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HomeMy WebLinkAbout2015-06-16 CC Packeti 1 1 t e r INF OIRTNFLACE OF MINNESOTA REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North June 16, 2015 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF MINUTES 1. Possible approval of minutes of June 2, 2015 regular, recessed meeting minutes and June 4, 2015 special meeting minutes (available Tuesday) V. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 2. Resolution 2015-111, Presentation of Human Rights Award — Cynthia Parsons (Resolution Roll Call) 3. Log Jam Update 4. Possible approval of temporary liquor license and/or appendix for sale of margaritas 5. Proclamation: Stanford "Buster" Lassen Day VI. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. VII. STAFF REPORTS 6. Police Chief 7. Fire Chief 8. City Clerk 9. Community Development Dir. — Front Yard Parking Update 10. Public Works Dir. 11. Finance Director 12. City Attorney — TIF Update 13. City Administrator VIII. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 14. Resolution 2015-112, directing payment of bills 15. Resolution 2015-113, approving the 2015-2016 Labor Agreement between the City of Stillwater and LELS Police Sergeants Local 254 16. Resolution 2015-114, approval of reappointment to Board of Water Commissioners 17. Resolution 2015-115, approval of CDBG cooperative agreement with Washington County 18. Possible approval of quote for irrigation system 19. Possible approval of Myrtle Street Lift Station improvements 20. Resolution 2015-116, Accepting Work and Ordering Final Payment for South Lowell Park Restroom Improvement Project IX. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 21. Case #2015-02. This is the date and time for a public hearing to consider the 2015 Street Improvements. Notices were mailed to affected property owners and published in the Stillwater Gazette on June 5th and June 12th, 2015 (Resolution — Roll Call) 22. Case #2015-13. This is the date and time for a public hearing to consider a request from the City of Stillwater for amendment to City Code Section 31-209, Design Permit, and Section 31-509, Sign Regulations, removing design review requirements for signage in the West Stillwater Business Park District. Notice was published on May 29, 2015 (will be tabled). X. UNFINISHED BUSINESS 23. Possible approval of second reading of Ordinance 1078, an Ordinance Amending the Stillwater City Code Chapter 43 — Liquor, various sections and subdivisions (2nd reading — Roll Call) 24. Possible approval of second reading of Ordinance 1079, an Ordinance Amending the Stillwater City Code Sec. 59-1, Subd. 1(e) (Chapter 59 — Traffic) (2nd reading — Roll Call) 25. Possible approval of second reading of Ordinance 1080, an ordinance amending the Stillwater City Code Sec. 56-4, Penalty for late payment of utility bills (2nd reading — Roll Call) 26. 4th of July update and revised budget (Available Tuesday) XI. NEW BUSINESS 27. Possible approval of Off-Sale Growlers on Sunday — Lift Bridge (Resolution — Roll Call) 28. Discussion on the Rumble on the Deck Special Event — July 10th (Resolution — Roll Call) 29. Discussion on the Amendment to North Star Bicycle Race 30. Bergstein Reuse Study Draft 31. Possible approval of amendment to DNR Permit (Resolution — Roll Call) XII. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XIII. COMMUNICATIONS/REQUESTS XIV. COUNCIL REQUEST ITEMS 32. Beyond the Yellow Ribbon update XV. STAFF REPORTS (CONTINUED) XVI. ADJOURNMENT TO EXECUTIVE SESSION — LABOR RELATIONS i 1 1 a t e r INF OIRTNELACE OF MINNESOTA CITY COUNCIL MEETING June 4, 2015 SPECIAL MEETING 8:30 A.M. Mayor Kozlowski called the special meeting to order at 8:30 a.m.. Present: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Absent: None Staff present: City Administrator McCarty City Attorney Magnuson City Clerk Ward Fire Chief Glaser Police Chief Gannaway Finance Director Harrison Information Systems Manager Holman Public Works Director Sanders Community Development Director Turnblad OTHER BUSINESS Workshop Mayor, City Council and Staff through the facilitation of Richard Fursman, discussed the 4 goals/visions determined at the May 8, 2015 workshop which were Orgainzational Excellance, Community Engagement, Community Development and Capital Planning. Staff and Council discussed creative and practical actions to take over the next two (2) years to move the community towards the vision of the group. ADJOURN Work shop adjourned at 12:30 p.m. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk THE BIRTHPLACE OF MINNESOTA Date: June 12, 2015 TO: Mayor & City Council FROM: Tom McCarty, City Administrator Bill Turnblad, Community Development Director Dave Magnuson, City Attorney SUBJECT: Downtown Redevelopment At the last meeting, former City Councilman Rich Cummings, challenged the council and staff to consider establishing a TIF District that would encompass the whole of Downtown. He cited examples of the use Tax Increment as a tool to stimulate both rehabilitation of structures and new growth in other areas of the country. To be sure, much of the commercial growth seen in Stillwater in the last 25 years was done with Tax Increment Financing. And, some parts of the Downtown are already within Tax Increment Districts 10 and 11. The attached maps illustrate those areas. Further, new Redevelopment Tax Increment Districts require 70% of the area be comprised of buildings, streets, paved or graveled parking lots, and that 50% of the buildings within the District be substandard to a level that justified substantial renovation or clearance. The good news is that very few buildings in the Downtown are now substandard, but that is bad news for the establishment of a TIF Redevelopment District. Recently, the Council has expressed interest in obtaining Port Authority Powers and also in the establishment of a Special City Service District. In order to obtain Port Authority powers, the MN legislature would need to pass a special law granting those powers. And, since City powers related to economic development have expanded, many of the powers that were once reserved to Port Authorities are now held by the City. Next, a Special City Service District would allow for charging extraordinary City costs to an area, but the process to establish this sort of district requires that it be initiated by a petition of 25% of the property owners within the district. In practice, it would be unusual for any group to petition for extra taxes, and that is what is needed to initiate the Special District process. Staff recognizes the interest in development and redevelopment in the Downtown, and the Council's desire to be active in finding methods and means to help. While Tax Increment has some potential, Port Authority Powers or the adoption of a Special Taxing District for the Downtown have less potential. What might have more immediate impact is the establishment of a Municipal Commercial Rehabilitation Loan Program. This authority allows the City to make loans of up to $200,000, for up to 20 years for the rehab of small and medium sized commercial property that is deteriorating, underused, economically inefficient or functionally obsolete. The law permits the sale of Revenue CITY HALL: 216 NORTH FOURTH STREET STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 WEBSITE: www.ci.stillwatermn.us Bonds to provide seed money for the program and permits the City to allow the County HRA to manage the program if the Council permits that by the adoption of an ordinance. Loans from this fund can provide bridge financing and be used for such a broad array of purposes that it seems to fit the needs of the Downtown. If this idea makes sense to the Council staff is ready to provide more detail for consideration at the next meeting. ,SPEW STFEET Map #i of 3 Engineering Department District #10 N q�uist "- w w—a f1�1 0 300 Fe( Marchi 2003 RGAA 5 Ci ?_N' 2 of 3 Water Engineering Department .I.1�'. District #10 N d 0 30 Fe( March 2003 t J Map of o f 1 hvater Engineering Department 11.i. F', District 10 N A A SifNe. ..1 ::#.-"- ,a VIII 'c, / rn 0 71. DUBUQUE 1g i STREET 0 QOFe( March 2003 SIRE 0 EAST ST LOU w /. 41 SIKLL uJ / /00 CSAH 2 jrtiORLEANS STREET z 51 f 2 2 11 r TIF DIST. NO. 11 ft $a "' O$ Pp 4 Co( s. jS 0 44. 13 • 414 • 32 31 19 Li 2f, EXHIBIT B A. iL.� P*ss f -- i J1Ili t ...M11•1110.....— ab— 1 v ►_� City ot) S tVwatett, uUttti i soca n( noeQantation WHEREAS, Stanford "Buster"Lassen will - be considered community icon simiCar to t historic rift bridge. _71 community treasure and ambassador of good will; and WHEREAS, according to Gary .%riese l,, Stanford (the name by which he prefers to be called) managed to enjoy the simpCe things in life. "What has been important to him is evidenced by his friendly nature and disdain for materialism. 3 -Ce enjoyed the pleasant and beautiful surroundings in the 'Valley that too often are taken for granted. "White we unsuccessf y Cookedfor the pot of gold at the end of the rainbow, he enjoyed the rainbow. 3(e understands what many fail to grasp, the best things in Cfe are free;" and WHEREAS, Stanfordwas well-known for walking around town, in any weather condition, using a walking stick from the days when dogs freely roamed the streets. As a former marine and boxer, he would `spar' with street signs, or a passing car that honked at him, displaying a Ceft jab and overhand right combination that would aCmost make the old -parking meters recoil 3 -1 -is advice was "the power comes from your Cegs;" and WHEREAS, frequentCy the Stillwater Police Department wouCdbe called because he would jump out and scare people downtown; he was a harmless individual, and the City never worried about him hurting anyone. Everyone in town knew Buster and had their own stories about him; and WHEREAS, Stanford woufdfind or procure' items on his walks, and sold quality-recycled- goods uality-recycledgoods like golf balls out of a golf course pond; or scrap iron, his customers were satisfiedwith the goods and services he delivered; and WHEREAS, first impressions of Stanford were that he seemed a Little slow, but he was actually pretty sharp, -very astute, a nice gentlemen with a friendly attitude that aCways had a smiCe on his face, and could -put one on your own face. 3-fis random acts of kindness leave you feeCing uplifted; and WHEREAS, Buster was one of a kind The City will -miss his colorful character and caring spirit. NOW, THEREFORE, I, TED KOZLOWSKI, by virtue of the authority vested in me, as Mayor of the City of Stillwater, in the State of Minnesota, do hereby proclaim June 17, 2015 as: —STANFORD "BUSTER" LASSEN DAY— IN WITNESS WHEREOF, I have hereunto set may hand and caused the SeaCof the City of Stillwater to be affixed this 16th day of June, 2015. LOG JAM EVENT CHECKLIST - THE LOCALS June 15, 2015 Item Site Maps submitted to City, including event maps Contract Signed - copies to both parties List of The Locals contacts and responsible parties received Scale Drawing Submitted to City (6/15/15) Parade route finalized and mapped Downhill Derby route finalized and mapped Gambling permit for bingo approved (state, city & county) (City Council approved May 19 - Knights of Columbus) Temp. liquor license approved (city) — Application and appendix for "margaritas" proposal on file 6/12/15. Water events approved (city, county, DNR, USCG) Fishing Permit — Bayport Log Rolling — USCG permit application submitted Security Deposit for public safety paid to City (6/12/15) Event insurance certificate received by City (including liquor liability and City named as "additional insured") Fencing, barricades plan for all events and umbrella events received Trash plan and contract received by City Alcohol training scheduled with Police Dept. Music schedule and line-up submitted to City (6/15/15) Portable bathrooms contract complete — copy to City (6/15/15) Food vendors licenses approved, copies to City County Health Dept. permits received by City Medical plan complete, including licensed and insured provider. Copy to City (6/15/15) Emergency Operations Plan submitted and approved by all safety partners (need updated contact list) State safety inspection reports (Ferris Wheel, Bleachers, electrical inspection, etc.) received by City Complete X X X X X x X X X X X X X X X X Stillwater Log Jam 2015 Music Line -Up Friday, July 17, 2015: 5:15-6 Colin Campbell & The C -Notes 6:30-7:30 "Blue Hazard" 8:00-9:00The Roe " Family Singers" 9:30-11 "Malamanya" Saturday, July 18, 2015: 1:30-2 Vallee de Croix 2:30-3:15 Moors & McCumber 3:45-4:30 The Barley Jacks 5-5:45 Ruben 6:15-7 Charlie Parr 7:30-8:15 Frankie Lee 8:45-9:30 Black Market Brass 10:00-11 4ontheFloor Sunday, July 19, 2015: 10:30--1:30 Karaoke 2-3 "Choo Choo Bob" 3:30-4:30 "Church of Cash" 5-6 "Thrift Store Sonata" Umbrella Events that we are ONLY PROMOTING — not responsible or liable for: • Tennis Tournament, Saturday, July 18, 2015 at Stillwater High School • Chicago Dog's Annual Sidewalk Chalk Contest, Thursday, July 16, 2015 on Main Street • Washington County Historic Courhouse's Talent Show and Ice Cream Social, Thursday, July 16, 2015 • Gondola Romantica Short Rides with Stillwater Boat Club and Rental, Sunday, July 19, 2015 • Ladies' Night Out: Lumberjills by Stillwater IBA, Thursday, July 16, 2015 • Kiwani's "Log Rolling" down 2nd Street, Friday, July 17, 2015 Overall Schedule: (Exact Times subject to change, but will be submitted this week June 15) Date: June 15, 2015 TO: Mayor & City Council FROM: Diane Ward, City Clerk SUBJECT: Temporary Liquor License - Log Jam Attached is the Temporary Liquor License application for Log Jam. This year it is proposed to serve Margaritas during the three day festival (attached proposed plan). Past festivals were not allowed to serve "hard" liquor. This request has some concerns for public safety which are: 1. Police Department and Fire Department staffing levels were adjusted/reduced after Log Jam submitted their `final' events line-up. This request is an addition to the event, and includes the sale of hard liquor, which Police should increase the staffing levels 2. The City has never allowed the sales of hard liquor for any Temporary Liquor License. Chief Gannaway feels this is a sound 'past practice' and if it is allowed for Log Jam, it is anticipated that many other event applicants, including weddings, will request having "hard liquor" present on public property for consumption or sale. 3. In checking with Angela Eastman, Event Coordinator for St. Paul, she stated that to her knowledge, no city has ever allowed hard liquor at an event, as it affects insurance and increases liability to the event and to the City, not to mention Public Safety. St. Paul never allowed hard liquor at any City permitted event on public property. ACTION REQUIRED: Review the request, make determination on whether to allow the sale of "hard" liquor or proceed with past practice at festival by just having beer and wine, and make a motion approve the Temporary Liquor License. Proposed Plan for Margaritas to be served at 2015 Stillwater Log Jam The Locals, 501c3 Non -Profit organization, in partnership with Washington County Historical Society have applied for the 1-4 day temporary liquor license for July 17-19, 2015 for the event Stillwater Log Jam. We serve beer and wine, and plan to serve one kind of rum margaritas throughout Friday, Saturday and Sunday of the event. Proceeds from sales of this addition would benefit The Locals, Washington County Historical Society and St. Mary's of Stillwater. On Saturday, we would partner with the Stillwater Lion's Club to produce a margarita contest where local restaurant/bar businesses or civic groups would develop a margarita flavor utilizing the specified rum and measurements given and attendees would purchase a ticket where they would get one small sample from each contestant. The contest would be monitored over the course of 2-4 hours and then the attendees would vote on their favorite margarita flavor. The winner would be announced after the contest and the prize would only be bragging rights. Proceeds from ticket sales would benefit the Stillwater Lion's Club. Margaritas would be pre -mixed, so no over -pouring would be possible. No other hard liquor will be served during 2015 Stillwater Log Jam. EEC. I` , JUN 1-2 2915 BY: G MINNESOTA DEPARTMENT.OF PUBLIC SAFETY Alcohol & Gambling Enforcement Name of organization Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE 0A -S41 IJ 67T0'0 Ceak 1,r1i 1-I l STb - L A -C. &T (,1 Address hoz w yea)?s/) P0,0H y Name of person making application City Date organized `9 34 Sh 1114/ei r 13 Yen 124.1 Date set ups will be sold J t�Q.y 7- 161, Zol5 Orga officer's name State Tax exempt number /- 4x3$333 Minnesota Business phone 65) Zip Code �5�08L Home phone d,5>- 24,8- 5-73 Type of organization L Club [Charitable ❑ Religious City Add New Officer Location where permit will be used. If an outdoor area, des ribe. !,_o'er 4cur (Enclosca gear %nrcler►I W 11 5.tr f.t State ❑ Other non-profit Zip Minnesota b c r,) rq, E:5 -'$'z.. aM cl to 1^5a.r i u S 1.4)%tti r wlv+. lithe applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coveraaec . Zoom T sure nce Gr0+kip , Inc Lituor Lict,b. i t c vek-ode. , S 9011 N nbex ADI -1-7-6q5 oc fix bvo,000, ao kCS+ Um -4 IflS .✓'u-✓i.Ct- iii pa 't j APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COU BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City/County Date Approved City Fee Amount Permit Date Date Fee Paid Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the permit for the event. Page 1 of 1 RESOLUTION 2015-112 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $856,387.15 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 16th day of June, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk EXHIBIT "A" TO RESOLUTION #2015-112 Page 1 LIST OF BILLS Accela Inc Ace Hardware Aerko International Armor Security Inc. Aspen Mills Atomic Architectural Sheet Metal Bald Eagle Sportsmens Assoc. BDI Gopher Bearing Bluestem Heritage Group BWBR Cardinal Tracking Inc Carquest Auto Parts CDW Government Inc. Central Wood Products Century Link Century Power Equipment Chappell Central Inc Coca-Cola Refreshments Cole Papers Comcast Cope Plastics Inc. CoStar Realty Information Inc Crosstown Masonry Inc Crysteel Truck Equip Cub Foods Curb Masters Inc. Darlings Sales & Service Company Diamond Vogel Paints Donovan Construction ECM Publishers Emergency Medical Products Enterprise FM Trust Fastenal Company FleetPride Frandsen Decorating Inc Frontier Ag & Turf Fun Jumps G & K Services Galls LLC Gertens Wholesale Glewwe Doors Goodin Company Goodyear Commercial Tire Gopher State One Call Inc. Government Finance Officers Assn Monthly UB web payments Supplies Chemical weapons school Quarterly Monitoring Service Uniforms Fire Hall Range charges Ball bearings Exhibit production - Firefighting in Stillwater Professional services - fire hall Envelopes Auto parts and supplies Supplies 2210 Premium hard wood Phone Exmark mower Fire Hall Beverages for concessions Janitorial supplies Internet & Voice Polycarbonate clear Property professional Fire Hall Access Literider Refreshments for meeting Curb & gutter work Dryer for new fire hall Paint Amphitheater stage bases for electrical boxes Publications Heartstart smart pads & battery Lease vehicles Equipmant repair supplies Led beacons Fire Hall Equipment repair supplies Dunk tank & inflatable obstacle course Mats & uniforms Polos Plants Fire Hall Equipment repair supplies Tires Tickets GAAFR Newsletter 387.85 944.49 355.00 84.00 158.85 10,184.00 285.00 44.96 2,500.00 6,014.95 768.88 46.61 199.21 1,935.00 339.61 879.00 71,455.76 535.20 664.84 224.70 1,003.43 330.23 10,421.50 357.26 110.03 2,974.25 7,995.00 243.60 2,650.81 368.55 316.61 3,376.97 1,218.05 325.76 12,502.00 626.75 240.00 994.64 579.86 354.50 5,934.65 239.92 509.28 530.90 50.00 EXHIBIT "A" TO RESOLUTION #2015-112 Page 2 Haussner Plumbing LLC Water heater 741.24 Hedberg Aggregates Mulch 62.90 Holiday Companies Car washes 260.00 Innovative Office Solutions LLC Casters 42.20 Jimmys Johnnys Inc. Toilet rental 613.56 John Deere Landscapes Vlave box 43.68 Jones Angela Learn to Skate Refund 93.00 JRK Seed & Turf Supply Fertilizer 249.50 Kirvida Fire Inc. Vehicle repairs charges 609.03 Kraus -Anderson Fire Hall 32,814.57 L.T.G.Power Equipment repair supplies 44.72 Lake Elmo Oil Inc Fuel 15.68 Lametti and Sons CC TV Rock Tunnel 1,181.32 League of MN Cities Ins Tr Quarterly Municipality & Workers Comp Ins 115,454.25 Loffler Companies Network support 2,141.25 Loffler Companies Network equipment - fire hall 50,361.40 M.J. Raleigh Truck Co. Black dirt 1,676.00 Magler Jeff Reimburse for shoes for bike patrol 69.99 Mansfield Oil Company Fuel 8,107.89 Marshall Electric Company Wire new generator 10,200.00 Marshall Electric Company Replace ballast kit 1,259.00 Menards Supplies 1,088.96 Metropolitan Council Wastewater Charge 122,891.50 Minnesota Occupational Health DOT drug test 223.00 MN Bureau of Criminal App Shipping costs for training cards 6.67 Multiple Concepts Interiors Fire Hall 22,654.65 Municode Code pages 1,016.80 NAC Mechanical Services Fire Hall 46,645.00 Newman Signs Traffic signs 472.92 Office Depot Office supplies 205.72 Olson Andrea Reimburse for shoes for bike patrol 120.00 Otis Elevator Company Elevator contract 1,448.10 Performance Plus LLC Drug screens 180.00 Primary Products Co. Nitrile gloves 99.49 Radford University Certified Public Finance Officer first exam 295.00 Red Cedar Steel Erectors Inc Fire Hall 10,735.00 Rice Lake Glass & Door Fire Hall 19,000.00 Ricks 36 Automotive Service Oil change 38.20 Riedell Shoes Inc. Skates 580.41 River Valley Printing Inc. Letterhead & Business cards 186.00 Roberts Company Inc. Badges 353.60 Rose Floral 5 outdoor plants 12.71 Run Stillwater Inc Reimburse for actual services 542.17 Secure by Design Inc Ninite Pro 240.00 SGO Roofing & Construction Fire Hall 3,206.53 Siegfried Constuction Co S Lowell Park Restrooms 41,378.90 Sprint PCS Cell phone 108.33 EXHIBIT "A" TO RESOLUTION #2015-112 St. Croix Boat and Packet Co. St. Croix Boat and Packet Co. Stillwater Farm Store Stillwater Motor Company Stillwater Turf & Power LLC Streichers SW/WC Service Cooperatives T.A. Schifsky and Sons Tekton Construction Company Telemetry and Process Controls Tessman Seed Co. St. Paul Thomson Reuters Toll Gas and Welding Supply Trans Union LLC Tri-State Bobcat Tri-State Pump and Controls Inc. US Bank Corporate Trust Svcs Wally Carlson & Sons Inc. Washington County Winnick Supply Wolf Marine Inc. Zayo Enterprise Networks LIBRARY Amdahl Locksmith Inc Chris Baker and Taylor Brodart Co Country Messenger Culligan of Stillwater Ebsco Publishing Fremming Susan E G & K Services Midwest Tape Petrie Angela Sand Creek Group LTD Stillwater Public Library Foundation Xcel Energy LIBRARY CREDIT CARDS Amazon Dream Host ADDENDUM CDW Government Clark Dan Arena Billing Dock Space Lease Cornerstone plus herbicide Vehicle service Trimmer head and line Uniforms and supplies Retiree Health Insurance & COBRA Fine asphalt Fire Hall Lift station repairs Treflan Information Charges Cylinders Information Charges Tire Nelson lift station repairs Paying agent fees Diesel fuel Supervision part 1 course Equipment repair changes 2015 summer slip lease - fire boat Phone Service & Keys Materials (YA Fiction) Materials (Adult Fic) Newspaper Subscription Water Newspaper Subscription Natl Library Week Supplies Reimbursement Towles & Rugs Materials (Audio) Mileage Reimbursement Continuing Education (MR Grant) May CC Gift Reimbursement Gas Materials Tech support Apple iPad Air and ap Custodial service Page 3 45,327.90 7,999.98 99.88 62.83 166.65 214.95 58,696.43 1,094.23 38,070.02 772.00 235.30 125.00 42.04 85.31 269.99 1,440.00 3,600.00 780.78 400.00 125.48 750.00 839.66 90.00 1,173.91 1,047.77 26.00 43.80 13.26 39.94 82.54 1,186.47 115.16 700.00 1,725.00 3,705.77 135.22 19.95 652.45 1,265.00 EXHIBIT "A" TO RESOLUTION #2015412 Page 4 Comcast Cable boxes 6.28 ECM Publications 27.30 Madden Galanter Hansen LLP Labor Relation Services 824.40 Magnuson Law Firm Professional Service 8,745.83 Office Depot Office supplies 75.22 Thoren Dawn Reimburse for coffee 17.88 Valley Trophy Plaque 8.00 Verizon Wireless Police CeII Phones 477.69 Xcel Energy Energy 17,455.39 CREDIT CARDS Amazon.com Supplies for IT 156.95 Ebay Kaybaord for tablet 56.10 Kwik Trip Quarterly car washes Com Dev 147.00 Legacy Lockers Furniture for fire hall 673.00 Pony Express Auto Wash Quarterly car washes Com Dev 257.09 SignCad Systems Renew SignCad Maintenance 902.00 Stillwater Post Office Postage 7.05 Symantec SSI Certificate for exchange server 1,296.00 TOTAL 856,387.15 Adopted by the City Council this 16th Day of June, 2015 5 i1rwater Administration Memorandum To: Mayor & City Council From: Diane Ward, City Clerk Date: 6/16/2015 Re: Rumble on the Deck - Freight House Attached is the Special Event application for Rumble on the Deck. This event has been held annually for many years. Last year City lots were used. This year they are proposing the use of their parking lot (which allows them to expand their liquor license premises for this event). If Council would rather not allow the liquor area expansion for this event, they have provided a Plan A or Plan B for Council consideration. Depending upon Council's decision, if they use their parking lot or the City's parking lots (Plan A or Plan B), will determine the need for a contract and Downtown Parking Commission review. It should be noted that allowing the use of the liquor area expansion more than occasionally would impact conditions of the Freight House's Special Use Permit and require mitigation of their parking spaces. Staff recommendation on this would be 2 times per year. If the Freight House wishes to have more than 2, it would require the Freight House to amend their Special Use Permit through the Planning Commission. Use of their parking lot will have the following fees:. Police Services (2 for alcohol, 4 for noise enforcement and 1 parking enforcement total). 6 officers 1600 - 0000 (8 hrs. @ $60.12/hr.) = $2885.76 1 CSO 1600 - 0000 (8 hrs. @ $33.27/hr.) = $266.16 Total Police Services cost = $3,151.92 Use of City Lots: Police Services (2 for alcohol, 4 for noise enforcement and 1 parking enforcement total). 6 officers 1600 - 0000 (8 hrs. @ $60.12/hr.) = $2885.76 1 CSO 1600 - 0000 (8 hrs. @ $33.27/hr.) = $266.16 Total Police Services cost = $3,151.92 A $35 consumption permit if using a city parking lot. Parking Cost will be determined at the parking commission meeting on 6/18. ACTION REQUIRED: Review the application and determine the parking lot usage for this event, theirs, Plan A, or Plan B. Amend Resolution 2015-096 to reflect the expansion of the liquor license premises for 2 times a year, and provide staff direction. t THE EIOTHPLACE Of MINNESOTA EVENTS PERMIT APPLICATION 216 North 4 to Street, Stillwater, MN 55082 Telephone: 651-430-8800 Fax: 651-430-8809 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for p lication deadline and fees. Date of Application: Office Use Only Date Application Received Type: Event Special Event Event w/ Contract Event Information Title/Name of Event 20th Annual Rumble on the Deck 07/09/2015 08:00 17:00 Event Date/Time: Set up: Date Time to 07/09/2015 17:00 22:00 Actual Event: Date Time to 07/09/2015-07/10/2015 22:00 8:00 Clean up: Date Time to (Events after 10:00 p.m. require a variance from City Council: Location (Address) of Event: Freight House, 305 South Water Street (If in Lowell Park please specify north or south Lowell park) Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) Ma Rad's 20th Annual Rumble on the Deck, Ride -in Motorcycle Show Estimated Attendance (participants and spectators): 1000 Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Freight House Mailing Address: 305 South Water Street City, State, Zip Code: Stillwater, MN 55082 Primary Contact/Applicant Name: Eric Cameron Phone Number: 651-439-5718 Fax: Cell Phone: 612-636-3201 Email Address: eric@thefreighthouse.com Website Address: www.thefreighthouse.com Name of contact person during event: Eric Cameron Cell Phone: 612-636-3201 Alternate contact during event: Tom Rad Cell Phone: 651-295-0209 Refer media or citizens inquires to: radpaint.com Phone: 651-426-7161 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No O Yes MNumber and size: 3x8' Event Banners (6) 101 Will there be any inflatables? No Yes ■ insurance certificate from rental vendor is required Fees for electricity may Will there be entertainment? No ■ Yes KiWhat type: 1 Band apply see Instructions Will sound amplification be used? No ■ Yes Fi Hours and Type: 6PM-10PM / Light Rock Music Will a stage or tent(s) be set up? No td Yes • Dimensions: Will there be temporary fencing? No ■ Yes How many Fees for electricity may Will merchandise/food items be sold.7 No ■ Yes ■ 1 -Freight House vendors expected: apply see Instructions Will food be prepared on site? No • Yes E1 Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No ■ Yes FI1 Contact Stillwater Fire Department, 351-4950 Will alcohol be served but not sold? No ® Yes ❑ See Alcohol Regulations in the Instructions Will alcohol be sold? No ■ Yes M See Alcohol Regulations in the instructions Will there be a fireworks display? No M Yes • Permit required, contact Stillwater Fire Department, 651-351-4950 Describe power needs and location of power source. Only power will be on Freight House property. Describe level of advertisement (le, radio, flyers, ads, tv, press release). Attach sample if available City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No ■ Yes ® Start/End Time: 6PM-10PM Date: 7/9/15 City Sidewalks or Trails No ■ Yes M Start/End Time: 6PM-10PM Date: 7/9/15 Public Parking Lots or Spaces No ■ Yes Start/End Time: 5PM-10PM Date: 7/9/15 Fees may apply Will event need barricade(s)? No FA Yes • Number needed: see instructions Fees may apply Will extra picnic tables be needed? No Fi4 Yes IDNumber needed: see instructions Fees may apply Will portable restrooms be needed? No 0 Yes IMNumber needed: see Instructions Fees may pply Will extra trash receptacles be needed? No F� Yes ■ Number needed: see instructions Describe trash removal and cleanup plan during and after event: Freight House will use all if it's trash receptacles, and our waste removal company will pick up at their scheduled time. Will event need traffic control? No ® Yes ■ Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: All perimeters will be fenced off, all entrances and exits utilized for the event will be marked and monitored by EPG Security and Freight House staff. Guests must present proper identification for admittance and/or the purchase of alcohol. Fees may apply see Instructions „ „ Will No Parking Signs be needed? No M Yes ■ Number needed: Show locaton(s)onsite map Will event need security? No IN Yes 0 if event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: EPG Security Group, 2928 North 2nd Street, Minneapolis, MN 55411 612.205.6653 E; contact@epgsecuritygroup.com Will event need EMS services? No F3 Yes • Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: EPG agents and Freight House Management are trained in basic first aid. If any further aid or attention is required, we will call 911 for EMS support. Describe the emergency action plan if severe weather should arise: EPG Security and Freight House staff will direct patrons to the interior basement of the building. List any other pertinent information: In previous years, the perimeter fencing ran around the Chestnut/Water St (SW corner)lot, and enclosed it with Freight House property. With the elimination of the Chestnut St. entrance/exit to the East Lot, that is no longer possible. 2014's event site plan (B) and the proposed site plan (A)are attached, A being the preferred option for the event. The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "%s their interest may appear." As the sponsor or authorized representative, I certify that the informatio - rovi=ed ' e to e best of "knowledge and agree to pay the permit fee for this event based upon the information . id -d in on. l realize submittal of this application request constitutes a contract between myself and the City of w''erand SiofAp: ' • o uthorized 6/7/15 Date J TEMP. FENCING TEMP. FENCING TEMP. FENCING PARKING FOR MOTORCYLES BEER TUB w PARKING FOR MOTORCYLES Additonal Exit (if needed) BEER TUB X 2 1 FREIGHT HOUSE L SIGN . PARKING FOR MOTORCYLES E N T E TEMP. FENCING TEMP FENCING TEMP FENCING O r 1Fdiown Anraque Mall Jit A,niiqurs PLAN A PLAN B Diane Ward Subject: FW: Stillwater Noise Ordinance From: <SauntryInn a,aol.com> Date: June 13, 2015 at 12:53:20 PM CDT To: <mpohlena@ci.stillwater.mn.us>, <Tweidner@ci.stillwater.mn.us>, <Djunker@ci.stillwater.mn.us>, <dmenikheim@ci.stillwater.mn.us>, <Tkozlowski a,ci.stillwater.mn.us> Cc:<jgannaway(a,ci.stillwater.mn.us> Subject: Stillwater Noise Ordinance I'd like to acknowledge and thank Councilmen Weidner and Pohlena for their recent public comment in the Stillwater Gazette regarding excessive noise in Stillwater. I have personally appeared before (prior) councils on two occasions to argue for stricter enforcement of existing city ordinance. I continue to plead this request. My recollection of 9th grade government and civics class is fuzzy, but I do recall the basics of public decision making. Clearly, this is a hot button, emotive topic, but I am hopeful there is at least one more elected official who understands the argument of greater good and the goal of Stillwater as a better place for residents and visitors. I look forward to the discussion and resolution of excessive noise. It's time for the city to take decisive action . Tom Lynum 626 4th North PS I own and ride a motorcycle 1 Date: TO: FROM: SUBJECT: June 16, 2015 Mayor and City Council Members Tom McCarty, City Administrator ('i 4th of July Fireworks Event The adopted 2015 budget included $42,000 for the 4th of July Fireworks event. The revenues sources included $30,000 of city funds and $12,000 in donations. To date, the city has received $8,250 in donations. In addition, there has been some discussion to enhance the 4th of July event to include additional fireworks, civil war cannons and a band at an additional cost of $10,500. As proposed, an enhanced 4th of July event would have an expense of $52,500 and current available revenue is $38,250 (see attached spreadsheet). The funding gap is currently $3,750 for the base 4th of July event and $14,250 for the enhanced event. Possible financing sources for either option include: additional donations and potential line item transfers within the 2015 adopted special events budget. Other discussion items related to the 4th of July event include consideration of closure of the city parking lot east of the Freight House to provide space for people to set up chairs, tables, etc. during the day in anticipation of the fireworks show in the evening. ACTION REQUIRED: If Council desires to revise the 4th of July event budget and activities, the Council should pass a motion to that effect specifying the revised budget expenditures, revenue sources and updated activities. City of Stillwater 4th of July Fireworks Budget Revenue City Funds Contributions Budgeted Actual to date $ 30,000 $ 30,000 $ 12,000 $ 8,250 TOTAL $ 42,000 $ 38,250 6/16/2015 Expense Fireworks Show Budgeted Enhanced* $ 42,000 $ 10,500 $ (3,750) $ 42,000 $ 10,500 $ 52,500 Enhanced* includes additional fireworks, civil war cannons & band. Ad i nistta on Date: June 15, 2015 TO: Mayor & City Council FROM: Diane Ward, City Clerk SUBJECT: Amendment to North Star Bicycle Race Staff has received a request to amend the North Star Bicycle Race contract to allow alchol and appetizers (catered) in a VIP area (see attached). This request has come late in the game, and has even changed since a conversation with Chief Gannaway. There are some concerns with this request coming in so close to the actual event. • Stillwater Police Department cannot staff this venue, all personnel are assigned to the race course, they can secure the services of a Wash. Co. Deputy on their own, but not private security. • Snow fencing is not adequate. Will need to be double bike barrier fencing with a three foot gap between barriers. • This was originally proposed to be on private property, now it is on City property. • This is the event creep issue that arises periodically. We try and discourage additional events once it has been approved to avoid circumstances like this, where staff is scrambling to figure out who, what, where, and why. ACTION REQUIRED: Review the request, make determination on whether to allow the amendment to the contract regarding the alcohol addition, and provide staff direction. Diane Ward From: Beth Wolf Sent: Tuesday, June 16, 2015 7:00 AM To: Bill Turnblad; Diane Ward; John Gannaway; Jon Muller; Nate Meredith; Nick Chaves; Shawn Sanders; Stuart Glaser; Tim Moore; Tom Ballis; Tom McCarty Subject: FW: North Star Grand Prix Alcohol Amendment Request Attachments: Stillwater Expo Map 2015.pdf; RBCs Stillwater VIP Layout.pdf Here is the alcohol amendment request for the bike race this coming weekend. Please review. From: Stacy Hedner [mailto:mojomamaesq@hotmail.com] Sent: Monday, June 15, 2015 4:52 PM To: Beth Wolf Cc: Paul Merwin-BF; Angela Eastman; Stacy Wurm; David LaPorte Subject: North Star Grand Prix Alcohol Amendment Request Beth, Thank you for the opportunity to submit an amendment to our original application. I will be attending the City Council meeting tomorrow evening on the festival's behalf. Attached you will find a map of our expo venue, which details where the VIP tent will be located. An additional attachment provides the tent layout itself. Snow fencing will surround the entire VIP area with only one entrance in/out. All attendees will also be wrist -banded. The VIP event will be held from 10:30 - 3pm on Sunday, June 21st which would include the service (not sale) of beer and wine to 50-60 guests along with appetizers. Law enforcement resources have already been secured for the Grand Prix as a whole; however, if additional resources are required for this area specifically, we would ensure that appropriate security would be obtained. If not through the City, we could hire resources from the Sherriffs Office or even through private security, if needed. Please let me know if you have any further questions in advance of the Council meeting tomorrow evening. Regards, Stacy Hedner Expo & VIP Director 612-801-1408 1 Chestnut Street Shorty's Cleaners 1 2 3 Stunt Riders 6 0 8 9 20 Olive Street 14 10 11 12 13 VIP Jumbotron 1.aaa1.S pUODOS 0 r+ m 1 Stillwater Expo Layout 116u0-e)er 0 0 0 0 Chuhi? \xt,4 0 0 TT 12_ FON\ 'e 41 `ict_ 31-') \A) a+eir 1 cw o Summary of Proceedings Washington County Board of Commissioners May 26, 2015 Present were Commissioners Fran Miron, District 1; Commissioner Ted Bearth, District 2; Gary Kriesel, District 3. Karla Bigham, District 4; and Lisa Weik, District 5. Board Chair Kriesel presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Miron — reported that he attended the Foster Care Providers Recognition Event. It was well run, and he thanked Dan Papin, Community Services Director, and staff for their work. He reported that foster care providers are in an interesting vocation. He reported that he used the word "vocation" because it is not just a job. Foster care providers need to be passionate about their work, and it is a noble work; - Commissioner Weik — reported that the county has a record number of twenty-eight newly - licensed adult and child foster care providers. She expressed gratitude to all of the families who provide foster care, and said that she appreciated Dan Papin's creativity at the Foster Care Providers Recognition Event; Commissioner Bearth — reported that the Foster Care Providers Recognition Event is a great event. He agreed with Commissioner Miron, that providing foster care is not just a job. He requested that next time, the event is not scheduled on the same night as the Park Board Meeting, so that he can attend; Commissioner Bigham — reported that on May 25th, she was able to speak at the Cottage Grove Memorial Day event, and wanted to thank the Beyond the Yellow Ribbon Committee in Cottage Grove, and the City of Cottage Grove for the wonderful Memorial Day Event, and opportunity to come together as a community to celebrate fallen heroes; attended the Metropolitan Transportation Advisory Board Meeting. She provided an update on the meeting. The Advisory Board received 116 applications for funding in the three categories of Roads & Bridges, Transit, and Bikes. They totaled more than $400 million. There were three funding scenarios. They approved funding scenario A, which would fund 51 projects for a total of $171 million. Washington County submitted six applications for funding, and three of those were awarded. All of the projects were reflected in the five-year Capital Improvement Plan for the years 2017, 2018, and 2019; attended a meeting in Newport regarding Resource Recovery Services. There is an open house for the libraries on May 27th at the Cottage Grove Service Center, from 7:00 p.m. to 9:00 p.m. The Military and Radio round about is now open. Next week, she will be at the Minnesota Transportation Alliance Fly -In in Washington, D.C., and will not be attending next week's Board Meeting; Commissioner Kriesel — reported that he will be in Washington, D.C., for the Minnesota Transportation Alliance, and that this is an annual event, and that the legislative delegation feel that it is very important that counties participate in it; attended the Walter Mondale event at the Water Street Inn with the Department of Natural Resources (DNR). The topic for discussion was should the DNR have variance approval, above and beyond the local governments. Commissioner Kriesel reported that at this time that is not something that he would support, but that it was an interesting discussion. Community Services - Approval of Resolution No. 2015-080, to Minnesota Department of Human Services issuing a recommendation for the selection of Managed Care Organizations to provide services to Washington County residents enrolled in some publicly funded health care programs. General Administration Approval of the following actions: - May 5, 2015 County Board Meeting minutes; - Appoint Wade Johnson, May Township, to the Carnelian -Marine Watershed District to a three- year term expiring June 21, 2018; - Molly O'Rourke, County Administrator, provided legislative updates; - Board correspondence was received and placed on file. - Board Workshop to discuss the Diversity and Inclusion Task Force; - Board Workshop to discuss the status of the Washington County Legislative agenda. Housing and Redevelopment Authority Approval of the following actions: - Public Hearing on the sale of bonds backed by the general obligation of Washington County for the Piccadilly Square Development; - Resolution No. 2015-081, Piccadilly Square Development Project, and the pledge of the general obligations to be issued. Public Works Approval of the following actions: - Resolution No. 2015-082, Transfer of Trunk Highway 5 agreement with the State of Minnesota; - Resolution No. 2015-083, Accept Award of Interpretive Sign from the National Parks Service for the Newport Transit Station; - Amendment #2 to contract between Washington County and Bolton & Menk, Inc., for additional design and construction engineering for the County Road 62/63/Parking Lot Improvement Project; - Ratify the final contract amendments with Hardrives, Inc. for the County Road 62/63 lot project; - Change order no. 1 to contract with Crosstown Masonry, Inc. - Board Workshop to review County State Aid Highway 19/20/22 Project; - Board Workshop to provide update on the City Place Project in Woodbury. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. i 1 1 t e r INF OIRTNFLACE OF MINNESOTA AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North June 16, 2015 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF MINUTES 1. Possible approval of minutes of June 2, 2015 regular, recessed meeting minutes and June 4, 2015 special meeting minutes (available Tuesday) V. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 2. Resolution 2015-111, Presentation of Human Rights Award — Cynthia Parsons (Resolution Roll Call) 3. Log Jam Update 4. Possible approval of temporary liquor license with appendix for sale of margaritas VI. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. VII. STAFF REPORTS 5. Police Chief 6. Fire Chief 7. City Clerk 8. Community Development Dir. — Front Yard Parking Update 9. Public Works Dir. 10. Finance Director 11. City Attorney — TIF Update 12. City Administrator VIII. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 13. Resolution 2015-112, directing payment of bills 14. Resolution 2015-113, approving the 2015-2016 Labor Agreement between the City of Stillwater and LELS Police Sergeants Local 254 15. Resolution 2015-114, approval of reappointment to Board of Water Commissioners 16. Resolution 2015-115, approval of CDBG cooperative agreement with Washington County 17. Possible approval of quote for irrigation system 18. Possible approval of Myrtle Street Lift Station improvements 19. Possible approval to purchase 2 scanners — Finance & Administration — MIS (available Tuesday) 20. Resolution 2015-116, Accepting Work and Ordering Final Payment for South Lowell Park Restroom Improvememt Project IX. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 21. Case #2015-02. This is the date and time for a public hearing to consider the 2015 Street Improvements. Notices were mailed to affected property owners and published in the Stillwater Gazette on June 5th and June 12th, 2015 (Resolution — Roll Call) 22. Case #2015-13. This is the date and time for a public hearing to consider a request from the City of Stillwater for amendment to City Code Section 31-209, Design Permit, and Section 31-509, Sign Regulations, removing design review requirements for signage in the West Stillwater Business Park District. Notice was published on May 29, 2015 (will be tabled). X. UNFINISHED BUSINESS 23. Possible approval of second reading of Ordinance 1078, an Ordinance Amending the Stillwater City Code Chapter 43 — Liquor, various sections and subdivisions (2nd reading — Roll Call) 24. Possible approval of second reading of Ordinance 1079, an Ordinance Amending the Stillwater City Code Sec. 59-1, Subd. 1(e) (Chapter 59 — Traffic) (2nd reading — Roll Call) 25. Possible approval of second reading of Ordinance 1080, an ordinance amending the Stillwater City Code Sec. 56-4, Penalty for late payment of utility bills (2nd reading — Roll Call) 26. 4th of July update and revised budget (Available Tuesday) XI. NEW BUSINESS 27. Possible approval of Off -Sale Growlers on Sunday — Lift Bridge (Resolution — Roll Call) 28. Bergstein Reuse Study Draft 29. Possible approval of amendment to DNR Permit (Resolution — Roll Call) 30. Discussion on the Rumble on the Deck Special Event — July 10th with contract (Resolution — Roll Call) (Available Tuesday) XII. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XIII. COMMUNICATIONS/REQUESTS XIV. COUNCIL REQUEST ITEMS 31. Beyond the Yellow Ribbon update XV. STAFF REPORTS (CONTINUED) XVI. ADJOURNMENT TO EXECUTIVE SESSION — LABOR RELATIONS i 1 1 a t e r INF OIRTNELACE OF MINNESOTA CITY COUNCIL MEETING MINUTES June 2, 2015 REGULAR MEETING 4:30 P.M. Mayor Kozlowski called the meeting to order at 4:30 p.m. Present: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Staff present: OTHER BUSINESS City Administrator McCarty City Attorney Magnuson Community Development Director Turnbl ad Public Works Director Sanders Finance Director Harrison Police Chief Gannaway Fire Chief Glaser City Clerk Ward Library Board - Strategic Plan 2014-17 Michele Cassavante, Vice President of the Library Board of Trustees, and Mary Richie, Treasurer, presented the 2014-2017 Stillwater Public Library Strategic Plan. The three areas of focus are facilities and collections, organizational relationships and structures, and community engagement. They commended staff on the work that is being done. Councilmember Menikheim spoke of the significant effort that went into the Strategic Plan. Noting that he has received some complaints about events on the terrace, Councilmember Junker asked for more elaboration on the efforts to communicate with neighbors. Ms. Richie replied that members of the Library Board, staff and neighbors met during the winter to reach more understanding of the concerns so they may be dealt with. Councilmember Polehna complimented the Board members on being proactive and engaging the community. 2014 Annual Report - Police Department Sgt. Jeff Magler reviewed the Stillwater Police Department 2014 Annual Report. Incident reports are up from the previous year, totaling 12,688. He outlined the Depaitnient's goals and initiatives for 2015. Police Chief Gannaway indicated that the next step in the facility remodeling is to work with the Council on construction documents. Councilmember Weidner remarked he finds it frustrating to field complaints about unmuffled exhaust violations for motorcycles. Police Chief Gannaway explained efforts to enforce the ordinance. City Council Meeting June 2, 2015 STAFF REPORTS City Clerk Ward provided a Fourth of July Fireworks donation update. More budget information will be provided at the next meeting. Councilmember Polehna pointed out that more private donations for the Fourth of July Fireworks were solicited this year and monies are coming in. He and Mayor Kozlowski would like the approval to enhance the Fourth of July celebration if the City gets the extra donations that are expected. Enhancements may include adding 3-4 minutes to the fireworks show, shooting more big shells, using the Civil War cannon, and having live music in Lowell Park. Police Chief Gannaway reminded the Council that if the fireworks show is lengthened, to notify the Department because he obtains a deviation from MnDOT to close the bridge for a certain amount of time. Motion by Councilmember Junker, seconded by Councilmember Polehna, to expand the fireworks show and festival, and to add live music, if the City receives additional funds. All in favor. Community Development Director Turnblad gave a status update on the downtown plan. Comments on the scoping document were received and he hopes to have the RFP to the Council by the June 16 meeting. Also, he and City Administrator McCarty attended a meeting yesterday about the Community Solar Garden Cooperative, an opportunity for local governments to join a collaborative to augment power sources with solar -generated electricity. Staff will look at whether or not the program would benefit the City, and bring back that information to the Council. Finance Director Harrison provided the 2016 Budget Calendar. The consensus of the Council is that special meetings be held on August 18 (4:30 — 6:00 p.m.) and if needed September 1 (4:30 — 6:00 p.m.) Ms. Harrison stated that the budget will have to be adopted by September 15. The Council agreed to hold a budget meeting beginning at 3:30 p.m. on August 18. City Clerk Ward will publish the second meeting date of September 1, but that meeting may be cancelled if it is not needed. City Administrator McCarty reminded the Council that the second Council workshop will take place June 4 at Family Means. Also, the LMC Conference in Duluth is June 24-26. RECESS The meeting was recessed at 5:26 p.m. RECESSED MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:00 p.m. Present: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Staff present: City Administrator McCarty City Attorney Magnuson Public Works Director Sanders Community Development Director Turnblad Police Chief Gannaway Fire Chief Glaser City Clerk Ward Page 2 of 8 City Council Meeting June 2, 2015 PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of May 19, 2015 regular meeting minutes Motion by Councilmember Junker, seconded by Councilmember Weidner, to approve the May 19, 2015 regular meeting minutes. All in favor. PETITIONS, INDIVIDUALS DELEGATIONS & COMMENDATIONS Brent Peterson - Update on Boutwell House Brent Peterson, executive director of the Washington County Historical Society, informed the Council that the Washington County Historical Society has now purchased the Rev. William T. Boutwell House on Boutwell Road. It is hoped that it will be placed on the National Register of Historic Places. Funds will be needed to restore the property. On a question by Councilmember Weidner about what the Historical Society intends to do with the property, Mr. Peterson indicated that the immediate goal is renovation of the house. The Board has many ideas on what to do with the property after the renovation is complete. Because there are no specific plans yet, there is a broad range of guesstimates. The approximate fundraising goal for renovation is $140,000 - $800,000. There is a page for donations at gofundme.comlboutwell. He will meet with an architect this Friday. The grass area and cemetery will be cleaned up. There will be a volunteer clean-up next week to pick up broken glass and downed limbs. OPEN FORUM Former Councilmember Rich Cummings reminded the Council that the downtown is changing. Funding will be needed to remedy problem properties and make significant, lasting improvements. He asked the Council to consider the creation of a TIF district so TIF monies may be used to make lasting improvements. City Attorney Magnuson explained the use of TIF. CONSENT AGENDA Resolution 2015-099, directing payment of bills Resolution 2015-100, approving Cooperative agreement between the City of Stillwater and Washington County for construction cost of County State Aid Highway 15 (Manning Avenue) Resolution 2015-101, approving Cooperative agreement between the City of Stillwater and Washington County for maintenance of County State Aid Highway 15 (Manning Avenue) Resolution 2015-102, a resolution approving the transfer of land Possible approval to purchase of new antivirus software, e-mail filter and web filter Possible approval of 2015 Central St. Croix Valley Joint Cable Communication Commission budget Resolution 2015-103, amending Resolution 2014-203 — 2015 Fee Schedule Resolution 2015-104, accepting work and ordering final electrical payment for South Lowell Park restroom improvement project (Project 2012-05) Page 3 of 8 City Council Meeting June 2, 2015 Resolution 2015-105, approval of 2015 Summer Tuesdays special event and contract Resolution 2015-106, a releasing option Possible approval for the furnishing & installation of Nelson Street Lift Station Generator Vent Possible approval to purchase Microsoft Surface Pro 3 — MIS Resolution 2015-107, approval of Monitoring Agreement with ECSI for fire station Resolution 2015-108, approval of Mutual Aid Agreement inclusive of Various Fire Departments of Washington County and the Fire Departments of St. Croix County Resolution 2015-109, approving Assignment Agreement with the Veterans' Memorial Committee for 2015 Possible approval to purchase iPad - MIS Councilmember Menikheim asked to pull Resolution 2015-106, a releasing option. Mayor Kozlowski asked to pull Resolution 2015-105, approval of 2015 Summer Tuesdays special event and contract. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to approve the Consent Agenda as amended. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None Regarding the special event and contract for Summer Tuesdays, Mayor Kozlowski remarked that the nearly $1,000 rental being charged by the City seems excessive. Many cities have lower rental rates for nonprofit and educational use, and charge more than Stillwater does for for-profit groups. He would like to look at adjusting the rates. The amphitheater is not in good shape for rental. Councilmember Polehna commented that the Parks Commission reviewed all the fees last winter and made recommendations to the Council, which approved the rates. Personally, he feels there should be one rate for everyone, not a resident rate that is different. Councilmember Weidner indicated that he feels $125 is extremely cheap for amphitheater rental. Fees are apparently not keeping people from renting it. Councilmember Junker stated to keep in mind that the $1,000 being charged to Summer Tuesdays is for seven dates, so one sponsor a week could cover the cost. Motion by Councilmember Polehna, seconded by Councilmember Junker, to approve Resolution 2015-105, 2015 Summer Tuesdays event and contract. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None Regarding Resolution 2015-106, Councilmember Menikheim pointed out that he was concerned about the implications of releasing the City's right of first refusal on the depot property. He would like it tabled for more information. Councilmember Junker felt that the City should know what the plans are for the depot property in that it fits within the vision of Stillwater. Page 4 of 8 City Council Meeting June 2, 2015 Motion by Councilmember Menikheim, seconded by Councilmember Junker, to table the resolution a releasing option, to the June 16 meeting. Ayes: Councilmembers Menikheim, Junker, Polehna, Mayor Kozlowski Nays: None Abstain: Councilmember Weidner City Attorney Magnuson explained the history of the depot property. The present owner is stating the City's first right of refusal is hindering his attempts to sell the property. Mayor Kozlowski, Councilmembers Menikheim and Junker stated that if Mr. Paradeau could inform the City of the potential buyer, it would increase their comfort level. PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS Possible approval of second reading of Ordinance 1077, an Ordinance Amending the Stillwater City Code Sec. 57-1 Subd. 11 City Administrator McCarty indicated that this is a second reading of the ordinance regulating location of pawn shops. Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adopt Ordinance 1077, an Ordinance Amending the Stillwater City Code Sec. 57-1 Subd. 11. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None NEW BUSINESS Possible approval of lease of transient slips Community Development Director Turnblad reminded the Council that staff was directed to try to negotiate a lease with St. Croix Boat & Packet Company for the transient slips. He reviewed the objectives of the lease and the result of meeting with St. Croix Boat & Packet personnel. Councilmember Junker noted that the lack of signage and public information is a problem. Boaters are not generally aware of the transient slips. Councilmember Menikheim commented he had always thought that the docks are not in the best location for the transient slips. Councilmember Polehna remarked that the City has done a poor job of advertising the transient docking. Marinas offer transient docking with showers, water and electrical hookups and pump outs for $20/night. There is more turnover at the Marina transient docks. Mayor Kozlowski noted that the City is looking at spending significant dollars to build a public dock because the Council keeps hearing about the need for public docks. The reality is that there are already public docks, they just need to be promoted more. He feels the current arrangement is not conducive to City staff learning how to operate a municipal dock. It would not be out of line Page 5 of 8 City Council Meeting June 2, 2015 to charge a fee because it would promote turnover and allow the City to assess the demand for public slips. Councilmember Junker reminded the Council that Mr. Anderson could provide data on usage of the public slips in the past. City Attorney Magnuson explained that since Mr. Anderson bought the dock, it is not public, but he has an obligation to provide transient slips for the public. Community Development Director Turnblad noted that charging would require someone to handle the money. The $16,000 proposed fee does not take into account any staff monitoring the docks. Councilmember Weidner stated he would like the City to get a little better understanding of what dock usage is before committing a significant amount of money to construct public docks. The biggest issue for him is how would the City enforce rules, what are the rules, and is there an opportunity for data collection to assess the impact of the amenity that it provides. He would like to figure out if, in following years, the City could charge a fee for the docking. He is in favor of entering the agreement for the opportunity to learn more about the issue. Councilmember Junker stated he supports the agreement for 2015, but if it is renewed in 2016 the City needs to be better prepared and get details ironed out earlier. Councilmember Polehna pointed out that he feels the Council is overreacting to the situation. He opposes the lease. Motion by Councilmember Weidner, seconded by Councilmember Junker, to adopt Resolution 2015- 110, approving the lease of dock space from St. Croix Boat & Packet. Ayes: Councilmembers Menikheim, Junker, Weidner, Mayor Kozlowski Nays: Councilmember Polehna Possible approval of first reading of Ordinance 1078, an Ordinance Amending the Stillwater City Code Chapter 43 — Liquor, various sections and subdivisions City Attorney Magnuson explained that the ordinance reflects legislative changes. It will be effective after second reading and publication, and change the starting service hour for on -sale from 10:00 a.m. to 8:00 a.m., (effective July 1, 2015). Also addresses changes to Minnesota Statutes as it relates to Small Brewers, Tap Rooms and Brew Pubs. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to hold first reading of Ordinance 1078, amending the Stillwater City Code Chapter 43 - Liquor, various sections and subdivisions. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None Possible approval of first reading of Ordinance 1079, an Ordinance Amending the Stillwater City Code Sec. 59-1 Subd. 1(e) (Chapter 59 — Traffic) City Attorney Magnuson indicated that that the ordinance provides that the applicable fees for licensing special vehicles may be changed by resolution of the Council, rather than requiring an ordinance amendment. Page 6 of 8 City Council Meeting June 2, 2015 Motion by Councilmember Polehna, seconded by Councilmember Weidner, to hold first reading of Ordinance 1079, amending the Stillwater City Code Sec. 59-1 Subd. 1(e) (Chapter 59 - Traffic). Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None Possible approval of first reading of Ordinance 1080, an ordinance amending the Stillwater City Code Sec. 56-4, Penalty for late payment of utility bills City Clerk Ward explained that the ordinance previously reflected an actual fee for the utility billing penalty, which was different than what Council approved in January. The proposed ordinance amendment reflects that penalty charges will be established by resolution of the Council. Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to hold first reading of Ordinance 1080, amending the Stillwater City Code 56-4, Penalty for late payment of utility bills. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None COUNCIL REQUEST ITEMS Councilmember Junker suggested when talking to Mr. Paradeau about the potential buyer of the depot property, he should be asked to do some upkeep on his property, as it is not looking very good. ADJOURNMENT Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adjourn the meeting at 8:23 p.m. All in favor. Ted Kozlowski, Mayor ATTEST: Diane Ward, City Clerk Resolution 2015-099, directing payment of bills Resolution 2015-100, approving Cooperative agreement between the City of Stillwater and Washington County for construction cost of County State Aid Highway 15 (Manning Avenue) Resolution 2015-101, approving Cooperative agreement between the City of Stillwater and Washington County for maintenance of County State Aid Highway 15 (Manning Avenue) Resolution 2015-102, a resolution approving the transfer of land Resolution 2015-103, amending Resolution 2014-203 — 2015 Fee Schedule Resolution 2015-104, accepting work and ordering final electrical payment for South Lowell Park restroom improvement project (Project 2012-05) Resolution 2015-105, approval of 2015 Summer Tuesdays special event and contract Page 7 of 8 City Council Meeting June 2, 2015 Resolution 2015-106 — Not Used Resolution 2015-107, approval of Monitoring Agreement with ECSI for fire station Resolution 2015-108, approval of Mutual Aid Agreement inclusive of Various Fire Departments of Washington County and the Fire Departments of St. Croix County Resolution 2015-109, approving Assignment Agreement with the Veterans' Memorial Committee for 2015 Resolution 2015-110, Resolution approving lease of dock space from St Croix Boat & Packet Ordinance 1077, an Ordinance Amending the Stillwater City Code Sec. 57-1 Subd. 11 Page 8 of 8 Water THF 94RTHPLACE 9F MINNES01A RESOLUTION 2015-111 STILL WATER HUMAN RIGHTS A WARD CYNTHIA PARSONS WHEREAS, the Stillwater 3fuman Rights Commission requested nominations for the 2015 Stillwater 3fuman Rights Award;and WHEREAS, Cynthia Parsons has been nominatedfor founding and her service to aerogram called .ascend (formerly Episcopal Community Services) whose vision is a community that knows we are all connected. It's mission is to provide holistic support to people seeking economic stability & healthy community connections. When the Jvlinneapolis basedprogram was closing, Cindy obtainedapprovalto bring theprogram to Ascension EspicopalChurch; and WHEREAS, She serves approximately 100 children & their families that often live in subsidized housing, by providing hope that they can break free from decades of intergenerational poverty, and learn that they are a valuable part of the Stillwater community; and WHEREAS, CINDY works to break down the barriers by connecting families with members of the community through mentors, after-school tutoring, support groups, emergency cash assistance, coordinated social services, and good old listening; and WHEREAS, several -parents of "CIy's families"now have jobs, foundstatle housing (several had been homeless), enrolled their kids and keep them in school, and some even began college; and WHEREAS, C.003y provides long-term counseling, coordinates services from other social service agencies, andmost importantly, emotional support for these families. Theprogram is non -secular, andno one is deniedservices because of religion or lack of religious affiliation; and WHEREAS, CINDY has received the financial support through various entities thoughout the area that has contributed to theprogram success, along with the support of the church and of the many volunteers that she has recruited. NOWTHEREFORE,BEITRESOLVED, by the City Council of the City of StitEwater, wlinnesota, the 2015 3fuman Rights . 4wardispresentedto Cynthia Parsons in appreciation of her outstanding leadership and dedication to human rights, and is hereby commendedfor those efforts. Adopted by the City Council this 16th day of June, 2015. TED KOZLOWSKI, MAYOR EXHIBIT "A" TO RESOLUTION #2015-112 Page 1 LIST OF BILLS Accela Inc Ace Hardware Aerko International Armor Security Inc. Aspen Mills Atomic Architectural Sheet Metal Bald Eagle Sportsmens Assoc. BDI Gopher Bearing Bluestem Heritage Group BWBR Cardinal Tracking Inc Carquest Auto Parts CDW Government Inc. Central Wood Products Century Link Century Power Equipment Chappell Central Inc Coca-Cola Refreshments Cole Papers Comcast Cope Plastics Inc. CoStar Realty Information Inc Crosstown Masonry Inc Crysteel Truck Equip Cub Foods Curb Masters Inc. Darlings Sales & Service Company Diamond Vogel Paints Donovan Construction ECM Publishers Emergency Medical Products Enterprise FM Trust Fastenal Company FleetPride Frandsen Decorating Inc Frontier Ag & Turf Fun Jumps G & K Services Galls LLC Gertens Wholesale Glewwe Doors Goodin Company Goodyear Commercial Tire Gopher State One Call Inc. Government Finance Officers Assn Monthly UB web payments Supplies Chemical weapons school Quarterly Monitoring Service Uniforms Fire Hall Range charges Ball bearings Exhibit production - Firefighting in Stillwater Professional services - fire hall Envelopes Auto parts and supplies Supplies 2210 Premium hard wood Phone Exmark mower Fire Hall Beverages for concessions Janitorial supplies Internet & Voice Polycarbonate clear Property professional Fire Hall Access Literider Refreshments for meeting Curb & gutter work Dryer for new fire hall Paint Amphitheater stage bases for electrical boxes Publications Heartstart smart pads & battery Lease vehicles Equipmant repair supplies Led beacons Fire Hall Equipment repair supplies Dunk tank & inflatable obstacle course Mats & uniforms Polos Plants Fire Hall Equipment repair supplies Tires Tickets GAAFR Newsletter 387.85 944.49 355.00 84.00 158.85 10,184.00 285.00 44.96 2,500.00 6,014.95 768.88 46.61 199.21 1,935.00 339.61 879.00 71,455.76 535.20 664.84 224.70 1,003.43 330.23 10,421.50 357.26 110.03 2,974.25 7,995.00 243.60 2,650.81 368.55 316.61 3,376.97 1,218.05 325.76 12,502.00 626.75 240.00 994.64 579.86 354.50 5,934.65 239.92 509.28 530.90 50.00 EXHIBIT "A" TO RESOLUTION #2015-112 Page 2 Haussner Plumbing LLC Water heater 741.24 Hedberg Aggregates Mulch 62.90 Holiday Companies Car washes 260.00 Innovative Office Solutions LLC Casters 42.20 Jimmys Johnnys Inc. Toilet rental 613.56 John Deere Landscapes Vlave box 43.68 Jones Angela Learn to Skate Refund 93.00 JRK Seed & Turf Supply Fertilizer 249.50 Kirvida Fire Inc. Vehicle repairs charges 609.03 Kraus -Anderson Fire Hall 32,814.57 L.T.G.Power Equipment repair supplies 44.72 Lake Elmo Oil Inc Fuel 15.68 Lametti and Sons CC TV Rock Tunnel 1,181.32 League of MN Cities Ins Tr Quarterly Municipality & Workers Comp Ins 115,454.25 Loffler Companies Network support 2,141.25 Loffler Companies Network equipment - fire hall 50,361.40 M.J. Raleigh Truck Co. Black dirt 1,676.00 Magler Jeff Reimburse for shoes for bike patrol 69.99 Mansfield Oil Company Fuel 8,107.89 Marshall Electric Company Wire new generator 10,200.00 Marshall Electric Company Replace ballast kit 1,259.00 Menards Supplies 1,088.96 Metropolitan Council Wastewater Charge 122,891.50 Minnesota Occupational Health DOT drug test 223.00 MN Bureau of Criminal App Shipping costs for training cards 6.67 Multiple Concepts Interiors Fire Hall 22,654.65 Municode Code pages 1,016.80 NAC Mechanical Services Fire Hall 46,645.00 Newman Signs Traffic signs 472.92 Office Depot Office supplies 205.72 Olson Andrea Reimburse for shoes for bike patrol 120.00 Otis Elevator Company Elevator contract 1,448.10 Performance Plus LLC Drug screens 180.00 Primary Products Co. Nitrile gloves 99.49 Radford University Certified Public Finance Officer first exam 295.00 Red Cedar Steel Erectors Inc Fire Hall 10,735.00 Rice Lake Glass & Door Fire Hall 19,000.00 Ricks 36 Automotive Service Oil change 38.20 Riedell Shoes Inc. Skates 580.41 River Valley Printing Inc. Letterhead & Business cards 186.00 Roberts Company Inc. Badges 353.60 Rose Floral 5 outdoor plants 12.71 Run Stillwater Inc Reimburse for actual services 542.17 Secure by Design Inc Ninite Pro 240.00 SGO Roofing & Construction Fire Hall 3,206.53 Siegfried Constuction Co S Lowell Park Restrooms 41,378.90 Sprint PCS Cell phone 108.33 EXHIBIT "A" TO RESOLUTION #2015-112 St. Croix Boat and Packet Co. St. Croix Boat and Packet Co. Stillwater Farm Store Stillwater Motor Company Stillwater Turf & Power LLC Streichers SW/WC Service Cooperatives T.A. Schifsky and Sons Tekton Construction Company Telemetry and Process Controls Tessman Seed Co. St. Paul Thomson Reuters Toll Gas and Welding Supply Trans Union LLC Tri-State Bobcat Tri-State Pump and Controls Inc. US Bank Corporate Trust Svcs Wally Carlson & Sons Inc. Washington County Winnick Supply Wolf Marine Inc. Zayo Enterprise Networks LIBRARY Amdahl Locksmith Inc Chris Baker and Taylor Brodart Co Country Messenger Culligan of Stillwater Ebsco Publishing Fremming Susan E G & K Services Midwest Tape Petrie Angela Sand Creek Group LTD Stillwater Public Library Foundation Xcel Energy Library CC Amazon Dream Host Arena Billing Dock Space Lease Cornerstone plus herbicide Vehicle service Trimmer head and line Uniforms and supplies Retiree Health Insurance & COBRA Fine asphalt Fire Hall Lift station repairs Treflan Information Charges Cylinders Information Charges Tire Nelson lift station repairs Paying agent fees Diesel fuel Supervision part 1 course Equipment repair changes 2015 summer slip lease - fire boat Phone Service & Keys Materials (YA Fiction) Materials (Adult Fic) Newspaper Subscription Water Newspaper Subscription Natl Library Week Supplies Reimbursement Towles & Rugs Materials (Audio) Mileage Reimbursement Continuing Education (MR Grant) May CC Gift Reimbursement Gas Materials Tech support Page 3 45,327.90 7,999.98 99.88 62.83 166.65 214.95 58,696.43 1,094.23 38,070.02 772.00 235.30 125.00 42.04 85.31 269.99 1,440.00 3,600.00 780.78 400.00 125.48 750.00 839.66 90.00 1,173.91 1,047.77 26.00 43.80 13.26 39.94 82.54 1,186.47 115.16 700.00 1,725.00 3,705.77 135.22 19.95 TO: FROM: Mayor and City Council Members Tom McCarty, City Administrator DATE: June 11, 2015 SUBJECT: Labor Agreement Between City of Stillwater and Law Enforcement Labor Services Police Sergeants (Local 254) BACKGROUND The City of Stillwater and LELS 254 (Police Sergeants) have concluded negotiations for a successor labor agreement for 2015 and 2016 and the LELS 254 membership has voted to approve the agreement. Changes in the contract language include: • Contract duration - 2 year agreement, January 1, 2015 through December 31, 2016; • Wages - 3% increase - 2015; 3% increase - 2016; • Health Insurance - Retain employer contribution for 2015, increase employer contribution for family plan by $20 for 2016; • Vacation - Pay out of a maximum of 40 hours of vacation exceeding the 80 hours carryover allowed at year end; • Shift Differential - Employees are eligible for $.50/ hour shift differential between hours of 8:00 PM and 6:00 AM; • Savings and Insurance Clauses - Includes language in the Savings Clause and the Insurance Clause regarding the Affordable Care Act (ACA) - in the event provisions of the contract are found in non-compliance with the ACA via court actions, legislation or administrative rulings, the parties will meet to bargain over alternative provisions to comply with the ACA. RECOMMENDATION The proposed Labor Agreement between the City of Stillwater and LELS 254 is consistent with direction from City Council for labor negotiations. The LELS 254 membership has approved the 2015-2016 labor agreement. Increased contract costs are included in the approved 2015 budget and will be included in the proposed 2016 budget. Therefore, staff recomends approval of the contract. ACTION REQUIRED: If Council concurs with the recommendation, they should pass a motion adopting a resolution entitled "Approving the 2015-2016 Labor Agreement between the City of Stillwater and LELS Police Sergeants Local 254" RESOLUTION 2015-113 APPROVING THE 2015-2016 LABOR AGREEMENT BETWEEN THE CITY OF STILLWATER AND LELS POLICE SERGEANTS LOCAL 254 BE IT RESOLVED, by the City Council of Stillwater, MN that the 2015-2016 Labor Agreement between the City of Stillwater and LELS Police Sergeants Local 254, as on file with the City Clerk, is hereby approved with the following changes: • Contract duration - 2 year agreement, January 1, 2015 through December 31, 2016; • Wages - 3% increase - 2015; 3% increase - 2016; • Health Insurance - Retain employer contribution for 2015, increase employer contribution for family plan by $20 for 2016; • Vacation - Pay out of a maximum of 40 hours of vacation exceeding the 80 hours carryover allowed at year end; • Shift Differential - Employees are eligible for $.50/ hour shift differential between hours of 8:00 PM and 6:00 AM; • Savings and Insurance Clauses - Includes language in the Savings Clause and the Insurance Clause regarding the Affordable Care Act (ACA) - in the event provisions of the contract are found in non-compliance with the ACA via court actions, legislation or administrative rulings, the parties will meet to bargain over alternative provisions to comply with the ACA. BE IT FURTHER RESOLVED that the Stillwater City Council authorizes the Mayor and City Clerk to sign the agreement. Adopted by the City Council of the City of Stillwater this 16th day of June2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk LABOR AGREEMENT BETWEEN THE CITY Or STILLWATER AND LAW ENFORCEMENT LABOR SERVICES, INC, POLICE SERGEANTS (LOCAL NO, 254) JANUARY 1, 2015 THROUGH DECEMBER 31, 2016 TABLE OF CONTENTS ARTICLE PAGE TABLE OF CONTENTS 2 ARTICLE 1 PURPOSE OF AGREEMENT 3 ARTICLE 2 RECOGNITION 3 ARTICLE 3 DEFINITIONS 3 ARTICLE 4 EMPLOYER SECURITY 4 ARTICLE 5 EMPLOYER AUTHORITY 4 ARTICLE 6 UNION SECURITY 4 ARTICLE 7 GRIEVANCE PROCEDURE 5 ARTICLE 8 SAVINGS CLAUSE 7 ARTICLE 9 SENIORITY 8 ARTICLE 10 PROBATIONARY PERIODS 8 ARTICLE 11 DISCIPLINE 8 ARTICLE .12- CONSTITUTIONAL PROTECTION 9 ARTICLE 13 OVERTIME PAY 9 ARTICLE 14 COURT TIME 9 ARTICLE 15 CALL BACK TIME 10 ARTICLE 16 SICK LEAVE 10 ARTICLE 17 SEVERANCE PAY 12 ARTICLE 18 HOLIDAYS 12 ARTICLE 19 VACATION 12 ARTICLE 20 UNIFORMS 13 ARTICLE 21 INSURANCE 13 ARTICLE 22 LONGEVITY 13 ARTICLE 23 MILITARY LEAVE 13 ARTICLE 24 SHIFT DIFFERENTIAL 13 ARTICLE 25 WAIVER 13 ARTICLE 26 DURATION 14 APPENDIX A 1.5 APPENDIX B 16 APPENDIX C 17 LELS (Local No, 254) Labor Agreement Page 2 of 17 LABOR. AGREEMENT BETWEEN THE CITY OF STILLWATER AND LAW ENFORC1±;MENT LABOR SERVICES, INC, POLICE SERGEANTS (LOCAL 254) ARTICLE 1 PURPOSE OF AGREEMENT This AGREEMENT is entered into between the City of Stillwater, hereinafter called the EMPLOYER, and the Law Enforcement Labor Services, Inc. Stillwater Police Sergeants, hereinafter called the UNION, Th.e intent and purpose of this AGREEMENT to: 1.1 .Establish certain' hours, wages, and other conditions of employment; 1.2 Establish procedures for the resolution of disputes concerning this AGREEMENT'S interpretation and/or application; and 1.3 Place in written form the parties' full agreement upon the tertns and conditions of employment for the duration of the AGREEMENT, The EMPLOYER and the UNION, tl.. rough this AGREEIvMENT, eontinue their dedication to the highest quality of public service, Both parties recognize this AGREEMENT as a pledge of this dedication. ARTICLE 2 RECOGNITION 2.1 The EMPLOYER recognizes the UNION as the exclusive representative for all employees in a unit certified by the State of Minnesota Bureau of Mediation Services in Case No. 01 -PCE -775 as: all essential licensed supervisory employees of the Stillwater Police Department, Stillwater, Minnesota, who are public employees within the meaning of Minnesota Statute 179A.03, Subd, 14, excluding confidential. employees. 2.2 In the event the EMPLOYER and the UNION are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination, ARTICLE, 3 DEFINITIONS 3,1 UNION: Law Enforcement Labor Services, Inc. 3,2 UNION MEMBER; A member of the Law Enforcement Labor Services, Inc. 3.3 EMPLOYEE: A member of the exclusively recognized bargaining unit. 3.4 DEPARTMENT: The City of Stillwater Police Department. LELS (Local No, 254) Labor Agrooment Paco 3 of 17 3.5 EMPLOYER: The City of Stillwater. 3.6 CHIEF: The Chief of the City of Stillwater Police Department. 3.7 OVERTIME; Work performed at the express authorization of the EMPLOYER in exoess of the employee's scheduled shift. 3.8 SCHEDULED SHIFT: A consecutive work period including two rest breaks and a lunch break. 3,9 REST BREAK: A period during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties. 3.10 LUNCH BREAK: A period during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties, ARTICLE 4 EMPLOYER SECURITY 4.1 The UNION agrees that ducting the life of this AGREEMENT it will not cause, encourage, participate in or support any strike, slow -down or other interruption of or interference with the normal functions of the EMPLOYER. ARTICLE 5 EMPLOYER AUTHORITY 5.1 The EMPLOYER retains the full and unrestricted right to operate and manage all manpower, facilities and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules and to perform any inherent managerial function not specifically limited by this AGREEMENT. 5.2 Any terra and condition of employment not specifically established or modified by this AGREEMENT shall remain solely within the discretion of the EMPLOYER to modify, establish or eliminate. ARTICLE 6 UNION SECURITY 6.1 Tho EMPLOYER shall deduct from the wages of employees who authorize such deduction in writing an amount necessary to cover monthly UNION dues or a "fair share" deduction as provided by Minnesota Statutes 179.65, Subdivision 2, if the employee elects not to become a member of the UNION. Such monies shall be remitted as directed by the UNION. 6.2 The UNION may designate an employee from the bargaining unit to act as a Steward and an alternate. The UNION shall inform the EMPLOYER in writing of such choice and changes in the position of Steward and/or alternate. 6.3 The EMPLOYER shall make space available on the employee bulletin board for posting UNION notices and announcements, LELS (Local No. 254) Labor Agreement Page 4 01 17 6.4 The UNION agrees to indemnify and hold the EMPLOYER harmless against any and all claims, suites, orders or judgments brought or issued against the EMPLOYER as a result of any action taken or not taken by the EMPLOYER under the provisions of this ARTICLE, ARTICLE 7 GRIEVANCE PROCEDURE 7.1 DEFINITION OF A GRIEVANCE: A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this AGREEMENT. 7.2 UNION REPRESENTATIVES: The EMPLOYER will recognize representatives designated by the UNION as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The UNION shall notify the EMPLOYER. in writing of the naives of such UNION representatives and of their successors when so designated, as provided by Section. 6,2 of this AGREEMENT. 7.3 PROCESSING OF A GRIEVANCE: It is recognized and accepted by the UNION and the EMPLOYER that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employee and shall therefore be accomplished during normal working hours only when consistent with such EMPLOYEE duties and responsibilities. The aggrieved EMPLOYEE and the UNION REPRESENTATIVE shall be alloweda reasonable amount of time without loss in pay when a grievance is investigated and presented to the EMPLOYER during normal working hours provided the .EMPLOYEE and the UNION REPRESENTATIVE have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work of the EMPLOYER. 7.4 PROCEDURE: Grievances as defined in Section 7,1 shall be resolved in conformance with the following procedure: Step 1. An EMPLOYEE claiming a violation concerning the interpretation or application of this AGREEMENT shall, within twenty-one (21) calendar days after such alleged violation has occurred, present such grievance to the EMPLOYEE'S supervisor as designated by the EMPLOYER. The EMPLOYER - designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed in Step 2 shall be placed in writing setting forth the: nature of the grievance, the facts on which it is based, the provision or provisions of the AGREEMENT allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the EMPLOYER -designated Representative's final answer in Step 1. .Any grievance not appealed in writing to Step 2 by the UNION within ten (10) calendar days shall be considered waived, LELS (Local No. 254) Labor Agreomont Page 5 of 17 Step 2. If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER -designated Step 2 Representative. The EMPLOYER -designated Representative shall give the UNION the EMPLOYER's Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the EMPLOYER -designated Representative's final Step 2 answer. Any grievance not appealed in writing to Step 3 by the UNION within ten (10) calendar days shall be considered waived. Stop 3. If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER -designated Step 3 Representative, The EMPLOYER -designated Representative shall give the UNION the EMPLOYER'S answer in writing within ten (10) calendar days after receipt of such. Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the EMPLOYER -designated Representative's final answer in Step 3, A grievance not appealed in writing to Step 4 by the UNION within ten (.1.0) calendar days shall be considered waived. Step 4, A grievance unresolved in Step 3 and appealed in Step 4 shall be submitted to the Minnesota Bureau of Mediation Services. A grievance not resolved in Step 4 may be appealed to Step 5 within ten (10) calendar days following the EMPLOYER'S final answer in Step 4. Any grievanee not appealed in writing to Step 5 by the UNION within ten (10) calendar days shall be considered waived. Step 5. A grievance unresolved in Step 4 and appealed to Step 5 shall be submitted to arbitration, subject to the provisions of the Public Employment Labor Relations Act of 1971, as amended, The EMPLOYER and the UNION Representative shall endeavor to select a mutually acceptable arbitrator to hear and decide the grievance. If the parties cannot agree on an arbitrator, the selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Minnesota Bureau of Mediation Serviees. 7.5 ARBITRATOR'S AUTHORITY A. The arbitrator shall not have the right to amend, modify, nullify, ignore, add to or subtract from the terms and conditions of this AGREEMENT. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the EMPLOYER and the UNION and shall have no authority to make a decision on any other .issue not so submitted. 13, The arbitrator shall be without power to make decisions contrary to or inconsistent with or modifying or varying in any way the application of laws, rules or regulations having the force and effect of law, The LEL (Local No, 254) Labor Agreement Page 6 of 17 arbitrator's decision shall be submitted in writing within thirty (30) days following the close of the hearing or the transmission of briefs by file parties, whichever be later, unless the parties agree to an extension. The deoision shall be binding on both the EMPLOYER and the UNION and shall be based solely on the arbitrator's interpretation or application of the express terms of this AGREEMENT and to the facts of the grievance presented, C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the EMPLOYER and the UNION provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires averbatim record or the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally, 7,6 WAIVER; If a grievance is not presented within the time limits set forth above, it shall be considered "waived", If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the EMPLOYER'S last answer, If the EMPLOYER does not answer a grievance or an appeal thereof within the specified time limits, the UNION may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step, The time limit in each step may be extended by mutual written agreement of the EMPLOYER and the UNION, 7.7 CI-1OICE O17 REMEDY: If, as a result of the written EMPLOYER response to Step 3 the grievance remains unresolved, and if the grievance involves the suspension, demotion or discharge of an employee who has completed the required probationary period, the grievance may be appealed either to Step 5 of Article VII or a procedure such as: Civil Service, Veteran's Preference or Fair Employment. If appealed to any procedure other than Step 5 of Article VII, the grievance is not subject to the arbitration procedure as provided in Step 5 of Article VII. The aggrieved employee shall indicate in writing which procedure is to be utilized, Step 5 of Article VII or another appeal procedure and shall sign a statement to the effect that the choice of any other hearing precludes the aggrieved employee from making a subsequent appeal through Step 5 of Article VII. ARTICLE 8 SAVINGS CLAUSE 8,1 This AGREEMENT is subject to the laws of the United States, the State of Minnesota and the City of Stillwater, In the event any provision of this AGREEMENT shall be held to be contrary to law by a court of competent jurisdiction from whose final judi hent or decree no appeal has been taken within the time provided, or is contrary to an administrative ruling or is in violation of legislation or administrative regulations, such provision shall be void, All other LLS (Local No. 254) Labor Agreement Page 7 of 17 provisions of this AGREEMENT shall continue in full force and effect. The voided provision may be renegotiated at the written request of either party. ARTICLE 9 SENIORITY 9.1 Employer seniority shall be determined by the EMPLOYEE'S length of continuous employment with the Police Department. Job classification seniority shall be determined by the EMPLOYEE'S length of continuous employment in a position covered by this Labor Agreement-, Seniority lists shall be posted in an appropriate location, 9.2 A eduction of the work force will be accomplished on the basis of seniority. Employees shall be recalled from layoff on the basis of seniority. Recall rights under this provision will continuo for twenty-four (24) months after lay off. Recalled employees shall have ten (10) working days after notification of recall by registered nail at the employee's last known address to report to work or forfeit all recall rights. 9,3 Shift bids shall be by seniority at the sole discretion of the Police Chief. ARTICLE 10 PROBATIONARY PERIODS 10.1 All newly hired or rehired employees will serve a one (1) year probationary period, 10.2 All employees will serve a one (1) year probationary period in any job classification in which the employee has not served a probationary period. 10,3 At any tune during the probationary period a, newly hired or rehired employee may be terminated at the sole discretion of the EMPLOYER. 10.4 At any time during the probationary period a promoted employee may be demoted to the employee's previous position at the sole discretion of the EMPLOYER, ARTICLE I1 DISCIPLINE 11.1 The EMPLOYER will discipline employees for just cause only, Discipline will be in one or more of the following forms: A. oral reprimand; B, written reprimand; C. suspension; D. demotion; or E. discharge, 11.2 Suspensions, demotions and discharges will be in written form, LEIS (Local No, 254) Labor Agrooment Page 8 or 17 11.3 Written reprimands, notices of suspension and notices of discharge, which are to become part of an EMPLOYEE'S personnel file shall be read and acknowledged by signature of the EMPLOYEE. EMPLOYEE and the UNION will receive a copy of such reprimands and/or notices. 11.4 EMPLOYEES may examine their own individual personnel files at reasonable times under direct supervision of the EMPLOYER. 11.5 EMPLOYEES will not be questioned concerning an investigation of disciplinary action unless the EMPLOYEE has been given an opportunity to have a UNION representative present at such questioning. 11.6 Grievances relating to this ARTICLE shall be initiated by the UNION in Step 3 of the Grievance Procedure under Article VII. ARTICLE 12 CONSTITUTIONAL PROTECTION 12,1 Employees shall have the rights granted to all citizens by the United States and Minnesota State Constitutions. ARTICLE 13 OVERTIME PAY 13.1 Employees will be compensated at one and one-half (1-1/2) times the employee's regular base pay rate for hours worked in excess of the employee's regularly scheduled shift. Changes in shifts do not qualify an employee for overtirne under this Article. 13.2 Overtime will be distributed as equally as practicable, 13.3 Overtime refused by employees will, for record keeping purposes under Article 13,2 be considered as unpaid overtirne worked. 13.4 For the purpose of computing overtime compensation, overtirne hours worked shall not be pyramided, compounded or paid twice for the same hours worked. 13.5 Overtirne will be calculated to the nearest fifteen minutes. 13.6 Employees requesting in writing to the EMPLOYER. to receive compensatory time off in lieu of paid overtime as established by Section 13.1 of this Article shall be allowed such compensatory time at a time mutually agreeable between the EMPLOYEE and the Police Chief. 13,7 Carryover of compensatory time off shall be at the sole discretion of the Police Chief, Any compensatory time not taken or not authorized to be carried over by December 31st of each calendar year, shall be paid off on that date. ARTICLE 14 COURT TIME 14.1 An EMPLOYEE who is required to appear in court on their scheduled off-duty tune shall receive a mtimuin of three (3) hours pay at one and one-half (1%i) LELS (Local No. 254) Labor Agreement Page 9 of 17 times the EMPLOYEE'S base pay rate. An extension or early report to a regular scheduled shift for court appearances does not qualify the employee for the three (3) hour minimum. ARTICLE 15 CALL BACK TIME 15,1 An EMPLOYEE who is called to duty during their scheduled off-duty time shall receive a minimum of two (2) hours pay at one and one-half (1'/2) tunes the EMPLOYEE'S base pay rate. An extension of or early report to a regularly scheduled shift for duty does not qualify the employee for the two (2) hour minimum. For the purpose of computing call back time compensation, call back hours shall not be pyramided, compounded or paid twice for the same hours paid, ARTICLE 16 SICK LEAVE 16.1 All regular, full-time employees shall, after a term of employment of one year, be qualified to receive payments on account ofphysical disability to work by reason of sickness, For the purpose of this Contract, sickness shall include injury other than accidental injury arising out of and in the course of employment by the City, Sickness benefits shall be as follows: A. If tern of employment has been one year but less than two years, one week of full pay. 13. If term of employment has been 2 to 5 years - full pay 4 weeks; halfpay 9 weeks. C. If term of employment has been 5 to 10 years - full pay 13 weeks; half pay 13 weeks. D, If terns of employment has been 10 to 15 years - full pay 13 weeks; half pay 39 weeks. 13, If term of employment has been 15 to 20 years - full pay 26 weeks; half pay 26 weeks, F. If term of employment has been 20.25 years - full pay 39 weeks; halfpay 13 weeks. G. If tern of employment has been 25 years or more - full pay 52 weeks, 16.2 No disability benefits shall be paid for absences in excess of three consecutive days without a doctor's certificate as to sickness disability. 16.3 Sickness disability benefits usage shall be subject to the following conditions: A. An EMPLOYEE may use the full entitlement only once annually, Full entitlement is defined as the accrual amount for the length of service to the City, LELS (Local No. 254) Labor Agreement Page 10of17 B, Any days used by an EMPLOYEE, must be replaced at the following earning rate: Employees with less than five (5) years service shall earn back a sickness disability leave at the rate of eight (8) hours for each month worked. Employees with five (5) years, but less than ten (10) years service shall earn back sickness disability leave at the rate of twelve (12) hours for each month worked. Employees with ten (1 f1) or more years service shall earn back sickness disability leave at the rate of sixteen (16) hours for each month worked. C. Sickness disability leave time cannot be earned back during the time an employee is on sick leave. D. Only those employees who have utilized sickness disability leave shall earn back sickness disability leave time as a replacement for used leave time. 16.4 Any employee receiving Worker's Compensation benefits because of job connected injury or sickness shall, if he assigns his check to the City, receive full wages for that period. Or, if the employee is receiving Worker's Compensation and does not assign their cheek, the employee will be paid for the difference between the Worker's Compensation allowance and their regular weekly pay. Siek leave shall then be figured on a prorated basis with no deduction of leave being made for that portion of the employee's absence which is covered by Worker's Compensation insurance. 16,5 Sick leave shall not be granted if the absence is due to an injury resulting from intoxication or from fighting. 16.6 Sick leave will be suspended atter benefits have been exhausted; however, an EMPLOYED who has fulfilled all of the requirements for a vacation, that has not been taken may request vacation pay during disability. After all sick leave benefits have been exhausted, any disabled employee may apply in writing for an authorized leave of absence without pay and benefits; provided that the period of such leave when added to the period during which benefits have been paid shall not exceed one (1) year. Such application shall he accompanied by a physician's certificate stating that such disabled employee had not been able to return to work. Upon return to active employment, the employee shall retain all accumulated service credit for time worked prior to his disability, but shall receive no such credit for the period of absence. LELS (Local No. 254) Labor Agroomont Page 11 of 17 ARTICLE 17 SEVERANCE PAY 17.1 Ona -half of unused disability benefits shall be granted as severance pay upon. retirement due to age or physical disability to EMPLOYEE having completed a minimum of ten (10) years of service with the City. In the event of death while still employed, the surviving spouse, if any, or if no surviving spouse, minor children, if any, shall he entitled to such severance pay in the sante amount as though such employee had retired due to age or physical disability, as provided above, but in no event shall such death benefit exceed sixty (60) days of full pay. ARTICLE 18 HOLIDAYS 18.1 EMPLOYEE- shall be entitled to eleven (11) paid holidays per year. 18.2 Holiday pay shall be made the first payday in the month of December of each year. 18.3 The hourly rate for Holiday pay shall be computed on a forty (40) hour week or one hundred seventy-three (173) hours per month. 18..4 Any employee required to work on any of the following holidays shall be granted an additional one-half (1/2) times the employee's base pay rate in addition to regular pay and holiday pay for the entire shift in recognition of said holiday: New Year's Day President's Day Labor Day Martin Luther King Day, Jr. Day Veterans Day Memorial Day Thanksgiving Day Day after Thanksgiving (effective 1/1/09) July e Christmas Day 18.5 Immediately preceding the 1st anniversary date of employment, the employee shall be entitled to one additional floating holiday, without holiday pay. ARTICLE 19 VACATION 19.1 Regular, full-time employees shall be entitled to the following schedule: From 0 thru 12 months employment From 1 year thru 4 years employment After 4 years thru 10 years employment After 10 years thru 15 years employment After 15 years 6.66 hours per month 80 hours per year 120 hours per year 160 hours per year 8 additional hours for each year up to twenty years for a maximum of 200 hours. 19.2 Vacation shall accrue on the January 1st immediately preceding the anniversary date of employment. An employee may cash out any vacation hours that exceed 80 up to a maximum of 40 hours at the rate of pay in effect at the end of the LLS (Local No. 254) Labor Agreement Page 12 of 17 previous year. An employee may carryover vacation hours; however, there shall be a maximum of 240 hours vacation during any one (1) calendar year, 19.3 One continuous vacation period shall be selected on the basis of seniority until March 1st of each calendar year. ARTICLE 20 UNIFORMS 20.1 The EMPLOYER shall provide requireduniform articles and equipment, ARTICLE 21 INSURANCE 21.1 The EMPLOYER shall contribute 100% of the premium for the single plan, Effective January 1, 2015 the EMPLOYER will contribute One Thousand Two Hundred Ten and 10/100ths Dollars ($1,210.10) per month for the dependent plan. Effective January 1, 2016 the EMPLOYER will contribute One Thousand Two Hundred Thirty and 10/100ths Dollars ($1,230.10) per month for the dependent plan. 21.2 The EMPLOYER will provide a $20,000 term life insurance policy for each employee. 21.3 In the event the health insurance provisions of this Agreement fail to meet the requirements of the Affordable Care Act and its related regulations or cause the Employer to be subject to a penalty, tax or fine, the Union and the Employer will sheet immediately to bargain over alternative provisions so as to comply with the Act and avoid and/or minimize any penalties, taxes or fnes for the Employer. ARTICLE 22 22.1 ARTICLE 23 23.1 ARTICLE 24 24.1 ARTICLE 25 25.1 - LONGEVITY All regular, full-time employees shall be paid longevity according to Appendix B. The length of the employees' full-time employment with the City determines longevity. MILITARY LEAVE The EMPLOYER agrees to allow military leave as provided by Minnesota Statutes, SHIFT DIFFERENTIAL Employees shall be eligible for shift differential of $.50 for hours worked between 8;00 p.m. and 6:00 a.m. WAIVER Any and all prior agreements, resolutions, practices, :policies, rules and regulations, ternns and conditions of employment, to the extent inconsistent with the provisions of this AGREEMENT, are hereby superseded. LEAS (Local No, 254) Labor Agreement Page 13 of 17 25.2 The parties mutually acknowledge that during the negotiations that resulted in this AGREEMENT, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this AGREEMENT for the stipulated duration of this AGREEMENT. The EMPLOYER and the UNION each voluntarily and unqualifiedly waives the right to ;meet and negotiate regarding any and all teens and conditions of employment referred to or covered in this AGREEMENT or with respect to any term or condition of employment not specifically referred to or covered by this AGREEMENT, even though such terms or conditions may not have been within the knowledge or contemplation of either or both of the parties at the time this contract was negotiated or executed. ARTICLE +' 26 DURATION 26.1 The AGREEMENT shall remain in full force and effect for a period commencing JANUARY 1, 2015 through December 31, 2016. In the event a new AGREEMENT is not in effect January 1, 2017 this AGREEMENT shall remain in full force and effect until a successor AGREEMENT is effected. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this day of May, 2015. FOR THE CITY OF STILLWATER: FOR LELS POLICE SERGEANTS, (LOC L N • . 254) LELS {Local No, 254) Labor Agreement Pag. 14 of 17 APPENDIX A The following wage schedule shall be in effect: Effective Effective January 1, 2015 January 1, 2016 $6,820 $7,025 LELS (Local No, 264) Labor Agreement Page 15 of 17 APPENDIX B MONTHLY LONGEVITY SCHEDULE The following longevity schedule shall be in effect: Effective January 1, 2010 After 5 Years $ 92 After 10 Yeats $186 After 15 Years $278 Ater 20 Years $326 LELS (Local No, 254) Labor Agreement Page 16of17 APPENDIX C MEMORANDUM OF UNDERSTANDING CONTRIBUTIONS TO POST EMPLOYMENT HEALTH CARE SAVINGS PLAN LELS LOCAL 254 AND CITY OF STILLWATER This Memorandum of Understanding is entered into between LELS Local #254 ("Union") and the City of Stillwater ("City"), WHEREAS, the City and the Union are parties to a collective bargaining agreement; WHEREAS, IREAS, on September 2, 1997, the City has resolved to provide, at City expense, hospital/medical insurance coverage upon retirement (minimum 10 years of service) to any permanent, full-time employee hired prior to December 31, 1998 (Ordinance 844); and WHEREAS, Minn. Stat. Seo. 352.98 allows the City to sponsor a post employment health care savings program that allows employees to save money to pay medical expenses and/or health insurance premiums after termination of public service. NOW THEREFORE, the parties agree that; 1, All employees, except those who qualify under Ordinance 844, shall be eligible to participate in payoheck deduction program (#2 below). All funds collected by the City on behalf of an eligible employee will be deposited into an employee's Post Employment Health Care Savings Plan account as provided by statute, 2, Eligible employees shall contribute $100 per paycheck to the employee's Post Employment Health Care Savings Plan, 3. Upon separation of employment, employees shall be paid 100% of the severance pay benefit Haat is due to the employee as provided in the collective bargaining agreement. 4, This Memorandum of Understanding shall be in effect beginning April 1, 2015, and shall remain in effect until and unless otherwise amended by the parties in writing, 5. This Memorandum of Understanding represents the full and complete agreement between the parties regarding this matter. IN WITNESS WHEREOF, the parties hereto have executed this Memorandum of Understanding on the__ of May, 2015. FOR THE CITY OF STILLWATER FOR ILLS LOCAL #254 LELS (Local No. 254) Labor Agreement Page 17 of 17 BOARD OF WATER COMMISSIONERS 204 North Third Street P.O. Box 242 Stillwater, MN 55082-0242 Phone: 651-439-6231 • FAX: 651-439-4061 June 11, 2015 Diane Ward 216 4th St N Stillwater, MN 55082 Dear, Diane George Vania's term on the Board of Water Commissioners expires on June 30, 2015. George Vania was the only applicant for the position. It is the desire of the Board of Water Commissioners to ask for Mr. Vania's reappointment, as a member of the Board of Water Commissioners. Sincerely, Steve Speedling President City of Stillwater Board of Water Commissioners RESOLUTION 2015-114 REAPPOINTMENT OF GEORGE VANIA TO BOARD OF WATER COMMISSIONERS NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, George Vania is hereby reappointed to the Board of Water Commissioners with a term ending June 30, 2018. Adopted by the Stillwater City Council this 16th day of June, 2015. Ted Kozlowski, Mayor Attest: Diane F. Ward, City Clerk i11watt THE BIRTHPLACE OF MINNESOTA TO: Mayor & Council Members FROM: Bill Turnblad, Community Development Director DATE: June 12, 2015 RE: Renewal of Cooperative Agreement with Washington County to Administer CDBG and HOME Programs BACKGROUND Since 1994 the City of Stillwater, along with many other cities and townships, have had a Cooperative Agreement with Washington County to manage the local CDBG and HOME programs. Both the Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) programs are administered by the Federal Department of Housing and Urban Development. The Cooperative Agreement has a three year term and an automatic three year renewal unless the City opts out. The next three year cycle begins October 1, 2015. BENEFITS The cooperative arrangement has been beneficial for many reasons. An important benefit is that in lieu of having our own housing program, the Metropolitan Council recognizes this cooperative agreement as a method of partially meeting our regional housing obligations. Also, each year Stillwater residents making at or below 80% of the area's median income' are eligible for no -interest, deferred loans to bring their homes up to code or pay for other necessary home maintenance costs. The loans are paid when the household sells the home. The City is also eligible to request pooled CDBG funds through this agreement. So, for example, in 2004 the City received a quarter of a million dollars through the cooperative partnership for the North Hill sewer project. An indication of the benefit of the cooperative partnership to local jurisdictions is that no city or township has opted out over the years except Woodbury, which hit a population number large enough to become its own entitlement jurisdiction. RECOMMENDATION Staff recommends continuing in the cooperative partnership. If the Council agrees, no action is necessary as the automatic renewal clause will simply take effect. bt attachments: Renewal notice letter FAQ sheet 1 This year a family of four with an income of $65,800 or less would qualify. Washington County May 13, 2015 Ted Kozlowski City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 Received MAY 20 2015 C mrnunity Development Departm9nt Community Services Department SUBJECT: Eligibility for the Federal Community Development Block Grant Program Dear Mayor Kozlowski: We want to take this opportunity to offer your community the option of continued participation with Washington County in the Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) program. Our records show that your community has a signed Cooperative Agreement with the county that has an automatic renewal clause. Federal regulations require Washington County to notify participating communities every three years of their option to "opt out" of the Cooperative Agreement. Since 2001, all of our participating communities have continued their Cooperative Agreements with the county --with the exception of the City of Woodbury whose population became large enough to become their own entitlement jurisdiction. The next three year cycle will begin October 1, 2015 and end September 30, 2018. Annually, Washington County receives approximately one million dollars in CDBG and HOME funds from the US Department of Housing and Urban Development (HUD). Funds are used primarily for community and housing development activities that primarily benefit low to moderate income citizens. As a part of the Washington County program, your municipality --and developers serving your municipality --is eligible to apply for competitive Washington County CDBG and HOME funds. Also as a part of Washington County's program, your citizens may be eligible to apply for the Washington County Owner Occupied Rehabilitation Loan Program. This program serves households who are 80% area median income and below by providing loans up to $18,000 that can improve their home's health, safety and energy efficiency. Federal regulations require that we inform you that being a part of the Washington County program means you cannot apply for CDBG funds administered through the state. However, you would still be eligible to apply for state administered HOME funds. Should you choose to "opt out" of the Washington County CDBG and HOME program, please be advised that you may not have an opportunity to participate in the Community Development Block Grant program with Washington County for the next three years. 0 Service Center Cottage Grove 13000 Ravine Parkway Cottage Grove, MN 55016 Phone: 651-430-4159 Fax: 651-430-4157 TTY: 651-430-4119 0 Service Center Forest Lake 19955 Forest Road North Forest Lake, MN 55025 Phone: 651-275-7260 Fax: 651-275-7263 TTY: 651-275-7264 ❑ Stillwater Government Center 14949 62nd Street North P.O. Box 30 Stillwater, MN 55082-0030 Phone: 651-430-6455 Fax: 651-430-6605 TTY: 651-430-6246 www.co.washington.mn.us Equal Employment Opportunity / Affirmative Action 0 Service Center Woodbury 2150 Radio Drive Woodbury, MN 55125 Phone: 651-275-8650 Fax: 651-275-8723 TTY: 651-275-8653 Please notify the following individuals in writing by June 19, 2015 if you choose to opt out of the program: Linda Bixby Economic Support Division Manager Washington County Community Services 14949 62nd Street North Stillwater, MN 55082 Christine Delarbre Program Manager US Dept of HUD 920 Second Avenues South, Suite 1300 Minneapolis, MN 55402 If you choose to maintain the status quo and remain within the Washington County CDBG Entitlement Community no further action is required. We are pleased with the active participation of many of our municipalities since 2001. Many communities have completed, or are currently implementing, CDBG and HOME projects which will provide community facilities and affordable housing for low- and moderate -income residents. If you have any questions or need assistance, please contact Linda Bixby, Economic Support Division Manager at 651-430-6472 or linda.bixby@co.washington.mn.us. Sincerely, a)--4 Daniel J. Papin Director, Washington County Community Services WASHINGTON COUNTY CDBG AND HOME PROGRAMS FAQ What are CDBG and HOME? The Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) programs are federal funding programs, administered through the Department of Housing and Urban Development (HUD). The CDBG program works to ensure decent affordable housing, to provide services to the most vulnerable in our communities, and to create jobs through the expansion and retention of businesses. The HOME program supports the building, buying, and/or rehabilitating affordable housing for rent or homeownership or providing direct rental assistance to low-income people. Funded activities are generally targeted to households with incomes at or below 80% of the area median income ($65,800 for a family of four). Washington County is eligible to receive a direct allocation of CDBG funds due to having a population over 200,000. Washington County has participated in a multi -county consortium to be eligible for HOME funds. What does it mean to participate in the Washington County CDBG and HOME programs? Participation means that your community's demographics are used in the formula to determine the County's annual funding allocation. HUD determines the amount of each grant by using a formula comprised of several measures of community need, including the extent of poverty, population, housing overcrowding, age of housing, and population growth lag in relationship to other metropolitan areas. There is no cost or other commitment to participation. The benefit to participating is that your community and/or residents have access to funds or funded programs. In 2015, Washington County will receive approximately $1 million between the two programs. What happens if we "opt out" of participating? If a city or township opts out of participating in the CDBG and HOME programs, the County's funding allocation will be adjusted removing that jurisdiction's demographics from the funding formula. The city or township would not be able to access CDBG funds from the County or from the Minnesota Small Cities program. The city or township would be able to access HOME funds from the state of Minnesota, according to their policies. Residents of non -participating jurisdictions are not eligible for county -wide programming funded by the CDBG and HOME programs. What benefit is there to our residents and community? The most widely recognized benefit is access to the Washington County Home Improvement Loan program. Income qualified residents may apply for up to $18,000 in a no -interest, deferred loan to bring their home up to code and make other renovations. The loans are repaid when the household sells or transfers the home. The other county -wide program is the Washington County Crisis Assistance fund. Washington County offers services and assistance to households experiencing or at risk for homelessness to maintain current housing or find stable housing. These programs are available to residents of participating jurisdictions. In addition to the programs operated by the County and HRA, cities and townships may also directly access CDBG and HOME funds to support local needs. What has been funded? Cities across Washington County have used CDBG and HOME funds to ensure their residents have decent and safe living conditions. In the past fifteen years, funding has been provided to areas such as Cottage Grove, Landfall and May Township for public improvements to their streets, sidewalks, curbs and gutters. Lake Elmo used CDBG funds to assist low/mod-income home owners with the cost of replacing the deteriorating gas lines in order to become code compliant. Funding has also been provided for installation of public improvements and facilities; for example, Afton used funding to install a handicapped door at their City Hall in order to ensure their space was accessible to all citizens and Hugo used funds to create a permanent space for a community food shelf. Forest Lake, Saint Paul Park, Scandia and Stillwater were allocated funds in order to bring their housing buildings into code compliance. CDBG funds have been used for acquisition of real property for various purposes benefiting Low -Moderate Income families. For example, vacant property and buildings have been purchased to provide parks and playgrounds in neighborhoods or to build affordable housing units in cities such as Lakeland. Some cities have used funding to construct or rehabilitate neighborhood facilities such as firehouses, public schools and libraries. CDBG and HOME funds have provided cities across Washington County the ability to identify solutions in order address physical, economic, and social deterioration in lower-income neighborhoods and communities. The following progress was achieved through the provision of Washington County's CDBG and HOME funds from 2001 through 2013: Activity Number Assisted Homeowner units constructed and/or rehabilitated 364 Rental housing emits constructed and/or rehabilitated 737 Households assisted with down payment assistance loans 93 Homeless households assisted 14,786 Households served by public improvements 11,005 What will be funded? The 2015 Annual Action Plan has identified the following projects to meet the objectives and outcomes of the consolidated plan in the first year. PROJECTS CDBG HOME GOAL OUTCOME INDICATOR Twin Cities Habitat for Humanity (Hugo) $35,903 Homeowner Units Added: 5 Units Two Rivers Ivy Estates (Forest Lake) $35,903 Homeowner Units Added: 6 units Piccadilly Square (Mahtomedi) $151,513 $101,119 Rental Units Constructed: 79 units Home Improvement Loan Program $130,000 Homeowner Housing Rehabilitated: 7 units HRA Capital Improvements $157,059 Rental Units Rehabilitated: 436 Washington County Crisis Fund $101,209 Homelessness Prevention: 1,140 Persons Assisted Program Administration $134,945 $23,057 Where can I find more information? More information on the CDBG and HOME programs, funding priorities, planning, and performance evaluations can be found on the Washington County HRA's website at http://www.wchra.com/pages/CDBG. Specific questions can be directed to Angie Shuppert, Community Development Programs Manager, at 651-379-9551 or ashuppert@wchra.com. Sti Ilwarer goo— oo— B I R T H P l AGL Of MINNESOTA MEMORANDUM TO: Mayor and City Council •7,t�T FROM: Tim Moore, Superintendent of Public Works DATE: June 12, 2015 SUBJECT: Irrigation Systems Pioneer Park has seen an increase in usage resulting in high maintenance of the turf grass. To improve the quality of turf in Pioneer Park an irrigation system is needed. Stillwater Parks and Recreation Commission approved recommendation of the installation of an irrigation system in Pioneer Park at their April 28, 2014 meeting. This item has been budgeted in Parks Capital Outlay since 2014. Staff has received two quotes for installation of the irrigation system. One is from Water Works Irrigation and one from Mickman Brothers. Water Works Irrigation was the low proposal at $18,900. RECOMMENDATION Staff recommends approval of the proposal from Water Works Irrigation for installation of irrigation system. for $18,900.00. The funds will come from Parks Capital Outlay. St 1 I 1Wa ter 1 I OIRTFIPLACL OF MINNESOIA MEMORANDUM TO: Mayor and City Council FROM: Tim Moore, Superintendent of Public Works ;7 DATE: June 12, 2015 SUBJECT: Myrtle Street Lift Station Rehabilitation Myrtle Street Lift Station was installed in the late 1970's and is a wet well/dry well design of steel construction. This design of lift station was popular during that era but only has a life expectancy of about 40 years. The dry well has deteriorated to the point of costly repairs and this location has a particularly bad solids problem that causes pumps to plug on a regular basis. This is a critical lift station with many homes in the area being close to the elevation of the bottom of which makes the homes prone to flooding if the lift station were to fail. The new design will be a submersible lift station which is less costly to maintain and a safer design. Staff has received two proposals from Bolton and Menk, Inc. and SEH Inc. for engineering services to convert the existing wet well/dry well design to a submersible lift station. Bolton and Menk, Inc. was the lowest at $26, 600 for preliminary design, final design and construction services. Staff has worked with Bolton and Menk Inc. on past city projects and is satisfied with their quality of service. RECOMMENDATION Staff recommends approval of Bolton and Menk Inc. for engineering services on the Myrtle Street Lift Station Rehabilitation project. The funds will come from Sewer Capital Outlay. Memorandum To: Mayor and City Council From: Tim Moore, Public Works Superintendent Date: April 16, 2015 Subject: Lowell Park Restroom Improvement Acceptance of Work and Final Payment DISCUSSION The final work on the above project has been completed. The contractor has submitted their application for payment and required information to allow for final payment. RECOMMENDATION Staff recommends that Council accept the work and authorize final payment to George Siegfried Construction in the amount of $36,122.00 ACTION REQUIRED If Council concurs with staff recommendation, Council should pass a motion adopting Resolution No. 2015- , ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR SOUTH LOWELL PARK RESTROOM IMPROVEMENT PROJECT (Project 2012-05). ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR SOUTH LOWELL PARK RESTROOM IMPROVEMENT PROJECT PROJECT 2012-05 WHEREAS, pursuant to a written contract signed between the City and George Siegfried Construction for the construction of the South Lowell Park Restroom Improvement Project (Project 2012-05) and their work has been completed with regard to the improvement in accordance with such contract, BE IT FURTHER RESOLVED: That the city clerk and mayor are hereby directed to issue a proper order for the final payment of $36,122.00 on such contract, taking George Siegfried Construction receipt in full. Adopted by the Council, this 16th1 day of June 2015. Attest: Diane F. Ward, City Clerk Ted Kozlowski, Mayor MEMORANDUM TO: Mayor and City Council yC FROM: Shawn Sanders; Director of Public Works DATE: June 12, 2015 SUBJECT: 2015 Street Improvement Project Project 2015-02 DISCUSSION The public hearing for the 2015 Street Improvement Project is scheduled for June 16th at 7:00 pm. Attached is a copy of the feasibility report, the public hearing notice sent to the affected property owners and a copy of the preliminary assessment roll. A neighborhood meeting was held for the project earlier this year. The meeting provided an informal opportunity for staff and residents to discuss the proposed project. A presentation on the project will be presented at the public hearing. RECOMMENDATION It is recommended that Council hold the required public hearing. If desired, Council should pass a resolution ordering the improvement and directing the engineer to prepare plans and specifications. It should be noted that the resolution to order the improvement requires a 405ths majority vote. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion adopting RESOLUTION 2015- ORDERING IMPROVEMENT FOR THE 2015 STREET IMPROVEMENT PROJECT (PROJECT 2015-02). ORDERING IMPROVEMENT AND PREPARATION OF PLANS & SPECIFICATIONS FOR THE 2015 STREET IMPROVEMENT PROJECT (PROJECT 2015-02) WHEREAS, a resolution of the City Council adopted on May 19th, 2015 fixed a date for a council hearing on the proposed 2015 Street Improvement project; and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 16t" day of June 2015, at which time all persons desiring to be heard were given an opportunity to be heard thereon; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: i . Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 16t" of June 2015. 3. City of Stillwater Engineering Department is hereby designated as the engineer for this improvement. They shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 16th day of June 2015. Ted Kozlowski, Mayor Attest: Diane F. Ward, City Clerk MEMORANDUM TO: Mayor and City Council FROM: Shawn Sanders, Director of Public Works DATE: May 14th 2015 RE: Feasibility Study for 2015 Street Improvement Project Project No. 2015-02 DISCUSSION For the 2015 Street Improvement Project, a pavement rehabilitation project is proposed on three street segments: Market Drive/North Frontage Road (Market Drive) from Curve Crest Boulevard to Washington Avenue, North Second Street and North Fourth Street from Myrtle Street to Laurel Street. All of these streets are designated Municipal State Aid Streets. Market Drive was originally constructed in 1994 and Second and Fourth Streets were last improved in 1973. Street widths range from 50-54 feet on Market Drive and 40-44 feet on Second and Fourth Streets. Pavement wear consists of rutting and transverse cracking on Second and Fourth Street with an occasional patch that creates rough driving service. The segment on Market Drive has experienced the stripping of the top surface of asphalt with major patching along with transverse cracking that also has created a rough driving surface. It is recommended that a street rehabilitation project occur at this time. PROPOSED PROJECT The proposed project is to remove a portion of the exiting pavement by milling and install new asphalt over the existing pavement and to repair curb and gutter sections, sidewalks and manholes. Also, all pedestrian curb ramps would be upgraded to meet ADA standards along with the truncated domes. Along Market Drive two inches of pavement would be milled and replaced. Other work would consist of replacement of deteriorated curb and gutter sections, and some sidewalk repair. In all, 3,000 feet of street would be unproved. Second and Fourth Street would have one and half inches of pavement milled and overlaid with new asphalt. Sidewalks, curbs and storm sewer, would be replaced, catch basin manholes would be rebuilt and ADA accessible ramps would be installed at all street intersections. For these two streets, 3,540 feet would be improved. PROJECT COST AND FINANCING The total estimated cost of the project is $578,208.00 which includes construction, engineering and administrative costs. It is proposed to finance this cost through assessments and funding through Municipal State Aid. According City Assessment Policy, properties within the Industrial Park shall be assessed 100% of the cost of improvement and all other properties shall be assessed at 80% for mill and overlay projects. It is proposed to assess using the front footage method for all commercial and institutional properties on the project. This amounts to an assessed frontage footage for the Industrial Park of $43.64 per lineal foot and $45.20 per lineal foot for Second and Fourth Street. Residential properties would be assessed based on unit method. This amounts to $4,132 per unit. Corner residential properties would be assessed half this amount or $2,066 per side improved. Apartment units would be assessed one unit plus .2 units per each additional apartment. The assessment policy also considers a credit for streets that are improved prior to their 25 year life and residential lots abutting streets that are designated as a Municipal State Aid Street. Since Market Drive is being improved earlier than its expected 25 year life, a credit will be based of the remaining four years in the life of the street. This amounts to credit of 16% or a $6.98 per lineal foot reduction in the assessed rate for a net rate of $36.66 per lineal foot. Residential properties on Second and Fourth Street North of Mulberry, would get a credit that would lower their unit assessment down to $2,381.75 per lot. A summary of the cost breakdown of the project for the assessed property, the city property and costs is as follows: Property Assessments (Non -City) $300,375.13 City Property (if assessed) $139,000.76 MSAS Residential credit (Second and Fourth Street) $32,390.48 Street Life Credit (Market Drive) $41,503.78 City Responsibility (assessed share) $64,937.96 Total $578,208.00 PROPOSED SCHEDULE (PRELIMINARY) May 21st, 2015 Feasibility Study June 16th, 2015 Public Hearing/Order Improvement July 7th 2015 Approve plans/Order Advertisement for Bids August 18th, 2015 Accept Bids/Award Contract September -October 2015 Construction October 2015 Assessment Hearing RECOMMENDATION Since the project is technically and financially feasible, it is recommended that Council approve the feasibility report for the 2015 Street Improvement Project (Project 2015-02) and order a public hearing to be held on June 16th, 2015 at 7:00 PM. ACTION REQUIRED If Council concurs with the recommendation they should pass a motion adopting Resolution No. 2015- , RESOLUTION RECEIVING REPORT AND CALLING HEARING ON 2015 STREET IMPROVEMENT PROJECT, (PROJECT 2015-02). 2015 Street Improvement Project MINIM MINIM ` ptiE 9SRfT GH pL 111111 *NW 0 • AS Pioneer Park } �f X1) z w O Z z zz 5 0 CHERRY STREET STREET _ cc WEST a 0 z STREET UJ uJ W Ir 0 z RICE STREET 5 110 cc City Haff 0 00 Parking 'Rarfti'p M' r9 r r s ' 111111b. eN 10, 0 Esq 7h tP Legend TYPE 0 0.050.1 MILL Affected Property City Property 0.2 Miles Document Path- Tt2015 PROJECTS%20/5 street oroiecttGI512015 Street Prosect DISPr 2015 Street Improvement Project CURVE CREST BOULEVAR TOWER DRIVE STATE HIGHWAY 36 • 60TH STREET NORTH TOWER DRIVE Legend C691 TYPE STATE HIGHWAY 36 MILL Affected Property City Responsibility 0 220 440 880 Feet Dtxur0401P4t1-T.52015?ROJECTS2O 5streetmotectDIS12415 Street Rreiecl D'Sa THE BIRTHPLACE OF MINNESOTA NOTICE OF PUBLIC HEARING FOR 2015 STREET IMPROVEMENT PROJECT PROJECT 2015-02, L.I. 407 June 1, 2015 Notice is hereby given that the City Council of Stillwater, Washington County, Minnesota, will meet in the Council Chambers of the Stillwater City Hall, 216 N 4th Street, Stillwater, MN 55082 at 7:00 p.m. or as soon as possible thereafter, on Tuesday, June 16th, 2015, to consider the street improvements. The area proposed to .be assessed for such improvement is properties abutting Market Drive/North Frontage Road from Curve Crest Boulevard to Washington Avenue, North Fourth Street from West Myrtle Street to West Laurel Street and North Second Street from West Myrtle Street to West Laurel Street. The estimated cost of the improvements is $578,208.00. A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire to be heard_ with reference to the proposed improvement will be heard at this meeting. Diane Ward City Clerk Published in Stillwater Gazette on June 5th and June 12th, 2015 CITY HALL: 216 NORTH FOURTH STREET • STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 • WEBSITE: www.ci.stillwater.mn.us THE BIRTHPLACE OF MINNESOTA June 1, 2015 «TAXPAYER_NAMECOMPANY» «ADDRESS» «CITY STATE ZIP» Subject: Public Hearing for 2015 Street Improvement Project (Project 2015-02) Dear Property Owner: The City of Stillwater is proposing the 2015 Street Improvement Project, a pavement rehabilitation (mill and overlay) project to improve the driving surface and extend the pavement life. Streets in the project area include: Market Drive/North Frontage Road from Curve Crest Boulevard to Washington Avenue North Second Street from West Myrtle Street to West Laurel Street North Fourth Street from West Myrtle Street to West Laurel Street If the project is approved, a portion of the project costs will be assessed to the property owners. The basis of the assessed costs will be frontage on the street of the improvement for the commercial, institutional and industrial properties and the unit method for residential properties. The proposed assessment for your property described as Parcel No. «GEOCODE» is $«Total Assessment» The City Council accepted the feasibility study for the 2015 Street Improvement Project at the May 19t" City Council meeting. A copy of the feasibility report is enclosed. An official public hearing notice for the project is enclosed. The public hearing for this proposed project is your opportunity to voice your comments prior to the Council making a final decision on whether to proceed with this project. You may participate in the hearing by attending and voicing your comments or by sending a letter to the Council prior to the meeting. The official public hearing for the project will be held in the Council Chambers at City Hall on Tuesday, June 16t", 2015 at 7:00 pm. If you have any questions please give me a call at (651) 430-8835 or send an email to ssanders@ci.stillwater.mn.us. Sincerely, /.LG, X41 L_ Shawn Sanders, Director of Public Works CITY HALL: 216 NORTH FOURTH STREET • STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 • WEBSITE: www.ci.stillwater,mn.us ASSESSMENT PERIOD: YEARS % INTEREST RATE PRELIMINARY ASSESSMENT ROLL 2015 STREET IMPROVEMENT PROJECT PROJECT 2015-02, LI 407 GEOCODE TAXPAYER NAME/COMPANY ADDRESS CITY STATE ZIP # of units assessed _ unit Assessment Lineal ft Asmt Lineal foot asmt street life credit Total Assess PROPERTY ADDRESS 2803020130068 GERBER DANIEL A & ANNE M M 209 LAUREL ST W STILLWATER MN 55082 1 0.5 $1,190.87 $ 1 190.87 209 LAUREL ST W 2803020130069 THE FISHER TRS ATTN CHARLES FISHER 7120 113TH ST W BLOOMINGTON MN 55438 5 0.9 $2,143.57 $ 2,143.57 204 CHERRY ST W 2803020130073 JOZEFOW DANIEL, TERRY & TIMOTHY 515 4TH ST N STILLWATER MN 55082 1 0.5 $1,190.87 _ $ 1 190.87 515 4TH ST N 2803020130074 SCHIRVAR WEND! M 503 4TH ST N STILLWATER MN 55082 1 0.5 _ $1,190.87 $ 1 190.87 503 4TH ST N 2803020130078 DOUGLAS RYAN J & MELISSA 516 2ND ST N STILLWATER MN 55082 1 0.5 $1,190.87 $ 1,190.87 516 2ND ST N 2803020130084 NANCE JANE ANDERS REV TRS 504 2ND ST N STILLWATER MN 55082 1 0.5 $1,190.87 $ 1,190.87 504 2ND ST N 2803020130085 CITY OF STILLWATER _ 216 4TH ST N PO BOX 242 STILLWATER MN 55082 $23,278.59 $ 23 278.59 2803020130087 PRINCE NANCY L PO BOX 2306 STILLWATER MN 55082 1 1 $2,381.75 $ 2.381.75 416 2ND ST _ N 2803020130088 BRAND ERIK C & PAMELA J 119 CHERRY ST E STILLWATER MN 55082 1 0.5 $1,190.87 _ $ 1,190.87 119 CHERRY ST E 2803020130096 HANSEN MARTIN E & JUDITH A 402 2ND STN STILLWATER MN 55082 1 _ 0.5 $1,190.87 $ 1,190.87 402 2ND ST N 2803020130097 PRINCE NANCY L PO BOX 2306 STILLWATER MN 55082 - - - $ - 2803020130101 WEITZEL WILLIAM G & SHERYL L 4000 BRUSH HILL RD NASHVILLE TN 37216 1 0.5 $1,190.87 $ 1,190.87 121 CHERRY ST W 2803020130102 DICKINSON JANE E TRS 122 LINDEN ST W STILLWATER MN 55082 1 0.5 $1,190.87 $ 1,190.87 122 LINDEN ST W 2803020130105 NELSON CHRISTOPHER & NICOLE 402 4TH ST N STILLWATER MN 55082 1 0.5 $1,190.87 $ 1 190.87 402 4TH ST N 2803020130107 ANDERSON PAUL M & DIANE G 420 N 4TH ST STILLWATER MN 55082 1 _ 1 $2,381.75 $ 2,381.75 420 4TH ST N 2803020130108 CLARK CHRISTINE A 118 MAIN ST S STILLWATER MN 55082 4 0.8 $1,905.40 $ 1,905.40 424 4TH ST N N 2803020130109 BUCHANAN ROBIN & JAMES 414 4TH ST N STILLWATER MN 55082 1 1 0.5 $2,381.75 $1,190.87 $ 2,381.75 414 4TH ST 2803020130115 ABI GHANEM GEORGES V 324 N 4TH ST _ STILLWATER MN 55082 1 $ 1 190.87 324 4TH ST N 2803020130116 LOOME THOMAS & KAREN 320 4TH ST N STILLWATER MN 55082 1 1 $2,381.75 $ 2 381.75 320 4TH ST N N W N 2803020130117 PASKVAN JANE E & TIMOTHY J 314 4TH ST N STILLWATER MN 55082 1 1 $2,381.75 $ 2,381.75 314 105 303 4TH LINDEN 4TH 'ST ST ST 2803020130122 GPH STILLWATER LINDEN LLC PO BOX 160488 ALTAMONTE SPRINGS FL 32716 $4,165.26 $2,260.06 _ $ 2,260.06 $ 4 165.26 2803020130125 HELMBERGER GERALD & CATHY 303 4TH ST N STILLWATER MN 55082 2803020130126 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 0.5 $1,190.87 $1,130.03 _ $ 1 130.03 $ 1,190.87 321 4TH 2803020130128 CARLSON JAMES W & CAROL L 321 4TH ST N STILLWATER MN 55082 ST N 2803020130129 ORFF JUDD E & JEANNETTE J 115 LINDEN ST E STILLWATER MN 55082 $2,381.75 $2,712.07 $ 2,712.07 115 LINDEN ST E -- 2803020130130 ASCH DEBORAH K 320 N 2ND ST _ STILLWATER MN 55082 1 $ 2 381.75 320 2ND ST N 2803020130131 URRY DAN W & KATHLEEN 2423 VESTAVIA DR VESTAVIA HILLS AL 35216 1 $2,381.75 $ 2 381.75 316 2ND ST N 2803020130132 FLORENCE ROBERT A _ _ 312 2ND ST N _ STILLWATER MN 55082 1 $2,381.75 $2,381.75 $ 2,381.75 312 2ND ST N 2803020130133 MILLER RICHARD A 304 2ND ST N STILLWATER MN 55082 1 $ 2,381.75 304 2ND ST N 2803020130135 WARD WILLIAM M 302 2ND ST N STILLWATER MN 55082 0.5 $1,190.87 $ 1 190.87 302 2ND ST N 2803020130151 CITY OF STILLWATER 216 4TH ST N PO BOX 242 224 N 4TH ST STILLWATER MN 55082 STILLWATER MN 55082 _ $8,588.22 $ 8 588.22 223 4TH ST N 2803020130152 ARTREACH ALLIANCE _ $4,972.13 $4,972.13 _ $ 4,972.13 224 4TH ST N 2803020130159 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 $ 4,972.13 251 2ND ST N 2803020130162 2803020130163 GARTNER PROP LLC BLOCHER DELMERE B & JANE C 220 MYRTLE ST 308 2ND STN STILLWATER MN 55082 $4,520.11 $ 4 520 11 STILLWATER MN 55082 _ 1 $2,381.75 $ 2 381.75 308 2ND ST N 2803020130165 FLYING DUTCHMAN LLC 9351 OTCHIPWE AVE N STILLWATER MN 55082 $1,446.44 $ 1,446A4 217 2ND ST N 2803020130166 BRINE JOHN L III & THERESA G 10245 PERKINS AVE N STILLWATER MN 55082 1 $2,381.75 $ 2,381.75 2803020130168 MCALLISTER MURRAY J & HEIDI H 410 4TH STN STILLWATER MN 55082 _ 1 $2,381.75 $ 2 381.75 410 _ 4TH ST N 2803020130169 DAVID LEVY 2012 GENERATION SKIPPING TRS 348 MINNESOTA ST S BAYPORT MN 55003 0.50 $1,190.87 $ 1.190.87 306 4TH ST N 2803020130188 PRTS COMMON ELEMENT 14949 62ND ST N STILLWATER MN 55082 $16,494.35 $ 16,494.35 2803020130285 STILLWATER LEASED HSNG ASSOC 2905 NORTHWEST BLVD # 150 PLYMOUTH MN 55441 $13,063.13 $ 13,063.13 212 2ND ST N 2803020140035 E2 HOLDINGS LLC 225 2ND ST N STILLWATER MN 55082 $2,260.06 $ 2,260.06 225 2ND ST N 2803020140038 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 $678.02 $ 678.02 2803020410094 GARTNER PROP LLC 220 MYRTLE ST _ STILLWATER MN 55082 $3,164.08 $5,122.19 $ 3,164.08 123 2ND ST N 2803020410122 MARINE LEASING 241 INTERLACHEN WAY STILLWATER MN 55082 $ 5,122.19 201 ST N 2803020410125 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 $2,086.03 $ 2 086.03 _2ND 12803020410126 GARTNER PROP LLC 220 MYRTLE ST STILLWATER MN 55082 $3,790.12 $ 3 790.12 220 MYRTLE ST E 2803020420073 TRINITY LUTHERAN CHURCH _ 115 4TH ST N PO BOX 339 STILLWATER MN 55082 $7,910.20 $ 7,910.20 115 3RD ST N 2803020420074 ASCENSION CHURCH 215 N 4TH ST STILLWATER MN 55082 $5,650.14 $ 5,650.14 215 4TH ST N 2803020420077 TRINITY LUTHERAN CHURCH 115 N 4TH ST PO BOX 339 STILLWATER MN 55082 $6,780.17 $ 6 780.17 2803020420078 STILLWATER WATER DEPT 216 N 4TH ST STILLWATER MN 55082 _ $3,390.09 $ 3,390.09 204 3RD ST N 2803020420079 MUNICIPAL BLDG & FIRE STATION 216 4TH ST N STILLWATER MN 55082 $14,690.37 $ 14 690.37 216 4TH ST N 2803020420171 TRINITY LUTHERAN CHURCH 115 4TH ST N PO BOX 339 STILLWATER MN 55082 $11,526.29 $ 11.526.29 1 of 2 6/12/2015 ASSESSMENT PERIOD: YEARS % INTEREST RATE PRELIMINARY ASSESSMENT ROLL 2015 STREET IMPROVEMENT PROJECT PROJECT 2015-02, LI 407 GEOCODE TAXPAYER NAME/COMPANY ADDRESS CITY STATE ZIP # of units assessed unit Assessment Lineal ft Asmt Lineal foot asmt street life credit Total Assess PROPERTY ADDRESS 2803020420176 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 $9,618.35 $ 9,618.35 2803020420178 102 SECOND LLC 2842 NIGHTINGALE CT _ STILLWATER MN 55082 $1,130.03 _ $ 1,130.03 _ 2803020420179 102 SECOND LLC 2842 NIGHTINGALE CT STILLWATER MN 55082 $6,780.17 $61,303.76 $9.808.60 $ 6,780.17 $ 51,495.16 2021 _ MARKET DR 3203020330004 DAYTON HUDSON CORP PO BOX 9456 MINNEAPOLIS MN 55440 3203020330005 STILLWATER MP 11 LLC & CHASE PROPERTIES 3333 RICHMOND RD # 320 BEACHWOOD OH 44122 BEACHWOOD OH 44122 _ $8,655.50 $29,846.25 $1,384.88 $4,775.40 $ 7,270.62 1901 MARKET DR 3203020330014 STILLWATER MP 1 LLC & CHASE PROPERTIES _ 3333 RICHMOND RD # 320 $ 25,070.85 2080 MARKET DR 3203020330015 STILLWATER MP 1 LLC & CHASE PROPERTIES 3333 RICHMOND RD # 320 BEACHWOOD OH 44122 $6,372.59 $1.019.61 $ 5,352.97 1920 MARKET DR 3203020330016 STILLWATER MP III LLC & CHASE PROPERTIES 3333 RICHMOND RD # 320 BEACHWOOD OH 44122 $10,671.31 $1.707.41 $ 8,963.90 3203020330018 HOLIDAY STATIONSTORES INC ATTN TAX DEPT 4567 AMERICAN BLVD W BLOOMINGTON MN 55437 _ $12,825.91 $2 052.15 $ 10 773.77 1835 MARKET DR 3203020340001 CENTRAL BANK PO BOX 225 STILLWATER MN 55082 $10,124.92 $1,619.99 $ 8,504.93 $ 14,863.47 2270 2050 FRONTAGE FRONTAGE RD RD W 3203020340009 DAIGLE GREGORY E & DEBORAH A PO BOX 194 STILLWATER MN 55082 $17,694.60 $2,831.14 3203020340010 STILLWATER SUPER 8 PARTNERSHIP PO BOX 388 PARK RAPIDS MN 56470 $9.164.80 $1,466.37 $ 7,698.43 $ 7,331.84 2190 2200 FRONTAGE FRONTAGE RD RD W 3203020340011 ST CROIX REAL ESTATE PARTNER 231 MAIN ST NW ELK RIVER MN 55330 _ $8,728.38 $1,396.54 city of Stllwater $84,010.63 $13,441.70 $ 70,568.93 fronatge road 2 of 2 6/12/2015 Date: June 11, 2015 TO: Mayor and Council FROM: Diane Ward, City Clerk SUBJECT: Sunday Off -sale Growlers - Sunday Hours Brew Pubs On -sale Intoxicating Hours of Operation During the 2015 Legislative Session, Sunday Off -sale for Growlers and the hours of operation "Bloody Mary" bills were approved by the legislature subject to individual City approvals. Attached is an ordinance amending the Chapter 43, Liquor to reflect those changes should Council allow for the Sunday Off -sale Growlers (effective after passage - 2nd reading and publication) and change the starting intoxicating liquor service hour for on -sale from 10:00 a.m. to 8:00 a.m., (effective July 1, 2015). Also included in the ordinance is a section on "Brew Pubs" as they are becoming more popular. St. Paul just passed their ordinance on the Sunday Growlers with hours of operation from 8:00 a.m. to 8:00 p.m. The recommendation fees and hours of operation are as follows: Sunday Off -Sale Growlers - No additional fee to their Off -sale License, however Sunday operation hours should be 8:00 a.m. to 8:00 p.m. Brew Pubs - according to State Statute brew pubs may be issued an on -sale intoxicating or 3.2 liquor license. In keeping with fee schedule of our on -sale intoxicating licenses that fee would be $2,887.50 - our 3.2 liquor license fee is $162.75. It is recommended that Brew Pubs pay the same as our regular on -sale intoxicating liquor license holders. This addition fee should be set by Council resolution. ACTION REQUIRED: If Council wishes to amend the Liquor Ordinance to include changes relating to beginning service hour (8:00 a.m.), Brew Pubs and Sunday Growler sales and operation hours, they should pass a motion approving the 2nd of the attached ordinance and approve a resolution adopting the fees. ORDINANCE NO. 1078 AN ORDINANCE AMENDING THE STILLWATER CITY CODE SEC. 43-70, SUBD. 1, SEC. 43-71, SUBD. 1. AND SEC. 43-74, SUBD. 2 The City Council of the City of Stillwater does ordain: 1. Amending. The City Code is amended by adding Sec. 43-70, Subd. 1(6) and (7) to the City Code that will hereafter read as follows: "(6) Brew Pubs, as defined by Minnesota Statute §340A.101, Subd. 3a, for use in a restaurant operated in the place of manufacture. "(7) Brewer Tap Rooms, as defined by Minnesota Statute §340A.26, for the sale of malt liquor produced on the premises." 2. Amending. The City Code is amended by adding Sec. 43-71, Subd. 1(a), (b) and (c) to the City Code that will hereafter read as follows: "Subd. 1(a) Brewer Tap Rooms, as defined by Minnesota Statute §340A.26, for the sale of malt liquor produced on the licensed premises or adjacent premises. "Subd. 1(b) Brewer Pubs, as defined by Minnesota Statute §340A.101, Subd. 3(a), for the sale of malt liquor produced and packaged on the licensed premises. "Subd. 1(c) Small Brewers, as defined by Minnesota Statute §340.28, provided that the amount sold at off sale may not exceed 500 barrels annually." 3. Amending: The City Code is amended by changing Sec. 43-74, Subd. 2, to the City Code that will hereafter read as follows: "All references to "10:00 a.m." be changed to "8:00 a.m." effective July 1st, 2015; and "the reference to "25 guests" be changed to "30 guests.' 4. Saving. In all other ways the City Code with remain in full force and effect. 5. Effective date. This ordinance will be in full force and effect from and after its passage and publication according to law. Adopted by the City Council the 16th day of June, 2015. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F. Ward, Clerk ORDINANCE 1079 AN ORDINANCE AMENDING CHAPTER 51, SECTION 51-9 OF THE STILLWATER CITY CODE, SPECIAL VEHICLE ON ROADWAY The City Council of the City of Stillwater does ordain: 1. AMENDING. The Stillwater City Code, Section 51-9 Subd. 1(e) is hereby modified to read as follows: The application must be accompanied by payment of the annual permit fee as set from time to time by the city council by resolution. 2. SAVING. In all other ways, the City Code will remain in full force and effect. 3. EFFECTIVE DATE. This ordinance will be in effect from and after its passage and publication according to law. Adopted by the City Council of the City of Stillwater this 16th day of June 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk Date: June 1, 2015 TO: Mayor & Council FROM: Diane Ward, City Clerk SUBJECT: Housekeeping Change to Utility Billing Ordinance The ordinance reflected an actual fee for the utility billing penalty which was different than what Council approved in January. The attached ordinance reflects the penalty charges will be established by resolution of the City Council from time to time. RECOMMENDATION: Approve the first reading of the ordinance. ACTION REQUIRED: If Council approves the staff recommendation they should pass a motion approving the 1St reading of this ordinance with the second reading to be held at the June 16th meeting. ORDINANCE 1080 AN ORDINANCE AMENDING THE STILLWATER CITY CODE SEC. 56-4 The City Council of the City of Stillwater does ordain: 1. Amending. The City Code is amended by adding Sec. 56-4 Subd. 3 to the City Code that will hereafter read as follows: "(6) Subd. 3 Penalty Charge — Each quarter utility billing for utility fees not paid within 70 days of being due will incur an initial penalty charge; and an additional penalty charge if certified for collection with the real estate taxes; each penalty charge in an amount as established by resolution of the City Council from time to time." 2. Saving — In all other ways the City Code with remain in full force and effect. 3. Effective date. This ordinance will be in full force and effect from and after its passage and publication according to law. Adopted by the City Council the day of , 2015. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F. Ward, Clerk Memorandum To: Mayor and City Council From: Diane Ward, City Clerk Date: 6/11/2015 Subject: Amendment to Small Brewer Off -sale Liquor License - Sunday Growler Sales DISCUSSION: An application for an amendment to the Small Brewer Off -sale Liquor License for Sunday Sales has been received from Lift Bridge Brewery. RECOMMENDATION: Staff recommends approval conditioned upon the approval of the amended ordinance and publication thereof, and Minnesota Liquor Control. ACTION REQUIRED: If Council concurs with the recommendation, they should pass a motion adopting a resolution entitled "Approving Amendment to Small Brewer Off -sale Liquor License to Lift Bridge Brewing Technologies, LLC" contingent upon the ordinance approval/publication and Minnesota Alcohol & Gambling Enforcement Division. APPROVING AMENDMENT TO SMALL BREWER OFF -SALE LIQUOR LICENSE TO LIFT BRIDGE BREWING TECHNOLOGIES, LLC WHEREAS, a request has been received from Lift Bridge Brewing Technologies, LLC for an amendment to their Off -sale Liquor License to include Sunday sales as permitted by Minnesota Statutes 340A.301, subdivision 6d. , hours of operation determined by the City Council on June 16, 2015; and WHEREAS, approval is contingent upon fulfilling all requirements to hold an Small Brewer Off -sale Liquor License, the satisfactory and approval and Minnesota Alcohol & Gambling Enforcement Division NOW THEREFORE, BE IT RESOLVED that the City Council of Stillwater, Minnesota, hereby approves an amendment to their Off -sale Liquor License to include Sunday sales with the operation hours as previously determined by the City Council. Adopted by Council this 16th day of June, 2015 Ted Kozlowski, Mayor Attest: Diane F. Ward, City Clerk CITY COUNCIL MEETING DATE: June 16, 2015 REAGRDING: Bergstein Reuse Study Draft PREPARED BY: Abbi Jo Wittman, City Planner BACKGROUND As the Council is aware, the City was awarded two grants to fund a reuse study for the Bergstein Shoddy Mill and Warehouse. The goal of the study is to develop recommendations for reuse of the buildings so that the City can start preparations, including the development of construction documents, for the rehabilitation. The study team interviewed over 40 members of the community, city staff and appointed and elected officials to offer contributions to the potential reuse and rehabilitation of the structures. A draft study is attached for the Council's review. DRAFT STUDY SYNOPSIS The draft plan indicates that despite their external appearances, the two structures are "extraordinarily simple in construction, which will make restoration work relatively inexpensive. Interior spaces retain very little historic fabric, making them virtually blank slate for adaptive reuse." However, in their present condition, the structures are susceptible to vandalism. Additionally, while the stone Mill and the first floor of the Warehouse have great potential for restoration, rehabilitation and reuse, "...the upper level [of the Warehouse] has structural and accessibility issues that would make restoration unlikely." Based on the input received in the interview process, the study team suggests "...the buildings could function in part as a gateway for visitors to Stillwater... a general consensus that restrooms and a picnic area should be included as part of any redevelopment and that vehicle parking should be limited...that any commercial enterprise housed...should not compete with existing local businesses." A number of agencies and organizations including National Park Service, Department of Natural Resources, Jewish Historical Society of the Upper Midwest, ArtReach St. Croix, Washington County Historical Society, and Transition Stillwater indicated their willingness to partner with the City of Stillwater for programming and exhibits in an around the Warehouse and Mill buildings. The study acknowledges "...[a]s public buildings, the mill and warehouse have limited potential to generate sufficient revenue to offset the costs of rehabilitation and ongoing operation. If the buildings are to be rehabilitated, the city will probably have to fund the work...[o]Officials and residents generally seemed willing to support some public investment in Draft Reuse Study CC: June 16, 2015 Page 1 of 4 the property, but there was also agreement that the rehabilitation should be accomplished as cost effectively as possible, and that an effort should be made to generate some sort of revenue stream or barter arrangement that would reduce ongoing operating and maintenance expenses." However, "[b]ecause of the buildings' simplicity and relative lack of character - defining original interior features, no extraordinary measures or artisanal skills will be required to return them to functional condition....substantial reinforcement of the upper level floor system in the Warehouse would be required to return that portion of the building to active use." IDENTIFIED ALTERNATIVES The study team addressed the following alternatives for the structures: ALTERNATIVE DISCUSSION DEMOLITION This alternative would entail removal of the buildings and restoration of the site to a natural condition. This alternative was viewed as an undesirable option given the investment incurred on their relocation as well as their status as a St. Croix River Crossing mitigation item. DO NOTHING This alternative suggests the City leave the buildings in their current form. This would further expose the buildings to future vandalism and the City to potential liabilities. While it would require minimal funding, the structures would continue to be visually intrusive. Furthermore, no action will allow the deterioration of the buildings to occur. STABILIZATION/ MOTHBALLING This alternative addresses minor structural changes to stabilize the buildings and slow down the deterioration of the buildings. It is indicated the buildings could be utilized for storage. This would further expose the buildings to future vandalism and the City to potential liabilities. While it would also require minimal funding, the structures would continue to be visually intrusive. EXTERIOR -ONLY REHAB This alternative suggests the City may restore the exterior facades of the buildings to their original condition, making them more visually appealing. Under this circumstance, no active use of the building would be established. PARTIAL REHAB This alternative suggests a restoration of the exterior of the structures with the Warehouse being utilized for visitor services, trailside amenities and community programming and events. The Mill could serve as a snack bar, bike repair or rental facility or other trailside amenity. Draft Reuse Study CC: June 16, 2015 Page 2 of 4 Jijwate THE OF MINNESOIA RECOMMENDATIONS STUDY TEAM The reuse study team is recommending the City elect to partially rehabilitate the two structures for seasonal use. This would include full exterior restoration, interior renovation of the Mill as well as renovation of the first floor of the Warehouse. Where the Warehouse could provide services (restrooms, snacks, etc.) and visitor services/programming, the Mill could serve as repair or rental facility for bikes or other recreational equipment. The National Park Service had indicated their willingness to utilize a portion of the Warehouse as a visitor contact station for the St. Croix National Scenic Riverway in exchange for seasonal programming and oversight of the property. The NPS has indicated they are not favorable to providing Stillwater -area visitor services information. Additional programming would be provided by the Minnesota Department of National Resources, local non -profits (environmental, historical, arts, performance, and sustainability). Amenities and day-to-day maintenance would be provided through a low-cost or no -cost lease agreement between the city and a private concessionaire (rentals, snack shop, etc.). The concessionaire would take care of day-to-day maintenance and security and would take the lead in scheduling events. Additionally, the study indicates the city should create a steering committee to prepare specific programming activities for the development of construction documents. The steering committee would develop a strategic program plan which would influence what kind of building improvements are needed. These improvements would be incorporated into construction documents. HPC At their regularly -scheduled meeting in June, the Heritage Preservation Commission (HPC) reviewed the draft study. The Commission discussed each of the alternative reuse identified by the reuse study team to formulate a recommendation to the Council. The HPC's recommendation is two -fold: • Stabilize and Exterior Rehabilitation: The HPC recommended this as a near-term solution to potential vandalism, further deterioration and general unsightliness. It was Draft Reuse Study CC: June 16, 2015 Page 3 of 4 FULL REHAB This alternative would include full exterior restoration and interior reconstruction for both buildings, including improvements for year-round use. The study indicates this is the highest cost alternative which may not produce the greatest return on investment. RECOMMENDATIONS STUDY TEAM The reuse study team is recommending the City elect to partially rehabilitate the two structures for seasonal use. This would include full exterior restoration, interior renovation of the Mill as well as renovation of the first floor of the Warehouse. Where the Warehouse could provide services (restrooms, snacks, etc.) and visitor services/programming, the Mill could serve as repair or rental facility for bikes or other recreational equipment. The National Park Service had indicated their willingness to utilize a portion of the Warehouse as a visitor contact station for the St. Croix National Scenic Riverway in exchange for seasonal programming and oversight of the property. The NPS has indicated they are not favorable to providing Stillwater -area visitor services information. Additional programming would be provided by the Minnesota Department of National Resources, local non -profits (environmental, historical, arts, performance, and sustainability). Amenities and day-to-day maintenance would be provided through a low-cost or no -cost lease agreement between the city and a private concessionaire (rentals, snack shop, etc.). The concessionaire would take care of day-to-day maintenance and security and would take the lead in scheduling events. Additionally, the study indicates the city should create a steering committee to prepare specific programming activities for the development of construction documents. The steering committee would develop a strategic program plan which would influence what kind of building improvements are needed. These improvements would be incorporated into construction documents. HPC At their regularly -scheduled meeting in June, the Heritage Preservation Commission (HPC) reviewed the draft study. The Commission discussed each of the alternative reuse identified by the reuse study team to formulate a recommendation to the Council. The HPC's recommendation is two -fold: • Stabilize and Exterior Rehabilitation: The HPC recommended this as a near-term solution to potential vandalism, further deterioration and general unsightliness. It was Draft Reuse Study CC: June 16, 2015 Page 3 of 4 Jijwate THE B I R 1 H P l A r; E Of- MINNESOIA determined this action would help preserve the historic buildings for future interior renovation. ■ Partial Interior Rehabilitation: The HPC recommended this as the preferred alternative. While the HPC acknowledges the use is entirely up to the City Council, the HPC's desire is to see the buildings restored and put back into use. COUNCIL DISCUSSION AND ACTION The Council should discuss the draft study alternatives and recommendations provided by the study team and the HPC in relationship to the possible future of these buildings. Based on those discussions, the Council should identify a preferred restoration and rehabilitation option for incorporation into the final reuse study. The final study will then include cost estimates and an interpretation plan based on the desired alternative of the Council. Also, staff would like to note at this time there are no funds budgeted for these two publicly owned structures. In preliminary conversations with the reuse study team, the development of construction documents for the exterior restoration and partial interior rehabilitation (as recommended by the HPC) are estimated to cost $70,000. Staff recommends that the City Council would approve the inclusion of this $70,000 item in the 2016 CIP. There is a fair likelihood that up to $35,000 of that construction document money could come from grants. The source of the other $35,000 has not been identified yet. Draft Reuse Study CC: June 16, 2015 Page 4 of 4 A Historic Property Reuse Study of the Bergstein Shoddy Mill Stillwater, MN John Lauber and Company LLC Claybaugh Preservation Architecture Inc 2015 A Historic Property Reuse Study of the Bergstein Shoddy Mill Stillwater, MN CONTENTS Background The Project Team Approach Issues Analysis Disposition Alternatives Use Alternatives Recommendations Next Steps Bibliography History and Interpretation MnDOT Move Photos Existing Conditions Photos Existing Conditions, Code Analysis, and Rehabilitation Recommendations Existing Conditions Drawings Schematic Design Drawings Structural Analysis Cost Estimates Financial Analysis List of Interviewees Examples of Similar Projects Urban Ag Center Amended National Register Nomination Prepared for the City of Stillwater by John Lauber and Company LLC Claybaugh Preservation Architecture Inc 2015 2 911 ACKNOWLEDGEMENTS This program is financed in part with federal funds from the National Park Service, U.S. Department of the Interior. However, the contents and opinions do not necessarily reflect the views or policies of the Department of the Interior, nor does the mention of trade names or commercial products constitute endorsement or recommendation by the Department of the Interior. This program receives federal financial assistance for identification and protection of historic properties. Under Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975, as amended, the U.S. Department of the Interior prohibits discrimination on the basis of race, color, national origin, disability, or age in its federally assisted programs. If you believe you have been discriminated against in any program, activity, or facility as described above, or if you desire further information, please write to: Office for Equal Opportunity National Park Service 849 C Street, NW Washington, DC 20240. PROJECT BACKGROUND The Moritz Bergstein Shoddy Mill and Warehouse are the remaining structures from what was originally a complex of six buildings located above the St. Croix River in Oak Park, Minnesota. The structures were listed on the National Register of Historic Places in 2008 under Criterion A as an intact example of a property providing insight into the daily living patterns of Germanic -Jewish immigrants to Minnesota, and their efforts to sustain themselves in a new land. The mill and warehouse building were moved to their current location on the St. Croix River in 2012 in keeping with a Section 106 mitigation agreement completed as part of planning for the new St. Croix River Bridge. The buildings are now owned by the City of Stillwater, and the new site will be a focal point within Bridgeview Park, a new city park which will eventually be connected to the planned Loop bicycle and pedestrian trail, and may also eventually be provided with transient docking facilities for boaters on the St. Croix. The park will serve as a gateway that will help introduce visitors to the resource -rich historic community of Stillwater. Recognizing that the Bergstein property could play an important role in the community's efforts to foster historic preservation and heritage tourism in the area, the City of Stillwater and the Stillwater Heritage Preservation Commission issued a request for proposals in 2014, seeking a team of preservation professionals to conduct a historic property reuse study for the Mill and Warehouse. In response to that solicitation, preservation consultants and experienced reuse study leaders John Lauber and Bob Claybaugh made a scoping visit to the property on 5 November 2014, meeting with city planner Abbi Jo Wittman, touring and photographing the buildings, and discussing aspirations and expectations for the reuse study project. Prior to that visit, both consultants had reviewed a number of documents tracing the history, significance and preservation of the Mill and Warehouse. Bob Claybaugh had first become familiar with the Bergstein complex as part of a Relocation Feasibility Study he had completed for the Minnesota Department of Transportation in 2005. The co -principal investigators for the Bergstein Shoddy Mill project exceed the Secretary of the Interior's Professional Qualification Standards for history, architectural history, and historical architecture. All work on the project was completed in accordance with guidelines established in A Primer for Historic Properties Reuse Teams in Minnesota. The results of our investigation are presented in the pages that follow. THE PROJECT TEAM John Lauber Architectural Historian/Preservation Planner John Lauber served as co -principal Investigator for the Bergstein Shoddy Mill reuse study and his firm, John Lauber and Company LLC, served as prime contractor. John exceeds the Secretary of the Interior's Professional Qualification Standards for both History and Architectural History. Robert Claybaugh, AIA Historical Architect Robert Claybaugh served as co -principal Investigator for the Bergstein Shoddy Mill reuse study. Bob exceeds the Secretary of the Interior's Professional Qualification Standards for Historic Architecture. Bob is a licensed architect in the states of Minnesota, Wisconsin, and Missouri. Daniel Hoisington Historian and Interpretive Specialist Dan Hoisington served as the interpretive specialist for the Bergstein Shoddy Mill Reuse Study. Dan is principal of Hoisington Preservation Consultants --a cultural resource management firm headquartered in Roseville, Minnesota. He exceeds the Secretary of the Interior's Professional Qualification Standards for History and Architectural History. Jon Commers Planner/Development Specialist Jon Commers served as financial analyst for the Bergstein Shoddy Mill Reuse Study. Jon is principal of Donjek, a public finance, project management, and public policy consulting firm based in St. Paul. Gene Dwyer Structural Engineer Gene Dwyer, PE, of LS Engineers in Le Sueur served as structural consultant for the Shoddy Mill study. Gene has previously collaborated with the co -principal investigators on historic structure reports and reuse studies for a variety of historic properties throughout Minnesota. PP rroftniol de emkn wo.,., Professional Project Management Cost Estimators Cost estimates for proposed work on the Shoddy Mill property were prepared by Professional Project Management, a Twin Cities -based construction management firm. Bergstein Shoddy Mill 2 Reuse Study APPROACH In its proposal, the project team outlined the following goals for the Bergstein Shoddy Mill Reuse Study: -Engaging and leading citizens of Stillwater through a systematic and inclusive study process, gathering and providing the facts they will need to make an informed decision about the future of this historically significant property. - Evaluating the historical integrity, defining characteristics, current condition, and adaptability of the buildings and site. - Examining the realities of the local political, social, recreational, business and economic environment and outlining a range of practical and achievable alternatives for rehabilitating and utilizing the buildings and site. - Understanding that preservation and reuse of any historic buildings is inherently an exercise in sustainability, evaluate additional opportunities for integrating sustainable practices into any reuse scenario for the buildings and site. - Identifying potential tenants, concessionaires, developers, and other partners who may contribute to a viable reuse of the building and site. - Identifying life safety, building code and accessibility requirements that must be addressed as part of a reuse plan. - Describing alterations that may be required to accommodate new uses of the property. - Identifying opportunities for interpreting the history and significance of the buildings. - Outlining an orderly plan for completing rehabilitation work. Quantifying costs and phasing of proposed work. - Providing information about grants and other sources of revenue for reuse scenarios. Specific steps in the study process included: Pre Contract Site Visit On 5 November 2014, John Lauber and Bob Claybaugh traveled to Stillwater to meet with planner Abbi Wittman and tour and photograph he Shoddy Mill site and buildings. Information gathered during this visit was used to assemble the project team and develop a proposal specifically tailored to the requirements of the Bergstein project. Background Research The Bergstein Shoddy Mill has been the subject of an extensive series of studies completed over the past 20 years. These include historic properties surveys, determinations of National Register Eligibility, environmental impact statements, relocation studies, and park/trail plans. The reuse study team began its work on the reuse study project by reviewing these documents. Site Visits Much of the information for the reuse study was gathered through field inspections of the buildings and site. The fieldwork phase of the project began on 29 December 2014, when John Lauber and Bob Claybaugh participated in a project startup meeting with Abbi Wittman to discuss the reuse study process, schedule, and expectations. Following the meeting, the team leaders completed a preliminary inspection of the buildings, completing baseline documentation. Team leaders returned to the site on 9 January 2015 Bergstein Shoddy Mill 3 Reuse Study for an intensive evaluation of the physical integrity, salient features and existing conditions of both structures, taking measurements, photographs and field notes. On 27 January 2015, the leaders returned to the site with structural engineer Gene Dwyer, to complete supplemental documentation and participate in a structural analysis of both buildings. On 2 February 2015, the team leaders and project historian Dan Hoisington attended a meeting of the Stillwater Heritage Preservation Commission to discuss the reuse study process and present preliminary findings from the field assessments. Interviews and Public Meeting Team members John Lauber, Bob Claybaugh, and Dan Hoisington were in Stillwater from 24-26 March for intensive interviews with more than forty public officials, agency representatives, local business and tourism leaders, members of the arts and non-profit community, and other stakeholders. Team members John Lauber, Bob Claybaugh, Dan Hoisington, and Jon Commers returned to Stillwater on 30 March for additional interviews and a public meeting attended by approximately two -dozen local citizens. In meeting, the team presented a visual tour of the site and buildings, discussed the physical condition and adaptability of the structures, summarized findings from the interviews, and solicited opinions from attendees regarding opportunities, obstacles, and objections for potential reuse. A shoddy "devil," used to shred fabric scraps for reuse. Bergstein Shoddy Mill Reuse Study 4 ISSUES ANALYSIS Drawing on information gathered during three days of focused interviews and a public meeting, the reuse team compiled a listing of issues that should be considered as the community ponders the future of the Shoddy Mill property. Historic Preservation Issues The citizens of Stillwater have demonstrated their appreciation for history and historic preservation for many years. The city brands itself as "The Birthplace of Minnesota." The iconic Stillwater Lift Bridge, Commercial Historic District, Territorial Prison Site and a host of other landmarks have helped make the city a destination for tourists, and tourism plays an important role in the local economy. The community has an active Heritage Preservation Commission, and is home to the Washington County Historical Society. Despite their long history, the Shoddy Mill and Warehouse are new to Stillwater. The buildings were originally part of a larger complex located in nearby Oak Park Heights, and were moved to their present location in 2012 as part of mitigation for the new St. Croix River Bridge. The buildings were listed on the National Register of Historic Places in their original location and, as part of a Memorandum of Agreement between the Minnesota Department of Transportation, the Minnesota State Historic Preservation Office and others, will retain their National Register status despite the move. An amendment to the original nomination has been prepared and is ready for submittal to the MnSHPO. The property's National Register status and subsequent mitigation efforts have provided a great deal of historical information about the activities that took place in the buildings. MnDOT, the city of Stillwater, the MnSHPO and others have invested significant time and money to document and move the buildings, and have a stake in ensuring their preservation. The site selected for relocation of the Bergstein buildings is adjacent to the archaeological ruins of the Hersey and Bean Lumber and Planing Mills, which closely reflect the industrial history of Stillwater. By contrast, the Shoddy Mill and Warehouse are most significant as an example of an industry practiced the St. Croix River Valley's small population of Jewish immigrants. Because the buildings were not originally part of Stillwater's built environment, and because they reflect a little known aspect of the area's history, the mill and warehouse are unfamiliar to most residents of the community. The buildings are physically nondescript, and timeworn, and are therefore not visually obvious landmarks. The buildings are extraordinarily simple in construction, which will make restoration work relatively inexpensive. Interior spaces retain very little historic fabric, making them virtually blank slate for adaptive reuse. Restoration will make buildings more visually appealing. Bergstein Shoddy Mill 5 Reuse Study Design Issues The Shoddy Mill and Warehouse are extremely simple buildings. The Warehouse is a simple wood -frame building combining traditional timber framed structural elements with conventional balloon framing. The Mill building is crudely constructed of local stone, with a roof supported on salvaged iron rafters, reflecting the history of the site as an early recycling center. Despite a number of alterations to the exterior of the warehouse, including installation of an overhead garage door, wide Masonite lap siding and alterations to a number of the original window openings, a substantial amount of original exterior fabric remains in place. Original materials include wood drop siding, the large sliding doors on the east and west ends, some original window trim, cornice moldings and beadboard soffits. Exposed timber framing and the windlass and hopper on the upper level are virtually the only original features remaining on the interior of the Warehouse. The Mill building is essentially a stone shell, with no original interior features. Both buildings were placed on new foundations as part of the move in 2012. Utility connections were run to the site at that time, and the lack of floor slabs and simple construction, especially of the warehouse building, would make connections relatively easy. Because of the buildings' simplicity and relative lack of character -defining original interior features, no extraordinary measures or artisanal skills will be required to return them to functional condition. The Warehouse is in need of some structural repair, including replacement of a missing column near the west end and reinforcement of temporary repairs to the lower portions of studs. Substantial reinforcement of the upper level floor system in the Warehouse would be required to return that portion of the building to active use. At this point it seems unlikely that the either structure will used in the winter. However, it would be easy to insulate the Warehouse building and install a radiant heating system in a new concrete floor slab to prepare the structure for eventual year around use. The large original sliding doors at each end could be opened in the summer to provide fresh air and a visual connection to the riverfront. Bergstein Shoddy Mill 6 Reuse Study Site/Shoreline Issues The Bergstein buildings were relocated to a city -owned property on the banks of the St. Croix River, south of the downtown commercial district and the new St. Croix River Bridge. The narrow parcel is adjacent to busy Highway 95 and the buildings are partially concealed from the roadway by trees and other vegetation. Abandoned train tracks and a gravel road flank the property on the west. There is very limited parking on the gravel road, and additional parking along the shoulders of Highway 95. The property lies within the boundaries of the St. Croix National Scenic Riverway, a unit of the National Park Service. Visitors to the parcel look out over the River toward a relatively undeveloped natural shoreline on the Wisconsin side. One interviewee observed that the Shoddy Mill site offers "the best view of the Stillwater lift bridge in town. ,, The site's riverfront location, scenic vistas, and the courtyard -like space between the mill and warehouse buildings would seem to make this an ideal location for outdoor activities. The advent of bike/pedestrian trails and potential transient docking facilities for boaters will provide ways for visitors to reach the site without using automobiles. Because of its location within the Scenic Riverway and within a floodplain along a major navigable river, the property is subject to a variety of regulatory authorities, including the Park Service, the US Army Corps of Engineers, and the Minnesota DNR. Relocation of the buildings required raising the elevation of the site to one foot above the 100 -year flood level, obtaining variances for setbacks from both the shoreline and bluffs on the west side of the land, and installation of riprap to stabilize the river bank. Regulatory agencies have strongly emphasized a need to minimize high-intensity uses for the site, to protect the riverbank and to maintain the natural character of the area through careful landscape design. Some concerns were expressed about plans to develop transient docking facilities at the site. Safety and Security Issues The relocated Mill and Warehouse buildings occupy a relatively isolated sot between the St. Croix Boat and Packet Company and the Sunnyside Marina. Although a chain link fence has been installed around the property and the buildings have been secured with plywood panels and padlocks, neighboring businesses report that they regularly see intruders inside the fence and around the buildings. Despite efforts to secure the buildings, they are susceptible to intrusion and vandalism. The Warehouse is a wood - frame structure that is that could easily be damaged by fire. Although the staircase to the upper level has been removed, it would still be possible for intruders to reach the upper room by climbing on exposed bracing in the east wall. This presents a potential falling hazard and exposes the city to liability. Bergstein Shoddy Mill 7 Reuse Study Recreation and Tourism Issues There has been a flurry of bike/pedestrian trail development in and around Stillwater in recent years, much of which has resulted from planning for the new St. Croix River Bridge. The recently completed Brown's Creek Trail provides a new connection between Stillwater and Minneapolis/St. Paul via the Gateway Trail. The iconic lift bridge will soon be converted from a vehicle bridge into a bike/pedestrian crossing. A new six -mile long Loop Trail will take cyclists and pedestrians through downtown Stillwater, along the Riverfront directly past the Shoddy Mill site, and across the river into Wisconsin via the lift bridge and the St. Croix River Crossing. Current redevelopment at the St. Croix Boomsite, planned acquisition of the Aiple property north of town for incorporation into the park system, and an anticipated increase in visits to city -owned Kolliner Park on the Wisconsin side of the river following conversion of the historic lift bridge to a bike/pedestrian trail all add to the critical mass of recreational opportunities in and around Stillwater. In anticipation of these new routes, the city has recently constructed public restrooms along the downtown riverfront. A trailhead with parking and composting toilets will be developed near the Sunnyside Marina to the south of the Shoddy Mill site. The conceptual master plan for Bridgeview Park includes schematic design for developing transient docking for watercraft at the Bergstein site. Stillwater and the Shoddy Mill property lie within the boundaries of the St. Croix National Scenic Riverway, administered by the National Park Service. For several years NPS maintained an office in Stillwater, but it moved its operations to the Arcola Mill historic site north of town a few years ago. From the point of view of the Park Service, that arrangement has been unsatisfactory. Noting that Stillwater is essentially the southern boundary of the Riverway, that the Park is relatively unknown, and that there is not even a sign identifying the area as a National Park, NPS officials have expressed an interest in establishing a dedicated contact station in or near Stillwater as a means of introducing visitors to the resource. Officials have also stated that a visitor contact station should be explicitly dedicated to park -related activities, and should not be expected to double as a general-purpose travel information center for the city. A number of interviewees pointed out that motorboat traffic is relatively heavy on the in this part of the river, and that there is no convenient access for human -powered watercraft such as kayaks, canoes, or paddleboats. There was a general consensus that recreational activity at the Bergstein property should focus on bicycle traffic. The St Croix Boat and Packet Company is located near the Shoddy Mill property on the north, and operates a popular and successful program of excursions and charter tours. This activity draws a significant crowd to the area, and will help to create awareness of the Bergstein property as a destination. Noting that the new bike/pedestrian trail passes through the Packet Company property, some individuals have expressed concern about potential congestion as cyclists and pedestrians mix with excursion boat passengers. Bergstein Shoddy Mill 8 Reuse Study Traffic and Parking Issues Parking at the Shoddy Mill site is extremely limited and in high demand. Motorists can presently park along Highway 95, and a few spaces are available on the gravel frontage road between the Bergstein buildings and the Packet Company. Many noted the lack of parking for patrons of the Packet Company located just north of the Shoddy Mill site. A majority of reuse study interviewees identified parking as a major local issue, and one that must be considered in developing plans for the Shoddy Mill site. Although the city has a large municipal ramp downtown, and is developing additional parking along the riverfront in the commercial core, there seems to be a general consensus that many visitors are unaware of these opportunities for parking. Although many trail users will reach the Shoddy Mill site by bike or on foot, there is likely to be a large contingent who will load their bicycles on bike racks and drive to the site to begin the rides. The new parking lots downtown will serve some of these individuals, and a trailhead/vehicle parking area for the Loop Trail is being developed as part of the Bridgeview Park project. There is nearly uniform agreement that no additional vehicle parking should be included in any development of the Shoddy Mill site. The lack of parking could limit some potential uses, such as proposals that the buildings be used as a visitor information center for out-of-town visitors, or as a contact station for the National Park Service. Plans for Bridgeview Park include the possibility that transient docking facilities for boaters may eventually be developed at the Shoddy Mill site. This would bring an additional group of visitors to Stillwater. It is anticipated that completion of the new St. Croix River crossing will significantly change traffic patterns through downtown Stillwater, eliminating a bottleneck from vehicles waiting to cross the historic lift bridge, and diverting commuter traffic away from downtown. Bergstein Shoddy Mill 9 Reuse Study Downtown Issues For decades, many of the business in Stillwater's historic downtown commercial district have relied heavily on tourism. Bars/restaurants, hotels, bookstores, galleries, and boutiques, and other specialized retail outlets abound. There is presently some uncertainty and concern about how the diversion of traffic away from the historic commercial core resulting from completion of the St. Croix River Bridge may affect downtown businesses. In an effort main the vitality of the business district in the face of change, a coalition of local business owners recently formed the Downtown Revitalization Committee. In addition to the DRC, business -oriented organizations include the Stillwater Convention and Visitors Bureau and the Greater Stillwater Chamber of Commerce. These organizations are funded by membership fees, and in the case of the CVB, by a local tax on lodging. These entities help with coop advertising, marketing, and some event planning. They have attempted to maximize promotion dollars by minimizing expenditures for physical facilities and staff and maximizing the use of social media. One member of the DRC described the Shoddy Mill site as "an important piece of real- estate." Representatives from the Chamber of Commerce, DRC, Convention and Visitors Bureau, and other business and civic leaders all suggested that the buildings could function in part as a gateway for visitors to Stillwater, providing information about local hospitality and other businesses, parking, and events. There was a general consensus that restrooms and a picnic area should be included as part of any redevelopment and that vehicle parking should be limited. There was considerable enthusiasm for proposed development of transient docking facilities at the Bergstein property. Several interviews expressed the view that any commercial enterprise housed in the Bergstein buildings (coffee kiosk, bike rental, or repair facility) should not compete with existing local businesses. Bergstein Shoddy Mill 10 Reuse Study Compatibility Issues The Shoddy Mill and Marehouse are, and are likely to remain, city -owned buildings, which limits certain types of uses, including intensive commercial endeavors. There is a general consensus that the properties should serve some sort of public good, enhance tourism, create new recreational activities and programming opportunities, and provide basic services to trail users. The city of Stillwater already offers or is developing facilities and programs that could directly or indirectly duplicate activities being discussed for the Bergstein property. Teddy Bear Park serves as an inexpensive and well-appointed venue for birthdays, wedding receptions, family reunions, and other gatherings. New restrooms and parking areas being developed in the Lowell Park will provide amenities for trail users passing through downtown. There has been some conversation about the city acquiring the vacant Armory building for use as an events center. A number of local organizations already offer activities and programs that could take place elsewhere in town and that could be affected by duplication of effort at the Shoddy Mill site. One example is the existing Farmers' Market that takes place near the Washington County Courthouse. Bergstein Shoddy Mill 11 Reuse Study Programming Issues A number of interviewees, including the National Park Service, the Minnesota Department of Natural Resources, local arts and non-profit organizations and others identified a wealth of programming opportunities for the site, and expressed an interest in using the Shoddy Mill and Warehouse for activities. Specific programming ideas included: - Historical exhibits -Arts and music events - Environmental programs - Pontoon boat tours - Interpretive bike tours - Urban agriculture center - Children's museum The Jewish Historical Society of the Upper Midwest has recently developed an exhibit on the scrap industry that could help to interpret the site's history as a shoddy mill. An active schedule of programming appealing to a broad cross section of interests would help to define the Bergstein property as a destination for trail users and local residents. Programming activities are more likely to be funded than pure bricks -and -mortar projects and could help ensure the long-term viability of the property. Partnership Issues Although the city of Stillwater is likely to bear the initial expense of rehabilitating the Bergstein buildings, it may be able to reduce the costs of long-term operations and maintenance, provide programming and staff, and leverage other sources of grant funding by forging strategic partnerships with outside organizations and agencies. A number of agencies and non-profit organizations expressed an interest in establishing partnership arrangements with the city to use the Shoddy Mill property. These include, but are not limited to: - The National Park Service (visitor contact center, staffing, programming) - The Minnesota Department of Natural Resources (programming, exhibits) -The Jewish Historical Society of the Upper Midwest (exhibits, programming) - ArtReach St. Croix (programming) - The Washington County Historical Society (exhibit development) - Transition Stillwater (youth environmentalist organization) Partnerships with private concessionaires to provide visitor amenities such as snacks or equipment rentals could also help offset operating and maintenance costs, help with staffing, scheduling and securing the site, and provide a modest revenue stream. The city already employs a public-private partnership model to operate the municipal parking ramp and the community recreation center. Bergstein Shoddy Mill 12 Reuse Study Financial Issues As part of the planning for the new St. Croix River Bridge, the Minnesota Department of Transportation was required to consider the project's potential to have adverse effects on National Register -eligible properties in the construction zone, including the Bergstein Shoddy Mill and Warehouse. To comply with this requirement, MnDOT forged a Memorandum of Agreement with a host of state and local agencies, outlining steps that would mitigate the new bridge's impact on the mill and warehouse. Mitigation efforts included extensive documentation, planning studies, engineering work, construction of new foundations above the flood plain, and moving the buildings from their original location in Oak Park Heights to their present location. These efforts required a significant investment of time and money. The city of Stillwater provided a site for the new buildings, agreed to take ownership from MnDOT once the move was accomplished, and accepted responsibility for their preservation and reuse. The site has been integrated into the community's park system, making it unlikely that the buildings will be transferred into private ownership. As public buildings, the mill and warehouse have limited potential to generate sufficient revenue to offset the costs of rehabilitation and ongoing operation. If the buildings are to be rehabilitated, the city will probably have to fund the work. Officials and residents generally seemed willing to support some public investment in the property, but there was also agreement that the rehabilitation should be accomplished as cost effectively as possible, and that an effort should be made to generate some sort of revenue stream or barter arrangement that would reduce ongoing operating and maintenance expenses. Bergstein Shoddy Mill 13 Reuse Study DISPOSITION ALTERNATIVES The Bergstein Shoddy Mill and Warehouse buildings were moved from their original location in Oak Park Heights to a new site provided by the City of Stillwater in 2012 in order to facilitate construction of a new highway bridge across the St. Croix River. The move was completed in accordance with a Memorandum of Agreement between the Federal Highway Administration, the U.S. Army Corps of Engineers, the Advisory Council on Historic Preservation, and both the Minnesota and Wisconsin State Historic Preservation Offices. In preparation for the move, an existing barge terminal building was demolished, the site elevation was raised to a level one foot above the 100 -year floodplain, the shoreline was stabilized, new foundations were constructed for both structures, utility lines were stubbed in to the perimeter of the warehouse building, temporary structural repairs were made to the walls of the Warehouse, and a temporary roof was installed on the Mill building. The buildings have been secured with plywood sheeting and a security fence encloses the site. Both buildings have stood vacant since the move. Disposition alternatives for the Mill and Warehouse may include: Demolition Under this scenario the Mill and Warehouse buildings and their new foundations would be completely demolished and the site would be restored as a green space. The city would incur the costs of demolition and site restoration. The dollars that were already invested to move the buildings and construct the new foundations would essentially be wasted. Demolition would clearly violate the intent and terms of the Memorandum of Agreement that led to the move in 2012, and could require further negotiation/mitigation with SHPO as well as potential involvement of the Advisory Council on Historic Preservation. As one interviewee observed, the city has "a moral obligation, but not necessarily a legal obligation" to use the buildings, Nonetheless, when the city took ownership of the Mill and Warehouse, provided the site, negotiated variances for shoreline and bluff setbacks, and integrated the site and structures into planning for Bridgeview Park, it made a substantial commitment to restore and maintain the buildings. Demolition would constitute a default on that commitment. Failure to creatively integrate the structures into the park and trail system could be a lost opportunity. The site is located on banks of the St. Croix River and is within the boundaries of the St. Croix National Scenic Riverway, and some individuals might consider demolition as a means of restoring the natural character of the shoreline. Do Nothing Under this scenario, the buildings and site would remain secured but unoccupied, with no maintenance. Both the Mill and the Warehouse would continue to deteriorate due to weather, pests, and ordinary wear and tear on building materials. With no tenants to monitor the site, the buildings would be subject to intrusion and vandalism, which would further diminish the physical integrity of the structures, present safety hazards, and Bergstein Shoddy Mill 14 Reuse Study expose the city to liability for injuries. Prolonged neglect or deferred maintenance would result in the eventual loss of historic resources and forfeiture of considerable effort and funding that has already been invested to foster preservation of the property. This option would require virtually no funding beyond the costs of site maintenance (mowing, snow removal), insurance, etc. The city could utilize the structures for equipment storage or other low-end uses. Utilities would remain disconnected, and there would be no costs for stabilization or new construction. The buildings would remain available for eventual restoration or adaptive reuse, but the costs of completing the work would increase due to continuing deterioration. The Mill and Warehouse would be visually unappealing and are likely to be considered eyesores rather than historic resources. Stabilization/Mothballing Under this scenario, the city would take temporary, simple, and inexpensive steps designed to protect the buildings from the elements, pests and vandals. Stabilization would help prevent or slow down the pace of deterioration, and would buy additional time for planners to explore ways to reuse and integrate the structures into the park and trail system. The city could use the structures for equipment storage or other low-end uses. Utilities would remain disconnected. With no tenants to monitor the site, the buildings would be subject to intrusion and vandalism, which would present safety hazards and potentially expose the city to liability for injuries. The buildings would remain available for eventual restoration or adaptive reuse. The Mill and Warehouse would remain visually unappealing and are likely to be considered eyesores rather than historic resources. Exterior -Only Rehabilitation Under this scenario, the exterior envelopes of both buildings would be restored to their historic appearance. This would protect the buildings from further deterioration, and would make them more visually appealing. However, it would be considerably more expensive than stabilization and would not return the structures to active use. Partial Rehabilitation Under this scenario, the city would complete a partial restoration of both buildings, based on projected uses. The Warehouse building seems to offer the most opportunities for reuse, with ample space for restrooms, simple kitchen facilities and flexible programming space on the main level. The upper level has structural and accessibility issues that would make restoration unlikely. The building's lack of historic interior features, simple wood frame construction, unfinished floor system, and proximity to utility connections would make installation of electrical, plumbing, and mechanical systems relatively simple and inexpensive. The stone Mill building is extremely simple, and is resistant to rot and other damage that typically afflicts wood frame buildings. It has been greatly altered, and despite clues to the original configuration of door and window openings, there is no known Bergstein Shoddy Mill 15 Reuse Study documentation to serve as a guide for full restoration. The building's small scale and existing garage door opening could make it a good location for bike rental/repair, a coffee/snack bar, or other uses that would require minimal buildout. Under this scenario, the Warehouse would be restored to its historic appearance on the exterior and would be adapted on the interior to accommodate multiple uses. Roof framing and sheathing would be repaired as needed and a wood shingle roof would be installed to replicate the historic roof. Original siding would be repaired and repainted, Original openings would be restored and replica doors and windows would be installed. Interior work would be limited to the lower level. The missing support column near the west end would be restored, electrical, mechanical and plumbing systems would be installed, and a new floor slab with piping for a radiant heating system would be poured. Walls and ceilings would be insulated. Accessible restrooms and a kitchen counter would be built along the north wall. The lower level would be made accessible. An opening would be left in the ceiling to expose the original windlass, and the opening would be enclosed on the upper level to minimize heat loss. Work on the Mill building would essentially confined to restoration of the exterior envelope. A permanent roof would be installed, and stonework would be repointed using mortar that matches the original composition. Electric service would be provided to the building, and a new concrete floor slab would be poured. There are two possible approaches to rehabilitation of the principal (north) facade. - The existing garage door and service door openings could be left as they are, with a roll up door installed in the garage opening and a period -appropriate replica door installed in the service door opening. This would make it easy to use the building as a bike rental facility or repair shop, would reduce overall cost of the rehabilitation, and would make it possible to restore the exterior to its historic appearance at a future date. - The north facade could be fully restored to its historic appearance based on architectural evidence (brick arch lintels) and additional documentary research. A period -appropriate door and replica windows would be installed in the recreated openings. This approach would restore the historic integrity of the exterior, but would cost more than the first option, and would make the building less useful for recreation -related activities, such as bike rental, that require storage. Full Rehabilitation Under this scenario both the Mill and Warehouse would be fully rehabilitated on both the interior and exterior. The exterior of the Warehouse would be restored to its original appearance. Both the upper and lower levels would be rehabilitated for multiple year -around uses. This would require structural reinforcement of the upper level floor structure to support intensive use, installation of a stairway to provide access, and accessibility improvements that could Bergstein Shoddy Mill 16 Reuse Study include an elevator. The building would be fully insulated and new mechanical systems, including plumbing, electrical, and HVAC equipment would be installed to allow year around use. The lower level would contain accessible restrooms and a catering kitchen. The exterior of the Mill building would also be restored to its original configuration, with original door and window openings reconstructed. This approach would significantly increase the cost of the rehabilitation work with a modest gain in utility and an uncertain return on the additional investment. Bergstein Shoddy Mill 17 Reuse Study USE ALTERNATIVES The reuse team solicited information and ideas about potential uses of the Bergstein Shoddy Mill and Warehouse through more than forty individual interviews and a public meeting. Residents offered ideas ranging from storage for public works/park equipment to full rehabilitation as a youth hostel. There was nearly unanimous agreement that any reuse should take advantage of the riverfront location and proximity to the proposed bike/pedestrian trail system; that any use should focus on recreational/non-motorized activities, and that any commercial activities should provide only basic amenities for trail users and not compete with existing businesses. The most common limitation that was identified during the interview process was the lack of parking at the site, and there was a clearly expressed sentiment that parking should remain limited under any reuse scenario. Specific ideas for the property included: - Storage for park or public works equipment. - Restrooms, picnic facilities, and other amenities for users of the pending Loop Trail, the St. Croix River, and Bridgeview Park. - Gateway/Tourist Information Center for visitors to Stillwater. - National Park Service Contact Station for the St. Croix National Scenic Riverway. - Space for interpretation of the Bergstein family and the shoddy industry; the local lumber milling industry embodied in the adjacent Hersey and Bean archaeological site; and the natural and environmental resources of the St. Croix River. - Rental space for weddings, family reunions, and other celebratory events. -An urban agriculture/sustainability center. - A venue for arts and music events. - A youth center - A hostel for trail users. - A concessionaire operated coffee ship, bike rental, and repair facility for trail users Bergstein Shoddy Mill 18 Reuse Study CONCLUSIONS AND RECOMMENDATIONS Summary of findings - The Mill and Warehouse occupy a highly desirable site along a burgeoning trail system and on the banks of the St. Croix River. - The buildings are extraordinarily simple in construction and detailing, which suggests that the costs of rehabilitation are likely to be relatively low. - The city of Stillwater is likely to bear full responsibility for rehabilitation of the Shoddy Mill and Warehouse Buildings. There is a strong interest in minimizing the costs of rehabilitation and offsetting the costs of ongoing operations and maintenance. - The site's National Register status and city ownership make the property eligible for a variety of financial incentives that could significantly reduce the out-of-pocket costs of rehabilitation. - A number of public entities have demonstrated their interest in preservation of the properties and have already invested substantial financial resources to document and move the buildings. This track record of interest increases the likelihood that the city can be successful in its quest for additional grant funding in the future. - The properties are unlikely to generate sufficient revenue to fully offset the full costs of rehabilitation and operations. - There is near -universal agreement that the buildings should be used for a public purpose, focused on non -motorized recreational activities. - There is a plethora of agencies and non-profit organizations willing and eager to provide programming at the site. Fundraising efforts tied to programming are more likely to be successful than efforts to obtain funding for bricks -and mortar projects. - There appears to be strong potential for a public/private partnership that could provide basic services to trail users and other visitors. Services could include a beverage/snack bar and bike or other recreational equipment rental/repair facilities. These activities could enable a concessionaire to generate modest revenue in exchange for staffing and day-to-day maintenance. The city has already employed this partnership model for operation of the municipal parking ramp and the community recreation center. Recommendations The City of Stillwater should undertake a partial rehabilitation of the Bergstein Shoddy Mill property, rehabilitating the exterior of the Mill building and the lower level of the Warehouse for use as a multi -use interpretive/event/trail amenity center. The main level of the Warehouse would provide basic services to trail users (restrooms, possibly bike rentals, snacks or other services). The space would be designed for maximum programming flexibility, and would make maximum use of the riverfront location. A coalition of non -profits (Jewish Historical Society, Washington County Historical Society, DNR, NPS would develop a variety of exhibits interpreting the history of the Bergstein operation, the archaeological history of the site, and environmental features of the site and Riverway. The exterior of the Mill building would be rehabilitated to serve as a rental facility for bikes or other recreational equipment. Current openings on the north side would remain Bergstein Shoddy Mill 19 Reuse Study intact with a new roll -up overhead door and a period appropriate service door installed to provide access and accommodate rental equipment. The site would be operated as a partnership between the city of Stillwater, other government and non-profit entities, and a private concessionaire. The city would incur the cost of the initial rehabilitation and ongoing major maintenance and repair. The National Park Service would utilize a portion of the Warehouse as a visitor contact station for the St. Croix National Scenic Riverway in exchange for seasonal programming and oversight of the property. Additional programming would be provided by the Minnesota Department of National Resources, local non -profits (environmental, historical, arts, performance, sustainability). Amenities and day-to-day maintenance would be provided through a low-cost or no -cost lease agreement between the city and a private concessionaire. The concessionaire would take care of day-to-day maintenance and security and would take the lead in scheduling events. Next steps Using the Historic Property Reuse Study as a guide, the city should establish a steering committee of potential partners to develop a detailed redevelopment/business plan for the Shoddy Mill and Warehouse. The committee should include city staff and officials, representatives of agencies and non-profit groups identified in this report and potential concessionaires. Each member of the steering committee should be prepared to describe specific types of programming it is willing/able to offer, list facilities it would need in order to provide programming, and both quantify and commit to its role in staffing, operating, and funding ongoing redevelopment and use of the property. Once the redevelopment/business plan is in place, the steering committee should meet with architects to develop a detailed rehabilitation program for the buildings and site. The rehabilitation plan should include well-developed design drawings, outline finishes and equipment, and provide detailed cost projections. Using the redevelopment/business plan and detailed rehabilitation plan as a basis, partners should embark on an active fundraising effort, assembling the funding that will be necessary to rehabilitate and reuse the Shoddy Mill and Warehouse. Once the funding is in place, rehabilitation and reuse of the Bergstein Shoddy Mill and Warehouses can begin. Bergstein Shoddy Mill 20 Reuse Study Bibliography "Bergstein Property Relocation Mitigation Project: Proposed Site Assessment." The 106 Group Ltd., and SRF Consulting Group, prepared for the city of Stillwater, 2005. "Bridgeview Park: Master Plan Update." SRF Consulting Group, prepared for the City of Stillwater, 2015. "Construction Plan for Relocation of Shoddy Mill & Warehouse Buildings." State Minnesota Department of Transportation Project 8214-114Q. Architectural drawings of Shoddy Mill and Warehouse Buildings, new riverfront site, and foundations (28 sheets). 2010. "Hersey & Bean Planing Mill: Wall Stabilization Report." Collaborative Design Group, prepared for the City of Stillwater, 2011. Long, Barbara Beving. "Phase III Historical Documentation Study: The Moritz & Bertha Bergstein House, Shoddy Mill & Waste Materials Yard. Prepared for the Minnesota Department of Transportation, 1997. Mathis, Gregory. "Moritz Bergstein Shoddy Mill and Warehouse (documentation of move)." Amended National Register of Historic Places Registration Form, 2014. "Moritz Bergstein Shoddy Mill and Warehouse: Minnesota Historic Property Record, Property Inventory No. WA -OHC -001." Collaborative Design Group, prepared for the Minnesota Department of Transportation, 2010. "Relocation Feasibility Report: Bersgstein Shoddy Mill and Warehouse, 6041 Stagecoach Trail North. Oak Park Heights, Minnesota." Claybaugh Preservation Architecture Inc, prepared for the Minnesota Department of Transportation. 2005. Terrell, Michelle M. "Stillwater South Main Street Archaeological District." National Register of Historic Places Registration Form, 2007. Zellie, Carole S. "Moritz Bergstein Shoddy Mill and Warehouse." Draft National Register of Historic Places Registration Form, 2008. Bergstein Shoddy Mill 21 Reuse Study HISTORY and INTERPRETATION Stillwater, Minnesota, is a city filled with history. In 1837 the United States entered into a treaty with several bands of Ojibwe and Dakota Indians. Under the terms, the Indians ceded the northern third of present-day Wisconsin and more than three million acres of land between the St. Croix and Mississippi rivers. Soon after, Joseph R. Brown, a colorful Indian trader and promoter, opened a small warehouse at the head of Lake St. Croix to supply his upriver fur trading operations. A new mill opened just south of Brown's warehouse, and it soon became the preferred location for new arrivals looking for work. John Allen and his family were the first to settle in the new village of Stillwater. By 1846 the town had around ten families and twenty single men. After Wisconsin became a state in 1848, with its western boundary set at the St. Croix River, it left residents of the triangular delta between the Mississippi and St. Croix rivers uncertain about their government. A convention met in Stillwater in August 1848 and elected Henry Hastings Sibley to take a petition to Congress to create a new territory, an action that earned Stillwater its title as the birthplace of Minnesota. Sibley was successful, and Minnesota became a territory on March 3, 1849. In 1851 Stillwater was awarded a political plum when it was chosen as the site of the territorial prison. The town was platted in 1848 with 600 residents "of whom nearly all of the men were lumbermen," as one historian wrote. It was lumber that drove Stillwater's economy in the nineteenth century taking advantage of the river that carried timber from the pine forests to the north down to a log-holding boom just upriver from Stillwater. Steam mills sprang up on the St. Croix in the 1850s, and wood-finishing industries followed. Products included shingles, windows, doors, furniture and flooring. Excellent transportation helped the city prosper. The river carried goods between Stillwater and river ports to the south, and early stage roads connected the city to St. Paul and Point Douglas. Railroads arrived in the early 1870s, expanding markets for timber and manufactured goods. By the late nineteenth century, Stillwater had entered a golden age that produced one of the largest opera houses west of Chicago, the elegant mansions of the lumber barons, and many brick commercial buildings on Main Street. The first electric street railway in Minnesota began operation in Stillwater in June 1889. By 1900 the lumber was giving out and the mills closed. The last lumber raft leaving Lake St. Croix took place in 1914, the same year that the state prison moved to South Stillwater. As the jobs left, Stillwater's population declined from a high of more than 13,000 in the 1880s to a low of around 7,000 in 1940. As the lumber industry came to a close, the city adjusted to a new economy. A community-based group built the Lowell Inn, a hotel that evoked colonial era architecture. It was promoted as the attraction that would bolster Stillwater's stagnant economy. When it opened in 1927, the Stillwater Daily Gazette optimistically predicted, "The scar left by the closing of the sawmills and the extinction of logging has gradually healed, and Stillwater has entered upon a new era, an era that promises to produce lasting resources Bergstein Shoddy Mill 22 Reuse Study which shall place Stillwater in the front ranks of Northwest cities." Preservation in Stillwater Those "lasting resources" were already in place — Stillwater's superb historic homes and commercial buildings set within the scenic beauty of the St. Croix Valley. Local history found a strong advocate in 1934, with the organization of the Washington County Historical Society, a private, non-profit educational institution. In 1941, the Society purchased the Warden's House Museum in Stillwater from the state. It is one of Minnesota's oldest buildings as well as its second oldest continuously operating house museum. After World War II, when good roads and automobiles put residents in commuting range of the Twin Cities, Stillwater began to reinvent itself as a tourist destination, highlighting its outstanding historic buildings and natural landscape. In 1945 Tom Curtis, a local businessman, purchased the old Joseph Wolf Brewery, to house a car dealership. Curtis, though, had an idea that the caves could be turned into a tourist attraction. To liven it up, he added indoor and outdoor trout ponds and then opened it to the public for a small fee. Thousands of visitors went through the caves from the late 1950s until Curtis sold them in 1971. Amidst a growing national interest in historic preservation in the 1960s and 1970s, Stillwater residents grew increasingly concerned about threatened local treasures. Three challenges energized local preservation. The first battle was over the future of the Washington County Courthouse. The The oldest courthouse in Minnesota, it was designed in the Italianate style by Augustus Knight of St. Paul. When it opened in 1870, the county was doing a booming business in the lumber industry, and the imposing columned edifice reflected the county's wealth as it overlooked the city from atop Zion's Hill. By 1962, though, the county had outgrown the building, and serious consideration was given to razing the structure to make way for a parking lot. A 1962 bond issue to construct a new courthouse failed at the polls, allowing time for preservationists to make their case. In 1971, the building was placed in the National Register of Historic Places. In 1975 the county moved to a new government center one mile south of the original courthouse and made plans for an adaptive re -use of the old building. It reopened in 1982 as a community facility providing office space for nonprofit groups, offering interpretative historical exhibits and tours, and serving as a venue for private and public gatherings. In 1997, the county designated the facility as a Washington County park. Today, the courthouse is preserved as a historic landmark with tours and exhibits. It provides a rental venue for private and public gatherings. A second battle took place in the mid-1970s. Nelson School, located at 1018 South First St., opened in September 1897. Called "a model structure of its kind" by the Stillwater Gazette, the building was designed by the architectural firm of Orff and Joralemon of Minneapolis. It was named after Socrates Nelson, the real estate speculator whose name is included in the district. The public school system stopped using this as a school building in the 1950s, although it continued to hold District 834 administrative offices through 1977. Bergstein Shoddy Mill 23 Reuse Study When the district sought to sell the property, with demolition likely, a new preservation organization, Rivertown Restoration stepped forward and filed a taxpayer suit against the city. In December, 1978, District Court Judge Esther Tomljanovich, later a Minnesota State Supreme Court Justice, ruled that the school was a "historical resource" and issued a temporary injunction stopping the transfer of the property. It was later purchased by a group of investors known as the Nelson School Partners in 1980. They renovated the school into apartments, now converted to condominiums. Finally, there was a decade-long debate about the future of the Lift Bridge. On July 1, 1931, 15,000 people lined the shores when Governor Floyd Olson dedicated the bridge. At the time, most movable bridges were of the swing-span variety, pivoting on an axis to allow water traffic to move back and forth. Instead, Stillwater would have a counterweighted, cable-and-tower design — in other words, a lift bridge. Only six vertical-lift highway bridges were built in Minnesota and Wisconsin prior to World War II, and Stillwater's is one of only three that still survives. At the time of the bridge's completion, the St. Croix River was only lightly used as a navigable waterway, as the Minnesota Department of Highways noted in a 1938 letter stating: "For several years not a single request for its opening was received." But after World War II, recreational river use grew, as did highway traffic between Wisconsin and Minnesota. With a new bridge under construction to the south of Stillwater, the old lift bridge, will be saved as a pedestrian and bike trail. As a direct result of the government's evaluation of the impact of the new bridge, local, county, and federal agencies studied the historical resources within the area of impact. This led to the creation of the South Stillwater Archaeological District, encompassing the site of the Hersey-Bean Sawmill. Seeking to place the bridge within a larger context, more than 250 properties have been determined to be contributing to the significance of the Stillwater Cultural Landscape District, including dwellings, commercial and industrial buildings, public stairways, and an archaeological site. Finally, the Bergstein Shoddy Mill and Warehouse, located in the path of the new bridge, were deemed historically significant. Based on a Memorandum of Agreement, the two buildings were moved to the present site. Inspired by this public debate generated by these controversies, and armed with new tools such as Certified Local Government laws, the city embraced preservation as a means to improve the community's quality of life and as a way to attract tourism to the city. The Heritage Preservation Commission (HPC) began a multiyear study of the city's resources. In 1993 the HPC directed Robert Vogel, historian, to prepare a study that initiated a comprehensive historic preservation planning process. Over the next decade, the commission prepared surveys of local neighborhoods, documenting their resources and making recommendations for further action. The HPC's outreach programs, including an heirloom home program, with its own website, and video walking tours, gained national recognition. Stillwater became the first commission in Minnesota to win a Commission Excellence Award from National Alliance of Preservation Commissions (NAPC). It won in the category of "Best Practices: Public Outreach." In 1992 the Stillwater Commercial Historic District (containing 82 resources) was listed in the National Register of Historic Places. Other local landmarks in the National Register include: Bergstein Shoddy Mill 24 Reuse Study • Stillwater Lift Bridge over the St. Croix River • Chicago, Milwaukee & St. Paul Depot and Freight House, 305 S. Water Street • Roscoe Hersey House, 416 S. Fourth Street • Austin Jenks House, 504 S. Fourth Street • Ivory McKusick House, 504 N. Second Street • St. Croix Lumber Mills/ Stillwater Manufacturing Company, 318 N. Main Street • William Sauntry House, 626 N. Fourth Street • William Sauntry Recreation Hall, 625 N. Fourth Street • Territorial State Prison Warden's House, 602 N. Main Street • Washington County Courthouse, 101 W. Pine Street • Mortimer Webster House, 435 S. Broadway The Stillwater Heritage Preservation Commission also locally designated some of these properties. In addition, the city created a residential conservation district, empowering the HPC to review changes within its boundaries. Now, prominent landmarks such as the Washington County Courthouse, the Warden's House, and Staples Mill provide historic tourism destinations. Old mansions received new life as bed and breakfasts. Restaurants opened in the caves and the freight house, shops in old utility buildings, and a hotel in the Lumberman's Exchange. In its third century, Stillwater is a bustling community boasting a variety of industry and business. Bergstein Shoddy Mill 25 Reuse Study MnDOT Move Photos Bergstein Shoddy Mill 1 Moving Photos Bergstein Shoddy Mill Moving Photos 2 Bergstein Shoddy Mill 3 Moving Photos Bergstein Shoddy Mill Moving Photos • Bergstein Shoddy Mill Moving Photos 5 Bergstein Shoddy Mill Moving Photos 6 Bergstein Shoddy Mill 7 Moving Photos Bergstein Shoddy Mill Moving Photos 8 Bergstein Shoddy Mill Moving Photos 9 Bergstein Shoddy Mill Moving Photos 10 Existing Conditions Photos Historic view 1. The south side of the warehouse building as it appeared in the 1950s. The original drop siding remains in place and appears to be unpainted. Historic view 2. Close-up view of the southeast corner, showing 2/2 double hung sash, which may be original. Bergstein Shoddy Mill 1 Photos Historic view 3. The west end of the building, with rail spur visible in the foreground - 1950s. The original wood -shingled roof has been replaced with metal, but the lack of al ridge cap suggests that the current metal roof is newer. Historic view 4. The east end of the warehouse. Bergstein Shoddy Mill 2 Photos Historic view 5. South side prior to move from the original location in 2009. The overhead door was installed in 1983. The Masonite siding and canopy above the service door may date from same time. 1 11 immic Historic views 6-7. West (left) and east ends (right) of the warehouse in 2009. The original drop siding remains exposed on the east end. Bergstein Shoddy Mill Photos 3 Historic view 8. The interior of the warehouse, 2009, looking east. A concrete slab has replaced the original wood floor, and an office/restroom enclosure has been built in the southeast corner. An original timber column in foreground has been cut off and replaced with a makeshift truss in order create clear span for auto repair business. Walls and ceiling are sheathed with gypsum wallboard. Historic view 9. Looking southwest on the lower level of the warehouse, 2009. The office is visible at left, and the overhead door is visible at center. Bergstein Shoddy Mill 4 Photos Historic view 10. The upper level of the warehouse, looking east, 2009. The framework for the rope -powered wood elevator is visible at the center of the photo. Historic view 11. Upper level, looking west. The north wall is sheathed with drywall. Bergstein Shoddy Mill 5 Photos Historic view 12. North side of the mill building in its original location, 2009. The overhead and service doors are not original to the building. Historic view 13. West side of the mill building in 2009. Bergstein Shoddy Mill 6 Photos Historic view 14. The south side of the mill building in 2009. Historic view 15. The west side of the mill building, 2009. Note the window infill (circled). The upper portion of the wall appears to have been reconstructed. Bergstein Shoddy Mill Photos 7 Historic view 16. Interior of the mill building, looking east. Planks have been sistered to the original center beam to support the roof. Historic view 17. Interior of the mill building, looking west. Bergstein Shoddy Mill 8 Photos Aerial view 1. The mill and warehouse were moved to a new site along on the banks of the St. Croix River, south of downtown Stillwater, in 2012. Aerial view 2. The mill and warehouse in their new location. Bergstein Shoddy Mill Photos 9 Photo 1. South elevation of the warehouse building in its new location. The overhead door and Masonite siding were added in 1983. Photo 2. South and west elevations of the warehouse. The metal batten -seam roof with snow catchers and a ridge cap appears to be newer than the roof shown in Historic view 3. The building was placed atop a new foundation as part of the 2012 move. Bergstein Shoddy Mill Photos l0 Photo 3. West elevation. Photo 4. North and west elevations. Exposed framing on the interior of the upper level indicate that there were originally windows on the north elevation. Bergstein Shoddy Mill 11 Photos Photo 5. North elevation. Photo 6. North and east elevations. The original drop siding remains exposed on the east side. Bergstein Shoddy Mill Photos 12 Photos 7-8. Pests have chewed holes through siding on east end (left). Detail of the eaves above the east end (right). Original skip sheathing, cornice molding and corner boards are visible. Photos 9-10. Details of the original drop siding on the east side. The tongue -and -groove siding was applied over flush board sheathing. Bergstein Shoddy Mill 13 Photos Photo 11. Lower level of the warehouse, looking southeast. The building originally had a wood floor. The new foundation walls were filled with sand as part of the move. Photo 12. Lower level, looking northeast. Bergstein Shoddy Mill Photos 14 Photo 13. Lower level looking southwest. Photo 14. An original timber post has been removed from the west end of the building, and replaced with a makeshift truss to allow a clear span. Rotted studs were cut off and reinforced with new material, and a treated lumber sill was installed to prepare the building for the move Bergstein Shoddy Mill Photos 15 Photo 15. The original sliding doors remain in place on both the east and west ends of the building. Photos 16-17. The original sliding door hardware and tracks remain intact (left). A faded label on the hardware identifies the maker as "Lawrence." Detail of the door construction (right) Bergstein Shoddy Mill 16 Photos Photos 18-19. The upper level of the warehouse building, looking west (left). Pests have chewed through the wall at the southwest corner (detail of circled area is at right). Photo 20. North wall of the upper level. Framing for the original windows remains in place, although sash have been removed and openings filled in. Bergstein Shoddy Mill Photos 17 Photo 21. Upper level, looking east. Framework for elevator windlass is visible at the center of the photo. Photos 22-23. Window opening near the southeast corner of the upper level (left). Original double -hung sash have been removed, but original trim remains in place (right). Bergstein Shoddy Mill 18 Photos Photos 24-25. Two views of the elevator framework and windlass. The opening between the floors has been covered (right). Photo 26. The rope -powered windlass mechanism from above. Bergstein Shoddy Mill 19 Photos Photo 27. Detail of roof framing showing rafters, collar ties and lightweight struts. Although the struts may add strength to the roof structure, they do not function as actual trusses. Photo 28. Slats and chicken wire between struts were used as a holding area for shredded cloth. Bergstein Shoddy Mill 20 Photos Photo 29. Detail of ridge board and skip sheathing. The original wood shingles are visible between sheathing boards. Photo 30. North side of the mill building in its new location. Brick arches above the wide opening indicate location and size of original openings. Color variations in the mortar indicate that the walls have required repair many times in the past. Bergstein Shoddy Mill Photos 21 Photo 31. North and west sides of the mill building. Photo 32. West and south sides of the mill building. A temporary membrane roof was installed following the move. Bergstein Shoddy Mill Photos 22 4:- I 44.4•44.14,-4.40,t4r4v, 44$4,7 40#40•,. Photo 33. South elevation of the mill building. Photo 34. South and east sides of the mill building. The warehouse is visible in the background. Bergstein Shoddy Mill Photos 23 Photo 35. East side of the mill building. This wall is badly cracked, and the upper section appears to have been rebuilt. An original window opening with a brick arch has been filled in. Mortar adjacent to the infill bears is inscribed with the date 1896 (circled area is detailed below). Photo 36. Detail of inscribed date on east wall of the mill. Bergstein Shoddy Mill 24 Photos Photo 37. Interior of the mill building, looking east. The center beam and roof sheathing were replaced following the move. The iron angles may be original to the building. An inscription in the window infill (circled) reads "CB 1880 Sept. 30." See detail below. Photo 38. Close-up view of inscription in window infill on the east wall of the interior. Bergstein Shoddy Mill 25 Photos Photo 39. A charred lintel above the small window in the east end of the building provides evidence of a fire. Photo 40. Looking west inside the mill building. Remnants of timber joists set into the walls (circled here and in Photo 42) suggest that there may have been a loft in the building, or that the roofline was altered at some point. Bergstein Shoddy Mill Photos 26 Photo 41. Roof rafters are assembled from short sections of iron channel, riveted together. Photo 42. South wall of the interior. Pockets for timber joists are circled. Bergstein Shoddy Mill Photos 27 Existing Conditions Code Analysis Rehabilitation Recommendations CLAYBAUGH PRESERVATION ARCHITECTURE 361 W. Government St. Taylors Falls, Minnesota 55084 Site Visit Report January 27, 2015 Bergstein Shoddy Mill Reuse Study South Main Street, Stillwater, MN Participants: Robert Claybaugh, CPAi John Lauber, JLCo LLC Gene Dwyer, LSE Shoddy Mill General: o The building has been moved to a new site and set on new concrete foundation. o The wood roof beam has been replaced. o New plywood sheathing has been installed over the steel angle joist and a temporary membrane roof installed. o Some pointing of masonry was done to help stabilize the structure. o There is no floor slab in the building. Masonry: o The exterior 18" rubble stone bearing walls are in tough shape. There are a lot of cracks and open joints in the walls that will require extensive grouting and tuckpointing. o The original mortar appears to be fairly bad with coarse aggregate of various types of stone. There is a variety of later pointing and repairs in the mortar. o Mortar samples should be taken and tested to determine an appropriate mortar mix. o The recent mortar repairs were done with a tinted fine aggregate mortar that does not match the original. o There is evidence that the upper walls of the building and roof configuration have been modified over the life of the building. Openings: o The east opening appears to be original with a segmented arch. The opening was infilled in 1886 according to a date scratched in the mortar. There is evidence of an earlier fire on the interior wood lintel. o The west opening appears to be original with a segmented arch. o The north openings are later modifications to provide a garage size door and an entry door. There are remnants of segmented arches that would indicate possibly three original openings of similar size as on the east and west walls. The auto repair owner told me in 2005 that they were two smaller openings before they cut in the garage door. Roof: o The steel angle joists appear to be repurposed truss members judging from the riveted splices. These are probably not original to the building but to an earlier modification possibly after the fire. o The roof deck has been replaced with plywood and is covered by a loose laid roof membrane without insulation. The deck overhangs the masonry by about 16 inches. Warehouse: • General: 1 o The building has been moved to a new site and set on new concrete foundations. o Due to rot a new 6x6 wood sill beam was installed, rotted sections of original studs were cut off, new temporary studs were sistered to the originals and extended to the sill in a haphazard manner. The intent was to stabilize the structure. o There is no floor slab in the building. o There are no utilities connected to the building. The site relocation drawings indicate that sewer and water service was extended to five of the warehouse. Exterior Walls: o The original wood drop siding has been covered with Masonite siding except on the east wall. The drop siding appears to be in rough condition. o The last use of the building was for auto repair and many of the modifications were for that use. • The large overhead door on the south wall. • Removal of an interior wood support column. • Addition of 2 layers of gypsum board on the north wall for fireproofing. • Addition of gypsum board on the walls and ceiling of the ground floor. • Addition of batt insulation in the ground floor walls. o The second floor is entirely unfinished. Openings: o The large sliding wood doors on the east and west walls appear to be original. The sills of these doors are about 8" above the sill beam. This would indicate the original wood floor level of the building. The auto repair business installed a concrete floor on grade. o The two double hung windows on the west wall are probably from the auto repair remodeling. We saw evidence of larger window openings at these locations. o The other window openings are the same size as on the second floor and have double hung wood sash probably from the auto repair remodeling. The sash are either in poor condition or missing. o The south wall probably had a small window opening where the overhead door is now. The entry door location may be original but the steel door is new. o The second floor window openings appear to be original. Roof: o The existing roof is covered with metal panels over the original wood shingles. The shingles are visible from the second floor though the spaced wood sheathing. o The overhang soffits are in poor condition. o There are no gutters or downspouts in the building. Interior: o There are no interior partitions on the first floor. o The stair to the second floor is partially in place. It would not meet current code o The second floor is open with no interior finishes. o There is a 73" square opening in the floor with a 7' 10" diameter wood sheave mounted at ceiling level. The sheave has a 2" manila rope that would have been used to raise and lower items from the second floor. This is the most notable feature of the building. Submitted by, CLAYBAUGH PRESERVATION ARCHITECTURE INC 2 Robert J. Claybaugh AIA, President File: SHM-site visit -012715 3 CLAYBAUGH PRESERVATION ARCHITECTURE 361 W. Government St. Taylors Falls, Minnesota 55084 May 6,2015 Existing Conditions Bergstein Shoddy Mill Reuse Study South Main Street, Stillwater, MN Site The two buildings are sited in the same relationship as on the original site. The site is fairly level and was created with fill to be above the 100 year flood plain. There are no other improvements on the site. Shoddy Mill • General: o The building has been moved to a new site and set on new concrete foundation. o The wood roof beam has been replaced. o New plywood sheathing has been installed over the steel angle joist and a temporary membrane roof installed. o Some pointing of masonry was done to help stabilize the structure. o There is no floor slab in the building. Only a sand base. Masonry: o The exterior 18" rubble stone bearing walls are in tough shape. There are a lot of cracks and open joints in the walls that will require extensive grouting and tuckpointing. o The original mortar appears to be fairly bad with coarse aggregate of various types of stone. There is a variety of later pointing and repairs in the mortar. o Mortar samples should be taken and tested to determine an appropriate mortar mix. o The recent mortar repairs were done with a tinted fine aggregate mortar that does not match the original. o There is evidence that the upper walls of the building and roof configuration may have been modified over the life of the building. Openings: o The east opening appears to be original with a segmented arch. The opening was infilled in 1886 according to a date scratched in the mortar. There is evidence of an earlier fire on the interior wood lintel. o The west opening appears to be original with a segmented arch. o The north openings are later modifications to provide a garage size door and an entry door. There are remnants of segmented arches that would indicate possibly three original openings of similar size as on the east and west walls. The auto repair owner told me in 2005 that they were two smaller openings before they cut in the garage door. Roof: o The steel angle joists appear to be repurposed truss members judging from the riveted splices. These are probably not original to the building but to an earlier modification possibly after the fire. o The roof deck has been replaced with plywood and is covered by a loose laid roof 1 membrane without insulation. The deck overhangs the masonry by about 16 inches. Warehouse General: o The building has been moved to a new site and set on new concrete foundations. o Due to rot a new 6x6 wood sill beam was installed, rotted sections of original studs were cut off; new temporary studs were sistered to the originals and extended to the sill in a haphazard manner. The intent was to stabilize the structure. o There is no floor slab in the building. o There are no utilities connected to the building. The site relocation drawings indicate that sewer and water service was extended to within five feet of the warehouse. Exterior Walls: o The original wood drop siding has been covered with Masonite siding except on the east wall. The drop siding appears to be in rough condition. o The last use of the building was for auto repair and many of the modifications were for that use. ■ The large overhead door on the south wall. ■ Removal of an interior wood support column. ■ Addition of 2 layers of gypsum board on the north wall for fireproofing. ■ Addition of gypsum board on the walls and ceiling of the ground floor. ■ Addition of batt insulation in the ground floor walls. o The second floor is entirely unfinished. Roof and 2°d Floor Structure: o Refer to LS Engineers, Inc. report dated May 5, 2015 for structural assessment of the building. Openings: o The large sliding wood doors on the east and west walls appear to be original. The sills of these doors are about 8" above the sill beam. This would indicate the original wood floor level of the building. The auto repair business installed a concrete floor on grade. o The two double hung windows on the west wall are probably from the auto repair remodeling. We saw evidence of larger window openings at these locations. o The other window openings are the same size as on the second floor and have double hung wood sash probably from the auto repair remodeling. The sash are either in poor condition or missing. o The south wall probably had a small window opening where the overhead door is now. The entry door location may be original but the steel door is new. o The second floor window openings appear to be original. Roof: o The existing roof is covered with metal panels over the original wood shingles. The shingles are visible from the second floor though the spaced wood sheathing. o The overhang soffits are in poor condition. o There are no gutters or downspouts in the building. Interior: o There are no interior partitions on the first floor. o The stair to the second floor is partially in place. It would not meet current code 2 o The second floor is open with no interior finishes. o There is a 73" square opening in the floor with a 7'10" diameter wood sheave mounted at ceiling level. The sheave has a 2" manila rope that would have been used to raise and lower items from the second floor. This is the most notable feature of the building. Submitted by, CLAYBAUGH PRESERVATION ARCHITECTURE INC Robert J. Claybaugh AIA, President File: SHM-Existing-050615 3 CLAYBAUGH PRESERVATION ARCHITECTURE 361 W. Government St. Taylors Falls, Minnesota 55084 May 25, 2015 Shoddy Mill Reuse Study Highway 95 North Stillwater, Minnesota Code Review Historic Status: The buildings are currently listed on the National Register but are not listed on the City of Stillwater local register. Minnesota State Building Code: The 2007 Minnesota State Building Code amendments and the 2006 International Building Code, and the 2015 Minnesota Accessibility Code were used for the code review of this building. Mill Building: • Building gross floor area: o 1st Floor: 578sf o Total occupied: 578 sf • Stories: 1 story • Occupancy: Group M Mercantile • Construction Type (Table 601): o Type III B Masonry bearing wall & unprotected roof structure. • Allowable Height and Building Area (Table 503) Type III B Construction: o Height: 4 stories o Area: 12,500/floor • Floor Occupancy (Table 1004.1.1): o 1st Floor: 30gsf/person= 20 persons o Exits: one (table 1015.1) Warehouse Building • Building gross floor area: o lst Floor: 1,617sf o 2nd Floor: 1,617sf o Total occupied: 3,234sf • Stories: 2 stories • Occupancy: o Group A2 Restaurant o Group R2 Dorm/motel o Group M Mercantile • Construction Type (Table 601): o Type VB -unprotected wood frame • Allowable Height and Building Area (Table 503) Type V B Construction: o Group A2: Shoddy Mill 1 • Unprotected: • Protected: o Group R2: • Unprotected: • Protected: o Group M: • Unprotected: • Protected: 1 story, 6.000sf/floor 2 stories, 11,500/floor (sprinklered) 2 stories, 7,000sf/floor 3 stories, 12,000sf/floor 1 story, 9,000sf 3 stories, 14,000sf/floor • Floor Occupancy (Table 1004.1.1): o A2: Tables and Chairs: 15 sf/person o R2: 200 sf/person o M: 30 sf/person o E: Classroom: 20sf/person • Floor Live Loads (Table 1607.1) o Assembly/movable seating: o Dining rooms o Office: o Office/class corridor above 1St floor: o Residential: o Hotel rooms & corridors to rooms: o Classrooms: • Building with one exit (Table 1019.2): o A and E: 1 story, 49 occupants o B and M: 2 stories, 30 occupants o R2: 2 stories, 4 units, 50 foot travel 100psf 100psf 50psf 80psf 40psf 40psf 40psf Automatic Sprinkler Systems (Section 903 and MN1306): • Stillwater has adopted MN Chapter 1306 Special Fire Protection Systems: • A2 Occupancy: Required through out • R2 occupancy: Required throughout • B and M Occupancy: 2,000 sf or more per floor and three or more stories. • E Occupancy: 2,000 sf or more per floor and two or more stories. Upper Floor Accessibility/Elevator (MN Chapter 1341): • Generally not required if less than 30 occupants. An elevator would probably be desired for any use of the 2n floor. • Other requirements do apply to some occupancy classifications. Claybaugh Preservation Architecture Inc Robert J. Claybaugh AIA File: SHM-Code-052515 Shoddy Mill 2 CLAYBAUGH PRESERVATION ARCHITECTURE 361 W. Government St. Taylors Falls, Minnesota 55084 May 25, 2015 Renovation/Adaptive Reuse Recommendations Bergstein Shoddy Mill Reuse Study South Main Street, Stillwater, MN Site Accessibility: Create accessible path from parking to entry of each building. Outdoor Space: Develop space between the buildings and toward the river for outdoor events such as farmer market, performances, etc. Shoddy Mill • General: O This structure is probably best suited for seasonal use that would not require heating or air-conditioning. There could be some electric radiant base board heat if necessary. O Underground electric power should be connected to the structure with a panel with circuits to handle lighting, convenience outlets and ceiling fans. O Provide security and fire alarm system. O A sprinkler system would not be required. Masonry: o Mortar samples should be taken and tested to determine an appropriate mortar mix. o We would recommend that the stone walls be left exposed on the interior of the structure. o All of the exterior and interior mortar joints should be repointed with the mortar mix determined by testing. Openings: o Large East Window: Leave the masonry infill in place along with the date inscriptions in the mortar. o Small East Window: This is an odd and ill placed opening but appears to have been there a long time. Consider leaving the opening and install an operable window for ventilation. o West Window: Install a new wood double hung sash in this opening. o North Openings: ■ Alternative 1: • The existing door openings are later modification and are to be removed. • Using the remnants of the brick segmented arches as a guide, reconstruction three opening on the north facade. They could all be door openings or only the center opening could be a door with the flanking openings as windows. • This alternative would limit the functionality of the building for rentals and visitor services. ■ Alternative 2: • Restore the small door opening. 1 • Retain the large opening and install a roll -up door to provide good access for rental and visitor services. Floor: o Install a new 4" concrete slab over 2" rigid insulation on the existing sand base. o Finish floor covering would be optional. Roof: o Remove the existing temporary roof covering. o Install EPDM adhered roof membrane over cover board and 4" rigid insulation over existing plywood deck. o Install new painted wood fascia at roof edge. Warehouse • Utilities: o Provide underground electrical service to the building. o Connect building to existing water and sanitary sewer services that are stubbed on site. o Provide gas service to the building. Exterior Walls: o Remove existing Masonite siding and gypsum board layers from the exterior to expose the original wood drop siding. o Infill the overhead door opening. o Replace deteriorated drop siding to match the existing, prime and paint. The condition of the siding underneath will not be apparent until the newer siding has been removed. Replacement of 50% of the siding would be a good estimate at this time. Roof and 2"d Floor Structure: o Refer to LS Engineers, Inc. report dated May 5, 2015 for structural recommendations including upgrading the 2"d floor structure to 40psf. This would only be done if the 2"d floor is to be occupied. o Replacement of the missing wood post would be part of the scope of work along with replacing the other wood posts with full height posts. Openings: o Replace the existing 1st floor west facade windows with openings to match the 2nd floor windows. o Add a window opening on the 1st floor south facade in line with the 2nd floor window above. o Install new 2/2 thermal glazed wood double hung sash in all of the existing and new window openings. o Install a new wood door and frame in the south facade door opening. o Restore the original wood sliding doors. These would not be the primary weather closure for the openings. o Install new wood and glass doors with sidelights in these openings. 1st Floor: o Install a new 4" concrete slab over 2" rigid insulation on the existing sand base. o Provide in slab hydronic heating system. 2 Roof: o Remove existing wood and metal roof coverings. o Replace deteriorated wood sheathing as required. o Install new cedar shingle roof over cedar breather, plywood sheathing and 3" rigid insulation on the existing wood sheathing. o Install galvanized metal half round gutters and corrugated round downspouts on the north and south roof eaves. Interior: o 1st Floor: • Remove all existing wall and ceiling finishes and insulation. • Insulate the exterior walls with full thick batt insulation. • Insulate the 2nd floor joist space with 6" batt insulation. • Install painted gypsum board with veneer plaster finish on all wall and ceiling surfaces. Leave the existing wood bracing visible. • Build out space as shown on proposed floor plans. • Provide service access ladder to 2nd floor. o 2nd Floor: • The 2nd floor would remain unfinished except for closure walls around the wood sheave and opening so it is visible from the 1st floor. • Insulate the exterior walls with full thick batt insulation. • If the 2nd floor were to be made usable, the following items would need to be part of the scope of work: • Reinforce 2nd floor structure. • Construct one or two exit stairs depending on use. • Construct an elevator to provide accessibility to the 2nd floor. o HVAC: • Provide in floor hydronic heating system in 1st floor slab. • Provide forced air cooling and ventilating on the 1st floor with exposed round spiral ductwork. • No HVAC on the 2nd floor. o Electrical: • Provide general lighting and track lighting on the 1st floor ceiling. • Provide general lighting in the restrooms and kitchen space. • Provide exit and emergency lighting. • Provide security and fire alarm system for the building. o Fire Protection: • Stillwater has adopted Minnesota Chapter 1306 Special Fire Protection Systems. • An A2 -Assembly occupancy would require a sprinkler system throughout. • A B -Business or M -Mercantile occupancy would not require a sprinkler system. Submitted by, CLAYBAUGH PRESERVATION ARCHITECTURE INC Robert J. Claybaugh AIA, President File: SHM-Recommend-052515 3 Existing Conditions Drawings +/- 80' to Asphalt Edge* +/-' 49' to Western Bluff Toe* Measured from Southwestern Warehouse facade. Approximate Distances: +/- 11' to top of bluff* +/- 45' to water's edge* Measured from East corner of Warehouse Building. Approximate Distances: +/- 14' to top of bluff* +/- 65' to water's edge* 0 i11wati The Birthplace of Minnesota Bergstein Warehouse and Shoddy Mill Parcel Boundaries 0N— Municipal Boundary Water Pipes O Water Valves O Hydrants 80 160 320 Feet General Site Location • fJ 1:1 0/•••_•••• a Measured from Northeast Shoddy Mill facade +/- 100' to Asphalt Edge* +/-' 75' to Western Bluff Toe* LI G," 0 0 .y1 0 Measured from Southwestern Shoddy Mill facade. 28'-8" LL LLLLLLL ■ 7'10" diameter wood sheave on 10" diameter shaft i 74" x 74" hatch do 2nd Floor Warehouse Plan 28'-8" CO Original sliding door Wd. post Wd. beam above Wd. post LLLLLLLLLLLL 74" x 74" hatch above NORTH r Original siding door 1st Floor Warehouse Plan 1/8" = 1'- 0" 1 1st Floor Area: 1,617 sf 2nd Floor Area: 1,617 sf CLAYBAUGH PRESERVATION ARCHITECTURE INC 361 West Government Street Taylors Falls, MN 55084 Tel: 651.206.0980 E-: claybaugh7@gmail.com March 2015 28'-8" 2" X 6" O.C. Wd. rafters @ 24" Metal roof over wd. sheathing 8x8 wd.beam 8x8 wd. post Conc. base Future floor level Existing sand level WAREHOUSE SECTION 2" X 6" Wd. studs @ 24" O.C. 2" X 8" Wd. joists @ 24" O.C. with 1x10 wd. subfloor & 7/8" x 5" t&g wd. floor 2" X 8" Wd. studs @ 24" O.C. with 1x6 wd. sheathing & 3/4" x 5 1/2" wd. drop siding 1/8" = 1'- 0" 6x6 wd. sill CLAYBAUGH PRESERVATION ARCHITECTURE INC 361 West Government Street Taylors Falls, MN 55084 Tel: 651.206.0980 E-: claybaugh7@gmail.com March 2015 15'-3" top stone to foundation O.H. door opg. New plywood roof deck with loose membrane Existing steel angle joists 18" stone wall Infilled window opening Door opg. Future floor level Existing sand level -4—Infilled window Window opg. 21'-0" • SHODDY MILL PLAN & SECTION 1/8" = 1'- 0" Building footprint: 578 sf Insider floor area: 441 sf CCLAYBAUGH PRESERVATION ARCHITECTURE INC 361 West Government Street Taylors Falls, MN 55084 Tel: 651.206.0980 E-: claybaugh7@gmail.com March 2015 Schematic Design Drawings St. Croix River Ordinary High Water Mark 675' Warehouse FFE 695.5' Accessible out door event plaza Mill FFE 695.0' Bluff Line approximately 692' Future Bike/PedestrianTrail drop off lane Highway 95 One way drive C1 Site Plan S1 ) Scale: 1"=40ft CLAYBAUGH PRESERVATION ARCHITECTURE INC 361 West Government Street Taylors Falls, MN 55084 Tel: 651.206.0980 E-: claybaugh7@gmail.com May 25, 2015 28'-8" 7'10" diameter wood sheave on 10" diameter shaft 2 Second Floor Plan Al Scale: 1/8" = 28'-8" Kitchen 1 1 Ceiling opening to sheave Unisex,' Flexible space 1,347 sf Mech. Equip. Storage & attic ladder 1 First Floor Plan Al Scale: 1/8" = NORTH 1st Floor Area: 1,617 sf 2nd Floor Area: 1,617 sf CLAYBAUGH PRESERVATION ARCHITECTURE INC 361 West Government Street Taylors Falls, MN 55084 Tel: 651.206.0980 E-: claybaugh7@gmail.com May 25, 2015 Al 28'-8" N N 2" X 6" O.C. Wd. rafters @ 24" EI 1 \ Warehouse Section A2) Scale: 1/8" = 2" X 6" Wd. studs @ 24" O.C. 2" X 8" Wd. joists @ 24" O.C. with 1x10 wd. subfloor & 7/8" x 5" t&g wd. floor 2" X 8" Wd. studs @ 24" O.C. with 1x6 wd. sheathing & 3/4" x 5 1/2" wd. drop siding 4" concrete slab over 2" rigid insulation CLAYBAUGH PRESERVATION ARCHITECTURE INC 361 West Government Street Taylors Falls, MN 55084 Tel: 651.206.0980 E-: claybaugh7@gmail.com May 25, 2015 A2 10,018 4 Restore window openings 3 Alternative 1 North Elevation A3 % Scale: 1/8" = Roll -up door in existing opening Alternative 2 North Elevation A3 Scale: 1/8" = EPDM membrane over coverboard & 4" rigid insulation Existing steel angle joists top stone to foundation Er) Infilled window opening to rem Building Section Scale: 1/8" = 4" concrete slab over 2" rigid insulation. Infilled opening to remain 21'-0" New window in i9 N existing opening 1 \ Floor Plan A3 Scale: 1/8" = NORTH Building footprint: 578 sf Insider floor area: 441 sf CLAYBAUGH PRESERVATION ARCHITECTURE INC 361 West Government Street Taylors Falls, MN 55084 Tel: 651.206.0980 E-: claybaugh7@gmail.com May 25, 2015 A3 Structural Analysis Shoddy Mill and Warehouse Re -use Study Stillwater, MN Purpose On January 27, 2015 I visited the Shoddy Mill and Warehouse in Stillwater, MN. The purpose of my investigation was to assess the existing condition, identify apparent distress or structural concerns, and gather sufficient information to comment on the upper floor capacity of the Warehouse. Background • The Shoddy Mill and Warehouse were recently relocated from a previous location to the current site. • The Warehouse is a wood -framed structure roughly 28 feet (north -south) by 60 feet (east -west). • The Warehouse has an upper floor and a gabled roof with a center ridge running the long direction. • The Mill is a 27'-6" (east -west) by 21'-0" (north -south) stone -walled structure with a mono -sloped roof (high end north). • A new foundation was installed at the current site for both structures. Observations and Recommendations Warehouse • There are two interior columns in the lower level, one in the center, and one at the easterly quarterly point. There once was a column at the westerly quarter point, but it was cut off at some point in time, and replaced with a steel rod suspension system. It appears that an original rod failed, and was replaced with the current strapping system. There is a significant sag in the beam suspended by steel rods. The column at the westerly quarter point should be reinstalled on a new foundation, and the rod system should be removed. • When moved, rotten portions of wood studs were cut off the bottom and new partial length studs were lapped with and nailed to the original solid stud material that remained. The 2x6 lumber lapped with and fastened to the existing studs appears somewhat random and not designed. I recommend that the studs be reinforced with full height studs. LSEngineers, Inc. — 234 North Main Street — Le Sueur, MN 56058 — (507) 665-6255 Shoddy Mill and Warehouse Stillwater, MN May 5,2015 Page 2 • The window openings in the upper level are not original, and the framing around openings was not properly addressed when installed (see Photo 1). I recommend that jamb studs and lintels be installed where required around the windows. Photo 1 • There is rot on the roof framing and upper floor framing. In some locations roof rot extends into wall top plate and wall studs and siding (see Photos 2 and 3). All rotten materials should be replaced in kind. LSEngineers, Inc. — 234 North Main Street — Le Sueur, MN 56058 — (507) 665-6255 Shoddy Mill and Warehouse Stillwater, MN May 5,2015 Page 3 Photo 2 — Roof and Wall Rot Photo 3 — Rotten Roof Framing LSEngineers, Inc. — 234 North Main Street — Le Sueur, MN 56058 — (507) 665-6255 Shoddy Mill and Warehouse Stillwater, MN May 5,2015 Page 4 Shoddy Mill • The stone Mill was stabilized when relocated. • Mortar generally appears to be sound and performing. • The center roof beam was replaced, and it also appears to be sound and performing. Floor Capacity of Warehouse Once the columns and rotten framing are replaced as recommended, the floor will have a live load capacity of about 20 pounds per square foot (psf). This capacity is satisfactory for unoccupied attic space, but it is not suitable for occupancy. A 40 psf live load capacity could be achieved by installing additional beams below the existing beams, and by adding joists between existing joists at 4'-0" on center (every other joist space). Limitations The opinions stated in this report are based on limited visual observations of the structure only and there is no claim, either stated or implied, that all conditions were observed. No physical testing was performed and no calculations have been made to determine the adequacy of the structural system or its compliance with accepted building code requirements. This report does not warrant the original design of the building. Certification I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the state of Minnesota. Signature. Eugene M. Dwyer, P.E. Date: May 5, 2015 License Number: 19951 LSEngineers, Inc. — 234 North Main Street — Le Sueur, MN 56058 — (507) 665-6255 Cost Estimates Financial Analysis DONS EK SZPublic Finance, Project Management, Policy BERGSTEIN SHODDY MILL REUSE STUDY Capital and Operating Funding Resources: Draft Text May 27, 2015 Jon Commers, Principal 2288 University Avenue West Saint Paul, MN 55114 ph) 651.645.4644 www.donjek.com Reuse of the Bergstein Shoddy Mill will be made sustainable by a deliberate, long-term funding strategy. Capital funding is required for rehabilitation of one or both of the structures, and for modest repair and replacement of the buildings over time. Operating support, likely through a combination of earned revenues, City funds and contributions from partnering organizations, will allow for the mill to contribute to the economic and civic vitality of Stillwater. Funding Rehabilitation Assembling the resources required to elevate the mill buildings from their current state, into fully functional structures for seasonal or year-round use, is likely to draw on multiple funding sources. As the owner and lead partner of the mill buildings, the City of Stillwater is well positioned to coordinate the raising of capital for rehabilitation. Prospective sources include the following. • City Bonds: The City manages a bond portfolio to fund general government investments, street improvements, redevelopment through tax increment financing, and other priorities. The outstanding principal of bonds owed by the City has been declining over the last ten years. The City is authorized to fund all or part of historic rehabilitation projects such as the mill buildings, as a portion of their issuance and repayment of municipal bonds. An advantage to this source is that the investment can be amortized over time. • Park/Trail Dedication Fund: The City operates a fund that supports capital outlay for City parks, using park/trail dedication fees paid by developers of parcels in Stillwater. At the end of 2013, this account had grown to exceed $300,000, and may provide a source for historic rehabilitation in the City's Bridge Park area. • Philanthropy: Philanthropic partners including the St. Croix Valley Foundation and its affiliate Stillwater Foundation, may assist the campaign to raise capital for rehabilitation, through grant making and/or sponsorship of a capital raising initiative for the mill structures. Foundation leaders expect growth in local philanthropy in the coming years. • Minnesota Historical and Cultural Heritage Grants: Given the mill structures are listed on the National Register of Historic Places, these grants funded through the Legacy program could finance work on exterior building preservation, building accessibility, and interior systems. While not eligible for remodeling or modernization of the structures, these grant funds could comprise a portion of the project's capital structure. • State Capital Project Grants -In -Aid: Local governments are eligible applicants for grants, on a 1:1 matching basis, to finance historic preservation construction projects at publicly owned sites. • Private Lending: Rehabilitation may also be funded by construction debt, subsequently consolidated into a long-term mortgage on the property. • In -Kind Contributions: Materials, labor and expertise can be contributed by individuals, organizations or businesses to the project, adding to the capital resource available for rehabilitation. Building materials such as windows are examples of material often contributed at cost or on a donated basis. • Minnesota State Bonds: In addition to the grants-in-aid described above, the State funds public assets deemed to have statewide significance, typically through capital investment legislation approved every other year. The nature of the historic significance of the mill buildings, and eligibility for designation on the National Register of Historic Places, may strengthen a City proposal for state support. Funding Operations and Maintenance Ongoing operations and upkeep of the mill buildings, once reuse has commenced, is also a critical consideration for their viability. A combination of earned revenue and partner support will need to cover operating expenses and regular deposits to a replacement and reserve account.' Prospective sources for these uses include: • Earned Revenue: Revenues from concessions, bicycle storage and parking facilities, food service or dock access can support the financial viability of the site and its offerings. Interest by local businesses in operating these concessions can provide a valuable partnership opportunity. • Lodging Tax: The City established a lodging tax within the last ten years, to provide a funding stream to support the attraction of tourism and convention business. In 2013, the tax raised $170,000 for these purposes, a figure that has steadily increased since its initial collection in 2008. • Park Maintenance Fund: In addition to the park/trail dedication revenues noted above, the City collects fees from investors in property to reflect the need for park assets nearby. In 2013 no deposits or expenditures are noted for this fund, but is balance of $144,000 could provide for targeted investment in the mill site as a park asset of citywide interest. ### 1 An industry standard guideline of a deposit to a replacement and reserve account of 3.00% of total value, would amount to $9,000-$15,000 per year. These funds are escrowed for repair needs to the exterior, interior, and roof structures. List of Interviewees Examples of Similar Projects PEOPLE INTERVIEWED Intensive personal interviews with local officials, business leaders, civic leaders, recreational and environmental advocates, members of the arts and non-profit community, agency representatives, and ordinary citizens were a primary source of information for the Bergstein Shoddy Mill Reuse Study. Team members conducted on- site interviews with more than forty people during the course of the study. Bobby, Amy, Brian Anderson St Croix Boat & Packet Craig Beemer Oasis Cafe Todd Clarkowski MnDOT-St. Croix River Crossing Coordinator Paul Creager Teacher/Film and Music Festivals Mark Desch Downtown Revitalization Committee Kate Dietrick University Of Minnesota -Upper Midwest Jewish Archives Chuck Dougherty Discover Stillwater/Water Street Inn Jenna Fletcher Planning Commission Diane Hedeen DNR -William O'Brien State Park Sherri Hopfe Independent Business Association Renee Hutter-Barnes MnDOT Cultural Resources Ted Kozlowski Mayor Brandon Lamb Downtown Revitalization Committee 1 Bergstein Shoddy Mill Reuse Study Brian Larson Heritage Preservation Commission Tom Lynum Discover Stillwater/B&B owner Andy Mahn Downtown Revitalization Committee Tom McCarty City Administrator Doug Menikheim City Council Jonathan Moore National Park Service Tim Moore Public Works/Parks Randy Moses Chilkoot Velo Aimee Peltier Independent Business Association Brent Peterson Washington County Historical Society Ann Pung-Terwedo DRC/Washington County Planning Linda Radimecky DNR -Brown's Creek, Gateway, and Luce Line Trails Christie Rosckes Discover Stillwater Heather Rutledge Art Reach Cindy Shilts Building Official Bergstein Shoddy Mill Reuse Study Molly Shodeen DNR Hydrology Jackie Sluss MnDOT Cultural Resources Jennifer Sorenson DNR Hydrology Chris Stein National Park Service Jane Stevenson St. Croix Valley Foundation Todd Streeter Greater Stillwater Chamber of Commerce Roger Tomten Downtown Revitalization Committee Bill Turnblad Economic Development Director Louise Watson Transition Stillwater Elizabeth Welty Heritage Preservation Commission Abbi Wittman Planner Bergstein Shoddy Mill Reuse Study EXAMPLES of SIMILAR PROJECTS The Depot Coffee House Hopkins, MN Located at the junction of several regional bike trails in Hopkins, the Depot Coffee House is operated by a non-profit organization. The facility provides parking for automobiles, and serves both bicyclists and pedestrians. From the website: The Depot is a renovated train depot in Hopkins, Minnesota that now serves as a coffee house, youth community project, and trailhead for area bike trails. It was planned and opened by area students and their allies in 1998 to create a chemically -free environment for teens. The Depot also serves as an important asset to the community by providing students all over the west Metro an opportunity to create their own place to learn, relax, and have fun while directing both a coffee shop and an entertainment venue. http://www.thedepotcoffeehouse.com Bergstein Shoddy Mill Reuse Study 1 Freewheel Midtown Bike Center Minneapolis, MN Located along the Midtown Greenway in South Minneapolis, the Freewheel Midtown Bike Center is a popular public-private partnership accessible only by bicycle. From the website: The Freewheel Midtown Bike Center has two large bicycle parking bays as well as bike sales, parts, repairs and rentals. The bathrooms, chilled drinking water, and showers serve casual and commuting bicyclists. Freewheel Bike does the nuts -and -bolts operations and the Midtown Greenway Coalition focuses on community engagement. With its office down the hall and overlooking the trails, the Coalition can better connect with Greenway users and better engage the Phillips community with the Greenway. http://midtowngreenway.org/about-the-greenway/bike-center/ Bergstein Shoddy Mill 2 Reuse Study Urban Ag Center (Prepared by interviewee) Bergstein Warehouse and Shoddy Mill Reuse as Urban Agricultural Center Limitations: Limited Parking for public and for loading/delivery trucks during event Visibility, wayfinding Opportunities: Connections and visibility to green minded, buy local community using trails (bike, ped...). Opportunity for locally supported, local producers to gain synergy from a centralized downtown identity. Community access to choice real estate for urban agriculture events . Access to river through new public short term small craft dock, controlled by parking meter type fee Vision: Event center for urban agricultural community to promote/celebrate/share/educate community about what they do. A visible city commitment to community driven initiatives surrounding locally produced, environmentally more sustainable, agriculture. Promotion of these choices to a wider audience. A gathering place where ideas are shared about community agriculture much like what historically happened at the town feed store/elevator or general store. How'd it work: PT coordinator/director, public calendar, sign up like you rent a park bldg. Rent includes secure short term storage, publicity coordination to other community calendars -Buy Local, Transition Stillwater, Chamber, Stillwater Current, Local Harvest etc Types of Events/ User Groups: CSA (Communtiy Supported Agriculture) box distribution - different weekday for each farm for the 20+/- summer weeks and some winter share weeks Big River Fresh Earth Farms Foods, Turnip Mhonpaj's Garden Rock, Pahl's Fay Freedom Farm Market Eener's La Finca Farm Farm Farm Where Life is Good Threshing Table Farm Treasured Haven Farm Community Homestead CSA farm sign-up event typically late winter, CSA harvest party Aug/ Sept weekend for each farm separately or together Community Garden Plot sign-up weekend day in March — Community Garden member only pot -lucks, growing season weeknight North Hill Community Garden, South Hill Community Garden, Meadowlark Organic Community Garden New Shoddy Mill Community Garden Gardening Classes Stillwater Farm Store -seed potatoes, onion starts, cover crop seeds The Backyard Grocer River Market co-op Small local growers satellite farmers market? Blueberries of Stillwater The Flower Farm Renee's Flower Farm- Live Flowers Local eggs, raised on site eggs Local honey, harvested on site honey Local wine/beer producers release party events, Lift Bridge Brewery Hop Growers Association Maple Island Brewery Northern Vineyards Winery St. Croix Vineyards Agricultural community winter coffees, seed/ideas exchange; like what maybe historically happened at the elevator/feed store w/ local baked goods for sale Chilicoot Cafe L'etoile Du Nord Cafe BreadArt Bakery Great Harvest Bakery Local bedding plant sales by garden clubs - May; meeting place for club s Perennial Garden Club of Stillwater -Trillium, Daylily, Columbine Wild Ones Native Plants Lilies of the Valley Garden Club Ivy Garden Club Pollinator Friendly Alliance, Honey Bee Club of Stillwater Highs school Greenhouse- Andy Weaver 4H Junior Master Gardeners (Stonebridge elementary) Plant pest/disease diagnostic clinic Washington County Master Gardeners U of' MN horticultural/entomology departments Ag issues -water quality, buffers: wildlife, pollinators, run-off classes/demos Washington County Conservation District MN Dept. of Ag Pollinator Friendly Alliance U of MN Center for Urban Ecology and Sustainability 4H meeting place (currently no 4H club in Stillwater; Mahtomedi and Baytown Township have clubs) week night year round Minnesota Extension Valley cheese maker/dairy events, weekend Cass Lake Creamery Wedge and Wheel Poultry events, informational meeting, sales of chicks and eggs Backyard Chickens Houle's Farm Store -- DNR ducks, grouse, pheasant fledglings Local Wool/Alpaca producer Events? Darn Knit Anyway Bee events --Extracting demonstration, extracting and bottling space rental (would need permanent equip. storage), Honey Sales, beekeeping classes? Honey Bee Club of Stillwater (300 members in St. Croix River Valley) Nature's Nectar Bees Knees Pollinate Minnesota Maple Syrup tapping demo/cooking event Warner Nature Center Carpenter Nature Center William O'brien state park VHW/Lions etc. pancake breakfast tie-in fee event Local Beef/ Pork/Chicken Producer grill out/roast fee event Buffalo - Belwin Nature Center Pasture Raised Beef- guy in Grant Tie-in with local beer sales Foraging, Nut gathering, Mushroom hunting class/demo fee event MN Mycological society 45 degrees River Market Co-op MN Master Naturalists Preserving, Cheese making, Pickling, Bread Making class /demo Our Community Kitchen Cooks of Crocus Hill fee event Valley Outreach Living Healthy in Washington County stcroixriverfishing.com letsgofishingstillwater.com Buy local catered farm style dinner location, fee event Foodies on Foot Fishing? Fish cleaning house? Fish fry fee event'? City/state parks Distribution spot Fare for All Bountiful Baskets Ag type permit applications for city -bee, chicken, city community garden plots, Summer Tuesday Market vendors?, Farmers Market vendors? Info packets; fielding requests, questions Application processing Program needs: Loading dock for kegs, honey supers, CSA boxes ... Commercial catering kitchen or better, coffee maker, dishwasher, walk-in fridge Secured storage w/18 hr access for renting organization Bathroom Office for coordinator/director Solar/Photovoltaic array? Liquor license Wifi, projection system, sound system inside for classes Rolling indoor/outdoor service counters/bar Indoor/outdoor rectangular tables, seating -- used for demos/dining/display, Hard surface/porous pavers between bldgs for tables and barn dance/powwow, Drive -up pick-up lane Outdoor sound system or at least power Grill Potting bench/outdoor work station Rain Barrel water collection if gutters on buildings Community garden plots for Stillwater condo/apt residents - shared tool storage for on site ag Demonstration rain garden, raised bed, sq. ft. garden, cold frame etc. Monarch/Pollinator way station Bee hive(s) maintained by director or contracted out in solar electric fenced apiary or hive on very accessible bear proof roof Chicken tractor? Maintained by director or contracted out Mature Maple tree(s) for tapping (sugar or silver preferred) Bike racks Contract Satellite(s) facilities for large events Duplication to avoid: Farmers Market at 3rd and Pine St Small ag/gardening classes at River Market Loft (tiny space not accessible) Cooking classes appropriate to other locations -Cooks of Crocus Hill Here's Minnesota Grown's list of producers w/in 10 miles of 55082. Ifyou search w/in 25 miles you get 130 members. http://www.minnesotagrown.com/member-directory/Many smaller local producers are not listed. Axdahl's Garden Farm & Greenhouse Blueberry Fields of Stillwater Northern Vineyards Winery Saint Croix Vineyards Stillwater Farmers Market Aamodt's Apple Farm, Inc. Bergmann's Greenhouses & Farm Market Costa Farm & Greenhouse Ziertman's Pumpkin Farm Stillwater Christmas Tree Farm Krueger's Christmas Trees of Lake Elmo Honey -Pine Apiary Bayport Farmers Market Schultz Farm Organics Pine Tree Apple Orchard Big River Farms Century College - Horticulture KDE Farms Lake Elmo Sod Farms, LLC Live Flowers, LLC City of White Bear Lake Farmers Market Afton Garlic Farm Oakdale Farmers Market 10th Street Farm & Market LLC Lutz Cuts Bachman' s Floral, Home & Garden Stillwater Stillwater Stillwater Stillwater Stillwater Stillwater Stillwater White Bear Lake Lake Elmo Stillwater Lake Elmo Stillwater Bayport Mahtomedi White Bear Lake Marine on St. Croix White Bear Lake Hugo Lake Elmo Marine on St. Croix White Bear Lake Afton Oakdale Afton Hugo Maplewood Amended National Register Nomination NPS Form 10-900 United States Department of the Interior National Park Service OMB No. 1024-0018 National Register of Historic Places Registration Form This form is for use in nominating or requesting determinations for individual properties and districts. See instructions in National Register Bulletin, How to Complete the National Register of Historic Places Registration Form. If any item does not apply to the property being documented, enter "N/A" for "not applicable." For functions, architectural classification, materials, and areas of significance, enter only categories and subcategories from the instructions. 1. Name of Property Historic name: Bergstein, Moritz, Shoddy Mill and Warehouse (documentation of move) Other names/site number: NRIS #08000133 Name of related multiple listing: N/A (Enter "N/A" if property is not part of a multiple property listing) 2. Location Street & number: 805 South Main Street City or town: Stillwater Not for publication: State: MN County: Washington (code 163) Vicinity: 3. State/Federal Agency Certification As the designated authority under the National Historic Preservation Act, as amended, I hereby certify that this nomination request for determination of eligibility meets the documentation standards for registering properties in the National Register of Historic Places and meets the procedural and professional requirements set forth in 36 CFR Part 60. In my opinion, the property _ meets does not meet the National Register Criteria. I recommend that this property be considered significant at the following level(s) of significance: national statewide local Applicable National Register Criteria: A B C D Signature of certifying official/Title State or Federal agency/bureau or Tribal Government Date In my opinion, the property meets does not meet the National Register criteria. Signature of commenting official Title: Date State or Federal agency/bureau or Tribal Government Sections 1-6 page 1 NPS Form 10-900 OMB No. 1024-0018 4. National Park Certification I, hereby, certify that this property is: entered in the National Register determined eligible for the National Register determined not eligible for the National Register _ removed from the National Register other (explain:) Signature of the Keeper Date of Action 5. Classification Ownership of Property (Check as many boxes as apply) Private Public - Local Public - State Public - Federal Category of Property (Check only one box) Building(s) District Site Structure x x Number of Resources within Property (Do not include previously listed resources in the count.) Contributing Noncontributing 0 0 buildings 0 0 sites 0 0 structures 0 0 objects 0 0 Total Number of contributing resources previously listed in the National Register 2 Sections 1-6 page 2 NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior National Park Service National Register of Historic Places Continuation Sheet Section number 8 Page 1 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Narrative Description (Describe the historic and current physical appearance and condition of the property. Describe contributing and noncontributing resources if applicable. Begin with a summary paragraph that briefly describes the general characteristics of the property, such as its location, type, style, method of construction, setting, size, and significant features. Indicate whether the property has historic integrity.) Purpose of Amendment The Moritz Bergstein Shoddy Mill and Warehouse were added to the National Register of Historic Places (NRHP) in 2008 for their association with late nineteenth century Jewish immigration to Minnesota, the waste materials trade, and mattress manufacturing. The property is representative of a small but important industry for some Germanic Jewish immigrants in Minnesota in the late nineteenth and early twentieth centuries. The purpose of this amendment to the registration form for the 2008 NRHP listing for the Moritz Bergstein Shoddy Mill and Warehouse is to document 1) the move of the property to a new site in 2012 and 2) its continued eligibility for the NRHP in its new location, pursuant to 36 CFR 60.14(b)(2). Reasons for the Move The Moritz Bergstein Shoddy Mill and Warehouse were moved to a new site approximately one mile north of their original location in 2012 to allow for the construction of the St. Croix Crossing, a new bridge over the St. Croix River that will connect the states of Minnesota and Wisconsin. The two buildings were moved pursuant to the Amended Section 106 Memorandum of Agreement Between the Federal Highway Administration, the U.S. Army Corps of Engineers, the Advisory Council on Historic Preservation, and the Minnesota and Wisconsin State Historic Preservation Officers Regarding the St. Croix River Crossing Project: Washington County, Minnesota and St. Croix County, Wisconsin, dated June 2005, and in a manner consistent with the comments of the Advisory Council for Historic Preservation, in accordance with its procedures as described in 36 CFR 800. The Moritz Bergstein Shoddy Mill and Warehouse were located in the path of the approach for the new river crossing. The absence of any prudent or feasible alternative alignments for the approach necessitated removal or relocation of the historic property for the construction of the new bridge. The St. Croix Crossing Project is receiving federal funding and requires federal permits; therefore, the project is required to comply with Section 106 of the National Historic Preservation Act of 1966, as amended. As part of the efforts to consider effects from the project on properties listed in or eligible for listing in the NRHP, it was determined that the project would result in adverse effects to several properties that are eligible for listing in the NRHP, including the Moritz Bergstein Shoddy Mill and Warehouse. Therefore, the Federal Highway Administration, U.S. Army Corps of Engineers, Advisory Council on Historic Preservation, and the Minnesota and Wisconsin State Historic Preservation Offices (SHPOs) entered into the aforementioned Memorandum of Agreement (MOA). The MOA includes a number of stipulations to minimize and/or mitigate adverse effects to historic properties listed in or eligible for listing in the NRHP. Included in the stipulations were requirements that the Moritz Bergstein Shoddy Mill and Warehouse be moved to a new site, and that "the new site and use for the buildings must maintain, and not detract from the National Register character -defining features of the property and will include an appropriate setting".' The MOA also stipulates that, upon moving the historic property to its new site, the Minnesota Department of Transportation (MnDOT) would transfer ownership to the new owner with a legal restriction that ensures the historic property will be maintained in accordance with the Secretary of the Interior's Standards.' The MOA further stipulates that if the Minnesota SHPO determines that the property is still eligible for the NRHP once relocated to its 1 Federal Highway Administration, Amended Section 106 Memorandum of Agreement Between the Federal Highway Administration, the U.S. Army Corps of Engineers, the Advisory Council on Historic Preservation, and the Minnesota and Wisconsin State Historic Preservation Officers Regarding the St. Croix River Crossing Project: Washington County, Minnesota and St. Croix County, Wisconsin, 2005, 13. 2 Advisory Council on Historic Preservation, Amended Section 106 Memorandum of Agreement, 14. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior National Park Service National Register of Historic Places Continuation Sheet Section number 8 Page 2 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) new site, an NRHP nomination will be prepared and the property added to the NRHP.3 An NRHP nomination was prepared and the property was listed in the NRHP before it was moved; therefore, this amendment is necessary to document the move of the property to a new site in 2012 and the property's continued eligibility for the NRHP in its new location. Procedures for the Move All work was performed in accordance with the Secretary of the Interiors' Standards for Historic Buildings and the procedures detailed below.4 5 Prior to the move, necessary temporary traffic detours and road closures were coordinated with MnDOT, Washington County, and the Cities of Oak Park Heights, Bayport, and Stillwater; a traffic management plan was also submitted to the project engineer. A temporary haul road was constructed between 62°d Street North and State Highway 36, and the area restored after the move. As needed, cable guard rails along the roadway were removed in preparation for the move, and replaced thereafter. Any areas of road disturbed by the move were filled with six feet of Class 5 aggregate.6 In addition, no historic sites were disturbed during the move. In preparation for the move, all existing utility lines on the property were located and disconnected back to the main lines. In addition, utilities along the move route were temporarily removed or relocated. The site was prepared with heavy duty silt fence to protect water quality during construction. Trees and vegetation were removed as needed to facilitate movement of the shoddy mill and warehouse buildings. The existing concrete slabs were removed, the perimeter of each building was excavated, and the existing foundation stone below grade (from one to six inches) was salvaged. These stones were then numbered, cataloged, and stored for exact reconstruction at the new site. The building excavation footprints were then filled, graded, and compacted to match the condition of the rest of the site.8 The south and east walls of the shoddy mill had areas of loose and deteriorated mortar. These areas were repaired prior to the building being moved.9 3 Advisory Council on Historic Preservation, Amended Section 106 Memorandum of Agreement, 18. 4 Minnesota Department of Transportation, Construction Plan for Relocation of Shoddy Mill & Warehouse Buildings, June 2012, Sheet No. 2. 5 Thomas Krier, MnDOT, e-mail message to Renee Barns, MnDOT, December 16, 2014. 6 Minnesota Department of Transportation, Construction Plan, Sheet No. 22-23. Minnesota Department of Transportation, Construction Plan, Sheet No. 6. 8 Minnesota Department of Transportation, Construction Plan, Sheet No. 22-24. 9 Minnesota Department of Transportation, Construction Plan, Sheet No. 26. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior National Park Service National Register of Historic Places Continuation Sheet Section number 8 Page 3 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Setting and General Environment of the New Site The previous site of the Moritz Bergstein Shoddy Mill and Warehouse was a 0.74 acre parcel located at 6046 Stagecoach Trail North.10 The parcel was oriented on a west/east axis; the warehouse faced west and the mill faced north. Historically, the Chicago, St. Paul, Minneapolis & Omaha Railway (CStPM&O) was located directly west of the Moritz Bergstein Shoddy Mill and Warehouse.11 The new site of the Moritz Bergstein Shoddy Mill and Warehouse is located approximately one mile north of its original location, east of Trunk Highway (TH) 95 and situated along the western shore of the St. Croix River on a 3.08 -acre parce1.12 The new site is relatively flat and is lightly wooded with deciduous trees; some trees and vegetation were removed in preparation for placement of the shoddy mill and warehouse on the site. A dirt and gravel access road sited along the former CStPM&O railroad corridor runs on a southeast/northwest alignment through the west edge of the parcel. The new boundary is oriented on a slightly southwest/northeast axis, and covers an area of 0.60 acres. The shoddy mill is centered along the warehouse's southeast elevation, and the facade of the shoddy mill faces northwest toward the facade of the warehouse. The shoddy mill and warehouse are located 37 feet apart; in their previous location, they were located 39 feet 4 inches from each other.13 According to Sanborn Fire Insurance Maps, this physical arrangement is in keeping with the original siting of the shoddy mill. In addition, similar to the former site, an aggregate fill is located between the buildings at the current site, while the rest of the area is natural turf. 14 A galvanized metal chain link fence surrounds the two buildings in an area that is 105 feet by 80 feet. An access gate is located on the northwest fence line.15 Effect on Property's Historic Integrity Pursuant to the MOA, MnDOT identified a new site approximately one mile north of the original location of the Moritz Bergstein Shoddy Mill and Warehouse that would not detract from the character -defining features of the property, including the original stone construction and workmanship, and its semi -industrial setting overlooking the St. Croix River. Similar to the previous site, the new site is located within the city limits of Stillwater in a semi -industrial setting that overlooks the St. Croix River. Therefore, the Moritz Bergstein Shoddy Mill and Warehouse retain integrity of location and setting. All procedures related to the move of the Moritz Bergstein Shoddy Mill and Warehouse were performed in accordance with the Secretary of the Interiors' Standards for Historic Buildings.16 This included reconstruction of the original building foundations and minor repairs to the walls of the shoddy mill. Therefore, the Moritz Bergstein Shoddy Mill and Warehouse retain integrity of design, materials, and workmanship. The new site previously was occupied by several mills and plants; today, it contains vestiges of that industrial heritage, complementing the Moritz Bergstein Shoddy Mill and Warehouse's significant association with industry. Historically, the CStPM&O line was located immediately west of the original Moritz Bergstein Shoddy Mill and Warehouse site. In the new location of the shoddy and warehouse, the former railroad corridor of the CStPM&O is similarly proximal to the site. Therefore, the shoddy mill and warehouse retain integrity of feeling and association.17 Overall, the new site of the Moritz Bergstein Shoddy Mill and Warehouse does not detract from the character -defining features of the property, and the property 1° Washington County, Minnesota, Washington County Property Viewer, accessed December 5, 2014, http://maps.co.washington.mn.us/PropertyViewer/. 11 Sanborn Map Company, Insurance Map of Stillwater, Minnesota, April 1924, Sheet 26. 12 Washington County, Washington County Property Viewer. 13 Minnesota Department of Transportation, Construction Plan, Sheet No. 6. 14 Minnesota Department of Transportation, Construction Plan, Sheet No. 6, Sheet No. 23. 15 Minnesota Department of Transportation, Construction Plan, Sheet No. 6. 16 Minnesota Department of Transportation, Construction Plan, Sheet No. 2. 17 The 106 Group Ltd., Bergstein Property Relocation Mitigation Project, Proposed Site Assessment. (Prepared for the City of Stillwater, January 2005), 7-10. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior National Park Service National Register of Historic Places Continuation Sheet Section number 8 Page 4 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) retains sufficient integrity to continue to convey its historic associations with late nineteenth century Jewish immigration to Minnesota, the waste materials trade, and mattress manufacturing. How the Property Meets the Special Requirements for Criteria Consideration B The Moritz Bergstein Shoddy Mill and Warehouse were built by Moritz and Bertha Bergstein in the 1890s, who immigrated to Stillwater from Hungary and Bohemia in 1879 and 1883, respectively. The buildings were used for collection, sorting, and selling of waste materials, as well as the manufacturing of mattresses. The shoddy mill and warehouse, after their move, remain the sole surviving property most importantly associated with late nineteenth century Jewish immigration to the Stillwater area of Minnesota, and to an immigrant family's adaptation to American economic life, as well as and the waste materials trade and mattress manufacture.18 The Effects on Archaeological and Other Historic Resources The new location of the Moritz Bergstein Shoddy Mill and Warehouse lies adjacent to the NRHP-listed Stillwater South Main Street Archaeological District and the previously identified Hersey & Bean Sawmill archaeological site (21WA91). During the move, the archaeological district and sawmill site were avoided and no disturbance occurred. In addition, a buffer was placed around the district and the site; in this buffer area, no earth -disturbing activities deeper than 24 inches were allowed.19 In addition, the new boundary of the Moritz Bergstein Shoddy Mill and Warehouse is proposed, as described in Section 10, so as to allow a 25 -foot buffer between the new site, the Stillwater South Main Street Archaeological District, and the Hersey & Bean Sawmill archaeological site. This 25 -foot buffer is sufficient to ensure that the shoddy mill and warehouse will not adversely affect the archaeological district or the sawmill site.20 The new site of the Moritz Bergstein Shoddy Mill and Warehouse lies within the NRHP-eligible Stillwater Cultural Landscape District (SCLD). The SCLD is comprised of natural and built features that tell the story of Stillwater's settlement history, including residential, commercial, and industrial buildings, as well as bluffs, ravines, and the banks of the St. Croix River.21 As determined in this nomination, the Moritz Bergstein Shoddy Mill and Warehouse is the sole surviving property most importantly associated with late nineteenth century Jewish immigration to the Stillwater area of Minnesota, and to an immigrant family's adaptation to American economic life, as well as and the waste materials trade and mattress manufacturing. In their new location, the shoddy mill and warehouse retain sufficient integrity to continue to convey those historic associations.22 In turn, the compatibility of the property with its new site means that placement of the shoddy mill and warehouse within the SCLD will not adversely affect any of the contributing resources within the district; rather, the areas of significance of the shoddy mill and warehouse complement the industrial resources of the SCLD. 18 Zellie, Bergstein, Moritz, Shoddy Mill and Warehouse, 2008, 8-4. 19 Minnesota Department of Transportation, Construction Plan, Sheet No. 3. 20 Renee Hutter Barnes, Historian, MnDOT, phone conversation to author, December 11, 2014. 21 Landscape Research LLC, The Stillwater Cultural Landscape District, Stillwater, Minnesota. (Prepared for the Minnesota Department of Transportation Office of Environmental Stewardship, 2011), 3. 22 Carole S. Zellie, National Register of Historic Places Registration Form Bergstein, Moritz, Shoddy Mill and Warehouse, Washington County, Minnesota, National Register #08000133, 2008, 8-4. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior National Park Service National Register of Historic Places Continuation Sheet Section number 9 Page 1 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Bibliography (Cite the books, articles, and other sources used in preparing this form.) The 106 Group Ltd. Proposed Site Assessment for the Bergstein Property Relocation Mitigation Project. Prepared for the City of Stillwater, Stillwater, Minnesota, 2005. Federal Highway Administration. Amended Section 106 Memorandum of Agreement Between the Federal Highway Administration, the U.S. Army Corps of Engineers, the Advisory Council on Historic Preservation, and the Minnesota and Wisconsin State Historic Preservation Officers Regarding the St. Croix River Crossing Project: Washington County, Minnesota and St. Croix County, Wisconsin, 2005. Landscape Research LLC. The Stillwater Cultural Landscape District, Stillwater, Minnesota. Prepared for the Minnesota Department of Transportation Office of Environmental Stewardship, St. Paul, Minnesota, 2011. Minnesota Department of Transportation 2012 Construction Plan for Relocation of Shoddy Mill & Warehouse Buildings, 2012. On file at the Minnesota Department of Transportation, St. Paul, Minnesota. Sanborn Map Company. Insurance Map of Stillwater, Minnesota. Sanborn Map Company, New York, New York, 1924. Washington County, Minnesota. Washington County Property Viewer. Accessed December 5, 2014. http://maps.co.washington.mn.us/PropertyViewer/. Zellie, Carole S. National Register of Historic Places Registration Form Bergstein, Moritz, Shoddy Mill and Warehouse, Washington County, Minnesota, National Register #08000133, 2008. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior National Park Service National Register of Historic Places Continuation Sheet Section number 10 Page 1 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Geographical Data Acreage of Property 0.60 Use either the UTM system or latitude/longitude coordinates Latitude/Longitude Coordinates Datum if other than WGS84: n/a (enter coordinates to 6 decimal places) 1. Latitude: 45.051246 2. Latitude: 45.051017 3. Latitude: 45.051362 4. Latitude: 45.051600 Or UTM References Datum (indicated on USGS map): NAD 1927 or 1. Zone: 15N 2. Zone: 3. Zone: 4. Zone: NAD 1983 Easting: Easting: Easting: Easting: Longitude: Longitude: Longitude: Longitude: -92.800828 -92.801373 -92.801647 -92.801177 Northing: Northing: Northing: Northing: NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior National Park Service National Register of Historic Places Continuation Sheet Section number 10 Page 2 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Verbal Boundary Description (describe the boundaries of the property) The new boundary for the relocated Moritz Bergstein Shoddy Mill and Warehouse is oriented on a slightly southwest/northeast axis. The boundaries for the site begin at a point 53 feet northwest of the northwest corner of the warehouse. The boundary extends parallel to the northwest elevation of the warehouse in a northeasterly direction, 15 feet from the warehouse, for 150 feet, to the St. Croix River riverbank; thence in a southeasterly direction, following the riverbank; for 158 feet parallel to the northeast elevations of the warehouse and shoddy mill; thence in a southwesterly direction, paralleling the southern wall of the shoddy mill, 48 feet from the mill, for 150 feet, thence in a northwesterly direction for 84 feet; and thence in a northeasterly direction for 84 feet back to the point of the beginning. The total area of the new site is 0.60 acres. Boundary Justification (explain why the boundaries were selected) The above described boundaries for the Moritz Bergstein Shoddy Mill and Warehouse were selected to replicate the original site boundary as closely as possible. The original site of the Moritz Bergstein Shoddy Mill and Warehouse was a pentagonal -shaped parcel that covered four 50 - foot wide lots (Lots 3-6, Block 2 of Elfelt's Addition to Oak Park), totaling 0.74 acres. The northern, eastern, and southern boundaries of the property followed cardinal directions. The western edge of the property was slightly angled, forming a point to the west. The point was formed by the alignment of Stagecoach Trail, which extended in a northwesterly direction in front of the parcel, and the right-of-way for the CStPM&O railroad, which ran in a northeasterly direction in front of the parcel. The property was 200 feet wide (north -to -south) and approximately 150 feet deep (east -to -west) along its northern and southern boundaries. Within this parcel, the shoddy mill and warehouse were located on the northern two lots (Lots 3 and 4). The warehouse was located on Lot 3, 15 feet due south of the northern boundary of the property and the southern wall of the mill (located on Lot 4) was aligned along the lot line between Lots 4 and 5. The buildings were located 37 feet from each other. The boundaries for the new site have been slightly skewed to the southwest to be parallel with the placement of the buildings, which were unable to be placed facing cardinal directions. The new boundary is five -sided and covers an area of 0.60 acres. The western edge of the property is slightly angled and forms a point to the west, emulating the point that was formed on the original property by the Stagecoach Trail and CMStPM&O railroad. The new boundary is 150 feet wide along its northwest - to -northeast and southwest -to -southeast boundaries. The new boundary is 15 feet northwest of the warehouse; the warehouse and shoddy mill are located 37 feet from each other. In consultation with MnDOT, a 25 -foot buffer was established around the Stillwater South Main Street Archaeological District and the previously identified Hersey & Bean Sawmill archaeological site (21 WA91) to avoid adversely affecting the district and site by placement of the Moritz Bergstein Shoddy Mill and Warehouse.23 Therefore, the new boundary is 50 feet narrower (northwest -to -southeast) than the previous boundary. The overall area of the new site is thereby reduced from 0.74 acres to 0.60 acres. 23 Renee Hutter Barnes, Historian, MnDOT, phone conversation to author, December 11, 2014. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior National Park Service National Register of Historic Places Continuation Sheet Section number Photos Page 1 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Photograph Log Name of Property: City or Vicinity: County: State: Name of Photographer: Date of Photographs: Location of Original Digital Files: Moritz Bergstein Shoddy Mill and Warehouse Stillwater Washington MN Gregory Mathis April 2014 370 Selby Avenue, Suite 206, St. Paul, MN 55102 Photo #1 (MN Washington County_Moritz Bergstein Shoddy Mill and Warehouse_0001) North elevation and west facade, facade and west elevation; camera facing southeast. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior National Park Service National Register of Historic Places Continuation Sheet Section number Photos Page 2 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Photo #2 (MN_Washington County_Moritz Bergstein Shoddy Mill and Warehouse_0002) North elevation and west facade; camera facing southeast. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior National Park Service National Register of Historic Places Continuation Sheet Section number Photos Page 3 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Photo #3 (MN_Washington County_Moritz Bergstein Shoddy Mill and Warehouse_0003) West facade and south elevation, west elevation and south elevation; camera facing northeast. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior National Park Service National Register of Historic Places Continuation Sheet Section number Photos Page 4 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Photo #4 (MN_Washington County_Moritz Bergstein Shoddy Mill and Warehouse_0004) North elevation; camera facing south. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior National Park Service National Register of Historic Places Continuation Sheet Section number Photos Page 5 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Photo #5 (MN_Washington County_Moritz Bergstein Shoddy Mill and Warehouse_0005) East facade; camera facing southwest. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior National Park Service National Register of Historic Places Continuation Sheet Section number Photos Page 6 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Photo #6 (MN_Washington County_Moritz Bergstein Shoddy Mill and Warehouse_0006) South elevations; camera facing north. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior National Park Service National Register of Historic Places Continuation Sheet Section number Photos Page 7 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Photo #7 (MN_Washington County_Moritz Bergstein Shoddy Mill and Warehouse_0007) West facade, south elevation, and setting; camera facing northeast. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior National Park Service National Register of Historic Places Continuation Sheet Section number Photos Page 8 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Photo #8 (MN_Washington County_Moritz Bergstein Shoddy Mill and Warehouse_0008) West facade, north elevation, and setting; camera facing south. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior National Park Service National Register of Historic Places Continuation Sheet Section number Photos Page 9 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Photo #9 (MN_Washington County_Moritz Bergstein Shoddy Mill and Warehouse_0009) South and east elevations; camera facing west. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior National Park Service National Register of Historic Places Continuation Sheet Section number Photos Page 10 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Photo #10 (MN_Washington County_Moritz Bergstein Shoddy Mill and Warehouse_0010) East elevation and facade; camera facing southwest. NPS Form 10-900-a (Rev. 8/2002) OMB No. 1024-0018 United States Department of the Interior National Park Service National Register of Historic Places Continuation Sheet Section number Photos Page 11 Moritz Bergstein Shoddy Mill and Warehouse Name of Property Washington County, MN County and State Name of multiple listing (if applicable) Photo #11 (MN_Washington County_Moritz Bergstein Shoddy Mill and Warehouse_0011) Facade and west elevation; camera facing southeast. 1 a Trailer Park = "zr; oulton, - rk,_ It is in if Arli40.4."*IfArNfLi MI; ,t Moritz Bergstein Shoddy Mill and Warehouse 4,9 - — _.... <<-,... 0 , . -1- N 3 "LP ..... - Cop I NetionalGtogliaphieSociet0-00b-e-d,- Source: 106 Group Moritz Bergstein Shoddy Mill and Warehouse Washington County, Minnesota 0 475 Meters 11 1:24,000 0 1,100 Feet 0 'kg 1O6GROUF Map Produced by 106 Group 2/5/2015 E Site Location Source: 106 Group Map Produced by 106 Group 2/5/2015 Moritz Bergstein Shoddy Mill and Warehouse Washington County, Minnesota QNew Site Boundary/Moritz Bergstein Shoddy Mill and Warehouse ® South Main Archaeological District Stillwater Cultural Landscape District Hersey and Bean Sawmill Site 0 40 Meters 1111 0 125 Feet 1:2,400 fi/41O6GROUP CITY COUNCIL MEETING DATE: June 16, 2015 REAGRDING: DNR Public Waters Work Permit: St. Croix Boat and Packet Co. PREPARED BY: Abbi Jo Wittman, City Planner BACKGROUND In 1989 St. Croix Boat and Packet Company (Company) received the Department of Natural Resources (DNR) Amendment Public Waters Work Permit No. 1989-6206 (Permit). The authorized work includes a combined dock for four charter excursion boats and 18 transient mooring slips. In the time since the issuance of DNR Permit, the operations of the Company have changed. Consequently, the DNR is requesting an amendment to the Permit. As the City is the legal property owner of the land adjacent to a part of the dock, the City is taking the lead to amend the Permit to reflect current operations. PERMIT ALTERATIONS Representatives of the City, Company and DNR met to discuss the necessary changes. The amendment of the permit will include: • Identification of the City of Stillwater as the legal property owner of part of the adjacent land; and • Alteration of the excursion operations to include the mooring of six boats; and • Alteration of the transient mooring slips to allow for a total of 4 slips, located at the southernmost end of the slip area as identified in the lease, to be designated as overnight boat parking, not to exceed three consecutive nights; and • Alteration of the transient mooring sips to allow for a total of 14 slips to be designated as non -overnight boat parking; and • Addition of a single, non -motorized commercial watercraft for seasonal mooring' COUNCIL DISCUSSION AND ACTION The Council should discuss the amended permit. If the aforementioned alterations are found satisfactory to the Council, the Council should move to adopt the attached Resolution, authorizing the submittal of a DNR Public Waters Work Permit application. ATTACHED Resolution No. 2015 ' This provision is to allow for Gondola Romantica to moor at the St. Croix Boat and Packet Company dock through the summer months. DNR Public Waters Permit: St. Croix Boat & Packet Co. CC: June 16, 2015 - Page 1 of 1 RESOLUTION AUTHORIZING THE SUBMITTAL OF A MINNESOTA DEPARTMENT OF NATURAL RESOURCES PUBLIC WATERS WORK PERMIT APPLICATION WHEREAS, as identified on Exhibit A, the City of Stillwater leases municipal lands, as identified adjacent to a portion of the docks owned and operated by St. Croix Boat and Packet Company (Company) for excursion and transient boat dock operation; and WHEREAS, the Company is not in compliance with the Minnesota Department of Natural Resources (DNR) Public Waters Work Permit No. 1989-6206. NOW THEREFORE BE IT RESOLVED that the Stillwater City Council hereby authorizes the submittal of a DNR Public Waters Work Permit application to accurately reflect the Company's current operations and actual land tenure. Adopted by the Stillwater City Council this 16th day of June, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk Exhibit A k 1 r -'�f* •` 3� F rr �• o " s r `a R �� r '` /, F _„ ,” - � = 4, ' ' a- s^�� ° . s F, 9s� St. Croix Boat & Packet office ` � City lease area (outlined in blue): 1) slips on west side of St Croix Boat & Packet dock 2) access to slips over St Croix Boat & Packet dock 04 d . y' - City owned property in lightlalus St Croix Boat & Packet property in ween 14 Minnesota Historical Society May 28, 2015 Bill Turnblad City of Stillwater 216 North Fourth Street Stillwater, MN 55082 RE: Grant Number: 1501-06100 Dear Mr. Turnblad: Using the Power of History to Transform Lives PRESERVING SHARING CONNECTING It is my pleasure to let you know that the Minnesota Historical Society has awarded an Arts and Cultural Heritage Fund Heritage Partnership Program grant in the amount of $66,500 to the City of Stillwater for the "Heritage Preservation Commission Training Program" project. This project was approved by the Society's Executive Council. You will receive information about the specific requirements associated with the grant in the coming weeks. One word of caution—work on the project must not commence until the grant agreements have been received and approved by the Grants Office. The Society is honored to support your efforts to preserve our state's heritage. If you have questions about any aspect of your grant award, please feel free to contact Melinda Hutchinson in the Grants Office at melinda.hutchinson@mnhs.org or 651-259-3459. Best wishes for your success with the project ahead. Sincerely, Andrea Kajer Deputy Director, External Relations Minnesota Historical Society AK:mh cc: Abbi Wittman, Project Director Minnesota Historical Society, 345 Kellogg Boulevard West, Saint Paul, Minnesota 55102 651-259-3000 • 888-727-8386 • www.mnhs.org BOARD AGENDA ***NOTE CHANGE IN TIME*** JUNE 16, 2015 - 2:00 P.M. Board of Commissioners Fran Miron, District 1 Ted Bearth, District 2 Gary Kriesel, Chair District 3 Karla Bigham, District 4 Lisa Weik, District 5 1. 2:00 Roll Call Pledge of Allegiance 2. 2:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or ifit is not relevant to an issue that is part of Washington County's Responsibilities. 3. 2:10 Consent Calendar — Roll Call Vote 4. 2:10 Community Services — Robert Crawford, Workforce Center Division Manager Approve Letter Supporting Designation as a Workforce Development Area under the New Workforce Innovation and Opportunity Act 5. 2:20 Property Records & Taxpayer Services — Jennifer Wagenius, Property Records & Taxpayer Services Director Approval of a Contract for Assessing Services Between Washington County and City of Mahtomedi 6. 2:25 General Administration — Molly O'Rourke, County Administrator Voting Delegate and Alternate for the 2015 National Association of Counties Annual Conference 7. 2:35 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. Board Correspondence 9. 2:50 — 3:50 Executive (Closed) Session — Annual Performance Review of County Administrator 10. 3:55 Adjourn 11. 4:00-4:30 Board Workshop with Public Works — Joe Gustafson, Public Works Traffic Engineer Discuss the Intersection Control Ranking System. 5:00 to 7:30 County Board Convenes as the Board of Appeals and Equalization Assistive listening devices are available for use in the County Board Room tf,r,,.,oa.a ��d�r�.,.,a „ar�.r;�-. �,''�^'i"�C1'�p,hzmo�pL. -' i iasy4,3n cnnn EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * JUNE 16, 2015 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ITEM Administration A. Attorney's Office Property Records and Taxpayer Services Public Works Sheriff's Office Approval of May 19, 2015, County Board Meeting minutes. B. Approval of the Joint Powers Agreement between the State of Minnesota, Department of Corrections, Office of Policy and Legal Services and Washington County by and through the Washington County Attorney's Office for the period of July 1, 2015 through June 30, 2016. C. Approval of two applications from the American Legion Post 491 to conduct off-site gambling at the Washington County Fairgrounds. D. Approval of Amendment #2 to contract with Interstate Removal for Zone 2 snow removal services to extend the term of the contract to June 1, 2016; and approval of Amendment #2 to contract with Twin City Outdoor Services for Zone 3 snow removal services to extend the term of the contract to June 1, 2016 and to add snow removal services for the Newport Transit Station. E. Approval of resolution to enter into an agreement with Minnesota Department of Transportation and the City of Oak Park Heights for jurisdictional road transfers and maintenance relating to the North Frontage Road Realignment project. F. Approval to transfer ownership of Washington County Sheriff's Office K-9 "Zeke" to his handler, Sergeant Joel Legut. G. Approval to transfer ownership of Washington County Sheriff's Office K-9 "Blaze" to his handler, Deputy Chris Howard. H. Approval to enter into a Right of Entry Agreement with Verizon Wireless for the Newport radio tower site. I. Approval to enter into a Sub -Grant Agreement with the Metropolitan Emergency Services Board to purchase equipment and software for radio system upgrades. Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistive listening devices are available for use in the County Board Room If y.,,, aaa,l 'cairn' arra .r,{n di . -,hndy ri, rte„ Q,.aoa h...iar nhaara ran Baan Azn ulnn EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Summary of Proceedings Washington County Board of Commissioners May 19, 2015 FYI Present were Commissioners Fran Miron, District 1; Commissioner Ted Bearth, District 2; Gary Kriesel, District 3. Karla Bigham, District 4; and Lisa Weik, District 5. Board Chair Kriesel presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Weik — reported that at the Gateway Corridor Commission Meeting last week, several actions were taken in regards to social media usage and disclaimer policy. She appreciated the presentation by the County Library to the Mental Health Advisory Committee last week; she attended a community meeting in Woodbury last week. East Metro Strong had its one-year anniversary on its three-year McKnight Grant. On May 19th, East Metro Strong passed a Final Values Statement. The Association of Minnesota Counties (AMC) Future's Task Force's director has been having an ongoing discussion to take another look at what AMC will look like in the future; attended the Library Board Meeting, and was introduced to the new Library Director, Keith Ryskoski. She reported that there are a number of community and residential surveys in progress throughout Washington County; - Commissioner Bigham — reported that she attended the Library Meeting on May 18th, and thanked staff for the meeting, including June Mathiowetz, Senior Planner, and Joe Manion, Library Division Manager. Joe Manion gave a demographic update on the Washington County Libraries, and that the libraries are well liked and well attended. The first open house is on May 27th, from 7:00 p.m. to 9:00 p.m. at the Cottage Grove Service Center, and the second is on June 4th at the Stillwater Government Center; - Commissioner Miron — reported that he attended the Metropolitan Emergency Services Board last week, where the committee approved hiring a new Executive Director, Jill Rohret. There was an approval of allocation of the 2014 Statewide Emergency Communications Board grant funds. Washington County has a placeholder there for equipment up to $50,000; attended the Hardwood Creek Trail Extension Ribbon Cutting Ceremony, and thanked staff for their efforts. The trail now connects Washington County to Chisago, Ramsey and Anoka counties; - Commissioner Kriesel — reported that he attended the Law Enforcement Memorial Service at the Historic Courthouse on May 15th. It was a well attended event, to honor law enforcement who have lost their lives in the line of duty; attended the groundbreaking for the Bayport Fire Department on May 18th; - Commissioner Bearth — reported that the attended the groundbreaking for the Bayport Fire Department on May 18tH Accounting and Finance - Approval of Resolution No. 2015-074, open and update Capital Project Fund and Parks Fund under Fiscal Policy #2802 Opening and Closing Funds and to update Fiscal Policy #2803 Fund Definitions. Community Services - Approval of Resolution No. 2015-078, appreciation for county child protection staff in Washington County. General Administration Approval of the following actions: - April 28, 2015 County Board Meeting minutes; - Contract with Washington Conservation District for aquatic invasive species prevention and education activities; - Resolution No. 2015-079, approval of 2015 1st quarter donations, gifts, and bequests; - Board Workshop to discuss the Land and Water Legacy Program's current budget status and projects; - Molly O'Rourke, County Administrator, provided legislative updates; - Board correspondence was received and placed on file. Human Resources Approval of the following actions: - Contract for administration of the Family Medical Leave Act program by HealthPartners for a 2 -year pilot; - Policy #5203, updates incorporating changes related to Family Medical Leave Act eligibility calculation method. Public Health & Environment - Board Workshop to discuss the County Extension Advisory Committee's development of an extension strategic plan, 2015-2018. Public Works Approval of the following actions: - Resolution No. 2015-075, purchase a portion of BNSF Railway Company property for inclusion as part of Point Douglas Trail; - Resolution No. 2015-076, Bid award for 2015 latex striping for various roadways; - Resolution No. 2015-077, Bid award for 2015 Ground -In -Markings on various roadways; - Reciprocal easement agreement with YMCA; - Contract with Kimely-Hom and Associates, Inc., for supplemental project engineering services, and authorize permanent use of fund balance from the Capital Road and Bridge Fund 414; - Executive Session to review appraisal for 1446 Lake Elmo Avenue North for inclusion into the Lake Elmo Park Reserve; - Board Workshop to provide overview on the County Road 62/63 and parking lot project. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Washington County FYI BOARD AGENDA JUNE 9, 2015 — 9:00 A.M. Board of Commissioners Fran Miron, District 1 Ted Hearth, District 2 Gary Kriesel,Chair, District 3 Karla Bigham, District 4 Lisa Weik, District 5 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibilityor function of WashingtonCountyGovernment, whetheror not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the CountyAdministrator. The CountyBoard Chair will askyou to come to the podium, state your name and city of residence and presentyour comments. Your comments must be addressedexclusivelytotheBoardChairandtheftllBoardofCommissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual'spresentationif it becomes redundant, repetitive, overly argumentative,or if it is not relevantto an issue that is part of Washington County'sResponsibilities 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 Community Services — Suzanne Pollack, Community Services Supervisor Family Child Care Providers of the Year 5. 9:25 Public Works — Wayne Sandberg, Public Works Deputy Director and Cory Slagle, Engineering and Construction Manager A. Resolution — Construction Agreement with Minnesota Department of Transportation (Mn/DOT) for the Highway 36 North Frontage Road Realignment Project B. Resolution — Right-of-way Agreement with Mn/DOT for the North Frontage Road Realignment Project C. Discussion to Consider Contract Change to the County State Aid Highway (CSAH) 15 Construction Project to Add a Trail Connection from Brown's Creek Trail to Trail on East Side of CSAH 15 D. Approval of Work Order #2 with Valley Paving, Inc. for CSAH 10 Paving Project, and Adoption of Resolution Acknowledging the Certification of Completion of the Projects and Authorizing Final Payment E. Approval of Work Order # 6 with Hardrives, Inc. for the CSAH 9 and County Road 91 Paving Projects, and Adoption of Resolution Acknowledging the Certification ofCompletion of the Projects and Authorizing Final Payment 6. 9:50 General Administration — Molly O'Rourke, County Administrator 2015 Legislative Report— Keith Carlson, Minnesota Inter -County Association Executive Director 7. 10:35 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. Thistction is not intended to result in substantive board action during thime. Any action necessary because of discussion will be scheduled for a future board meeting 8. 10:45 Executive (Closed) Session with Public Works — Wayne Sandberg, Public Works Deputy Director, and Sharon Price, Property Manager Review and Determine Offer for Acquisition ofStork Property Located at 2002 Fairmeadows Road 9. Board Correspondence 10. 11:00 Adjourn 11. 11:05-11:20 Board Workshop with Public Works — John Elholm, Parks Director Discuss Land Exchange Agreements with Cottage Grove 12. 11:25-12:00 Board Workshop with Administration — Kevin Corbid, Deputy County Administrator Discuss County Communications Via the County Website and Social Media Sites, and Review of Draft Policy 13. 12:00-12:20 Break for Lunch 14. 12:20-12:55 Board Workshop with Administration — Kevin Corbid, Deputy County Administrator Review Recommendation for Structure Changes to Carry Out Economic Development Roles and Function 1:00 Finance Committee Meeting Assistive listening devices are available for use in the County Board Room lr „n,. naafi asdsranco duo. /n dicahilHv nr lannuana ham nlaaea roll rIM AQ0_Rnnn EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * JUNE 9, 2015 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY Administration Community Services Public Works Sheriff's Office ITEM A. Approval of May 12, 2015, County Board Meeting minutes. B. Approval of the Fraud Prevention Investigation Plan and Grant Application for the time period of July 1, 2015 through June 30, 2017. C. Approval of license for the use of real property by the Big Marine Lake Association allowing them to install a zebra mussel disc at the boat ramp at Big Marine Park Reserve to monitor for zebra mussels, and authorize execution of the license with the Big Marine Lake Associatbn. D. Approval of license for the use of real property by Seattle University to conduct a biological field survey for jumping spiders at Lake Elmo Park Reserve, and authorize execution of the license with Seattle University. E. Approval of resolution authorizing final payment in the amount of $24,855.99 to North Pine Aggregate, Inc. for the County State Aid Highway 21/23 (Pickett Avenue connections) Road Construction Project. F. Approval of resolution to applyfor and participate in the Minnesota Department of Natural Resources funding for maintenance of cross-country ski trails within the county park system and execution of the Trails Assistance Grant Agreement through the Minnesota Trails Assistance Program. G. Approval of authorization to enter into a User Agreement with St. Croix County, Wisconsin for the use of the Washington County Public Safety Radio Communications System. Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistive listening devices are available for use in the County Board Room Yam. nand assie/anrn Alla fn rlienhililv_nrlannriana hamar n/ease r_all JR5/l dQnlnnn EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER FYI Summary of Proceedings Washington County Board of Commissioners May 12, 2015 Present were Commissioners Fran Miron, District 1; Commissioner Ted Bearth, District 2; Gary Kriesel, District 3. Karla Bigham, District 4; and Lisa Weik, District 5. Board Chair Kriesel presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: Commissioner Bigham — reported that in regards to legislative updates, Grey Cloud Island Slough money is in the conference committee report for legacy funding. She attended the District 10 Association of Minnesota Counties Meeting, which focused on suburban poverty. Barbara Dacy, Executive Director of the Housing and Redevelopment Authority, did a presentation about developments in Commissioner Miron's, Commissioner Bearth's, and Commissioner Bigham's districts related to transit; attended the Minnesota Extension meeting; attended the Counties Transit Improvement Board Meeting, in regards to updates on the Southwest Corridor; attended the High Speed Rail Coalition Meeting, where there was a discussion on opening a second Amtrak passenger rail line, through Wisconsin. She had a tour of the Great River Energy facility, and learned about how they do their processing compared to Resource Recovery Technologies in Newport; Commissioner Bearth — reported that he will attend the Minnesota Inter -County Association Meeting, on May 13th in regards to legislative updates. Commissioner Weik — reported that she was at the Capitol last week, and attended the first meeting of the Transportation Finance Conference Committee; attended the Annual Woodbury Business Celebration at Central Park, and appreciated the business recycling staff. She reported that the commercial sector can realize significant cost savings if they recycle and sort trash right at their place of business, and that there are grants, and resources to help them do this; attended the Energy Policy Coalition Meeting. The Energy Summit is going to replace the regularly scheduled meeting in June, where there will be several panels at the Energy Summit such as: Behind the Meter, and Local Energy Resources. She took a tour of the Great River Energy processing plant in Elk River, and learned about their processing compared to the Resource Recovery Technologies in Newport. The City of Oakdale has shown interest in possibly joining East Metro Strong. She co -hosted an Open House for the Resource Recovery Project Board on May 11th at the Woodbury City Hall. Commissioner Miron — reported that the week before, the Public Health and Environment staff brought together the Water Consortium to talk about implementing the Ground Water Management Plan: The Second Generation. He reported that it was a good meeting, and thanked staff for hosting the event; Commissioner Kriesel — attended the Mosquito Control Executive Committee Meeting on personnel issues. He met with West Lakeland Township and staff on airport improvements; attended the Energy Policy Coalition. He met with the Stillwater City Council, with the County Engineer, and received municipal consent for the Highway 5 Turnback. Community Corrections - Approval of Resolution No. 2015-071, designating Tom Adkins, Director of Community Corrections, as authorized officer to sign on behalf of Washington County Community Corrections the Master Subscriber Agreement for Minnesota Court Data Services. Community Services Approval of the following actions: - Contract with S & B Comfort Home Health Care, DBA Peaceful Lodge Customized Living Group Residential Housing Agreement to accept Group Residential Housing funds; - Contract with Royal Age Assisted Living Group Residential Housing Agreement to accept Group Residential Housing funds; - Additional grant funds from the Minnesota Department of Human Services in the amount of $50,000 to continue to create more independent housing options and alternatives to corporate foster care. General Administration Approval of the following actions: - April 21, 2015 County Board Meeting minutes; - Appoint Joel Stedman, City of Marine on St. Croix, to the Carnelian -Marine Watershed District to a three year term expiring June 21, 2018; - Contract with Comfort Lake -Forest Lake Watershed District for aquatic invasive species (AIS) prevention and education activities in 2015 for $29,000; - Contract with Comfort Lake -Forest Lake Watershed District for aquatic invasive species (AIS) activities in 2015 for $39,000; - Contract with Big Marine Lake Association for the aquatic invasive species (AIS) activities; - Contract with Valley Branch Watershed District for aquatic invasive species activities in 2015; - Molly O'Rourke, County Administrator, provided legislative updates, and update on the Carpenter Nature Center State Funding; - Molly O'Rourke, County Administrator, gave reminder that Law Enforcement Memorial Day is on May 15, 2015; - Board correspondence was received and placed on file. Property Records & Taxpayer Services - Board Workshop to review the level of local assessment services provided by the county. Public Health & Environment Approval of the following actions: - Resolution No. 2015-072, recognizing May as Mental Health Month; - Board Workshop to discuss Ramsey/Washington Resource Recovery Board Recommendation on Public Ownership. Public Works Approval of the following actions: - Authorization for the County Board Chair and the County Administrator to sign on behalf of the Board, the Minnesota Department of Natural Resources' Conflict of Interest Disclosure for a Public Parks and Recreation Archery Range Rehabilitation Grant; - License for the use of real property by the University of Minnesota allowing it to conduct a bee study at Big Marine Park Reserve, St. Croix Bluff's Regional Park and Lake Elmo Park Reserve, and authorize execution of the license with the University of Minnesota; - Resolution No. 2015-073, participation in the Minnesota Department of Natural Resources Snowmobile Trails Assistance Program for the Star Trail Association; - Contract with Howard R. Green Company for preliminary and final design engineering services; - Work order #1 with Asphalt Surface Technologies Corporation for the 2015 Crack Seal Contract; - Board Workshop to discuss using a design engineering consultant; - Board Workshop for overview of County Road 62/63 lot project. Sheriff - Approval of agreement for law enforcement services by the Washington County Sheriffs Office for the City of Hugo. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota.