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Home My WebLink About2015-01-26 PRC packet - canceled no quorum]V, ter 11 BIRTH P L A C L OF MI NN F S 01 A� CITY OF STILLWATER STILLWATER PARKS AND RECREATION COMMISSION NOTICE OF MEETING MONDAY, JANUARY 26 AT 7:00 PM The City of Stillwater Parks and Recreation Commission will meet on Monday, January 26, 2015, at 7:00 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. AGENDA Approval of the December 22, 2014 Minutes 2. Open Forum - The Open Forum is a portion of the meeting to address the Board on subjects which are not a part of the meeting agenda. The Board may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. Action Items 3. Friends of Stillwater Parks Information Items 4. Friends of the St. Croix Boom Site Meeting Invite Commission Items/Topics Following the meeting, park board members will be gathering for a holiday social at the home of Solveg Peterson located at 350 North Main Street. No business will be conducted during this function. Note: Park Board Members please bring a dish or beverage to share and spouses are invited. CITY OF STILLWATER PARKS AND RECREATION COMMISSION MEETING December 22, 2014 Present: Chair Linda Amrein, Commissioners David Brandt, Scott Christiansen, Rob McGarry, Solveg Peterson (arrived at 7:08 p.m.), Sandy Snellman Absent: Commissioner Don Stiff, Council Liaison Mike Polehna Staff present: Public Works Superintendent Tim Moore APPROVAL OF MINUTES Regarding the September 22, 2014 Joint Parks and Recreation Commission/Planning Commission Meeting, Commissioner Brandt stated it should be noted that he was present (arrived late). Motion by Snellman, seconded by Amrein, to approve the Joint Parks and Recreation Commission/Planning Commission September 22, 2014 meeting minutes as amended. All in favor. Chairman Amrein asked for clarification regarding the Stillwater High School Mountain Bike Team as noted in the October 27, 2014 meeting minutes. The sentence, "The team had its first state champion, three podium finishers, and ten top ten state finishers" should read "The team had its first state champion, three podium finishers, and ten top state finishers in their various categories." Motion by Christiansen, seconded by Snellman, to approve the Parks and Recreation Commission October 27, 2014 meeting minutes as amended. All in favor. OPEN FORUM Hank Gray, 231 North Everett Street, Assistant Coach of Stillwater Area High School Mountain Bike Team and Board Member of SASCA, the nonprofit organization that supports the Mountain Bike Team, thanked Public Works Superintendent Moore and the engineering department for their efforts to move the trail forward. He introduced Calvin Jones, Team Director and fellow SASCA Board Member. Mr. Jones, 513 Edgewood Avenue, announced that the SASCA booster club received IRS 501(c)(3) status, so it will be able to help with maintenance and sweat equity as the project is brought to fruition. ACTION ITEMS Field Use Fee Moore stated that in the past, Public Works has had an agreement with the Stillwater School District and the St. Croix Valley Baseball Association for grooming and chalking fields for games. With the addition of the grooming and chalking of fields for lacrosse in 2013, and for the Valley Athletic Association for baseball, softball, football and soccer in Parks and Recreation Commission Meeting December 22, 2014 2014, the City's published field use rates need to be updated. Staff recommends the following rates: lacrosse, $20.00 per application; football, $25.00 per application; soccer, $20.00 per application. Baseball and softball on all other City fields will be $15.00 per game. He has informed the organizations of the anticipated fees. Moore added that there are starting to be conflicts with field use as some organizations are not using fields they have reserved. He would like the Commission to consider a field use policy. Motion by McGarry, seconded by Brandt to approve the fees as recommended by staff retroactive to January 2014. All in favor. INFORMATIONAL ITEMS Brown's Creek Preserve Update Regarding the efforts to establish the single track bike track, Moore stated he met with the City Attorney, Planner and Public Works Director about trying to move this forward. The City is waiting for a response from the DNR. The DNR is asking for a few things from the City regarding the new trail coming in, such as a kiosk location downtown. The City Attorney feels all these issues should be brought together for resolution. On January 6, Council permission will be requested to send a letter to the DNR. ACTION ITEMS continued Trails Master Plan Moore stated the next step for the Master Plan is to have the public hearing. It will probably take place in January. COMMISSION ITEMS/TOPICS Moore updated the Commission on progress of Lowell Park bathrooms which should be open by April. The Council approved a consultant contract for a reuse study for the Shoddy Mill building. Amrein remarked that the Christmas tree downtown looks great. ADJOURNMENT Motion by McGarry, seconded by Snellman to adjourn. All in favor. The meeting was adjourned at 7:38 p.m. Respectfully submitted, Julie Kink Recording Secretary Page 2 of 2 (St .jj(j atet 1HE 8 1 M T H P L A C L 0E M I N N F S 0 1 A Memo To: Parks and Recreation Commission From: Tim Moore, Public Works Superintendent- Date: uperintendent Date: January 22, 2015 Re: Friends of Stillwater Parks The Friends of Stillwater Parks has been invited to the Parks and Recreation Commission meeting to discuss with the Commission on future plans for the organization. Attached is a letter from the Friends of Stillwater Parks dated October 6, 2014 and the original agreement executed in May 1995. Also attached is a list of park gardens with locations that the Friends of Stillwater parks still wishes to maintain. RECEIVED 4f OCT -62014 h/t�Y1 October 6, 2014 Friends of Stillwater Parks P.O. Box 822 Stillwater, MN 55082 Dear Tim Moore, Superintendent, Stillwater Parks and Linda Amrien, Chair, Stillwater Parks Commission, It has been a pleasure to serve and contribute time and effort towards maintaining several flower gardens in local parks since 1996. However, our Board of Directors has decided to discontinue the Park Garden Committee. We believe Stillwater's Park Department can provide -- more effectively than Friends of Stillwater Parks can provide -- the staff and seasonal summer help to: • amend the soil of gardens as needed; • select plant material, plant, water, maintain and weed planted areas; • recruit community volunteers or community garden clubs ; • provide a special event to acknowledge volunteers; • develop and implement a landscape beautification plan for high visibility parks such as Pioneer Park and Lowell Park including the maintenance of those planted areas; and • oversee the maintenance of all planted areas on city property Again we wish to reiterate that it has been a pleasure to serve our community and we will continue to serve through other means. Sincerely, Dennis Conger President, Friends of Stillwater Parks AGREEMENT This Agreement made this 10day of May, 1995, between the City of Stillwater, Washington County, Minnesota ("City"), and Judith Gulden, acting as disbursing agent ("Agent"), in conjunction with Friends of Stillwater Parks, Inc. a non-profit corporation pledged to promote parks and parkland within the City. ' 1. The City has encouraged the formation of this .corporation to foster and promote parks within the City of Stillwater and encourage the use of parks within the City that will ultimately increase property values and the quality of life within the City, thereby promoting the welfare of the City. 2. In order to establish the corporation, it is necessary to incur expenses associated therewith. 3. The City has agreed to provide financial support to the corporation on the condition that the money is disbursed for expenses associated with the formation and establishment of the corporation and for park related purposes. 4. The financial support will not exceed the budgeted amount of $500.00. 5. Judith Gulden is hereby appointed as Disbursing Agent of the City, and in that capacity, is authorized to make disbursement upon satisfactory proof of identify being made to her. 6. The Disbursing Agent is directed to obtain signed vouchers from each of the persons or entities to whom a check is disbursed and to maintain record of disbursement and executed vouchers and deliver them to the City for keeping in the official records of the City according to law. IN WITNESS WHEREOF, the parties have set their hands this JkNay of May, 1995. I :(;` 1 L�.•��us,V l rpt-��Lz�S.'��/ Judith Gulden Subscrib and sworn to before me this day of May, 1995. ell ^6(ary Public Washington County, Minnesota IULIGiiESH. MI�M� ,2QDD THE CITY OF STILL ATER jorayor Morli Weldon, Clerk Subscribed and sworn to before me this ,L, day of May, 1995. 14otary Public Washington County, Minnesota 1111 w 1�we.w�.mzaoo STILLWATER PARK GARDENS Park Name Locationffvne Who maintains 551 Main Street N Rose Bushes City 62nd/Manning (NE corner) Peonys/Flower Bed City 14 Anez Ridge Park ---- 13 Benson Park Park Sign City 31 Bergmann Park ---- ---- 18 Brown's Creek Nature Preserve Native plantings City 17 Brown's Creek Park --- -- Chestnut/Water St (w/ benches) Flower Bed City City Hall & Library Pernennials City City Welcome Sign South end of Main St Pernennials City 24 Creekside Park --- ---- 20 Croixwood Open Space Native plantings Installed by BCWD Cty Rd 5 by soccer field Rose Bushes City Cty Rd 5 East side by Cottages & Car Wash 60 Canadian John Cabbot Roses Catherine McNally & Donna Jenson Downtown Pots Annuals City 26 Heritage Park Flowers/Plants Liberty Assocation 15 Kolliner Park in WI ---- ---- 19 Legends Gazebo Flowers/Plants Legends Association 27 Legends Park Flowers/Plants Legends Association Lens Garden Perennials and Large Flower Pots FSP -Diane Cutler and maybe Julia Beagan 33 Liberty Square Flowers/Plants Liberty Assocation 2 Lily Lake Park Circle on Greeley - flow_ ers/perennials FSP - Bob and Lori Wettstein 28 Long Lake Nature Area Native planting City z1 Long Lake Open Space ---- --- .4 Lowell Park Circle by Gazebo FSP - John & Kathyrn Baer 23 McKusick Lake Trail & Dike ---- ---- 12 McKusick Park ---- ___. 7 Meadowlark Park - -- ---- 36 Millbrook Open Space ---- ---- 35 Millbrook Park ---- ---- New Heights School Play Area City donated play equpiment only School District Property 16 Nightingale Park ---- - .- 5 Northland Park Plants around park sign Parking Ramp Ped Plaza Perennials City I Pioneer Park Flower/plants (2 beds) City Post Office Park Flowers/Plants Perennial Garden Club Trillium Chapter 30 Prairie Park ---- FSP - Bruce Janke 29 Public Works Park --- s Ramsey -Grove Park by Park Sign FSP - Laurie Maher 11 Schulenberg Park --- ---- 25 Settlers Park ---- --- 34 Skateboard Park ---- ---- 22 St Croix Valley Ree Center Plants City 9 Staples Field Community Vegetable/Flower Garden Community Garden Club 6 Sunrise Park ---- --- 32 Teddy Bear Park Perennials/Annuals Tiered and Wall Area City 10 Triangle Park Perennials by sign and benches and Slope area FSP - Paula McHugh and Bridget/Chad Bahneman 3 Washington Square Tiered Garden and Sign Area Columbine Garden Club Ballfield Corner FSP - Kathy Black Updated 11/24/14 lwater T 11 E BIRTH PLACL OF M I N N E S 0 1 A, PARKS AND RECREATION COMMISSION MEETING DATE: January 26, 2015 REGARDING: Friends of the Boom Site Invite PREPARED BY: Abbi Jo Wittman, City Planner The DNR has contracted with Friends of the St. Croix Boom Site (Friends), a subsidiary of the Friends of Washington County, to conduct public outreach activities for the future of the Boom Site as part of a larger, DNR -sponsored effort entitled, "The St. Croix Boomsite: Enhancing a National Historic Landmark." As a part of these efforts the Friends would like to host a meeting with members of the City Council, as well as the City's Heritage Preservation Commission and Parks and Recreation Commission, to garner input from Stillwater's elected and appointed officials. The Friends invite you to attend this meeting on Tuesday, February 24"' from 7:00 to 9:00 p.m. Page 1 of 1