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HomeMy WebLinkAbout2015-01-20 CC MIN ter T E IIITNPLICE Of ■E11EEIU CITY COUNCIL MEETING MINUTES January 20, 2015 SPECIAL MEETING 4:30 P.M. Mayor Kozlowski called the meeting to order at 4:30 p.m. Present: Councilmembers Menikheim, Weidner, Polehna, Mayor Kozlowski Absent: None Staff present: City Attorney Magnuson City Clerk Ward OTHER BUSINESS Ward 2 Vacancy Interviews - Sean Hade, Eric Hansen, and Tom Corbett Mayor Kozlowski explained that each candidate would be asked the same five questions and may ask follow up questions based on the applicant's answers. He continued by stating that the interviews are 25 minutes and should time allow, the applicant may provide additional information to the Council. The Council conducted interviews with candidates for Ward 2: Sean Hade,Eric Hansen,and Tom Corbett in this order. There was considerable discussion on the voting process that would take place at the 7:00 p.m. meeting. City Attorney Magnuson advised the Council that the method of voting is up to the Council,however that the use of secret ballots is not allowed,therefore ballots will be distributed, tallied by the City Clerk and himself. These ballots showing the individual Council votes would be part of the public records for the meeting. Councilmember Menikheim preferred forced choice ranking which Council would rank the candidates 1 through 5,with 5 points for the preferred candidate and 1 point for the least preferred candidate, adding the points and then the applicant with the least amount of total points would be eliminated and another vote would take place using the same method, until it came down to one applicant. Mayor Kozlowski favored a ranking voting as well, however he preferred that Council rank candidates in the same manner,however then he would request a motion on the top applicant. He felt that this would eliminate the need for 4 rounds of voting. Councilmembers Polehna and Weidner agreed. Jim McKinney, resident of Ward 2, spoke in support of Councilmember Menikheim's ranking method. Motion by Mayor Kozlowski, seconded by Councilmember Weidner to rank candidates by awarding 5 points for the preferred candidate and 1 for the least preferred candidate, add up the points and the City Council Meeting January 20, 2015 Mayor would request a motion on the top applicant, however if there was a tie for the top applicant, the Mayor would accept a motion on the next applicant, based on interview order. Ayes: Councilmembers Weidner, Polehna and Mayor Kozlowski Nays: Councilmember Menikheim ADJOURN Motion by Councilmember Weidner, seconded by Mayor Kozlowski to adjourn at 6:15 p.m. REGULAR MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:00 p.m. Present: Councilmembers Menikheim, Weidner, Polehna, Mayor Kozlowski Absent: None Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Police Chief Gannaway Fire Chief Glaser Finance Director Harrison Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of minutes of January 6, 2015 regular and recessed meeting Motion by Councilmember Menikheim, seconded by Councilmember Weidner, to approve the January 6, 2015 regular and recessed meeting minutes. All in favor. PETITIONS,INDIVIDUALS, DELEGATIONS & COMMENDATIONS Certificate of Appreciation and Presentation of Retirement Plaque — Larry Hansen, City Administrator Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adopt Resolution 2015-022, commending Larry Hansen. Ayes: Councilmembers Menikheim, Weidner, Polehna, Mayor Kozlowski Nays: None Mayor Kozlowski read the resolution and plaque commending Larry Hansen for his dedicated service to the City of Stillwater for 13 years. City Administrator Hansen thanked the citizens for their trust, the Council present and past, and the staff for their hard work and support through the years. Mayor Kozlowski and Page 2 of 6 City Council Meeting January 20, 2015 Councilmembers Menikheim, Polehna and Weidner thanked City Administrator Hansen for his leadership. OPEN FORUM There were no public comments. STAFF REPORTS Fire Chief Glaser reported that the DNR is requiring burning permits. A fire station construction update is scheduled for the 4:30 p.m. Council meeting February 3, 2015. Community Development Director Turnblad reported that the 2015 Convention and Visitors' Bureau Visitor Guide has been distributed and includes a section on the walking tours. City Attorney Magnuson informed the Council that 169 parcels in the annexation area that were ordered to be annexed are now part of the City. He presented a resolution for consideration that clarifies a number of items for these parcels,including honoring the licenses, such as dog licenses, and the special and conditional use permits already granted for existing uses. The provision does not apply to vacant land. Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adopt Resolution 2015-019, clarifying the rights of land annexed to the City of Stillwater pursuant to the Joint Resolution of the City and Town of Stillwater as to Orderly Annexation dated August 16, 1996. Ayes: Councilmembers Menikheim, Weidner, Polehna, Mayor Kozlowski Nays: None CONSENT AGENDA Resolution 2015-015,directing payment of bills Possible approval of Brine's 23rd Annual Bocce Ball Special Event—February 21, 2015 Resolution 2015-016, establishing temporary duties Resolution 2015-017, approval of contract between the City of Stillwater and Sand Creek Group, Ltd. Possible approval of temporary/seasonal employment of Community Service Officers and Parking Lot Attendants -Police Possible approval of temporary/seasonal employment of Maintenance Worker I—Public Works Possible approval to purchase 2015 Patrol Vehicles Resolution 2015-018, approving contract for parking lot equipment consulting services Possible approval to purchase wing and plow—Public Works Possible approval of capital release—Library Possible approval of capital purchase of Forensic Software—Police Department Resolution 2015-020, approving appointments to the Joint Cable Commission Possible approval to purchase of new core switches for Server Room and Police Department - MIS Possible approval to purchase of new switch for 3rd floor data closet -MIS Possible approval to purchase of portable projector - MIS Possible approval to purchase of upgraded wireless access points for City Hall—MIS Possible approval to purchase memory for virtual network hosts - MIS Page 3 of 6 City Council Meeting January 20, 2015 Possible approval to purchase 6 computers (5-Public Works and 1-Community Development) Resolution 2015-021, approving additional ball field fees for service Possible approval of temporary liquor license— St. Croix Kids—March 5, 2015 Possible approval of utility adjustments Councilmember Weidner requested that Resolution 2015-018,approving contract for parking lot equipment consulting services, be pulled from the Consent Agenda. Motion by Councilmember Polehna, seconded by Councilmember Weidner, to adopt the Consent Agenda as amended. Ayes: Councilmembers Menikheim, Weidner, Polehna, Mayor Kozlowski Nays: None Community Development Director Turnblad explained that the possible choices for parking lot equipment to install in lots east of Main Street are numerous and expensive. In order to find the most effective machinery, the Downtown Parking Commission recommends hiring a consultant to put together the RFP. The cost for the consultant will be $6,300. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to approve Resolution 2015-018, approving contract for parking lot equipment consulting services. Ayes: Councilmembers Menikheim, Weidner, Polehna, Mayor Kozlowski Nays: None PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS Possible approval of first reading of Ordinance 1072 entitled an ordinance amending City Code Section 51-2, relating to parking regulations (Commercial Parking Downtown) (returning from January 6th meeting) Community Development Director Turnblad reported that the Council has been considering a proposed amendment to ordinances regulating to commercial parking downtown. He provided revised language that designates two areas for trailer parking. A second reading would occur at the February 3, 2015 Council meeting. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to approve first reading of Ordinance 1072, an ordinance amending City Code Section 51-2, relating to parking regulations (Commercial Parking Downtown). Ayes: Councilmembers Menikheim, Weidner, Polehna, Mayor Kozlowski Nays: None Page 4 of 6 City Council Meeting January 20, 2015 NEW BUSINESS Vote on Councilmember Ward 2 Vacancy Mayor Kozlowski thanked all the applicants for submitting their interest for the Councilmember Ward 2 vacancy. He continued by stating that the Council was impressed with the quality of the applicants and that no matter the vote that these applicants will continue to serve the community. City Attorney Magnuson explained the process for appointment that was agreed upon after the interviews at the 4:30 meeting. He explained that the Council's voting would be part of the public record. Ballots were distributed and tallied by City Clerk Ward and City Attorney Magnuson and the applicant points were Eric Hanson— 17, Dave Junker- 15, Tom Corbett— 13, Sean Hade—8, and Jerry Clark—7. Mayor Kozlowski requested a motion to appoint the top applicant,Eric Hanson,to fill the vacancy of Ward 2. No motion was received. Mayor Kozlowski requested a motion to appoint the 2nd ranked applicant, Dave Junker,to fill the vacancy of Councilmember, Ward 2. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to appoint Dave Junker Councilmember for the Ward 2 vacancy. All in favor. Possible approval of resolution authorizing the sale of Variable Rate Demand Tax Increment Revenue Refunding Bonds (Territorial Springs, LLC Project) Series 2015 and providing for their issuance City Attorney Magnuson explained as part of the Terra Springs Development there were two tax increment bonds that were sold. They may now be refunded with tax exempt revenue funds because the increment is sufficient to meet the debt service requirement as outlined in the 2003 Development Agreement. Increment coming from the site will be the sole source of revenue used to pay the bond. The District sunsets in the year 2030. Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adopt Resolution 2015-023, authorizing the sale of variable rate demand tax increment revenue refunding bonds (Territorial Springs, LLC Project) Series 2015 and providing for their issuance. Ayes: Councilmembers Menikheim, Weidner, Polehna, Mayor Kozlowski Nays: None COUNCIL REQUEST ITEMS Councilmember Menikheim reminded the Council of the need to request an update from Log Jam Days organizers on plans for a 2015 summer event. City Attorney Magnuson clarified that the City's contract with The Locals is to be considered for renewal annually. Councilmember Polehna stated that an October 2015 Fall Hunt has been scheduled with Beyond the Yellow Ribbon. The group is assisting a Vietnam veteran suffering from blindness caused by Agent Orange, who is moving to Stillwater. Page 5 of 6 City Council Meeting January 20, 2015 ADJOURNMENT Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adjourn the meeting at 7:53 p.m. All in favor. e. ' ozlow'sr Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2015-015, directing payment of bills Resolution 2015-016, establishing temporary duties Resolution 2015-017, approval of contract between the City of Stillwater and Sand Creek Group, Ltd. Resolution 2015-018, approving contract for parking lot equipment consulting services Resolution 2015-019, clarifying the rights of land annexed to the City of Stillwater pursuant to the Joint Resolution of the City and Town of Stillwater as to Orderly Annexation dated August 16, 1996 Resolution 2015-020, approving appointments to the Joint Cable Commission Resolution 2015-021, approving additional ball field fees for service Resolution 2015-022, commending Larry Hansen Page 6 of 6