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Home My WebLink About2015-04-27 PRC packeti_ ci l Jilw�=1 Q�f T 11 BIRTH PLA CL 01 MI NN F. 501 A CITY OF STILLWATER STILLWATER PARKS AND RECREATION COMMISSION NOTICE OF MEETING MONDAY, APRIL 27, 2015 AT 7:00 PM The City of Stillwater Parks and Recreation Commission will meet on Monday, April 27, 2015, at 7:00 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. AGENDA Approval of the March 23, 2015 Minutes 2. Open Forum - The Open Forum is a portion of the meeting to address the Board on subjects which are not a part of the meeting agenda. The Board may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. Action Items Friends of Stillwater Parks 4. 5 -Year CIP Work Plan 5. Park Donation Information Items 6. Brown's Creek Park Use 7. Teddy Bear and Washington Square Summer Programs Commission Items/Topics CITY OF STILLWATER PARKS AND RECREATION COMMISSION MEETING March 23, 2015 Present: Chair Linda Amrein, Commissioners David Brandt, Scott Christiansen, Rob McGarry, Solveg Peterson, Sandy Snellman, Don Stiff, Council Liaison Mike Polehna Absent: None Staff present: Public Works Superintendent Tim Moore, City Administrator Tom McCarty, Planning Consultant Melissa Douglas APPROVAL OF MINUTES Motion by Commissioner Stiff, seconded by Commissioner McGarry, to approve the February 23, 2015 meeting minutes with one correction: the addition of a dollar sign on page 2, end of paragraph about Richlind Subdivision cash dedication $20,000. All in favor. OPEN FORUM There were no public comments. ACTION ITEMS Introduction of the new City Administrator Tom McCarty City Administrator Tom McCarty introduced himself. Trails Master Plan Melissa Douglas, Planning Consultant, led discussion of the first complete draft of the updated Trails Master Plan. The next steps will be to review the draft with the City Council, then invite public comments during an open house the last week in April. She will return to the Commission with a final draft in May. INFORMATIONAL ITEMS Public Works Superintendent Moore noted that the City will hold a public informational meeting Thursday, April 2 regarding a proposed amendment to the Brown's Creek Management Plan. The amendment would allow bicycles to be used in this area on a designated mountain bike trail system. Moore also noted that there will be a tour of the Shoddy Mill buildings with architects on March 24. This is part of the reuse study. COMMISSION ITEMS/TOPICS There were no commission items. ADJOURNMENT Motion by Snellman, seconded by Amrein, to adjourn. All in favor. The meeting was adjourned at 8:02 p.m. Respectfully submitted, Julie Kink, Recording Secretary Iwa 7�- THE BIRTHPLACE OF M I N N F S 0 1 A Memo To: Parks and Recreation Commission From: Tim Moore, Public Works Superintendent/�• Date: April 22, 2015 Re: Friends of Stillwater Parks The Friends of Stillwater Parks has been invited to the Parks and Recreation Commission meeting to discuss with the Commission the future plans for the organization. Attached is a letter from the Friends of Stillwater Parks dated October 6, 2014, the original agreement executed in May 1995, and articles of incorporation. Also attached is a list of park gardens with locations highlighted that the Friends of Stillwater Parks have maintained. OCT - 6 2014 October 6, 2014 Friends of Stillwater Parks P.O. Box 822 Stillwater, MN 55082 Dear Tim Moore, Superintendent, Stillwater Parks and Linda Amrien, Chair, Stillwater Parks Commission, It has been a pleasure to serve and contribute time and effort towards maintaining several flower gardens in local parks since 1996. However, our Board of Directors has decided to discontinue the Park Garden Committee. We believe Stillwater's Park Department can provide -- more effectively than Friends of Stillwater Parks can provide -- the staff and seasonal summer help to: • amend the soil of gardens as needed; • select plant material, plant, water, maintain and weed planted areas; • recruit community volunteers or community garden clubs; • provide a special event to acknowledge volunteers; • develop and implement a landscape beautification plan for high visibility parks such as Pioneer Park and Lowell Park including the maintenance of those planted areas; and • oversee the maintenance of all planted areas on city property Again we wish to reiterate that it has been a pleasure to serve our community and we will continue to serve through other means. Sincerely, Dennis Conger President, Friends of Stillwater Parks AGREEMENT This Agreement made this 16day of May, 1995, between the City of Stillwater, Washington County, Minnesota ("City"), and Judith Gulden, acting as disbursing agent ("Agent"), in conjunction with Friends of Stillwater Parks, Inc. a non-profit corporation pledged to promote parks and parkland within the City. 1. The City has encouraged the formation of this .corporation to foster and promote parks within the City of Stillwater and encourage the use of parks within the City that will ultimately increase property values and the quality of life within the City, thereby promoting the welfare of the City. 2. In order to establish the corporation, it is necessary to incur expenses associated therewith. 3. The City has agreed to provide financial support to the corporation on the condition that the money is disbursed for expenses associated with the formation and establishment of the corporation and for park related purposes. 4. The financial support will not exceed the budgeted amount of $500.00. 5. Judith Gulden is hereby appointed as Disbursing Agent of the City, and in that capacity, is authorized to make disbursement upon satisfactory proof of identify being made to her. 6. The Disbursing Agent is directed to obtain signed vouchers from each of the persons or entities to whom a check is disbursed and to maintain record of disbursement and executed vouchers and deliver them to the City for keeping in the official records of the City according to law. IN WITNESS WHEREOF, the parties have set their hands this JkNay of May, 1995. Juditli Gulden Subscribed and sworn to before me this day of May, 1995. 4 N;R'ary Public Washington County, Minnesota i�L THE CITY OF STILL ATER ,-,L /,x r aF�el or i J Morli Weldon, Clerk Subscribed and sworn to before me this JL day of May, 1995. otaiy Public Washington County, Minnesota ARTICLES OF INCORPORATION OF FRIENDS OF STILLWATER PARKS, INC. ARTICLE 1 - NAME 1.1) The name of the corporation shall be Friends of Stillwater Parks, Inc. ARTICLE 2 - PURPOSES 2.1) The purposes of the corporation shall be: (a) to promote, engage in, assist and contribute to the use of parks of Stillwater, Minnesota, (herein referred to as the "City"); ("Parks" as used herein shall mean natural areas, recreation areas, walkways and paths in addition to developed parks); (b) to address the park needs of residents, nonprofit organizations, and government bodies with respect to parks as well as to create community awareness of parks; (c) to disseminate park information to the public and to encourage participation in park planning and park development; all within the meaning of section 501(c)(3) of the Internal Revenue Code. 2.2) In support of such purposes, the main activities of the corporation shall include: (a) to seek and identify persons with common interests and encourage them to use parks; (b) to provide training in park support for individuals and groups; (c) to help individuals and groups to develop and produce programs for parks; (d) to consult with and advise the Stillwater Parks and Recreation Commission and City Council on the availability of park facilities, pursuant to prescribed rules governing the use of such facilities; (e) to encourage the use of parks for divergent uses and for the broadest range of people; (f) to cooperate with the City Council and City Park and Recreation Commission in the review of any violations of nondiscriminatory rules relating to the free use of the public park facilities and amenities; (g) to assure fair access of parks, consistent with the ordinances of the Cities, the statutes of the State of Minnesota, and the Law of the United States; (h) to do any and all other acts and things and to exercise any and all other rights and powers which may be necessary, advisable, desirable or expedient in the accomplishment of any of the foregoing purposes. ARTICLE 3 - AUTHORITY 3.1) The corporation shall further its purposes either directly or by making or providing donations, gifts, grants, contributions, loans, guarantees, or subsidies out of the net income or the principal assets of the corporation, or both (without limit as to the amount going to any one recipient or in the aggregate to all recipients), but subject always to the provisions of Section 3.3 hereof. 3.2) Subject to Section 3.3 hereof, the corporation shall have authority to do any and all acts and things and carry on and conduct all other activities as may be necessary, advisable, desirable or expedient to accomplish its purposes, to the full extent permitted by the laws of the State of Minnesota. 3.3) Notwithstanding any other provisions of these Articles of Incorporation; (a) All activities of the corporation shall be used and applied exclusively for the purposes for which this corporation was organized. (b) No part of the net earnings of the corporation shall inure to the benefit of any member, officer, director or any other individual (except that reasonable compensation may be paid for services rendered to or for the corporation in furtherance of one or more of its purposes, and except that individuals may benefit from grants and similar payments or distributions made for the purposes for which this corporation was organized, in furtherance of the purposes of the corporation). (c) No substantial part of the activities of the corporation shall be the carrying on of propaganda or otherwise attempting to influence legislation, and the corporation shall not participate or intervene in any political campaign on behalf of or opposed to any candidate for public office, by publishing or distributing statements or otherwise. (d) The corporation shall not carry on any other activities not permitted to be carried on by a corporation exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code. ARTICLE 4 - NONPROFIT CORPORATION 4.1) The corporation shall not afford pecuniary gain or profit, incidentally or otherwise, to its members. 4.2) This corporation is a nonprofit corporation governed by Chapter 317A of the Minnesota Statutes. ARTICLE 5 - REGISTERED OFFICE 5.1) The mailing address of the registered office of the corporation is 218 North Martha Street, Stillwater, Minnesota 55082. -2- ARTICLE 6 - DIRECTORS 6.1) The management of the corporation shall be vested in a Board of Directors. The number of directors shall be fixed by the Bylaws of the corporation, and may be altered by amending the Bylaws, but shall never be less than required by law. 6.2) The terms of office of the directors, other than the members of the first Board of Directors, shall be fixed by the Bylaws of the corporation, and may be altered by amending the Bylaws. 6.4) Any action may be taken by written action signed by the number of directors that would be required to take the same action at a meeting of the Board at which all directors were present; provided that all directors must be notified immediately of the text of the written action and the effective date. ARTICLE 7 - MEMBERSHIP 7.1) the Corporation shall have no members. ARTICLE 8 - DISTRIBUTION ON LIQUIDATION OR DISSOLUTION 8.1) In the event of liquidation, dissolution or winding up of the corporation, whether voluntary or involuntary or by operation of law, the remaining property and assets of the corporation shall be distributed in such manner as the Board of Directors of the corporation shall by majority vote determine. The distribution shall be made either exclusively for the purposes for which the corporation is formed or consistent with such purposes, and shall be made to such organization or organizations organized and operated for such purposes as shall at such time qualify as exempt under Section 501(c)(3) of the Internal Revenue Code, or the corresponding provision of any future United States Internal Revenue law. ARTICLE 9 - AMENDMENT OF ARTICLES 9.1) These Articles may be amended in the manner now or hereafter prescribed by law. IN WITNESS WHEREOF, the undersigned has hereunto set his or her hand this day of 1995. Judith A. Gulden -3- STILLWATER PARK GARDENS Park Name Lnentian/Tune Who maintains 551 Main Street N Rose Bushes city 62nd/Manning (NE corner) Peonys/Flower Bed City Anez Ridge Park ---- ---- Benson Park Park Sign FSP - no volunteers at this time Bergmann Park ---- Brown's Creek Nature Preserve Native plantings City Brown's Creek Park - ---- Chestnut/Water St (w/ benches) Flower Bed City City Hall & Library Pernennials City City Welcome Sign South end of Main St Pernennials City Creekside Park - ---- Croixwood O en Space Native plantings Installed by BCWD Cty Rd 5 by soccer field Rose Bushes City Cty Rd 5 East side by Cottages & Car Wash 60 Canadian John Cabbot Roses Catherine McNally & Donna Jenson Downtown Pots Annuals City Heritage Park Flowers/Plants Liberty Assocation Kolliner Park in WI - -- ---- Legends Gazebo Flowers/Plants Legends Association Legends Park Flowers/Plants Legends Association Lens Garden Perennials FSP - Diane Cutler and Julia Beagan Liberty Square Flowers/Plants Liberty Assocation Lily Lake Park Circle on Greeley - flowers/perennials FSP - Bob and Lori Wettstein Long Lake Nature Area Native planting City Long Lake Open Space ---- Lowell Park Circle by Gazebo FSP - John & Kathyrn Baer McKusick Lake Trail & Dike ---- ---- McKusick Park ---- ---- Meadowlark Park --- ---- Millbrook Open Space ---- Millbrook Park ---- New Heights School Playground Area City donated play equpiment only School District Property FSP - Leigh Gray & Kyle Burton Nightingale Park ---- Northland Park Plants around park sign Parking Ramp Ped Plaza Perennials City Pioneer Park Flower/plants (2 beds) City Post Office Park Flowers/Plants Perennial Garden Club Trillium Chapter Prairie Park --- FSP - Bruce Janke Public Works Park ---- ---- Ramsey-Grove Park FSP - Laurie Maher Schulenberg Park ---- ---- Settlers Park --- ---- Skateboard Park ---- ---- St Croix Valley Rec Center Plants City Sta les Field Community Garden Community Garden Club Sunrise Park ---- --- Teddy Bear Park Perennials/Annuals Tiered and Wall Area City Triangle Park Perennials by sign and benches FSP - Paula McHugh and Bridget/Chad Bahneman on slope Washington Square Tiered Garden and Sign Area Columbine Garden Club Ballfield Corner FSP - Kathy Black Updated 7/15/14 -- 1water l 7 F BIR f H P L A C L OF MINNF S 0 1 A Memo To: Parks and Recreation Commission From: Tim Moore, Public Works Superintendent Date: April 22, 2015 Re: 5 -Year CIP Work Plan DISCUSSION Below is the 5 -year CIP work plan provided to the Parks and Recreation Commission Meeting on July 25, 2011. Included in this 5 -year CIP work plan is both capital projects and projects that can be done with operating budget. An update is provided alongside each item showing progress. At this time I am asking the Parks and Recreation Commission to review progress and begin to think about projects to add or delete from the list. Community Parks Lowell Park Bury overhead utility lines Parking lot and trail lighting Landscaping Millbrook Community Park Picnic shelter Pioneer Park Renovate bandshell and bathrooms Fill in low area and terrace landscape Build pergola Upgrade electricity Rebuild fence Northland Park Make an "entryway" to park - (new landscaping at sign) Improve drainage upper field — (ongoing) Replace parking lot Rehabilitate tennis courts Improve lower infield Rehabilitate warming house facility Bridgeview Park New park development — Discussions have begun Browns Creek Park New irrigation system Develop Trail Head Center Lily Lake Park Replace irrigation systems Remodel bathroom interior Rehabilitate tennis courts Replace Lights Neighborhood Parks Long Lake Open Space Add picnic shelter Add nature trails — (ongoing) Look at adding parking on north side? Boutwell Cemetery New park development? Staples Field Add parkland Add additional facilities at the site Install irrigation in ballfield Rehabilitate tennis court surface Improve tennis court lighting Legends Park Add additional equipment New play equipment in 2018 — moved to 2016 Bergman Park Add additional equipment (play structure on north side of park) Install irrigation Public Works Park Continue baseball field improvements — bleachers, grass infield New irrigation system Relocate trees — (ongoing) Palmer Property (park name to be determined) Purchase property Develop improvement plans Aiple Property - north of downtown (park name to be determined) Purchase property Develop improvement plans Trail Improvements Replace steps at Chestnut St, Laurel St, Willard St, Broadway St and Quarry Lane Before replacing steps, replace railings Installation of trail system at Northland Park Develop a trail system in the 4th Street ravine from 4th St N to 2nd St N Proposed Downtown trail system (Cooperative efforts with County and State) S��f i Ater THE BIRTHPLACE OF M I N N F S 0 1 A Memo To: Parks and Recreation Commission From: Tim Moore, Public Works Superintendent 1 Date: April 22, 2015 Re: Park Donation from RBC Wealth Management BACKGROUND Early this year I was contacted by RBC Wealth Management in Stillwater with information on a grant program for parks within their organization. On Monday April 20, 2015 they presented the city with a check for $1,000. They informed us that the money can be used for anything park related in any park. DISCUSSION The employees at RBC Wealth Management volunteered a day in June of 2014 at Pioneer Park to help clean up and install mulch in the planting beds. They are planning a volunteer day again this June at Pioneer Park. One particular need at Pioneer Park is playground planting bed mulch, which is expensive considering the size of the playground at Pioneer Park. Staff thought that the donation could be used to purchase the mulch that could be spread by their volunteers. RECOMMENDATION The Parks and Recreation Commission should discuss the donation and make a recommendation to staff for its use. Sova ter - M --'Z T II E 0 1 9 T H P L A C E 0 f M I N N E S 0 1 A PARKS AND RECREATION COMMISSION MEETING DATE: April 22, 2015 REGARDING: Brown's Creek Park Use PREPARED BY: Abbi Jo Wittman, City Planner On April 2, 2015 the Stillwater Area Scholastic Cycling Advocates (SASCA) held a neighborhood meeting at City Hall to make a presentation regarding the proposed one-way, single track trail in Brown's Creek Park. At the meeting staff listened to concerns of the public as well as those in support of the project. Those in attendance voiced concern for the potential impact to the established prairie land. Since that time staff has been working on a draft agreement between the City and the Minnesota Off -Road Cyclists (MORC). Although the original proposal has been made by SASCA, MORC has agreed to enter into the agreement for the construction and management of the trail. MORC is a 25 -year old Minnesota-based non-profit who manages 85 miles of trail in the metro area. They will help provide guidance and assistance to SASCA in the development of the trail. Staff is scheduling a Parks and Recreation Commission public hearing for May 18ffi and a City Council hearing for (tentatively) June 2nd. Page 1 of 1 Proposed Programming Teddy Bear Park 2015 May 12- Music in the Valley Together 10:00 AM 13- Kindermusik 9:30 AM 20- Kindermusik 9:30 AM 27- Music in the Valley Together 10:00 AM June 3 - RADZOO 10:00 AM 4- Kindermusik 9:30 AM 6- Belle Ballet 1:00 PM 9- Music in the Valley Together 10:00 AM 15- Music in the Valley Together 10:00 AM 17- MN Zoomobile 9:30 AM 19- Storytime with Jennifer Quinn 10:00 AM 23- Dazzling Dave 10:00 AM 24- Kindermusik 9:30 AM 25- Brodini Comedy Show 10:00 AM 26- Storytime with Jennifer Quinn 10:00 AM July 1- Music in the Valley Together 10:00 AM 3- Belle Ballet 10:00 AM 8- The Bazillions 10:00 AM 10- Storytime with Jennifer Quinn 14- Wiggle, Jiggle, Jam 10:00 AM 16-18- **working with Log Jam group 21- Music in the Valley Together 10:00 AM 22- Kindermusik 9:30 AM 24- Storytime with Jennifer Quinn 10:00 AM 28- Wonder Weavers 10:00 AM 29- Kindermusik 9:30 AM August 5- Kindermusik 9:30 AM 7- Storytime with Jennifer Quinn 10:00 AM 11- Music in the Valley Together 10:00 AM 12- Creature Encounters 6:00 PM 20- Belle Ballet 10:00 AM 25- Music in the Valley Together 10:00 AM 26- Kindermusik 9:30 AM Proposed Programming Washington Square 2015 May 20- Kindermusik 9:30 AM June 11- Wiggle, Jiggle, Jam 6:00 PM 30- Wonder Weavers 10:00 AM July 8- RADZOO 6:00 PM 15- Creature Encounters 10:00 AM August 4- Dazzling Dave 6:00 PM 18- Brodini Comedy Show 6:00 PM April 27 Park and Recreation Commission Meeting Discussion Ideas Thank you for the invitation to Friends of Stillwater Parks to attend the April 27 meeting of Stillwater's Park and Recreation Commission. 1. Introductions 2. FSP info and goals. 3. FSP appreciation for including FSP information on the City website. 4. Updates Friends of Stillwater Parks Friends of Stillwater Parks (FSP) is a non-profit is a 501 ( c3 ) non profit community organization. FSP is dedicated to promoting: Community involvement, civic pride and stewardship of Stillwater's natural resources and ecosystems • Educational and recreational activities; and • Advocating for the accessibility and community enjoyment of parks and trails. Our goals for 2015-16 include: 1. Learning about the goals of the Park and Recreation Department and its Commission goals. 2. Using social media to inform residents of FSP programs and projects and leadership opportunities i.e. Discover Stillwater, the updated City web site, the Stillwater Current, etc. and expanding our e-mail list. 3. Partnering with the Washington Soil and Water Conservation District to work on conservation projects that pertain to Stillwater and with Pollinator Friendly Alliance on a community event to plant pollinator friendly habitat in forage areas or under utilized parkland, trails and ravines. Advocating accessibility. 4. Helping to sponsor the Twinkle Parade held the first Saturday of December. 5. Using opportunities to refer residents that want to volunteer in parks to see the City's web page or to contact the City Parks Department. 6. Managin a grant program for residents to conduct events in Stillwater Parks that are a ucationa , recrea io-`n�entert na n� i g and that are family and children friendly. INFORMATION FOR THE CITY WEB SITE Friends of Stillwater Parks Friends of Stillwater Parks (FSP) is a non-profit is a 501 ( c3 ) community organization. FSP is dedicated to promoting: • Community involvement, civic pride and stewardship of Stillwater's natural resources and ecosystems • Educational and recreational activities; and • Advocating for the accessibility and community enjoyment of parks and trails. Friends of Stillwater Parks Is Dedicated To Community Involvement Friends of Stillwater Parks funds local neighborhood and community -wide activities each year such as the Twinkle parade, Summer Tuesdays and Art in the Park. FSP provided the North Hill Community Garden a significant grant to create cedar timber raised garden beds and filled with healthy soil. Our grant enabled the garden to offer growing plots at an affordable cost to city residents. FSP Grants Program FSP grant applications are available on the City's web site for activities in parks and trails. Stillwater residents - individuals, groups of friends or neighbors, and neighborhood associations may apply for help in funding community events held in Stillwater's parks. Examples include entertainment at a neighborhood community event, organizing music events, a photo and/or art exhibit in parks, organizing nature walks, a buckthorn or invasive plant reduction project on Stillwater's parkland, or funding minor improvements to a park. Friends of Stillwater Park's Commemorative Bench and Brick Program Residents, visitors, families and friends of Stillwater are invited to pay tribute to a person(s) or occasion by purchasing a commemorative park bench or brick paver. Commemorative Brick are installed in the Pioneer Park Friendship Walk. Commemorative benches are installed in a public park or a selected city right of way. The approved location of a bench installation depends on proposed future development within a park, the location of underground utilities, and other site restrictions. Some parks may already be at capacity and therefore a bench may not be made available for that park. How to request a commemorative benches or brick paver To place a request for a commemorative benches or brick pavers please complete the order form on the City website and submit with your payment by mail to the address listed on the form. If you have any questions, please email Isusaj@usfamily.net or call (651) 439-7102. Funding of FSP Programs and Projects Programs and Projects are funded by donations from the community, fundraisers and the proceeds from the Brick and Bench program. FSP is a 501(c)(3) non- profit organization and donations are tax deductible FSP Welcomes Inquires, Leadership and Donations Residents are welcome to contact FSP with inquiries, if they are interested in serving on the FSP board, or would like to volunteer and help manage this dedicated organization serving the City of Stillwater and its residents. FSP Contact Information The contact for FSP is Dennis Conger at 651-275-1417, e-mail denniscCCcongerone.net; or Laurie Maher at 651-439-7102, e-mail isusaj@usfamily.net; or Judy Gulden, 651-439-8368, e-mail gudienstillwater@comcast. net Hi Beth, Please separate the North Hill Community Garden and the City's flower from FSP so readers of the site know the correct contact info. Should the info about the City's Flower Gardens and the North Hill Community Vegetable Garden make reference to pollinator friendly plants The City's Flower Garden Volunteers Each year volunteers are needed to plant and help the City maintain flowers beds in City parks. Contact the Parks Department for further information. North Hill Community Vegetable Garden The community garden is located at 1004 No.Martha St N on the corner of No.Martha St. and W.Aspen St. A small group of volunteers plan activities and improvements, monitor and direct maintenance, and serve as liaison with the community and Stillwater Parks Commission. The North Hill Community Garden group designed the garden plans which include perennial food plants, native planting, a common sitting area and several different sized raised beds that can be rented for the growing season. For more information on obtaining your own bed for planting, you can email them at: northhillcommunitygarden@gmail.com