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HomeMy WebLinkAbout2015-056 RESOLUTION NO. 2015-056 A RESOLUTION APPROVING 2015 LOG JAM AGREEMENT BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the agreement between The Locals and the City of Stillwater for the 2015 Stillwater Log Jam, as on file with the City Clerk, is approved with the following conditions: 1. Prior to May 1, 2015 The Locals and City Staff must meet to set a deposit amount for Police and Fire services. This amount will be reviewed by the City Council. Payment of the specified deposit amount must be made by May 1, 2015 2. In addition to any deadlines specifically included in the agreement, adherence to the attached schedule of deadlines is also required. BE IT FURTHER RESOLVED, that the Stillwater City Council authorizes the Mayor to sign the agreement. Adopted by Stillwater City Council this 17th day of March, 2015 A10/111111r Ted Kozlowski, Mayor ATTEST: /01-a/teb&( Diane F. Ward, City Clerk Exhibit A Schedule of Deadlines Due Date Task Responsible February Initial site maps drafted and submitted to City The Locals March 2015 contract signed The Locals/City March Status update at City Council meeting The Locals March Permits applied for(with application fee)at the City The Locals March Permits applied for(with application fee)at Washington County The Locals March Fishing Contest permit applied for(with application fee)at DNR The Locals March Parade route map drafted and submitted to City The Locals March 5K Race route map drafted and submitted to City The Locals March Soap Box Derby route map drafted and submitted to City The Locals March Status update at City Council meeting The Locals March Parade route finalized The Locals March 5K Race route finalized The Locals March Soap Box Derby race finalized The Locals Late March Barricades ordered The Locals Late March Trash plan and contract due to the City The Locals April Costs of escrow deposit for City services to be approved by City Council The Locals/City April Meeting with the Stillwater Parking Commission The Locals/City April Status update at City Council meeting The Locals April Discussion with City about total anticipated bill for City Police and Fire services The Locals/City April Portable bathrooms to be ordered,and order request to be copied to the City The Locals April Schedule alcohol training with Police Chief The Locals April Schedule of events discussed with City and Council(not for public release) The Locals/City May 1 Payment of escrow deposit to the City for City Police and Fire services The Locals May Status update at City Council meeting The Locals May Payment to the City for hard costs(this is separate from Police and Fire services) The Locals May Security team to meet with Police Chief The Locals May Certificate of Insurance due to the City The Locals May Music schedule discussed with Police Chief and Mayor(not for public release) The Locals/City May Schedule of events released to the City and public, including"umbrella events" The Locals May Music schedule finalized and released to the public The Locals June Status update at City Council meeting The Locals June Mailers sent out for 5K Run, Parade and Soap Box Derby routes The Locals June City to provide list of streets that require"No Parking"signs City June Final site plan due to the City The Locals June Final safety plan due to the City The Locals July Status update at City Council meeting The Locals July Final list of vendors to the City and Washington County The Locals July Complete production schedule to the City The Locals July Utility locates at park(s) The Locals July Pre-event walkthrough The Locals/City July 15-16 Event load-in The Locals July 17-19 Event The Locals July 20 Final clean-up and walkthrough The Locals/City August Event evaluation meeting(and any refunds to The Locals) The Locals/City