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2015-05-05 CC Packet
REGULAR MEETING RECESSED MEETING i 1 1 t e r INF OIRTNFLACE OF MINNESOTA REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North May 5, 2015 4:30 P.M. AGENDA 4:30 P.M. 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Washington County -approval of turnback of Highway 5 to Washington County (Resolution 2015- 089— Roll Call) 2. Log Jam Update 3. Discussion of Draft Trails Plan IV. STAFF REPORTS 4. Police Chief 5. Fire Chief 6. City Clerk 7. Community Development Dir. 8. Public Works Dir. 9. Finance Director 10. City Attorney 11. City Administrator 7:00 P.M. AGENDA V. CALL TO ORDER VI. ROLL CALL VII. PLEDGE OF ALLEGIANCE VIII. APPROVAL OF MINUTES 12. Possible approval of April 21, 2015 regular meeting minutes IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 13. Council Service Award: Mark Gieseke, Traffic Safety Review Committee 14. Council Service Award: RBC Wealth Management — Park Donation X. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. XI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 15. Resolution 2015-079, directing payment of bills 16. Possible approval of temporary liquor license — St. Croix Kids, May 21, 2015 17. Resolution 2015-080, approving the purchase of Fire Depar tment Tanker from Custom Apparatus, Inc. 18. Resolution 2015-081, approving Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies 19. Resolution 2015-082, approving agreement with DNR related to the Brown's Creek Trail kiosk 20. Resolution 2015-083, accepting cash donations 21. Resolution 2015-084, clarifying resolution (City Treasurer) 22. Resolution 2015-085, approving position status change request. 23. Resolution 2015-086, approving contract with Thul Specialty Contracting,Inc. 24. Possible approval for shelter construction in Millbrook Park 25. Possible approval of retail fireworks permit — Dollar Tree 26. Resolution 2015-087, approving agreement with East Metro Public Safety Training Facility 27. Resolution 2015-088, authorizing No Parking on the north side of Myrtle Street East of Water Street (Moved from New Business) XII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. XIII. UNFINISHED BUSINESS 28. Possible approval of Special Event and Contract —'/2 Marathon (Resolution — Roll Call) 29. Possible approval of second reading of Ordinance 1076, Chapter 39a - Transportation Impact Fee Program (2nd Reading — Roll Call) XIV. NEW BUSINESS XV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XVI. COMMUNICATIONS/REQUESTS XVII. COUNCIL REQUEST ITEMS XVIII. STAFF REPORTS (CONTINUED) XIX. ADJOURNMENT Washington c Trunk Highway 5 Jurisdictional Transfer Washington County Why Jurisdictional Transfer • TH 5 is an East West Arterial for Washington County • Comprehensive Plan • MNDOT *".\.,• County to Local (24.3 miles) 4"‘.. Local to County (4.6 miles) '..`\„s State to County (40.9 miles) Mileages are approximate. MO 5/5/2015 1 Trunk Highway 5 Overview • 83 Mile Long East West Corridor — Next Arterial (TH 36) - 2.6 Miles to North — Next Arterial (CSAH 10) - 2.3 Miles to South • Overall Pavement Condition is good -great • Traffic Volumes — @Century— 9000 vpd — @1494 — 14,000 vpd — @Lake Elmo— 12,300 vpd — @TH 36 — 21,800 vpd Washington County Operations • TH 5 will be a County High Priority Roadway • Snow and Ice Control — Same performance levels as current County State Aid Routes • All Roads Passable at All Times • Addition of Two (2) Full Time Maintenance Positions — Two new tandem axle plow trucks Washington County 5/5/2015 2 County Operations • Thirteen (13) Traffic Signals Total — Six (6) to become County — Five (5) remain MnDOT with County Responsibilities — Adding Two (2) at both Lake Elmo Ave (CSAH 17) • Addition of 1 Traffic Signal Technician Position Washington Short Term Capital Improvements • Traffic Signals — FYA conversions (6 signals) — Signal at 50th Street $180,000 $250,000 • Left Turn Lanes — 31St Street $300,000 — Klondike Avenue $300,000 Washington C'o 5/5/2015 3 Capital Improvements • Long Term Improvements (5 to 15 Years) DESCRIPTION EXISTING FUTURE WORK MILES COST 1 TH 120 to Jamaica 4 -lane divided 4 -lane divided Mill & Overlay 3.02 $ 1,000,000 2 Jamaica to CSAH 17 2 -lane 4 -lane divided Full Reconstruct 2.07 $ 10,000,000 3 CSAH 17 to Manning 2 -lane 3 -lane Full Reconstruct 0.66 $ 3,000,000 4 Exception due to Realignment --- 0.69 $ - 5 Manning to 4 -Lane (H. School) 3 -lane 4 -lane divided Full Reconstruct 1.01 $ 5,000,000 6 4 -Lane to across TH 36 4 -lane divided 4 -!ane divided Mill & Overlay 0.75 $ 300,000 Total $ 19,300,000 • Short term Capital Costs — $1,030,000 • Long Term Capital Costs - $19,300,000 • TOTAL - $20,330,000 Washington County M n DOT Offer • County accepts TH 5 as is • State pays to the County a total of $22,000,000 • Payment in 2015 Washington � 5/5/2015 4 Schedule • March — Board Workshop — Draft Transfer Agreement — Preliminary Notice of Release • Through Month of May — Resolutions from Cities and Township • May 8 Determine Signal Operations Responsibilities • May 14 Finalize Funding Sources • May 15 Final Agreement Prepared for Execution • May 26 Board Approvals: Agreement & CSAH Request • June 19 Prepare CSAH Orders • June 26 Agreement Execution • June 30 Transfer Highway to County—Notice of Release • June 30 CSAH Designation Was Request • Approval of Resolution — Approves the transfer of jurisdiction to County — Approves designation as County State Aid Highway QUESTIONS ? gton ---County 5/5/2015 5 i1Iwi THE BIRTHPLACE OF MINNESOTA Downtown Chapter Update—Scoping Document Major factors contributing to the need for updating the Downtown Chapter (Chapter 6) of the 2010 Stillwater Comprehensive Plan include: 1. Closing Stillwater Lift Bridge to vehicular traffic late in 2016 and converting it to pedestrian and bicycle use. This will dramatically change traffic volumes as well as create new traffic flow patterns, which will in turn offer opportunities for downtown streetscape improvements. 2. Construction of the St. Croix Crossing Loop Trail and of Brown's Creek State Trail will increase bicyclist traffic downtown. Consequently, the City would do well to examine methods of accommodating and managing this increased bicycle traffic. 3. City riverfront opportunities created by the recent public purchase of the Aiple property and updating the Bridgeview Park Plan. 4. Development of materials by the Chamber of Commerce's Downtown Revitalization Committee. To the extent applicable, these materials ought to be considered for inclusion in the update of the Downtown Chapter of the Comprehensive Plan. 5. Increasing pressure on City's downtown facilities from private event producers. Budget In preparation for updating the downtown chapter of the Comprehensive Plan, the City Council has been approving the rollover of annually budgeted funds for professional services in the Planning budget. On December 16, 2014 the Council approved the following rollover into the Planning budget of 2015: Budget year Rollover amount Downtown Plan Budget Amount Heritage Preservation Budget Amount Miscellaneous Budget Amount 2015 _ NA $60,000 $5,000 $5,000 2014 $35,000 $25,000 $10,000 $0 2013 $32,900 $25,000 $3,000 $4,900 2012 $8,000 $0 $0 $8,000 $75,900 $110,000 $18,000 $17,900 Carrying $75,900 forward over the past several years together with the $70,000 budgeted in 2015 gives a total of $145,900 available for this project. Though actual costs will not be known until consultant proposals are requested, the estimated costs for the various consulting services required for this project are as follows: Consulting service Estimated costs Planning and design $40,000 — 60,000 Traffic/transportation $60,000 - 75,000 Market analysis $25,000 - 40,000 Heritage preservation $10,000 - $15,000 Subtotal $130,000 —185,000 5/5/2015 Page 1 of 3 If actual costs come in higher than $145,900, then the scope of services will either need to be reduced or portions of the overall project may need to be funded in the 2016 budget. For example, perhaps the market analysis could wait until 2016. Consulting services required/desired for update 1. Planning services a. Project management i. Assemble team of consultants and specialists ii. Conduct business community sessions iii. Conduct general community sessions iv. Draft Downtown Chapter update b. Conceptual streetscape design c. Conceptual design of Chestnut Street plaza 2. Traffic engineering & transportation planning services needed. a. With the elimination of Lift Bridge vehicular traffic: i. Can lanes on Main Street be eliminated to accommodate wider sidewalks? Or as some business owners would like to see, more on -street parking? ii. Perhaps right turn lane to the bridge can be eliminated. iii. Perhaps parking only on one side of Main Street. Perhaps this would alternate between blocks. iv. The current prohibition on north bound left turns onto Chestnut from Main should be examined. 1. Can this maneuver be accommodated without Lift Bridge traffic? 2. Can this be done without the need for a left turn lane? 3. If a left turn lane is warranted, perhaps left turns should continue to be prohibited. Otherwise, streetscape improvements (or increased on - street parking) may be limited in this block of Main. v. Can Chestnut be closed to vehicular traffic between Main Street and the river? This would become a pedestrian area then. 1. Would Chestnut Street need to be open between Main Street and Water Street? Can traffic circulation and deliveries be accommodated with Chestnut closed from Main to Water? 2. Should Water St become a one-way street? Which direction? Both Myrtle and Nelson have semaphore controlled intersections, but traffic patterns and geometrics may favor one direction over the over. Perhaps the location of businesses needing deliveries from large trucks effects direction of flow. b. How does City manage bicycle and pedestrian traffic, especially in the two main trail congestion areas? Those two areas are at the pedestrian walkway crossing near the Lowell Park amphitheater, and at the St Croix Boat & Packet dock area. i. Are bicycle dismount zones needed? How are they to be managed? ii. In the St Croix Boat & Packet area is a dismount zone needed? Or should bicycles be routed instead onto the Main Street sidewalk? 5/5/2015 Page 2 of 3 c iii. In general downtown, where should bicycle racks be installed? What kind of racks? Any other bicycle infrastructure? iv. How does City encourage bicyclists not to park/chain bikes up on Main Street? 3. Heritage preservation consulting services a. Analysis of any proposed streetscape changes on the Downtown Commercial District's listing on the national register of historic places. 4. Market analysis services 5/5/2015 Page 3 of 3 Exhibit A Schedule of Deadlines Due Date Task, pKum le.13 "^'mfg RAO Responsible February Initial site maps drafted and submitted to City The Locals March 2015 contract signed .- Pike.,A k kT LocA i The Locals/City March Status update at City Council meeting The Locals March Permits applied for (with application fee) at the City The Locals March Permits applied for (with application fee) at Washington County The Locals March Fishing Contest permit applied for (with application fee) at DNR The Locals March Parade route marafte d submitted to City The Locals March . - .. - 1. - - JJO 5 K The I oc's_. _ - _ . .. . . . March Soap Box Derby route map drafte d submitted to City The Locals March Status update at City Counci meeting The Locals March Parade route finalized The Locals March ed T -I. e-Eotalr March Soap Box Derby race finalized The Locals Late March Barricades ordered The Locals Late March Trash plan and contract due to the City The Locals April Costs of escrow deposit for City services to be approved by City Council The Locals/City April Meeting with the Stillwater Parking Commission The Locals/City April Status update at City Council meeting The Locals April Discussion with City about total anticipated bill for City Police and Fire services The Locals/City April Portable bathrooms to be ordered, and order request to be copied to the City The Locals April Schedule alcohol training with Police Chief The Locals April Schedule of events discussed with City and Council (not for public release) The Locals/City J May 1 Payment of escrow deposit to the City for City Police and Fire services The Locals May Status update at City Council meeting The Locals May Payment to the City for hard costs (this is separate from Police and Fire services) The Locals May Security team to meet with Police Chief The Locals May Certificate of Insurance due to the City The Locals May Music schedule discussed with Police Chief and Mayor (not for public release) The Locals/City May Schedule of events released to the City and public, including "_ - ella events" The Locals May Music schedule finalized and released to the public The Locals June Status update at City Council meeting The Locals June Mailers sent out for 5K Run, Parade and Soap Box Derby routes The Locals June City to provide list of streets that require "No Parking" signs City June Final site plan due to the City The Locals June Final safety plan due to the City The Locals July Status update at City Council meeting The Locals July Final list of vendors to the City and Washington County The Locals July Complete production schedule to the City The Locals July Utility locates at park(s) The Locals July Pre -event walkthrough The Locals/City July 15-16 Event load -in The Locals July 17-19 Event The Locals July 20 Final clean-up and walkthrough The Locals/City August Event evaluation meeting (and any refunds to The Locals) The Locals/City At %ZfP e -4'0 E4.5 .ug. um RESOLUTION 2015-089 MUNICIPAL CONCURRING RESOLUTION TH 5 JURISDICTIONAL TRANSFER FROM MNDOT TO WASHINGTON COUNTY WHEREAS, Trunk Highway 5 (TH 5) is an east west arterial roadway, traversing Washington County, between TH 120 (Century Avenue) and TH 36 (60th Street North) and under the jurisdiction of the Minnesota Department of Transportation, and WHEREAS, The Minnesota Department of Transportation (MnDOT) has determined the best jurisdiction for Trunk Highway 5 is as a County State Aid Highway, and WHEREAS, the 2010 Washington County (County) Comprehensive Plan identified Trunk Highway 5 as future County State Aid Route, and WHEREAS, MnDOT and the County have agreed upon terms to transfer the jurisdiction of TH 5 to Washington County, and WHEREAS, after the transfer, TH 5 will become a County State Aid Highway within the corporate limits of CITY NAME (Lake Elmo, Oakdale, Stillwater, Oak Park Heights), and OR WHEREAS, after the transfer, TH 5 will become a County State Aid Highway within the boundary of Baytown Township, and WHEREAS, this jurisdictional transfer of TH 5 from MnDOT to Washington County will occur on or before June 30th, 2015. NOW, THEREFORE, BE IT RESOLVED by the City Council of the CITY NAME (Lake Elmo, Oakdale, Stillwater, Oak Park Heights), that the jurisdictional transfer of TH 5 from MnDOT to Washington County, and the subsequent designation of the route as a County State Aid Highway located within the City Limits / Township Boundary is in all things approved. Adopted by the Stillwater City Council this 5th day of May, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk RESOLUTION 2015-079 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $198,124.80 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 5th day of May, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk EXHIBIT "A" TO RESOLUTION #2015-079 Page 1 LIST OF BILLS Abbott Paint Amdahl Locksmith Inc Chris American Planning Association Animal Humane Society Aspen Mills Bluestem Heritage Group Brock White Co. LLC Carquest Auto Parts CDW Government Inc. Century College Century Link Century Power Equipment Clark Dan Coca-Cola Refreshments Cole Papers Comcast Consolidated Welding Supply Cub Foods Dalco Delta Dental Plan of Minnesota DLT Solutions Inc. ECM Publishers Election Systems & Software Emergency Automotive Tech. Emergency Response Solutions Fastenal Company Felsch Chris FleetPride GASB Goodyear Commercial Tire Grafix Shoppe Grainger Heritage Printing Inc. Hildi Inc Holiday Credit Office Innovative Office Solutions LLC iSpace Furniture John Deere Landscapes Lake Country Door LLC Larson Architects Larson Ryan Dean League of MN Cities League of MN Cities League of MN Cities 2 Legacy Lockers Paint Keys cut APA Membership Animal impound charges Uniforms & supplies Grant writing Plexi Melt & Detack Crafco Auto parts and supplies Equipment & supplies Emergency Med Response class Phone Power cutter Cleaning Service Beverages for concession Supplies TV Internet & Voice Miller vintage 200 wire feed welder Kitchen supplies Supplies AP COBRA AutoCAD subscription Ordinance 1075 Transfer cases Outfitting of new squad Equipment for Fire station Supplies Reimburse for bionoculars for go -bags Hyd motor GASB Subscription Tires Custome non -reflective kit for ford explorers Equipment for Fire station Tickets Actuarial disclosures Fuel Office supplies Chairs Pipe & supplies Repair door Lowell Park Restrooms - design services Vehicle service Conference fees Conference fees Workers comp Lockers and fire beds 101.04 55.00 370.00 840.00 1,256.74 200.00 1,848.64 93.02 238.56 542.33 121.28 1,110.97 1,265.00 475.63 2,019.50 329.79 200.00 30.45 131.04 210.50 2,294.47 54.60 117.70 11,026.72 13,352.00 14.43 428.39 436.64 225.00 712.07 1,250.00 1,730.57 478.75 50.00 13.73 214.08 635.00 228.85 512.50 2,200.00 185.80 295.00 500.00 2,928.84 5,421.87 EXHIBIT "A" TO RESOLUTION #2015-079 MacQueen Equipment Inc. Marshall Electric Company Menards Metropolitan Mechanical Contractors MHSRC/Range Midstates Equipment & Supply MN Dept of Transportation MN Ice Arena Managers Mondor LTEE/LTD Municode NAPA Auto Parts Nardini Fire Equipment North American Safety Otis Elevator Company Performance Plus LLC Postmaster R&R Specialties Inc. Regions Hospital River Valley Printing Inc. Roberts Company Inc. Rose City Sign Company Shilts Cindy Stender Jeff Stepp Manufacturing Co Inc Stillwater Collision and Mechanical Stillwater Gazette Stillwater Motor Company Streichers T.A. Schifsky and Sons Twin City Powder Coating USAble Life Verizon Wireless Volunteer Firefighters Benefit WalMart Community Washington County Property Records Waste Management - Blaine Water Works Irrigation LLC White Bear Tire & Auto Inc. Wittman Abbi Jo Ziegler Inc. LIBRARY 16 Wins Baker and Taylor Bayport Public Library Blackstone Audio Equipment repair supplies Electrial work Supplies Maintenance agreement Class fees Flex hose Traffis signal maint. 2015 Spring workshop Concession supplies PDF of supplement No 51 Auto parts and supplies Fire ext inspection and service call Safety equipment Elevator Contract Mask fit Permit # 206 Fee Blade sharpening EMT Refresher White 4410 envelopes Lapel pins Repalced out lamps Reimburse for floor liners for new vehicle Reimburse for lunch for volunteer K9 handlers Equipment repair supplies Body work Subscription Vehicle service Test refill pouches Fine Asphalt Park benches Term Life Insurance CeII phones Life insurance - Brian Oberschmid Office supplies 1st & 2nd Half Propery Tax Lowell Park Restrooms Lowell Park electric for stage Tires Reimbursements Equipment repair supplies Website Support Materials Reimbursements Friends Audio Books Page 2 87.33 1,512.00 1,062.40 2,162.00 938.00 176.71 142.99 100.00 279.31 282.15 441.81 71.75 200.00 2,719.92 50.00 220.00 137.00 1,383.20 172.00 30.25 2,729.00 179.90 87.15 415.00 911.62 74.00 24.54 499.80 2,369.00 3,200.00 441.60 1,654.33 11.00 25.15 9,548.00 380.19 1,095.00 203.07 48.70 814.08 520.00 1,068.34 49.99 139.99 EXHIBIT "A" TO RESOLUTION #2015-079 Brodart Co Hedin Sue Midwest Tape NADA Used Car Guide Office of MN IT Services Sand Creek Group LTD Security Response Services Inc APRIL MANUALS Fury Stillwater MN Commissioner of Revenue Postmaster Spok Verzon Wireless Washington County License Center Washington County Property Records ADDENDUM Board of Water Fafinski Mark & Johnson PA Magnuson Law Firm Met Council Xcel Energy Adopted by the City Council this 5th Day of May, 2015 Materials Staff Reimbursement Materials Materials Telephone Continuing Education Security Monitoring 2015 Dodge Journey Tax Forfeit Property UB Postage Pagers Police mobile broadband Sales tax on new vehicle Tax Forfeit Property April WAC Employment training Professional Service April SAC Energy Page 3 1,883.39 27.49 804.11 105.00 340.15 350.00 155.67 22,355.00 250.00 2,925.14 47.22 477.53 1,493.83 52.65 12,474.00 1,500.00 7,933.33 17,221.05 32,324.47 TOTAL 198,124.80 STAFF REQUEST ITEM Department: Fire Date: April 27, 2015 DESCRIPTION OF REQUEST (Briefly outline what the request is) Approve attached proposal from Custom Fire Apparatus. Inc. for one 2000 gallon, Fire Department Pumper Tanker built on the specified Kenworth T440 2 - door chassis cab, to include a Waterous PTO 1000gpm pump system, lifetime warranted 2000 gallon poly booster tank and stainless steel tanker apparatus body. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Council approved $350K to purchase this apparatus at the February 3 City Council Meeting. Funding is available and has been allocated in the Fire Department's CIP to purchase this vehicle. Total Bid Proposal Price: *Pre -Pay Option — Subtract $349,890.00 $ - 9,161.90 Total: $340,728.10 Recommend approval with pre -pay option to save over $9K dollars. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Stuart W. Glaser, Fire Chief Date: April 27, 2015 ge_aem4meeop fa -e_ / 4 Wir Li . 1 � 11 �// s RESOLUTION 2015-080 RESOLUTION APPROVING THE FIRE DEPARTMENT PUMPER TANKER FROM CUSTOM FIRE APPARATUS, INC. WHEREAS, at their February 3, 2015 meeting the City Council approved $350,000 for the purchase of a tanker; and WHEREAS, Custom Fire Apparatus, Inc. has provided proposal of $349,890.00 with a pre -pay deduction of $9,161.90 for a cost of $340,728.10 for a for one 2000 gallon, Fire Department Pumper Tanker built on the specified Kenworth T440 2 -door chassis cab, to include a Waterous PTO 1000gpm pump system, lifetime warranted 2000 gallon poly booster tank and stainless steel tanker apparatus body. NOW THEREFORE BE IT RESOLVED, that the Stillwater City Council hereby approves the purchase of a pumper tanker from Custom Fire Apparatus, Inc. and authorizing the prepayment option for a total cost of $340,728.10. Adopted by the Stillwater City Council this 5th day of May, 2015 Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk ir Built For Life CustomFIRE Custom Fire Apparatus, Inc. • 509 68th Ave., Osceola, WI 54020-4044 • 715.294.2555 Fax 715.294.2168 www.customfire.com To: The City Stillwater Fire Department Stillwater, Minnesota HGAC SALES PROPOSAL Dear Sirs: April 17, 2015 We hereby propose and agree to furnish, after your acceptance of this proposal and the signing of a contract, the following Apparatus and Equipment: "One (1) 2000 gallon capacity Fire Department Pumper Tanker built on the specified Kenworth T440 2 -door chassis cab, to include a Waterous PTO 1000- gpm pump system, lifetime warranted 2000 gallon poly booster tank and stainless steel tanker apparatus body." All of which are to be manufactured in accordance with the Proposal specifications provided, and will be made part of the necessary contracts. PROPOSAL PRICE The above offered is made for the sum of: USD $349,890.00. Delivered to your Truck Committee by our Sales Representative. THREE HUNDRED FORTY-NINE THOUSAND EIGHT HUNDRED NINETY & NO/100 Dollars. This Dollar amount includes the $2,000.00 in HGAC fees as per the attached. PAYMENT TERMS A Progress Payment in the amount of $106,000.00 is requested upon shipment of the chassis to our factory. Final payment is due on the Day of Delivery. You may pre -pay any undue portion of the contract amount and receive .5% simple interest for each full calendar month until such funds are due (6.0% per annum). For example, to Pre -Pay $349,730.00 on May 1, 2015 and take delivery on November 1, 2015 — you will have received a $9,161.90 interest earnings deduct. PROPOSAL VALIDITY DELIVERY SCHEDULE 30 Calendar Days Respectfully Submitted, CUSTOM FIRE APPARATUS, INC. i 41101/l= James •/ trvida/Pres nt of the Corporation 160 Working Days STILLWATER FIRE DEPT PREPAYMENT SCHEDULE FIRE TRUCK Down Payment of $ (340,730.00) on 05/01/15 6 Months Funds till Delivery Date Transaction Transactions Balance Interest Calc 0.50% Per Month 05/01/15 Contract Net Price $ 349,890.00 05/01/15 Pre -Payment $ (340,730.00) $ 9,160.00 $ (340,730.00) Interest Earning Funds X 4.00 Months 05/01/15 To 09/01/15 09/01/15 Interest Earned till Chassis Due $ (6,814.60) $ 2,345.40 $ (6,814.60) Interest Credit 09/01/15 Chassis Payments Due $ 106,000.00 11/01/15 Post Chassis Interest Credit 2.5 Month: $ (2,347.30) BALANCE DUE ON DELIVERY OF TRUCK $ (234,730.00) Post Chassis Interest Earning Funds $ (1.90) X 2.00 Months 09/01/15 To 11/01/15 $ (2,347.30) Interest Credit $ (1.90) NOTE: Delivery of the chassis or the completed apparatus before or later than these designated dates will affect the quoted discounts. Summary of Charges and Credits: Contract Net Price Less Interest Credit Potential Out of Pocket $ 349,890.00 (9. 16I 90) $ 340,728.10 iUwatr THE BIRTHPLACE OF MINNESOTA Memo To: Mayor and City cpuncil From: Tim Moore, Public Works Superintendent Date: April 29, 2015 Re: Install Picnic Shelter at Millbrook Park DISCUSSION In 2010, the Board of Water Commissioners constructed a new well and pump house in Legends Park. As part of the agreement between the City and the Board, a new picnic shelter was constructed at the park by the Board of Water Commissioners. The existing shelter was removed and moved to Lily Lake parks building for storage to be used at Millbrook Park. The shelter was purchased and installed in 2004 and is in very good condition. It is proposed to reinstall the shelter in Millbrook Park near the play structure where a concrete pad was installed for the planned picnic shelter. Staff has received 2 quotes install the shelter at Millbrook Park; Siegfried Construction Inc. quoted $6000.00 and Twin Cities Recreation Inc. quoted $9500.00. Funds this project were set aside as part of the Millbrook Park Improvements in the Parks Capital Outlay. RECOMMENDATION It is recommended that Council approved Siegfried Construction Inc. for $6000.00 install the shelter at Millbrook Park. ACTION REQUIRED If council agrees with the recommendation they should pass a motion to approve Siegfried Construction Inc. to install the shelter at Millbrook Park in the amount of $6000. R6_e:avyr10.1D 'r'P L -RECEIVE MAY 0 4� 2015 BY: IAM\ TNF APPLICATION FOR SALE OF FIREWORKS ater INTNFLACE OF MINNESOTA Receipt Number b Da -q Check No. /OQ$ 0333 Amount Paid: OO Fee: $100.00 APPLICATION MUST BE SUBMITTED 45 DAYS PRIOR TO STARTING DATE OF SALE REQUIRES CITY COUNCIL APPROVAL & INSPECTION BY THE FIRE DEPARTMENT Name of Applicant DOLLAR TREE #4375- STILLWATER Home Address Name of Business DOLLAR TREE #4375 Business Address 2070 MARKET DRIVE Corporate Address (if different than business address) Telephone (Business): Home Phone Beginning Date of Sale: UPON APPROVAL End Date of Sale: 7/9/2015 Hours of Operation: Location of Display INSIDE THE STORE @ DOLLAR TREE REQUIRED ATTACHMENTS: The following attachments must be included with this application: 1. Permit Fee - $100.00 2. Proof of bond or certificate of insurance in an amount of not less than $1,000,000.00 showing the City of Stillwater as an additional insured. 3. A diagram of the grounds or facilities (for indoor sales) drawn to scale or with dimensions included. Signatur f Applicant (or agent) Make Check or Money Order payable to the CITY OF STILLWATER and return to the OFFICE OF THE CITY CLERK, 216 N. 4TH ST, STILLWATER, MN 55084 FOR OFFICE USE ONLY The sale of the listed fireworks at the location shown on this application is hereby approved, subject to the following conditions if any: Signature of Fire Chief: Date: The sale of the listed fireworks on the date and at the location shown on this application is hereby approved subject to the following conditions if any: Signature of Police Chief: Date: The sale of the listed fireworks at the location shown on this application is hereby approved, subject to the following conditions if any: Signature of City Clerk: Date: Approval Date of Stillwater City Council: Permit No.: STAFF REQUEST ITEM Department: Fire Date: May 5, 2015 DESCRIPTION OF REQUEST (Briefly outline what the request is) Approval to enter into a one year contract agreement for use of the East Metro Public Safety Training Facility (EMTF). FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Cost associated for use of the facility varies and is outlined in Appendix A on page five of the agreement. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Stuart W. Glaser, Fire Chief Date: May 5, 2015 fry:ls7tS RESOLUTION 2015-087 APPROVING AGREEMENT WITH EAST METRO PUBLIC SAFETY TRAINING FACILITY BE IT RESOLVED, by the City Council of Stillwater, MN that agreement between East Metro Public Safety Training Facility and the City of Stillwater as on file with the City Clerk, is hereby approved. BE IT FURTHER RESOLVED, that the Stillwater City Council authorizes the Mayor to sign the contract on the City's behalf. Adopted by the City Council of the City of Stillwater this 5th day of May, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk AGREEMENT AGREEMENT made this 21st day of April, 2015 by and between the EAST METRO PUBLIC SAFETY TRAINING FACILITY, a Minnesota municipal corporation ("East Metro Public Safety Training Facility"), and Stillwater Fire Department ("Tenant"). 1. Use Fire Training Facility. East Metro Public Safety Training Facility hereby leases to Tenant and Tenant hereby leases from East Metro Public Safety Training Facility the fire training facility located at 1881 Century Avenue North, Maplewood, Minnesota 55109. 2. Term. The Tenant may use the facility as desired for a period of one (1) year from the date of execution of the this lease, subject to availability and pursuant to the terms contained herein regarding hourly -rates, consumables, insurance, etc. Tenant shall schedule with the Training Site Coordinator for use of the facility and Tenant -use will be on a first- come -first-served basis subject to availability. This Lease may be restated and/or amended and renewed annually. 3. Fees. For the use of the East Metro Public Safety Training Facility the Tenant shall pay for time and for all consumables listed in Appendix A (tenant will pay based on the facility actually used and for consumable items actually used). A training site manager must be on-site for all training and Facility shall provide one if needed by Tenant at the rate set in Appendix A. The total cost of such rental periods shall be determined and invoiced by Maplewood Fire. Payment shall be made no more than ten (10) days following the use of the facility by the Tenant or receipt of the invoice for the use, whichever is sooner. Page # 1 of 5 Effective 11/14 3a. Cancellation Fee. A cancellation fee of $200.00 will be charged if the cancellation is made within less than 24 hours of the scheduled rental; if more than 24 hours notice is given, there will be no charge for the cancellation. 4. Insurance. Tenant shall take out and maintain until six (6) months after use of the facility general liability insurance covering personal injury, including death, which may arise out of the Tenant's use of the fire training facility and equipment owned by East Metro Public Safety Training Facility. Limits for bodily injury and death shall not be less than $1,000,000.00 for one person or occurrence (or the tort liability limits set by legislation for municipalities, currently set at $1,500,000.00 (Minn. Stat. § 466.04). East Metro Public Safety Training Facility shall be named as an additional insured on the policy and the Tenant shall file with East Metro Public Safety Training Facility a certificate evidencing coverage at least ten (10) days before Tenant's use of the fire training facility. The certificate shall provide that East Metro Public Safety Training Facility must be given ten (10) days advance written notice of the cancellation of the insurance. 5. Indemnification. Tenant shall hold East Metro Public Safety Training Facility, cities and its officers, employees, and agents harmless from claims made by itself and third parties for claims including, but not limited to, personal injury, wrongful death, and property damage resulting from Tenant's use of the fire training facility and equipment owned by East Metro Public Safety Training Facility. Tenant shall indemnify East Metro Public Safety Training Facility, its officers, employees, and agents for all reasonable costs, damages, judgments or expenses which East Metro Public Safety Training Facility may pay or incur in consequence of such claims, including attorney's fees. These indemnifications Page # 2 of 5 Effective 11/14 are subject to the tort liability limits set by legislation for municipalities, currently set at $1,500,000.00 (Minn. Stat. § 466.04), for those Tenants that are municipalities. 