Loading...
HomeMy WebLinkAbout2015-04-21 CC MIN ater 111E 1IATM►LIGE Of MIuIEIOTA CITY COUNCIL MEETING MINUTES April 21, 2015 REGULAR MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:00 p.m. Present: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Absent: None Staff present: City Administrator McCarty City Attorney Magnuson Community Development Director Turnblad Police Chief Gannaway Fire Chief Glaser Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of minutes of April 7, 2015 regular and recessed meeting Motion by Councilmember Weidner, seconded by Councilmember Menikheim, to approve the April 7, 2015 regular and recessed meeting minutes. All in favor. OPEN FORUM Marna Canterbury, Director of Community Health at Lakeview Health, informed the Council of the upcoming kickoff of PowerUp4Kids Week, May 9-16, at Stillwater Junior High School. PETITIONS,INDIVIDUALS, DELEGATIONS & COMMENDATIONS North Star Grand Prix Special Event & Contract—Lee Stylos Lee Stylos, Race Director for the Stillwater portion of the North Star Grand Prix, informed the Council of plans for the race. It is the number one women's pro race in the nation and the number three men's pro race in the nation. The event draws 7,000-10,000 people. Proceeds go to children's charities. City Clerk Ward reviewed the special event application and proposed contract for 2015.The event has not changed from last year. Over the past few years the contract included a fee of$1,000 to cover Police, Fire and Public Works services, however Police services fees have increased and requested that Council provide direction to staff on the fee amount. She continued by stating that using the current fee schedule, the total for the Police Services would be $2,161.98 with the parking spaces costs of$516 and use of the Teddy Bear Park building of$130,which would make City Council Meeting April 21, 2015 the event costs $2,807.98 under the new Police Services fee structure and that any overages would be reimbursed after the event. Motion by Councilmember Menikheim to adopt Resolution 2015-075,approving 2015 Special Event and Contract for North Star Grand Prix, as presented, with total City fees of$2,807.98, subject to coordination of the event with the City's Police, Fire and Public Works to meet the City's requirements. Motion failed for lack of a second. Motion by Councilmember Weidner, seconded by Councilmember Kozlowski to adopt Resolution 2015-075, approving 2015 Special Event and Contract for North Star Grand Prix, and to charge the event $1,500 to cover Police, Fire and Public Works services (an increase of$500 over last year's charge of $1,000) along with the parking spaces and Teddy Bear Park room rental, subject to coordination of the event with the City's Police, Fire and Public Works to meet the City's requirements. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None STAFF REPORTS Police Chief Gannaway reminded residents to lock and close their garages at night to prevent crimes of opportunity. Fire Chief Glaser informed the Council of a Washington County Sheriffs Office Public Safety Expo on May 2 at the Bielenburg Sports Complex. There was a brush fire near the Arcola High Bridge, and a fire in the 9000 block of St. Croix Trail North. There has been a 50% increase in fire calls. Community Development Director Turnblad noted that St. Croix County Planning Department has been asked by various groups if the St. Croix Crossing Loop Trail name could be changed. Mn/DOT stated the name could be changed if all the involved agencies approve. He recommended that St. Croix County take the lead. Councilmembers had no objection. He updated the Council on the Boutwell House. Demolition was stopped in January and last week, an Order to Abate was issued. He stated that there has been a lot of community interest and a local organization is pursuing purchase of the property to restore it and that a cleanup day has been planned for May 9 or 16. Staff feels with the progress being made, the problem is being abated. He also addressed the issue of Yard Parking that was brought up at the April 7th meeting which staff is looking at a possible ordinance which will be discussed at the Planning Commission's June meeting. Public Works Director Sanders noted the paving of the Mulberry Parking Lot will be done by next week. Restoration will be done in the next two weeks. Most of the work on the Lowell Park bathrooms is done. CONSENT AGENDA Resolution 2015-069, directing payment of bills Possible approval of amendment to liquor license (patio)— Reve—200 Chestnut Street Resolution 2015-070, authorizing the City to submit a Minnesota Reflections MDL/DPLA Public Library Partnership Project application for the digitization of historic building permits Page 2 of 6 City Council Meeting April 21, 2015 Resolution 2015-071, accepting work and ordering final plumbing payment for South Lowell Park Restroom Improvement Project 2012-05 Possible approval of sale of fireworks retail — Cub Foods Resolution 2015-072, approval of policy regarding event use of downtown parking lots Resolution 2015-073, approval of Change Order#1 for the North Mulberry Parking Lot Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS Possible approval of second reading of Ordinance 1075, an Ordinance Amending Sec. 31-510 of the City Code by adding Sec. 31-510, Subd. 4 City Attorney Magnuson explained the history of the City's collection of parking mitigation fees. Collecting on those obligations has been difficult, so the regulation is being changed to facilitate their collection with real estate taxes. Motion by Councilmember Polehna, seconded by Councilmember Junker,to adopt Ordinance 1075, amending Sec. 31-510 of the City Code by adding Sec. 31-510 Subd. 4. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None NEW BUSINESS Possible approval of first reading of Ordinance 1076, Chapter 39a - Transportation Impact Fee Program City Attorney Magnuson explained the program. The purpose of the policy, developed in 2003, was to regulate new development so that some of the costs associated with its impacts could be charged to the developments causing the impacts. The Transportation Impact Fee was implemented and collected from every development that occurred in the Orderly Annexation Area. Public Works Director Sanders stated he has updated project costs and separated them into three zones. Originally, $6-7 million of transportation improvements was envisioned. Considering projects completed to date, the City is down to about $4.3 million in future road improvements in the annexed area as a result of developments. This reduction is reflected in the new ordinance and the accompanying map. Under the old system the transportation fees were $18,000 per acre for residential lots and $70,000 per acre for commercial lots. Through all the fees accumulated over the last ten years from the projects that were done, the residential rate would now be approximately $7,000 per acre and the commercial rate would be about $23,000 per acre. The City should look at adjusting these fees yearly based on projects that are completed. In response to questions from City Attorney Magnuson,Public Works Director Sanders explained how the impacts of potential developments on future road improvements was calculated. Page 3 of 6 City Council Meeting April 21, 2015 Motion by Councilmember Weidner, seconded by Councilmember Junker, to approve first reading of Ordinance No. 1076, Chapter 39A - Transportation Impact Fee Program. Ayes: Councilmember Menikheim, Junker, Weidner Polehna, Mayor Kozlowski Nays: None Possible approval of resolution approving Storm Water Impact Fees for new developments in the annexation area Public Works Director Sanders stated the balance of costs for storm water impacts has been reduced from about $5.6 million to about $1.5 million due to developments that have occurred. This results in a new residential cost of approximately $5,600 per acre for single family homes and approximately$11,000 per acre for commercial or multifamily homes. Steep slopes,wetlands and buffer areas are not included in the calculations. Staff recommends that Council update the Trout Stream Mitigation Project impact fees as follows: $5,675/acre for single family homes and $11,350/acre for commercial and multifamily homes, and the fees would be adjusted annually according to the Construction Cost Index (CCI). Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adopt Resolution 2015-075, approving Storm Water Impact Fees for New Developments in the Annexation Area. Ayes: Councilmember Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None Request by Thad Rich, Richlind Development, for reduction in impact fees Thad Rich, Richlind Development, asked for clarification of impact fees to be charged to his development. Currently the impact fees total $133,000. He would like to ensure that wetland, buffer zones and conservation easements are excluded from calculations. Public Works Director Sanders noted when final plans are submitted,the amount of acreage could be adjusted either little higher or lower. Mr. Rich suggested that, as developments occur, the City should ensure that everyone is on the same page as far as definitions and terminology,especially buildable versus unbuildable,and what constitutes wetland. He pointed out discrepancies between the City of Stillwater and the Watershed District regarding wetland buffers. He wants to make sure other developers are aware of this. Public Works Director Sanders replied that the City is required to follow the Watershed District rules regarding wetland buffer areas and setbacks. Councilmember WeidnerP ointed out the Council is not takingaction on Mr. Rich's requests at this time and that he should continue to work with staff He stated that Impact Fees for all future developments have been adjusted per the Council's previous action. City Attorney Magnuson suggested tabling Mr. Rich's requests until the next meeting so he can see how the new numbers work out. No action needs to be taken tonight. Community Development Director Turnblad summarized that Mr. Rich is here tonight for informational purposes to share his concerns with the Council. After the second reading of the ordinance, it will be clear what the impact fees will be in his case. Page 4 of 6 City Council Meeting April 21, 2015 Possible approval of Stillwater Trolley annual permit Community Development Director Turnblad reported that this year, MnDOT will construct a portion of the St Croix Crossing Loop Trail to just north of the trolley's ticket booth. Consequently, the ticket booth will need to be relocated. Staff recommends moving the ticket booth eastward out of the trail alignment, and approving the resolution granting a license to Stillwater Trolley to operate on City streets. He further explained that the reason for this use of City property for private commercial ventures (which is contrary to City policy) is that the City inherited the situation when it purchased the railroad property. The ticket booth was there by arrangement between Stillwater Trolley and the railroad. The City allowed it to stay as a grandfathered use. If a new request were made by a private entity for a ticket booth on public property, it would be against City policy. Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adopt Resolution 2015-076, resolution granting license to Stillwater Trolley for the operation of Trolley Tours on City streets. Ayes: Councilmember Menikheim, Junker, Weidner Polehna, Mayor Kozlowski Nays: None Appeal request from Running Races, Inc. City Administrator McCarty stated applications were submitted for two runs. Staff reviewed and denied them at the staff level due to incomplete and insufficient information on the application materials. There were deficiencies on signature, permitting needs from City, County and State agencies, and some emergency operations elements. Staff notified the applicants of the opportunity to appeal the denial to the Council. City Attorney Magnuson stated that if the appeal is sustained by the Council, the applicant is free to submit a new application to staff and bring back to Council at the next meeting Motion by Councilmember Polehna, seconded by Councilmember Junker, to sustain the appeal. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None Possible approval of an Outdoor Event Permit for the Freight House Beer& Wine Festival Community Development Director Turnblad explained that The Freight House is proposing to utilize their parking lot to host a Spring Beer and Wine Festival. The Festival will run Saturday and Sunday of Memorial Day weekend. The event, wholly located within the existing private parking lot, will include beer and wine sales, activities and games as well as live music on a portion of the patio adjacent to the festival area. Staff recommends approval with four conditions. Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adopt Resolution 2015-077, a resolution approving an Outdoor Event Permit for the Freight House Located at 305 Water Street South(Case No. 2015-8). Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None Possible approval of appointments to various Boards/Commissions City Clerk Ward reviewed the recommended appointments to boards and commissions. Page5of6 City Council Meeting April 21, 2015 Motion by Councilmember Polehna, seconded by Councilmember Junker,to adopt Resolution 2015- 078, appointing members to Downtown Parking, Heritage Preservation, Human Rights, Parks and Recreation, and Planning Commissions, and Traffic Safety Review Committee. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None COUNCIL REQUEST ITEMS There were no Council request items. ADJOURNMENT Motion by Councilmember Polehna, seconded by Councilmember Junker,to adjourn at 8:15 p.m. All in favor. Ted Kozlowski, Mayor ATTEST: 4;4,4/9 C9e:fara Diane F. Ward, City Clerk Resolution 2015-069, Directing the Payment of Bills Resolution 2015-070, authorizing the City to submit a Minnesota Reflections MDL/DPLA Public Library Partnership Project application for the digitization of historical building permits Resolution 2015-071, accepting work and ordering final plumbing payment for South Lowell Park Restroom Improvement Project 2012-05 Resolution 2015-072, Resolution Establishing Policy For Use Of Public Parking Facilities For Events Resolution 2015-073, Approval Of Change Order#1 For The North Mulberry Parking Lot Project (Project 2012-06c) Resolution 2015-074, Approving Storm Water Impact Fees for New Developments in the Annexation Area Resolution 2015-075, Approving 2015 Special Event and Contract North Star Grand Prix Resolution 2015-076, Resolution Granting License To Stillwater Trolley For The Operation Of Trolley Tours On City Streets Resolution 2015-077, A Resolution Approving An Outdoor Event Permit For The Freight House Located At 305 Water Street Southeast No. 2015-8 Resolution 2015-078,Appointing Members to Downtown Parking, Heritage Preservation, Human Rights, Park and Recreation, and Planning Commissions, and Traffic Safety Review Committee Ordinance 1075, amending Sec. 31-510 of the City Code by adding Sec. 31-510 Subd. 4 Page 6 of 6