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HomeMy WebLinkAbout2015-03-17 CC Packeti 1 1 a to THE IIRTHFLACE OF MINNESOTA REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North March 17, 2015 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF MINUTES 1. Possible approval of minutes of March 3, 2015 regular and recessed meeting minutes V. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 2. St. Croix River Crossing Update VI. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. VII. STAFF REPORTS 3. Police Chief 4. Fire Chief — Fire Station Update 5. City Clerk 6. Community Development Dir. 7. Public Works Dir. 8. Finance Director 9. City Attorney 10. City Administrator VIII. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 11. Resolution 2015-049, directing payment of bills 12. Resolution 2015-050, adopting Bridgeview Park Plan 13. Resolution 2015-051, a resolution in support of legislation establishing an early voting process for voters in Minnesota 14. Resolution 2015-052, approving Temporary Permit to Construct - MnDOT 15. Resolution 2015-053, approving licensee name change to Meister's Bar and Grill of Stillwater, Inc. 16. Possible approval of temporary liquor license for May 17, 2015 — Church of St. Michael 17. Possible approval to purchase computer — MIS 18. Possible approval to purchase Minitor VI radio pagers and associated accessories 19. Resolution 2015-054, approval of contract with MP Nexlevel, Inc. for installation of fiber from Public Works to new Fire Department 20. Resolution 2015-055, approval of technical services agreement with Washington Conservation District IX. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 21. This is the date and time for a public hearing to consider the 2015 Street Improvement — Orleans Street (Project No. 2014-03a . Notices were mailed to affected property owners and published in the Stillwater Gazette on March 6 and 13, 2015. (Resolution — Roll Call) X. UNFINISHED BUSINESS 22. Possible approval of 2015 contract for Stillwater Log Jam XI. NEW BUSINESS 23. Possible approval of Serres, 104 Poplar Street, beekeeping permit 24. Possible approval of cooperative agreement with Oak Park Heights XII. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XIII. COMMUNICATIONS/REQUESTS XIV. COUNCIL REQUEST ITEMS 25. Beyond the Yellow Ribbon update XV. STAFF REPORTS (CONTINUED) XVI. ADJOURNMENT RESOLUTION 2015-049 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $1,024,866.69 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 17th day of March, 2015, Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk LIST OF BILLS Ace Hardware Armor Security Inc. Aspen Mills Blue Tarp Financial Brines Bar and Restaurant Carquest Auto Parts CDW Government Inc. Century College Century Link Century Power Equipment Clark Dan Cole Papers Comcast Cub Foods Cummins NPower LLC Dalco Dell Marketing L.P. Fastenal Company FedEx Flexible Pipe Tool Co. Fury Stillwater G & K Services Gopher State One Call Inc. Graff Gary H&L Mesabi Heritage Printing Inc. Holiday Companies Holiday Credit Office Hotsy Equipment of Minnesota Howies Hockey Tape Innovative Office Solutions LLC Jimmys Johnnys Inc. Johnny's TV Inc. L3 Com Mobile -Vision League of MN Cities Ins Tr Linner Electric Co. Loffler Companies Inc. Mansfield Oil Company Marshall Electric Company Masimo Americas Inc Menards Metro Area Mgmt Association Metropolitan Council Middle St Croix Watershed WMO MN Crime Prevention Association Supplies Quarterly Monitoring Service Uniforms and supplies Pump for sewer van Reimburse for police services Auto Supplies Computer equipment & supplies Emergency Med Response Phone Filters Cleaning service Janitorial supplies Internet Reception New generator Nelson St lift station Squeege blades Computer equipment Supplies Shipping charges Equipment repair Vehicle service Uniforms and mats Tickets Essentials of Criminal Investigation Plow Envelopes and business cards Car washes Fuel Building repair supplies White & clear tape Office supplies Toilet rental Replace mic at Lily In -car video system & Server EMA 2y Municipality & Workers Comp Insurance Wall lights Copier lease Fuel Electrician service 3734 Rad 57 EMS Supplies Membership Wastewater Charge First half payment Membership 745.38 84.00 1,366.45 79.99 105.45 67.32 702.54 617.33 141.27 166.25 1,535.00 651.22 209.80 81.45 36,733.69 282.00 902.86 17.03 21.64 773.40 48.80 973.22 96.10 269.00 3,204.00 1,437.00 265.00 310.19 378.87 1,085.05 395.49 230.00 641.18 5,123.00 115,454.25 2,721.95 2,385.50 5,591.61 2,705.00 4,212.00 587.42 45.00 122,891.50 16,822.57 60.00 MN Dept of Public Safety MN State Colleges & Univ. NAPA Auto Parts New England Sports Sales Inc. Nuss Truck & Equipment Office Depot Riedel) Shoes Inc. River Valley Printing Inc. Siegfried Constuction Company George Sprint PCS STAR Stillwater Area Schools Stillwater Motor Company Stillwater Towing SW/WC Service Cooperatives Swissphone Thomson Reuters Toll Gas and Welding Supply Total Parking Solutions Inc. University of Minnesota Washington County Property Records Washington County Road & Bridge Wilson Bohannan Co. Winnick Supply Zacks Inc. Zarnoth Brush Works Inc. Zayo Enterprise Networks LIBRARY Ace Hardware Amdahl Locksmith Inc Chris Baker and Taylor Blackstone Audio Brodart Co Cengage Learning Culligan of Stillwater ECM Publishers G & K Services Menards Midwest Tape NAC Mechanical and Electrical Services Office of MN IT Services Quill Corporation Simplex Grinnell LP Toshiba Business Solutions Viking Auto Sprinkler Co. Xcel Energy Title App Forfeiture 1998 Ford F250 Healthcare provider card pack Auto Supplies Equipment repair supplies Sealing ring Office supplies Skates Business cards Insurance settlement Cell phone Safe ice resurfacer operation Ad in community ed catalog Vehicle service Towing Retiree Health & COBRA Insurance Inbound FFRS usage fees Information Charges Cylinders CMS monitoring New tree inspector training workshop 2015 Truth in Taxation notice Traffic signal maintenance Brass padlocks 20 ft steel flat Rake & street broom Wafer broom refill Phone Supplies Keys and lock repair Materials Materials Materials Materials Water Job posting Towles & Rugs Supplies Materials Maintenance agreement Telephone General supplies Building repairs Maintenance Contract Hook up air compressor Energy 20.75 399.00 298.84 63.96 6.02 74.74 87.00 44.00 4,635.00 96.08 150.00 600.00 46.74 85.00 53,824.68 18.21 108.11 37.97 960.00 85.00 1,641.80 48.56 307.73 14.39 411.40 675.60 836.11 150.04 85.00 558.23 147.99 2,795.68 26.39 40.35 114.30 82.54 96.27 388.93 1,845.76 343.72 117.68 931.35 67.84 250.00 5,518.51 CREDIT CARDS Library Amazon.com DreamHost Joy Labz Tiesdepot Tom Ballas Active 911 Sharon Harrison 10k Lakes Chapter CCLD - State of MN Oxygen Forensics Stuart Glaser iTunes National Products Otterbox Target ADDENDUM Aspen Mills Breth-Zenzen Fire Protection LLC BWBR Campion Barrow & Associates Carquest Auto Parts CDW Government Inc. Cedar Ridge Landscaping Century Power Equipment Chappell Central Inc Comcast CoStar Realty Information Inc Crosstown Masonry Inc ECM Publishers Enterprise FM Trust G & K Services Kustom Signals Inc. Loffler Companies Inc. Madden, Galanter, Hansen Magnuson David MHSRC/Range Mulcahy Nickolaus NAC Mechanical Services Library materials & supplies Tech support Library donations program Technology support Device Continuing ed seminar Continuing ed seminar Cell phone & tablet forensic exam App Case Case Zagg screen Uniforms Fire Hall Professional services Fire Hall MN public saftery - fire services Auto battery Computer supplies Fire Hall Supplies Fire Hall Internet & Voice Property professional Fire Hall Publications Lease vehicles Mats Dir golden eagle Equipment, Support & Maint Arbitration & Administrative Hearings Professional services EVOC law enforcement Fire Hall Fire Hall 255.99 19.95 54.75 135.56 418.00 220.00 170.00 3,498.00 5.35 80.06 96.36 64.25 1,572.60 33,144.08 7,993.29 415.00 138.58 303.64 1,817.57 27.21 218,400.54 230.98 330.23 33,250.00 72.80 3,376.97 58.96 7,323.00 21,327.00 383.80 8,503.65 792.00 27,680.62 98,800.00 Overhead Door Company Post Board Red Cedar Steel Erectors Inc Service on a Shoestring Simplifile LC Springbrook St. Croix Boat and Packet Co. St. Paul Police Department PDI Streichers Thomson Reuters Trans Union LLC Turnblad Bill Uniforms Unlimited Inc University of MN Verizon Wireless Xcel Energy Adopted by the City Council this 17th Day of March, 2015 Fire Hall Renewal Fire Hall Recycling Grant Recording fees Web Payments Ramp cleaning Sovereign citizens class Boots PPC guide to preparing gov fin stmts Information Charges Reimburse for car wash Badge holder Stormwater inspection & maint. Cert Police Mobile Broadband Energy 67,841.40 720.00 8,835.00 11,788.00 250.00 367.85 750.00 149.00 105.98 243.44 68.54 6.99 43.50 200.00 477.51 49,703.65 TOTAL 1,024,866.69 COOPERATIVE AGREEMENT BETWEEN THE OPH OF OAK PARK HEIGHTS AND THE CITY OF STILLWATER FOR THE RE- CONSTRUCTION OF STREETS AND MUNICIPAL UTILITES ALONG THEIR COMMON BORDER IN THE NORTHEAST QUADRANT OF THE CITY OF OAKPARK HEIGHTS THIS AGREEMENT, by and between the OPH of Oak Park Heights, a municipal corporation, herein after referred to as the "OPH", and the City of Stillwater, a municipal corporation, hereinafter referred to as the "Stillwater", shall consist of this agreement. WITNESSETH: WHEREAS, Stillwater and the OPH desire to improve safety, capacity, and operation of certain municipal streets on their common border which are identified in the attached Exhibit "A"; and WHEREAS, the OPH has prepared plans and specifications for the re -construction of street, replacement and or rehabilitation of municipal utilities, storm sewer and related improvements; and WHEREAS, OPH shall advertise and receive sealed bids and award the project to the lowest responsible bidder as authorized under Minn. Stat. 429.031 et seq. and anticipates awarding and executing a construction contract in late 2014 or early 2015 for the areas to be impacted by this agreement; and WHEREAS, the OPH and Stillwater desire to modify said plans and specifications to add similar improvements for streets shared in common with the City of Stillwater along their common border; and WHERES, the City of Stillwater agrees to have OPH do the construction of street and certain municipal utility improvements over streets within Stillwater's jurisdiction under the contracts that OPH will have for the balance of OPH's street and municipal utility improvements; and WHEREAS, OPH agrees to undertake some storm water improvements identified within Exhibit A (Panama Ave) for which Stillwater agrees to participate in financially by contributing 75% of the total agreed cost thereof; and, WHEREAS, Stillwater shall remit to the City of OPH costs related to improvements to Stillwater Streets as part of this project; and WHEREAS, this Agreement is made pursuant to statutory authority contained in Minnesota Statute NOW THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: A. PURPOSE The purpose of this agreement is set forth in the above whereas clauses which are all incorporated by reference as if fully set forth herein. B. PLANS AND SPECIFICATION PREPARATION Stillwoter and Oak Park Heights Cooperative Construction Agreement Page 4 of6 1. OPH and Stillwater shall each be responsible for the preparation of the necessary plans and specifications, including compliance with all applicable standards and policies and obtaining all approvals required in arriving at the specifications for their respective projects (i.e. for OPH- Street and Utility improvements for the streets shared in common with the City of Stillwater and for Stillwater Storm Water improvements in the area designated within Exhibit A. Each city shall cooperate with the other to incorporate specifications and elements desired by them for its improvements to areas within their respective jurisdiction. 2. The Stillwater Engineer will review and approve the plans and specifications developed by OPH for the streets shared by both communities along their common border and for those areas exclusively within Stillwater. As of 3-16-15, the City of Stillwater has reviewed these plans as bid and has found them to be favorable. 3. Both parties shall review and approve the plans and specifications developed by OPH for the stormwater project identified in Exhibit A before it proceeds to contract award. As of 3-16- 15, the City of Stillwater has reviewed these plans as bid and has found them to be favorable. 4. The following OPH and Stillwater project numbers have been assigned to the project: OPH TBD ; Stillwater 2014-03 C. CONSTRUCTION ADMINISTRATION, OBSERVATION, AND TESTING OPH shall be responsible for the construction administration, inspection, and for the observation and testing for all construction items for all aspects to the streets project. OPH will be responsible for the construction administration, inspection, and for the observation and testing of all construction items for all aspects of the stormwater project referenced in Exhibit A. The City of Stillwater may inpsect those streets within its jurisdiction at its own expense. OPH is required to secure any required permits from the MSCWMO or other required entity. D. COST PARTICIPATION 1. OPH is responsible for 100% of the construction costs, including administration, inspection, observation and testing for all construction items associated with areas within its jurisdiction and one half of the costs for the common or shared streets along the OPH/Stillwater border as listed in Exhibit A.. 2. Stillwater is responsible for 100% of the construction costs, including design, administration, inspection, and observation and testing for all construction items associated with areas within its jurisdiction and one-half f the costs for the common or shared streets along the OPH/Stillwater border as listed in Exhibit A. 3. OPH shall contribute 25% and Stillwater 75% of the total costs of the Panama Ave. storm water project identified within Exhibit A for which OPH will construct and manage. Once installed this storm line shall be maintained and operated by Stillwater. 4. Except for the storm water project referenced in Exhibit A, OPH and Stillwater would each be responsible solely and separately responsible for utility placement, changes, alterations or installations within its own jurisdiction. Stillwoter and Oak Park Heights Cooperative Construction Agreement Page 4 of6 E. PAYMENT 1. OPH will invoice the Stillwater for its required portion of the actual construction costs (50% of the total costs) for the common or shared streets which include but are not limited to: actual construction costs, administration, testing, inspections, observation, contracted professional engineering services and standard OPH administration (finance and billing) and labor rates and other permitted or agreed upon amounts due after the expense has been incurred payable within 60 days from the date of invoice. OPH shall provide to Stillwater a detailed list of incurred costs. 2. The construction costs to be paid by Stillwater to OPH shall be based on contract unit prices (if reasonably available) and actual units of work performed. 3. OPH will invoice the City of Stillwater for 75% of the actual construction and directly related costs of the stormwater project reference within Exhibit A. F. LIQUIDATED DAMAGES & CHANGE ORDERS Any liquidated damage assessed the contractor in comletion with the work performed on either project shall be shared by the OPH and the Stillwater in the following proportion: The respective total share of construction work to the total construction cost without any deduction for liquidated damages. OPH shall not initiate or approve any change orders impacting work done on behalf of Stillwater under this contract without the express written approval of Stillwater. Neither city may seek any change orders that impact work, pricing or timing on the other city's elements under any contract without the express written approval of that affected community. OPH shall not initiate or approve any change orders impacting work done on behalf of Stillwater under the storm water project contract as outlined in Exhibit A without the express written approval of Stillwater. Stillwater may not seek any change orders that impact work, pricing or timing on OPH elements under the storm water contract without the express written approval of OPH G. CIVIL RIGHTS AND NON-DISCRIMINATION The provisions of Minn. Stat. 18I.59 and of any applicable ordinance relating to civil rights and discrimination shall be considered part of this Agreement as if fully set further herein, and shall be part of any Agreement entered into by the parties with any contractor subcontractor, or material suppliers. H. WORKERS COMPENSATION It is hereby understood and agreed that any and all employees OPH and all other persons employed by the OPH in the perfomlance of construction and/or construction engineering work or services required or provided for under this agreement shall not be considered employees of the Stillwater and that any and all claims that may or might arise under the Worker's Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a Stillwoter and Oak Park Heights Cooperative Construction Agreement Page 4 of6 consequence of any act or omission on the part of said Stillwater employees while so engaged on any of the construction and/or construction engineering work or services to be rendered herein shall in no way be the obligation or responsibility of the Stillwater. I. INDEMNIFICATION 1. The OPH agrees that it will defend, indemnify and hold harmless the Stillwater against any and all liability, loss, damages, costs and expenses which the Stillwater may hereafter sustain, incur or be required to pay by reason of any negligent act by the OPH, its agents, officers or employees during the performance of this agreement. 2. The Stillwater agrees that it will defend, indemnify and hold harmless the OPH against any and all liability, loss, damages, costs and expenses which the OPH may hereafter sustain, incur or be required to pay by reason of any negligent act by the Stillwater, its agents, officers or employees during the performance of this agreement. 3. To the fullest extent permitted by law, action by the parties to this Agreement are intended to be and shall be construed as a "cooperative activity" and it is the intent of the parties that they shall be deemed a "single governmental unit" for the purposes of liability, as set forth in Minnesota Statutes, Section 471.59, subd. la (a), provide further that for purposes of that statute, each party to this Agreement expressly declines responsibility for the acts or omissions of another party. The parties to this Agreement are not liable for the acts or omissions of another party to this Agreement except to the extent they have agreed in writing to be responsible for the acts or omissions of the other parties. J. TERM OF AGREEMENT This agreement shall remain in full force and effect until the improvements along the common border of OPH and Stillwater outlined in Exhibit A are completed. K. Severability (let the attorney's put in this standard language) K. SUPPLEMENTAL TERMS Stillwater shall cooperate with the City of OPH and the ISD #834 School District (Oak Park Elementary property) to resolve the Drainage issues in and around the Oak Park Heights Elementary Property. Stillwoter and Oak Park Heights Cooperative Construction Agreement Page 4 of6 IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officers. STILLWATER OAKPARK HEIGHTS Ted Kozlowski , Mayor Date Mary McComber, Mayor Date J. Thomas McCarty, City Administrator Eric Johnson, City Administrator Date Date Approved as to form: Approved as to form: David Magnuson, City Attomey Date Mark J. Vierling, City Attorney Date Stilhrater and Oak Park Heights Cooperative Construction Agreement Page5of6 EXHIBIT A PROJECT AREAS {MAP ATTACHED FOR REFERENCE} Common Boundary Streets to be included into the OPH Street project: a. Panama Avenue- from East Orleans/65th Street to 62nd Street. b. Paris Avenue- South of 62nd Street. c. 62"d Street from Panama to Paris Avenue Common Boundary for Stillwater Storm water Project: Approximately 270 feet lying adjacent to. Panama Avenue between Orleans Street/65th Street and 64th Street. The Project shall consist of a storm water catch basin installation as bid by OPH in its plan set defined as Alternate Stil111'ater and Oak Park Heights Cooperative Construction Agreement Page 6 of6 i 1 1 a t e r INF OIRTNFLACE OF MINNESOTA AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North March 17, 2015 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF MINUTES 1. Possible approval of minutes of March 3, 2015 regular and recessed meeting minutes V. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 2. St. Croix River Crossing Update VI. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. VII. STAFF REPORTS 3. Police Chief 4. Fire Chief — Fire Station Update 5. City Clerk 6. Community Development Dir. 7. Public Works Dir. 8. Finance Director 9. City Attorney 10. City Administrator VIII. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 11. Resolution 2015-049, directing payment of bills 12. Resolution 2015-050, adopting Bridgeview Park Plan 13. Resolution 2015-051, a resolution in support of legislation establishing an early voting process for voters in Minnesota 14. Resolution 2015-052, approving Temporary Permit to Construct - MnDOT 15. Resolution 2015-053, approving licensee name change to Meister's Bar and Grill of Stillwater, Inc. 16. Possible approval of temporary liquor license for May 17, 2015 — Church of St. Michael 17. Possible approval to purchase computer — MIS 18. Possible approval to purchase Minitor VI radio pagers and associated accessories 19. Resolution 2015-054, approval of contract with MP Nexlevel, Inc. for installation of fiber from Public Works to new Fire Department 20. Resolution 2015-055, approval of technical services agreement with Washington Conservation District IX. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 21. This is the date and time for a public hearing to consider the 2015 Street Improvement — Orleans Street (Project No. 2014-03a . Notices were mailed to affected property owners and published in the Stillwater Gazette on March 6 and 13, 2015. (Resolution — Roll Call) X. UNFINISHED BUSINESS 22. Possible approval of 2015 contract for Stillwater Log Jam XI. NEW BUSINESS 23. Possible approval of Serres, 104 Poplar Street, beekeeping permit XII. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XIII. COMMUNICATIONS/REQUESTS XIV. COUNCIL REQUEST ITEMS 24. Beyond the Yellow Ribbon update XV. STAFF REPORTS (CONTINUED) XVI. ADJOURNMENT i 1 1 a t e r TME OIRTNELACE OF MINNESOTA CITY COUNCIL MEETING MINUTES March 3, 2015 REGULAR MEETING 4:30 P.M. Mayor Kozlowski called the meeting to order at 4:30 p.m. Present: Councilmembers Junker, Weidner, Polehna, Mayor Kozlowski Absent: Councilmember Menikheim Staff present: Interim City Administrator/Public Works Director Sanders City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Police Chief Gannaway Fire Chief Glaser City Clerk Ward OTHER BUSINESS Annual Report of CVB Antonio Rossini, President, and Christie Rosckes, Marketing Director, provided the annual report for the Convention & Visitors Bureau indicating it was a very good year for the CVB. Mayor Kozlowski thanked the CVB for its efforts on behalf of the City. STAFF REPORTS Police Chief Gannaway reported that staff was approached by Traci Maki of Valley Outreach with a proposal where in lieu of paying fines for parking tickets, persons ticketed in the Downtown Area would have the option of paying with ten non-perishable food items for the Food Shelf. The Downtown Parking Commission approved the proposal for the month of March. Chief Gannaway recommended the Council adopt the program for the month of March 2015, for parking violations in the downtown area only. Councilmember Junker commented that the program was approved unanimously by the Downtown Parking Commission and would give the City positive PR. Traci Maki, Valley Outreach, stated that response to the proposal already has been very positive. Several media outlets have covered the story. Councilmember Weidner supports Valley Outreach but feels the Parking Commission should not forego fines in light of the deficit in the parking enterprise fund. He would rather see the City donate directly to the Food Shelf. Mayor Kozlowski stated he likes the idea of donating money to Valley Outreach in the future. The level of PR that the City will receive from the "Food for Fines" program is worth the cost. City Council Meeting March 3, 2015 Councilmember Polehna noted the proposal generated questions from the public about the shortage of parking funds and felt that Council should have heard about it sooner and not through the publicity it received. Motion by Councilmember Junker, seconded by Councilmember Polehna, to adopt Resolution 2015- 044, approving Food for Fines program for the month of March, 2015 in the downtown area only.as outlined by Chief Gannaway. Ayes: Councilmembers Junker, Polehna, Mayor Kozlowski Nays: Councilmember Weidner Fire Chief Glaser provided an update on construction of the Fire Station. Community Development Director Turnblad informed the Council that a reuse study is underway on the two Bergstein buildings. On March 24, from 9-9:30 a.m. there will be a public walk through of the structures, and from 7-10 p.m. March 24, there will be a public meeting to gather information and ideas on possible uses for the buildings. He invited Councilmembers to both sessions. RECESS The meeting went into recess at 5:00 p.m. RECESSED MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:00 p.m. Present: Councilmembers Junker, Weidner, Polehna, Mayor Kozlowski Absent: Councilmember Menikheim Staff present: Interim City Administrator/Public Works Director Sanders City Attorney Magnuson Finance Director Harrison Police Chief Gannaway Fire Chief Glaser Community Development Director Turnblad City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of February 17, 2015 regular and executive session meeting minutes. Motion by Councilmember Weidner, seconded by Councilmember Junker, to approve the February 17, 2015 regular and executive session meeting minutes. All in favor. Page 2 of 8 City Council Meeting March 3, 2015 PETITIONS, INDIVIDUALS DELEGATIONS & COMMENDATIONS There were no petitions, individuals, delegations or commendations. OPEN FORUM There were no public comments. CONSENT AGENDA Resolution 2015-039, directing payment of bills Resolution 2015-040, approval of consumption & display permit (liquor) for The Loft at Studio J LLC; dba: The Loft at Studio J Possible approval to purchase Zamboni 546 — Capital Outlay — Rec Center Resolution 2015-041, approval of Agreement with RES Specialty Pyrotechnics for July 4, 2015 fireworks Possible approval to purchase Parking Enforcement Vehicle — Police Resolution 2015-042, a resolution supporting dedicated state funding for city streets Resolution 2015-043, approval of cleaning contract with Dan Clark Councilmember Polehna requested that Item 15, possible approval to purchase parking enforcement vehicle, be pulled from the Consent Agenda. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adopt the Consent Agenda as amended. Ayes: Councilmembers Junker, Weidner, Polehna, Mayor Kozlowski Nays: None Councilmember Polehna stated he thought that the Council had previously decided to wait for the new City Administrator to help determine whether to lease or purchase vehicles, and Police Chief Gannaway replied he did not recall that. The lease is more economical than purchasing the vehicle via the state contract. Motion by Councilmember Polehna, seconded by Councilmember Weidner, to approve the purchase of a parking enforcement vehicle. Ayes: Councilmembers Junker, Weidner, Polehna, Mayor Kozlowski Nays: None PUBLIC HEARINGS Case No. SUB/2014-39. A public hearing to consider a request by Thad Rich of Richlind to approve an Blot residential preliminary plat, rezoning to RA, One -Family Residential and a setback variance, all for property located at 13310 Boutwell Road North (tabled from February 3, 2015 meeting). Community Development Director Turnblad explained that Thad Rich plans to develop 7.82 acres located at 13310 Boutwell Road, currently a single parcel containing one residence. A total of eight lots, to be known as Richlind, are proposed; one new lot would contain the existing residence. All lots would access Boutwell Road via a single cul-de-sac road proposed to be named Richlind Ranch Court. He stated that the Joint Planning Board is required to take action prior to a Council decision on the rezoning. He continued by stating that the Council can either give Page 3 of 8 City Council Meeting March 3, 2015 conceptual approval now and formal approval with the final plat, or table the preliminary plat approval until the Joint Board can convene and take action on the zoning. Mayor Kozlowski opened the public hearing. Tom Holmstrom, 746 Wildwood Lane, expressed concern about the impacts of altering the flow of surface and underground water. He is not opposed to the development but wants assurance that surrounding properties will be protected. More studies may be needed to look at water -related impacts before approving the proposal. A.J. Bergevin, 680 Wildwood Lane, agreed with Mr. Holmstrom's concerns. He asked that the City include a requirement prohibiting the rain gardens from being filled in by future owners. Councilmember Polehna stated that the Middle St. Croix Water Management Organization enforces a maintenance agreement for rain gardens to ensure they are not filled in. Eric Van Deelen, 786 Eagle Ridge Trail, agreed with Mr. Holmstrom. He is not opposed to the development but hopes surrounding properties are protected from adverse impacts. Dan Register, 7857 Newberry Court North, asked who determined what was wetland. Some years there is a foot of water in some areas. He agreed with concerns about wetland and water impacts. Thad Rich, developer, reviewed his proposal. He has been working on this for two years with the City and the watershed district. He is not changing any wetlands and wants to keep the neighbors happy. Steve Johnson, Elan Design Lab, engineer for the project, explained the drainage process and that plans have been adjusted to address all watershed conditions. Community Development Director Turnblad explained that by state law, wetland delineations are to be done by individuals who are licensed by the State, which was completed. He stated that there is a maintenance agreement for rain gardens that will be filed with the plat and that the storm water management plan was reviewed by the City engineer. Councilmember Weidner stated this is the first potential development that has come to the Council since annexation. If this takes 14 variances, perhaps it is not developable and does not fit. He understands how the property owner wants to use the property, but questions whether it is a good idea. The Orderly Annexation Agreement brought 160 properties into the City. To try to fit the maximum number of homes in a spot with 14 variances concerns him. Mr. Rich stated he is not going for wetland buffer variances, they are part of the conditions, and they are requesting seven variances. Councilmember Junker stated there is no guarantee there would not be any movement of water, but it appears that there are ample spots for water to go to according to engineers from the City, the developer, and the watershed district. He feels a lot of homework has been done regarding the water runoff. Councilmember Polehna stated he was on the Middle St. Croix Water Management Organization and would not have supported the original proposal for 12 homes. He knows the WMO is very restrictive and selective in what it approves. He believes the WMO is now very comfortable with how water will be handled especially with the overflow pipe to drain out of the area. Councilmember Weidner stated he feels the developer is trying to force development on property that is not developable without all the variances, so he does not support the proposal. Page 4 of 8 City Council Meeting March 3, 2015 Mayor Kozlowski noted the Middle St. Croix WMO does not approve projects very easily. He would not have supported the original 12 -home design. He does not feel the current proposal is ideal, but does not see enough of a reason to deny it. Mayor Kozlowski closed the public hearing. Motion by Councilmember Polehna, seconded by Councilmember Junker, to adopt Resolution 2015- 046, Approving Variances for Richlind, Case No. SUB/2014-39. Ayes: Councilmembers Junker, Polehna, Mayor Kozlowski Nays: Councilmember Weidner Motion by Councilmember Polehna, seconded by Councilmember Junker, to adopt Resolution 2015- 045, approving the Preliminary Plat for Richlind, Case No. SUB/2014-39. Ayes: Councilmembers Junker, Polehna, Mayor Kozlowski Nays: Councilmember Weidner UNFINISHED BUSINESS Possible approval of Bridgeview Park Master Plan. Community Development Director Turnblad presented the first draft of the final plan for Bridgeview Park and it could be a 5-15 year phased plan. He stated that if all elements of the plan were constructed, the cost would be about $10.7 million; half of that amount would be the City's responsibility. He informed the Council that there would be 5-10 years to identify funding sources for the City's half and annual capital improvement planning could incorporate the phased park plans. Staff requests the Council to consider approving the Bridgeview Park Plan, with one change. He explained that the change would be to refer to the draft plan's "preferred dock location" as one of several dock location options, calling the whole area between Nelson Street and the Bergstein Buildings "the targeted area" for a dock. He stated in his discussion with St. Croix Boat and Packet, Dick Anderson suggested he could lease his current transient docks to the City for a two year period, so the City could gain some experience in the municipal dock business. The City could promote the transient docks in a different way than St. Croix Boat and Packet does, and could potentially offer the docking to the public for free. If the Council supports the plan for Bridgeview Park, staff would bring a formal resolution to the March 17 Council meeting. Mayor Kozlowski expressed appreciation for the work that went into the plan. Councilmember Weidner stated he likes the Andersons' dock proposal and would like the City to pursue this. Mayor Kozlowski commented that no one outside Stillwater knows about the existence of the public docks. Councilmember Polehna agreed that few boaters know the docks are there and felt that more signage is needed. Councilmember Junker remarked that 16 is pretty minimal in terms of public docks and if the City took them over this year, it would have to get the word out. On a question by Councilmember Junker about a timeframe for the St. Croix Loop trail, Public Works Director Sanders stated construction will start later this year and be completed in 2016. Page 5 of 8 City Council Meeting March 3, 2015 Community Development Director Turnblad stated he will bring back Bridgeview Park plan documents for the Council to approve. Possible approval of the special event and contract for 2015 Log Jam. It was noted that there were no representatives of The Locals present. Motion by Councilmember Polehna, seconded by Councilmember Junker, to table approval of the contract for Log Jam 2015 to March 17. All in favor. NEW BUSINESS Possible approval of feasibility report and calling_for hearing for the Stillwater/Oak Park Heights Street Project — Orleans Street Project (Project No. 2014-03a). Public Works Director Sanders explained that the portion of the project that affects the City of Stillwater would be the reconstruction of the northern half of Orleans Street between Fourth Avenue and Second Avenue. The street would be constructed to a 24' wide street with curb and gutter. Also as part of the project, a hydrant would be replaced on one water main and two galvanized water services would be replaced. It is proposed that the City hire a contractor for the hydrant and water services. Oak Park Heights would be responsible for the engineering and the construction of the streets and would invoice all costs associated with work affecting properties in Stillwater. The estimated cost for the street reconstruction of the north half of Orleans is $74,203.25, the hydrant replacement is $5,900 and the galvanized water service replacement is $3,800, for a total project cost of $83,903. Staff recommends that Council approve the feasibility report and order a public hearing to be held on March 17, 2015. Councilmember Weidner recused himself from discussion. Motion by Councilmember Kozlowski, seconded by Councilmember Junker, to adopt Resolution 2015-047, Receiving Report and Calling Hearing on Stillwater Oak Park Heights Street Project - Orleans Street (Project 2014-03a). Ayes: Councilmember Junker and Mayor Kozlowski Nays: Councilmember Polehna Abstain: Councilmember Weidner Consider Parking Commission recommendation for funding the parking lot budget deficit. Community Development Director Tumblad reported that the Downtown Parking Commission has been working on a method to balance the downtown parking lot system's average annual budget deficit of $25,000. An initial recommendation to cover the shortfall by converting Municipal Lots 3-11 from "free" lots to pay lots drew strong concerns from downtown businesses. Subsequently, the Commission decided to search for a method of covering the budget deficit without increasing the number of downtown pay lots. He continued by stating that the Parking Commission now recommends covering operating and capital expenses by Raising the monthly business parking permit fee from $10 to $15; raising the monthly downtown residential parking permit fee from $10 to $20 and raising the parking violation fine from $15 to $25. If the City Council concurs with the Parking Commission's revised recommendation, staff will bring back to the next Council meeting all necessary documents to formalize the decision. Councilmember Junker remarked that those who provided input felt it is prudent to wait until the bridge is done before implementing additional pay lots. He explained that the parking enterprise Page 6 of 8 City Council Meeting March 3, 2015 fund was initially designed to be self-sufficient in order to take the burden off the general fund and that the fees that the Parking Commission is looking at increasing have not changed in years. He felt that the proposed increases seem fair and that parking downtown has never looked better. Councilmember Polehna asked why the monthly business parking permit fee is being increased $5 when the other fees are increasing $10, and Community Development Director Turnblad responded that the Parking Commission felt that the patron parking their car 24/7, 365 is getting more parking lot time than the business person parking during the working day. Councilmember Weidner indicated that he is concerned about the parking enterprise fund going down each year. He referred to the prior proposal of converting the lots to $5 pay lots is a plan that was worked on for 18 months that would have generated more revenue, about $120,000 surplus annually, which could be reinvested in the parking enterprise fund. Since the new plan would generate $27,000 in surplus, he asked what happened to the need for the additional $100,000. Councilmember Junker replied that the notion of charging $3 and $5 was a tough sale. The original projections were based on a five year average, but the year 2014 changed things significantly with increased revenues. Also, going to a pay structure for the other lots would have added capital improvement costs. Councilmember Weidner pointed out that if the $100,000 surplus is not needed for the parking enterprise fund, then he is alright with the proposal as long as the current proposal can be sustainable. He felt that because this proposal it is so different from the original, it causes concern about sustainability and he would like to see a proposal with the ability for growth. Mayor Kozlowski noted that he too would like to generate more reserve. However, considering bridge construction, bike trail and other changes downtown, he would like to see what the revenue looks like after a few years. Councilmember Junker stated that after 2015, the Council could still look at possibly generating more revenue from the parking lots. Councilmember Polehna stated he would like to see the same amount of increase for the monthly business parking permits as for the other two permits. Motion by Councilmember Junker, seconded by Mayor Kozlowski, to approve the three recommended changes effective immediately. Ayes: Councilmember Junker and Mayor Kozlowski Nays: Councilmembers Weidner and Polehna Motion failed due to a tie vote. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to Resolution 2015- 047A, amending resolution 2014-203 — 2015 fee schedule approving parking permit fees and violation fines, approving recommendations #2 and #3, and direct staff to bring back recommendation #1 for future action. Ayes: Councilmembers Junker, Weidner, Polehna, and Mayor Kozlowski Nays: None Page 7 of 8 City Council Meeting March 3, 2015 Possible approval of a re -subdivision to accommodate a free-standing Dairy Queen on the Valley Ridge Shopping Center property. Community Development Director Turnblad explained that the applicant has submitted a request to subdivide the lot into two parcels. The Heritage Preservation Commission has granted a design permit. The property received a Special Use Permit from the Planning Commission for a drive- through and outdoor eating area. Staff finds the requested resubdivision to be reasonable and recommends approval with conditions. Motion by Councilmember Polehna, seconded by Councilmember Junker, to adopt Resolution 2015- 048, approving a Resubdivision of Property Located at 1240-1570 Frontage Road West, Case No. 2015-2b as conditioned in the resolution. Ayes: Councilmembers Junker, Weidner, Polehna, Mayor Kozlowski Nays: None COUNCIL REQUEST ITEMS Councilmember Weidner thanked Public Works Director Sanders for filling the position of Interim City Administrator. ADJOURNMENT Motion by Councilmember Junker, seconded by Councilmember Polehna, to adjourn the meeting at 8:47 p.m. All in favor. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2015-039, directing the Payment of Bills Resolution 2015-040, approval of Consumption & Display Permit (Liquor) for The Loft at Studio J LLC; dba: The Loft at Studio J Resolution 2015-041, approving Contract with RES Specialty Pyrotechnics Resolution 2015-042, a Resolution Supporting Dedicated State Funding For City Streets Resolution 2015-043, approval of Cleaning Contract with Dan Clark Resolution 2015-044, approving Food for Fines program Resolution 2015-045, a resolution approving the preliminary plat for Richlind, Case No. 2014-39, 13310 Boutwell Road Resolution 2015-046, a resolution approving variances for Richlind, Case No. 2014-39, 13310 Boutwell Road Resolution 2015-047, resolution receiving report and calling hearing on Stillwater Oak Park Heights Street Project -Orleans Street, (Project 2014-03a) Resolution 2015-047A, amending resolution 2014-203 — 2015 fee schedule approving parking permit fees and violation fines Resolution 2015-048, a resolution approving a resubdivision of property located at 1240- 1570 Frontage Road West, Case No. 2015-2b Page 8 of 8 LIST OF BILLS Ace Hardware Armor Security Inc. Aspen Mills Blue Tarp Financial Brines Bar and Restaurant Carquest Auto Parts CDW Government Inc. Century College Century Link Century Power Equipment Clark Dan Cole Papers Comcast Cub Foods Cummins NPower LLC Dalco Dell Marketing L.P. Fastenal Company FedEx Flexible Pipe Tool Co. Fury Stillwater G & K Services Gopher State One Call Inc. Graff Gary H&L Mesabi Heritage Printing Inc. Holiday Companies Holiday Credit Office Hotsy Equipment of Minnesota Howies Hockey Tape Innovative Office Solutions LLC Jimmys Johnnys Inc. Johnny's TV Inc. L3 Com Mobile -Vision League of MN Cities Ins Tr Linner Electric Co. Loffler Companies Inc. Mansfield Oil Company Marshall Electric Company Masimo Americas Inc Menards Metro Area Mgmt Association Metropolitan Council Middle St Croix Watershed WMO MN Crime Prevention Association Supplies Quarterly Monitoring Service Uniforms and supplies Pump for sewer van Reimburse for police services Auto Supplies Computer equipment & supplies Emergency Med Response Phone Filters Cleaning service Janitorial supplies Internet Reception New generator Nelson St lift station Squeege blades Computer equipment Supplies Shipping charges Equipment repair Vehicle service Uniforms and mats Tickets Essentials of Criminal Investigation Plow Envelopes and business cards Car washes Fuel Building repair supplies White & clear tape Office supplies Toilet rental Replace mic at Lily In -car video system & Server EMA 2y Municipality & Workers Comp Insurance Wall lights Copier lease Fuel Electrician service 3734 Rad 57 EMS Supplies Membership Wastewater Charge First half payment Membership 745.38 84.00 1,366.45 79.99 105.45 67.32 702.54 617.33 141.27 166.25 1,535.00 651.22 209.80 81.45 36,733.69 282.00 902.86 17.03 21.64 773.40 48.80 973.22 96.10 269.00 3,204.00 1,437.00 265.00 310.19 378.87 1,085.05 395.49 230.00 641.18 5,123.00 115,454.25 2,721.95 2,385.50 5,591.61 2,705.00 4,212.00 587.42 45.00 122,891.50 16,822.57 60.00 MN Dept of Public Safety MN State Colleges & Univ. NAPA Auto Parts New England Sports Sales Inc. Nuss Truck & Equipment Office Depot Riedel) Shoes Inc. River Valley Printing Inc. Siegfried Constuction Company George Sprint PCS STAR Stillwater Area Schools Stillwater Motor Company Stillwater Towing SW/WC Service Cooperatives Swissphone Thomson Reuters Toll Gas and Welding Supply Total Parking Solutions Inc. University of Minnesota Washington County Property Records Washington County Road & Bridge Wilson Bohannan Co. Winnick Supply Zacks Inc. Zarnoth Brush Works Inc. Zayo Enterprise Networks LIBRARY Ace Hardware Amdahl Locksmith Inc Chris Baker and Taylor Blackstone Audio Brodart Co Cengage Learning Culligan of Stillwater ECM Publishers G & K Services Menards Midwest Tape NAC Mechanical and Electrical Services Office of MN IT Services Quill Corporation Simplex Grinnell LP Toshiba Business Solutions Viking Auto Sprinkler Co. Title App Forfeiture 1998 Ford F250 Healthcare provider card pack Auto Supplies Equipment repair supplies Sealing ring Office supplies Skates Business cards Insurance settlement Cell phone Safe ice resurfacer operation Ad in community ed catalog Vehicle service Towing Retiree Health & COBRA Insurance Inbound FFRS usage fees Information Charges Cylinders CMS monitoring New tree inspector training workshop 2015 Truth in Taxation notice Traffic signal maintenance Brass padlocks 20 ft steel flat Rake & street broom Wafer broom refill Phone Supplies Keys and lock repair Materials Materials Materials Materials Water Job posting Towles & Rugs Supplies Materials Maintenance agreement Telephone General supplies Building repairs Maintenance Contract Hook up air compressor 20.75 399.00 298.84 63.96 6.02 74.74 87.00 44.00 4,635.00 96.08 150.00 600.00 46.74 85.00 53,824.68 18.21 108.11 37.97 960.00 85.00 1,641.80 48.56 307/3 14.39 411.40 675.60 836.11 150.04 85.00 558.23 147.99 2,795.68 26.39 40.35 114.30 82.54 96.27 388.93 1,845.76 343.72 117.68 931.35 67.84 250.00 Xcel Energy Gas 5,518.51 CREDIT CARDS Library Amazon.com Library materials & supplies 255.99 DreamHost Tech support 19.95 Joy Labz Library donations program 54.75 Tiesdepot Technology support 135.56 Tom Ballas Active 911 Device 418.00 Sharon Harrison 10k Lakes Chapter Continuing ed seminar 220.00 CCLD - State of MN Continuing ed seminar 170.00 Oxygen Forensics Cell phone & tablet forensic exam 3,498.00 Stuart Glaser iTunes App 5.35 National Products Case 80.06 Otterbox Case 96.36 Target Zagg screen 64.25 THE BIRTHPLACE OF MINNESOTA TO: Mayor & Councilmembers FROM: Bill Turnblad, Community Development Director DATE: March 10, 2015 RE: Bridgeview Park Plan INTRODUCTION On March 3, 2015 the City Council conceptually approved the Bridgeview Park Plan with a few changes related to the municipal dock. The changes included striking language identifying a preferred municipal dock location and instead incorporating language that identified the stretch of shoreline between the Bergstein Buildings in Bridgeview Park and Nelson Street as the focus area for the dock. In addition, rather than showing one preferred dock configuration, several options should be presented as examples. COMMENTS The requested changes have been incorporated into the final plan, which is attached. The majority of the Council members present for the March 3rd discussion on the Bridgeview Park Plan were in favor of pursuing an agreement with St. Croix Boat & Packet to lease their private transient docking slips for municipal use. The lease might only be an interim measure until a City owned dock is constructed, but it would make possible the opportunity to offer (free?) docking slips as early as this summer. Staff has scheduled the first meeting of the lease agreement negotiation and when a draft agreement is developed, we will bring it to the Council for consideration. REQUEST If the Council finds that the final version of the Plan captures the intent of the changes discussed on March 3rd, then staff requests adopting the plan by approving the attached resolution. bt attachments: Resolution of Approval Final Plan A RESOLUTION ADOPTING THE BRIDGEVIEW PARK MASTER PLAN WHEREAS, the City of Stillwater owns approximately 20 acres of land including about 3,600 feet of shoreline on the St. Croix River just south of Nelson Street; and WHEREAS, the property was formerly referred to as the Barge Terminal Property, but was formally named Bridgeview Park in January of 2015; and WHEREAS, SRF Consulting Group, Inc was hired by the City of Stillwater to assist with the update of the Master Plan for the property, and over the course of a six month period SRF coordinated with numerous agencies, City commissions, the local business community, and the public to gather comments, ideas and suggestions for the Master Plan; and WHEREAS, on January 6 and March 3, 2015 the City Council considered drafts of the Plan, and made suggestions which were incorporated into its final draft. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Stillwater hereby adopts the Bridgeview Park Master Plan, dated March 17, 2015. Enacted by the City Council of the City of Stillwater, Minnesota this 17th day of March, 2015. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F. Ward, Clerk CITY OF STILLWATER RESOLUTION NO. 2015-051 A RESOLUTION IN SUPPORT OF LEGISLATION ESTABLISHING AN EARLY VOTING PROCESS FOR VOTERS IN MINNESOTA WHEREAS, Minnesota law currently provides for no -excuse absentee voting by mail and in-person; and WHEREAS, with in-person absentee voting, the voter must place their voted ballot in a series of envelopes that is processed at a later date by election officials; and WHEREAS, early voting would allow a voter to place their voted ballot directly into the ballot tabulator, thereby reducing the risk of voter errors and reducing the administrative costs involved with in-person absentee voting; and WHEREAS, a process will still be provided for voters to request and submit an absentee ballot by mail; NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Stillwater hereby supports legislation establishing an early voting process for the voters in the State of Minnesota; BE IT FURTHER RESOLVED that by establishing an early voting process, taxpayer dollars will be saved and a better service will be provided to Minnesota voters. Adopted by the City Council of the City of Stillwater this 17th day of March, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk RESOLUTION 2015-052 APPROVAL OF TEMPORARY PERMIT TO CONSTRUCT BE IT RESOLVED, by the City Council of Stillwater, MN that Temporary Permit to Construct between Minnesota Department of Transportation and the City of Stillwater as on file with the City Clerk, is hereby approved. BE IT FURTHER RESOLVED, that the Stillwater City Council authorizes the Mayor and City Clerk to sign the contract on the City's behalf. Adopted by the City Council of the City of Stillwater this 17th day of March, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk Dated: February 24, 2015 TEMPORARY PERMIT TO CONSTRUCT C.S. 8214 (36=45) 906 Parcel 221 County of Washington The State of Minnesota has by its Commissioner of Transportation established and designated the route of Trunk Highway No. 36 in Washington County, Minnesota. It is necessary that the State of Minnesota use for highway purposes real property situated in Washington County, Minnesota, described as follows: As shown in yellow on the attached Exhibit A The undersigned, having an interest in the above described real property, understand that they are not required to surrender possession of real property without just compensation and are not required to surrender lawfully occupied real property without at least 90 days notice, For a valuable consideration, the undersigned hereby waive these rights and give the State of Minnesota an immediate right of entry and permit for the lift bridge conversion, trail construction and wall restoration as part of SP 8217-4654D and 8214-169. This Permit will expire on December 1, 2019 or when construction is completed. S.P.8217-4654D & 8214-169 COUNTY WASHINGTON OWNER CITY OF STILLWATER PAGE 1 OF 2 PARCEL NO. 221 Scale 1" = 100ft. Nik. NOTE: A GRAPHIC ORDER WILL BE DRAFTED FOR THIS AREA RIGHT OF WAY PER MNDOT PLAT 82-121 ADJOINS EXISTING T.E. BY PERMIT PAR.21 'TEMPORARY PERIM107 7'0 COKSTG MC4 E K[ 0 D 0 4 Li t PAGE 2 OF 2 S.P.8217-4654D & 8214-169 COUNTY WASHINGTON PARCEL NO. 221 OWNER CITY OF STILLWATER Scale 1" = 100 -ft. EXISTING T.E.BY PERMIT PAR,21— PER MNDOT PLAT 82-123 Fo '6 NOTE= A GRAPHIC ORDER WILL "6� BE DRAFTED FOR THIS AREA 86TZI8 _£o,£+�sz' 6bE-zI8 EXISTING DRAINAGE EASEMENT PAR.21 -- ��ti~ IO<PQ� RIGHT OF WAY PER MNDOT PLAT 82-123 Q /eZ-_� -----'\..,..... RAW PER MNDOT PLAT 82-123 Y z • i I 8 co ti / cc - S1 dbls A 3S631-1 Memorandum To: Mayor and City Council From: Diane Ward, City Clerk Date: 3/9/2015 Subject: Liquor License Licensee Name Change Meister's Bar and Grill of Stillwater, Inc. A revised application for License Name Change from sole proprietorship to a corporation has been received from the Eileen Meister. The "Doing Business As" name will remain the same, but the Licensee Name will change to Meister's Bar and Grill of Stillwater, Inc. instead of Eileen Meister. Approval should be contingent upon final approval of Minnesota Liquor Control. ACTION REQUIRED: If approved, Council should adopt a resolution entitled APPROVING LICENSEE NAME CHANGE TO MEISTER'S BAR AND GRILL OF STILLWATER, INC. RESOLUTION 2015-052 APPROVING LICENSEE NAME CHANGE TO MEISTER'S BAR AND GRILL OF STILLWATER, INC. WHEREAS, a revised application has been received from Eileen Meister for a Licensee Name Change to Meister's Bar and Grill of Stillwater, Inc. ; and WHEREAS, there are no other changes on the application; and WHEREAS, all required forms have been submitted. NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater, Minnesota, hereby approves the name change conditioned upon Minnesota Liquor Control. Adopted by Council this 17th day of October, 2015 Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk 2 MINNESOTA DEPARTMENT OF PUBLIC SAFETY Alcohol & Gambling Enforcement Name of organization Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Church of St. Michael Address 611 South 3rd Street Name of person making application City Date organized 1882 Stillwater James Duncan Date(s) of event May 17, 2015 Organization officer's name State Tax exempt number 41-0742511 Minnesota Business phone 651-439-4400 Zip Code 55082 Home phone Type of organization 0 Club 0 Charitable ® Religious City State x Father Michael J. Miller 1. t,titaaj_ A * Stillwater Add New Officer Location where permit will be used. If an outdoor area, describe. Parking lot close to entrance of building at 611 South 3rd Street, Stillwater, MN 55082 0 Other non-profit Zip Minnesota 55082 If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. NO If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. NO APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT 37L/l/G�2' j7 4�5oCCity/Cou}�ty Date Approved City Fee Amo t Permit Date Date Fee Paid f • `" V(_. ignature City Clerk or County Official City/County E-mail Address Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US Page 1 of 1 STAFF REQUEST ITEM Department: MIS Date: 3/13/15 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of computer for IT department. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total cost will be $ 982.80. Money for this purchase was budgeted in the 2015 capital outlay budget. ADDITIONAL INFORMATION ATTACHED Yes _X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Date: 1 l5 3/ 3/13/2015 11:59:49 AM Thank you. Your eQuote has been saved! eQuote # 1016261936731. This eQuote expires on May 12, 2015 Order Contact Cart Contents Item Add to List Order Date & Time 03/13/2015 11:59:00 eQuote Contact Rose Holman (651) 430-8804 rholman@ci.stillwater.mn.us Tax exemption No, I am not tax exempt Quantity Estimated Ship Date OptiPlex 9020 Ultra Small Form Factor - 1 3/30/2015 s1,560.00 Upgrades Available OptiPlex 9020 USFF BTX Premier Discount (s577.20) 2015Dell s982.80 Price does not reflect applicable shipping, taxes and state environmental fee. Subtotal '982.80 Page 1 of 1 Same day shipment subject to order size limitations, Deli standard shipping methods and payment via credit card; gift card or Dell Business_ Credit. Notification will be provided if there are payment delays which could impact shipping date. Electronics and accessories may ship separately. Smart Selection. Limited quantities. Only available for orders placed by 5:59 p.m. CT Mon.-Thurs. Systems shipped the next business day after an order is placed. Subject to order approval. Software and accessories not part of the configuration wilt be shipped separately and may arrive after your system. Please note that Smart Seteeiion Configuration pricing cannot be combined with other pricing offers or discounts provided or agreed to by Detl. '° Orders with Custom Factory Integration rnight require advitwnat processing time. https://www.dell.com/Cart/us/en/RC 1224734/Cart/PrintSkuForThankYou 3/13/2015 STAFF REQUEST ITEM Department: Fire Date: March 6, 2015 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request Council approval to purchase seven (11) Minitor VI radio pagers and associated accessories. This request is consistent with the Fire Department's capital asset replacement plan and the need to continue replacing older models on an annual basis. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Funding for this request was approved and is available in the 2015 Department's Capital Outlay Budget. 11 Motorola Minitor VI Radio Pagers and associated accessories. $5,432.00 ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. 91. Submitted by: Stuart W. Glaser, Fire Chief Date: March 6, 2015 14,044,4°") 1-7-) ANCOM 1800 EAST CUFF ROAD. SUITE 17. BURNSVILLE. MINNESOTA 5533' COMMUNICATIONS INC TECHNICAL CENTER INC DATE: CUSTOMER: CONTACT: NUMBER: QUANTITY 11 3/2/2015 Deputy Fire Chief Tom Ballis Stillwater Fire Department 216 North 4th Street Stillwater, MN 55082 Deputy Fire Chief Tom Ballis 651.351.4951 EQUIPMENT DESCRIPTION Quote Only SALES 952-808-0033 SERVICE 952-808-7699 FAX 952-808-0034 Sales: Phone: Fax: Email: Motorola Minitor VI Stored Voice Pager 1 Channel, Vibrate Models Non -Intrinsically Safe Model includes all standard options 1 Battery Pack Standard Charger Belt Clip TWO Year Warranty Feature Highlights Wideband/Narrowband Programmable Synthesized Audible or Vibrate alerting 16 -Minutes Voice Storage IP56 Rating Dean R. Daninger 763.755.3377 952.808.0034 dean.daningerI ancom.orq LIST 3 Year Extended Warranty, total of 5 years Quantity Discount 10 plus SELL EXTENDED ,s ',_ $443.00 4,873.00 $60.00 $ ($15.00) $ 660.00 (165.00) 1 0 Programming Cradle, software is free Programming --Customer to program. TOTAL EQUIPMENT INVESTMENT Shipping and Delivery Tax GRAND TOTAL E-MAIL: sales@ancam.org. service@ancom.org WEBSITE: www ancom org $39.00 $ $5.00 $ 39.00 $5,407.00 $25.00 MN Tax exempt $5,432.00 ® MOTOROLA Authorized Two Way Radio Dea!e, STAFF REQUEST ITEM Department: MIS Date: 3/13/15 DESCRIPTION OF REQUEST (Briefly outline what the request is) Approval of contract for fiber from Public Works to new Fire Department. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) The contract will be $67,862 as quoted previously. Money has been allocated for this purpose. ADDITIONAL INFORMATION ATTACHED Yes _X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman Date: 3/13/15 RESOLUTION 2015-054 APPROVAL OF FIBER OPTIC CABLE AGREEMENT BETWEEN CITY OF STILLWATER AND MP NEXLEVEL, INC. BE IT RESOLVED, by the City Council of Stillwater, MN that Fiber Optic Cable Agreement between Nexlevel, Inc. and the City of Stillwater, as on file with the City Clerk, is hereby approved. BE IT FURTHER RESOLVED, that the Stillwater City Council authorizes the Mayor and City Clerk to sign the contract on the City's behalf. Adopted by the City Council of the City of Stillwater this 17th day of March, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk FIBER OPTIC CABLE AGREEMENT BETWEEN CITY OF STILLWATER AND MP NEXLEVEL, INC. This agreement is made by and between the City of Stillwater whose address is 216 4th St. No., Stillwater MN 55082, hereinafter referred to as "City" and MP Nexlevel LLC, whose address is 500 County Road 37 E, Maple Lake, MN 55358 hereinafter referred to as "Contractor", for the installation and testing of fiber connectivity. WHEREAS, the City needs to have fiber optic cabling installed by a qualified contractor. WHEREAS, the Contractor is an experienced, qualified contractor capable of performing these duties; NOW, THEREFORE, in consideration of the mutual promises and agreements contained herein, the parties agree as follows: I. PURPOSE The purpose of this Agreement is for Contractor to install, terminate, test and provide documentation for installation of fiber as defined in Exhibit A, which are attached hereto and incorporated herein as specified in Exhibit B which is attached hereto and incorporated herein, under the terms and conditions as set forth below. II. SCOPE OF WORK a. Contractor shall install duct fiber optic cabling pursuant to the specifications as setforth in Exhibit A and Exhibit B of this Agreement. b. The Contractor shall provide the labor; materials, permits and equipment to perform the work set forth in Exhibit A and Exhibit B of this Agreement. c. For projects involving excavation, trenching, borings, etc., on the site, the Contractor is required to contact Gopher State One -Call, Inc., for location of underground telephone, electrical lines, water, sewer, or natural gas lines, prior to digging. The Contractor will verify the Gopher State One -Call's work prior to any digging. d. Contractor shall also locate existing utility systems on City property prior to work City property. e. The City shall own the cable, conduit, hand -holes, splice cases and other accoutrements needed for the fiber cable. f. The Contractor shall be responsible for any and all permits, licenses and fees; as may be required for the project. Page 1 of 6 g. City will perform site visits and inspection to assure that the installation of the fiber optic cabling meets industry standards and to ensure that the transmission performance of the installed fiber optic cables will support High Speed Metropolitan Area Network. The Contractor shall furnish all reasonable assistance required for proper inspection. h. Contractor shall maintain the fiber until final completion of project and test results have been reviewed and fiber is accepted in writing by the County. i. Contractor shall test the fiber optic cabling used for this project and provide the City with written reports of the test results. III. TERM OF CONTRACT Term of this Agreement shall be from date of final signature through June 30, 2015. IV. REIMBURSEMENT FOR SERVICES a. The total amount to be paid by the City pursuant to this Agreement shall not exceed $67,861.81 as set forth in Exhibit A. b. All services performed by Contractor pursuant to this Agreement shall be performed to the satisfaction of the City as determined at the sole discretion of the City authorized representative, and in accordance with industry standards, all applicable federal, state and local laws, ordinances, rules and regulations. The Contractor will not receive payment for work found by the City to be unsatisfactory or performed in violation of federal, state, or local law, ordinance, rule or regulation. In the event of work found by the City to be unsatisfactory, the City shall provide Contractor with written notice describing the work found to be unsatisfactory; Contractor will work with City to correct the unsatisfactory service to City's mutual satisfaction. V. OWNERSHIP The City shall have all right, title and interest to or in the cable, conduit, hand -holes, splice cases and other accoutrements resulting from the performance of this Agreement. VI. USE OF THE SITE The Contractor shall conduct his operations so as to permit safe and unimpeded access to all existing building entrances. Walks, driveways, entrances and hallways and all other areas to be used by the City and the public shall be maintained in a safe condition and shall be kept free and clear of Contractor equipment, materials and debris. All damage to existing grading, pavements, structures, landscaping and sod will be repaired and fully restored. The Contractor shall cooperate with the City in the scheduling and execution of the work and use of the site, and he shall notify the City as far in advance as possible of the commencement of any work or operation which would interfere with the use of the existing building(s) or parking areas. The Contractor's operations and storage of materials shall be confined to the areas agreed upon with the City. Fire lanes, loading dock and parking areas must be kept clear of Contractor equipment and materials at all times. No vehicles can be left unattended in the loading dock or driveway areas. The adjacent buildings and grounds may be under construction or occupied during the entire construction period. Page 2 of 6 VII. SECURITY AND PRIVACY The Contractor is responsible to close secure and lock all doors in City facilities when those services are performed after normal City hours, in occupied City facility and no City personnel are present. All questions concerning security issues will be reported to the City's Facilities Operations Manager or Designee immediately upon discovery. The Contractor Agrees to take any precautions necessary to maintain security of City buildings and privacy of data found throughout City buildings VIII. POSSESSION OF FIREARMS ON CITY PREMISES Unless specifically required by the terms of this Agreement, no provider of services pursuant to this Agreement, including but not limited to employees, agents or subcontractors of Contractor shall carry or possess a firearm on City premises or while acting on behalf of the City of Stillwater pursuant to the terms of this Agreement. Violation of this provision shall be considered a substantial breach of the Agreement; and, in addition to any other remedy available to the City under law or equity is grounds for immediate suspension or termination of this Agreement. IX. CLEAN-UP The Contractor shall keep the premises and surrounding area free from accumulation of waste materials or rubbish caused by operations under the contract before final inspection. Surplus materials and all cabling components shall be promptly removed from the site upon completion of the work. In case of undue delay or dispute, the City may remove rubbish, materials, and cabling components, and charge the cost to the Contractor, with such action permissible by the City 48 hours after a written notice has been transmitted to the Contractor X. INFRINGEMENT ON ADJOINING PROPERTY The Contractor is to exercise care to ensure that infringements on adjoining property is avoided in the process of work under the contract. The Contractor shall be responsible for any damage resulting from infringement on adjoining property and will defend and indemnify the City for any costs, damages or claims whatsoever arising from any such infringement. The Contractor shall replace, restore, or rearrange, in a manner satisfactory to the County, any components of lawns, streets, pavements, curbs, sidewalks, or boulevards such as lamp posts, poles, conduits, wires, hydrants, underground mains of other property owners, etc., which have been removed, displaced, disturbed, or interfered with as the result of work under the contract. XI. NONDISCRIMINATION During the performance of this Agreement, the Contractor agrees to comply with and abide by the requirements set forth in Minnesota Statutes section 181.59. If during the term of this Agreement, it is discovered that the Contractor is not in compliance with the applicable regulations as aforesaid, or if the Contractor engages in any discriminatory practices, the City, shall declare the Contractor in breach of this Agreement. Page 3of6 XII. STANDARDS The Contractor shall comply with all applicable Federal and State statutes and regulations as well as local ordinances now in effect or hereafter adopted. Failure to meet the requirements of the above may be cause for cancellation of this Agreement effective the date of receipt of the Notice of Cancellation. XIII. DATA PRIVACY All data collected, created, received, maintained, or disseminated for any purpose by the activities of the contractor, because of this agreement shall be governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (Act), as amended and the Rules implementing the Act now in force or as amended. The contractor is subject to the requirements of the Act and Rules and must comply with those requirements as if it is a governmental entity. The remedies contained in section 13.08 of the Act shall apply to the contractor. XIV. AUDITS, REPORTS, RECORDS, AND MONITORING PROCEDURES Pursuant to Minn. Stat. section 16C.05 subd. 5, the Contractor will: a. Maintain records which reflect all revenues, costs incurred and services provided in the performance of this Agreement. b. B. Agree that the City, the State Auditor, or legislative authority, or any of their duly authorized representatives at any time during normal business hours, and as often as they may deem reasonably necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., and accounting procedures and practices and involve transactions relating to this agreement. The Contractor agrees to maintain and make available these records for a period of six (6) years from the date of the termination of this agreement. XV. INSURANCE REQUIREMENTS Indemnity provisions set forth above, it will at all times during the term of this Agreement, keep in force the following insurance protection in the limits specified: a. Commercial General Liability/Professional Liability with contractual liability coverage in the amount of the City's tort liability limits set forth in Minnesota Statute 466.04 and as amended from time to time. b. Automobile coverage in the amount of the City's tort liability limits set forth in Minnesota Statute 466.04 and as amended from time to time. c. Worker's Compensation in statutory amount. (if applicable) Prior to the effective date of this Agreement, the Contractor will furnish the City with a current and valid proof of insurance certificate indicating insurance coverage in the amounts required by this agreement. This certificate of insurance shall be on file with the City throughout the term of the agreement. As a condition subsequent to this agreement, Contractor shall insure that the certificate of insurance provided to the City will at all times be current. The parties agree that failure by the Contractor/Vendor/Consultant to maintain a current certificate of insurance with the City shall be a substantial breach of the contract and payments on the contract shall be withheld by the City until a certificate of insurance showing current insurance coverage in amounts required by the contract is provided to the City. Any policy obtained and maintained under this clause shall provide that it shall not be cancelled, materially changed, or not renewed without thirty days notice thereof to the City. Page 4of6 XVI. INDEPENDENT CONTRACTOR It will be agreed that nothing within the contract is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties or as constituting the Contractor as the agent, representative, or employee of the City or the Information Technology Department for any purpose or in any manner whatsoever. The Contractor is to be and shall remain an independent Contractor with respect to all services performed under this agreement. The Contractor will secure, at its own expense, all personnel required in performing services under the agreement. Any and all personnel of the Contractor or other persons, while engaged in the performance of any work or services required by the Contractor under this agreement shall have no contractual relationship with the City or the Information Technology Department and shall not be considered employees of the City or the Information Technology Department. XVII. CONTRACTOR DEBARMENT, SUSPENSION AND RESPONSIBILITY CERTIFICATION Federal Regulation 45 CFR 9235 prohibits the city from purchasing goods or services with federal money from vendors who have been suspended or debarred by the federal government. Similarly, Minnesota Statutes, Section 16C.03, subdivision 2, provides the Commissioner of Administration with the authority to debar and suspend vendors who seek to contract with the county. Contractors may be suspended or debarred when it is determined through a duly authorized hearing process, that they have abused the public trust in a serious manner. By signing this agreement, the contractor certifies that it and its principals* and employees: A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from transacting business by or with any federal, state, or local governmental department or agency; and 3 B. Have not within a three year -period preceding this agreement: 1) been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (federal, state, or local government) transaction or contract, 2) violated any federal or state antitrust statutes, or 3) committed embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property; and C. Are not presently indicted or otherwise criminally or civilly charged by a governmental entity for: 1) commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (federal, state, or local government) transaction, 2) violating any federal or state antitrust statutes, or 3) committing embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property; and D. Are not aware of any information and possess no knowledge that any subcontractor(s), that will perform work pursuant to this agreement, are in violation of any of the certifications set forth above; and E. Shall immediately give written notice to the contract manager should the contractor come under investigation for allegations of fraud or a criminal offense in connection with obtaining or performing a public (federal, state, or local government) transaction, violating any federal or state antitrust statute, or committing embezzlement, theft, forgery, bribery, falsification of records, making false statements, or receiving stolen property. * Principals, for the purpose of this certification, means officers, directors, owners, partners, and persons having primary management or supervisory responsibilities within a business entity (e.g., general manager, plant manager, head of subsidiary division or business segment, and similar positions). XVIII. INDEMNITY The Contractor agrees it will defend, indemnify and hold harmless the City, its officers and employees against any and all liability, loss, costs, damages, and expenses which the City, its officers, or employees may hereafter sustain, incur, or be required to pay arising out of the negligent or willful acts or omissions of the Contractor in the performance of this agreement. Page 5 of 6 XIX. MODIFICATIONS Any material alteration, modification, or variation shall be reduced to writing as a change order or supplemental agreement and signed by the parties. XX. MERGER It is understood and agreed that the entire agreement of the parties is contained here and that this Agreement supersedes all oral agreements and negotiations between the parties relating to this subject matter. All items referred to in this Agreement are incorporated or attached and deemed to be part of the Agreement. XXI. TERMINATION The City may terminate with or without cause this Agreement at any time upon giving thirty (30) days written notice to the Project Manager as identified in Section XXIII.c of this agreement. XXII. SERVICES BEYOND THE SCOPE OF THIS CONTRACT Any additions, deletions, revisions in the work or adjustments not included in this Agreement shall be authorized by the City in the form of an amendment authorized by the City and signed by the Contractor. XXIII. GENERAL CONDITIONS a. Supplier may not assign this Agreement or any related Statement of Work without the prior written consent of City. b. The failure by either party to enforce any of the provisions of this Agreement shall not be deemed a waiver of such provisions, or any subsequent breach thereof. c. Any notice required under this Agreement shall be sent to the Project Manager; Rose Holman rholman@ci.stillwater.mn.us. d. This Agreement shall be governed by the laws of the State of Minnesota, excluding that body of law applicable to choice of law. Any action brought pursuant to the terms and conditions of this Agreement shall be brought in the State district courts of Minnesota with venue in the City of Stillwater. IN WITNESS WHEREOF, the parties have executed this Agreement on the date aforementioned. CITY OF STILLWATER MP NEXLEVEL, LLC Ted Kozlowski /Date MP NEXLEVEL, LLC. Mayor, City of Stillwater Printed Name Diane Ward /Date City Clerk, City of Stillwater /Date Approved as to form: Title Dave Magnuson, City Attorney /Date Page 6 of 6 Estimator: Jim Schermer Project Manager 500 County Road 37 East Maple Lake MN 55358 Cell: 612-919-5510 Office: 320-963-2427 jschermer(cmpnexlevel.com Fax: 320-963-2439 PROPOSAL SUBMITTED TO CITY OF STILLWATER PHONE 651-430-8800 DATE 3/2/2015 ADDRESS 216 FOURTH STREET NORTH JOB NAME Fiber network expansion CITY, STATE AND ZIP CODE STILLWATER, MN 55082 JOB LOCATION Public Works to Fire Station CONTACT Rose Holman E-MAIL ADDRESS rholmanl©ci.stillwater.mn.us FAX NUMBER We hereby submit specifications and estimates for: -- PUBLIC WORKS TO NEW FIRE STATION PROVIDE & INSTALL 1-1.5" CONDUIT WITH 24F SM FIBER 5100' -- INSTALL 2 HH ALONG ROUTE INCLUDES PERMITS — PROVIDE FIBER TERM PANELS & TERMINATE 24 FIBERS ON EACH END — PROVIDE REDLINES, TEST RESULTS FOR FIBER LINK $ 67,861.81 We Propose hereby to supply -- complete in accordance with above specifications, for the sum of: Sixty Seven Thousand Eight Hundred Sixty One & .81/100 - dollars Payment to be made as follows: Terms: 30 Days, 1.5 percent per month (18 percent annual will be charged on past due balances ) ( $67,861.81 ) All material is guaranteed to be as specified. All work to be done in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owners carry fire, tornado and other necessary insurance. Our workers are fully covered by Worker's Compensation Insurance. Authorized Signature: Todd Wolff - Regional Vice President Note: This proposal may be withdrawn if not accepted within 30 days. Acceptance of Proposal - The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Date of Acceptance Signature Signature VAU BROWNS CREEK SKI AREA BROWNS CREEK PARK EAGLE RIDGE TR WALNUT4REEK DRIVE STREET PUBLIC WORKS FACILITY Park Park NRR_. LANE.. NORTH AMORY 77TH STREET NORTH FIRE STATION 75TH STREET 75TH STREET NORTH NORTH CSAH 0.05 0.1 0.2 Miles MEMORANDUM To: Mayor and City Council From: Shawn Sanders, Director of Public Works Date: March 12, 2015 Subject: Technical Services Agreement with Washington Conservation District DISCUSSION Attached is an agreement with the Washington Conservation District (WCD) to perform water quality monitoring at the outfalls to Lily Lake and maintenance match for the Minnesota Conservation Corps (MCC) for maintenance on rain gardens on city property with the Lily Lake and Lake McKusick watershed. (Cost participation for the monitoring of the Lily Lake was discussed and approved last fall). The agreement would be in place for the 2015 season. The City's cost for the work would not $8000; $6500 for Lily Lake. (particpartio and $1500 for the rain garden maintenance. Water quality results would be made available in the MSCWMO annual report in 2016. RECOMMENDATION It is recommended that Council authorize the approval of the 2015-2016 Technical Service Agreement between Washington Conservation District and the City of Stillwater for water quality testing in Lily Lake rain garden maintenance for the amount mot to exceed $8000. ACTION REQUIRED If Council concurs with the recommendation, a motion should be passed approving the 2015- 2016 SERVICE AGREEMENT BETWEEN WASHINGTON CONSERVATION DISTRICT AND THE CITY OF STILLWATER RESOLUTION 2015-055 APPROVAL OF TECHNICAL SERVICES AGREEMENT WITH WASHINGTON CONSERVATION DISTRICT BE IT RESOLVED, by the City Council of Stillwater, MN that 2015-2016 Service Agreement between Washington Conservation District and the City of Stillwater, for water quality monitoring as on file with the City Clerk, is hereby approved. BE IT FURTHER RESOLVED, that the Stillwater City Council authorizes the Mayor and City Clerk to sign the contract on the City's behalf. Adopted by the City Council of the City of Stillwater this 17th day of March, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk Agreement Number: 2015 -01 -Stillwater 2015-2016 TECHNICAL SERVICES AGREEMENT BETWEEN WASHINGTON CONSERVATION DISTRICT AND CITY OF STILLWATER A. PARTIES This Agreement is made and entered into by Washington Conservation District, (WCD), and City of Stillwater (City). B. PURPOSE WHEREAS, the City has requested assistance from the WCD to implement the policies specified in MINN. STAT. § 103A.206; and WHEREAS, the WCD is authorized to enter agreements to provide such assistance pursuant to MINN. STAT. § 103C.331, SUBD. 3 and 7. NOW, THEREFORE, the parties agree as follows: C. TERM OF CONTRACT The term of this agreement shall be from April 15, 2015 to December 31, 2015 unless terminated earlier as provided herein. D. SCOPE OF SERVICES The WCD will perform all services and furnish and deliver work products generally described in the attached Exhibit(s), attached and made part of this agreement. E. COST In full consideration for services under this agreement, the WCD shall charge the City a fee for its staff services in accordance with the attached Exhibit(s). Costs for services for activities detailed in the attached Exhibit(s) include: Exhibit A — WCD Technical Services: $8,000 for WCD Services. Hours will be billed as a lump sum and will not exceed this cost estimate. Materials will be actual expense. F. BILLING PAYMENTS WCD will bill the City for staff services and actual direct project expenses. For 2015, the services provided by the WCD hereunder shall be billed per the attached fee schedule: Invoices will be sent monthly and are payable by the City within 60 days. G. EQUAL EMPLOYMENT OPPORTUNITY— CIVIL RIGHTS During the performance of this Agreement, the WCD agrees to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance, criminal record, creed or national origin, be excluded from full employment rights in, be denied the benefits of, or be otherwise subjected to discrimination under any program, service, or activity under the provisions of and all applicable federal and state laws against discrimination including the Civil Rights Act of 1964. If during the term of this Agreement, it is discovered the WCD is not in compliance with the applicable regulations as aforesaid, or if the WCD engages in any discriminatory practices, then the City through the office, may cancel said Agreement as provided by the cancellation clause of this Agreement. H. STANDARDS Page 1 Agreement Number: 2015 -01 -Stillwater The WCD shall comply with all applicable Federal and State statutes and regulations as well as local ordinances now in effect or hereafter adopted. Failure to meet the requirements of the above may be cause for cancellation of this contract effective the date of receipt of the Notice of Cancellation. DATA PRIVACY All data collected, created, received, maintained, or disseminated, or used for any purpose in the course of the WCD's performance of the Agreement is governed by the Minnesota Government Data Practices Act, Minnesota 1984, Section 13.01, et seq., or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. The WCD agrees to abide by these statutes, rules and regulations and as they may be amended. J. AUDITS, REPORTS, AND MONITORING PROCEDURES The WCD will: 1. Maintain records that reflect all revenues, cost incurred and services provided in the performance of the Agreement. 2. Agree that the City, County, the State Auditor, or legislative authority, or any of their duly authorized representatives at any time during normal business hours, and as often as they may deem reasonably necessary, shall have access to and the rights to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., and accounting procedures and practices of the WCD which are relevant to the contract. K. INDEMNITY The WCD and the City mutually agree, to the fullest extent permitted by law, to indemnify and hold each other harmless for any and all damages, liability or cost (including reasonable attorneys' fees and costs of defense) arising from their own negligent acts, errors or omissions in the performance of their services under this agreement, to the extent each party is responsible for such damages and losses on a comparative basis of fault. Parties agree to provide proof of contractual liability insurance upon request. L. INDEPENDENT CONTRACTOR It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties hereto or as constituting the WCD as the agent, or employee of the City for any purpose or in any manner whatsoever. The WCD is to be and shall remain an independent contractor with respect to all services performed under this Agreement. The WCD represents that it has, or will secure at its own expense, all personnel required in performing services under this Agreement. Any and all personnel of the WCD or other person, while engaged in the performance of any work or services required by the WCD under this Agreement, shall have no contractual relationship with the City and shall not be considered employees of the City. M. MODIFICATIONS Any material alteration or variation to this agreement shall be reduced to writing as an amendment and signed by the parties. Any alterations, modification, or variations deemed not to be material by agreement of the WCD and the City shall not require written approval. N. MERGER Page 2 Agreement Number: 2015 -01 -Stillwater It is understood and agreed that the entire agreement of the parties is contained here and that this contract supersedes oral agreements and negotiations between the parties relating to this subject matter. All items referred to in this contract are incorporated or attached and deemed to be part of the contract. O. TERMINATION Either the WCD or the City may terminate this Agreement with or without cause by giving the other party thirty (30) days written notice prior to the effective date of such termination. If the City terminates this Agreement without cause, it shall pay to the WCD for services performed up to the date of termination. IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officers. APPROVED: CITY WCD BY: BY: Date Date Board Chair Title Title BY: BY: Date Date District Manager Title Title Page 3 Agreement Number: 2015 -01 -Stillwater EXHIBIT A WCD TECHNICAL SERVICES 2015-2016 TECHNICAL SERVICES AGREEMENT BETWEEN WASHINGTON CONSERVATION DISTRICT (WCD) AND CITY OF STILLWATER (City) At the request of the City the WCD shall furnish the following services under the terms of the AGREEMENT. Task 1: Lily Lake Outfall Monitoring Not To Exceed $6,500 The WCD will monitor seven outfalls discharging into Lily Lake from April -October 2015. Results of the monitoring will be available in the MSCWMO Annual Water Monitoring Report published in March of 2016. Task 1 = Not to Exceed $6,500 Task 2: MCC Maintenance Match Not To Exceed $1,500 The WCD will coordinate MCC crews for the maintenance of Lily and McKusick Raingardens. The City will reimburse up to $1,500 of materials costs related to the maintenance of the raingardens. Task 3 Estimate: Not to Exceed $1,500 Tasks 1 &2 Total Estimate: Not to Exceed $8,000 for WCD Services Page 4 Agreement Number: 2015 -01 -Stillwater WCD 2015 Technical Services Rate Schedule The Washington Conservation District shall use the following rate schedule. Seasonal $38 Technician $54 Senior Technician/Specialist $59 Senior Tech II/Specialist II $65 Engineering Specialist $78 Senior Specialist $78 District Manager $78 Technical services provided by the WCD will be billed in accordance with this Rate Schedule. Invoices are generally sent on a quarterly basis (unless other arrangements are made) and will summarize the work performed. Invoices are payable within 60 days. Office supplies, in-house reproduction expenses, and transportation are included in the rates noted above. Out source reproduction, special bulk mailings, equipment, supplies, and other non -ordinary costs are not included. Any direct costs are to be reimbursed at actual cost. Page 5 MEMORANDUM TO: Mayor and City Counciil�, FROM: Shawn Sanders, Director of Public Works DATE: March 12th, 2015 SUBJECT: Stillwater Oak Park Heights Street Project -Orleans Street Project 2014-03a DISCUSSION The public hearing for the Stillwater Oak Park Heights Street Project_ Orleans Street is scheduled for Tuesday February 17th at 7:00 pm. Attached is a copy of the feasibility report, the public hearing notice sent to the affected property owners and a copy of the preliminary assessment roll. RECOMMENDATION It is recommended that Council hold the required public hearing. If desired, Council should pass a resolution ordering the improvement and approving the plans and specifications. It should be noted that the resolution to order the improvement requires a 4/5ths majority vote. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion adopting RESOLUTION 2015- ORDERING IMPROVEMENT FOR THE STILLWATER OAK PARK HEIGHTS STREET PROJECT- ORLEANS STREET (PROJECT 2014-03a). ORDERING IMPROVEMENT AND APPROVING PLANS AND SPECIFICATIONS FOR THE STILLWATER OAK PARK HEIGHTS STREET PROJECT ORLEANS STREET (PROJECT 2014-03a) WHEREAS, a resolution of the City Council adopted on March 3, 2015 fixed a date for a council hearing on the proposed Road Improvement project; and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 17th day of March 2015, at which time all persons desiring to be heard were given an opportunity to be heard thereon; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 17th day of March 2015. 3. City of Oak Park Heights is hereby designated as the engineer for this improvement. They shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 17th day of March 2015. Ted Kozlowski, Mayor Attest: Diane F. Ward, City Clerk ASSESSMENT PERIOD: 10 YEARS 4.5% INTEREST RATE PRELIMINARY ASSESSMENT ROLL STILLWATER OAK PARK HEIGHTS STREET IMPROVEMENT PROJECT - ORLEANS STREET PROJECT 2014-03A GEOCODE TAXPAYER NAME/COMPANY ADDRESS CITY Water Service Replace- ment Street Cost Total Assessment PROPERTY ADDRESS 3403020230002 ACKERMAN KIRK & BARBRA JENSEN 1336 2ND AVE STILLWATER MN 55082 $1.800 $ 7.009.00 $ 8.809.00 1336 2ND AVE 3403020230008 MERIMONTI JANET A ETAL 1331 4TH AVE S STILLWATER MN 55082 8 7.009.00 $ 7.009.00 1331 4TH AVE S 3403020230101 IZOLLDAN MABEL W 704 ORLEANS ST E STILLWATER MN 55082 $1,800 $ 7,009.00 $ 8..809.00 704 ORLEANS ST E 34030202301041 KLECZKA PAUL J & CARRIE 1330 3RD AVE S STILLWATER MN 55082 $ 7.009.00 $ 7,009.00 1330 3RD AVE S 2013-03 and 2013-03A 1 of 1 3/12/2015 iliwater THE BIRTHPLACE OF MINNESOTA March 6`'', 2015 TAXPAYER TAXPAYER ADDRESS STILLWATER MN 55082 Subject: Public Hearing for Stillwater Oak Park Heights Street Project — Orleans Street (Project 2014-03a) Dear Property Owner: The City of Stillwater is proposing the Stillwater Oak Park Heights Street Project for 2015 This is a joint project with the City of Oak Park Heights that reconstructs streets in areas where there is a common border between the City of Stillwater and the City of Oak Park Heights. Streets in the project area include: Orleans Street between Fourth Ave South to Second Avenue South/ Hillcrest Avenue. Also, as part of the project any galvanized water services will be replaced. If approved, a portion of the project costs will be assessed to the property owners. The basis of the assessed costs will be unit cost on the street of the improvement. The proposed assessment for your property described as PROPERTY ADDRESS, Parcel No. GEOCODE is: Street Reconstruction Water service replacement Total Assessment $XXX.00 $XXX.00 $XXX.00 The City Council accepted the feasibility study for the Project at the March 3rd City Council meeting. A copy of the feasibility report is enclosed. An official public hearing notice for the project is enclosed. The public hearing for this proposed project is your opportunity to voice your comments prior to the Council making a final decision on whether to proceed with this project. You may participate in the hearing by attending and voicing your comments or by sending a letter to the Council prior to the meeting. The official public hearing for the project will be held in the Council Chambers on March 17th, 2015 at 7:00 pm. If you have questions please call me at (651) 430-8835 or send an email to ssanders@ci.stillwater.mn.us. Sincerely, Shawn Sanders, Director of Public Works CITY HALL: 216 NORTH FOURTH STREET • STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 • WEBSITE: www.ci.stillwater.mn,us 1lwater THE BIRTHPLACE OF MINNESOTA ‘.) NOTICE OF PUBLIC HEARING FOR STILLWATER OAK PARK HEIGHTS STREET PROJECT — ORLEANS STREET PROJECT 2014-03a March 4, 2015 Notice is hereby given that the City Council of Stillwater, Washington County, Minnesota, will meet in the Council Chambers of the Stillwater City Hall, 216 N 4th Street, Stillwater, MN 55082 at 7:00 p.m. or as soon as possible thereafter, on Tuesday, March 17, 2015, to consider the street, and storm sewer improvements. The area proposed to be assessed for such improvement is properties abutting North side of Orleans Street from Fourth Ave to Second Ave. The estimated cost of the improvements is $83,903.00. A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Diane Ward City Clerk Published in Stillwater Gazette on March 6th and 13th, 2015 CITY HALL: 216 NORTH FOURTH STREET • STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 • WEBSITE: www.ci.stillwater.mn.us MEMORANDUM TO: Mayor and City Council FROM: Shawn Sanders,lirector of Public Works DATE: February 27th, 2015 RE: Feasibility Study for Stillwater Oak Park Heights Street Project -Orleans St Project No. 2014-03a DISCUSSION At the last council meeting, council ordered the improvement on a joint street reconstruction project with Oak Park Heights (OPH) for three streets that share a common boundary between the two cities. These streets were Panama Avenue, Paris Avenue and 62nd Streets. (OPH would be responsible for the engineering and the construction of these streets). At the request of OPH, they would like to the City include the section of Orleans Street or 65th Street between Fourth Avenue and Second Avenue/ Hillcrest Ave( Second Avenue) and incorporate it into their project. OPH would like to complete their water main and sanitary sewer main replacement on this street as well as street reconstruction that is proposed as part of their bigger project. Orleans Street is located on the very southeast corner of the city and is roughly 650 feet in length with no curb and gutter. It is unknown when the last street improvement occurred. Utilities from both cities exist in the right-of-way, storm sewer, sanitary sewer and two watermains, one from each city. As part of their project OPH would be replacing their sanitary sewer and water main, as well as street reconstruction. PROPOSED PROJECT The proposed project that affects the City of Stillwater, would be the reconstruction of the northern half of the Orleans between Fourth Avenue and Second Avenue. The street would be constructed to a 24 wide street with curb and gutter. Also as part of the project, a hydrant would be replaced on our water main and there two and two galvanized water services that would be replaced before the street is reconstructed. OPH would be responsible for the engineering and the construction of the streets and would invoice all costs associated with work affecting properties in Stillwater. It is proposed that the City would hire a contractor for the hydrant and water services. PROJECT COST AND FINANCING Based on the quantities from Oak Park Heights, the estimated cost for the street reconstruction of the north half of Orleans street is $74,203.25, the hydrant replacement is $5900 and the galvanized water service replacement is $3800. For a total project costs of $83,903. According to the City Assessment Policy adopted in 2014, reconstruction projects are assessed 70% and services remain at 100%. There are four properties (comer lots) on the section of Orleans, at a street assessed cost of $56,072.27 ($80,103.25 *30), the assessed cost per property amount s to $14,018.06. This amount seems excessive as compared to the most recent project in 2013 where the comer lot assessment would have been $7350 if adjusted according to our new policy. At the last council meeting, there was a discussion, pertaining to the possible high assessment amount, (if using our current policy) vs a possible lower rate comparable rate to the 2013 amount and the impacts it would on the city's contribution. It was approved by Council to proceed with this study at the lower rate option, using a 35% assessed rate to the property owner, which amounts to $7,009.03 per property. (Note this rate increases the city's cost by $28,036 from the current policy). The project summary is shown below: Street Reconstruction Assessed Cost (4 lots@ $7,009.03 per lot) $28,036.14 Street Reconstruction City Cost $52,067.11 Water Service Replacement ( 21ots @ $1800 per lot) $3600 Total Project costs $80,103.25 PROPOSED SCHEDULE March 3, 2015 Feasibility Study March 3, 2015 Public Hearing/ Order Improvement March 17, 2015 .Approve plans/ Order Advertisement for Bids May -September- 2015 Construction October 2015 Assessment Hearing RECOMMENDATION Since the project is technically and financially feasible, it is recommended that Council approve the feasibility report for the Stillwater Oak Park Heights Street Project 2014 Street Improvement Project (Project 2014-03) and order a public hearing to be held on March 17th, 2015 at 7:OOPM. ACTION REQUIRED If Council concurs with the recommendation they should pass a motion adopting Resolution No. 2015- , RESOLUTION RECEIVING REPORT AND CALLING HEARING ON STILLWATER OAK PARK HEIGHTS STREET PROJECT -ORLEANS STREET (PROJECT 2014-03a). Stillwater/Oak Park Heights Street Project 2014-03 B 330 1405 1426 —4ALE;NB Sr 1342 503 505 1507 '601 1603 1605 607 as c' N � coo 31 14788 0 1339 133E 1342 1345 1338 1345 4 337 1340 1346 1337 2 MOS c 8x8 6472 6450 6438 6388 6389 ?'1 14970 14894 6440 Yi �s55 14820� Legend .r\/ COS_Mun_Boundary 1rsl Assessed Properties 2014-03 Parcels Water sevices to be replaced 6373 6303 63RD STREET NORTH 2 14810. 14860 2 STRE 64 11 14940 62N0 STREET NORTH 14849 A 1331 1.347 Ta STREET mu MINIM UPPER 63RD STRE£ 111 11111 63.rg. STREET txW STP 14ORTH 0 n, 15015 NORTH 1 V s 1 \ rel �1 11 \ \\ I .'1 \ \ \ \t\\ NORTH A \ v _ fr NORTH MUM BMW L/ LJ I i~� UPPER. 515T 2 STREET 2:gET_. 1 11 >r 51ST s TS T41, t i STATE HIGHWAY 35 2f • UPPER 6 07 57 0 ^Rym,e. 96 Oa,Orbncni N 1 inch = 545 feet Oowmant Pafli: 7:\2014 PROJEOTSS2O14-03 stltMocor-OPN STroot Proje NGIS\OPH_Ornwingr S...rad City of Oak Park Heights 14168 Oak Park Blvd. N • Box 2007 • Oak Park Heights, MN 55082 • Phone (651) 439-4439 • Fax (651) 439-0574 February 3rd, 2015 Mayor Ted Kozlowski & City Council Members City of Stillwater 0/0: Diane Ward, City Clerk 216 4th Street N. Stillwater, MN 55082 Sent via email only: dward(a.ci.stillwater.mn.us *** RE: 2015 Street Reconstruction Areas — Revised Approach Update and Reconsider 65th Street Dear Mayor Kozlowski: As we are aware, we have encountered some difficulties moving forward with the entirety of the Oak Park Heights Street Reconstruction elements where our cities have a shared ownership and/or intertwining jurisdiction. The City of Oak Park Heights does understand the financial difficulties presented to the City of Stillwater and at this time is amenable to moving forward with a revised project for the 2015 Street Reconstruction which will include Paris Ave. south of 62hd Street, 62nd Street and Panama Ave. However, at the request of Stillwater; the Ozark, Osman and 64th Street elements will be eliminated. We thank you for finding capacity to complete these necessary streets. However, we again ask that the City of Stillwater also include 65th Street east of Paris Ave. (Orleans) in this revised approach. Like Panama and Paris Ave. 65th Street does have underground utilities (water) that should be addressed and not completing this area in conjunction with the balance of 2015 project will cause unnecessary expenses for the City. If there is any renewed thought to complete the entirety of the project as initially considered it would be appreciated. Short of that, perhaps at the very least, this 65th Street area could be included in your Improvement Hearings and overall process so as to provide the ability to move forward. In light of the circumstances before us, any advance consideration, direction or approvals for the above elements you may be able to provide would be appreciated. Thank you again for your consideration. Mayor-11`�ary McCombe :qt.__ Oak Park Heights City Council Shawn Sanders, City of Stillwater CC: City of Oak Park Heights 14168 Oak Park Blvd. N • Box 2007 • Oak Park Heights, MN 55082 • Phone (651) 439-4439 • Fax (651) 439-0574 February 25, 2015 TO: Shawn Sanders, Interim City Administrator / Public Works Director FROM: Eric Johnson, City Administrator RE: Street Reconstruction - Options and update We have been informed that our respective Mayors have continued to discuss the matter of street reconstruction and how it may impact both of our Cities. Part of that discussion apparently included an element to allow 65th street to be included within the scope of project but understanding that the City of Stillwater would be expending $20,000 for implementing an assessment upon its properties. Both Mayors have reviewed some concepts on a creative way to split or fund that shortfall. Our council, at the Mayor's request, has considered that OPH incur an additional $10,000.00 in expense for the addition of 65th street to the project if we can offset that cost elsewhere with a return of comparable value from Stillwater. One opportunity considered is that OPH absorb $10,000.00 of additional cost on the project but that Stillwater agrees to provide snowplowing for the North Frontage Road segment (62nd Street) that is within OPH jurisdictional limits for a period of six years. This six year period would commence once that roadway is reconstructed and OPH assumed that responsibility from MNDOT which would not be until 2019. Meaning Stillwater would have these responsibilities from 2019 through 2024. At this time to provide the most flexibility the City has issued the bids for its project and includes 65th Street (as well as all streets including Osman, 64th and Ozark) with the bid award dates being planned in mid-April. Should this matter not be resolved, the City will consider proceeding with its project not including 65th Street. If you have an alternative to this concept please let me know or other thoughts please let me know. One last Item: What is the status of the agreement for Panama, Paris and 62"d Street? This has been supplied to Mr. Magnusson last week or so... Thank you THE BIRTHPLACE OF M I N N E SOTA TO: Mayor & City Council FROM: Bill Turnblad, Community Development Director REVIEWERS: Tom McCarty, City Administrator; Dave Magnuson, City Attorney; John Gannaway, Police Chief; Stu Glaser, Fire Chief; Shawn Sanders, Public Works Director; Diane Ward, City Clerk Sharon Harrison, Finance Director DATE: March 11, 2015 RE: 2015 LOG JAM CONTRACT BACKGROUND The Locals and City staff have come to agreement on a contract for the 2015 Log Jam event. The contract is a reflection of experience gained by The Locals and the City during the Log Jam's 2014 inaugural year. COMMENTS The primary contract changes are: 1. Financial Assurances a. Payment of City Costs i. Last year a $20,000 deposit was required for this. The actual amount paid for City services such as Police and Fire totaled $23,736.84. ii. Since the number and types of activities and musical acts will be substantially similar to last year, a $30,000 deposit for City services should be sufficient. iii. The deposit amount is not included in the contract. Instead, the contract simply states that by May 1St a deposit will be made to the City for this purpose. So, it follows that by May 1St a deposit amount will have to be agreed upon and approved by the City Council. b. Payment of Private Costs To guarantee payment of private vendors, The Locals were required last year and in earlier drafts of the 2015 contract to provide a financial surety to the City. This draft of the contract eliminates February 26, 2015 Page 2 that requirement. In its place is a simple statement that if The Locals do not meet their contractual obligations to private parties, the City will consider that grounds for cancellation of the contract for 2016. 2. City Percent of Ticket Sales The City will not request a percentage of the ticket sales revenue to cover public costs of supporting the event. 3. Sanitation a. Public Restrooms. Added standard event contract language on maintenance of public restrooms. Essentially, if The Locals elect not to maintain and clean the public restrooms, the City will do it and The Locals will bear the costs. b. Vendors' Greywater. Greywater from vendors will have to be stored either in a holding tank or greywater barrels approved by Washington County Health Department. 4. "Umbrella" Events a. By the end of May The Locals will submit a complete list of all "Umbrella" events. (Events not being produced by The Locals, but that The Locals are allowing to operate under the auspices of Stillwater Log Jam.) 5. City Parking Lots a. Language is being added that the City prefers the event to be held in public parks rather than in public parking lots. But, Lots 4, 5, 9,10 and 11 are offered if needed. This intentionally excludes Lots 8a (leased to River Market Coop), 8b (nest to the River Market lot), 6 (north of the pedestrian walkway) and 7 (south of the pedestrian walkway). 6. Schedule of Deadlines a. Both staff and The Locals would like deadlines to be more specifically identified this year. Consequently, a complete list of major deadlines was written and agreed to by both The Locals and staff. It is attached to the Resolution approving the contract. REQUEST Staff requests the Council to consider approving the contract. If the Council finds the contract satisfactory, approval would be granted by adopting the attached Resolution. bt attachments: Contract Resolution of Approval A RESOLUTION APPROVING 2015 LOG JAM AGREEMENT BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the agreement between The Locals and the City of Stillwater for the 2015 Stillwater Log Jam, as on file with the City Clerk, is approved with the following conditions: 1. Prior to May 1, 2015 The Locals and City Staff must meet to set a deposit amount for Police and Fire services. This amount will be reviewed by the City Council. Payment of the specified deposit amount must be made by May 1, 2015 2. In addition to any deadlines specifically included in the agreement, adherence to the attached schedule of deadlines is also required. BE IT FURTHER RESOLVED, that the Stillwater City Council authorizes the Mayor to sign the agreement. Adopted by Stillwater City Council this 17th day of March, 2015 Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk Exhibit A Schedule of Deadlines Due Date Task Responsible February Initial site maps drafted and submitted to City The Locals March 2015 contract signed The Locals/City March Status update at City Council meeting The Locals March Permits applied for (with application fee) at the City The Locals March Permits applied for (with application fee) at Washington County The Locals March Fishing Contest permit applied for (with application fee) at DNR The Locals March Parade route map drafted and submitted to City The Locals March 5K Race route map drafted and submitted to City The Locals March Soap Box Derby route map drafted and submitted to City The Locals March Status update at City Council meeting The Locals March Parade route finalized The Locals March 5K Race route finalized The Locals March Soap Box Derby race finalized The Locals Late March Barricades ordered The Locals Late March Trash plan and contract due to the City The Locals April Costs of escrow deposit for City services to be approved by City Council The Locals/City April Meeting with the Stillwater Parking Commission The Locals/City April Status update at City Council meeting The Locals April Discussion with City about total anticipated bill for City Police and Fire services The Locals/City April Portable bathrooms to be ordered, and order request to be copied to the City The Locals April Schedule alcohol training with Police Chief The Locals April Schedule of events discussed with City and Council (not for public release) The Locals/City May 1 Payment of escrow deposit to the City for City Police and Fire services The Locals May Status update at City Council meeting The Locals May Payment to the City for hard costs (this is separate from Police and Fire services) The Locals May Security team to meet with Police Chief The Locals May Certificate of Insurance due to the City The Locals May Music schedule discussed with Police Chief and Mayor (not for public release) The Locals/City May Schedule of events released to the City and public, including "umbrella events" The Locals May Music schedule finalized and released to the public The Locals June Status update at City Council meeting The Locals June Mailers sent out for 5K Run, Parade and Soap Box Derby routes The Locals June City to provide list of streets that require "No Parking" signs City June Final site plan due to the City The Locals June Final safety plan due to the City The Locals July Status update at City Council meeting The Locals July Final list of vendors to the City and Washington County The Locals July Complete production schedule to the City The Locals July Utility locates at park(s) The Locals July Pre -event walkthrough The Locals/City July 15-16 Event load -in The Locals July 17-19 Event The Locals July 20 Final clean-up and walkthrough The Locals/City August Event evaluation meeting (and any refunds to The Locals) The Locals/City STILLWATER LOG JAM AGREEMENT This Agreement between the City of Stillwater, Washington County, Minnesota ("City"), and the Stillwater Log Jam Celebration of 2015, part of a community wide celebration (the "Celebration"); (LOCALS,) a Minnesota non—profit and federally certified 501C3 organization ("Association"). Whereby the Association has appointed an Independent Contractor to Manage and Stage the Celebration according to the terms of this Agreement. 1. Celebrations. The City has encouraged community wide celebrations in order to foster and promote tourism within the City of Stillwater and encourage commerce within the City that will ultimately increase property values and the quality of life within the City, thereby promoting the welfare of the City. The Stillwater Log Jam Celebration will be held during the last half of July of each year as determined by agreement between the Association and the City. 2. Management. The LOCALS must appoint an individual to represent their entity in dealings with the City regarding the Celebration. This individual must be given authority to bind the organization to agreements made with the City, to receive notice of any kind including routine or emergency notices that when received by the individual will be considered given to the Association. The notice may be given by email, in person, by telephone or by U.S. Mail. The email address, cell phone number and mailing address of this representative must be given to the City within 30 days of the execution of this Agreement and kept continuously current from January 1st of each calendar year until August 1St. Failure to provide this representative or to keep the representative's contact information current are grounds for cancelation of this Agreement and all rights to conduct the Celebration. (a) Site Plan. The Association must prepare an overall site plan for the Celebration that depicts the location of fencing, vendors, exits and any areas with the City, such as parks or parking lots that are proposed for use by the Association for the Celebration and related use. Further the Association must also submit a City Event Permit with application fee and an overall Celebration Concept Plan that describes each element of the Celebration, including water races, parades, fireworks that are planned. The Concept Plan and Event Permit application must ,be submitted by April 1st of each year. (b) Event Coordinator. Further, the primary City contact will be the City Administrator or the person designated as Event Coordinator (Event Coordinator). The Association pledges to work with this person regarding Event Planning and the fulfillment of the conditions contained in this Agreement. (c) Status Report. Beginning 30 days after the execution of the Agreement, and each 30 days thereafter, the Association must provide to the Event Coordinator a status report, that must include the sources (should the source elect to be identified) and amount of paid sponsorships, the nature and extent of any contractual agreements made with third parties, nature and extent of any credit extended by third parties to the association or to others for the benefit of the Association, and any other status information reasonably required by the Event Coordinator. Deleted: 4 Deleted: corporation Deleted: also (d) Background Investigations. The Board of Directors of the Association or any Managers hired by the Association for purposes of planning or conducting the Celebration must consent to and allow the City to conduct basic criminal background investigations. (e) Primary Contact. A current phone number for the Primary Contact must be provided to the City and also placed on the main page of the Event's Website and public inquires invited. 3. Stillwater Log Jam Crowd Management. (a) Police and Firefighters. The Association will contribute to the cost of providing uniformed, licensed peace officers and fire firefighters that are specifically scheduled for the events associated with • the Celebration. The contribution level for Police and Fire Fighters is established by the City Administrator. The amount must be paid on or before May 1st of each year. (b) Security Officers. The Association will provide, at no cost to the City, privately paid professional uniformed security officers equipped with radios. All security officers will be suitably identifiable. The number and deployment of the Security force must be approved in writing by the Stillwater Police Chief. (c) Trail. The bicycle and pedestrian trail from Laurel Street to , Myrtle Street must remain open to the public and unobstructed during the Event unless approved by City Staff. (d) Repairs. The Association must restore and repair any areas of a Park or Parking Lot that are damaged by vehicles or people associated with the Celebration. City Staff will do a walk-through of venue with The Locals and identify and document any damage before event. Both parties will sign off and reevaluate after the event. (e) Remote Parking. The Association will work with City Staff to explore the feasibility of a remote parking and shuttle plan for the Celebration. (f) Ticket Sales. In order to defray costs associated with the Celebration, the Association is authorized to establish and implement a park access fee or access ticket charge for Friday and Saturday evenings of the event, Further, no charge will be made or ticket required for access to the area south of the Bridge, to members of the Association work force, public safety personnel, or to other persons not considered members of the general public, nor will any charge be made for the daytime shows or events. 4. Race and Parade Management. Prior to May 1st, the organizers must submit and have approved a Management Plan for any races or parades proposed to be held during the Celebration. The Plan must describe the start and finish lines and the proposed route. A plan for parking control, a plan for traffic control, barricade placement and street closure, a plan for water stop and first aid stations, an emergency plan, a plan for the provision of portable toilets, Deleted: for Deleted: Nelson Deleted: ; provided that the Association contributes 35% of the gross ticket sales to the City, and provided further that the Association continue its policy of allowing parade units of non-profit entries to participate in the Parade at no charge Deleted: Lastly, the ticket revenue sharing formula I set forth in this paragraph will be reviewed annually. barricade placement, trash collection, and pickup, a schedule for any requested provision of City services including Police, Fire, Public Works and electricity and water/services. 5. Stillwater Log Jam Liquor Control. (a) The Association. (LOCALS) has been granted conceptual authority to dispense intoxicating Liquor at the Stillwater Log Jam Celebration. This approval is subject to the Association applying for and being granted a Temporary Liquor License and Consumption Permit as allowed by the Stillwater City Code and State Law. All Licenses must be approved and proof of Liquor Liability Insurance Coverage must be submitted to the City Clerk by May 1st. This Agreement will set forth the terms and conditions that will control the dispensing of Liquor at the Celebration. (b) The Area. The area where dispensing will be permitted is the area by the Association described on the overall site map as submitted and approved by the City (the Area). The Association is also allowed use of Lowell Park south of the Lift Bridge and north of Nelson Street, however, no alcohol may be dispensed in the area south of the Bridge. (c) Fencing. The Area must be securely fenced. The fencing must be adequate to insure that alcohol sales and consumption remain inside the fence. For the purposes of a Beer Garden, double bicycle fencing is approved. A breach of the fence is grounds for the Police Chief to terminate all alcohol sales in the area. The adequacy of exiting in the fence must comply with the Minnesota Fire Code as administered by the City Fire Chief. (d) Exits. For the purpose of this plan, all Entry/Exit gates to the park must be controlled by security personnel while alcohol is being served. At each of these entry/exit points, a paid professional security guard must be in place to insure that no beer or Liquor enter or leave the park area. (e) Signage. Signage will be prominently displayed at each entry/exit point to notify guests that no Liquor/beer will be allowed in or out of the area. (f) Bracelets. Private paid security officers will roam the Area checking to ensure that each beer drinker is wearing a Stillwater Log Jam 2015 beer drinking bracelet. Signs will be displayed throughout the area notifying guests that they must be wearing a beer drinking bracelet to be drinking a beer. (g) Identification Bracelets. The Association will provide at no charge liquor identification bracelets, at location(s) as required by Public Safety Staff. The Association will permit no one to consume Liquor unless they are wearing an identification bracelet. The Association will be responsible for the issuance of bracelets and that the bracelets are given only to those who are legally entitled to consume Liquor. The Association will direct its private security forces to give extra attention to enforcing the bracelet requirements and to crack down on abuses. Deleted: 4 Deleted: at a minimum of four (4) different locations in the area (h) No Other Alcohol or Coolers. No Liquor is allowed in the Area except that Liquor which is sold by the Association. The Association is responsible to see that no other Liquor is brought into the Area. Bottles, containers or coolers brought into the Area, are subject to search. (i) Compliance Program. Prior to May 1st the Association must develop a complete management policy or program regarding all aspects of alcohol compliance, including the problem of the under—aged consumer, sales after hours, sales off the premises in open containers, over—serving and the recognition of false identification. The City Police Chief must approve the policy before implementation. The Association must train all alcohol servers with regard to the policy, including instruction by a professional recognized in the area of alcohol awareness before the opening date of the Celebration. (j) Compliance Inspection. The Association acknowledges that as a liquor license holder for the Celebration, it is subject to Stillwater City Code §43-8, which authorizes that all premises from which intoxicating Liquor is offered at on—sale, are subject to inspection for alcohol compliance by any police officer, health officer, or other designated officer or employee of the City during all hours the Area is open for the serving of alcohol. 6. Insurance. The Association must provide to the City satisfactory proof that it has obtained liability insurance that names the Association and the City as an additional insured, as loss payees, in an amount of at least $1,500,000.00 combined single limit, for loss sustained by either acts or occurrences that arise from or grow out of both Celebrations, and Liquor Liability coverage as described in Minn. Stat. §340A.409, evidenced at a minimum, the coverage described in Minn. Stat. §340A.409, subd. 1 with regard to Stillwater Log Jam. 7. Assurances, Prior to May 1St the Association must provide assurances $0 the City: , (1),that the Association will complete the contract according to its terms, and a to he Ci 11 costs and charges that may accrue on account of completing the Celebration, and (2) if The Locals do not meet their contractual and other obligations to private parties and public \\ agencies, the City will consider that grounds for cancellation of this Agreement for 2016. \ 8. Sales Tax. The Association must obtain a State Tax Payer Identification Number and collect any sales or use taxes that are due according to law. 9. Noise Control. The Association is responsible to control the noise emanating from the Area at a level that will not interfere with the peace and repose of the residential area on the bluffs on the north, west and south edges of the downtown. 10. Hours of Operation. Liquor sales will cease 15 minutes before the last band finishes playing, but in no event after the times set forth as follows: Friday, 11:15 p.m.; Saturday, 11:15 p.m.; and Sunday, 9:45 p.m. 11. Public Information. As soon as practicable after furnishing the main schedule, the Association will publish and widely distribute a schedule of events. After the Celebration closes, Deleted: Performance Bond and Payment Bond Deleted: obtain and submit Deleted: a Performance Bond to the City for the use and benefit of the City to Deleted: conditioned on saving Deleted: harmless from Deleted: performance Deleted: a Deposit or Payment Bond for the use and benefit of all persons furnishing labor and materials engaged or to perform the contract, conditioned for the payment, as they become due, of all just claims for the labor and materials famished to the association with regard to the Celebration, including work, skill, insurance premiums, equipment, supplies or taxes incurred or due under Minnesota Statute § 297A. The Deposit or Payment Bond must be in the penal amount as determined by the City Administrator. As an alternative to the Bond, a Cash Deposit or Bank Letter of Credit may be substituted in an amount and in form approved by the City Administrator. the Association will prepare a press release describing the charities that benefit from the Celebration. 12. Police Power. With regard to Celebration the City reserves the right to order a shut down of the Area in the event the Chief of Police determines, in his sole discretion, that the public safety is threatened or any condition of this Agreement is violated. In that event, the Association will cease dispensing Liquor and must assist the police in the clearing of the Area. The park will be closed at midnight. 13. Exclusive Use of Parks. In return for the exclusive use of the City Parks as identified on the approved overall site plan and/or Event Maps, the Association hereby agrees to the following: (a) Damage Deposit. The Association will pay a damage deposit of $750 and a user's fee of $500 to be paid at the signing of this Agreement for each of the Parks. The damage deposit of $750 will be refunded no later than 30 days after event, in whole or in part, if not needed to repair damage, as determined by the City of Stillwater Public Works Director. (b) Dumpsters. The Association must furnish dumpsters or roll—off boxes according to a plan approved by Public Works Staff in sufficient quantity to contain the accumulation of trash generated by the Celebration and must nsure that all trash _—( Deleted: i or garbage is collected and hauled away daily in the Event areas. Dumpsters and trash receptacles in the Event Areas must be picked up and empty each day during the Celebration. The Event Coordinator may amend the plan and require additional dumpsters or trash receptacles if the need arises. (c) Traffic Control. To nsure traffic and pedestrian control the Association must Deleted: i place standard reflective barricades according to a plan approved by the Public Works Director or his designee. Barricades may be supplied by the Association, or by the City. Charges for the City supply of barricades are set forth in the ,current CityEee Schedule. Deleted: attached Deleted: f Deleted: established by the Event Coordinator Deleted: Downtown (d) Electricity and City Water. Existing electrical boxes will be opened by the City and access allowed according to the current City Fie Schedule. If access to water main or hydrants is required, the Association must make arrangements with the City Water Department and must pay related Water Department fees. (e) Restrooms. The Association must furnish portable restrooms to facilitate expected crowds in a numbei approved by Public Works. Additional portable restrooms must be provided by the Association if deemed necessary to protect public health as determined by the Event Coordinator. City Public Restrooms on the Pedestrian Walkway and the South end of Lowell Park will remain open during the Celebration and the City will supply and equip both restrooms, however, the Association will be responsible for maintaining, cleaning, staffing and security and supervision for both restrooms. If the Association elects not to provide these services it must notify the City at least two weeks prior to the event, Deleted: attached f Deleted: required by the Event Coordinator J and ip that event, the Association will bear the City costs associated with this work. (f) Irrigation System in Park Property. Lowell Park is maintained by a buried irrigation system. This system is easily damaged by stakes or posts that are driven into the ground or by equipment and vehicles running over irrigation heads. For that reason, stakes or posts longer than 12 inches and more than a quarter inch in diameter may not be used in the Park. (g) Grey Water. The Association agrees to ensure that all vendors' waste water be discharged into a holding tank approved by Washington County Health Department. Vendors without an approved holding tank must discharge into grey water barrels provided by the Association. Disposal costs are the responsibility of the Association. For no reason may grey water barrels or holding tanks be disposed into the City's sanitary or storm sewers. (h) Use of City Parking Lots. The City prefers the Association to stage the event in Lowell Park rather than in public parking lots. If Lowell Park is not flooded and is not recovering from flood waters, then it should be the primary event venue. Use of public parking lots will be approved only as an alternate or if sufficient space does not exist in the Park to accommodate all event activities. If in the opinion of the City, public parking lots will be needed, then the preferred lots for use would be Lots 4, 5, 9, 10 and 11. In this event, the City approves, at no cost to the Association, lots 4, 5, 9, 10, and 11. These lots will be available to the Association exclusively from Thursday AM until Monday AM of the Event weekend. Lot 11 will be shared with Public Safety as a staging area. Umbrella Events. By May 22nd the Association must submit to the City a complete list of all "umbrella events." "Umbrella events" are events taking place during the time frame of the Log Jam Festival, and are included in Log Jam Festival promotional materials, but are not directly produced by the Association. (i) 14. Rules for Vendors. (a) Food Vendors. All food vendors must be inspected and approved by Washington County Department of Health and the Stillwater Fire Department and the State Electrical Inspector prior topeginning Aeration. The Association must provide a complete list of all vendors to each of these agencies at least two weeks prior to the event. (b) No Camping. No camping in tents, trailers or campers is allowed in the Downtown during the events. 15. Damage to Parks, Paved Trails and Parking Lots. All damage to parks, paved trails, or parking lots must be repaired at the expense of the Association whether caused by the Association or its vendors. The City will deduct the cost of repair from Association Deposit, however, the Association will remain responsible for costs and repairs that exceed the Deposit. 6 Deleted: t Deleted: before J 16. Music. Musical entertainment must be selected with the approval of Public Safety. ,'ublic Safety must also review and approve the Media Advertising Campaign before the campaign is implemented. By May 22, 2015 the Association must provide to the City a complete list of all musical acts along with an estimate crowd size for each. Live musical entertainment must cease no later on each day than set forth as follows: Thursday, 11:00 p.m.; Friday, 11:30 p.m.; Saturday 11:30 p.m.; and Sunday, 10:00 p.m. 17. Downtown Clean -Up. On the day following the close of the Celebration, weather permitting, the Association will clean Lowell Park and other areas that have been impacted by the Celebration. The Association is responsible for all costs, incurred for the clean-up of areas neglected by the Association. The city will run Street Sweepers after the event at no cost to the Association. 18. Hold Harmless and Indemnify. The Association agrees to hold the City harmless and to indemnify and defend the City with regard to any claims causes of action or demands that might be brought against the City arising out of the activities in the Area including the dispensing of Liquor pursuant to this Agreement. 19. Term of Agreement. This Agreement will remain in effect for a period of three (3) years from the date of its execution subject to an annual City review that must be completed by November 1St of each year. In the event of any substantial change in circumstances, either party may request review of the terms of this Agreement at an earlier time. Further, in the event that a determination is made by the City Council, based upon the advice of the Police Chief that the Celebration is a threat to the health, safety or welfare of the community, the City Council reserves the right to cancel any remaining term and terminate this Agreement. IN WITNESS WHEREOF, the parties have set their hands this day of , 2015,_ STATE OF MINNESOTA ) ss COUNTY OF WASHINGTON LOCALS By Its Deleted: for both Celebrations Deleted: the Entertainment Committee that was appointed by the City Council Deleted: The Entertainment Committee Deleted: 4 ) The foregoing instrument was acknowledged before me this day of , 2015 by , the , Deleted: 4 the duly authorized agent for Locals, a Minnesota non—profit corporation. Notary Public ) STATE OF MINNESOTA ) ss COUNTY OF WASHINGTON CITY OF STILLWATER Ted Kozlowski, Its Mayor ATTEST: Diane F. Ward, Its City Clerk The foregoing instrument was acknowledged before me this day of Stillwater. , 2015 by Ted Kozlowski, Myor and Diane F. Ward, Clerk, for the City of 8 Notary Public Deleted: 4 CITY COUNCIL MEETING DATE: March 17, 2015 PERMIT NO.: 2015-1 APPLICANT: Brian and Tracy Serres, property owners REQUEST: Permit to keep bees at 104 Poplar Street PREPARED BY: Abbi Jo Wittman, City Planner INTRODUCTION On September 18, 2012, the City Council amended the City Code to allow the keeping of bees in several single family residentially -zoned neighborhoods. When permit applications are received, notices are mailed out to neighbors within 150 feet of the beekeeping property. If no negative comments are received from neighbors, then staff can issue the permit. If objections are received from neighbors, however, then the City Council has to review the permit request and decide whether to issue it or not. SPECIFIC REQUEST The Serres family, 104 Poplar Street, has requested a permit to keep bees. The application meets the requirements of City Code Sec. 27-3, Keeping of Bees including property owner completion of the University of Minnesota's Department of Entomology's Beekeeping in Northern Climates Part I. They have requested two colonies to be located on the top of their flat -roofed, partially subterranean garage. The City Code would allow eight colonies on their 53,927 square foot lot1. A water source will be affixed directly to each of the hive boxes (above, left). Additionally, a chicken waterer will be located atop of the garage as a secondary source of water (above, right). COMMENTS An objection was submitted by Mollie and Sean Kane, 18817 2nd Street North, as the Kane's son has a bee venom allergy. They are concerned with the number of bees that will be attracted to the area after the hives will be installed. 1 Although the attached site location map depicts four separate parcels, these parcels have been combined into one. 104 Poplar Street East (Permit No. 2015-1) March 17, 2015 CC, Page 1 of 2 jijwater i N€ B i R i H r t 4 C€ OF M I N N E S 0 Staff additionally heard from Mr. Steven Keister, 1721 2nd Street North, who is in favor of the application. ALTERNATIVES The City Council could choose to do one of the following: 1. Approve the permit with at least the following conditions: a. This permit allows the keeping of two colonies. b. Permittee agrees to abide by all provisions of Section 27-3. c. Any sale of site -produced honey shall comply with the requirements of City Code Section 27-3, Subd. 3(6). d. This permit is valid until December 31, 2015. i. If any further objections to the permit are received by the City during the first year of beekeeping, the matter will be forwarded to the City Council for resolution. ii. If, during the first year of beekeeping under the permit, there are no further objections from the adjacent property owners, the permit will be valid for a second growing season (December 31, 2016). e. Reapplication is required after two growing seasons. 2. Deny the permit. 3. Table discussion for more information. ATTACHMENTS Site Location Map Apiary Plan Objection Letter Ordinance No. 1049 104 Poplar Street East (Permit No. 2015-1) March 17, 2015 CC, Page 2 of 2 z O 0 w (1) 1915 1912 1905 1908 w1- 1901 1901 224 0 EAST WILLOW 1901 1808 0 1802 1817 1813 18014 1911 >- 104 0 103 122 Lu Lu o 106 0 105 F u> in 1824 1z 1818 POPLAR ::TREET 21 HIVE LOCATION' 209 2111 211 #, 1223 = 1218 H 0 1215 1212 LL 1 1206 j101108- 106 120 WEST STILLWATER AVE E/ 1121 1124 1120 1124 0 1 z 1117 1224 1206 1117 The Birthplace of Minnesota 104 Poplar Street East 150' Neighborhood Buffer Subject Parcel Notified Neighbors Parcel Boundaries 0 145 290 580 Feet 11 nimmnnnn��,� � q' 1 V` MINIMMMM .II. IP /wo CU [on 12._i o A it -if 9ortuat VeoR ? w \AV\ vt 0)0— +0 hlv2J. LEGAL DESCRIPTION: Lot 2, except the Eost 110 feel of the North 1/2 thereof; Lots 3, 4 and 5 in Block 44, al Carll & Schulenburg's Addition to Stillwater, as amended by Myron Shepard's Perfected Plot of the City of Stillwater, dated May 21, 1678. according to the map or plot thereof on fee or of recordin the Office of the Registrar al titles in and far Washington County, Minnesota, and that port of vacated Third Street tying Northerly of the North One of Poplar Street and Southerly of o Westerly projection of the Southerly line of lot 6, Block 44, sold Corti & Schulenburg'e Addition. Washington County, Minnesota. GENERAL NOTES: I. The bearing system used is assumed. /r- FNO IRON -r---tea--- L 4 �J UNE Of L0T 6, 810cX 44 N 89'52'5r W 188.16 FNO I, v‘ IRON 2. The location of the underground utilities shown -• hereon, if any, are approxknate only. PURSUANT 10 - MSA 216D CONTACT GOPHER STATE ONE CALL AT (612) 454-0002 PRIOR TO ANY EXCAVATION 3.. Site area = 54386 square feet 1.249 acres 4. This survey was mode on the ground. 5. No current title work was furnished for the /1 preparation of this survey, legal description, Lr'J recorded or unrecorded casements and lL encumbrances ore subject to revision upon receipt al current title work. S F— LEGEND 33.6 • Property Monument 438.110' ----1 (i ] Concrete Concrete Curb to Hydrant ® Cotchbasin ® Air Conditioning Unit * Light Pole ® Gas Meter ® Sanitary Manhole G Storm Manhole SET IRON - CERTIFICATION: L FNO 'r HOLE --, ur ! N STONE \ 0-`% I hereby certify that this survey, pion or report was prepared by me or under my direct supervision and that I am o duly Registered Lund Surveyor under the lows or the State of Minnesota. Date. OCTOBER 14. 2014 RINWn illelary. lb6mae E tladorff/ Minn. Reg, No. 2367 S 89'50 42 E •- N. UNE OF POPLAR ST. BITUMINOUS -MOT— 110.00' rm--r oQ \/I`r—Erif\j I L.. Ing "/".11-1 1 IVI V 1-- 40 20 0 Ne19hbcr- - /2-S w111s+ 40 SCALE IN FEET r-yY S 89'33'55" E 110.01 1 e () t S. UONE OF N1/2 OF. BLOCK 44 -J FND r -e- - - - 80.00' IRON '�1-- 143.9 ' L1J L 1 o (i 0 lY - �� Q (- 0 () 0 \0 to LIJ 296.83 FNO IRON --- 1rAcc.r POPLAR .^.:TRErT z a V t CAD Fir. 2014408.DW0 Path: \201440e\DWG \ Abbi Wittman From: Mollie Kane <mjkane23@gmail.com> Sent: Friday, February 27, 2015 9:26 PM To: Abbi Wittman; Sean Kane Subject: Permit to Keep Bees at 104 Poplar St - Question Hi Ms. Wittman, We received a letter in the mail today about a request for a neighbor to keep bees. Our son, 9 years old, has a bee venom allergy. We have a concern with the number of bees that will be attracted to our area with these hives. A bee allergy is different because we cannot control the bees, unlike a peanut allergy where we can control if he eats peanuts. We have not protested anything in our neighborhood, but we are concerned because with each bee sting- the reaction gets worse. We keep epi pens with us during the bee season, for protection. If you have any questions, please feel free to call either of us. Thank you, Mollie and Sean Kane 1817 2nd St. N. Stillwater, MN 651-308-9392 Mollie 651-399-2587 Sean 1 ORDINANCE NO. 1049 AMENDING SEC. 27-3 OF THE CITY CODE, ENTITLED "KEEPING OF BEES," The City Council of the City of Stillwater does ordain: 1. AMENDING. Sec. 27-3 of the City Code, entitled "Keeping of bees," is amended to hereafter read as follows: "Sec. 27-3. Keeping of Bees. Subd. 1. Definitions. The following words and terms shall have the meanings ascribed in this section unless the context of their usage indicates another usage. (1) "Apiary" means the assembly of one or more colonies of bees at a single location. (2) "Beekeeper" means a person who owns or has charge of one or more colonies of bees. "Beekeeping equipment" means anything used in the operation of an apiary, such as hive bodies, supers, frames, top and bottom boards and extractors. (3) (4) "Colony" means an aggregate of bees consisting principally of workers, but having, when perfect, one queen and at times drones, brood, combs, and honey. "Hive" means the receptacle inhabited by a colony that is manufactured for that purpose. (6) "Honey bee" means all life stages of the common domestic honey bee, apis melt jera (African subspecies and Africanized hybrids are not allowed). "Lot" means a contiguous parcel of land under common ownership. (5) (7) Subd. 2. Purpose of ordinance. The purpose of this ordinance is to establish certain requirements for beekeeping within the City, to avoid issues that might otherwise be associated with beekeeping in populated areas. (1) Compliance with this ordinance shall not be a defense to a proceeding alleging that a given colony constitutes a nuisance, but such compliance may be offered as evidence of the beekeeper's efforts to abate any proven nuisance. (2) Compliance with this ordinance shall not be a defense to a proceeding alleging that a given colony violates applicable ordinances regarding public health, but such compliance may be offered as evidence of the beekeeper's compliance with acceptable standards of practice among hobby beekeepers in the State of Minnesota. Subd. 3. Standards of Practice. (1) Honey bee colonies shall be kept in hives with removable frames, which must be kept in sound and usable conditions. (2) Each beekeeper must ensure that a convenient source of water is available within 10 feet of each colony at all times that the colonies remain active outside the hive. (3) Each beekeeper must ensure that no wax comb or other material that might encourage robbing by other bees are left upon the grounds of the apiary lot. Such materials once removed from the site shall be handled and stored in sealed containers, or placed within a building or other vermin -proof container. (4) Each beekeeper shall maintain his beekeeping equipment in good condition, including keeping the hives painted if they have been painted but are peeling or flaking, and securing unused equipment from weather, potential theft or vandalism and occupancy by swarms. Honey bee colonies may only be kept on single-family residential property zoned A -P (Agriculture Preserve), RA (Single Family Residential), RB (Two -Family Residential), TR (Traditional Residential), LR (Lakeshore Residential), CR (Cottage Residential), or CCR (Cove Cottage Residential). One exception to the single-family residential standard is that honeybee colonies may be kept on a two- family property if it is zoned RB and a resident owner of the property is the beekeeper. (6) Each beekeeper is allowed to make in person sales of honey from the beekeeper's residence as long as the following standards are met: i. The beekeeper must live on the apiary lot; and ii. All honey sold in person on the residential premise must be produced by the beekeeper's hives that are located on the subject residential premise; and iii. No products may be sold in person at the residence except honey produced from hives on the premise; and iv. No outside storage or display of products or merchandise; and v. No traffic that is greater than the residential level of the neighborhood; and vi. No separate business entrance; and vii. Only one sign, located on the apiary lot, with a dimension not exceeding two square feet; and viii. Not more than 15 percent of the total gross floor area of the residence or 300 square feet, whichever is less is devoted to making, storing and selling honey; and ix. No activity or equipment may be used that creates noise, vibration, glare, fumes, odor, or electric or television interference is permitted if it is detectable by adjacent neighbors; and (5) x. No nonresident employees are permitted. Subd. 4. Colony density. (1) No person is permitted to keep more than the following numbers of colonies on any Iot within the City, based upon the size of the apiary lot: i. One half acre lot or smaller: 2 colonies; ii. Lot larger than half acre but smaller than 3/4 acre: 4 colonies; iii. Lot larger than % acre lot but smaller than 1 acre: 6 colonies; iv. One acre lot but smaller than five acres: 8 colonies; v. Larger than five acres: no restriction. (2) In each instance where a colony is kept less than 25 feet from a property line of the lot upon which the apiary is located, the beekeeper shall establish and maintain a flyway barrier at least six feet in height. Subd. 5. Permit required. (1) No beekeeping may occur on any property in the City unless the City issues a permit to the beekeeper on that specific property. The permit will be valid for two growing seasons, (2) A beekeeping permit will only be issued if: a) the permit application documents the satisfaction of all applicable items found in Section 27-3 of City Code and, b) notices have been mailed to all homes within 150 feet of the applicant's property lines. i. If there are objections received within ten days of mailing the notices, then the permit application must be considered by the City Council. ii. If there are no objections received within ten days of mailing the notices, then the permit application will be processed by City staff. It will not be referred to the City Council for consideration. (3) Permits are non -transferable and do not run with the land. (4) A permit constitutes a limited license granted to the beekeeper by the City and in no way creates a vested zoning right. By signing the permit, the beekeeper acknowledges that he or she shall defend and indemnify the City against any and all claims arising out of keeping the bees on the premises. (6) The fee for the initial permit shall be as established by the City Council. For each subsequent permit there shall be no fee for the permit, unless there are substantial changes to the apiary or there is a new beekeeper. All standards of practice and colony density standards must be met in order to issue a permit. (5) (7) (8) If the standards of practice are not maintained subsequent to issuance of a beekeeping permit, the permit may be revoked by the City. Beekeeping training is required for the beekeeper prior to issuance of an initial beekeeping permit by the City. i. Either provide a certificate of completion from a honeybee keeping course from the University of Minnesota or from Century College; or ii. Request consideration for having completed a comparable course from another institution or instructor; or iii. Request consideration for substituting equivalent experience for the honeybee keeping course; or iv. Provide a letter from a current beekeeping instructor at the University of Minnesota, Century College, or other educational institution offering similar beekeeping courses that states that the permit applicant has gained through other means a substantially similar knowledge base to one that could be gained through appropriate beekeeping courses at the University of Minnesota or Century College, (10) Any beekeeper wishing to make in person sales of honey from their home according to the standards of practice section must so indicate on the annual permit. Subd. 6. Penalty for violation of section. Any person who shall violate the provisions of this section shall be guilty of a misdemeanor." 2. SAVING, In all other ways, the Stillwater City Code shall remain in full force and effect. (9) 3. EFFECTIVE DATE. This Ordinance shall be effective upon its passage and publication according to law. Enacted by the City Council of the City of Stillwater this 18th day of September, 2012. CITY OF STILLWATE jI Ken Har ayor Diane F. Ward, City Clerk MINNESOTA MDH DEPARTMENT OF HEALTH Protecting, maintaining and improving the health of all Minnesotans March 6, 2015 Stillwater City Council c/o Ms. Diane Ward, Clerk Stillwater City Hall 216 North Fourth Street Stillwater, Minnesota 55082 Dear Council Members: SUBJECT: Sanitary Survey Report for Stillwater Public Water System (PWS), Washington County, PWSID 1820024 Enclosed is a copy of the sanitary survey report summarizing an on-site inspection of your Community Public Water System. This report includes a review of the system's water source, facilities, equipment, operation, maintenance, and monitoring compliance for the purpose of evaluating the adequacy of the facilities for producing and distributing safe drinking water. Technical and management information regarding the operation of the system may also be provided. Conducting sanitary surveys on a regular basis is an important element in preventing contamination of drinking water supplies and in maintaining compliance with the National Primary Drinking Water Standards. Robert Benson was present during this inspection. Please take appropriate action to address any deficiencies or recommendations identified within this report. A deficiency may lead to a contamination of the water supply or failure of the system to be in compliance with the Safe Drinking Water Act. The enclosed report must be kept on file and made available for public review for not less than ten (10) years. The Minnesota Department of Health (MDH) continues to monitor your PWS for contaminants identified by state and federal drinking water regulations. The results of such monitoring are not part of this report. They are sent to you under separate cover as they become available. If you have questions concerning the information contained in the report, please contact me at 651/201-4144. Sincerely, Lucas Martin, P.E. Community Public Water Supply Unit Environmental Health Division P.O. Box 64975 St. Paul, Minnesota 55164-0975 LM Enclosures cc: Water Superintendent General Information: 651/201-4700 Toll-free: 888/345-0823 www.health.state,mn.us For directions to any of the MDH locations, call 651/201-5000. An equal opportunity employer. MINNESOTA MDH DEPARTMENT OF HEALTH MINNESOTA DEPARTMENT OF HEALTH SECTION OF DRINKING WATER PROTECTION Public Water Supply Inventory Report 'g wa,a� era System Name: Stillwater PWSID: 1820024 System Contact: Robert Benson Survey Date: 02/25/2015 Surveyor: Lucas Martin, P.E. PWS Type: Community [Contact Information Name Address Contact Robert Benson Owner/Responsible Party Stillwater City Council c/o Ms. Diane Ward, Clerk Stillwater City Hall 216 North Fourth Street Stillwater, MN 55082 Financial Board of Water Commissioners c/o Mr. Robert Benson, Secretary 204 North Third Street P.O. Box 242 Stillwater, MN 55082 Sample Bottles/General Correspondence Stillwater Water 204 North Third Street Superintendent P.O. Box 242 Stillwater, MN 55082-0242 Emergency Workday Robert Benson Emergency After -Hours On-call cell Robert Benson Stillwater Fire Dept. Tom Corman Phone/Email Business Phone 1 651/439-6231 Email rb3nson@ci.stillwater.mn. us Business Fax Business Phone 1 Cell Phone Home Phone 1 Business Phone 1 Home Phone 1 651/439-4061 651/439-6231 612/419-8581 651/351-7281 651/351-4950 651/439-2400 Classification Information Owner Type: System Class: Service Area Characteristics: Municipal Municipal C Population: 18464 Service Connections: 5685 Class Points: 45 [Certified Operators Name Benson, Robert G. Crimmins, John A. Straus, Andrew L. Class B C C Expiration Date 06/30/2016 05/31/2016 05/31/2015 Name Corman, Thomas N. Knowles, Kellie A. Tibbetts, James T. Class Expiration Date C 06/30/2015 C 05/31/2016 C 05/31/2016 3/6/2015 Page 1 of 7 MINNESOTA MDH DEPARTMENT OF HEALTH MINNESOTA DEPARTMENT OF HEALTH SECTION OF DRINKING WATER PROTECTION Public Water Supply Inventory Report System Name: Stillwater PWSID: 1820024 System Contact: Robert Benson Survey Date: 02/25/2015 Surveyor: Lucas Martin, P.E. PWS Type: Community Production Totals Design Capacity: Average Daily: Highest Daily: 8,913,600 Gallons per Day 1,860,677 Gallons 4,523,000 Gallons Emergency Capacity: 1,353,600 Gallons per Day Storage Capacity: 3,250,000 Gallons Source Information Well #1 Unique Well No.: 00208785 Type: Well Status: Active Availability: Primary Year Constructed: 1888 Well Depth (ft): 83 Casing Depth (ft): 83 Casing Diameter (in): Screen Length (ft): Aquifer: Insufficient data available Well #10 Unique Well No.: 00481662 Type: Well Status: Active Availability: Primary Year Constructed: 1993 Well Depth (ft): 300 Casing Depth (ft): 210 Casing Diameter (in): 18 Screen Length (ft): Aquifer: Jordan Well #11 Unique Well No.: 00580338 Type: Well Status: Active Availability: Primary Year Constructed: 2000 Well Depth (ft): 200 Casing Depth (ft): 120 Casing Diameter (in): 18 Screen Length (ft): Aquifer: Prairie Du Chien -Jordan Source Type: Pump Capacity (gpm): Pumping Rate (gpm): Emergency Capacity: Static Depth (ft): Drawdown (ft): Pump Type: Vulnerable: Source Type: Pump Capacity (gpm): Pumping Rate (gpm): Emergency Capacity: Static Depth (ft): Drawdown (ft): Pump Type: Vulnerable: Groundwater 550 550 20 Centrifugal Yes Groundwater 1100 1100 109 11 Vertical Turbine Yes Source Type: Groundwater Pump Capacity (gpm): 940 Pumping Rate (gpm): 940 Emergency Capacity: 940 Gallons per Minute Static Depth (ft): 24 Drawdown (ft): 6 Pump Type: Vertical Turbine Vulnerable: Yes 3/6/2015 Page 2 of 7 MINNESOTA MDH DEPARTMENT OF HEALTH MINNESOTA DEPARTMENT OF HEALTH SECTION OF DRINKING WATER PROTECTION Public Water Supply Inventory Report System Name: Stillwater PWSID: 1820024 System Contact: Robert Benson Survey Date: 02/25/2015 Surveyor: Lucas Martin, P.E. PWS Type: Community Well #12 Unique Well No.: Type: Status: Availability: Year Constructed: 00686297 Well Active Primary 2009 Well Depth (ft): 245 Casing Depth (ft): 173 Casing Diameter (in): 24 Screen Length (ft): Aquifer: Jordan Well #5 Unique Well No.: Type: Status: Availability: Year Constructed: 00208786 Well Active Primary 1963 Well Depth (ft): 220 Casing Depth (ft): 155 Casing Diameter (in): 24 Screen Length (ft): Aquifer: Jordan Well #6 Unique Well No.: 00208787 Type: Well Status: Active Availability: Primary Year Constructed: 1969 Well Depth (ft): 269 Casing Depth (ft): 202 Casing Diameter (in): 24 Screen Length (ft): Aquifer: Jordan Source Type: Groundwater Pump Capacity (gpm): 1250 Pumping Rate (gpm): 1250 Emergency Capacity: Static Depth (ft): 51 Drawdown (ft): 20 Pump Type: Vertical Turbine Vulnerable: Yes Source Type: Groundwater Pump Capacity (gpm): 1060 Pumping Rate (gpm): 1060 Emergency Capacity: Static Depth (ft): 72 Drawdown (ft): 18 Pump Type: Vertical Turbine Vulnerable: Yes Source Type: Groundwater Pump Capacity (gpm): 390 Pumping Rate (gpm): 390 Emergency Capacity: Static Depth (ft): 178 Drawdown (ft): 21 Pump Type: Vertical Turbine Vulnerable: Yes 3/6/2015 Page 3 of 7 MINNESOTA MDH DEPARTMENT OF HEALTH MINNESOTA DEPARTMENT OF HEALTH SECTION OF DRINKING WATER PROTECTION Public Water Supply Inventory Report System Name: Stillwater PWSID: 1820024 System Contact: Robert Benson Survey Date: 02/25/2015 Surveyor: Lucas Martin, P.E. PWS Type: Community Well #8 Unique Well No.: Type: Status: Availability: Year Constructed: Well Depth (ft): 00224608 Well Active Primary 1973 242 Casing Depth (ft): 166 Casing Diameter (in): 24 Screen Length (ft): Aquifer: Jordan Well #9 Unique Well No.: 00127284 Type: Well Status: Active Availability: Primary Year Constructed: 1978 Well Depth (ft): 305 Casing Depth (ft): 224 Casing Diameter (in): 20 Screen Length (ft): Aquifer: Jordan Source Type: Groundwater Pump Capacity (gpm): 1100 Pumping Rate (gpm): 1110 Emergency Capacity: Static Depth (ft): 70 Drawdown (ft): 7 Pump Type: Vertical Turbine Vulnerable: Yes Source Type: Pump Capacity (gpm): Pumping Rate (gpm): Emergency Capacity: Static Depth (ft): Drawdown (ft): Pump Type: Vulnerable: Groundwater 1050 1050 113 23 Vertical Turbine Yes Treatment Information Well #1 Entry Point Type: Treatment Plant Status: Active Availability: Primary Treatment Objective Disinfection Fluoride (Z) Well #10 Entry Point Type: Treatment Plant Status: Active Availability: Primary Treatment Objective Disinfection Fluoride (Z) Source Water: Groundwater Design Capacity: 550 Gallons per Minute Emergency Capacity: Treatment Process Mechanism Chlorine/Gas Fluoridation/Hydrofluosilicic acid Source Water: Groundwater Design Capacity: 1,100 Gallons per Minute Emergency Capacity: Treatment Process Mechanism Chlorine/Gas Fluoridation/Hydrofluosilicic acid 3/6/2015 Page 4 of 7 MINNESOTA MDH DEPARTMENT OF HEALTH MINNESOTA DEPARTMENT OF HEALTH SECTION OF DRINKING WATER PROTECTION Public Water Supply Inventory Report WaterP System Name: Stillwater PWSID: 1820024 System Contact: Robert Benson Survey Date: 02/25/2015 Surveyor: Lucas Martin, P.E. PWS Type: Community [Treatment Information Well #11 Entry Point Type: .Treatment Plant Status: Active Availability: Primary Treatment Objective Disinfection Fluoride (Z) Well #12 Entry Point Type: Treatment Plant Status: Active Availability: Primary Treatment Objective Disinfection Fluoride (Z) Well #5 Entry Point Type: Treatment Plant Status: Active Availability: Primary Treatment Objective Disinfection Fluoride (Z) Iron/Manganese Sequestration Well #6 Entry Point Type: Treatment Plant Status: Active Availability: Primary Treatment Objective Disinfection Fluoride (Z) Well #8 Entry Point Type: Treatment Plant Status: Active Availability: Primary Treatment Objective Disinfection Fluoride (Z) Source Water: Groundwater Design Capacity: 940 Gallons per Minute Emergency Capacity: 940 Gallons per Minute Treatment Process Mechanism Chlorine/Gas Fluoridation/Hydrofluosilicic acid Source Water: Groundwater Design Capacity: Emergency Capacity: Treatment Process Mechanism Chlorine/Gas Fluoridation/Hydrofluosilicic acid 1,250 Gallons per Minute Source Water: Groundwater Design Capacity: 1,060 Gallons per Minute Emergency Capacity: Treatment Process Mechanism Chlorine/Gas Fluoridation/Hydrofluosilicic acid Stabilization/Inhibitors/Polyphosphates Source Water: Groundwater Design Capacity: 390 Gallons per Minute Emergency Capacity: Treatment Process Mechanism Chlorine/Gas Fluoridation/Hydrofluosilicic acid Source Water: Groundwater Design Capacity: 1,100 Gallons per Minute Emergency Capacity: Treatment Process Mechanism Chlorine/Gas Fluoridation/Hydrofluosilicic acid 3/6/2015 Page 5 of 7 MINNESOTA DEPARTMENT OF HEALTH MINNESOTA DEPARTMENT OF HEALTH SECTION OF DRINKING WATER PROTECTION Public Water Supply Inventory Report System Name: Stillwater PWSID: 1820024 System Contact: Robert Benson Survey Date: 02/25/2015 Surveyor: Lucas Martin, P.E. PWS Type: Community Treatment Information Well #9 Entry Point Type: Treatment Plant Status: Active Availability: Primary Treatment Objective Disinfection Fluoride (Z) Source Water: Groundwater Design Capacity: 1,050 Gallons per Minute Emergency Capacity: Treatment Process Mechanism Chlorine/Gas Fluoridation/Hydrofluosilicic acid Storage Information Laurel Street Type: Storage -Ground Status: Active Lilly Lake Type: Storage -Standpipe Status: Active Settlers Avenue Type: Storage -Ground Status: Active Tower Drive Type: Storage -Elevated Status: Active 3/6/2015 Capacity: Availability: Chlorination: Capacity: Availability: Chlorination: 500,000 Gallons Primary Q 750,000 Gallons Primary Q Capacity: 1,500,000 Gallons Availability: Primary Chlorination: Q Capacity: Availability: Chlorination: 500,000 Gallons Primary Q Page 6 of 7 MINNESOTA MDH DEPARTMENT OF HEALTH MINNESOTA DEPARTMENT OF HEALTH SECTION OF DRINKING WATER PROTECTION Public Water Supply Inventory Report System Name: Stillwater PWSID: 1820024 System Contact: Robert Benson ° m 9 Water QUO Survey Date: 02/25/2015 Surveyor: Lucas Martin, P.E. PWS Type: Community Bacteriological Sample Site Plan Distribution Sample Site ID Sample Location Status Notes 101 3rd St Station Active 102 Lakeview Hospital Active 103 408 Owens St N Active 104 Stillwater Country Club Active 105 US Bank Active Door 512 106 Central Services Active 107 Oak Glen Maintenance Active 108 Oak Glen Country Club Active 109 Kindercare Active 110 Brines Market Active 111 Food -N -Fuel Active 112 Desch Building Active 113 Meisters Active 114 Rutherford School Active 115 Stillwater Fitness Active 116 663 2nd St S Active 117 Oasis Market Active 119 Holiday Station Co Rd 5 Active 120 Lake Elmo Bank Active 121 502 Hemlock Active 122 UBC Lumber Active 123 Associated Eye Care Active 124 1675 Greenley St S Active 125 1750 Greenley St S Active 126 Roof Depot Active 127 ACE Hardware Active 128 Simonets Active 129 1451 Stillwater Blvd Active 130 Lift Bridge Brewery Active 3/6/2015 Page 7 of 7 MINNESOTA MDH DEPARTMENT Of HEALTH MINNESOTA DEPARTMENT OF HEALTH Section of Drinking Water Protection Sanitary Survey Report System Name: Stillwater PWSID: 1820024 System Contact: Robert Benson Survey Date: 02/25/2015 Surveyor: Lucas Martin, P.E. PWS Type: Community Deficiencies Treatment Chlorine storage room doors must be equipped with panic hardware, assuring ready means of exit and opening outward only to the building exterior. [Recommended Standards for Water Works 5.4.1] The chlorine room doors at Well Nos. 10 and 12 do not have panic hardware. Water Storage The water storage facility has improperly constructed access hatches. [Recommended Standards for Water Works 7.0.8] The manholes for the Laurel reservoir must be elevated 24 inches above the top of the tank or sod covering. Each manhole must be fitted with a solid water tight cover that overlaps a 4 inch framed opening and extends down around the frame at !east 2 inches. The hinged cover must be locked Requirements and Recommendations Water Source As a reminder, it is required that a well for a community public water supply be located according to distances specified in Minn.Rules 4725.4450, including not less than 50 feet from a source of contamination including buried sewers (except as specified in Minn. Rules 4725.5850). It is recommended that bacteriological samples be collected monthly from the booster pump for Well #1. Pumps/Pump Facilities and Controls No deficiencies observed. Treatment It is recommended that all containers holding hydrofluosilicic acid be sealed as air tight as possible and vented to the outside atmosphere to minimize the effect of the acid fumes. It is recommended that the fluoride injection point at Well #1 be relocated to the lower half of the discharge pipe to avoid excessive pipe corrosion. [Recommended Standards for Water Works 4.7.2] It is recommended that when replacing the liquid storage tanks a secondary containment be provided to prevent the accidental discharge of chemical in the event of an equipment failure or spill. [Recommended Standards for Water Works 5.1.9] Page 1 of 4 MINNESOTA IDH DEPARTMENT OF HEALTH MINNESOTA DEPARTMENT OF HEALTH Section of Drinking Water Protection Sanitary Survey Report System Name: Stillwater PWSID: 1820024 System Contact: Robert Benson Survey Date: 02/25/2015 Surveyor: Lucas Martin, P.E. PWS Type: Community Requirements and Recommendations Treatment It is recommended that the polyphosphate injection point at Well #5 be located further upstream from the chlorine injection point, but not upstream from the check valve. The check valve may need to be relocated to allow proper separation. Water Storage It is recommended that all water storage structures be inspected externally on a seasonal basis to assess and repair environmental damage and verify integrity of vents and screens. A written maintenance program should include periodic internal inspection and cleaning. Operating procedures addressing minimum and maximum water levels and target turnover rates should be in place. [AWWA Standards Distribution Systems Operation and Management, Sec. 4.3] Distribution No deficiencies observed. Monitoring/Reporting Data Verification The following applicable records are required to be maintained by the water supply system: a. Coliform bacteria results - 5 years b. Chlorine residual results - 5 years c. Chemical results - 10 years d. Sanitary survey reports - 10 years e. All lead and copper materials - 12 years f. Consumer confidence reports - 3 years g. Public Notices - 3 years h. Fluoride quarterly results and monthly reports - 1 year i. Turbidity results - 3 years [Minn. Rules 4720.0350] It is recommended that the static and drawdown water levels be taken at least monthly and permanently recorded. It is recommended that the following records be maintained by the water supply system: a. Daily pumping per well b. Fluoride added per well c. Chlorine added per well d. Daily chlorine residuals on the distribution system e. Maintenance and repairs Page 2 of 4 MINNESOTA DEPARTMENT OF HEALTH MINNESOTA DEPARTMENT OF HEALTH Section of Drinking Water Protection Sanitary Survey Report Water? System Name: Stillwater PWSID: 1820024 System Contact: Robert Benson Survey Date: 02/25/2015 Surveyor: Lucas Martin, P.E. PWS Type: Community Requirements and Recommendations Water System Management/Operation As a reminder, engineering plans for new, modifications to, or additions to the water supply system, including watermains, are required to be properly submitted to the Minnesota Department of Health for review. All plans must be approved prior to the start of construction. [Minn. Rules 4720.0010] To ensure security, it is recommended that a daily check of critical system components be conducted, including confirmation that all doors and access hatches are locked. It is recommended that a comprehensive program of cross -connection surveillance be instituted to protect the water supply. This includes: a. The detection and correction of cross -connections to unsafe water supplies. b. The education of the public on the dangers of cross -connections. c. The installation of vacuum breakers on all threaded hose bibbs in new and old buildings. d. The replacement of defective plumbing in older buildings. e. Periodic cross -connection inspections of potentially hazardous industries and commercial establishments. f. The education of the employees on the dangers of cross -connections. Operator Compliance with State Requirements The certified operators are required to qualify themselves by attending waterworks operators training seminars offered throughout the state. Continuing education is valuable experience for anyone engaged in this field. The required contact hours in the previous 3 years for certification renewal are: Class A 32 contact hours Class B 24 contact hours Class C 16 contact hours Class D 8 contact hours Class E 4 contact hours [Minn. Rules 9400.1200] Page 3 of 4 MINNESOTA IDH DEPARTMENT OF HEALTH MINNESOTA DEPARTMENT OF HEALTH Section of Drinking Water Protection Sanitary Survey Report System Name: Stillwater PWSID: 1820024 System Contact: Robert Benson Survey Date: 02/25/2015 Surveyor: Lucas Martin, P.E. PWS Type: Community Bacteriological Results and Chlorine Residuals Date 02/25/2015 02/25/2015 02/25/2015 02/25/2015 02/25/2015 02/25/2015 02/25/2015 02/25/2015 02/25/2015 02/25/2015 02/25/2015 02/25/2015 02/25/2015 Sampling Location Well 6 Well 9 Well 10 Well 8 Well 1 Well 5 Well 11 Well 12 Lift Bridge Brewery (0.3F/ 0.3T ) Associated Eye Care (0.3F/ 0.4T ) City Shop (0.3F/ 0.3T ) Stillwater Fitness (0.6F/ 0.6T ) Water Dept (0.8F/ 0.8T) Chlorine Residual Coliform Free / Total (mg/L) Bacteria E.Coli / Absent / Absent / Absent / Absent / Absent / Absent / Absent / Absent 0.30 / 0.30 Absent 0.30 / 0.40 Absent 0.30 / 0.30 Absent 0.60 / 0.60 Absent 0.80 / 0.80 Absent Page 4 of 4 Board of Commissioners FYI BOARD AGENDA MARCH 10, 2015 — 9:00 A.M. Fran Miron, District 1 Ted Bearth, District 2 Gary Kriesel, Chair, District 3 Karla Bigham, District 4 Lisa Weik, District 5 1 9:00 Washington County Regio nal Railroad Authority Convenes A. Roll Call B. Pledge of Allegiance C. Approve Regional Railroad Authority Meeting Minutes from February 10, 2015 D. Approve Change Orders Nos. 5, 6, and 7 to Contract 8489 with Rachel Contracting E. Adjourn 2. 9:10 Washington County Board of Commissioners Convenes Roll Call 3. 9:10 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city ofresidence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board ofCommissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or ifit is not relevant to an issue that is part of Washington County's Responsibilities. 4. 9:20 Consent Calendar — Roll Call Vote 5. 9:20 Library — Pat Conley, Library Director Resolution - Accept Donation from the City of Forest Lake of a Charlie Brown Statue for the Hardwood Creek Library Branch 6. 9:25 Property Records and Taxpayer Services — Jennifer Wagenius, Director Update on Current State of Foreclosures in Washington County 7. 9:35 Public Works — Cory Slagle, Engineering and Construction Manager A. Contract with SRF Consulting Group, Inc., for County State Aid Highway (CSAH) 15 & CSAH 10 Intersection Improvement Project B. Contract with WSB & Associates for County State Aid Highway 12 Corridor Improvement Project C. Update on Americans with Disabilities Act Transition Planning Efforts — Joe Campbell, Construction Engineer 8. 9:50 General Administration — Molly O'Rourke, County Administrator Legislative Update 9. 10:00 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 10. Board Correspondence 11. 10:15 Executive (Closed) Session with Public Works — Sharon Price, Property Manager Review Counter Offer on the Parcel at 18015 Margo Avenue for Inclusion into Big Marine Park Reserve 12. 10:35 Adjourn 13. 10:40 to 11:00 — Board Workshop with Community Corrections — Tom Adkins, Director & Pete Orput, County Attorney Dosage Probation 14. 11:05 to 11:25 — Regional Railroad Authority Workshop — Jan Lucke, Transit/Trans Planning Manager Update on Gateway Corridor 11:30 Personnel Committee Assistive listening devices are available for use in the County Board Room d,, �., a:r�r,;ral..,r r�..0.,� hamar n/mm rnrr iaa'i eon anon EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * MARCH 10, 2015 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY Administration Accounting & Finance Community Corrections Public Health & Environment Public Works Sheriff ITEM A. Approval of February 10 and February 17, 2015, County Board Meeting minutes. B. Approval to reappoint Donald Pereira, Cottage Grove, to the South Washington Watershed District to a term expiring May 1, 2018. C. Approval to adopt the 2015-2019 Capital Equipment and Technology Plan. D. Approval to appoint Michael Reeves, Lake Elmo, as a District 3 Representative to the Library Board to a first term expiring December 31, 2017. E. Approval of resolution to set a public hearing on April 7, 2015 regarding the sale of general obligation bonds to fund projects in the 2015-2019 Capital Improvement Plan. F. Approval of resolution to support legislation that restores the voting rights of felons who are no longer incarcerated. G. Approval of changes to County Policy 7003, governing the Washington County Subsurface Treatment Sewage System Loan Program. H. Approval to enter into contract 9410 with Braun Intertec Corporation in the amount of $82,461 for construction materials testing services for the Public Works North Shop Expansion and Renovation Project. I. Approval of resolution awarding the bid to Kassbohrer All Terrain Vehicles, Inc., for a new snow groomer and authorize a contract with Kassbohrer All Terrain Vehicles, Inc., in the amount of $183,500. J. Approval to enter into a grant agreement with the Minnesota Department of Natural Resources for the 2015 County Boat and Water Safety Grant agreement. Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistive listening devices are available for use in the County Board Room 'Fru .,ao,r mcc;er,n..o ,r„o r.. ,r;z�n;cr..,� Imng tagp nu,.ior Na, cm ,m11 (RF1) ear6flar EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Summary of Proceedings Washington County Board of Commissioners February 24, 2015 Present were Commissioners Fran Miron, District 1; Ted Bearth, District 2; Gary Kriesel, District 3. Commissioners Bigham and Weik absent. Board Chair Kriesel presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Miron — reported at the Transportation Advisory Board meeting, Bill Hargis, Chair indicated it was his last meeting and no new chair had yet been appointed. He suggested a letter of recognition be sent to Mr. Hargis; Russ Stark resigned from the board as of March as he is taking on a chair position with the City of St. Paul; at the Rush Line Corridor Task Force meeting a resolution was passed in support of the Interstate 35 and Highway 95 interchange improvement project. General Administration Approval of the following actions: - January 27, 2015 County Board Meeting minutes; - Resolution No. 2015-029, 2014 4th quarter donations, gifts, and bequests; - Appoint Steven Girardeau, Clinical Director of Mental Health Systems to the Local Mental Health Advisory Council; - Resolution No. 2015-035, appreciation for the service of Kent Grandlienard to Community and State; - Board correspondence was received and placed on file. Community Services Approval of the following actions: - Calendar year 2015 Adult Mental Health Grant for $1,116,713 for state grant dollars to support Community Mental Health services; - Presentation, by Deborah Eckberg, Child Protection Citizen Review Panel Chair, on the 2014 Annual Report. Housing and Redevelopment Authority - Approval to release the Draft 2015-2019 Consolidated Plan and 2015 Annual Action Plan. Property Records & Taxpayer Services Approval of the following actions: - Plat of Miller Farms 3rd Addition in Baytown Township; - Resolution No. 2015-030, application for Premises Permit from Amvels Post 1 to conduct lawful gambling activities at The Point at 12378 Point Douglas Dr. S., Denmark Township. Public Works Approval of the following actions: - Minnesota Department of Natural Resource's agreement to access ponds through county park land for rearing walleyes; - Cooperative maintenance agreement for the Century Avenue/Lake Road/Valley Creek Road project with the City of Maplewood, the City of Woodbury and Ramsey County; - U.S. Department of Agriculture forms reporting park agricultural land crop yields and base acreage from 2008 to 2012; - Resolution No. 2015-033, Reject bids for the temperature controls work scope of the Government Center 4th Floor Modernization Project; - Resolution No. 2015-034, Award bids for all remaining work scopes of the Government Center 4th Floor Modernization Project. Sheriff Approval of the following actions: - Resolution No, 2015-031, Authorizing the Washington County Sheriff's Office to enter into a Joint Powers Agreement with Sherburne County for squad installation services; - Resolution No. 2015-032, Authorizing the Washington County Sheriff's Office to enter into a Joint Powers Agreement with St. Croix County, Wisconsin for squad installation services. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners February 17, 2015 9 Present were Commissioners Fran Miron, District 1; Ted Bearth, District 2; Gary Kriesel, District 3; Karla Bigham, District 4; and Lisa Weik, District 5. Board Chair Kriesel presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Miron — working with legislators on upcoming bills related to groundwater issues; attended a presentation of a class ring to graduating senior, Sammi Weigel, at the Forest Lake High School who received the Pledge to Graduate Award this year from the Washington County Attorney's Office; - Commissioner Bigham — attended a meeting with Renewal by Andersen in Bayport, to seek their corporate partnership in support of the Red Rock Corridor; toured the East Central Regional Juvenile Justice Center; toured the Housing and Redevelopment Authority projects in District 4; attended the Black History event at the Lake Elmo Event Center; received an update from the City of Woodbury during a meeting along with Commissioner Bearth; attending the National Association of Counties Legislative Conference in Washington, D.C., February 21-25; - Commissioner Bearth — reported at a Minnesota Inter -County Association meeting he learned there are 28 people attempting to change the law to prevent legacy funds for parks that are mapped; - Commissioner Weik — attended the Gateway Corridor Commission organizational meeting and was re-elected as Chair for 2015; they approved a contract extension with the communications consultant to include a public opinion survey and outreach on the corridor; attended a Public Works presentation on the Gateway Corridor to the Oakdale City Council at the Oakdale City Hall. General Administration Approval of the following actions: - January 20, 2015 County Board Meeting minutes; - Molly O'Rourke, County Administrator, commented on the Black History event that took place on Friday, February 13, at Lake Elmo Event Center; - Board Workshop for update on the library planning process and obtain board direction on library service requests; - Board Workshop to provide overview of the financial strategy area of Washington County's Strategic and Implementation Plan; - Board Workshop to discuss legislative updates; - Board correspondence was received and placed on file. Human Resources - Approval to convert a Senior Taxpayer Services Technician vacancy to a License Center Supervisor position. Information Technology - Approval to purchase an additional three years of Microsoft Select Plus Software Licensing. Property Records & Taxpayer Services Approval of the following actions: - Application for renewal of an Off Sale Intoxicating Liquor License for SSG Corporation at 12370 Point Douglas Road, Denmark Township; - Application for renewal of an On Sale And Sunday Liquor License for Afton Alps, Resort, Denmark Township; - Resolution No. 2015-021, application for Exempt Permit of Minnesota Lawful Gambling received from Dunrovin Christian Brothers Retreat Center to conduct a raffle at 15525 S.t Croix Trail North, Marine, May Township; - Plat of Copper Leaf in Baytown Township. Public Works Approval of the following actions: - Resolution No. 2015-022, authorize signature of Amendment 3 to the State of Minnesota Lease No. 11627 with the Department of Employment and Economic Development at the Woodbury Service Center; - Resolution No. 2015-023, authorize final payment for the CSAH 23 Project; - Resolution No. 2015-024, authorize final payment for the CSAH 21 and County Road 78 Paving Project; - Cooperative agreement with City of Woodbury for CSAH 13 construction project; - Contract for design engineering services for the County State Aid Highway 23 corridor management and safety improvement project; - Cooperative agreement with City of Hugo for County State Highways 7 and 8 Intersection improvement project; - Resolution No. 2015-025, bid award North Shop Forcemain Project and Fiber Optics Alternate to EBI Drilling, Inc; - Budget Amendment to Capital Repair Fund 411; - Resolution No. 2015-026, declaring intent to reimburse expenditures from the proceeds of tax exempt bonds to be issued by the county in 2015; - Resolution No. 2015-027, Joint Powers Agreements with the Cities of Oak Park Heights Police Department; - Resolution No. 2015-028, Joint Powers Agreement between Washington County Sheriff's Office and the City of Bayport; - Board Workshop to discuss issues related to the Public Works North Shop project. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners February 10, 2015 Present were Commissioners Fran Miron, District 1; Ted Bearth, District 2; Gary Kriesel, District 3; Karla Bigham, District 4; and Lisa Weik, District 5. Board Chair Kriesel presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: Commissioner Bigham — toured the Tubman facility in Maplewood to familiarize herself with the county's partnership; attended the Department of Natural Resources Northeast Groundwater Management meeting and mentioned concerns with the millions of gallons of water 3M pumps out of the aquifer due to a mediation plan. She toured the Newport Park and Ride with Metropolitan Council Chair Adam Duininck, along with the staff from the City of Newport; - Commissioner Bearth — attended a meeting at the East Central Regional Juvenile Justice Center where they discussed where to place remaining funds from the previous year. The facility is now 18 years old and the committee's decision was to place the funds in the reserve fund; - Commissioner Weik — reported the success of the Gateway Corridor tour last week including Congresswoman Betty McCollum's involvement and her comments made at Union Depot; and the stop at 3M where a walk-up station is proposed; 3M's support was based on the fact they will lose up to 30% of their workforce in the next five years and need to attract millennials by offering efficient, cost-effective transportation. She attended a meeting with Governor Dayton, organized by Congresswoman Betty McCollum, to update the Governor on the Gateway Corridor initiative; and will attend the National Association of Counties Legislative Conference in Washington D.C. February 21-25; - Commissioner Miron — attended the Department of Natural Resources (DNR) Northeast Groundwater Management meeting with a report on their draft plan. He noted the one item gone unnoticed was how proactive Washington County has been in planning and caring for our natural resources, in particular its groundwater, and as the county provides comments, we interface the DNR's draft plan with the county's groundwater management plan; attended the Water Consortium meeting held at the county's Government Center with Metropolitan Council Chair Adam Duininck present; Commissioner Kriesel — attended the Gateway Corridor tour and noted another tour was being planned for additional stakeholders; attended the Lake Elmo City Council meeting where they approved Municipal Consent for Phase I of the downtown street and utility project; attended the Metropolitan Energy Policy Coalition meeting and noted Commissioner Weik was appointed Chair. General Administration Approval of the following actions: - Enter into a purchase of services agreement with Canvas Health for 2015; - Resolution No. 2015-019, supporting special legislation for conveyance of tax forfeited parcel to the City of Cottage Grove; - Resolution No. 2015-020, supporting reconstruction of Interstate 35 and Trunk Highway 97 Bridge; - Updated the Board regarding request for proposal to hire a consultant to develop a countywide Communications Plan; - Board Workshop to review major technology projects over the next five years; - Legislative update presented; - Board correspondence was received and placed on file. Human Resources - Approval of revised/updated Post Employment Health Care Savings Plan for Confidential Supervisors. Public Health & Environment Approval of the following actions: - Renewal of two-year agreements with Cities of Afton, Bayport, Cottage Grove, Forest Lake, Grant, Hugo, Lake Elmo, Lakeland, Lakeland Shores, Lake Saint Croix Beach, Marine on Saint Croix, Newport, Oakdale, Pine Springs, Scandia, Saint Mary's Point, and Saint Paul Park, to provide Subsurface Sewage Treatment System Permitting and inspection services; - Update on 2014 results from SSTS Replacement Loan and Grant Programs. Property Records & Taxpayer Services Approval of the following actions: - Application for 1 to 4 day temporary on -sale liquor license for the St. Croix Preparatory Academy in Baytown Township; - Assessment year 2014 Payable 2015 Assessment Classification and Valuation Change List. Public Works Approval of the following actions: - Resolution No. 2015-016, agreement No. 04850 with the State of Minnesota, Department of Transportation; - Resolution No. 2015-017, approving the revocation of County State Aid designation on a portion of CSAH 21, CSAH 23, and CSAH 28 in the Cities of Bayport and Oak Park Heights; - Grant #08-2015-01 with the CTIB in the amount of $360,000 to fund the Red Rock Corridor Implementation Plan; - Board Workshop to review C draft 2015 legislative platform; - Board Workshop to discuss regional park boundaries and acquisitions issues. Regional Railroad Authority Approval of the following actions: - Election of Chair and Vice Chair for 2015; - October 7, 2014 Regional Railroad Authority Meeting Minutes; - Contract with Kimley-Horn and Associates, Inc. for the Red Rock Corridor Implementation Plan. Sheriff's Office - Approval of Resolution No. 2015-018, donation to the Washington County Sheriff's Office K-9 unit. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota.