Loading...
HomeMy WebLinkAbout2015-06-18 DTPC PacketTHE BIRTHPLACE OF MINNESOTA DOWNTOWN PARKING COMMISSION AGENDA Thursday, June 18, 2015 8:30 AM Conference Room 213, City Hall 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF APRIL 16, 2015 MINUTES 4. NEW BUSINESS 4.01 Rumble on the Deck — Special Event Use of Public Parking 4.02 Fall Jazz & Art Festival — Special Event Use of Public Parking 4.03 Parking Ramp Pricing for Log Jam Days 5. OTHER BUSINESS 5.01 FYI — Cruisin' on the Croix complaint 5.02 FYI - Chicago Dogs New Location 6. ADJOURNMENT THE 1I11TN►LACE OF MINNESOTA DOWNTOWN PARKING COMMISSION MEETING MINUTES April 16, 2015 REGULAR MEETING Chairwoman Pelletier called the meeting to order at 8:32 a.m. Present: Chair Pelletier, Commissioners Anderson, Helmberger, Hopfe, Johnson, Council Representative Junker Absent: Commissioner Lettner Staff: Community Development Director Turnblad, Police Chief Gannaway, Parking Enforcement Officer Pasket APPROVAL OF AGENDA Motion by Commissioner Helmberger, seconded by Commissioner Anderson, to approve the agenda. All in favor, 5-0. APPROVAL OF MINUTES Chairman Pelletier noted a correction to the March 19, 2015 minutes. On Page 3, regarding time limit for parking on Main Street, the motion was made by Commissioner Helmberger and seconded by Commissioner Anderson to recommend increasing the business parking permit cost to $20. Motion failed 2-3 with Commissioners Pelletier and Lettner voting no. Motion by Commissioner Helmberger, seconded by Commissioner Hopfe, to approve the March 19, 2015 meeting minutes as corrected. All in favor, 5-0. NEW BUSINESS Reve Patio - Parking Mitigation Review Community Development Director Turnblad explained that Reve would like to open a patio at their new location at 200 East Chestnut Street. The patio will create additional parking demand, so the parking deficit will need to be mitigated. Twelve additional spaces would be required. Staff recommends invoicing the owners of Reve for four parking spaces from November 1 through April 30, and for 16 spaces from May 1 to October 31; and invoicing the property owner for nine parking spaces each month. , Reve, pointed out an ongoing misunderstanding regarding the use of the space. The existing patio area was previously associated with Nutrition Revolution. It was always planned for Reve to use the patio space but it was not easily accessible from the restaurant. Downtown Parking Commission April 16, 2015 Reve has replaced the use of the old patio for the new patio. They are not adding to the space, though a connection point was made between the two spaces. If the outdoor seating area works out and the 12 tables are continually filled, the ideal will be to expand into the additional space. But Reve understands they are not to gravitate to that additional space without prior approval from all agencies involved. Additionally, it doesn't make sense to equate the drive through area with 7 spaces. When the drive through area was closed, it created two spots on the street. He wants to make sure those are taken into account. Community Development Director Turnblad responded that on -street parking doesn't count toward parking mitigation because it's public not private. The western half of the upper deck of the parking area was reconfigured, resulting in a loss of parking on the eastern edge. Reve, said the ultimate goal would be to use the entire patio area but they don't know yet whether business will warrant it. Motion by Commissioner Helmberger, seconded by Commissioner Hopfe, to mitigate the loss of two parking spaces in the Chestnut Building parking lot by invoicing for the two spaces. This would bring to nine the total number of deficit parking spaces being invoiced to the property owner. All in favor, 5-0. Freight House Beer & Wine Festival Community Development Director Turnblad informed the Commission that The Freight House applied for an outdoor entertainment permit to allow them to host a beer festival on their property over Memorial Day weekend. The festival will be held entirely on private property. No use of public open space or public parking is being requested. However, the Freight House parking lot will be converted to festival use over the holiday weekend and therefore will not be available for customer parking. Technically no Commission action is required, however, staff asks the Parking Commission to consider whether a parking impact fee should be recommended to the City Council for this festival, since the private lot is being used for the festival rather than for parking. Chairwoman Pelletier said she doesn't feel The Freight House should be charged. Commissioner Helmberger agreed that owners of private parking lots should be able to do what they want with them. Commissioner Hopfe said the event obviously will put pressure on the Brick Alley and nearby lots. She asked when set-up and take-down would occur. responded that setup would be Friday after 3 p.m. and clean up would occur first thing Monday morning. Page 2 of 4 Downtown Parking Commission April 16, 2015 North Star Grand Prix - Special Event Use of Public Parking Community Development Director Turnblad explained that the request is identical to last year, using the same route and on -street parking, and reserving the Olive/Second lot and the Teddy Bear lot. Staff recommends charging a total of $516, the fee same as last year, for the marked on -street spaces and the two lots. There also are a number of unmarked spots being reserved. Staff recommends not charging for the unmarked spots. Motion by Chair Pelletier, seconded by Commissioner Johnson, to charge the North Star Grand Prix $516 for the requested parking lots and marked on -street spaces. All in favor, 5-0. OTHER BUSINESS Terra Springs Project Councilmember Junker noted that Terra Springs is beginning a three-month construction project to correct water issues and create a new pond. He was asked if construction crews could park their private vehicles and construction equipment in Lot 12. He recognized that the Gateway Trail grand opening is June 6 which will use that lot. Community Development Director Turnblad suggested that the crew could each buy a monthly business parking pass and park in Lot 12. The construction equipment would not be able to be parked there per ordinance Alternatively, perhaps permission could be obtained from Dave Paradeau to park in the lot north of the Zephyr depot building, except for the third weekend of July when it will be used for Log Jam. Commissioners agreed with the staff recommendation, provided that materials for the project not be stored in the lots. Valley Ridge Mall Councilmember Junker informed the Commission that Valley Ridge Mall would like to run shuttle service from Valley Ridge to downtown during Log Jam Days. Police Chief Gannaway expressed support for the idea as long as a route is kept clear for drop off and pick up. Community Development Director Turnblad mentioned the Metro Transit bus spot downtown could be a drop off spot, as long as the shuttle doesn't park there and interrupt the Metro service. Police Chief Gannaway suggested that Valley Ridge Mall communicate with Log Jam representatives regarding possible use of the spots that Log Jam is reserving for the festival. Page 3 of 4 Downtown Parking Commission April 16, 2015 ADJOURNMENT Chairwoman Pelletier adjourned the meeting at 9:13 a.m. Respectfully Submitted, Julie Kink, Recording Secretary Page 4 of 4 i11watt THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: June 11, 2015 RE: Special Events - Parking Lot Reservation Requests SPECIAL EVENT PERMIT APPLICATIONS Currently there are two pending special event permits that have requested the use of the Downtown Parking System's lots. A. Rumble on the Deck The Freight House has made application for their 20th annual Rumble on the Deck event. This year the event organizer would like to hold it earlier in the summer on Thursday July 9th, and would like to change the location. The requested location this year is the Freight House's private lot (labeled "1" on the attached map). If the City Council does not approve the use of the private lot at their meeting on June 16th, then the Parking Commission is being requested to review two alternatives on June 18th. The Freight House's preferred alternative to using its own lot is reserving 23 spaces in City Lot 2 (labeled as "2" on the attached map). The City's event parking policy does not allow the use of Lot 2 for private events. Therefore, staff recommends denial of this alternative. The second alternative is to reserve the 22 spaces in City Lot 3 outlined in red and labeled "3" on the attached map. This would be similar to the arrangement is past years. Staff supports this alternative. The 2015 fee schedule sets a price of $3.00 per space per day (on Thursdays — Sundays) for Lot 3. So the total cost to reserve the 22 spaces in Lot 3 would be $66. B. Fall Colors Fine Art & Music Festival Todd Streeter, Stillwater Area Chamber of Commerce, has made application for an event permit for its annual Fall Colors Fine Art & Music Festival. The proposed venue includes City Lots 9 and 10, North Lowell Park (north of the amphitheater) and the Mulberry Point Circle. (See the attached map.) The event is planned to be held on Saturday, October 3rd with setup occurring on October 2nd and clean up on October 4th. Special Event Permits Page 2 The request of the Parking Commission is to approve the reservation of Lots 9 and 10 for the event. Also, should flooding prevent the use of North Lowell Park, Lot 8b is requested as an alternate. The City's event parking policy allows the reservation of Lots 9 and 10, and encourages the use of Lowell Park. Therefore, staff supports the request. Though, staff suggests that if Lot 8b must be used as a flood alternative, then the fence barrier for the western portion of this lot should be placed on the north side of the entrance aisle, not the south side as shown on their site plan (see attachment). This would allow River Market customers to use this northern entrance to their lot. For the three days needed for the event (including setup and clean up days), the reservation fee for the 30 spaces in Lot 9, the 48 spaces in Lot 10 and the 21 on -street spaces in Mulberry Circle would be $5401. bt attachments: Rumble on the Deck map Fall Art Festival map 1 Off-season rate of $1.50/space/day in the parking lots; and $3/space/day for marked on -street spaces. Level Grass Area Artists Activity Area Demonstrations Fire Pit with Fall Related Activities Fall Colors Fine Art & Music Festival 2015 Prospective Layout (Non Flood Conditions) / Stage Sound Tent -��Parking #2 (V en- dor Parking / Optional A!rtist 111111.111.1-1-11 AB-reikae Tr ail a,iti_S i i. 7 IT iTi l ` 1 S �a+� p�RI [ T r 1 t f i 1 H+ 4 Parking 3 _ 1 t 1 f l I Exhibitor Spaces Primary Areas I. Flat Grassy Area 70 2. Concession Area 25 3. Mulberry Circle 35 Backup Areas I . Parking # 1 61 2. Parking #2 31 Note: Non -flood conditions. pubic parking in lots #1 and #3 „_• 1 Power j - ----------- Cords ,r /Moderate Sloping Grade xx; t '1 t ; 1 F;;; ,, f E Food Concessions Bike Trail Parking #1 (Flood Backup Artist Area) River Market Parking Only - No Event Parking Water Strum! i11watt THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: June 11, 2015 RE: Ramp parking cost during Log Jam Days Last year the number of vehicles parking in the ramp during Log Jam Days was no different than during any other non-event weekend. So, the extra cost of having attendants at each entrance to the ramp was not cost effective. So, should we not staff the ramp for Log Jam Days this year, and simply charge $5 per car with our entrance gate equipment? bt Robert Dombrowsky was in today to renew his residential parking permit for marina parking. He was complaining about Cruisin on the Croix taking all of the parking spaces; that he was forced to buy a permit to park over night; he's a Stillwater resident, how much was Cruisin on the Croix charged for the one night for parking He said he would be coming to the meeting next week. FYI Nancy Manos, Admin Secretary City of Stillwater 216 - 4th Street N. Stillwater, MN 55082 651-430-8803 direct / 651-430-8809 fax THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: June 10, 2015 RE: Cruisin' On the Croix Parking Lot Reservation Fee Background Scott Zahren, on behalf of the Greater Stillwater Area Chamber of Commerce, made application for Cruisin' on the Croix. The vintage and hot rod car show was approved to be held on 9 dates: 6/3, 6/10, 6/24, 7/8, 7/22, 8/12, 8/26, 9/2, 9/9. Parking Lot Reservation Fee The event organizer proposed to use City Lots 4, 5, 9,10 and 11. This is a total of 159 spaces. Vendors would setup on the southern portion of Lot 9. (See attached graphic for location of lots.) In terms of impact to City parking lots, this proposal was an improvement over past years, since neither Lot 8a nor Lot 8b were proposed to be reserved. In years past, the use of Lots 8a and b created havoc with River Market customers as well as the City's parking permit customers that rely on Lot 8a. The Parking Commission recommended approval of the use of Lots 4, 5, 9,10 and 11 with the condition that Lot 3 would be allowed as an overnight lot for downtown residents with parking passes. The City's fee schedule calls for a reservation fee of $3 per space per day for the subject lots. Over the course of nine event dates, this would be a total of $4,293 for 159 spaces ($477/event date). The Council approved reducing this amount by 50% as it has done each of the last several years. So, the total invoiced was $2,146.50 ($238.50/event date). Lot 11 Lot 8b Lot 8a r a ter T H E 8 H i F6 P ,ACE 0! M I N N F 0 A Public Parking Downtown Stillwater Central Lots City Parking Lot - City Parking Ramp Private parking ONLY 15 minute parking limit 30 minute parking limit Loading/unloading - Bus loading/unloading - Bus parking - On -street handicapped Map produced by Stillwater Parking Commission 11/4/14 Draft Lot 7 L\\.6v\dge Lot 1 (hourly) -- 98 spaces Lot 2 (hourly) -- 84 spaces Lot 3 (hourly) -- 33 spaces Lot 4 (hourly) -- 29 spaces Lot 5 (hourly) -- 7 spaces Lot 6 (hourly) -- 16 spaces Lot 7 (hourly) -- 16 spaces Lot 8a ("private") - 51 spaces Lot 8b (hourly) -- 75 spaces Lot 9 (hourly) -- 30 spaces Lot 10 (hourly) -- 48 spaces Lot 11 (hourly) -- 45 spaces Lot 12 (24 hr) -- 101 spaces Lot 13 (3 hr) -- 23 spaces Lot 14 (24 hr) -- 8 spaces Lot 15 (4 hr) -- 13 spaces Lot 16 (4 hr) -- 47 spaces Lot 17 (4 hr) -- 97 spaces Lot 18 -- 60 spaces Lot 19 -- 75 spaces Lot 20 (24 hr) -- 22 spaces Ramp (hourly) - 248 spaces Total = 1,226 spaces CrestE'u Lot 3 Lot 2 ove St - Lot 12 I of 10 YC- st ibC Lot 24 Lot 13 14 Lot 11 Lot 84Lot 9 Lotttt. 8a Lot 7 ' 3 Lot 6 llwater Municipal Parking Downtown Stillwater 2015 Legend City Parking Lot - City Parking Ramp IZJ Private parking only ® Permit parking only Trailhead Parking Lots where Monthly Permits are Valid *Business Permit * . DT Resident Permit" * Allows vehicle in lot longer than the posted limit (but, not overnight) **Allows Dowtown Residents to park overnight 15 minute parking limit .30 minute parking limit En Loading/unloading . Bus loading/unloading . Bus parking On -street handicapped • Free parking Pay parking O Free parking after office hours ® Numbers in circle = hour limits for free parking lots On -street parking limited to three hours, where allowed. '. MPle st . ,t �' o 0 7 O y ,At st v e%soi PUeY Lot 1 Lot 1 -- 98 spaces Lot 2 -- 84 spaces Lot 3 -- 33 spaces Lot 4 -- 29 spaces Lot 5 -- 7 spaces Lot 6 -- 16 spaces Lot 7 -- 16 spaces Lot 8a -- 51 spaces Lot 8b -- 75 spaces Lot 9 -- 30 spaces Lot 10 -- 48 spaces Lot 11 — 45 spaces Lot 12 -- 101 spaces Lot 13 -- 23 spaces Lot 14 -- 8 spaces Lot 15 -- 13 spaces Lot 16 -- 47 spaces Lot 17 -- 97 spaces Lot 18 -- 60 spaces Lot 19 -- 75 spaces Lot 20 -- 22 spaces Ramp -- 248 spaces Total spaces in lots = 1,226 468 marked on -street parking spaces 148 unmarked on -street parking spaces 1,842 otal public spaces 1,412 free spaces (76.7%) Map adopted by the Stillwater Parking Commission 3/19/15 Lot 2 20 ?vacs'. -