6. Maintenance. Tenant shall maintain the fire training facility and equipment owned by East Metro Public Safety Training Facility in as good a condition as it was in before its use by Tenant. Tenant shall be responsible for any damage to the fire training facility and equipment as a result of its use and shall promptly reimburse East Metro Public Safety Training Facility for any cost of repair. Tenant shall clean the facility and equipment after use by Tenant. If facility is left in disrepair or unclean Facility shall be cleaned or caused to be cleaned by the site manager and the costs involved to Tenant, 7. Policies and Procedures. The Tenant shall follow the policies and procedures adopted by East Metro Public Safety Training Facility and disseminated to all lessees. 8. Site Manager. East Metro Public Safety Training Facility shall appoint a training site manager to monitor the use of the equipment and fire training facility for Facility and for Tenants that do not have sufficient staff to perform the training and monitoring required (per section 3 above). Tenant shall comply with all instructions received from the training site manager and in cases of conflicting instruction(s), the facility's appointed site manager's decision shall be final. This shall not relieve Tenant from any other undertaking and responsibility under the terms of this Agreement or requirements of the Policies and Procedures. Page # 3 of 5 Effective 11/14 IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first above written. EAST METRO PUBLIC SAFETY TRAINING FACILITY BY: Steve Lukin, Fire Chief TENANT: Page # 4 of 5 Effective 11/14 East Metro Public Safety Training Facility Rental Agreement: Appendix A East Metr• Training Fac oDoty Fees and C mica Wates Facility fees are for a 2 -hour minimum with an additional hourly rate for additional time. Rates are subject to change or review annually. Facility Rental 2 -hour Minimum Fee Additional Cost per Hour $250 Burn Tower: Class A Live Fire (Not including consumables) $500 Burn House: Class B Live Fire (Includes consumables-Smoke/Propane) $700 $350 Burn Tower: Other Use $350 $175 Burn House: Other Use $350 $175 _Drill Pad Only $150 $75 _Facility Cancellation Fee (under 24-hours/no show) $200 n/a Fees - Props, Tools & Consumables 2 -hour Minimum Fee Add/Hr Hand Tools Per tool $10 _Rescue Mannequin $40 $20 Plywood or Particle Board (4' x 8' sheet) Per Sheet $20/Per sheet Pallets Per Pallet _ $6/Per Pallet Straw Per Bale $10/Per Bale Power Tools (includes fuel cost) Per Tool $25 Smoke Machine (includes consumables) $100 $25 Forcible Entry Prop $200 $100 Additional EMTF Safety Officer/Instructional Assistance Per Hour $50 EMTF Training Site Manager (Required#) $150 $75 *EMTF Training Site Manager is required to ensure compliance with EMTF policies and procedures. The site manager will check the renter in and confirm acknowledgement of rules and site use needs. At completion of any training evolution, the renter will be required to do a walkthrough of the training areas used with the Training Site Manager. Confirmation of site use, consumables use, and documentation of any damage or issues will be verified at the end of the time period. If requested the Training Site Manager can assist with operation of Class B props if the renter does not have an approved instructor. Page # 5 of 5 East Metro Training Facility Fees and Rental Rates Effective 1/22/2015 Revised: 4/21/2015 Washington Office of the Sheriff '1V () Commitment to ExceOCence t`' illia April 30, 2015 Stillwater City Hall c/o: Mayor Ted Kozlowski 216 N 4th Street Stillwater, MN 55082 Subject: Law Enforcement Memorial Day Yr • HER/F, • . Hutton eriff Daniel Starry Chief Deputy Sheriff Bill Hutton would like to invite you and your staff to attend the twenty-first annual Law Enforcement Memorial Day Ceremony at the Washington County Historic Courthouse in Stillwater on Friday, May 15, 2015 at 12:00 noon. We are looking forward to having you join us on this day. Cake and refreshments will be served following the ceremony. Also included is a flyer for posting. Thank you. Law Enforcement Center • 15015 62nd Street North — P.O. Box 3801, Stillwater, Minnesota 55082-3801 Phone: 651-430-7600 • Fax: 651-430-7603 • TTY: 651-430-6246 www.co.washington.mn.us Equal Employment Opportunity / Affirmative Action WASHINGT ASHI GT LAW IENF ;1) N COU TY SHIERI IF' S O FT_CC� 1)RCEIV-I YIEMORIA L DAY MAY 159 21115 Washington County Historic Courthouse nO1 West Pine Street, Stillwater Sheroff 3M Hutton onvRies you to observe the ceremony and shard cake and refreshments eshments it the Was intori County FEstodc Courthouse at /2:00 P l"` 9 Friday, May iL 59 22011 5. kaUorlaD Corrrrootoonall Of aUonal occors Weak bray 3 o 99 20`6 PoRcco Officers Week JIay I0 69 20115 REGULAR MEETING RECESSED MEETING i 1 1 t e r INF OIRTNFLACE OF MINNESOTA REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North May 5, 2015 4:30 P.M. AGENDA 4:30 P.M. 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Washington County -approval of turnback of Highway 5 to Washington County (Resolution 2015- 089— Roll Call) 2. Log Jam Update 3. Discussion of Draft Trails Plan IV. STAFF REPORTS 4. Police Chief 5. Fire Chief 6. City Clerk 7. Community Development Dir. 8. Public Works Dir. 9. Finance Director 10. City Attorney 11. City Administrator 7:00 P.M. AGENDA V. CALL TO ORDER VI. ROLL CALL VII. PLEDGE OF ALLEGIANCE VIII. APPROVAL OF MINUTES 12. Possible approval of April 21, 2015 regular meeting minutes IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 13. Council Service Award: Mark Gieseke, Traffic Safety Review Committee 14. Council Service Award: RBC Wealth Management — Park Donation X. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. XI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 15. Resolution 2015-079, directing payment of bills 16. Possible approval of temporary liquor license — St. Croix Kids, May 21, 2015 17. Resolution 2015-080, approving the purchase of Fire Depar tment Tanker from Custom Apparatus, Inc. 18. Resolution 2015-081, approving Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies 19. Resolution 2015-082, approving agreement with DNR related to the Brown's Creek Trail kiosk 20. Resolution 2015-083, accepting cash donations 21. Resolution 2015-084, clarifying resolution (City Treasurer) 22. Resolution 2015-085, approving position status change request. 23. Resolution 2015-086, approving contract with Thul Specialty Contracting,Inc. 24. Possible approval for shelter construction in Millbrook Park 25. Possible approval of retail fireworks permit — Dollar Tree 26. Resolution 2015-087, approving agreement with East Metro Public Safety Training Facility 27. Resolution 2015-088, authorizing No Parking on the north side of Myrtle Street East of Water Street (Moved from New Business) XII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. XIII. UNFINISHED BUSINESS 28. Possible approval of Special Event and Contract —'/2 Marathon (Resolution — Roll Call) 29. Possible approval of second reading of Ordinance 1076, Chapter 39a - Transportation Impact Fee Program (2nd Reading — Roll Call) XIV. NEW BUSINESS XV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XVI. COMMUNICATIONS/REQUESTS XVII. COUNCIL REQUEST ITEMS XVIII. STAFF REPORTS (CONTINUED) XIX. ADJOURNMENT RESOLUTION 2015-089 MUNICIPAL CONCURRING RESOLUTION TH 5 JURISDICTIONAL TRANSFER FROM MNDOT TO WASHINGTON COUNTY WHEREAS, Trunk Highway 5 (TH 5) is an east west arterial roadway, traversing Washington County, between TH 120 (Century Avenue) and TH 36 (60th Street North) and under the jurisdiction of the Minnesota Department of Transportation, and WHEREAS, The Minnesota Department of Transportation (MnDOT) has determined the best jurisdiction for Trunk Highway 5 is as a County State Aid Highway, and WHEREAS, the 2010 Washington County (County) Comprehensive Plan identified Trunk Highway 5 as future County State Aid Route, and WHEREAS, MnDOT and the County have agreed upon terms to transfer the jurisdiction of TH 5 to Washington County, and WHEREAS, after the transfer, TH 5 will become a County State Aid Highway within the corporate limits of CITY NAME (Lake Elmo, Oakdale, Stillwater, Oak Park Heights), and OR WHEREAS, after the transfer, TH 5 will become a County State Aid Highway within the boundary of Baytown Township, and WHEREAS, this jurisdictional transfer of TH 5 from MnDOT to Washington County will occur on or before June 30th, 2015. NOW, THEREFORE, BE IT RESOLVED by the City Council of the CITY NAME (Lake Elmo, Oakdale, Stillwater, Oak Park Heights), that the jurisdictional transfer of TH 5 from MnDOT to Washington County, and the subsequent designation of the route as a County State Aid Highway located within the City Limits / Township Boundary is in all things approved. Adopted by the Stillwater City Council this 5th day of May, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk RESOLUTION 2015-079 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $198,124.80 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 5th day of May, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk EXHIBIT "A" TO RESOLUTION #2015-079 Page 1 LIST OF BILLS Abbott Paint Amdahl Locksmith Inc Chris American Planning Association Animal Humane Society Aspen Mills Bluestem Heritage Group Brock White Co. LLC Carquest Auto Parts CDW Government Inc. Century College Century Link Century Power Equipment Clark Dan Coca-Cola Refreshments Cole Papers Comcast Consolidated Welding Supply Cub Foods Dalco Delta Dental Plan of Minnesota DLT Solutions Inc. ECM Publishers Election Systems & Software Emergency Automotive Tech. Emergency Response Solutions Fastenal Company Felsch Chris FleetPride GASB Goodyear Commercial Tire Grafix Shoppe Grainger Heritage Printing Inc. Hildi Inc Holiday Credit Office Innovative Office Solutions LLC iSpace Furniture John Deere Landscapes Lake Country Door LLC Larson Architects Larson Ryan Dean League of MN Cities League of MN Cities League of MN Cities 2 Legacy Lockers Paint Keys cut APA Membership Animal impound charges Uniforms & supplies Grant writing Plexi Melt & Detack Crafco Auto parts and supplies Equipment & supplies Emergency Med Response class Phone Power cutter Cleaning Service Beverages for concession Supplies TV Internet & Voice Miller vintage 200 wire feed welder Kitchen supplies Supplies AP COBRA AutoCAD subscription Ordinance 1075 Transfer cases Outfitting of new squad Equipment for Fire station Supplies Reimburse for bionoculars for go -bags Hyd motor GASB Subscription Tires Custome non -reflective kit for ford explorers Equipment for Fire station Tickets Actuarial disclosures Fuel Office supplies Chairs Pipe & supplies Repair door Lowell Park Restrooms - design services Vehicle service Conference fees Conference fees Workers comp Lockers and fire beds 101.04 55.00 370.00 840.00 1,256.74 200.00 1,848.64 93.02 238.56 542.33 121.28 1,110.97 1,265.00 475.63 2,019.50 329.79 200.00 30.45 131.04 210.50 2,294.47 54.60 117.70 11,026.72 13,352.00 14.43 428.39 436.64 225.00 712.07 1,250.00 1,730.57 478.75 50.00 13.73 214.08 635.00 228.85 512.50 2,200.00 185.80 295.00 500.00 2,928.84 5,421.87 EXHIBIT "A" TO RESOLUTION #2015-079 MacQueen Equipment Inc. Marshall Electric Company Menards Metropolitan Mechanical Contractors MHSRC/Range Midstates Equipment & Supply MN Dept of Transportation MN Ice Arena Managers Mondor LTEE/LTD Municode NAPA Auto Parts Nardini Fire Equipment North American Safety Otis Elevator Company Performance Plus LLC Postmaster R&R Specialties Inc. Regions Hospital River Valley Printing Inc. Roberts Company Inc. Rose City Sign Company Shilts Cindy Stender Jeff Stepp Manufacturing Co Inc Stillwater Collision and Mechanical Stillwater Gazette Stillwater Motor Company Streichers T.A. Schifsky and Sons Twin City Powder Coating USAble Life Verizon Wireless Volunteer Firefighters Benefit WalMart Community Washington County Property Records Waste Management - Blaine Water Works Irrigation LLC White Bear Tire & Auto Inc. Wittman Abbi Jo Ziegler Inc. LIBRARY 16 Wins Baker and Taylor Bayport Public Library Blackstone Audio Equipment repair supplies Electrial work Supplies Maintenance agreement Class fees Flex hose Traffis signal maint. 2015 Spring workshop Concession supplies PDF of supplement No 51 Auto parts and supplies Fire ext inspection and service call Safety equipment Elevator Contract Mask fit Permit # 206 Fee Blade sharpening EMT Refresher White #10 envelopes Lapel pins Repalced out lamps Reimburse for floor liners for new vehicle Reimburse for lunch for volunteer K9 handlers Equipment repair supplies Body work Subscription Vehicle service Test refill pouches Fine Asphalt Park benches Term Life Insurance Cell phones Life insurance - Brian Oberschmid Office supplies 1st & 2nd Half Propery Tax Lowell Park Restrooms Lowell Park electric for stage Tires Reimbursements Equipment repair supplies Website Support Materials Reimbursements Friends Audio Books Page 2 87.33 1,512.00 1,062.40 2,162.00 938.00 176.71 142.99 100.00 279.31 282.15 441.81 71.75 200.00 2,719.92 50.00 220.00 137.00 1,383.20 172.00 30.25 2,729.00 179.90 87.15 415.00 911.62 74.00 24.54 499.80 2,369.00 3,200.00 441.60 1,654.33 11.00 25.15 9,548.00 380.19 1,095.00 203.07 48.70 814.08 520.00 1,068.34 49.99 139.99 EXHIBIT "A" TO RESOLUTION #2015-079 Brodart Co Hedin Sue Midwest Tape NADA Used Car Guide Office of MN IT Services Sand Creek Group LTD Security Response Services Inc APRIL MANUALS Fury Stillwater MN Commissioner of Revenue Postmaster Spok Verzon Wireless Washington County License Center Washington County Property Records ADDENDUM Board of Water Fafinski Mark & Johnson PA Magnuson Law Firm Met Council Xcel Energy Adopted by the City Council this 5th Day of May, 2015 Materials Staff Reimbursement Materials Materials Telephone Continuing Education Security Monitoring 2015 Dodge Journey Tax Forfeit Property UB Postage Pagers Police mobile broadband Sales tax on new vehicle Tax Forfeit Property April WAC Employment training Professional Service April SAC Energy Page 3 1,883.39 27.49 804.11 105.00 340.15 350.00 155.67 22,355.00 250.00 2,925.14 47.22 477.53 1,493.83 52.65 12,474.00 1,500.00 7,933.33 17,221.05 32,324.47 TOTAL 198,124.80 STAFF REQUEST ITEM Department: Fire Date: April 27, 2015 DESCRIPTION OF REQUEST (Briefly outline what the request is) Approve attached proposal from Custom Fire Apparatus, Inc. for one 2000 gallon, Fire Department Pumper Tanker built on the specified Kenworth T440 2 - door chassis cab, to include a Waterous PTO 1000gpm pump system, lifetime warranted 2000 gallon poly booster tank and stainless steel tanker apparatus body. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Council approved $350K to purchase this apparatus at the February 3 City Council Meeting. Funding is available and has been allocated in the Fire Department's CIP to purchase this vehicle. Total Bid Proposal Price: *Pre -Pay Option — Subtract $349,890.00 $ - 9,161.90 Total: $340,728.10 Recommend approval with pre -pay option to save over $9K dollars. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Stuart W. Glaser, Fire Chief Date: April 27, 2015 gep_emiiiimw fat_ AMU, u» •I%( SIBS-- RESOLUTION 2015-080 RESOLUTION APPROVING THE FIRE DEPARTMENT PUMPER TANKER FROM CUSTOM FIRE APPARATUS, INC. WHEREAS, at their February 3, 2015 meeting the City Council approved $350,000 for the purchase of a tanker; and WHEREAS, Custom Fire Apparatus, Inc. has provided proposal of $349,890.00 with a pre -pay deduction of $9,161.90 for a cost of $340,728.10 for a for one 2000 gallon, Fire Department Pumper Tanker built on the specified Kenworth T440 2 -door chassis cab, to include a Waterous PTO 1000gpm pump system, lifetime warranted 2000 gallon poly booster tank and stainless steel tanker apparatus body. NOW THEREFORE BE IT RESOLVED, that the Stillwater City Council hereby approves the purchase of a pumper tanker from Custom Fire Apparatus, Inc. and authorizing the prepayment option for a total cost of $340,728.10. Adopted by the Stillwater City Council this 5th day of May, 2015 Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk # Built For Life Custom' Custom Fire Apparatus, Inc. • 509 68th Ave., Osceola, WI 54020-4044 • 715.294.2555 Fax 715.294.2168 www.customfire.com To: The City Stillwater Fire Department Stillwater, Minnesota HGAC SALES PROPOSAL Dear Sirs: April 17, 2015 We hereby propose and agree to furnish, after your acceptance of this proposal and the signing of a contract, the following Apparatus and Equipment: "One (1) 2000 gallon capacity Fire Department Pumper Tanker built on the specified Kenworth T440 2 -door chassis cab, to include a Waterous PTO 1000- gpm pump system, lifetime warranted 2000 gallon poly booster tank and stainless steel tanker apparatus body." All of which are to be manufactured in accordance with the Proposal specifications provided, and will be made part of the necessary contracts. PROPOSAL PRICE The above offered is made for the sum of USD $349,890.00. Delivered to your Truck Committee by our Sales Representative. THREE HUNDRED FORTY-NINE THOUSAND EIGHT HUNDRED NINETY & NO/100 Dollars. This Dollar amount includes the $2,000.00 in HGAC fees as per the attached. PAYMENT TERMS A Progress Payment in the amount of $106,000.00 is requested upon shipment of the chassis to our factory. Final payment is due on the Day of Delivery. You may pre -pay any undue portion of the contract amount and receive .5% simple interest for each full calendar month until such funds are due (6.0% per annum). For example, to Pre -Pay $349,730.00 on May 1, 2015 and take delivery on November 1, 2015 — you will have received a $9,161.90 interest earnings deduct. PROPOSAL VALIDITY DELIVERY SCHEDULE 30 Calendar Days Respectfully Submitted, CUSTOM FIRE APPARATUS, INC. James 'i irvida/Pres,..tnt of the Corporation 160 Working Days STILLWATER FIRE DEPT PREPAYMENT SCHEDULE FIRE TRUCK Down Payment of $ (340,730.00) on 05/01/15 6 Months Funds till Delivery Date Transaction Transactions Balance Interest Calc 0.50% Per Month 05/01/15 Contract Net Price $ 349,890.00 05/01/15 Pre -Payment $ (340,730.00) $ 9,160.00 $ (340,730.00) Interest Earning Funds X 4.00 Months 05/01/15 To 09/01/15 09/01/15 Interest Earned till Chassis Due $ (6,814.60) $ 2,345.40 $ (6,814.60) Interest Credit 09/01/15 Chassis Payments Due $ 106,000.00 $ (234,730.00) Post Chassis Interest Earning Funds 11/01/15 Post Chassis Interest Credit 2.5 Month $ (2,347.30) $ (1.90) X 2.00 Months 09/01/15 To 11/01/15 $ (2,347.30) Interest Credit BALANCE DUE ON DELIVERY OF TRUCK $ (1.90) NOTE: Delivery of the chassis or the completed apparatus before or later than these designated dates will affect the quoted discounts. Summary of Charges and Credits: Contract Net Price Less Interest Credit Potential Out of Pocket $ 349,890.00 (9,161.90) $ 340,728.10 THE BIRTHPLACE OF MINNESOTA Memo To: Mayor and City cpuncil From: Tim Moore, Public Works Superintendent Date: April 29, 2015 Re: Install Picnic Shelter at Millbrook Park DISCUSSION In 2010, the Board of Water Commissioners constructed a new well and pump house in Legends Park. As part of the agreement between the City and the Board, a new picnic shelter was constructed at the park by the Board of Water Commissioners. The existing shelter was removed and moved to Lily Lake parks building for storage to be used at Millbrook Park. The shelter was purchased and installed in 2004 and is in very good condition. It is proposed to reinstall the shelter in Millbrook Park near the play structure where a concrete pad was installed for the planned picnic shelter. Staff has received 2 quotes install the shelter at Millbrook Park; Siegfried Construction Inc. quoted $6000.00 and Twin Cities Recreation Inc. quoted $9500.00. Funds this project were set aside as part of the Millbrook Park Improvements in the Parks Capital Outlay. RECOMMENDATION It is recommended that Council approved Siegfried Construction Inc. for $6000.00 install the shelter at Millbrook Park. ACTION REQUIRED If council agrees with the recommendation they should pass a motion to approve Siegfried Construction Inc. to install the shelter at Millbrook Park in the amount of $6000. a_cow41(_m A pieau-C. IZECEIVE MAY 042015 BY: ater TE ; IT N FLACE OF MINNESOTA Receipt Numper CR -Da, Check No. 1C?.010 3 -3 Amount Paid: $ / 0 Fee: $100.00 APPLICATION FOR SALE OF FIREWORKS APPLICATION MUST BE SUBMITTED 45 DAYS PRIOR TO STARTING DATE OF SALE REQUIRES CITY COUNCIL APPROVAL & INSPECTION BY THE FIRE DEPARTMENT Name of Applicant DOLLAR TREE #4375- STILLWATER Home Address Name of Business DOLLAR TREE #4375 Business Address 2070 MARKET DRIVE Corporate Address (if different than business address) Telephone (Business): Home Phone Beginning Date of Sale: UPON APPROVAL End Date of Sale: 7/9/2015 Hours of Operation: Location of Display INSIDE THE STORE @ DOLLAR TREE REQUIRED ATTACHMENTS: The following attachments must be included with this application: 1. Permit Fee - $100.00 2. Proof of bond or certificate of insurance in an amount of not less than $1,000,000.00 showing the City of Stillwater as an additional insured. 3. A diagram of the grounds or facilities (for indoor sales) drawn to scale or with dimensions included. Signatur f Applicant (or agent) Make Check or Money Order payable to the CITY OF STILLWATER and return to the OFFICE OF THE CITY CLERK, 216 N. 4TH ST, STILLWATER, MN 55084 FOR OFFICE USE ONLY The sale of the listed fireworks at the location shown on this application is hereby approved, subject to the following conditions if any: Signature of Fire Chief: Date: The sale of the listed fireworks on the date and at the location shown on this application is hereby approved subject to the following conditions if any: Signature of Police Chief: Date: The sale of the listed fireworks at the location shown on this application is hereby approved, subject to the following conditions if any: Signature of City Clerk: Date: Approval Date of Stillwater City Council: Permit No.: STAFF REQUEST ITEM Department: Fire Date: May 5, 2015 DESCRIPTION OF REQUEST (Briefly outline what the request is) Approval to enter into a one year contract agreement for use of the East Metro Public Safety Training Facility (EMTF). FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Cost associated for use of the facility varies and is outlined in Appendix A on page five of the agreement. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. „,_ Submitted by: Stuart W. Glaser, Fire Chief Date: May 5, 2015 q6-11 RESOLUTION 2015-087 APPROVING AGREEMENT WITH EAST METRO PUBLIC SAFETY TRAINING FACILITY BE IT RESOLVED, by the City Council of Stillwater, MN that agreement between East Metro Public Safety Training Facility and the City of Stillwater as on file with the City Clerk, is hereby approved. BE IT FURTHER RESOLVED, that the Stillwater City Council authorizes the Mayor to sign the contract on the City's behalf. Adopted by the City Council of the City of Stillwater this 5th day of May, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk AGREEMENT AGREEMENT made this 21st day of April, 2015 by and between the EAST METRO PUBLIC SAFETY TRAINING FACILITY, a Minnesota municipal corporation ("East Metro Public Safety Training Facility"), and Stillwater Fire Department ("Tenant"). 1. Use Fire Training Facility. East Metro Public Safety Training Facility hereby leases to Tenant and Tenant hereby leases from East Metro Public Safety Training Facility the fire training facility located at 1881 Century Avenue North, Maplewood, Minnesota 55109. 2. Term. The Tenant may use the facility as desired for a period of one (1) year from the date of execution of the this lease, subject to availability and pursuant to the terms contained herein regarding hourly -rates, consumables, insurance, etc. Tenant shall schedule with the Training Site Coordinator for use of the facility and Tenant -use will be on a first- come -first-served basis subject to availability. This Lease may be restated and/or amended and renewed annually. 3. Fees. For the use of the East Metro Public Safety Training Facility the Tenant shall pay for time and for all consumables listed in Appendix A (tenant will pay based on the facility actually used and for consumable items actually used). A training site manager must be on-site for all training and Facility shall provide one if needed by Tenant at the rate set in Appendix A. The total cost of such rental periods shall be determined and invoiced by Maplewood Fire. Payment shall be made no more than ten (10) days following the use of the facility by the Tenant or receipt of the invoice for the use, whichever is sooner. Page # 1 of 5 Effective 11/14 3a. Cancellation Fee. A cancellation fee of $200.00 will be charged if the cancellation is made within less than 24 hours of the scheduled rental; if more than 24 hours notice is given, there will be no charge for the cancellation. 4. Insurance. Tenant shall take out and maintain until six (6) months after use of the facility general liability insurance covering personal injury, including death, which may arise out of the Tenant's use of the fire training facility and equipment owned by East Metro Public Safety Training Facility. Limits for bodily injury and death shall not be less than $1,000,000.00 for one person or occurrence (or the tort liability limits set by legislation for municipalities, currently set at $1,500,000.00 (Minn. Stat. § 466.04). East Metro Public Safety Training Facility shall be named as an additional insured on the policy and the Tenant shall file with East Metro Public Safety Training Facility a certificate evidencing coverage at least ten (10) days before Tenant's use of the fire training facility. The certificate shall provide that East Metro Public Safety Training Facility must be given ten (10) days advance written notice of the cancellation of the insurance. 5. Indemnification. Tenant shall hold East Metro Public Safety Training Facility, cities and its officers, employees, and agents harmless from claims made by itself and third parties for claims including, but not limited to, personal injury, wrongful death, and property damage resulting from Tenant's use of the fire training facility and equipment owned by East Metro Public Safety Training Facility. Tenant shall indemnify East Metro Public Safety Training Facility, its officers, employees, and agents for all reasonable costs, damages, judgments or expenses which East Metro Public Safety Training Facility may pay or incur in consequence of such claims, including attorney's fees. These indemnifications Page # 2 of 5 Effective 11/14 are subject to the tort liability limits set by legislation for municipalities, currently set at $1,500,000.00 (Minn. Stat. § 466.04), for those Tenants that are municipalities. 6. Maintenance. Tenant shall maintain the fire training facility and equipment owned by East Metro Public Safety Training Facility in as good a condition as it was in before its use by Tenant. Tenant shall be responsible for any damage to the fire training facility and equipment as a result of its use and shall promptly reimburse East Metro Public Safety Training Facility for any cost of repair. Tenant shall clean the facility and equipment after use by Tenant. If facility is left in disrepair or unclean Facility shall be cleaned or caused to be cleaned by the site manager and the costs involved to Tenant, 7. Policies and Procedures. The Tenant shall follow the policies and procedures adopted by East Metro Public Safety Training Facility and disseminated to all lessees. 8. Site Manager. East Metro Public Safety Training Facility shall appoint a training site manager to monitor the use of the equipment and fire training facility for Facility and for Tenants that do not have sufficient staff to perform the training and monitoring required (per section 3 above). Tenant shall comply with all instructions received from the training site manager and in cases of conflicting instruction(s), the facility's appointed site manager's decision shall be final. This shall not relieve Tenant from any other undertaking and responsibility under the terms of this Agreement or requirements of the Policies and Procedures. Page # 3 of 5 Effective 11/14 IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first above written. EAST METRO PUBLIC SAFETY TRAINING FACILITY BY: Steve Lukin, Fire Chief TENANT: Page # 4 of 5 Effective 11/14 East Metro Public Safety Training Facility Rental Agreement: Appendix A 1 East Metro Training Facility Fees and Rental Rates Facility fees are for a 2 -hour minimum with an additional hourly rate for additional time. Rates are subject to change or review annually. Facility Rental — 2 -hour Minimum Fee Additional Cost per Hour Burn Tower: Class A Live Fire (Not includingconsumables) $500 $250 Burn House: Class B Live Fire (Includes consumables-Smoke/Propane) _ $700 $350 Burn Tower: Other Use $350 $175 Burn House: Other Use $350 $175 Drill Pad Only _ $150 $75 . Facility Cancellation Fee (under24-hours/no show) $200 n/a Fees - Props, Tools & Consumables 2 -hour Minimum Fee Add/Hr Hand Tools Per tool $10 Rescue Mannequin $40 $20 Plywood or Particle Board (4' x 8' sheet) Per Sheet $20/Per sheet _ Pallets _ Per Pallet _ $6/Per Pallet Straw Per Bale $10/Per Bale _ Power Tools (includes fuel cost) Per Tool $25 Smoke Machine (includes consumables) $100 $25 Forcible Entry Prop $200 $100 $50 _ Additional EMTF Safety Officer/Instructional Assistance Per Hour EMTF Training Site Manager (Required*) $150 $75 *EMTF Training Site Manager is required to ensure compliance with EMTF policies and procedures. The site manager will check the renter in and confirm acknowledgement of rules and site use needs. At completion of any training evolution, the renter will be required to do a walkthrough of the training areas used with the Training Site Manager. Confirmation of site use, consumables use, and documentation of any damage or issues wilt be verified at the end of the time period. If requested the Training Site Manager can assist with operation of Class B props if the renter does not have an approved instructor. Page # 5 of 5 East Metro Training Facility Fees and Rental Rates Effective 1/22/2015 Revised: 4/21/2015 Washington tY April 30, 2015 Stillwater City Hall c/o: Mayor Ted Kozlowski 216 N 4th Street Stillwater, MN 55082 Office of the Sheriff titO 411 Willia Commitment to Excellence Subject: Law Enforcement Memorial Day Daniel Starry Chief Deputy Sheriff Bill Hutton would like to invite you and your staff to attend the twenty-first annual Law Enforcement Memorial Day Ceremony at the Washington County Historic Courthouse in Stillwater on Friday, May 15, 2015 at 12:00 noon. We are looking forward to having you join us on this day. Cake and refreshments will be served following the ceremony. Also included is a flyer for posting. Thank you. Law Enforcement Center • 15015 62nd Street North — P.O. Box 3801, Stillwater, Minnesota 55082-3801 Phone: 651-430-7600 • Fax: 651-430-7603 • TTY: 651-430-6246 www.co.washington.mn.us Equal Employment Opportunity / Affirmative Action WASHINGTON C l UNTY SHIERIF °S OFF' CCIE LAW E FO rF C IN,MIE NT MEMO IAL DAY MAY 1[59 2EE5 Washington County Historic (Courthouse 101 West Pine Street, Stillwater Shodff B0H Huttonow the you to observe the ceremony and share cake and refreshments eshme is it the WaaMn9ton County FHstordc Courthouse at 112:00 P149 FrWay, fumy , 2015. katoor el Corrrrect onaD Officers Week Luray 3 — 9, 20'5 afionaD Po aoo Officers Week fur ay'0-1ii6,2015 i 1 1 t e r INF OIRTNFLACE OF MINNESOTA AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North May 5, 2015 REGULAR MEETING RECESSED MEETING I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Discussion of Draft Trails Plan IV. STAFF REPORTS 2. Police Chief 3. Fire Chief 4. City Clerk 5. Community Development Dir. 6. Public Works Dir. 7. Finance Director 8. City Attorney 9. City Administrator 4:30 P.M. AGENDA 7:00 P.M. AGENDA 4:30 P.M. 7:00 P.M. V. CALL TO ORDER VI. ROLL CALL VH. PLEDGE OF ALLEGIANCE VIII. APPROVAL OF MINUTES 10. Possible approval of April 21, 2015 regular meeting minutes IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 11. Council Service Award: Mark Gieseke, Traffic Safety Review Committee 12. Council Service Ward: RBC Wealth Management — Park Donation X. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. XI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 13. Resolution 2015-079, directing payment of bills 14. Possible approval of temporary liquor license — St. Croix Kids, May 21, 2015 15. Resolution 2015-080, approving the purchase of Fire Department Tanker from Custom Apparatus, Inc. 16. Resolution 2015-081, approving Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies 17. Resolution 2015-082, approving agreement with DNR related to the Brown's Creek Trail kiosk 18. Resolution 2015-083, accepting cash donations 19. Resolution 2015-084, clarifying resolution (City Treasurer) 20. Resolution 2015-085, approving position status change request. 21. Resolution 2015-086, approving contract with Thul Specialty Contracting,Inc. XII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. XIII. UNFINISHED BUSINESS 22. Possible approval of Special Event and Contract — 1/2 Marathon (Resolution — Roll Call) 23. Possible approval of second reading of Ordinance 1076, Chapter 39a - Transportation Impact Fee Program (2nd Reading — Roll Call) XIV. NEW BUSINESS 24. Possible approval of "No Parking" on Myrtle Street (Resolution — Roll Call) XV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XVI. COMMUNICATIONS/REQUESTS XVII. COUNCIL REQUEST ITEMS XVIII. STAFF REPORTS (CONTINUED) XIX. ADJOURNMENT City of Stillwater Trails Master Plan Date: May 5, 2015 To: Mayor, City Council J. Thomas McCarty, City Administrator Bill Turnblad, Community Development Director Abbi Wittman, City Planner From: Melissa Douglas, Planning Consultant Re: City of Stillwater Draft Trails Master Plan Update I am pleased to provide the Council with the first draft of the updated Trails Master Plan for the city. The information in the draft plan is the culmination of the efforts and input of city staff, the Planning Commission, the Parks Commission and the City Council over the last year. The draft updates the existing Comprehensive Trail Plan to: • Recognize changing conditions and resulting needs and opportunities. • Outline a new bicycle facility network for the community. • Continue to improve pedestrian connections. • Document specific corridor and other unique needs. • Address maintenance requirements. • Promote awareness of the city's trail system and amenities. The information in this draft was reviewed and discussed by the Planning and Park Commissions at prior meetings and workshops. The implementation section summarizes the action items from the plan, so please review carefully and give consideration to priorities so we can discuss at the Council meeting. I look forward to reviewing the draft plan with you and receiving your suggestions for additions and improvements. If you have any questions that you would like to ask prior to the meeting, you are welcome to contact me via e-mail at midouglas@comcast.net or at 651-894-3376. Draft Stillwater Trails Master Plan Pathway to 2040 CITY OF STILLWATER, MINNESOTA May 5, 2015 Draft Stillwater Trails Master Plan Pathway to 2040 Acknowledgements This plan is the result of the dedication, skill and effort of many people. The City of Stillwater wishes to give special thanks and recognition to the following individuals: Planning Commission Ryan Collins Jenna Fletcher Sean Hade Eric Hansen Cameron Kelly Michael Kocon Chris Lauer Gim Middleton Anne Siess Draft Stillwater Trails Master Plan 1 5/5/2015 0 City Council Ted Kozlowski, Mayor David Junker Doug Menikheim Michael Polehna Tom Weidner Planning Consultant Melissa Douglas Cover Art Jane Dierberger Park and Recreation Commission Linda Amrein David Brandt Scott Christensen Robert McGarry, III Solveg Peterson Sandy Snellman Don Stiff City Staff J. Thomas McCarty, City Administrator Bill Turnblad, Community Development Director Abbi Wittman, City Planner Shawn Sanders, Public Works Director/City Engineer Tim Moore, Public Works Superintendent Quinn Williams, Planning Secretary Beth Wolf, Engineering/Public Works Secretary Trail Mapping Pack 114, 5th Grade Webelo Den Table of Contents 1 .0 Planning Context 3 2.0 Vision and Guiding Principles 8 3.0 Goals and Policies 9 4.0 Existing Conditions 11 5.0 Needs and Opportunities 15 6.0 Proposed Network Improvements 21 7.0 Non -Infrastructure Recommendations 25 8.0 Implementation 26 Draft Stillwater Trails Master Plan 1 5/5/2015 0 Draft Stillwater Trails Master Plan 1 5/5/2015 1.0 Planning Context Stillwater is a vibrant small city known for its notable role in early Minnesota history, beautiful location along the scenic St. Croix River and historic, walkable downtown. The Stillwater Lift Bridge is a major landmark, crossing the St. Croix River between Stillwater and Houlton, Wisconsin. Beyond the riverfront, Stillwater is a truly diverse community. Residential neighborhoods range from downtown condominiums to historic homes to new housing developments. Commercial services vary from small storefronts to neighborhood shops to large shopping centers. The city's natural setting includes river bluffs, ravines and steep topography to the east extending to small lakes, gentle hills, wetlands and grasslands to the west. Part of the Twin Cities Metropolitan Area and the county seat for Washington County, Stillwater borders the state of Wisconsin to the east. The predominantly rural communities of Stillwater Township, Grant and Lake Elmo lie to the north, west and southwest, respectively. Highway 36, an arterial connecting Stillwater to St. Paul and Minneapolis, lies along much of the city's southern border. The suburban community of Oak Park Heights directly abuts Stillwater to the southeast and extends along the south side of Highway 36. The Highway 36 corridor in both Stillwater and Oak Park Heights is developed predominantly with auto -oriented commercial areas and office buildings. A new St. Croix River bridge is under construction at Highway 36 with completion planned for 2016. DOWNTOWN STILLWATER AND THE LIFT BRIDGE 1.1 Benefits of Community Trails Stillwater has long recognized trails and pathways as important community connections. Early development included stairs and sidewalks that traversed ravines and bluffs to connect housing to lumber mills and businesses along Main Street. Stillwater's trail and sidewalk system continues to provide many benefits to residents and visitors: • Offers affordable, close -to - home recreation for individuals and families. • Builds a sense of community by bringing people together. • Preserves character and natural heritage, offering people a new way to discover the special places within their community. • Provides safe transportation routes to walk or bike to work, school and local stores. • Improves community health by promoting active transportation. • Creates an economic development tool for attracting tourists and new businesses and maintaining residential property values. • Allows people of all ages and abilities to experience the outdoors and to learn about the natural world. • Connects open space and natural areas to create habitat corridors for wildlife. 1.2 Changing Conditions and Related Plans Formal trail planning in Stillwater began with the city's 1918 Comprehensive Plan and remains on-going. The most recent trail plan was adopted in 2000 "to develop and maintain a city-wide interconnected network of trails to provide valuable recreational and transportation opportunities for city residents and visitors." Draft Stillwater Trails Master Plan 1 5/5/2015 Draft Stillwater Trails Master Plan 1 5/5/2015 0 ....., ...a.,.....m_,.,.._. -M............... 0 it HOULTON This update to the city's trail plan was prompted by two major additions to the regional trail system connecting to downtown Stillwater: the Brown's Creek Trail completed by the Minnesota Department of Natural Resources in 2014 and the Loop Trail under construction as part of the St. Croix River crossing at Highway 36. Together, these two new regional trails add over 10 miles of scenic, dedicated hiking and biking trails centered on downtown Stillwater. This Trails Master Plan builds not only on the previous trail plan but on continuing local, regional and state planning efforts (see References). Stillwater's 2008 Comprehensive Plan acknowledged the importance of providing an accessible, safe and attractive trail system with the riverfront as the focus of the open space system and as a significant cultural and historical amenity. To align this Trails Master Plan with the next Comprehensive Plan update, the planning horizon is 25 years -- from 2015 to 2040. The adopted Trails Master Plan will also provide context for the 2015 Stillwater Downtown Master Plan. STILLWATER STILLWATER MUNICIPAL SAHGE ancxwAU. SITE M. 66 , • “c)s.Goon AVE. N' --- a •C.S.A,H', 24 (WASHINGTON CO.1116 1.3 Regional Setting County, state and regional trail plans include future projects that, if implemented, offer the opportunity for Stillwater to serve as a central destination for a large regional trail network. Timing for these projects is not specified but many may be completed within the timeframe for this plan. These projects include: • Munger Trail System. The Willard Munger Trail System was authorized by the Minnesota State Legislature in 2007 to extend from St. Paul to Duluth. The system is being developed by the Minnesota Department of Natural Resources and includes the new Brown's Creek Trail and the Gateway Trail that currently extends from St. Paul to Pine Point Regional Park north of Stillwater. The Munger Trail System is also complete from Hinckley north to Duluth and Lake Superior. • Gandy Dancer State Trail. The Gandy Dancer State Trail runs 98 miles from St. Croix Falls to Superior, Wisconsin, with about 30 miles in Minnesota. The Wisconsin Department of Transportation has proposed connecting the St. Croix River Crossing Loop Trail to St. Croix Falls to extend the trail corridor to 130 miles. • St. Croix Valley Regional Trail. The Metropolitan Council recently added the Middle St. Croix Valley Regional Trail Corridor to its system plan. This proposed trail would extend south 7.4 miles from the new St. Croix River Crossing Loop Trail at Highways 95/36 to connect to the St. Croix Valley Regional Trail in Lakeland. Currently terminating in Afton, the St. Croix Valley Regional Trail will ultimately extend an additional 20 miles south to Hastings, Minnesota. • Central Greenway Regional Trail. Washington County plans a Central Greenway Regional Trail from Big Marine Park Reserve in Marine -on -St. -Croix to Cottage Grove Ravine Regional Park. In Stillwater, this trail exists along Manning Avenue, the city's western border, and connects to the Brown's Creek Trail. • St. Croix County Trail Connections. St. Croix County, Wisconsin was recently awarded a grant to complete a bicycle and pedestrian plan for the county. Priority trail segments identified for study include connections to the city of Hudson and Willow River State Park from the St. Croix River Crossing Loop Trail. GATEWAY TRAIL IN ST. PAUL Draft Stillwater Trails Master Plan 1 5/5/2015 1.4 Planning Process Revision of the Trails Master Plan was led by the Planning Commission in consultation with the Parks Commission and the City Council. The process began by gathering information -- reviewing related plans, policies and other documents, doing site visits and mapping existing trails and pathways. As part of this initial information gathering, agency staff and stakeholders were consulted. After a draft plan was developed, public meetings will provide additional opportunities for input. After revisions based on comments and public input, a final plan will be revised and recommended by the Planning and Parks Commissions, adopted by the City Council and reviewed by the regional Metropolitan Council. Gather information. Review related documents. ■ Consult with stakeholders. Draft Stillwater Trails Master Plan 1 5/5/2015 Develop draft plan. Identify needs and issues. 1 Develop vision and guiding principles. Circulate draft for review and comment. —111 Develop final plan for adoption. 1 Submit for Metropolitan Council review. 2.0 Vision and Guiding Principles Long-range planning can only be successful if a community establishes a vision and values (guiding principles) that outline its aspirations for the future. A vision statement establishes an ideal, developed with input from citizens, business owners and community leaders. Guiding principles expand on the vision by stating community values and priorities. This plan will guide trail and transportation planning for the next 25 years. The world will change over that time in ways difficult to anticipate. The vision and values establish the lasting framework for the community trail system and serve as a touchstone for making decisions, establishing priorities and resolving conflicts. The vision statement was developed through an initial visioning workshop and subsequently refined throughout the planning process. Build on Stillwater's history and natural setting to become a leading active transportation community and one of Minnesota's premier trail destinations. Community A destination trail system that serves the people of Stillwater as well as visitors, businesses and employers. Promotes tourism, job creation and economic vitality. Provides access to nature and understanding of the city's history. Accessibility A trail system that is easily accessed and accommodates a mix of users inclusive of all abilities. Information about the trail system is readily accessible and easy to understand. Safety A trail system that ensures safe recreation and travel for all trail users regardless of age or ability. Encourages activity and wellness. Connections A trail system that links neighborhoods, schools, employment opportunities, commercial areas, regional trails and public transportation and connects members of the community to each other and the landscape. Communication A trail system that educates and interprets the landscape and natural setting, uses technology to make information widely available and includes signage that is clear and informative. Draft Stillwater Trails Master Plan 1 5/5/2015 Draft Stillwater Trails Master Plan 1 5/5/2015 3.0 Goals and Policies The following goals and policies for the Trails Master Plan are consistent with the city's Comprehensive Plan park, trails and transportation goals and are established based on existing conditions, Council and Commission recommendations and public input: 1.0 Develop a regional interconnected trail system with other local governments, the school district, Washington County, the Metropolitan Council, Wisconsin communities and Minnesota and Wisconsin state agencies. 1.1 1.2 1.3 1.4 1.5 1.6 Develop a comprehensive trail system that traverses the community both east - west and north -south and links the local trail system to existing and proposed regional trails. Encourage regional and state agencies to promote enhanced design standards and coordinating signage for regional trails passing through the city. Coordinate local improvements with those of outside agencies. Promote compatibility on multi -use trail using proper etiquette guidelines. Advocate for future regional trail projects that expand and improve the trail network connecting to Stillwater. Serve many types of users through all seasons. 2.0 Use the trail system to connect significant environmental, cultural and historical amenities throughout the community. 2.1 Reinforce the riverfront as the focus of the downtown Stillwater trail system. 2.2 Maintain the historical and natural setting of potential trail corridors such as rights-of-way, ravines, open spaces and greenways. 2.3 Provide safe pedestrian/bicycle access to the historical district and the riverfront by connecting downtown and the city's residential neighborhoods. 2.4 Protect, restore and manage natural resources during trail development, use and maintenance. 3.0 Increase bicycling trips for commuting and local travel as a cost-effective, healthy and environmentally friendly alternative in the transportation system. 3.1 Expand and link the trail system between neighborhoods and work centers and local destinations throughout the city. 3.2 Where adequate, uninterrupted right-of-way is available, use separate bicycle paths to provide long, continuous routes for commuting trips. 3.3 Integrate bikeways, transit lines and pedestrian paths. 3.4 Route pedestrians and bicyclists off major or congested roadways wherever possible. 4.0 Make pedestrian travel fun, safe and enjoyable by developing a continuous comprehensive "walkable community" trail system. 4.1 Maintain existing sidewalks and add new facilities in residential areas where demand exists. 4.2 Ensure construction of sidewalks and trails in new development consistent with the adopted Trails Master Plan. 4.3 Complete sidewalk links in neighborhoods lacking sidewalks. 4.4 Provide pedestrian access to both active and passive recreational areas, as well as access to Stillwater's natural areas. 4.5 Develop and promote traffic safety and education programs. 5.0 Plan and construct a city-wide bikeway system to connect major activity centers, scenic open space, recreation areas and regional trails. 5.1 Include bicycle lanes on new and upgraded bridges, crossings and overpasses and the Highway 36 Frontage Road. 5.2 Require bicycle facilities according to the adopted Trails Master Plan as part of the development review process. 5.3 Provide trailheads, restrooms, parking locations and attractive bicycle racks at key locations including parks, downtown and commercial centers. 5.4 Establish and maintain appropriate use and safe standards and guidelines for bicycle facilities, programs and projects. 5.5 Provide adequate road width on new streets to accommodate bicycles. 5.6 Retrofit existing roadways to accommodate bicycles recognizing right-of-way width limitations where applicable. 6.0 Promote use of the trail system and make trail information readily available. 6.1 Develop and implement uniform signage for the city's trail system for safety and way -finding. 6.2 Increase awareness of the city's history and unique natural features using signage, maps, technology and other communication tools. 6.3 Promote economic growth by advertising the trail system to increase tourism, attract new visitors year-round and link to local businesses. 7.0 Ensure accessibility of the trail system in accordance with the spirit and requirements of the Americans with Disabilities Act. Draft Stillwater Trails Master Plan 1 5/5/2015 Draft Stillwater Trails Master Plan 1 5/5/2015 4.0 Existing Conditions 4.1 Local Trail System Figure 1 shows the existing trail system that includes over 25 miles of paved trails, 57 miles of sidewalks and about 10 miles of natural surface trails. The City of Stillwater and the Stillwater Cross Country Ski Association together maintain over four miles of cross country ski and hiking trails in Brown's Creek Park and Nature Preserve at McKusick Road and Neal Avenue. See Figure 2, Brown's Creek Preserve Trail Map. The city has also developed maps and materials for pedestrian routes of historic interest (Historic Downtown Walking Tour) or for fitness (Step It Out! with Washington County). See Figure 3 for existing sidewalks. Stillwater does not have any striped on -street bike lanes. In 1972, the City Council designated a bike route along West Laurel Street, south on North Second Street, east on Mulberry Street and then south along Water Street. The route is poorly signed and not shown on the city's trail maps. Cyclists regularly use local streets, mixing with motor vehicle traffic. Serious cyclists train on the city's hills, most notably Chilkoot Hill, on Second Street S between Pine and Olive Streets. Chilkoot Hill with its 24% grade annually hosts the Stillwater Criterium, part of the North Star Grand Prix, reputedly one of the hardest races in North America. BROWN'S CREEK PARK IN WINTER CHILKOOT HILL 4.2 Regional Trail System Two new major regional trails extend from downtown Stillwater. The Brown's Creek State Trail is a 5.9 -mile route that connects to the Gateway Trail at Duluth Junction. The new St. Croix River Crossing Loop Trail connects the pedestrian/bicycle-only Lift Bridge with the new bridge on both the Wisconsin and Minnesota sides. The entire loop is 4.8 miles in length with 1.2 miles in Stillwater. Other significant regional trails include a segment of the Central Greenway Trail along Manning Avenue and the county multi -use trail along 75th Street that connects to the Lake Links Trail Network to the west. Draft Stillwater Trails Master Plan 1 5/5/2015 a 1 II d co ] la aiii s gv 0 . . _ji Et 1.,,,,... ,.... . :, ...• • -a.ea, - Ili lip• .. • illalF,..." c_. _L... .. .. - .. . 11111 ... ::— ..'''.!!. '.1 ! • ;II -1. I "pt. ' . ,,,,. pee — IV, .. - .. — 1 ILe ,-Sio. . . . . 1% 9N" . ' . '.1::—. I.11111=FLi ,. 0: k . .::iir.T.:.: ...i...i.4 . - ' . th . • , fr- *..! • . '. •'•• ..'-, .111= 1 I Alla imli-.4 ••: ;Mir iimusi L-7 moirmim •OP -ijIIII • Draft Stillwater Trails Master Plan 1 5/5/2015 5.0 Needs and Opportunities 5.1 New Regional Trails With the new Brown's Creek and the St. Croix River Crossing Loop Trails, Stillwater will become a regional trail destination. The Minnesota Department of Natural Resources estimates 75,000 people will use Brown's Creek Trail annually. The Minnesota Department of Transportation did not develop use projections for the St. Croix River Crossing Loop Trail but noted the trail has the potential to become a destination trail similar to the Stone Arch Bridge Trail in Minneapolis. A 2009 University of Minnesota study on economic impacts of recreation trails determined that Metro area walkers and hikers spent $289.5 million annually while bicycle riders spent an additional $137.3 million. This spending does not include visitors from outside the Metro region. Since both trails terminate in downtown Stillwater, they will bring new visitors to the historic district and patrons for local businesses. Other studies have shown that easy access to recreational trails supports and increases residential property values. Additional trail improvements and facilities are needed to accommodate these potential new visitors. The Brown's Creek Trail and St. Croix River Crossing Loop Trail do not intersect. The city will construct a local trail in phases through 2017 to connect the terminus of the Brown's Creek Trail with the Lift Bridge and the St. Croix River Crossing Loop Trail. Bicycle traffic must be routed and controlled to avoid conflicts with pedestrians and motor vehicles. Trailheads must be developed including vehicle parking and possibly other amenities such as restrooms or water stations. More bicycle racks will be needed as well as safety, LOOP TRAIL VISUAL SIMULATION • BIKE RACK, DOWNTOWN interpretive and way -finding signage. Specific locations and design for these amenities within downtown will be further defined as part of the 2015 Downtown Master Plan. Outside of downtown, facilities will be implemented based on the adopted Trails Master Plan. 5.2 Local Bicycle Connections Stillwater has some wonderful existing trails such as the Lake McKusick trail but lacks a connected system for cyclists. Local streets have no bikeway facilities (such as bike lanes or bike routes). In general, Stillwater roadways are not bike friendly. There is a need for safe facilities for the family and average bicyclist. Topography and traffic barriers prevent many people from riding. Steep terrain and existing c development limit o * opportunities to connect the riverfront with the l bluff top and make �. bicycling uphill more challenging. Parts of Stillwater are isolated by busy roads with on -street parking and no trails, sidewalks or shoulders. Specific corridors of concern include Highways 5, 36 and 95 as well as Myrtle and Greeley Streets. Bicyclists are forced to either take non -bike friendly roads or go out of their way to find a less traffic intense option. Especially for visitors, routes off of main roads are difficult to navigate. Existing motor vehicle traffic patterns are expected to change with the opening of the new St. Croix River Crossing. With closure of the Lift Bridge, through bridge traffic from the east and south will no longer travel through downtown or adjacent neighborhoods. Streets like Chestnut, Third and Myrtle are currently congested during peak weekday travel hours and on weekends. These streets may see a significant reduction in motor vehicle use, creating more opportunities for bicycle facilities. Available traffic projections and their associated assumptions are dated and unreliable. At this juncture, a wait-and-see approach is most practical for major investments in new bicycle facilities so that new traffic patterns can emerge after the new bridge is open. Flexible, lower-cost improvements such as pavement markings and signage are best suited to changing conditions. Draft Stillwater Trails Master Plan 1 5/5/2015 Draft Stillwater Trails Master Plan 1 5/5/2015 Climate also limits bicycle trips in winter months. With the advent of "fat tire" bikes (led by Minnesota companies Surly and Salsa) riding year-round has become more common and should be considered when developing and maintaining bicycle facilities. 5.3 Completing the Pedestrian Trail and Sidewalk System Pedestrian facilities in Stillwater residential areas vary depending on the era of development — some neighborhoods have sidewalks on both sides of the street, some neighborhoods have sidewalks on one side of the street and others have no sidewalks or sidewalks on major (collector and arterial) roadways only. Areas without sidewalks can benefit from their addition as part of street reconstruction projects. As new development or redevelopment occurs, sidewalks and trails should be required as shown on the adopted Trails Master Plan and implemented through the zoning and subdivision ordinances. Sidewalk standards should reflect differences in neighborhood character. One way to achieve that goal would be to link sidewalk standards to zoning districts. At a minimum, sidewalks on one side of all residential streets will be required in the less dense RA — One - Family Residential, TR - Traditional Residential and LR - Lakeshore Residential zoning districts. Areas with higher densities and smaller lots would have more use and need sidewalks on both sides of residential streets. Sidewalks or multi -use trails should also be provided in commercial areas and along any collector or arterial roadways. The city should have flexibility to tailor sidewalk requirements in larger planned developments. Stillwater contains large tracts of right-of-way and greenway corridors with little designated public access. Public access and trails should be established through greenway corridors such as the open space area around the east side of Long Lake where possible. 5.4 Safety and Accessibility Another concern is the degree to which existing sidewalks comply with the Americans' with Disabilities Act (ADA) design standards. Many existing sidewalks do not meet these standards and should be modified or rebuilt if hazards exist over time as projects occur. ADA design standards should be met in new projects. Stillwater School District walking areas are currently one-half mile for elementary schools and one mile from SCHOOL SAFETY PATROL secondary schools. Stillwater has four public elementary schools, one public junior high school and three private/charter schools within the community. Walk boundaries vary from year to year and were 3/4 -mile at the time of the previous trail plan. In any case, it is clear that most of the city falls within school walking areas. Providing safe and comfortable walking routes to and from schools should be at the forefront of future sidewalk and trail improvements. Law enforcement resources will be needed to patrol trails, parking areas and scenic overlooks. Public safety and public works staff will have on-going roles in planning, enforcement and education to ensure a safe trail system. Effective methods must be developed to communicate information about proper trail use, seasonal trail closures and trail etiquette. Public safety and public works departments should coordinate in the collection and annual evaluation of crash/safety data so that areas of concern can be identified and addressed as needed with the expected increase in use related to the new regional trails. z x w z z 0 U x z 5.6 Mountain Bike Trails beginner- to intermediate -level mountain biking trail 12 inches For all its outdoor opportunities, the Stillwater area has few places for mountain biking. The Stillwater Area Scholastic Cycling Advocates (SASCA) has proposed building a new mountain bike trail in the Brown's Creek Park and Nature Preserve. Under the proposal, SASCA would enter into an agreement with the city to build and maintain a wide and 2.25 miles long. SASCA would pay for trail construction and maintenance. Bicycling is not presently a permitted use in the 2005 Brown's Creek Preserve management plan, and there is a Conservation Easement on the nature preserve property. The city will continue to work with SASCA and the state on project location, feasibility, construction and maintenance. Draft Stillwater Trails Master Plan 1 5/5/2015 Draft Stillwater Trails Master Plan 1 5/5/2015 5.7 Awareness and Outreach The intent of connecting trails is to increase their utility as transportation corridors and value as recreational amenities. Generating publicity for the Stillwater trail system will be important in building support both locally and regionally. To promote awareness, trails must be easy to find, access and follow. Trailheads should be well -signed and visible from main roadways. A system of way -finding signage is needed along with trail and bikeway system maps and other information at trailheads, on-line and at key community places. Since trails in Stillwater are a combination of local, county, regional and state trails, coordinated signage and a unique Stillwater trail system logo will help create a sense of place and promote community identity. In additional to trail and route locations, signage, internet and print materials should include itinerary planning information such as: • Parking options and directions • Location of amenities such as restrooms, points of interest, restaurants and lodging • Distance, difficulty and time for different trail segments • Special event information as available. The city should work with partners such as the Minnesota Department of Natural Resources, Washington and St. Croix counties, nearby communities, the Chamber of Commerce and the Visitors and Convention Bureau to promote and increase awareness of the local and regional trail systems. Annual user counts for the trail system will be vital to engage media, advertisers and grant - funding agencies, build support for new projects and to plan for needed infrastructure. 5.8 Maintaining the Trail System Proper maintenance is critical to the usability of a trail system. Due to budget constraints, Stillwater must plan carefully to provide appropriate resources to maintain the current and expanded trail system. Volunteers have been instrumental in supplementing City efforts to maintain and improve the trail system. Maintenance needs include: • Repair and restoration as needed • Enforcement of trail use regulations • Surface maintenance • Slough and berm removal • Drainage maintenance • Mowing and vegetation clearance • Structure maintenance such as culverts, switchbacks, retaining walls, wash crossings, overpasses, bridges, etc. • Sweeping • Litter and waste removal • Snow removal Snow removal is a complicated maintenance requirement. If trails are to be utilized year- round by pedestrians and cyclists, snow removal will be needed for some trails, meaning some adjacent areas will be needed for snow storage. In addition, snow removal may be needed to eliminate snow bank sight distance restrictions in some locations. Alternate winter time uses of trails such as cross country skiing or snowshoeing should also be considered. Stillwater Public Works has developed a snow and ice removal policy for sidewalks and trails. These guidelines should be updated as the system is expanded and uses change. In the downtown district, snow removal needs, roles and responsibilities have been points of on-going discussion. Final guidance on these issues should be developed in conjunction with the Downtown Master Plan. Resources (labor, materials and equipment) available for maintenance should increase as the system expands. To determine needed maintenance resources, the for the trails system. SNOWY DOWNTOWN STILLWATER city should develop a maintenance program and schedule Draft Stillwater Trails Master Plan 1 5/5/2015 Draft Stillwater Trails Master Plan 1 5/5/2015 6.0 Proposed Network Improvements 6.1 Priority Improvements Figure 4 shows proposed improvements to the existing trail and sidewalk network. Having the base trail system well-defined facilities discussions with developers, county departments and state agencies and provides an opportunity for more favorable grant and funding submittals. This figure shows all proposed improvements, but priority facilities are listed below: diOwens Greeley Street from Highway 36 to Myrtle Street Off-street multi -use trails Highway 5 from Willard Street to Brick Street Washington Avenue from Curvecrest Boulevard to Highway 36 Osgood Street from City Boundary to Orleans Street Street from Wilkins Street to Sycamore Street On -street bike routes 1 Brick Street from Myrtle Street to Pine Street Pine Street from Brick Street to Third Street Fourth Street from Orleans Street to Pine Street Third Street from Pine Street to Laurel Street Chestnut Street from Third Street to the Lift Bridge Laurel Street from Owen Street to Second Street Second Street from Laurel Street to Hazel Street Hazel Street from Second Street to the Brown's Creek Trail Wilkins Street from Second Street to Highway 5 Croixwood Boulevard from Highway 5 to Northland Drive Northland Drive from Croixwood Boulevard to 75th Street On -street bike lanes Myrtle Street from Deer Path to Third Street Highway 36 Frontage Road Sidewalks Admundson Drive Olive Drive from Deer Path to Owens Street Owens Street from McKusick Drive to Wilkins Street Trailheads North Main Street Lot Bridgeview Park Brown's Creek Park Highway 96 and Manning Avenue Crossings Highway 5 at Pine Street Owens Street at McKusick Drive Owens Street at Elm Street Other improvements Mountain bike trail at Brown's Creek Park 6.2 Specific Corridor Recommendations Highway 36. Highway 36 and the frontage road system serve as a major barrier for pedestrians and bicycles for Stillwater residents seeking to access commercial areas, parks and open space to the south. Related improvements for the new St. Croix River Crossing include a bicycle trail along the south Frontage Road that connects to the St. Croix River Crossing Loop Trail. No trail improvements were provided along the north Frontage Road. This Trails Master Plan shows a potential bicycle lane along the north Frontage Road. Installation will require restriping the north Frontage Road to eliminate the continuous center turn lane. The north Frontage Road lies within both Stillwater and Oak Park Heights and will require joint planning to complete this improvement as well as to generally improve pedestrian and bicycle facilities in this corridor. Highway 95. The city's previous trails plan called for a continuous bicycle path along TH 95 from Oak Park Heights through downtown Stillwater to the Boom Site. The new city and regional trails planned and under construction will complete much of this corridor. Remaining needs include trail heads, parking, bike racks design and location, snow removal and signage as well as a future trail extension to the historic Boom Site. These needs will be evaluated as part of the 2015 Downtown Master Plan in consultation with Stillwater Township and the Minnesota Department of Transportation. AERIAL VIEW OF HIGHWAY 5 AND MYRTLE STREET Highway 5. Washington County is currently developing a plan for pedestrian and bicycle improvements for segments of Highway 5— from Croixwood Boulevard to Owens Street and from Linden Street to Highway 96. The adopted Trails Master Plan includes a multi -use trail on the south side of Olive Street from Willard Street to Brick Street and a sidewalk on the north side of Olive Street from Willard Street to Owen Street. Sidewalk and trail sections are also shown north of McKusick Road on Owen Street to Sycamore Street. Draft Stillwater Trails Master Plan 1 5/5/2015 Draft Stillwater Trails Master Plan 1 5/5/2015 Crossing improvements are urgently needed on Highway 5 because of traffic volumes, adjacent residential use, nearby schools and major trail connections. The Trails Master Plan prioritizes improve pedestrian crossing operations and safety at McKusick Road, at Elm Street near Stonebridge Elementary School and at Pine Street near Lily Lake Elementary School. The city should encourage Washington County and Stillwater Township to develop access to Brown's Creek Trail from Highway 5. 75th Street/Myrtle Street. This corridor appeals to motor vehicles, cyclists and pedestrians because it is a direct route to downtown Stillwater and the Lift Bridge from the west. Traffic volumes are expected to decrease with the new St. Croix River Crossing, but these reductions may be offset somewhat by new development in the city's annexation area. There is an existing off-street multi -use trail on the south side of 75th Street that terminates at Brick Street where 75th Street becomes Myrtle Street. Beginning at Brick Street, there are substandard sidewalks on both the north and south sides of the roadway. The volume and speed of motor vehicles on75th Street creates a barrier for pedestrians and cyclists. The Trails Master Plan shows an off-street trail on the north side of the roadway extending to Brick Street. A signalized crossing is planned at Maryknoll Drive in conjunction with the new fire station now under construction. The Trails Master Plan also shows an off- street bike route on Brick Street connecting to Pine and Third Street to reach downtown. This route has gentler topography and much less traffic than Myrtle Street, but users generally prefer more direct routes to more circuitous ones. To that end, the Trails Master Plan recognizes the need to accommodate bicycles on Myrtle Street by proposing on -street bicycle lanes to Third Street. Cyclists could then follow the on -street bike route to the Lift Bridge and regional trails. Curvecrest Boulevard. Curvecrest Boulevard east of Highway 5 to Greeley Avenue is a horizontally mixed-use area including commercial, office and industrial uses as well as high - and medium -density residential units. There are also a cluster of medical and social support uses including medical offices, a senior center, a rehabilitation facility and social service agencies. Consequently, this area has a high number of special needs users reliant on the sidewalk and trail system year-round to navigate between uses and obtain needed goods and services. However, the trail system in this area is incomplete, inconsistent and lacks adequate crossings. Timely snow removal is a particular concern. Curvecrest Boulevard is currently overbuilt (four lane, divided with turn lanes) for its traffic volume. There is ample right-of-way that could COURAGE KINNEY REHABILITATION CENTER be configured better to accommodate pedestrian and other trail users when it is time for reconstruction. Until that time, Community Development and Public Works should jointly develop interim improvement recommendations such as new trail segments where easements can be obtained or crossings to improve pedestrian safety and mobility in this area. Draft Stillwater Trails Master Plan 1 5/5/2015 Draft Stillwater Trails Master Plan 1 5/5/2015 7.0 Non -Infrastructure Recommendations Non -infrastructure recommendations include plans, policies and programs needed to achieve the vision, goals and policies of the Trails Master Plan. Many of these recommendations have been discussed in previous sections such as the need for joint planning efforts or coordinated signage for the city's trail system. All non -infrastructure recommendations are summarized on the table in Section 8, Implementation. One additional recommendation not previously discussed is the formation of a special advisory committee to guide implementation of the master plan. A special committee given goals, guidelines, parameters and restrictions could implement priorities consistent with recommendations of the Plan. The Trail Master Plan shows the system in general terms. The committee would need to refine the system looking at intersections, trail locations, specific trail widths and details of coordination within and through parks. The work of the group or committee should be coordinated with existing committees, such as Parks and Recreation and the Planning Commission. In addition, the committee can review financing alternatives and assist with grant funding opportunities. 8.0 Implementation Implementation should be based on funding, priorities, and system connections. Recommended priorities and timing are shown on the following table. Priorities are listed as High, Medium and Low. Timing is shown as Near -Term (within the next 5 years), Mid - Term (5-10 years in the future) and Long -Term (more than 10 years in the future). The City has used a number of financing methods to support trail planning, construction and maintenance. Trail segments have been funded through the Capital Improvement Program (CIP), and some have been matched with grants. Funding trails through the CIP does provide an ongoing trail improvement program. Other trail improvements have been constructed as part of street improvements. However, missing connections, where there is no existing trail or sidewalk and where the trail is a critical element in a loop for recreation or a major trail, need to be highest priority. Traffic volume can be used to help prioritize segments and also to establish priorities between sidewalks and trails where none exist. It is possible that some segments may be adequate for a considerable period of time and would receive a low priority rating. In addition, priorities will be affected by the available funding sources. Trail segments within the corridors will change over time, as some opportunities open and others fail to materialize. Therefore, this plan should be reviewed at least every five years and updated and improved as needed. Draft Stillwater Trails Master Plan 1 5/5/2015 Draft Stillwater Trails Master Plan 1 5/5/2015 Imgnentation Items ResponsibiaiL Priority Timing Off-street multi-use trails 1 Greeley Street from Highway 36 to Myrtle Street Washington County/Public Works Medium Long-Term 2 Highway 5 from Willard Street to Brick Street Washington County High Near-Term 3 Washington Avenue from Curvecrest Boulevard to Highway 36 Frontage Road Public Works Medium Long-Term 4 Osgood Street from City Boundary to Orleans Street Washington County Medium Mid- Term 5 Owens Street from Wilkins Street to Sycamore Street Washington County Medium Mid- Term On-street signed bike routes 1 Brick Street from Myrtle Street to Pine Street Public Works High Near-Term 2 Pine Street from Brick Street to Third Street Public Works High Near-Term 3 Fourth Street from Orleans Street to Pine Street Public Works High Near-Term 4 Third Street from Pine Street to Laurel Street Washington County/ Public Works High Near-Term 5 Chestnut Street from Third Street to the Lift Bridge Public Works High Near-Term 6 Laurel Street from Owen Street to Second Street Public Works High Near-Term 7 Second Street from Laurel Street to Hazel Street Public Works High Near-Term 8 Hazel Street from Second Street to the Brown's Creek Trail Public Works High Near-Term 9 Wilkins Avenue from Second Street to Highway 5 Public Works Low Mid-Term 10 Croixwood Boulevard from Highway 5 to Northland Drive Public Works High Near-Term 11 Northland Avenue from Croixwood Boulevard to 75th Street Public Works High Near-Term Draft Stillwater Trails Master Plan 1 5/5/2015 Imiiiiiiiiiiiii Responsibility Priority Timing On-street bike lanes 1 Myrtle Street from Deer Path to Third Street Washington County High Mid-Term 2 Highway 36 Frontage Road Public Works Medium Near-Term Priority sidewalks 1 Admundson Drive Public Works Medium Mid- to Long-Term 2 Olive Street from Deer Path to Owens Street Washington County High Mid- to Long-Term 3 Owens Street from McKusick Drive to Wilkins Street Washington County High Near- to Mid-Term New trailheads 1 North Main Street Lot Community Development/ Public Works High Ncar-Tcrm 2 Bridgeview Park Community Development/Public Works High Mid-Term 3 Brown's Creek Park Community Development/Public Works Medium Long-Term 4 Highway 96 and Maiming Avenue Community Development/Public Works Medium Mid-Term Priority Crossings 1 Highway 5 at Pine Street Washington County High Near-Term 2 Owens Street at McKusick Drive Washington County High Near-Term 3 Owens Street at Elm Street Washington County High Near-Term 4 Myrtle Street at Brick Street Washington County High Near-Term 5 Second Street at Laurel Street Public Works Medium Mid-Term Other Improvements New mountain bike trail at Brown's Creek Park Community Development/ Public Works Low Near- to Mid-Term Draft Stillwater Trails Master Plan 1 5/5/2015 Draft Stillwater Trails Master Plan 1 5/5/2015 Implementation Item ' '" Timing Policies, Plans and Programs 1 Trail safety education programs Police/Admin Medium On-going 2 Way-finding signage development and installation Community Development High Near-Term 3 Stillwater bike route logo development and installation Community Development/ Public Works High Near-Term 4 Develop and distribute trail information signage, print materials and on-line Community Development/ Public Works High Near-Term 5 Creation of Bicycle Facility Committee Community Development/ Public Works High Near-Term 6 Downtown Master Plan Update Community Development High Near-Term 7 Comprehensive Plan Amendments Community Development Low Near-Term 8 Zoning and Subdivision Ordinance Amendments Community Development Low Near-Term 9 Update Snow and Ice Removal Policy Public Works Low Mid-Term 1 Develop Trails Maintenance Policy and Capital Improvement Program Public Works Medium Near-Term 11 Curvecrest Boulevard Interim Improvement Study Community Development/ Public Works Medium Mid-Term 12 Joint Trail Planning with City of Oak Park Heights and Stillwater Township Community Development/ Public Works Medium On-going Figure 4. Proposed Trail Plan 1 heater Legend TRAIL Stairs - Existing Trail Bridge Future Trail Natural Path Proposed Bike Route Proposed Bike Lane DRAFT Date: 5/1/2015 Remaining schedule for Trails Master Plan (tentative) Date Task 5/5/15 City Council review of draft plan 5/5-22/15 Follow up meetings and correspondence with stakeholders: DRC bike committee, Washington County, adjacent communities, MnDOT, DNR and District 834 6/4/15 Hold open house on draft plan 6/10/15 Planning Commission review of final plan & Public hearing for amendment necessary to incorporate Trail Plan into 2008 Comp Plan 6/22/15 Park Commission review of final plan 7/7/15 Council review and adoption of final plan & Approval of Comp Plan amendment 7/24/15 Submittal of Comprehensive Plan amendment to the Metropolitan Council i 1 1 a t e r INF OIRTNFLACE OF MINNESOTA CITY COUNCIL MEETING MINUTES April 21, 2015 REGULAR MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:00 p.m. Present: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Absent: None Staff present: City Administrator McCarty City Attorney Magnuson Community Development Director Turnblad Police Chief Gannaway Fire Chief Glaser Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of minutes of April 7, 2015 regular and recessed meeting Motion by Councilmember Weidner, seconded by Councilmember Menikheim, to approve the April 7, 2015 regular and recessed meeting minutes. All in favor. OPEN FORUM Marna Canterbury, Director of Community Health at Lakeview Health, informed the Council of the upcoming kickoff of PowerUp4Kids Week, May 9-16, at Stillwater Junior High School. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS North Star Grand Prix Special Event & Contract — Lee Stylos Lee Stylos, Race Director for the Stillwater portion of the North Star Grand Prix, informed the Council of plans for the race. It is the number one women's pro race in the nation and the number three men's pro race in the nation. The event draws 7,000-10,000 people. Proceeds go to children's charities. City Clerk Ward reviewed the special event application and proposed contract for 2015. The event has not changed from last year. Over the past few years the contract included a fee of $1,000 to cover Police, Fire and Public Works services, however Police services fees have increased and requested that Council provide direction to staff on the fee amount. She continued by stating that using the current fee schedule, the total for the Police Services would be $2,161.98 with the parking spaces costs of $516 and use of the Teddy Bear Park building of $130, which would make City Council Meeting April 21, 2015 the event costs $2,807.98 under the new Police Services fee structure and that any overages would be reimbursed after the event. Motion by Councilmember Menikheim to adopt Resolution 2015-075, approving 2015 Special Event and Contract for North Star Grand Prix, as presented, with total City fees of $2,807.98, subject to coordination of the event with the City's Police, Fire and Public Works to meet the City's requirements. Motion failed for lack of a second. Motion by Councilmember Weidner, seconded by Councilmember Kozlowski to adopt Resolution 2015-075, approving 2015 Special Event and Contract for North Star Grand Prix, and to charge the event $1,500 to cover Police, Fire and Public Works services (an increase of $500 over last year's charge of $1,000) along with the parking spaces and Teddy Bear Park room rental, subject to coordination of the event with the City's Police, Fire and Public Works to meet the City's requirements. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None STAFF REPORTS Police Chief Gannaway reminded residents to lock and close their garages at night to prevent crimes of opportunity. Fire Chief Glaser informed the Council of a Washington County Sheriff's Office Public Safety Expo on May 2 at the Bielenburg Sports Complex. There was a brush fire near the Arcola High Bridge, and a fire in the 9000 block of St. Croix Trail North. There has been a 50% increase in fire calls. Community Development Director Turnblad noted that St. Croix County Planning Department has been asked by various groups if the St. Croix Crossing Loop Trail name could be changed. Mn/DOT stated the name could be changed if all the involved agencies approve. He recommended that St. Croix County take the lead. Councilmembers had no objection. He updated the Council on the Boutwell House. Demolition was stopped in January and last week, an Order to Abate was issued. He stated that there has been a lot of community interest and a local organization is pursuing purchase of the property to restore it and that a cleanup day has been planned for May 9 or 16. Staff feels with the progress being made, the problem is being abated. He also addressed the issue of Yard Parking that was brought up at the April 7th meeting which staff is looking at a possible ordinance which will be discussed at the Planning Commission's June meeting. Public Works Director Sanders noted the paving of the Mulberry Parking Lot will be done by next week. Restoration will be done in the next two weeks. Most of the work on the Lowell Park bathrooms is done. CONSENT AGENDA Resolution 2015-069, directing payment of bills Possible approval of amendment to liquor license (patio) — Reve — 200 Chestnut Street Resolution 2015-070, authorizing the City to submit a Minnesota Reflections MDL/DPLA Public Library Partnership Project application for the digitization of historic building permits Page 2 of 6 City Council Meeting April 21, 2015 Resolution 2015-071, accepting work and ordering final plumbing payment for South Lowell Park Restroom Improvement Project 2012-05 Possible approval of sale of fireworks retail — Cub Foods Resolution 2015-073, approval of policy regarding event use of downtown parking lots Resolution 2015-074, approval of Change Order #1 for the North Mulberry Parking Lot Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS Possible approval of second reading of Ordinance 1075, an Ordinance Amending Sec. 31-510 of the City Code by adding Sec. 31-510, Subd. 4 City Attorney Magnuson explained the history of the City's collection of parking mitigation fees. Collecting on those obligations has been difficult, so the regulation is being changed to facilitate their collection with real estate taxes. Motion by Councilmember Polehna, seconded by Councilmember Junker, to adopt Ordinance 1075, amending Sec. 31-510 of the City Code by adding Sec. 31-510 Subd. 4. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None NEW BUSINESS Possible approval of first reading of Ordinance 1076, Chapter 39a - Transportation Impact Fee Program City Attorney Magnuson explained the program. The purpose of the policy, developed in 2003, was to regulate new development so that some of the costs associated with its impacts could be charged to the developments causing the impacts. The Transportation Impact Fee was implemented and collected from every development that occurred in the Orderly Annexation Area. Public Works Director Sanders stated he has updated project costs and separated them into three zones. Originally, $6-7 million of transportation improvements was envisioned. Considering projects completed to date, the City is down to about $4.3 million in future road improvements in the annexed area as a result of developments. This reduction is reflected in the new ordinance and the accompanying map. Under the old system the transportation fees were $18,000 per acre for residential lots and $70,000 per acre for commercial lots. Through all the fees accumulated over the last ten years from the projects that were done, the residential rate would now be approximately $7,000 per acre and the commercial rate would be about $23,000 per acre. The City should look at adjusting these fees yearly based on projects that are completed. In response to questions from City Attorney Magnuson, Public Works Director Sanders explained how the impacts of potential developments on future road improvements was calculated. Page 3 of 6 City Council Meeting April 21, 2015 Motion by Councilmember Weidner, seconded by Councilmember Junker, to approve first reading of Ordinance No. 1076, Chapter 39A - Transportation Impact Fee Program. Ayes: Councilmember Menikheim, Junker, Weidner Polehna, Mayor Kozlowski Nays: None Possible approval of resolution approving Storm Water Impact Fees for new developments in the annexation area Public Works Director Sanders stated the balance of costs for storm water impacts has been reduced from about $5.6 million to about $1.5 million due to developments that have occurred. This results in a new residential cost of approximately $5,600 per acre for single family homes and approximately $11,000 per acre for commercial or multifamily homes. Steep slopes, wetlands and buffer areas are not included in the calculations. Staff recommends that Council update the Trout Stream Mitigation Project impact fees as follows: $5,675/acre for single family homes and $11,350/acre for commercial and multifamily homes, and the fees would be adjusted annually according to the Construction Cost Index (CCI). Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adopt Resolution 2015-074 approving Storm Water Impact Fees for New Developments in the Annexation Area. Ayes: Councilmember Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None Request by Thad Rich, Richlind Development, for reduction in impact fees Thad Rich, Richlind Development, asked for clarification of impact fees to be charged to his development. Currently the impact fees total $133,000. He would like to ensure that wetland, buffer zones and conservation easements are excluded from calculations. Public Works Director Sanders noted when final plans are submitted, the amount of acreage could be adjusted either little higher or lower. Mr. Rich suggested that, as developments occur, the City should ensure that everyone is on the same page as far as definitions and terminology, especially buildable versus unbuildable, and what constitutes wetland. He pointed out discrepancies between the City of Stillwater and the Watershed District regarding wetland buffers. He wants to make sure other developers are aware of this. Public Works Director Sanders replied that the City is required to follow the Watershed District rules regarding wetland buffer areas and setbacks. Councilmember Weidner pointed out the Council is not taking action on Mr. Rich's requests at this time and that he should continue to work with staff. He stated that Impact Fees for all future developments have been adjusted per the Council's previous action. City Attorney Magnuson suggested tabling Mr. Rich's requests until the next meeting so he can see how the new numbers work out. No action needs to be taken tonight. Community Development Director Turnblad summarized that Mr. Rich is here tonight for informational purposes to share his concerns with the Council. After the second reading of the ordinance, it will be clear what the impact fees will be in his case. Page 4 of 6 City Council Meeting April 21, 2015 Possible approval of Stillwater Trolley annual permit Community Development Director Turnblad reported that this year, MnDOT will construct a portion of the St Croix Crossing Loop Trail to just north of the trolley's ticket booth. Consequently, the ticket booth will need to be relocated. Staff recommends moving the ticket booth eastward out of the trail alignment, and approving the resolution granting a license to Stillwater Trolley to operate on City streets. He further explained that the reason for this use of City property for private commercial ventures (which is contrary to City policy) is that the City inherited the situation when it purchased the railroad property. The ticket booth was there by arrangement between Stillwater Trolley and the railroad. The City allowed it to stay as a grandfathered use. If a new request were made by a private entity for a ticket booth on public property, it would be against City policy. Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adopt Resolution 2015-076, resolution granting license to Stillwater Trolley for the operation of Trolley Tours on City streets. Ayes: Councilmember Menikheim, Junker, Weidner Polehna, Mayor Kozlowski Nays: None Appeal request from Running Races, Inc. City Administrator McCarty stated applications were submitted for two runs. Staff reviewed and denied them at the staff level due to incomplete and insufficient information on the application materials. There were deficiencies on signature, permitting needs from City, County and State agencies, and some emergency operations elements. Staff notified the applicants of the opportunity to appeal the denial to the Council. City Attorney Magnuson stated that if the appeal is sustained by the Council, the applicant is free to submit a new application to staff and bring back to Council at the next meeting Motion by Councilmember Polehna, seconded by Councilmember Junker, to sustain the appeal. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None Possible approval of an Outdoor Event Permit for the Freight House Beer & Wine Festival Community Development Director Turnblad explained that The Freight House is proposing to utilize their parking lot to host a Spring Beer and Wine Festival. The Festival will run Saturday and Sunday of Memorial Day weekend. The event, wholly located within the existing private parking lot, will include beer and wine sales, activities and games as well as live music on a portion of the patio adjacent to the festival area. Staff recommends approval with four conditions. Motion by Councilmember Junker, seconded by Councilmember Menikheim, to adopt Resolution 2015-077, a resolution approving an Outdoor Event Permit for the Freight House Located at 305 Water Street South (Case No. 2015-8). Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None Possible approval of appointments to various Boards/Commissions City Clerk Ward reviewed the recommended appointments to boards and commissions. Page 5 of 6 City Council Meeting April 21, 2015 Motion by Councilmember Polehna, seconded by Councilmember Junker, to adopt Resolution 2015- 078, appointing members to Downtown Parking, Heritage Preservation, Human Rights, Parks and Recreation, and Planning Commissions, and Traffic Safety Review Committee. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None COUNCIL REQUEST ITEMS There were no Council request items. ADJOURNMENT Motion by Councilmember Polehna, seconded by Councilmember Junker, to adjourn at 8:15 p.m. All in favor. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2015-069, directing payment of bills Resolution 2015-070, authorizing the City to submit a Minnesota Reflections MDL/DPLA Public Library Partnership Project application for the digitization of historical building permits Resolution 2015-071, accepting work and ordering final plumbing payment for South Lowell Park Restroom Improvement Project 2012-05 Resolution 2015-073, approval of policy regarding event use of downtown parking lots Resolution 2015-074, approval of Change Order #1 for the North Mulberry Parking Lot Resolution 2015-075, approving Storm Water Impact Fees for New Developments in the annexation area Resolution 2015-076, granting license to Stillwater Trolley for the operation of trolley tours on City streets Resolution 2015-077, a resolution approving an Outdoor Event Permit for the Freight House Located at 305 Water Street South (Case No. 2015-8) Resolution 2015-078, appointing members to Downtown Parking, Heritage Preservation, Human Rights, Parks and Recreation, and Planning Commissions, and Traffic Safety Review Committee Ordinance 1075, amending Sec. 31-510 of the City Code by adding Sec. 31-510 Subd. 4 Page 6 of 6 jflwater THE BIRTHPLACE OF MINNESOTA STILLWATER CITY COUNCIL SERVICE A WARD On behalf of a grateful City and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition and appreciation to Jke1k tricut 6 geavo of dedicated 6e'wfice c the 7 a/ is Safety gleuieut Committee and for outstanding service in support of the City of Stillwater's mission. Ted Kozlowski, Mayor Date of Recognition: May 5, 2015 11wa ter THE BIRTHPLACE OF MINNESOTA STILLWATER CITY COUNCIL SERVICE AWARD On behalf of a grateful City and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition and appreciation to sIcrjJ 20eaQtPe management rian thevc donation a[ $1,CCC CC [cm owt City J wdo and for outstanding service in support of the City of Stillwater's mission. Ted Kozlowski, Mayor Date of Recognition: May 5, 2015 EXHIBIT "A" TO RESOLUTION #2015-079 Page 1 LIST OF BILLS Abbott Paint Amdahl Locksmith Inc Chris American Planning Association Animal Humane Society Aspen Mills Bluestem Heritage Group Brock White Co. LLC Carquest Auto Parts CDW Government Inc. Century College Century Link Century Power Equipment Clark Dan Coca-Cola Refreshments Cole Papers Comcast Consolidated Welding Supply Cub Foods Dalco Delta Dental Plan of Minnesota DLT Solutions Inc. ECM Publishers Election Systems & Software Emergency Automotive Tech. Emergency Response Solutions Fastenal Company Felsch Chris FleetPride GASB Goodyear Commercial Tire Grafix Shoppe Grainger Heritage Printing Inc. Hildi Inc Holiday Credit Office Innovative Office Solutions LLC iSpace Furniture John Deere Landscapes Lake Country Door LLC Larson Architects Larson Ryan Dean League of MN Cities League of MN Cities League of MN Cities 2 Legacy Lockers Paint Keys cut APA Membership Animal impound charges Uniforms & supplies Grant writing Plexi Melt & Detack Crafco Auto parts and supplies Equipment & supplies Emergency Med Response class Phone Power cutter Cleaning Service Beverages for concession Supplies TV Internet & Voice Miller vintage 200 wire feed welder Kitchen supplies Supplies AP COBRA AutoCAD subscription Ordinance 1075 Transfer cases Outfitting of new squad Equipment for Fire station Supplies Reimburse for bionoculars for go -bags Hyd motor GASB Subscription Tires Custome non -reflective kit for ford explorers Equipment for Fire station Tickets Actuarial disclosures Fuel Office supplies Chairs Pipe & supplies Repair door Lowell Park Restrooms - design services Vehicle service Conference fees Conference fees Workers comp Lockers and fire beds 101.04 55.00 370.00 840.00 1,256.74 200.00 1,848.64 93.02 238.56 542.33 121.28 1,110.97 1,265.00 475.63 2,019.50 329.79 200.00 30.45 131.04 210.50 2,294.47 54.60 117.70 11,026.72 13,352.00 14.43 428.39 436.64 225.00 712.07 1,250.00 1,730.57 478.75 50.00 13.73 214.08 635.00 228.85 512.50 2,200.00 185.80 295.00 500.00 2,928.84 5,421.87 EXHIBIT "A" TO RESOLUTION #2015-079 MacQueen Equipment Inc. Marshall Electric Company Menards Metropolitan Mechanical Contractors M HSRC/Range Midstates Equipment & Supply MN Dept of Transportation MN Ice Arena Managers Mondor LTEE/LTD Municode NAPA Auto Parts Nardini Fire Equipment North American Safety Otis Elevator Company Performance Plus LLC Postmaster R&R Specialties Inc. Regions Hospital River Valley Printing Inc. Roberts Company Inc. Rose City Sign Company Shilts Cindy Stender Jeff Stepp Manufacturing Co Inc Stillwater Collision and Mechanical Stillwater Gazette Stillwater Motor Company Streichers T.A. Schifsky and Sons Twin City Powder Coating USAble Life Verizon Wireless Volunteer Firefighters Benefit WalMart Community Washington County Property Records Waste Management - Blaine Water Works Irrigation LLC White Bear Tire & Auto Inc. Wittman Abbi Jo Ziegler Inc. LIBRARY 16 Wins Baker and Taylor Bayport Public Library Blackstone Audio Equipment repair supplies Electrial work Supplies Maintenance agreement Class fees Flex hose Traffis signal maint. 2015 Spring workshop Concession supplies PDF of supplement No 51 Auto parts and supplies Fire ext inspection and service call Safety equipment Elevator Contract Mask fit Permit # 206 Fee Blade sharpening EMT Refresher White #10 envelopes Lapel pins Repalced out lamps Reimburse for floor liners for new vehicle Reimburse for lunch for volunteer K9 handlers Equipment repair supplies Body work Subscription Vehicle service Test refill pouches Fine Asphalt Park benches Term Life Insurance Cell phones Life insurance - Brian Oberschmid Office supplies 1st & 2nd Half Propery Tax Lowell Park Restrooms Lowell Park electric for stage Tires Reimbursements Equipment repair supplies Website Support Materials Reimbursements Friends Audio Books Page 2 87.33 1,512.00 1,062.40 2,162.00 938.00 176.71 142.99 100.00 279.31 282.15 441.81 71.75 200.00 2,719.92 50.00 220.00 137.00 1,383.20 172.00 30.25 2,729.00 179.90 87.15 415.00 911.62 74.00 24.54 499.80 2,369.00 3,200.00 441.60 1,654.33 11.00 25.15 9,548.00 380.19 1,095.00 203.07 48.70 814.08 520.00 1,068.34 49.99 139.99 EXHIBIT "A" TO RESOLUTION #2015-079 Brodart Co Hedin Sue Midwest Tape NADA Used Car Guide Office of MN IT Services Sand Creek Group LTD Security Response Services Inc APRIL MANUALS Fury Stillwater MN Commissioner of Revenue Postmaster Spok Verzon Wireless Washington County License Center Washington County Property Records Materials Staff Reimbursement Materials Materials Telephone Continuing Education Security Monitoring 2015 Dodge Journey Tax Forfeit Property UB Postage Pagers Police mobile broadband Sales tax on new vehicle Tax Forfeit Property Page 3 1,883.39 27.49 804.11 105.00 340.15 350.00 155.67 22,355.00 250.00 2,925.14 47.22 477.53 1,493.83 52.65 Alcohol & Gambling Enforcement Name of organization ro Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Address Name of person making application &P.4 P1^dde. Date set ups will be sold Date organized /cl�q City trick Organization officer's name State Tax exempt number Minnesota Business phone 625'i -<-f39aQ7'( Zip Code Home phone Type of organization Club fl Charitable Religious City State '161 ez-t- Add New Officer Location where permit will be used. If an outdoor area, describe. -�/ .. b , /Z C (b 1,01\r [21, Other non-profit Zip Minnesota „si-s`v8 p -c If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. APPROVAL APPLICA ION MUSTBE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT Date Approved City/Four-. a5to City Fee Amount Date Fee Paid Permit Date Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the permit for the event. Page 1 of 1 Form ST•17 (Rev. 1.1.771 State of Minnesota Department of Revenue — Sales and Use Tax Division Cwntennial Office Building — St. Paul, Minnesota 55145 CERTIFICATE OF EXEMPT STATUS — EXEMPT ORGANIZATION Under the provisions of Section 297A.25, Subdivision 1 (p) of the Minnesota Sales and Use Tax Law, the organization whose name appears below is certified to be exempt from sales and use taxes applicable to purchases, rentals and leases of tangible personal property to be used solely and exclusively in the perfortnance of charitable, religious or educational functions by that organization. E L St. Croix lay Care Center 6201 Osgood Avenue North Stillwater, Minnesota 55082 This certificate is valid until revoked by the Minnesota Department of Revenue. 7 Certificate No. ES "-Di-Fe—Issued 27192 June 1, 1978 ARTHUR C. ROEMER, Commissioner of Revenue By D. S. MUiSDAHL, Director Sales and Usc Tax Division The exemption does notapply co purchases of meals, lodging or tickets of admission STAFF REQUEST ITEM Department: Fire Date: April 27, 2015 DESCRIPTION OF REQUEST (Briefly outline what the request is) Approve attached proposal from Custom Fire Apparatus. Inc. for one 2000 gallon, Fire Department Pumper Tanker built on the specified Kenworth T440 2 - door chassis cab, to include a Waterous PTO 1000gpm pump system, lifetime warranted 2000 gallon poly booster tank and stainless steel tanker apparatus body. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Council approved $350K to purchase this apparatus at the February 3 City Council Meeting. Funding is available and has been allocated in the Fire Department's CIP to purchase this vehicle. Total Bid Proposal Price: *Pre -Pay Option — Subtract $349,890.00 $ - 9,161.90 Total: $340,728.10 Recommend approval with pre -pay option to save over $9K dollars. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Stuart W. Glaser, Fire Chief Date: April 27, 2015 ge_aem4meeop fa -e_ / 4 Wir Li . 1 � 11 �// s RESOLUTION 2015-080 RESOLUTION APPROVING THE FIRE DEPARTMENT PUMPER TANKER FROM CUSTOM FIRE APPARATUS, INC. WHEREAS, at their February 3, 2015 meeting the City Council approved $350,000 for the purchase of a tanker; and WHEREAS, Custom Fire Attaratus, Inc has provided proposal of $349,890.00 with a pre -pay deduction of $9,161.90 for a cost of $340,728.10 for a for one 2000 gallon, Fire Department Pumper Tanker built on the specified Kenworth T440 2 -door chassis cab, to include a Waterous PTO 1000gpm pump system, lifetime warranted 2000 gallon poly booster tank and stainless steel tanker apparatus body NOW THEREFORE BE IT RESOLVED, that the Stillwater City Council hereby approves the purchase of a pumper tanker from Custom Fire Apparatus, Inc. and authorizing the prepayment option for a total cost of $340,728.10. Adopted by the Stillwater City Council this 5th day of May, 2015 Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City ClerkaPRIL ir Built For Life CustomFIRE Custom Fire Apparatus, Inc. • 509 68th Ave., Osceola, WI 54020-4044 • 715.294.2555 Fax 715.294.2168 www.customfire.com To: The City Stillwater Fire Department Stillwater, Minnesota HGAC SALES PROPOSAL Dear Sirs: April 17, 2015 We hereby propose and agree to furnish, after your acceptance of this proposal and the signing of a contract, the following Apparatus and Equipment: "One (1) 2000 gallon capacity Fire Department Pumper Tanker built on the specified Kenworth T440 2 -door chassis cab, to include a Waterous PTO 1000- gpm pump system, lifetime warranted 2000 gallon poly booster tank and stainless steel tanker apparatus body." All of which are to be manufactured in accordance with the Proposal specifications provided, and will be made part of the necessary contracts. PROPOSAL PRICE The above offered is made for the sum of: USD $349,890.00. Delivered to your Truck Committee by our Sales Representative. THREE HUNDRED FORTY-NINE THOUSAND EIGHT HUNDRED NINETY & NO/100 Dollars. This Dollar amount includes the $2,000.00 in HGAC fees as per the attached. PAYMENT TERMS A Progress Payment in the amount of $106,000.00 is requested upon shipment of the chassis to our factory. Final payment is due on the Day of Delivery. You may pre -pay any undue portion of the contract amount and receive .5% simple interest for each full calendar month until such funds are due (6.0% per annum). For example, to Pre -Pay $349,730.00 on May 1, 2015 and take delivery on November 1, 2015 — you will have received a $9,161.90 interest earnings deduct. PROPOSAL VALIDITY DELIVERY SCHEDULE 30 Calendar Days Respectfully Submitted, CUSTOM FIRE APPARATUS, INC. i 41101/l= James •/ trvida/Pres nt of the Corporation 160 Working Days STILLWATER FIRE DEPT PREPAYMENT SCHEDULE FIRE TRUCK Down Payment of $ (340,730.00) on 05/01/15 6 Months Funds till Delivery Date Transaction Transactions Balance Interest Calc 0.50% Per Month 05/01/15 Contract Net Price $ 349,890.00 05/01/15 Pre -Payment $ (340,730.00) $ 9,160.00 $ (340,730.00) Interest Earning Funds X 4.00 Months 05/01/15 To 09/01/15 09/01/15 Interest Earned till Chassis Due $ (6,814.60) $ 2,345.40 $ (6,814.60) Interest Credit 09/01/15 Chassis Payments Due $ 106,000.00 11/01/15 Post Chassis Interest Credit 2.5 Month: $ (2,347.30) BALANCE DUE ON DELIVERY OF TRUCK $ (234,730.00) Post Chassis Interest Earning Funds $ (1.90) X 2.00 Months 09/01/15 To 11/01/15 $ (2,347.30) Interest Credit $ (1.90) NOTE: Delivery of the chassis or the completed apparatus before or later than these designated dates will affect the quoted discounts. Summary of Charges and Credits: Contract Net Price Less Interest Credit Potential Out of Pocket $ 349,890.00 (9. 16I 90) $ 340,728.10 RESOLUTION 2015-081 CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA Approving Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies WHEREAS, the City of Stillwater desires to improve efficiencies through participating in a more efficient court process with the Minnesota Judicial Branch; and, WHEREAS, the City Attorney for the City of Stillwater has reviewed the Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies ; and, WHEREAS, as the Minnesota Judicial Branch moves towards a more efficient court process, the eCourtMN initiative is committed to ensuring that non -court governmental agencies have appropriate access to court records and documents; and, WHEREAS, the City of Stillwater desires to subscribed to Minnesota Court Data Services Program. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota, as follows: 1. The MASTER SUBSCRIBER AGREEMENT FOR MINNESOTA GOVERNMENTAL AGENCIES AND MASTER SUBSCRIBER AGREEMENT AMENDMENT is approved and the Mayor and Clerk are authorized and directed to execute and deliver said documents. ADOPTED by the Stillwater City Council this 5th day of May, 2015. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk CITY COUNCIL MEETING DATE: May 5, 2015 REGARDING: Brown's Creek Trail Downtown Trailhead Kiosk PREPARED BY: Abbi Jo Wittman, City Planner REQUEST As the start of the Brown's Creek Trail is located in downtown Stillwater, the DNR Parks and Trails staff inquired with City staff about use of public lands for a DNR owned and maintained trailhead kiosk. In addition to the DNR's kiosk, staff has informally discussed the desire for the placement of a bench, a water fountain and a small bike rack next to this kiosk. STAFF AND COMMISSION DISCUSSION The kiosk has received Design Review approval from the Heritage Preservation Commission. The initial concept design is attached for the Councils review. Additionally, in February the Parks and Recreation Commission looked at several alternatives for the location of the future trailhead kiosk. It was determined by the Commission any location along the trail would be suitable but the northwestern corner of parking lot 12 may be the most visible and accessible for parking. As the City has reserved the eastern three rows of parking for Lot 12 for this purpose, it was determined the most suitable location would be the northeast corner of this parking lot. KIOSK DESCRIPTION The 12' square, roofed kiosk will be open and unenclosed. It will be set on a 16' square, concrete pad. In addition to two interpretative/educational panels, two panels will be dedicated to DNR and City usage for trail rules, maps, as well as downtown Stillwater events. The kiosk will have a 6' wide connection to the trail at the intersection of the abandoned railway and East Laurel Street. Bollards will be placed in the parking lot to protect the kiosk. TOINT POWERS AGREEMENT As the kiosk will be constructed, owned and maintained by the DNR, a Joint Powers Agreement (Agreement) is required. This Agreement calls out the roles and responsibilities of each party. While the kiosk, concrete pad, trail connection and bollards will be the responsibility of the DNR, the City will purchase, install and own any other site improvements such as a water fountain, bike racks and a bench. The City's primary role is the landowner and the Agreement Page 1 of 2 THE B I R T H PLA r; € OE MINNESO allows for the City to purchase the kiosk and relocate it if at any point during the 25 year term the City would like to develop the parking lot in another manner. RECOMMENDATION Staff recommends the Council move to approve the attached Resolution, authorizing the City to enter into the Joint Powers Agreement with the Minnesota DNR for the construction of a trailhead kiosk on municipal lands. ATTACHMENTS Resolution Joint Powers Agreement Site Location Map Specific Site Improvements Kiosk Design Conceptual Schematic Page 2 of 2 A RESOLUTION APPROVING A JOINT POWERS AGREEMENT WITH THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES FOR THE INSTALLATION OF A BROWNS CREEK STATE TRAIL TRAILHEAD KIOSK ON CITY OWNED PROPERTY WHEREAS, the City of Stillwater ("City") and the Minnesota Department of Natural Resources ("DNR")have determined that providing for the placement of an Interpretative and Informational Kiosk ("Kiosk")for the Browns Creek State Trail is of high priority; and WHEREAS, the City has provided for a suitable location for a DNR Kiosk on City owned property near the start of the Browns Creek State Trail in downtown Stillwater; and WHEREAS, a Joint Powers Agreement (JPA) has been developed outlining the development, construction and maintenance of the Kiosk and certain Kiosk site improvements; and WHEREAS, on May 5, 2015, the City Council received and reviewed the JPA. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: the Mayor and City Clerk is hereby authorized to enter into the Joint Powers Agreement with the DNR for a Browns Creek State Trail in downtown Stillwater and authorizes the Mayor to execute the agreement on the City's behalf. Adopted by the City Council of the City of Stillwater this 5th day of May, 2015. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk Exhibit B Browns Creek State Trail Joint Powers Agreement BROWNS CREEK STATE TRAIL COOPERATIVE AGREEMENT BETWEEN THE STATE OF MINNESOTA AND THE CITY OF STILLWATER This Agreement, between the State of Minnesota, acting by and through the Commissioner of the Department of Natural Resources, hereinafter referred to as the "State" and the City of Stillwater hereinafter referred to as the "City". WITNESSETH: WHEREAS, the Commissioner of Natural Resources has the authority, duty and responsibility under Minnesota Statutes Section 85.015, sub. 14, to establish, develop, maintain and operate the Browns Creek State Trail; and WHEREAS, the State and the City are authorized under Minnesota Statutes Section 471.59 to enter into agreements to jointly or cooperatively exercise common powers; and WHEREAS, the City owns or has administrative control over lands described as beginning at the intersection of the South line of Laurel Street and the East line of vacated Water Street, the point of beginning, thence Southerly along the East line of vacated Water Street a distance of 60 feet; thence Westerly and parallel to the Southern line of Laurel Street a distance of 20 feet; thence Northerly and parallel to the East line of vacated Water Street to the South line of Laurel Street; thence East along the South line of Laurel Street to the point of beginning, City of Stillwater, as shown in the Deed and on the map which is attached and incorporated into this agreement as Exhibit A; and WHEREAS, the State and City have determined that providing for the placement of an Interpretive and Informational Kiosk for the Browns Creek State Trail is of high priority; and WHEREAS, the State shall design, construct, administer and maintain the Informational and Interpretive Kiosk for the Browns Creek State Trail, hereinafter referred to as the "Kiosk"; and WHEREAS, the State shall construct the Kiosk on City owned lands and shall include certain "Kiosk Site Improvements; and WHEREAS, upon completion, the Kiosk and the Kiosk Site Improvements shall be the sole responsibility of the State; and WHEREAS, a resolution or copy of the City board meeting minutes authorizing the City to enter into this agreement is attached and incorporated into this agreement as Exhibit B; and NOW, THEREFORE, in consideration of the mutual benefit to be derived by the public bodies hereto and for the benefit of the general public, the parties agree as follows: I. STATE'S DUTIES AND RESPONSIBILITIES a. The State shall prepare the necessary preliminary and final design plan, specifications, and proposal for the Kiosk. The design shall meet the requirements of the ADA. b. The State shall bid and administer any construction contracts for this project, as well as provide all construction engineering, staking, materials testing, record keeping and construction inspection. c. The State shall obtain all federal and state permits necessary for the construction of the Kiosk. d. The State will encumber funds for development of the Kiosk through the standard internal purchasing process including, but not limited to, a separate requisition request. e. The State shall permit the City to review and approve the preliminary and fmal plans, as proposed by the State for the Kiosk and Kiosk Site Improvements, as shown in Exhibit C and Exhibit D. Browns Creek State Trail City of Stillwater MnDNR Parks & Trails 28 April 2014 1 of 4 f. The State shall permit the City to review and approve any modifications/revisions to the Kiosk and Kiosk Site Improvements as shown in Exhibit C and Exhibit D proposed by the State during the term of this Agreement. g. The State shall be solely responsible for all costs associated with any modifications/revisions to the Kiosk and Kiosk Site Improvements proposed by the State during the term of this Agreement. h. The State will developed, provide and install the appropriate Interpretive and Informational materials in the Kiosk, which may include a sign which indicates the Kiosk and Trailhead are cooperatively provided by the City of Stillwater and the Minnesota Depaitment of Natural Resources ("DNR"). The State shall also provide all trail related informational signs necessary for the Browns Creek State Trail as determined by Department of Natural Resources policy. i. Upon completion, the Kiosk and Kiosk Site Improvements as depicted in Exhibit C and Exhibit D, shall be the sole responsibility of the State and shall be managed, operated, maintained and administered, as a component of the Browns Creek State Trail as established. The State reserves the right to inspect the Kiosk at any time to ensure that the City is in compliance with this Agreement. k. The State and the City may cooperate on the installation of materials in the Kiosk, developed and provided by the City provided those materials are for informational and/or interpretive purposes. All materials developed by the City shall be approved by the State. IL CITY DUTIES AND RESPONSIBILITIES a. The City shall permit the State to construct the Kiosk and Kiosk Site Improvements as shown in Exhibit C and Exhibit D. b. The City shall be permitted to review and approve the preliminary and final plans for the Kiosk, developed as prepared by the State. c. The City shall be permitted to review and approve any modifications/revisions to the Kiosk and Kiosk Site Improvements as shown in Exhibit C proposed by the State during the term of this Agreement. d. The City shall permit the State to review and approve any modifications/revisions to the Kiosk as shown in Exhibit C and Exhibit D proposed by the City during the term of this Agreement. e. The City shall be solely responsible for all costs associated with any modifications/revisions to the Kiosk and Kiosk Site Improvements proposed by the City during the term of this Agreement. f. The City and the State may cooperate on the installation of interpretive and informational materials in the Kiosk developed and provided by the City. All materials developed by the City shall be approved by the State. g. All materials developed by the City, approved by the State and installed in the Kiosk shall be the sole responsibility of the City. III. FUNDING The State shall provide funding for its responsibilities under Article I (a)(b)(c)(d)(g)(h)(i)(j)(k) above through the standard internal purchasing process including, but not limited to, a separate requisition in which funds will encumbered. The total obligation of the State is limited to the amount of funds legislatively appropriated and administratively allocated to this project. IV. LIABILITY Each party agrees that it will be responsible for its own acts and the results thereof to the extent authorized by the law and shall not be responsible for the acts of the other party and the results thereof. The State's liability shall Browns Creek State Trail City of Stillwater MnDNR Parks & Trails 28 April 2014 2 of 4 be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes Section 3.736, and other applicable law. The City's liability shall be governed by Minnesota Statutes Sections 466.01-466.15, and other applicable law. V. TERM a. Effective Date: March 15, 2015, or the State obtains all required signatures under Minnesota Statutes Section 16C.05, Subdivision 2, whichever is later. b. Expiration Date: March 15, 2040, for a period of twenty five (25) years except as otherwise provided herein or agreed to in writing by both parties. This agreement shall renew at the end of the term for an additional five (5) year period unless a party gives three (3) months written notice to the other party to terminate the agreement. This agreement shall continue to automatically renew as the end of each five (5) year period unless the required given notice is given. VI. AUDIT Under Minnesota Statutes Section 16C.05, sub. 5, the books, records, documents and accounting procedures and practices of the City relevant to the agreement shall be subject to examination by the Commissioner of Natural Resources, the Legislative Auditor and the State Auditor for a minimum of six years from the end of this agreement. VII. ANTITRUST The City hereby assigns to the State any and all claims for overcharges as to goods and/or services provided in connection with this Agreement resulting from antitrust violations that arose under the antitrust laws of the United States and the antitrust laws of the State of Minnesota. VIII. CANCELLATION This Agreement may be cancelled by the State at any time with cause or as necessary as provided in Article III, upon thirty (30) days written notice to the City. This Agreement may also be cancelled by the State if it does not obtain funding from the Minnesota Legislature, or other funding sources, or if funding cannot be continued at a level sufficient to allow for the completion of the activities covered under this agreement. The State will notify the City by written or fax notice. The State will not be obligated to pay for services provided after the notice is given and the effective date of cancellation. The State will not be assessed any penalty if the agreement is cancelled because of a decision of the Minnesota Legislature, or other funding source, not to appropriate the necessary funds. The State shall provide the City notice of lack of funding within a reasonable time of the State's receiving that notice. In the event of the proposed redevelopment of the property during the term of this agreement, then, upon one a one year written notice from the City, the DNR's interest in the property will terminate. In that event, the City will reimburse the DNR for the capital costs of construction of the kiosk, in 2015 constant dollars, and use its best efforts to relocate the kiosk on suitable City property in close proximity to the trail. IX. GOVERNMENT DATA PRACTICES The City and the State must comply with the Minnesota Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the City under this agreement. The civil remedies of Minn. Stat. 13.08 apply to the release of the data referred to in this clause by either the City or the State. X. PUBLICITY AND ENDORSEMENT Any publicity regarding the subject matter of this agreement must identify the State and the City as sponsoring agencies and must not be released without prior written approval from the State's and City's Authorized Representatives. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the State or City individually or jointly with others, or any subcontractors, with respect to the program and services provided from this agreement. Browns Creek State Trail 3 of 4 City of Stillwater MnDNR Parks & Trails 28 April 2014 XI. COMPLETE AGREEMENT This Agreement, and amendments, constitutes the entire agreement between the parties. Any amendment to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. XII. OTHER TERMS AND CONDITIONS NOTICES: Any notice, demand or communication under this Agreement by either party to the other shall be deemed to be sufficiently given or delivered if it is dispatched by registered or certified mail, postage prepaid to: The State Minnesota Department of Natural Resources Parks and Trails Division Area (3B) Supervisor 1200 Warner Road St. Paul, MN 55106 The City City of Stillwater City Administrator 216 Fourth Street North Stillwater, MN 55082 IN WITNESS WHEREOF, the parties have caused the Agreement to be duly executed intending to be bound thereby. DEPARTMENT OF NATURAL RESOURCES CITY OF STILLWATER By: By: Title: Title: Date: Date: DEPARTMENT OF ADMINISTRATION CITY OF STILLWATER Delegated to Materials Management Division By: Title: Date: (Effective Date) STATE ENCUMBERANCE VERIFICATION Individual certifies that funds have been encumbered as req. by Minn. Stat. 16A.15 and 16C.05. Signed: Date: Contract: By: Title: Date: Browns Creek State Trail City of Stillwater MnDNR Parks & Trails 28 April 2014 4 of 4 0 illwater The Birthplace of Minnesota Exhibit A Kiosk Site Location General Site Location Parcel Boundaries Municipal Boundary 125 250 Specific location legally described as: 500 Feet Beginning at the intersection of the South line of Laurel Street and the East line of vacated Water Street, the point of beginning, thence Southerly along the East line of vacated Water Street a distance of 60 feet; thence Westerly and parallel to the Southern line of Laurel Street a distance of 20 feet; thence Northerly and parallel to the East line of vacated Water Street to the South line of Laurel Street; thence East along the South line of Laurel Street to the point of beginning, City of Stillwater Q SAW CUT BITUMINOUS PAVEMENT (BY OTHERS) ® SAW CUT CONCRETE CURB (BY OTHERS) ® REMOVE BITUMINOUS PAVEMENT (DNR) ® REMOVE CONCRETE CURB AND GUTTER (DNR) 6' z� 0 10 5 REPLACE 8612 CONCRETE CURB WITH A 10' TAPER FROM GUTTERLINE TO TOP OF CURB 8.. 11' tr 3' TAPERED CURB SECTION O MATCH NEW CONCRETE PAD EDGE TO EXISTING BACK OF CURB LINE (DNR) © NEW B612 CONCRETE CURB SECTION (DNR) ® ADJUST GATE VALVE TOP SECTION TO SIDEWALK FINISH GRADE (DNR) ® INSTALL CITY APPROVED SAFETY BOLLARDS (DNR) C - NO. DATE REVISIONS ITEM DESIGN CHECKED I hereby cerltfy that this plan woe prepared by me or under my direct supeMelon and that I om a duly Registered Professional Engineer under the lows of the state of Minnesota. Dote: Reg No 41371 res eretS IflI 111111 TRAIL KIOSKE TOPO & LAYOUT FILE NO. DATE 2/27/2015 CAVED DATE \\srcontroller\Users\dradtke\My Documents\Drawings\2686 Browns Creek\Construction drawings\BCA100,dwg, FILE L❑CATI❑N PLAN 75" 1/2" = 1'-0" 146$" I 48" 146$" 156$" 12 10 12 102" 80" I 1 1 56" L r 60" L r 6 A100 44" NW - (2) ELEVATION 1/2" = 1'-0" 20" 48" 7 36" 7 32" 145-9" 16 BUILD QTY 3 PRO-RIB STEEL ROOF STEEL GRAPHIC SUPPORT POWDERCOAT RAL7036 2x4 RAFTERS & PURLINS 2x6 RIDGE CAR SIDING GABLES 1x4 FASCIA PRESSURE TREATED LUMBER PAINT BM 301 GLEN RIDGE GOLD ISOMETRIC 5 NOT TO SCALE 14516" 641" 8 156$" 138$" I 34" 75" CLEAT GRAPHIC TO STEEL 5" 1„ 2 ISOMETRIC NOT TO SCALE BOLT STEEL TO POST 6 i ,Z/////////ioaai/ / / / / 1„ 2 / ANCHOR GRAPHIC / w/ ANGLE / SECTION HALF SCALE t2 1 6x6 POSTS GALVANIZED STEEL POST BASE ANCHOR TO CONCRETE 2x2 STEEL GRAPHIC SUPPORT POWDERCOAT RAL7036 BOLT TO POSTS SPLIT ROCK STUDIOS 1" x 1" sq 2071 Gateway Blvd St.Paul, MN 55112 ph. 651-631-2211 800-433-9599 fax. 651-631-0707 This item and the information contained herein is the property of Split Rock Studios, comprises trade secrets of SRS, and must be delivered to Split Rock Studios upon request. It is also protected as an unpublished work under Copyright Law, and Is loaned to the recipient solely for use in connection with the recipient's business with Split Rock Studios. DO NOT COPY OR DISCLOSE TO ANY THIRD PARTY GENERAL NOTES REVISIONS DESCRIPTION BY DATE SUBMITTED FOR CLIENT REVIEW APPROVED FOR CONSTRUCTION CLIENT REVIEW Please read and review this drawing carefully. Indicate corrections, and sign, date and check the proper option below. Your signature and approval indicate you have read and accepted the design and construction of this component. ❑ Approved As Submitted ❑ Approved As Noted ❑ Revise and Resubmit CLIENT SIGNATURE DATE SIGNED CLIENT MN DNR PROJECT Brown's Creek State Trail PROJECT NUMBER: 2686 DRAWING Trailhead DESIGNED BY: DRAWN BY: CW DR REFERENCE reference TGA CODE: SHEET # A100 SPLIT ROCK STUDIOS Project Name & Number t Designers Chris Wilson Michael Nelson Submittal SDII Date August, 2014 Sheet Number Memo To: Mayor and City Council From: Alison Egger Assistant Finance Director Date: 4/30/2015 Re: Acceptance of Donations BACKGROUND The City of Stillwater received the following cash donations: Margaret Rivers Fund for Fireworks - $5000.00 Lofts at Studio J for Fireworks - $250.00 Pub 112 Inc for Fireworks - $500.00 Margaret Rivers Fund for Teddy Bear Park - $7500.00 Short Elliott Hendrickson Inc. for Christmas Lights - $500.00 Washington County K-9 Donation - $100.00 Miller Excavating Inc. for Friends of Fire - $150.00 Masonic Motorcycle Club Intl for Friends of Fire - $100.00 Royal Canadian Bank Donation for Parks - $1000.00 RECOMMENDATION Staff recommends the acceptance of these donations for 2015 Fiscal Year. ACTION REQUIRED If council agrees with staffs recommendation, Council needs to pass a resolution accepting the above donations in compliance with Minnesota Statute 465.03. CC: Sharon Harrison - Finance Director RESOLUTION 2015-083 RESOLUTION ACCEPTING CASH DONATIONS WHEREAS, the City of Stillwater has received the following donations and designations; and Margaret Rivers Fund for Fireworks - $5000.00 Lofts at Studio J for Fireworks - $250.00 Pub 112 Inc for Fireworks - $500.00 Margaret Rivers Fund for Teddy Bear Park - $7500.00 Short Elliott Hendrickson Inc. for Christmas Lights - $500.00 Washington County K-9 Donation - $100.00 Miller Excavating Inc. for Friends of Fire - $150.00 Masonic Motorcycle Club Intl for Friends of Fire - $100.00 Royal Canadian Bank Donation for Parks - $1000.00 WHEREAS, the Minnesota Statute 465.03 requires donations to be accepted by the City Council. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby accepts the above donations and the designation of funds. Enacted by the City Council of the City of Stillwater, Minnesota this 5TH day of May, 2015 CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F. Ward, Clerk RESOLUTION 2015-084 CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA CLARIFYING RESOLUTION WHEREAS, Section 7.40 of the City Charter grants the City Council the power to create and discontinue offices, prescribe the duties pertaining thereto, as the needs of the City may require; and, WHEREAS, the office of City Treasurer has been established by historical practice, and is not now defined by the Charter, Ordinances or Resolutions of the City and it has been recommended by the City Administrator that action be taken formally recognize and clarify the terms of the office; and, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota, as follows: 1. The Finance Director shall assume the duties of the investment and management of the public funds of the City, and for that purpose is designated as City Treasurer. 2. The office is subordinate to the City Administrator. 3. The remaining duties of the City Treasurer including ceremonial duties and duties assigned by the City Charter will remain with the office of the Administrator. Enacted by the Stillwater City Council this 5th day of May, 2015. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk Human Resources Position Status Change Request Department: Administration Position Title: Secretary Current FTE Status: .6 FTE (24 hrs/week) Proposed FTE Status Request: 1.0 FTE (40 hrs/week) Date: May 1, 2015 Reason for Proposed Change: The Secretary position in Administration currently provides administrative professional office support to the City Administrator, City Clerk and Finance Director offices. As noted in the attached documentation, the need for additional staffing support in these offices has been significantly increasing over the past several years as workload and additional responsibilities have grown. This request was reviewed during the 2015 budget process and the City Council approved one time funding for additional hours for this position during 2015. The requested increase of 16 hours/week would be allocated as follows: 8 hours/week for Administration Department and 8 hours/week for Finance Department. If approved, the Secretary position would move to full-time status (40 hours/week) through December 31, 2015. A separate 2016 budget request will be submitted to permanently fund this position at 40 hours/week. Fiscal/Budgetary Impact: Current 2015 position cost (.6 FTE) $34,430 Additional 2015 position cost (1.0 FTE) -Effective May 1, 2015 -With Health Insurance $16,007 -Without Health Insurance $10,999 Funding Source: Funding for the additional hours in 2015 for this position: Finance Dept. $ 2,000 Adm. Dept. $ 2,000 One-time Revenues $ 5,000 Reserves $ 7,007 $16,007 Recommendation: City Administrator recommends approval of this request in order to better manage city operations and assist in completing required city programs and services. ??2,447. 27zed, J. Thomas McCarty, City Adr zistrator Date RESOLUTION 2015-085 APPROVING POSITION STATUS REQUEST WHEREAS, the Secretary positions in Administration currently provides administrative professional office support to the City Administrator, City Clerk and Finance Director offices; and. WHEREAS, the need for additional staffing support in these offices has been significantly increasing over the past several years as workload and additional responsibilities have grown; and WHEREAS, this request was reviewed during the 2015 budget process and the City Council approved one time funding for additional hours for this position during 2015; and WHEREAS, one secretary position is currently at a 24 hours/week; and WHEREAS The requested increase of 16 hours/week would be allocated as follows: 8 hours/week for Administration Department and 8 hours/week for Finance Department. NOW THEREFORE, BE IT RESOLVED by the Stillwater City Council that the part-time secretary position may be moved to full-time status (40 hours/week) through December 31, 2015 with a separate 2016 budget request to be submitted to permanently fund this position at 40 hours/week. Adopted by the Stillwater City Council this 5th day of May, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk Memo DATE: April 27, 2015 TO: Tom McCarty City Administrator FROM: Sharon Harriso Finance Director RE: Additional Staffing As per our previous discussions, this memo is a formal request for additonal staffing within the finance department. I am requesting 8 hours a week of a secretarial position that is already in existance in the administration department. These 8 hours a week would increase the position hours from 24 hours a week to 32 hours a week (Diane is requesting the remaining additional 8 hours to make the position full-time for her department). The need for the additional staffing has been growing significatly in the last several years as the level of of work and responsibility has grown significantly. New programs, such as parking mitigation billing, parking ramp billing, grant monitoring, increase in capital asset spending (as the freeze has been lifted), annexation etc., have increase everyones work load in the deparment and some items are not getting done in a timly manner. For instance, delinquent notices on parking mitigations and parking rmap billings, scanning and so on. Also, some of the line staff work is being done by myself (which I don not mind doing) but it keeps me from doing the more upper level accoutning/finance work. The cost of this secretarial position if it were to become full-time beginning May 1, 2015 including health insurance benefits (as of now the person in the position does not participate in the city's health insurance benefits...they are on their spouse benefits) would be $16,007. If they stayed on their spouse benefits it would be $10,999. Funding for this position would come from: $2,000 from Finance, $2,000 from Administration, $5,000 from one time revenues (revenues that are not budgeted for) and the remainder ($7,007) from reserves. ADMINISTRATION DEPARTMENT Monday, December 01, 2014 2:49 PM 1st Point of Contact via daily walk-ins, daily calls for information and/or transfer of calls (approximately 50-150 calls per day -January - mid November) - lighter in end of November through December) Receipt of all monies received by the City — via: cash, check or credit card (i.e. utility bills, building permits, parking violations, assessments etc.) Responsible for: • All City Records — Retained & Destroyed according to the Retention Schedule (behind on this task) • Maintain & Audit of Laserfiche - City Clerk (needs to be done monthly behind on this task) • Scanning of Accounts Payable information after Council approval into Laserfiche (Daily) • Scanning of all Administration Documents (Daily) • Research of records for staff and residents • Data Compliance of City information • Peddler registrations (Very heavy from April to October) • Alcohol & Tobacco Licenses (Renewals - September - December) • Preparing reports for Minnesota Department of Revenue (December) • Towing License (annual) • Dog Licenses (daily) • Parking Permits (April - October 31- Daily) • Parking Violations - accepting payments, via mail and telephone (Daily) • Elections — Every 2 years and/or Special Elections (preparation starts in February through November) • Commissions appointment processes (New & Annually - March - May) • Commission packets for Human Rights Commission, Charter Commission (Bi -weekly) • Council Agenda, Packets, Information for City Council (Bi -weekly - daily the week before Council) • Vehicle Registrations and Transfers (City and Forfeitures) • City Web Site (Weekly) • Assist City Administrator in preparation for Commission picnic (August -September) • Utility Bills (Daily) -Utility Bill payments via in person and telephone (extremely high when utility bills go out and 1 week before bills are due - in between daily) • Prepare Newsletter (April, July, October utility bill inserts) • Processing of Liquor Licenses (September - December - Weekly) • Publish ordinances, proceedings of meetings, meeting notices (as needed) • Finish Council items (every other week) • Prepare Resolutions (every other week) • Prepare Minutes for Council, Charter & Human Rights Commission (Bi -weekly & Monthly respectively) • Process Claims against the City (as received) • Prepare proclamations and certificates of appreciation (As requested) ADMINISTRATION DUTIES Page 1 • City Hall room reservations for various agencies and community groups (Weekly) • Human Resources (City Clerk) • Administers and manages Waste Management Contract o Handles any garbage complaints, billing issues with Waste Management o Coordinates information with Waste Management and Finance Department for correct ownership of parcels for possible assessments • Coordinates and manages Hazardous Waste Day - May - with Washington County, Public Works, and Shredding Company • Scanning of personnel related documents and Maintenance of all personnel records (Should be Daily for access by all department heads) - presently behind in this task • Implements, initiate records, reporting systems and schedules (OSHA 300) - (December - January). • Completes Pay Equity information (Every 5 years) League of Minnesota Cities salary surveys (annually) - (behind on LMC survey) • Coordinates summer employment and new hire employment with the Finance Department. (heavy March - May) • Coordinates and administers training and orientation programs with department heads and employees. (Heavy March -June for summer employment annually) • Updates (department heads) and maintains current position job descriptions (City Clerk). • Maintain Job Employment Process file on new hires • Ensures the City remains in compliance with state and federal regulations relating to personnel safety administration. • Prepares COBRA information as necessary • Develops an effective communications system with employees for the purpose of relating personnel practices and information. • Update prepared and coordination of Background Check Packet (done in 2014) for positions (except Police & Fire) with Police Department • Coordinates Safety Committee Meetings, prepares packets and minutes (quarterly) • Develops and administers an effective internal safety program with consultant and Asst. Public Works Superintendent • Provides information for labor negotiations to unions and employment attorney and City Administrator • Responds to inquiries of job opportunities. (Department Heads do as well) • Initiates, coordinates, and administers recruitment activities for position vacancies following established guidelines and Department Head preferences (Heavy - February - April) • Coordinates employment application procedures, processing, scanning, thank you letters, maintain database for each job classification (Heavy - February - June) • Plans and reviews budget expenditures as requested for Administration/Elections/Plant City Hall. • Reviews all unemployment benefit claims, raise issues if necessary. • Administers the City's drug testing policy in compliance with state guidelines and the Federal Omnibus Transportation Employee Testing. Random scheduling 2-4 times per year. • Administers the City's drug screening programs. • Processes Workers Compensation Claims • Assist other departments as needed ADMINISTRATION DUTIES Page 2 Lack of 2nd FTE Secretary in Administration Wednesday, February 04, 2015 2:21 PM • Lack of full-time front desk coverage if someone is sick (Diane or Nancy) • Unable to train personnel in software applications (Acrobrat & Website Maintenance) pertinent to Administration processes (hit and miss training now) • Not able to train employees to optimum level. • Have bi-monthly or monthly meetings with Administrative Support Staff • Unable to provide the level of coaching needed to enhance staff performance • Have been unable to prepare for/hold the "quarterly" safety meetings • Work more at home or come to work on weekends to try to stay "a float" with the deadline items • Consistent Updating of Website • Finance is requesting use of Part-time Secretary for their use (at least 8 hours a week) • Low Priority items stay low priority - never moves off the list Ordinances: Talk to Dave about and update - trying to research and update for 1.5 years Update of Chapter 33 -Building Code Update of Dogs and Animals Update of Tobacco Ordinance Review by Jeff Stender, Dave, John Update of Liquor Ordinance - Tap Rooms and Sunday Taprooms Update of Background Check Ordinance to include Managers Policies: (Trying to complete since forever!!!) Review Policy & Procedure Manual in One Note (Legislature looking at making it mandatory for City processes - don't think it will pass) Prepare Audio Room & Microphone placement Instructions Laserfiche policy Personnel Policy scrivener & law changes - work with League and Dave M. Succession Plan for my position -Training on various aspects of City Clerk functions Web Site : Work with MIS on revamping website (Trying for 2 years) Prepare all fillable forms for website. Laserfiche Projects: Audit - Haven't had time to do a complete audit of documents Organization and Scanning of HR documents of Laserfiche Scanning of Personnel Files - Police Department - work with Nate & Alicia Setting up Dept. Heads for access to Personnel Records (Police, Fire, Finance, Community Development - PW is done. Purging items in Laserfiche (personnel, contracts etc.) and records in basement according to retention schedule Combine old minutes and resolutions into Laserfiche TO DO Page 1 Prepare an easy to understand Election Guide of details in administering an Election Inventory of records in the records room (destruction, retaining, scanning etc.) Reorganize Administration Folder on S Drive TO DO Page 2 I ltwater THE BIRTHPLACE OF MINNESOTA Memo To: Mayor and City Council From: Tim Moore, Public Works Superintendent >iu:. Date: April 28, 2015 Re: Washington Avenue Storm Sewer Joint Repair DISCUSSION Washington Avenue has approximately767 lineal feet of 65" span arch RCP installed in 1979. This design was used in areas where the depth of pipe was minimal and required a certain amount of separation from the street sub grade. The joints on this pipe were non gasket joints and have been failing and repair of the joints was started in 2013. This will be the 3rd and last year of a 3 year phased repair. The method to repair the joints on this pipe is a grout soaked oakum joint seal with rigid foam chemical grout injected into each joint to fill any exterior voids on the exterior of the pipe. Thul Specialty Contracting, Inc. performed the work last year and has quoted a price to repair 288 lineal feet at $2069.44 per joint for a total of $74,500.00. This is approximately $300.00 per joint Tess than 2014. RECOMMENDATION Staff recommends contracting with Thul Specialty Contracting, Inc. for $74,500.00 for repair of storm sewer joints on Washington Avenue. The money will come from Storm Sewer Repair. RESOLUTION 2015-086 APPROVING CONTRACT WITH 'THUL SPECIALTY CONTRACTING, INC. BE IT RESOLVED,by the City Council of Stillwater, MN that the contract between Thul Specialty, Inc. and the City of Stillwater, for 2015 Washington Avenue Storm Sewer Joint Repair, as on file with the City Clerk,is hereby approved. BE IT FURTHERRESOLVED,that the Stillwater City Council authorizes the Mayor and City Clerk to sign the contract. Adopted by the City Council of the City of Stillwater this 5th day of May, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City CLerk ffllwaEe Administration Date: May 1, 2015 TO: Mayor & City Council FROM: Tom McCarty, City Administrator SUBJECT: 1/2 Marathon - May 23, 2015 At the April 21St meeting, Council sustained an appeal from Run Stillwater, Inc. conditioned upon the resubmittal of the application and review by staff. The organizer has submitted a revised application with additional information, however there are some public safety concerns that have not been fully addressed (the organizer has been apprised of these items):. The emergency plan does not reference how EMS and medical emergencies are being managed other than dialing 911. No Medical Director is identified. Lakeview EMS is the legal responsible EMS agency required to treat and transport patients within the majority of the race course and should be contact for the medical resources. Medical resources have not been identified or the total number needed for this race. Traffic Safety and intersection control - Police or Sheriff have not been identified Water Stations - not indicated that they are staffed only indicated that "coming" No individual with race management experience is listed in reference to decision on go/no go for wet bulb temperature conditions or weather stoppages. ■ Runners to seek their own shelter do to storms at a private residence is not acceptable because of this course is on the Gateway Trail with very limited access to shelter. It's not realistic for the runners to try and find their own shelter. Also, of concern is that there is no indication that the following agencies have provided input on the race or issued permits for this race . o DNR Permission information may be required for driving on their trails (organizer has contacted) o Washington County (organizer has contacted) o MnDOT o Stillwater Township o Lakeview EMS RECOMMENDATION: Considering that the above items are technical issues for the race that need to be addressed for the safety of the runners involved, it is the staffs recommendation to deny the race. ACTION REQUIRED: Review the staff information and the application and contract. There are three options for Council: 1. Deny the 2015 Y2 Marathon special event. 2. Allow the special event and approve the contract, conditioned upon the concerns being addressed and information provided to the City. However allow the City Administrator to deny the application and withdraw the City's approval should the conditions not be met. Should the Council wish to approve the race, they should adopt a resolution entitled "Approving the 2015 Y2 Marathon", conditioned upon the staff concerns being addressed and provided to the City. *It should be noted that the September "Log Run" race is going through the process and will be presented to Council at a future date. APPROVING THE 2015 1/z MARATHON BE IT RESOLVED, by the City Council of Stillwater, State of Minnesota, that the 2015 1/z Marathon Special Event and Contract between Running Races, Inc. and the City of Stillwater is hereby approved and authorizes the Mayor and City Clerk to sign the agreement. Adopted by the City Council of Stillwater this 5th day of May, 2015. Ted Kozlowski Mayor Diane F. Ward, City Clerk STILLWATER HALF MARATHON AND 5K AGREEMENT WITH RUN STILLWATER, INC. THIS AGREEMENT (the "Agreement") is made this day of May 2015 between the CITY OF STILLWATER, Washington County, Minnesota ("City"), and RUN STILLWATER, INC., a Minnesota limited liability corporation ("Organizer"), PO Box 21, Stillwater, MN 55082. 1. Stillwater Half Marathon and 5K. The City hereby authorizes Organizer to organize and conduct a Race to be known as the "Stillwater Half Marathon and 5K" (and/or the "Race") in order to foster and promote tourism within the City of Stillwater and the St. Croix Valley and encourage commerce within the City that will ultimately increase property values and the quality of life within the City, thereby promoting the welfare of the City. 2. Dates and Hours of Event. Operations are limited as follows: Setup: May 23, 2015 (5:30 am to 8:00 am) Event: May 23, 2015 (8:00 am to 11:00 am) Cleanup: May 23, 2015 (8:00 am to 11:30 am) The Race. The "Race" will include a Half Marathon and 5K race 3. Course for the Race. (a) Half Marathon Route. Participants will enter the City of Stillwater on Stonebridge Trail then proceed on the path on eastside of road to St. Croix Ave turn east and go to William Street, turn South and go to Laurel Street, turn East to the finish line being on Laurel Street between 2nd and 3rd Street North. (b) 5K Course. The race will start on Neal Avenue in front of Brown's Creek Park and proceed north to Oak Glen Trail turn right and proceed to State Highway 96 turn east and go to Stonebridge Trail then proceed on the path on eastside of road to St. Croix Ave turn east and go to William Street, turn South and go to Laurel Street, turn East to the finish line being on Laurel Street between 2nd and 31-d Street North. (c) Changes in the Race Course or Start and Finish Lines that deviate from the Race Course described in this section may be made only by agreement of the Parties, and far enough in advance of the Race to allow for public input, public safety and health considerations to be smoothly adapted to any changes. 4. Parking Control. The purpose of the Parking conditions is to ensure that Downtown businesses retain parking availability for their customers during the Race. To further this purpose, Organizer will: i. Promote remote parking by Race participants by including a parking map and information, along with confirmation cards sent to all Race participants, and on other pre -Race promotional literature. ii. Organizer must submit a traffic and participant parking plan for review and approval to the Police Chief by May 13, 2015. The plan must address and mitigate parking congestion in the Downtown, in order that businesses in the Downtown are not inconvenienced by Race congestion. Traffic Control Points. The intersections of all streets and roads on the Race Course (Course) will be controlled by Police or event staff. Traffic will be allowed to cross the course at every intersection, runner traffic permitting. Prior to the Race, the Organizer will place a designated running lane along parts of Owens St and along parts of Laurel Street as approved by the City's Chief of Police. iii. In addition, Race staff will assist residents with access to their driveways by escorting them to the nearest cross street, runner traffic permitting. Residences with homes on the course will receive a direct mailing from Organizer informing them of specific Race timelines and will be given a direct "hot line" number to reach on Race day. Further, on the night before the Race, Organizer will attempt to make personal contact with owners of vehicles that appear to be parked on the Race course. This will be done in conjunction with the Stillwater Police Department. Every effort will be made to minimize or even eliminate the involuntary towing of vehicles because of the Race. iv. Organizer must submit for review and approval the Traffic Control and Road Closure Plan to the City Engineer and the Stillwater Police Chief by May 13, 2015. 5. Other Agencies. Organizer is responsible for obtaining all agreements and permits with outside agencies and must submit copies of permits to the City from other agencies by May 13, 2015. 6. Water Stops and First Aid Stations. Water and first aid stations will be established at the start, finishes, and throughout the race course in keeping with National Race Standards for Races. 7. Emergency Plan. The Race emergency plan will be designed by Organizer with the assistance of National Race experts, Police and Fire Departments for the communities through which the Race will pass, and Lakeview Hospital Emergency Services. This plan must be received and approved by the city by May 13, 2015. Further, Organizer will retain a qualified medical doctor (MD) with expertise regarding Races to review and approve the life safety aspects of the Emergency Plan. The City reserves the right to review and approve the MD so selected, and Organizer must provide proof to the City that the MD so selected has been retained for this purpose. Organizer agrees to authorize the MD to cancel the Race as required to protect the health and safety of the Race participants. 8. Food, Liquor and Vending. Organizer will not provide commercial food, liquor or vending, nor will they license others to provide these services to race participants in City parks. This provision does not prevent Organizer from providing free standard recovery food and nonalcoholic beverages to Race participants. 9. Closing of the Course. All barricades and cones will be removed by Organizer and the Race courses closed by 3 p.m. on Race day. 10. Insurance, Hold Harmless, and Indemnity. Organizer agrees to indemnify and hold harmless the City with regard to any claims, causes of action or demands that might be brought against the City arising out of the events authorized by this Agreement; and further, Organizer agrees to provide to the City evidence of insurance coverage of at least the amount of the maximum liability of the city as set forth from time to time in Minnesota Statutes Section §466.04, covering claims that might be brought against them that arise out of the events authorized by this Agreement and to name the City as an additional insured on their policy "as their interest may appear" by May 13, 2015. 11. Public Information. Organizer will make every reasonable effort to notify property owners and businesses along the Race courses of any restrictions that might be placed upon their movements during the Race. Leaflets providing this information must be delivered to each such owner by mail one week before the race and delivered to the mailbox of each owner on the Friday before Race day. 12. Police Power. The City reserves the right to shut down the Race in the event the Chief of Police determines that the public safety is threatened, or the health or safety of Race participants is threatened because of weather, temperatures, or any unforeseen cause that threatens the public health or safety or if closure is directed by the Medical Doctor designated by the Race in the Emergency Plan. 13. City Costs. Organizer will prepay the City for the estimated costs of the City Police Department, Public Works Depaitinent, and Fire Department estimated as determined by the City Administrator for city services needed to safely conduct and maintain the Race or any supporting activities. The payment of estimated costs and costs incurred at the time of the billing (i.e. neighborhood meeting expenses and/or city equipment and services) shall be received by the City no later than May 13, 2015. Failure to make the payment will result in cancellation of the event. In the event of a cancellation of this Race after the deposit is made, the City will be entitled to deduct actual out of pocket costs incurred in preparation for the Race, before returning the balance to Organizer. 14. City Services. The type and amount of City services and materials needed for the Event will be determined by the Assistant Public Works Superintendent. The Organizer must provide portable toilets to augment the existing facilities, barricades for street closure, trash removal, and no pa 15. Parking signs. The Organizer may contact the City to arrange rental of materials and will be charged according to the City of Stillwater Event permit fee schedule (2015 Fee Schedule). (a) Portable Toilets. Organizer will provide portable toilets that will be placed in the gravel lot behind Pioneer Park band shell, and spotted throughout the course in keeping with Standard Race Requirements. The number of portable toilets will be established in consultation with the Assistant Public Works Superintendent (Parks). The Organizer shall also stock and restock the existing restroom facilities in Pioneer Park and Pedestrian Plaza during the event with supplies provided by the City. If portable toilets are privately contracted, they will be removed by the close of business on Monday following the event. In the event that all portable toilets are not removed before the close of business on said Monday, the City is authorized to contract for and remove the toilets and add to costs so incurred to the costs that Organizer is required to pay pursuant to §13 of this Agreement. (b) Barricade Placement. The Organizer shall place reflective standard barricades no later than 8:00 a.m. on date of event at the intersection of 2nd Street N and Cherry St W, 2nd Street N at Wilkins St, and Laurel Street at 3rd St as designated by the road closure plan submitted for approval. This will inform users of the street closure for the Event. (c) Trash Enclosures. The Organizer shall furnish dumpsters or roll -off boxes and trash receptacles in sufficient quantity to contain the accumulation of trash generated by the Event. The Organizer shall make certain that all trash is picked up during and after Event daily. The Organizer shall remove any excessive garbage that does not fit within the receptacles and dispose in trash dumpsters. The City reserves the right to require additional receptacles should the Organizer not remove excess garbage from the Event. (d) Traffic Signs, Barricade and Rubbish Removal. All garbage and refuse generated by the Race, including that left by spectators along the route, will be removed properly and disposed of by sundown on the day of the Race. All traffic signs, and barricades must be removed by 8:00 pm, May 23, 2015. Any remaining after such time will be removed by City and all labor and storage fees will be paid for by the Organizer. 16. No Parking Signs. Organizer will be responsible for any overtime costs to place No Parking signs along the route of the event. 17. Term. The term of this Agreement will be one year unless terminated earlier by the City on public safety grounds. 18. The Application for the Event as submitted by the Organizer is considered part of this Contract and any representations of the Organizer or conditions imposed by the City are restated as if fully set forth in this Agreement. IN WITNESS WHEREOF, the parties have set their hands effective the day and year first written above. RUN STILLWATER, INC. By Ryan Bevens Its STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this day of May 2015, by Ryan Bevens, the , the duly authorized agent for RUN STILLWATER, INC., a Minnesota limited liability corporation. Notary Public CITY OF STILLWATER Ted Kozlowski, Its Mayor ATTEST: Diane F. Ward, Its City Clerk STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this day of May, 2015, by Ted Kozlowski, Mayor, and Diane F. Ward, Clerk, for the City of Stillwater. Notary Public fwater TME OIOTM►LFCO OF MI EVENTS PERMIT APPLICATION 216 North 4th Street, Stillwater, MN 55082 Telephone: 651-430-8800 Fax: 651-430- RECEIVED 51-430- Incomplete applications or applications received after deadline will not be gffce UseOnfv RECEIVED accepted. See Event Instructions for application deadline and fees. Date Applicaticn Received .r'R 2 I MI5 January 7. 2015 Date of Application: Type: Event spedeIiVF PEv -11 tract PNr3INEERING DEPARTMENT i Event Information Title/Name of Event Stillwater Half Marathon/5K May 23, 2015 0530 0800 Event Date/Time: Set up: Date Time to May 23, 2015 0800 1100 Actual Event: Date Time to May 23, 2015 0800 1130 Clean up: Date -_ - Time to _ _ (Events after 10:00 p.m. require a variance from City Council, Location (Address) of Event: See attached course map. Finish line is on Laurel Street between 2nd St. & 3rd St. (If in Lowell Park please specify north or south Lowell park) Post race activites will be in Pioneer Park. Description of Event (please be specific - this Information will be used to promote the event on the City of Stillwater website) A Half Marathon and 5K race on a U. S. A. Track and Field certified course_ Course route(s) include the Gateway Trail, County Roads and residential Stillwater streets. (Detailed course maps are attached). Finish line for both races is on Laurel Street between 2nd St. & 3rd St. with post race activites in Pioneer Park. Male and Female age group awards in ten year increments for both races. The races have established a "Volunteer for Donation" program for local non -profits that will generate funds for participating groups who help staff the races (program outline is attached) Estimated Attendance (participants and spectators): 800 - 1000 runners and 1000 spectators Applicant Information (Person/Group Responsible) - Sponsoring Organization Name: Run Stillwater, Inc. Mailing Address: P. O. Box 21 City, State, Zip Code: Stillwater, MN 55082 Primary Contact/Applicant Name: Ryan Bevens Phone Number: Fax: CeII Phone: 651-235-0244 Email Address: bevens.ryan@3gmail.com Website Address: www.stillwaterhalfmarathon.com Name of contact person during event: Ryan Bevens CeII Phone: 651-235-0244 Alternate contact during event: Pastor Jon Neitzel - Marshal Coordinator Cell Phone: 651-210-7353 Refer media or citizens inquires to: Ryan Sevens Phone: 651-235-0244 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features One sponsor banner attached by twist Will any signs/banners be put up No • Yes "= Number and size: ties to -son fence at the PP entrance. Will there be any inflatables? No .74 Yes ■ Insurance certificate from rental vendor is required Fees for electricity may Will there be entertainment? No I$1 Yes • What type: apply see Instructions Self contained PA. at finish line from Will sound amplification be used? No ■ Yes 1f Hours and Type: 0800 - 1030. Will a stage or tent(s) be set up? No VI Yes U Dimensions: Will there be temporary fencing? No ® Yes How many Fees for electricity may Will merchandise/food items be sold? No Yes ■ vendors expected: apply see instructions Will food be prepared on site? No ;.i Yes ■ Contact Washington County Health Department, 651-430.6655 Will cooking operations be conducted? No Ei Yes ■ Contact Stillwater Fire Department, 351-4950 Will alcohol be served but not sold? No Ia Yes fl See Alcohol Regulations in the Instructions Will alcohol be sold? No I$ Yes • See Alcohol Regulations p, the instructions Will there be a fireworks display? No IJ Yes ❑ Permit required, contact Stillwater Fire Department 651-351-4950 Describe power needs and location of power source. None ---- P. A. announcer is bringing his own system that includes a small generator for the finish line. Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Press releases in regional running publications, electronic ads and announcements via eblast to our existing database. (Examples attached) City Services (After reviewing the event application, City services may he requried for the event.) Will event use, dose or block any of the following: If yes specify location on site map. 0700 - 1030 May 23, 2015 City Streets or Right-of-way No 0 Yes ::-J Start/End Time: Date: 0830 - 1030 May 23, 2015 City Sidewalks or Trails No 10Yes Start/End Time: Date: Public Parking Lots or Spaces No `:i Yes 0 Start/End Time: Date: Fees may apply Will event need barricade(s)? No ■ Yes t: Number needed: Event will provide Instructions see may apply Will extra picnic tables be needed? No h_, Yes ElNumber needed -Fees Instructions see Will portable restrooms be needed? No D Yes 1 Number needed: Event will provide Fees may apply see Instructions Fees may apply Will extra trash receptacles be needed? No INYes f,- Number needed: Event will provide see Instructions Describe trash removal and cleanup plan during and after event: Event staff will ensure that all race areas are completely clean before 1130_ Will event need traffic control? No • Yes !�1 contact Stillwater Police Deportment for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: Race will provide 50 course marshals, coordinated by Pastor Jon Neitzel, who will assist public safety officers along the course. Fees may apply see instructions Will "No Parking Signs" be needed? No ElYes 4 Number needed: 50 - see map Show location(s) on site map Will event need security? No `.i Yes • If event is overnight, security will tre required. If using private secruity, list Security Company and Contact information: Will event need EMS services? No ■ Yes 1 contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: Ambulances will be located at the finish line. Medical personal will be present at the finish line. Patrols along the course(s) Each aid station will be provided an emergency number to call in the event that a sick or injured runner needs assistance. Chase bus will follow the last runner. Describe the emergency action plan if severe weather should arise: Weather forecasts will be constantly monitored Race staff has a private phone number for updates. Race will keep all its shuttle buses on site so that in the event of severe weather the buses can be sent out onto the course(s) to pick up runners. Runners will be reminded to seek shelter at the nearest private home in the event of severe weather if neccessary. Race follows the National Weather Service Lightning Safety policy (Attached) ist any other pertinent information: The event is working with the Stillwater & Oak Park Heights Convention and Visitors Bureau to encourage our guests to patronize local businesses. he sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to ersons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a :ertificate of insurance" may be required_ If insurance is required, the policy must be kept in force during the event of at least the `atutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to ame the City as on additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, i certify rat the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the formation provided in this application. 1 realize my submittal of this application request constitutes a contract between myself and the 'ty of Stillwater on a release of Liability. ig 00 fur Applicant or Authorized Agent Date ■Aid Station: Gatorade, water & portable mailrooms 0 Wile Mark 1-694 Dellwood Rd Hwy 36 Hwy 12 Mile 6. Aid Stenon Rif/ Hwy 96 Ddllwood Rd Mlle 8 SEAM Station Mite 10 =Aid Station AI 5K START lc�'! . 12 IMMilAld Station Pioneer Park. FINISH Stillwater FEET 1'X 400 1 VILE 2 MMES 3 M 11! 4 M LLS 5 VILEs 8 M:Ed 7 MILES 8 MLES 9 Mf€S 10 YM£B 11 aces 12 MLES 13 'us W lrC1en I louse ('y 1 Known ! Trail Lnumi St _ fit 1� t' Pa1hing shuts 24 I c Mulbrny St stairs I.+1.st Est } Legend City Parking Lot City Parking Ramp - Tour bus parking - Tour bus Ioadrngluntoadlr.g S Free parking .ti Chestnut SI - stair* y� 1 1 rvm cey 55 i'i t� 1 \ 5 r haWoldke ' Mei norm! Lttt �+ C�1!'71r10L64 t `. yrs i 1 • Pay parking free parting after office hours • Parking ONLY for co-op customers ® Public restrooms members In c rcies = hour limits for tree parking lots Finish Line Bus loading °Ugo�u * Packet Pickup No Parking '44 13,00..tt0 br 5411.11*, r'n'r..g Cwnm.xrm 31'24'1 r , BarraDe at Mgr* - No nu 7a11c " Street losure 1 Stillwater Half Marathon/5K 1 '�1 �-' ' Finish Area 1 1 a...14.21.44 --� '' Portapotties (2) ,, 1 1 , 1 1 4 • ; ` 14 4 1 4 44 1 1 1 4 ' 1 I, ' , 141 1 , 1 1 i Finish Lire !J ' • No Parking Left Side *' ?ables, Food, - ` • Coning t......`--- - "--- }",. _IBeverag8s ; .\ _ - 1 1 1 /Iii 1 -" i �I _ _ .....--�, Ambulance '4. '�" �';• � =+' � 1', Bike Barriers '1 � II 1I : Diji • 'y ; �; Street Closur r 1 ;11 1;%' _ 1 , 1 / 1 1 1 1 1 1 1 4 1 Trash cans., M 4,a • 1 1 , _-� r-- ,� t, • ariaparrs v‘411eil c Dark ar wale -''1 ;1 dcwn s+dewalk aiort2 2nd a $1t 1/. , 1 p.rking areas 1 7j 1 1 444, `I '1 4 4 ' ' 1 1 ' 1 1 1 1 1 1 4 4 1.41, '4 1 1 1, 1 4 1 1 ; 1 1 Pioneer Park I {alf Marathon 51P51h 6.1 <s. (ee���� mos 2Dtl,i St N II -qI �-- _ �— A,..1141t1i St 'i Bluhm Rd II i ' jill .O' • •t • Mahtom'edi• 80th Sg " r v G` iA 7 • • • l� liernie'� • ti Y is .1 ~, �, Y —:4, _e., '—z4'bOfh St N.................;:... �,. .._+...w - tti L �� StN a, Y u �' �' �•r #ri "� ;- S7'th"St N' Oak1P8 �^ rpp t+ e. , •r' 7.4...-----.; rilo R� ,,,i1 if- ,] •. Heil i . 1. y.t . },St N '4450th" +�aAk x c 'SiN - t ••••"'".-- , `Y 3 Stillwater Nati' Marathon US ATF Certificate #MN14016RR Measured by Rick Recker - 612 375 0805 on 5-7-14. Effective 5-744 to 12-31-24 Event starts on the Greenway Tr, Proceeds N to Norell Av. Right (S) on path on E side of road to Stonebridge Tr. Straight (S) on path on E side of rad to St Croix Av, Left (E) to William St. Right (S) to Laurel St. Left(E) to finish. I mile: 284m past 'Horse warning sign'. Al double trunk tree on left 2rnile: 72m east of Jeffery Blvd 3mile: Ent past red gate of fence on left 4mile: 1 m before N end of fence at bridge Smile 20in past jog in trail Emile: 42m past trail crossing 7inile: 30m past picnic table 8nule 121m before bench, just before loving the park 9rnile- 40m N of N facing 'No Passing Zone sign 10mile: On Norell Ave N, 7m N of electric box marker #F10079 11 mile On Norell Ave N, N edge of Driveway for 9109 ]mile 23m N of S facing 'Speed Limit 55' sign 13mile. 17ni E of 4th St Course Maps — 5K�Uy F `04 • z a_ rp A z • r1 Ucltwood Rd N Deltwood • • '5 • McKusick Rd N.• • 1' 4 x . 75th sr +. Intedachen • Myrtle St -1- : __1 . t i,. 1 J. - Olive Si W -w ; STILLWATER• - ' His1Qr,C • •• .2; ; • Courthouses' , + i. t t r •; Ir '',' ;44,;{Mf Stillwater 5k LISATF Certificate #MN14015RR Mc as-ured by Rick Recker - 612 375 0805 on 5-7-14 Effective 5-7-14 to 12-31-24 Event starts on Neal Av Proceeds N to Oak Glen Tr. Right(E) to Dellwood Rd. Right(E) to Stonebridge Tr. Right (S) onto path on E side of road to St Croix Av Left (E) to William St. Right (S) to Laurel St. Left(E) to finish. 1 mile. On Dellwood Rd, 5m W of W facing Tine Point Park' sign 2mile On trail adjacent to Stonebridge Trail N/Owens St N 23m N of S Iacing'Speed Limit 55' sign 3 stole On Laurel St W, 17m E of 4th St 0 ta, tis Z_ Course Marshal Location •\ aps C . 10911 Si N rp 4dfkoocl Rd 11 1..s_ockt Zt• 4.3 1.22,.! Si I. ofri Pi#41* '11 ! 1,00 —110th St N lOthM d z: coo _ 4itt 1Vartle St ZA14 a• BOth N Mahtornedi Wilernie _Pine Syr' ,00 so -1 101 st 51 N Grant it 144th Sik 68 III Srlr 12,3ert 5, it f ' 6 '4. Y. Comity. rn wmni Pori. `S) v OCrth St N _ z Kt St N mt. z z Lake Brno <irnbra Ave N t2 z uj Mil St N Heriaga Ciellwcod Rd N z 16 Mc iflisic.krRj N 75th 51 N 96 Mgrttehgate- 54 4, IV 2 StiffiNatC qi 62rtel SI N ot. 60th St N ath St N 6041Ett, 24 Bah SI N • ..•• .• II 1114.1 -c - Lake Del 4 Otto Eerg Memorial Park 6 0 cl<ustek Rd N 64 EatY€ 490 7th st N Stillwater Lake cAtnick ‘tiri OVvi ark Dr W 1..iti-den St 8 7 CD 7.) W 13,14 St C.f) W Hazel S. W Moore Ave 9 10,11 12 18,19 Maple St 22 rn 27,28 11 E Hazei St 2 23,24 uJ 25,26 29,30 96 2 co Neighbor Stop Stortebrrdge Elementary School a➢. I rp: J. Yp I tarbor Bar F ;4es tii lW' - -77 i • s P.1 cal May 23 Stillwater Haff Marathon/SK Finish Approach • No parking left side of street • Coning along east/north side of street Course marshals — - Finish Line and Post Race Area itlljwater Halt Marathon Course Layout and Stalin Course -13 (Half Marathon); 5 5K Location Officer/ Sheriff Marshal Notes Barricade/Sign/Other Estimated Time 1st Runner Estimated Time Last Runner S Start Area = Neat Ave north of Brown's Creek Park �•, , -_ - -White Holder 5K 8:30 am N/A On Neal Ave ad acent to Brown's Creek Park 5 Neal Ave N and Van Mask Dr 1 Off Course - No northbound traffic on Neal Ave N between 8 and 8:35 - - - NearAve Wand McKusick Rd N SPD _5 5 Neal -Ave N and Oak Glen Trail 1 Runners turn ri . onto Oak Glen Trail 5 Oak Glen Trail end Hiefort Ct 1 5 Oak Glen Trail and Oak Glen Dr 1 5 Oak Glen Trail and Oak Glen Ln 5 Oak Glen Trail and Swenson St 1 — 5 Oak Glen Trail and TFi96 (DeNwood Rd) Delwood Rd and Oak Glen Dr SPD M 1 Runners turn ' hl onto OelMrood Rd with traffic Cones — 5 MILE 1 On Dellwood Rd. 5m W of W facin- "Pine Point Park" sion MILE 1 5K: 8:35 am 5K: 8:45 am 5, 13 Delliwood Rd and Norell Ave NJStonetxidge Trail N _ - WC (2) 1 Runners cross over to trai on east side of Stonebridge Trail (against traffic - Cones SIC - MILE 2 HALF - MILE 12 in a- , ' _ On trail adjacent to Stonebrldge Tr NiOwens St N, 23m N of ' S facin ' "S • eed Limit 55" skin MILE 2 MILE 12 5K: 8:40 am Half: 9:DOam 5K: 9:00 am Half: 11:00 am WATER STOP — _ - On trail adjacent to Stonebridge Tr NlOwens St N - 5, 13 Owens St N and St. Croix Ave W 1 Runners turn left on St_Croix Ave W 5, 13 SL Croix Ave W and Carnelian St 1 - 1 5, 13 SL Croix Ave W and Wiliam St N 2 Runnerd"turn r • t on -Wiliam St N 5 13 Wiliam St N and Stillwater Ave W 1 5 13 William St N -nd Wilkins St W SPD - 1 2 - 5, 13 Wiliam St N and A _ : n St W 1 5. 13 WrIGam St N and Elm SI W _ 2 - 5, 13 William SI N and Hicko St W 2 R - S 13 Wiliam SI N and Mask St W 2 5, 13 ' William SI N and Laurel St W SPD ! 1 1 Runners tum left on Laurel St W 5, 13 Laurel St W and Everett St 2 5, 13 Laurel St W 5th St N - 2 5, 13 Laurel St W and 4th S1 N 2 _ 6K - MILE 3 HALF - MILE 13 On Laurel St W. 17m E of 41h St MILE 3 MILE 13 5K: 8:45 am Halt 9:05 am 5K: 9:15 am Half: 11:15 am 5,. 13 Laurel St W and 3rd St N - 2 5,13 Finish Area - Laurel St W near Intersection with 2nd St N Finish "Structure" 5, 13 2nd St N and Wilkins St E Off Course - Road Closed Sr'g T3 5,13 2nd St N and Cherry St E Off Course - Road Closed Sion T3 Haff Marathon - OM.Y 13 Start Area - on Gateway Trail near 60th St N and Hytrail Ave N _ "Start Sturcture" Half Marathon: 8:OOam 13 Gateway Trail and 75th St N 1 Trail goes under 75th St N. Marshars Job at this location Is to watch for issues - nurse at this location MILE 1 On Gateway Trail 284m west of "Horse Warning" sign at double trunk tree on south side of trail MILE 1 8:05 am 8:15 am 13 Gateway Trail and Jamaca Ave N WC (1) _ WATER STOP - On Gateway Trail just east of Jamaca MILE 2 + _ On Gateway Trail 72m before Jeffrey Blvd MILE 2— 8:10 am 8:30 am- m13 13 Gateway Trail and Jeffrey Blvd N 1 13 Gateway Trail and Jody Ave N 1 MILE 3 6m west of red gate offence MILE 3 8:16 am 8:45 am WATER STOP _ Parking bt just SW of Dellwood Rd Trail goes over TH96. Marshal's job at this location is to watch for Issues "1m east of NE end of Bridge for Dellwood Rd 13 _ Gateway Trail and 11496 (Dellwodci Rd) 1 l _ MILE 4 _ 8:20 am _ 9:00 am MILE4 MILE 5 _ 20 m past jog in trail just west of Lansing _ MILE 6 8:25 am 9:15 am 13 Gateway Trail and Lansing Ave N 1 i3 Gateway Trail and and 142nd St N 1 MILE 6 _ 42m past trail crossing west of Manning Ave N Just west of Manning Ave bridge, access off Manning Trail Ct MILE 6 8:30 am 9:30 am WATER STOP 13 Gateway Trail and Manning Ave N 1 Trail goes over Manning. Marshal's job at this location is watch for Issues MILE 7 _ T 30m past picnic table west of Mveron Rd N _ MILE 7 8:35 am _ 9:46 am 13 Gateway Trail and Myeron Rd N 1 _ 1 Keep runners on correct path Cones 13 Gateway Trail and Pine Point Park MILE 11 121m east of bench, just before exiting park onto Norell MILE a 8:40 am 10:00 am WATER STOP On Myeron Rd N path after runners exit park _ 13 Gateway Trail and Norell Ave N WC f1L, 1 Runners turn right onto Nord Ave N, cross rumors over to east side trail - Cones 13 Aforell Ave N and 116th St 14 -MILE 9 On Norell Ave N, N of N facing "No Passing Zone" sign _ Mile 9 8:45 am 10:16 am 41 Nava Ave N and 110th St N 1 13 Nord Ave N and Mveron Rd N 1 Runners move to shoulder _ Cones - - - _ 13 NoreN Ave N and 105th St N 1 Cones MILE 10 On Norell Ave N. 7m N of electric box marker fF10079 MILE 10 8:60 am 10:30 am WATER STOP On Norell Ave near intersection with Norwood Ave N ° '' IMPORTANT NOTICE Dear Stillwater Resident, On Saturday, May 23 the Stillwater Half Marathon and 5k return to the beautiful streets of Stillwater! You are receiving this because your property is either on or in the vicinity of the route. The Half Marathon starts at 8:00 a.m. on the Gateway Trail near the intersection of 60th St N and Hytrail Ave N, the 5K starts at 8:30 a.m. at Brown's Creek Park. Both courses finish on Laurel Ave W in front of Pioneer Park in Stillwater_ Y Del/wood Rd DNilvlcd 1-14 cKusick Rd N 0 N z oPiy 95, The 5K course will start on Neal Ave N alongside Brown's Creek Park, travel north to Oak Glen Trail, and Dellwood Rd. Participants will then turn right on Stonebridge Trail N, left on St. Croix Ave W, right on William St N, left on Laurel Ave W to the finish line in front of Pioneer Park. The half marathon follows the Gateway Trail to Pine Point Park, then follows Norell Ave N and joins the 5K course at the intersection with Stonebridge Trail. While the course is not closed to vehicle traffic, we ask that you use caution as runners will be on the roads in your neighborhood and there may be delays at times to allow runners to cross. We encourage you to consider alternate parking if your driveway or alley has direct access to the route. The entire Run Stillwater Team thanks you for your help and cooperation in making the Stillwater Half Marathon and 5k a safe and successful event! Regards, Run Stillwater, Inc. Contact Information: infoc runstillwater_com www.stillwaterhalfmarathon.com Portapotties Water - ImacIery_Date: 9,:15:2u1.3 145'0212 06 rl 9.2456'43.D2" M 988 tt el. elpe aft 2'362 tt Start Area: Gateway Trail near intersection of 60th St N and Hytrail Ave N The start line is on the Gateway Trail under the Hwy 36 bridge 6 Porta -potties will go on flat gravel spot at end of access ramp to Gateway Trail 404,41Nr" - 404, Wildwood O. Elernentary Water Stop Half Marathor_- Mile 22water stop On GatewayaiI, just east of Jamaca BIvd Half Marathon - Mile 4 wat� stop On Gateway Trail, just sout east of Dellwood tkir6e Imagery Date: 9115/2013 45°04'46.07" tJ 92°53'47.86'1W Half Marathon - Mile 6 water stop. On Gateway Trail, just south easfV Manning Ave Bridge AP - Water Stop 2014 Google Imagery Date: 9/15/2013 45°06'14.43" N 92;t5.1156.25" W elev 9 Half Marathon - Mile 8 water s; On trail adjacent to Norell Ave after Gateway Trail leave Pine P •'n` Park Pine r ark 1 Water Stop C 2014 Google 10.Imagery Date: 9/15/2013 - 45°07'15.19" N 92050'10.74" 4V elev O5th•St■N Half Marathon - Mie 10 wate stop On Norell Ave N, just south o pt r e "Ort with Norwood Ave N II 1992 - Imagery Date: 9/15/2013 4505'55.59" tJ 92049'54.66" LTJ elev ! littelnit "03 '4 ; Half Marathon - Mile 12 and 5K- Mile 2/ water stop On trail adjacent to Stonebridge Trail N Tr r • 0,4 *.1992 A G,› `14 9'1 a f% 3 GoogIc ri.tr -- 'Immigery Date: 9/15/2013 45°04'19.26" IJ 92c49'25.26" W elev 880 ft eye all .fib r - -Tifsv t. Course Timeline Location Half Marathon - First Runner *uses 5 min/ mile pace Last Runner *uses 15 min/mile pace Location 5K- First Runner *uses 5 min/ mile pace Last Runner *uses 15 min/mile pace Start 8:00 N/A Start 8:30 N/A Mile 1 8:05 8:15 Mile 1 8:35 8:45 Mile 2* 8:10 8:30 Mile 2* 8:40 9:00 Mile 3 8:15 8:45 Mile 3 8:45 9:15 Mile 4* 8:20 9:00 Finish 8:47 9:18 Mile 5 8:25 9:15 Mile 6* 8:30 9:30 — 'Rollie 7 8:35 9:45 ✓ Mile 8* 8:40 10:00 Mile 9 _ 8:45 10:15 Mile 10* 8:50 10:30 Mile 11 8:55 10:45 _ Mile 12* 9:00 11:00 — Mile 13 9:05 11:15 Finish 9:07 11:19 - - -�--- - - --^ _ -- * Water Stop locations __Stillwater Half Marathon and 6K Equipment i - Aid Station WATER Gallons Water Bottles Water Cups Water Jug Gatorade Mixing J ' Gatorade Concentrate' Stir Stick Tables Troughs a Event Boxes Event Box Liners Rubber Gloves (pkg) Ice 20# bags' Half Mile Start 60th St N and Hytrail Ave N on Gateway Trail"* 5 Case 1 0 0 0 1 0 1 1 0 0 Mile 2 35 Case 0 1 1 1 2 0 1 2 1 1 Mile 4 35 Case 0 1 1 1 2 0 1 2 1 1 Mile 6 50 Case 0 1 1 1 2 0 1 2 1 1 Mile 8 50 Case 0 1 1 1 2 0 1 2 1 1 Mile 10 50 Case 0 1 2 1 2 0 1 2 1 1 Mile 1212 50 Case 0 1 2 1 2 0 1 2 1 1 5k Start (Browns Greek Park 5 r Case 1 0 0 0 1 0 1 1 0 0 Finish 20 750 Case 0 1 4 1 4 2 6 6 1 4 Total 300 9 cases 2 7 12 7 18 2 14 20 7 10 up ti "Finish line Director will brin iplck should be placed ---- "' See start line map for detail on where this ' kr-rc-c 7+c Y r V 4 �u���E�m•��A JK� V�� �G 1 uT ay i1 Stillwater Half Marathon and 5K Water Station Instructions First of all, thank you on the behalf of Run Stillwater, Inc. for providing this invaluable service to the events! We couldn't do this without you. Below are the basics of managing a water stop: 1. Please arrive at your specified location on time, as outlined in the Volunteer Staffing packet, which will allow enough time for setup of your station. 2. Know where you are on the course - especially the Half Marathon Course. 3. Your primary role is to hand out water and Gatorade to the participants. You'll also clean up the area, including down -course after your station closes. 4. What to wear: Be prepared for any weather conditions, don't forget sunscreen and bug spray. And, we encourage you to wear your group colors! 5. Bring a cell phone in case you need to call for emergencies. 6. HAVE FUN! In additional to providing fluids on the course, you serve as great cheerleaders for the runners. Specific Details Each water stop will have equipment delivered prior to your getting to your station. If your equipment is not at your station, please call Course Director Ben Schmitt at (612-750-8288) immediately. Set up both tables about 10 feet apart. The first table (as the runners are approaching you) will be for Gatorade, the second table for water. Here are the Gatorade mixing instructions: 1. Fill mixing container with 5 gallons of water. Do not discard the plastic 1 gallon jugs. 2. Add the entire gallon of Gatorade concentrate. 3. Mix thoroughly with the stir stick provided until the concentrate dissolves. 4. Fill a one gallon jug with Gatorade and pour into cups on tables or dunk cups into top of mixing container. (If dunking cups into the Gatorade you must wear the gloves provided at your station. Each jug of Gatorade concentrate makes 6 gallons of finished product when mixed. Use the gallon jugs to fill both the cups with water and Gatorade - ONLY FILL EACH CUP ABOUT HALF -WAY! Set the garbage boxes down course approximately 20 feet apart, clean up the cups as there are gaps in the runners. Once your station is shut down, please clean up the entire area thoroughly, don't forget to walk down -course a quarter mile or so. There will be a tail bike behind the last participant, this is your indication that you should finish cleanup. Drop -outs If a runner stops and tells you they want to drop out of the race, please call Course Director Ben Schmitt at 612-750-8288 and give him your location. He will either pick up the runner and drive them to the finish area or make arrangements to have that runner picked up. What to do in an emergency 1. Assess situation and remain calm 2. Dial 911- identify yourself and give your exact location give the nature of the emergency and detailed description. KNOW WHERE YOU ARE (specific street or cross streets and address if possible - ie. Gateway Trail and Manning Ave or Water Station at Mile 6) 3. Contact either Ryan Bevens at 651-235-0244 or Ben Schmitt at 612-750-8288. 4. Document incident as best you can - cell phone voice recorders seem to work best. 5. Do not talk to the Media! Home Espana1 Indoors Outdoors Medical Survivors Kicis Corner Teacher Tools Toolkits a ona `ea er ervice Lightning Safety Search Lightning Safety and Outdoor Sports Activities Sports officials must understand thunderstorms and lightning to ensure they make educated decisions on when to seek safety. Without this knowledge, officials base their decisions on personal experience and the desire to complete the activity. The National Weather Service recommends officials of organized sports have a lightning safety plan they follow without exception. The plan should give clear, specific safety guidelines to eliminate errors in judgment. The guidelines should address the following questions: • When should activities be stopped? • Where should people go for safety? • When should activities be resumed? • Who should monitor the weather and who decides when to stop activities? • What should be done if someone is struck by lightning? Photos. Signs Before an event, organizers should listen to the latest forecast to determine the likelihood of ^,'luttimedia thunderstorms, A NOAA Weather Radio is a good source of up-to-date weather Information. If Brochures thunderstorms are forecast, organizers should consider canceling or postponing the activity. Once people start to arrive at an event, the guidelines in the lightning safety plan should be followed. A The National Weather Service has developed several lightning safety toolkits groups can use to develop their safety plan.A Below is some information to consider when making a lightning safety plan. _�tli•i:'' �iSi LSA.g>gv,... Stopping Activities In general, a significant lightning threat extends outward from the base of a thunderstorm cloud about 6 to 10 miles. Therefore, people should be in a safe placewhen a thunderstorm Is 6 to 10 miles away_ Also, A plan's guidelines should account for the time it will take for everyone to get to safety. Here are some criteria that could be used to stop activities: • If you see lightning. The ability to see lightning varies depending on the time of day, weather conditions, and obstructions such as trees, mountains, etc. In clear air, and especially at night, lightning can be seen from storms more than 10 miles away provided that obstructions don't limit the view of the thunderstorm. • If you hear thunder. Thunder can usually be heard for a distance of about 10 miles provided that there is no background noise. Traffic, wind, and precipitation may limit the ability to hear thunder to less than 10 miles. If you hear thunder, though, it's a safe bet www.nws.noaa.gov 41r.14, 0 NWS All NOAA Go Immumilimar that the storm is within ten miles. If skies look threatening.A Thunderstorms can devlop direly overhead and some storms may develop Seeking Safe Shelter No place OUTSIDE is safe in or near a thunderstorm. Stop what you are doing and get to a safe place immediately. Small outdoor buildings including dugouts, rain shelters, sheds, etc., are NOT SAFE. Substantial buildings with wiring and plumbing are the safest places. Office buildings, schools, and homes offer good protection. Once inside, stay away from windows and doors and anything that conducts electricity such as corded phones, wiring, plumbing, and anything connected to these. A hard -topped metal vehicle with the windows dosed also provides good protection. Avoid contact with metal in the vehicle and try to keep away from windows. Resuming Activities Because electrical charges can linger in clouds after a thunderstorm has passed, experts agree that people should wait at least 30 minutes after the storm before resuming activities. Monitoring the Weather and Making Decisions Lightning safety plans should specify that someone be designated to monitor the weather for lightning. The 'lightning monitor should not be the coach, umpire, or referee, since they busy doing other things and can't adequately monitor conditions.. The 'lightning monitor' must know the plan's guidelines and be empowered to follow the guidelines. Helping Lightning Victims Most victims can survive a lightning strike; however, medical attention may be needed Immediately. Call for medical help. Victims do not carry an electrical charge. In many cases, the victim's heart or breathing may have stopped, CPR or an AED may be needed to revive them A Continue to monitor the victim until medical help arrives. If possible, move the victim to a safer place away from the threat of another lightning strike. More information: • Lightning Safety for the Family • Local lightning or weather safety information: contact the nearest National Weather Service Office nearest you. • Find out more about NOAA Weather Radio NOAA, National Weather Service Disclaimer Privacy Policy Office or Climate, Water, and Weather Services Credits About Us 1325 East West Highway Glossary Career Opportunities Silver Spring, MD 20910 v• McAfee SECURE Itrr-31777.7% • )11614!b.814. .HON Links: Choose Evunt -> 2015 Stillwater Ha# jstigallagaatinzaga -> View Registrations By Day Displaying: 2015: Half Marathon. 5K 2014: Half Marathon. 51( Days Out 2015 (5/23/15) 2014 (5!24/14) If you want to compare Day Running Day Running registrations by specific races. Day Count Total Day Count Total Drtf % With please choose the races below 6 66 4/21/14 5 Cap 456 217.196 (use CTRL -dick to select/un- select multiple cho►ces): 8 660 4/20/14 8 205 455 222 0% 2 652 4/19/14 2 197 455 231.0% Submit 6 650 4/18/14 4 195 455 233.3% 2015 Ramie): 14 644 4/17/14 3 191 453 237 2% Hair Marathon 41 630 4/16/14 1 188 442 2351% SK 19 589 4/15/14 2 187 402 215.0% 2014 Race(s): 15 570 185 385 208.1% Haff Marathon 8 555 4/13/14 1 185 370 200 0% 5k 5 547 4/12114 2 184 363 197 3% Submit 6 542 4/11114 4 182 360 197.8% 5 536 4/10114 2 178 358 2011% 8 531 4/9/14 2 176 355 201 7% 8 523 418/14 2 174 349 200.6% 4 515 417114 4 172 343 199.4% 7 511 4/6/14 3 168 343 204 2% 9 504 165 339 205.5% 1 495 4/4/14 4 165 330 200.0% 7 494 4/3/14 4 161 333 206.8% 9 487 4/2/14 3 157 330 210.2% 10 478 4/1/14 6 154 324 210.4% 8 468 3/31/14 27 148 320 216.2% 5 460 3/30/14 15 121 339 280.2% 3 455 3/29/14 3 106 349 329 2% 5 452 3128114 7 103 349 338.8% 3 447 3/27/14 4 96 351 365 6% 7 444 3/28/14 3 92 352 382.6% 5 437 3/25/14 2 89 348 391.0% 4 432 3/24/14 4 87 345 396 6% 4 428 3123/14 4 83 345 4157% 6 424 3/22114 2 79 345 436.7% 4 418 3/21/14 2 77 341 442.9% 3 414 3/20/14 1 75 339 4520% 3 411 3/19/14 2 74 337 455 4% 6 408 3/16/14 4 72 336 468.7% 4 402 68 334 491.2% 7 398 68 330 485.3% 2 391 3/15/14 4 68 323 475.0% 2 389 3/14/14 1 84 325 507.8% 7 387 3/13/14 2 63 324 514 3% 3 380 61 319 523.0% 6 377 3/11/14 1 61 316 518.0% 4 371 3/10/14 3 60 311 518.3% 7 367 57 310 543 9% 6 360 3/8/14 1 57 303 531 6% 4 354 56 298 532.1% 4 350 3/6/14 2 56 294 525.0% 3 346 3/5/14 4 54 292 540 7% 1 343 3/4/14 2 50 293 588.0% 6 342 48 294 812 5% 4 336 48 288 600.0% 42 332 3/1/14 3 48 284 591.7°% 31 290 2/28/14 14 45 245 544.4% 15 259 2/27/14 4 31 228 735.5% =x111,61.? 34 4/19/15 35 4/18x15 36 4117/15 37 4/16/15 38 4/15/15 39 4/14/15 40 4/13/15 41 4/12/15 42 4/11/15 43 4/10/15 44 419/15 45 4/8/15 46 4/7/15 47 4/5/15 48 4/5/15 49 4/4/15 50 4/3/15 51 4/2/15 52 4/1/15 53 3131/15 54 3/30/15 55 3/29/15 56 3128/15 57 3/27/15 58 3/26/15 59 3/25/15 60 3/24/15 61 3/23/15 62 3+22/15 63 3121/15 64 3/20/15 65 3/19/15 66 3/18/15 67 3/17/15 68 3/16/15 69 3/15/15 70 3/14/15 71 3113/15 72 3/12/15 73 3/11/15 74 3/10115 75 319/15 76 3/8/15 77 3!7/15 78 3/6/15 79 3/5/15 80 3/4/15 81 313/15 82 3/2/15 83 3/1/15 84 228115 85 2/27/15 86 226/15 ®SER t OWN ON Links: Choose Event -> 2Q15 Stillwater Hall Marathon Summary -> Registrants by Region Map Views: Registrants by State Map Showing. All Races Contents Copyright 02001-2 01 5 MirathonGuide_com. Al rights reserved. queabons, problems Rr-1+ — UanI10su"5Marafi -' Bilk :-0r- privacy cdicv To view map by specific race(s). choose the races below (use CTRL - click to select/un- select multiple choices): Submit 2016 Race(sk Hall Marathon 5K Submit Race Volunteer Slots Stillwater Half Marathon/5K Saturday, May 23 All Volunteer Groups are encouraged to wear their "colors". Your Volunteer Group Name and Logo will be displayed on the event website. The staffing size requested for each area is the minimum staffing required for that area. We would prefer that each area is staffed by one organization. Minimum age for a volunteer is 14. Your Groups donation check will be available on June 10, 2015. Course Marshals 50 people Report time: Report Location: Course Marshal Locations: (When the last runner has passed your location please report to the finish line at Pioneer Park.) Water Station #1 3 hours each 7:30 a.m. Water Street Inn North Patio Intersections along the course as assigned 150 volunteer hours $1,200 donation 8 people Report time: 3 hours each 7:00 a.m. 24 volunteer hours $192 donation Report Location: Water Street Inn North Patio Water Station Location: Mile 2—Half Marathon Course (map provided) Water Station Ready Time: First Runner: Last Runner: After Last Runner. 7:45 a.m. 8:10 a.m. 8:35 a.m. Dismantle and Pickup Water Station Area Expected Water Station End Time: 8:40 a.m. (Upon completion, Report to Finish Line at Pioneer Park) Volunteer End Time: Water Station #2 10:00 a.m. 8 people 3 hours each Report time: 7:00 a.m. 24 volunteer hours $192 donation Report Location: Water Street Inn North Patio Water Station Location: Mile 4 --- Half Marathon Course (map provided) Water Station Ready Time: First Runner: Last Runner: After Last Runner: 8:00 a.m. 8:20 a.m. 9:05 a.m. Dismantle and Pickup Water Station Area Expected Water Station End Time: (Upon completion, Report to Finish Line at Pioneer Park) 9:15 a.m. Volunteer End Time: 10:00 a.m. Water Station U3 8 people Report time: 3 hours each 24 volunteer hours $192 donation 7:00 a.m. Report Location: Water Street Inn North Patio Water Station Location: Mile 6 --- Half Marathon Course (map provided) Water Station Ready Time: 8:20 a.m First Runner: Last Runner: After Last Runner: 8:30 a.m. 9:30 a.m. Dismantle and Pickup Water Station Area Water Station U4 8 people 3 hours each 24 volunteer hours $192 donation Report time: Report Location: 7:00 a.m. Water Station Location: Water Street Inn North Patio Mile 8 --- Half Marathon Course (map provided) Water Station Ready Time: First Runner: Last Runner: After Last Runner: 8:30 a.m. 8:40 a.m. 9:40 a.m. Dismantle and Pickup Water Station Area Expected Water Station End Time: (Upon completion, Report to Finish Line at Pioneer Park) Volunteer End Time: 9:50 a.m. 10:00 a.m. Water Station #5 8 people 3 hours each Report time: 7:00 a.m. 24 volunteer hours $192 donation Report Location: Water Street Inn North Patio Water Station Location: TBD (map provided) Water Station Ready Time: 7:30 a.m. First Runner: 5K: 8:02 a.m. Half: 8:50 a.m. 9:45 a.m. Expected Water Station End Time: (Upon completion, Report to Finish Line at Pioneer Park) Volunteer End Time: 10:00 a.m, Water Station U4 8 people 3 hours each 24 volunteer hours $192 donation Report time: Report Location: 7:00 a.m. Water Station Location: Water Street Inn North Patio Mile 8 --- Half Marathon Course (map provided) Water Station Ready Time: First Runner: Last Runner: After Last Runner: 8:30 a.m. 8:40 a.m. 9:40 a.m. Dismantle and Pickup Water Station Area Expected Water Station End Time: (Upon completion, Report to Finish Line at Pioneer Park) Volunteer End Time: 9:50 a.m. 10:00 a.m. Water Station #5 8 people 3 hours each Report time: 7:00 a.m. 24 volunteer hours $192 donation Report Location: Water Street Inn North Patio Water Station Location: TBD (map provided) Water Station Ready Time: 7:30 a.m. First Runner: 5K: 8:02 a.m. Half: 8:50 a.m. Last Runner: After Last Runner: 9:50 a.m. Dismantle and Pickup Water Station Area Expected Water Station End Time: Volunteer End Time: 9:55 a.m. 10:00 a.m. Water Station #6 8 people Report time: Report Location: 3 hours each 7:00 a.m. Water Street Inn North Patio 24 volunteer hours $192 donation Water Station Location: 5K -Mite 2(approx)Mile 12 -Half Water Station Ready Time: 7:30 a.m. First Runner: Last Runner: After Last Runner: 5K: 8:10 a.m. Half: 9:00 a.m. 9:55 a.m. Dismantle and Pickup Water Station Area Expected Water Station End Time: Volunteer End Time: 10:00 a.m. 10:00 a.m. Finish Line 8 people 3 hours each 24 Volunteer Hours $192 donation Setup Finish line area under the direction of race staff. Organize race food and water for runners. Report time: 7:30 a.m. Report Location: Finish Line Ready Time: First Runner: Last Runner: Pioneer Park 8:00 a.m. 8:15 a.m. 10:00 a.m. Cleanup: Volunteer End Time: 10:10 a.m. 10:30 a_m. amillbommillo STILLWATER 1/2 Mn1'a tHop kik EIIIISHcr Wit ,gp_m1 • 'I STMLWATER Lirr 1/2 mare Hon AkATI {ZOAotzas EIIIISHCT EINISHcr FRE T�� .mbutes;la '� flflISHer Subject„ Time is "Running" Out - Sign up and Save From: Run Stillwater, Inc. (info©runstillwater.com) To: Date: Monday, April 13, 2015 9:26 AM RuN STILL W ATER Don't Delay! Current Stillwater Haff Marathon Pricing Ends April 15 - Price Increase April 15 & 30 - Personalized Bib Deadline April 30 On May 23, 2015 our season starts with the Sti;lwa er Half Ma . thon/5K. Fees are good through April 15 and to get your customized bib, register by April 30. This is a fantastic route following the Gateway Trail in Washington County, winding through the city streets of historic Stillwater and ending in Pioneer Park with bluff -top river views. Check out the course maps on the website for details. Also Happening April 30: The Lift Bridge Road Race 10M/5K will take place July 25, 2015. Early -bird pricing is good through April 30. Register now for only $40/$30 for the 10 Mile/5K. Based out of Lakeside Park in Bayport, Minn., it's a great summer run along a tranquil rural route with a coriviently common start/finish location along the beautiful St. Croix River. 11 51/us-mg5.mall,yahoo.can/recklaulch?.ranch3avdam5mit> 751845728 ..:,..,..l STIIIATER Looking for the best in Stillwater? The area's convention and visitors bureau, Discover Stillwater, has it all: lodging, restaurants, shopping, maps and much more. Plan your visit today. © Like I! resect 1/3 Interested in Raising Some Money? Looking for volunteer opportunities to raise funds for your nonprofit organization, youth activity or church group? We've launched a new volunteer program for each of our 2015 races. Sign up to coordinate your group and we'll make a donation to your organization. Opportunities include hosting a water station and other activities for groups as small as eight for a three hour commitment. This is a great opportunity to raise money and promote your group. You'll find a tab at the top of each race website. Check out the Stillwater Half Marathon opportunities. Share this info with anyone you think may be interested in participating. COMING SOON: . Shirt designs will be ready soon. Watch the websites and Facebook for announcements. . New course -map details are in the works showing the essentials of the May 23 race. Details About Our Final Race of the Season: The Freight House Stillwater Log Run is tips:Ms-mg5.mal.yahoo,com/nanla nch7,rand*3aWdcmSnih5M575164,5729 2/3 Copyright LO15 Run Stillwater. Inc September 19. Plan now to join us for this flagship race. Details are on the website. 400111110.1110140"110ani Entail M.rket:ng by Run Stillwater. inc. j info(c runstillwater. um I Run Stillwater 1 P.O. Box 21 1 Stillwater. Minnesota 55082 <<iContact Manage Your Subscription ipS d/us--mg5.mal l.yahoot.00mhmMBrunch7rad=3avde n5nd h5106751645T29 313 Aid Station: Gatorade, water & portable restrooms 0 Mile Mark 1/2 Marathon Course Map Race Start Time 8:00 am .., Dellwood Rd Mile 4 Aid Station I-694 scr N Mile 2 Aid Station ■ Mile6 t Aid Station z Q es c.‘ 'a S is os xi r-, `Absolutely No Parting or TART /Absolutely orfs at the Start Line Hwy 36 Hwy 12 Hwy 96 Pine Point Park 0 0 Mile 8 = Aid Station Mile 10 =Aid Station Manning Ave N Dellwood Rd 5K START Mile 12 =Aid Station Ave W Pioneer Park. 13' Z Laurel a W FINISH Downtown Stillwater ELEVATION FEET 1100 1W0 saa aca 1 MILE 2 MILES 3 MILES 4 MILES 5 MILES 6 MILES 7 MILES 8 MILES 9 MILES 10 MILES 11 MILES 12 MILES 13 MILES • 5K Course Map Race Start Time 8:30 am ■Aid Station: Gatorade, water & portable restrooms 0 Mile Mark Brown's Creek Pari(_ - *Absolutely No Parking or Drop • On at the Start Line Pioneer Park s stv. ` us Shuttle Mvlbem _up Packet Pick-up WO' ~ Downtown Stillwater FEET 950 850 750 850 ELEVATION 1 MILE 2 3 5K MILES MILES LI \CC Mulberry St stairs Warden's House Museum 1 r 1 Laurel Stdtj� stairs_ par* _ -1 Trait Parking 1k +E Legend City Parking Lot City Parking Ramp - Tour bus parking - Tour bus loading/unloading • Free parking • Pay parking Free parking after office hours • Parking ONLY for co-op customers ® Public restrooms •Numbers in circles = hour limits for free parking lots Chestnut Sl stairs * Finish Line Bus loading Packet Pickup TN No Parking Buses Only on Water St. from Mulberry to Myrtle 5/23 0600-0805 a.m. path ear 5 Main St stairs Memorial l C rrthouse l � 1 Map produced by Stillwater Parking Commission 3120/14 St Croix, Neighbor Stop Runners come off trail onto Owens St.. No Parking and cones on East/North side of streets here to finish. —S{ litAva -- 1 1 4 W Elm St q Stonebridge Elementary School Hickory St W Maple St W harbor Ba 8 Restaurant it Moore St W Sycamore St 1 St Croix Ave V Stillwater Ave W Wilkins St W Elm St W z 4 Hickory St W 1 m Maple St W Coning & No Parking Plan — Stonebridge Trail to Finish May 23 Stillwater Half Marathon/5K Finish Approach • No parking left side of street ---- • Coning along east/north side of street • Street closures — • Course marshals • to z ii z z Stillwater Ave Street closed J 72. Finish Line and Post Race Area -' Mrnnes to Pioneer Park Streets closed Pl\ Runners cross Norell Ave and head south on path until Myeron Rd Cone NB fogline from 96 to Myeron Rd Runners enter roadway from path at Myeron. Approx 9600 ft WARNI LUTES 96- Cones t- • d•Rd--0" - - 164 1 I I 1. WARNING LITES • —Dotlwood ftd Tie into Sk Layout See Finish Layout CAUTION RUN EVENT IN Cone EB (southside) shoulder for runners 1500 ft 20- Cones Cone NB fogline for runners coming off path and runner over bridge Cone NB shoulder for runners coming off path and turning on St Croix Ave 5K Start 8:30am take down cones approx 8:45am WARNING LITES Stillwater Half Marathon 8am- 1/2 Marathon 8:30am- 5K 9am- Cones off 96 for 5K Cones off Norell approx loam Event finish Noon 150- Cones 6- Caution Run Event in Progress 4- Parade Boards 8- Port Delins STILLWATER HALF MARATHON/5K MAY 23, 2015 EMERGENCY PLAN The safety of the volunteers, participants and spectators at the race is of primary importance. EMERGENCY TELEPHONE NUMBERS Emergency Police/Fire/Medical/Sheriff or State Patrol 911 Stillwater Police Department 651-351-4900 Stillwater Fire Department 651-351-4950 Washington County Sheriff 651-439-9381 Minnesota Central (Tom Oswald) 651-431-1479 Excel Energy 24 hr. (gas emergency) 800-895-2999 Excel Energy 24 hr. (electrical emergency) 800-895-1999 RACE STAFF Ryan Bevens, General Coordinator 651-235-0244 Ben Schmitt, Course Coordinator 612-750-8288 Jon Neitzel, Marshaling Coordinator 651-210-7353 Aid Station #1 - Mile 2 Half Marathon coming Aid Station #2 - Mile 4 Half Marathon coming Aid Station #3 - Mile 6 Half Marathon coming Aid Station #4 - Mile 8 Half Marathon coming Aid Station #5 - Mile 10 Half Marathon coming Aid Station #6 - Mile 12 Half Marathon/2.7K 5K coming Emergency Procedures Medical Emergencies A medical emergency is any event or condition in which a race participant, spectator, volunteer or other is in need of immediate medical care due to injury, heat, heart attack, stroke, seizure, exhaustion or any other medical reason in which medical assistance is required. 1. Any race staff or volunteer shall take actions necessary and notify authorities and alert race officials if any medical emergency occurs. In the event of a medical emergency: a. Access situation and remain calm b. Dial 911 Identify yourself and give your exact location (remember assistance will be arriving using streets or highways. As an example - "I am at the race Aid station located at Manning just west of the Gateway Trail Bridge" would be much more descriptive than saying "I am at the race Mile 6 Aid Station. Give the nature of medical emergency and detailed description. c. Notify Race Coordinator Ryan Bevens 651-235-0244 or Course Coordinator Ben Schmitt 612-750-8288 immediately. 2. Race Coordinator (or race staff) will contact any additional emergency contacts. 3. Race Coordinator will act as media spokesman. Weather Race Week and Race Day Postponement/Delay Plan/Evacuation Plan Inclement weather warnings prior to Race Day shall be handled as follows: 1. During Race Week, Race Staff will be in contact with the National Weather Service for continuous weather updates. 2. The race will contact its' registered runners via email and update its web site to inform runners that hotter or colder than normal temperatures are expected and what steps to take in preparing for Race Day. 3. At 5:00 a.m. on race morning a member of the Race Staff will contact the National Weather Service and get a current hourly weather forecast through 12 noon of race day. 4. If an impending weather situation is apparent Race Staff shall meet at 5:30 a.m. at the Water Street Inn to make a determination on whether to delay or postpone events based on information obtained by the National Weather Service. The specific criteria used to postpone or delay the race shall be: Heat -- The race will be postponed if the wet bulb globe temperature at the start of the races is > 69° F. * Cold -- The race will be postponed if the ambient temperature at the start of either race is < -15° F. Ice -- The race will be postponed if the roads are icy, traction is deemed unsafe and the necessary measures to mitigate the conditions cannot be undertaken. Electrical activity (lightning) - The race will be delayed if there is any electrical activity occurring or forecast to occur anywhere in the vicinity of the event. If the start of the race is delayed for any reason that information will be conveyed by the race announcer(s) and the Coordinator will be responsible for contacting course officials including the water stops regarding the decision to delay the start of the race. Should a severe weather condition occur on the course: all volunteers, spectators and participants are encouraged to seek shelter in a building or in cars. Buses will sweep the course to pick up runners. The start area will be evacuated and all participants, spectators and volunteers will be advised to seek shelter in the area. Course officials need to report the current status of the safety and road conditions to the Coordinator. Once it is determined it is safe to start the race, area assessments will be conducted to ensure safety prior to race start. These assessments will include: assessing the area around the start lines to ensure barricades are in place and the streets are free from debris, assessing the course to ensure it is free from debris, assessing the finish area to ensure it is free of debris and barriers are in place. The races will start or resume after there has been a period of 30 minutes since the last sound of thunder or lightning strike in the area of the event and after the National Weather Service has given an "all- clear". ORDINANCE NO. 1076 CHAPTER 39A - TRANSPORTATION IMPACT FEE PROGRAM THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: Subd. 39.1— Findings and purpose. (a) The purpose of this Chapter is to implement the goals, objectives and policies of the City of Stillwater's Comprehensive Plan and Zoning Ordinance. Imposing a fee that is reasonably related to the burdens created by new development on the City's surface transportation system will enable the City to construct the required capital improvements that will contribute to fulfilling this goal. (b) The City has prepared a Transportation Impact Fee Nexus Study, First adopted by Resolution No. 2005-163 as amended which is adopted by reference as if set forth verbatim. It shows, and the City Council finds that there is a reasonable relationship between the purpose for which the fees established by this Chapter are to be used and the type of development projects on which the fees are imposed, and between the amount of the fees and the cost of the transportation facilities or portion of the facilities attributable to the development on which the fees are imposed. (c) It is the intent of the City Council that the fee required by this Chapter shall be supplementary to any conditions imposed upon a development project pursuant to other provisions of the City Code, the City Charter, the Subdivision Ordinance, the Minnesota Environmental Quality Act, other State and local laws, which may authorize the imposition of project specific conditions on development. Subd. 39.2 — Applicability. (a) The regulations, requirements and provisions of this Chapter and Council resolutions adopted pursuant hereto apply to all new projects for which a development application was deemed complete or an application for changes in existing uses was made on or after the effective date of the ordinance codified in this Chapter. (b) Notwithstanding subsection (a), the following projects, square footage and affordable residential units are not subject to the requirements of this Chapter. 1) City, County and State projects; 2) A housing project that meets the requirements of MN Stat. Sec. 469.1761. 3) Re -occupancy of square footage in an existing building or structure if there is no change of use. Subd. 39.3 — Definitions. For the purpose of this Chapter, the following terms shall be defined as follows: (a) "North Zone" means the area bounded by County Road 15 on the West, County Road 64 on the South, State Highway 96 on the North, and on the East by the West Line of the Plat of Oak Glen, and as depicted on the Map attached as Exhibit A. (b) "Middle Zone" means the area bounded by County Road 15 on the West, County Road 64 on the North, on the South by Interlachen Road Extended westerly to County Road 15, and on the East by a line drawn from a point on County Road 64 at the intersection with the Minnesota State Trail directly South to Interlachen Road, and as depicted on the Map attached as Exhibit A. (c) "South Zone" mean the area bounded on the West by County Road 15, on the South by State Highway 36, on the North Interlachen Road extended westerly to County Road 15, and on the East by a line that runs from a point on Highway 26 and State Highway 5, then North along that line to an East West line drawn along the South edge of Brewer's Pond, the North along that line to Interlachen Road, and as depicted on the Map attached as Exhibit A. Subd. 39.4 - Transportation mitigation requirement. Except as provided in Section 39.2 (b), the developer of a project shall pay a transportation impact fee in accordance with the following: (a) Transportation Impact Fee. Fees shall be computed shown on the Schedule attached as Exhibit B. (b) Timing of Fee Payment. 1) The project applicant must pay fees according to the schedule of fees in place on the date the fees are paid. 2) No building permit for any project may be issued unless the fees have been paid or, if state law requires the City to accept later fee payment, a contract to pay the fees has been executed with the City, in which case no final inspection shall be approved until the fees have been paid. If a residential development project contains more than one dwelling unit and is approved for development in phases, the developer may pay the fees in installments based on the phasing of the residential development project. Each fee installment must be paid at the time when the first dwelling unit within each phase of development has received its final inspection. 3) For all projects subject to this Chapter, the City may require the payment of fees at an earlier time if the fees will be collected for public improvements or facilities for which an account has been established and funds appropriated and for which the City has a proposed construction schedule or plan prior to final inspection, or the fees are to reimburse the City for expenditures previously made. Subd. 39.5 — Fee adjustments and waivers. (a) A developer of any project subject to the fee described in this Chapter may request that the requirements of this Chapter be adjusted or waived for the conversion of nonconforming ground floor uses in commercial zones to conforming pedestrian -oriented uses. (b) To receive an adjustment or waiver, the developer must submit an application to the City Development Director, or designee, at the time the developer files a project application or, if no application is required, a building permit application. The developer bears burden of presenting a preponderance of the evidence to support the request and set forth in detail the factual and legal basis for the claim, including all supporting technical documentation. (c) The Director of Community Development or designee must render a written decision within thirty (30) days after a complete application is filed. The Director's decision may be appealed to the City Council by the project applicant if such appeal is filed within 10 consecutive calendar days from the date that the decision is made in the manner provided in this Code. The decision of the City Council is final. (d) If an adjustment or waiver is granted, any change in use from the approved project will invalidate the adjustment or waiver. Subd. 39.6 — Fee revenue account. (a) A transportation impact fee reserve account is hereby established. The fees paid to the City pursuant to the provisions of this Chapter must be deposited into the transportation impact fee reserve account and used solely for the purpose described in this Chapter. All monies deposited into the reserve account shall be held separate and apart from other City funds. All interest or other earnings on the unexpended balance in the reserve account shall be credited to the reserve account. Subd. 39.7 — Distribution of transportation impact fee funds. All monies and interest earnings in the transportation impact fee reserve account must be expended on the construction and related design and administration costs of constructing transportation improvements identified in the Nexus Study, or such other report as may be prepared from time to time to document the reasonable fair share of the costs to mitigate the transportation impacts of new development. Such expenditures may include, but are not necessarily limited to the following: (a) Reimbursement for all direct and indirect costs incurred by the City to construct transportation improvements pursuant to this Chapter, including, but not limited to, the cost of land and right-of-way acquisition, planning, legal advice, engineering, design, construction, construction management, materials and equipment. (b) Costs of issuance or debt service associated with bonds, notes or other security instruments issued to fund transportation improvements identified. (c) Reimbursement for administrative costs incurred by the City in establishing or maintaining the transportation impact fee reserve account required by this Chapter, including, but not limited to, the cost of studies to establish the requisite nexus between the fee amount and the use of fee proceeds and yearly accounting and reports. Subd. 39.8 — Periodic review. To account for inflation in transportation infrastructure construction costs, the fee imposed by this Chapter shall be adjusted automatically on July 1st of each fiscal year, beginning on July 1, 2016 by a percentage equal to the appropriate Construction Cost Index as published by Engineering News Record, or its successor publication, for the preceding twelve months. Subd. 39.9 — Refunds. (a) If a transportation impact fee is collected on a project and the permit for that project later expires, is vacated or voided before commencement of construction, the developer shall, upon request, be entitled to a refund of the unexpended transportation impact fee paid, less a portion of the fee sufficient to cover costs of collection, accounting for and administration of the fee paid. Any request for a refund shall be submitted in writing to the Community Development Director within one year of the date that the permit expires or is vacated or voided. Failure to timely submit a request for refund shall constitute a waiver of any right to a refund. Subd. 39.10 — Fee Revision by Resolution. The amount of the transportation impact fees and the formula for the automatic annual adjustment established by this Chapter may be reviewed and revised periodically by resolution of the City Council. This Chapter shall be considered enabling and directive in this regard. Subd. 39.11— Regulations. The City Administrator, or designee, is authorized to adopt written administrative regulations or guidelines that are consistent with and that further the terms and requirements set forth within this Chapter. Adopted by the City Council the 5th day of May, 2015. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F. Ward, Clerk 1 II■■ pa 6 MgV 27. • MI South L 'r 4i11411:+4 p A NN1NN.n1 —a 11 El L { ._.. 1i��11111111 ■ 3 414174 1"laitr f'"'" MIN IN .111111- /1/111111 WE I .r■�®1ENVZi1im111n6ia�.i��+ !4l1 C:� 1 1�� 6 h:.? ° u mml nm -1 Ba� O.1 iELTMMNENEEMIME NM in 111..; L J 11+re:i, in. p;1 .., _,•�•..`� ,,a .'.' i--�� t1Nn 1111111 VS ; ulln n. /AMES i1w.11.161.111: /rytp. 01.11111 Nn :. .11., I I I1 City of • (urate Engineering Department Transportation Impact Fee Program Impact Zones EXHIBIT A 1 4/21/201 South Zone Developale Areas (acres) Gadient Bergman ( Commercial) Total Area Middle Zone Developable Areas (acres) Aamodt SE Boutwell and Manning Mckenzie Middle Boutwell Rich Myrtle NE Manning and Myrtle Adamic Total North Zone Developable Areas (acres) Heifort NE Mckusick and Manning NW Corner Neal and Mckusick Total Area Project Curve Crest Extension 25.7 Developable acres 57 Cost per acre 82.7 residential Commercial (Note: Commercial Areas rate computed 3.5X residential rate) 17.7 14.5 17.3 28.9 3.9 7.4 8.7 6.8 105.2 18.4 10 6 34.4 Project Neal Avenue ( Mckusick to Boutwell) Neal Avenue( Boutwell to Myrtle ) CR12 Improvements CR 15(CR 12 to Th 96) Brick Street Less 55% of TAF Fund( 4/15/2015) Developable Acres cost per acre Project Neal Avenue(96 to Mc Kusick Road ) CR 15(CR 12 to Th 96) Less 45% of TAF Fund Balance Developable Acres cost per acre EXHIBIT B % Dvlpmt Project Cost Related $1,480,000 100% $ $1,300,000 50% $ $580,000 100% $ $400,000 50% $ $415,000 25% $ $420,000 25% $ $820,000 $415,000 100% $ 25% $ DvIpmnt Charge 1,480,000 82.7 6,571 23,001 650,000 580,000 200,000 103,750 105,000 1,638,750 818,762 819,988 105.2 $7,794.56 820,000 103,750 923,750 $669,896 253,854 34.4 $7,379.48 MEMORANDUM To: Mayor and City Council er§ From: Shawn Sand; Director of Public Works Date: April 29, 2015 Subject: Myrtle Street No Parking Request DISCUSSION As part of the reconstruction of the Water Street Inn parking lot, the east entrance on the north side of Myrtle Street was removed and replaced with curb and gutter. Now vehicles are parking along this segment and because of the narrow width of the street, it is difficult for two way and sometimes one lane of traffic to get through especially when there are delivery trucks loading/unloading on the south side of the road. This is also a concern to Public Safety, where access could be blocked in the case of an emergency. It is proposed to prohibit parking along this segment of Myrtle Street. RECOMMENDATION Staff recommends that parking be prohibited on the north side of Myrtle Street east of Water Street. ACTION REQUIRED If Council agrees with the recommendation they should pass a resolution 2015 - AUTHORIZING NO PARKING ON THE NORTH SIDE OF MYRTLE STREET EAST OF WATER STREET AUTHORIZING NO PARKING ON THE NORTH SIDE OF MYRTLE STREET EAST OF WATER STREET WHEREAS, the City Engineer has presented concerns with regard to the parking spaces now allowed on Myrtle Street: and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA That Parking be prohibited on the north side of Myrtle Street from Water Street to 110 feet east and that "No Parking" signs be installed along with a painted yellow curb; and The various City Staff responsible for this action are authorized to complete this work as City Council directed. Attest: Adopted by the Council this 5th day of May 2015. Diane F. Ward, City Clerk Ted Kozlowski, Mayor thank *10 YOUfor filling this plate THIS CERTIFICATE IS PRESENTED TO: CITY OF STILLWATER THANK YOU FOR PROMOTING FOOD FOR FINES AS PART OF THE MINNESOTA FOODSHARE MARCH CAMPAIGN. YOUR PARTNERSHIP MADE THE NEWS AND CONTINUED TO BRING AWARENESS 0 THE NEED IN OUR COMMUNITY. 1 Up ValIey Outreach FOOD I CLOTHING I EMERGENCY ASSISTANCE TRACY MAKI - E 2 UTIVE DIRECTOR 15 innesota hare Larch Campaign Washington Comfy BOARD AGENDA Board of Commissioners Fran Miron, District 1 Ted Bearth, District 2 Gary Kriesel,Chair District 3 Karla Bigham, District 4 Lisa Weik, District 5 MAY 5, 2015 - 9:00 A.M. 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibilityor function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board mustfill out a comment card before the meetingbegins and give it to the County Board secretaryorthe CountyAdministrator. The County Board Chair will askyou to come to the podium, state your name and city ofresidenc4 and presentyour comments. Your comments must be addressedexclusivelyto the Board Chair and the full Board ofCommissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual'spresentationifit becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County'sResponsibilities 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 Housing and Redevelopment Authority — Barbara Dacy, Executive Director and Melissa Taphorn, Deputy Executive Director Resolution — Approval of the 2016 Qualified Allocation Plan for the Housing Tax Credit Program 5. 9:15 Public Works — Greg Wood, Building Services Director U.S. Environmental Protection Agency Energy Star Certification Update for the Forest Lake and Cottage Grove Service Centers 6. 9:20 General Administration — Molly O'Rourke, County Administrator Legislative Updates 7. 9:30 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is notntendedto result in substantive board action during this time. Any ation necessary because of discussion willbe scheduled for a futureboard meeting. 8. Board Correspondence 9. 9:45 Adjourn 10. 9:50-10:35 Board Workshop with Public Works — Wayne Sandberg, Public Works Deputy Director Review Transportation Cost Participation Policy #8001 Assistive listening devices ae available for use in the County Board Room If ynu marl accicranrA rill,. M rficahilih, nr!Amman. hamar nraaca call lft511 G'tAnnn EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * MAY 5, 2015 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ITEM Administration A. Approval of April 14, 2015, County Board Meeting minutes. B. Approval to appoint Michael Howard, Cottage Grove, as District 4 Representative to the Mental Health Advisory Council for a first term expiring December 31, 2016. C. Approval to appoint Aaron Erdes, Stillwater, to the Family Homelessness Prevention and Assistance Program Citizen Advisory Committee. D. Approval of resolution to set a public hearing for May 26, 2015 regarding the sale of general obligation bonds for Piccadilly Square. Human Resources E. Approval to convert a Building Services Technician vacancy to a Building Servicas Operation/Maintenance Supervisor. Public Health and Environment Public Works F. Approval of conversion of a Special Project Natural Resources Coordinator position to regular status. G. Approval of comments on the draft Valley Branch Watershed Management Plan and authorize the Board Chair to sign on behalf of the county the cover letter submitted with the comments. H. Approval of resolution to enter into Limited Use Permit #8202-0035 issued by the Minnesota Department of Transportation to operate and maintain a recreational trail within the right-of-way of Minnesota Trunk Highway 61 and Minnesota Trunk Highway 10. I. Approval of resolution to waive the acquisition of the property at 18015 Margo Avenue, May Township, MN within the Big Marine Park Reserve. Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistive listening devices ay available for use in the County Board Room Ifynri nears acciclanra rfra. fn rficahilihr nr lannrrane hamar nlaam rall iPF1l dQRnnn EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Summary of Proceedings Washington County Board of Commissioners April 14, 2015 Present were Commissioners Fran Miron, District 1; Commissioner Ted Bearth, District 2; Gary Kriesel, District 3. Karla Bigham, District 4; and Lisa Weik, District 5. Board Chair Kriesel presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Miron — thanked all of the volunteers on the county's advisory committees, commissions, and boards, in regards to consent item #3B; thanked staff for the detailed comments in the tax increment financing district letter, consent item #3C; attended a Water Summit meeting in the City of Hugo this past week, which was attended by the public, the Department of Natural Resources, and the Metropolitan Council, regarding water issues, such as the North and East Groundwater Management Plan, and bills such as House File 1835 and Senate File 1726; met with the City of Mahtomedi, the city is interested in collaborating with the county for assessing services; Commissioner Weik — reported that she was at the Capitol last week, and had the opportunity to testify at the Senate Transportation Committee Hearing for Senate File 1463, in support of Gateway Corridor Gold Line funding; presented a Gateway Corridor overview to the Regional Council of Mayors in Minneapolis on April 13, 2015. The Gateway Corridor Commission will be proceeding with a Washington, D.C., fly -in on Wednesday, October 7th, and Thursday, October 8th. The Gateway Corridor Commission will have a development forum, Wednesday, April 15, 2015, at Globe University. The Greater MSP Meeting at the Minneapolis Club will be on Thursday, April 16, 2015; Commissioner Bigham — reported she attended a Head Start class in Newport with Dan Papin, Community Services Director. Dandelion pictures from the children are displayed in the Community Services Department at the Stillwater Government Center; attended a public health initiative with Washington County's Public Health and Environment, the City of Cottage Grove, the Statewide Health Improvement Program, and the South Washington County School District on vertical grow towers in the elementary schools, growing lettuce. Saturday, April 18th, Stone Soup Thrift Shop in St. Paul Park is having its Soup-er Bowl event. On April 13th, she testified on the Red Rock Corridor Bonding proposal; Commissioner Bearth — reported that he met with the State Commissioner of Health in Oakdale, regarding a program with the Vital Aging Network, on getting the aging population to have an increased balance of health; - Commissioner Kriesel — reported that he has been working with the City of Afton and the City of Lake Elmo on their downtown plans. He has been working with the City of Oak Park Heights and the Minnesota Department of Transportation on frontage road issues. Accounting and Finance - Public Hearing to discuss, and then approve motion to authorize issuance of up to $37.5 million in General Obligation Capital Improvement Plan Bonds. Community Corrections - Board Workshop for overview of Community Corrections Advisory Board's Victim Ad Hoc Committee Report and Recommendations. Community Services - Approval of an amendment to the Calendar Year 2015 Adult Mental Health Grant for an additional $8,700. General Administration Approval of the following actions: - March 17, 2015 County Board Meeting minutes; - Resolution No. 2015-053, recognizing Washington County volunteers who participate on the county's advisory committees, commissions, and boards; - Approval of county comments on the creation of tax increment financing district #1-15 in the City of Cottage Grove and direction to submit comments in a letter signed by the Deputy County Administrator; - Resolution No. 2015-056, recognizing volunteers of Community Thread; - Letters supporting continued funding of the aquatic invasive species aid to counties; - Resolution No. 2015-058, Appointment of Wayne Sandberg as County Highway Engineer; - Contract between Washington County Library and Lake Elmo Public Library to establish a process for reimbursement of the county library cards issued to Lake Elmo residents; - Consulting contract with Library Strategies Consulting Group for strategic planning services; - Molly O'Rourke, County Administrator, provided legislative updates; - Board correspondence was received and placed on file. Public Health and Environment Approval of the following actions: - Revised County Policy # 1107 related to tobacco use in county facilities; - Comments on the draft Middle St. Croix Watershed Management Organization Watershed Management Plan, and letter submitted with comments. Public Works Approval of the following actions: - Resolution No. 2015-054, Metropolitan Council Grant Agreement SG -02866; - Contract with Prescription Landscape for Zone 3 Landscape Maintenance Services; - Resolution No. 2015-055, entering into Lease Agreement No. 9484 with Sherwood Forest Commercial, LLC for office and warehouse space; - Michael Beer, Project Director of Minnesota Department of Transportation, provided an update of the St. Croix Crossing Project; - Resolution No. 2015-057, Award Bid for County Road 55 Paving Project. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62°a Street N., Stillwater, Minnesota. Washington County BOARD AGENDA APRIL 28, 2015 — 9:00 A.M. 1. 9:00 Roll Call Pledge of Allegiance Board of Commissioners Fran Miron, District 1 Ted Bearth, District 2 Gary Kriesel,Chair District 3 Karla Bigham, District 4 Lisa Weik, District 5 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibilityorfunction of WashingtonCountyGovernment, whether or not the issue is listed on this agenda. Persons who wish to address the Board mustfrll out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will askyou to come to the podium, state your name and city ofresidenc4 and presentyour comments. Your comments must be addressedexclusivelyto the Board Chair and the full Board ofComrnissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual'spresentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County'sResponsibilities 3. 9:10 Consent Calendar- Roll Call Vote 4. 9:10 Public Hearing - Public Health and Environment- Girard Goder, Environmental Program Supervisor Resolution - Consider Repealing the Subsurface Sewage Treatment SystemOrdinance # 179 and Enacting a New Replacement Ctdinance 5. 9:35 Public Works- Cory Slagle, Engineering and Construction Manager A. Resolution- Award Bid to Forest Lake Contracting, Inc. for the County State Aid Highway (CSAH) 17 and Trunk Highway (TH) 5 Intetsection Improvement Project B. Approve Amendment #1 to Contract with Short Elliot Hendrickson Inc., for final design engineering services for Phase I ofthe CSAH 17 Corridor Management and Safety Improvement/Old Village Project C. Approve Contract with Short Elliot Hendrickson Inc. for construction engineering services for Phase I ofthe CSAH 17 Corridor Management andSafety Improvement/Old Village 1oject 6. 9:45 Sheriff's Office - Bill Hutton, County Sheriff Resolution- Recognizing Law Enforcement Memorial Day, Law Enforcement Memorial Week and Correctional Officers Week in Washington County 7. 9:50 General Administration- Molly O'Rourke, CountyAdministrator A. Legislative Update B. Approve Letter Supporting Senate File 529 and House File 122 to Expand Local MotorVehicle Sales Tax Exemption to Apply to All Local Governments C. Approve Letter Supporting Ramsey County Regional 1iiilroad Authority's Request for $1.0 Million in State General Funds for Union Pacific Railroad andBurlington Northern Santa Fe Railway Grade Separation Project 8. 10:00 Commissioner Reports- Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is nofntended to result in substantive board action during this time. Any ation necessary because of discussion willbe scheduledfor a future board meeting. 9 10:15 Executive (Closed) Session with Public Works- Sharon Price, Property Manager Review Counter Proposal to County Offer on 18015 Margo Avetue for Inclusion into Big Marine Park Reserve 10. Board Correspondence 11. 10:40 Adjourn l 0:45 Finance Committee Meeting 1 1:20 Personnel Committee Meeting Assistive listening devices are available for use in the County Board Room dell .,aa.i ao.rot>.,ra clue to ir,ab a grrapr.,,aaa hamar ni ea ralt r nnn EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * April 28, 2015 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ITEM Administration A. Approval of April 7, 2015, County Board Meeting minutes. Community Services Property Records & Taxpayer Services B. Approval of a contract with the St. Croix River Association for aquatic invasive species (AIS) planning activities in 2015. C. Approval of a contract with Washington Conservation District for aquatic invasive species (AIS) prevention and education activities in 2015. D. Approval of resolution for 2015-2019 Consolidated Plan and 2015 Annual Action Plan for submission to the US Department of Housing and Urban Development. E. Approval of the 2015-2017 contract with Tree Trust to provide services for Washington County's Workforce Center youth employment programs for the summer of 2015, 2016, 2017. F. Approval of application for a renewal of an On Sale and Sunday Liquor License for the Afton Apple Orchard, Cenco Farms Inc. at 14421 S 90th Street, Hastings, located in Denmark Township. G. Approval of application for renewal of an On Sale and Sunday Liquor License for the Outing Lodge LLC located in Stillwater Township with a mailing address of 11661 Myeron Road North, Stillwater, MN 55082. Public Works H. Approval of authorization to enter into a contract with Prevolv to furnish and install Inscape Workstations for the 4th Floor Modernization Project. Sheriff I. Approval of permanent use of fund balance in Sheriffs Office funds 119 (Explorers), 123 (Operations), and 126 (Federal Equitable Sharing) for the first quarter 2015. Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistive listening devices are available for use in the County Board Room Ifjet, naarl a ccictanra rli m to rlicahili nr lann..anw hamar nlaaca cafl!R51d1/1RnM EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER