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2015-04-21 CC Packet
City of S tiPPwate/t, LAA iininesota Centitieate (4. L,4ppneciation presented to WHEREAS, the 3-[igh School iviock 'rial is a _program organized and operated by the .Minnesota State Bar .Association that introduces students to the ..American regal system and produces a challenging opportunity for students to exercise their critical thinking and teamwork ski1Cs, as weir as the opportunity for personal growth and achievement; and WHEREAS, the Stillwater 3figh School Mock 'riaCTeam has competed for the past 2 years, appearing in the state tournament in both years; and WHEREAS, out of 131 teams, the Stillwater 3-igh SchooC3vtock 7rial''eam placed 2nd in the State tournament; and WHEREAS, .Alex Titzman, Holly gena, Justin 3-(annasch, Rachel Hartwig, Adam Johnson, Nick Sabin, .Alexander Screaton, 3vtitcheOCSell and Natalie Sims entered the State tournament undefeated and advanced to the finalroundpast Luverne, St..Michael-ACbertviOe, and Apple Valley; and WHEREAS, the Stillwater 3-figh School Jvtock ThaC7eam finished second to Nova Classicar.Academy on a split decision by the five judge panel at a Federal District Court room in 3viinneapolis. NOW, THEREFORE, I, TED KOZLOWSKI, by virtue of the authority vested in me, as Mayor of the City of Stillwater, do hereby proclaim .April8, 2015 STILL WATER AREA HIGH SCHOOL MOCK TRIAL TEAM DAY LJlilayon i 1 1 a t e r INF OIRTNFLACE OF MINNESOTA NO CHANGE TO AGENDA AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North April 21, 2015 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF MINUTES 1. Possible approval of minutes of April 7, 2015 regular and recessed meeting minutes V. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 2. North Star Grand Prix Special Event & Contract — Lee Stylos (Resolution - Roll Call) 3. Proclamation — Rich Sommer Day — May 9, 2015 VI. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. VII. STAFF REPORTS 4. Police Chief 5. Fire Chief 6. City Clerk 7. Community Development Dir. - Loop Trail Name; Boutwell House status 8. Public Works Dir. 9. Finance Director 10. City Attorney 11. City Administrator VIII. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 12. Resolution 2015-069, directing payment of bills 13. Possible approval of amendment to liquor license (patio) — Reve — 200 Chestnut Street 14. Resolution 2015-070, authorizing the City to submit a Minnesota Reflections MDL/DPLA Public Library Parternship Project application for the digitization of historical building permits 15. Resolution 2015-071, accepting work and ordering final plumbing payment for South Lowell Park Restroom Improvement Project 2012-05 16. Possible approval of sale of fireworks retail — Cub Foods 17. Resolution 2015-073, approval of policy regarding event use of downtown parking lots 18. Resolution 2015-074, approval of Change Order #1 for the North Mulberry Parking Lot IX. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS 1N ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. None. X. UNFINISHED BUSINESS 19. Possible approval of second reading of Ordinance 1075, an Ordinance Amending Sec. 31-510 of the City Code by adding Sec. 31-510, Subd. 4 (2"d reading - Roll Call) XI. NEW BUSINESS 20. Possible approval of first reading of Ordinance 1076, Chapter 39a - Transportation Impact Fee Program (1st Reading — Roll Call) 21. Possible approval of resolution approving Storm Water Impact Fees for new developments in the annexation area (Resolution — Roll Call) 22. Request by Thad Rich, Richland Development for reduction in impact fees 23. Possible approval of Stillwater Trolley annual permit (Resolution — Roll Call) 24. Appeal request from Running Races, Inc. 25. Possible approval of an "outside entertainment permit" for the Freight House Beer & Wine Festival 26. Possible approval of appointments to various Boards/Commissions (Resolution — Roll Call) XII. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XIII. COMMUNICATIONS/REQUESTS XIV. COUNCIL REQUEST ITEMS 27. Beyond the Yellow Ribbon update XV. STAFF REPORTS (CONTINUED) XVI. ADJOURNMENT RESOLUTION 2015-069 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $1,068,007.00 are hereby approved for payment, and that checks be issued for the payment thereof The complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 21st day of April, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk EXHIBIT "A" TO RESOLUTION #2015-069 Page 1 LIST OF BILLS 3D Specialties Inc. Ace Hardware Action Rental Inc. Amano McGann Inc Amdahl Locksmith Inc Chris Ancom Communication Inc. Arrow Hockey and Sport Aspen Mills BKJ Operations LLC Carquest Auto Parts CDW Government Inc. Century Link Century Power Equipment Cole Papers Comcast Community Thread Cub Foods Diamond Vogel Paints Enterprise FM Trust Environmental Equipment & Services Ess Brothers & Sons Inc. Felsch Chris Flexible Pipe Tool Co. Foremost Promotions Forsberg Marcia Galls LLC G & K Services Glennon Margaret Gopher State One Call Inc. Haussner Plumbing LLC Henry Marvin Holiday Companies Jacobs Arbitrator Jeffrey W. Jefferson Fire and Safety Inc. J.H. Larson Company Jimmys Johnnys Inc. John Deere Landscapes JRK Seed & Turf Supply Lake Elmo Oil Inc Clifton LarsonAllen LLP Life Safety Systems League of MN Cities Ins Tr League of MN Cities Loffler Companies Inc. Madden Galanter Hansen LLP Supplies Supplies Floor striper rental & blade Gates and supplies Repair bathroom lock Pager pkg MK Phantom blade Uniforms and supplies Consession supplies March 2015 Auto parts & supplies Case Phone Supplies Janitorial supplies Internet Contribution Donuts Paint Fire lease vehicle Equipment repair charges Ladtech sealant Reimbursements Freight charge for inv 18402 Fire education materials Refund for beekeeping permit fee Speakers Uniform & Mats Refund for beekeeping permit fee Tickets Plumbing service repair Reimburse for mileage Car washes Cancellation fee 7 - 5 gal pails Fireade foam Equipment repair supplies Toilet rental Backpak sprayers Hyvar & Contractor mix Fuel Audit Annual fire alarm inspection Claim # C0022072 2015 MN Mayors Assn Annual Conference Telephony Labor Charge Arbitration and administrative hearings 2,805.02 287.76 200.00 934.00 171.00 5,625.00 331.25 2,889.09 1,547.57 120.56 9.27 59.68 256.19 1,587.61 234.25 3,818.75 8.99 520.95 1,558.52 1,327.50 104.00 344.42 17.95 912.00 25.00 409.98 1,165.03 25.00 200.30 35,640.23 20.40 20.00 1,200.00 665.00 1,050.20 230.00 190.00 695.60 75.33 7,950.00 875.00 1,000.00 85.00 116.25 4,794.75 EXHIBIT "A" TO RESOLUTION #2015-069 Page 2 Mansfield Oil Company Marshall Electric Company Mauricio Elizabeth McCarty John Thomas Menards Metropolitan Council MN Pollution Control Agency NAPA Auto Parts Nelson Auto Center North American Safety Office Depot Only 1 Auto Glass Inc Performance Plus LLC Pioneer Press RiedelI Shoes Inc. River Valley Printing Inc. R&R Specialties Inc. Sherwin Williams Shilts Cindy Siegfried Constuction Company Soldo Consulting Sprint PCS Springbrook Software Inc. St. Croix Boat and Packet Co. Stillwater Turf & Power LLC Bureau of Crim. Apprehension Stillwater Motor Company Innovative Office Solutions LLC City of St. Paul ECM Publishers Stillwater Rotary Club SW/WC Service Cooperatives T.A. Schifsky and Sons The Alternator & Starter Store Titan Machinery Shakopee Toll Gas and Welding Supply Trans Union LLC Minnesota UI Fund US Bank Corporate Trust Svcs Volunteer Firefighters Benefit Washington County Property Records Washington County License Center Welty Elizabeth Thomson Reuters Wheelco Truck and Trailer Parts Youth Service Bureau Zayo Enterprise Networks Fuel Disconnect power from post light Park Fee Refund Reimburse for moving expenses Supplies Wastewater Charge Books Auto parts & supplies New Squads Trimline reflective cones Printer ink Windshield repair Medical and drug screen EM Basic Pkg Rivets Animal control door hangers Jet ice logo paint Pump protector Reimbursements S Lowell Park Restrooms Professional services Cell phone Monthly UB web payments Arena billing Equipment repair charges CJDN Connect Vehicle service Office supplies Asphalt Publications Membership dues Retiree & COBRA Health Insurance Fine asphalt Parts Equipment repair supplies Cylinders Information Charges Unemployment benefits 1st qtr 2015 Paying agent fees Annual renewal Maintenance fees Licenses for new Marked Police Explorers Refund for beekeeping permit fee Information Charges Chain link and chain wheels Contribution Phone 4,849.95 741.00 185.00 5,811.40 263.49 122,891.50 66.00 500.14 52,219.90 405.00 221.30 50.00 245.00 619.75 7.00 32.00 59.00 20.85 552.24 73,734.00 1,012.48 96.08 353.00 59,959.96 217.47 270.00 29.24 35.49 78.14 139.75 186.15 56,440.75 108.68 50.00 1,100.00 42.04 35.00 625.68 850.00 1,569.00 13,334.00 41.50 25.00 108.11 928.90 2,500.00 843.04 EXHIBIT "A" TO RESOLUTION #2015-069 Zee Medical Service LIBRARY Safety equipment Page 3 171.05 Ace Hardware Supplies 290.60 Baker and Taylor Materials 515.57 Brodart Co Materials 3,851.61 Culligan of Stillwater Water 48.95 G & K Services Towles & Rugs 82.54 Jacobsen Aurora Staff Reimbursement 25.18 Master Mechanical Inc. Q2 Preventative Maintenance 947.25 Menards Supplies 80.79 Midwest Tape Materials 622.65 MN Council of Nonprofits Staff Training 219.00 Pioneer Press Newspaper Subscription 496.60 Quill Corporation Supplies 116.95 Stillwater Public Library Foundation March CC Gift Reimbursement 100.00 Washington County Library Misc expenses 1,164.47 CREDIT CARDS Library Amazon.com Library materials & supplies 170.94 DreamHost Tech support 19.95 Starbucks Staff Recognition 40.00 Tom Ballas Certifit Auto Parts Mirror 107.07 Digital Combustion Fire Studio 298.00 Proline Range Hoods Wall range hood 1,114.90 Stuart Glaser iTunes Apps 9.32 Sharon Harrison ATOM Training of field training supervision 275.00 GFOA Membership 120.00 Oxygen Software Training of oxygen forensics 948.06 SCSU Training and membership of muni clerks inst 210.00 Tom McCarty Amazon Pedometers for walk program 562.50 ECM Publishers Gazette subscription 74.00 Go Daddy Planning wedsite & registry of domain name 94.72 iTunes iAnnotate PDF 10.70 EXHIBIT "A" TO RESOLUTION #2015-069 Page 4 ADDENDUM Atomic Architectural Sheet Metal Fire Hall 16,021.75 BWBR Fire Hall 8,024.51 Chappell Central Inc Fire Hall 222,694.63 Clark Dan Cleaning At City Hall 1,265.00 Crosstown Masonry Inc Fire Hall 14,250.00 Frandsen Decorating Inc Fire Hall 27,792.25 Glewwe Doors Fire Hall 8,630.75 Kraus -Anderson Fire Hall 87,512.57 Magnuson David Professional Services 9,933.33 Mulcahy Nickolaus Fire Hall 22,237.13 NAC Mechanical Services Fire Hall 96,567.50 Red Cedar Steel Erectors Inc Fire Hall 7,315.00 SGO Roofing & Construction Fire Hall 11,400.00 St. Paul Police Dept PDI Training Course 199.00 Tekton Construction Company Fire Hall 13,136.31 The Caulkers Company Fire Hall 3,800.00 Xcel Energy Energy 17,880.52 TOTAL 1,068,007.00 Adopted by the City Council this 21st Day of April, 2015 RESOLUTION 2015 - RESOLUTION GRANTING LICENSE TO STILLWATER TROLLEY FOR THE OPERATION OF TROLLEY TOURS ON CITY STREETS WHEREAS, Rivertown Transportation LLC, dba Stillwater Trolley, made a request to renew their license to operate trolley tours on City roadways; and WHEREAS, Rivertown Transportation LLC has requested, as it does annually, two reserved on -street parking spaces for the trolleys; and WHEREAS, Rivertown Transportation LLC operates a ticket booth that through a grandfathered set of circumstances is on City property. NOW THEREFORE BE IT RESOLVED, that the Stillwater City Council hereby grants license to Rivertown Transportation LLC to operate Stillwater Trolley subject to the following conditions: 1. Two on -street parking spaces are hereby reserved in the locations shown in Exhibit A, providing that a $1,290 reservation fee be paid the City ($645 per space). 2. This license is valid for three years, but fees will be reviewed annually. 3. The Stillwater Trolley ticket booth shall be relocated by Rivertown Transportation LLC to the approximate location identified in Exhibit A. The relocation must be completed prior to the commencement of trail construction activity in the current ticket booth location. The new location and any associated improvements must be approved by the Public Works Department in advance of the move. Any costs associated with the relocation and its improvements will be the responsibility of Rivertown Transportation LLC. 4. During periods of flooding, the City uses the area immediately surrounding the ticket booth and trolley parking spots for levee construction and flood fighting. Therefore during these times the tours will not be allowed to operate from this location. 5. Stillwater Trolley operates its ticket booth from electricity provided by the City. The costs of relocating the electrical infrastructure will be the responsibility of Stillwater Trolley, as will be the monthly cost of electrical usage 6. Rivertown Transportation LLC must carry $5,000,000 of public liability insurance for Stillwater Trolley, as required by State law for "Common Carriers for Hire" and Rivertown Transportation LLC must name the City as an "additional insured" in the policy. 7. All trolleys must meet safety inspection requirements as established by State law. Adopted by the Stillwater City Council this 21ST day of April, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk Exhibit A 305 WATEll ST 5 Current ticket booth rolley parking space 2 Trolley par :mg space 1 115 NELSON Summary of Proceedings Washington County Board of Commissioners April 7, 2015 Present were Commissioners Fran Miron, District 1; Commissioner Ted Bearth, District 2; Gary Kriesel, District 3. Karla Bigham, District 4; and Lisa Weik, District 5. Board Chair Kriesel presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: Commissioner Bigham — Attended the open house on the 70th Street (County Road 22) road project. The next open house will be at the Cottage Grove Service Center on April 29th; attended the Red Rock Corridor Commission, at the Newport Transit Station, and had a tour and presentation on the Red Rock Crossing. The Newport Transit Station's grand opening will be on April 27th. She attended the Absentee Intervention meeting in Cottage Grove. In January, she was appointed to the legislative committee for the Emergency Services Board. There may be a future discussion on getting support for 911 funding. She took a tour of the Workforce Center in Woodbury, and thanked Robert Crawford. She thanked the Assessor's Office for the open book meeting in Cottage Grove; attended the Andersen Windows Expansion, opening their new line of windows, Monday, April 6th; attended the MN Extension Meeting. She wanted to remind the public about the public accessibility open house, at the Cottage Grove Service Center on Thursday, April 9th, from 4:30-6:30 p.m.; Commissioner Weik — Attended presentation on drug abuse prevention at the Woodbury High School, and thanked the Washington County Sheriffs Office and Attorney's Office for holding these presentations in a variety of locations within the county. She reported that she had the opportunity to testify on the Gateway Corridor Gold Line Bonding Bill (House File 1616 and House File 1617), at a House Committee on the Capital. She thanked Washington County staff for the Strategic Planning offsite meeting; Commissioner Miron — Reported to the public that the Farm Family event for Thursday, April 9th, at the Machine Shed to recognize the Bill and Carol Reuter Family has been cancelled, due to Carol passing away, and recognizing their family's time of mourning. The award will be presented sometime in the future to honor their contributions to agriculture within Washington County. The Board's sympathy goes out to their family. He attended the Solid Waste Management Coordinating Board, and brought packets of information for the other commissioners; attended meeting last week with the Pollution Control Commissioner, John Linc Stine, about the enforcement statute with respect to waste processing; attended the Vietnam Veterans program in Forest Lake. The key note speaker was Pete Orput, County Attorney; - Commissioner Bearth — Reported that the Minnesota Inter -County Association meets April 8th, 2015, and that Keith Carlson wanted to give his thanks for the letter of support that the County Board sent; - Commissioner Kriesel — Reported that he is receiving positive feedback from constituents on the Brown's Creek Trail; attended the Strategic Planning meeting; attended the five -county meeting, with the Metropolitan Council. He presented Commissioner Bearth with a birthday card. General Administration Approval of the following actions: - Jim Vanghon, Scandia, expressed concerns about the slope restrictions and cropping schedules, in regards to the Subsurface Sewage Treatment Systems Ordinance #179. Commissioner Kriesel conveyed that there will be a Public Hearing on April 28th on the ordinance; - Keith Valento, Scandia, expressed concerns about the slope restrictions and surface water setbacks, in regards to the Subsurface Sewage Treatment Systems Ordinance #179; - March 3, and March 10, 2015 County Board Meeting minutes; - Resolution No. 2015-044, recognizing April 2015 as National County Government Month; - Appoint Robert Singleton, Stillwater, as District 3 Representative to the Mental Health Advisory Committee to a partial term expiring December 31, 2015; - Resolution No. 2015-051, Acquire Carpenter Conservation, Highway, Trail, Trailhead and Parking Easements; - Resolution No. 2015-052, Approval of County Aquatic Invasive Species Prevention Aid Grants; - County Employee Recognition Awards; - Board Workshop with Office of Administration to discuss 2016 budget development; - Board Workshop with Office of Administration to provide legislative updates; - Board correspondence was received and placed on file. Property Records and Taxpayer Services Approval of the following actions: - Application for renewal of an On Sale and Sunday Liquor License for Withrow Ballroom Catering Services LLC, May Township; - Board Workshop with Property Records and Taxpayer Services to review final 2015 property taxes. Public Health and Environment Approval of the following actions: - Amend a Joint Powers Agreement with the Minnesota Department of Agriculture to assist with the coordination, organization and administration of a project to conduct nitrate -N sampling within targeted townships in Washington County, through September 30, 2015; - Set a Public Hearing for Tuesday, April 28, 2015, to consider revisions to Subsurface Sewage Treatment Systems Ordinance #179, and authorize publication of a Notice of Public Hearing in the official county newspaper. Public Works Approval of the following actions: - Resolution No. 2015-045, Agreement No. 07263 with the State of Minnesota Department of Transportation for federal funding for the Historic Boom Site restoration project; Resolution No. 2015-046, Agreement with the Minnesota Department of Natural Resources for appointment as an Agent authorized to sell DNR electronic licenses to the public at Lake Elmo Park Reserve; Contract with Smart Deliver Services, Inc. for courier service to the government center and off-site county facilities; License for the use of real property by the Minnesota Department of Health allowing them to conduct a deer tick study at St. Croix Bluffs Regional Park, Lake Elmo Park Reserve and Pint Point Park; Amendment #2 with SRF Consulting Group, Inc. in the amount of $35,287 for Phase III of the Federal Americans with Disabilities Act Transition Plan and Self Evaluation; - Amendment #2 with Water in Motion, Inc. in the amount of $19,000 for construction administration for the County State Aid Highway 19 water harvest and reuse component; Resolution No. 2015-048, Award bids for the North Shop Expansion and Renovation Project; Resolution No. 2015-049, Award quotes for Sheriff Warm Storage Project and authorize planned use of fund balance; - Resolution No. 2015-050, Award bid to complete the Regional Park Improvements Project with Fitzgerald Excavating & Trucking Inc., and approve permanent use of fund balance from parks operations fund 211; Contract with SRF Consulting Group, Inc. for Professional Master Planning Services and authorize permanent use of fund balance from parks stewardship fund 214; Executive Session with Public Works to discuss settlement option for compensation and damages for the Nightingale Partners parcel related to reconstruction of County State Aid Highway 2. Sheriff's Office Approval of the following actions: - Enter into a service agreement with Motorola Solutions; - Resolution No. 2015-047, Recognizing the 9-1-1 Public Safety Dispatchers in Washington County in honor of National Public Safety Telecommunications Week. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62"d Street N., Stillwater, Minnesota. i 1 1 a t e r INF OIRTNFLACE OF MINNESOTA AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North April 21, 2015 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF MINUTES 1. Possible approval of minutes of April 7, 2015 regular and recessed meeting minutes V. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 2. North Star Grand Prix Special Event & Contract — Lee Stylos (Resolution - Roll Call) 3. Proclamation — Rich Sommer Day — May 9, 2015 VI. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. VII. STAFF REPORTS 4. Police Chief 5. Fire Chief 6. City Clerk 7. Community Development Dir. - Loop Trail Name; Boutwell House status 8. Public Works Dir. 9. Finance Director 10. City Attorney 11. City Administrator VIII. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 12. Resolution 2015-069, directing payment of bills 13. Possible approval of amendment to liquor license (patio) — Reve — 200 Chestnut Street 14. Resolution 2015-070. authorizing the City to submit a Minnesota Reflections MDL/DPLA Public Library Parternship Project application for the digitization of historical building permits 15. Resolution 2015-071, accepting work and ordering final plumbing payment for South Lowel Park Restroom Improvement Project 2012-05 16. Possible approval of sale of fireworks retail — Cub Foods 17. Resolution 2015-073, approval of policy regarding event use of downtown parking lots 18. Resolution 2015-074, approval of Change Orer #1 for the North Mulberry Parking Lot IX. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS 1N ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. X. UNFINISHED BUSINESS 19. Possible approval of second reading of Ordinance 1075, an Ordinance Amending Sec. 31-510 of the City Code by adding Sec. 31-510 Subd. 4 (2"d reading - Roll Call) XI. NEW BUSINESS 20. Possible approval of first reading of Ordinance 1076, Chapter 39a - Transportation Impact Fee Program (1st Reading — Roll Call) 21. Possible approval of resolution approving Storm Water Impact Fees for new developments in the annexation area (Resolution — Roll Call) 22. Request by Thad Rich, Richland Development for reduction in impact fees 23. Possible approval of Stillwater Trolley annual permit (Resolution — Roll Call) 24. Appeal request from Running Races, Inc. 25. Possible approval of an "outside entertainment permit" for the Freight House Beer & Wine Festival (Resolution — Roll Call) 26. Possible approval of appointments to various Boards/Commissions (Resolution — Roll Call) XII. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XIII. COMMUNICATIONS/REQUESTS XIV. COUNCIL REQUEST ITEMS 27. Beyond the Yellow Ribbon update XV. STAFF REPORTS (CONTINUED) XVI. ADJOURNMENT i 1 1 t e r INF OIRTNELACE OF MINNESOTA CITY COUNCIL MEETING MINUTES April 7, 2015 REGULAR MEETING 4:30 P.M. Mayor Kozlowski called the meeting to order at 4:30 p.m. Present: Councilmembers Menikheim, Junker, Weidner (4:35) Polehna, Mayor Kozlowski Absent: None Staff present: City Administrator McCarty Public Works Director Sanders City Attorney Magnuson Finance Director Harrison Police Chief Gannaway Deputy Fire Chief Ballis City Clerk Ward OTHER BUSINESS Washington County - County Road 12 Improvement Project (Manning to Owens) Cory Slagle, Assistant Washington County Engineer, updated the Council on County Highway 12 improvements. It is a $2.5 million project scheduled for 2016. He reviewed other projects including: the Highway 96 & Manning roundabout; finishing Manning Avenue from County Road 12 to the north; redoing pavement and pedestrian facilities on County Highway 5 near Croixwood; pavement maintenance on McKusick Road; and redoing Chestnut Street concrete and pavement in 2017 after the new bridge opens. Also, County Road 5 from Highway 36 to Century Avenue will be turned from the State back to the County in mid-June. He stated that a resolution of support will be sought from the City for this. In 2017, Washington County will look at a jurisdictional study related to the river crossing project to see how roadways are operating once traffic gets settled with the new bridge. STAFF REPORTS Police Chief Gannaway reported that seven people paid fines with food in the "Food for Fines" program. Deputy Fire Chief Ballis presented the 2014 Stillwater Fire Department Annual Report. The Fire Department responded to a total of 1,815 calls for service in 2014. The construction of the new fire station began in July of 2014. The Department has initiated the process of becoming a "Heart Safe Community" and is working toward improving the outcomes of patients who experience sudden cardiac arrest. City Council Meeting April 7, 2015 Public Works Director Sanders noted that Jeff Johnson, Public Works, retired with over 30 years of service to the City, leaving a vacancy in Public Works. He stated that all the bathrooms are open in the parks and the new bathrooms in South Lowell Park should be opened at the end of the month. City Administrator McCarty reported that The Locals will provide an update on Log Jam at this evening's meeting. He noted the League of Minnesota Cities Conference is coming up in June and asked Council to let him know of their interest. He will be attending the annual conference of the Minnesota City Managers' Association May 13-15. Mr. McCarty informed the Council and public that there will Blood Drive at City Hall April 28. RECESS Mayor Kozlowski recessed the meeting at 4:57 p.m. RECESSED MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:00 p.m. Present: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Absent: None Staff present: City Administrator McCarty Public Works Director Sanders City Attorney Magnuson Finance Director Harrison Police Chief Gannaway Deputy Fire Chief Ballis City Planner Wittman City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of March 17, 2015 regular meeting minutes. Motion by Councilmember Menikheim, seconded by Councilmember Junker, to approve the March 17, 2015 regular meeting minutes. All in favor. PETITIONS, INDIVIDUALS DELEGATIONS & COMMENDATIONS Stillwater Area High School Mock Trial Team Mayor Kozlowski and Councilmember Weidner presented Certificates of Appreciation to students on the Stillwater Area High School Mock Trial Team. Councilmember Weidner noted the team is only two years old and came in second in State this year and stated that the purpose is to familiarize students with the legal system and develop skills and teamwork. Councilmember Weidner read a proclamation commending the SAHS Mock Trial Team and proclaiming April 8, 2015 Stillwater Area High School Mock Trial Team Day. Councilmember Weidner recognized Page 2 of 7 City Council Meeting April 7, 2015 Washington County Attorney Pete Orput and the staff of Eckberg, Lammers, Briggs, Wolf and Vierling for their assistance in coaching the team. Tom Nelson, Superintendent of Stillwater Area Public Schools Mr. Nelson briefed the Council on the May 12 school bond election request. The request for proposed facility improvements is $97.5 million. The improvements would put ninth graders at the high school and sixth graders at middle school. This will create room at all elementary schools to hold pre-school. A new elementary school would be constructed in the Lake Elmo or Woodbury area. OPEN FORUM Todd Kockelman reported on activities of the Stillwater Area Kiwanis Club to help kids in the community. Steve Forseth added that the first annual Valley Bluegrass Festival will be held April 19 to raise money for the Club. Erin McQuay and Brad Glynn of The Locals updated the Council on Log Jam plans. Ms. McQuay introduced volunteer coordinators. Mr. Glynn listed some of the events. Paul Creager reported that the music lineup includes Blue Hazard, Thrift Store Sonata, Kalamata, Charlie Parr, Frankie Lee, Black Market Brass, Choo Bob, and other bands. Ms. McQuay added that Lumberjack Enterprises and Jamie Fisher will be back. Councilmembers thanked The Locals for their efforts. Eric Solberg, 2064 Oak Glen Drive, asked the Council to consider an ordinance to address the problem of yard parking. He suggested language the City could use to regulate the parking of vehicles on yards. City Attorney Magnuson summarized that from time to time the subject of exterior storage has been studied. The best place to start is with the Planning Commission. Councilmember Weidner noted that he brought up the subject last year. He would be in favor of looking at regulations. CONSENT AGENDA Resolution 2015-058, directing payment of bills Resolution 2015-059, approving the 2015 COLA Retainer adjustment for the City Attorney Resolution 2015-060, approval of the St. Croix Valley Recreation Center and Lily Lake Arena Management Agreement with St. Croix Caterers, Inc. Possible approval of temporary liquor license — St. Croix Catholic School — May 16, 2015 Resolution 2015-061, resolution endorsing "Pollinator Friendly" policies and procedures Promoting Healthy Environment for People and Pollinators Possible approval to purchase vehicle — Building Inspection Resolution 2015-062, resolution supporting Stillwater Area ACT on Alzheimer's Resolution 2015-063, amending resolution 2014-203 (2015 Fee Schedule) approving increased Downtown Business Parking Permit fee Resolution 2015-064, authorizing the City to apply for conditional use deeds of tax forfeited lands Resolution 2015-065, approving the agreement with CGI Communications, Inc. for the 2015 Community Video Program Possible approval sanitary sewer adjustments Possible approval to purchase amphitheater electric box bases Resolution 2015-066, approval of grant contract with Statewide Improvement Program (SHIP) Page 3 of 7 City Council Meeting April 7, 2015 Resolution 2015-067, approving the 2015 Forestry Consultant Contract Councilmember Menikheim specifically recognized the importance of Resolution 2015-062, supporting Stillwater Area ACT on Alzheimer's, and Resolution 2015-061, endorsing Pollinator Friendly policies and procedures. He noted that both are significant issues in the community. Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None PUBLIC HEARINGS Case # 2015-5. A public hearing to consider a request by Kari Garratt for an appeal to the Planning Commission's denial of a front yard setback variance to add a garage stall to the existing garage located at 1015 3rd Ave S., located in the RB; Two Family Residential District. City Planner Wittman explained that the applicant is appealing a Planning Commission denial of an 11.5' front yard setback variance for a single car addition to the existing two car garage. If approved, the garage would be located 18.5' from the front property line, whereas a minimum of 30' is required for garages in the RB Zoning District. At the Planning Commission meeting, the motion to approve the variance failed on a 4-4 vote. Staff recommends upholding the Planning Commission denial and authorizing staff to prepare a resolution of denial, as the front yard setback regulation may be able to be met with other reasonable alternatives and there is no uniqueness to the property necessitating the variance. Ms. Garratt stated that 1,100 square feet of concrete is being removed. This concrete is on City property. The amount of impervious surface on her property will not change, but curb appeal will increase dramatically. Building to the north, which would be allowable without a variance, would impede river views of neighbors. It also would place the garage addition above the well, which is not desirable. Councilmember Menikheim indicated that he believes Ms. Garratt made a good faith effort to meet existing zoning regulations. He supports the request for the variance. Mayor Kozlowski opened the public hearing. Shawna Gibson, 1005 4th Avenue South, stated she supports the request because she would not like her river view to be blocked if the applicant is forced to build to the north. Orwin Carter, 1029 3rd Avenue South, voiced support for the request. Three car garages are not unusual in the neighborhood. The proposed design for the driveway will be more visually appealing. Bill Dafeil, 936 3rd Avenue South, told the Council the neighborhood supports the project. Tim Old, Sala Architects, showed a drawing of the proposed home remodeling and landscaping. Mayor Kozlowski closed the public hearing. Councilmember Weidner voiced support for the proposed design, saying it will be aesthetically more pleasing. Page 4 of 7 City Council Meeting April 7, 2015 Councilmember Junker stated the proposed design will be an improvement. He noted that not one neighbor has stepped forward to object to the proposal. Mayor Kozlowski stated it appears to be a very reasonable request. Councilmember Polehna stated he is in favor of getting rid of the cement. Motion by Councilmember Menikheim, seconded by Councilmember Junker, to adopt Resolution 2015-068, resolution approving a variance for a garage addition at 1015 3rd Avenue S (Case No 2015- 5). Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None UNFINISHED BUSINESS Possible ordering of improvement and approving plans & specifications for the Stillwater/Oak Park Heights Street Project — Orleans Street (Project 2014-03a) Public Works Director Sanders reviewed that at the March 17 Council Meeting, a public hearing was held for an improvement project that would reconstruct Orleans Street between Fourth Avenue South and Second Avenue South, in conjunction with the City of Oak Park Heights Street Improvement Project. The hearing was held and closed and the Council tabled further action on the project pending the outcome of the City's request for a $10,000 contribution toward the project from Oak Park Heights. He continued by stating that Oak Park Heights has since reviewed and declined the request. Staff recommends that the Council consider the improvement, taking into account the decline of the City's request for $10,000 contribution from Oak Park Heights to the Project. Councilmember Weidner recused himself from discussion and vote on the issue. Mayor Kozlowski noted that under the current assessment policy, Stillwater residents would be paying more if the project were done this year, compared to the City of Stillwater doing the project next year. Councilmember Junker expressed reluctance to vary from the assessment policy, resulting in a higher cost for residents to do the project this year. Councilmember Polehna stated he is comfortable postponing the work and instead combining it with a similar project next year. Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to not proceed with the additional street project. Ayes: Councilmembers Menikheim, Junker, Polehna, Mayor Kozlowski Nays: None Abstain: Councilmember Weidner NEW BUSINESS Possible approval of first reading of Ordinance 1075, an Ordinance Amending Sec. 31-510 of the City Code by adding Sec. 31-510 Subd. 4 City Attorney Magnuson reported that until the year 2013, conditions of approval of variances in the downtown called for the voluntary purchase of a number of City parking permits, based upon Page 5 of 7 City Council Meeting April 7, 2015 the shortage of on-site spaces. Since then, conditions of approval of variances have required that the applicants purchase permits. Finance has wasted considerable effort in attempting to collect these fees, and has asked the Council to consider adopting an ordinance that would allow for the collection of this fee with the real estate taxes. Mayor Kozlowski noted the mitigation does not seem fair as it penalizes certain businesses to offset the cost of the parking system while other businesses do not pay anything. Councilmember Weidner agreed with Mayor Kozlowski, adding that at some point the concept should be revisited because all businesses downtown contribute to the perceived parking problem. No one should be grandfathered in. He would like to look at this in the future but is in favor of what is proposed for this discussion. City Planner Wittman noted that at some time in the past, the City granted variances to off-street parking requirements, so there are many properties whose use may have changed decades ago, which still hold parking variances that run with the land. Councilmember Junker noted that the collection process for the mitigation fee was not implemented well. Mayor Kozlowski recognized that the City does a lot of work to maintain parking lots downtown, and all businesses benefit however he felt that spreading the cost against only those who are required to pay parking mitigation fees seems unreasonable. Councilmember Weidner suggested looking at the issue during the May workshop. Motion by Councilmember Weidner seconded by Councilmember Menikheim, to approve the first reading of Ordinance 1075, amending Sec. 31-510 of the City Code by adding Sec. 31-510, Subd. 4. Ayes: Councilmembers Menikheim, Junker, Weidner, Polehna, Mayor Kozlowski Nays: None Possible approval of noise variance — United Way Cinco De Giving City Clerk Ward stated that on Saturday, May 2nd a fundraiser event for the United Way is scheduled at Acapulco Restaurant starting at 7 p.m. Angie Lien, Executive Director of the United Way of Washington County -East, is requesting a noise variance to 11:00 p.m. rather than stopping at 10:00 p.m. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to approve the noise variance. All in favor. Possible approval of Parking Commission recommendation on use of City parking lots for events Police Chief Gannaway explained that the intent is to limit the way parking lots are used for special events. The Parking Commission feels that there should be a change to the current practice of permitting public lots to be reserved by most any event producer that asks. Instead, the Commission would prefer that a policy would be adopted that discourages the use of public lots for events; allowing them only when Lowell Park cannot be used. The main reason that Lowell Park could not be used would be flooding. Even for those events that the Council finds Lowell Park cannot be used, or that some other reason exists to allow use of City parking lots, the Commission believes that only Lots 2, 4, 5, 9, 10 & 11 should be allowed for events. And, Lot 2 should be avoided if at all possible, since it is a high demand pay lot. Page 6 of 7 City Council Meeting April 7, 2015 Motion by Councilmember Polehna, seconded by Councilmember Junker, to direct staff to draft a resolution amending the City policy on use of parking lots for special events. All in favor. COUNCIL REQUEST ITEMS Councilmember Weidner thanked Mayor Kozlowski for recognizing students on the Stillwater Area High School Mock Trial Team. Councilmember Polehna noted that he started working on music selections for this year's fireworks, which will be spectacular. ADJOURNMENT Motion by Councilmember Menikheim, seconded by Councilmember Junker, to adjourn the meeting at 9:06 p.m. All in favor. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2015-058, directing payment of bills Resolution 2015-059, approving the 2015 COLA Retainer adjustment for the City Attorney Resolution 2015-060, approval of the St. Croix Valley Recreation Center and Lily Lake Arena Management Agreement with St. Croix Caterers, Inc. Resolution 2015-061, resolution endorsing Pollinator Friendly policies and procedures Resolution 2015-062, resolution supporting Stillwater Area ACT on Alzheimer's Resolution 2015-063, amending resolution 2014-203 (2015 Fee Schedule) approving increased Downtown Business Parking Permit fee Resolution 2015-064, authorizing the City to apply for conditional use deeds of tax forfeited lands Resolution 2015-065, approving the agreement with CGI Communications, Inc. for the 2015 Community Video Program Resolution 2015-066, approval of grant contract with Statewide Improvement Program (SHIP) Resolution 2015-067, approving the 2015 Forestry Consultant Contract Resolution 2015-068, resolution approving a variance for a garage addition at 1015 3rd Avenue S (Case No 2015-5). Page 7 of 7 St,I 1Iw ter Adin inistration To: Mayor & City Council From: Diane Ward, City Clerk Date: 5/6/2014 Re: North Star Grand Prix Special Event & Contract Attached is the special event application and contract for the 2015 North Star Grand Prix Stillwater Bike Race. The event has not changed from last year. This event was presented to the Parking Commission on April 16, 2015. The Parking Commission recommended approval of the use of lots 16 and 17 and the requested on -street parking spots for the fee of $516. This is the standard fee per our 2015.fee resolution, except that only the marked on -street spaces would be paid for. There should be no charge for the un -marked on street spaces. (This is consistent with the past several years.). The cost of the Teddy Bear Park reservation is $130.00 (2nd floor is used for testing of bicyclists) Over the past few years the contract included a fee for $1000.00 to cover Police, Public Works & Fire Services. The following is actual costs for last year's race. Police Services 2014- 3 Officers 0930 -- 1600 (6.5 hrs) and 2 CSO`s 0700 -1600 (9 hrs)= $1,629.63 Parking Spaces= $ 534.00 (Applicant Paid For) Teddy Bear Park Reservation= $ 130.00 (Applicant Paid For) Total 2014 Costs = $2,293.63 Since that time the Police Services policy (approved on June 14, 2014, Resolution 2014-107 attached) has fixed casts for police services for events with contract. Using the new rates, 2015 Police Services would be: 4 Officers 0930 -1600 (6.5 hrs) = $1,563.12 2 CSO's 0700 - 1600 (9 hrs)= $598.86 Police Services= Parking Spaces= Teddy Bear Park Reservation= $2,161.98 $ 516.00 $ 130.00 Total 2015 Costs $2,807.98 Any overages would be reimbursed after the event. Due date for the insurance and fees would be May 22, 2015. ACTION REQUIRED: Review event and contract. If Council wishes to approve the event and contract they should pass a motion adopting a resolution entitled "Approving 2015 North Star Grand Prix, subject to coordination of the event with the City's police, fire and public works to meet the City's requirements. APPROVING 2015 SPECIAL EVENT AND CONTRACT NORTH STARGRAND PRIX BE IT RESOLVED, by the City Council of Stillwater, State of Minnesota, that the 2015 North Star Grand Prix Special Event and Contract, between the Minnesota Bicycle Festivals, Inc. and the City of Stillwater is hereby approved, subject to coordination of the event with the City's police, fire, and public works to meet the City's requirements, and authorizes the Mayor and City Clerk to sign the contract. Adopted by the City Council of the City of Stillwater this 21st day of April, 2015 Ted Kozlowski, Mayor ATTEST; Diane F. Ward, City Clerk RESOLUTION NO. 2014-107 APPROVING POLICE SERVICES POLICY AND RELATED FEES BE IT RESOLVED, by the City Council of Stillwater, MN that the Police Services Policy and fees for services described as follows is hereby approved. Police Services requested for EVENTS, SPECIAL EVENTS and EVENTS w/CONTRACT 1. EVENTS, SPECIAL EVENTS and EVENTS w/CONTRACT definitions/thresholds are as described in Exhibit A, Resolution 2010-204, resolution establishing polices related to review of Event applications. 2. Event permit application to be reviewed by the Stillwater Police Department to determine the number of Police Department employees and/or Police Reserves needed. The Stillwater Police Department retains the right to require more services than requested if determined to be necessary. 3. Fees for Police Department employees will be charged at the on -duty overtime rate per employee; with a two (2) hour minimum. The total estimated cost will be invoiced and paid to the City of Stillwater prior to the event. 4. Fees for Police Department volunteers (Police Reserves) will be charged at $15/hr, per reserve; with a two (2) hour minimum — as previously approved by Resolution 2013-040. The total estimated cost will be invoiced and paid to the City of Stillwater prior to the event. (Reserves will not be hired in lieu of employees, but as a supplement to employee staffing.) Police Services requested for other activities that do not fall under EVENTS, SPECIAL EVENTS or EVENTS w/CONTRACT. 1. Activity to be reviewed by the Stillwater Police Department at the time of request. The Stillwater Police Department retains the right to require more services than requested if determined to be necessary. 2. Fees for Police Department employees will be charged at the off-duty officer rate of $40/hr. per off-duty officer; with a three (3) hour minimum. This rate will be paid directly to the off-duty officer at the time of the event. 3. Fees for Police Department volunteers (Police Reserves) will be charged at $20/hr. per reserve; with a three (3) hour minimum. This rate will paid directly to the reserve officer at the time of the event. 4. (Reserves will not have priority over employees in staffing any activity; if the activity cannot be staffed with employees, the opportunity will then be offered to members of the reserve program.) Adopted by the City Council of the City of Stillwater this 17th day • / une, 2014. r Ken Har , ,'Mayor ATTEST: Diane F, Ward, City Clerk 2015 NORTH STAR GRAND PRIX STILLWATER BICYCLE RACE THIS AGREEMENT (the "Agreement") is made this day of April 2015 by and between the CITY OF STILLWATER, Washington County, Minnesota (the "City"), and the MINNESOTA BICYCLE FESTIVALS, INC., a Minnesota nonprofit corporation (the "Festival"). WHEREAS, in light of the foregoing, the Festival wishes and the City will permit the Festival to organize and conduct bicycle races in the City on June 21, 2015 (collectively, the "Races") as part of the North Star Grand Prix in order to foster and promote tourism within the City of Stillwater and the St. Croix Valley and encourage commerce within the City that will ultimately increase property values and the quality of life within the City, thereby promoting the welfare of the City; NOW, THEREFORE, in consideration of the promises and the mutual covenants and agreements contained herein, the City and the Festival agree as follows: 1. Authorization. The City will permit the Festival to organize and conduct the Races in the City on June 21, 2015. 2. Race Set-up. The City will permit the Festival to set up for the Races on June 21, 2015. 3. The Races. The Races may consist of up to but no more than four bicycle races: a pro and/or elite amateur men's race, a pro and/or elite amateur women's race, an advanced amateurs' race, and a race for children. Substantial changes in the format and duration of the Races will not be made by the Festival at any time without advanced notice to the City and or Event Coordinator. 4. Course for the Races. The course for the Races (the "Course") will begin at or near the intersection of Chestnut Street West and 2nd Street East in the City (all locations specified in this paragraph are in the City). Participants will travel south on 2nd Street South to Pine Street East, take Pine Street East to Broadway Street South, head south on Broadway Street South to Churchill Street East, they will turn west and continue on Churchill Street East to 1st Street South. Participants will then travel north on 13i Street South to Willard Street East, veer West on Willard Street East to 2°' Street South, then go north on 2' Street South until they reach Pine Street East. Participants will head west on Pine Street East, then tum north on 3rd Street South. They will go north on 3rd Street South until Chestnut Street East, where they will turn east until they reach 2" Street East. Minor changes in the location of the start and finish line of the Races on the Course will be determined in the Festival's sole discretion. However, substantial and significant changes may not be made without advanced notice to the City. 5. Closing of the Course. The Festival may, as it deems necessary, place and leave materials used to close the Course (e.g., barricades, traffic cones) on the Course on June 21, 2015. The Festival will re -open the Course to traffic as soon after the completion of the Races as it deems safe for participants and spectators. 6. Trash Enclosures. Lessee shall furnish trash receptacles in sufficient quantity to contain the accumulation of trash generated by the Festival or obtain trash receptacles from the City at an additional cost. Lessee shall make certain that all trash is picked up during and after each Event. Lessee shall remove any excessive garbage that does not fit within the receptacles and disposed in an off-site trash dumpster. The City reserves the right to require additional receptacles should the Lessee not remove excess garbage from the Festival. 7. Portable Toilets. The Festival will provide portable toilets for participants and spectators to use on June 21, 2015. 8. Traffic Signs, Trash/Trash Receptacles & Portable Toilets Removal. All traffic signs, trash/trash receptacles, portable toilets must be removed by 3:30 p.m. Monday, June 17, 2015. Any remaining after such time will be removed by City and all labor and storage fees will be paid for by the Festival Organization. 9. Use of Parking Lots. The Festival is aware and will inform all vendors and Festival participants that staking into the asphalt for tents, etc. is not allowed (any damage repair will be paid for by the Festival Organization). The Festival is given use of the parking lot at 2nd and Nelson Streets and 2nd & Olive Streets. 10. Team Trailers. Team trailers cannot be parked on any street in Stillwater. 11. Parking Control. To ensure that Downtown businesses retain parking availability for their customers during the Races, the City will close the City parking lot located immediately west of 2nd Street South, north of Olive Street East and south of Chestnut Street East on June 21, 2015 for use by the Race. The City will also post and enforce signs prohibiting parking on all streets that make up the Course between 8:00 am and 4:00 pm, or until the Course re -opens, on June 21, 2015. The Race will promote parking inside the Course by Race participants, volunteers, officials, organizers and anyone traveling to Stillwater for the Races by including a parking map and parking information in its promotional literature for the Races, 12. Traffic Control. The Course, including all intersections on the Course, will be closed to traffic during the Races. Prior to the Races, the Festival will make its best efforts to ensure that the closure of the Course, including all intersections on the Course, poses the least disruption possible under the circumstances to residents who live on or within the Course perimeter. The Festival will also make every effort to minimize the involuntary towing of vehicles because of the Race. The Festival will negotiate a road closure plan with the City's Chief of Police and Event Coordinator. 2 13. Emergency Plan. The Festival will prepare an emergency plan that it will share with the City's Event Coordinator, Police and Fire Departments. 14. Insurance, Hold Harmless, and Indemnity, The Festival agrees to indemnify and hold harmless the City with regard to any claims, causes of action or demands that might be brought against the City arising out of the events authorized by this Agreement, except for those claims, causes of action or demands that arise out of the sole negligence, gross negligence and/or willful misconduct of the City or any of its agents or employees. Festival also agrees to provide to the City evidence of insurance coverage of at least the statutory liability limits for municipalities covering claims that might be brought against the Festival that arise out of the events authorized by this Agreement and to name the City as an additional insured on their policy "as their interest may appear." Insurance Certificate must be received by the City no later than three (3) weeks before the Race. 15. Public Information. The Festival will make every reasonable effort to notify property owners and businesses that are on or within the perimeter of the Course of any restrictions that might be placed upon their movements during the Races, including, but not limited to, distributing notices to each such residence or business no later than two weeks before the race. 16. Police Power. The City reserves the right to shut down the. Races in the event the Chief of Police determines that the public safety is threatened, or the health or safety of participants is threatened because of weather, temperatures, or any unforeseen cause that threatens the public health or safety or if closure is directed by the Medical Doctor designated by the Race in the Emergency Plan. 17. City Costs. The Festival will reimburse the City in the amount of $ for costs incurred by the City Police Department, Public Works Department, or Fire Department to safely conduct the Races. The Festival will deposit the sum with the City no later than three (3) weeks before the Race. IN WITNESS WHEREOF, the parties have set their hands effective the day and year first written above. MINNESOTA BICYCLE FESTIVALS, INC. A Minnesota Nonprofit Corporation By Print Name: Its 3 STATE OF MINNESOTA ) ss COUNTY OF WASHINGTON The foregoing instrument was acknowledged before me this day of April, 2015, by , the , the duly authorized agent for MINNESOTA BICYCLE FESTIVALS, INC., a Minnesota nonprofit corporation. STATE OF MINNESOTA ) ss COUNTY OF WASHINGTON Notary Public CITY OF STILLWATER Ted Kozlowski, Its Mayor ATTEST: Diane F. Ward, Its City Clerk The foregoing instrument was acknowledged before me this day of April, 2015, by Ted Kozlowski, Mayor, and Diane F. Ward, Clerk, for the City of Stillwater. Notary Public 4 Ass,ater. 1114 simrM1.4AC4 mf 111Y11elmr4 EVENTS PERMIT APPLICATION 216 North 4th Street, Stillwater, MN 55082 Telephone: 651-430-8800 Fax: 651-430-8809 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: 3-30-15 Office Use Only Date Application Received Type. Event Special Event Event w/ Contract Event Information Title/Name of Event June 21, 2015 7:0Oam 4:30pm Event Date/Time: Set up: Date Time to Actual Event: Date June 21, 2015 Time 10:30 am to 3:30 pm Clean up: Date June 21. 2015 Time 3:30pm to 4:30pm (Events alter 10 00 p in require n variance from City Count, y Location (Address) of Event: See Attached (if in Lowell Park please specify north or south Lowed park) Description of Event (please be specific - this information will be used to promote the event on the City of Ssiflwdter websrtei North Star Grand Prix is the final leg of a 5 day men's and women's professional bike race. Estimated Attendance (participants and spectators): Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Minnesota Bicycle Festival Inc. Mailing Address: 3020 Simpson St. City, State, Zip Code: Roseville, MN 55113 Primary Contact/Applicant Name: Lee Stylos Phone Number: 651-343-5181 Fax: Cell Phone: Email Address: istyios@msn.cam Website Address: Name of contact person during event: Lee Stylos Cell Phone: 651-343-5181 Alternate contact during event: Cell Phone: Refer media or citizens inquires to: Phone: Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No ❑ Yes 1.1 Number and size: Will there be any inflatables? No lx] Yes 0 insurance certificate fromrentalvendorisrequrred Will there be entertainment? No XI Yes E What type: Fees for etechim vmay apply see Ir}Strtrrrim re Will sound amplification be used? No ❑ Yes X Hours and Type: for stage announcers 10:30 am to t'30nm Will a stage or tent(s) be set up? No ❑ Yes X Dimensions: Will there be temporary fencing? No ` Yes X How many possibly 2 Fe !orfPertr+crryr►?uy Will merchandise/food items be sold? No Yes X vendors expected: opply see instructions Will food be prepared on site? No - Yes E j Contact :Washrngron County Heolth Deportment, 651.430.6655 Will cooking operations be conducted? No ❑ Yes XContact Stillwater Fire Deportment, 351-4950 Will alcohol be served but not sold? No X Yes C See AleahalRegulations inthe rrrstrucrraps Will alcohol be sold? No X Yes 0 See Alcohol Regulations m rhe Instructions Will there be a fireworks display? No Yes ❑ Permit required, contort Stiriwoter Fire Deportment, 651-351-4950 Describe power needs and location of power source. None needed Describe level of advertisement (re, radio, flyers, ads, tv, press release) Attach sample if available Nationally distributed advertisement, Star Tribune, Pioneer Press. KARE 11 coverage during the entire event_ City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or black any of the following: If yes specify location on site map. City Streets or Right-of-way No — Yes X Start/End Time: 10:0Oam15:00p Date: June 21 City Sidewalks or Trails No ' Yes X Start/End Time: 10;00am/5:OOp8 Date: June 21 Public Parking Lots or Spaces No !_; Yes X Start/End Time: 10:OOam/5:OOp8 Date: June 21 Will event need barricade(s)? No X Yes F. Number needed: Fees may apply see instructian5 Will extra picnic tables be needed? No X Yes ❑ Number needed: Fees may apply see instructions ly Will portable restrooms be needed? No K Yes [7 Number needed: We will provide aeesmay tions see rnstructlons Will extra trash receptacles be needed? No 2_ Yes L= Number needed: We will provide F may apply see instructions Describe trash removal and cleanup plan during and after event: Trash cans along the route and a 1pyrd dumpster on site for the day. Will event need traffic control? No J Yes E Contactstirlwater Ponce Department far assistante, S51-351-49+00 Describe crowd control procedure to ensure the safety of participants and spectators: Fees may apply see instructions Will "No Parking Signs" be needed? No E Yes EJ Number needed: We will provide Show locarior:(sJonsite map Will event need security? No Ki Yes ❑ if event *S overnight security will be required. If using private secruity, list Security Company and Contact information: Will event need EMS services? No C Yes lq Contact Lakeview EMS, 65J-43044621 Describe plans to provide first aid, if needed: Describe the emergency action plan if severe weather should arise: List any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, l certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a release of Liability. Signature of Applicant or Authorized Agent Date Chestnut Stillwater Criterium Pni1E Type 3 -4 Saw h9rse --- pkdGarner A `road nosed ahead.. 3rd 2nd Nature Valley Grand Prix Stillwater Criterium Sunday, June 21st, -e0 t7)6 Proposal for the City of Stillwater, Minnesota The Nature Valley Grand Prix is a five-day cycling event. The Festival includes activities ranging from professional bicycle racing to lots of options for kids and their families. This will be the Festival's 14th year in Stillwater. The Grand Prix is part of the National Racing Calendar (NRC), USA Cycling's listing of the top professional races in the country. The event is the number one ranked national event in the United States for the last three years running. Professional / Elite Bicycle Races in Stillwater The Nature Valley Grand Prix concludes with a race in Stillwater and that is regarded as "the most difficult bicvele criterium in the United States.! For 2013, the Stillwater Criterium will be held much the same as before with some minor improvements to attract more spectators and racers and again will be the closing race to the weekend's events. The 2015 Stillwater Criterium will include just three divisions: pro/elite men, pro/elite women and advanced amateurs. In addition to the racing, a kids race that is two blocks long is planned as usual to bring the families out to enjoy the day and give the kids an added bonus for bringing their bikes. Schedule 9:00am — Street closure begins 10:00 - Streets closed around entire course 10:45 — Amateur race 11:45 - Women's elite race 12:45 — Kids Fun Race 1:30 - Men's elite race 3:00 — Racing Concludes - Streets begin to open Associated Activities The audience for the bike race is Minnesota and Wisconsin families. In addition to bicycle racing, the Festival organizers provide stunt riders, Di music, an expo area with food vendors and kids' activities. Stillwater area groups are encouraged to add their own family activities to the Festival as the south neighborhood hosts a picnic in Triangle Park in conjunction with the race, Street/Road Closures A complete closure of the race course is needed to ensure safety for racers. spectators and residents. This circuit must be closed to traffic and fi-ee of obstructions (e.g. parked cars, dumpsters). Complete course closure will last from 10:00am to 3:00 pm. Resident Notification A key to a successful event is to minimize inconveniences for the residents. Pre -Event • Late Winter / Early Spring - Letters, schedules and course maps will be sent to all affected residents and businesses. The letters will include contact information for people wishing to discuss their concerns with the organizer. • Two weeks advance A reminder will be delivered to the residents and businesses affected by impending street closures. • Two Days Prior to event — Street closure signs will be posted per Police Department guidelines. • Other - Press releases and maps will be sent to the Stillwater Gazette (among other media outlets). Posters and brochures will be distributed throughout the corrununity. Event Day • Pedestrian crossings - Pedestrians can cross the course at many locations. • Detours — will be designated per Stillwater and Washington County guidelines. • Maps - Course marshals will provide course maps and schedules to motorists who ask for information. • Vehicle crossings - vehicles can cross the course under police or race director supervision (driving on the course during a race is prohibited for safety reasons.) • Vehicles on the course - If it is essential that a vehicle use the course during the event, they can do so before, between or after the completion of the races. Route Security Route security will be provided by a combination of police and volunteers. Every intersection will be staffed and police will be stationed at key intersections. Many of the corner marshals will be equipped with radios. Four police officers will be on duty. One each will be stationed at Chestnutl2„a, Pinef3,a and 3rd/Chesnut. The fourth officer will "float". Construction Schedule Event setup will begin Sunday morning at 7 am and will be completed by 10am. Road barricades needed to close the race circuit will be pre -placed on Friday or Saturday They will be pulled into place when needed (see above) and then pulled back when the roads open. Tear down will begin at 3:O(1 pm and should be completed by 4:00 pni. Most materials will be loaded into trucks immediately. Materials requiring pickup by vendors (e.g. road barricades) will be removed on Monday. Expo Area / Food Vendors In addition to the bicycle racing action, the Festival will have an expo area located in the parking lot located at the northwest corner of Olive and Second Street. The expo area is an addition that helps to attract more spectators by having bicycle industry and Fitness related vendors, festival sponsors and food vendors. The expo should not affect parking as it is located inside the race course. The parking lot will be posted for no parking on race day. Typical setup of the expo area allows a vendor a I O'x 10' space with pop-up tent. Food vendors will typically sell sandwiches, cold beverages, coffee and ice cream. Any cooking with open flames or any significant power source will be coordinated with the tire department for any safety concerns. Parking To minimize congestion in downtown Stillwater, we will use the event web site and printed materials to encourage racers, volunteers, officials, organizers and anyone who is traveling to Stillwater specifically for the race to park in Iots that are either inside the course or are up the hill (e.g. Lots 12, 13 & 14, as designated on ilovestillwater.com). We will also encourage people to travel to the event by bicycle and will provide a secure bike corral for their convenience. Requested City Support: Police: 4 officers onsite - coordinated by Bill Lenz, our Security Director Medical Personnel: 2 EMT's onsite — coordinated by Heather Edwards. our Medical Director Street Support: patching/cleaning prior to race day—coordinated by Lee Stylos. Operations Insurance The Nature Valley Grand Prix is permitted under USA Cycling. the national governing body of the sport of bicycle racing. Insurance is provided by USA Cycling's carrier, American Specialty Insurance Services of Roanoake, IN. The policy includes $1 million in liability coverage per incident and $4 million in excess liability in addition to other coverage. The City of Stillwater, sponsors and other participating parties will be named as "other insured" and will be issued certificates of insurance. Benefiting Charity All proceeds made from the Nature Valley Grand Prix will be benefiting our charity. Children's Lighthouse. Organizing Body The bike race is organized by Minnesota Bicycle Festivals, Inc. MBF is a non-profit corporation that was established specifically to create and manage bicycle racing events, The MBF officers. Board of Directors and the managers af all of the component events donate their services to support the Festival and Children's Hospitals. Other MBF races have taken place in downtown St. Paul and Minneapolis, the Minnesota State Capitol, the University of Minnesota campus, Redwing, Winona. Virginia, Mankato, Cannon Falls and Plainview. 14th Annual North Star Grand Prix Stillwater Criterium Racing Schedule June 21st, 2015 9:00am - Beginning of Street Closures 10:00am -- Full Course Closure 10:45am — Amateur race 11:45pm - Women's elite race 12:45pm — Kids Race 1:30pm - Men's elite race 3:00pm - Streets open ga.41r r CH y (DI tt0.watett, cam'rr itt nesota fir--ocCaattout WHEREAS, Rich Sommer came to Stillwater and to Stonebridge School in 2nd grade, full of energy, amiability, creativity, andmischief; and WHEREAS, Rich Sommer exhibited a talent for acting far beyond his years while a student at Oak-CandJunior High School, and WHEREAS, Rich Sommer served this community by serving on the Stillwater Public Library Teen Board; and WHEREAS, Rich Sommer, actedmagnificently in high schoolplays and spearheaded Comedy Sportz, the SANS improv team; and WHEREAS, Rich Sommer maximized natural talent, education, hard work, andpersistence to realize a career as an actor; and WHEREAS, Rich Sommer appeared in a major motion picture ten years after graduation from Stillwater area J-[igh School, and WHEREAS, Rich Sommer amassed a lengthy list of TV credits and acted both on and off Broadway; and WHEREAS, Rich Sommer earned widespread popularity as 3 -Carry Crane during the seven -season run of ANICs highly acclaimed "w(adJt1en." NOW, THEREFORE, I, TED KOZLOWSKI, by virtue of the authority vested in me, as J'4ayor of the City of Stillwater, do hereby proclaim LMay 9, 2015 RICH SOMMER DAY EXHIBIT "A" TO RESOLUTION #2015-069 Page 1 LIST OF BILLS 3D Specialties Inc. Ace Hardware Action Rental Inc. Amano McGann Inc Amdahl Locksmith Inc Chris Ancom Communication Inc. Arrow Hockey and Sport Aspen Mills BKJ Operations LLC Carquest Auto Parts CDW Government Inc. Century Link Century Power Equipment Cole Papers Comcast Community Thread Cub Foods Diamond Vogel Paints Enterprise FM Trust Environmental Equipment & Services Ess Brothers & Sons Inc. Felsch Chris Flexible Pipe Tool Co. Foremost Promotions Forsberg Marcia Galls LLC G & K Services Glennon Margaret Gopher State One Call Inc. Haussner Plumbing LLC Henry Marvin Holiday Companies Jacobs Arbitrator Jeffrey W. Jefferson Fire and Safety Inc. J.H. Larson Company Jimmys Johnnys Inc. John Deere Landscapes JRK Seed & Turf Supply Lake Elmo Oil Inc Clifton LarsonAilen LLP Life Safety Systems League of MN Cities Ins Tr League of MN Cities Loffler Companies Inc. Madden Galanter Hansen LLP Supplies Supplies Floor striper rental & blade Gates and supplies Repair bathroom lock Pager pkg MK Phantom blade Uniforms and supplies Consession supplies March 2015 Auto parts & supplies Case Phone Supplies Janitorial supplies Internet Contribution Donuts Paint Fire lease vehicle Equipment repair charges Ladtech sealant Reimbursements Freight charge for inv 18402 Fire education materials Refund for beekeeping permit fee Speakers Uniform & Mats Refund for beekeeping permit fee Tickets Plumbing service repair Reimburse for mileage Car washes Cancellation fee 7 - 5 gal pails Fireade foam Equipment repair supplies Toilet rental Backpak sprayers Hyvar & Contractor mix Fuel Audit Annual fire alarm inspection Claim # C0022072 2015 MN Mayors Assn Annual Conference Telephony Labor Charge Arbitration and administrative hearings 2,805.02 287.76 200.00 934.00 171.00 5,625.00 331.25 2,889.09 1,547.57 120.56 9.27 59.68 256.19 1,587.61 234.25 3,818.75 8.99 520.95 1,558.52 1,327.50 104.00 344.42 17.95 912.00 25.00 409.98 1,165.03 25.00 200.30 35,640.23 20.40 20.00 1,200.00 665.00 1,050.20 230.00 190.00 695.60 75.33 7,950.00 875.00 1,000.00 85.00 116.25 4,794.75 EXHIBIT "A" TO RESOLUTION #2015-069 Mansfield Oil Company Marshall Electric Company Mauricio Elizabeth McCarty John Thomas Menards Metropolitan Council MN Pollution Control Agency NAPA Auto Parts Nelson Auto Center North American Safety Office Depot Only 1 Auto Glass Inc Performance Plus LLC Pioneer Press RiedelI Shoes Inc. River Valley Printing Inc. R&R Specialties Inc. Sherwin Williams Shilts Cindy Siegfried Constuction Company Soldo Consulting Sprint PCS Springbrook Software Inc. St. Croix Boat and Packet Co. Stillwater Turf & Power LLC Bureau of Crim. Apprehension Stillwater Motor Company Innovative Office Solutions LLC City of St. Paul ECM Publishers Stillwater Rotary Club SW/WC Service Cooperatives T.A. Schifsky and Sons The Alternator & Starter Store Titan Machinery Shakopee Toll Gas and Welding Supply Trans Union LLC Minnesota UI Fund US Bank Corporate Trust Svcs Volunteer Firefighters Benefit Washington County Property Records Washington County License Center Welty Elizabeth Thomson Reuters Wheelco Truck and Trailer Parts Youth Service Bureau Zayo Enterprise Networks Fuel Disconnect power from post Tight Park Fee Refund Reimburse for moving expenses Supplies Wastewater Charge Books Auto parts & supplies New Squads Trimline reflective cones Printer ink Windshield repair Medical and drug screen EM Basic Pkg Rivets Animal control door hangers Jet ice logo paint Pump protector Reimbursements S Lowell Park Restrooms Professional services CeII phone Monthly UB web payments Arena billing Equipment repair charges CJDN Connect Vehicle service Office supplies Asphalt Publications Membership dues Retiree & COBRA Health Insurance Fine asphalt Parts Equipment repair supplies Cylinders Information Charges Unemployment benefits 1st qtr 2015 Paying agent fees Annual renewal Maintenance fees Licenses for new Marked Police Explorers Refund for beekeeping permit fee Information Charges Chain link and chain wheels Contribution Phone Page 2 4,849.95 741.00 185.00 5,811.40 263.49 122,891.50 66.00 500.14 52,219.90 405.00 221.30 50.00 245.00 619.75 7.00 32.00 59.00 20.85 552.24 73,734.00 1,012.48 96.08 353.00 59,959.96 217.47 270.00 29.24 35.49 78.14 139.75 186.15 56,440.75 108.68 50.00 1,100.00 42.04 35.00 625.68 850.00 1,569.00 13,334.00 41.50 25.00 108.11 928.90 2,500.00 843.04 EXHIBIT "A" TO RESOLUTION #2015-069 Zee Medical Service LIBRARY Safety equipment Page 3 171.05 Ace Hardware Supplies 290.60 Baker and Taylor Materials 515.57 Brodart Co Materials 3,851.61 Culligan of Stillwater Water 48.95 G & K Services Towles & Rugs 82.54 Jacobsen Aurora Staff Reimbursement 25.18 Master Mechanical Inc. Q2 Preventative Maintenance 947.25 Menards Supplies 80.79 Midwest Tape Materials 622.65 MN Council of Nonprofits Staff Training 219.00 Pioneer Press Newspaper Subscription 496.60 Quill Corporation Supplies 116.95 Stillwater Public Library Foundation March CC Gift Reimbursement 100.00 Washington County Library Misc expenses 1,164.47 CREDIT CARDS Library Amazon.com Library materials & supplies 170.94 DreamHost Tech support 19.95 Starbucks Staff Recognition 40.00 Tom Ballas Certifit Auto Parts Mirror 107.07 Digital Combustion Fire Studio 298.00 Proline Range Hoods Wall range hood 1,114.90 Stuart Glaser iTunes Apps 9.32 Sharon Harrison ATOM Training of field training supervision 275.00 GFOA Membership 120.00 Oxygen Software Training of oxygen forensics 948.06 SCSU Training and membership of muni clerks inst 210.00 Tom McCarty Amazon Pedometers for walk program 562.50 ECM Publishers Gazette subscription 74.00 Go Daddy Planning wedsite & registry of domain name 94.72 iTunes iAnnotate PDF 10.70 i!iwatr Administration April 16, 2015 TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: Amendment to Liquor License — Reve' — 200 Chestnut Street DISCUSSION: Mr. Matt Stabenow, Reve, as requested an amendment to Reve's liquor license premises to include a patio for his restaurant. He is presently working with the building department on this change and I have attached a drawing of the patio and seating. Alcohol & Gambling Enforcement Division requires the drawings be approved by the City Council to amend their liquor license to include the patio as part of their premises for the sale of intoxicating liquor. ACTION REQUIRED: If Council wishes to approve the addition of the patio to Reve's liquor license, Council should pass a motion approving the patio addition and authorizing staff to submit the required information to Alcohol & Gambling Enforcement Division for their approval. 216 4th Street N, Stillwater, MN 55082 651-430-8800 Website: www.ci.stillwater.mn.us RcvE 1Z_ESTNL3KIIJT "�4�1P" NG 1 C/{TE' @p F�rM.ev� i 24_ G.+.x WEST Let 'cc t Z — 34 i as LE'S (� �P.r•�Ln rr PLlyi.�lrr/J.` 5-YSTIW c1, is Alun F>a.rr- /yL Ac E,'1(1 -TIIJG 4F ERx-c tre A)E� VAv i--1 SAT +o Mk/ E" 4 }t 1 �1 HEel GheQ&A.; GARnErY1;E G5 0 F Z3 NC- w MSTA FeNCE C pAEA)S LIFE b A RECEIVED APR 1 6 2015 CITY OF STILLWATER BUILDING DEPARTMENT CXISTING pAVER e - cu ?Alio (r,►E,uS E,v14RNG;) O '/ '-.1,' ` FErJGE. - �'%- r 4 2ue sT ca.a- EXl'aT IN4 SIDE W+tL.< 4 - -*4 KITCHENS 4706 H. V. 61 . '•VHIT£ HEAR LA E. 4114 55110 3.40NC: 651-429.1212. . FAX 651-429-9545 .1ce (2EVE PATIO SHEET 90. 1 Or 1 OFel GNF eY �OUt •vnAOfl _i Uwater H E B l X e H P o. A r; E OF MINNESOTA, CITY COUNCIL MEETING DATE: April 14, 2015 REGARDING: Historical Building Permit Digitization Project PREPARED BY: Abbi Jo Wittman, City Planner In recent discussion it has been pointed out to City staff that the City's nearly 3,000 historical building permits, available on microfiche film in the St. Croix Collection at the Stillwater Public Library could be made more accessible to a wider variety of users if the permits were digitized. The City Charter indicates the HPC may on a continuing basis collect and review certain city planning and development records, documents, studies, models, maps, plans and drawings to be entered into the public library historical archives as a permanent record of city history and development. As such, planning and library staff began to explore opportunities to have all the original permits scanned and archived. Through the project development the Minnesota Digital Library (MDL), a part of An Information and Resource Sharing Program of the Minnesota Office of Higher Education and the University of Minnesota Libraries, was contacted. As the project progressed, staff has been encouraged to submit application to the MDL's Public Library Partnership Project to have the historical building permits digitized and archived through their offices. While the project will take some staff time, there will be no cost to the City of Stillwater nor the Stillwater Public Library to have this work completed by MDL. Once completed, the archived historical building permits will be housed on the Stillwater Public Library's Minnesota Reflections webpage. Additionally, the City of Stillwater will retain a copy of all digitized permits. It is anticipated the HPC will continue to work to make these permits available to the public through the HPC's existing public education programs, such as the Heirloom and Landmark Homes site, or through future projects and programs. RESOLUTION 2015-070 AUTHORIZING THE CITY TO SUBMIT A MINNESOTA REFLECTIONS MDL/DPLA PUBLIC LIBRARY PARTERNSHIP PROJECT APPLICATION FOR THE DIGITIZATION OF HISTORICAL BUILDING PERMITS WHEREAS, between 1886 and 1944 the City of Stillwater issued approximately 3,000 building permits for the construction, alteration and removal of structures during nine separate periods of local historical significance; and WHEREAS, scans of the historical building permits are located on microfiche film in the St. Croix Collection at the Stillwater Public Library and the physical permits are located in historical archives at City Hall; and WHEREAS, the historical building permits help provide insight to the evolution of structures and neighborhoods in the older portions of Stillwater; and WHEREAS, the City Charter indicates the Heritage Preservation Commission (HPC) may on a continuing basis collect and review certain city planning and development records, documents, studies, models, maps, plans and drawings to be entered into the public library historical archives as a permanent record of city history and development; and WHEREAS, to further expand on public education programs, the Stillwater Heritage Preservation Commission and the Stillwater Public Library would like to make the historical building permits available in a digital format that could be searchable by online users through the Stillwater Public Library's Minnesota Reflections page; and BE IT RESOLVED, by the City Council of Stillwater, Minnesota that the City to make application to the Minnesota Reflections MDL/DPLA Public Library Partnership Program for the digitization of approximately 3,000 historical building permits. Enacted by the City Council of the City of Stillwater, Minnesota this 21' day of April, 2015. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk MINNESOTA DIGITAL LIBRARY MINNESOTA REFLECTIONS MDL/DPLA Public Library Partnership Project Application Online version available at: http://www.mndigital.orq/reflections/ REQUIRED: The Minnesota Digital Library (MDL) requires that organizations interested in applying for the MDL/DPLA Public Library Partnership Project (PLPP) attend a Digital Skills Training session and have a pre -application discussion with the MDL PLPP Coordinator, Carla Urban: Carla Urban: E-mail: dewey002(a�umn.edu Telephone: (612) 625-0590 or (800) 462-5348. Directions: You may complete this application on a computer or print it to fill it out. To "check a box" when completing the form online, replace it with an X. Make your answers informative and thorough to help the Minnesota Reflections Selection Committee understand your project. NOTE: Projects may include a variety of formats. Contact the MDL PLPP Coordinator with any questions. Section 1 — Organizational Information Date: 4/13/2015 Name of organization: Stillwater Heritage Preservation Commission (HPC) Address: 216 4th Street North — Stillwater, MN 55082 Website address: www.ci.stillwater.mn.us/hpc Contact person: Abbi Jo Wittman, City Planner Phone number: 651-430-8822 E-mail address: awittman(a ci.stillwater.mn.us PLPP projects will consist primarily of objects that need digitizing. If you have existing digital objects you would like to contribute, please discuss those separately with the MDL PLPP Coordinator. (Note: Applicants may only submit digital objects that comply with MDL Standards and Best Practices (http://www.mndiqital.orq/diqitizinq/standards/.) FORMAT: What types of materials are included in this application? (Check all that apply.) 11 7 Images (for example, photographs, postcards, prints or drawings) Documents (for this project we strongly prefer short documents, up to 10 pages) Maps Minnesota Digital Library 1 DPLA PLPPlApplication form Section 2 — Content and Value The MDL is actively seeking materials related to one or more of the following topics: • World War I (1914-1918) • CCC in Minnesota • 1918 influenza pandemic • Celebrations • Parks in Minnesota • Disasters • Under represented communities Older photographic methods • Lost Minnesota The history, role and impact of libraries in their • WPA Art in Minnesota communities These topics all reflect gaps in the Minnesota Digital Library's collection. When we review your application, special consideration will be given to your project if you include materials related to these gaps. If your materials represent one of these topics, please circle it on our list. 1 — Project Description: Describe the content of the materials in your project. Focus on the subject matter in your project, the general time range, and any specifics that help you show the content and relevance of your project. The City of Stillwater (the City), has been issuing building permits for the construction, alteration and removal of structures since 1886. The materials are a series of (approximately) 3,000 historical building permits ranging between 1886 and 1944. Whether knowing the use of the structure may have been a manufacturing company or a harness shop, that the original structure's footprint was 20' by 20', or that the owner was a lumber baron who built his own home, these historical building permits help reconstruct the story of some Stillwater's oldest structures. As Stillwater has been a leader in preservation of historic structures and community character, a greater understanding of the development history of individual structures and neighborhoods can help influence future decisions for property owners, City planning staff as well as appointed and elected officials when making decisions about specific land use actions. 2 — Value to Minnesota Reflections: Describe the value visitors to Minnesota Reflections will find in the objects in your project. How will your project add to or complement the items in Minnesota Reflections? While the City, in conjunction with the Stillwater Public Library, has made these permits available on microfiche film in the St. Croix Collection, this type of technology has become antiquated and is inaccessible to online users. If the City's historical building permits are archived, visitors to Minnesota Reflections will be able to access the only building permit archive in Reflections. Routinely accessed by the City of Stillwater, historical researchers as well as individual property owners trying to gain more information about specific properties, having these hand-written documents digitized and in a searchable format will allow all Minnesota Reflections users gain easier access to these records and thereby increasing greater understanding of the evolution of individual buildings and neighborhoods. 3 — VALUE to your organization: Describe how this project will benefit your organization. Known as the Birthplace of Minnesota, Stillwater's early commercial structures, homes and residential neighborhoods play a key role in what the community is today. Without pioneering preservation efforts, Stillwater's community character could have been drastically dissimilar. Through the work of the Stillwater Heritage Preservation Commission (HPC), individual property owner initiatives and City staff, today's preservation efforts help ensure the continued preservation of Stillwater's community character. In 1993 the HPC developed Stillwater Historic Contexts: A Comprehensive Planning Approach. This document initiated a comprehensive historic reservation planning process in the City and identified ten periods of historical significance within the City. The City Charter indicates the HPC may on a continuing basis collect and review certain city planning and development records, documents, studies, models, maps, plans and drawings to be entered into the public library historical archives as a permanent record of city history and development. As nine of the identified periods of historical significance fall within the date range between 1886 and 1944, the years of issuance of these historical building permits, digitizing and making these historical building permits accessible online presents a unique opportunity for the HPC to Minnesota Digital Library 1 DPLA PLPP2Application form support their purpose to "Safeguard the city's heritage by preserving sites and structures which reflect elements of the city's cultural, social, economic, political, visual or architectural history." Section 3 — Objects in your Project (complete all that are appropriate) Directions: Do not enter objects in more than one category. Photograph albums are considered documents. ❑ Images: "Images" includes photographs, postcards, slides, negatives, posters, prints, drawings, etc. Total number of images to be digitized: Format(s) of originals (include all): 7 Sizes of originals and number of images at each size: Does your project include postcards? How many? Date range of images: General condition of images: Excellent Good Fair Poor Notes (Example: Photographs are in good condition with some torn edges.) Documents: "Documents" includes letters, diaries, journals, newsletters, reports, etc. Number of individual documents to be digitized: 2863 Total number of pages: 2863 Sizes of originals and number of documents at each size: There are approximately: o 1271 - two-sided 11"x17" paper files o 1510 - two-sided 8.5" X 12" paper files o 82 — unknown sizes not to exceed 11"X17" • Have handwritten documents been transcribed? • Are the transcriptions available in electronic form? • Have non-English documents been translated into English? • Are the translations available in electronic form? • Do you need MDL to transcribe/translate document(s)? Date range of documents: 1886-1944 General condition of documents: _Excellent I71 Good _Fair _Poor Yes CM> Not applicable Yes / No 4 of applicable Yes / No -ior.R Yes / No No / Not applicable Minnesota Digital Library 1 DPLA PLPP3Application form Section 4 — Delivery of Materials Notes (Example: Book pages are fragile.): Permits are fragile and folded numerous times. The opening of the permits increases the likely hood of tearing at the seams. Maps: Total number of maps to be digitized: Sizes of originals and number of maps at each size: Date range of maps: General condition of maps: Excellent Good Fair Poor Notes: Your collection will need to be transported to a Minnesota Digital Library digitization center in the Twin Cities. Indicate below your current preference for delivery: 7 7 My organization will arrange for delivery of the collection to the MDL digitization center. My organization will use the Minitex Delivery system, accessible through the public library. I would like to discuss other delivery options with the MDL Outreach Coordinator. All PLPP participants will be provided with digital copies of the original materials. Depending on the size of the project, you may receive them on DVDs or external hard drives. Section 5 — Metadata The Minnesota Digital Library requires that each contributing organization commit to providing quality metadata for each object added to Minnesota Reflections. Your collection in Minnesota Reflections becomes available to the public once we combine the metadata with the digitized files. The PLPP will work with you to complete the metadata. For more information, Metadata Guidelines and web -based tutorials on these guidelines are available at the Minnesota Digital Library website (http://www.mndigital.org/digitizing/standards/). We ask participants to commit to completing the metadata within four to six weeks of receiving from the MDL the master files of the digitized objects and their metadata spreadsheet. We recognize that some larger projects may require more time. Indicate below the amount of time you estimate you will need to complete your metadata. 2 to 6 weeks ❑ 6 to 10 weeks 10 to 16 weeks ❑ > 16 weeks. Section 6 — Ownership The Minnesota Digital Library requires that organizations propose digitizing only objects to which they have clear provenance. Please double check your ownership of the objects you are seeking to contribute to Minnesota Reflections. Please answer the following: Circle One Minnesota Digital Library 1 DPLA PLPP4Application form • Are all of the objects in the public domain? (Pew/ No • Are most of the objects in the public domain? Yes / No • For objects not in the public domain, do you Yes / No have some or all copyright responsibility for the objects? • Can you give the MDL non-exclusive electronic 'es / No distribution rights to the objects in this proposal? Section 7 — Permissions Objects in the Minnesota Digital Library are intended for non-profit, educational use. The MDL asks that contributing institutions agree to the following: I (We) hereby allow the use of our institution's digital images and metadata for non-profit educational purposes such as online curriculum presentations, classroom instruction, and other non-profit uses (including but not limited to re -purposing materials for use in PowerPoint or course management software). Further, I (We) have read the "MDL Policy on Digital Rights and Ownership" (available at http://www.mndigital.org/about/policy/) and hereby agree to the terms set forth in that policy statement. Authorized Representative: r r Date: April 22, 2015 Section 8 — Submitting your Application You may submit your completed application either electronically or via U.S. Mail: Electronic versions can be e-mailed to Carla Urban, Minnesota Digital Library PLPP Coordinator at dewey002@umn.edu. Signed print versions can be mailed to: Carla Urban, Minnesota Digital Library PLPP Coordinator Minitex 15 Andersen Library University of Minnesota 222 21st Ave So Minneapolis, MN 55455 For questions or consultations please contact Carla Urban, Minnesota Digital Library PLPP Coordinator at dewey002@umn.edu or 612-625-0590 or 800-462-5348 The Minnesota Digital Library is supported by the Minnesota Arts and Cultural Heritage Fund of the Minnesota Clean Water, Land and Legacy constitutional amendment. Minitex, the administrative home of the MDL, also provides funding support for the MDL. Additional funding for the MDL is provided by the National Endowment for the Humanities and the Knight Foundation. July 2014 Minnesota Digital Library 1 DPLA PLPP5Application form Memorandum To: Mayor and City Council From: Tim Moore, Public Works Superintendent <Pt ' Date: April 16, 2015 Subject: Lowell Park Restroom Improvement Acceptance of Work and Final Payment for Plumbing Services DISCUSSION The plumbing on the above project has been completed. The contractor has submitted their application for payment and required information to allow for final payment. RECOMMENDATION Staff recommends that Council accept the work and authorize final payment to Haussner Plumbing, LLC in the amount of $34,305.00 ACTION REQUIRED If Council concurs with staff recommendation, Council should pass a motion adopting Resolution No. 2015- , ACCEPTING WORK AND ORDERING FINAL PLUMBING PAYMENT FOR SOUTH LOWELL PARK RESTROOM IMPROVEMENT PROJECT (Project 2012-05). ACCEPTING WORK AND ORDERING FINAL PLUMBING PAYMENT FOR SOUTH LOWELL PARK RESTROOM IMPROVEMENT PROJECT PROJECT 2012-05 WHEREAS, pursuant to a written contract signed between the City and Haussner Plumbing, LLC for installation of plumbing on the South Lowell Park Restroom Improvement Project (Project 2012-05) and their work has been completed with regard to the improvement in accordance with such contract, BE IT FURTHER RESOLVED: That the city clerk and mayor are hereby directed to issue a proper order for the final payment of $34, 305.00 on such contract, taking Haussner Plumbing, LLC receipt in full. Attest: Adopted by the Council, this 21' day of April 2015. Diane F. Ward, City Clerk Ted Kozlowski, Mayor I I ater THE BIRTHPLACE OF MINNESOTA Receipt Number Check No. Iac� Amount Paid: )0. oa Fee: $100.00 APPLICATION FOR SALE OF FIREWORKS APPLICATION MUST BE SUBMITTED 45 DAYS PRIOR TO STARTING DATE OF SALE REQUIRES CITY COUNCIL APPROVAL & INSPECTION BY THE FIRE DEPARTMENT Name of Applicant CUB FOODS - STILLWATER Home Address Name of Business CUB FOODS Business Address 1801 MARKET DRIVE Corporate Address (if different than business address) GS /4 Telephone (Business): Home Phone Beginning Date of Sale: UPON APPROVAL End Date of Sale: 7/9/2015 Hours of Operation: JL-// Location of Display INSIDE THE STORE @ CUB FOODS REQUIRED ATTACHMENTS: The following attachments must be included with this application: 1. Permit Fee - $100.00 2. Proof of bond or certificate of insurance in an amount of not less than $1,000,000.00 showing the City of Stillwater as an additional insured. 3. A diagram of the grounds or facilities (for indoor sales) drawn to scale or with dimensions included. iL Signature�LApplicant (or agent) Make Check or Money Order payable to the CITY OF STILLWATER and return to the OFFICE OF THE CITY CLERK, 216 N. 4TH ST, STILLWATER, MN 55084 FOR OFFICE USE ONLY The sale of the listed fireworks at the location shown on this application is hereby approved, subject to the follo/4-6/r--// ing conditions if any: 1717/M/�S . Signature of Fire Chief: Date: The sale of the listed fireworks on the date and at the location shown on this application is hereby approved subject to the following conditions if any: Signature of Police Chief: Date: The sale of the listed fireworks at the location shown on this application is hereby approved, subject to the following conditions if any: Signature of City Clerk: Date: Approval Date of Stillwater City Council: Permit No.: ACORN® CERTIFICATE OF LIABILITY INSURANCE `.------- 11/1/2015 DATE(MMIDD/YYYY) 3/31/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Lockton Companies 3280 Peachtree Road NE, Suite #250 Atlanta GA 30305 (404) 460-3600 CONT NAMEACT PHONE I FAX CANo. Ext): AlC, No): E IL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : Everest Indemnity Insurance Company 10851 INSURED American Promotional Events, Inc. 1359629 DBA TNT Fireworks, Inc. P.O. Box 1318 4511 Helton Drive Florence AL 35630 INSURER B : $ 500,000 INSURER C : INSURER D : X INSURER E MED EXP (Any one person) INSURER F : COVERAGES CERTIFICATE NUMBER: 12292506 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. R ILTR TYPE OF INSURANCE ANSA N Salvo N POLICY NUMBER SI8GL00242-141 NOT APPLICABLE POLICY EFF (MM/DDIYYYY) 11/1/2014 POLICY EXP (MMIDD/VYYYL 11/1/2015 LIMITS EACH OCCURRENCE $ 1.000.000 A _ x COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED PREMISES (Ea occurrence) $ 500,000 CLAIMS -MADE X OCCUR MED EXP (Any one person) $ 5.000 PERSONAL 8 ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2.000.000 GEN'L AGGREGATE POLICY OTHER: LIMIT APPLIES PRO- X PER: LOC PRODUCTS - COMP/OP AGG $ 2.000.000 COMBINED SINGLE LIMIT (Ea accident) $ $ XXXXXXX AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS HIRED AUTOS SCHEDULED AUTOS NON -OWNED AUTOS BODILY INJURY (Per person) $ XXXXXXX BODILY INJURY (Per accident) $ XXXXXXX PROPERTY DAMAGE (Per accident( $ XXXXXXX $ XXXXXXX UMBRELLA LIAB_ EXCESS LIAB OCCUR CLAIMS -MADE NOT APPLICABLE EACH OCCURRENCE $ XXXXXXX AGGREGATE $ XXXXXXX DED RETENTION $ PTR STATUTE O 1 H- ER $ XXXXXXX WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY OFFICER/MEMBER EXCLUDED? ECUTIVE (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N / A NOT APPLICABLE E.L. EACH ACCIDENT $ XXXXXXX E.L. DISEASE - EA EMPLOYEE $ XXXXXXX E.L. DISEASE - POLICY LIMIT $ XXXXXXX DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) THIS CERTIFICATE SUPERSEDES ALL PREVIOUSLY ISSUED CERTIFICATES FOR THIS HOLDER, APPLICABLE TO THE CARRIERS LISTED AND THE POLICY TERM(S) REFERENCED. Certificate holder is an additional insured on the General Liability as required by written contract subject to policy terms, conditions, and exclusions. CERTIFICATE HOLDER CANCELLATION 12292506 CUB FOODS WEST 30254 CITY OF STILLWATER 1801 MARKET DRIVE STILLWATER MN 55082 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENT8TIVE�_ © 1988-20 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD RESOLUTION 2015-073 RESOLUTION ESTABLISHING POLICY FOR USE OF PUBLIC PARKING FACILITIES FOR EVENTS WHEREAS, the City of Stillwater owns and operates a system of municipal parking facilities (lots, on -street parking spaces and the municipal parking ramp); and WHEREAS, the City regularly receives requests from event producers and organizers to reserve municipal parking facilities, or portions of them, for their events; and WHEREAS, the use of municipal parking facilities for events prevents them from being used as they were primarily intended. NOW THEREFORE BE IT RESOLVED, that the Stillwater City Council hereby establishes the policy that: 1. The use of municipal parking facilities for events is discouraged. If an event organizer wants to use public facilities, the venue should be a municipal park. 2. Only if a park is not available for an event due to flooding, or other unusual circumstance, would the City Council approve the reservation of a municipal parking facility for event use. 3. If the City Council finds that there is an unusual circumstance that does not allow an event to be in a park, then the Council would consider allowing the reservation of Lots 4, 5, 9, 10 & 11. Lot 2 would also be a possibility, but is a very high demand lot and should be avoided if at all possible. 4. The fee for reserving a public parking facility will be as established in the City's Fee Schedule. Adopted by the Stillwater City Council this 21ST day of April, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk MEMORANDUM To: Mayor and Ci Council From: Shawn Sande Director of Public Works Date April 17, 2015 Re: Change Order -North Mulberry Parking Lot Project Project 2012-06c DISCUSSION The City and Minnesota DNR are working together on an information kiosk located at the trailhead of the Browns Creek Trail near the North Main Parking lot. As part of the kiosk site, it is planned to install a water fountain and a water bottle filling station and to relocate a hydrant that is in the way. The city obtained a quote from Miller Excavating, the contractor for the North Mulberry Parking Lot Project to relocate the hydrant and install a water and sanitary service for water fountain and bottle fill station. This extra work amounts to $5657.71 and would be added to the contract in the way of a change order. Funds for the project would come from the Collins family who donated funds for bike and trail improvements in the City. RECOMMENDATION It is recommended that Council approve Change Order 1 in the amount of $5657.71 for the additional utility work for the North Mulberry Parking Lot Project ACTION REQUIRED If Council agrees with the Recommendation, they should pass a motion for the Approval of Change Order #1 for the North Mulberry Parking Lot Project APPROVAL OF CHANGE ORDER #1 FOR THE NORTH MULBERRY PARKING LOT PROJECT (PROJECT 2012-06c) BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that Change Order #1 in the amount of $5657.71 for additional utility and utility service work for the North Mulberry Parking Lot Project is hereby approved: Adopted by Council this 21St day of April 2015. Ted Kozlowski, Mayor Attest: Diane F. Ward, City Clerk ORDINANCE 1075 AN ORDINANCE AMENDING SEC. 31-510 OF THE CITY CODE BY ADDING SEC. 31-510 SUBD. 4 The City Council of the City of Stillwater does ordain: 1. Amending. The City Code is amended by adding Sec. 31-510 Subd. 4 to the City Code that will hereafter read as follows: "Subd. 4 — Tax — (a) In areas of the City with zero lot lines or similar conditions, new development or changes of use subject this Chapter, cannot meet parking requirements without a variance or other accommodation. In these cases, as a condition of approval of parking variances or accommodations, applicants are required to pay an "in lieu" parking fee by purchasing parking permits for use of City parking lots on an ongoing basis in a number necessary to mitigate the impact of not meeting the parking standards. (b) Efforts to secure to payment of this "in lieu" fee have been time-consuming and notices have often been ignored. (c) The applicants are hereby classified as a subject for taxation and the extent of use of this class is determined the "in lieu" fee required to mitigate as set forth as a condition of approval of a permit or variance issued under this section. (d) There is hereby created a Parking Tax, as permitted by MN Stat. Sec. 459.14 Subd. 2 (5) in an amount equal to "in lieu" charges that remain unpaid 90 days after a written demand to pay notice is sent by mail to the applicant. (e) On an annual basis, this tax will be certified to the County Auditor for collection with the real estate taxes to the parcel that received the variance or accommodation." 2. Saving — In all other ways the City Code with remain in full force and effect. 3. Effective date. This ordinance will be in full force and effect from and after its passage and publication according to law. Adopted by the City Council the 21st day of April, 2015. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F. Ward, Clerk ORDINANCE NO. 1076 CHAPTER 39A - TRANSPORTATION IMPACT FEE PROGRAM THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: Subd. 39.1— Findings and purpose. (a) The purpose of this Chapter is to implement the goals, objectives and policies of the City of Stillwater's Comprehensive Plan and Zoning Ordinance. Imposing a fee that is reasonably related to the burdens created by new development on the City's surface transportation system will enable the City to construct the required capital improvements that will contribute to fulfilling this goal. (b) The City has prepared a Transportation Impact Fee Nexus Study, First adopted by Resolution No. 2005-163 as amended which is adopted by reference as if set forth verbatim. It shows, and the City Council finds that there is a reasonable relationship between the purpose for which the fees established by this Chapter are to be used and the type of development projects on which the fees are imposed, and between the amount of the fees and the cost of the transportation facilities or portion of the facilities attributable to the development on which the fees are imposed. (c) It is the intent of the City Council that the fee required by this Chapter shall be supplementary to any conditions imposed upon a development project pursuant to other provisions of the City Code, the City Charter, the Subdivision Ordinance, the Minnesota Environmental Quality Act, other State and local laws, which may authorize the imposition of project specific conditions on development. Subd. 39.2 — Applicability. (a) The regulations, requirements and provisions of this Chapter and Council resolutions adopted pursuant hereto apply to all new projects for which a development application was deemed complete or an application for changes in existing uses was made on or after the effective date of the ordinance codified in this Chapter. (b) Notwithstanding subsection (a), the following projects, square footage and affordable residential units are not subject to the requirements of this Chapter. 1) City, County and State projects; 2) A housing project that meets the requirements of MN Stat. Sec. 469.1761. 3) Re -occupancy of square footage in an existing building or structure if there is no change of use. Subd. 39.3 — Definitions. For the purpose of this Chapter, the following terms shall be defined as follows: (a) "North Zone" means the area bounded by County Road 15 on the West, County Road 64 on the South, State Highway 96 on the North, and on the East by the West Line of the Plat of Oak Glen, and as depicted on the Map attached as Exhibit A. (b) "Middle Zone" means the area bounded by County Road 15 on the West, County Road 64 on the North, on the South by Interlachen Road Extended westerly to County Road 15, and on the East by a line drawn from a point on County Road 64 at the intersection with the Minnesota State Trail directly South to Interlachen Road, and as depicted on the Map attached as Exhibit A. (c) "South Zone" mean the area bounded on the West by County Road 15, on the South by State Highway 36, on the North Interlachen Road extended westerly to County Road 15, and on the East by a line that runs from a point on Highway 26 and State Highway 5, then North along that line to an East West line drawn along the South edge of Brewer's Pond, the North along that line to Interlachen Road, and as depicted on the Map attached as Exhibit A. Subd. 39.4 - Transportation mitigation requirement. Except as provided in Section 39.2 (b), the developer of a project shall pay a transportation impact fee in accordance with the following: (a) Transportation Impact Fee. Fees shall be computed shown on the Schedule attached as Exhibit B. (b) Timing of Fee Payment. 1) The project applicant must pay fees according to the schedule of fees in place on the date the fees are paid. 2) No building permit for any project may be issued unless the fees have been paid or, if state law requires the City to accept later fee payment, a contract to pay the fees has been executed with the City, in which case no final inspection shall be approved until the fees have been paid. If a residential development project contains more than one dwelling unit and is approved for development in phases, the developer may pay the fees in installments based on the phasing of the residential development project. Each fee installment must be paid at the time when the first dwelling unit within each phase of development has received its final inspection. 3) For all projects subject to this Chapter, the City may require the payment of fees at an earlier time if the fees will be collected for public improvements or facilities for which an account has been established and funds appropriated and for which the City has a proposed construction schedule or plan prior to final inspection, or the fees are to reimburse the City for expenditures previously made. Subd. 39.5 — Fee adjustments and waivers. (a) A developer of any project subject to the fee described in this Chapter may request that the requirements of this Chapter be adjusted or waived for the conversion of nonconforming ground floor uses in commercial zones to confonning pedestrian -oriented uses. (b) To receive an adjustment or waiver, the developer must submit an application to the City Development Director, or designee, at the time the developer files a project application or, if no application is required, a building permit application. The developer bears burden of presenting a preponderance of the evidence to support the request and set forth in detail the factual and legal basis for the claim, including all supporting technical documentation. (c) The Director of Community Development or designee must render a written decision within thirty (30) days after a complete application is filed. The Director's decision may be appealed to the City Council by the project applicant if such appeal is filed within 10 consecutive calendar days from the date that the decision is made in the manner provided in this Code. The decision of the City Council is final. (d) If an adjustment or waiver is granted, any change in use from the approved project will invalidate the adjustment or waiver. Subd. 39.6 — Fee revenue account. (a) A transportation impact fee reserve account is hereby established. The fees paid to the City pursuant to the provisions of this Chapter must be deposited into the transportation impact fee reserve account and used solely for the purpose described in this Chapter. All monies deposited into the reserve account shall be held separate and apart from other City funds. All interest or other earnings on the unexpended balance in the reserve account shall be credited to the reserve account. Subd. 39.7 — Distribution of transportation impact fee funds. All monies and interest earnings in the transportation impact fee reserve account must be expended on the construction and related design and administration costs of constructing transportation improvements identified in the Nexus Study, or such other report as may be prepared from time to time to document the reasonable fair share of the costs to mitigate the transportation impacts of new development. Such expenditures may include, but are not necessarily limited to the following: (a) Reimbursement for all direct and indirect costs incurred by the City to construct transportation improvements pursuant to this Chapter, including, but not limited to, the cost of land and right-of-way acquisition, planning, legal advice, engineering, design, construction, construction management, materials and equipment. (b) Costs of issuance or debt service associated with bonds, notes or other security instruments issued to fund transportation improvements identified. (c) Reimbursement for administrative costs incurred by the City in establishing or maintaining the transportation impact fee reserve account required by this Chapter, including, but not limited to, the cost of studies to establish the requisite nexus between the fee amount and the use of fee proceeds and yearly accounting and reports. Subd. 39.8 — Periodic review. To account for inflation in transportation infrastructure construction costs, the fee imposed by this Chapter shall be adjusted automatically on July 1st of each fiscal year, beginning on July 1, 2016 by a percentage equal to the appropriate Construction Cost Index as published by Engineering News Record, or its successor publication, for the preceding twelve months. Subd. 39.9 — Refunds. (a) If a transportation impact fee is collected on a project and the permit for that project later expires, is vacated or voided before commencement of construction, the developer shall, upon request, be entitled to a refund of the unexpended transportation impact fee paid, less a portion of the fee sufficient to cover costs of collection, accounting for and administration of the fee paid. Any request for a refund shall be submitted in writing to the Community Development Director within one year of the date that the permit expires or is vacated or voided. Failure to timely submit a request for refund shall constitute a waiver of any right to a refund. Subd. 39.10 — Fee Revision by Resolution. The amount of the transportation impact fees and the formula for the automatic annual adjustment established by this Chapter may be reviewed and revised periodically by resolution of the City Council. This Chapter shall be considered enabling and directive in this regard. Subd. 39.11— Regulations. The City Administrator, or designee, is authorized to adopt written administrative regulations or guidelines that are consistent with and that further the terms and requirements set forth within this Chapter. Adopted by the City Council the day of , 2015. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F. Ward, Clerk 1 II■■ pa 6 MgV 27. • MI South L 'r 4i11411:+4 p A NN1NN.n1 —a 11 El L { ._.. 1i��11111111 ■ 3 414174 1"laitr f'"'" MIN IN .111111- /1/111111 WE I .r■�®1ENVZi1im111n6ia�.i��+ !4l1 C:� 1 1�� 6 h:.? ° u mml nm -1 Ba� O.1 iELTMMNENEEMIME NM in 111..; L J 11+re:i, in. p;1 .., _,•�•..`� ,,a .'.' i--�� t1Nn 1111111 VS ; ulln n. /AMES i1w.11.161.111: /rytp. 01.11111 Nn :. .11., I I I1 City of • (urate Engineering Department Transportation Impact Fee Program Impact Zones EXHIBIT A 1 4/21/201 South Zone Developale Areas (acres) Gadient Bergman ( Commercial) Total Area Middle Zone Developable Areas (acres) Aamodt SE Boutwell and Manning Mckenzie Middle Boutwell Rich Myrtle NE Manning and Myrtle Adamic Total North Zone Developable Areas (acres) Heifort NE Mckusick and Manning NW Corner Neal and Mckusick Total Area Project Curve Crest Extension 25.7 Developable acres 57 Cost per acre 82.7 residential Commercial (Note: Commercial Areas rate computed 3.5X residential rate) 17.7 14.5 17.3 28.9 3.9 7.4 8.7 6.8 105.2 18.4 10 6 34.4 Project Neal Avenue ( Mckusick to Boutwell) Neal Avenue( Boutwell to Myrtle ) CR12 Improvements CR 15(CR 12 to Th 96) Brick Street Less 55% of TAF Fund( 4/15/2015) Developable Acres cost per acre Project Neal Avenue(96 to Mc Kusick Road ) CR 15(CR 12 to Th 96) Less 45% of TAF Fund Balance Developable Acres cost per acre EXHIBIT B % Dvlpmt Project Cost Related $1,480,000 100% $ $1,300,000 50% $ $580,000 100% $ $400,000 50% $ $415,000 25% $ $420,000 25% $ $820,000 $415,000 100% $ 25% $ DvIpmnt Charge 1,480,000 82.7 6,571 23,001 650,000 580,000 200,000 103,750 105,000 1,638,750 818,762 819,988 105.2 $7,794.56 820,000 103,750 923,750 $669,896 253,854 34.4 $7,379.48 Memorandum To: Mayor and City Council From: Shawn Sanders, Director of Public Works Date: April 13, 2015 Subject: Storm Water Impact Fees for the Annexation Area from the Trout Stream Mitigation Project DISCUSSION Impact fees have been charged to all developments in the annexation area for the Trout Stream Mitigation Project (TSMP). The TSMP was a series of city projects that were required to address mitigation commitments established as part 1997 Alternative Area Urban Wide Review (AUAR). The total cost of the TSMP was $5.6 Million. The fees used today were last computed in 2003, ($7100/acre for residential and $14,200/acre for commercial and multifamily) and have been adjusted annually so that the rate in 2015 amounts to $10,566/acre for single family homes and $21,232 for commercial properties and multi -family homes. Since 2003, there have a number of developments and the balance of the TSMP fund has been reduced to just under $1.6 Million. Dividing the remaining $1.6 million cost amongst the estimated 165.3 acres of residential and 57 acres of commercial yield and impact fee of $5,675/acre for residential and $11,350/ acre for commercial and multifamily. Fees would be charged for all developable areas in the annexation area. RECOMMNDATION Staff recommends that Council update the Trout Stream Mitigation Project impact fees as follows: $5,675/ acre for single family homes and $11,350/ acre for commercial and multi- family and the fees would be adjusted annually according to the Construction Cost Index (CCI). ACTION REQUIRED If Council concurs with the recommendation, Council should pass a resolution adopting these fees for all future developments. APPROVING STORM WATER IMPACT FEES FOR NEW DEVLOPMENTS IN THE ANNEXATION AREA WHEREAS, pursuant to resolution of the council adopted February 2, 1999 storm water trunk charges for the expansion area were developed and WHEREAS, fees were recalculated and adjusted by Council on March 4th 2003 and WHEREAS, the City Council and has determined the remaining Trout Stream Mitigation Project costs are to be shared among the estimated 165 acres of residential and the 57 acres of commercial property though the use of the Trunk Sewer charges as listed below: Residential Rate: Commercial/Multi-Family Rate: $5,675 per acre $11,350 per acre NOW, THERFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA 1. The Trunk Storm Sewer Charges presented are hereby approved. 2. The Trunk sewer charges for all new developments are hereby effective April 21, 2015. 3. The rates shall be reevaluated and adjusted annually according to the Construction Cost Index (CCI). Adopted by the City Council, this 21st day of April 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk Diane Ward From: Thad Rich <thad@thadrich.com> Sent: Monday, April 13, 2015 6:39 AM To: Diane Ward Cc: Ted Kozlowski Subject: FW: phone call today Diane- Hello and Happy Monday. Below are items I will address to City Council on 4/21/15: Resolution NO. 2015-045 (13310 Boutwell Rd N, Stillwater, MN 55082 — Richlind development) -Impact fees to be on 3.9 buildable acres only Condition 9 states no building in rear yards Wetland buffers state no building Conservation land states no building City sent back escrow funds showing less than 5 acres from 2015 Fee schedule prior to approval City personnel said would be the case - Outlot A ("'.04 acre) can be sold to neighbor as discussed in Pre -Plat approval narrative. They will go through adjoining process sometime this year to existing parcel at 774 Eagle Ridge Trail. - Richlind cul-de-sac not to have any further future extension (cul-de-sac is behind 2 homes with cul-de-sacs on either side) City Code- Mandate Changes: - Development impact fees are not associated with wetlands, wetland buffers, conservation easements, roads, setbacks, unbuildable, undevelopable acres - "Wetlands" constitutes wetland and Watershed wetland buffer - Emails sent or voice messages left with City personnel to be responded within 2 business days minimum or earlier (from 2013 to present have waited a week, 2 weeks and longer for a response after continuing to ask) -Email transparency to Developer -Development meetings when requested should be within two weeks or less -Decipher street name City to approve (it is not Washington County) -Once Concept Plan approved an impact fees acknowledge form signed by Developer & City stating costs - City enforces Watershed district wetland buffer amount City shows 25' wetland buffer but agrees only with Watershed wetland buffer which was 60' - Decipher what "unbuildable", "buildable", "undevelopable", "developable" acres are - Have City departments use the same terminology I have worked as a "Win —Win" with City of Stillwater and Watershed district. Concept plan originally approved 11 lots trimmed to 10 lots hence buffering 8 lots approved. No future Developer should go through as I; let City adapt for continued successful growth. Sincerely; Thad Rich 612-770-7653 1 Illwater. THE BIRTHPLACEOF MINNESOTA TO: Mayor & Council Members FROM: Bill Turnblad, Community Development Director DATE: April 14, 2015 RE: Rivertown Transportation LLC - Stillwater Trolley Parking Permit BACKGROUND In 2013 Rivertown Transportation LLC purchased the Stillwater Trolley Co from the Raleigh family. Over the last several years the Council has approved reserving two on - street parking spaces for the trolley on Nelson Street. The cost for reserving the spaces has been $645 each. This year MnDOT will construct a portion of the St Croix Crossing Loop Trail to just north of the trolley's ticket booth. Consequently, the ticket booth will need to be relocated. Staff recommends moving the ticket booth eastward out of the trail alignment, as shown in the attached plan. Also, vehicles cannot be parked within 20 feet of the trail crossing on Nelson Street. As seen on the attached plan, this will require the second trolley parking spot to be moved eastward. RECOMMENDATION Staff recommends approving the attached Resolution. bt Attachments: Route map Resolution :App .,4111111.11".IN .„ El a �.• 4 RESOLUTION GRANTING LICENSE TO STILLWATER TROLLEY FOR THE OPERATION OF TROLLEY TOURS ON CITY STREETS WHEREAS, Rivertown Transportation LLC, dba Stillwater Trolley, made a request to renew their license to operate trolley tours on City roadways; and WHEREAS, Rivertown Transportation LLC has requested, as it does annually, two reserved on -street parking spaces for the trolleys; and WHEREAS, Rivertown Transportation LLC operates a ticket booth that through a grandfathered set of circumstances is on City property. NOW THEREFORE BE IT RESOLVED, that the Stillwater City Council hereby grants license to Rivertown Transportation LLC to operate Stillwater Trolley subject to the following conditions: 1. Two on -street parking spaces are hereby reserved in the locations shown in Exhibit A, providing that a $1,290 reservation fee be paid the City ($645 per space). 2. This license is valid for three years, but fees will be reviewed annually. 3. The Stillwater Trolley ticket booth shall be relocated by Rivertown Transportation LLC to the approximate location identified in Exhibit A. The relocation must be completed prior to the commencement of trail construction activity in the current ticket booth location. The new location and any associated improvements must be approved by the Public Works Department in advance of the move. Any costs associated with the relocation and its improvements will be the responsibility of Rivertown Transportation LLC. 4. During periods of flooding, the City uses the area immediately surrounding the ticket booth and trolley parking spots for levee construction and flood fighting. Therefore during these times the tours will not be allowed to operate from this location. 5. Stillwater Trolley operates its ticket booth from electricity provided by the City. The costs of relocating the electrical infrastructure will be the responsibility of Stillwater Trolley, as will be the monthly cost of electrical usage. Adopted by the Stillwater City Council this 21ST day of April, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk Exhibit A rolley parking space 2 Trolley parking space 1 April 15, 2015 Ms. Diane Ward City Clerk City of Stillwater 216 North Fourth Street Stillwater, MN 55082 RE: Run Stillwater Notice of Appeal Dear Ms. Ward: RECEiVED APNC5 Per the April 6th letter from Mr. Thomas McCarty, Stillwater City Administrator, Run Stillwater, Inc. hereby exercises its right, as set forth in the above referenced letter, to appeal the decision of the City of Stillwater to deny Run Stillwater permits needed to execute its races; the Stillwater Half Marathon/5K on May 23 and the Stillwater Log Run on September 19, within the city limits of Stillwater. Grounds for denial "The grounds for denial is that the applications are incomplete, and fail to disclose all information needed to properly evaluate the impact of each event on the health and safety of the City". [April 6, 2015 letter from Mr. McCarty]. Grounds of appeal Run Stillwater, Inc. was not notified that either race permit application was incomplete nor was any additional information requested on either permit application that Run Stillwater submitted. And, the list of aggrieved parties is long. Aggrieved parties All runners who have entered the races as of the above date. Half Marathon/5K - May 23 608 runners from 15 states Stillwater Log Run - September 19 99 runners All local non profits who will or have joined the "Volunteer for Donation" race program for each race. Half Marathon/5K - May 23 10 organizations --- $2,640 Stillwater Log Run - September 19 7 organizations --- $1,392 All Stillwater restaurants, lodging properties and businesses that will lose the opportunity to conduct business with the expected 5,000+ visitors the races will attract to Stillwater. Run Stillwater, Inc. has spent, in good faith, in the area of $10,000, as of the above date, to promote the races and the City of Stillwater in local and regional publications and on other "pre -race" expense areas. Both race applications will be reviewed by each race's logistics committee with any additional information about any aspect of that specific race added and an "updated" application will be sent to the City for review. If anything is missing, incomplete or unclear please contact us, and it will be corrected. Both races are great events for the City, that bring in the "perfect visitor" according the Stillwater & Oak Park Heights CVB, who has sponsored the races since, their inception. Sincer Y• Eric C. Thole Representing Run Stillwater, Inc. cc Thomas McCarty Stillwater City Administrator Dave Magnuson Stillwater City Attorney Ryan Bevens Run Stillwater, Inc. NOTICE OF PERMIT DENIALS Date: April 6, 2015 Stillwater Half Marathon/ 5K — proposed date: May 23rd, 2015 Stillwater Log Run - proposed date: September 19th, 2015 Notice is hereby given, that the Applications for Events Permits to conduct both of the above described events is hereby denied. The grounds for the denial is that the applications are incomplete, and fail to disclose all information needed to properly evaluate the impact of each event on the health and safety of the City. Both applications contain the same defect. The permit applicants or any party aggrieved by this decision, within ten days of the date of this decision, has the right to appeal the decision to the City Council. The appeal will be deemed perfected upon receipt by the City Clerk of two copies of the notice of appeal and a statement setting forth the grounds of the appeal. 216 4th Street N, Stillwater, MN 55082 On behalf of the City Staff, J. Thomas McCarty, City Administrator 651-430-8800 Website: www.ci.stillwater.mn.us iliwater THE 6 I R I H P l A C E OF MINNESOTA CITY COUNCIL MEETING DATE: April 21, 2015 CASE NO.: 2015-8 APPLICANT: Eric Cameron representing the Freight House REQUEST: Approval of an Outdoor Entertainment Permit ZONING: CBD -Central Business District COMP PLAN: DMU-Downtown Mixed Use PREPARED BY: Abbi Jo Wittman, City Planner BACKGROUND In 2013 the City Planning Commission approved Special Use Permit 2013-09 for outdoor music to be permitted at the Freight House; this is attached for your review. The permit allowed for outdoor music to be located on the patio from 3:00 to 6:00 pm on Saturday and Sundays from Memorial Day to Labor Day. A condition of permit approval is that any changes in amplification, timing and/or direction shall be reviewed and approved by the City Council. REQUEST The Freight House is proposing to utilize their parking lot to host a Spring Beer and Wine Festival. The Festival will run Saturday and Sunday of Memorial Day weekend. The event, wholly located within the existing private parking lot, will include beer and wine sales, activities and games as well as live music on a portion of the patio adjacent to the festival area, as depicted above. 1I Tirr 11111 Nil Nit APPLICABLE CITY CODE Freight House Outdoor Entertainment Permit Case 2015-8, 305 Water Street South City Code Section 31-325, Allowable Uses in Non -Residential Districts, indicates that "outside entertainment" is permitted in the Central Business District by the city council if the event is a "one-time special event not occurring on a regular basis". City Code Section 38-3., Noise control and regulation, indicates no person shall use or operate or permit the use or operation of any radio receiving set, musical instrument, phonograph, paging system, machine or other device for the production or reproduction of sound in a distinctly and loudly audible manner as to disturb the peace, quiet and comfort of any person nearby. The applicant will be required to adhere to the provisions of the Noise Ordinance. ITEMS OF DISCUSSION City staff has reviewed the application for compliance with the following: Noise: The event will include live music to be located on a small portion of the patio. The music will be amplified with a speaker (shown right) facing the patio and another facing the parking lot, which will need to maintain compliance with Section 38-3, Noise control and regulation. The music has verbally been indicated to be local, acoustic music. As there is a limited platform for the music, limited amplification system and it is proposed to cease by 10:00 pm, staff has identified no issues with the proposed music. Off -Street Parking: As the applicant is proposing the use of the parking lot, the parking lot would not be available to patrons between 5:00 pm on Friday and 11:00 am on Monday. The Downtown Parking Commission reviewed this event on April 16. It was the recommendation of the Commission to not require mitigation for the temporary loss of parking spaces. Security: The applicant will be hiring a private security firm, EPG, as with other events held in the past. Security will be located at all entrances and exits. The Police Department has reviewed the request and has identified no issues with the security plan. Fire Safety: The Fire Department has been working with the property owner to determine the required number of entrances and exits, as well as proper fence material. The festival will have to be operated in accordance with safe crowd management standards. Alcohol Consumption: A modification to the licensed premise will be required for this event. ALTERNATIVES The City Council has several alternatives. A. Approval. If the proposed Outdoor Entertain Permit is found to be acceptable to the City Council, then the Council should move to approve the Permit, with or without conditions, direct staff to draft a Resolution of approval and authorize the Mayor to sign the Resolution. B. Denial. If the Council finds that the Outdoor Entertainment Permit is not advisable, table the matter for staff to draft a Resolution of Denial for the next Council meeting. C. Table. If the Council prefers more information, table the matter until the next Council meeting. RECOMMENDATION Staff finds the requested Outdoor Entertainment Permit to be reasonable and recommends approval with the following conditions: 1. This Outdoor Event Permit allow for outdoor live music to be played on the south patio of The Freight House from 12:00 pm (noon) to 9:00 pm on Saturday, May 23rd and 9:00 am and 10:00 pm on Sunday, May 24th. 2. A site plan must be reviewed and approved by the Fire Department. 3. A modification to the liquor license must be filed in and approved by the City Clerk's office prior to the day of the event. 4. All event signage shall be reviewed and approved by the Community Development Department prior to installation. ATTACHMENTS Permit Application (3) Site Plan SUP 2013-09 Letters of Support (5) e THE $IlTH►LACE OF MINNESOTA EVENTS PERMIT APPLICATION 216 North 4th Street, Stillwater, MN ssciff Telephone: 651-430-8800 Fax: 651-4304‘04— Incomplete 51-4301 Od Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Z(n J IC Date of Application: c 0 c Use On Date Applica on Receive ,��;I Y OF STILLWATER Type: Eve t _ • 'c PFARNC iiEtif eg ITM Event Informatlon Title/Name of Event te-e4414( (•ov-- k..) 6- Y.>f . wifiL Tioiti. Event Date/Time: Set up: Date IWet c 22/ (S Time s:0 -De to /n otew . /CU Actual Event: Date 441't DO+(NNnl Time (2.OPM_ to et%IDaPw`- Clean up: Date (24sIt)41( S?t{ f C{^ Time I = MPek to JC) 00A"- ►tit e� D S 2SllC TAill—,f (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: ��' (If in Lowell Park please specify north or south Lowell park) 50 S ._S ..`i4 k -/ ferra SC , 5.1 (u.,t4herr t_SS 5 €5 -z -- Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) 1 r .,4a, '_—,1Z ACit-er i-fo..t.sr .� =i—w� r,v711._ : IC) (?-�,, u F r --.:A tv r-“_ -so c't.‘F ki5E.-eS . � a_I'A-STt r`x1 S t usfe on,,,,,,, C.._ , 01,(2_C:r l o D V l 4' -. c_c� G Al— w� �s 1 -o W F, - kt4.-r•, r To CFit� Ger a?L. C-0 C-1-1--- G(2- i �-- 12- 1 ¶4E (;')F�t-f,T t CL.,, ` SF. +I ,c, o 6 • COI)'"1"--VA-LA f4 Estimated Attendance (participants and spectators): /567V ?F A- 741 Applicant Information (Person/Group Responsible) Sponsoring Organization Name: fitte4604.r (4 5e Mailing Address: Stic Soi41.74 Schl prige. s 6r - City, State, Zip Code: -1-) ���-j _“� Z_ Primary Contact/Applicant Name: E.g_tL- E.emr-j Phone Number: f ( /Asc) s--.4.1 s Fax: Cell Phone: (o i2.. (, -3/e.. 5225( Email Address: es,t nL1 L o(4e .00-r✓,-~ Website Address: W o.J)- 4',l P t- 1 44 Name of contact person during event: C-- CAI^ -&-logy Cell Phone: b(Z.G3&• zei Alternate contact during event: ,N,,,. Cell Phone: Refer media or citizens inquires to: rmreoj Phone: ('') 7,1_ fg Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No • Yes t. Number and size: p OY\ 0 Will there be any inflatables? No Yes ■ Insurance certificate from rental vendor is required 4� tAAtx-C` Fees for electricity may Will there be entertainment?No • Yes X What type: I-1 1� 'wl04 Lor 6 F cepply see Instructions Will sound amplification be used? No Q Yes g Hours and Type: c off_ (Zectc_, Will a stage or tent(s) be set up? No X Yes ■ Dimensions: t_FNc(4u1 9 1 -C4 -N i3 �s n""�D (ter there be temporary fencing? No ■ Yes rs eFAZAWill kk.--r 4E__ Or Tke Pic t c.tioc) Lar— o iHow Howmany PO 4 S t f)E Fees for electricity may Will merchandise/food items be sold? No ■ Yes Kvendors expected: aNDOtt— SA{ -ES apply see Instructions Will food be prepared on site? No • Yes )74 Contact Washinn County{ It D pgrtmentt,, 651-430-6655 to -1 �fr4 r (eats Will cooking operations be conducted? No • Yes X • Contact Stillwater Fire Department 351-4950 44—f Will alcohol be served but not sold? No ■ Yes ■ See Alcohol Regulations in the Instructions Will alcohol be sold? No ■ Yes X -Y See Alcohol Regulations in the lnstructions Will there be a fireworks display? No Yes ❑ Permit required, contact Stillwater Fire Department, 651-351-4950 Describe power needs and location of power source. Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available City. Services (After reviewing the event application; City services may be requrled for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No 14 Yes ■ Start/End Time: Date: City Sidewalks or Trails No ' Yes • Start/End Time: Date: Public Parking Lots or Spaces No Yes ■ Start/End Time: Date: Fees may apply Will event need barricade(s)? No Yes • Number needed: see Instructions Fees may apply Will extra picnic tables be needed? No X1 Yes • Number needed: see Instructions Fees may apply Will portable restrooms be needed? No f'$I Yes ■ Number needed: see Instructions Fees may apply Will extra trash receptacles be needed? No X. Yes ■ Number needed: see Instructions Describe trash removal and cleanup plan during and after event: Will event need traffic control? No X Yes MI Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: , / Fees may apply see Instructions Will "No Parking Signs"be needed? No ,�1 Yes • Number needed: Showlocationlsionsitemap Will event need security? No • Yes j< If event is overnight security will be required. If using private secruity, list Security Company and Contact Information: Will event need EMS services? No ,1 Yes I Contact Lakeview EMS, 651-430-4621 Will Describe plans to provide first aid, if needed: Describe the emergency action plan if severe weather should arise: List any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If ins ce is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering ciai at might be brought against the event that arise out of the events authorized and to name the City an ad 5 ' iopa11red on t • olicy "as their interest may appear." As the sponsor or authorized representative, I certify that the ' ation • ro , idect,if true to th st of my knowledge and agree to pay the permit fee for this event based upon the in n provide + in this application. realize my submittal of this application request constitutes a cgntracq between myself and the City ' tillwater an ignature of Applicnt or Authorized Agent Date 1'4 f, ra} 4-4000,- HAY oMA HAY BALES & TEMP. FENCING BEER TRAILER BEER TRAILER 713 i5 -- L HAMMERSCHLAGEN, GIANT JENGA & BAGS GAMES DUMPSTER DIVE 10' HAY BALES & TEMP FENCING BEER TRAILER z5 zc r GUEST SEATING (6 HIGHTOP COCKTAIL TABLES) AND DANCING AREA Additonal Exit (if needed) 30 HAY BALES & TEMP. FENCING 23 TA -4,s 12-1' �iS`yd.r�ct 4-roi-,(,-,c GIANT BEER PONG 30 10' KEG BOWLING HAY BALES & TEMP FENCING LI rw--- 1 FREIGHT HOUSE SIGN w. w H A Y E x T H A Y N T E H A Y 41/ ReceIpta 226973 Attested Copy USE $4600 AT $200 Return to: CITY OF STILLWATER 216 N 4TH STREET STILLWATER MN 55082 COPY 3950021 Certified Flied and/or recorded on: 6/12/20131536 AM 3950021 Office of the County Recorder Washington County, Minnesota Jennif ,Wegernus, County Recorder State of Minnesota City of Stillwater City of Stillwater City Council Proceedings In the Matter of Planning Case No. 2013-09 Owner: JFS Stillwater LLC Order Granting a Special Use Permit The above entitled matter came to be heard before the City Council on the 21st day of May, 2013 on a request for a Special Use Permit pursuant to the City Code for the following described property: 305 Water Street South GEO Code: 2803020410027 Legal Description: See attached Exhibit A Purpose: A special use permit for outdoor music Upon motion made and duly approved by the requisite majority of the City Council, it is ordered that an amendment to a special use permit be granted upon the following conditions of approval: 1. Outdoor music is approved on Saturday and Sunday from Memorial Day to Labor Day from 3:00 pm to 6:00 pm only. No outdoor music shall occur at any other time except as allowed by an approved special event permit. Any changes to amplification, timing and/or duration shall be reviewed and approved by the City Council. 2. This special use permit shall be reviewed before the Planning Commission and City Council for possible revocation or amendment to the conditions of this permit if substantial verified complaints, safety issues or violations of the conditions of this permit are received by the Community Development Director. Dated this 31st day of May, 2013. ty Development Director FREIGHT HOUSE RESTAURANT / EVENT CENTER J NIGHTCLUB 1883 April 7, 2015 To whom it may concern; I4vi I n Dunn owner/manager of h • located at 303. 5o• Ma. i n51- Stillwater, MN 55082 has been unformed, and is accepting to allow the Spring Hops Beer and Wine Festival, to be held at The Freight House this Memorial Day weekend. Days and hours for the weekends' events, including live music, are Saturday May 23, 2015 from Noon-9pm, and Sunday May 24, 2015 from Noon-9pm. We at The Freight House fully appreciate the support from our neighbors, and the city in our efforts to bring people to Downtown Stillwater. Signature: Print: Signatur rte- -a —ad Title: Eric Cameron, General Manager, The Freight House Date: Date: FREIGHT HOUSE RESTAURANT I EVENT CENTER i NIGHTCLUB 1883 April 7, 2015 To whom it may concern; rkfi (.3NGVC.)‘ of ( f V \ located at R L it,u s 4 • , Stillwater, MN 55082 has been informed, and is accepting to allow the Spring Hops Beer and Wine Festival, to be held at The Freight House this Memorial Day weekend. Days and hours for the weekends' events, including live music, are Saturday May 23, 2015 from Noon-9pm, and Sunday May 24, 2015 from Noon-9pm. We at The Freight House fully appreciate the support from our neighbors, and the city in our efforts to bring people to Downtown Stillwater. Signature -77 Title: Date: 7 Eric Cameron, General Manager, The Freight House FREIGHT HOUSE RESTAURANT ' EVENT CENTER ! NIGHTCLUB 1883 April 7, 2015 To whom it may concern; 72 at 2// . /1j-6110 a T er/manager of 60 located 7 Stillwater, MN 55082 has been informed, and is accepting to allow the Spring Hops Beer and Wine Festival, to be held at The Freight House this Memorial Day weekend. Days and hours for the weekends' events, including live music, are Saturday May 23, 2015 from Noon-9pm, and Sunday May 24, 2015 from Noon-9pm. We at The Freight House fully appreciate the support from our neighbors, and the city in our efforts to bring people to Downtown Stillwater. Signature: Print: Signatur Date: Title: -1c(5 ;e Eric Cameron, General Manager, The Freight House Date: FREIGHT HOUSE RESTAURANT / EVENT CENTER / NIGHTCLUB 1883 April 7, 2015 To whom it may concern; N\ t�? Y�c1 at 2.2, 2> St, o3 ST owner/manager of Lb La APJ?¼Lr 4 L- &located Stillwater, MN 55082 has been informed, and is accepting to allow the Spring Hops Beer and Wine Festival, to be held at The Freight House this Memorial Day weekend. Days and hours for the weekends' events, including live music, are Saturday May 23, 2015 from Noon-9pm, and Sunday May 24, 2015 from Noon-9pm. We at The Freight House fully appreciate the support from our neighbors, and the city in our efforts to bring people to Downtown Stillwater. Signature: _ Date: Print:".."-Xe--.W2Title: '1).-06-41- Signatur • sig Date: Eric Cameron, General Manager, The Freight House Abbi Wittman From: Abbi Wittman Sent: Tuesday, March 10, 2015 1:47 PM To: 'eric@thefreighthouse.com' Cc: Tom Ballis; Cindy Shifts; Quinn Williams Subject: Event Permit Hi Eric. As we discussed on the phone, the planning office is reviewing your permit and anticipate having a Resolution of permit approval for the City Council's April 7 meeting. If the Council approves the permit Resolution, you may then proceed with payment of fees (parking will be $3.00 per space per day for 2.5 days = $255) and get appropriate sign permits (i.e. a 30 -day temporary banner for advertisement of the event). Day -of signage will be covered under the permit Resolution. I forgot to mention a public hearing may be required. If you are able to provide letters of support, no public hearing is needed at the Council meeting. If you are unable to obtain letters of support, we will have to notice everyone within 350' and the Council will hear all public testimony in support or opposition of the event. There are a few things we need to continue to process your request: 1. A signature on the application (which is available at the 3rd floor of City Hall). 2. At least two letters of support for the event from neighboring property owners. As a general rule, however, more letters of support from the neighborhood never hurts. 3. Details on the security you anticipate (i.e. hired services, city police or existing staff). 4. Details on the music (i.e. will amplification be used, will it be multiple bands, what is the stage/platform and what are the details of it, which way will be bands be facing, location and direction of speakers, etc.). 5. A updated site plan to include: a. Detailed fencing plan including all access points into/out of the festival area. I request you contact Tom Ballis, Deputy Fire Chief, at 651.351.4951 to discuss entrance/exiting requirements. He will be in on Monday and would be happy to help you, next week sometime, finalize the details and requirements for entrance to the parking lot. b. Site location of the bands including the speaker system(s). c. Posted location of security people. d. Detailed information of size and location of the day -of signage. I am requesting the above items be submitted to the planning offices no later than noon on March 23 for us to continue to have the item on the April 7th Council agenda. As I indicated, I will be out of the office next week. If you need clarification on the items listed above (aside from the fire departments requirements), please be in touch with me in the next few days. Do not hesitate to contact me if you have any questions. Abbi 1 Memorandum TO: Mayor & City Council FROM: Diane Ward, City Clerk DATE: April 15, 2015 RE: Annual Commission Reappointment/Vacancies This memo is intended to provide Council with an update on the various commissions. Staff has advertised in the Gazette and will continue to advertise for Human Rights Commission. We have contacted all of these Commission Members that have terms expiring May 1st. The Chairs and Council Representatives for each of the Commissions recommend reappointment when desired according to following: Downtown Parking Commission Name Ward Expiring Term Requests Reappt New Applicant Jerry Helmberger2 1st Yes Jeffrey Johnson 4 2nd Yes Aimee Pelletier 1 2nd Yes Heritage Preservation Commission Open Seats: 3 Name Ward Expiring Term Requests Reappt New Applicant Reggie Krakowski Brian Larson Matthew Fiebelkorn Human Rights Commission 2nd Yes 1st Yes Open Seats: 2 Park & Recreation Commission Name Ward Expiring Term Requests Reappt New Applicant Linda Amrein 2 8th Yes Scott Christensen 3 2nd Yes Sandy Snellman 3 6th Yes Jon North 4 Open Seats: 3 Expiring Requests New Open Seats: Name Ward Term Reappt Applicant _ MelissaMay..................._................._.................................1.............................................1st........................... Yes 3 Park & Recreation Commission Name Ward Expiring Term Requests Reappt New Applicant Linda Amrein 2 8th Yes Scott Christensen 3 2nd Yes Sandy Snellman 3 6th Yes Jon North 4 Open Seats: 3 April 15, 2015 Planning Commission Name Ward Expiring Term Requests Reappt New Applicant Ryan Collins Michael Kocon Chris Lauer 1 Unexpired term of Rodriguez 2nd Unexpired term of Gallick Jon North 4 Matthew Fiebelkorn I 4 Traffic Safety Review Committee Yes Yes Yes Open Seats: 3 Name Ward Expiring Term Requests Reappt New Applicant MarkGieseke �........ 1..._ .................... 2nd ......._...i_....._...__.......... -No :...._........... Jared Prom 3 1st 1 Yes Tom Lindeen 2 Resigned term expires 2016 Open Seats: 3 ACTION REQUIRED: If Council agrees with the above information, Council should pass a motion adopting a resolution appointing these applicants to their respective Commissions/Committee with terms ending as indicated on the resolution. /nm 2/Page APPOINTING MEMBERS TO DOWNTOWN PARKING, HERITAGE PRESERVATION, HUMAN RIGHTS, PARK AND RECREATION, AND PLANNING COMMISSIONS, AND TRAFFIC SAFETY REVIEW COMMITTEE NOW THEREFORE, BE IT RESOLVED, that City Council of the City of Stillwater, Minnesota, at their April 21st, 2015 regular City Council meeting hereby appoints the following: Commission Downtown Parking Downtown Parking Downtown Parking Heritage Preservation Heritage Preservation Human Rights _._._.,... _...:: Park and Recreation Park and Recreation Park and Recreation rPlanning 1 Member Jerry Helmberger Jeffrey Johnson r Aimee Pelletier Reggie Krakowski Brian Larson Melissa May Linda Amrein ; Scott Christensen Sandy Snellman Ryan Collins Michael Kocon Planning _...__..... Planning_._..._....__ .......... ....._....__..,- } Traffic Safety Review Ward Term Term Ending E 2 2nd 4 3rd 1 .....:........_.3rd 2 3rd 2nd 1 2nd 2 9th 3 3rd 3 7th 1 1st Full 4 3rd 2 Chris Lauer 1 1 Jared Prom ( 3 1st Full 2nd Adopted by Stillwater City Council this 21st day of April, 2015. ATTEST Diane F. Ward, City Clerk May 1, 2018.......__..: May 1, 2018 May .._1,2018__...... May 1, 2018 ..._..} May 1,2018_; May:. lz 2018.......... May ...1,...2018........... May 1, 2018 May 1, 2018....._.1� May 1,2018....__! May 1, 2018 May 1,2018 May 1, 2018...._._} Ted Kozlowski, Mayor April 9, 2015 Larry Hansen, City Administrator City Of Stillwater 216 Fourth St N Stillwater, MN 55082-4898 Dear Mr.11ansen: ECEIVE t6,41(k RAPR 13206 B The Metropolitan Council requests your input on updates to your community's local forecast, The Council is updating draft local forecasts in preparation for the release of Systems Statements this fall to kick off the local comprehensive planning process The table below shows your community's 2020, 2030, and 2040 draft local forecasts (2015 update); the table also includes your community's current adopted Thrive MSP 2040 forecasts for comparison (In addition, a table with draft local forecasts for all communities is enclosed with this letter.) Forecasts for City Of Stillwater Population Households Employment 2020 2030 2040 2020 2030 2040 2020 2030 2040 Forecasts (2014 as adopted) Draft forecasts (2015 update) 20,000 21,700 22,500 20,600 21,800 22,800 8.300 9,100 9,500 8,400 9,000 9,600 10,700 11,500 11,700 10,700 11.300 11,700 The Council will accept comments on the draft forecasts (2015 update) through May 8, 2015. If you have questions or concerns about your local forecasts, please contact your Sector Representative, Ryan Garcia, at Ryan .Garcia c©metc.state.mn.us or 651-602-1832. We will not publish these draft local forecasts until we have responded to Local comments and the Council formally adopts those revised forecasts in July. Some draft forecasts will change based upon the local comments we receive. A few things to note: • The updated regional forecast released in March (metrocouncil.orglforecasts) reduces regional growth by 2040 by 5% for population, 6% for households, and 15% for jobs. These reductions alone reduce many community forecasts. • The draft local forecasts use updated real estate and land use data. These revisions have changed our forecasts of growth across the region. • Please remember that while the Council has reduced 30 -year population forecasts for some jurisdictions, the Council will provide necessary wastewater infrastructure to honor existing 2030 commitments for land to be included in the Metropolitan Urban Service Area by 2040 (Thrive MSP 2040, p. 21) Sincerely. eA41,441,da, Beth Reetz, Interim Director Community Development Division cc. Council Member Harry Melander, District 12 390 Robert Street North I Saint Paul, MN 55101-1805 P. 651.602.1000 1 F 651.602.1550 1 1TY. 651.291.0904 J metrocouncii.org An Enua' OppartunWly ErpIo'er METROPOLITAN COUNCIL ,���� Credit River'township EFKo New Market Helena Township Jackson Township Jordan Louisville Township New Market Towrishrp New Prague (p1) Prior Lake Si. Lawrence Township Sand Creek Township Savage Shakopee Spring Lake Township mw.S*|NW:ON__ COUNTY Afton Bayport Baytown Township Birchwood Village Cottage Grove Dellwood Denmark Township Forest Lake Grant Grey Cloud Island Township Hugo Lake Elmo Lakeland Lakeland Shores Lake St. Croix Beach Landfall Mumumax/ Marine on St. Croix May Township Newport Oakdale Oak Park Heights Pine Springs 51. Marys PoinL St. Paul Park Scandia Stillwater Stillwater Township West Lakeland Township Wo/em= Woodbury 5,696 4,110 1,6^a 1,4o* 5,470 1,266 3,440 4,280 22.796 483 1,521 26,911 37,076 uao/ 2,886 3,471 x.*n 1,617 870 34'589 1,065 1,737 18,377 4,094 295 13,332 6.061 1.796 311 1,053 663 7,676 689 2,776 3,435 27,401 4,445 408 366 5,273 3,934 18,227 2,364 4,054 507 61.961 Population Households Employment 2020 2030 2040 '2010 2020 2030 20402010.2020x�. 2040 5,200 5,500 5,600 1.66e 1»00 1,960 2.100 397 410 420 4e0 6,100 8.600 11,900 1 25 2,000 3,030 4,400 | 317 630 780 940 1J20 1,710 1,690 548 610 670 700 147 210 230 250 1.490 1,440 1.*20 486 500 510 510 168 340 430 530 e'900 8,300 9.900 1,87/ 2,500 3.160 3,900 1.587 2,200 2,500 2,800 1.270 1,270 1.280 425 440 450 450 298 420 450 460 3,420 3,350 o.o*o 1.146 1.200 1.e00 1,200 325 560 580 600 4,960 6,100 7,200 1.618 2,000 2,570 3,100 2.1+2 2,700 3,010 3,300 27,500 33,900 40,500 8,447 10'500 13.100 15.700 7.766 9,800 11.000 12,100 550 670 800 161 200 260 no 48 80 80 80 1.4*0 1.390 1,360 mw 560 560 em 298 340 360 380 33,400 37,400 *1,100 9.116 11,600 13,000 /4.300 6753 8.100 8,800 9,*00 43.900 52,800 62,300 12.772 15,400 18,400 21,600 18,831 25,500 28,500 31,900 3.790 4,130 4,180 1,267 1,400 1.560 1,600 390 460 480 490 � l '` ` ' ... x '. /� '_ 3.070 3,120 3.1*0 1,08 1,200 1.260 �,300 411 510 530 550 3,970 *,3*0 *,6*0 855 1,100 1.220 1,300 37e0 +,200 *,400 *,600 1.790 1J90 1.800 573 670 720 760 69 160 210 260 850 830 800 351 360 360 360 25 30 30 30 oo.*oo 42.200 47,000 11.719 13300 15'200 17.300 6,484 7,700 8,400 9,000 1,/10 1.150 1,180 373 400 430 450 277 330 330 330 1.e20 2'160 2.410 615 720 860 1.000 629 640 640 650 21,500 25,200 28,900 7.015 8,600 10.500 ,z,ouu 6.*4e 7,800 8,500 9,200 4,080 4.160 4,260 /.463 1510 1.610 1.700 4*9 580 700 840 300 280 270 117 120 120 120 10 30 40 40 16900 22,800 29,000 4.ee0 6,700 9,200 11.e00 1.973 3,000 3,500 4000 10.500 14.100 18.200 2.776 3,800 5,300 7.100 1.941 2,900 3,350 3.800 1.7*0 1.690 1'670 681 690 700 710 302 380 410 440 310 320 330 117 120 130 140 26 40 50 50 1.060 1.090 1.090 460 480 500 500 129 150 160 160 660 640 630 257 260 260 260 25 30 30 30 7.800 7700 7,600 2,827 3,000 3.050 3,100 2,090 2.400 2.600 2,700 740 840 940 302 340 400 *50 124 140 150 160 3,000 3,490 3,950 1o83 1,200 1.*00 1.600 66 120 150 180 3,600 4,050 4.450 1,354 1.530 1.8*0 2.100 1.605 1o90 2,070 2100 28,500 29,500 30,200 10.956 11.700 12.200 12.500 8.651 11.300 12'e00 1*.000 *aoo 5,300 5,700 1,911 2,200 2.420 2,600 4,358 5,900 6,800 7,500 410 390 380 14* 150 150 150 72 80 80 80 380 380 380 1*7 160 160 1e0 15 20 20 20 6,000 7,000 7,900 1.9*7 2,300 2.810 3,300 1.515 2,000 2.200 2.400 4.2e0 4,630 4,950 1.*98 1.700 1.910 e'100 519 620 690 730 20,600 21800 22,800 7,076 8.400 9,000 9,600 9,628 10.700 11.300 11.700 2.*30 2.5e0 2,680 855 e20 1,020 1^100 165 210 2*0 250 4.200 4.110 3,980 1.286 1.400 1.480 1.500 232 320 350 370 520 510 510 218 230 230 230 182 200 200 200 72,500 80,500 87.800 22,594 26,800 29,500 32.100 19^438 24.100 26,400 2u7oo Population Households Employment 2010 2020 2030 2040 2010 2020 2030 2040 2010 2020 2030 2040 Independence 3.504 3,830 4,040 4.290 1,241 1,400 1,560 1,700 587 680 740 770 Long Lake 1,768 1,810 1,960 1,990 732 790 870 900 1,093 1.190 1,310 1,400 Loretto 650 650 680 700 269 280 290 300 366 370 370 370 Maple Grove 61,567 70,900 80.500 89,700 22.867 26,600 29,900 33,100 29,677 36,400 42,600 47,000 Maple Plain 1,768 1,870 2.090 2,320 723 790 890 1,000 1,579 2,000 2,180 2,300 Medicine Lake 371 390 400 400 160 170 170 170 15 60 80 100 Medina 4,892 6.300 7,300 8,400 1,702 2,300 2,840 3,400 3,351 4,980 5,300 5,500 Minneapolis 382.578 419,600 432,400 449,400 163,540 183,100 192,400 201,200 281,732 310,300 324,800 339,700 Minnetonka 49,734 53,200 58,000 61,500 21,901 24.200 26,600 28,300 44,228 54,400 58,900 63,200 Minnetonka Beach 539 540 530 530 201 210 220 220 174 180 180 180 Minnetrtsta 6,384 8,000 9.800 12,000 2,176 2,900 3,870 5,000 665 720 730 740 Mound 9,052 9,000 9,300 9,400 3,974 4,200 4,460 4.600 1,165 1.500 1,720 1,900 New Hope 20,339 21,100 22,000 23,100 8,427 8,900 9,200 9,600 11,080 11,800 12,300 12,600 Orono 7,437 8,100 8,800 9,500 2,826 3,200 3,560 3,900 1,562 1,700 1,780 1,800 Osseo 2,430 2,730 2,940 3,170 1.128 1,300 1,400 1,500 1,749 1,920 2,120 2,300 Plymouth 70,576 75.400 80,200 83.600 28.663 31,200 33,000 34.200 46,227 53.900 57,700 61,500 Richfield 35,228 35,700 35,600 35,900 14.818 15,600 16,000 16,400 15,604 16,600 17,100 17,500 Robbinsdale 13,953 14,200 14,700 15,300 6.032 6,300 6,600 6,800 6,858 7,000 7.100 7,200 Rockford (pt) 426 460 550 620 184 210 260 290 94 240 310 390 Rogers 11.197 13.900 17,200 20.900 3,748 5,000 6,500 8,200 7,907 11,400 13,100 14,800 St. Anthony (both counties) 5,156 8,600 8,700 8,800 2,210 4,200 4.300 4.400 1,626 3,500 3,630 3,700 St. Bonifacius 2,283 2,160 2,150 2.170 863 870 880 900 478 490 500 500 St. Louis Park 45,250 48,200 49,100 51,300 21,743 23,600 24,600 25,500 40,485 43,400 45,200 46.700 Shorewood 7,307 7,400 7,500 7.600 2,658 2,800 2,910 3.000 1,113 1,300 1,340 1,400 Spring Park 1.669 1,730 1,860 1,950 897 960 1,040 1.100 583 600 600 600 Tonka Bay 1,475 1,520 1,550 1,560 586 630 660 680 298 420 490 540 Wayzata 3.688 4,140 4,520 4,650 1,795 2,100 2,310 2,400 4,567 4,800 4,920 5,000 Woodland 437 450 440 440 169 180 180 180 8 RAMSEY COUNTY Arden Hills 9,552 10,900 12,000 12.900 2,957 3,600 4,110 4,500 12,402 15,000 16,300 17,500 Falcon Heights 5,321 5,300 5,300 5,300 2,131 2,200 2,200 2,200 5,298 5,800 6,100 6,400 Gem Lake 393 480 500 530 155 200 230 250 526 580 610 640 Lauderdale 2,379 2,490 2,500 2,520 1,130 1,200 1,200 1,200 718 790 830 870 Little Canada 9,773 9,900 10,300 10,300 4,393 4,600 4,870 4,900 5,467 7,000 7,600 8,100 Maplewood 38,018 42,200 45,600 48,600 14,882 17,000 18,900 20,300 27,635 32,700 34,800 36,600 Mounds View 12,155 12,300 12.300 12,400 4,954 5,100 5,200 5.200 6,386 6,800 7,100 7,200 New Brighton 21,456 22,300 23,100 24.100 8,915 9.500 10,000 10,400 9,213 11,000 11,800 12.700 North Oaks 4,469 4,790 5,000 5,200 1,746 1,900 2,030 2,100 1,260 1,400 1,460 1,500 North St. Paul 11,460 12,000 11,900 12.000 4,615 5,000 5,200 5,400 2,942 3,200 3,350 3,500 Roseville 33,660 33,800 34,000 34,500 14,623 15.300 15,700 16,100 35,104 37.300 38,300 39,300 St. Paul 285,068 315,000 329.200 344,100 111,001 124,700 131,400 137,400 175,933 194.700 204,100 213,500 Shoreview 25,043 25.500 25,500 25.600 10,402 11,000 11,200 11,300 11,665 13,200 14.100 14.700 Vadnais Heights 12,302 13,300 13,800 14,100 5,066 5,700 6,100 6,300 6,678 8,900 10,100 11,200 White Bear Township 10,949 11,300 11,400 11.500 4,261 4,600 4,780 4,900 2,309 3,200 3,640 4,100 White Bear Crake (both counties) 23,394 24.300 25,000 25,800 9,747 10,500 11,200 11,700 11,085 12,000 12,300 12,500 SCOTT COUNTY Belle Plaine 6,661 7,800 10,100 12,600 2,362 2,900 3,860 4,900 1,847 2,600 2,950 3,300 Belle Plaine Township 878 860 820 800 310 320 320 320 69 70 70 70 Blakeley Township 418 400 390 390 165 170 170 170 69 80 90 100 Cedar Lake Township 2,779 3,070 3,340 3,610 939 1,100 1,250 1,400 82 200 260 320 Population Households Employment '2010 2020, 2030 0_2040 2010 2020 2030 _2040 2010 2020 2030 2040 _ Burnsville 60.306 63,500 66,000 68,500 24.283 25.900 26.800 27.600 31,593 36.700 39.400 41.900 Castle Rock Township 1.342 1,320 1,300 1,280 504 520 520 520 356 360 360 360 Coates 161 170 170 170 66 70 70 70 109 120 120 120 Douglas Township 716 730 740 750 259 280 300 320 92 120 120 130 Eagan 64,206 69,200 72,700 75.900 25,249 28.100 29,900 31,500 49,526 59.900 65.100 70.200 Empire Township 2,444 2.910 3.540 4,030 792 1,010 1,290 1.500 255 340 380 420 Eureka Township 1.426 1.450 1,570 1.670 518 560 630 700 460 460 460 460 Farmington 21,086 24,300 28.300 32,500 7.066 8.500 10,100 11,800 4,438 5.600 6,200 6.800 Greenvale Township 803 810 850 830 275 300 340 350 49 150 200 260 Hampton 689 700 710 740 245 260 280 300 127 160 190 200 Hampton Township 903 940 1,000 1,080 329 360 400 450 85 90 100 100 Hastings (both counties) 22,172 23.300 26,000 28,800 8.735 9,700 11,100 12,500 8,532 9,600 10,100 10.600 Inver Grove Heights 33,880 37,300 42,000 46,700 13,476 15,400 17.600 19,800 9,442 11,400 12.400 13,300 Lakeville 55,954 64,300 74,600 83,500 18,683 22,300 26,300 30.000 13,862 18,200 20,300 22,500 Lilydale 623 870 860 850 375 540 540 540 355 520 560 600 Marshan Township 1,106 1,140 1.200 1,260 403 440 480 520 117 230 290 350 Mendota 198 220 260 280 78 90 110 130 270 290 300 300 Mendota Heights 11,071 11,300 11,300 11,400 4,378 4,600 4,710 4,800 11,550 12,600 13,400 13,700 Mtesville 125 140 140 140 52 60 60 60 116 120 130 130 New Trier 112 130 120 120 41 50 50 50 35 50 60 60 Nininger Township 950 930 960 960 372 380 400 400 149 160 200 250 Northfield (pt) 1,147 1,360 1,710 2.030 414 530 690 840 470 1,200 1,310 1,400 Randolph 436 440 440 420 168 180 150 180 122 130 130 130 Randolph Township 659 690 680 680 246 270 280 280 113 160 160 160 Ravenna Township 2.336 2,360 2,430 2,500 780 8411 920 1,000 38 50 60 60 Rosemount 21,874 25,900 31,700 38,000 7,587 9,300 11,600 14,000 6,721 9,900 11,500 13.100 Sciola Township 414 450 460 480 140 160 170 190 33 150 220 260 South St Paul 20.160 21,500 21,500 21.800 8.186 8.900 9,200 9,400 8,557 9,600 10,100 10,700 Sunfish Lake 521 540 520 490 183 190 200 210 8 10 10 10 Vermillion 419 410 420 420 156 160 160 170 93 150 180 200 Vermillion Township 1.192 1,210 1,240 1,270 424 450 480 510 90 140 160 160 Waterford Township 497 500 510 510 193 200 210 210 679 750 760 780 West St Paul 19.540 20,800 21,900 23.100 8,529 9.200 9,600 14,100 7,471 6,400 8,800 9,300 HENNEPIN COUNTY Bloomington 82,893 86,100 88,700 91,800 35,905 38,100 39,300 40,600 86,530 93,900 97,600 101,300 Brooklyn Center 30,104 31,400 33,000 35,400 10,756 11,300 12,300 13,300 11,001 13,000 13,800 14,600 Brooklyn Park 75,781 86,700 91,800 97,900 26,229 30,000 32,200 34,300 24,084 32,100 36.100 40.200 Champlin 23.089 23,200 24,200 24.000 8,328 8,800 9.500 9.600 4,012 4,400 4,600 4,800 Corcoran 5,379 6„700 8,900 11,300 1,867 2,500 3,570 4,700 1,093 1,700 2,010 2,300 Crystal 22,151 22.700 23,200 23,800 9,183 9,500 9,600 9,700 3,929 4.400 4,640 4,900 Dayton (p1) 4,617 5,900 7,800 10,100 1,619 2,210 3,180 4,300 921 2,000 2,490 3,000 Deephaven 3,642 3.560 3,490 3,470 1,337 1,360 1,380 1.400 688 830 880 900 Eden Prairie 60,797 67,900 75,200 82,400 23,930 27,400 30,400 33,300 48,775 57,700 62.100 66,600 Edina 47,941 49,800 50,300 50,800 20.672 22,000 22,800 23,500 47,457 51,800 54,000 56.100 Excelsior 2,188 2.280 2.430 2,420 1,115 1,200 1,300 1,300 2,220 2,500 2,600 2,700 Golden Valley 20,371 21,300 22,000 22,900 8,816 9,300 9,600 9,800 33,194 36,000 37,500 38,900 Greenfield 2,777 3,030 3,460 3,880 936 1,100 1,360 1,600 613 750 780 800 Greenwood 688 680 670 650 290 300 300 300 82 110 120 130 Hanover(p1) 609 610 570 560 196 210 210 210 36 50 60 60 Hopkins 17.591 18,900 19,400 19.900 8,366 9.300 9,700 10.000 11,009 14,700 15.500 16,200 Draft Forecasts (2015 update) for Community Review These are draft forecasts sent out for community review on April 9, 2015, and have not been officially adopted by the Council, e, x,xytn. These forecasts will be officially adopted by the Council in July 2015. These draft forecasts are subject to change based upon community review. Population Households Employment 2010 2020 2030 2040 2010 2020 2030 2040 2010 2020 2030 2040 ANOKA COUNTY Andover 30,598 34,000 38,200 41,900 9,811 11,400 13,500 15,400 4,669 5,400 5,800 6,200 Anoka 17,142 18,700 20,000 21,200 7,060 7.900 8,400 8,900 12,840 13,800 14,200 14.400 Bethel 466 480 520 550 174 190 220 230 86 130 150 180 Blaine (both counties) 57,186 66,300 76,700 87,300 21,077 25,100 29,200 33,300 19,668 25,800 28,400 31,000 Centerville 3,792 3,840 3,930 4,060 1,315 1,400 1,450 1,500 409 540 560 590 Circle Pines 4,918 5,000 5,200 5,300 2.006 2,100 2.160 2,200 790 900 950 1,000 Columbia Heights 19,496 20,500 21,800 23,100 7,926 8,400 8,900 9,300 3,484 4,280 4,440 4,600 Columbus 3,914 4,220 4,950 5,500 1,416 1,600 1,930 2,200 1,172 1,500 1,670 1,800 Coon Rapids 61,476 64,800 68,400 72,100 23,532 25,500 27,500 29,300 23,260 27,100 28,900 30,900 East Bethel 11,626 12,400 15,400 18,400 4,060 4,700 6.000 7,400 1,123 1,700 1,950 2,200 Fridley 27,208 28,200 29,400 30,800 11,110 11,700 12,300 12,800 21,333 23,700 24,900 26,100 Ham Lake 15,296 16,200 17,700 18,700 5,171 5,800 6,600 7,100 2,931 3,700 4,010 4,300 Hilltop 744 840 960 1,090 380 450 500 550 314 460 480 500 Lexington 2,049 2,100 2,270 2,430 787 820 880 950 467 600 630 640 Lino Lakes 20,216 22,800 26,900 31,100 6,174 7,300 9,000 10,600 3,313 4,700 5,300 6,000 Linwood Township 5,123 5.100 4,930 4,820 1,884 2,000 2,000 2,000 219 330 390 430 Nowthen 4,443 4,590 5,100 5,500 1,450 1,600 1,860 2,100 318 500 590 680 Oak Grove 8,031 8,600 9,500 10,400 2,744 3,100 3,600 4,100 741 920 980 1,000 Ramsey 23,668 26,400 30,700 34,700 8,033 9,400 11,300 13,000 4,779 6,200 7,000 7,600 St. Francis 7,218 8,200 10,400 12,600 2,520 3,100 4,100 5,100 1,537 2,200 2,550 2,900 Spring Lake Park (both counties) 6,234 6,500 7,000 7,500 2,597 2,780 3,000 3,200 2,934 3,280 3,450 3,600 CARVER COUNTY Benton Township 786 740 720 710 297 300 300 300 274 300 320 330 Camden Township 922 880 840 820 329 340 340 340 56 70 80 80 Carver 3,724 6,500 12,000 15,500 1,182 2,200 4,230 5,600 187 880 1,260 1,600 Chanhassen (both counties) 22,952 26,700 31,700 37,100 8,352 10,000 11,900 14,000 9,746 15,200 16,500 17,600 Chaska 23,770 27,100 32,000 36,600 8,816 10,400 12,300 14,200 11,123 13,600 14,800 16,000 Cologne 1,519 2,100 2,940 3,910 539 800 1,170 1,600 270 370 420 470 Dahlgren Township 1,331 1,140 870 710 494 460 360 300 202 410 460 500 Hamburg 513 510 550 600 201 210 230 250 109 130 140 150 Hancock Township 345 360 390 410 127 140 160 170 10 10 10 10 Hollywood Township 1,041 1,030 1,130 1,170 387 410 470 500 90 150 170 180 Laketawn Townshp 2,243 1,430 640 660 530 260 116 170 80 - Mayer 1,749 2,070 2,520 2,950 589 750 980 1,200 151 180 190 200 New Germany 372 440 590 700 146 190 270 330 46 70 80 90 Norwood Young America 3,549 4,580 7,200 9,200 1,389 1,900 3,030 3,900 1,165 1,600 1,850 2,140 San Francisco Township 832 870 940 990 307 340 370 400 46 70 90 100 Victoria 7,345 10,000 12,600 15,400 2,435 3,500 4,570 5,700 1,502 2,100 2,380 2,600 Waconia 10,697 14,200 20,600 24,000 3,909 5,400 8,000 9,500 5,578 7,600 8,700 9,700 WaconiaTownship 1,228 1,320 1,430 1,480 434 490 560 600 98 240 330 380 Watertown 4,205 4,790 6,100 7,000 1,564 1,900 2,500 2,900 556 740 830 920 Watertown Township 1,204 1,160 1,120 1,100 468 490 500 500 392 410 420 430 Young America Township 715 670 660 670 266 270 280 300 119 120 120 120 DAKOTA COUNTY Apple Valley 49,084 55,500 59,200 63,600 18,875 21,700 23,300 24,900 14,279 15,800 16,400 17,100 Page 2 of 4 ,526 TOTAL VOLUNTEERS ENGAGED HOURS VOLUNTEERED across 12 programs & iniiiaiives community thread StiMdter Seim Vr l��nte r C.r ?. r for Centers - Holiday Hope Sprna into Ser:Vice Iver Rah IU'I .1\ IP.UALS SEP V. D ETCH ED Transportation Program Medical Reserve Corps SERVE CUE IT REQUESTS Chore Services Learn more about what Community Thread accomplished in 2014 by reading our complete Annual Report. And find out who supports us in our complete list of donors and volunteers. Let us know if you'd like to receive a hard copy and we'd be happy to send one! Senior Housing and Transportation Fair Are you looking for senior housing for yourself or a loved one? Interested in learning about local transportation services available in our area? http://campaign.r20.constanteontaet.comlrender?ca=c3069968-505c-4774-878d-a55bc6d 1... 4/16/2015 JOIN US Thursday, April 30 4-6 pm Community Thread 2300 Orleans Street W Stillwater, MN 55082 Representative from the following companies will be on hand to answer your questions, explore options and offer resources. Moving You Forward, LLC Valley Outreach Anne Bodlovick, Cobble Hill, Traitside. John iergens, Mueller Manor and Oak Hitt Cottage Apartments Croixdole, St, Andrew's Village and Woodland Hills Ook Meadows Community Action Partnership of Ramsey and Washington Counties Cypress Senior Living at Red Oak Preserve Gentle Transitions Metro Transit Page 3 of 4 Coventry Senior Living Oak Ridge Place Store to Door And there may be others! Volunteer for Spring Into Service! k:C?)IPRON15 service community thread Join us on Saturday, May 16 to help local nonprofits who work to strengthen our community every day. Volunteer to garden, do spring cleaning, and morel Projects are from 9:00 am -12:00 pm. Volunteer picnic to follow at Community Thread from 12:00-2:00 pm. Sign up through May 8! We'd love to have you be part of our family - click to join us! DONATE Stay Connected VOLUNTEER http:llcampaign.r20.constantcontact.comlrender?ca=c3069968-505c-4774-878d-a55bc6d 1... 4/16/2015 13 Page 4 of 4 2300 nfteans Street West. Stillwater, MN 55082 651-439-7434 Forward this email tf S telimuhscrilx This email was sent to dward@ci.stillwater.mn.us by anne-marteacommunetythreadmn.orq Update Profile/Email Address ; Rapid removal with SafeUnsubscribe"4 1 Privacy Policy. ConstantConract' Community Thread 1 2300 Orleans St. West I Stillwater i MN 1 55082 http://campaign. r20.constantcontact.com/render?ca=c3069968-545c-4774-878d-a55bc6d L.. 4/16/2015 Washingtcn County BOARD AGENDA APRIL 21, 2015 -- 9:00 A.M. oard of Commissioners Fran M#ron, District 1 Ted Bearth. District 2 Gary Kriesel, Chair, District 3 Karla Bighorn, District 4 Lisa Weik, District 5 I. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed an this agenda. Persons who wish to address the Board ?mist fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city ofresidence, and present your comments. Your comments must be addressed exchusivelyto the Board Chair and the full Board ofCommissioners. Comments addressed lo individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individuars presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's Responsibilities. 9:10 Consent Calendar — Roll Call Vote �. 9:10 Sheriffs Office A. Resolution — Accept Donation of Ten Automatic External Defibrillators — Brian Mueller, Commander B. Resolution — Purchase of Software for the 7.19 ARMER Radio System Upgrade — Dan Starry, Chief Deputy 5. 9:20 General Administration — Molly O'Rourke, County Administrator A. Legislative Update B. Resolution - Supporting Absentee Ballot Process Improvements C. Approve Letter Supporting Funding for Madison's Place Playground 6. 9:35 Commissioner Reports — Comments — Questions This period oftinte shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion wil! be scheduled for a future board meeting. 7. Board Correspondence 8. 9:50 Adjourn 9. 9:55-10:40 Board Workshop with Information Technology — Mjyke Nelson, Information Technology Director; Sheriff William Hutton, County Sheriff; and Roger Heinen, Assistant Jail Administrator Discuss Replacement of the Jail Security and Closed Circuit Television Systems Assistive listening devices ale available tar use in the County Bower Room fl vine, .laeeixlnnnn.Lm fn eliesh:lly ne lampiv. AAenee nlan•ak ICR11 AMLRA.V} EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * APRIL 21, 2015 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ITEM Administration Property Records & Taxpayer Services Public Works A. Approval of March 24, 2015, County Board Meeting minutes. B. Approval to appoint Kathleen Lamey, Lakeland, as District 3 Representative to the Historic Courthouse Advisory Council, for a term expiring December 31, 2016. C. Approval of the plat of Tschanz Estates in Baytown Township. D. Approval of resolution awarding the bid and authorizing a contract with Office Depot, Inc. for the provision of office supplies and equipment. Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Comtnissioners. in ay elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assaf -eve tislaning devices are available ter use rn the Counly Board Room ttyn,._ekasla.,eiean.nths.M rA - r,•a. m.g„agynaa;ar rradca yr ,xstt scn a.,nn EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Washington County BOARD AGENDA APRIL 14, 2015 — 9:00 A.M. Board of Commissioners Fran Miran, District 1 Ted Bearih District 2 Gary Kriesel.Chair, District 3 Karla Bigharn District 4 Lisa Welk, District 5 1. 9:00 Roll Call PIedge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is o respanstbilityorfunction of WashingtonCountyGovernment, tii hefheror not the issue is listed on this agenda. Persons ri•ho wish to address the Board nrusrfll out a comment card before the meeting beginsandgive if to the County Board ,secretary or the County eldminrstraror. The County Board Chair will ask you to come to the podium, state your name and city of resrdencc and presenryour comments. Your comments must be addressedexclusivelyto the Board Chair and the full Board ofCommissioners. Comments addressed to individual Board members will not be allowed You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to Bina an individualspresentalionif it becomes redundant, repetitive, overlyargunientauve, or if it is not relevant loan issue that is pari of Washington County`sResponslbilities 3. 9:10 Consent Calendar a Roll Call Vote 4. 9:10 Community Thread — Sally Anderson, Executive Director Recognize Volunteers of Community Thread and Adopt Resolution AcknowledgingContribution of Volunteers 5. 9:30 Public Hearing — Don Theisen, Public Works Director & Kathy Aho, Springsted, Inc. Resolution—Authorize Issuance of up to $37.5 million in General Obligation Capital Improvement Plan Bonds 6. 10:00 Public Works — Wayne Sandberg, County Engineer and Cory Slagle, Engineering and Construction Manager A. Update on the St. Croix Crossing Project — Michael Beer, Director B. Resolution—Award Bid to Hardrives, Inc. for the County Road 55 Paving Project 7. 10:20 General Administration — Molly O'Rourke, County Administrator A. Legislative Update B. Approve Letters to Washington County Legislative Delegation Supporting the Continued Funding of the Aquatic Invasive Species Aid to Counties and House File 1835 and Senate File 1726 C. Appointment of County Engineer D. Approve Lake Elmo Public Library Contract E. Approve Library Strategies Consulting Contract — June Mathiowetz, Senior Planner 8. 10:50 Commissioner Reports — Comments Questions This period of rime shall be used by the Commissioners to report to the full Board on committee activities, make comments on mailers of interest and information. or raise questions to the staff. Thisxdion is not intended to result in substantive board action durtnlus time. Any action necessary because of discussion will be scheduled for a figure board meeting. 9. Board Correspondence 10. 11:05 Adjourn 11. 11:10 —11:30 Board Workshop with Community Corrections — Terry Thomas, Deputy Director Overview of Community Corrections Advisory Board's Victim Ad Hoc Committee Report and Recommendations ,Fssiseve Ilsleninq devices are evadable for use on Me County &nerd Room 1I ,a.,, euaer ae,eicta.,rw rr,,. la w..,,.a.. ha..i.. nraa.a earl ECM A4Mrlt1 EQUAL EMPLOYMENT OPPORTUNITY 1 AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * April 14, 2015 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ITEM Administration A. Approval of March 17, 2015, County Board Meeting minutes. B. Approval of resolution recognizing Washington County volunteers who participate on the county's advisory committees, commissions, and boards. C. Approval of county comments on the creation of tax increment financing district 1-15 in the City of Cottage Grove and direction to submit comments in a letter signed by the Deputy County Administrator. Community Services D. Approval of an amendment to the Calendar Year 2015 Adult Mental Health Grant for an additional $8,700. Public Health E. Approval of revised County Policy #1107 related to tobacco use in county & Environment facilities. Public Works F. Approval of comments on the draft Middle St. Croix Watershed Management Organization Watershed Management Plan and authorize the Board Chair to sign on behalf of the county the cover letter submitted with the comments. G. Approval of resolution to enter into Metropolitan. Council Grant Agreement SG -02866 reimbursing the Land Water Legacy Program for 75% of the cost to purchase the property located at 17980 Margo Avenue in May Township for inclusion into the Big Marine Park Reserve, and to enter into restrictive covenants agreements on 17980 Margo Avenue parcel with the Metropolitan Council, and to file the agreements with the Washington County Recorder's Office as part of the deed to the parcel. H. Approval to enter into a contract with Prescription Landscape for Zone 3 Landscape Maintenance Services. 1. Approval of resolution authorizing entering into Lease Agreement No. 9484 with Sherwood Forest Commercial, LLC for office and warehouse space. Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistiuffi listening devices ere available for use in tAe County 898rci Room if Jrnu daatr aeefelanra etta o isat :li& tela rein+ a Nnn. nleara eaU SAI d1dfiM EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER FYM Summary of Proceedings Washington County Board of Commissioners March 24, 2015 Present were Commissioners Fran Miran, District 1; Gary Kriesel, District 3. Karla Bigham, District 4; and Lisa Welk, District 5. Commissioner Ted Bearth, District 2 absent. Board Chair Kriesel presided. County Attorny's Office - Pete Orput, Washington County Attorney, delivered an Office. nual update on the County Attorney's Community Services - Sarah Amundson, Community Services Division Manager, provided an update on two pieces of legislation that have passed in regards to changes in child protection. General Administration Approval of the following actions: - February 24, 2015 County Board Meeting minutes; - Michael Langley, CEO of Greater MSP, provided an update on their organization's activities;. - Letter with approved edits, to Minnesota Housing for the Housing and Redevelopment Authority, requesting to delay the proposed change in distribution of Low Income Housing Tax Credits to 2017, and requesting that the Washington County allocation remain at the 2016 level of $545,390; - Resolution No. 2015-043, to set public hearing on April 14, 2015, regarding the proposal that Washington County issue general obligation Capital Improvement Bonds in an estimated original principal amount of $37,500,000; - Executive Closed Session with the Office of Administration to review final negotiations with the Thomas and Edna. Carpenter Foundation in Denmark Township; - Board correspondence was received and placed on file. Property Records and Taxpayer Services - Board Workshop with Property Records and Taxpayer Services to review assessment year 2015/pay 2016 property valuations. Public Works Approval of the following actions: - Resolution No. 2015-041, to enter into Metropolitan Council Agreement SG2014-064 for Lake Elmo Park Reserve Swim Pond Improvements, and Metropolitan Council Grant Agreement SG2014-065 for Cottage Grove Ravine Regional Park Renovation Project; - Grant #07-2015-01 with the Counties Transit Improvement Board in the amount of $540,000 to fund the remaining tasks in the Gateway Corridor Draft Environmental Impact Statement; - Grant #04-2015-01 with the Counties Transit Improvement Board in the amount of $600,000 to fund the first two months of the Project Development phase for the Gateway Corridor; - Resolution No. 2015-042, bid award 2015 highway crack seal; - Board Workshop with Public Works to discuss the North Shop project and the Sheriff Warm Storage Facility; - Board Workshop with Public Works to discuss Minnesota Department of Transportation Trunk Highway 5 turnback; - Board Workshop with Public Works to discuss Historic Courthouse event management proposals. Regional Rail Authority Approval of the following actions: - March 10, 2015 Regional Railroad Authority Meeting Minutes; - Amendment No. 1 to contract with Kimley-Horm and Associates, Inc.; - Amendment No. 4 to contract with Jeff Dehler Public Relations. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota.