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Home My WebLink About2015-05-05 CC MIN • ater VMS MINTNTLICE Of MINNESOTA CITY COUNCIL MEETING MINUTES May 5, 2015 REGULAR MEETING 4:30 P.M. Mayor Kozlowski called the meeting to order at 4:30 p.m. Present: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Absent: None Staff present: City Administrator McCarty City Attorney Magnuson Community Development Director Turnblad Public Works Director Sanders Finance Director Harrison Police Chief Gannaway Fire Chief Glaser City Clerk Ward OTHER BUSINESS MnDOT Update Michael Beer, MnDOT project director, introduced himself as the new contact replacing John Chiglo. He updated the Council on progress of the river crossing project. The public is welcome to take river tours through St. Croix Boat&Packet Company. Washington County- approval of turnback of Highway 5 to Washington County Wayne Sandberg, Washington County Engineer, explained the jurisdictional turnback of Highway 5 to Washington County. It will be a high priority roadway and will be managed at the same performance levels as current state routes. He reviewed short and long term improvements. If approved, the turnback would occur by June 30, 2015. He requested the Council to adopt a resolution approving of the transfer. Motion by Councilmember Polehna, seconded by Councilmember Junker,to adopt Resolution 2015- 089, Municipal Concurring Resolution TH-5 Jurisdictional Transfer from MnDOT to Washington County. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None Log Jam Update Erin McQuay and Brad Glynn updated the Council on Log Jam. More details will be released at the June 16 Council meeting. Fundraising is going a little slow but sponsorships are coming in. City Council Meeting May 5, 2015 Councilmember Junker noted he had been contacted by businesses at River Heights Plaza who are interested in a shuttle service to downtown. Ms. McQuay and Mr. Glynn agreed to contact them. They noted that the 5K race was dropped because of logistics and pricing issues. Councilmember Polehna asked them to ensure that Beyond the Yellow Ribbon will be leading the parade. Discussion of Draft Trails Plan Melissa Douglas, Planning Consultant, reviewed the draft master trails plan, along with the Planning and Parks Commissions' proposed priorities and timing for the various elements of the plan. She encouraged Councilmembers to review the recommendations over the next few weeks to see if they concur. Councilmembers Polehna and Menikheim thanked Ms.Douglas for her work on the plan. STAFF REPORTS Police Chief Gannaway reported that it was a long week with the discovery of the body of Abby Russell. He thanked all those who assisted in the search. Mayor Kozlowski thanked the Police and Fire Departments for their efforts. Fire Chief Glaser explained the request for approval of the contract to use the East Metro Training Facilities, which is on the Consent Agenda. It has been an extremely busy year to date with a 128% increase in fire calls. On Sunday there was another significant sprinkler save. The biggest save this year was Diasorin. The Fire Station is moving forward. Councilmember Polehna thanked the Department for representing the community last Sunday at the Hometown Heroes event at the Washington County Historical Court House. Community Development Director Turnblad presented the draft of the scoping document for the update of the downtown plan. He asked Council to review the draft by May 22 and submit comments. The scoping document will then allow him to put together the RFP. Public Works Director Sanders noted the Consent Agenda includes a request to install a picnic shelter at Millbrook Park and an item regarding no-parking on Myrtle Street. City Administrator McCarty reminded the Council of a workshop Friday, May 8, from 8:30- 12:30. He also stated the League of Minnesota Cities Conference will be June 24-26. RECESS The meeting was recessed at 5:15 p.m.. RECESSED MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:00 p.m. Present: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Absent: None Staff present: City Administrator McCarty City Attorney Magnuson Public Works Director Sanders Page 2 of 6 City Council Meeting May 5, 2015 Community Development Director Turnblad Finance Director Harrison Police Chief Gannaway Fire Chief Glaser City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of April 21, 2015 regular meeting minutes. Motion by Councilmember Polehna, seconded by Councilmember Junker, to approve the April 21, 2015 regular meeting minutes. All in favor. PETITIONS,INDIVIDUALS DELEGATIONS & COMMENDATIONS Council Service Award: Mark Gieseke, Traffic Safety Review Committee Mayor Kozlowski recognized Mark Gieseke with a City Council Service Award for six years of dedicated service on the Traffic Safety Review Committee. Council Service Award: RBC Wealth Management—Park Donation Mayor Kozlowski presented RBC Wealth Management with a City Council Service Award for their donation of$1,000 for City parks. OPEN FORUM There were no public comments. CONSENT AGENDA Resolution 2015-079,directing payment of bills Possible approval of temporary liquor license— St. Croix Kids, May 21, 2015 Resolution 2015-080, approving the Fire Department Pumper Tanker from Custom Fire Apparatus, Inc. Resolution 2015-081, approving Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies Resolution 2015-082, approving a joint powers agreement with the Minnesota Department of Natural Resources for the installation of a Brown's Creek State Trail Trailhead Kiosk on City-owned property Resolution 2015-083, accepting cash donations Resolution 2015-084, clarifying resolution (City Treasurer) Resolution 2015-085, approving position status change request Resolution 2015-086, approving contract with Thul Specialty Contracting, Inc. Possible approval for shelter construction in Millbrook Park Possible approval of retail fireworks permit—Dollar Tree Resolution 2015-087, approving agreement with East Metro Public Safety Training Facility Resolution 2015-088, authorizing No Parking on the north side of Myrtle Street East of Water Street(moved from New Business) Page 3 of 6 City Council Meeting May 5, 2015 Motion by Councilmember Polehna, seconded by Councilmember Weidner, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS Possible approval of Special Event and Contract— 12 Marathon City Administrator McCarty stated that at the April 21 meeting, the Council sustained an appeal from Run Stillwater, Inc. conditioned upon the resubmission of the application and review by staff. He indicated that the organizer has submitted a revised application with additional information, however there are some public safety concerns that have not been fully addressed and Mr. McCarty reviewed these issues and noted that the organizer has been apprised of them. Mayor Kozlowski asked how this year's plans for the event are different than last year's plans, and Ryan Bevens, Run Stillwater, Inc, told the Council that updated plans for the missing pieces were sent to Beth at the City. Police Chief Gannaway added there was a race director last year but this year there is not. Mr. Bevens indicated the event and its infrastructure are the same as last year. Councilmember Junker inquired if all the bullet points have been updated and information provided to the City, and Mr. Bevens replied that they have been updated and provided to the City. Councilmember Weidner remarked that Public Safety has not yet had an opportunity to review the recently submitted information. Mr. B evens stated he received email from Jon Mueller indicating that emergency services are ready to go. Motion by Councilmember Weidner,seconded by Councilmember Junker,to adopt Resolution 2015- 090, approving the 2015 Half Marathon with the deadline of May 13 to meet the conditions outlined in the staff report. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None Councilmember Weidner asked Mr. Bevens if he understands that even if he feels something has been submitted that complies with the staff recommendation,that may not be the case. More may be asked of him,and he would have to comply with that request before May 13. Mr.Bevens stated he understands this. Chief Gannaway noted that Mr. Eckberg is still listed on Secretary of State documents as part of the organization, and Mr. Bevens responded that Mr. Eckberg is not part of the organization. Councilmember Weidner stated the City does not have a policy denying individuals from participating in the event, and Police Chief Gannaway responded that this was an individual who defrauded businesses and individuals, so he recommended denial. Page 4 of 6 City Council Meeting May 5, 2015 Mr. Bevens stated that Mr. Eckberg does not work for the organization but has been helpful in answering questions. On a question from Councilmember Junker he stated that 802 individuals from 20 different states have signed up for the race to date. Possible approval of second reading of Ordinance 1076, Chapter 39a - Transportation Impact Fee Program City Attorney Magnuson explained that the Ordinance updates a program that has been in place since 2003. There have been no changes since the first reading. Motion by Councilmember Weidner, seconded by Councilmember Menikheim,to adopt Ordinance 1076, Chapter 39a, Transportation Impact Fee Program. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None NEW BUSINESS There was no new business. COUNCIL REQUEST ITEMS Councilmember Polehna requested that the $25 event application fee for the Stillwater Veterans Memorial's Memorial Day Ceremony be waived. Motion by Councilmember Weidner, seconded by Mayor Kozlowski, to waive the Memorial Day Ceremony application fee. All in favor. Police Chief Gannaway stated that on May 15 at noon the public is invited to a Law Enforcement Memorial Ceremony. Councilmember Junker noted that the IBA downtown cleanup on May 2 went well. Councilmember Polehna commented that the new bathrooms downtown look great. In light of the community working on being a Dementia Friendly Community, Councilmember Menikheim noted that tonight on the Channel 4 news, Rear Admiral Paul Quinn will be interviewed about being an early onset dementia patient. STAFF REPORTS CONTINUED City Clerk Ward noted that the City's Hazardous Waste Day will take place on Saturday,May 16 from 8 a.m. - 2 p.m. at Lily Lake. ADJOURNMENT Motion by Councilmember Menikheim, seconded by Councilm- :- - , er,to adjourn the meeting at 7:24 p.m. All in favor. 1/4116 es Kozlowski or Y ATTEST: Diane F. Ward, City Clerk Page 5 of 6 City Council Meeting May 5, 2015 Resolution 2015-079, directing payment of bills Resolution 2015-080, approving the Fire Department Pumper Tanker from Custom Fire Apparatus, Inc. Resolution 2015-081, approving Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies Resolution 2015-082, approving a joint powers agreement with the Minnesota Department of Natural Resources for the installation of a Brown's Creek State Trail Trailhead Kiosk on City-owned property Resolution 2015-083, accepting cash donations Resolution 2015-084, clarifying resolution Resolution 2015-085, approving position status change request Resolution 2015-086, approving contract with Thul Specialty Contracting, Inc. Resolution 2015-087, approving agreement with East Metro Public Safety Training Facility Resolution 2015-088, authorizing No Parking on the north side of Myrtle Street East of Water Street Resolution 2015-090, approving the 2015 1/2 Marathon Ordinance 1076, Chapter 39a, Transportation Impact Fee Program Page 6 of 6