philanthropy: Philanthropic partners including the St. Croix Valley Foundation and its affiliate Stillwater Foundation, may assist the campaign to raise capital for rehabilitation, through grant making and/or sponsorship of a capital raising initiative for the mill structures. Foundation leaders expect growth in local philanthropy in the coming years. • Minnesota Historical and Cultural Heritage Grants: Given the mill structures are listed on the National Register of Historic Places, these grants funded through the Legacy program could finance work on exterior building preservation, building accessibility, and interior systems. While not eligible for remodeling or modernization of the structures, these grant funds could comprise a portion of the project’s capital structure. • State Capital Project Grants-In-Aid: Local governments are eligible applicants for grants, on a 1:1 matching basis, to finance historic preservation construction projects at publicly owned sites. • Private Lending: Rehabilitation may also be funded by construction debt, subsequently consolidated into a long-term mortgage on the property. • In-Kind Contributions: Materials, labor and expertise can be contributed by individuals, organizations or businesses to the project, adding to the capital resource available for rehabilitation. Building materials such as windows are examples of material often contributed at cost or on a donated basis. • Minnesota State Bonds: In addition to the grants-in-aid described above, the State funds public assets deemed to have statewide significance, typically through capital investment legislation approved every other year. The nature of the historic significance of the mill buildings, and eligibility for designation on the National Register of Historic Places, may strengthen a City proposal for state support. Funding Operations and Maintenance Ongoing operations and upkeep of the mill buildings, once reuse has commenced, is also a critical consideration for their viability. A combination of earned revenue and partner support will need to cover operating expenses and regular deposits to a replacement and reserve account.1 Prospective sources for these uses include: • Earned Revenue: Revenues from concessions, bicycle storage and parking facilities, food service or dock access can support the financial viability of the site and its offerings. Interest by local businesses in operating these concessions can provide a valuable partnership opportunity. • Lodging Tax: The City established a lodging tax within the last ten years, to provide a funding stream to support the attraction of tourism and convention business. In 2013, the tax raised $170,000 for these purposes, a figure that has steadily increased since its initial collection in 2008. • Park Maintenance Fund: In addition to the park/trail dedication revenues noted above, the City collects fees from investors in property to reflect the need for park assets nearby. In 2013 no deposits or expenditures are noted for this fund, but is balance of $144,000 could provide for targeted investment in the mill site as a park asset of citywide interest. ###                                                                                                                           1 An industry standard guideline of a deposit to a replacement and reserve account of 3.00% of total value, would amount to $9,000-$15,000 per year. These funds are escrowed for repair needs to the exterior, interior, and roof structures. List of Interviewees Bergstein Shoddy Mill Reuse Study 1 PEOPLE INTERVIEWED Intensive personal interviews with local officials, business leaders, civic leaders, recreational and environmental advocates, members of the arts and non-profit community, agency representatives, and ordinary citizens were a primary source of information for the Bergstein Shoddy Mill Reuse Study. Team members conducted on- site interviews with more than forty people during the course of the study. Bobby, Amy, Brian Anderson St Croix Boat & Packet Craig Beemer Oasis Cafe Todd Clarkowski MnDOT-St. Croix River Crossing Coordinator Paul Creager Teacher/Film and Music Festivals Mark Desch Downtown Revitalization Committee Kate Dietrick University Of Minnesota-Upper Midwest Jewish Archives Chuck Dougherty Discover Stillwater/Water Street Inn Jenna Fletcher Planning Commission Diane Hedeen DNR-William O’Brien State Park Sherri Hopfe Independent Business Association Renee Hutter-Barnes MnDOT Cultural Resources Ted Kozlowski Mayor Brandon Lamb Downtown Revitalization Committee Bergstein Shoddy Mill Reuse Study 2 Brian Larson Heritage Preservation Commission Tom Lynum Discover Stillwater/B&B owner Andy Mahn Downtown Revitalization Committee Tom McCarty City Administrator Doug Menikheim City Council Jonathan Moore National Park Service Tim Moore Public Works/Parks Randy Moses Chilkoot Velo Aimee Peltier Independent Business Association Brent Peterson Washington County Historical Society Ann Pung-Terwedo DRC/Washington County Planning Linda Radimecky DNR-Brown’s Creek, Gateway, and Luce Line Trails Christie Rosckes Discover Stillwater Heather Rutledge Art Reach Cindy Shilts Building Official Bergstein Shoddy Mill Reuse Study 3 Molly Shodeen DNR Hydrology Jackie Sluss MnDOT Cultural Resources Jennifer Sorenson DNR Hydrology Chris Stein National Park Service Jane Stevenson St. Croix Valley Foundation Todd Streeter Greater Stillwater Chamber of Commerce Roger Tomten Downtown Revitalization Committee Bill Turnblad Economic Development Director Louise Watson Transition Stillwater Elizabeth Welty Heritage Preservation Commission Abbi Wittman Planner Examples of Similar Projects Bergstein Shoddy Mill Reuse Study 1 EXAMPLES of SIMILAR PROJECTS The Depot Coffee House Hopkins, MN Located at the junction of several regional bike trails in Hopkins, the Depot Coffee House is operated by a non-profit organization. The facility provides parking for automobiles, and serves both bicyclists and pedestrians. From the website: The Depot is a renovated train depot in Hopkins, Minnesota that now serves as a coffee house, youth community project, and trailhead for area bike trails. It was planned and opened by area students and their allies in 1998 to create a chemically-free environment for teens. The Depot also serves as an important asset to the community by providing students all over the west Metro an opportunity to create their own place to learn, relax, and have fun while directing both a coffee shop and an entertainment venue. http://www.thedepotcoffeehouse.com Bergstein Shoddy Mill Reuse Study 2 Freewheel Midtown Bike Center Minneapolis, MN Located along the Midtown Greenway in South Minneapolis, the Freewheel Midtown Bike Center is a popular public-private partnership accessible only by bicycle. From the website: The Freewheel Midtown Bike Center has two large bicycle parking bays as well as bike sales, parts, repairs and rentals. The bathrooms, chilled drinking water, and showers serve casual and commuting bicyclists. Freewheel Bike does the nuts-and-bolts operations and the Midtown Greenway Coalition focuses on community engagement. With its office down the hall and overlooking the trails, the Coalition can better connect with Greenway users and better engage the Phillips community with the Greenway. http://midtowngreenway.org/about-the-greenway/bike-center/ Urban Ag Center (Prepared by interviewee) Bergstein Warehouse and Shoddy Mill Reuse as Urban Agricultural Center Limitations: Limited Parking for public and for loading/delivery trucks during event Visibility, wayfinding Opportunities: Connections and visibility to green minded, buy local community using trails (bike, ped...). Opportunity for locally supported, local producers to gain synergy from a centralized downtown identity. Community access to choice real estate for urban agriculture events . Access to river through new public short term small craft dock, controlled by parking meter type fee Vision: Event center for urban agricultural community to promote/celebrate/share/educate community about what they do. A visible city commitment to community driven initiatives surrounding locally produced, environmentally more sustainable, agriculture. Promotion of these choices to a wider audience. A gathering place where ideas are shared about community agriculture much like what historically happened at the town feed store/elevator or general store. How'd it work: PT coordinator/director, public calendar, sign up like you rent a park bldg. Rent includes secure short term storage, publicity coordination to other community calendars -Buy Local, Transition Stillwater, Chamber, Stillwater Current, Local Harvest etc Types of Events/ User Gr oups: CSA (Communtiy Supported Agriculture) box distribution - different weekday for each farm for the 20+/- summer weeks and some winter share weeks Big River Foods, Turnip Rock, Pahl's Market Eener's Farm Threshing Table Farm Community Homestead Fresh Earth Farms Mhonpaj's Garden Fay Freedom Farm La Finca Farm Farm Where Life is Good Treasured Haven Farm CSA farm sign-up event typically late winter, CSA harvest party Aug/ Sept weekend for each farm separately or together Community Garden Plot sign-up weekend day in March - Community Garden member only pot-lucks, growing season weeknight North Hill Community Garden, South Hill Community Garden, Meadowlark Organic Community Garden New Shoddy Mill Community Garden Gardening Classes Stillwater Farm Store -seed potatoes, onion starts, cover crop seeds The Backyard Grocer River Market co-op Small local growers satellite farmers market? Blueberries of Stillwater The Flower Farm Renee's Flower Farm- Live Flowers Local eggs, raised on site eggs Local honey, harvested on site honey Local wine/beer producers release party events, Lift Bridge Brewery Hop Growers Association Maple Island Brewery Northern Vineyards Winery St. Croix Vineyards Agricultural community winter coffees, seed/ideas exchange; like what maybe historically happened at the elevator/feed store w/ local baked goods for sale Chilicoot Cafe L'etoile Du Nord Cafe Bread Art Bakery Great Harvest Bakery Local bedding plant sales by garden clubs - May; meeting place for clubs Perennial Garden Club of Stillwater - Trillium, Daylily, Columbine Wild Ones Native Plants Lilies of the Valley Garden Club Ivy Garden Club Pollinator Friendly Alliance, Honey Bee Club of Stillwater Highs school Greenhouse- Andy Weaver 4H Junior Master Gardeners (Stonebridge elementary) Plant pest/disease diagnostic clinic Washington County Master Gardeners U of' MN horticultural/entomology departments Ag issues - water quality, buffers: wildlife, pollinators, run-off classes/demos Washington County Conservation District MN Dept. of Ag Pollinator Friendly Alliance U of MN Center for Urban Ecology and Sustainability 4H meeting place (currently no 4H club in Stillwater; Mahtomedi and Baytown Township have clubs) week night year round Minnesota Extension Valley cheese maker/dairy events, weekend Cass Lake Creamery Wedge and Wheel Poultry events, informational meeting, sales of chicks and eggs Backyard Chickens Houle's Farm Store -- DNR ducks, grouse, pheasant fledglings Local Wool/Alpaca producer Events? Darn Knit Anyway Bee events --Extracting demonstration, extracting and bottling space rental (would need permanent equip. storage), Honey Sales, beekeeping classes? Honey Bee Club of Stillwater (300 members in St. Croix River Valley) Nature's Nectar Bees Knees Pollinate Minnesota Maple Syrup tapping demo/cooking event Warner Nature Center Carpenter Nature Center William O'brien state park VHW/Lions etc. pancake breakfast tie-in fee event Local Beef/ Pork/Chicken Producer grill out/roast fee event Buffalo - Belwin Nature Center Pasture Raised Beef - guy in Grant Tie-in with local beer sales Foraging, Nut gathering, Mushroom hunting class/demo fee event MN Mycological society 45 degrees River Market Co-op MN Master Naturalists Preserving, Cheese making, Pickling, Bread Making class /demo Our Community Kitchen Cooks of Crocus Hill fee event Valley Outreach Living Healthy in Washington County stcroixriverfishing.com letsgofishingstillwater.com Buy local catered farm style dinner location, fee event Foodies on Foot Fishing? Fish cleaning house? Fish fry fee event? City/state parks Distribution spot Fare for All Bountiful Baskets Ag type permit applications for city -bee, chicken, city community garden plots, Summer Tuesday Market vendors?, Farmers Market vendors? Info packets; fielding requests, questions Application processing Program needs: Loading dock for kegs, honey supers, CSA boxes ... Commercial catering kitchen or better, coffee maker, dishwasher, walk-in fridge Secured storage w/18 hr access for renting organization Bathroom Office for coordinator/director Solar/Photovoltaic array? Liquor license Wifi, projection system, sound system inside for classes Rolling indoor/outdoor service counters/bar Indoor/outdoor rectangular tables, seating -- used for demos/dining/display, Hard surface/porous pavers between bldgs for tables and barn dance/powwow, Drive-up pick-up lane Outdoor sound system or at least power Grill Potting bench/outdoor work station Rain Barrel water collection if gutters on buildings Community garden plots for Stillwater condo/apt residents - shared tool storage for on site ag Demonstration rain garden, raised bed, sq. ft. garden, cold frame etc. Monarch/Pollinator way station Bee hive(s) maintained by director or contracted out in solar electric fenced apiary or hive on very accessible bear proof roof Chicken tractor? Maintained by director or contracted out Mature Maple tree(s) for tapping (sugar or silver preferred) Bike racks Contract Satellite(s) facilities for large events Duplication to avoid: Farmers Market at 3rd and Pine St Small ag/gardening classes at River Market Loft (tiny space not accessible) Cooking classes appropriate to other locations -Cooks of Crocus Hill Here's Minnesota Grown's list of producers w/in 10 miles of 55082. If you search w/in 25 miles you get 130 members. http://www.minnesotagrown.com/member-directory/Many smal ler local producers are not listed. Axdahl's Garden Farm & Greenhouse Blueberry Fields of Stillwater Northern Vineyards Winery Saint Croix Vineyards Stillwater Farmers Market Aamodt's Apple Farm, Inc. Bergmann ' s Greenhouses & Farm Market Costa Farm & Greenhouse Ziertman's Pumpkin Farm Stillwater Christmas Tree Farm Krueger's Christmas Trees of Lake Elmo Honey-Pine Apiary Bayport Farmers Market Schultz Farm Organics Pine Tree App l e Orchard Big River Farms Century College - Horticulture KDE Farms Lake Elmo Sod Farms, LLC Live Flowers, LLC City of White Bear Lake Farmers Market Afton Garlic Farm Oakdale Farmers Market 10th Street Farm & Market LLC Lutz Cuts Bachman' s Floral, Home & Garden Stillwater Stillwater Stillwater Stillwater Stillwater Stillwater Stillwater White Bear Lake Lake Elmo Stillwater Lake Elmo Stillwater Bayport Mahtomedi White Bear Lake Marine on St. Croix White Bear Lake Hugo Lake Elmo Marine on St. Croix White Bear Lake Afton Oakdale Afton Hugo Maplewood Amended National Register Nomination NPS Form 10-900 OMB No. 1024-0018 Sections 1-6 page 1 United States Department of the Interior National Park Service National Register of Historic Places Registration Form This form is for use in nominating or requesting determinations for individual properties and districts. See instructions in National Register Bulletin, How to Complete the National Register of Historic Places Registration Form. If any item does not apply to the property being documented, enter "N/A" for "not applicable." For functions, architectural classification, materials, and areas of significance, enter only categories and subcategories from the instructions. 1. Name of Property Historic name: Bergstein, Moritz, Shoddy Mill and Warehouse (documentation of move) Other names/site number: NRIS #08000133 Name of related multiple listing: N/A (Enter "N/A" if property is not part of a multiple property listing) 2. Location Street & number: 805 South Main Street City or town: Stillwater State: MN County: Washington (code 163) Not for publication: Vicinity: 3. State/Federal Agency Certification As the designated authority under the National Historic Preservation Act, as amended, I hereby certify that this nomination request for determination of eligibility meets the documentation standards for registering properties in the National Register of Historic Places and meets the procedural and professional requirements set forth in 36 CFR Part 60. In my opinion, the property meets does not meet the National Register Criteria. I recommend that this property be considered significant at the following level(s) of significance: national statewide local Applicable National Register Criteria: A B C D _____________________________________________ __________________________________ Signature of certifying official/Title Date _____________________________________________ State or Federal agency/bureau or Tribal Government In my opinion, the property meets does not meet the National Register criteria. _____________________________________________ __________________________________ Signature of commenting official Date _____________________________________________ __________________________________ Title: State or Federal agency/bureau or Tribal Government NPS Form 10-900 OMB No. 1024-0018 Sections 1-6 page 2 4. National Park Certification I, hereby, certify that this property is: entered in the National Register determined eligible for the National Register determined not eligible for the National Register removed from the National Register other (explain:) ___________________________________________________________________ __________________________________ Signature of the Keeper Date of Action 5. Classification Ownership of Property (Check as many boxes as apply) Private Public - Local X Public - State Public - Federal Category of Property (Check only one box) Building(s) X District Site Structure Number of Resources within Property (Do not include previously listed resources in the count.) Contributing Noncontributing 0 0 buildings 0 0 sites 0 0 structures 0 0 objects 0 0 Total Number of contributing resources previously listed in the National Register 2 NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior Put Here National Park Service National Register of Historic Places Continuation Sheet Section number 8 Page 1 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Narrative Description (Describe the historic and current physical appearance and condition of the property. Describe contributing and noncontributing resources if applicable. Begin with a summary paragraph that briefly describes the general characteristics of the property, such as its location, type, style, method of construction, setting, size, and significant features. Indicate whether the property has historic integrity.) Purpose of Amendment The Moritz Bergstein Shoddy Mill and Warehouse were added to the National Register of Historic Places (NRHP) in 2008 for their association with late nineteenth century Jewish immigration to Minnesota, the waste materials trade, and mattress manufacturing. The property is representative of a small but important industry for some Germanic Jewish immigrants in Minnesota in the late nineteenth and early twentieth centuries. The purpose of this amendment to the registration form for the 2008 NRHP listing for the Moritz Bergstein Shoddy Mill and Warehouse is to document 1) the move of the property to a new site in 2012 and 2) its continued eligibility for the NRHP in its new location, pursuant to 36 CFR 60.14(b)(2). Reasons for the Move The Moritz Bergstein Shoddy Mill and Warehouse were moved to a new site approximately one mile north of their original location in 2012 to allow for the construction of the St. Croix Crossing, a new bridge over the St. Croix River that will connect the states of Minnesota and Wisconsin. The two buildings were moved pursuant to the Amended Section 106 Memorandum of Agreement Between the Federal Highway Administration, the U.S. Army Corps of Engineers, the Advisory Council on Historic Preservation, and the Minnesota and Wisconsin State Historic Preservation Officers Regarding the St. Croix River Crossing Project: Washington County, Minnesota and St. Croix County, Wisconsin , dated June 2005, and in a manner consistent with the comments of the Advisory Council for Historic Pr eservation, in accordance with its procedures as described in 36 CFR 800. The Moritz Bergstein Shoddy Mill and Warehouse were located in the path of the approach for the new river crossing. The absence of any prudent or feasible alternative alignments for the approach necessitated removal or relocation of the historic property for the construction of the new bridge. The St. Croix Crossing Project is receiving federal funding and requires federal permits; therefore, the project is required to comply with Section 106 of the National Historic Preservation Act of 1966, as amended. As part of the efforts to consider effects from the project on properties listed in or eligible for listing in the NRHP, it was determined that the project woul d result in adverse effects to several properties that are eligible for listing in the NRHP, including the Moritz Bergstein Shoddy Mill and Warehouse. Therefore, the Federal Highway Administration, U.S. Army Corps of Engineers, Advisory Council on Historic Preservation, and the Minnesota and Wisconsin State Historic Preservation Offices (SHPOs) entered into the aforementioned Memorandum of Agreement (MOA). The MOA includes a number of stipulations to minimize and/or mitigate adverse effects to historic properties listed in or eligible for listing in the NRHP. Included in the stipulations were requirements that the Moritz Bergstein Shoddy Mill and Warehouse be moved to a new site, and that “the new site and use for the buildings must maintain, and not detract from the National Register character-defining features of the property and will include an appropriate setting”.1 The MOA also stipulates that, upon moving the historic property to its new site, the Minnesota Department of Transportation (MnDOT) would transfer ownership to the new owner with a legal restriction that ensures the historic property will be maintained in accordance with the Secretary of the Interior’s Standards. 2 The MOA further stipulates that if the Minnesota SHPO determines that the property is still eligible for the NRHP once relocated to its 1 Federal Highway Administration, Amended Section 106 Memorandum of Agreement Between the Federal Highway Administration, the U.S. Army Corps of Engineers, the Advisory Council on Historic Preservation, and the Minnesota and Wisconsin State Historic Preservation Officers Regarding the St. Croix River Crossing Project: Washington County, Minnesota and St. Croix County, Wisconsin, 2005, 13. 2 Advisory Council on Historic Preservation, Amended Section 106 Memorandum of Agreement, 14. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior Put Here National Park Service National Register of Historic Places Continuation Sheet Section number 8 Page 2 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) new site, an NRHP nomination will be prepared and the property added to the NRHP.3 An NRHP nomination was prepared and the property was listed in the NRHP before it was moved; therefore, this amendment is necessary to document the move of the property to a new site in 2012 and the property’s continued eligibility for the NRHP in its new location. Procedures for the Move All work was performed in accordance with the Secretary of the Interiors’ Standards for Historic Buildings and the procedures detailed below.4 5 Prior to the move, necessary temporary traffic detours and road closures were coordinated with MnDOT, Washington County, and the Cities of Oak Park Heights, Bayport, and Stillwater; a traffic manag ement plan was also submitted to the project engineer. A temporary haul road was constructed between 62nd Street North and State Highway 36, and the area restored after the move. As needed, cable guard rails along the roadway were removed in preparation fo r the move, and replaced thereafter. Any areas of road disturbed by the move were filled with six feet of Class 5 aggregate.6 In addition, no historic sites were disturbed during the move.7 In preparation for the move, all existing utility lines on the property were located and disconnected back to the main lines. In addition, utilities along the move route were temporarily removed or relocated. The site was prepared with heavy duty silt fence to protect water quality during construction. T rees and vegetation were removed as needed to facilitate movement of the shoddy mill and warehouse buildings. The existing concrete slabs were removed, the perimeter of each building was excavated, and the existing foundation stone below grade (from one to six inches) was salvaged. These stones were then numbered, cataloged, and stored for exact reconstruction at the new site. The building excavation footprints were then filled , graded, and compacted to match the condition of the rest of the site.8 The south and east walls of the shoddy mill had areas of loose and deteriorated mortar. These areas were repaired prior to the building being moved.9 3 Advisory Council on Historic Preservation, Amended Section 106 Memorandum of Agreement, 18. 4 Minnesota Department of Transportation, Construction Plan for Relocation of Shoddy Mill & Warehouse Buildings, June 2012, Sheet No. 2. 5 Thomas Krier, MnDOT, e-mail message to Renee Barns, MnDOT, December 16, 2014. 6 Minnesota Department of Transportation, Construction Plan, Sheet No. 22-23. 7 Minnesota Department of Transportation, Construction Plan, Sheet No. 6. 8 Minnesota Department of Transportation, Construction Plan, Sheet No. 22-24. 9 Minnesota Department of Transportation, Construction Plan, Sheet No. 26. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior Put Here National Park Service National Register of Historic Places Continuation Sheet Section number 8 Page 3 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Setting and General Environment of the New Site The previous site of the Moritz Bergstein Shoddy Mill and Warehouse was a 0.74 acre parcel located at 6046 Stagecoach Trail North.10 The parcel was oriented on a west/east axis; the warehouse faced west and the mill faced north. Historically, the Chicago, St. Paul, Minneapolis & Omaha Railway (CStPM&O) was located direc tly west of the Moritz Bergstein Shoddy Mill and Warehouse.11 The new site of the Moritz Bergstein Shoddy Mill and Warehouse is located approximately one mile north of its original location, east of Trunk Highway (TH) 95 and situated along the western shor e of the St. Croix River on a 3.08-acre parcel.12 The new site is relatively flat and is lightly wooded with deciduous trees; some trees and vegetation were removed in preparation for placement of the shoddy mill and warehouse on the site. A dirt and gravel access road sited along the former CStPM&O railroad corridor runs on a southeast/northwest alignment through the west edge of the parcel. The new boundary is oriented on a slightly southwest/northeast axis, and covers an area of 0.60 acres. The shoddy mi ll is centered along the warehouse’s southeast elevation, and the façade of the shoddy mill faces northwest toward the façade of the warehouse. The shoddy mill and warehouse are located 37 feet apart; in their previous location, they were located 39 feet 4 inches from each other.13 According to Sanborn Fire Insurance Maps, this physical arrangement is in keeping with the original siting of the shoddy mill. In addition, similar to the former site, an aggregate fill is located between the buildin gs at the current site, while the rest of the area is natural turf.14 A galvanized metal chain link fence surrounds the two buildings in an area that is 105 feet by 80 feet. An access gate is located on the northwest fence line.15 Effect on Property’s Historic Integrity Pursuant to the MOA, MnDOT identified a new site approximately one mile north of the original location of the Moritz Bergstein Shoddy Mill and Warehouse that would not detract from the character -defining features of the property, including the original stone construction and workmanship, and its semi-industrial setting overlooking the St. Croix River. Similar to the previous site, the new site is located within the city limits of Stillwater in a semi -industrial setting that overlooks the St. Croix River. Therefore, the Moritz Bergstein Shoddy Mill and Warehouse retain integrity of location and setting. All procedures related to the move of the Moritz Bergstein Shoddy Mill and Warehouse were performed in accordance with the Secretary of the Interiors’ Standards for Historic Buildings.16 This included reconstruction of the original building foundations and minor repairs to the walls of the shoddy mill. Therefore, the Moritz Bergstein Shoddy Mill and Warehouse retain integrity of design, materials, and workman ship. The new site previously was occupied by several mills and plants; today, it contains vestiges of that industrial heritage, complementing the Moritz Bergstein Shoddy Mill and Warehouse’s significant association with industry. Historically, the CStPM&O line was located immediately west of the original Moritz Bergstein Shoddy Mill and Warehouse site. In the new location of the shoddy and warehouse, the former railroad corridor of the CStPM&O is similarly proximal to the site. Therefore, the shoddy mill and warehouse retain integrity of feeling and association.17 Overall, the new site of the Moritz Bergstein Shoddy Mill and Warehouse does not detract from the character -defining features of the property, and the property 10 Washington County, Minnesota, Washington County Property Viewer, accessed December 5, 2014, http://maps.co.washington.mn.us/PropertyViewer/. 11 Sanborn Map Company, Insurance Map of Stillwater, Minnesota, April 1924, Sheet 26. 12 Washington County, Washington County Property Viewer. 13 Minnesota Department of Transportation, Construction Plan, Sheet No. 6. 14 Minnesota Department of Transportation, Construction Plan, Sheet No. 6, Sheet No. 23. 15 Minnesota Department of Transportation, Construction Plan, Sheet No. 6. 16 Minnesota Department of Transportation, Construction Plan, Sheet No. 2. 17 The 106 Group Ltd., Bergstein Property Relocation Mitigation Project, Proposed Site Assessment. (Prepared for the City of Stillwater, January 2005), 7-10. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior Put Here National Park Service National Register of Historic Places Continuation Sheet Section number 8 Page 4 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) retains sufficient integrity to continue to convey its historic associations with late nineteenth century Jewish immigration to Minnesota, the waste materials trade, and mattress manufacturing. How the Property Meets the Special Requirements for Criteria Consideration B The Moritz Bergstein Shoddy Mill and Warehouse were built by Moritz and Bertha Bergstein in the 1890s, who immigrated to Stillwater from Hungary and Bohemia in 1879 and 1883, respectively. The buildings were used for collection, sorting, and selling of waste materials, as well as the manufacturing of mattresses. The shoddy mill and warehouse, after their move, remain the sole surviving property most importantly associated with late nineteenth century Jewish immigration to the Stillwater area of Minnesota, and to an immigrant family’s adaptation to American economic life, as well as and the waste materials trade and mattress manufacture.18 The Effects on Archaeological and Other Historic Resources The new location of the Moritz Bergstein Shoddy Mill and Warehouse lies adjacent to the NRHP-listed Stillwater South Main Street Archaeological District and the previously identified Hersey & Bean Sawmill archaeological site (21WA91). During the move, the archaeological district and sawmill site were avoided and no disturbance occurr ed. In addition, a buffer was placed around the district and the site; in this buffer area, no earth -disturbing activities deeper than 24 inches were allowed.19 In addition, the new boundary of the Moritz Bergstein Shoddy Mill and Warehouse is proposed, as described in Section 10, so as to allow a 25-foot buffer between the new site, the Stillwater South Main Street Archaeological District, and the Hersey & Bean Sawmill archaeological site. This 25-foot buffer is sufficient to ensure that the shoddy mill and warehouse will not adversely affect the archaeological district or the sawmill site.20 The new site of the Moritz Bergstein Shoddy Mill and Warehouse lies within the NRHP -eligible Stillwater Cultural Landscape District (SCLD). The SCLD is comprised of nat ural and built features that tell the story of Stillwater’s settlement history, including residential, commercial, and industrial buildings, as well as bluffs, ravines, and the banks of the St. Cr oix River.21 As determined in this nomination, the Moritz Bergstein Shoddy Mill and Warehouse is the sole surviving property most importantly associated with late nineteenth century Jewish immigration to the Stillwater area of Minnesota, and to an immigrant family’s adaptation to American economic life, as well as and the waste materials trade and mattress manufacturing. In their new location, the shoddy mill and warehouse retain sufficient integrity to continue to convey those historic associations.22 In turn, the compatibility of the property with its new site means that placement of the shoddy mill and warehouse within the SCLD will not adversely affect any of the contributing resources within the district; rather, the areas of significance of the shoddy mill and warehouse complement the industrial resources of the SCLD. 18 Zellie, Bergstein, Moritz, Shoddy Mill and Warehouse, 2008, 8-4. 19 Minnesota Department of Transportation, Construction Plan, Sheet No. 3. 20 Renee Hutter Barnes, Historian, MnDOT, phone conversation to author, December 11, 2014. 21 Landscape Research LLC, The Stillwater Cultural Landscape District, Stillwater, Minnesota. (Prepared for the Minnesota Department of Transportation Office of Environmental Stewardship, 2011), 3. 22 Carole S. Zellie, National Register of Historic Places Registration Form Bergstein, Moritz, Shoddy Mill and Warehouse, Washington County, Minnesota, National Register #08000133, 2008, 8-4. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior Put Here National Park Service National Register of Historic Places Continuation Sheet Section number 9 Page 1 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Bibliography (Cite the books, articles, and other sources used in preparing this form.) The 106 Group Ltd. Proposed Site Assessment for the Bergstein Property Relocation Mitigation Project. Prepared for the City of Stillwater, Stillwater, Minnesota, 2005. Federal Highway Administration. Amended Section 106 Memorandum of Agreement Between the Federal Highway Administration, the U.S. Army Corps of Engineers, the Advisory Council on Historic Preservation, and the Minnesota and Wisconsin State Historic Preservation Officers Regarding the St. Croix River Crossing Project: Washington County, Minnesota and St. Croix County, Wisconsin, 2005. Landscape Research LLC. The Stillwater Cultural Landscape District, Stillwater, Minnesota . Prepared for the Minnesota Department of Transportation Office of Environmental Stewardship, St. Paul, Minnesota, 2011. Minnesota Department of Transportation 2012 Construction Plan for Relocation of Shoddy Mill & Warehouse Buildings, 2012. On file at the Minnesota Department of Transportation, St. Paul, Minnesota. Sanborn Map Company. Insurance Map of Stillwater, Minnesota. Sanborn Map Company, New York, New York, 1924. Washington County, Minnesota. Washington County Property Viewer. Accessed December 5, 2014. http://maps.co.washington.mn.us/PropertyViewer/. Zellie, Carole S. National Register of Historic Places Registration Form Bergstein, Moritz, Shoddy Mill and Warehouse, Washington County, Minnesota, National Register #08000133, 2008. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior Put Here National Park Service National Register of Historic Places Continuation Sheet Section number 10 Page 1 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Geographical Data Acreage of Property 0.60 Use either the UTM system or latitude/longitude coordinates Latitude/Longitude Coordinates Datum if other than WGS84:____n/a______ (enter coordinates to 6 decimal places) 1. Latitude: 45.051246 Longitude: -92.800828 2. Latitude: 45.051017 Longitude: -92.801373 3. Latitude: 45.051362 Longitude: -92.801647 4. Latitude: 45.051600 Longitude: -92.801177 Or UTM References Datum (indicated on USGS map): NAD 1927 or NAD 1983 1. Zone: 15N Easting: Northing: 2. Zone: Easting: Northing: 3. Zone: Easting: Northing: 4. Zone: Easting: Northing: NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior Put Here National Park Service National Register of Historic Places Continuation Sheet Section number 10 Page 2 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Verbal Boundary Description (describe the boundaries of the property) The new boundary for the relocated Moritz Bergstein Shoddy Mill and Warehouse is oriented on a slightly southwest/northeast axis. The boundaries for the site begin at a point 53 feet northwest of the northwest corner of the warehouse. The boundary extends parallel to the northwest elevation of the warehouse in a northeasterly direction, 15 feet from the warehouse, for 150 feet, to the St. Croix River riverbank; thence in a southeasterly direction, following the riverbank; for 158 feet parallel to the northeast elevations of the warehouse and shoddy mill; thence in a southwesterly direction, paralleling the southern wall of the shoddy mill, 48 feet from the mill, for 150 feet, thence in a northwesterly direction for 84 feet; and thence in a northeasterly direction for 84 feet back to the point of the beginning. The total area of the new site is 0.60 acres. Boundary Justification (explain why the boundaries were selected) The above described boundaries for the Moritz Bergstein Shoddy Mill and Warehouse were selected to replicate the original site boundary as closely as possible. The original site of the Moritz Bergstein Shoddy Mill and Warehouse was a pentagonal-shaped parcel that covered four 50- foot wide lots (Lots 3-6, Block 2 of Elfelt’s Addition to Oak Park), totaling 0.74 acres. The northern, eastern, and southern boundaries of the property followed cardinal directions. The western edge of the property was slightl y angled, forming a point to the west. The point was formed by the alignment of Stagecoach Trail, which extended in a northwesterly direction in front of the parcel, and the right -of-way for the CStPM&O railroad, which ran in a northeasterly direction in front of the parcel. The property was 200 feet wide (north-to-south) and approximately 150 feet deep (east-to-west) along its northern and southern boundaries. Within this parcel, the shoddy mill and warehouse were located on the northern two lots (Lots 3 a nd 4). The warehouse was located on Lot 3, 15 feet due south of the northern boundary of the property and the southern wall of the mill (located on Lot 4) was aligned along the lot line between Lots 4 and 5. The buildings were located 37 feet from each other. The boundaries for the new site have been slightly skewed to the southwest to be parallel with the placement of the buildings , which were unable to be placed facing cardinal directions. The new boundary is five-sided and covers an area of 0.60 acres. The western edge of the property is slightly angled and forms a point to the west, emulating the point that was formed on the original property by the Stagecoach Trail and CMStPM&O railroad. The new boundary is 150 feet wide along its northwest- to-northeast and southwest-to-southeast boundaries. The new boundary is 15 feet northwest of the warehouse; the warehouse and shoddy mill are located 37 feet from each other. In consultation with MnDOT, a 25-foot buffer was established around the Stillwater South Main Street Archaeological District and the previously identified Hersey & Bean Sawmill archaeological site (21WA91) to avoid adversely affecting the district and site by placement of the Moritz Bergstein Shoddy Mill and Warehouse.23 Therefore, the new boundary is 50 feet narrower (northwest-to-southeast) than the previous boundary. The overall area of the new site is thereby reduced from 0.74 acres to 0.60 acres. 23 Renee Hutter Barnes, Historian, MnDOT, phone conversation to author, December 11, 2014. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior Put Here National Park Service National Register of Historic Places Continuation Sheet Section number Photos Page 1 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Photograph Log Name of Property: Moritz Bergstein Shoddy Mill and Warehouse City or Vicinity: Stillwater County: Washington State: MN Name of Photographer: Gregory Mathis Date of Photographs: April 2014 Location of Original Digital Files: 370 Selby Avenue, Suite 206, St. Paul, MN 55102 Photo #1 (MN_Washington County_Moritz Bergstein Shoddy Mill and Warehouse_0001) North elevation and west façade, façade and west elevation; camera facing southeast. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior Put Here National Park Service National Register of Historic Places Continuation Sheet Section number Photos Page 2 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Photo #2 (MN_Washington County_Moritz Bergstein Shoddy Mill and Warehouse_0002) North elevation and west façade; camera facing southeast. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior Put Here National Park Service National Register of Historic Places Continuation Sheet Section number Photos Page 3 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Photo #3 (MN_Washington County_Moritz Bergstein Shoddy Mill and Warehouse_0003) West façade and south elevation, west elevation and south elevation; camera facing northeast. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior Put Here National Park Service National Register of Historic Places Continuation Sheet Section number Photos Page 4 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Photo #4 (MN_Washington County_Moritz Bergstein Shoddy Mill and Warehouse_0004) North elevation; camera facing south. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior Put Here National Park Service National Register of Historic Places Continuation Sheet Section number Photos Page 5 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Photo #5 (MN_Washington County_Moritz Bergstein Shoddy Mill and Warehouse_0005) East façade; camera facing southwest. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior Put Here National Park Service National Register of Historic Places Continuation Sheet Section number Photos Page 6 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Photo #6 (MN_Washington County_Moritz Bergstein Shoddy Mill and Warehouse_0006) South elevations; camera facing north. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior Put Here National Park Service National Register of Historic Places Continuation Sheet Section number Photos Page 7 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Photo #7 (MN_Washington County_Moritz Bergstein Shoddy Mill and Warehouse_0007) West façade, south elevation, and setting; camera facing northeast. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior Put Here National Park Service National Register of Historic Places Continuation Sheet Section number Photos Page 8 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Photo #8 (MN_Washington County_Moritz Bergstein Shoddy Mill and Warehouse_0008) West façade, north elevation, and setting; camera facing south. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior Put Here National Park Service National Register of Historic Places Continuation Sheet Section number Photos Page 9 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Photo #9 (MN_Washington County_Moritz Bergstein Shoddy Mill and Warehouse_0009) South and east elevations; camera facing west. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior Put Here National Park Service National Register of Historic Places Continuation Sheet Section number Photos Page 10 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Photo #10 (MN_Washington County_Moritz Bergstein Shoddy Mill and Warehouse_0010) East elevation and façade; camera facing southwest. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior Put Here National Park Service National Register of Historic Places Continuation Sheet Section number Photos Page 11 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Photo #11 (MN_Washington County_Moritz Bergstein Shoddy Mill and Warehouse_0011) Façade and west elevation; camera facing southeast. Moritz Bergstein Shoddy Mill and Warehouse Washington County, Minnesota Moritz Bergstein Shoddy Mill and Warehouse Copyright:© 2013 National Geographic Society, i-cubed Site Location Map Produced by 106 Group 2/5/2015Source: 106 Group 04 7 5 M e t e r s 0 1,100 Feet 1:24,000 B r o a d w a y S t S S 1 s t S t S 2 n d S t 6t h A v e S E Willard St E Pine S t E Waln u t S t E Locu s t S t S 2 n d S t Moritz Bergstein Shoddy Mill and Warehouse Washington County, Minnesota Map Produced by 106 Group 2/5/2015Source: 106 Group 0 40 Meters 0 125 Feet 1:2,400 New Site Boundary/Moritz Bergstein Shoddy Mill and Warehouse South Main Archaeological District Stillwater Cultural Landscape District Hersey and Bean Sawmill Site Preliminary Review Comments PRELIMINARY REVIEW COMMENTS The project teams submitted a draft of the reuse study report on 26 June 2015. The draft was reviewed by both the Stillwater Heritage Preservation Commission and the Stillwater City Council. Members of both groups expressed general agreement with the team’s recommendations, and sketched out a preliminary timeline for implementing the project based on reuse study findings. The timeline is as follows: 2015, Summer. Paint the exterior of the Warehouse building as is, as a means of temporarily improving its appearance while further planning is under way. 2015-2016. Convene a committee of potential stakeholders and partners to develop a detailed plan for programming and reusing the Shoddy Mill and Warehouse. 2017. Develop detailed plans and specifications for a phased rehabilitation of both buildings. The project would include exterior rehabilitation of both structures, followed by interior rehabilitation of the first floor of the Warehouse and the interior of the Mill. As plans for programming and rehabilitating the buildings coalesce, the stakeholder group will use them as a basis for a case statement that can be used to solicit funding for the project. EXHIBIT "A" TO RESOLUTION #2015-137 LIST OF BILLS Action Rental Inc . Amdahl Locksmith Inc Chris Aspen Mills Auto Nation Board of Water Commissioner Bridgewater Bank Carquest Auto Parts Century Link City of St. Paul Custom Fire Apparatus ECM Publishers Emergency Medical Products Fury Stillwater Grand Pizza & Catering Hawk Labeling Systems Hedberg Aggregates Jefferson Fire and Safety Inc. John Deere Landscapes Jones Denise Kirvida Fire Inc. Lake Elmo Bank Long Lake Villas Ltd Partnership Me na r ds Metropolitan Mechanical Contractors Molstad Robert J Municipal Emergency Services New England Sports Sales Inc. Papco Inc. Pfister Richard H Pioneer Rim and Wheel Co. River States Truck and Trailer Inc. Sieve Nathan St. Croix Boat and Packet Co . Stillwater Collision and Mechanical Stillwater Motor Company Streichers T.A. Sch ifsky and Sons Truck Utilities Inc . United States Tr easury US Bank Valley Trophy Inc. Walker Kelly Washington Conservation Distr Wolf Marine Inc. Xcel Energy Concrete and trailer Service call Uniforms and badges Vehicle repair charges# 206 Lowell Park irrigation Curve Crest Villas Auto parts and supplies July 4th Simulcast Asphalt Tanker Meeting time change Battery Vehicle repairs Pizza -Log Jam Office supplies Mulch Fireaid foam Park facility supplies Refund demo permit Vehicle repair cha rges Curve Crest Villas Long Lake Villas Supplies Maintenance agreement Professional services Equipment Equipment repair supplies Floor scrubber equipment repair supplies Long Lake Villas Equipment repair supplies Vehicle repair charges Refund of sign escrow Arena billing May & June Vehicle body repa i r# 207 Vehicle service Aerolsol irritant Asphalt Tarp system 2014 PCORI Tax Fo r m 720 Lofts of Stillwater Retirement plaque Refund for change not given at parking ramp Shared Educator 2015 Summer Slip Lease -Fire Boat Energy 345.00 299.00 2,342.24 251.71 113.70 17,756.67 129.88 114.60 340.70 340,728.10 18.20 275.95 108.68 207.28 54 .65 47.18 460 .00 33.53 175.00 3,179.26 17,756.67 31,589.80 322.10 2,162 .00 561.94 104.23 68.94 1,204.31 10,653.93 102 .56 527.74 500.00 81,115 .99 519.40 82.07 93.93 1,914.18 3,090.00 524.16 126,882.55 38.13 5.00 556 .25 750.00 26 .86 Page 1 EXHIBIT "A" TO RESOLUTION #2015-137 LIBRARY Baker and Taylor Brodart Co Cengage Learning lnfogroup LaFond Gene Midwest Tape Office of MN IT Services Toshiba Business Solutions Materials Materials Materials Materials Materials Materials Telephone Maintenance Contract 576.71 1,336.03 51.83 360.00 20.00 355.62 340.49 52 .29 Page 2 Page 1 of 1 CITY COUNCIL MEETING DATE: July 22, 2015 REGARDING: Bergstein Warehouse Painting Project PREPARED BY: Abbi Jo Wittman, City Planner BACKGROUND On July 7, 2015, the City Council directed staff to obtain quotes for the painting of the Bergstein Warehouse building, a publicly-owned National Historic Landmark located in Bridgeview Park. It was discussed the funds for the painting would be utilized through the City’s Downtown Beautification fund. The following bids were received: Name Total Cost Add-On* Cost Add-On** Cost Amended Total Indy Painting $4,240.00 $1,500.00 $600.00 $6,340.00 Siegfried Construction $24,200.00 $14,500.00 $1,100.00 $39,800.00 * Prime all Masonite and wood surfaces with Latex Acrylic primer. ** Paint new plywood panels a muted gray color and have the appearance of windows. REQUESTED ACTION Staff requests the Council move to approve the attached Resolution, authorizing the Mayor and City Clerk to enter into Agreement with Indy Enterprises, Inc., DBA Indy Painting. ATTACHED Resolution 2015 Standard Contract Agreement Quote Form: Indy Painting Bid RESOLUTION 2015-138 A RESOLUTION AUTHORIZING CONTRACTS FOR THE BERGSTEIN WAREHOUSE PAINTING WHEREAS, July 8, 2015, the City of Stillwater distributed a Request for Quotes for the Bergstein Warehouse Painting project; and WHEREAS, on or before the July 22, 2015, submittal deadline, the City received two complete quotes; and WHEREAS, it appears that Indy Enterprise, Inc. DBA Indy Painting is the lowest responsible bidders for the contract. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Indy Enterprise, Inc. DBA Indy Painting in the name of the City of Stillwater for the Bergstein Warehouse Painting project, on file in the office of the City Clerk. Adopted by the City Council of the City of Stillwater this 28th day of July, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk STANDARD CONTRACT AGREEMENT THIS AGREEMENT, is made this _______ day of _______________, 2015 by and between the City of Stillwater, Washington County, Minnesota (hereinafter called the "City") and Indy Enterprises, Inc. DBA Indy Painting (hereinafter called "Contractor"). 1. The Work. The Contractor agrees to perform services related to the Bergstein Warehouse Painting according to the documents provided by the City dated July 20, 2015. All work, including all labor, materials and painting including Add-On 1 and Add-On 2, will be done in a workman-like manner and materials will be fit for the purpose. Work must be completed according to the Quote Form. 2. Payment. This work, including all labor, materials and equipment needed to accomplish the Bergstein Warehouse Painting shall be completed by the Contractor for the unit prices shown on the attached Quote Form to be paid to the contractor upon satisfactory completion and acceptance. 3. Waiver of Liability. It is further agreed that this work is undertaken at the sole risk of the Contractor. The Contractor does expressly forever release the City of Stillwater from any claims, demands, injuries, damage actions or caused of action whatsoever, arising out of or connected with the work according to the Quote Form for the project. 4. Indemnification. Any and all claims that arise or may arise against the Contractor, its agents, servants or employees, as a consequence of any action or omission on the part of the Contractor while engaged in the performance of this work shall in no way be the obligation or responsibility of the City. The Contractor shall indemnify, hold harmless and defend the city, its officers and employees, against any and all liability, loss cost damages, expenses, claims or actions, including attorneys fee which the City, its officers or employees may hereinafter sustain, incur or be required to pay, arising out of or by any reason of any act or omission of the Contractor, its agents, servants or employees in the execution, performance or failure to adequately perform their obligations under this contract. 5. Insurance. Contractor agrees that in order to protect itself and the City under indemnity provisions set forth above, it will at all times during the term of this contract, keep in force policies of insurance as indicated in this contract. The Contractor shall not commence work until a Certificate of Insurance covering all of the insurance required by these specifications is approved and a Notice to Proceed is issued by the City Community Development Department. The insurance protection will have the following limits: A. Comprehensive General Liability: (1) Bodily Injury (including completed operations and products liability). $500,000 Each Occurrence $1,000,000 Annual Aggregate (2) Property Damage Liability Insurance will provide Explosion, Collapse and Underground coverages where applicable. (3) Personal Injury, with employment exclusion deleted: $1,000,000 Annual Aggregate B. Comprehensive Automobile Liability: (1) Bodily Injury: $500,000 Each Person and $1,000,000 Each Occurrence (2) Property Damage: $100,000 Each Occurrence C. Worker's Compensation Coverage 6. Completion Date. Completion of work related to the Bergstein Warehouse Paining must be done according to the terms of the project’s Quote Form and shall be completed no later than September 30, 2015. 7. Acceptance of Work. Upon completion of work, a Minnesota IC134 Form shall be submitted to the Community Development Department office prior to acceptance of work and release of final payment. IN WITNESS WHEREOF, the parties have set their hands this ___ day of ___________, 2015. CITY OF STILLWATER By:____________________________________ Ted Kozlowski, Mayor By:____________________________________ D i a n e F . W a r d , C i t y C l e r k STATE OF MINNESOTA ) ) s s . COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this ______ of _______________, 2014 by Ted Kozlowski, Mayor and Diane F. Ward, City Clerk for the City of Stillwater. __________________________________________ N o t a r y P u b l i c Commission Expires: ___/___/_____ Commissioned At: ________________________ CONTRACTOR ___________________________________________ By (Please Print):_____________________________ Title (Please Print):____________________________ STATE OF MINNESOTA ) ) s s . COUNTY OF _____________) The foregoing instrument was acknowledged before me this _____ of _______________, 2015 by ______________________________, its ____________________________________, for___________________________________. __________________________________________ N o t a r y P u b l i c Commission Expires: ___/___/_____ Commissioned At: ________________________ - r tiliVYater ~ ~ THE BIRTHPLACE OF I\'IINNESOTA ) JULY 8, 2015 QUOTE FORM PROJECT IDENTIFICATION : Bergstein Warehouse Painting SUBMISSION DEADLINE: JULY 22, 2015 @ 12:00 PM (NOON) The City will only accept complete proposals utilizing this Quote Form. SUBMITTED QUOTES TO: CITY OF STILLWATER COMMUNITY DEVELOPMENT DEPARTMENT ATTN: 2014 SERVICES CONTRACT 216 N. FOURTH ST. STILLWATER, MN 55082 awittman@ci.stillwater.rnn .us PURPOSE: The City of Stillwater is seeking bids from qualified individuals and firms for the exterior painting of the City of Stillwater owned Bergstein Warehouse, a National Historic Landmark. SITE LOCATION: 1250 Main Street South-Stillwater, MN 55082, approximately 1/2 miles south of the intersection of Nelson Street East and Main Street South, with an entrance directly adjacent to the Oasis Cafe. SCOPE OF WORK: Prepare and paint the following previously painted surfaces: Masonite siding, wooden drop siding, wood sliding doors, soffits, corner boards, plywood window coverings, non-steel doors and all trim areas . Include: Exclude: Protection of lighting and utility fixtures and roof to prevent overspray. Protection of the surrounding site, including land, water, vegetation and adjacent structures to prevent overspray. Steel overhead and passage door (including frames), street address numbers, exterior lighting and utility fixtures and metal roof . PREPARATION Prior to priming or painting any surface: • All vertical surfaces with peeling paint shall be spot scraped by hand. Scraping shall be done in a fashion to Bergstein Warehouse Paint CITY HALL : 216 NORTH FOURTH STREET • STILLWATER , MINNESOTA 55082 Bid Form , Page 1 of 4 PHONE : 651-430-8800 • WEBSITE: www ci.st11lwatermn .us FINISH COATS CLEANUP iJfwater THE BIRTHPLACE OF M I NNESOTA minimize damage to the Masonite and/ or wood drop siding. • Removal of plywood opening covers and be replaced with new painted plywood, cut to fit existing opening size. • All street address numbers shall be removed. All wood and Masonite surfaces shall be painted with two coats of Sherwin .Williams brand, 100% Acrylic flat Rookwood Dark Brown paint. Site cleanup shall occur daily and upon completion. Total Cost /$ ~,2)/o Labor, Materials and Paint I Prices Good For One Year? ~ YES D NO ADD ON 1: Priming of all Masonite and wood surfaces with Latex Acrylic primer. Total Cost Add-On 1 $/,5oD _Prices Good For One Year?_.PQ YES D NO ADD ON 2: Painting of plywood panels a muted gray color and have the paned appearance of windows. Total Cost Add-On2 rNDrvrouAI/COMP ANY NAME: _-:fni>y Pait.{;.J 1. 2. The undersigned CONTRACTOR proposes and agrees, if this Quote is accepted, to enter into an agreement with the City and perform. and furnish all work as indicated in the Quote Form. CONTRACTOR accepts all of the terms and conditions listed in the Quote Form. Bergstein Warehouse Paint CITY HALL: 216 NORTH FOURTH STREET • STILLWATER, MINNESOTA 55082 Bid Form, Page 2 of 4 PHONE· 651-430-8800 • WEBSITE. www.ci.stillwatermn us illwater -< se:: ~ THE BIRTHPLACE OF MINNESOTA 'J 3. CONTRACTOR shall provide a Certificate of Insurance listing the City of Stillwater as an additional insured and licensed to work within the City of Stillwater in accordance with the Quote Form. 4. In submitting this Quote, CONTRACTOR represents, as more fully set forth in the Quote Form: a. CONTRACTOR has examined and carefully studied the Quote Form. b. CONTRACTOR is familiar with and is satisfied as to all federal, state and local laws and regulations that may affect cost, progress, performance and furnishing of the Scope of Work. c. CONTRACTOR is aware of the general nature of Scope of Work to be performed for which this Quote is submitted and understands all terms and conditions for performing and furnishing the Work. d. The successful CONTRACTOR may not assign their rights and duties under an award without the written consent of the City of Stillwater City Administrator. Such consent shall not relieve the assignor of liability in event of default by their assignee. e. This Quote is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; CONTRACTOR has not directly or indirectly induced or solicited any other CONTRACTOR to submit a false or sham Quote; CONTRACTOR has not solicited or induced any person, firm or corporation to refrain from bidding; and CONTRACTOR has not sought by collusion to obtain for itself any advantage over any other CONTRACTOR or over the City. The City shall evaluate proposals on the total cost. Prices includes delivery, fees and taxes unless otherwise noted. SUBMITTED on _J u\y w _ '201/'S IF CONTRACTOR IS: AN INDIVIDUAL By: Address: Telephone: (Individual's Name) (Doing business as) E-mail: Bergstein Warehouse Paint CI1Y HALL : 216 NORTH FOURTH STREET • STILLWATER, MINNESOTA 55082 Bid Form. Page 3 of 4 PHONE: 651-430-8800 • WEBSITE : www.ci.stillwatermn.us . i THE BIRTHPLACE OF MINNESOTA ·,) A PARTNERSHIP By : (SEAL) (Firm Name) (General Partner) Address: Telephone: E-mail: A CORPORATION tiwt-~trpnl~1 1:nJ.. DBJt~)~&~~1-_ (Corporation Name) By: (State of Corporation) By: Attest: Address: Telephone: /{or<J lr'iJ?}toM _ _ _ (Nafne of Person Authorized to Sign) _ f!te~loev11---- (Title) M4.A~_ki~u _ (Seb etary) (Corporate Seal) _2~""57 LlYJtoln__~j-/\)~ 111tJ!1¥1&,_M!V 654-1~ _ ~11,-7~/-LJI.R""JtL _ E-mail: A JOINT VENTURE-Each joint venture must sign. By: By: Address : Telephone: E-mail: (Name) (Name) Address : Telephone: E-mail: Bergstein Warehouse Paint CITY HALL: 216 NORTH FOURTH STREET • STILLWATER, MINNESOTA 55082 Bid Form, Page 4 of 4 PHONE: 651-430 -8800 • WEBSITE : www ci.stillwater.mn.us TO: FROM: DATE: SUBJECT: MEMORANDUM Mayor and City Council Shaw~ders, Director of Public Works July 24, 2015 East Metro Water Resource Education Program Contract Agreement Renewal DISCUSSION The East Metro Water Resource Education Program (EMWREP) is a partnership formed to develop a comprehensive water resource education and outreach program for the east metro area. Members ofEMWREP include Brown's Creek, South Washington, Valley Branch Comfort lake-Forest Lake, Carnelian-Marine, and Ramsey Washington Watershed Districts, Middle St. Croix Watershed Management Organizations, the cities of Cottage Grove, Dellwood, Forest Lake, Lake Elmo, Stillwater, Woodbury and Willernie, and Washington County. The EMWREP region covers all of Washington County as well as a small portion of Ramsey and Anoka Counties. The goal of EMWREP is to reduce non-point source water pollution from storm water runoff and illicit discharges by educating citizens, municipal staff and officials , developers and businesses. The City's partnership with EMWREP fulfills the education requirement for the Municipal Separate Storm Sewer System (MS4) permit. The proposed agreement begins January 1, 2016 and expires on December 31, 2018. The City annual cost for the three years will be $2500.00. This is a budgeted item through the Storm Water Utility Fund. RECOMMENDATION Staff recommends that the City Council pass a resolution authorizing the mayor and Clerk to execute the attached agreement. ACTION REQUIRED If Council concurs with staff recommendation, Council should pass a Resolution 2015- ENTER INTO AGREEMENT BETWEEN WASHINGTON CONSERVATION DISTRICT AND MEMBERS OF THE 2016-2018 EAST METRO WATER RESOURCES EDUCATION PROGRAM (EMWREP) RESOLUTION TO ENTER INTO AGREEMENT BETWEEN WASHINGTON CONSERVATION DISTRICT AND MEMBERS OF THE 2016-2018 THE EAST METRO WATER RESOURCE EDUCATION PROGRAM (EMWREP) WHEREAS, a contract agreement between the Washington Conservation District and the partners of the EMWREP has been received, and WHEREAS, the contract was presented to Council; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: The Mayor and Clerk are hereby authorized and directed to enter into an agreement between the Washington Conservation District and members of the 2016-2018 EMWREP in the name ofthe City of Stillwater for the EMWREP to meet the education requirement of the Municipal Separate Storm Sewer System (MS4) permit. Adopted by the City Council of the City of Stillwater this 28th day of July 2015. Ted Kozlowski, Mayor ATTEST: ________________________ _ Diane Ward, City Clerk A. PARTIES Contract Number: 16-EMWREP AGREEMENT BETWEEN WASHINGTON CONSERVATION DISTRICT AND MEMBERS OF THE 2016-2018 EAST METRO WATER RESOURCE EDUCATION PROGRAM This Agreement is made and entered into by Washington Conservation District, hereinafter referred to as HOST, and members of the East Metro Water Resource Education Program, hereinafter referred to individually as a PARTNER. A PARTNER is defined as an entity that executes this agreement, and this Agreement provides for the withdrawal or addition of PARTNERS to the East Metro Water Resource Education Program. Eligible PARTNERS include watershed organizations and municipalities partially or wholly within Washington County. B. PURPOSE WHEREAS, the PARTNER and the HOST have a common objective of educating the citizens of the Twin Cities east metro area about water resource, storm water, and groundwater management in order to improve water quality; and WHEREAS, the PARTNER has identified a need for education assistance; and WHEREAS , 8 watershed organizations in Washington County have education components in their respective watershed management plans; and WHEREAS, 25 communities, including multiple watersheds and the County, in Washington County are required to obtain a Municipal Separate Storm Sewer System (MS4) Permit from the Minnesota Pollution Control Agency (MPCA), which requires nonpoint source pollution education; and WHEREAS, the PARTNER agrees it is in its best interest to define its respective responsibilities and obligations; and WHEREAS, the PARTNER agrees that collaborative efforts are needed to more effectively and efficiently deliver water resource education and meet MS4 permit education requirements; and WHEREAS, the PARTNER requests assistance from the HOST to implement the policies specified in MINN. STAT.§§ 103A.206; and WHEREAS, the HOST is authorized to enter agreements to provide such assistance pursuant to MINN. STAT. §§ 103C .331, SUBD. 3 and 7. NOW, THEREFORE, the PARTNER agrees as follows: C. TERM OF CONTRACT The term of this agreement shall be from January 1, 2016 to December 31, 2018 unless extended or terminated earlier as provided herein. D. MEMBERSHIP STRUCTURE In accordance to the program goals of collaboration and partnership, entities may become a PARTNER by signing the Signature Page at the end ofthis Agreement. A new PARTNER shall apply to the HOST and sign a separate contract and its signature page shall be attached to the original document. The HOST will coordinate with each PARTNER, update the project budget, and distribute it to each PARTNER. 2016-2018 Shared Water Resource Education Program Agreement Each PARTNER will assign a member to the Steering Committee of the East Metro Water Resource Education Program. This Committee will assist the Shared Water Resource Educator and HOST to prepare the Annual Workplan, Annual Budget, and Annual Report. A Membership Summary will be included in the Annual Report prepared by the HOST. E. SCOPE OF SERVICES The HOST will perform for the PARTNER the services and furnish and deliver work products generally described in Exhibit A , attached and made part of this agreement. Services for a specific PARTNER will be defined in the Annual Workplan developed as described in Exhibit A. PARTNER-specific services will constitute approximately 15% of the total Annual Workplan. Eighty-five (85) percent of the total Annual Workplan will be committed to shared, multi-jurisdictional benefit educational activities. F. COST In full consideration for services under this agreement, the PARTNER shall provide its portion of the annual costs to the HOST in accordance with the executed Signature Page at the end of this Agreement. The total annual budget for the program is as shown in Exhibit B with contributions outlined in Paragraph G. If all PARTNER contributions total less than the Total Budget, educational material expenses not otherwise paid for will not be incurred. PARTNER's annual contribution may be increased from the amount stated in the Signature Page at the end of the Agreement only with approval of PARTNER's governing body. In the case that overall contributions of funding from all ofthe PARTNERS exceeds the budget in Exhibit B by less than 20%, the excess contributions will be used to fund additional educational materials or support staff. Once the revised overall funding contribution from all of the PARTNERS exceeds the budget in Exhibit B by 20%, the PARTNERS have the option of having their proportional amount of the excess budget refunded or can direct the funds to be used for EMWREP activities. G. FUNDING STRUCTURE Each PARTNER is suggested to contribute annually in accordance with the following funding structure: County: $12,250/year Small Watershed Districts (Taxable Market Value< $1 Billion): $12,250/year Medium Watershed Districts (TMV $1-5 Billion): $18,500/year Large Watershed Districts (TMV >$5 Billion): $24,000/year Watershed Management Organizations: $6,000/year Large MS4 Cities: $2,500/year (Population > 5,000) Small MS4 Cities: $650/year (Population < 5,000) In-kind matches from existing educational staff from within partner organizations are also encouraged. The WCD shall provide $12,250 of in-kind match to the program per year. As shown in Exhibit B, PARTNER contributions will be reviewed and adjusted on an annual basis, as needed. H. PAYMENTS I. The services in Exhibit A provided by the HOST will be billed in accordance to Exhibit B. Invoices will be sent on a quarterly basis and will summarize the work performed. Invoices are payable within 60 days. 2. Office supplies, in-house reproduction expenses, and transportation are included in the overhead noted above. Out source reproduction, special bulk mailings and other direct costs beyond the actual current budget as established in accordance with the Annual Workplan (the combined 2016-2018 Shared Water Resource Education Program Agreement contributions of each PARTNER) noted in Paragraph F are to be reimbursed at actual cost with prior approval from the PARTNERs. I . EQUAL EMPLOYMENT OPPORTUNITY-CIVIL RIGHTS During the performance of this Agreement, the HOST agrees to the following: No person shall, on the grounds of race, color, religion, age , sex, disability, marital status, public assistance, criminal record, creed or national origin, be excluded from full employment rights in, be denied the benefits of, or be otherwise subjected to discrimination under any program, service, or activity under the provisions of and all applicable federal and state laws against discrimination including the Civil Rights Act of 1964. J. STANDARDS The HOST shall comply with all applicable Federal and State statutes and regulations as well as local ordinances now in effect or hereafter adopted. Failure to meet the requirements of the above may be cause for cancellation ofthis contract effective the date of receipt ofthe Notice of Cancellation. K. DATAPRIVACY All data collected , created, received, maintained, or disseminated, or used for any purpose in the course of the HOST's performance of the Agreement is governed by the Minnesota Government Data Practices Act, Minnesota 1984, Section 13.01 , et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. The HOST agrees to abide by these statutes , rules and regulations and as they may be amended. L. AUDITS, REPORTS, AND MONITORING PROCEDURES The HOST will: 1. Maintain records that reflect all revenues , cost incurred and services provided in the performance of the Agreement. 2. Agree that the County, the State Auditor, or legislative authority, or any of their duly authorized representatives at any time during normal business hours , and as often as they may deem reasonably necessary, shall have access to the rights to examine audit, excerpt, and transcribe any books, documents, papers , records , etc ., and accounting procedures and practices of the HOST which are relevant to the contract. The annual audit conducted for the Washington Conservation District that includes EMWREP activities . M. INDEMNITY No party to this Agreement agrees to be responsible for the acts or omissions of another, its agents , officials, contractors or employees within the meaning of Minnesota Statutes section 471.59, subdivision la. Each PARTNER and HOST will hold harmless , defend and indemnify all other parties to this Agreement, their officers, board members, employees and agents for any and all damage, liability, cost or claim (including reasonable attorneys ' fees) to the extent it is the result of its negligent act or of another action or inaction that is the basis for its liability in law or equity. The PARTNER agrees to provide proof of contractual liability insurance upon request. This paragraph does not constitute a waiver or otherwise diminish , any statutory or common law defense , immunity or limit on liability any PARTNER or HOST may enjoy as against any third party. N. INDEPENDENT CONTRACTOR 2016-2018 Shared Water Resource Education Program Agreement It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties hereto or as constituting the HOST as the agent, representative, or employee of PARTNER organization for any purpose or in any manner whatsoever. The HOST is to be and shall remain an independent contractor with respect to all services performed under this Agreement. The HOST represents that it has, or will secure at its own expense, all personnel required in performing services under this Agreement. Any and all personnel of the HOST or other person, while engaged in the performance of any work or services required by the HOST under this Agreement, shall have no contractual relationship with the PARTNER and shall not be considered employees of the PARTNER. 0. MODIFICATIONS Any material alteration or variation shall be reduced to writing as an amendment and signed by the parties. Any alteration, modification, or variation deemed not to be material by written agreement of the HOST and the PARTNER shall not require written approval. Contract extensions will be handled as a material alteration. P. MERGER It is understood and agreed that the entire agreement of the parties is contained here, except as modified during the term of the Agreement by a writing under Paragraph 0 above concerning a non-material change , and that this contract supersedes oral agreements and negotiations between the parties relating to this subject matter. All items referred to in this contract are incorporated or attached and deemed to be part of the contract. Q. TERMINATION This Agreement will commence when executed by HOST and all PARTNERS and will continue until terminated. The Agreement will commence with respect to each additional PARTNER on that PARTNER'S execution of a signature page acceding to the terms of the Agreement. This Agreement will terminate immediately upon completion of the activities enumerated herein and the program duration expires . Any party to this Agreement may withdraw participation on an agreement-year basis with 60 days written notice to HOST prior to the annual anniversary date of the Agreement, with the actual termination date falling on the anniversary date. Pro-rated contributions will be returned to the terminated or terminating PARTNER. The HOST will promptly notify all PARTNERS of any PARTNER's termination. Termination by any one PARTNER will not constitute the termination of this Agreement. If HOST determines that PARTNER termination has resulted in inadequate funds to deliver the work products generally described in Exhibit A, the HOST will terminate the Agreement effective the anniversary date unless adequate funds can be procured. Termination by the HOST will constitute termination of this Agreement in whole and pro-rated contributions will be returned to each PARTNER. R. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY All property of the HOST or a PARTNER used, acquired or created in the performance of work under this Agreement, including documents and records of any kind, shall remain the property of the HOST and the PARTNER providing the property. The HOST and PARTNERS shall jointly own and each party has the individual right to use, sell, license, publish, or otherwise disseminate any product developed in whole or in part during the performance of work under this Agreement. Durable goods purchased by the HOST, such as office equipment and computers, shall remain the property of the HOST. 2016-2018 Shared Water Resource Education Program Agreement CONTRACT BETWEEN WASHINGTON CONSERVATION DISTRICT AND MEMBERS OF THE EAST METRO WATER RESOURCE EDUCATION PROGRAM HOST: Washington Conservation District PARTNER: City of Stillwater Annual Contribution Amount: $2,500 Contract start date: January 1, 2016 IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officers. APPROVED: PARTNER HOST BY: BY: ____________________________ __ Board Chair Date Title BY: BY: ____________________________ __ WCDManager Date Title Approval as to form and execution: Date 2016-2018 Shared Water Resource Education Program Agreement EXHIBIT A SCOPE OF SERVICES EAST METRO WATER RESOURCE EDUCATION PROGRAM HOST responsibilities: 1. Hire, employ and supervise the Water Resource Educator/s that will successfully serve the education needs as prescribed herein. 2. Obtain financial reimbursement from each PARTNER as prescribed in this agreement. 3. Work in good faith to achieve the goals identified in this agreement. 4. Maintain a strict accounting of all financial transactions . 5. Develop and disseminate annual summaries of accomplishments and budgetary analysis to partners of the East Metro Water Resource Education Program. 6. Provide office space, office furniture, computer, transportation , and phone. Equipment purchased by the HOST will remain the property of the HOST following the term of this agreement. PARTNER responsibilities: 1. Provide a single representative to the Steering Committee of the East Metro Water Resource Education Program. This person shall actively participate in the Steering Committee and assist in employee selection, Annual Workplan Development, and other tasks as needed. 2. Provide funds for the East Metro Water Resource Education Program described herein. 3. Provide appropriate and timely feedback to the HOST manager regarding the performance of the Water Resource Educator/s. 4 . Share equipment, staff, and educational resources to facilitate Education Program planning and implementation. 5. As initiated by the HOST, discuss the progress of the Water Resource Educator/sand agree to take any action that is appropriate to ensure the successful fulfillment of project objectives. 6. Work with the Water Resource Educator/s to ensure that services are being used to address high priorities at the local level. Water Resource Educator/s responsibilities: 1. Prepare, coordinate, and revise East Metro Water Resource Education Program Plan annually with the Steering Committee of the East Metro Water Resource Education Program. 2. Review and advise watershed district PARTNERS annually on educational aspects of their watershed district plans. 3. Develop annual plan of work with the Steering Committee ofthe East Metro Water Resource Education Program . Workplan will reference Washington County MS4 education programs and watershed district PARTNERS education plans. 4 . Implement annual work plan, including planning, implementing, evaluating, and reporting on such anticipated activities as presentations , workshops , in-field training, demonstration projects, and published materials. 5. Pursue grants and other funding sources to enhance the East Metro Water Resource Education Program . 6. Coordinate with "Watershed Partners" and other entities conducting water resource education efforts to minimize overlap and maximize effectiveness. 7. Maintain educational information for web-based East Metro Water Resource Education Program. 8. Presents papers as appropriate at professional meetings within Minnesota. 9. Prepare annual education report (which meets MS4 requirements) and conduct shared MS4 annual meetings for participating East Metro Water Resource Education Program members 2016-2018 Shared Water Resource Education Program Agreement EXHffiiTB BUDGET Shared Water Resource Education Program-Washington Conservation District Annual Budget Staff Support Materials Total (2400 hours/year) $134,500 $6,000 $140,500 MEMBERSHIP STRUCTURE AND FUNDING CONTRIBUTIONS* * PARTNER contributions will be reviewed and adjusted on an annual basis, as needed and in accordance with the terms of the Agreement. Annual PARTNER Contribution SWWD $24,000 VBWD $18,500 BCWD $18,500 CLFLWD $18,500 CMSCWD $12,250 RWMWD $12,250 RCWD $2,500 Washington County $12,250 MSCWMO $6,000 Cottage Grove $2,500 Forest Lake $2,500 Lake Elmo $2,500 Stillwater $2,500 Deilwood $650 Wiilemie $650 West Lakeland Twp $650 Woodbury $2,500 Grant $650 Newport $650 TOTAL $140,500 2016-2018 Shared Water Resource Education Program Agreement 1. 2. 3. 4. 5. 6. 7. 8. 9. Washington ~County Board of Commissioners Fran Miron, District 1 Ted Bearth, District 2 Gary Kriesel, Chair, District 3 Karla Bigham, District 4 Lisa Weik, District 5 9:00 9:00 9:10 9:10 9:25 9:40 9:50 10:05 Roll Call Pledge of Allegiance Comments from the Public BOARD AGENDA JULY 28, 2015-9:00 A.M. Visitors may share their comments or concerns on any issue that is a responsibility or function ofWashington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it 1o the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the foil Board ofCommissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's Responsibilities. Consent Calendar-Roll Call Vote Public Works-Cory Slagle, Assistant County Engineer A. Resolution -Award Bid to Bituminous Roadways, Inc. for the County State Aid Highway (CSAH) 10 Construction Project B. Approval of Cooperative Agreements with the City of Oakdale for the CSAH 10 Construction Project C. Resolution-Award Bid to Valley Paving, Inc. for the County Road (CR) 51 Paving Project D. Approval to Authorize Permanent Use of Fund Balance in Capital Road and Bridge Fund No. 414 in the Amount of$300,000 to Finance Portion ofthe CR 51 Paving Project E. Resolution -Agreement with Minnesota Department of Transportation for Trunk Highway 61 and County Road 50 Turn Lane Projects Public Works-Jan Lucke, Transit/Transportation Planning Manager Resolution-Submit Proposal to State of Minnesota for a Section 5310 Elderly and Disabled Assistance Grant General Administration-Molly O'Rourke, County Administrator 2014 Audit Advisory Committee Report-Jim Honsvall, Citizen Audit Advisory Committee Member Commissioner Reports-Comments-Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for afuwre board meeting. Board Correspondence Adjourn 10. 10:10-10:50 Board Workshop with Administration-Kevin Corbid, Deputy County Administrator and Owen Truesdell and Lou Ann Olson, Tunheim Partners Provide a Summary of Washington County Communications Findings Report and Initial Recommendations for Improving County Communications Practices 11. 10:55-11:25 Board Workshop with Human Resources-Julie Sorrem, County Risk Manager Overview of Risk Management Program Note: Tour of Law Enforcement Center at 12:00 p.m. Assistive !istening device~ ar~ ~vailable for use in the County Board Room EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * JULY 28, 2015 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ITEM Administration Public Works Sheriffs Office A. Approval of July 14, 2015 County Board Meeting minutes. B. Approval of contract with Network Design to furnish and install the low voltage cabling as a part of the North Shop renovation project. C. Approval of resolution to enter into Metropolitan Council Grant Agreement reimbursing the Land and Water Legacy Program for 75% of the cost to acquire a trail easement for the St. Croix Valley Regional Trail, and to enter into restrictive covenants agreements on trail easement with the Metropolitan Council, and to file the agreements with the Washington County Recorder 's Office as part of the easement to the parcel. D. Approval of resolution authorizing final payment to Hardrives, Inc. for the County State Aid Highway 21 turn lane and County State Aid Highway 29 turn lane projects. E. Approval of resolution to acquire right of way for the County State Aid Highway 21 Downtown Afton Reconstruction Project. F. Approval of resolution to acquire Hammes property, l 0112 101h Street North, Lake Elmo, for inclusion into Lake Elmo Park Reserve. G. Approval of resolution authorizing a cooperative agreement between the Washington County Sheriffs Office and the United States Department of Justice, Drug Enforcement Administration. Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. , , Assistive [istening device~ ar~ ~vailable for use in ~he County ~~~'J!.~o~~-1_,1 fll1 EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER