HomeMy WebLinkAbout2015-06-02 CC Packet
REVISED AGENDA
CITY COUNCIL MEETING
Council Chambers, 216 Fourth Street North
June 2, 2015
REGULAR MEETING 4:30 P.M.
RECESSED MEETING 7:00 P.M.
4:30 P.M. AGENDA
I. CALL TO ORDER
II. ROLL CALL
III. OTHER BUSINESS
1. Library Board – Strategic Plan 2014-17
2. 2014 Annual Report – Police Department
IV. STAFF REPORTS
3. Police Chief
4. Fire Chief
5. City Clerk
6. Community Development Dir.
7. Public Works Dir.
8. Finance Director – Budget Calendar
9. City Attorney
10. City Administrator
7:00 P.M. AGENDA
V. CALL TO ORDER
VI. ROLL CALL
VII. PLEDGE OF ALLEGIANCE
VIII. APPROVAL OF MINUTES
11. Possible approval of May 19, 2015 regular meeting minutes
IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
12. Brent Peterson – Update on Boutwell House
X. OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not
a part of the meeting agenda. The Council may take action or reply at the time of the statement or
may give direction to staff regarding investigation of the concerns expressed. Out of respect for
others in attendance, please limit your comments to 5 minutes or less.
XI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by
the city council and will be enacted by one motion. There will be no separate discussion on these items unless a
council member or citizen so requests, in which event, the items will be removed from the consent agenda and
considered separately.
13. Resolution 2015-099, directing payment of bills
14. Resolution 2015-100, approving Cooperative agreement between the City of Stillwater and
Washington County for construction cost of County State Aid Highway 15 (Manning Avenue) and
Resolution 2015-101, approving Cooperative agreement between the City of Stillwater and
Washington County for maintenance of County State Aid 15 (Manning Avenue)
15. Resolution 2015-102, approval of conveyance of land along Manning Avenue to Washington
County
16. Possible approval to purchase of new antivirus software, e-mail filter and web filter
17. Possible approval of 2015 Central St. Croix Valley Joint Cable Communication Commission budget
18. Resolution 2015-103, amending Resolution 2014-203 – 2015 Fee Schedule
19. Resolution 2015-104, accepting work and ordering final electrical payment for South Lowell Park
restroom improvement project (Project 2012-05)
20. Resolution 2015-105, approval of 2015 Summer Tuesdays special event and contract
21. Resolution 2015-106, a releasing option
22. Possible approval for the furnishing & installation of Nelson Street Lift Station Generator Vent
23. Possible approval to purchase Microsoft Surface Pro 3 – MIS
24. Resolution 2015-107, approval of monitoring agreement with ECSI for fire station
25. Resolution 2015-108, approval of mutual aid agreement inclusive of various fire departments of
Washington Couty and St. Croix County
26. Resolution 2015-109, approving assignment agreement with the Veteran’s Memorial Committee
for 2015
27. Possible approval to purchase iPad - MIS
XII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR
COMMENTS TO 10 MINUTES OR LESS.
XIII. UNFINISHED BUSINESS
28. Possible approval of second reading of Ordinance 1077, an Ordinance Amending the Stillwater City
Code Sec. 57-1 Subd. 11 (Ordinance – Roll Call)
XIV. NEW BUSINESS
29. Possible approval of lease of transient slips (Resolution – Roll Call)
30. Possible approval of first reading of Ordinance 1078, an Ordinance Amending the Stillwater City
Code Chapter 43 – Liquor, various sections and subdivisions (1st reading – Roll Call)
31. Possible approval of first reading of Ordinance 1079, an Ordinance Amending the Stillwater City
Code Sec. 59-1 Subd. 1(e) (Chapter 59 – Traffic) (1st reading – Roll Call)
32. Possible approval of first reading of Ordinance 1080, an ordinance amending the Stillwater City
Code Sec. 56-4, Penalty for late payment of utility bills (1st reading – Roll Call)
XV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED)
XVI. COMMUNICATIONS/REQUESTS
XVII. COUNCIL REQUEST ITEMS
XVIII. STAFF REPORTS (CONTINUED)
XIX. ADJOURNMENT
Community Development INVESTMENT REVIEW 131
Tax Increment Finance:
A Success-Driven Tool for Ca.alyzing
Economic Development and Social Transformation
Toby Rittner
Council of Development Finance Agencies(CDFA)
ryr n the wake of an economic downturn,many cities are left with sites,projects, districts,
NI or entire urban cores requiring redevelopment.The need for social improvements such
as community centers,school rehabs,and parks has also become a critical development
challenge. However,the ongoing risks of the development market require communities
to be even more diligent and aware when entering into the use of public financing mecha-
nisms such as Pay for Success (PFS) financing. One such mechanism, tax increment finance
(TIF), has the potential to forge a new path for communities to fund development projects
on the basis of their success.
What Is Tax Increment Finance?
TIF is a targeted development finance tool that captures the future value of an improved
property to pay for the current costs of those improvements. This mechanism can be used
to finance costs typically pertaining to public infrastructure, land acquisition, demolition,
utilities, planning, and more. TIF funds have also been used to help support community
amenities such as parks,recreational facilities,schools,and network infrastructure.
TIF can focus attention on a problematic area and catalyze development that addresses
both the economic needs of a community and the quality-of-life advancements that improve
cities. Dozens of TIF projects have been introduced throughout the country, including the
University North Park project,which adds both mixed-use development and a beautiful park
to Norman, Oklahoma, and the "Green Corridor" project, which aims to create a business
park as well as to clean and connect waterfront public spaces in Baltimore,Maryland.
The TIF process begins when the community establishes the TIF district's geographic
boundaries. Next, the initial value of all land within the district is assessed, and the current
value of property(or other) tax revenue is established as a baseline. As development occurs
and revenue from property taxes rises, the increase—or increment—above the baseline is
used to pay debt service for the improvements made to the district. In this way, munici-
palities are able to build infrastructure and incentivize development without raising taxes.
In fact, only the new tax revenue generated by the development is used to finance the
improvements, thus creating a sustainable pool of resources for the project.
The benefits of this model have made TIF a popular development finance tool, partic-
ularly for addressing blight and promoting district-oriented development. TIF is currently
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132 Community Development INVESTMENT REVIEW
authorized in forty-eight states and the District of Columbia and is employed by cities of all
sizes.In the most creative places,like Chicago,Illinois,and Columbus,Ohio,TIF is being used
to develop both private enterprise and community assets.
TIF is designed to effect both physical and social changes in a community. In fact, the
best TIF projects are public-private partnerships in the truest sense, where developers and
investors receive incentive payments only if the project is successful. This model is called
"pay-go"and implies that as the project moves forward successfully,the community pays for
its share of the related and financed infrastructure. The "pay-go" model is used throughout
the country and allows communities to continue to invest in infrastructure while limiting
potential risk from project challenges.
An example of this financing model is the Shops at Worthington Place in Worthington,
Ohio. This nontraditional redevelopment of an obsolete mall is being financed using the
"pay-go" model over the course of the next twenty years. As the developer makes improve-
ments to the mall, the city reimburses the developer for qualified infrastructure improve-
ments. The city only pays as estimated tax revenue projections are achieved, making this
arrangement a true win-win project for the city and the developer. The project has achieved
early success and has spurred a second, new project adjacent to the mall, catalyzed by the
initial investments from the developer and the city.
What Makes Tax Increment Financing Successful?
TIF can be effective for addressing blight and promoting development, but this is not a
given.The nation's newspapers are filled with stories of both successful and unsuccessful uses
of TIF.Unfortunately,these articles rarely indicate(at least,not explicitly)what separates the
good TIF districts from the bad.
Much of the time, unsuccessful TIF districts are the result of insufficient awareness or
transparency. In other cases, the project needed additional support or planning on the
financial side of the equation. Successful operation of TIF districts requires attention to
both project financing and best practices. TIF districts also need to be rational and entail a
commitment from both the public and private partners to the transaction.
Best Practices in Tax Increment Financing
Best practices are important in the use of any development finance tool,but this may be
particularly true for TIF. Once property(or other)taxes have been frozen and any TIF bonds
(revenue bonds issued and supported through debt service payments by the future tax incre-
ment generated by the new development) have been issued,revenue collected from the TIF
district has the potential.to become a sore point among community stakeholders, including
area residents,school districts,and others.Following best practices in creating and operating
the TIF district can help ensure that the community remains committed to the project.
The first area of TIF best practices is related to public policy and statutes.For example,a TIF
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Community Development INVESTMENT REVIEW 133
project should be clearly eligible according to the state's authorizing statute. In most cases,in
order to ensure appropriate use of tax revenue, the project should remain viable even if it did
not receive any TIF assistance.The project should yield a positive net gain for the community.
The second area of TIF best practices is focused on the mechanics of the project. Identi-
fying the experience and financial history of the developer is a crucial early step.The munici-
pality and developer should determine up front when TIF funds will be needed and whether
the project will require TIF bonds.In assessing the financial viability of the project,consider-
ation should be given to whether the development or redevelopment has a high likelihood
of maintaining an enduring presence in the community.
The third-and often forgotten—area of TIF best practices is community support and
buy-in. The municipality should identify the project's broader stakeholders, which include
neighborhood groups, business leaders, school districts, and elected officials. A plan for
communicating the importance of the project,as well as information on how the project will
be financed, should be developed and executed)
Pairing Tax Increment Financing and Other Development Finance Tools
Unfortunately,strict adherence to best practices does not always determine the financial
viability of a project, and TIF alone may be insufficient or inappropriate for some or all of
a project. This may be the case when some particular problem with the area—such as envi-
ronmental damage or acute poverty—causes a project to have particularly high initial costs or
long-term risk. In such a case, an additional development finance tool may be necessary to
attract investors,complete a project,or lower the cost of TIF bonds.
For example, consider a property blighted by environmental damage caused by a
previous owner. The high initial costs and risks of redeveloping this property may make
TIF bonds less than ideal for at least the first phase of redevelopment. Brownfield finance
programs may finance the site's cleanup costs to a sufficient level to make a later bond issu-
ance on the property viable.
Brownfield programs,which are another targeted development finance tool,often pair well
with TIF districts and projects.The US Environmental Protection Agency offers several brown-
field programs, including a tax incentive and assessment grants. State and local development
agencies also frequently offer support for brownfield cleanup.Payment-in-lieu-of-taxes(PILOT)
programs,tax abatements,and grants are common forms of brownfield cleanup financing.
Regardless of the program type, brownfield programs help reduce the costs and risks of
redeveloping properties blighted by environmental damage. Depending on the needs and
wants of the community, the TIF district can be put in place before the cleanup or after it.
This decision will have a significant effect on the district's frozen value—and therefore on
the district's potential to generate TIF revenues. In either case, issuing TIF bonds after the
cleanup risks have been borne out will likely result in a more favorable financing structure.
1 The Council of Development Finance Agencies(CDFA)works openly with community stakeholders and
municipalities to position TIF projects for success.
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134 Community Development INVESTMENT REVIEW
Other TIF projects that may require additional financing are those that take place in
districts encompassing low-income census tracks. These projects may be considered partic-
ularly risky, as a financial analysis could well indicate that businesses will be reluctant to
invest in such areas. In these cases, an investment tool such as the New Markets Tax Credit
(NMTC)Program could be paired with TIF redevelopment to make low-income areas attrac-
tive to stakeholders, including investors,businesses,developers,and nonprofits.
The NMTC Program is designed to incentivize investment in businesses located in low-
income census tracts. Receiving financing for a qualified project also requires working with
a community development entity that has received a tax credit allocation. A TIF district
covering a blighted area may well meet NMTC requirements.
The benefit of the NMTC Program for a TIF district is that the tax credits can provide an
additional source of equity for a project that costs more than TIF bonds alone can bear.TIF
revenue can be put toward the related public costs of infrastructure, while developer and
tax credit equity can go into the bricks-and-mortar development to be located within the
district.These two programs may work particularly well in states that strictly limit the use of
TIF revenue to infrastructure costs alone.
Getting the Most out of Tax Increment Financing
Although complicated and occasionally challenging to implement, TIF has much to
offer communities and businesses looking to redevelop sites that are neglected or other-
wise blighted. Atlanta has used TIF to redevelop the entire BeltLine transportation corridor
surrounding the city; Washington, DC, has used the tool to facilitate redevelopment and
establish a popular new museum; and communities throughout the country have used TIF
to add business parks, repair blighted properties, and improve parks. These communities
have all incorporated a variation of the "pay-go" model, paying for success as the projects
prove successful.
Economic development finance agencies should utilize TIF as part of their development
finance toolbox and promote the benefits of this tool to their constituents. By following
best practices and creatively pairing district revenue with other financing tools, communi-
ties can employ TIF to effectively provide targeted redevelopment.And ensuring that devel-
opers adhere to PFS principles will allow communities to reward positive development and
protect against challenging economics.
Toby Rittner is president and CEO of the Council of Development Finance Agencies(CDFA)a 32year
old national association that educates and advises local, state and federal government, including Presi-
dent Obama's administration,on economic development finance policy.He is the former director oflegis-
lative affairs and director oftrainingfor the International Economic Development Council(IED C).He
has also worked for the Franklin County, Ohio Board of Commissioners, Community and Economic
Development Department and as an associate planner for the City of Gahanna, Ohio. Mr. Rittner
holds a BA in political science and a master's of city and regional planning degree from the Ohio State
University.
:; r ' 2 '
RESOLUTION 2015-099
DIRECTING THE PAYMENT OF BILLS
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota,
that the bills set forth and itemized on Exhibit "A" totaling $1 ,2 66,439.79 are hereby
approved for payment, and that checks be issued for the payment thereof. The complete
list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected
upon request.
Adopted by the Council this 2nd day of June, 2015.
Ted Kozlowski, Mayor
ATTEST:
Diane F. Ward, City Clerk
EXHIBIT "A" TO RESOLUTION #2015-099
LIST OF BILLS
4 Front LLC
Ace Hardware
Advanced Sportswear
AIR Corval Constructors
Amdahl Locksmith Inc Chris
Ancom Communication Inc.
Aspen Mills
Atomic Architectural Sheet Metal
Brock White Co . LLC
Carquest Auto Parts
CDW Government Inc .
Century College
Century Link
Century Power Equipment
Chappell Central Inc
City View Electric Inc.
Cole Papers
Com cast
Comcast Cable Communications
Crosstown Masonry Inc
Cummins NPower LLC
Daleo
Delta Dental Plan of Minnesota
ECM Publishers
Fastenal Company
Fire Safety U.S .A.
Frandsen Deco r ati ng Inc
Frontier Ag & Turf
Gimmees.com
Granicus Inc
Haussner Plumbing LLC
Hoefler Mike
Holiday Credit Office
Ice Skating Institute
Innovative Office Solutions LLC
J.H. Larson Company
Jefferson Fire and Safety Inc.
John Deere Landscapes
JTR Roofing Inc
Lauber & Company LLC John
Leffler Companies Inc.
MacQueen Equipment Inc.
Magnuson Law Firm
Mansfield Oi l Company
Marshall Electric Company
Dasher board banner
Supplies
Uniforms with logos
Install condenser bearings
Lockset installed
Ear jack& battery
Uniforms & Badges
Fire Hall
Equipment repair supplies
Auto parts and supplies
Black box 1000 giga cat 6 bulk blue
Seminar fees
Phone
Chain saw blade
Fire Hall
Electrical work
Janitorial supplies & baby changing station
TV Internet & Voice
Damaged mainline cable E Mulberry St & Water St
Fire Hall
Portable generator repair
Equipment repair supplies
AP COBRA
PHN -Mountain bike trail
Supplies
Equipment repair supplies
Fire Hall
Equipment repair supplies
Circle safety flashers
Qtrly web streaming service
Plumbing repair & install service
Refund of design review fee
Fuel
Club renewal
Supplies
Equipment repair supplies
Hoses
Park facility supplies
Refund for ove r payment of building permit
Bergstein Shoddy Mill p r operty reuse study
IT equipment for new fire station
Training day admission
Professional Service
Fuel
New restroom electrical wiring & other repairs
Page 1
75.00
46 .96
96 .00
1,614.60
260.00
844 .25
1,846.63
44,629.10
54 .76
287 .53
142.43
75 .00
39.61
26.69
450,558 .50
125 .00
1,466.56
427.64
659.00
55,521.80
482 .50
23 .80
210.50
27 .30
60.41
130.80
15,627.50
47 .37
300.78
1,086 .00
2,134.84
25.00
8 .64
362.50
186.10
1,504.00
752.52
33.68
7 .00
7,474 .60
1,575 .00
100.00
8,558 .33
3,881.08
27,839 .00
EXHIBIT "A" TO RESOLUTION #2015-099
Menards
Miller Excavating
Minnesota Department of Health
MN City/County Mgmt Assoc.
MN Dept of Public Safety
MN Ice Arena Managers
MN Rural Water Association
MTI Distributing
Mulcahy Nickolaus
My Alarm Center
NAC Mechanical aServices
NAPA Auto Parts
Nardini Fire Equipment
National Reprographics LLC
NELCOM Wireless Comm.
Newman Signs
North American Safety
Northland Graphics
Office Depot
Overhead Door Company
Performance Plus LLC
Regency Office Products LLC
Regents of the U of M
Rice Lake Glass & Door
Riedell Shoes Inc.
Rose City Sign Company
Sams Marine Inc
Sentry Systems Inc.
SGO Roofing & Construction
Siegfried Constuction Company
Sonus Interiors Inc
Stillwater Motor Company
Stillwater Rotary Club
Street Crimes
Streichers
T.A. Schifsky and Sons
Tekton Construction Company
Tessman Seed Co. St . Paul
The Caulkers Company
Tire Pros
Twin City Hardware
USAble Life
Valley Trophy Inc.
Verizon Wireless
Virtual Graffiti Inc
WaiMart Community
Washington County Assessment
Supplies
North Mulberry parking lot
Hospitalty fee
Membership
2015 Decals
2015 Spring workshop
Wastewater Collection System Training
Tires & supplies
Fire Hall
Alarm Monitoring Services
Fire Hall
Auto parts and supplies
Novec system inspection
Records retention-scans
Siren repair
Signs and supplies
Safety equipment
Self inking signature stamp
Duster
Fire Hall
Drug screen
Batteries
Soil report
Fire Hall
Skates and consession supplies
Repair lights
Engine repairs
Alarm monitoring
Fire Hall
Repaired shingles at PB building
Fire Hall
Vehicle service
Membership Dues
Street Cr i mes seminar
Ammo
Fine asphalt
Fire Hall
Nutris & Sports field mix
Fire Hall
Tire repair
Restroom signs
Term Life Insurance
HPC annual preservation awards
Cell service and internet
Updates & Cloud Storage
Supplies
Special Assessment Billing
Page 2
204.10
178,612 .78
35.00
156.00
24.00
20 .00
300.00
508.23
14,250.00
88.62
59,802.50
106 .74
236.50
703 .10
2,236 .08
687 .99
146.28
17.45
22.04
19,351.50
810 .00
5.57
49.75
19,000.00
600.45
480.00
673.10
140.85
13,281.00
575 .12
25,593.95
63 .39
128.87
399.00
1,516.25
1,043.06
77,003.20
8,800.00
14,440.00
34 .99
70.00
441.60
120.75
1,597.83
6,541.60
130.63
5,949.00
EXHIBIT "A" TO RESOLUTION #2015-099
Washington County Recorder
WET Technology Inc.
Wulfing David
Ziegler Inc.
LIBRARY
1000 Bulbs .com
Baker and Taylor
Brodart Co
Midwest Tape
Minitex
Office of MN IT Services
Quill Corporation
Toshiba Business Solutions
ADDENDUM
Beaupre Maria
Board of Water
Clark Dan
Fafinski Mark & Johnson PA
GFOA
Met Council
Szepanski William
Xcel Energy
MANUALS
Johnson Kellogg Properties
Adopted by the City Council this
2nd Day of June, 2015
Assessing Service Fee
Chemicals for Rec Center
Reimburse for K9 boarding
Plow wing
Lighting
Materials-Juv
Materials -Adult Fie
Materials-Audio
RFID Tags
Telephone
May Office Supply Order
Maintenance Contract
Refund of Parking Permit
May WAC charges
Custodial service
Employment training
Membership renewal
May SAC charges
Payment of claim
Energy
Refund of Utility Billing overpayment
Page 3
98,050 .03
952.27
70 .00
29,850 .00
959.61
859 .33
2,290 .78
715 .30
1,188 .00
341.97
459 .84
99 .84
30 .00
1,287.00
1,265 .00
1,500.00
150 .00
4,920 .30
415.50
30,089.34
2,710 .50
TOTAL 1,266,439.79
Date: May 29, 2015
TO: Mayor and City Council
FROM: Diane Ward, City Clerk
SUBJECT: Summer Tuesdays Noise Ordinance Waiver
Approval of Event & Contract
Summer Tuesdays is proposed to take place on seven Tuesdays from July to August, starting at
4:00 p.m. however because their event will extend past the 10:00 p.m. noise ordinance
requirement, they have requested a waiver of the noise ordinance to 11:00 p.m.
This year they would like to do the movie in the new amphitheater, only use parking lot 5 (the
new smaller lot) for food vendors and the retail vendors will be in the park instead of a parking
lot.
They will be blocking Sam Bloomer Way in front of gazebo (see map) but access to the south
remains open as well as Parking Lot 4. They will provide their own barricades. No portable
restrooms are required but they will restock, clean and maintain pedestrian plaza restrooms.
City Services:
$750 damage deposit (on file)
1 electrical box - $20 per outlet X 7 dates = $140
Amphitheater Rental - $125 per day x 7 dates = $875.00
Parking Lot #5 – $1.50 per space X 7 spaces X 7 dates = $73.50
Water Shut off key deposit = $50.00 (on file)
Total amount due by June 19, 2015: $1,088.50
RECOMMENDATION:
There have not been any issues in the past therefore staff recommends approval of the noise
waiver until 11:00 p.m. for Summer Tuesdays and payment for City services by June 19, 2015.
RESOLUTION 2015-105
APPROVAL OF 2015 SUMMER TUESDAYS SPECIAL EVENT AND CONTRACT
BE IT RESOLVED, by the City Council of Stillwater, MN that the special event and contract
between Summer Tuesdays, Inc. and the City of Stillwater, as on file with the City Clerk, is
hereby approved.
BE IT FURTHER RESOLVED, that the Stillwater City Council authorizes the Mayor and City
Clerk to sign the contract.
Adopted by the City Council of the City of Stillwater this 2nd day of June, 2015.
Ted Kozlowski, Mayor
ATTEST:
Diane F. Ward, City Clerk
SUMMER TUESDAYS AGREEMENT
2015
THIS AGREEMENT between the City of Stillwater, Washington County, Minnesota (“City”), and
Summer Tuesdays Inc. (“Organizer”),
1. Summer Tuesdays. The City has encouraged Summer Tuesdays in order to foster and
promote tourism and encourage commerce that will ultimately increase property val ues
and the quality of life within the City.
2. Event/Alcohol. No alcohol will be served during this event and no Other Alcohol or Coolers
are allowed.
3. Signs. The Organizer will post signs, the number and content of which must be approved
by the City Police Chief, describing the regulations prohibiting liquor as well as the
prohibition against participants bringing their own liquor into the park.
4. Noise Control. The Event is responsible to control the noise emanating from the Area at a
level that will not interfere with the peace and repose of the residential area on the bluffs
on the north, west and south edges of the downtown.
5. Dates and Hours of Event. Operations are limited as follows:
July 7, 14, 21, 28 and August 4, 11, 18 (7 dates) from 4:00 p.m. to 11:00 p.m.
6. Police Power. The City reserves the right to order a shutdown of the Area in the event the
Chief of Police determines, in his sole discretion, that the public safety is threatened or any
condition of this Agreement is violated. If requested by the Chief of Police, the Organizer
will assist the police in the clearing of the Area.
7. Use of Parking Lots. THE ORGANIZER IS AWARE AND WILL INFORM ALL VENDORS AND
EVENT PARTICIPANTS THAT STAKING INTO THE ASPHALT FOR TENTS, ETC. IS NOT
ALLOWED (ANY DAMAGE REPAIR WILL BE PAID FOR BY THE EVENT ORGANIZER).
The Event is given use of Lot 5. The Organizer agrees to pay the City for the use of the
parking lot according to the parking space fees designated by the City Council.
8. Trail. The bicycle and pedestrian trail from Laurel Street to Nelson Street must remain
open and unobstructed (no vehicles, trailers etc.) for the public during the Event. The
Organizer shall pay for any restoration of the trail caused by the Event, as determined by
the City.
9. Park Property. Lessee shall ensure that no vehicles drive on the City’s park property. In
the event that damages occur to the City’s property, the Organizer shall pay for any
restoration of the park as determined by the City.
10. Irrigation System in Park Property. Lowell Park is maintained by a buried irrigation
system. This system can be damaged by stakes or posts that are driven into the ground.
For that reason, stakes or posts longer than 12 inches and more than a quarter inch in
diameter may not be used in the park. Further, as insurance against damage, a deposit
must be made to the City in the amount of $750.00 and any damage to the system will be
deducted from the deposit. The balance of the deposit will be returned with 30 days of the
conclusion of the event.
11. City Services. The type and amount of materials needed for the Event will be determined
by the Public Works Superintendent. The Organizer shall be required to barricades for
street closure, trash removal and electricity for vendors. The Organizer may contact the
City to arrange rental of materials and will be charged for use according to the City of
Stillwater Event permit fee schedule.
a. Portable Toilets. The Organization must furnish at least 8 portable restrooms,
with hand sanitizing to facilitate expected crowds. Additional portable
restrooms must be provided by the Event Organizer if deemed necessary to
protect public health as determined by the Public Works Department.
b. City Public Restrooms. City Public Restrooms on the Pedestrian Walkway will
remain open during the Event and the City will supply and equip the restroom,
however, the Event Organizer will be responsible for maintaining, cleaning,
security and supervision for the restrooms. If the Event Organizer does not have
the manpower to maintain the public restrooms, the City will provide staffing or
a contractor with the costs (overtime rate) to be invoiced to the Event Organizer.
The City shall be notified 2 weeks in advance of the Organizer’s intent on
maintaining the City restrooms.
c. Barricade Placement. Lessee may at 8:00 am place barricades at the parking lot
entrance on Myrtle Street. Barricade placement for Sam Bloomer way shall not
occur until two hours prior to the event.
d. Trash Enclosures. The Organizer shall furnish dumpsters or roll-off boxes and
trash receptacles in sufficient quantity to contain the accumulation of trash
generated by the Event. The Organizer shall make certain that all trash is picked
up during and after Event daily. The Organizer shall remove any exce ssive
garbage that does not fit within the receptacles and dispose in trash dumpsters.
The City reserves the right to require additional receptacles should the
Organizer not remove excess garbage from the Event.
e. Electricity and Water. Each electrical box needed for the Event will be opened
by the City on May 30, 2015. The Organizer shall be charged for the use of each
electrical box according to the permit fee schedule. Organizer agrees to meet
with the City and/or the State electrical inspector a minimum of 1 week prior to
event to ensure all vendors using electrical service comply with the Minnesota
Electrical Code. Inspection costs (if any) shall be the Event Organizer
responsibility.
f. The City shall provide the Organizer a key for the water shut off valve. The
Organizer shall provide a $50 deposit for such key and will be reimbursed upon
return of said key.
g. Cleanup/Removal. Organizer shall remove all barricades, and portable toilets by
3:30 p.m. on the Monday following the event. Organizer shall re move trash,
additional trash enclosures no later than Noon, Monday following Event. If the
above items are not removed as stated above, the Organizer will reimburse the
City for costs incurred in removing the items.
12. Vendors. NO CAMPING. The Organizer agrees to inform any vendors that there is no
camping in Lowell Park or any City parking lots.
a. The Organizer agrees that any vendor using cooking facilities will be inspected
for safety by the Stillwater Fire Department and Washington County Health
Department. Inspection costs (if any) shall be paid for by the Event Organizer
directly to the agency/person doing the inspection.
b. The Organizer agrees to ensure that all vendors waste water be discharged into
a holding tank approved by Washington County Health Department. Vendors
without an approved holding tank shall discharge into grey water barrels
provided by the Organizer. Disposal costs are the responsibility of the
Organizer. For no reason shall grey water barrels or holding tanks be disposed
into the City’s Sanitary or Storm Systems.
c. The Organizer agrees to provide 1 hand washing station to facilitate the
expected crowds and vendors as deemed necessary to protect public health.
13. Insurance. The Organizer must provide to the City satisfactory proof that it has obtained
liability insurance coverage of at least the statutory limits for municipalities covering
claims that might be brought against the Event that arise out of the Event’s authorized by
this Agreement and to name the City as an additional insured on their policy as their
interest may appear.
14. Hold Harmless and Indemnify. The Organizer agrees to hold the City harmless and to
indemnify and defend the City with regard to any claims, causes of action, or demands that
might be brought against the City arising out of the activities in the area.
15. The Application for the Event as submitted by the Organizer is considered part of this
Contract and any representations of the Organizer or conditions imposed by the City are
restated as if fully set forth in this Agreement.
IN WITNESS WHEREOF, the parties have set their hands this 1st day of April, 2015.
SUMMER TUESDAY’S INC.
_________________________________
Signature
_________________________________ Its_______________________________
Print Name
STATE OF MINNESOTA )
) ss
COUNTY OF WASHINGTON )
The foregoing instrument was acknowledged before me this ____ day of ___________, 2015, by
______________________________, its _____________________________________________ for the Summer
Tuesday’s Inc.
Notary Public
CITY OF STILLWATER
_________________________________
Ted Kozlowski, Its Mayor
ATTEST:
__________________________________
Diane F. Ward, Its Clerk
STATE OF MINNESOTA )
) ss
COUNTY OF WASHINGTON )
The foregoing instrument was acknowledged before me this ____ day of ___________, 2015,
by Ted Kozlowski, Mayor, and Diane F. Ward, Clerk, on behalf of the CITY OF STILLWATER.
Notary Public
STAFF REQUEST ITEM
1 Department: Fire I Date: May 22, 2015
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Council approval to enter into fire alarm monitoring system agreement with ECSI
for 250 Maryknoll Dr. N. This is a one year agreement. Fire alarm monitoring is a
State Fire Code requirement and this agreement will satisfy the monitoring per
code.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
One year agreement for $300.00.
ADDITIONAL INFORMATION ATTACHED Yes X No ---
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLy
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
Submitted by: Stuart W. Glaser, Fire Chief Date: May 22, 2015
RESOLUTION 2015-108
APPROVAL OF MONITORING AGREEMENT WITH ECSI
FOR FIRE STATION
BE IT RESOLVED, by the City Council of Stillwater, MN that agreement between
ECSI and the City of Stillwater for monitoring of fire alarm system, as on file with the
City Clerk, is hereby approved.
BE IT FURTHER RESOLVED, that the Stillwater City Council authorizes the Mayor
to sign the contract on the City’s behalf.
Adopted by the City Council of the City of Stillwater this 2nd day of June, 2015.
Ted Kozlowski, Mayor
ATTEST:
Diane F. Ward, City Clerk
MONITORING AGREEMENT
DATE: Mayl, 2015
PROPERTY ADDRESS
Stillwater Fire Hall
250 Maryknoll Drive North
Stillwater, MN 55082
TYPE OF SERVICE PROVIDED TERM OF CONTRACT
Annual Fire alarm Monitoring 1 Year Term
DESCRIPTION OF WORK TO BE PERFORMED
Provide 24 Hour UL Listed Monitoring for Fire Alarm System.
GENERAL:
TYPE OF SYSTEM: Fire Alarm System
BILLING INFORMATION
QUOTATION
$300.00 Annually for
Monitoring at UL Listed
Central Station
2300 Territorial Road
St. Paul , MN 55114
Phone: 651-735-7470
www.ecsillc.com
Maintenance service will be furnished to customer by Electronic Communication Systems, Inc. for the equipment as i ndicated above.
This service will consist of:
a) Inspections: ()Annual ( ) Semi Annual ( ) Quarterly (x) Monitoring
b) Cleaning, adjusting, the equipment covered under this agreement.
2300 Territo rial Road
St . Pau l, MN 55 114
Ph one: 65 1-735 -7 4 70
www .ecs illc.com
The above described service will be performed by Electronic Communication Systems, Inc. without the necessity of prior notice on customer's
part.
c) Shop repairs as determined by Electronic Communication Systems , Inc. {If Applicable)
d) On site service during Electronic Communication Systems, Inc . normal working hours. (If Applicable)
e) Replacement of all non -repairable components and hardware. (If Applicable)
TERMS OF PAYMENT:
For the service (s) listed in this agreement the customer will pay the amount shown above in advance. For each subsequent renewal period,
customer will pay, in advance, Electronic Communication Systems , Inc. current established charges .
EQUIPMENT CONDITION:
It is understood that the listed equipment at the date here-of is in good operating condition and also that the service to be rendered does not
cover repairs required because of accidents, acts of God, alteration, abuse, misuse, fire, water, or failure of the customer to properly follow
operating i nstructions of said system(s). Electronic Communication Systems, Inc. reserves the right to examine equipment prior to
commencement of the agreement and in the event the equipment requires overhaul i ng or rebuilding, an estimate will be submitted for the
customer's approval before the work is started . It is further understood that Electronic Communication Systems, Inc. does not cover the cost of
repairs due to improper service by the customers maintenance department or its representatives or tenants tampering with covered
equipment stated in this agreement.
AUTHORIZATlON:
Maintenance service is authorized by the customer to be rendered by Electronic Communication Systems, Inc. to the equipment listed for the
period above noted and from year to year thereafter unless this agreement is terminated by either party as herein provided . Either party may
terminate this agreement upon written notice to the other party, given not less than thirty (30) days immediately prior to any anniversary date
hereof.
APPROVED BY: CUSTOMER ACCEPTANCE:
ECS I Electronic Communication Systems, LLC
2300 Territorial Road
St. Paul, MN 55114
BY :
BY : Brooks Miller DATE:
TITLE: REMARKS :
"ICSI. ® ®
STAFF REQUEST ITEM
1 Department: Fire I Date: May 22, 2015
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Council approval to enter into countywide and interstate mutual aid agreement
with Washington County and St. Croix County Wisconsin. This agreement allows
fire resources to be requested and respond, if available, between all fire agencies
within these two counties.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
Billing and cost recovery is outlined in the agreement on page 3 .
ADDITIONAL INFORMATION ATTACHED Yes X No ---
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
Submitted by: Stuart W. Glaser, Fire Chief Date: May 22, 2015
RESOLUTION 2015-108
APPROVAL OF MUTUAL AID AGREEMENT INCLUSIVE OF VARIOUS FIRE
DEPARTMENTS OF WASHINGTON COUNTY AND THE FIRE DEPARTMENTS OF
ST. CROIX COUNTY
BE IT RESOLVED, by the City Council of Stillwater, MN that mutual aid agreement
between various fire departments of Washington County and St. Croix County and
the City of Stillwater for mutual aid assistance, as on file with the City Clerk, is
hereby approved.
BE IT FURTHER RESOLVED, that the Stillwater City Council authorizes the Mayor
to sign the contract on the City’s behalf.
Adopted by the City Council of the City of Stillwater this 2nd day of June, 2015.
Ted Kozlowski, Mayor
ATTEST:
Diane F. Ward, City Clerk
MUTUAL AID AGREEMENT
INCLUSIVE OF: THE FIRE DEPARTMENTS OF WASHINGTON
COUNTY, MINNESOTA (will list each dept) AND THE FIRE DEPARTMENTS
OF ST. CROIX COUNTY, WISCONSIN (will list each dept)
This Agreement is made pursuant to Minnesota Statutes §471.59 and Minnesota Statutes §438.08
and Wisconsin Statutes §66.0303, Subd. (2) and (3)(b) which authorize the joint and cooperative
exercise of powers common to contracting parties. The intent ofthis agreement is to make
equipment, personnel and other resources available to political subdivisions from other political
subdivisions during an emergency situation or for designated training activities.
Section 1.
a.
b.
C.
d.
e .
f
Section 2.
Definitions.
"Party" means a political subdivision.
"Requesting Official" means the person designated by a Party who is responsible
for requesting Assistance from other Parties .
"Requesting Party" means a party that requests assistance from other parties.
"Responding Official" means the person designated by a party who is responsible
to determine whether and to what extent that party should provide assistance to a
Requesting Party.
"Responding Party" means a party that provides assistance to a Requesting Party.
"Assistance" means Fire and/or emergency medical services personnel and
equipment, and any associated and related training necessary to further the
purpose of this Agreement .
Request for assistance.
Whenever, in the opinion of a Requesting Official, there is a need for assistance from other
parties, the Requesting Official may call upon the Responding Official of any other party to
furnish assistance.
Section 3. Response to request.
Upon the request for assistance from a Requesting Party, the Responding Official may authorize
and direct his/her party's personnel to provide assistance to the Requesting Party. This decision
will be made after considering the needs of the responding party and the availability of resources .
Section 4. Recall of Assistance.
The Responding Official may at any time recall such assistance when in his or her best judgment
or by an order from the governing body of the Responding Party, it is considered to be in the best
interests of the Responding Party to do so.
Page 1 of 4
Section 5. Command of Scene.
The Requesting Party shall be in command of the mutual aid scene. The personnel and
equipment of the Responding Party shall be under the direction and control of the Requesting
Party until the Responding Official withdraws assistance.
Section 6. Workers' compensation.
Each party shall be responsible for injuries or death of its own personnel. Each party will
maintain workers' compensation insurance or self-insurance coverage, covering its own
personnel while they are providing assistance pursuant to this agreement. Each party waives the
right to sue any other party for any workers' compensation benefits paid to its own employee or
volunteer or their dependants , even if the injuries were caused wholly or partially by the
negligence of any other party or its officers, employees, or volunteers.
Section 7. Damage to equipment.
Each party shall be responsible for damages to or loss of its own equipment . Each party waives
the right to sue any other party for any damages to or loss of its equipment, even if the damages
or losses were caused wholly or partially by the negligence of any other party or its officers,
employees, or volunteers.
Section 8.
a.
b.
C.
d.
L iability.
For the purposes of Tort Liability, the employees and officers of the Responding
Party are deemed to be employees ofthe Requesting Party.
The Requesting Party agrees to defend and indemnify the Responding Party
against any claims brought or actions filed against the Responding Party or any
officer, employee, or volunteer of the Responding Party for injury to, death of, or
damage to the property of any third person or persons, arising from the
performance and provision of assistance in responding to a request for assistance
by the Requesting Party pursuant to this agreement.
Under no circumstances, however, shall a party be required to pay on behalf of
itself and other parties, any amounts in excess of the limits on liability established
in its Home State applicable to any one party. The limits ofliability for some or
all of the parties may not be added together to determine the maximum amount of
liability for any party .
The intent of this subdivision is to impose on each Requesting Party a limited
duty to defend and indemnify a Responding Party for claims arising within the
Requesting Party 's jurisdiction subject to the limits of liability under the laws of
its H ome State . The purpose of creating this duty to defend and indemnify is to
simplify the defense of claims by eliminating conflicts among defendants, and to
permit liability claims against multiple defendants from a single occurrence to be
defended by a single attorney .
Page 2 of 4
e. No party to this agreement nor any officer of any Party shall be liable to any other
Party or to any other person for failure of any party to furnish assistance to any
other party, or for recalling assistance, both as described in this agreement.
f For the purposes of training, and other than Workers' compensation claims as
described in Section 6, the laws of the State where the training takes place will
control disputes based upon claims of one party against the other.
Section 9. Charges to the Requesting Party.
a . No charges will be levied by a Responding Party to this agreement for assistance
rendered to a Requesting Party under the terms of this agreement unless that
assistance continues for a period of more than 12 hours . If assistance provided
under this agreement continues for more than 12 hours, the Responding Party may
submit to the Requesting Party an itemized bill for the actual cost of any
assistance provided after the initial 12 hour period, including salaries, overtime,
materials and supplies and other necessary expenses; and the Requesting Party
will reimburse the party providing the assistance for that amount.
b. Such charges are not contingent upon the availability of federal or state
government funds .
Section 10. Duration.
This agreement will be in force from the date of execution and shall continue until terminated.
Any party may withdraw from this agreement upon thirty (30) days written notice to the other
party or parties to the agreement.
Section 11. Amendments.
Any amendments to this agreement shall be in writing and signed by all parties .
Section 12. Agreement.
This agreement contains the entire agreement of the Fire Departments of Washington County
Minnesota and the Fire Departments of St. Croix County Wisconsin . Any prior correspondence,
memoranda or agreements are replaced in total by this agreement.
Section 13. Execution.
Each party hereto has read, agreed to and executed this Mutual Aid Agreement on the date
indicated . Each party to this agreement shall maintain a copy of an executed copy of this
agreement .
Page 3 of 4
IN WITNESS WHEREOF, the undersigned, on behalf of their political subdivision or their fire
department corporation has executed this agreement pursuant to authorization by its governing
body :
Lower St. Croix Valley
Fire Protection District
James Stanton Chairman
Lower St. Croix Valley FD
Kris Peterson, Fire Chief
Dated: ____ _.J 2015
STATE OF MINNESOTA
Its -----------------
Dated : , 2015 ----------
City of Hudson
Allan Burchill, Mayor
Nancy Korson, City Clerk
Hudson Fire Department
Scott St. Martin, Fire Chief
Dated:--------"' 2015
STATE OF WISCONSIN
Its -----------------
Dated: , 2015 ----------
Page 4 of4
IN WITNESS WHEREOF, the undersigned, on behalf of the i r political subdivision or their fire
department co r poration has executed th is agreement pursuant to authorization by its
governing body:
City of Stillwater
Ted Kozlowski, Mayor
Diane Ward, City Clerk
Stuart W. Glaser, Fire Chief
Date :. _____ 2015
RESOLUTION 2015-109
APPROVING ASSIGNMENT AGREEMENT WITH THE
VETERANS’ MEMORIAL COMMITTEE FOR 2015
WHEREAS, the City of Stillwater is the owner of Riverview Parking Lot and is a party to a
Master Agreement with SuperValu, Inc. that was made March 7, 1995; and
WHEREAS, an Assignment of the Agreement was executed by the City and SuperValu; Inc. on
a trial basis on July 6, 2007, and affirmed on December 31, 2008; and
WHEREAS, the City and the Veterans' Memorial Committee desire to extend the Agreement on
a year -to -year basis beginning November 2011; and
WHEREAS, since the terms of the Agreement and the Assignment do not change as to
SuperValu, Inc., the Agreement may be extended on a yearly basis without the consent of
SuperValu, Inc.
NOW, THEREFORE, be it resolved that the Assignment made November 2011 be and the
same is hereby extended until November 1, 2015, subject to the Assent of the Veterans'
Memorial Committee.
Adopted by the City of Stillwater this 2nd day of June, 2015.
CITY OF STILLWATER
_______________________________
Ted Kozlowski, Mayor
_______________________________
Diane F. Ward, City Clerk
ASSENT
VETERANS’ MEMORIAL COMMITTEE
By: ____________________________________
Its: _____________________________________
STAFF REQUEST ITEM
1 Department: MIS 1 Date: 6/1/15
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Purchase of new iPad for Councilmember Menikheim.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
Cost of the iPad and keyboard/case will be $652.45 . Money has been allocated
in the 2015 capital outlay for this purchase .
ADDITIONAL INFORMATION ATTACHED Yes No X ---
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
I Submitted by: Rose ~ I Date: 6/1/15
Date: May 29, 2015
TO: Mayor and Council
FROM: Diane Ward, City Clerk
SUBJECT: Taproom On-Sale Sunday
Hours of Operation – On-sale Intoxicating
During the 2015 Legislative Session, Sunday On-sale for Taprooms and the hours of
operation “Bloody Mary” bills were approved by the legislature subject to individual City
approvals.
Attached is an ordinance amending the Chapter 43, Liquor to reflect those changes should
Council allow for the Taproom Sunday On-sale (effective after passage – 2nd reading and
publication) and change the starting service hour for on-sale from 10:00 a.m. to 8:00 a.m,
(effective July 1, 2015).
Also included in the ordinance is a section on “Brew Pubs” as they are becoming more
popular.
A resolution listing fees for the Taproom Sunday On-sale and Brew Pubs will be available
for approval at the next meeting if Council approves the first reading of the attached
ordinance.
ACTION REQUIRED:
If Council wishes to amend the Liquor Ordinance to include changes relating to beginning
service hour and Taproom Sunday On-sale, they should pass a motion approving the first
reading of the attached ordinance.
ORDINANCE 1078
AN ORDINANCE AMENDING THE STILLWATER
CITY CODE SEC. 43-70 SUBD. 1, SEC. 43-71, SUBD. 1.
AND SEC. 43-74, SUBD. 2
The City Council of the City of Stillwater does ordain:
1. Amending. The City Code is amended by adding Sec. 43-70 Subd. 1(6) and (7) to the
City Code that will hereafter read as follows:
“(6) Brew Pubs, as defined by Minnesota Statute § 340A.101
Subd. 3a, for use in a restaurant operated in the place of
manufacture.”
(7) Brewer Tap Rooms. As defined by Minnesota Statute
§ 340A.26 for the sale of malt liquor produced on the premises.”
2. Amending. The City Code is amended by adding Sec. 43-71 Subd. 1 (a) (b) and (c) to the
City Code that will hereafter read as follows:
“Subd. 1(a) Brewer Tap Rooms, as defined by Minnesota Statute
§ 340A.26 for the sale of malt liquor produced on the licensed
premises or adjacent premises.
Subd. 1(b) Brewer Pubs as defined by Minnesota Statute
§ 340A.101 Subd. 3(a) for the sale of malt liquor produced and
packaged on the licensed premises.
Subd. 1(c) Small Brewer as defined by Minnesota Statute § 340.28
provided that the amount sold at off sale may not exceed 500
barrels annually.”
3. Amending: The City Code is amended by adding Sec. 43-74 Subd. 2 (a) (b) and (c) to
the City Code that will hereafter read as follows:
All references to “10:00 a.m.” be changed to “8:00 a.m.” effective
July 1st, 2015.
4. Saving – In all other ways the City Code with remain in full force and effect.
5. Effective date. This ordinance will be in full force and effect from and after its passage
and publication according to law.
Adopted by the City Council the ______ day of _____________, 2015.
CITY OF STILLWATER
ATTEST:
Ted Kozlowski, Mayor
Diane F. Ward, Clerk
Date: June 1, 2015
TO: Mayor & Council
FROM: Diane Ward, City Clerk
SUBJECT: Housekeeping Change to Utility Billing Ordinance
The ordinance reflected an actual fee for the utility billing penalty which was different than
what Council approved in January. The attached ordinance reflects the penalty charges will
be established by resolution of the City Council from time to time.
RECOMMENDATION:
Approve the first reading of the ordinance.
ACTION REQUIRED:
If Council approves the staff recommendation they should pass a motion approving the 1st
reading of this ordinance with the second reading to be held at the June 16th meeting.
ORDINANCE 1080
AN ORDINANCE AMENDING THE
STILLWATER CITY CODE SEC. 56-4
The City Council of the City of Stillwater does ordain:
I. Amending. The City Code is amended by adding Sec. 56-4 Subd. 3 to the City Code that
will hereafter read as follows:
"(6) Subd. 3 Penalty Charge -Each quarter utility billing for
utility fees not paid within 70 days of being due will incur an
initial penalty charge; and an additional penalty charge if certified
for collection with the real estate taxes; each penalty charge in an
amount as established by resolution of the City Council from time
to time."
2. Saving -In all other ways the City Code with remain in full force and effect.
3. Effective date. This ordinance will be in full force and effect from and after its passage
and publication according to law.
Adopted by the City Council the ___ day of ______ , 2015.
CITY OF STILLWATER
Ted Kozlowski , Mayor
ATTEST:
Diane F . Ward, Clerk
AGENDA
CITY COUNCIL MEETING
Council Chambers, 216 Fourth Street North
June 2, 2015
REGULAR MEETING 4:30 P.M.
RECESSED MEETING 7:00 P.M.
4:30 P.M. AGENDA
I. CALL TO ORDER
II. ROLL CALL
III. OTHER BUSINESS
1. Library Board – Strategic Plan 2014-17
2. 2014 Annual Report – Police Department
IV. STAFF REPORTS
3. Police Chief
4. Fire Chief
5. City Clerk
6. Community Development Dir.
7. Public Works Dir.
8. Finance Director – Budget Calendar
9. City Attorney
10. City Administrator
7:00 P.M. AGENDA
V. CALL TO ORDER
VI. ROLL CALL
VII. PLEDGE OF ALLEGIANCE
VIII. APPROVAL OF MINUTES
11. Possible approval of May 19, 2015 regular meeting minutes
IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
12. Brent Peterson – Update on Boutwell House
X. OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not
a part of the meeting agenda. The Council may take action or reply at the time of the statement or
may give direction to staff regarding investigation of the concerns expressed. Out of respect for
others in attendance, please limit your comments to 5 minutes or less.
XI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by
the city council and will be enacted by one motion. There will be no separate discussion on these items unless a
council member or citizen so requests, in which event, the items will be removed from the consent agenda and
considered separately.
13. Resolution 2015-099, directing payment of bills
14. Resolution 2015-100, approving Cooperative agreement between the City of Stillwater and
Washington County for construction cost of County State Aid Highway 15 (Manning Avenue) and
Resolution 2015-101, approving Cooperative agreement between the City of Stillwater and
Washington County for maintenance of County State Aid 15 (Manning Avenue)
15. Resolution 2015-102, approval of conveyance of land along Manning Avenue to Washington
County
16. Possible approval to purchase of new antivirus software, e-mail filter and web filter
17. Possible approval of 2015 Central St. Croix Valley Joint Cable Communication Commission budget
18. Resolution 2015-103, amending Resolution 2014-203 – 2015 Fee Schedule
19. Resolution 2015-104, accepting work and ordering final electrical payment for South Lowell Park
restroom improvement project (Project 2012-05)
20. Resolution 2015-105, approval of 2015 Summer Tuesdays special event and contract
21. Resolution 2015-106, a releasing option
22. Possible approval for the furnishing & installation of Nelson Street Lift Station Generator Vent
23. Possible approval to purchase Microsoft Surface Pro 3 – MIS
XII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR
COMMENTS TO 10 MINUTES OR LESS.
XIII. UNFINISHED BUSINESS
24. Possible approval of second reading of Ordinance 1077, an Ordinance Amending the Stillwater City
Code Sec. 57-1 Subd. 11 (Ordinance – Roll Call)
XIV. NEW BUSINESS
25. Possible approval of lease of transient slips (Resolution – Roll Call)
26. Possible approval of first reading of Ordinance 1078, an Ordinance Amending the Stillwater City
Code Chapter 43 – Liquor, various sections and subdivisions (1st reading – Roll Call) (available
Tuesday)
27. Possible approval of first reading of Ordinance 1079, an Ordinance Amending the Stillwater City
Code Sec. 59-1 Subd. 1(e) (1st reading – Roll Call)
XV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED)
XVI. COMMUNICATIONS/REQUESTS
XVII. COUNCIL REQUEST ITEMS
XVIII. STAFF REPORTS (CONTINUED)
XIX. ADJOURNMENT
STRATEGIC PLAN 2014-2017
Stillwater
Public Library
2014-2017 •
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STRATEGIC PLAN 2014-2017
Stillwater
Public Library
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Maximize Use of the Building
Space and Collections to Better
Address Community Needs
Foster a Culture of
Organizational Innovation
and Effectiveness
Broaden Communication,
Outreach and Services
Throughout the Community
MISSION
The mission of the Stillwater
Public Library is to promote
the power of knowledge,
encourage the discovery
of ideas, and instill the
joy of reading.
VISION
The Stillwater Public Library
is recognized throughout the
community as the center for
advancing literacy, enriching
lifelong learning, and
empowering civic engagement.
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1. Implement a staffing plan based on the new service model and changes
in the facility
2. Maximize human resources
• Improve human resource management support
• Restore funding for staff training and professional development, especially for
technology and community outreach
• Create a tech-savvy environment and culture where all staff keep pace with technology
• Create a succession plan for staff leadership positions
• Project future staff position requirements and descriptions, addressing the changing
nature of the work environment
3. Advance and improve the relationships with critical public partners
• Enhance City/Library collaboration and understanding
• Review, monitor and enhance the relationship with the Washington County Library
System to improve SPL patron services and efficiency
1. Develop a service model to allow the library to increase community
engagement
2. Restructure and right-size collections to better meet future community needs
• Increase virtual collections and decrease hard copy materials over time
• Explore options for the St. Croix collection
3. Assess and improve current and projected space use
• Contract with a consultant to conduct a space and facilities study for implementation
by the Library to maximize efficient service and patron/staff security
• Partner with the Foundation to assess and address the various terrace issues
4. Restructure open hours to include Sundays and later hours
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7
224 Third Street North
Stillwater, MN 55082
(651) 275-4338
www.stillwaterlibrary.org
BOARD OF TRUSTEES 2014
Tom Corbett
President
Michele Cassavante
Vice President
Mary Richie
Secretary/Treasurer
1. Expand outreach to underserved communities
• Expand programs and service offerings for teens
• Ensure that the Library is a welcoming place, in all service areas, for seniors and
people with physical challenges
• Increase service to, education about, and the celebration of, ethnically diverse
populations to foster greater understanding in the community
2. Increase public awareness of Library services
• Coordinate internal staff marketing activities and train staff to support
promotional efforts
• Create and implement a marketing plan to increase awareness of the broad array
of services at the Library
• Redesign the website to improve usability, simplify access, and increase patron
interaction with social media
3. Build new and sharpen existing partnerships, based on the Library’s future
directions, to enhance Library resources, services, and programs
• Enhance Library support for, and collaboration with, the Foundation and Friends to
advance marketing and fundraising efforts
• Review existing community partnerships and maintain/expand effective relationships
• Develop new partnerships that support the future directions for the Library in marketing,
fundraising, programs, and outreach
• Explore a mutually collaborative partnership with the school district and/or
community education
Mike Keliher
Doug Menikheim
Kathy Stark
Maureen Bell
Spike Carlsen
Ned GordonLynne Bertalmio
Library Director
A RAPID RESULTS STRATEGIC PLAN PREPARED BY LIBRARY STRATEGIESTM
Stillwater Police
Department
2014 Annual Report
Stillwater Police Department
Chief John Gannaway
Captain Nathan Meredith
Patrol Division
Sergeant Jeff Magler
Sergeant Chris Felsch
Sergeant Steve Hansen
Sergeant Brian Bruchu
Officer Sandra Vetsch Officer Dave Wulfing (K9)Officer Jason Belisle
Officer Chris Crayne Officer Chyrisse LeMoine Officer Dan Young
Officer Kyle Sykes Officer Austin Peterson Officer Brent Campbell
Officer Ryan Mitchell Officer John Siebenaler Officer Hunter Julien
Stillwater Police Department
Chief John Gannaway
Investigations
Sergeant Jeff Stender
Investigator Chris Kopel
Juvenile Investigator/SRO Andrea Olson
Records and Dispatch Community Service
Linda Thompson Dennis Pasket (CSO/Parking)
Alicia Hill Brad Junker (CSO)
John Stringer (CRO)
Mission Statement
The Mission of the Stillwater Police Department is to
provide a superior police service to the citizens of
Stillwater. The department and all of its members
are devoted to providing a fair and equitable police
service to all citizens having contact with the
department. The department is committed to
maintaining Stillwater as a safe and peaceful
community.
Statistics
End of Year Totals
2014 12688
2013 11966
2012 11798
2011 12015
2010 13737
2014 Statistical Summary
Average of 34.8 Calls for Service/ICR’s per day (up from
2013)
54 DWI’s
2,908 Traffic ICR’s
27 Burglaries
22% Decrease in Part I Offenses (Vehicle Theft, Robbery, etc)
785 Part II Offenses (Assaults, Narcotics, Weapons, Juvenile
Issues, etc)
518 Nuisance Contacts (long grass, problem properties, junk
vehicles, sidewalk snow removal, etc.
Yearly Comparison
2014
2013
2012
0
2000
4000
6000
8000
10000
12000
14000
PART I
OFFENSES
PART II
OFFENSES
PART III, IV, V TRAFFIC TOTALS
2014 492 785 8503 2908 12688
2013 632 801 8314 2219 11966
2012 706 975 8146 1971 11798
2014 2013 2012
Investigations
Child protection, Adult Protection, Sexual Assaults and
Financial Crimes were a focal point for the unit in 2014
Internet and Technology continues to play a larger role in
criminal investigations
Investigator Kopel completed his first full year
Investigations Unit is attempting to become more
proactive
Programs
School Resource Officer Stillwater Junior High—
Investigator Andrea Olson devoting 20 hours per week
in the school
National Night to Unite—Officer Dan Young
Motorcycle Unit—Officer Brent Campbell, Officer
Chris Crayne
Police Reserve Unit—Officers Ryan Mitchell and
Chyrisse LeMoine
DNR Firearms Safety
K9 Unit –Officer Wulfing and Buzz
Washington County SWAT –2 Tactical and 1 Negotiator
2014 K9 Report
30 Deployments
8 Narcotics Searches
Awarded 2nd Place overall at U.S.P.C.A Regional
PD1 Certification Trials in Wisconsin (674.84/700
possible)
Qualified for U.S.P.C.A National Trials
Completed over 125 hours of in-service training
Renewed DEA Licensing
13 K9 Demonstrations for over 850 citizens
Recovered over $7000 in stolen property
Crime Prevention
Officer Dan Young
Night to Unite
Neighborhood Watch
Education and Training
Crimes Against the Elderly
Shoplifting Prevention (downtown businesses)
School Presentations
Youth Group Tours
Brochures, Books and Pamphlets on a wide range of crime prevention topics
(available to the public)
Crime Mapping
New System Expected 2016—Bair Analytics
2015 Goals and Initiatives
New Police Department Facility (Design/Construction Documents)
Implementation of new Records Management System—Tiburon
End of Report Questions?
2016 BUDGET CALENDAR
April 2015
Finance Department begins budget process by preparing projected wages and benefits
and insurance costs for the upcoming fiscal budget year.
May 22, 2015
Budget guidelines along with budget worksheets are distributed to Department Heads for
completion
June 12, 2015
Completed budget worksheets are due to the Finance Department. The Finance
Department assembles the preliminary budget information.
July 1 through July 31, 2015
The City Administrator meets with Department Heads to review budget requests and
makes recommendations regarding the budget.
August 1 through August 11, 2015
Finance prepares requested budget
August 12, 2015
Finance distributes Requested Budget to Department heads and City Council
August 18 & August 25, 2015
Council, during a budget workshop session, meets with the City Administrator and
Department Heads to review the recommended budget requests.
August 18, 2015 4:30 – 6:30
August 25, 2015 4:30 – to be determined
August 26 – August 28 , 2015
The Finance Department makes budget revisions and prepares the final proposed
budget for future Council adoption.
September 1, 2015 and September 15, 2015 (if needed)
Council adopts the proposed budget, the proposed tax levy and sets the Truth-n-
Taxation hearing dates.
Prior to September 30
The proposed budget, the proposed levy and the Truth-n-Taxation hearing dates MUST
BE certified to the County Auditor no later than September 30, 2015.
November 2015
The County to send out Truth-n-Taxation parcel specific notices (proposed budget).
November 17, 2015
Notice of the Truth-n-Taxation public hearing date is announced.
December 1 or 15, 2015 (date will be certified in September)
Council to hold the Truth-n-Taxation public meeting and to adopt the final budget & the
final tax levy on December 1 or 15, 2015. A presentation of the proposed budget is
made by the City Administrator.
PRIOR to DECEMBER 30, 2015
The adopted budget and the adopted tax levy MUST BE certified to the County Auditor
and the MN Department of Revenue by December 30, 2015.
CITY COUNCIL MEETING MINUTES
May 19, 2015
REGULAR MEETING 7:00 P.M.
Mayor Kozlowski called the meeting to order at 7:00 p.m.
Present: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski
Absent: None
Staff present: City Administrator McCarty
City Attorney Magnuson
Community Development Director Turnblad
Fire Chief Glaser
Public Works Director Sanders
Finance Director Harrison
City Clerk Ward
PLEDGE OF ALLEGIANCE
Mayor Kozlowski led the Council and audience in the Pledge of Allegiance.
APPROVAL OF MINUTES
Possible approval of minutes of May 5, 2015 regular and recessed meeting and May 8 special meeting
Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to approve the
minutes of the May 5, 2015 regular and recessed meeting and the May 8 special meeting. All in favor.
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
Heritage Preservation Awards
Community Development Director Turnblad explained that May is National History Preservation
Month, and the Heritage Preservation Commission awards projects that exemplify the standards
and goals of the City.
Jeff Johnson, Vice Chair of the Heritage Preservation Commission, presented Heritage
Preservation Awards to Wendy Mortimer and Rick Dirnberger, Mike and Barbara Lynskey, and
The Wedge & Wheel.
Proclamation: Scott Zahren
Mayor Kozlowski recognized Scott Zahren’s dedication to the City, particularly downtown. He
proclaimed National Preservation Month, May 2015, to be Scott Zahren month.
City Council Meeting May 19, 2015
Page 2 of 4
OPEN FORUM
There were no public comments.
STAFF REPORTS
Community Development Director Turnblad reminded the Council that a scoping document is
underway on the Downtown Plan update. He would like comments sent to him by Friday.
City Administrator McCarty noted that the second part of the Council’s strategic planning
workshop will be June 4. The League of Minnesota Cities annual conference is June 24-26.
CONSENT AGENDA
Resolution 2015-091, directing payment of bills
Resolution 2015-092, resolution entering into construction and maintenance agreement
(MnDOT Contract No. 04958) with Minnesota Department of Transportation
Possible approval of retail fireworks permit – Target
Possible approval of temporary liquor license – St. Mary’s Church
Possible approval of purchase of used exercise equipment – Health & Wellness (MIS)
Resolution 2015-093, appointing member to Human Rights Commission
Resolution 2015-094, approving clarifying license (Lockyear)
Possible approval of installation of playground equipment for Legends Park
Possible approval of Bobcat 650 Skidsteer – Public Works
Possible approval to purchase truck tarp – Public Works
Resolution 2015-095, resolution approving plans for CSAH 15 and TH 96 Roundabout
Project
Resolution 2015-096, approval of amendment to liquor license premises – Freight House
Resolution 2015-097, approving application to conduct off-site gambling – Knights of
Columbus 1632
Motion by Councilmember Junker, seconded by Councilmember Polehna, to adopt the Consent
Agenda.
Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski
Nays: None
PUBLIC HEARINGS
There were no public hearings.
UNFINISHED BUSINESS
There was no unfinished business.
NEW BUSINESS
Possible accepting of report and calling for hearing for the 2015 Street Improvement Project
Public Works Director Sanders explained the 2015 Street Improvement Project. Pavement
rehabilitation is proposed on three street segments: Market Drive/North Frontage Road (Market
Drive) from Curve Crest Boulevard to Washington Avenue; North Second Street; and North
Fourth Street from Myrtle Street to Laurel Street. All are designated Municipal State Aid Streets.
City Council Meeting May 19, 2015
Page 3 of 4
Total project costs will be $578,208. The Public Hearing will be June 16, 2015 with construction
taking place September-October 2015. The project will be funded through assessments and
Municipal State Aid monies.
Councilmember Weidner asked if bike lanes will be included on Market Drive, and Mr. Sanders
responded that the bike plan flows from Washington to Greeley to Osgood.
On a question from Councilmember Polehna if the City should look at striping bike lanes on the
Frontage Road as part of this project, Mr. Sanders answered that the roadway is wide enough for
bike lanes and staff can look at this.
Motion by Councilmember Polehna, seconded by Councilmember Weidner, to adopt Resolution
2015-098, receiving the report and calling for the public hearing on the 2015 Street Improvement
Project (Project 2015-02).
Ayes: Councilmember Menikheim, Junker, Weidner Polehna, Mayor Kozlowski
Nays: None
Possible approval of First Reading of Ordinance 1077, an Ordinance Amending the Stillwater City
Code, Sec. 57-1 Subd. 11
City Attorney Magnuson explained the Ordinance, which clarifies regulation of the location of
pawn shops.
Motion by Councilmember Weidner, seconded by Councilmember Polehna, to approve the first
reading of Ordinance 1077, Amending the Stillwater City Code, Sec. 57-1 Subd. 11.
Ayes: Councilmember Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski
Nays: None
COUNCIL REQUEST ITEMS
Councilmember Polehna informed the Council that Beyond the Yellow Ribbon Committee will
be leading the Log Jam Days parade.
ADJOURNMENT
Motion by Councilmember Menikheim, seconded by Councilmember Junker, to adjourn at 7:29 p.m.
All in favor.
Ted Kozlowski, Mayor
ATTEST:
Diane F. Ward, City Clerk
Resolution 2015-091, directing payment of bills
Resolution 2015-092, resolution entering into construction and maintenance agreement
(MnDOT Contract No. 04958) with Minnesota Department of Transportation
City Council Meeting May 19, 2015
Page 4 of 4
Resolution 2015-093, appointing member to Human Rights Commission
Resolution 2015-094, approving clarifying license (Lockyear)
Resolution 2015-095, resolution approving plans for CSAH 15 and TH 96 Roundabout
Project
Resolution 2015-096, approval of amendment to liquor license premises – Freight House
Resolution 2015-097, approving application to conduct off-site gambling – Knights of
Columbus 1632
Resolution 2015-098, receiving the report and calling for the public hearing on the 2015
Street Improvement Project (Project 2015-02)
EXHIBIT "A" TO RESOLUTION #2015-099
LIST OF BILLS
4 Front LLC
Ace Hardware
Advanced Sportswear
AIR Corval Constructors
Amdahl Locksmith Inc Chris
Ancom Communication Inc.
Aspen Mills
Atomic Architectural Sheet Metal
Brock White Co . LLC
Carquest Auto Parts
COW Government Inc.
Century College
Century Link
Century Power Equipment
Chappell Central Inc
City View Electric Inc .
Cole Papers
Com cast
Comcast Cable Communications
Crosstown Masonry Inc
Cummins NPower LLC
Daleo
Delta Dental Plan of Minnesota
ECM Publishers
Fastenal Company
Fire Safety U.S.A.
Frandsen Decorating Inc
Frontier Ag & Turf
Gimmees.com
Granicus Inc
Haussner Plumbing LLC
Hoefler Mike
Holiday Credit Office
Ice Skating Institute
Innovative Office Solutions LLC
J.H . Larson Company
Jefferson Fire and Safety Inc.
John Deere Landscapes
JTR Roofing Inc
Lauber & Company LLC John
Loffler Companies Inc.
MacQueen Equipment Inc.
Magnuson Law Firm
Mansfield Oil Company
Marshall Electric Company
Dasher board banner
Supplies
Uniforms with logos
Install condenser bearings
Lockset installed
Ear jack & battery
Uniforms & Badges
Fire Hall
Equipment repair supplies
Auto parts and supplies
Black box 1000 giga cat 6 bulk blue
Seminar fees
Phone
Chain saw blade
Fire Hall
Electrical work
Janitorial supplies & baby changing station
TV Internet & Voice
Damaged mainline cable E Mulberry St & Water St
Fire Hall
Portable generator repair
Equipment repair supplies
AP COBRA
PHN-Mountain bike trail
Supplies
Equipment repair supplies
Fire Hall
Equipment repair supplies
Circle safety flashers
Qtrly web streaming service
Plumbing repair & install service
Refund of design review fee
Fuel
Club renewal
Supplies
Equipment repair supplies
Hoses
Park facility supplies
Refund for overpayment of building permit
Bergstein Shoddy Mill property reuse study
IT equipment for new fire station
Training day admission
Professional Service
Fuel
New restroom electrical wiring & other repairs
Page 1
75.00
46.96
96 .00
1,614.60
260.00
844.25
1,846.63
44,629 .10
54.76
287.53
142.43
75.00
39 .61
26.69
450,558.50
125.00
1,466.56
427.64
659.00
55,521.80
482.50
23.80
210.50
27.30
60.41
130.80
15,627.50
47.37
300.78
1,086.00
2,134.84
25.00
8.64
362.50
186.10
1,504.00
752.52
33.68
7.00
7,474.60
1,575.00
100.00
8,558.33
3,881.08
27,839.00
EXHIBIT "A" TO RESOLUTION #2015-099
Me nards
Miller Excavating
Minnesota Department of Health
MN City/County Mgmt Assoc.
MN Dept of Public Safety
MN Ice Arena Managers
MN Rural Water Association
MTI Distributing
Mulcahy Nickolaus
My Alarm Center
NAC Mechanical aServices
NAPA Auto Parts
Nardini Fire Equipment
National Reprographics LLC
NELCOM Wireless Comm .
Newman Signs
North American Safety
Northland Graphics
Office Depot
Overhead Door Company
Performance Plus LLC
Regency Office Products LLC
Regents of the U of M
Rice Lake Glass & Door
Riedell Shoes Inc.
Rose City Sign Company
Sams Marine Inc
Sentry Systems Inc.
SGO Roofing & Construction
Siegfried Constuction Company
Sonus Interiors Inc
Stillwater Motor Company
Stillwater Rotary Club
Street Crimes
Streichers
T.A. Schifsky and Sons
Tekton Construction Company
Tessman Seed Co. St. Paul
The Caulkers Company
Tire Pros
Twin City Hardware
USAble Life
Valley Trophy Inc.
Verizon Wireless
Virtual Graffiti Inc
WaiMart Community
Washington County Assessment
Supplies
North Mulberry parking lot
Hospitalty fee
Membership
2015 Decals
2015 Spring workshop
Wastewater Collection System Training
Tires & supplies
Fire Hall
Alarm Monitoring Services
Fire Hall
Auto parts and supplies
Novec system inspection
Records retention-scans
Siren repair
Signs and supplies
Safety equipment
Self inking signature stamp
Duster
Fire Hall
Drug screen
Batteries
Soil report
Fire Hall
Skates and consession supplies
Repair lights
Engine repairs
Alarm monitoring
Fire Hall
Repaired shingles at PB building
Fire Hall
Vehicle service
Membership Dues
Street Crimes seminar
Ammo
Fine asphalt
Fire Hall
Nutris & Sports field mix
Fire Hall
Tire repair
Restroom signs
Term Life Insurance
HPC annual preservation awards
Cell service and internet
Updates & Cloud Storage
Supplies
Special Assessment Billing
Page 2
204 .10
178,612.78
35.00
156.00
24.00
20.00
300 .00
508.23
14,250.00
88.62
59 ,802.50
106.74
236.50
703.10
2,236.08
687.99
146.28
17.45
22.04
19,351.50
810 .00
5.57
49.75
19,000.00
600.45
480.00
673.10
140.85
13,281.00
575.12
25,593.95
63.39
128.87
399.00
1,516.25
1,043 .06
77,003.20
8,800.00
14,440.00
34 .99
70.00
441.60
120.75
1,597.83
6,541.60
130.63
5,949.00
EXHIBIT "A" TO RESOLUTION #2015-099
Washington County Recorder
WET Technology Inc.
Wulfing David
Ziegler Inc.
LIBRARY
1000 Bulbs.com
Baker and Taylor
Brodart Co
Midwest Tape
Minit ex
Office of MN IT Services
Quill Corporation
Toshiba Business Solutions
Assessing Service Fee
Chemicals for Rec Center
Re i mburse for K9 boarding
Plow wing
Lighting
Materials-Juv
Materials-Adult Fie
Materials-Audio
RFID Tags
Telephone
May Office Supply Order
Maintenance Contract
Page 3
98 ,050 .03
952 .27
70 .00
29 ,850 .00
959.61
859.33
2,290 .78
715 .30
1,188.00
341.97
459 .84
99.84
MEMORANDUM
To: Mayor and City Council
From: Shawn Sanderlbirector of Public Works
Date: May 26th, 2015
Subject: Cooperative Agreements for Manning Avenue-Construction Cost and Maintenance
DISCUSSION:
Washington County has sent over for City approval two Cooperative Agreements for Manning
A venue; a Construction Cost Agreement and a Maintenance Agreement. These agreements describe
the City's cost participation and maintenance responsibilities for the current project Manning Avenue
from County Road 12 to Highway 96. The cost agreement spells out the City's construction cost
amount to $72,283.27 which includes a portion of the traffic signal cost being installed at Boutwell
Road, $29,071.50 and portion of the new trail construction,$43,211.77, of which $19,600 will passed
on to the Stillwater Water Board for utility relocation. The City is not being charged for any actual
road costs. The maintenance agreement spells out the City's responsibility to maintenance along the
trail, the boulevard and the existing utilities. These of which are not a significant impact to the City.
RECOMMENDATION
Staff has reviewed the Cooperative Agreements and recommends approval.
ACTION REQUIRED
If Council agrees with the recommendation they should pass a motion approving the
COOPERATIVE AGREEMENT BETWEEN THE CITY OF STILLWATER AND
WASHINGTON COUNTY FOR CONSTRUCTION COST OF COUNTY STATE AID
HIGHWAY 15( MANNING AVENUE) and COOPERATIVE AGREEMENT BETWEEN
THE CITY OF STILLWATER AND WASHINGTON COUNTY FOR MAINTENANCE OF
COUNTY STATE AID HIGHWAY 15( MANNING AVENUE)
RESOLUTION 2015-100
APPROVING COOPERATIVE AGREEMENT BETWEEN THE CITY OF
STILL WATER AND WASHINGTON COUNTY FOR THE CONSTRUCTION
COST OF COUNTY STATE AID HIGHWAY 15 (MANNING A VENUE)
WHEREAS, a cooperative agreement lists each agencies responsibilities for the cost of
construction of County State Aid Highway 15 (Manning Ave) has been prepared and
presented to the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF STILLWATER, MINNESOTA that the agreements presented to Council on
June 2 , 2015 and on file with the office of the City Clerk are hereby approved and
authorizes the Mayor and City Clerk to execute said agreements .
Adopted by the City Council this 2nd day of June 2015.
Ted Kozlowski, Mayor
Attest:
Diane F. Ward, City Clerk
WASHINGTON COUNTY
CONTRACT NO. 9556
COOPERATIVE AGREEMENT BETWEEN THE CITY OF
STILLWATER AND WASHINGTON COUNTY FOR
CONSTRUCTION COST OF COUNTY STATE AID
HIGHWAY 15 (MANNING AVENUE)
DEPT . PUBLIC WORKS
DIVISION TRANSPORTATION
TERM Signature to Project End
THIS AGREEMENT, by and between the City of Stillwater, a municipal corporation, herein after
referred to as the "City", and Washington County, a political subdivision of the State of
Minnesota, hereinafter referred to as the "County", shall consist of this agreement and Exhibits
A and 8 attached hereto.
WITNESSETH:
WHEREAS, the County has reconstructed County State Aid Highway (CSAH) 15 from 700'
north of CSAH 12 (751h Street North) to 660' south of Trunk Highway 96 (Dellwood Road) in the
City of Stillwater hereinafter referred to as "project"; and
WHEREAS , items included in the construction contract require City cost participation in
accordance with "County Policies for Cost Participation Between Washington County and Other
Agencies for Cooperative Highway Improvement Projects" dated September 5, 1995"; and
WHEREAS, the City desires to use local funds for these improvements; and
WHEREAS, the County desires to use state aid funds for these improvements; and
WHEREAS, a cooperative effort between the City and County is the appropriate method to
facilitate the construction of these transportation improvements ; and
WHEREAS, this Agreement is made pursuant to statutory authority contained in Minnesota
Statute 162.17 sub.1 and Minnesota Statute 471.59.
NOW THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
A. PURPOSE
The purpose of this agreement is set forth in the above whereas clauses which are all
incorporated by reference as if fully set forth herein .
B. PLANS AND SPECIFICATION PREPARATION
1. The County has prepared the necessary plans and specifications, including compliance
with all applicable standards and policies and obtaining all approvals required in arriving
at the bid specifications for this project.
2. The following County project numbers have been assigned to the project: SAP 082-615-
025 and SAP 082-615-029.
C. RIGHT OF WAY AND EASEMENTS
1. The County shall acquire all permanent rights-of-way, permanent easements, and
temporary slope easements and shall be responsible for all land related costs. All
permanent rights-of-way, permanent easements, and temporary easements will be
acquired in the name of the County.
Page 1 of 5
2 . Any rights-of-way, permanent easements, and temporary slope easements that cannot
be obtained through negotiation will be acquired by the County through eminent domain
proceedings.
D. ADVERTISEMENT AND AWARD OF CONTRACT
The County has advertised for construction bids and has awarded bids for construction.
E. CONSTRUCTION ADMINISTRATION, OBSERVATION, AND TESTING
The County shall be responsible for the construction administration, inspection, and for
the observation and testing for all construction items.
F. COST PARTICIPATION ITEMS AND ESTIMATED COSTS
1. The County has prepared a projection for the project's construction cost and a cost
participation summary hereto attached as Exhibit B. The construction cost projection is
based on the Contractor's bid unit prices. Cost participation is in accordance with the
"Policies for Cost Participation Between Washington County and Other Agencies for
Cooperative Highway Improvement Projects" dated September 5, 1995, which is
incorporated into this agreement by reference.
2. The total construction cost estimate for this project is set forth in Exhibit B is currently
$1,639 ,319. The City shall be responsible for the costs associated with those items
identified in Exhibit B under the heading City of Stillwater Costs. Those items are
summarized in Table 1. The City shall pay to the County costs incurred for City work
after this agreement is executed. Subsequent payments to and a reconciliation of this
amount at the end of the project shall be made pursuant to section G.
3. As construction proceeds, the County and City anticipate actual costs will fluctuate. As
the cost and quantity of items in Exhibit B change , Exhibit B will be updated and the
amounts owed by the City to the County shall be reconciled.
Table 1
City of Stillwater Cost Summary
Based on EXHIBIT B
ITEM COST
SAP 082-615-025 (ROADWAY PROJECT) $43,211 .77
SAP 082-615-029 (TRAFFIC SIGNAL) $29,071 .50
TOTAL ESTIMATED COST $72,283.27
4 . Actual construction costs shall be determined at the conclusion of the project and will be
based on the contractor's unit prices and the quantities constructed.
G . PAYMENT
1. During construction the County shall submit to the City an estimated cost of the partial
work performed by the Contractor. Upon receipt of this estimated cost, the City shall pay
to the County its share of the cost of the partial work performed as determined in Section
F of this Agreement.
Page 2 of 5
2. Upon substantial completion of the work the County shall prepare a final cost
participation summary which will be based upon the contract unit prices and the actual
units of work performed and shall submit a copy of this summary to the City. The
County shall add to the City's final construction costs construction contract amendments,
any necessary adjustments for liquidated damages, and deduct City funds previously
advanced for the project by the City. If the amount of the total of the payments made by
the City pursuant to Section G .1 is less than the actual cost to the City of its portion of
the Project, the City agrees to pay the difference between the estimated amount paid by
the City and the actual cost of the City's portion of the project.
3. In the event that the City paid more in advance than the actual cost of the City's portion
of the project, the County shall refund without interest the amount to the City.
H. CONTRACTCHANGES
1. Any modifications or additions to the final approved plans and/or specifications of the
City's portion of the project shall be made part of the construction contract through a
written amendment to the construction contract, but only after concurrence by the City
Engineer, and the cost for such changes shall be appropriated as set forth in Section F
of this Agreement.
2 . Any utility or facility which is subsequently modified or added to the final approved plans
and/or specifications shall become part of the construction contract and shall be paid for
in accordance with the County Cost Participation Policy as summarized in Section F of
this Agreement.
I. LIQUIDATED DAMAGES
Any liquidated damage assessed the contractor in connection with the work performed
on the project shall be shared by the City and the County in the following proportion: The
respective total share of construction work to the total construction cost without any
deduction for liquidated damages.
J. CONDITIONS
The City shall not assess or otherwise recover any portion of its cost for this project
through levy on County-owned property.
K. CIVIL RIGHTS AND NON-DISCRIMINATION
The provisions of Minn . Stat. 181.59 and of any applicable ordinance relating to civil
rights and discrimination shall be considered part of this Agreement as if fully set further
herein, and shall be part of any Agreement entered into by the parties with any
contractor subcontractor, or material suppliers .
L. WORKERS COMPENSATION
It is hereby understood and agreed that any and all employees of the County and all
other persons employed by the County in the performance of construction and/or
construction engineering work or services required or provided for under this agreement
shall not be considered employees of the City and that any and all claims that may or
might arise under the Worker's Compensation Act of the State of Minnesota on behalf of
said employees while so engaged and any and all claims made by any third parties as a
consequence of any act or omission on the part of said County employees while so
engaged on any of the construction and/or construction engineering work or services to
Page 3 of 5
be rendered herein shall in no way be the obligation or responsibility of the City.
M. INDEMNIFICATION
1. The City agrees that it will defend, indemnify and hold harmless the County against any
and all liability, loss , damages, costs and expenses which the County may hereafter
sustain, incur or be required to pay by reason of any negligent act by the City, its agents,
officers or employees during the performance of this agreement.
2. The County agrees that it will defend, indemnify and hold harmless the City against any
and all liability , loss , damages, costs and expenses which the City may hereafter
sustain, incur or be required to pay by reason of any negligent act by the County, its
agents, officers or employees during the performance of this agreement.
3. To the fullest extent permitted by law, actions by the parties to this Agreement are
intended to be and shall be construed as a "cooperative activity" and it is the intent of the
parties that they shall be deemed a "single governmental unit" for the purposes of
liability , as set forth in Minnesota Statutes , Section 471 .59 , subd . 1 a(b). The parties to
this Agreement are not liable for the acts or omissions of another party to this Agreement
except to the extent they have agreed in writing to be responsible for the acts or
omissions of the other parties as provided for in Section 471 .59, subd . 1 a.
4. Each party's liability shall be governed by the provisions of Minnesota Statutes, Chapter
466 and other applicable law. The parties agree that liability under this Agreement is
controlled by Minnesota Statute 471.59, subdivision 1 a and that the total liability for the
parties shall not exceed the limits on governmental liability for a single unit of government
as specified in 466 .04 , subdivision 1 (a).
0. OAT A PRIVACY
All data collected , created, received, maintained, or disseminated, or used for any
pu r poses in the course of this Agreement is governed by the Minnesota Government
Data Practices Act, Minnesota Statutes 1984, Section 13.01, et seq . or any other
applicable state statutes and state rules adopted to implement the Act, as well as state
statutes and federal regulations on data privacy.
Page 4 of 5
IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly
authorized officers.
WASHINGTON COUNTY
Chair
Board of Commissioners
Molly O'Rourke
County Administrator
Approved as to form:
Assistant County Attorney
Date
Date
Date
CITY OF STILLWATER
Mayor
City Administrator
Approved as to form:
City Attorney
Page 5 of 5
Date
Date
Date
CSAH 15-Grant, Stillwater, & Stillwater Twp
From 700' north of CSAH 12 to 660' south ofTH 96
Project: SAP 082-615-025
This map Is the result of a eompilaHon
andreproductionoflandreeo rds asthey
appear in Viltious Wu h ing ton County olfiees.
This ma p s hould be used for re fe ren ce
purpose a only. Washington County is not
rea ponsible for any l'laccurac iu.
Washington
~County
Road Classification
INTERSTATE HIGHWAY .. •
U.S. TRUNK HIGHWAY .. . @3
STATE TRUNK HIGHWAY .. liiij
COUNTY STATE AID HIGHWAY ... fl
COUNTY ROAD ...................... .
Scale 1:260,000
0 2 4 6 8 ----Mi les ---
CSAH 15 Construction Project
Location Map -2014
SAP 82-615-025
COST SPUTS BASED ON BID
BID OPENING : JULY 29, 2014
HARDRIVES, INC.
ITEM NUMBER ITEM DESCRIPTION
2021.501 MOBILIZATION
2101 .501 CLEARING
2101 .502 CLEARING
2101 .506 GRUBBING
2101 .507 GRUBBING
2104.501 REMOVE PIPE CULVERT
2104 .509 REMOVE CONCRETE APRON
2104.509 REMOVE SIGN rYPE C
2104.513 SAWING BIT PAVEMENT FULL DEPTH
2104 .523 SALVAGE HYDRANT
2104.523 SALVAGE VALVE
2104.523 SALVAGE SIGN TYPE C
2104.523 SALVAGE SIGN TYPED
2104.523 SALVAGE CONCRETE APRON
2106 .607 EXCAVATION-COMMON P
2106.607 EXCAVATION-SUBGRADE
2106.607 COMMON EMBANKMENT CV)
2106.607 SELECT GRANULAR EMBANKMENT CV
2118.501 AGGREGATE SURFACING CLASS 2 LIME ROCK
2211.501 AGGREGATE BASE CLASS 5
2211 .503 AGGREGATE BASE cv: CLASS 5 A p
2211 .503 AGGREGATE BASE CV CLASS 5 B p
2215.501 FULL DEPTH RECLAMATION
2221 .501 SHOULDER BASE AGGREGATE CLASS 1 MOD
2232.501 MILL BITUMINOUS SURFACE 2.0"
235 :5o2 BITUMINOUS MATERIAL FOR TACK COAT
2360.501 TYPE SP 9.5 WEARING COURSE MIXTURE 2 B
2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE 2 C
2360.501 TYPE SP 9.5 WEARING COURSE MIXTURE 4 F
2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE 4,F)
2360.502 TYPE SP 12 .5 NON WEARING COURSE MIXTURE (4 ,B)
2411 .507 CONCRETE CULVERT TRANSITION SECTION
2501 .511 18" CS PIPE CULVERT
2501 .515 18" CS PIPE APRON
2501 .515 15" RC PIPE APRON
2501.515 18" RC PIPE APRON
2501.515 36" RC PIPE APRON
2501:521 44" SPAN RC PIPE-ARCH CULVERT CL IIA
2501 .561 15" RC PIPE CULVERT DES 3006
2501 .561 18" RC PIPE CULVERT DES 3006
2501 .561 36" RC PIPE CULVERT DES 3006
2501 .561 48" RC PIPE CULVERT DES 3006
2501 .569 18" CS SAFETY APRON
2501 .573 INSTALL CONCRETE APRON
2502.501 4" PRECAST CONCRETE HEADWALL
2502.521 4" TP PIPE DRAIN
2502.541 4" PERF PE PIPE DRAIN
2503.601 CONNECT TO INPLACE CULVERT
HARDRIVES, INC.
UNIT TOTAL UNIT
QTY. COST
LUMP SUM 1.0 $ 31 ,758.34
ACRE 0.6 $ 1,070.65
TREE 68.0 $ 214.13
ACRE 0.6 $ 535.33
TREE 68.0 $ 160.60
LIN FT 844.0 $ 10.71
EACH 3.0 $ 428.26
EACH 17.0 $ 37.47
LIN FT ·88.0 $ 4.28
EACH 4.0 $ 1 605.98
. EACH 2.0 $ 802.99
EACH 26.0 $ 37.47
EACH 4.0 $ 37.47
EACH 5.0 $ 802.99
CUYD 14,051 .0 $ 9.60
CUYD 2,693.0 $ 10.67
CUYD 5,005.0 $ 10.14
CUYD 3 783.0 $ 10.14
TON 31.0 $ 26.77
TON 220.0 $ 15.42
CUYD 3 772 .0 $ 19.81
CUYD 952.0 $ 20.88
SQYD 27,893.0 $ 2.35
TON 1,173.0 $ 17.56
SQYD 855.0 $ 7.36
GALLON 1109.0 $ 1.96
TON 1 072.0 $ 70.30
TON 1 043.0 $ 70.90
TON 2 860.0 $ 74.90
TON 2,741 .0 $ 74 .90
TON 2,87 1.0 $ 59 .05
EACH 1.0 $ 3,426.10
LIN FT 7 16.0 $ 48.18
EACH 12.0 $ 321.20
EACH 2.0 $ 952.89
EACH 1.0 $ 1 043.89
EACH 2.0 $ 1 980.72
LIN FT 17 .0 '$ 187.36
LIN FT 18.0 $ 85.65
LIN FT 29.0 $ 91.01
LIN FT 50 .0 $ 155.25
LIN FT 11.0 $ 224.84
EACH 16.0 $ 481 .80
EACH 5.0 $ 1 284.79
EACH 18.0 $ 214.13
LIN FT 268.0 $ 6.64
LIN FT 3,947.0 $ 3.43
EACH 1.0 $ 802 .99
EXHIBIT B
PARTICIPATING COSTS
CITY OF WASHINGTON CITY OF WASHINGTON STILLWATER COUNTY STILLWATER COUNTY COST TOTAL
QUANTITY QUANTITY COST COST
0.05 0.95 $ 1,587.92 $ 30,170.42 $ 31 ,758.34
d.6 $ -$ 642.39 $ 642.39
68.0 $ -$ 14,560.84 $ 14,560.84
0.6 $ -$ 321 .20 $ 321 .20
68.0 $ -$ 10,920.80 $ 10,920.80
844 .0 $ -$ 9,039.24 $ 9,039.24
3.0 $ -$ 1,284.78 $ 1,284.78
17.0 $ -$ 636.99 $ 636.99
88.0 $ -$ 376.64 $ 376.64
4.0 0.0 $ 6,423 .92 $ -$ 6,423.92
2.0 0.0 $ 1,605.98 $ -$ 1,605.98
26.0 $ -$ 974.22 $ 974.22
4.0 $ -$ 149.88 $ 149.88
5.0 $ -$ 4 ,014.95 $ 4,014.95
14,051 .0 $ -$ 134,889.60 $ 134,889.60
2,693 .0 $ -$ 28,7 34.31 $ 28 ,734.31
5,005 .0 $ -$ 50,750.70 $ 50,750.70
3 783.0 $ -$ 38 ,359.62 $ 38,359.62
31.0 $ -$ 829.87 $ 829 .87
220.0 $ -$ 3,392.40 $ 3,392.40
3 772 .0 $ -$ 74 ,723.32 $ 74,723 .32
178.0 774.0 $ 3,716.64 $ 16,161 .12 $ 19,877 .76
27 ,893.0 $ -$ 65 ,548.55 $ 65,548.55
1,173.0 $ -$ 20,597.88 $ 20,597 .88
855.0 $ -$ 6,292.80 $ 6,292 .80
1 109 .0 $ -$ 2,173.64 $ 2,173.64
200.0 872.0 $ 14,060.00 $ 61 ,301 .60 $ 75,361 .60
1 043.0 $ -$ 73,948.70 $ 73,948.70
2 860.0 $ -$ 214.214.00 $ 214,214.00
2 ,741.0 $ -$ 205 ,300.90 $ 205,300.90
2,871 .0 $ -$ 169,532 .55 $ 169,532.55
1.0 $ -$ 3,426.10 $ 3,426 .10
716.0 $ -$ 34,496.88 $ 34,496.88
12.0 $ -$ 3,854.40 $ 3,854.40
2 .0 $ -$ 1,905.78 $ 1,905.78
1.0 $ -$ 1,043.89 $ 1,043.89
2 .0 $ -$ 3,961.44 $ 3,961 .44
17.0 $ -$ 3,185.12 $ 3,185.12
18.0 $ -$ 1,541.70 $ 1,541 .70
29.0 $ -$ 2,639.29 $ 2,639.29
50 .0 $ -$ 7,762 .50 $ 7,762 .50
11.0 $ -$ 2,473.24 $ 2,473 .24
16.0 $ -$ 7,708.80 $ 7,708 .80
5.0 $ -$ 6,423.95 $ 6,423.95
18.0 $ -$ 3,854.34 $ 3 854.34
268.0 $ -$ 1,779.52 $ 1,779.52
3,947.0 $ -$ 13,538.21 $ 13,538.21
1.0 $ -$ 802.99 $ 802 .99
SAP 82~15-025
COST SPUTS BASED ON BID
BID OPENING: JULY 29, 2014
HARDRIVES, INC.
ITEM NUMBER ITEM DESCRIPTION
2504.602 INSTALL HYDRANT
2504.602 ADJUST HYDRANT
2504.602 INSTALL VALVE
2504.602 ADJUST VALVE
2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL
2511.501 RANDOM RIPRAP CLASS II 12"
2521.501 6" CONCRETE WALK
2531 .501 CONCRETE. CURB AND GUTTER DESIGN B424
2531 .618 TRUNCATED DOMES RADIAL
2540.602 MAIL BOX SUPPORT
2554.509 GUIDE POST TYPE B
2563.601 TRAFFIC CONTROL
2563.601 TRAFFIC CONTROL SUPERVISOR
2563.610 FLAG PERSON
2564.531 SIGN PANELS TYPE C
2564.531 SIGN PANELS TYPED
2584.537 INSTALL SIGN TYPE C
2564.537 INSTALL SIGN TYPE D
2572.501 TEMPORARY FENCE
2573.502 SILT FENCE TYPE MS
2573.533 SEDIMENT CONTROL LOG TYPE WOOD FIBER
2573.533 SEDIMENT CONTROL LOG TYPE BLANKET SYSTEM
2573.602 BIORETENTION SYSTEM
2573.603 SURFACE INFILTRATION TRENCH
2574.508 FERTILIZER TYPE 3 22-5-10
2574.525 BOULEVARD TOPSOIL BORROW
2575.501 SEEDING
2575.502 SEED MIXTURE 25-141
2575.502 SEED MIXTURE 25-151
2575.505 SODDING TYPE LAWN
2575.523 EROSION CONTROL BLANKETS , CATEGORY 1
2575.523 EROSION CONTROL BLANKETS CATEGORY3
2575.523 EROSION CONTROL BLANKETS CATEGORY4
2575.571 RAPID STABILIZATION METHOD 3
2580.603 INTERIM PAVEMENT MARKINGS
2582.501 PVMT MESSAGE RIGHT ARROW) WHITE POLY PREFORMED
2582.501 PVMT MESSAGE LEFT ARROW) WHITE POLY PREFORMED
2582.502 4" SOLID LINE WHITE-LATEX GR-IN
2582.502 24" STOP LINE WHITE-POLY PREFORM GR-IN
2582.502 4" DOUBLE SOLID LINE YELLOW-LATEX GR-IN
2582.502 24" SOLID LINE YELLOW-LATEX GR-IN
2582.503 CROSSWALK MARKING-POLY PREFORMED GROUND-IN
\\Tpdfs\autocad\11503\Cost Ta bles\Cost Spl its Based on Bid .xlsx
UNIT
EACH
EACH
EACH
EACH
EACH
CUYD
SQFT
LIN FT
SQFT
EACH
EACH
LUMP SUM
LUMP SUM
HOUR
SQFT
SQFT
EACH
EACH
LIN FT
LIN FT
LIN FT
LIN FT
EACH
LIN FT
POUND
CUYD
ACRE
POUND
POUND
SQYD
SQYD
SQYD
SQYD
MGAL
LIN FT
EACH
EACH
LIN FT
LIN FT
LIN FT
LIN FT
SQ FT
HARDRIVES, INC.
TOTAL UNIT
QTY. COST
4.0 $ 1 605.98
1.0 $ 1 284.79
2.0 $ 1 284.79
5.0 $ 257.85
1.0 $ 6 959.26
40.0 $ 107.07
717 .0 $ 8.62
78 .0 $ 28 .91
147.0 $ 48.18
15.0 $ 117.77
9.0 $ 53.53
1.0 $ 9 582.37
1.0 $ 8 384.75
600.0 $ 62.00
42 .5 $ 42 .83
39.0 $ 48 .18
26.0 $ 133.83
4.0 $ 2 14.13
3 079.0 $ 3.21
5 773.0 $ 2.46
340.0 $ 4.18
1,460.0 $ 3.75
5.0 $ 1,177.72
1,375.0 $ 17.51
2 033.0 $ 1.07
900.0 $ 16.06
5.3 $ 428.26
320.0 $ 3.75
93.0 $ 3.75
2 ,253.0 $ 6.42
3,741 .0 $ 1.02
21 628 .0 $ 1.02
487.0 $ 1.87
34.8 $ 417.56
16410.0 $ 0.32
11 .0 $ 519.27
10.0 $ 519.27
17725.0 $ 1.03
146.0 $ 22.48
8,205.0 $ 2.06
310.0 $ 22.48
447.0 $ 21 .15
PARTICIPATING COSTS
CITY OF WASHINGTON CITY OF WASHINGTON STILLWATER COUNTY STILLWATER COUNTY COST TOTAL
QUANTITY QUANTITY COST COST
4.0 0.0 $ 6.423.92 $ -$ 6.423.92
1.0 0.0 $ 1.284.79 $ -$ 1,284.79
2.0 0 .0 $ 2,569 .58 $ -$ 2,569.58
5.0 0.0 $ 1,289.25 $ -$ 1,289.25
1.0 $ -$ 6 ,959.26 $ 6,959.26
40.0 $ -$ 4,282.80 $ 4,282.80
78.0 639.0 $ 672.36 $ 5,508.18 $ 6,180.54
78.0 $ -$ 2,254.98 $ 2,254.98
17.0 130.0 $ 819.06 $ 6,263.40 $ 7,082 .46
15.0 $ -$ 1,766.55 $ 1,766.55
9.0 $ -$ 481.77 $ 481 .77
0.05 0.95 $ 479.12 $ 9,103.25 $ 9,582 .37
0.05 0.95 $ 419.24 $ 7,965.51 $ 8,384.75
30.0 570.0 $ 1,860.00 $ 35,340.00 $ 37,200.00
42 .5 $ -$ 1,820.28 $ 1,820.28
39.0 $ -$ 1,879.02 $ 1,879.02
26.0 $ -$ 3,479.58 $ 3,479.58
4.0 $ -$ 856.52 $ 856.52
3 079.0 $ -$ 9,883.59 $ 9,883.59
5,773.0 $ -$ 14,201 .58 $ 14,201 .58
340.0 $ -$ 1,421 .20 $ 1,421.20
1,460.0 $ -$ 5,475.00 $ 5,475.00
5.0 $ -$ 5,888.60 $ 5,888.60
1,375.0 $ -$ 24,076.25 $ 24,076.25
2 033.0 $ -$ 2,175.31 $ 2175.31
900.0 $ -$ 14,454.00 $ 14,454.00
5.3 $ -$ 2,269.78 $ 2,269.78
320.0 $ -$ 1,200.00 $ 1,200.00
93.0 $ -$ 348.75 $ 348.75
2,253 ,0 $ -$ 14,484.26 $ 14,484.26
3 ,741 .0 $ -$ 3,815.82 $ 3,815.82
21 628 .0 $ -$ 22,060.56 $ 22 ,060.56
487.0 $ -$ 910.69 $ 910.69
34.8 $ -$ 14,531 .09 $ 14,531 .09
16410.0 $ -$ 5,251 .20 $ 5,251 .20
11.0 $ -$ 5,711.97 $ 5,711 .97
10.0 $ -$ 5,192.70 $ 5,192.70
17,725.0 $ -$ 18,256.75 $ 18,256.75
146.0 $ -$ 3,282.08 $ 3,282.08
8,205.0 $ -$ 16 ,902.30 $ 16,902.30
310.0 $ -$ 6,968.80 $ 6,968.80
447 .0 $ -$ 9,454.05 $ 9,454.05
TOTAL $ 43,211.77 $ 1,636,399.49 $ 1,679,611.26
SAP 82~15~29
COST SPLITS BASED ON BID AMOUNT
QUANTITY DISTRIBUTION PEOPLES COST DISTRIBUTION
ITEM ITEM DESCRIPTION UNIT WASHINGTON CITY OF TOTAL ELECTRIC WASHINGTON CITY OF TOTAL
COUNTY STILLWATER QTY. UNIT COST COUNTY STILLWATER COST
2021.501 MOBILIZATION LUMP SUM 1.00 0 .00 1.00 $ 2 ,368.00 $ 2,368.00 $ -$ 2,368.00
2563.601 TRAFFIC CONTROL LUMP SUM 1.00 0.00 1.00 $ 5 ,801 .00 $ 5,801 .00 $ -$ 5,801 .00
2565.511 TRAFFIC CONTROL SIGNAL SYSTEM A SIG SYS 0 .75 0 .25 1.00 $ 106 ,913 .00 $ 80,184.75 $ 26 ,728 .25 $ 106,913.00
2565.601 EMERGENCY VEHICLE PREEMPTION SYSTEM A LUMP SUM 0 .75 0.25 1.00 $ 9 ,373.00 $ 7 ,029.75 $ 2,343.25 $ 9 .373.00
2565.601 TRAFFIC CONTROL INTERCONNECTION LUMP SUM 1.00 0.00 1.00 $ 32,758.00 $ 32,758.00 $ -$ 32 ,758.00
2565.616 REVISE SIGNAL SYSTEM B SYSTEM 1.00 0 .00 1.00 $ 12,928.00 $ 12,928.00 $ -$ 12,928.00
2565.616 REVISE SIGNAL SYSTEM C SYSTEM 1.00 0.00 1.00 $ 6 ,904.00 $ 6 ,904.00 $ -$ 6,904.00
2565.616 REVISE SIGNAL SYSTEM D SYSTEM 1.00 0.00 1.00 $ 2 ,646 .00 $ 2 ,646.00 $ -$ 2 ,646.00
TOTAL $ 150,619.50 $ 29,071.50 $ 179,691.00
\\Tpdfs\autocad\11503-T-Hardrives2014\Cost Tables\Signai\Cost Split Based on Bid Am ount.xlsx
RESOLUTION 2015-101
APPROVING COOPERATIVE AGREEMENT BETWEEN THE CITY OF
STILLWATER AND WASHINGTON COUNTY FOR THE MAINTENANCE OF
COUNTY STATE AID HIGHWAY 15 (MANNING AVENUE)
WHEREAS, a maintenance agreement lists the City's responsibility to maintain the trail,
the boulevard and existing utilities of construction of County State Aid Highway 15
(Manning Ave) has been prepared and presented to the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY 0 F STILLWATER, MINNESOTA that the agreement presented to Council on
June 2, 2015 and on file with the office of the City Clerk are hereby approved and
authorizes the Mayor and City Clerk to execute said agreements.
Adopted by the City Council this 2nd day of June 2015.
Ted Kozlowski, Mayor
Attest:
Diane F. Ward, City Clerk
WASHINGTON COUNTY
CONTRACT NO. 9557
COOPERATIVE AGREEMENT BETWEEN THE CITY OF
STILLWATER AND WASHINGTON COUNTY
FOR MAINTENANCE OF COUNTY STATE AID
HIGHWAY 15 (MANNING AVENUE}
DEPT . PUBLIC WORKS
DIVISION TRANSPORTATION _ __:_:_:_.::..:.=.:....::..:...:..:.:..:..:..:..:::..:..___
TERM Signature-Perpetual -....::.:£:.=::.._:__=::.:::......-
THIS AGREEMENT, by and between the City of Stillwater, a municipal corporation, herein after
referred to as the "City", and Washington County, a political subdivision of the State of Minnesota,
hereinafter referred to as the "County", shall consist of this agreement and Exhibits A
WITNESSETH:
WHEREAS, the County has reconstructed and desires to maintain County State Aid Highway (CSAH)
15 from 700' north of CSAH 12 (75th Street North) to 660' south of Trunk Highway 96 (Dellwood Road)
in the City of Stillwater hereinafter referred to as "project"; and
WHEREAS, The project effects various City utilities, signing of City streets, and a trail; and
WHEREAS, a cooperative effort between the City and County is the appropriate method to facilitate the
maintenance of these transportation improvements; and
WHEREAS, this Agreement is made pursuant to statutory authority contained in Minnesota Statute
162 .17 sub.1 and Minnesota Statute 471.59 .
NOW THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
A. PURPOSE
The purpose of this agreement is set forth in the above whereas clauses which are all incorporated
by reference as if fully set forth herein.
B. MAINTENANCE/OWNERSHIP
1. Upon completion of the project, the City shall own and maintain the following under this project:
a. Municipal utilities, including sanitary sewer and water main .
b. Signing. All permanent roadway signing on City roads will be controlled by the City.
2 . Upon completion of the project, the City shall maintain the following under this project:
a. Trail from CSAH 12 (751h Street North) to County Road (CR) 64 (McKusick Road).
Maintenance shall include sweeping and snow plowing.
b. Corridor boulevards. The City, at their expense, may, but are not required to, perform
corridor boulevard mowing.
c. Curb and gutter. The City shall own and maintain all curb and gutter on its City right-of-way
existing or constructed under this project.
3. Upon completion of this project the County shall own and maintain the following under this
project:
a. Centerline culverts. The County shall own and maintain centerline culverts on its County
right-of-way existing or constructed under this project.
b. Signing. All permanent roadway signing on County roads will be controlled by the County.
c. With respect to the constructed corridor boulevard, the County will mow the corridor
boulevards a minimum of twice per year .
d. Curb and gutter. The County shall own and maintain all curb and gutter on its County right-
of-way existing or constructed under this project.
e. Pavement. The County shall own and maintain all pavement systems constructed under
this project, including pavement preservation of the trail.
Page 1 of 3
4. All maintenance required to be performed by this agreement by the Parties shall be performed
in a manner which shall be at the sole discretion of the party so obligated.
5. The City and County will follow work zone traffic control procedures required in the Minnesota
Manual of Uniform Traffic Control Devices for all maintenance activities.
6 . The County will notify the City at 651-430-8830 at least 24 hours in advance of any
maintenance activities requiring a lane closure or permit to complete work within the City right-
of-way.
7. The County will control all parking and other regulations on County roads, subject to any
previous Agreements between the City and the County.
C. CIVIL RIGHTS AND NON-DISCRIMINATION
The provisions of Minn. Stat. 181.59 and of any applicable ordinance relating to civil rights and
discrimination shall be considered part of this Agreement as if fully set further herein, and shall be
part of any Agreement entered into by the parties with any contractor subcontractor, or material
suppliers.
D. WORKERS COMPENSATION
It is hereby understood and agreed that any and all employees of the County and all other persons
employed by the County in the performance of construction and/or construction engineering work or
services required or provided for under this agreement shall not be considered employees of the
City and that any and all claims that may or might arise under the Worker's Compensation Act of
the State of Minnesota on behalf of said employees while so engaged and any and all claims made
by any third parties as a consequence of any act or omission on the part of said County employees
while so engaged on any of the construction and/or construction engineering work or services to be
rendered herein shall in no way be the obligation or responsibility of the City.
E. INDEMNIFICATION
1. The City agrees that it will defend, indemnify and hold harmless the County against any and all
liability, loss, damages, costs and expenses which the County may hereafter sustain, incur or be
required to pay by reason of any negligent act by the City, its agents, officers or employees
during the performance of this agreement.
2. The County agrees that it will defend, indemnify and hold harmless the City against any and all
liability, loss, damages, costs and expenses which the City may hereafter sustain, incur or be
required to pay by reason of any negligent act by the County, its agents, officers or employees
during the performance of this agreement.
3. To the fullest extent permitted by law, actions by the parties to this Agreement are intended to
be and shall be construed as a "cooperative activity" and it is the intent of the parties that they
shall be deemed a "single governmental unit" for the purposes of liability, as set forth in
Minnesota Statutes, Section 471.59, subd. 1 a(b). The parties to this Agreement are not liable for
the acts or omissions of another party to this Agreement except to the extent they have agreed
in writing to be responsible for the acts or omissions of the other parties as provided for in
Section 471.59, subd. 1 a .
4. Each party's liability shall be governed by the provisions of Minnesota Statutes, Chapter 466
and other applicable law. The parties agree that liability under this Agreement is controlled by
Minnesota Statute 471.59, subdivision 1 a and that the total liability for the parties shall not exceed
the limits on governmental liability for a single unit of government as specified in 466.04,
subdivision 1 (a).
Page 2 of 3
G. OAT A PRIVACY
All data collected, created, received, maintained, or disseminated, or used for any purposes in the
course of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota
Statutes 1984, Section 13.01, et seq. or any other applicable state statutes and state rules adopted
to implement the Act, as well as state statutes and federal regulations on data privacy.
IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized
officers.
WASHINGTON COUNTY
Chair
Board of Commissioners
Molly O'Rourke
County Administrator
Approved as to form:
Assistant County Attorney
Date
Date
Date
Page 3 of 3
CITY OF STILLWATER
Mayor Date
City Administrator Date
Approved as to form:
City Attorney Date
CSAH 15-Grant, Stillwater, & Stillwater Twp
From 700' north of CSAH 12 to 660' south ofTH 96
Project: SAP 082-615-025
This m;~p [., tl'le reaull ol a compilatiem
and re pro duction ofland reeords as they
appeilrinvarious Washington County omcea .
This m<~p should be used for reference
purposu. only. Washington County is not
respon5ibleforanylnaceuracies.
Washington
~County
Road Classification
INTERSTATE HIGHWAY .. •
U.S. TRUNK HIGHWAY . . 8
STATE TRUNK HIGHWAY.. !iii
COUNTY STATE AID HIGHWAY .. •
COUNTY ROAD .. ~
Scale 1:260,000
0 2 4 6 8 ----Miles --
CSAH 15 Construction Project
Location Map -2014
MEMORANDUM
To: Mayor and City Council
From: Shawn Sanders, Director ofPublic Works
Date: May 28th, 2015
Subject: Conveyance of Land to Washington County
DISCUSSION:
As part of the Manning A venue improvements, Washington County is requesting conveyance of a
parcel of land along the corridor. In particular, this parcel is located north of Boutwell Road and was
platted as an outlot as part of the Settles Glen Development in anticipation of the future
improvements along Manning A venue. Since the new trail is constructed within this parcel it seems
appropriate to convey this outlot to the County. The County has sent over a warranty deed for this
conveyance for approval.
RECOMMENDATION
Staff has reviewed the warranty deed and recommend approval.
ACTION REQUIRED
If Council agrees with the recommendation they should pass a a resolution approving the Conveyance
and authorizing the Mayor and City Administrator to sign the Warranty Deed.
WARRANTY DEED
DEEDTAXDUE: ""-$ __ _
Date: _______ , 2015
FOR VALUABLE CONSIDERATION, the City of Stillwater, a Minnesota Municipal Corporation,
Grantor, hereby conveys, warrants, and defends to Washington County, Grantee, a body corporate and
politic under the laws of Minnesota, real property in Washington County, Minnesota, described as
follows:
Parcell of Washington County Highway Right of Way Plat No. 174-CSAH 15
Said Washington County Highway Right of Way Plat No. 174 is recorded as
Document No. 3964019 in the Recorder's Office ofWashington County,
Minnesota.
together with all hereditaments and appurtenances.
Check box if applicable:
_ The Seller certifies that the seller does not know of any wells on the described property.
A well disclosure certificate accompanies this document.
_ I am familiar with the property described in this instrument and I certify that the status and number
of wells on the described real property have not changed since the last previously filed well disclosure
certificate.
CITY OF STILLWATER
By: ------------------------------
Mayor
By:
---~~-----------------------City Administrator
STATE OF MINNESOTA )
) ss.
COUNTY OF WASHINGTON )
This instrument was acknowledged before me on the __ day of , 2015, by
_________ , Mayor of Stillwater and , City Administrator of
Stillwater, representatives of the City of Stillwater, a Minnesota Municipal Corporation, Grantor.
Notarial Stamp or Seal (Or Other
Title or Rank)
THIS INSTRUMENT WAS
DRAFTED BY:
Washington County Attorney 's Office and
Washington County Public Works
11660 Myeron Road North
Stillwater, MN 55082
Signature ofNotary Public or Other Official
Check here if part or all of the land is Registered (Torrens)
Tax Statements for the real property described in
this instrument should be sent to (include name and
address of Grantee):
Washington County Public Works
I 1660 Myeron Road North
Stillwater, MN 55082-9573
50 100
i!!!!!!!!!!!!!!!!!!!!!!!!!!!!!Fee t
Was hingto n County Public 11\k)rks Departmen t
Survey and land Management Division
C.S.A.H.15
Right of Way Acquistion
Parcel1
R1W Plat No. 174
City of Stillwater Property
1903020330009
Total Parcel +/-1.5 Acres
STAFF REQUEST ITEM
1 Department: MIS I Date: 5/29/2015
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Purchase of Sophos Suite of software for Antivirus, Web filter and E-mail filter.
This will replace what we are currently using, Symantec and Websense, because
these program are more expensive and use a lot resources. We are also hoping
that the change in Anti-Virus software will help to eliminate more of the problems.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
Three year cost of bundled products is $9468.00. Money is available in the
2015 capital outlay budget for this.
ADDITIONAL INFORMATION ATTACHED Yes X No ---
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
Submitted by: Rose Holman Date: 5/29/2015
MN CITY OF STILLWATER
Rose Holman
216 N. FOURTH STREET
ATIN : ACCOUNTS PAYABLE
STILLWATER , MN 55082
United States
Pricing Proposal
Quotation#: 9712794
Created On : 5/21/2015
Valid Until : 6/20/2015
Inside Account
Executive
Alexander Kisin
290 Davidson Ave
Somerset, NJ 08873
Phone : 800-477-6479
Fax: 800-477-6479
Phone : (651) 430-8804
Fax :
Email: Alexander_Kisin@shi.com
Email :
All Prices are in US Dollar (USD)
Product Qty Your Price Total
------------------------------·-------··------
Sophos End User Protection Web and Mail -Subscription license ( 3 years ) -1 user-200
volume , GOV-200-499 licenses-Linux, Win, Mac, Pocket PC , BlackBerry OS ,
Android , iOS, Windows Phone
Sophos -Part#: EGPI3GSAA
2 Sophos Professional Services Enterprise Consulting -Technical support-consulting 4
- 1 hour
Sophos-Part#: PHRZTCCAA
$42.00
$267 .00
Subtotal
Total
$8,400.00
$1 ,068 .0 0
$9,468.00
$9 ,468.00
The Products offered under this proposal are subject to the SHI Return Policy posted at www.shi.com/returnpolicv, unless there is
an existing agreement between SHI and the Customer.
c.St ii iYY a ter_ :g ~e::=~
Adtninistration ')
TO: Mayor & City Council
FROM: City Administrator McCarty ~ /lA.~
DATE: May 28 , 2015
SUBJECT: Cable Communications Budgetsfor Fiscal Year 2015
BACKGROUND INFORMATION:
Attached are the budgets for fiscal year 2015 for the Central St. Croix Valley Joint Cable
Communications Commission and Valley Access Channels. The budgets need to be approved by
all member cities. I have reviewed the two budgets and compared them with prior years, and it
appears they are reasonable and appropriate.
RECOMMENDATION:
It is recommended that Council approves the fiscal year 2015 budgets for Central St. Croix
Valley Joint Cable Communication Commission and Valley Access Channels .
216 4th Street N, Stillwater, MN 55082 651 -430-8800 Website: www.ci.stillwater.mn.us
Central St. Croix Valley
Joint Cab[e Communications Commission
Operating & Capital Expenditure Budget
Fiscal Year 2015
(February 1, 2015-January 31, 2016)
Revenue
Franchise Fees
PEG Fees
Interest Earnings
Expense Reimbursements
Total Revenue
Expenses
Salary (incfudes employer's FICA & PERA)
Admin. Secretary (30 hr. week) 40 ,290
Professional Services
Legal Fees /Franchise Renewal
Accounting
FY 2014 Audit Expense
Other Expenses
Office Supplies
Telephone
Postage
Ma intenance/Repairs
Conf/Mtgs/Dues
Print/Pub lish
Insurance/Bond
Medical Insurance
Dental insurance
Office Rent
Gas & Ele ct ric
Security System M onito ring
· Photocopier Expenses
Poss ible In ternet Expense , 6 mon th s
(split with Valley Access Channe ls)
20,000
4,500
10 ,900
21 ,000
1,200
3 00 .
100
1,500
500
5:ooo
11 ,000
415
24 ,300
3,000
200
800
225
-------
331 ,300
131 ,0 30
500
. 1 000
$ 463,830
Cable Commission FY 2015 Budget-Page 2
Access Center Support 325,300
(PEG Fees 131 ,030 ; Fra n chise Fees 1 93 ,770 ; Interest Earn ings 500 )
Miscellaneous Expenses
Valley R idge Mall Christmas Event
Premium Waters
Re~~ey~_f_und~ccourits
Legal Contingency
Leasehold/Facility/Relocatioh
HVAC Maintenance/Repair
Security Fund
Capitol Revolving Fund
Payroll Expense Reserves
Office Equipment Fund
Total Expenses
1,000
200
100
-0-
-0-
-0-
-0-
-0-
3,000
8 .000
$ 463,830
A 2.75% COLA was budgeted for this year.
Valley Access Channels
Operating & Capital Expenditure Budget
Fiscal Year 2015
(February 1, 2015-January 31, 2016)
Revenue
Commission Subsid ie s: PEG Fees
Franchise Fees
Interest Earnings
Lower Val ley Funds
Tape Dub Reimbursements
834 School Dist. Reimbursement
M iscellaneous Reimbursements
Total Revenue
Expenses
131 ,03 0
193,770
500
*Salaries (includes employer's FICA & PERA where applicable )
Access Manager-40 hours/wk 63 ,490
Lead Facilities Coordinator-40 hours/wk 51,310
Facilities Coordinator-40 hours/wk 41 ,250
Facilities Coordinator-40 hours/wk 43,700
PTAccess Associates-up to 20 hrs/wk. 17,550
Govt. Meetings & School Board Meetings 8 ,6 50
Freelance/Temp Employees 17.500
Total Salary Expense $243,450
Professional Ser..rices
Accounting
Other Expenses
-Office-Supplies --
Med ia Supplies*
Telephone
Rent & CAM
Gas & Electric
Premium Waters
Insurance/Bond
Medical Insurance
Dental insurance
Postage/Mtg/Conf/Dues
Maintenance/Repairs
Mileage, gas & car repairs
Internet for 6 months (spl it w/Commission
4,500
-1,000
3,000
1,200
48,600
3 ,000 .
150
5 ,000
23,000
1,650
800
6 ,500
2 ,000
225
325 ,300
16 ,800
10 ,000
3,500
1.000
$ 365,600
Valley Access Channels-FY 2015 Budget-Page 2
Publicity
Mise/Facility/Office Furniture
Security Monitoring
Copy Machine Expense
Reserve Funds for CitiesNAC
(Repair/Replace Equipment)
Total Expenses
1,0 00
7 ,0 00
350
800
12 ,375
$ 365,600
A 2 .75% COLA increase has been budgeted for this year.
. · ..
Date: May 29, 2015
TO: Mayor & Council
FROM: Diane Ward, City Clerk
SUBJECT: Fees
Staff has received a reqeust for a “special vehicle” license (golf cart). City Code Section 51-
9, Special Vehicle Use on Roadway allows for the issuance of this licnese by the Police
Department. However, in researching the Code it was noticed that an actual fee was not
determined within the ordinance or on the City’s Fee Schedule. It is recommended that the
license for the “special vehicle” license be $100.
The fee for a kennel license (4 or more dogs over six months in a Commerically Zoned
district-not allowed in residential district) was not included in the fee schedule. It is
recommended that a kennel license fee be $250.
ACTION REQUIRED:
If Council agrees with the staff’s recommendation, they should pass a motion adopting a
resolution entitled “Amending Resolution 2014-203, 2015 Fee Schedule” to include the
following:
POLICE FEES:
Kennel License $250.00
Special Vehicle License $100.00
RESOLUTION 2015-103
AMENDING RESOLUTION 2014-203 – 2015 FEE SCHEDULE
WHEREAS, the City Council reviewed the request to add the Special Vehicle & Kennel
License Fee at their June 2, 2015 meeting; and
WHEREAS, the recommendation was to raise the fees as follows:
POLICE FEES:
Kennel License $250.00
Special Vehicle License $100.00
NOW THEREFORE, BE IT RESOLVED by the Stillwater City Council that the above Police
Fees are approved.
Adopted by the Stillwater City Council this 2nd day of June, 2015
_____________________________
Ted Kozlowski, Mayor
ATTEST:
__________________________________
Diane F. Ward, City Clerk
Memorandum
To:
From:
Date:
Mayor and City Council
Tim Moore, Public Works Superintendent {',fl'
May 27,2015
Subject: Lowell Park Restroom Improvement
Acceptance of Work and Final Payment for Electrical Services
DISCUSSION
The electrical service on the above project has been completed. The contractor has
submitted their application for payment and required information to allow for final
payment.
RECOMMENDATION
Staff recommends that Council accept the work and authorize final payment to Marshall
Electric Company in the amount of $25,300.00
ACTION REQUIRED
If Council concurs with staff recommendation, Council should pass a motion adopting
Resolution No. 20 15-_, ACCEPTING WORK AND ORDERING FINAL
ELECTRICAL PAYMENT FOR SOUTH LOWELL PARK RESTROOM
IMPROVEMENT PROJECT (Project 2012-05).
ACCEPTING WORK AND ORDERING FINAL ELECTRICAL PAYMENT
FOR SOUTH LOWELL PARK RESTROOM IMPROVEMENT PROJECT
PROJECT 2012-05
WHEREAS, pursuant to a written contract signed between the City and Marshall Electric
Company for installation of electricity on the South Lowell Park Restroom Improvement Project
(Project 2012-05) and their work has been completed with regard to the improvement in
accordance with such contract,
BE IT FURTHER RESOLVED: That the city clerk and mayor are hereby directed to issue a
proper order for the final payment of $25,300.00 on such contract, taking Marshall Electric
Company receipt in full.
Adopted by the Council, this 2nd day of June 2015.
Ted Kozlowski, Mayor
Attest: --------------------------Diane F. Ward, City Clerk
Date: May 29, 2015
TO: Mayor and City Council
FROM: Diane Ward, City Clerk
SUBJECT: Summer Tuesdays Noise Ordinance Waiver
Summer Tuesdays is proposed to take place on seven Tuesdays from July to August, starting at
4:00 p.m. however because their event will extend past the 10:00 p.m. noise ordinance
requirement, they have requested a waiver of the noise ordinance to 11:00 p.m.
This year they would like to do the movie in the new amphitheater, only use parking lot 5 (the
new smaller lot) for food vendors and the retail vendors will be in the park instead of a parking
lot.
They will be blocking Sam Bloomer Way in front of gazebo (see map) but access to the south
remains open as well as Parking Lot 4. They will provide their own barricades. No portabl e
restrooms are required but they will restock, clean and maintain pedestrian plaza restrooms.
City Services:
$750 damage deposit (on file)
1 electrical box - $20 per outlet X 7 dates = $140
Amphitheater Rental - $125 per day x 7 dates = $875.00
Parking Lot #5 – $1.50 per space X 7 spaces X 7 dates = $73.50
Water Shut off key deposit = $50.00 (on file)
Total amount due by June 19, 2015: $1,088.50
RECOMMENDATION:
There have not been any issues in the past therefore staff recommends approval of the noise
waiver until 11:00 p.m. for Summer Tuesdays and payment for City services by June 19, 2015.
RESOLUTION 2015-105
APPROVAL OF 2015 SUMMER TUESDAYS SPECIAL EVENT AND CONTRACT
BE IT RESOLVED, by the City Council of Stillwater, MN that the special event and contract
between Summer Tuesdays, Inc. and the City of Stillwater, as on file with the City Clerk, is
hereby approved.
BE IT FURTHER RESOLVED, that the Stillwater City Council authorizes the Mayor and City
Clerk to sign the contract.
Adopted by the City Council of the City of Stillwater this 2nd day of June, 2015.
Ted Kozlowski, Mayor
ATTEST:
Diane F. Ward, City Clerk
SUMMER TUESDAYS AGREEMENT
2015
THIS AGREEMENT between the City of Stillwater, Washington County, Minnesota (“City”), and
Summer Tuesdays Inc. (“Organizer”),
1. Summer Tuesdays. The City has encouraged Summer Tuesdays in order to foster and
promote tourism and encourage commerce that will ultimately increase property values
and the quality of life within the City.
2. Event/Alcohol. No alcohol will be served during this event and no Other Alcohol or Coolers
are allowed.
3. Signs. The Organizer will post signs, the number and content of which must be approved
by the City Police Chief, describing the regulations prohibiting liquor as well as the
prohibition against participants bringing their own liquor into the park.
4. Noise Control. The Event is responsible to control the noise emanating from the Area at a
level that will not interfere with the peace and rep ose of the residential area on the bluffs
on the north, west and south edges of the downtown.
5. Dates and Hours of Event. Operations are limited as follows:
July 7, 14, 21, 28 and August 4, 11, 18 (7 dates) from 4:00 p.m. to 11:00 p.m.
6. Police Power. The City reserves the right to order a shutdown of the Area in the event the
Chief of Police determines, in his sole discretion, that the public safety is threatened or any
condition of this Agreement is violated. If requested by the Chief of Police, the Organizer
will assist the police in the clearing of the Area.
7. Use of Parking Lots. THE ORGANIZER IS AWARE AND WILL INFORM ALL VENDORS AND
EVENT PARTICIPANTS THAT STAKING INTO THE ASPHALT FOR TENTS, ETC. IS NOT
ALLOWED (ANY DAMAGE REPAIR WILL BE PAID FOR BY THE EVENT ORGANIZER).
The Event is given use of Lot 5. The Organizer agrees to pay the City for the use of the
parking lot according to the parking space fees designated by the City Council.
8. Trail. The bicycle and pedestrian trail from Laurel Street to Nelson Street must remain
open and unobstructed (no vehicles, trailers etc.) for the public during the Event. The
Organizer shall pay for any restoration of the trail caused by the Event, as determined by
the City.
9. Park Property. Lessee shall ensure that no vehicles drive on the City’s park property. In
the event that damages occur to the City’s property, the Organizer shall pay for any
restoration of the park as determined by the City.
10. Irrigation System in Park Property. Lowell Park is maintained by a buried irrigation
system. This system can be damaged by stakes or posts that are driven into the ground.
For that reason, stakes or posts longer than 12 inches and more than a quarter inch in
diameter may not be used in the park. Further, as insurance against damage, a deposit
must be made to the City in the amount of $750.00 and any damage to the system will be
deducted from the deposit. The balance of the deposit will be returned with 30 days of the
conclusion of the event.
11. City Services. The type and amount of materials needed for the Event will be determined
by the Public Works Superintendent. The Organizer shall be required to barricades for
street closure, trash removal and electricity for vendors. The Organizer may contact the
City to arrange rental of materials and will be charged for use according to the City of
Stillwater Event permit fee schedule.
a. Portable Toilets. The Organization must furnish at least 8 portable restrooms,
with hand sanitizing to facilitate expected crowds. Additional portable
restrooms must be provided by the Event Organizer if deemed necessary to
protect public health as determined by the Public Works Department.
b. City Public Restrooms. City Public Restrooms on the Pedestrian Walkway will
remain open during the Event and the City will supply and equip the restroom,
however, the Event Organizer will be responsible for maintaining, cleaning,
security and supervision for the restrooms. If the Event Organizer does not have
the manpower to maintain the public restrooms, the City will provide staffing or
a contractor with the costs (overtime rate) to be invoiced to the Event Organizer.
The City shall be notified 2 weeks in advance of the Organizer’s intent on
maintaining the City restrooms.
c. Barricade Placement. Lessee may at 8:00 am place barricades at the parking lot
entrance on Myrtle Street. Barricade placement for Sam Bloomer way shall not
occur until two hours prior to the event.
d. Trash Enclosures. The Organizer shall furnish dumpsters or roll-off boxes and
trash receptacles in sufficient quantity to contain the accumulation of trash
generated by the Event. The Organizer shall make certain that all trash is picked
up during and after Event daily. The Organizer shall remove any excessive
garbage that does not fit within the receptacles and dispose in trash dumpsters.
The City reserves the right to require additional receptacles should the
Organizer not remove excess garbage from the Event.
e. Electricity and Water. Each electrical box needed for the Event will be opened
by the City on May 30, 2015. The Organizer shall be charged for the use of each
electrical box according to the permit fee schedule. Organizer agrees to meet
with the City and/or the State electrical inspector a minimum of 1 week prior to
event to ensure all vendors using electrical service comply with the Minnesota
Electrical Code. Inspection costs (if any) shall be the Event Organizer
responsibility.
f. The City shall provide the Organizer a key for the water shut off valve. The
Organizer shall provide a $50 deposit for such key and will be reimbursed upon
return of said key.
g. Cleanup/Removal. Organizer shall remove all barricades, and portable toilets by
3:30 p.m. on the Monday following the event. Organizer shall remove trash,
additional trash enclosures no later than Noon, Monday following Event. If the
above items are not removed as stated above, the Organizer will reimburse the
City for costs incurred in removing the items.
12. Vendors. NO CAMPING. The Organizer agrees to inform any vendors that there is no
camping in Lowell Park or any City parking lots.
a. The Organizer agrees that any vendor using cooking facilities will be inspected
for safety by the Stillwater Fire Department and Washington County Health
Department. Inspection costs (if any) shall be paid for by the Event Organizer
directly to the agency/person doing the inspection.
b. The Organizer agrees to ensure that all vendors waste water be discharged into
a holding tank approved by Washington County Health Department. Vendors
without an approved holding tank shall discharge into grey water barrels
provided by the Organizer. Disposal costs are the responsibility of the
Organizer. For no reason shall grey water barrels or holding tanks be disposed
into the City’s Sanitary or Storm Systems.
c. The Organizer agrees to provide 1 hand washing station to facilitate the
expected crowds and vendors as deemed necessary to protect public health.
13. Insurance. The Organizer must provide to the City satisfactory proof that it has obtained
liability insurance coverage of at least the statutory limits for municipalities covering
claims that might be brought against the Event that arise out of the Event’s authorized by
this Agreement and to name the City as an additional insured on their policy as their
interest may appear.
14. Hold Harmless and Indemnify. The Organizer agrees to hold the City harmless and to
indemnify and defend the City with regard to any claims, causes of action, or demands that
might be brought against the City arising out of the activities in the area.
15. The Application for the Event as submitted by the Organizer is considered part of this
Contract and any representations of the Organizer or conditions imposed by the City are
restated as if fully set forth in this Agreement.
IN WITNESS WHEREOF, the parties have set their hands this 1st day of April, 2015.
SUMMER TUESDAY’S INC.
_________________________________
Signature
_________________________________ Its_______________________________
Print Name
STATE OF MINNESOTA )
) ss
COUNTY OF WASHINGTON )
The foregoing instrument was acknowledged before me this ____ day of ___________, 2015, by
______________________________, its _____________________________________________ for the Summer
Tuesday’s Inc.
Notary Public
CITY OF STILLWATER
_________________________________
Ted Kozlowski, Its Mayor
ATTEST:
__________________________________
Diane F. Ward, Its Clerk
STATE OF MINNESOTA )
) ss
COUNTY OF WASHINGTON )
The foregoing instrument was acknowledged before me this ____ day of ___________, 2015,
by Ted Kozlowski, Mayor, and Diane F. Ward, Clerk, on behalf of the CITY OF STILLWATER.
Notary Public
.. ,. ---i?'J)
raf .llfHPLaCE o• •la•tSifl
EVENTS PERMIT APPLICATION
21.6 N rth 4th St t Stillwater. MN 5508 0 reei' ,
Telephone: 651.-430-8800 Fax: 651.-430-8 "· ,, v e 01 __ , 4 .• .{ 09 ."I!': I)
r " I ' ' ·-U15 Incomplete applications or applications received after deadline will not be Qf/J.ce U~ Oafl! f .. ~
accepted. See Event Instructions for appllcatlon deadline and fees. Date Appl cat lo~ Kec et ve • , .. _ .
5/11/2015 EN G" ... s ,·
Date of Application: Type: Event -:,p ecia l iv~n t ~~~~T ' Event Information
Title/Name of Event Summer Tuesdays
Event Date/Time: Set up: Date
Tuesdays 7/7-8/18 (7 nights)
Time 3 to 5
Actual Event: Date Time 5 to 11
Clean up: Date Time 11 to 12
(Events after 10:00 p.m . require a variance from City Council
Location (Address) of Event: North Lowell Park, Amphi-theater and Parking lot# 5
(If in Lowell Park please specify north or south Lowell park)
Description of Event (please be specific -this Information will be used to promote the event on the Oty of Stillwater website)
Celebrate summer with a Market, Music and a Movie. Stillwater's Free Community event for the entire family. Held in Lowell
Park on the waterfront in histroric downtown. This year we are excited to use the new Lowell Park Amphi-theater. Bring the
family, a blanket and your dancing shoes. ( in case of rain, the live music will be moved to the Water Street Inn)
Estimated Attendance (participants and spectators): 400-600 per night
Applicant Information (Person/Group Responsible)
Sponsoring Organization Name: Summer Tuesdays Inc. - a non-profit, locally run organization
Mailing Address: 101 Water St
City, State, Zip Code: Stillwater, MN 55082
Primary Contact/Applicant Name: Cory Buettner
Phone Number: 651 295 4725 Fax: Cell Phone: same
Email Address: corybuettner@gmail.com
Website Address: www.summertuesdays.com
Name of contact person during event: Cassie Mclemore Cell Phone : 651 587-8970
Alternate contact during event: Chuck Dougherty Cell Phone : 612 414-0865
Refer media or citizens inquires to: Cory Buettner Phone: 651 295-4725
Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents,
fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk,
please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route
direction with arrows.
Event Features
Will any signs/banners be put up No D Yes ~ N b d . Yes over Main Street urn er an s1ze:
Will there be any inflatables? No IX] Yes D Insurance certiflcotejram rental vendor Is required
Will there be entertainment? No D Yes [ZJ What type: Music & Movie Fees for electricity may
apply see Instructions
Will sound amplification be used? No D Yes ~ Hours and Type: 4-11pm
Will a stage or tent(s) be set up? No lZl Yes D Dimensions:
Will there be temporary fencing? No I&] Yes D
Will merchandise/food items be sold? No D Yes ~ How many 6-8 Food Fees for electricity may
vendors expected: 20-30 retail apply see Instructions
Will food be prepared on site? No D Yes ~ Contact Washington County Health Deportment, 651-43CJ..6655
Will cooking operations be conducted? No 0 Yes !ZI Contact Stillwater Fire Department, 351-4950
Will alcohol be served but not sold? No 1&1 Yes 0 See Alcohol Regulations In the Instructions
Will alcohol be sold? No IZI Yes D See Alcohol Regulations in the Instructions
Will there be a fireworks display? No !&! Yes 0 Perm it require~ contact Stillwater Fire Department, 651 ·351·4950
Describe power needs and location of power source.
Power from gray box In Lot 5 and for the Amphi-theater
Describe level of advertisement (ie, radio, flyers , ads, tv, press release). Attach sample if available
Flyers, press release, social media and newspaper
City Services (After rev iewing the event applf c<t tlon , City services may be requried for the eve nt .)
Will event use, close or block any ofthe following: If yes specify location on site map.
City Streets or Right-of-way No 0 Yes ~ Start/End Time: 12:01am-12 pm Date: Tuesdays
City Sidewalks or Trails No IZI Yes 0 Start/End Time: Date: 7/8 -8/19
Public Parking Lots or Spaces No 0 Yes ~ Start/End Time: 12:01 am -12pm Date:
Will event need barricade(s)? No I&] Yes 0 Number needed: Fees may apply
see Instruc tions
Will extra picnic tables be needed? No ~ Yes 0 Number needed : Fees may apply
see Instructions
Will portable restrooms be needed? No !&] Yes D Number needed: F~es may apply
see Instructions
Will extra trash receptacles be needed? No l&J Yes 0 Number needed : Fees may apply
see Instructi ons
Describe trash removal and cleanup plan during and after event:
Volunteers will collect garbage and patrol area during the event. Recycling containers will be available.
Will event need traffic control? No lZl Yes D Contact Stillwater Police Department for assistance, 651 -351-4900
Describe crowd control procedure to ensure the safety of participants and spectators:
Event organizers on hand to coordinate with volunteers to solve problems and to ensure a safe event. Public Address system
will be available to give emergency instructions if necessary.
Will "No Parking Signs" be needed? No 1&1 Yes 0 Number needed: Fees may apply see Instructions
Show /acatian(s} an site map
Will event need security? No ~ Yes D If event Is overnight, security will be required.
If using private secruity, list Security Company and Contact Information:
n/a
Will event need EMS services? No 1&1 Yes D Contact Lakeview EMS, 651-430-4621
Describe plans to provide first aid, if needed:
The Water Street Inn is available for 1st aid and in case of severe weather.
Describe the emergency action plan if severe weather should arise:
see above
List any other pertinent information:
The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to
persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a
"CertifiCate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the
statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to
name the Qty as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify
that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the
information provided in this application. J realize my submittal of this application request constitutes a contract between myself and the
aty of Stil!w_,~r ond }P r ase of Uabil ity.. ..
~---'Ch1 5/11/2015 -----------------------------5 /g na~IJ e' if Appl ic a Date
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MAGNUSONLAWFIRM
LiCEN SED IN M INNESOTA AN D WISCONSIN
THE GRAND GARAGE
324 MAIN STREET SO UT H • SUITE #2 60 • STILLWATER, MN 55082-516 5
TELEPHO NE: (651) 439-9464 • FACS IMILE: (651) 439-5641
WWW.MA GNUSON LAWF IRM .COM
D AVID T. MAG NU SON A MANDA K. DREW
AK DREW@MAGNUS ONLA WFIRM.COM DTMAGNUSO @MAGNUS ONLAWF IRM.COM
MEMORANDUM
TO : Mayor, City Council and Staff
FROM: David T. Magnuson
DATE : May 29 ,2015
RE: Release ofRight of First Refusal
David Paradeau called with news that he is close to a sale of the Zephyr Depot
Building after having it on the market for several years . One stumbling block has been a
provision in the Development Agreement of 1992 that the City holds a Right of First Refusal
on the Depot Building. This provision was required because the property was vacant, and
sold by the City on the promise that a Depot would be built to house the Dinner train. And ,
the purchase price was not paid at closing, rather, the City held a mortgage to secure the
purchase price . Now that the Depot exists and the mortgage has been fully paid, the Right of
First Refusal should be released. The attached Resolution would cure the problem.
Respectfully Submitted,
DTM/jp
RESOLUTION NO.
CITY OF STILL WATER
WASHINGTON COUNTY, MINNESOTA
A RELEASING OPTION
WHEREAS, a Development Contract between the City of Stillwater and Minnesota
Zephyr, a Minnesota Corporation was executed on October 20th, 1992 in furtherance of plans to
Develop a vacant parcel as a Restaurant and Depot as an operating site for an excursion and
restaurant train known as the "Minnesota Zephyr", and;
WHEREAS, when the Contract was executed the City sought assurances from the
Developer that the purchase price of the City prope1iy sold to the Developer would be paid as
promised and that a Depot would actually be constructed on the site, as designed, within time
period specified for Construction, and;
WHEREAS, one of the terms of the Contract provided that in the event the Developer or
the City chose to sell property devoted to the Depot project, that a right of first refusal would be
granted to the other party, as a method of restricting transfer of property until all of the
Developer's Undertakings under the Contract were fulfilled, and;
WHEREAS, all of the Developer's Undertakings under the Contract have been fulfilled
yet the Right of First Refusal contained in Section 6.01 of the Contract remains as an
impediment to the pending sale of the Depot site to another, and;
WHEREAS, it is in the best interest of the City as well as the Developer that the Right of
First Refusal should be canceled and released;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater,
Minnesota, as follows:
1. That the Development Contract Dated the 20th day of October, 1992, and recorded with
the Register of Titles on November 17th, 1992 as Document No. 1020787, on Certificate
No. 43638 in Book 139 page 236, and Certificate No. 43639 in Book 139 Page 237, be
amended by deleting Section 6. Restrictions on Transfer in its entirety; including any
reference of a Right of First Refusal, and that any Right of First Refusal be eliminated
and discharged and be of no further effect.
Enacted by the Stillwater City Council this __ day of June, 2015.
CITY OF STILLWATER
ATTEST:
Diane F. Ward, City Clerk Ted Kozlowski, Mayor
MEMORANDUM
TO: Mayor and City Council
FROM: Tim Moore, Public Works Superintendent
DATE: May 29,2015
SUBJECT: Nelson Street Lift Station Generator Vent
Background
Along with the Lowell Park Restroom remodel project some upgrades have been done to the
Nelson Street lift station . One upgrade was replacing the existing diesel generator that had
become difficult to maintain, unreliable and out of compliance with current codes. With the
new codes in place, the main and two emergency vents for the diesel tank must be vented to
the exterior of the building. This is the last work to be done before the generator can be put on
line.
Discussion
Staff has received a quote from Zahl Petroleum Maintenance Co . from Minneapolis for
$5,677.00 to furnish and install the vents . Zahl is a contractor specializing in the field of
petroleum maintenance. They have worked with the city on past projects and performed very
well.
Recommendation
Staff recommends the approval from Zahl Petroleum Maintenance Co. for $5,677.00 to furnish
and install the vents for the Nelson Street lift station. The funds will come from Sewer Capital
Outlay.
K~~/J ~f>~~L,
~ f}llt!l;f
STAFF REQUEST ITEM
1 Department: MIS I Date: 5/29/2015
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Purchase of either a Surface Pro 3 tablet or a Dell Venue to test for potential use
in the City environment.
FINANCIAL IMPACT (Briefly outline the costs , if any , that are associated with
this request and the proposed source of the funds needed to fund the request)
Cost of tablet will be approximately $800 . Money is available in the 2015 capital
outlay budget for this purchase.
ADDITIONAL INFORMATION ATTACHED Yes No_X __
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLy
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
Submitted by: Rose Holman Date: 5/29/2015
ORDINANCE NO. 1077
AN ORDINANCE AMENDING THE STILLWATER
CITY CODE SEC. 57-1 SUBD. 11
The City Council of the City of Stillwater does ordain:
1. Amending. The City Code is amended by adding Sec. 57-1 Subd. 11 to the City Code
that will hereafter read as follows:
“Subd. 11. Pawnshop location. No pawnshop shall be located
within a one mile radius of any church or school, and only in the
BP-C zoning district. No pawnshop, lawfully operating as of the
date of the enactment of this section shall be required to relocate or
close as a result of this section.”
2. Saving – In all other ways the City Code with remain in full force and effect.
3. Effective date. This ordinance will be in full force and effect from and after its passage
and publication according to law.
Adopted by the City Council the 2nd day of June, 2015.
CITY OF STILLWATER
Ted Kozlowski, Mayor
ATTEST:
Diane F. Ward, Clerk
TO: Mayor and City Council Members
FROM: Bill Turnblad, Community Development Director
DATE: May 29, 2015
RE: Lease for Transient Slips
BACKGROUND
The recently adopted Bridgeview Park Plan includes a municipal dock. During public
discussions related to potential dock locations and alternatives, the idea was introduced that the
City might want to explore leasing the existing transient slips from the St Croix Boat & Packet
Company.
Consequently, staff was directed by the City Council to try to negotiate a lease with St Croix
Boat & Packet Company for the transient slips.
The objectives of the lease were: 1) The City could gain experience in municipal dock
management prior to deciding whether to build a city dock as proposed in the Bridgeview Park
Plan; 2) the City could offer docking for free; and 3) the City could manage the slips as it chose.
OVERNIGHT DOCKING & SERVICES
During the public hearings and meetings associated with development of the Bridgeview Park
Plan, marina owners were strongly opposed to offering overnight stays at a municipal dock.
Consequently, City staff and St Croix Boat & Packet initially agreed that there would be no
overnight docking. In addition, since the slips would not be attended by a City employee, water
and electricity would not be offered.
However, some Council Members felt that overnight docking should be allowed at these
transient slips, and water and electricity should be offered. Therefore, staff met with St Croix
Boat & Packet personnel again to discuss these items.
The resulting terms as they stand presently are:
1) City would lease the slips for the boating season at a cost of $16,000.
2) Electricity and water would be available for private purchase from St. Croix Boat &
Packet.
3) Use of slips would be free to the public.
4) Overnight stays would be allowed at the four most southerly slips. (And only at these
four slips.)
Page 2 of 2
5) No boat may stay more than three consecutive nights.
ALTERNATIVES
1) Approval. If the Council is satisfied with the lease and the above described terms, then
the Council could adopt the attached Resolution approving the lease (also attached).
2) Approval with modifications. If the Council is generally satisfied with the lease, but does
not find all details to be acceptable, then the Council could direct staff to negotiate
specific amendments and bring the lease back to the next Council meeting.
3) Denial. If the Council does not support providing transient slips at the St Croix Boat &
Packet dock, then a simple motion to deny and majority vote would formalize the
position.
4) Table. If the Council would like more information on the lease, table the item for
consideration at a future Council meeting.
bt
Attachments: Resolution of Approval
Lease
RESOLUTION APPROVING LEASE OF DOCK SPACE
FROM ST CROIX BOAT & PACKET
WHEREAS, the City Council of the City of Stillwater wishes to provide short term
docking to the boating public; and
WHEREAS, St Croix Boat & Packet, Lessor, has agreed to grant the City of Stillwater,
Tenant, a Lease of Dock Space on docks they own on the St Croix River, in the location shown
in Exhibit A.
NOW THEREFORE BE IT RESOLVED that the Stillwater City Council hereby
approves the above described lease between St Croix Boat & Packet and the City of Stillwater,
dated June 2, 2015, subject to the terms found in the lease as well as the following terms and
conditions:
1) St Croix Boat & Packet will offer electricity and water to the boating public at a
reasonable price.
2) Use of slips will be free of charge to the public.
3) Overnight stays will be allowed at the four most southerly slips. But only at these four
slips.
4) Overnight stays are limited to three consecutive nights.
Adopted by the Stillwater City Council this 2nd day of June, 2015.
_____________________________
T e d K o z l o w s k i , M a y o r
ATTEST:
__________________________
Diane F. Ward, City Clerk
Exhibit A
LEASE
St. Croix Boat and Packet, Lessor, hereby grants to The City of Stillwater, Tenant, a
Lease of the Dock Space on the St. Croix River as shown on the map attached as Exhibit ‘A’,
Stillwater, Minnesota 55082, on the following terms:
1. Rent of $16,000 for the 2015 boating season, amounts due on the 1st of each
month beginning May 1st, 2015 through October 1st, 2015 to be mailed to Lessor at the following
address: 225 Nelson Street, Stillwater, MN 55082.
2. Lessor shall pay the following expenses: electricity, if any, and garbage removal
and any needed insurance on the Lessor’s premises not under lease to Tenant. Lessor must allow
public ingress and egress across their property to access the Leased Premises.
3. Tenant must keep the space clean and in good condition. Reasonable wear and
tear is permitted; however, any unreasonable damage to the premises will be assessed by
inspection and the cost of any repairs will be paid by Tenant.
4. Tenant must notify Lessor before performing any improvements or repairs.
5. Tenant is responsible to provide insurance coverage for Tenant’s use of the
property and equipment, and any business or public activity it conducts on the premises,
including liability insurance equal to the municipal tort limits established by Minnesota law.
6. Tenant’s rights under the Lease are exclusive to Tenant and non–assignable, and
may not be sublet, except by written approval of the Lessor.
7. Lessor and Tenant must provide to the other contact information, including
telephone numbers that the Lessor and Tenant can reach one another at and emergency telephone
numbers of persons to be contacted in case of emergency.
IN WITNESS WHEREOF, The City of Stillwater, Tenant, and St. Croix Boat and
Packet, Lessor, have executed this Lease this ____ day of ______________, 2015.
T E N A N T : L E S S O R :
The City of Stillwater St. Croix Boat and Packet
Exhibit A
ORDINANCE 1079
AN ORDINANCE AMENDING CHAPTER 51, SECTION 51-9
OF THE STILLWATER CITY CODE, SPECIAL VEHICLE ON ROADWAY
The City Council of the City of Stillwater does ordain:
1. AMENDING. The Stillwater City Code, Section 51-9 Subd. 1(e) is hereby modified to
read as follows:
The application must be accompanied by payment of the annual permit fee as set from
time to time by the city council by resolution.
2. SAVING. In all other ways, the City Code will remain in full force and effect.
3. EFFECTIVE DATE. This ordinance will be in effect from and after its passage and
publication according to law.
Adopted by the City Council of the City of Stillwater this ______ day of June 2015.
Ted Kozlowski, Mayor
ATTEST:
Diane F. Ward, City Clerk
1.
2.
3.
4.
5.
6.
7.
8.
Washington ..... _...c t
ard of Commissioners
Fran Miron, District 1
Ted Bearth, District 2
Gary Kriesel, Chair District 3
Karla Bigham, District 4
Lisa Weik, District 5
~ ouny
9:00
9:00
9:10
9:10
9:25
10:00
10:15
BOARD AGENDA
JUNE 2, 2015-9:00A.M.
Roll Call
Pledge of Allegiance
Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibilityor functionofWashingtonCountyGovernment, whether or not the
issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County
Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and
present your comments. Your comments must be addressedexclusivelyto the Board Chair and the full Board ofCommissioners. Comments addressed
to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair
reserves the right to limit an individual'spresentationifit becomes redundant, repetitive , overly argumentative, or if it is not relevant to an issue that is
part of Washington County'sResponsibilities
Consent Calendar -Roll Call Vote
Public Works
A. Update on the Potential Acquisition of Parcel Located at 10122 1 01
h Street North, Lake Elmo
for Inclusion into the Lake Elmo Park Reserve-John Elholm, Parks Director
B. Resolution-Award Bid to Hardrives, Inc . for the County State Aid Highway 21 Pavement
Preservation Project-Cory Slagle, Engineering and Construction Manager
General Administration-Molly O'Rourke, County Administrator
A. 2014 Countywide Mission Directed Budget Recommendation-Kevin Corbid, Deputy
Administrator
B. Approval of Agreement with BOLDplanning for Business Continuity Software-Amanda
Hollis, Senior Planner
C. Resolution-2015 Performance Measurement Program-Amanda Hollis, Senior Planner
D. Approval of County Policy# 1905 Perfonnance Management-Amanda Hollis, Senior Planner
E. Approval of Letter to Washington County Legislative Delegation and Legislative Updates
-Molly O'Rourke, County Administrator
Commissioner Reports-Comments-Questions
This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and
information, or raise questions to the staff. This action is nolntended to result in substantive board action during this time . Any ation necessary
because of discussion will be scheduled for a future board meeting.
Board Correspondence
Adjourn
Assistive_listening device~ a~. available for use in _ the County Board Room
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR *
JUNE 2, 2015
The following items are presented for Board approval/adoption:
DEPARTMENT/AGENCY ITEM
Administration
Public Works
A. Approval to appoint Mary Ann Newman, Newport, as a District 4
Representative to the Historic Courthouse Advisory Council for a partial term
expiring December 31, 2015.
B. Approval to amend the 2015 commissioner assignments to the Association of
Minnesota Counties (AMC) policy committees and direct the County
Administrator to notify AMC of the changes.
C. Approval to ratify contract changes with Valley Paving, Inc. for the County
State Aid Highway 19-20-22 Project.
D. Approval to donate office furniture to Carnelian-Marine St. Croix Watershed
District.
Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to
pull a Consent Calendar item(s) for discussion and/or separate action.
, Assistive.listening device.s ::::.avail~!~;:::; use in _ the County ~,o;t::~ .. ~o?!;,_ Mnn
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLO YER
1.
2.
3.
4.
5.
6.
7.
8.
9.
9:00
9:00
9:10
9:10
9:40
9:50
10:05
10:20
Roll Call
Pledge of Allegiance
Comments from the Public
BOARD AGENDA
MAY 26, 2015 -9:00 A.M.
Board of Commissioners
Fran Miron, District 1
Ted Bearth, District 2
Gary Kriesel, Chair District 3
Karla Bigham, District 4
Lisa Weik, District 5
Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the
issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County
Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and
present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed
to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair
reserves the right to limit an individual's presentation if it becomes redundant, repetitive , overly argumentative, or if it is not relevant to an issue that is
part of Washington County's Responsibilities.
Consent Calendar-Roll Call Vote
Public Hearing-Housing and Redevelopment Authority-Melissa Taphorn, Deputy Executive Director
Regarding the Sale of Bonds Backed by the General Obligation of Washington County for the Piccadilly
Square Development and Approval of a Resolution Approving the Project
Public Works-Wayne Sandberg, Public Works Deputy Director
A. Resolution -Transfer of Trunk Highway 5 Agreement with State of Minnesota-Wayne Sandberg,
County Engineer and Deputy Director
B. Resolution-Accept Award oflnterpretive Sign from the National Parks Service for
the Newport Transit Station-Andy Gitzlaff, Senior Planner
General Administration-Molly O'Rourke, County Administrator
Commissioner Reports -Comments-Questions
This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and
information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary
because of discussion will be scheduled for a future board meeting.
Board Correspondence
Adjourn
10. 10:25-10:55 Board Workshop with Public Works-Wayne Sandberg, Public Works Deputy Director
Review County State Aid Highway 19/20/22 Project
11. 11:00-11:20 Board Workshop with Public Works-Wayne Sandberg, Public Works Deputy Director
Update on the City Place Project in Woodbury
12. 11:25-11:55 Board Workshop with Administration-Molly O'Rourke, County Administrator and Robert
Crawford, Workforce Center Division Manager
Discuss Diversity and Inclusion Task Force
13. 12:00-12:30 Board Workshop with Administration-Molly O'Rourke, County Administrator
Discuss Status of the Washington County Legislative Agenda
Assistive !istening devices an: ~vai/able for use in the County Board Room
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLO YER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR*
MAY 26,2015
The following items are presented for Board approval/adoption:
DEPARTMENT/AGENCY ITEM
Administration
Community Services
Public Works
A. Approval of May 5, 2015, County Board Meeting minutes.
B. Approval to appoint Wade Johnson, May Township, to the Carnelian-Marine
Watershed District to a three-year term expiring June 21,2018.
C. Approval of resolution to the Minnesota Department of Human Services
issuing a recommendation for the selection of Managed Care Organizations
to provide services to Washington County residents enrolled in some publicly
funded health care programs.
D. Approval of Amendment #2 to Contract #8197 between Washington County
and Bolton & Menk, Inc., for additional design and construction engineering
for the County Road 62/63/Parking Lot Improvement Project at a cost of
$156,347.50.
E. Approval to ratify the final contract amendments with Hardrives, Inc. for the
County Road 62/63 lot project.
F. Approval of change order no. 1 to contract 9517 with Crosstown Masonry,
Inc. in the amount of$15,444.
Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners
may elect to pull a Consent Calendar item(s) for discussion and/or separate action.
If, Assistive {islening device~ a~ ~vailable tor use in the County ~~~'i.li:1r;_oom
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLO YER
1.
2.
3.
4.
5.
6.
7.
8.
9:00
9:00
9:10
9:10
9:25
9:35
9:50
BOARD AGENDA
MAY 12, 2015-9:00 A.M.
Roll Call
Pledge of Allegiance
Comments from the Public
Board of Commissioners
Fran Miron, District 1
Ted Bearth, District 2
Gary Kriesel, Chair, District 3
Karla Bigham, District 4
Lisa Weik , District 5
Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the
issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County
Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence , and
present your comments. Your comments must be addressed exclusively to the Board Chair and the .full Board ofCommissioners. Comments addressed
to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair
reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is
part of Washington County's Responsibilities.
Consent Calendar-Roll Call Vote
Public Works -Cory Slagle, Engineering and Construction Manager
A. Approve Contract with Howard R. Green Company for Preliminary and Final Design
Engineering Services for the County State Aid Highway 14 and 24 Project for $229,279
B. Approve Work Order #1 with Asphalt Surface Technologies Corporation for the 2015 Crack
Seal Contract in the Amount of $41,500
General Administration-Molly O'Rourke, County Administrator
Legislative Update
Commissioner Reports -Comments -Questions
This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and
information, or raise questions to the staff This action is not intended to result in substantive board action during this time. Any action necessary
because of discussion will be scheduled for a future board meeting.
Board Correspondence
Adjourn
9. 9:55-10:20 Board Workshop with Property Records & Taxpayer Services-Jennifer Wagenius, Property
Records & Taxpayer Services Director
Review Level of Local Assessment Services Provided by the County
10. 10:25-10:55 Board Workshop with Public Works-Wayne Sandberg, County Engineer and Deputy Director
Discuss Using a Design Engineering Consultant
11. 11 :00-11 :30 Board Workshop with Public Works -Cory Slagle, Engineering and Construction Manager
Overview on the County Road 62/63/Lot Project
12. 11:35-12:15 Board Workshop with Public Health & Environment-Judy Hunter, Senior Environmental
Program Manager
Board Policy Conversation in Advance of the Ramsey/Washington Resource Recovery Board
Recommendation on Public Ownership May 28,2015
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR*
MAY 12,2015
The following items are presented for Board approvaVadoption:
DEPARTMENT/AGENCY
Administration
Community Corrections
Community Services
Public Health
and Environment
Public Works
Sheriff
ITEM
A. Approval of April21, 2015, County Board Meeting minutes.
B. Approval to appoint Joel Stedman, City ofMarine on St. Croix, to the Carnelian-Marine
Watershed District to a three year term expiring June 21, 2018.
C . Approval of a contract with Comfort Lake-Forest Lake Watershed District for aquatic
invasive species (AIS) prevention and education activities in 2015 for $29,000.
D. Approval of contract with Comfort Lake-Forest Lake Watershed District for aquatic
invasive species (AIS) activities in 2015 for $39,000.
E. Approval of a contract with Big Marine Lake Association for aquatic invasive species
(AIS) activities.
F . Approval of contract with Valley Branch Watershed District for aquatic invasive species
activities in 2015.
G. Approval of resolution to designate Tom Adkins, Director of Community Corrections,
as authorized officer to sign on behalf of Washington County Community Corrections
the Master Subscriber Agreement for Minnesota Court Data Services.
H . Approval of the contract with S & B Comfort Home Health Care, DBA Peaceful Lodge
Customized Living Group Residential Housing Agreement to accept Group Residential
Housing funds.
I. Approval of contract with Royal Age Assisted Living Group Residential Housing
Agreement to accept Group Residential Housing funds.
J. Approval of additional grant funds from the Minnesota Department of Human Services
in the amount of$50,000 to continue to create more independent housing options and
alternatives to corporate foster care.
K. Approval of resolution recognizing May as Mental Health Month and encouraging
the public to learn more about mental health and psychological first aid.
L. Approval of authorization for the County Board Chair and the County Administrator to
sign on behalf of the Board, the Minnesota Department ofNatural Resources' Conflict
oflnterest Disclosure for a Public Parks and Recreation Archery Range Rehabilitation
Grant conditioned upon approval as to form by the Washington County Attorney's
office.
M. Approval oflicense for the use of real property by the University ofMinnesota allowing
them to conduct a bee study at Big Marine Park Reserve, St. Croix Bluffs Regional
Park and Lake Elmo Park Reserve, and authorize execution of the license with the
University of Minnesota.
N . Approval of resolution to participate in the Minnesota Department ofNatural Resources
Snowmobile Trails Assistance Program for the Star Trail Association.
0. Approval of agreement for law enforcement services by the Washington County
Sheriffs Office for the City of Hugo.
Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote . Commissioners may elect to pull a
Consent Calendar item(s) for discussion and/or separate action.
Summary of Proceedings
Washington County Board of Commissioners
May 5, 2015
Present were Commissioners Fran Miron, District 1; Commissioner Ted Bearth, District 2; Gary
Kriesel, District 3. Karla Bigham, District 4; and Lisa Weik, District 5. Board Chair Kriesel
presided.
Commissioner Reports-Comments-Questions
The Commissioners reported on the following items:
-Commissioner Weik-reported that she attended a Chamber event in Woodbury, regarding a
new dentist's office in the Woodbury community, which will be offering outreach activities
this summer to low-income families and seniors; attended the Public Safety Expo, and thanked
the Sheriffs Office for its event; attended a prayer breakfast at the Prom Center in Woodbury;
-Commissioner Bigham-reported that she attended an open house regarding 70th Street and
County Road 22, and an open house on Point Douglas Trail; attended the Warner Electric
Ground Breaking; attended the Public Safety Expo;
-Commissioner Bearth -reported that he attended the Public Safety Expo, where the Sheriff's
Office and the Fire Department put on demonstrations of their daily activities;
-Commissioner Kriesel -presented the Stewardship Award, which the St. Croix River
Association presented to Washington County in regards to the Aiple property. The Aiple
property was selected as one of the St. Croix River Association's Stewardship Award winners.
The award is given to organizations, businesses, or communities that have made a significant
contribution to the stewardship of the natural resources of the St. Croix River and its
tributaries.
General Administration
Approval ofthe following actions:
-April 14, 2015 County Board Meeting minutes;
-Appoint Michael Howard, Cottage Grove, as District 4 Representative to the Mental Health
Advisory Council for a first term expiring December 31, 20 16;
-Appoint Aaron Erdes, Stillwater, to the Family Homelessness Prevention and Assistance
Program Citizen Advisory Committee;
-Resolution No. 2015-068, to establish date of public hearing for May 26, 2015 regarding the
sale of general obligation bonds for Piccadilly Square;
-Resolution No. 2015-070, 2016 Qualified Allocation Plan for the Housing Tax Credit Program;
-Public Comment from John Place, Lakeland, expressed concerns about the Afton Septic
System Proposal;
-Molly O'Rourke, County Administrator, provided legislative updates;
-Board correspondence was received and placed on file.
Human Resources
Approval ofthe following actions:
-Convert a Building Services Technician vacancy to a Building Services
Operation/Maintenance Supervisor;
-Convert a Special Project Natural Resources Coordinator position to regular status.
Public Health & Environment
-Approval of comments on the draft Valley Branch Watershed Management Plan and authorize
the Board Chair to sign on behalf of the county, the cover letter submitted with comments.
Public Works
Approval ofthe following actions:
-Resolution No. 2015-069, limited use permit with the State of Minnesota, Department of
Transportation;
-Resolution No. 2015-067, waiver of acquisition for the property at 18015 Margo Avenue, May
Township, in Big Marine Park Reserve;
-Greg Wood, Building Services Director for Public Works, provided updates on the Washington
County Forest Lake and Cottage Grove Service Centers receiving Environmental Protection
Agency Energy Star Certification;
-Board Workshop to discuss transportation cost participation policy #800 1.
A complete text of the Official Proceedings of the Washington County Board of Commissioners
is available for public inspection at the Office of Administration, Washington County
Government Center, 14949 62nd Street N., Stillwater, Minnesota.