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HomeMy WebLinkAbout2015-01-06 CC PacketREGULAR MEETING RECESSED MEETING i 1 1 t e r INF OIRTNFLACE OF MINNESOTA REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North January 6, 2015 4:30 P.M. AGENDA 4:30 P.M. 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES 1. Possible approval of minutes of the December 9, 2014 Special Meeting, December 16, 2014 regular meeting, and December 19-20, 2014 Special Meeting. IV. OTHER BUSINESS 2. Discussion on Appointment of Councilmember — Ward 2 3. Bridgeview Park Plan V. STAFF REPORTS 4. Police Chief 5. Fire Chief 6. City Clerk 7. Community Development Dir. 8. Public Works Dir. 9. Finance Director 10. City Attorney 11. City Administrator VI. RECESS 7:00 P.M. AGENDA VH. CALL TO ORDER VIII. ROLL CALL IX. PLEDGE OF ALLEGIANCE X. OATH OF OFFICE FOR NEWLY ELECTED MEMBERS OF COUNCIL XI. ADJOURN XII. CALL TO ORDER XIII. ROLL CALL XIV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS XV. OPEN FORUM - The open forum is a portion of the council meeting to address council on subjects which are not a part of the meeting agenda. The council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. XVI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 12. Resolution 2015-001, directing payment of bills (available Tuesday) 13. Resolution 2015-002, designation of depositories for 2015 14. Resolution 2015-003, designating a responsible authority and assigning duties in accordance with the State of Minnesota Data Practices Statute 15. Resolution 2015-004, designating the Stillwater Gazette and St. Paul Pioneer Press as the City's legal publications and approving contracts with the Stillwater Gazette and St. Paul Pioneer Press for 2015 16. Resolution 2015-005, resolution accepting cash donations (Available Tuesday) 17. Resolution 2015-006, approving Exhibit A as it relates to Resolution 2013-057, resolution establishing procedures relating to compliance with reimbursement bond regulations under the Internal Revenue Code (available Tuesday) 18. Resolution 2015-007, reappointments to Library Board 19. Resolution 2015-008, approval of Employment Agreement with Tom McCarty 20. Possible approval of 2 iPads and cases for Council XVII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 21. This is the date and time for a public hearing to consider approval of an amendment to the commercial parking regulations. The hearing specifically is to consider amending City Code Section 51-2, Subd. 2 & 4 to regulate the parking of commercial trailers and boat trailers on public streets and in public parking lots in Downtown Stillwater. Notice was published in the Stillwater Gazette on December 4, 2014. (Ordinance — 1st reading) XVIII. UNFINISHED BUSINESS 22. Possible approval of 2015 Cruisin' on the Croix Special Event and Contract (Resolution — Roll Call) 23. Possible approval of 2015 Rivertown Art Festival Special Event and Contract (Resolution — Roll Call) XIX. NEW BUSINESS 24. Possible approval of resolution adopting the Annexation (Resolution — Roll Call) 25. Possible approval of meeting date changes for 2015 26. Designation of Vice Mayor (Resolution — Roll Call) 27. Possible approval of an agreement with the DNR related to Brown's Creek Park and Trail items (Resolution — Roll Call) (available Tuesday) 28. Request for height variance for remodel of building located at 275 South Third Street (Resolution — Roll Call) 29. Possible approval of a request for no parking on a portion of 63rd Street (Resolution — Roll Call) XX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XXI. COMMUNICATIONS/REQUESTS XXII. COUNCIL REQUEST ITEMS XXIII. STAFF REPORTS (CONTINUED) XXIV. ADJOURNMENT GRANDBRIDGE REAL ESTATE CAPITAL January 5, 2015 Corey Burstad Elevage Group, LLC 10901 Baltimore Street, NE Blaine, MN 55449 Re: Stillwater Hotel Financing Corey: Gr•andbridge Real Estate is one of top c al ital providers in the ctaxrntry, In 201.4 we placed over $6 bill' ix f oar cin all property types inchrding: muiltifalxxil g„ hospitality, industrial, senior housing, office and retail. We represent local, regional and national banks, life insurance companies, Fannie Mae, Freddie Mac, FHA/HUD, CRIBS tenders, pension funds and our parent company, BB&T Bank a $200 billion dollar bank. We service over $30 -billion of loans on our books. We are active in arranging construction/mini-perm and permanent Ioans for hospitality. used on and other financial documentation that you have provided -us, 20% -equity including Z IF, land value and cas lender in the marketplace to provide construction financing for your proposed project. Due -to the holidays, ti .g of your transaction has been delayed. We -are in a p© diligence and Will be ordering third party reports including an appraisal. Once the a - ordered, it will take approximately sixty days to -Close the loan. We are excited to work on this opportunitywith yott and look -forward to a timely close. GR_ANDBRIDGE REAL ESTATE CAPITAL, LLC d ProForma e have a to commence our external due aisal and third party reports are Dave Rasmussen Senior Vice President drasrnussen@abrecap.com 222 South 91h Street, Suite 3200 • Minneapolis, lvlinnesate 55402 x 012.341.7899 v iutr.gbrecap.c©rn RESOLUTION 2015-001 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $229,588.64 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 6th day of January, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk EXHIBIT "A" TO RESOLUTION #2015-01 Page 1 LIST OF BILLS Ace Hardware American Bankers Ins. Co. of FL Ancom Communications Anderson Inc. Earl F. Armor Security Inc. ASCAP Aspen Mills BCA-CJTE Board of Water Commissioner BWBR Carquest Auto Parts CDW Government Inc. Center for Professional Development Century College Clark Dan Clog Un-Boggler Inc. Cole Papers Comcast Compass Minerals America Inc Cub Foods Delta Dental Plan of Minnesota Dock Cafe ECM Publishers Electric Fire & Security Fastenal Company FleetPride Fleishhaker Dave Flexible Pipe Tool Co. G & K Services Granicus Inc Hawk Labeling Systems Heritage Printing Holiday Credit Office Ice Skating Institute International Code Council International Code Council J.H. Larson Company J.P. Cooke Co. Jefferson Fire Lake Elmo Oil Lakeview Hospital Larson Architects League of MN Cities Ins Tr Lexipol LLC Lighthouse Uniform Co Supplies Flood Insurance Battery pack and charger No parking signs Quarterly Monitoring Service Music license Uniforms DMT online recertification WAC Charges Professional services fire hall Auto parts and supplies Equipment & supplies Seminars Visio Part 1 & 2 Law enforcement training Cleaning service Clean out drain at hockey arena Tissue and towels TV Internet & Voice Road chemicals Food platters and bakery AP COBRA Meals Publications Annual sprinkler & fire alarm Supplies Equipment repair supplies Reimburse for work boots Equipment repair Mats & Uniforms Qtrly web streaming service Magnetic tape Business Cards Fuel Skater memberships Member dues 2015 code Building repair supplies Dog license tags Helmets and shields Fuel Legal blood draws S Lowell Park bathrooms Claim # C0036076 Fire policy manual online Uniform caps 186.97 10,959.00 162.00 870.00 84.00 335.00 531.90 75.00 2,574.00 13,974.15 1,889.28 2,538.51 538.20 695.00 1,586.25 450.00 325.45 639.55 3,746.33 274.11 210.50 650.24 17.40 890.00 105.35 44.80 130.00 1,238.45 596.82 1,086.00 208.45 126.00 119.53 715.00 125.00 263.92 209.87 105.00 434.49 12.00 50.00 2,524.52 347.84 5,748.00 1,743.15 EXHIBIT "A" TO RESOLUTION #2015-01 Page 2 Loffler Companies Inc. Lowell Inn Lynn Peavy Company Madden Galanter Hansen LLP Magnuson David MailFinance Inc Manos Nancy Mansfield Oil Company Marshall Electric Company McDonough's Waterjetting Cleaning Inc. Menards Metro Chief Fire Officers Assn Metro Cities Metropolitan Council M HSRC/Range MN Chiefs of Police Assoc. MN Dept of Agriculture MN Dept of Labor and Industry MN Ice Arena Managers MN State Colleges MN State Fire Dept Assn Molstad Robert J MSFCA Municode NAPA Auto Parts Newman Signs Northland Graphics Office Depot Performance Plus LLC Pioneer Press Plant Health Associates Postmaster Ray Allen Manufacturing LLC Riedell Shoes Inc. River Valley Printing S&T Office Products Shorty Simplifile LC Snap On Tools Snyder Curtis Springbrook Software Inc. Sprint PCS SRF Consulting Group St. Croix Scuba & Snorkeling Streichers Summit Fire Protection T.A. Schifsky and Sons Telephony labor charge Coffee cookies and room rental Evidence packaging supplies Labor relations services Professional Service Folding Machine Lease Reimburse for groceries for reception Fuel Electrical repairs Drain services Supplies Membership Dues 2015 Membership Monthly SAC Class fees Permits to aquire a handgun Pesticide applicator license renewal Quarterly Surcharge 2015 Annual MIAMA Arena membership Heartsaver CPR/AED Course Card Membership Dues Professional services Membership Dues Supplement pages Batteries yellow green sheeting Stampers Office supplies Medical evaluations Publications Arborist services First class presort permit # 206 K8 training supplies Skates Envelopes and letterhead Office supplies Laundery service Recording fees Mirror tool Reimburse for mileage Monthly UB web payments Cell phone Barge terminal property plan update Service Ammo Fire sprinkler inspection Asphalt 232.50 279.50 210.00 1,627.29 7,558.33 1,182.85 99.95 9,946.71 1,071.00 315.00 201.53 100.00 6,784.00 4,920.30 792.00 59.90 30.00 6,286.41 180.00 105.00 385.00 516.98 207.00 198.00 353.03 292.94 73.85 314.89 2,470.00 1,093.00 429.00 220.00 164.27 407.70 314.00 411.33 12.06 250.00 18.20 85.68 395.85 96.00 5,661.71 54.00 3,499.08 355.00 57.50 EXHIBIT "A" TO RESOLUTION #2015-01 Page 3 Thomson Reuters Tri-State Pump and Controls Inc. Turnblad Bill USAble Life USPCA Region 18 Verizon Wireless Veterans Memorial Victory Corps WalMart Community Washington County Public Safety Radio Washington County Sheriffs Office Xcel Energy Zep Sales & Service LIBRARY 3M Library Systems Contracts American Library Association Baker and Taylor Bertalmio Lynne Blocher Carolyn Brodart Co CDW Government Inc. Cengage Learning Cummins NPower LLC Ebsco Publishing G & K Services Grainger Henry Marvin Menards Midwest Tape Office of MN IT Services Quill Corporation Reliable Appliance Service Toshiba Business Solutions Washington County Library Weston Woods Studios Xcel Energy DECEMBER MANUALS Aggregate & Ready Mix Main Street Design Sprint CREDIT CARDS Information Charges List station repairs Reimburse for book purchase Term Life Insurance 2015 Narcotics certification Cell phones and internet 90% Super Valu Minnesota flags supplies to winterize vehichles Public safety radio 4th qtr 4th Qtr 2014 MDCs Energy Zeposhine 2015 service agreement Annual membership Materials Staff reimbursement Staff reimbursement Materials Technology Standing order plan Building repairs Periodicals Towles & Rugs Building repairs Staff reimbursements Maintenance supplies Materials Telephone General supplies Small equipment Maintenance Contract Stillwater share of Symantic Antivirus Materials Gas Class registration Christmas light install Cell Phone 108.11 5,825.14 57.50 432.00 70.00 1,563.16 4,347.00 72.68 62.37 9,101.82 6,000.00 41,048.37 108.90 8,125.00 205.00 577.79 14.99 67.98 1,140.32 1,437.12 3,495.00 2,462.71 6,818.06 82.54 562.70 24.64 8.53 1,535.65 339.17 190.94 59.00 28.35 594.09 44.95 5,457.19 600.00 4,842.00 96.00 EXHIBIT "A" TO RESOLUTION #2015-01 Page 4 Library Accucut LLC Other minor equipment 205.00 Amazon.com Library materials 876.24 Darn Knit Anyway Staff recognition 10.00 Dreamhost Technology support 19.95 Valley Bookseller Teen read month 25.00 Tom Ballas Menards Command module 282.75 Stuart Glaser Lynn Card Company Cards/stationery Menards Binoculars Adopted by the City Council this 6th Day ofJanuary, 2015 86.37 21.19 TOTAL 229,588.64 Memo To: Mayor and City Council From: Alison Egger CV?, Assistant Finance Director Date: 12/31/2014 Re: Acceptance of Donations BACKGROUND The City of Stillwater received the following cash donations: • Todd Tuley Memorial for Fireworks - $25.00 • Idea Link for Christmas Lights - $500.00 • Mike & Barb Lynsky Investments for Christmas Lights - $1000.00 • Stillwater Investment Management LLC for Christmas Lights - $1000.00 • Logistics Planning Services for Christmas Lights - $1000.00 • Stillwater Firefighter Relief for Friends of Fire - $1200.00 • Open House Cash Donations for Friends of Fire - $718.93 • Lloyd & Myrtle Potter for Friends of Fire - $100.00 • St. Croix Valley Foundation for Heart Safe Community Program - $500.00 • Stillwater Elks Lodge #179 for Heart Safe Community Program - $500.00 • Margaret Rivers Fund for Heart Safe Community Program - $9000.00 RECOMMENDATION Staff recommends the acceptance of these donations for 2014 Fiscal Year. ACTION REQUIRED If council agrees with staff's recommendation, Council needs to pass a resolution accepting the above donations in compliance with Minnesota Statute 465.03. CC: Sharon Harrison - Finance Director RESOLUTION 2015-006 APPROVING EXHIBIT A AS IT RELATES TO RESOLUTION 2013-057 RESOLUTION ESTABLISHING PROCEDURES RELATING TO COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE Declaration of Official Intent The undersigned, being the duly appointed and acting Finance Director of the City of Stillwater, Minnesota (the "City"), pursuant to and for purposes of compliance with Treasury Regulations, Section 1.150-2 (the "Regulations"), under the Internal Revenue Code of 1986, as amended, hereby states and certifies on behalf of the City as follows: 1. The undersigned has been and is on the date hereof duly authorized by the City Council of the City to make and execute this Declaration of Official Intent (the "Declaration") for and on behalf of the City. 2. This Declaration relates to the following project, property or program (the "Project") and the costs thereof to be financed: 2015 Capital Outlay Purchases - $947,295.00 3. Each expenditure to be reimbursed from the Bonds is or will be a capital expenditure or a cost of issuance, or any of the other types of expenditures described in Section 1.150-2(d)(3) of the Regulations. 4. As of the date hereof, the statements and expectations contained in this Declaration are believed to be reasonable and accurate. Adopted by the Stillwater City Council this 6th day of January, 2015 Ted Kozlowski, Mayor ATTEST: Diane F. Ward City Clerk STAFF REQUEST ITEM Department: MIS Date: 1/5/15 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of two iPads and iPad cases for City Council members. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total cost will be $1082.00. Money has been allocated in the 2015 Capital Outlay budget. ADDITIONAL INFORMATION ATTACHED Yes No X ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Date: 1/5/15 AeN aA—cui-A-%Ak \tr 4 w-ilkmcAP m CITY COUNCIL MEETING DATE: January 6, 2015 REGARDING: Brown's Creek Preserve and Mountain Bike proposal PREPARED BY: Abbi Jo Wittman, City Planner BACKGROUND In late 2013 the Parks and Recreation Commission received a proposal for a mountain bike trail system to be incorporated into the Brown's Creek Preserve and Park, in the NW quadrant of the City. The first phase of a three phase proposal was set for a public hearing by the Commission until City staff determined bicycling was not a permitted use as per a 2005 management plan of this area, as well as a Department of Natural Resources Conservation Easement on the land. The public hearing was not held. In April, 2014, Tim Moore and I walked the preserve area with TJ Debates, DNR Area Supervisor (East Metro Area Fisheries) and his supervisor, Brad Parsons, Regional Fisheries Manager, as the Conservation Easement is held by the Fisheries Division due to Brown's Creek improvements. We discussed the desire to allow for mountain bikes on this parcel in a specifically designed fashion and asked their consideration of a change to the easement, allowing the City to amend the management plan. CURRENT PROJECT To date, the City has not received a response from the DNR. As such, staff has prepared a letter to the DNR for the Council's formal consideration. The thought is a formal request from the City Council may be considered in a more timely fashion. In late October, however, the DNR opened the Brown's Creek trail, starting conversations with City staff regarding trail kiosks and existing city improvements on the DNR easement area through the park and preserve area. In discussing this with Rachel Hinman, Parks and Trails Area Supervisor, it has been determined the DNR would like to place a trail kiosk on City lands in downtown Stillwater as well as enter into an agreement with the City of Stillwater for the City's trails and parking lot on DNR lands. City planning and engineering has indicated willingness to these things. However, no formal agreements have been made. In recent discussions with City Attorney Magnuson, it has been determined all existing and proposal City/DNR improvements must be considered at one time. This is to ensure piecemeal approvals do not continue to occur, with the City's request continuing to be ignored. Our Page 1 of 2 Jijwate TIIE B I R r H P l A r; E OF MINNESOIA approval of the downtown kiosk, land use agreement authorization as well as their formal consideration of the change to the City's management plan must occur together. COUNCIL ACTION Staff has prepared the attached letter to the DNR and it has been reviewed by City Attorney Magnuson. In the letter the City Council requests formal consideration of the allowance of bicycles on specific areas of the preserve as well as indication of our willingness to enter into land use agreements for existing trails, parking lot and proposed kiosks. City Attorney Magnuson will finalize proposed language for the DNR's consideration, modifying the letter for the mayor's final signature. Staff recommends the Council authorize Mayor Kozlowksi to sign the final letter to the DNR. Page 2 of 2 THE BIRTHPLACE OP MiNNESDIA January 6th, 2015 Jess Richards, Director Division of Lands and Minerals 500 Lafayette Road St. Paul, MN 55155-4045 Keith Parker, Regional Director DNR Central Region 1200 Warner Road St. Paul, MN 55106 Dear Mr. Richards and Mr. Parker, I would first like to congratulate you on the opening of the Brown's Creek trail. This regional trail is a wonderful amenity to the East metro area and our community. I look forward to seeing the rise in use throughout the winter and into the summer, bringing trail users into downtown Stillwater. The reason for my writing is regarding existing, proposed and nearby improvements associated with this trail. I am reaching out to you with the hope of your help in addressing all of the items across the multiple divisions of your agency. We have recently been approached by the Parks and Trails Area staff in regards to the installation of Brown's Creek trail downtown kiosk. As the DNR has no available land in this location, we are committed to finding a suitable location near the location where the trail ends and the City's downtown trail begins as well as provide additional amenities in this location, such as drinking water and seating. We have requested a single, locked bulletin board panel of this kiosk to display community events and other downtown Stillwater information. Our City Attorney is prepared to draft a Memorandum of Understanding (MOU) for the use of City lands and our partial use of the kiosk. We have also been in discussions regarding future improvements on City lands in Brown's Creek Preserve (Preserve). As part of the Brown's Creek realignment, the City of Stillwater obtained these open space lands. Prior to the DNR obtaining the abandoned rail right-of- way, the City had natural surface walking paths on the old rail line and through the Preserve. It is the intent of the City of Stillwater to define the parking area in this location, which is also on DNR lands. We would like to enter into a MOU for the City's walking Page 1 of 3 trails and parking area on the DNR lands adjacent to the Preserve, additionally offering the DNR lands for a new trailhead kiosk. Last April, however, Stillwater Public Works Superintendent Tim Moore and City Planner Wittman met onsite with DNR Fisheries Division staff regarding a DNR Conservation Easement (Easement) on the Preserve. I have attached a copy of this easement for your reference. The onsite meeting was in reference to a proposal the City has received, from the Chipyatic Trail Builders Association (now known as the Stillwater Area Scholastic Cycling Advocates - SASCA), regarding the construction of a beginner single track trail system, a separate trail from the passive recreational trails, on the Preserve. I have also attached SASCA's proposal for your review. The beginner single track trail system would help provide the Stillwater Area High School's Mountain Bike Team with a course for inexperienced and novice riders. It is the hope of SASCA to connect the Preserve single track trail system to two other single track trail systems in the nearby area, outside of the preserve, with the intention of providing a single track trail system for beginner to intermediate users. As the DNR's Easement in this area is to "...ensure the preservation of the natural elements and conservation values of the Protected Property..." the City's Park and Recreation Commission believes this added use will further the intention of the Easement as well as "...benefit of this generation and the generations to come." SASCA is prepared to enter into an agreement with the City for the construction, maintenance and management of this beginner single track trail system. Their work will be done in junction with the Minnesota Off Road Cyclists, ensuring quality design and construction alongside continuous management of these lands. Copies of the SASCA and City agreement will be provided to the DNR for review and comment. Subsection 8, of 'Recreational Use' of the Easement indicates "[b]icycles are not allowed on the Protected Property unless specifically allowed in the Management Plan," it has been the goal of City staff to gain DNR approval of a modification to the Management plan to allow for the construction of a beginner single track trail system on the Preserve for non - motorized bicycle use. To date, the City has not received formal response to City staff's request. As such, I am writing to you. I am requesting the DNR's formal consideration of allowing the City of Stillwater to amend the Management plan to allow for the construction of the single track trail system on the Preserve for non -motorized bicycle use, in accordance with the SASCA's proposal. The City is committed to providing a diversity of high quality recreational opportunities for our residents and visitors. Our staff will continue to work with Parks and Trails Area staff on finalizing future improvements associated with the trail, as well as the MOU for existing trails and parking lots. However, the City will not enter into such MOU until the DNR has acted on the City's request to amend the Management plan. Page 2 of 3 I appreciate your attention to this. If you are not the appropriate persons to determine if this use will be acceptable, I appreciate you forwarding my letter onto those who may be able to address the City's request. Sincerely, Ted Kozlowski, Mayor Cc: Brad Parsons, Regional Fisheries Manager TJ Debates, East Metro Area Fisheries Supervisor Rachel Hintzman, Metro Area Parks and Trails Supervisor Dave Magnuson, Magnuson Law Office Page 3 of 3 REVISED Proposal for Single Track Natural Trails at Brown's Creek Park Presented to the Stillwater Parks and Recreation Commission by Stillwater Area Scholastic Cycling Advocates (SASCA) December 30, 2014 SASCA — Brown's Creek Single Track Natural Trail Proposal Rev. 1 Executive Summary Stillwater Area Scholastic Cycling Advocates (SASCA), a 2014 formed non-profit limited liability corporation and currently recognized 501c(3) non-taxable charity, is the support and funding provider for the Stillwater Area High School Mountain Bike Team. Based on strong growth of the high school team and a growing interest and participation in off-road bicycling, trail running, nordic skiing, hiking and snowshoeing, SASCA wishes to propose new single-track trails, local to the Stillwater/St. Croix Valley specifically and the Eastern Twin Cities Metro in general. Goal To have at least 2 miles of sustainable single track trail open for use by September of 2015 in Brown's Creek Park Reserve. Designed Use Walkers, hikers, mountain bicyclists, runners, and Nordic skiers. The single track trails proposed would be mainly for mountain bikers and trail runners in the summer and possibly Nordic skiers, fat tire snow biking and snowshoeing in the winter. Walkers/hikers would probably continue to use the wider mowed trails in the park. Proposed Schedule December 2014 — Re -submission of the trail proposal January 2015 — Comprehensive bike trail plan approval by City Council and submission to the DNR for approval February/March 2015 — Public open house forum for single track plan April/May 2015 — Approval by city to start construction May 2015 — Begin construction August/September 1, 2015 — Open trail to public With approval to build, SASCA, already organized as a 501c(3) non-profit organization, proposes to work in consultation with the P & R Commission, Stillwater City Staff and MORC (Minnesota Off - Road Cyclists) to finalize the building process and work to raise money for expenses incurred to complete the work. The organization will publicly free advertise through articles, blogs, Facebook, Twitter and other social media to help organize and provide an all -volunteer labor force as needed for construction and continued maintenance. This partnership will result in no required cost to the City. Requests to utilize city equipment capital may be requested and is noted in the proposal. December 30, 2014 Page 12 SASCA — Brown's Creek Single Track Natural Trail Proposal Rev. 1 Proposal Summary Stillwater Area Scholastic Cycling Advocates (SASCA), a 2014 formed non-profit limited liability corporation and currently recognized 501 c(3) non-taxable charity, is the support and funding provider for the Stillwater Area High School Mountain Bike Team. Based on strong growth of the high school team and a growing interest and participation in off-road bicycling, trail running, nordic skiing, hiking and snowshoeing, SASCA wishes to propose new single- track trails, local to the Stillwater/St. Croix Valley specifically and the Eastern Twin Cities Metro in general. In September of 2013, representatives of this group spoke with Tim Moore, Parks Manager, and the Stillwater Parks and Recreation Commission requesting approval to investigate, plan and propose a suitable area within Brown's Creek Park Reserve where new trail could be built. Tim recommended that any proposal be a Phase One utilizing the acreage just south of the new Brown's Creek Trail, from the playground park on the eastern side to the new housing developments on the western border. With approval from the commission, this following proposal will lay out the planning, milestones and phases for single track trail in the park. The initial proposal will be between 1.65 and 2.27 miles. Future phases, if the first phase is positively received and accepted could increase single track in the park to over 5 miles. With approval to build, SASCA, already organized as a 501c(3) non-profit organization, proposes to work in consultation with the P & R Commission, Stillwater City Staff and MORC (Minnesota Off -Road Cyclists) to finalize the building process and work to raise money for expenses incurred to complete the work. The organization will publicly free December 30, 2014 Page 13 SASCA — Brown's Creek Single Track Natural Trail Proposal Rev. 1 advertise through articles, blogs, Facebook, Twitter and other social media to help organize and provide an all -volunteer labor force as needed for construction and continued maintenance. This partnership will result in no required cost to the City. Requests to utilize city equipment capital may be requested and is noted in the proposal below. Soil erosion concerns at Brown's Creek will be addressed by trail design. The proposed trail will adhere to state-of-the-art design standards developed by the International Mountain Bicycling Association (IMBA) to promote long-term sustainability of trails by minimizing soil erosion potential, reducing future maintenance needs, and eliminating trail users' desire to create shortcuts or social trails. This proposal details anticipated use of many resource -compatible techniques in construction of the new trail miles. The current and future SASCA members have limited trail building experience and plan to use the first phase of building trail to learn from MORC representatives about the process. The area selected and level of difficulty of the trail planned means simple and faster building. It will allow the group to amass quality volunteers and teach them on the job about proper building techniques and utilizing the tools safely and properly. Qualifications Training None of the current members have much trail building experience. Training may consist of working with other volunteer groups in other towns to get experience with maintenance and new trail extension building. Most trail building experience will be born out December 30, 2014 Page 14 SASCA — Brown's Creek Single Track Natural Trail Proposal Rev. 1 of training support from MORC. The intent would be to set up a few "training sessions" where the process of building the trail would be learned by working slowly, deliberately and under the close direction of the leader from MORC. Most if not all of the first mile of Phase 1 trail is in an area deemed "easy" for building trail. In some cases, the exact location of the trail will be more difficult than the simple clearing of surface cover "duff' exposing the hard - packed dirt underneath. Only later in the trail, weeks after starting, will a few small bench cuts need to be executed. At these points, experience will be called upon from MORC for advice and guidance. IMBA and MORC do host training seminars and building seminars in the field. Some cost money and some are free. The timing of the building is such that these types of educational opportunity will have to happen as the first phase is being built. Again, the simplicity of the trail will allow for "on the job training" to be both successful and realistic. Experience SASCA will utilize the experience of Reed Smidt, President of Minnesota Off -Road Cyclists. Reed is a Woodbury City employee and is the main force behind the beautiful 5.1 mile trail system in Carver Lake Park. There are other experienced builders from the Carver Lake Trail system along with Reed. Kinnikinnic Off -Road Cyclists (KORC) also have a home trail called Whitetail Ridge in River Falls, WI. There are personal connections through the Stillwater High School Mountain Biking Team and the Chilkoot Cycle Club which can and will be called upon for advice and support. December 30, 2014 Page 15 SASCA — Brown's Creek Single Track Natural Trail Proposal Rev. 1 Equipment The proposed trail will be constructed with specialized hand tools owned by the organization, private volunteer or possibly specific Stillwater city departments. The following list of available tools is at our disposal: Pulaski: ax -type tool used for chopping small stumps and roots out of the trail tread. December 30, 2014 Page 16 SASCA — Brown's Creek Single Track Natural Trail Proposal Rev. 1 Pruner: Cutting tool used for cutting small branches and saplings. McLeod: fire -fighting tool used for raking and tamping the trail tread. ,t) December 30, 2014 Page 7 SASCA — Brown's Creek Single Track Natural Trail Proposal Rev. 1 Flat -bladed shovel: leveling and smoothing the trail tread. Max Ax: an ax with attachments that convert it to a Pulaski, McLeod, pick, or shovel. Inclinometer: used for measuring grade of slopes. GPS receiver: to measure and track trail location/length. Various rakes, shovels, and machetes, hand saws: clearing leaves, twigs, and briars Gas powered plate compactor: tamping loosened trail to stabilize trail surface and "season" trail much faster and more completely than riders Chain Saw: gas powered, minimum 14", for cutting large brush and clearing larger fallen trees Likely Trail Users Current users of the Brown's Creek Trails include walkers, hikers, runners, and Nordic skiers. The single track trails proposed would be mainly for mountain bikers and trail runners in the summer and possibly Nordic skiers, fat tire winter bikers and snowshoers in the winter. Walkers/hikers would probably continue to use the wider mowed trails in the park. December 30, 2014 Page 18 SASCA — Brown's Creek Single Track Natural Trail Proposal Rev. 1 General Trail Construction Guidelines SASCA understands and acknowledges the concerns about potential soil erosion at Brown's Creek. With this in mind, the trail should be designed and constructed with those concerns taken into account using suggested resource compatible guidelines. Grade half -rule: The trail tread linear slope on a hillside should not exceed half of the average grade of the slope. In other words, on a 10% grade hillside the trail would not be steeper than a 5% grade. This practice results in water flowing down the hillside rather than being channeled down the trail. No trail section Brown's Creek should be constructed to exceed the half -rule. Ten percent average maximum grade: This is a rule of thumb that may have to be lowered to reflect soil types, watershed areas, and vegetation in order to stay within erosion control limits. Allowing for short lengths of trail that may exceed 10%, the overall average grade should be less. This will probably not be an issue at Brown's, specifically at the Phase One location and probably within the boundaries of the entire part due to the flatter and rolling terrain. Maximum sustainable trail grade: When a section of trail becomes unsustainable even if less than 10% grade, due to drainage or erosion concerns, the trail should be re-routed or other controls instituted to eliminate the problem. Experience gained from the Carver Lake Park trails indicates that when the half -rule is followed, trail erosion is very minimal. December 30, 2014 Page 19 SASCA — Brown's Creek Single Track Natural Trail Proposal Rev. 1 Grade reversals: A frequent change from climbing to descending to climbing again prevents a long section of trail from accumulating water runoff that would degrade the trail or encourage erosion. Out -slope: The trail tread, of approximately 18 inches in surface width and used by feet and tires, when appropriate, should have 5% out -slope to slow water flow without cutting rills. This grade is level enough for hikers to use without turning their ankles and along with a full bench -cut, will prevent trail creep. Armoring: Using stone, wood, or synthetic materials, trails in wet or highly erosion prone areas can be made more durable. It is highly unlikely armoring will be needed in this location at Brown's Creek. Restrictions The proposed trail takes great care to give a wide berth from the Brown's Creek Watershed District Conservation Easement area in the park. This will eliminate any special requirements from the District Managers and allow for full protection of the creek from any disturbing of the soil within the park in proximity of the creek. The DNR land on both sides of the new Brown's Creek Trail will not be used without approval from the DNR. Currently the land divide is marked by vertical railroad tied in the December 30, 2014 Page 110 SASCA — Brown's Creek Single Track Natural Trail Proposal Rev. 1 ground and barbed wire run between them. The trails will be kept at a safe fall distance from the barrier. IMBA guidelines suggest not cutting any living trees larger than 3" to 4" at the base. The trail building organization will follow this guideline but may request permission to remove larger dead standing trees which could present a fall hazard to riders and walkers. The trail will be constructed and maintained by the established SASCA organization and through enthusiast volunteering and the high school racers using the trails for practice. It will require no maintenance by the Stillwater city maintenance departments. Volunteers provided by the organization will conduct all necessary maintenance. December 30, 2014 Page 111 SASCA — Brown's Creek Single Track Natural Trail Proposal Rev. 1 Design Process This section outlines the process of designing the trail in general terms. MORC representatives and SASCA members have made a preliminary examination of topographical maps, aerial photographs, and have hiked the area being considered in this proposal. While general references can be made to the terrain found in the proposed trail area, specifics relating to the exact trail location and needed or desired features will require on-site measurements and examinations and will likely be altered during various stages of the design process. SASCA intends to work with the city and the Parks Commission during every step of this process. Preliminary trail routes have been determined based on proper elevation lines and with respect to potential erosion. Markers have been placed and trail has been hiked several times to determine "best line" scenarios and route re -alignments to enhance the riders' experience within the park, i.e. large trees, rock formations, historic locations. Step One: Obtaining permission. The hope is that this written proposal, followed by a physical inspection of the proposed trail location by City/Commission staff, will result in approval for SASCA to finalize trail design and later construction activities. An open house for the public, to see the proposed trail, learn about single track trails, see how they are planned and built and how the trail would be used, would be on display. No trail construction will begin until the proposed trail corridor is clearly identified and approved by city staff, the commission and city council, if necessary. Step Two: Defining boundaries. Brown's Creek Park is very well defined with very specific sections. The park can be divided into three (possibly four) distinctive sections (see December 30, 2014 Page 112 SASCA — Brown's Creek Single Track Natural Trail Proposal Rev. 1 addendum map). The city staff has instructed SASCA to propose a Phase One trail within the area south of the train tracks and north of the creek/flowage, labeled as Section 2. This represents about 17 acres of differing land (forested, open, mixed). Section 1 is the complete area north of the Brown's Creek Trail also bounded by Neal and McKusick. Section 3 is the area on the south side of Section 2 all the way to 80th Avenue (Boutwell). A Section 4 area could be considered on the south side of 80th Avenue. Step Three: Definition of Users. Beginner to intermediate mountain bicyclists and middle school/high school racers are expected to be the primary users of the proposed new trail. Secondary users will be trail runners in the summer months and possibly tight single track classic Nordic skiers or snowshoers in the winter months. Winter mountain biking is also a small but growing sport. In any and all cases, alternate sports will have to be considered but never to the detriment or damage of the trail itself. Step Four: Define control points. Control points include the beginning and end of the trail, interesting terrain features, or areas that should be avoided. A positive control point is one created by placing the trail so it takes users to a desirable place such as a scenic overview or optional trail feature that adds challenge or requires greater than normal skills or effort to traverse. A negative control point is one that should be avoided such as a boggy area, site boundary, or in this case Brown's Creek Water Shed District Conservation Easement. Buffers can be used to disguise or discourage access to protected areas. Buffers can be existing tree fall created by moving limbs or vegetation to block access. There is no need for barricade -type buffers on a trail that is designed and constructed such that it is more December 30, 2014 Page 113 SASCA — Brown's Creek Single Track Natural Trail Proposal Rev. 1 enjoyable for the user to stay on the trail than it might be to leave it. Control points will be defined in greater detail once the location of the trail corridor is determined. Every effort will be made to avoid negative control points. Step Five: Loop concept. The proposed Phase One trail would travel and transition through open prairie and closed in wooded areas moving east to west. The trail has long runs with small turns and shifts to enhance the ride with natural formations like trees, rocks and elevation changes. The turns are generally wide and sweeping to keep erosion to a minimum. The whole trail returns the rider to the original start. Along the trail, there will be short connectors to shorten the loop. There are more open sections which may allow for extension loops, alternate trail and bypassing. Step Six: Plan contour route. The topographical map indicates at least 30 feet of elevation change from the parking lot to the highest point in the proposed trail area. In order to minimize or eliminate soil erosion, a primarily contour route will be used; however, a contour route does not preclude elevation change. Climbing and descending are accomplished by traversing slopes rather than following the fall line. Elevation changes should be designed to not exceed 50% of the existing slope grade so as to not channel water from its natural flow, which is straight downhill. Numerous grade reversals will also prevent water from accumulating or flowing along the trail. A grade reversal is a change from downhill to uphill over a short section of trail tread and will force water to flow off the downhill edge of the trail. All trail tread should be bench -cut into the side of the existing hill for the full width of the tread. This practice prevents trail creep and minimizes future December 30, 2014 Page 114 SASCA — Brown's Creek Single Track Natural Trail Proposal Rev. 1 maintenance. This proposed section will require less than 5% bench cut. With a flatter section of land, gradual slopes which follow the natural elevations changes of the land, will be used over longer stretches. The trail, at almost all times, will be an on very slight slope and be slightly pitched perpendicularly to the direction of the trail. Pooling of water will be kept to an absolute minimum. Step Seven: Determine flow. SASCA envisions a narrow corridor with long runs and wide turns. Some sections may be more tight and twisty, especially in the wooded areas. This will change the riding pace through the course from fast on the straights to slow with obstacles and tight turns. The flow essentially will follow the natural flow of the land, making the trail neither especially easier nor more difficult than what the land provides naturally. Step Eight: Establish the corridor. This will entail marking a potential trail with marker flags and ribbon, measuring slopes, evaluating the course, and identifying control points that may call for re-routing the initially conceived route. The trail design should adhere to IMBA's five main points for designing and constructing sustainable trails. These main points are explained in more detail later in this report under the "Erosion Control Measures" heading. The initial marking of the trail is done with marker flags or ribbon placed in or near the presumed center of the trail tread, at close enough intervals so that the general direction of the trail is evident. This might be 30' or more apart. Step Ten: Construction plan. Once the final route is designed and approved by the city/commission, a construction plan will be developed identify areas needing bench cuts, December 30, 2014 Page 115 SASCA — Brown's Creek Single Track Natural Trail Proposal Rev. 1 specialized turning features, or erosion control structures and include a time frame for construction. Step Eleven: Flag the final approved alignment and confirm permission to begin construction. Construction Process The construction process will begin with a full thaw of all trail land and a proper drying out period. This can occur as early as April or as late as June. The assumption is the land would be ready for work on or around May 15th. Phase 1 would be the first trail in Section 2 of the park. The trail length would be approximately l .65 miles. The second sub -Phase of trail, within the same Section 2, would be built out of Phase 1 and be called Phase 1A. Phase 1A trail length would be about 0.62 miles to make a total 2.27 miles. The plan would be to continue work after completion of Phase 1 and finish before September 1, 2014. Subsequent trails would be proposed for 2015-2016 in Section 1 and 2016-2017 in Section 3. Section 4 would be considered after 2017 and may continue to be a wide mowed trail. All subsequent trail building would be after considerable review by the commission and city staff to see the positives and evaluate and review and negative impact of trail within the park. December 30, 2014 Page 116 SASCA — Brown's Creek Single Track Natural Trail Proposal Rev. 1 Organizing of building teams. Building teams would consist of able-bodied people, generally aged 18 and older, no adult approval needed for the volunteering. A typical group would consist of a trail blazer in the front, marking exact locations for digging with temporary flags as little as a few feet apart. The blazer may work on secondary clearing of small live and dead obstructions before the diggers come through. The diggers would be the people with McLeods and Pulaskis, rakes and tampers, exposing the bare ground by removing any grass, duff, leaves, semi composted tree waste and wood, and creating the first actual line of travel. The trailing diggers will work more on leveling the exposed dirt and tamp any loosened soils. The trailer will lag behind, working with a clinometer or the like, filling in low spots and making final considerations for creation of drainage culverts perpendicular to low spots to insure no puddling on the trail. Sometimes the trailer will even follow back and forth with a bike to be sure the trail is riding correctly. The typical building team will consist of a minimum of 5 people and up to 10. Groups should change jobs or positions in the line. Generally, the blazer will be a leader and more knowledgeable of proper final line of a trail and may not move around as much. Special teams. To involve as much of the bicycling community in this volunteer project, youth groups, high school clubs or teams, town organizations and general public will be invited to take part. Youth groups, people under 18, will be divided into groups by age and be given much shorter work times and easier conditions in which to dig. The experience of building trail will be much more important for the youth volunteers than the actual yards December 30, 2014 Page 117 SASCA — Brown's Creek Single Track Natural Trail Proposal Rev. 1 completed. The inclusion of different groups will foster a greater public ownership and excitement for the final product. Construction would begin with a general cleaning of the ground 18" on either side of the center line of the trail. The general cleaning would be the removal of downed trees and branches, piles of brush, other natural and dead material. No live branches, brush, saplings nor undergrowth would be removed in this step. This work would prepare a suitable path for work to be done on the exact trail. Building Sequence. The building of the trail, while logically built from the start to the finish may not be the course of action taken. Based on weather, manual labor on site, time and general conditions of the land, sections may be selected for building around the entire loop with sections being connected over a period of time. An example might be selecting a wide open area in a wooded section when less or no digging is needed. This might be a section worked on by a youth group or worked on during a hot spell when heavy digging and minor bench cutting may be too rigorous. Work following wet weather may be better pointed in the direction of open prairie areas where the moist and looser soils will respond better to clearing narrow trail of grass roots. Natural Materials. Sections of trail may need to be enhanced with natural materials to better define the trail in certain sections. This may be apparent in more open wooded areas with little or no underbrush. Natural materials would consist of larger downed logs, branches and December 30, 2014 Page 118 SASCA — Brown's Creek Single Track Natural Trail Proposal Rev. 1 even whole trunks of dead trees. Some rock is naturally occurring and other is man -placed. These obstructions may be left in place to add to the technical challenge or removed and replaced in a better location for the same reason. A few manmade walls and other rock formations could be used in place, deconstructed and the rock used of other trail purposes or completely bypassed and ignored if the city deems some historic or other value to the structure. Any once -living natural materials would be used with the understanding that they will naturally decay and at some point be replaced or removed with no replacement. Over years, with riders staying on specific trails, growth will be impeded close or on the trail while underbrush will slowly fill in naturally on either side of the trail. Technical Additions. During the trail building process, natural materials may be used for creating safer traverses through potentially wet areas, more technical challenges for the rider or detours to allow for alternate challenges for the rider. After the original trail is completed, teams may be created to make important low bridges over wetter areas, or exposed rooted areas near important trees. Some technical additions may be placed in areas just for the enhancement for the rider. These additions would be made from natural but not necessarily naturally occurring materials. Consideration would be made to insure no chemical treated wood or concrete would be used over natural stone. These structures would be unassuming, camouflaged with natural color and be fully movable and removable if and when necessary (no concreted footings, etc). December 30, 2014 Page 119 SASCA — Brown's Creek Single Track Natural Trail Proposal Rev. 1 Removals. While building trail, care will be taken to remove ANY AND ALL garbage, trash, non -naturally occurring waste or dumped material. The volume of this waste will be recorded by volume for city staff to be made aware of quantity. Local nursery specialists will be called upon to train teams to look for non-native and invasive species of trees, bushes, and vines to be removed as completely and safely as possible. Enhancements. Existing bridges in the park are all essentially substandard in their current condition. It is the intent of the group of work to improve all approved bridges in the park. This will require approval from city staff when the project comes up, and probably with the Brown's Creek Watershed District since any bridge crosses over the creek and is located within the conservation easement. Other bridges or raised deck trail will be proposed where access to good land is restricted by wet land or tributaries to Brown's Creek. Trail markings and a central trail map will be proposed at some point at or near the main trial head for the park. It is the intention of the group to create a list of potential Eagle Scout project "themes" for boy scouts to consider for enhancement of the park. These projects would include volunteer work and possible private and public donations of material and equipment when necessary. December 30, 2014 Page 120 SASCA — Brown's Creek Single Track Natural Trail Proposal Rev. 1 Projected Design/Construction Timeline Upon approval of this proposal, the SASCA anticipates the design phase could be completed over the winter. When construction is approved in the spring, SASCA believes the Phase 1 and Phase 1 A trails could be completed by the end of the summer 2015. roposal 1 roposal 1 Approval hase 1 Design hase 1 Build hase 1A Design hase 1A Build roposal 2 roposal 2 Approval hase 2 Design hase 2 Build roposal 3 roposal 3 Approval hase 3 Design hase 3 Build Respectfully submitted, David Brandt and Hank Gray SASCA Trail Building Committee December 30, 2014 Page 21 ♦P ■P •P XP XP P P P ♦P ■P •P XP XP ■■ XXXX • • - - - - ♦ ♦ ♦ ♦ ■■■■ AA Dec -14 Apr -15 Aug -15 X X XXXX Dec -15 Apr -16 Aug -16 Dec -16 Apr -17 Aug -17 roposal 1 roposal 1 Approval hase 1 Design hase 1 Build hase 1A Design hase 1A Build roposal 2 roposal 2 Approval hase 2 Design hase 2 Build roposal 3 roposal 3 Approval hase 3 Design hase 3 Build Respectfully submitted, David Brandt and Hank Gray SASCA Trail Building Committee December 30, 2014 Page 21 SASCA Brown's Creek Single Track Natural Trail Proposal Rev. 1 SASCA Trail Building Committee Contact list Hank Gray 231 Everett St. North Stillwater, MN 55082 651-983-2872 (C) graymn (a) comcast.net Dave Brandt 1411 Paddock Circle Stillwater, MN 55082 651-612-308-3552 (C) david. c.brandtAgmai 1. com SASCA Board of Directors list Calvin Jones, Chairman Mike Noer, Board Member since 2014 Mark Trumper, Board Member since 2014 Mike Lyner, Board Member since 2014 Hank Gray, Board Member since 2014 December 30, 2014 Page 122 SASCA — Brown's Creek Single Track Natural Trail Proposal Rev. 1 ADDENDA Section Map Google Earth Map, showing proposed trail area and trail line Topographic map (separate from report) Phase 1/1A GPS Trail files (.GPX and .KML) provided upon request December 30, 2014 Page 23 SASCA — Brown's Creek Single Track Natural Trail Proposal Rev. 1 SECTION AREAS (1 - 3) N45204' 12'" 4/SECTION 2 ry 1992 Imagery Date: 4/3/2012 45°04'02.23" N 92°50'59.89" W elev 880 ft eye alt 2620.13 0 December 30, 2014 Page 24 SASCA — Brown's Creek Single Track Natural Trail Proposal Rev. 1 December 30, 2014 Page 25 REGULAR MEETING RECESSED MEETING i 1 1 t e r INF OIRTNFLACE OF MINNESOTA AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North January 6, 2015 4:30 P.M. AGENDA 4:30 P.M. 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES 1. Possible approval of minutes of the December 9, 2014 Special Meeting, December 16, 2014 regular meeting, and December 19-20, 2014 Special Meeting. IV. OTHER BUSINESS 2. Discussion on Appointment of Councilmember — Ward 2 3. Bridgeview Park Plan V. STAFF REPORTS 4. Police Chief 5. Fire Chief 6. City Clerk 7. Community Development Dir. 8. Public Works Dir. 9. Finance Director 10. City Attorney 11. City Administrator VI. RECESS 7:00 P.M. AGENDA VH. CALL TO ORDER VIII. ROLL CALL IX. PLEDGE OF ALLEGIANCE X. OATH OF OFFICE FOR NEWLY ELECTED MEMBERS OF COUNCIL XI. ADJOURN XII. CALL TO ORDER XIII. ROLL CALL XIV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS XV. OPEN FORUM - The open forum is a portion of the council meeting to address council on subjects which are not a part of the meeting agenda. The council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. XVI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 12. Resolution 2015-001, directing payment of bills (available Tuesday) 13. Resolution 2015-002, designation of depositories for 2015 14. Resolution 2015-003, designating a responsible authority and assigning duties in accordance with the State of Minnesota Data Practices Statute 15. Resolution 2015-004, designating the Stillwater Gazette and St. Paul Pioneer Press as the City's legal publications and approving contracts with the Stillwater Gazette and St. Paul Pioneer Press for 2015 16. Resolution 2015-005, resolution accepting cash donations (Available Tuesday) 17. Resolution 2015-006, approving Exhibit A as it relates to Resolution 2013-057, resolution establishing procedures relating to compliance with reimbursement bond regulations under the Internal Revenue Code (available Tuesday) 18. Resolution 2015-007, reappointments to Library Board 19. Resolution 2015-008, approval of Employment Agreement with Tom McCarty XVII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 20. This is the date and time for a public hearing to consider approval of an amendment to the commercial parking regulations. The hearing specifically is to consider amending City Code Section 51-2, Subd. 2 & 4 to regulate the parking of commercial trailers and boat trailers on public streets and in public parking lots in Downtown Stillwater. Notice was published in the Stillwater Gazette on December 4, 2014. (Ordinance — 1st reading) XVIII. UNFINISHED BUSINESS 21. Possible approval of 2015 Cruisin' on the Croix Special Event and Contract (Resolution — Roll Call) 22. Possible approval of 2015 Rivertown Art Festival Special Event and Contract (Resolution — Roll Call) XIX. NEW BUSINESS 23. Possible approval of resolution adopting the Annexation (Resolution — Roll Call) 24. Possible approval of meeting date changes for 2015 25. Designation of Vice Mayor (Resolution — Roll Call) 26. Possible approval of an agreement with the DNR related to Brown's Creek Park and Trail items (Resolution — Roll Call) (available Tuesday) 27. Request for height variance for remodel of building located at 275 South Third Street (Resolution — Roll Call) 28. Possible approval of a request for no parking on a portion of 63rd Street (Resolution — Roll Call) XX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XXI. COMMUNICATIONS/REQUESTS XXII. COUNCIL REQUEST ITEMS XXIII. STAFF REPORTS (CONTINUED) XXIV. ADJOURNMENT THE BIRTHPLACE OF MINNESOTA TO: Mayor & Council RE: Work Session on Bridgeview Park Plan FROM: Bill Turnblad, Community Development Director MEETING: January 6, 2015 INTRODUCTION Within the past several years activities associated with the new St. Croix River crossing have resulted in changes to the Master Plan for the Barge Terminal Property'. For example, two historic buildings were relocated from Oak Park Heights to the north end of the property in preparation for earthwork associated with the river crossing. In the 2016-17 timeframe the construction of a loop trail will be completed by MnDOT. Two segments of that loop trail will traverse the property. In addition, a DNR public landing is planned for the south end of the site. Construction of the landing would occur when the site is no longer needed as a staging area for bridge construction and Lift Bridge rehabilitation. Likely this would be in the 2017-18 timeframe. Finally, the City Council, at the urging of the Chamber of Commerce's Downtown Revitalization Committee, is interested in exploring the possibility of constructing a municipal dock for transient boat traffic, as well as rental of non -motorized recreational water craft. One of the potential locations for this dock would be the shoreline of this park. Therefore, the Barge Terminal Property Master Plan needs to be updated. SRF was hired to guide the City through this process. The SRF team of consultants began working on the project this summer A number of meetings have been held with city staff, downtown groups, marina owners, the Park Commission, the Planning Commission, multiple governmental agencies, and the general public. From the information and community preferences gathered from the various meetings, conversations and research, SRF has developed a concept park layout and a municipal dock needs analysis. PURPOSE OF WORK SESSION The purpose of the work session is to review and discuss the concept plan and its implementation phasing. If the Council is satisfied with the concept plan, SRF will then write the actual plan document, which would likely be available in February for Council approval and adoption. Information on construction costs and funding sources is still being developed, but will be available at the Council work session. bt 1 To be called Bridgeview Park when improvements are constructed and the facility is opened to the public. Bridgeview Park MASTER PLAN UPDATE City Council Work Session Presentation JANUARY 6, 2015 va ter elrlhplIca .r SRF Baird Presentation Outline Project Overview Design Concepts Implementation Next Steps JANUARY 6, 2015 BRIDGEVIEW PARK MASTER PLAN UPDATE elrlhplIca .r SRF Baird Project Overview Project LocationHIEN / • Forest Lake Taylors Fall St. Croix Falls Minnesota Interstate State Park Cedar Bend William O'Brien State Park Marine on° St. Croix Stillwater Bayport • Lakeland Lake St. Croix Beach • Afton Afton State Park • Osceola 35 Wisconsin Interstate State Park St. Croix Islands Wildlife Area QUIET WATERS (main channel) NATURAL WATERS (backwaters) 35 64 64 MODERATE Somerset RECREATION (main channel) Federal Zone State Zone .North Hudson Hudson • • 0 4.5 Miss Sippi River 9 Miles 35 River Falls Kinn' • innic State Park Pr scott NATURAL WATERS (backwaters) ACTIVE SOCIAL RECREATION +North St. Croix River Lower St. Croix NSR Major Highways DSC • 643 • 20024B • 5/00 pm EMI' PIONEER PARK CITY OF.'9! TILLWATER !! STILLWATER CULTURAL LANDSCAPE DISTRICT 1� PRIVAIE MARINA KOLLINER PARK STILLWATER COMMERCIAL HISTORIC DISTRICT diA LO`YVELL PARK TRIANGLE PARK HISTORIC LIFT BRIDGE SOUTH MAIN STREET ARCHEOLOGICAL DISTRICT ST. CROIX RIVER BARGETERMINAL PROPERTY PRIVATE MARINA 1 JANUARY 6, 2015 BRIDGEVIEW PAki MASTER PLAN UPDATE ia ter VirlhplIca .r SRF Baird Project Overview Information Gathering • Downtown Businesses (6/26/14) • Marina Managers (summer/14) • Public Agencies (8/6/14) • Parks Commission (9/22/14) • Planning Commission (9/22/14) • Public Meeting (11/17/14) •CIt)/ Council (1/6/15) JANUARY 6, 2015 BRIDGEVIEW PARK MASTER PLAN UPDATE (§11;_.ater SRF Baird Project Overview Dock Needs Analysis and Site Selection • High level of recreational usage • Convenient dock access lacking • Site Options • Site 1 - Downtown North • Site 2 - Downtown South • Site 3 - Barge Terminal North • Site 4 - Barge Terminal South • Site 5 - Kolliner Park • Site 3 - Barge Terminal North Site Most Suitable IMMO a +.rEN PIONEER PARK CITY OF TILLWATER STILLWATER CULTURAL LANDSCAPE DISTRICT 11 11 PRIVATE MARINA TRIANGLE PARK KOLLINER PARK STILLWATER COMMERCIAL HISTORIC DISTRICT LOWELL PARK HISTORIC LIFT BRIDGE SOUTH MAIN STREET ARCHEOLOGICAL DISTRICT 5 3E. ST. CROIX RIVER BARGE TERMINAL PROPERTY PRIVATE MARINA JANUARY 6, 2015 BRIDGEVIEW PAki MASTER PLAN UPDATE SRF Baird Design Concepts Site Program - Engaging Recreational Opportunities • Biking/Walking • Picnicing • Fishing • Boating Access/Dock • Historical Discovery • Ecological Discovery • "Natural Play" • Performing Arts • Food/Refreshment Vendors • Canoe/Kayak Rental • Community Events • Event Rentals • Restrooms JANUARY 6, 2015 BRIDuEVIEW PARK MASTER PLAN UPDATE 1 eater SRF Baird Design Concepts Transient Dock (10 - 17 boats) Planned Loop Trail Potential Future Trail Restored Forest & Shoreline— (WiDNR) Optional Transient Dock at Kolliner Park (10 - 17 boats) Overall Site Plan wp(ENS1 Existing Parallel Parking and Sidewalk along TH 95 One-way Driveway with Angled Parking Retaining Wall Historic Bergstein Buildings Planned Rehabilitation and Re -use Trailhead Information Lawn Area Drop-Off/Loading Bay Oasis Cafe > Steep Slopes Historical/Ecological Discovery Area Upper Loop Trail One-way Drive Exit Lawn Area Picnic Shelter/ Performance Sta • .. Route ♦ • • utu�e�ra: • • • • ♦ , owe" Park 100 Year Flood Line (Approx. El. 693) Dock Cafe Trail Existing Municipal Parking Riverboat &Transient Dock St. Croix Boat & Packet Potential Future Pedestrian River Promenade (Dashed Red Line) Combined Bike/Pedestrian Trail (MnDOT) Phase I: Transient Dock & Viewing Platforms (10 - 16 boats) Potential Future Dock Expansion (Dashed Line) Stormwater Treatment Pond (MnDOT) Lift Bridge Steep Slopes Low -Impact Restroom Historical Sawmill Structures (Highlighted Orange) Existing Lift Station Main Park Entry Park Boundary Floodplain Meadow Restoration Area Walk-in Picnic Area Floodplain Forest Restoration Area Lower Loop Trail Planned Loop Trail Potential Future Trail Restored Forest & Shoreline— Picnic Area r • Future Zra1\ Route Sunnyside Marina Trailhead Information Parking Lot (13 trailer spaces/ 10 car spaces) 100 Year Flood Line (Approx. El. 693) Stormwater Pond (MnDOT) Parking Lot (12 trailer spaces/ 5 car spaces and potential expansion shown in dashed red line) JANUARY 6, 2015 r. MASTER PLAN UPDATE vater Om elrlhplIca .r SRF Design Concepts Site Plan - South End Steep Slopes Low -Impact Restroom Main Park Entry Steep Slopes Historical/Ecological Discovery Area Upper Loop Trail Historical Sawmill Structures (Highlighted Orange) Existing Lift Station Picnic Shelter/ Performance Stag /, f••'..'. —� r .• ) • •Futur ' / -cra`\ Route --, - /,,,/ f Sunnyside Marina - i� fv4 i N Trailhead Information Parking Lot (13 trailer spaces/ 10 car spaces) 100 Year Flood Line (Approx. El. 693) Stormwater Pond (MnDOT) Park Boundary Picnic Area Fishing Pier Boat Launch Parking Lot (12 trailer spaces/ 5 car spaces and potential expansion shown in dashed red line) • 100 Year Flood Line (Approx. E1.693) Floodplain Meadow Restoration Area Walk-in Picnic Area Floodplain Forest Restoration Area Lower Loop Trail JANUARY 6, 2015 BRID,rtVirtWW P'Mki MASTER PLAN UPDATE elrlhplIca .r SRF Baird Design Concepts Site Plan - North End Existing Parallel Parking and Sidewalk along TH 95 One-way Driveway with Angled Parking Retaining Wall Historic Bergstein Buildings Planned Rehabilitation and Re -use Trailhead Information Ii Lawn Area Drop-Off/Loading Bay ///z/41-\\ r/ ( 10‘0 / r!� �Ure-Cra0ou=••• Fu • • •• • • • ••% • One-way Drive Exit Lawn Area Picnic Shelter/ Performance Stag, 100 Year Flood Line (Approx. E1.693) Dock Cafe Trail Existing Municipal Parking Riverboat &Transient Dock St. Croix Boat & Packet Potential Future Pedestrian River Promenade (Dashed Red Line) Combined Bike/Pedestrian Trail (MnDOT) Phase I: Transient Dock &Viewing Platforms (10 - 16 boats) Potential Future Dock Expansion (Dashed Line) Stormwater Treatment Pond (MnDOT) Lift Bridge JANUARY 6, 2015 BRIDGEVIEW PARK MASTER PLAN UPDATE elrlhplIca .r SRF Baird Design Concepts Site Cross Sections SECTION Al Looking North TH-95/36 Upper Trail (EL. 728) (EL. 727.2) Lower Trail Drive to Boat Launch (EL. 703.7) (EL. 694) 100 Year Flood (EL. 693 Approx.) 10 Year Flood (EL. 686 Approx.) EL.676 SECTION A2 Looking North Historical and Archaeological Discovery Area TH-95/36 Upper Trail (EL. 724.8) (EL. 717.5) Lower Trail (EL. 786.7) 100 Year Flood (EL. 693 Approx.) - 10 Year Flood (EL. 686 Approx.) - EL.676 0 10 20 30 feet JANUARY 6, 2015 BRIDGEVIEW PARK MASTER PLAN UPDATE . I twater lllll Oa. lllllll IN SRF Baird Design Concepts Picnic Shelter/ Performance Stage Site Cross Sections SECTION B Looking North TH-95/36 Upper Trail Gang Saw Base (EL. 709.8) (EL. 703.57) (Ruin) Lawn t Lower Trail (EL. 684.9) 100 Year Flood (EL. 693 Approx.) — 10 Year Flood (EL. 686 Approx.) — EL.676 SECTION C Looking North Historic Bergstein Buildings Trailhead Information Transient Dock Kiosk Parallel Parking Sidewalk TH-95/36 (EL. 708.3) Driveway (EL. 700.6) Combined Trail Lawn Existing Reinforce (EL. 693.48) Shoreline 100 Year Flood (EL. 693 Approx.) - 10 Year Flood (EL. 686 Approx.) - EL.676 0 10 20 30 feet JANUARY 6, 2015 BRIDuEVIEW PARK MASTER PLAN UPDATE 1Iwater .,,,r ...t. SRF Baird Design Concepts Site Cross Sections Parallel Parking 11 Sidewalk Retaining Wall TH-95/36 (EL. 710.4) SECTION D Looking North Angled Parking One Lane (Southbound) —Trail Replaces Current Parallel Parking see enlarged view, Driveway/Trail (EL. Approx. 696) 100 Year Flood (EL. 693 Approx.) 10 Year Flood (EL. 686 Approx.) EL.676 0 10 20 30 feet JANUARY 6, 2015 BRIDGEVIEW PARK MASTER PLAN UPDATE . I twater .,.,r_ ...I. SRF Baird Design Concepts Site Cross Section D - Enlarged Existing Overhead Utilities TH-95/36 SECTION D Looking North Retaining Wall Approx. 10' Tall (Height may vary) f-3 17.5' 12.5' -r 4' Buffer 60° Parking One-way Drive Buffer delineated with striping and plastic bollards Buffer 10' Shared Trail Potential Future Promenade Fence may be required along trail adjacent steep slopes Wq 4 100 Year Flood (EL. 693 Approx.) 10 Year Flood (EL. 686 Approx.) EL.676 1 0 2.5 5 10 feet JANUARY 6, 2015 BRIDGEVIEW PARK MASTER PLAN UPDATE . 1twater .,..r_ ...I. SRF Baird Implementation Transient Dock (10 - 17 boats) Planned Loop Trail Potential Future Trail Restored Forest & Shoreline— (WiDNR) Optional Transient Dock at Kolliner Park (10 - 17 boats) Steep Slopes Low -Impact Restroom Main Park Entry .• • ••• Future Zrad Route Phase 1 .. •• V S • N ''.:',1?te U , . • ••.11 WP1ERSt Existing Parallel Parking and Sidewalk along TH 95 One-way Driveway with Angled Parking Retaining Wall Historic Bergstein Buildings Planned Rehabilitation and Re -use Trailhead Information Lawn Area Oasis Cafe Lawn Area Picnic Shelter/ Performance Stag, Steep Slopes r',,• Historical/Ecological Discovery Area 1' Upper Loop Trail f .' 100 Year Flood Line (Approx. El. 693) • ♦ • ,owe\\ Park Dock Cafe Trail Existing Municipal Parking Riverboat &Transient Dock St. Croix Boat & Packet Potential Future Pedestrian River Promenade (Dashed Red Line) Combined Bike/Pedestrian Trail (MnDOT) Phase I: Transient Dock & Viewing Platforms (10 - 16 boats) Potential Future Dock Expansion (Dashed Line) Stormwater Treatment Pond (MnDOT) Historical Sawmill Structures (Highlighted Orange) Existing Lift Station Picnic Area �•Y4 J ( • Fishing Pier Boat Launch Sunnyside Marina Trailhead Information Park Boundary Parking Lot (12 trailer spaces/ 5 car spaces and potential expansion shown in dashed red line) Parking Lot (13 trailer spaces/ 10 car spaces) 100 Year Flood Line (Approx. El. 693) Stormwater Pond (MnDOT) Floodplain Meadow Restoration Area Walk-in Picnic Area Floodplain Forest Restoration Area Lower Loop Trail Planned Loop Trail Potential Future Trail Restored Forest & Shoreline— Lift Bridge Phase 1 - Primary Improvements: • Loop Trail (Upper and Lower) • StormwaterTreatment Pond and Piping • • 1' JANUARY 6, 2015 MASTER PLAN UPDATE lwater SRF ����� Implementation Transient Dock (10 - 17 boats) Planned Loop Trail Potential Future Trail Restored Forest & Shoreline— (WiDNR) Optional Transient Dock at Kolliner Park (10 - 17 boats) WPTERST Phase 2 RDUte • FU[uterai • • • • • • • Existing Parallel Parking and Sidewalk along TH 95 One-way Driveway with Angled Parking Retaining Wall Historic Bergstein Buildings Planned Rehabilitation and Re -use Trailhead Information Lawn Area Drop-Off/Loading Bay - Oasis Cafe One-way Drive Exit "y`f Steep Slopes Historical/Ecological Discovery Area Upper Loop Trail Lawn Area Picnic Shelter/ Performance Stag, • ♦ • ,owe\\"\( 100 Year Flood Line (Approx. El. 693) Dock Cafe Trail Existing Municipal Parking Riverboat &Transient Dock St. Croix Boat & Packet Potential Future Pedestrian River Promenade (Dashed Red Line) Combined Bike/Pedestrian Trail (MnDOT) Phase I: Transient Dock & Viewing Platforms (10 - 16 boats) Potential Future Dock Expansion (Dashed Line) Stormwater Treatment Pond (MnDOT) Steep Slopes Low -Impact Restroom Historical Sawmill Structures (Highlighted Orange) Existing Lift Station Main Park Entry Park Boundary Floodplain Meadow Restoration Area Walk-in Picnic Area Floodplain Forest Restoration Area Lower Loop Trail Planned Loop Trail Potential Future Trail Restored Forest & Shoreline— Lift Bridge • • 1' Picnic Area .• • r • Future Zrad ?soot' i'fJ fry\ Sunnyside Marina Trailhead Information Parking Lot (13 trailer spaces/ 10 car spaces) 100 Year Flood Line (Approx. El. 693) Stormwater Pond (MnDOT) Fishing Pier Boat Launch Parking Lot (12 trailer spaces/ 5 car spaces and potential expansion shown in dashed red line) Phase 2 - Primary Improvements: • Historic Bergstein Building Rehabilitation • North Access Drive and Parking • Trailhead Information Area JANUARY 6, 2015 MASTER PLAN UPDATE Iwater SRF ����� Implementation Transient Dock (10 - 17 boats) Planned Loop Trail Potential Future Trail Restored Forest & Shoreline — (WiDNR) Optional Transient Dock at Kolliner Park (10 - 17 boats) WPTERST Phase 3 RDUte • • FU[uterai • • • • • • • Existing Parallel Parking and Sidewalk along TH 95 One-way Driveway with Angled Parking Retaining Wall Historic Bergstein Buildings Planned Rehabilitation and Re -use Trailhead Information Lawn Area Drop-Off/Loading Bay Oasis Cafe One-way Drive Exit • ♦ • ,owe\\"\( Steep Slopes Historical/Ecological Discovery Area Upper Loop Trail Lawn Area Picnic Shelter/ Performance Stag 100 Year Flood Line (Approx. El. 693) Dock Cafe Trail Existing Municipal Parking Riverboat &Transient Dock St. Croix Boat & Packet Potential Future Pedestrian River Promenade (Dashed Red Line) Combined Bike/Pedestrian Trail (MnDOT) Phase I: Transient Dock & Viewing Platforms (10 - 16 boats) Potential Future Dock Expansion (Dashed Line) Stormwater Treatment Pond (MnDOT) Steep Slopes Low -Impact Restroom Historical Sawmill Structures (Highlighted Orange) Existing Lift Station Main Park Entry Park Boundary Floodplain Meadow Restoration Area Walk-in Picnic Area Floodplain Forest Restoration Area Lower Loop Tra i I Planned Loop Trail Potential Future Trail Restored Forest & Shoreline - Lift Bridge .• • r • Future Zrad Route i'fJ fry\ Sunnyside Marina Trailhead Information Parking Lot (13 trailer spaces/ 10 car spaces) 100 Year Flood Line (Approx. El. 693) Stormwater Pond (MnDOT) Picnic Area Fishing Pier Boat Launch Parking Lot (12 trailer spaces/ 5 car spaces and potential expansion shown in dashed red line) Phase 3 - Primary Improvements: •Transient Boat Dock JANUARY 6, 2015 MASTER PLAN UPDATE twater lllll Oa. lllllll IN SRF ����� Implementation Transient Dock (10 - 17 boats) Planned Loop Trail Potential Future Trail Restored Forest & Shoreline — (WiDNR) Optional Transient Dock at Kolliner Park (10 - 17 boats) Steep Slopes Low -Impact Restroom Main Park Entry • • Future 11.a \\ Route Ef WPTERST Steep Slopes Historical/Ecological Discovery Area Upper Loop Trail Historical Sawmill Structures (Highlighted Orange) Existing Lift Station Existing Parallel Parking and Sidewalk along TH 95 One-way Driveway with Angled Parking Retaining Wall Historic Bergstein Buildings Planned Rehabilitation and Re -use Trailhead Information Lawn Area Drop-Off/Loading Bay adc Oasis Cafe > 1 One-way Drive Exit "Y Lawn Area Picnic Shelter/ Performance Stag ./, ,owe\\"\( Sunnyside Marina Trailhead Information Parking Lot (13 trailer spaces/ 10 car spaces) 100 Year Flood Line (Approx. El. 693) Stormwater Pond (MnDOT) Park Boundary Picnic Area Fishing Pier Boat Launch Parking Lot (12 trailer spaces/ 5 car spaces and potential expansion shown in dashed red line) 100 Year Flood Line (Approx. El. 693) Floodplain Meadow Restoration Area Walk-in Picnic Area Floodplain Forest Restoration Area Lower Loop Trail • Dock Cafe Trail Existing Municipal Parking Riverboat &Transient Dock St. Croix Boat & Packet Potential Future Pedestrian River Promenade (Dashed Red Line) Combined Bike/Pedestrian Trail (MnDOT) Phase I: Transient Dock & Viewing Platforms (10 - 16 boats) Potential Future Dock Expansion (Dashed Line) Stormwater Treatment Pond (MnDOT) Planned Loop Trail Potential Future Trail Restored Forest & Shoreline— Phase 4 RDUte • FU[u(erai • • Lift Bridge • • •• • • • • • • 1 LPhase 4 - Primary Improvements: South Access Drive Boat Launch Parking Lots Trailhead Information Area JANUARY 6, 2015 MASTER PLAN UPDATE Iwater SRF ����� Implementation Transient Dock (10 - 17 boats) Planned Loop Trail Potential Future Trail Restored Forest & Shoreline— (WiDNR) Optional Transient Dock at Kolliner Park (10 - 17 boats) .T. W P1ERS1 Existing Parallel Parking and Sidewalk along TH 95 One-way Driveway with Angled Parking Retaining Wall Historic Bergstein Buildings Planned Rehabilitation and Re -use Trailhead Information Lawn Area Drop-Off/Loading Bay Oasis Cafe > 1 /*" One-way Drive Exit Pet" • ♦ • • . .• ••.♦ \,o,0 Park Phase 5 Route♦ Futuvera: • .• • ♦ • ♦ • 2 Lawn Area Picnic Shelt Performane ` -y Steep Slopes Historical/Ecological Discovery Area Upper Loop Trail 100 Year Flood Line (Approx. El. 693) Dock Cafe Trail Existing Municipal Parking Riverboat &Transient Dock St. Croix Boat & Packet Potential Future Pedestrian River Promenade (Dashed Red Line) Combined Bike/Pedestrian Trail (MnDOT) Phase I: Transient Dock & Viewing Platforms (10 - 16 boats) Potential Future Dock Expansion (Dashed Line) Stormwater Treatment Pond (MnDOT) Lift Bridge Steep Slopes Low -Impact Restroom Historical Sawmill Structures (Highlighted Orange) Existing Lift Station Main Park Entry Park Boundary Floodplain Meadow Restoration Area Walk-in Picnic Area Floodplain Forest Restoration Area Lower Loop Trail Planned Loop Trail Potential Future Trail Restored Forest & Shoreline— "•• r • Future , Srad Route Picnic Area Fishing Pier Boat Launch Sunnyside Marina Trailhead Information Parking Lot (13 trailer spaces/ 10 car spaces) 100 Year Flood Line (Approx. El. 693) Stormwater Pond (MnDOT) Parking Lot (12 trailer spaces/ 5 car spaces and potential expansion shown in dashed red line) Phase 5 - Primary Improvements: • Picnic Shelter • Central Lawn • South Picnic Area • Historical and Ecological Discovery Area JANUARY 6, 2015 MASTER PLAN UPDATE SRF Baird Implementation Transient Dock (10 - 17 boats) Planned Loop Trail Potential Future Trail Restored Forest & Shoreline — (WiDNR) Optional Transient Dock at Kolliner Park (10 - 17 boats) Phasing Composite W P1ERS1 s RDute • • t Futute�rai • •••11 •. • • • • ♦• Existing Parallel Parking and Sidewalk along TH 95 One-way Driveway with Angled Parking Retaining Wall Historic Bergstein Buildings Planned Rehabilitation and Re -use Trailhead Information Lawn Area ,owe\\ Park • Phase 2 One-way Drive Exit Lawn Area Steep Slopes Historical/Ecological Discovery Area Upper Loop Trail Steep Slopes Low -Impact Restroom Historical Sawmill Structures (Highlighted Orange) Existing Lift Station Main Park Entry Phase 4 Phase 5 Park Boundary 100 Year Flood Line (Approx. El. 693) Phase 1 Phase 3 Dock Cafe Trail Existing Municipal Parking Riverboat &Transient Dock St. Croix Boat & Packet Potential Future Pedestrian River Promenade (Dashed Red Line) Combined Bike/Pedestrian Trail (MnDOT) Phase I: Transient Dock & Viewing Platforms (10 - 16 boats) Potential Future Dock Expansion (Dashed Line) Stormwater Treatment Pond (MnDOT) Floodplain Meadow Restoration Area Walk-in Picnic Area Floodplain Forest Restoration Area Lower Loop Tra i I Planned Loop Trail Potential Future Trail Restored Forest & Shoreline— Lift Bridge • • 1' 10 r • Future - Zrad Route Sunnyside Marina Trailhead Information Parking Lot (13 trailer spaces/ 10 car spaces) 100 Year Flood Line (Approx. El. 693) Stormwater Pond (MnDOT) Picnic Area Fishing Pier Boat Launch Parking Lot (12 trailer spaces/ 5 car spaces and potential expansion shown in dashed red line) JANUARY 6, 2015 MASTER PLAN UPDATE twater lllll Oa. lllllll to SRF Next Steps Preferred Concept Refinement Draft Master Plan Document Questions? JANUARY 6, 2015 BRIDGEVIEW PARK MASTER PLAN UPDATE SRF Baird 4,276;` Bridgeview Park Master Plan Update Preferred Concept Cost Estimate - Phase Summary 1/5/2015 Total Project Sumr Y: Phase 1- Loop Trails Phase 2 - Bergstein Building Area Site Work, North Access Drive, and Parking2 Phase 3 - Transient Boat Dock3 Phase 4 - South Boat Launch, Access Drive, and Parking Lots Phase 5 - Central Lawn Area and Historical/Ecological Discovery Area 3,000,000 1,540,000 2,310,000 1,130,000 810,000 'Total Project Cost Estimate 90.000 Note: Total Project Summary estimates above are rounded up to the nearest $10,000 increment. Phased Breakdown (See Plan for Phase Areas) Phase 1- Loop Trail Demolition and Site Preparation Utilities Buildings and Structures Drives, Trails, and Parking Water Edge Amenities Vegetation 3,000,000 Phase 1 - Total Capital Cost Estimate 20% Contingency 18% Design/Construction Administration Fees 3,000,000 N/A N/A Phase 1'=.Total Project Cost. Esti mat 00,000 Phase 2 - Bergstein Building Area Site Work, North Access Drive, and Parking Demolition and Site Preparation Utilities Buildings and Structures Drives, Trails, and Parking Water Edge Amenities Vegetation Phase 2 - Total Capital Cost Estimate 20% Contingency 18% Design/Construction Administration Fees 47,300 50,000 586,250 178,100 73,750 148,128 1,083,528 216,706 234,042 Phase ",2 - Total Proiect CostEstima' SRF Consulting Group, Inc. 1 of 3 Bridgeview Park Master Plan Update Preferred Concept Cost Estimate - Phase Summary 1/5/2015 Phase 3 - Transient Boat Dock Demolition and Site Preparation Utilities Buildings and Structures Drives, Trails, and Parking Water Edge Amenities Vegetation $ $ 6,000 $ 1,550,000 $ 46,250 27,500 Phase 3 - Total Capital Cost Estimate 20% Contingency 18% Design/Construction Administration Fees 1,629,750 325,950 352,026 Phase 3 - Total Project Cost Estimate $ 2,307,726 Phase 4 - South Boat Launch, Access Drive, and Parking Lots Demolition and Site Preparation Utilities Buildings and Structures Drives, Trails, and Parking Water Edge Amenities Vegetation Phase 4 - Total Capital Cost Estimate 20% Contingency 18% Design/Construction Administration Fees $ 67,300 $ 25,000 $ 218,750 $ 275,100 $ 127,500 $ 61,250 $ 21,600 $ 796,500 $ 159,300 $ 172,044 Phase 4 - Total Project Cost Estimate 1,127,844 Phase 5 - Central Lawn Area and Historical/Ecological Discovery Area Demolition and Site Preparation Utilities Buildings and Structures Drives, Trails, and Parking Water Edge Amenities Vegetation Phase 5 - Total Capital Cost Estimate 20% Contingency 18% Design/Construction Administration Fees $ 57,900 $ $ 100,000 $ 37,500 $ 91,250 $ 279,872 $ 566,522 $ 113,304 $ 122,369 Phase 5 - Total Project Cost Estimate 02,195' SRF Consulting Group, Inc. 2 of 3 u 7{� J WL Bridgeview Park Master Plan Update Preferred Concept Cost Estimate - Phase Summary 1/5/2015 Optional Kolliner Park Transient Boat Dock Transient Boat Dock 20% Contingency 18% Design/Construction Administration Fees 1,360,000 272,000 293,760 Total Project Cost Estimate 925 760 Notes 1 The Loop Trail project is funded by MnDOT as part of the St. Croix Crossing project and also includes partial access drive down to the south boat launch area and drainage improvements. 2 Plans for the historic Bergstein Building rehabilitation and re -use is currently unkown pending the results of a separate study by the City and no costs are included herein. 3 No contingency or design/construction administration fees are included for the MnDOT Loop Trail project. SRF Consulting Group, Inc. 3 of 3 ST. CROIX CROSSING (SP 8214-114AK) PHASE 1B VIA MNDOT LETTING JUNE 26, 2015 -UPPER TRAIL AND ASSOCIATED DRAIN LOOP TRAIL (9'15'2014) SCALE IX fE[1. COLOR KEY V//1 8214-I144K STAGE IA 8214-114AK STAGE 18 6214-169 BRIDGE WORK BY MnTOT - SP 5214-114 WORK BY OTHERS PON 05 BROWNS CREEK TRAIL SOUTH MAIN ARCHAEOLOGICAL DISTRICT Ca PHASE 2 VIA FOLLOWING LIFT LETTING (SP 8214-169) MNDOT BRIDGE CONVERSION JUNE 2017 (SP 8214-114AK) PHASE 1A VIA MNDOT LETTING JUNE 26, 2015 -DRAINAGE -PART OF LOWER TRAIL (SP 8214-114AK) PHASE 1B F ROWNS CREEK VIA MNDOT TRAIL LETTING JUNE 26, 2015 CITY OF STILLWATER PARKING LOT TO CHESTNUT STREET Potential funding sources: • City capital improvement funds • USFWS Boating Infrastructure Grant Program (BIG) http://wsfrprograms.fws.gov/Subpages/GrantPrograms/BIG/BIG.htm • htt.: www.efl.fhwa.dot:ov .ro:rams federal lands-access.as•x Federal Lands Access Program (FLAP) • http://www.dnr.state.mn.us/grants/recreation/trails federal.html Federal Recreational Trail Program • Minnesota Parks and Trails Legacy Grants Program http://www.dnr.state.mn.us/grants/recreation/pt. Ie" ag cy html • MnDNR Water Recreation Cooperative Acquisition & Development Program http://www.dnr.state.mn.us/grants/recreation/water rec.html MnDNR Outdoor Recreation Grant Program http://www.dnr.state.mn.us/grants/recreation/outdoor rec.html MnDNR Local Trail Connections Program htt•: www.dnr.state.mn.us _rants recreation trails local.html MnDNR Clean Vessel Act grants htt .dnr.state.mn.us _rants recreation clean vessel.h MnDNR Natural and Scenic Area grants (no funding currently available) http://www.dnr.state.mn.us/grants/land/nsaindex.html • Met Council Regional Parks Funding & Finance http://www.metrocouncil.org/Parks/Grants-Funding.aspx • Met Council Regional Solicitation Grant Program (transportation, ped/bike) http://www.metrocouncil.org/Transportation/Planning/Regional-Solicitation.aspx • Minnesota Recreation & Park Foundation New Initiative Program (programs and services only) htt.: www.mnr.a.or: w. -content u.loads 2014 09 MRPF new-initative ant -2015. df • The McKnight Foundation https://www.mcknight.orgjgrant-programs • Private individuals o Individuals planning their legacy o Individuals with a local connection • Private businesses o Businesses that are active in philanthropy o Businesses with a local connection i 1 1 a t e r TME OIRTNELACE OF MINNESOTA CITY COUNCIL SPECIAL MEETING MINUTES December 9, 2014 Present: Councilmembers Weidner, Kozlowski, Menikheim, and Mayor Polehna Absent: None Staff present: City Attorney Magnuson City Clerk Ward Others Present Richard Fursman, Brimeyer-Fursman Mr. Richard Fursman explained that because the meeting is open to the public and being recorded the names of the candidates must remain confidential and instructed Council that they should reference the candidates by number. He explained that he had a difficult time reducing the applicant pool as there were many good candidates, however he has presented 18 applicants for Council review. They are divided by Experienced, Emerging Leaders and Non-traditional categories. After considerable discussion on the applicants, it was determined that the Council consensus was to interview six (6) candidates for the position. Council was impressed at qualifications and amount of candidates for the position. Motion by Councilmember Weidner, seconded by Councilmember Kozlowski to invite Candidates 3B, 1, 3, 4, 7, and 8 for interviews. All in favor. Mr. Fursman reviewed the process that it could be held on December 19-20 with the December 19th with a City-wide tour being conducted by someone from the Community Development Department or other staff members. Council will have one on one interviews with the candidates in the afternoon on Friday. In the evening there would be a public reception which would allow the candidates to introduce themselves to the community and how they would engage the public. The interview process on Saturday could be with the Citizen, Department Head and Council panels. Mr. Fursman explained the purpose of the citizen and staff panel would add information for the Council as it relates to the how they see the candidate. After considerable discussion it was determined that each member of Council would contact two citizen community members (residents, business owners in Stillwater or community leaders) to serve on the Citizen Panel and provide City Clerk Ward by Monday or Tuesday of next week with the names and contact information to forward to Mr. Fursman. Council consensus was the background should be done on all six candidates. Special City Council Meeting December 9, 2014 Mr. Fursman stated that once the candidates have been notified and they are interviewing, the names would become public. Motion by Councilmember Kozlowski, seconded by Councilmember Menikheim for Council to contact two citizen community members (residents, business owners in Stillwater or community leaders) to serve on the Citizen Panel and provide City Clerk Ward. All in favor. City Clerk reviewed with Council the possible locations for interviews on Friday and Saturday. On a question from Council, Mr. Fursman explained that once the candidate accepts the job, his/her name will become public and he would negotiate with the candidate and work with the City Attorney on an employee agreement. Motion by Councilmember Kozlowski, seconded by Councilmember Menikheim to adjourn the meeting at 6:05 p.m. ATTEST: Diane F. Ward, City Clerk Michael Polehna, Mayor Page 2 of 2 i 1 1 a t e r TME OIRTNELACE OF MINNESOTA CITY COUNCIL MEETING MINUTES December 16, 2014 REGULAR MEETING 7:00 P.M. Mayor Polehna called the meeting to order at 7:00 p.m. Present: Councilmembers Menikheim, Kozlowski, Weidner, Mayor Polehna Absent: None Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Police Chief Gannaway Fire Chief Glaser Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Polehna led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, to approve the December 2, 2014 regular and recessed meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Adopting Resolution 2014-205 and Presentation of Plaque — Ken Harycki Mayor Polehna read the proclamation commending Ken Harycki for his dedicated service and exemplary leadership to the City of Stillwater for over seven and a half years. Mayor Harycki thanked the staff for their hard work and support through the years. Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, to adopt Resolution 2014-205, commending Mayor Harycki. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Mayor Polehna Nays: None City Council Meeting December 16, 2014 Certificate of Recognition to the Naming the Park Winners: Jean Corey, Jeff A. Johnson and Jean Zahler Mayor Polehna recognized Jean Corey, Jeff A. Johnson and Jean Zahler for their winning entry of Bridgeview Park in the "Name the Park" contest. Jean Corey was present to accept her Certificate of Recognition. Acknowledgement of Donations for Christmas Tree and Lights Mayor Polehna acknowledged Eric Heieren -LPS Projects, Jim Torrey -Stillwater Investments, JG Hause Construction, Raleigh Trucking, Silver Creek Tree Farm, Mantyla Well, Jim Link - Idea Link - Mike Lynski, Bob and Margaret Simmet, Mark Balay, Ken Taillon-Short Elliot Hendrickson and Todd Weidner - Taylor Electric for their donation of money, time and effort toward the City Christmas Tree. OPEN FORUM Randy Gutzman and members of the Independent Business Association presented the Council a photograph of the City Christmas Tree with thanks for the efforts of Council and staff. STAFF REPORTS Fire Chief Glaser reported that the Minnesota DNR has reissued the requirement for open burning permits. Community Development Director Turnblad noted that the 4:30 work session was postponed because the lead project manager for the Bridgeview Park plan was ill. It will take place on January 6, 2015 at 4:30. Public Works Director Sanders informed the Council that due to the warm weather, the contractor has started on the exterior brickwork on the Lowell Park bathroom. City Attorney Magnuson reported that parts of the Zephyr train have left the station. CONSENT AGENDA Resolution 2014-197, directing payment of bills Resolution 2014-198, resolution granting license to Patricia Wolf for the operation of multi - person tour cycles on city streets and rescinding resolution 2013-207 Resolution 2014-199, approving 2015 Cruisin' on the Croix Special Event and Contract Resolution 2014-200, approving 2015 Rivertown Art Festival Special Event and Contract Resolution 2014-201, approving New On -sale & Sunday Liquor License to Mama Litas, Inc. DBA: Sweet Taste of Italy Possible approval of request to roll over the professional services budget for Downtown Planning to 2015 Possible approval of Temporary Liquor License for Episcopal Church of Ascension — September 26, 2015 Resolution 2014-202, acceptance of Fire Station History Exhibit Grant from the Minnesota Historical Society Resolution 2014-203, approving Health and Dental Insurance premiums and City contribution effective January 1, 2015 Page 2 of 9 City Council Meeting December 16, 2014 Possible approval to carry over Capital Outlay Items: a) MIS b) Police c) Fire d) Library e) Plant City Hall f) Public Works (Streets, Sewer and Parks) g) Recreation Center Councilmember Weidner asked that the item approving the 2015 Cruisin' on the Croix Special Event and Contract be removed from the Consent Agenda for discussion Mayor Polehna asked that the item approving the 2015 Rivertown Art Festival Special Event and Contract be removed from the Consent Agenda for discussion. He would prefer to see the festival at Mulberry Point, rather than taking up all the parking lots, unless the water level is too high. Councilmember Menikheim stated the IBA should be consulted before making a decision. City Administrator Hansen stated it could be put on the agenda for the next meeting. Motion by Councilmember Kozlowski, seconded by Councilmember Menikheim, to remove the item approving the 2015 Cruisin' on the Croix Special Event and Contract and the item approving the 2015 Rivertown Art Festival Special Event and Contract from the Consent Agenda, and approve the Consent Agenda as amended. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Mayor Polehna Nays: None Motion by Councilmember Kozlowski, seconded by Councilmember Weidner, to table the 2015 Rivertown Art Festival Special Event and Contract until the next meeting. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Mayor Polehna Nays: None Councilmember Weidner stated that he feels 12 consecutive Wednesdays for Cruisin' on the Croix car show is too many. Councilmember Kozlowski stated when the event was discussed at the Downtown Parking Commission meeting, there was hesitation to approve it, not because of the event, but because with everything else going on, it takes up a lot of parking and that after organizer Scott Zahren spoke, the commission voted to approve it. Mr. Zahren informed the Council that one Wednesday, July 15, was pulled and possibly a second Wednesday as well, depending on when Rumble on the Deck is scheduled. Feedback from the event is 80-90% positive. It is a family event that is well received in the community. Mayor Polehna noted organizers do a great job and it is truly a Stillwater event. The only negative feedback the Council gets is that it takes over the parking lots and people have a hard time parking. Page 3 of 9 City Council Meeting December 16, 2014 Mr. Zahren responded there is ample parking downtown, it is just not utilized to capacity. The parking ramp is underutilized. He felt that the downtown businesses need to do a better job directing employees who work downtown to park in the ramp. Councilmember Menikheim remarked this is a symptom of a larger problem: the City needs an event strategy. He is in favor of granting the request but also wants to work with downtown businesses to draw car show attendees into the businesses. Mr. Zahren stated businesses are always invited to promote themselves at the car shows, and a lot of them do use the car shows for promotion, however he cannot control patronage of downtown businesses. Councilmember Weidner commented it is really 12 separate events. He knows it is popular, but he feels 12 weeks of taking the parking spots is too many. It is more like a reserved spot for a Car Club than a car show. He would like to see it run for six weeks. Mr. Zahren replied that it takes a lot of money to run the event and many of the larger sponsors are reluctant to cut the number of dates. He acknowledged that downtown business owners need to find a way to attract car show attendees into their businesses. Councilmember Kozlowski stated the event does a good job drawing people downtown on an evening that is otherwise relatively quiet. With the opening of the Gateway Trail, the north end of downtown will be busier. There could be other events that are more varied taking place on different days of the week. He asked if Mr. Zahren could do anything to mitigate parking concerns. Mr. Zahren responded that two of the lots are north of Mulberry. PD Pappy's is the only business there and they love the car show. The show no longer uses half of the River Market lot. Mayor Polehna noted it is not that the Council does not like the car show, but it limits what the City can do in the future for a different group of people. Mr. Zahren replied he would welcome someone else to step up to the plate with an event that is appealing. Councilmember Weidner stated he applauds the efforts that go into it and that it is not a bad event but he thinks it is too often. He was concerned if a proposal for a different Wednesday event comes along in January or February and that the City should not limit itself by locking into this schedule this early. The bike trail is already heavily used. There will be more and more people coming downtown and felt the Downtown needs variety. Mr. Zahren replied he works on the event year-round. He would go on record that if the City has somebody come up with a doable event on any of those Wednesdays, he will step aside. Councilmember Weidner noted the advertising put out would cause confusion. He agreed someone needs to come up with something that encourages a little variety that brings people downtown. Councilmember Menikheim commented he is not talking about event policy, he is talking about event strategy. The trail is going to be a game changer. He likes the idea of opening up some events. He would be more comfortable with every other week rather than every week. He would like to allow the IBA and downtown business owners to figure out ways to promote events to draw customers. He suggested considering 2015 as a pilot year to do the car show every other week. Mr. Zahren stated he understands that the IBA does not have an appetite for doing events. Page 4 of 9 City Council Meeting December 16, 2014 Councilmember Weidner asked if action can be postponed for two weeks. Motion by Councilmember Weidner, seconded by Councilmember Kozlowski, to table the item of the 2015 Cruisin' on the Croix Special Event and Contract until the next meeting. All in favor. PUBLIC HEARINGS A public hearing to consider approval of an amendment to the commercial parking regulations. The hearing specifically is to consider amending City Code Section 51-2, Subd 2 & 4 to regulate the parking of commercial trailers and boat trailers on public streets and in public parking lots in Downtown Stillwater. Community Development Director Turnblad requested that the Council continue the item until January 6 to provide time for staff review. Mayor Polehna opened the public hearing. Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, to table the amendment to the commercial parking regulations to January 6, 2015. All in favor, 5-0. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Mayor Polehna Nays: None UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS Event Coordinator Contract and Special Events Discussion Community Development Director Turnblad initiated discussion of parameters for a contract for 2015 Event Coordinator services. Staff would like to draft a revised contract to bring back to the Council. Specifically, the Council approved a $10,000 line item in the 2015 budget for Event Coordinator services. This would cover about half the time estimated to be needed for Log Jam coordination and would leave the other events without event coordination services. Staff would like to know if there are other types of services that the Council would like provided by the Event Coordinator, and if the level of service for Log Jam should remain the same as 2014 or be cut. Councilmember Weidner remarked this item involves a lot bigger conversation. Perhaps in the future, an event coordinator could take a more active role in the planning of events. There are venues available now throughout the City that could use coordination and that the 2014 contract did not allow for this. He also questioned if the Log Jam Days need the same level of attention in 2015 that it did when it was new in 2014 and if it would run easier and smoother in 2015. Councilmember Kozlowski stated he feels it is more of a staffing issue in terms of what does the City need for these events. He stated that he spoke with the Hudson City Administrator on how they do with their events. They have a staff person who assumes coordination duties. He feels the incoming City Administrator may be in a good position to help look at overall staffing. Councilmember Menikheim concurred that the Council should not lock the new City Administrator into anything, and the ultimate decision about staffing should rest with him or her. He is not aware whether The Locals want to do Log Jam in 2015. Ms. Eastman was a tremendous Page 5 of 9 City Council Meeting December 16, 2014 resource to the City and did a wonderful job and felt that 2015 will be a transition year. He continued by stating that the City will need someone with her skill level and experience to help coordinate events in the summer of 2015. The decision to allocate $10,000 carne at the end of a long budget meeting and more dollars should be allocated. He would recommend finding money to take the position to a higher level. Mayor Polehna stated that he has learned about some of the liabilities communities face. He acknowledged that The Locals has not yet contacted the City to confirm whether they wish to do the festival in 2015. Councilmember Weidner noted this is a budgeting item that requires determining the need which the Council needs to identify if this is a short term fix or if it is a way to go forward into the future and that although $10,000 was budgeted, it was not defined what the role would be. Community Development Director Turnblad stated that if the Council wishes the Event Coordinator to coordinate Log Jam Days based on last summer, it would cost $24,000. Councilmember Menikheim noted other work is needed - working with the library, coordinating other events, working with the IBA and so on. He believes the $24,000 should cover these collateral things as well. A short term solution to get the City through 2015 is needed because there are unknowns with the new City Administrator, bike trail and other changes. The Council needs to figure out how to get through 2015 events and carry over into 2016. The City needs to determine now if there will be another Log Jam Days or a large summer event. City Administrator Hansen noted the clarification as to whether there will be Log Jam Days 2015 is already on the agenda for two weeks from now. He feels the Council is making a wise decision, recognizing the changes in the Council and staff that will occur in January. Councilmember Weidner reiterated that the Council needs to figure out if there is an extra $14,000 in the budget to address the need. The item was tabled with no motion. Possible approval of 2015 Fee Schedule City Clerk Ward presented a red -lined proposed 2015 Fee Schedule. Changes have been made to reflect resolutions passed in 2014, proposed additional charges (Renewal of Bee and Chicken Keeping Permits) and discussion and verbal approval on code violations. Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, to adopt Resolution 2014-203, Fee Schedule. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Mayor Polehna Nays: None Possible approval of design services RFP for Police Station remodel and expansion Community Development Director Turnblad stated that construction of the new Fire Station is well underway. When it is completed, the existing Fire Station will become available for the Police Department to expand into. The Council approved a contract in 2013 with Wold to do a Police Station needs and space study, which created a conceptual floor plan, rough estimate of construction costs, and a rough construction phasing plan. A request for design services proposals Page 6 of 9 City Council Meeting December 16, 2014 has now been written. Staff requests the Council consider the draft RFP and decide whether to authorize staff to distribute it and solicit design proposals. Councilmember Weidner asked about the implication of releasing the RFP. Community Development Director Turnblad replied that releasing the RFP initiates the process to get design proposals, but does not commit the Council to accept anything. He explained how the RFP process works. City Administrator Hansen added that the reuse study that was done came up with a very, very rough cost estimate and feels this estimate will change and that an additional study would give a new administrator a more reliable number with which to work. Councilmember Kozlowski asked if the Council should wait for a new administrator before releasing the RFP. City Administrator Hansen replied that waiting would be prudent. He does not want to lock the new administrator into anything. The new fire station is on schedule but move -in is still a long way off. Fire Chief Glaser told the Council the best information available is that construction will be completed in June. There is not an exact move -in date yet. Mayor Polehna remarked the Council does not even know yet if it has the money to put into the police station remodeling and felt that this was putting the cart before the horse. The Council needs to determine that the City can afford it, then hire the architect. Councilmember Kozlowski agreed that considering the size and scope of the process, he would like to hold off on the RFP until a new administrator is on board. Council consensus was to table the issue until the administrator in place. Possible approval of resolution ordering preparation of feasibility report for 2015 Street Improvement Pro i ect Public Works Director Sanders informed the Council that the following streets are scheduled for the 2015 Street Improvement Project: Fourth Street North (Myrtle Street to Laurel Street), Second Street North (Myrtle Street to Laurel Street) and Market Drive (Curve Crest Boulevard to Washington Avenue). Motion by Councilmember Weidner, seconded by Councilmember Kozlowski, to adopt Resolution 2014-204, ordering preparation of feasibility report for 2015 Street Improvement Project, Project 2015-02. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Mayor Polehna Nays: None Consideration of an HPC recommendation for contract for services to develop a reuse plan for the Bergstein Warehouse and Shoddy Mill Community Development Director Turnblad stated that City staff secured $28,750 grant to retain a consultant to develop a reuse study of the Bergstein Warehouse and Shoddy Mill structures. The Heritage Preservation Commission and selection committee recommend the Council contract with John Lauber and Company LLC for the reuse study. Page 7 of 9 City Council Meeting December 16, 2014 Motion by Councilmember Kozlowski, seconded by Councilmember Menikheim, to adopt Resolution 2014-206, approving agreement with John Lauber and Company LLC. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Mayor Polehna Nays: None COUNCIL REQUEST ITEMS Mayor Polehna recognized a donation from Teresa Tuley in memory of her husband, Todd Tuley, for the fireworks. Councilmember Kozlowski acknowledged notes from children from Stonebridge Elementary School thanking the Councilmembers for all they do. Councilmember Menikheim asked about the agenda for the work session on January 6. He feels the priority for that agenda should be appointing a Councilmember for Ward 2, followed by the park consultant. City Clerk Ward stated she has not received any applications for Ward 2. Mayor Polehna congratulated Hugo for an award on their Yellow Ribbon efforts. ADJOURNMENT Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, to adjourn to Executive Session for Labor Relations at 8:51 p.m. All in favor. Michael Polehna, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2014-197, directing payment of bills Resolution 2014-198, granting license to Patricia Wolf for the operation of Multi -Person Tour Cycles on City Streets and rescinding Resolution 2014-207 Resolution 2014-199, approving new On -Sale & Sunday Liquor License to Mama Litas, Inc., dba: Sweet Taste of Italy Resolution 2014-200, accepting Fire Station History Exhibit Grant from the Minnesota Historical Society Resolution 2014-201, approving Health and Dental Insurance Premiums and City Contribution effective January 1, 2015 Resolution 2014-202, approving Letter of Understanding for Impound Housing Services 2015 Resolution 2014-203, 2015 Fee Schedule Page 8 of 9 City Council Meeting December 16, 2014 Resolution 2014-204, ordering preparation of feasibility report for 2015 Street Improvement Project, Project 2015-02 Resolution 2014-205, commending Mayor Harycki Resolution 2014-206, approving agreement with John Lauber and Company LLC Page 9 of 9 i 1 1 t e r TME OIRTNELACE OF MINNESOTA CITY COUNCIL SPECIAL MEETING MINUTES December 19-20, 2014 Present: (December 19 & 20) Councilmembers Weidner, Kozlowski, Menikheim, and Mayor Polehna Absent: None City Administrator Candidates: Curtis Snyder Matt Stemwedl J. Thomas McCarty Chris Eng Kandis Hanson It should be noted that Candidate Bruce Messelt withdrew his candidacy for the City Administrator position. Staff present (December 20): Others Present (December 20): City Attorney Magnuson Finance Director Harrison Police Chief Gannaway Fire Chief Glaser Public Works Director Sanders City Clerk Ward Wally Milbrandt Terry Zoller Tracy Maki Frenchy Holmberg Barb Trueman Todd Streeter Mike Kocan Under the facilitation of Mr. Richard Fursman, Brimeyer-Fursman, on Friday, December 19, 2014, Councilmembers had one on one interviews, attended a public meet and greet and dinner with the City Administrator candidates. On Saturday, December 20, 2014, three panels, Council, Citizen and Staff, met with each of the candidates for interviews with questions prepared by Mr. Richard Fursman, Brimeyer-Fursman. Once the interviews were complete, facilitation of citizen panel was overseen by Irina Fursman and facilitation of the Council panel was Richard Fursman, with the staff facilitation by Shawn Sanders, Public Works Director. Special City Council Meeting December 19-20, 2014 The Citizen and Staff panel presented their findings on each of the candidates to the City Council. After discussion with the Council it was determined that J. Thomas McCarty was the top candidate for Council and panels involved. Motion by Councilmember Kozlowski, seconded by Councilmember Menikheim to authorize Richard Fursman to offer the position to Mr. McCarty and negotiate an employee contract with the assistance of City Attorney Magnuson. All in favor. The interview/panel process ended at 3:30 p.m. ATTEST: Diane F. Ward, City Clerk Michael Polehna, Mayor Page 2 of 2 RESOLUTION 2015-002 DESIGNATION OF DEPOSITORIES FOR 2015 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the following are hereby designated as City depositories for the year 2015: Central Bank Edward Jones First State Bank & Trust Lake Elmo Bank Merrill Lynch Minnesota 4-M Investment Fund Raymond James Northland Securities Paine Webber Piper Jaffray Solomon Smith Barney U.S. Bank Wells Fargo Bank Wells Fargo Advisors Adopted by the City Council this 6th day of January, 2015. Ted Kozlowski, Mayor Attest: Diane F. Ward, City Clerk RESOLUTION 2015-003 DESIGNATING A RESPONSIBLE AUTHORITY AND ASSIGNING DUTIES IN ACCORDANCE WITH THE STATE OF MINNESOTA DATA PRACTICES STATUTE WHEREAS; Minnesota Statutes, Section 13.02, Subd. 16, as amended, requires that the City of Stillwater appoint one person as the Responsible Authority to administer the requirements for collection, storage, use and dissemination of data on individuals, with the City; and WHEREAS, the Stillwater City Council shares concern expressed by the Legislature on the responsible use of all City data and wishes to satisfy this concern; and WHEREAS, the City Council has appointed an administratively qualified Responsible Authority as required by the statute in the past; and WHEREAS, the Stillwater City Council wishes to update the appointment for 2015. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater appoints Larry D. Hansen (January and February 2015) and J. Thomas McCarty effective March 9, 2015, City Administrator, as the Responsible Authority for the purposes of meeting all requirements of Minnesota Statutes, Chapter 13, as amended, and with rules as lawfully promulgated by the Commissioner of Administration as published in the State Register. BE IT FURTHER RESOLVED, as follows: 1. To ensure that all individual data is available to the Responsible Authority and Data Compliance Officer all personnel, background investigation (raw and summary data), training, disciplinary and medical files shall be retained in a secure location as deemed appropriate by the Responsible Authority (City Administrator) and Data Compliance Officer (City Clerk). 2. That the Responsible Authority shall require the requesting party to pay the actual cost of making, certifying and compiling copies and of preparing summary data. Adopted by the City Council of the City of Stillwater this 6th day of January 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk Memorandum To: Mayor and City Council From: Diane Ward, City Clerk Date: 12/12/2014 Re: Designation of Legal Publications for 2015 The City has received the attached proposals from The Stillwater Gazette, Press Publications, and St. Paul Pioneer Press to provide legal publication services to the City as follows: Gazette's rates are $4.55 per column inch for the first insertion, ($3.70 per inch for subsequent insertions of the same legal notice) St. Paul Pioneer Press (Washington County section) $4.70 per print line (Wednesday -Saturday) Press Publications' rate is $6.48 per inch The legal publications have been published in the Gazette for many years, and even though their publications have been reduced to Wednesday and Friday, the requirements for legal publications have been met. Occasionally there is a need to publish before the next deadline for the Gazette, so the Pioneer Press is an excellent resource for those situations. RECOMMENDATION: It is recommended that the City continue with the Stillwater Gazette for its legal publications and also designate the St. Paul Pioneer Press as a secondary legal publication should the need arise. ACTION REQUIRED: If Council agrees with the recommendation, they should pass a motion adopting a resolution designating the Stillwater Gazette and Pioneer Press for legal publication, designating the St. Paul Pioneer Press as a secondary legal publication, and approving the 2015 contracts with the Stillwater Gazette and St. Paul Pioneer Press. RESOLUTION 2015-004 DESIGNATING THE STILLWATER GAZETTE AND ST. PAUL PIONEER PRESS AS THE CITY'S 2015 LEGAL PUBLICATIONS AND APPROVING CONTRACTS WITH THE STILLWATER GAZETTE AND ST. PAUL PIONEER PRESS FOR 2015 WHEREAS, the City is required to designate a legal newspaper every year; and NOW THEREFORE, BE IT RESOLVED by the Stillwater City Council as follows: 1. The Stillwater Gazette is hereby designated as the City's official publication for all legal notices; 2. The St. Paul Pioneer Press is hereby designated as the City's secondary official publication for legal notices that are not able to be published in the Stillwater Gazette, should the need arise as determined by the City Clerk; and 3. That the contracts for the Stillwater Gazette and St. Paul Pioneer Press are is hereby approved and authorizes the Mayor and City Clerk to sign the contracts on behalf of the City. Adopted by the Stillwater City Council this 6th day of January, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk AGREEMENT FOR OFFICIAL NEWSPAPER - CITY OF STILLWATER LEGAL NOTICES FOR THE YEAR 2015 THIS AGREEMENT, made and entered into this 6th day of January, 2015, by and between THE STILLWATER EVENING GAZETTE, hereinafter called the "Contractor", and the CITY OF STILLWATER, a municipal corporation of Washington County, Minnesota, hereinafter called the "City". WITNESSETH, that the Contractor and the City, for the consideration hereinafter specified, agree as follows: 4. The Contractor agrees that The Stillwater Evening Gazette is, and for the term of this contract shall continue to be, a Qualified Newspaper in accordance with the laws of the State of Minnesota, §331A.01, having general circulation in the City of Stillwater. 5. That for and during the calendar year ending December 31, 2015, the Contractor will publish all legal notices in The Stillwater Evening Gazette. 6. The publications to be in accordance with instructions provided by the City Clerk as to date and frequency. 7. That all of the publications shall generally conform with established standards of quality previously provided the City. 8. In accordance with the Specifications for City of Stillwater publications for 2015 Legal Advertising on file with the Office of the City Clerk and using 7 point - 8 leading Helvetica type and a standard advertising unit width, the cost per column inch for official City publications shall be: First insertion: $4.55 per column inch Second, and each subsequent insertion: $3.70 per column inch IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. In presence of: THE STILLWATER EVENING GAZETTE In presence of: CITY OF STILLWATER Diane F. Ward, City Clerk Ted Kozlowski, Mayor AGREEMENT FOR THE ST. PAUL PIONEER PRESS OFFICIAL SECONDARY NEWSPAPER - CITY OF STILLWATER LEGAL NOTICES FOR THE YEAR 2015 THIS AGREEMENT, made and entered into this 16th day of December, 2014, by and between THE ST. PAUL PIONEER PRESS, hereinafter called the "Contractor", and the CITY OF STILLWATER, a municipal corporation of Washington County, Minnesota, hereinafter called the "City". WITNESSETH, that the Contractor and the City, for the consideration hereinafter specified, agree as follows: 1. The Contractor agrees that the St. Paul Pioneer Press is, and for the term of this contract shall continue to be, a Qualified Newspaper in accordance with the laws of the State of Minnesota, §331A.01, having general circulation in the City of Stillwater. 2. That for and during the calendar year ending December 31, 2014, the Contractor will publish legal notices in the St. Paul Pioneer Press that are not able to be published in the Stillwater Gazette, as determined by the City Clerk. 3. The publications to be in accordance with instructions provided by the City Clerk as to date and frequency. 4. That all of the publications shall generally conform with established standards of quality previously provided the City. 5. In accordance with the Specifications for City of Stillwater publications for 2015 Legal Advertising on file with the Office of the City Clerk and using 7 point - 8 leading Helvetica type and a standard advertising unit width, the cost for official City publications shall be as follows: $4.70 per line (to incorporate approximately 22-25 characters). And in the section where legal notices run (Classified Marketplace), there are 14 print lines to a vertical inch, for a total of $65.80. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. In presence of: THE PIONEER PRESS In presence of: CITY OF STILLWATER Diane F. Ward, City Clerk Ted Kowalski, Mayor Memorandum.... To: Mayor and City Council From: Diane Ward, City Clerk Date: 12/30/2014 Subject: Library Board Appointments Three Library Board members' terms expire December 31, 2014: Mike Keliher, Doug Menikheim, and Kathy Stark. We published the openings in the Gazette, and the deadline for receiving applications has passed. We received 110 outside applications, and all three have indicated that they wish reappointment. If Council wishes to reappoint the members, they should pass a motion adopting a resolution reappointing the above members to the Library Board with terms expiring January l , 2017. /nm APPOINTMENT TO LIBRARY BOARD NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, hereby appointed the following to the Library Board at their January 6, 2015 regular City Council meeting: Reappointment Mike Keliher Doug Menikheim Kathy Stark Term Expires — December 31, 2017 Term Expires — December 31, 2017 Term Expires — December 31, 2017 Adopted by City Council this 6th of January, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk ti1IwaEer Administration MEMORANDUM TO: Mayor & City Council FROM: Diane F. Ward, City Clerk SUBJECT: Employment Contract for City Administrator — J. Thomas McCarty Attached is the employment contract with J. Thomas McCarty for your review and approval. According to Mr. Richard Fursman, the contract has been reviewed by City Attorney Magnuson and accepted by Mr. McCarty. ACTION REQUIRED: If Council wishes to approve the contract, they should pass a motion adopt a resolution entitled "Approving Employment Contract with J. Thomas McCarty for Stillwater City Administrator." APPROVING EMPLOYMENT CONTRACT WITH J. THOMAS MCCARTY FOR STILLWATER CITY ADMINISTRATOR WHEREAS, the City Council of Stillwater authorized and has conducted an executive search for a new City Administrator; and WHEREAS, on December 20, 2014 the Council selected J. Thomas McCarty for the City Administrator position; and WHEREAS, the City Council has reviewed the employment contract between J. Thomas McCarty and the City of Stillwater for the position of City Administrator at their January 6, 2015 meeting. NOW THEREFORE BE IT RESOLVED by the City Council of Stillwater that the employment contract with J. Thomas McCarty, as on file with the City Clerk, is hereby approved. NOW THEREFORE BE IT FURTHER RESOLVED, that the Stillwater City Council authorizes the Mayor and City Clerk to execute said contract. Adopted by the City Council of the City of Stillwater this 6th day of January, 2015 Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk EMPLOYEE AGREEMENT THIS EMPLOYEE AGREEMENT (this "Agreement") is made and entered into this 29th day of December, 2014 between the City of Stillwater, Minnesota, a Minnesota municipal corporation (the "City"), and J. Thomas McCarty (the "City Administrator"). BACKGROUND FACTS A. The City wishes to employ the services of J. Thomas McCarty as City Administrator of the City of Stillwater, Minnesota. B. The City and Mr. McCarty desire to provide for certain procedures, benefits and requirements regarding the employment of Mr. McCarty by the City. C. Mr. McCarty wishes to accept employment as City Administrator of Stillwater, under the terms and conditions of this agreement. TERMS OF AGREEMENT In consideration of the facts mentioned above and the mutual promises set out below, the parties agree as follows: 1. Duties: The City agrees to employ Mr. McCarty as the City Administrator of the City of Stillwater to perform all duties as specified by law and ordinance and perform such other proper duties as assigned by the City Council. 2. Compensation: The City Administrator shall receive an annual salary of $130,000 per year commencing March 9, 2015 and paid according to the City's normal payroll calendar. The City Administrator will receive a performance evaluation during the month of September 2015, and annually during the month of December thereafter. An adjustment in annual salary for the City Administrator up to the amount of $132,500 shall be given at the Administrator's 6 month anniversary provided a satisfactory performance evaluation is received. The Administrator's salary shall be adjusted to $135,000 plus COLA on his anniversary date provided his performance is satisfactory. Additional future salary adjustments such as COLA will be granted at the same time as for other management employees according to and are subject to Council approval. 3. Terms and Conditions: The City Administrator shall be employed by the City for an indefinite period commencing March 9, 2015. It is further agreed that The City Administrator will serve at the will of the Council and may be terminated with or without just cause at any time. Termination for "just cause" shall be without severance pay and shall be effective upon Employee's receipt of notice of his termination. Termination of this contract by the City shall follow any applicable Charter requirements, which currently include furnishing City Administrator with a copy of the reasons for the termination, providing a reasonable opportunity to be heard in person or by counsel in his own defense, and adoption of a resolution by five (5) Council members. Should the City terminate the employment of the City Administrator without just cause, he will receive six (6) months' severance pay and benefits. Additionally, he will have the option to resign and receive six months' severance pay and benefits (1) if the City makes a material and substantial reduction in his salary or benefits (other than as part of an across-the-board reduction in compensation and benefits of all supervisory employees), (2) if the City refuses, following written notice, to comply with the terms of this Agreement, or (3) if the Council requests his resignation without cause. If the City Administrator decides to terminate his employment, he must provide the City a minimum of 30 days' notice of his intent to terminate. 4. Minnesota Public Employees Retirement System: City will contribute the amounts required by State Law. If the City Administrator, pursuant to state law, has the option of electing to be excluded from PERA, and so elects to exclude himself from participating in PERA, the City and Administrator agree that the City's PERA contribution will instead be paid to an approved ICMA retirement plan. 5. Insurance Coverage: The City Administrator will be provided insurance coverage at the same rate as other non-union City Employees. 6. Vacation and Sick Leave: The City Administrator will start employment with the status of a 20 -year employee for the purposes of calculating Vacation and will receive subsequent increases in accordance to the City's personnel policy. a. The City Administrator will be provided a bank of 40 hours of Vacation upon employment. b. The City Administrator will be granted the same number of holidays as other City employees. c. The City Administrator will be granted 40 hours of banked sick leave upon employment and shall earn additional sick leave at the rate other employees earn sick leave. All other provisions of the sick leave policy will apply to the City Administrator. 7. Business Expenses: The City will reimburse the City Administrator for all reasonable employment related expenses including, but not limited to, meals, one local civic club membership. 8. Automobile Expenses: The City Administrator will receive $450 per month for a car allowance. 9. Cell Phone: The City Administrator will receive a stipend of $50 per month for the purpose of using his personal cell phone for City business. The City Administrator must make his personal cell phone number available for business use during business and non -business hours. 10. Dues, Subscriptions, and Continuing Education: The City shall budget and provide for the professional dues and subscriptions for the City Administrator which are deemed reasonable and necessary for the City Administrator's participation in national, regional, state and local associations necessary and desirable for the City Administrator's continued professional participation, growth and advancement. This shall include but not be limited to the International City/County Management Association (ICMA) Minnesota City/County Management (MCMA) and Minnesota League of Cities. All activities included in this section shall be budgeted for annually and are subject to Council approval. 11. Professional Development: The City shall budget and pay up to the amount budgeted, necessary and reasonable for registration, travel and subsistence expenses of the City Administrator for professional and official travel, meetings and occasions adequate to continue the professional development of the City Administrator to adequately pursue necessary official and other committees thereof which the City Administrator serves as a member. The City Administrator shall use good judgment in his outside activities so he will not neglect his primary duties to the City. Professional development events include the ICMA and MCMA Conferences, and Minnesota League of Cities events. 12. Moving and Relocation Expenses: The City shall pay up to $7,000 or actual costs (whichever is cheaper) for moving the City Administrator's household goods, one vehicle and travel for the City Administrator and his family from his current home to within the city limits of Stillwater. The Administrator shall provide receipts for all moving related expenses to the City before reimbursement of costs. 13. Outside Activities: The employment provided for by this Agreement shall be the City Administrator's sole employment. Recognizing that certain outside consulting or teaching opportunities provide indirect benefits to the City and the community, the City Administrator may elect to accept limited teaching, consulting or other business opportunities with the understanding that such arrangements shall not constitute interference with or be a conflict of interest with his responsibilities under this Agreement. Any such activities shall be pre - approved by the council. 14. Compliance with Laws and Regulations: In providing services hereunder, the City Administrator shall abide by all statutes, ordinances, rules and regulations, including all non- discrimination laws, pertaining to the provisions of services to be provided. Any violation shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement notwithstanding other termination provisions contained herein. 15. Indemnification: The City shall defend and indemnify the City Administrator pursuant to Minnesota Statutes Sections 466.07 and 465.76. In addition, the City shall defend, hold harmless, and indemnify the City Administrator from all alleged violations of torts, statutes, laws, rules, and ordinances, provided the City Administrator was acting in the performance of the duties of the position. The City will compromise and settle any such claims or suit and pay the amount of any settlement of judgment thereon. 16. Bonding: The City shall bear the full cost of any fidelity or other bonds required of the City Administrator under law or ordinance. 17. Complete Agreement: This Agreement constitutes the entire agreement between the parties and supersedes any oral or written agreements between the parties. This Agreement may only be modified by written agreement signed by both parties. 18. Governing Law: This Agreement shall be interpreted in accordance with the laws of the State of Minnesota. 19. Severability: The parties covenant and agree that the provisions herein are reasonable and not known to be in violation of any federal, state, or local law or regulation. In the event that a court of competent jurisdiction finds any provision contained herein to be illegal or unenforceable, such court may modify that provision to make it valid and enforceable. The declaration of a provision as unenforceable shall not invalidate any other provision of this Agreement. THIS AGREEMENT is now being executed by the parties as of the date stated at the beginning of this Agreement. ATTEST: Diane F. Ward, City Clerk City of Stillwater, Minnesota By Ted Kozlowski, Mayor By J. Thomas McCarty i11watt THE BIRTHPLACE OF MINNESOTA TO: Mayor & Council FROM: Bill Turnblad, Community Development Director DATE: December 29, 2014 RE: Commercial Parking Downtown BACKGROUND The City has been experiencing difficulty with trailers and contractors parking in the Downtown municipal parking lots. And, for tickets to be sustained by County judges for this type of parking, the City needs to revise its parking ordinances and sign lots accordingly. SPECIFICS Two vagaries in the City Code are being exploited by a heavy equipment contractor and by a few in the boating public. 1. The first situation is that municipal lots are not intended to be used as private contractor yards where dump trucks, heavy equipment, and trailers are stored overnight. However, in the 24 hour lots where parking overnight is permitted, this type of equipment storage is occurring. And since our Code does not prohibit such parking verbatim, parking violation tickets are not upheld by the courts when challenged. a. Section 51-2, Subd 2 of the City's traffic and parking regulations chapter prohibits parking commercial vehicles on any residential public street (except for loading/unloading or if the area is an active work site). But, nowhere in Code does this same prohibition apply to municipal parking lots, or to commercial streets. i. City Code Sec 51-2 (Parking Regulations), Subd 2 (Commercial Motor Vehicles) reads as follows: "No motor vehicle over one -ton capacity bearing a commercial license and no commercially licensed trailer may be parked on any street or roadway in any area in the city which is zoned residential, except when such vehicle is engaged in loading and unloading or rendering a service in the area involved." ii. The Downtown Parking Commission suggests editing this section to read as follows: "No motor vehicle over one -ton capacity bearing a commercial license and no commercially licensed trailer may be parked in any public parking lot or on any street or roadway in any area in the city which is zoned residential, except when such vehicle is engaged in loading, and Parking Ordinance Amendment Page 2 unloading or rendering a service in the area involved, or when prior authorization for the parking has been obtained from the chief of police." 2. The second situation is that parking boat trailers Downtown was historically a large problem. So, the City amended its parking Code to prohibit this. However, the words of the prohibition literally only prohibited parking EMPTY boat trailers. The language was obviously intended to address the issue of launching a boat and then taking up multiple parking spaces all day long while the owner was on the river. But, the situation that repeats itself now is that owners will park their trailered boat and towing vehicle (or occasionally contractor's trailers and towing vehicle) in the city lots for extended periods of time. But, ticketing them, especially in the 24 hour lots, is not sustainable because it is not expressly prohibited. a. Section 51-2, (Parking Regulations), Subd 4 (Empty Boat Trailers in CDB District) reads as follows: "No person may park any empty boat trailer on any street or alley or in any public parking lot located with the CBD district (Central Business District — Zoning District) of the City." b. The Downtown Parking Commission suggests editing this section to read as follows: "Section 51-2, (Parking Regulations), Subd 4 (Empty Boat Trailers in CDB District) No person may park any empty boat trailer or other trailer on any street or alley or in any public parking lot located with the CBD district (Central Business District — Zoning District) of the City, unless given prior authorization from the chief of police. " ACTION REQUESTED The Parking Commission recommends that the City Council adopt the attached ordinance to address these two situations. If the Council concurs, the first reading of the ordinance could be approved. bt Attachment: Draft ordinance Parking Ordinance Amendment Page 3 ORDINANCE NO. AN ORDINANCE AMENDING CITY CODE SECTION 51-2 RELATING TO PARKING REGULATIONS The City Council of the City of Stillwater does ordain: 1) Section 51-2, Subdivision 2 of the City Code entitled "Commercial Motor Vehicles" is amended to hereafter read as follows: Subd. 2. Commercial motor vehicles. No motor vehicle over one -ton capacity bearing a commercial license and no commercially licensed trailer may be parked in any public parking lot or on any street or roadway in any area in the city, except when such vehicle is engaged in loading, unloading or rendering a service in the area involved, or when prior authorization for the parking has been obtained from the chief of police. 2) Section 51-2, Subdivision 4 of the City Code entitled "Empty Boat Trailers in CBD District" is amended to hereafter read as follows: Subd. 4. Trailers in CDB District. No person may park any boat trailer or other trailer on any street or alley or in any public parking lot located with the CBD district (Central Business District — Zoning District) of the City, unless given prior authorization from the chief of police. Enacted by the City Council of the City of Stillwater this day of , 2015. CITY OF STILLWATER Ted Kozlowski, Mayor Attest: Diane F. Ward, City Clerk ti11water Administration w Memorandum To: Mayor & City Council From: Diane Ward, City Clerk Date: 12/12/2014 Re: Cruisin on the St. Croix Special Event & Contract Attached is the application and contract for the 2015 Cruisin on the St. Croix. The Greater Stillwater Area Chamber of Commerce has made application for Cruisin' on the Croix. The vintage and hot rod car show would be held from 4 — 9 PM on 13 Wednesday evenings from June 3 — August 26 (excluding July 15th— the Wednesday before Log Jam Days). The organizer is proposing to use Lot 4, 5, 9, 10 and 11 (Lot 9 would be for vendors), the rest for participant cars. (See attached graphic for location of lots.) In the past, the City provided the supplies and the Organizer is responsible for maintaining, cleaning, security and supervision of the restroom. Unfortunately, some of the events have not provided this and the City's restrooms were not kept presentable for public use. It is proposed that should the Event Organizer not be able to provide this service, the City would provide a staff person or contractor for the restrooms with the Organizer to pay the associated costs. The Event was presented at the Downtown Parking Commission and approved the "Exhibit B" layout. The Downtown Parking Commission also recommended that the Event Organizer pay the 2015 Parking Rates once determined by the commission and approval of the City Council. Staff recommends that the Event Organizer be charged for services and materials rendering according to the 2015 fee schedule. The due date for insurance and fees would be May 13, 2015. ACTION REQUIRED: If Council wishes to approve the special event and contract they should pass a motion adopting a resolution entitled "Approval of 2015 Cruisin' on the St. Croix Special Event and Contract". APPROVING 2015 SPECIAL EVENT AND CONTRACT CRUISIN ON THE ST. CROIX BE IT RESOLVED, by the City Council of Stillwater, State of Minnesota, that the 2015 Cruisin on the St. Croix Special Event and Contract, between the Greater Stillwater Chamber of Commerce and the City of Stillwater is hereby approved and authorizes the Mayor and City Clerk to sign the contract. Adopted by the City Council of the City of Stillwater this 6th day of January 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk 2015 STILLWATER CRUISIN' ON THE ST. CROIX CAR SHOW THIS AGREEMENT between the City of Stillwater, Washington County, Minnesota ("City"), in conjunction with the 2015 Stillwater Cruisin' on the St. Croix Car Show part of a community wide celebration of the City (the "Event"); and Greater Stillwater Chamber of Commerce a Minnesota non-profit corporation ("Organizer"). 1. Car Show. The City has encouraged this hot rod and vintage car show in order to foster and promote tourism and encourage commerce that will ultimately increase property values and the quality of life within the City. Substantial changes in the layout/format/duration of the Event will not be made by the Organizer at any time without advanced notice to the City. 2. Dates and Hours of Event. Operations are limited as follows: June 3, 10, 17, 24, July 1, 8, 22, 29 August 5, 12, 19, 26, 2015 (12 dates) from 4:00 p.m. to 9:00 p.m. 3. Event/Alcohol. No alcohol will be served during this Event and no Other Alcohol or Coolers are allowed. 4. Signs. The Organization will post signs, the number and content of which must be approved by the City Police Chief, describing the regulations prohibiting liquor as well as the prohibition against participants bringing their own liquor into the parking lots. 5. Noise Control. The Event is responsible to control the noise emanating from the Area at a level that will not interfere with the peace and repose of the residential area on the bluffs on the north, west and south edges of the downtown. 6. Police Power. The City reserves the right to order a shutdown of the Area in the Event the Chief of Police determines, in his sole discretion, that the public safety is threatened or any condition of this Agreement is violated. In that Event, the Organization must assist the police in the clearing of the Area. 7. Use of Parking Lots. THE ORGANIZER IS AWARE AND WILL INFORM ALL VENDORS AND EVENT PARTICIPANTS THAT STAKING INTO THE ASPHALT, ETC. IS NOT ALLOWED (ANY DAMAGE REPAIR WILL BE PAID FOR BY THE ORGANIZER). The Event is given use of Lot 4, 5, 9, 10, and 11, as approved by the Parking Commission. The Organizer agrees to pay the City for the use of the parking lot according to the 2015 parking space fees determined by the Downtown Parking Commission and City Council. 8. City Costs (based on the 2015 fee schedule). Organizer will prepay the City for the estimated costs of the City Police Department, Public Works Department, and Fire Department estimated as determined by the City Administrator for city services needed to safely conduct and maintain the Event or any supporting activities. The payment of estimated costs and costs incurred at the time of the billing (i.e. neighborhood meeting expenses and/or city equipment) shall be received by the City no later three (3) weeks before the Event. Failure to make the payment will result in the cancellation of the Event. In the event of a cancellation of this Event after the deposit is made, the City will be entitled to deduct actual out of pocket costs incurred in preparation for the Event, before returning the balance to Organizer. 9. Park Property. The Organizer shall ensure that no vehicles drive on the City's park property. In the event that damages occur to the City's property, the Organizer shall pay for any restoration of the park as determined by the City. 10. Trail. The bicycle and pedestrian trail from Laurel Street to Nelson Street must remain open and unobstructed (no vehicles, trailers etc.) for the public during the Event. The Organizer shall pay for any restoration of the trail caused by the Event, as determined by the City. 11. City Services. The type and amount of materials needed for the Event will be determined by the Public Works toilets to augment the existing facilities, barricades for parking lot closure, trash removal and electricity for vendors. The Organizer may contact the City to arrange rental of materials and will be charged for use according to the City of Stillwater Event permit fee schedule. a. City Public Restrooms. City Public Restrooms on the Pedestrian Walkway will remain open during the Event and the City will supply and equip the restroom, however, the Event Organizer will be responsible for maintaining, cleaning, security and supervision for the restrooms. If the Event Organizer does not have the manpower to maintain the public restrooms, the City will provide staffing or a contractor with the costs (overtime rate) to be invoiced to the Event Organizer. The City shall be notified 2 weeks in advance of the Organizer's intent on maintaining the City restrooms. b. Barricade Placement. The Organizer shall place reflective standard barricades no later than 8:00 a.m. on Event Dates at the parking lot entrances on Lot 4, 5, 9, 10, and 11 as designated by the Public Works Department. This will inform users of the parking lot closure for the Event. Organizer must keep Mulberry Street open for use by PD Pappy's, Marina and City Parking Lot. c. Trash Enclosures. The Organizer shall furnish dumpsters or roll -off boxes and trash receptacles in sufficient quantity to contain the accumulation of trash generated by the Event. The Organizer shall make certain that all trash is picked up during and after Event daily. The Organizer shall remove any excessive garbage that does not fit within the receptacles and dispose in trash dumpsters. The City reserves the right to require additional receptacles should the Organizer not remove excess garbage from the Event. d. Electricity and Water. Each electrical box needed for the Event will be opened by the City on the Event Dates, 2015. The Organizer shall be charged for the use of each electrical box according to the permit fee schedule. Organizer agrees to meet with the City and/or the State electrical inspector a minimum of 1 week prior to event to ensure all vendors using electrical service comply with the Minnesota Electrical Code. Inspection costs (if any) shall be the Event Organizer responsibility. i. The City shall provide the Organizer a key for the water shut off valve. The Organizer shall provide a $50 deposit for such key and will be reimbursed upon return of said key. Page 2 of 4 e. Cleanup/Removal. Organizer shall remove all barricades by 7:00 a.m. the day after each event. Organizer shall remove trash, additional trash enclosures no later than 10:00 a.m. the next day following each Event. If the above items are not removed as stated above, the Organizer will reimburse the City for costs incurred in removing the items. 12. Vendors. NO CAMPING. The Organizer agrees to inform any vendors that there is no camping in Lowell Park or any City parking lots. a. The Organizer agrees that any vendor using cooking facilities will be inspected for safety by the Stillwater Fire Department and Washington County Health Department. Inspection costs (if any) shall be paid for by the Event Organizer directly to the agency/person doing the inspection. b. The Organizer agrees to ensure that all vendors waste water be discharged into a holding tank approved by Washington County Health Department. Vendors without an approved holding tank shall discharge into grey water barrels provided by the Organizer. Disposal costs are the responsibility of the Organizer. For no reason shall grey water barrels or holding tanks be disposed into the City's Sanitary or Storm Systems. 13. Insurance, Hold Harmless, and Indemnity. The Event Organizer agrees to indemnify and hold harmless the City with regard to any claims, causes of action or demands that might be brought against the City arising out of the events authorized by this Agreement, except for those claims, causes of action or demands that arise out of the sole negligence, gross negligence and/or willful misconduct of the City or any of its agents or employees. Event Organizer also agrees to provide to the City evidence of insurance coverage of at least the statutory liability limits for municipalities covering claims that might be brought against the Festival that arise out of the events authorized by this Agreement and to name the City as an additional insured on their policy "as their interest may appear." Insurance Certificate must be received by the City no later than three (3) weeks before the Event. 14. The Application for the Event as submitted by the Organizer is considered part of this Contract and any representations of the Organizer or conditions imposed by the City are restated as if fully set forth in this Agreement. IN WITNESS WHEREOF, the parties have set their hands this 6th day of January, 2015. CITY OF STILLWATER Ted Kozlowski, Mayor Attest: Diane F. Ward, City Clerk Page 3 of 4 STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) On this 6th day of January, 2015, before me, a Notary Public within and for said County, appeared Ted Kozlowski and Diane F. Ward, to me personally known, that they are, respectively, the Mayor and City Clerk of the City of Stillwater, and that this instrument was signed and sealed on behalf of the City by authority of its City Council, and they acknowledged the said instrument was the free act and deed of the City. Notary Public GREATER STILLWATER CHAMBER OF COMMERCE By: Todd Streeter, Executive Director STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) On this day of , , before me, a Notary Public within and for said County, appeared Todd Streeter, to me personally known, who, being duly sworn, did say that he is the Executive Director of the Greater Stillwater Chamber of Commerce and that this instrument was signed as the free act and deed of the corporation. Notary Public Page 4 of 4 INiater THE EINTNPLACE DE MINNESOTA EVENTS PERMIT APPLICATION cab E V E D 216 North 4th Street, Stillwater, MN ssoafx Telephone: 651-430-8800 Fax: 651-430-8809 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: 7 ?4PN L(® SEP 2 6 2014 Office Use only CITY OF STILLWATER Date Application Reci(IhIEMinir- DEPARTMENT Type: Event (5pecial Event) Event w/ Contract Event Information Title/Name of Event Cruisin' on the Croix: Stillwater's Hot Rod and Vintage Car Show Wednesday 6AM 8AM Event Date/Time: Set up: Date Time to Wednesday 1 PM 9PM Actual Event: Date Time to Thursday 6AM 7AM /_ r Clean up: Date Time to y r I ��// f'l l� (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: North Lowell Park from Chestnut Street north to Mulberry Street. See Exhibit A (If in Lowell Park please specify north or south Lowell park) Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) Please see Exhibit A Estimated Attendance (participants and spectators): 1000 Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Greater Stillwater Area Chamber of Commerce Mailing Address: 200 East Chestnut Street City, State, Zip Code: Stillwater, MN 55082 Primary Contact/Applicant Name: Scott Zahren Phone Number: 651-494-8657 Fax: 651-351-9510 Cell Phone: 651-494-8657 Email Address: alescigallery@gmail.com Website Address: https://www.facebook_com/pages/Cruisin-on-the-Croix-Stillwaters-Hot-Rod-Vintage-Car-Show/88830038621 Name of contact person during event: Scott Zahren Cell Phone: 651-494-8657 Alternate contact during event: Dave Swanson Cell Phone: 715-377-2725 Refer media or citizens inquires to: Scott Zahren Phone: 651-494-8657 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features 6 banners 3x8 Will any signs/banners be put up No ■ Yes K Number and size: Will there be any inflatables? No M Yes • Insurance certificate from rental vendor is required Live Music Fees for electricity may Will there be entertainment? No ■ Yes What type: apply see Instructions 6PM to 9PM Will sound amplification be used? No ■ Yes 0 Hours and Type: 10x10 Will a stage or tent(s) be set up? No ■ Yes Dimensions: Will there be temporary fencing? No F7 Yes • How many 3 Fees for electricity may Will merchandise/food items be sold? No INYes U vendors expected: apply see Instructions Will food be prepared on site? No ■ Yes E3 Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No ■ Yes Contact Stillwater Fire Department 351-4950 Will alcohol be served but not sold? No W Yes • See Alcohol Regulations in the Instructions Will alcohol be sold? No Yes I See Alcohol Regulations in the Instructions Will there be a fireworks display? No F'i Yes • Permit required, contact Stillwater Fire Department, 651-351-4950 Describe power needs and location of power source, Power box adjacent to Pedestrian Walkway and power box lot #9 Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Radio, Press Release and Social Media. See Exhibit C City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No Yes • Start/End Time: Date: City Sidewalks or Trails No Yes • Start/End Time: Date: Public Parking Lots or Spaces No ■ Yes IM Start/End Time: 8AM - 9PM Date: See Exhibit B Fees may apply Will event need barricade(s)? No 1C4 Yes ■ Number needed: see Instructions Fees may apply Will extra picnic tables be needed? No F1 Yes • Number needed: see Instructions Fees may apply Will portable restrooms be needed? No Yes • Number needed: see Instructions Fees may apply Will extra trash receptacles be needed? No 0 Yes • Number needed: see Instructions Describe trash removal and cleanup plan during and after event: We will provide trash containers. Trash will be monitored throughout the event and taken care of on an as needed basis.Cleanup will follow the event. Final cleanup will take place the following morning. Will event need traffic control? No _ Yes • Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: We monitor crowd and provide the necessary control. Additionally we are constantly providing control as cars enter and vacate. Fees may apply see Instructions „ Will No Parking Signs"be needed? No F3 Yes ■ Number needed: Show Iocation(s) on s,te map Will event need security? No KS Yes III lfevent isovernight, security will berequired. If using private secruity, list Security Company and Contact Information: N/A Will event need EMS services? No Yes • Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: First Aid Kit on premisis. 911 Describe the emergency action plan if severe weather should arise: Direct audience to Water Street Inn and River Market. List any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the sta . •ry im or municipalities c• . •ring cl 'ims that might be brought against the event that arise out of the events authorized and to ame the City as a additional insured on th it policy "as their interest may appear." As the sponsor or authorized representative, i certify at the information Ovid d is true to the bet of my knowledge and agree to pay the permit fee for this event based upon the information provided i thi application real, e my submittal of this application request constitutes a contract between myself and the City o tillwater and is r ease of bility. ✓t/ 09/29/2014 Signature of Aicant or Authorized Agent Date Exhibit A 7th Annual 2015 Cruisin' on the Croix: Stillwater's Hot Rod and Vintage Car Show There's nothing better than a summer evening spent down by the river in downtown Stillwater. Cruising on the Croix provides a great free, family -friendly event every Wednesday in June, July and August and from 4:00 to 9:00 pm. The first 225 cars will receive a dash plaque. There will be live music each day from 6:00 to 9:00. The show will be downtown along the scenic St. Croix River stretching from Chestnut Street north to Mulberry. Vendors will be on hand selling the usual car show fare: Hot Dogs, Hamburgers, Kettle Korn, tacos, French Fries, Cheese Curds, and so forth. Lots of free giveaways! This is a free event!! Dates of event: 1) June 3,10,17,24 2) July 1, 8, 15, 22, 29 3) August 5, 12, 19, 26 Time of event: 4PM to 9PM Bring the whole family out to check out the great vintage rides and soak up the summer sun! Lowell Park Stillwater 55082 Scott Zahren 651-494-8657 hopehouse9@aol.com www.discoverstillwater.com www.ilovestillwater.com Public Parking owntown Stillwater 2014 Downtown Parking District City Parking Lot _ City Parking Ramp * City monthly permits valid 15 minute parking limit 30 minute parking lima Loading/unloading _ Bus loading/unloading _ Bus parking _ On -street handicapped parking • Free parking • Pay parking Free parking after office hours • Parking ONLY for co-op customers Lot 1 (hourly) -- 106 spaces Lot 2 (hourly) -- 84 spaces Lot 3 (3 hr) -- 35 spaces Lot 4 (4 hr) -- 29 spaces Lot 5 (4 hr) -- 7 spaces Lot 6 (3 hr) -- 16 spaces Lot 7 (3 hr) -- 16 spaces Lot 8a ("private") - 52 spaces Lot 8b (4 hr) -- 87 spaces Lot 9 (4 hr) -- 30 spaces Lot 10 (24) -- 49 spaces Lot 11 (24 hr) -- 45 spaces Lot 12 (24 hr) — 85 spaces Lot 13 (3 hr) -- 28 spaces Lot 14 (24 hr) — 15 spaces Lot 15 (4 hr) -- 20 spaces Lot 16 (4 hr) -- 47 spaces Lot 17 (4 hr) --103 spaces Lot 18 -- 53 spaces Lot 19 -- 83 spaces Lot 20 (24 hr) — 22 spaces Ramp (hourly) - 248 spaces Total = 1,260 spaces 468 marked on -street parking spaces 148 unmarked on -street parking spaces 1,876 total public spaces 1,438 free spaces 76.7% of spaces free Mao aoa.a sb5=s!P„x.o ca„m�� u�cna C j/7".,4 r1; /S"�i ni (•7 4£TOMO T/B/E SER v/CE ricks36.com �-:q,x RlRRap sti I Iwatertowingmn.com \% TER ST RI LI waterstreetinn.us Every Wednesday This Summer JUNE4ththrough thr u h AUGUST 27th FESTIVITIES RUN FROM 5:OOPM TO 9:OOPM Lowell Park in Downtown Stillwater 116.,STILLWATER & OAK PARK HEIGHTS CONVENTION AND VERB BUREAU www.EiSCoverstII EwGter.COR1 June 4 2014 - Dana June 11, 2014 - Juke Box Live June 18, 2014 - Holy Rocka Rotlaz June 25, 2014 - Dana July 2, 2014 - Juke Box Live July 9, 2014 - Holy Rocka Rotlaz July 16, 2014 - Dana July 23, 2014 - Juke Box Live July 30, 2014 - Holy Rocka Rollaz Music Sponsored BY Gu��y's Auto Gass 651-206-2505 August 6, 2014 - Jeff Loven August 13, 2014 - Dana August 20, 2014 - Juke Box Live August 27, 201/ Holy Rocka Rotlaz UE SPONSORF The Freight House Whitey's No Neck Tony's Brine's Restaurant & Bar Stillwater Motors Smalley'' Caribbean BBQ & Pirate Bar Rafters P.D. Poppy's Each ek . . the first 200 receive a FEE cars Dash Plaque Mad Capper Saloon & Eatery Hudson Chevrolet GMC Leo's Grill & Malt Shop STILLWATER. GREATER STILLWATER FOR MORE INFORM4TIOK CHAMBER '4 COMMERCE Scott at 651-494-8657 Erin at 763-222-3988 Swanee at 715-377-2725 CERTIFIED TRANSMISSION ,AnyTime f>41Bond- Visit www.discoverstillwater.com or www.ilovestillwater. o .,. '- for more information and updates lllywgter 490��� Administration Memorandum To: Mayor & City Council From: Diane Ward, City Clerk Date: 12/12/2014 Re: Rivertown Art Festival Special Event & Contract Attached is the special event application and contract for the 2015 Rivertown Art Festival. In the past the Festival was held the Yd weekend of May. Last year Council approved the date change for 1 year however it was required the Event to go through the Special Event process for the change of the date. The City held the public neighborhood meeting on Thursday, November 13th, 2014, at 6:30 p.m. There was one person in attendance at this meeting. The cost for the mailing will be invoiced to the Organizer. The Special Event was presented to the Downtown Parking Commission and they approved the use of Lots 813, 9 and 11, with vendor parking only allowed in Lots 13 & 14 (attached is proposed and the DTPC approved Event layout map). Also as part of the use of these lots the Downtown Parking Commission is requiring the Event Organizer to install a chain link fence between Lot 8B and Lot 8A and staffing at each entrance of Lot 8A to insure that no event parking takes place in the Rivertown Co-op parking area. The Downtown Parking Commission also recommended that the Event Organizer pay the 2015 Parking Rates once determined by the commission and approval of the City Council. In the past, the City provided the supplies and the Organizer is responsible for maintaining, cleaning, security and supervision of the restroom. Unfortunately, some of the events have not provided this and the City's restrooms were not kept presentable for public use. It is proposed that should the Event Organizer not be able to provide this service, the City would provide a staff person or contractor and the Organizer to pay the associated costs to the City. Staff recommends that the Event Organizer be charged for services and materials rendering according to the 2015 fee schedule. Due date for insurance and fees would be May 8, 2015. ACTION REQUIRED: Review event and contract. If Council wishes to approve the event and contract they should pass a motion adopting a resolution entitled "Approving 2015 Rivertown Art Festival Special Event and Contract", contingent upon City Attorney Magnuson's review. APPROVING 2015 SPECIAL EVENT AND CONTRACT RIVERTOWN ART FESTIVAL BE IT RESOLVED, by the City Council of Stillwater, State of Minnesota, that the 2015 Special Event and Contract, between the Greater Stillwater Area Chamber of Commerce and the City of Stillwater is hereby approved and authorizes the Mayor and City Clerk to sign the agreement. Adopted by the City Council of the City of Stillwater this 6th day of January, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk 2015 RIVERTOWN ART FESTIVAL AGREEMENT THIS AGREEMENT is made this day of 2015, between the CITY OF STILLWATER, Washington County, Minnesota ("City), and GREATER STILLWATER AREA CHAMBER OF COMMERCE, a Minnesota non-profit corporation ("Organizer"). 1. Rivertown Art Festival. The City has encouraged Rivertown Art Festival ("Event") in order to foster and promote tourism and encourage commerce that will ultimately increase property values and the quality of life within the City. Substantial changes in the layout/format/duration of the Event will not be made by the Organizer at any time without advanced notice to the City. 2. Dates and Hours of Event. Operations are limited as follows: Setup: Friday, May 29, 2015 — 10:00 a.m. — 7:00 p.m. Event: Saturday, May 30, 2015 — 9:00 a.m. — 6:00 p.m. Sunday, May 31, 2015 — 10: 00 a.m. — 4:00 p.m. Cleanup: Sunday, May 31, 2015 — 4:00 p.m. — 8:00 p.m. 3. Event/Alcohol. No alcohol will be served during this event and no other Alcohol or Coolers are allowed. 4. Stens. Signage will be prominently displayed at each entry/exit point the number and content of which must be approved by the City Police Chief describing the regulations prohibiting liquor as well as the prohibition against participants bringing their own liquor into the park. 5. Noise Control. The Event is responsible to control the noise emanating from the Area at a level that will not interfere with the peace and repose of the residential area on the bluffs on the north, west and south edges of the downtown. 6. Police Power. The City reserves the right to order a shutdown of the Area in the event the Chief of Police determines, in his sole discretion, that the public safety is threatened or any condition of this Agreement is violated. If requested by the Chief of Police, the Organizer will assist the police in the clearing of the Area. 7. Security. Organizer shall confer with the Chief of Police as to the advisability of overnight security and shall hire any security personnel recommended by the Stillwater Police. Should the City have to hire outside agencies, the City will invoice the Organizer for any additional costs. 8. Use of Parking Lots. THE ORGANIZER IS AWARE AND WILL INFORM ALL VENDORS AND EVENT PARTICIPANTS THAT STAKING INTO THE ASPHALT, ETC. IS NOT ALLOWED (ANY DAMAGE REPAIR WILL BE PAID FOR BY THE ORGANIZER). a. The Event is given use of Lots 813, 9, and 11 and vendor parking is only allowed in Lots 13 & 14, as approved by the Parking Commission. The Organizer agrees to pay the City for the use of the parking lot according to the 2015 parking space fees determined by the Downtown Parking Commission and City Council. Page 1 of 5 b. With the use of Lot 813, the Event Organizer shall install a chain link fence between Lot 8B and Lot 8A and staffing at each entrance of Lot 8A to insure that no event parking takes place in the Rivertown Co-op parking area. 9. City Costs based on the 2015 fee schedule). Organizer will prepay the City for the estimated costs of the City Police Department, Public Works Department, and Fire Department estimated as determined by the City Administrator for city services needed to safely conduct and maintain the Event or any supporting activities. The payment of estimated costs and costs incurred at the time of the billing (i.e. neighborhood meeting expenses and/or city equipment) shall be received by the City no later three (3) weeks before the Event. Failure to make the payment will result in the cancellation of the Event. In the event of a cancellation of this Event after the deposit is made, the City will be entitled to deduct actual out of pocket costs incurred in preparation for the Event, before returning the balance to Organizer. 10. Park Property. The Organizer shall ensure that no vehicles drive on the City's park property. In the event that damages occur to the City's property, the Organizer shall pay for any restoration of the park as determined by the City. 11. Trail. The bicycle and pedestrian trail from Laurel Street to Nelson Street must remain open and unobstructed (no vehicles, trailers etc.) for the public during the Event. The Organizer shall pay for any restoration of the trail caused by the Event, as determined by the City. 12. Irrigation System in Park Property. Lowell Park is maintained by a buried irrigation system. This system cannot be damaged by stakes or posts that are driven into the ground or by equipment and vehicles running over irrigation heads. For that reason, stakes or posts longer than 12 inches and more than a quarter inch in diameter may not be used in the park. Further, as insurance against damage, a deposit must be made to the City in the amount of $750.00 and any damage to the system will be deducted from the deposit. The balance of the deposit will be returned with 30 days of the conclusion of the Event. The Event Organizer shall contact the Public Works Superintendent prior to the event for location of the irrigation system. 13. City Services. The type and amount of materials needed for the Event will be determined by the Public Works Superintendent. The Organizer shall be required to provide portable toilets to augment the existing facilities, barricades for street closure, trash removal and electricity for vendors. The Organizer may contact the City to arrange rental of materials and will be charged for use according to the City of Stillwater Event permit fee schedule. a. Portable Toilets. The Organization must furnish at least 8 portable restrooms, with hand sanitizing to facilitate expected crowds. Additional portable restrooms must be provided by the Event Organizer if deemed necessary to protect public health as determined by the Public Works Department. b. City Public Restrooms. City Public Restrooms on the Pedestrian Walkway will remain open during the Event and the City will supply and equip the restroom, however, the Event Organizer will be responsible for maintaining, cleaning, security and supervision for the restrooms. If the Event Organizer does not have the manpower to maintain the public restrooms, the City will provide staffing or a contractor with the costs (overtime rate) to be invoiced to the Event Organizer. The City shall be notified 2 weeks in advance of the Organizer's intent on maintaining the City restrooms. Page 2 of 5 c. Barricade Placement. The Organizer shall place reflective standard barricades no later than 8:00 a.m. on May 29, 2015 at the parking lot entrances on Mulberry as designated by the Public Works Department. This will inform users of the parking lot closure for the Event. Organizer must keep Mullberry Street open for use by PD Pappy's, Marina and City Parking Lot. d. Trash Enclosures. The Organizer shall furnish dumpsters or roll -off boxes and trash receptacles in sufficient quantity to contain the accumulation of trash generated by the Event. The Organizer shall make certain that all trash is picked up during and after Event daily. The Organizer shall remove any excessive garbage that does not fit within the receptacles and dispose in trash dumpsters. The City reserves the right to require additional receptacles should the Organizer not remove excess garbage from the Event. e. Electricity and Water. Each electrical box needed for the Event will be opened by the City on May 30, 2015. The Organizer shall be charged for the use of each electrical box according to the permit fee schedule. Organizer agrees to meet with the City and/or the State electrical inspector a minimum of 1 week prior to event to ensure all vendors using electrical service comply with the Minnesota Electrical Code. Inspection costs (if any) shall be the Event Organizer responsibility. The City shall provide the Organizer a key for the water shut off valve. The Organizer shall provide a $50 deposit for such key and will be reimbursed upon return of said key. f. Cleanup/Removal. Organizer shall remove all barricades, and portable toilets by 3:30 p.m. on the Monday following the event. Organizer shall remove trash, additional trash enclosures no later than Noon, Monday following Event. If the above items are not removed as stated above, the Organizer will reimburse the City for costs incurred in removing the items. 14. Vendors. NO CAMPING. The Organizer agrees to inform any vendors that there is no camping in Lowell Park or any City parking lots. a. The Organizer agrees that any vendor using cooking facilities will be inspected for safety by the Stillwater Fire Department and Washington County Health Department. Inspection costs (if any) shall be paid for by the Event Organizer directly to the agency/person doing the inspection. b. The Organizer agrees to ensure that all vendors waste water be discharged into a holding tank approved by Washington County Health Department. Vendors without an approved holding tank shall discharge into grey water barrels provided by the Organizer. Disposal costs are the responsibility of the Organizer. For no reason shall grey water barrels or holding tanks be disposed into the City's Sanitary or Storm Systems. c. The Organizer agrees to provide 1 hand washing station to facilitate the expected crowds and vendors as deemed necessary to protect public health. 15. Insurance, Hold Harmless, and Indemnity. The Event Organizer agrees to indemnify and hold harmless the City with regard to any claims, causes of action or demands that might be brought against the City arising out of the events authorized by this Agreement, except for those claims, Page 3 of 5 causes of action or demands that arise out of the sole negligence, gross negligence and/or willful misconduct of the City or any of its agents or employees. Event Organizer also agrees to provide to the City evidence of insurance coverage of at least the statutory liability limits for municipalities covering claims that might be brought against the Festival that arise out of the events authorized by this Agreement and to name the City as an additional insured on their policy "as their interest may appear." Insurance Certificate must be received by the City no later than three (3) weeks before the Event. 16. The Application for the Event as submitted by the Organizer is considered part of this Contract and any representations of the Organizer or conditions imposed by the City are restated as if fully set forth in this Agreement. IN WITNESS WHEREOF, the parties have set their hands this 6th day of January 2015. STATE OF MINNESOTA ) ss COUNTY OF WASHINGTON GREATER STILLWATER AREA CHAMBER OF COMMERCE By: Todd Streeter, Executive Director On this day of , before me, a Notary Public within and for said County, appeared Todd Streeter, to me personally known, who, being duly sworn, did say that he is the Executive Director of the Greater Stillwater Chamber of Commerce and that this instrument was signed as the free act and deed of the corporation. Notary Public CITY OF STILLWATER Ted Kozlowski, Mayor Attest: Diane F. Ward, City Clerk Page 4of5 STATE OF MINNESOTA ) ss COUNTY OF WASHINGTON On this 6th day of January, 2015, before me, a Notary Public within and for said County, appeared Ted Kozlowski and Diane F. Ward, to me personally known, that they are, respectively, the Mayor and City Clerk of the City of Stillwater, and that this instrument was signed and sealed on behalf of the City by authority of its City Council, and they acknowledged the said instrument was the free act and deed of the City. Notary Public Page 5 of 5 I Lot 12 Hulbert Lot 11 Lot 8b Commereiax Lot 6 r water - T H E I I R T H F L A C E O F M I H M E 5 0 T A Publi Parking Downto n Stillwater N rth Lots City Parking Lot - City Parking Ramp Private parking ONLY 15 minute parking limit 30 minute parking limit Loading/unloading - Bus loading/unloading - Bus parking - On -street handicapped Map produced by StillwaterParking Commission 11/4/14 Draft Lot 10 Lot 9 Lot 1 (hourly) -- 98 spaces Lot 2 (hourly) -- 84 spaces Lot 3 (hourly) -- 33 spaces Lot 4 (hourly) -- 29 spaces Lot 5 (hourly) -- 7 spaces Lot 6 (hourly) -- 16 spaces Lot 7 (hourly) -- 16 spaces Lot 8a ("private") - 51 spaces Lot 8b (hourly) -- 75 spaces Lot 9 (hourly) -- 30 spaces Lot 10 (hourly) -- 48 spaces Lot 11 (hourly) -- 45 spaces Lot 12 (24 hr) -- 101 spaces Lot 13 (3 hr) -- 23 spaces Lot 14 (24 hr) -- 8 spaces Lot 15 (4 hr) -- 13 spaces Lot 16 (4 hr) -- 47 spaces Lot 17 (4 hr) -- 97 spaces Lot 18 -- 60 spaces Lot 19 -- 75 spaces Lot 20 (24 hr) -- 22 spaces Ramp (hourly) - 248 spaces Total = 1,226 spaces Lot 5 Qgga, aE EVENTS PERMIT APPLICATION 216 North 4 di Street, Stillwater, MN 550 tile i i m i H f L A c t Of Y I M M t i a T A Telephone: 651-430-8800 Fax: 651 -430 - Incomplete applications or applications received after deadline will not be office use only accepted. See Event Instructions for application deadline and fees. Date Applicatii Date of Application: /0 — �'5_ J # Type: Event ECEIVED Receive OCT 2 G 2014 Event Information Title/Name of Event .00 (/&-YZ'T-074 Event Date/Time: Setup: Date Time to W 12 161A Nil Actual Event: Date kM)o V 36 ~ 3 Time AK) ! 0 AJwl to 10M Clean up: Date mijAy 3 Time to (Events after 10:00 p.m. require a variance from City Council Location (Address) of Event: A.)o,27 l 1,,tjL el L.. AA -6A (if in Lowell Park please specify north or south Lowell park) Description of Event (please be specific -this information will be used to promote the event on the City of Stillwater website) �. 3 7 �.,4',� / S ...' W��y2L�'1'�Q 'A00f3G„t G G1'✓�-'��1�'/��?4T�' X/2 -7'r S 7S If '& Estimated Attendance (participants and spectators): �� —� � I'-� J✓'� Q�(/ ( ��N( Applicant Information (Person/Group Responsible) Sponsoring Organization Name: � 15"Tl L_ t, Mailing Address: �2&o I. 6y'. SfUT Zai City, State, Zip Code: ��-re-)L l � �_L� ''e� Primary Contact/Applicant Name: 7✓J20,o Phone Number: ��l y31?i _,Yp p Fax: �5�� y t � �� Cell Phone: 71, Email Address: �'���i�i l' aX_> e"7_ 6TJ I-I-&'(X_rOt C_.,MAb*�'C5�'•, CIM Website Address: Name of contact person during event: d3J� �-�-2 C `T Cell Phone: 3 ; � 7 Alternate contact during event: Cell Phone: J `2,2 7 'T3 7 l Refer media or citizens inquires to: Phone: 6 <�r�5 �` !� 0 iJ fl.;, Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No ❑ Yes Number and size: (1) 5-/X Will there be any inflatables? No Yes ❑ Insurance certificate from rental vendor is required Will there be entertainment? No/❑ Yes ❑ What type: /L! ® 7- SU /ZC� lIC'T Fees for electricity may apply see Instructions Will sound amplification be used? No ❑ Yes ❑ Hours and Type: j��"�n' �� �� 1 L'JC' Poo /'ice Will a stage or tent(s) be set up? No ❑ Yes ❑ Dimensions: Will there be temporary fencing? No A Yes ❑ Will merchandise/food items be sold? No El Yes How many G� G,16�� /,fT Fees for electricity may vendors expected: 'YL_-rW 9= apply see instructions Will food be prepared on site? No ❑ Yes Contact Washington County Health Department 651-430-6655 Will cooking operations be conducted? No ❑ Yes Contact Stillwater Fire Department 351-4950 Will alcohol be served but not sold? No Yes ❑ See Alcohol Regulations in the Instructions Will alcohol be sold? No Yes ❑ See Alcohol Regulations in Me Instructions Will there be a fireworks display? No Yes ❑ Permit required, contact Stillwater Fire Department 651-351-4950 Describe power needs and location of power source. 6 --Xi �`rlW� Gn�L`''� �G, d- OY°O Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available A •2'r rm 1 it- %� v Z. �C+ / a�^�S' "*- 'If - X 1111 C -7i / 4 City Sery ces (After reviewing the event application, Gty services may be m4uried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No ❑ Yes J` Start/End Time: -7"d94 _ 6 Date: kwAi City Sidewalks or Trails No Yes Start/End Time: rV3-�j Date: -7-;06 Public Parking Lots or Spaces No ❑ Yes Start/End Time: ';7A im4 — In 041Date: W� aq 31 Will event need barricade(s)? No Yes ❑ Number needed: Fees may apply see Instructions Will extra picnic tables be needed? No Yes ❑ Number needed: Fees may apply see Instructions Will portable restrooms be needed? NoJ Yes ❑ Number needed: Fees may apply see Instructions Will extra trash receptacles be needed? No Yes ❑ Number needed: Fees may apply see instructions Describe trash removal and cleanup plan during and after event: Will event need traffic control? No w\ Yes ❑ Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: Will "No Parking Signs" he needed? No Yes ❑ Number needed: Fees may apply see InstructionsShow location(s) on site map Will event need security? No hK Yes ❑ if event is overnight security will be required. If using private secruity, list Security Company and Contact Information: �x ��I�' /0 2i✓1���i�l �� yrs %�'�l?�l aws YC�'�2,.5 Will event need EMS services? No L Yes ❑ Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: J jam%,4n4S C�3�L- J�o✓'Z, bdCvt/ Z�+ Describe the emergency action plan if severe weather should arise: �,'XH1,09 1TOIZ S W> 7-0Iq)0 `r6 ,J44P , %JL «— W c►-rv4 t,"2 Gv r z 1210 r y2, 1/'✓1 L�✓v! �'d S c�L� �' zV c.1z, rC� List any other pertinent information: �= /,od,l,<L.. 6,V �Ylvr �L 4 -I✓ 76 24 G� fir. ,cfv l )o &-'�J IV I The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may resuit from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear. " As the sponsor or authorized representative, i certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. i realize my submittal of this application request constitutes a contract between myself and the City of Stillwater aZlsqrel�e7asef Liab' i f� '---_ Signature of Applicant or AVthorized Agent Date 2015 Rivertown Art Festival May 30 — 31 North Lowell Park, Stillwater Main Parking Lot Artist Exhibitors - 80 Additional Parking Lot Artist Exhibitors - 29 Marketplace Exhibitors - 28 Grass Exhibitors (expansion) - 0 Food Vendors - 8 Event Plan Layout - October 27, 2014 • St. Croix River 7l-M'Rai3�la! S]T101 Mi berry St. and parking lot adjacent to PD Pappys open to traffic 111 112 113 114 115 116 117 118 119 125 121 122 127 124 125 126 127 128 129 130 131 132 133 134 135 New Lowell Park Amphitheater 136 137 136 I ~ Portable Toilets No Event Parking Bike Trail 56 57 58 59 60 61 62 63 54 65 66 67 68 55 54 53 52 51 50 49 48 47 46 45 44 43 30 31 32 33 34 35 36 37 38 39 40 41 42 29 28 27 26 25 24 23 22 21 20 19 18 17 River Market Coop Parking Only (No Event Parking) Water Street Inn Parking (No Event Parking) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 H.ndloap Parking Handicap Parking Water Street North 93 94 92 95 91 96 90'97 89 961 168 99 Move his section of artist- to city lot. * The Greater Stillwater Chamber of Commerce is going before the City of Stillwater to request a date change for the 2015 Rivertown Art Festival again this year. We'd appreciate your feedback to this question so we can present the results to the City as further incentive. The Rivertown Art Festival has historically been held the third weekend in May. In 2014, the Greater Stillwater Chamber of Commerce requested the event to be pushed to the last weekend in May to avoid bad weather. Should the Greater Stillwater Chamber of Commerce request that the event be held May 30 & 31st instead of May 16 & 17th, 2015?A Number of Response Answer 0% 100% Responses Ratio YES! Higher chance of better weather 56 84.8% later in the season! No. Go back to the original 10 15.1% date. No Responses 0 0.0% Totals 66 100% MAGNUSONLAW FnRm LICENSED IN MINNESOTA AND WISCONSIN THE GRAND GARAGE 324 MAIN STREET SOUTH • SUITE #260 • STILLWATER, MN 55082-5165 TELEPHONE: (651)439-9464 • FACSIMILE: (651)439-5641 www.MAGNusoNLAwFiRm.com COM DAVID T. MAGNUSON DTMAGNUSON cwt MAGNUSONLAWFIRM.COM MEMORANDUM TO: City Council and City Staff FROM: David T. Magnuson DATE: December 31, 2014 RE: Orderly Annexation Issues CAsi R. BUTTS CRB Ct MAGNUSONLAWFIRM.COM A resolution has been prepared for the Council's consideration that will Annex the area of the Town within the Orderly Annexation Area. This property should be made part of the City within 30 days. Some provisions of the Orderly Annexation Agreement (OA) will continue in effect until January lst of the year 2020. Sections Six of the OA dealing with Assessment and Utility Policy and Section Seven dealing with Real Estate Taxation will remain in effect until 2020. A copy of those Sections is attached to this memo. Further Sections b. c. and d. of Section 8 will also remain in effect for the next 5 years. The items that the Joint Board must approve are the adoption of the initial zoning for newly annexed parcels and any variances, any Assessment Policy for its consistency with Section Six and any changes to the Rural Taxing District for its consistency with Section Seven. The right of the Joint Board to review and comment on any development application or to approve comprehensive plan amendments will no longer apply. DTM/jp RESOLUTION NO. 2015— A RESOLUTION ANNEXING LAND TO THE CITY OF STILLWATER PURSUANT TO THE JOINT RESOLUTION OF THE CITY AND TOWN OF STILLWATER AS TO ORDERLY ANNEXATION DATED AUGUST 16,1996. WHEREAS, land in the Town of Stillwater ("Town"), described on Exhibit "A" and shown on the map attached as Exhibit `B" (the "Land") is to be annexed to the the City of Stillwater, Washington County, Minnesota ("City"), pursuant to the provisions of the Joint Resolutions as to Orderly Annexation of the City and Town of Stillwater, dated August 16, 1996; and WHEREAS, the Land is included within Phase IV of the area designated for orderly annexation; and WHEREAS, Section 4.01 of the Orderly Annexation Agreement provides that the Land is "Phase IV" land and may be annexed to the City pursuant to Section 4.05 of the Agreement any time after January 1St, 2015; and WHEREAS, it further appears to the City Council, that the annexation does not conflict, in any way, with the Joint Resolution Agreement of the City and Town of Stillwater, relating to orderly annexation dated August 16, 1996; and for a period of 30 days, as provided by Section 2.01 of the Orderly Annexation Agreement, the Minnesota Municipal Board, (or its successor) may review and comment only before ordering the annexation. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater as follows: 1. That this Resolution be submitted, forthwith, by the City Clerk to the Executive Director of the Minnesota Municipal Board for the purpose of annexing the Land described in Exhibit "A" to the City, all as provided by Subdivision 1 of Section 414.0325 of the Minnesota Statutes relating to orderly annexations within a designated area; and for a period of 30 days, as provided for by Section 2.01 of the Orderly Annexation Agreement, the Minnesota Municipal Board may review and comment only before ordering the annexation. 2. For the purpose of this annexation proceeding, the City Council hereby determines that the Land described in Exhibit "A" is now or about to become urban and the City. It is further determined that the annexation of the City would be in the best interests of the Land. 3. After the aiu'lexatrori, h real estate taxes, if arty, wrtii respect to the land, will be divided as provided by Section 7.03 of the Joint Resolution. BE IF FURTHER RESOLVED, that a map with the Land proposed for annexation designated thereon and marked as Exhibit "B" to this Resolution be submitted to the Minnesota Municipal Board along with a certified copy of this Resolution. BE IF FURTHER RESOLVED, that the Clerk submit copies of this Resolution with copies of the map to the Town Board of the Town of Stillwater and the Joint Powers Committee. Adopted by the City Council of the City of Stillwater this 6th day of January, 2015. CITY OF STILLWATER Michael Polehna, Mayor ATTEST: Diane F. Ward, Clerk -2- LEGAL DESCRIPTION All that Part of the Town of Stillwater lying between the present Stillwater City Limits and a line described as follows: Beginning at the Intersection of West Line of State Hwy 5 and the South Line of Section 31, thence West along the South Line of Section 31, to the West Line of Section 31, thence North along the West Line of Sections 31, 30, and Section 19 to the Centerline of MN State Hwy 96; thence East along the Centerline of Hwy 96 (also known as Dellwood Road) to the Intersection with the West Line of Lot 1, Block One, Oak Glen 11th Addition extended to the North; thence South along the West Line of Block One, Oak Glen 11th Addition to the North Line of the Former Minnesota Transportation Mussem Right of way (formerly Northern Pacific RR, and formerly Burlington Northern Railway) then Easterly along the North Right of Way Line to the Intersection with the present Stillwater City Limits, all of the above within Township 30, North, Range 20 West, Washington County, Minnesota. EXHIBIT A '`�� _,_ �\ t SECTION SIX ASSESSMENT AND UTILITY POLICY 6.01 Concurrent with the adoption of this "Joint Resolution", the City Council will adopt an assessment policy that will protect new City property owners who are neither subdividing their property nor requesting municipal services from special assessments and utility charges for sanitary sewer, storm sewer, water and street upgrading. The policy shall be as follows: a. Except as set forth in Section 6.04, no property will be assessed for sanitary sewer or required to pay sanitary sewer hook-up or utility charges if the property is not connected to public sanitary sewer. b. Except as set forth in Section 6.04, no property will be assessed for municipal water or required to pay water hook-up or utility charges if the property is not connected to the water system. C. No property will be assessed for storm water improvements or required to pay storm water hook-up or utility charges prior to subdivision of the property. 35667.01F 05/23/96 -5- d. Any property which hooks -up to City sanitary sewer shall pay a hook-up charge which will not exceed Twenty -Five Hundred Dollars ($2,500.00). The $2,500 limit shall be inclusive of all trunk or core facilities, laterals and other public costs associated with the installation of and hook-up to the system. e. Any property which hooks -up to City municipal water system shall pay a hook-up charge which will not exceed Twenty -Five Hundred Dollars ($2,500.00). The $2,500 limit shall be inclusive of all trunk or core facilities, laterals and other public costs associated with the installation of and hook-up to the system. f. Property which is not being subdivided will not be assessed for the cost of street improvements necessitated by development occurring within the orderly annexation area. However, if the street is substandard at the time of the improvement, the property may be assessed an amount equal to the assessment that would have been levied by the Town, if any, under the Town assessment policy in effect prior to the annexation of Phase One. The property may be subject to additional deferred assessments payable if and when the property is subdivided. "Substandard is determined by Township standards in effect prior to the annexation of Phase I. g. If a property hooks up to City sewer or water it will be charged for one hook- up as per Section 6.01 d and e regardless of whether the property can be further subdivided. Additional hook-up charges will be due at the time the property is subdivided based upon the hook-up charges in effect at that time. 6.02 Concurrent with the City's adoption of this "Joint Resolution", the City will adopt a sanitary sewer and water hook-up policy which includes the following provisions relating to property within the orderly annexation area: a. Prior to subdivision of the property, no property owner will be required to hook-up to the City's municipal water system. b. Prior to subdivision of the property, no property owner will be required to hook-up to the City's sanitary sewer system unless -hook-up is mandated by State Statute or Minnesota Pollution Control Agency (MPCA) regulation and enforcement action is initiated. A property owner will be permitted to upgrade or replace a failing system in accordance with MPCA standards. The City ordinance will not impose regulations that are more stringent than those required by the MPCA. 6.03 This section does not require the City, if requested to by a Property Owner, to extend sanitary sewer service to property which has a failed on-site system if the extension is not feasible or cast effective. 6.04 The benefits and limitations set forth in this Section do not apply nor are they for the benefit of owners who .subdivide their nrnnarty r --r-- i . 35667.01F 05/23/96 -6- 6.05 The limitations in Sections 6.01 d and e will be annually adjusted commencing January 1, 1997 based upon the Consumer Price Index for Urban Consumers (CP -U). SECTION SEVEN REAL ESTATE TAXATION 7.01 Rural Tax Rate Adjustment. It is recognized that there is a significant difference between the City's municipal percent of tax capacity rate, which is approximately .35 percent for the calendar year 1996, and the Town's existing percent of tax capacity rate of .17 percent and that to require property that is brought into the City against the wishes of a property owner to pay the full municipal rate would be burdensome. The City, therefore, will concurrent with the City's adoption of this "Joint Resolution" amend, subject to the second reading required by City Charter, its Rural Service Taxing District Ordinance to include: a. A rural service district that will include only parcels that are not connected to municipal sewer or water services. b. A rural service tax rate that will be set at seventy-five percent (75 %) of the City Urban Service District rate. C. Pursuant to Minn. Stat. 414.035, for parcels that have not requested annexation, the initial rural service tax rate in the year of annexation will be Fifty percent (50%) of the urban rate, with the percentage being increased five percent (5%) each year to the seventy-five percent (75%) rural service rate. 7.02 Tax Rate Adiustment for Parcels Not Requesting Annexation. Pursuant to Minn. Stat. 414.035, for parcels that have not requested annexation and do not qualify for the rural service taxing district, the initial urban tax rate in the year of annexation will be fifty percent (50%) of the urban rate, with the percentage being increased 10 percent (10%) each year for five (5) years to the full urban rate. 7.03 Tax Payment to Town. During the term of this Agreement, taxes received by the City based upon the tax capacity generated from any area annexed in the year of annexation will be paid over to the Town and thereafter the amount to be paid to the Town will be reduced by twenty percent (20%) each year until the amount reaches zero (0), when taxes based upon the full tax capacity will remain with the City. For the purpose of this section, any increase in tax capacity over the tax capacity generated in the year of annexation will remain with the City. 7.04 Year of Annexation. If the annexation becomes effective on or before August 1 of any year, the City may levy on the annexed area beginning with that year. If the annexation becomes effective after August 1 of any year, the Town may continue to levy on the annexed area for that year, and the City may not levy in the annexed area until the following year. 35667.01F 05/23/96 -7- ORIGINAL AGREEMENT BETWEEN THE CITY OF STILLWATER AND THE TOWN OF STILLWATER FOR GROWTH MANAGEMENT ORDERLY ANNEXATION AND THE EXERCISE OF JOINT POWERS FOR PLANNING AND LAND USE CONTROL THIS AGREEMENT is made this day of "u.4Z , 1996, ("Effective Date") between the City of Stillwater, Washington County, Minn to ("City") and the Town of Stillwater, Washington County, Minnesota ("Town") and is an agreement relating to growth management and constitutes a "Joint Resolution" between the City and Town authorized by Minnesota Statutes §414.0325 providing for a procedure and a framework for orderly annexation of a part of the Town to the City. This Agreement also provides for the joint exercise by the City and Town of their respective planning and land use control authority pursuant to Minn. Stat. 471,59 and Minn. Stat. 414.0325 (Subd. 5). SECTION ONE INTRODUCTION 1.01 Certain land owners within the Town have petitioned the City for annexation and for the extension of municipal utilities. Since receiving the petition, the City has undertaken a review of its Comprehensive Plan and has studied the ability of the City to provide services to the area and has concluded that if the area requesting services is developed into urban uses the City would ultimately be benefited by a broadened tax base and a more vital community and that urban growth in the annexation area would benefit the City. The Town has participated in a review of the City's Comprehensive Plan and has concluded that it would be beneficial to the Town, and to property owners remaining in the Town after annexation, to enter this Agreement with the City so that the area to be annexed will be developed in an orderly fashion and with the least possible impact on the people of the Town. I_Q m"" 1.02 The parties to this agreement intend it to be binding with all the rights, privileges, and obligations attached thereto. Both parties intend to be bound by this agreement and shall not violate its terms. Neither party shall exercise any legislative authority either now existing or which may be later created in a way which violates the terms of the agreement. Both parties understand that they may not limit the power of the legislature over annexation, and such is not their intent. Instead, the parties agree to refrain from exercising any legislative authority, now or into the future, in a way that would violate the terms of this agreement. 35667.01F 05/23/96 -1- INCLUSION INTO COMPREHENSIVE PLAN 1.03 Within sixty (60) days of the City's adoption of this Joint Resolution, the City shall adopt and forward to the Metropolitan Council a Comprehensive Plan Amendment incorporating the Orderly Annexation Agreement into the City's Comprehensive Plan. SECTION TWO ORDERLY ANNEXATION AREA 2.01 The property described in Exhibit "A" that is subject to annexation by the City pursuant to this Agreement will constitute the "Orderly Annexation Area". This area includes all that area of the Town not now within the City that lies North of Highway 36, East of County Road 15 and South of Highway 96, except for that portion of the Town that lies North of the right-of-way of the Minnesota Zephyr Track and East of the Oak Glen development. The Orderly Annexation Area is designated as in need of orderly annexation and no consideration by the Minnesota Municipal Board is necessary, no alteration of the boundaries is appropriate, and all conditions of annexation have been provided for in this Resolution and the Minnesota Municipal Board may review and comment only and within thirty (30) days of receipt of this Resolution and each subsequent phase as described in this Agreement upon the filing of a Resolution as described in this Agreement. SECTION THREE PHASING SCHEDULE 3.01 The Town and City agree that phasing the growth envisioned for the annexation area would benefit the City by reducing the financial risk of extending core facilities into the Orderly Annexation Area by extending such facilities gradually rather than at one time. This would also allow for the burden imposed by the growth to be gradually born by the City so that the level of services needed by the new development could be supplied on a gradual and phased basis. The Town has agreed that a phased development plan as envisioned by this Agreement would benefit the Town by phasing the impact of lost tax base on the remaining Town government and easing financial and lifestyle burdens that an immediate annexation of the entire area would impose on Town residents. For the purposes of this Agreement, the Orderly Annexation Area will be divided into four (4) phases described as follows: Phase I Description 3.02 Phase I contains that property described in Exhibit "B", generally described as that part of the Town that is South of County Road 12, East of County Road 15 and North of Highway 36, except for the following property that will remain as Phase IV property unless Annexation is requested by the property owner pursuant to Section 4.08 herein: 35667.01F 05/23/96 -2- a. The Bergman Farm, 1205 - 60th Street North Parcel Numbers 31-030-20-32-0001 and 31-030-20-34-0001 Owners: Alvin and Helen Bergman b. 1223 - 62nd Street North Parcel Number 31-030-20-34-0002 Owner: Paul Bergman C. 7143 Manning Avenue Parcel Number 30-030-20-33-0001 Owners: Robert M. and Ann S. Jordan d. 7135 Manning Avenue Parcel Number 30-030-20-33-0002 Owners: Ralph E. and Kimberly A. Stowell e. 6731 Manning Avenue Parcel Number 31-030-20-23-0001 Owner: Rosalie Gadient The Phase I also includes the Stillwater Golf Course. The approximate population of the Phase I area is Phase II Description 3.03 The Phase II property is the property described in Exhibit "C" commonly referred to as the Abramowicz Farm property, Rivard property and Newman property. Phase III Description 3.04 The Phase III property is the property described in Exhibit "D" and commonly referred to as the Palmer Farm property. This Agreement will not obligate the City to provide adjacency between the present City and the Palmer property and it will be the obligation of the Developer to provide adjacency before the Resolution on Phase III is enacted. Phase IV Description 3.05 The Phase IV property is that portion of the Orderly Annexation Area that is not included in Phases I, II or III. 35667.01F 05/23/96 -3- SECTION FOUR TIMING OF ANNEXATION OF PHASES 4.01 Under no circumstances will the growth in the Orderly Annexation Area exceed a cumulative total of 120 dwelling units per calendar year measured from the year 1996 as year one. This limitation shall apply to the issuance of building permits. The City shall provide a written report to the Joint Board on July 15 and January 15 of each year commencing in 1997 identifying the number and location of building permits for new residential dwelling units issued during the previous six months. 4.02 Phase I property will be annexed to the City after the execution of this Agreement. The Municipal Board shall order annexation of the Phase I property within thirty (30) days following receipt of this Joint Resolution. 4.03 Phase II property may be annexed by the City filing a Resolution with the Minnesota Municipal Board any time after January 1, 1999. 4.04 Phase III property may be annexed by the City filing a Resolution with the Minnesota Municipal Board any time after January 1, 2002. 4.05 Phase IV property may be annexed by the City filing a Resolution with the Minnesota Municipal Board any time after January 1, 2015. 4.06 The City may annex Phase II property prior to January 1, 1999 provided that the accelerated growth does not exceed the one hundred twenty (120) dwelling units per year limitation. 4.07 The City may annex Phase III property prior to January 1, 2002 provided that: a) the accelerated growth does not exceed the one hundred and twenty (120) dwelling units per year limitation; and b) that seventy-five percent (75%) of the net developable area of Phase I property annexed to the City has been platted and developed into occupied residential dwellings. 4.08 The City is free to deny an annexation or extend the timing of a phase at any time at its sole discretion. This Agreement does not confer any rights upon any individual property owner to require the City to annex his or her property. 4.09 As an exception to the Phasing Schedule, the City may annex property not described in Phases I, II or III by Resolution if the property is adjacent to the City, is petitioned for by one hundred percent (100%) of the property owners within the area to be annexed and if the resulting annexation will not create a level of growth that exceeds the one hundred twenty (120) dwelling units per year limitation. 35667.01F 05/23/96 -4- SECTION FIVE COMMERCIAL AND OTHER DEVELOPMENT 5.01 Commercial Development within the Annexation Area will be limited to the 6.3 acres of commercial property at the southeast quadrant of C.S.A.H. 12 and C.S.A.H. 15, and the Bergman and Bradshaw property along Highway 36 between County Road 5 and County Road 15. These are the only properties designated for commercial use in the City's Comprehensive Plan. 5.02 Within sixty (60) days of the City's adoption of this Joint Resolution, the City will amend its Zoning Ordinance to include a separate zoning classification that will be described as "Village Commercial Zoning" or "Neighborhood Commercial" with separate guidelines, standards and design criteria designed to meld the 6.3 acre commercial area into the rural setting of the adjacent residential property remaining in the development and the Town as described in Exhibit "E". 5.03 Within sixty (60) days of the City's adoption of this Joint Resolution, the City will amend its Zoning Ordinance to include a separate zoning classification for the Bergman and Bradshaw properties to be known as the "Research and Development District" that will have standards and criteria consistent with the classification described in the Comprehensive Plan. The district will house office, light industrial and service uses in a coordinated planned unit development campus setting. 5.04 Agriculture will continue to be a permitted use in the areas re -zoned pursuant to this Section. SECTION SIX ASSESSMENT AND UTILITY POLICY 6.01 Concurrent with the adoption of this "Joint Resolution", the City Council will adopt an assessment policy that will protect new City property owners who are neither subdividing their property nor requesting municipal services from special assessments and utility charges for sanitary sewer, storm sewer, water and street upgrading. The policy shall be as follows: a. Except as set forth in Section 6.04, no property will be assessed for sanitary sewer or required to pay sanitary sewer hook-up or utility charges if the property is not connected to public sanitary sewer. b. Except as set forth in Section 6.04, no property will be assessed for municipal water or required to pay water hook-up or utility charges if the property is not connected to the municipal water system. C. No property will be assessed for storm water improvements or required to pay storm water hook-up or utility charges prior to subdivision of the property. 35667.01F 05/23/96 -5- d. Any property which hooks -up to City sanitary sewer shall pay a hook-up charge which will not exceed Twenty -Five Hundred Dollars ($2,500.00). The $2,500 limit shall be inclusive of all trunk or core facilities, laterals and other public costs associated with the installation of and hook-up to the system. e. Any property which hooks -up to City municipal water system shall pay a hook-up charge which will not exceed Twenty -Five Hundred Dollars ($2,500.00). The $2,500 limit shall be inclusive of all trunk or core facilities, laterals and other public costs associated with the installation of and hook-up to the system. f. Property which is not being subdivided will not be assessed for the cost of street improvements necessitated by development occurring within the orderly annexation area. However, if the street is substandard at the time of the improvement, the property may be assessed an amount equal to the assessment that would have been levied by the Town, if any, under the Town assessment policy in effect prior to the annexation of Phase One. The property may be subject to additional deferred assessments payable if and when the property is subdivided. "Substandard" is determined by Township standards in effect prior to the annexation of Phase I. g. If a property hooks up to City sewer or water it will be charged for one hook- up as per Section 6.01 d and a regardless of whether the property can be further subdivided. Additional hook-up charges will be due at the time the property is subdivided based upon the hook-up charges in effect at that time. 6.02 Concurrent with the City's adoption of this "Joint Resolution", the City will adopt a sanitary sewer and water hook-up policy which includes the following provisions relating to property within the orderly annexation area: a. Prior to subdivision of the property, no property owner will be required to hook-up to the City's municipal water system. b. Prior to subdivision of the property, no property owner will be required to hook-up to the City's sanitary sewer system unless hook-up is mandated by State Statute or Minnesota Pollution Control Agency (MPCA) regulation and enforcement action is initiated. A property owner will be permitted to upgrade or replace a failing system in accordance with MPCA standards. The City ordinance will not impose regulations that are more stringent than those required by the MPCA. 6.03 This section does not require the City, if requested to by a Property Owner, to extend sanitary sewer service to property which has a failed on-site system if the extension is not feasible or cost effective. 6.04 The benefits and limitations set forth in this Section do not apply nor are they for the benefit of owners who subdivide their property. 35667.01F 05/23/96 -6- f 6.05 The limitations in Sections 6.01 d and a will be annually adjusted commencing January 1, 1997 based upon the Consumer Price Index for Urban Consumers (CP -U). SECTION SEVEN REAL ESTATE TAXATION 7.01 Rural Tax Rate Adjustment. It is recognized that there is a significant difference between the City's municipal percent of tax capacity rate, which is approximately .35 percent for the calendar year 1996, and the Town's existing percent of tax capacity rate of .17 percent and that to require property that is brought into the City against the wishes of a property owner to pay the full municipal rate would be burdensome. The City, therefore, will concurrent with the City's adoption of this "Joint Resolution" amend, subject to the second reading required by City Charter, its Rural Service Taxing District Ordinance to include: a. A rural service district that will include only parcels that are not connected to municipal sewer or water services. b. A rural service tax rate that will be set at seventy-five percent (75%) of the City Urban Service District rate. C. Pursuant to Minn. Stat. 414.035, for parcels that have not requested annexation, the initial rural service tax rate in the year of annexation will be Fifty percent (50%) of the urban rate, with the percentage being increased five percent (5%) each year to the seventy-five percent (75%) rural service rate. 7.02 Tax Rate Adiustment for Parcels Not ReauestinLy Annexation. Pursuant to Minn Stat. 414.035, for parcels that have not requested annexation and do not qualify for the rural service taxing district, the initial urban tax rate in the year of annexation will be fifty percent (50%) of the urban rate, with the percentage being increased 10 percent (10%) each year for five (5) years to the full urban rate. 7.03 Tax Payment to Town. During the term of this Agreement, taxes received by the City based upon the tax capacity generated from any area annexed in the year of annexation will be paid over to the Town and thereafter the amount to be paid to the Town will be reduced by twenty percent (20%) each year until the amount reaches zero (0), when taxes based upon the full tax capacity will remain with the City. For the purpose of this section, any increase in tax capacity over the tax capacity generated in the year of annexation will remain with the City. 7.04 Year of Annexation. If the annexation becomes effective on or before August 1 of any year, the City may levy on the annexed area beginning with that year. If the annexation becomes effective after August 1 of any year, the Town may continue to levy on the annexed area for that year, and the City may not levy in the annexed area until the following year. 35667.01F 05/23/96 -7- SECTION EIGHT JOINT PLANNING AND LAND USE CONTROL 8.01 The purpose of this section of the Agreement is to provide for the joint exercise of governmental authority by the City and Town pursuant to Minn. Stat. 471.59 and 414.0325, Subd. 5 in order to insure orderly development within the annexation area in accordance with this Orderly Annexation Agreement and the City's Comprehensive Plan. 8.02 The powers set forth herein shall be exercised by a four (4) member board consisting of two (2) City Council members appointed by the City and two (2) Town Board members appointed by the Town Board of Supervisors. 8.03 The Joint Board will review official controls necessary to regulate development of property and development applications within the Orderly Annexation Area before its annexation by the City in order to insure that the property remains in a status available for development into urban density residential uses in accordance with the City's Comprehensive Plan. The area north of the railroad tracks and east of the Oak Glen development and south of Highway 96 shall remain in the present conservency zoning classification now in effect in the area. A zoning classification for the Bergman farm that is the same as the City's Research and Development Zoning District will be adopted in order to protect the area from development that would prevent or frustrate the eventual urban development of the farm as an Urban Research and Development Center. Nothing in this subsection shall preclude the Town's approval of a subdivision of a parcel of land into three or fewer lots with a minimum lot size of 2.5 acres. 8.04 As to property within the Orderly Annexation Area after its annexation into the City, the Joint Board shall have the following delegated powers: a. Approve amendments to the City's Comprehensive Plan relating to the Orderly Annexation Area; b. Approve the initial adoption of, amendments to, or variances from the City's official controls relating to the Orderly Annexation Area. C. Approve any special assessment and sanitary sewer and water hook-up ordinance or policy and any amendments for consistency with Section Six. d. Approve the Rural Service Taxing District ordinance or any amendments thereto, for consistency with Section Seven herein. e. Review and comment on the consistency of any development application with City's Comprehensive Plan and Orderly Annexation Agreement. - f. All matters subject to approval by the Joint Board as set forth in §8.04 (a), (b) or (c) shall be processed in the same manner by the City as any other such 35667.01F 05/23/96 -8- matter. Any required public hearing before the City Planning Commission or City Council shall also be noticed as a public hearing before the Joint Board. g. Final action by the City relating to matters described in §8.04, Subd. (a), (b), (c) or (d) may not be taken unless the Joint Board certifies approval of the action. If the Joint Board fails to certify approval, the Joint Board Members shall designate a qualified neutral from the Minnesota Supreme Court Certified Neutrals list to conduct Alternative Dispute Resolution ("ADR") in the form of mediation/arbitration ("Med-Arb") or such other agreed upon ADR format. If mediation fails, the Neutral will issue a recommended decision. The Joint Board will adopt Findings of Fact and Decision consistent with the Neutral's recommendation and supported by the administrative record developed by the City and Joint Board. The Neutral shall base the recommended decision on the City and Joint Board administrative record, any applicable provision of the Orderly Annexation Agreement and legal principles which the Joint Board and City are required to follow in determining the matter at issue. h. Development applications subject only to review and comment by the Joint Board pursuant to Paragraph 8.04(e) herein shall be processed in the same manner as all other development applications except as follows: (1) The Joint Board shall meet beforethePlanning Commission completes its consideration of the application. Minutes of the Joint Board's discussion of the application shall be included in materials submitted to the Planning Commission. No public hearing need be conducted at the Joint Board meeting; (2) The Town Board representatives on the Joint Board shall be ex officio members of the City Planning Commission when any development application subject to the Joint Board's review and comment is being considered, and shall be provided with all staff reports and other documentation provided to City Planning Commission members. 8.05 "Official controls" means ordinances, regulations and policies which control the physical development of the city and use of land, or any detail thereof and implement the general objectives of the comprehensive plan, including ordinances establishing zoning, subdivision controls, site plan regulations and official maps. 8.06 The Joint Board will not be responsible for any staff time, consultant expenses or other costs incurred by the City and Town in connection with the processing and review of any matter which requires approval by the Joint Board. The Town and City will be responsible for paying their own employees, consultants and Joint Board members. Any expenditure incurred by the Joint Board, including the appointment of a Neutral to conduct ADR proceedings, if necessary, shall be apportioned seventy-five percent (75 %) to the City and twenty-five percent (25 %) to the Town. 35667.01F 05/23/96 -9- ` Y w1 � a 5� • • 8.07 This Joint Powers Agreement shall terminate concurrently with the Orderly Annexation Agreement on January 1, 2020, except as follows: As to the matters set forth in Section 8.04 (b), (c) and (d) herein, the Joint Powers Agreement shall remain in effect so long as there are any Phase IV properties that are still entitled to the protection of Sections Six and Seven herein, pursuant to Section 16.01 herein. 8.08 Concurrent with the City's adoption of this Joint Resolution, the City shall amend, subject to the second reading required by City Charter, its zoning ordinance to provide that property is zoned agricultural upon its initial inclusion into the City upon annexation. The Agricultural zone shall not allow any non-agricultural commercial use. The owner of any property proposed to be annexed pursuant to Section 4.09 which has an existing non-agricultural use shall agree to terminate the use as a condition of annexation. Nothing herein precludes the City, subject to Joint Board approval pursuant to Section 8.04 (b) herein, from rezoning the property to another use at the time of or subsequent to its annexation. SECTION NINE PERFORMANCE STANDARDS 9.01 The City agrees to develop Performance Standards for developers who work within the Orderly Annexation Area. The standards will measure developer performance in the areas of financial responsibility, protection of the environment during construction, construction traffic management, compliance with established time tables and responsiveness to citizen complaints. Each developer will be reviewed annually for compliance with these standards and the City will develop a system to sanction developers who fail to meet standards. SECTION TEN INCLUSION OF JOINT TASK FORCE RECOMMENDATIONS 10.01 To the extent feasible and permitted by law, the City agrees to include the recommendations of the Joint City/Town Planning Task Force within the ordinances and policies of the City. These recommendations are adopted and made a part of this Agreement as Exhibit "17". SECTION ELEVEN ENVIRONMENTAL AND OPEN SPACE PRESERVATION 11.01 The City agrees that environmental assessment worksheets will be required at each critical stage of any development review process as required by the Rules of the Minnesota Environmental Quality Board. Further, the recommendations developed by the Stillwater Area Open Space Committee will be implemented when feasible and the guidelines for protection of open space and the environment within the Orderly - Annexation Area will be followed when feasible or when permitted by law. The Stillwater Area Open Space Committee Report prepared by Kathryn Malody, 35667.01F 05/23/96 -10- Botanical Consultant, dated August 1995 is adopted and made a part of this agreement as Exhibit "G", and the recommendation set forth in the study for sites within the Orderly Annexation Area must be made available to the Planning commission and City Council when any planning review is made of any proposed development within the Orderly Annexation Area. SECTION TWELVE INFRASTRUCTURE INSTALLATION WITHIN THE TOWNSHIP 12.01 When sewer and water trunk facilities will be extended through Town area in order to serve phases of the Orderly Annexation Area that are ready for urban development, the City agrees to notify the Town Board of the development plans. The City will copy the Town Board on any correspondence with Town property owners relating to easements or right-of-way acquisitions. SECTION THIRTEEN MAINTENANCE OF EXISTING INFRASTRUCTURE WITHIN TOWN 13.01 The Town will continue to maintain streets and other public improvements in the Annexation Area so long as they remain in the Town. If improvements are required in this area which are not necessitated by growth in the City Annexation Areas, the City will pay to the Town a portion of the cost of the improvement which extends the useful life of the improvement beyond the time at which the street or other improvements is projected to be annexed into the City. The City's portion of the cost will be prorated based upon the following formula: Useful Life After Cost of Improvement x Projected Annexation Date = City's Share Total Useful Life 13.02 If public improvements are required in the Orderly Annexation Area that remain in the Town and are necessitated by the growth occurring in an area annexed pursuant to this Agreement, the City shall pay the cost of the improvements, except for an amount approximating the cost of maintaining (e.g. patching, sealcoating, and overlays) the street to a Township rural standard under the policy in effect prior to the annexation of Phase One based upon average daily traffic that existed prior to Phase One. This amount will be the Town's responsibility. 13.03 Road maintenance costs for the Orderly Annexation Area remaining in the Town will be shared based upon the City assuming road maintenance cost increases over the base year 1995. The amount of maintenance costs equal to the base year 1995, annually adjusted by the appropriate construction cost index, will continue to be the responsibility of the Town. 35667.01F 05/23/96 -11- SECTION FOURTEEN MODIFICATION 14.01 This Agreement may be modified at any time by written agreement approved by both the City and the Town, provided that the Resolution approving the modification be approved by 4/5ths vote of both the City and the Town. SECTION FIFTEEN GENERAL PROVISIONS 15.01 The words "shall" or "will" are mandatory. The word "may" is permissive. 15.02 If any provision of this agreement is declared invalid, for any reason, by a court of competent jurisdiction, the validity of the remaining terms and provisions shall not be effected and the agreement shall be construed and enforced as if the agreement did not contain the particular term or provision held to be invalid. SECTION SIXTEEN TERMINATION 16.01 This Agreement will terminate on January 1, 2020 in all respects, except that any Phase IV properties annexed subsequent to January 1, 2015, shall be entitled to the protection of the provisions of Sections Six and Seven for a period of five (5) years after the year of annexation. CITY OF STILLWATER TOWN OF STILLWATER r By: By: imble, is Mayor hairman of Its Boar of Supervisors ATTEST: l 1 Morli eldon, Its Clerk 35667.01F 05/23/96 ATTEST: Pat Bantli, Town Clerk -12- \\l It E!2 CITY & TOMNSHIP OF STILLMATER ORDERRLGREEMENT TION McCombs Frank Roos Rssociates, Inc. 150S0 23rd Ave. N. Plymouth, MN. 55447 Engineers 612/476-6010 Planners CITY & TOWNSHIP OF STILLWRTER ORDERLY RNNEXRTION erorrrvralT - q,:10. 1996, 1; 31PM,r,., M TBS FRANK ROSSN0. 6168.P. 4/6 236 �—! y 450 ? SP,SD 226G w 23qu _ � • a+aa: S /2 7s iG 2:.74 I' _ I t. 9 •n r• . K d,/e. • coca �- cif' •r.r�. �. 1' S 6 Z, i 290 29SO 3•.�,c aw �. -� a•+., `z •.,;, �•K� C . Road #64(McKusick) las° l �• �� � 267 2n9 ?a0 1 'A, 1 O Yh: 2054 1 Ul �••l•/ ?149 2CW 'i PHASE IT • �� 0W5 Ftp mg �. ., i�.95 X51 l�aoa 7 . j +Is 4 rtr•TaEEET 2:25 oa"'• / tem �� 374'0 ` � r. z6oc ansa .� � l07+- z0•c ?OGr, 21 3` 2e:20t]G _ zo00 •2550 % _� 1, ! J ,2C7 -b ' OVltt7TivPL�',tl r• 2356 i 2.W 2100 � 2050 Y 3 1 ., 2a 9e = f ]055 1 l 245D •�! CS2 F t j _ u 720D 2150 7 2100 1 23,C 7 8C 5 2500 i'^, �• e• 2 X150 �. 2250 `� 3 r 7 J • � ti •JC► 71: 9 3 BX 2050 • x•' • _ / R M X50 f El dr�l E ' �7 9Tr �L 307 �5 r 3t00 3"d i E Z 3•Y. S � 4 6 V ab�' 3100 f 3.54 • t 7 9e 9' 5150 B . 21350 w :5`►' :t -t` _ 1 3250 r' Y}OC X/ 3 /�!. � * 2 9CT50� 8C 325'• 2C - Y� #17a 1 J 30 53690 AID � L/Ais!}.i f/ 2650 207 �'Tp i a..2 25•e �hL: ?':5 2319 2115 2100 1 r Z752 • i9a • 4' i 1 r - EXHIBIT c � McCombs Frank Roca flssociatcs, Inc. 15050 23rd fire. N. Plyl.outh. NN, 55447 Engineers 612/476-6010 Planners CITY & TOWNSHIP OF STILLWRTER ORDERLY RNNEXRTION "1dn.JP`.L 1996-_ I :32PM--MCCQ& FRANK ROSS No. flfl"�P. 5/6 235C 30" T, 33co E WWi � C) �1 �� �� �\ti. �.• 301! v Lac= i 'H #96(pe4wood Road) t �. : r•. • __ •9E • , 25.,E I i aumor `MAW" J� 305 McCombs Frank Roos Flssociates, 15050 23rd Ave. N. Ply■outh, "N. 55447 Engineers 612/476-6x10 Planners Fax 512/476-8532 Surwayors • ' v z•m � )� EXHIBIT D I CITY & TOWNSHIP OF STILLWRTER ORDERLY ANNEXATION AGREEMENT wa ter Adiaistration MEMORANDUM TO: Mayor and City Council FROM: Diane F. Ward, City Clerk SUBJECT: Possible 2015 Meeting Date Change and Additions City Council Tuesday, August 4, 2015 (Hite to Unite), changed to Tuesday, July 28, 2015 Tuesday, November 3, 2015, changed to Tuesday, October 27, 2015 (If there is a Special School District Election —will hopefully know in February) At this time, these are the only changes. Should a conflict arise, I will bring the information for Council action. ACTION REQUIRED: Should Council agree with the above dates, they should pass a motion authorizing the 2015 date changes. Memorandum To: Mayor and City Council From: Diane Ward, City Clerk Date: 12/23/2014 Subject: Election of Vice Mayor DISCUSSION: As required by City Charter, Article VI, Section 6.02, the Council must elect one of the members to be vice mayor who will act as Mayor Pro Tempore during the temporary absence or disability of the Mayor. ACTION REQUIRED: Elect a vice mayor and adopt a resolution entitled "DESIGNATING COUNCIL VICE - MAYOR FOR 2015. DESIGNATING COUNCIL VICE MAYOR FOR 2015 WHEREAS, Article VI, Section 6.02 of the Stillwater City Charter states the Council shall elect one of its members to be vice -mayor; and WHEREAS, on January 6, 2015 the Council held such an election; and WHEREAS, Councilmember Vice Mayor. was elected by unanimous vote as BE IT RESOLVED by the City Council of Stillwater, Minnesota, that Councilmember is hereby designated a Council Vice Mayor. Adopted by the Stillwater City Council this 6th day of January, 2015. Ted Kozlowski, Mayor ATTEST: Diane F. Ward, City Clerk CITY COUNCIL DATE: January 6, 2015 CASE NO.: SUP/V/2014-35 December 10, 2014 - Planning Commission December 1, 2014 - Heritage Preservation Commission APPLICANT: Chad Johnson, HAF Architecture and Grady Erickson, applicant REQUEST: Consideration of a 6' variance to the height overlay district for the structure located at 275 3rd Street South ZONING: Central Business District COMP PLAN DISTRICT: Downtown Mixed Use PREPARED BY: Abbi Jo Wittman, City Planner EXECUTIVE SUMMARY Grady Erickson submitted an application for a Special Use Permit (SUP) for the top story conversion to two residences for the structure located 275 3rd Street South. He is in the process of purchasing the 1980s constructed office building. The application was reviewed by the Planning Commission on December 10, 2014; the Planning Commission approved the (SUP) for the two residences in the Central Business District. The design had previously been reviewed and approved by the Heritage Preservation Commission. The conversion of the third story includes the removal of a triangular-shaped roof feature and replacing it with an (approximately) 760 square foot rooftop access. The new rooftop access would also serve as a skylight to one of the new third -story apartments. The proposed height is 41', 6' greater than the 35' maximum height allowed in the Height Overlay District. The existing height of the gable is 41'. The new rooftop addition will not exceed the existing height. The Planning Commission heard this variance request at the time of the SUP application. According to a 2008 ordinance amendment, all height variance requests greater than 10% of the maximum height allowed must be approved by the City Council. The Planning Commissions role in these cases is to hold the public hearing and make a recommendation. water ' H E 6 o A T H P L A C E 0� M I N N E S 0 f A CITY COUNCIL DATE: January 6, 2015 CASE NO.: SUP/V/2014-35 December 10, 2014 - Planning Commission December 1, 2014 - Heritage Preservation Commission APPLICANT: Chad Johnson, HAF Architecture and Grady Erickson, applicant REQUEST: Consideration of a 6' variance to the height overlay district for the structure located at 275 3rd Street South ZONING: Central Business District COMP PLAN DISTRICT: Downtown Mixed Use PREPARED BY: Abbi Jo Wittman, City Planner EXECUTIVE SUMMARY Grady Erickson submitted an application for a Special Use Permit (SUP) for the top story conversion to two residences for the structure located 275 3rd Street South. He is in the process of purchasing the 1980s constructed office building. The application was reviewed by the Planning Commission on December 10, 2014; the Planning Commission approved the (SUP) for the two residences in the Central Business District. The design had previously been reviewed and approved by the Heritage Preservation Commission. The conversion of the third story includes the removal of a triangular-shaped roof feature and replacing it with an (approximately) 760 square foot rooftop access. The new rooftop access would also serve as a skylight to one of the new third -story apartments. The proposed height is 41', 6' greater than the 35' maximum height allowed in the Height Overlay District. The existing height of the gable is 41'. The new rooftop addition will not exceed the existing height. The Planning Commission heard this variance request at the time of the SUP application. According to a 2008 ordinance amendment, all height variance requests greater than 10% of the maximum height allowed must be approved by the City Council. The Planning Commissions role in these cases is to hold the public hearing and make a recommendation. 275 3rd Street South Case SUP/V/2014-35 Page 2 FINDINGS The Planning Commission finds the variance is in harmony with the general purposes and intent of the zoning code, consistent with the comprehensive plan and that the applicant established that there are practical difficulties in that the rooftop access is reasonable, the plight is due to circumstances unique to the property and that are not created by the landowner and that the variance, if granted, will not alter the essential character of the locality. RECOMMENDATION Staff and the Planning Commission recommend the City Council approve a 6' variance to the Height Overlay District by adopting the attached Resolution. ATTACHMENTS Resolution Planning Commission Staff Report Site Location Map Narrative Request (3 pages, 2 exhibits) Neighborhood Photographs (9 pages) Fagade Renderings (6 pages) Title Page Certificate of Survey Landscape Plan As -Built and (interior) Demolition Plan (4 pages) Proposed Floor Plans (5 pages) Exterior Elevations (4 pages) RESOLUTION APPROVING A VARIANCE TO THE HEIGHT OF THE STRUCTURE LOCATED AT 275 3RD STREET SOUTH CASE NO. 2014-35 WHEREAS, Grady Erickson requested approval of a 6' variance to allow for the exterior renovation and rooftop improvement, not to exceed 41' in height, to the structure located at 275 3rd Street South; and WHEREAS, the subject property is located in the Central Business Height Overlay District Blufftop (CBDB) where only a 35', three-story structure is permitted; and WHEREAS, City Code Chapter 31, Section 31-208 establishes a process for reviewing requests for variances; and WHEREAS, according to the established process, the Planning Commission held a public hearing on December 10, 2014 and recommended approval of the 6' height variance to the City Council; and WHEREAS, on January 6, 2015 the City Council held a public hearing to consider the Planning Commission's recommendation, and found that the variance is in harmony with the general purposes and intent of the zoning code, consistent with the comprehensive plan and that the applicant established that there are practical difficulties in that the rooftop access is reasonable, the plight is due to circumstances unique to the property and that the variance, if granted, will not alter the essential character of the locality. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the requested 6' height variance. Enacted by the City Council of the City of Stillwater, Minnesota this 6th day of January, 2015. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Diane F. Ward, Clerk DATE: APPLICANT: REQUEST: rl t�TAwa H E 9 1 9 T H P L A C E 0� M I N N E S G 1 n PLANNING COMMISSION December 10, 2014 CASE NO.: SUP/V/2014-35 Chad Johnson, HAF Architecture and Grady Erickson, applicant Special Use Permit for two residences and a variance to the height overlay district for the structure located at 275 3rd Street South ZONING: CBD -Central Business COMP PLAN DISTRICT: DMU-Downtown Mixed Use PREPARED BY: Abbi Jo Wittman, City Planner INTRODUCTION Grady Erickson has submitted an application for a Special Use Permit for the top story conversion to two residences and a height variance for the structure located 275 3rd Street South. He is in the process of purchasing the 1980s constructed office building. The applicant is proposing the removal of a triangular-shaped roof feature and replacing it with an (approximately) 760 square foot rooftop access. The new rooftop access would also serve as a skylight to one of the new third -story apartments. The existing height of the gable is 41'. The new rooftop addition will not exceed the existing height. SPECIFIC REQUESTS In order to receive a building permit for the planned renovations, the following specific items would need to be approved by the Planning Commission: 1. Special Use Permit for two residences. 2. A 6' variance to the 35', three-story maximum height in the Central Business District Blufftop Height Overlay District. Height is measured from the average elevation of the front of the structure to the top of the parapet, if a flat roof, or to the average elevation between the eave and the peak, for a gabled roof. APPLICABLE REGULATIONS AND STANDARDS City Code Section 31-207, Special Use Permits, identifies the city may grant a Special Use Permit or amendments when the following findings are made: The proposed structure or use conforms to the requirements and the intent of this chapter, and of the comprehensive plan, relevant area plans and other lawful regulations. 275 3rd Street South Case SUP/V/2014-35 Page 2 • Zoning Ordinance o Use: Residences are allowed in the Central Business District by Special Use Permit. o Parking: The nearly 3,800 square foot third story would be converted from office space to two residences. The current use requires 13 parking spaces whereas the proposed use would require four, two of which are required to be covered. The off-street parking spaces can be met with the existing parking lot and underground parking. • Comprehensive Plan - The Housing Chapter of the Comprehensive Plan indicates an objective to maintain the mix of housing types. Any additional conditions necessary for the public interest have been imposed, and Staff has not identified any public interest concerns. • Public Concerns - No public concerns have been identified through the public input process to date. • Exterior changes - Section 31-319 of the Stillwater City Code requires that the Heritage Preservation Commission (HPC) conduct a design review on exterior changes. The Heritage Preservation Commission reviewed and approved a design permit for the exterior modifications on December 1, 2014. • Miscellaneous o Plans will need to be approved by the fire and building officials before occupation of the residences. The use or structure will not constitute a nuisance or be detrimental to the public welfare of the community. Staff has determined residences in this location has not been a detriment to the public. As indicated a variance to the CBD Blufftop Height Overlay district has been requested. City Code Section 31-208, Variances, identifies the city may grant a variance when all of the following findings are made: 1. The variance is in harmony with the general purposes and intent of this chapter. The general purpose and intent of the Zoning Code is to regulate and restrict use of land for the protection of public health, safety and welfare. The intent of the height overlay district is to prevent structures closer to the river rising above those further from the river. While the variance to the height is in harmony with the general purposes and intent of the Zoning Regulations. 2. The variance is consistent with the comprehensive plan. The variance is not in conflict with any elements of the comprehensive plan. 3. The applicant for the variance establishes that there are practical difficulties in complying with this chapter. "Practical difficulties," as use in connection with the granting of a variance, means that all of the following must be found to apply: 275 3rd Street South Case SUP/V/2014-35 Page 3 i. The property owner proposes to use the land in a reasonable manner for a use permitted in the zone where the land is located, but the proposal is not permitted by other official controls; The use of a residence is reasonable. Although the appearance of another story to this four story structure, the rooftop addition will primarily serve as access to the roof for mechanical equipment. With this in mind, this rooftop addition is also reasonable. The applicant has proposed a reduction of the mass of the rooftop feature, further making the request more reasonable than the existing rooftop component. ii. The plight of the landowner is due to circumstances unique to the property and that are not created by the landowner; and The existing structure has been in this location, with a gable height of 41' since it was constructed. iii. The variance, if granted, will not alter the essential character of the locality. As indicated, the existing gable peak is 41' from the average elevation of the front of the structure. The new rooftop addition will be a reduction in the rooftop mass, while maintaining the existing height. Section 31-208 further indicates: Economic considerations alone do not constitute practical difficulties. A previous variance must not be considered to have set a precedent for the granting of further variances. Each case must be considered on its merits. ALTERNATIVES, FINDINGS AND RECOMMENDATION The Planning Commission has the following options: Approve the Special Use Permit, and 6' variance to the CBD Blufftop Height Overlay District, with the following conditions: a. A total of two residences are permitted to be located on the top story of the structure. b. The parking lot shall be striped to delineate parking spaces for the structure. c. A building permit shall be obtained prior to the construction of the residence. d. All changes to the approved plans will need to be reviewed and approved by the Community Development Director. Any major changes will need to go to the Planning Commission for review and approval. 2. Determine that the proposed residence and associated variance is not consistent with the Special Use Permit and variance provisions and deny the Special Use Permit. 3. Continue the public hearing until January 15, 2014 for additional information. Staff finds the residences conforms to the requirements and the intent of the zoning code, the comprehensive plan, relevant area plans and other lawful regulations if conditions of approval are met. Furthermore, staff finds the applicant has established practical difficulty in meeting the CBD Blufftop Height Overlay District requirements. With this, staff would recommend approval of Case No. 2014-35 with the aforementioned conditions. 275 3rd Street South Case SUP/V/2014-35 Page 4 TTACHMENTS Site Location Map Narrative Request (3 pages, 2 exhibits) Neighborhood Photographs (9 pages) Fagade Renderings (6 pages) Title Page Certificate of Survey Landscape Plan As -Built and (interior) Demolition Plan (4 pages) Proposed Floor Plans (5 pages) Exterior Elevations (4 pages) 1 ( water 102 - - = _ a The Birthplace of Minnesota - 275 3rd Street South SITE LOCATION 124 ,.. 126 avnicn;i �` - - I N l W E 0 30 60 120 Feet 27 y 6 - . 1 1 107 r 2,33 U) y h { r o 302 �:�R` N p 275 30r. O 302 -,�F, 301 101 101 32 ; - SPK T 301 301.301 101 101 301_301 301 HAF- G R O U P AR C H 1 T E C T U 7 E 1, E V E, 0/ M E N T C O N S T E U C T I O N Community Development Department City of Stillwater 216 North Fourth Street Stillwater, MN 55082 November 21, 2014 Dear Community Development Department, This proposal letter is to request and substantiate the grant of a variance for the mixed use building located at 275 Third Street South in Stillwater. The variance requested is in regards to the zoning ordinance set forth in Sec. 31-403 — CBD height overlay districts. The property in question is located in the CBDBT — Central Business District Blufftop. This variance will be, as shown below, in harmony with the general purposes and intent of this chapter, is consistent with the comprehensive plan, and will establish that there are practical difficulties in complying with this chapter. We, the petitioner, request a variance allowing for a roof structure to be built in replacement of an existing gable roof. The following are details of the existing gable and proposed roof structure: • The existing building footprint is 3,791 sq.ft, and has mix of a flat roof system and a 6/12 pitch gabled roof. The gabled roof is built directly on the flat roof, and is 75'- 0" in length and its maximum width is 30'-0". It totals 2,217 sq.ft, which covers 58% of the building. • In addition to the coverage, the peak of the gable tops at 8'-7" above the flat roof system. This is important to note as the proposed roof structure would not only reduce the amount of mass of the building, but the height as well. • This proposed roof structure would be 40'-0" in length, 19'-7" in width, and 8'-0" in height, totaling 747 sq.ft (20% coverage of the building). This would not only reduce the amount of coverage by 38%, but reduce the overall height by 7". A detailed drawing is provided in attachment Ex.I A fundamental element in this location is the impact on the surrounding neighborhood and community. We contend that the considerably smaller size of the roof structure would not impede the view or alter the essential character of the neighborhood. Conversely, because this roof structure is less obtrusive, the "appearance" of the building and surrounding area would be enhanced. The design of the roof structure is in response to the Architect's willingness to work 233 MAIN STREET SOUTH, STILLWATER, MN 55082 PH: 651-351-1760 FAX: 651-A30-0180 W W W.HAFARCHITECTS.COM HAF' G R O U P A! C B: 1 F C T U! E D F V F l 0► M F N Jr C O N S T! U C T. O N in conjunction with the zoning ordinance. Photos of the current building from several nearby locations are included as Attachment Ex.2 Section 31-514. Subd.4 (a) states: Exceptions to height regulations are as follows: Roof structures. The maximum height specified in this chapter may be exceeded by church spires, belfries, cupolas, chimneys, ventilators, skylights, water tanks, bulkheads and similar features and by necessary mechanical appurtenances usually carried above the roof level, provided such structure is an integral part of a building. We believe this roof structure meets these criteria due to the following: This roof structure would provide improved access to the mechanical units on the rooftop. Currently, to access the air conditioner units, one must utilize a retractable ladder system which leads to the attic space. There is a dormer with one door leading out to the rooftop. There are air conditioner units on both sides of the gable on the roof, but only the one door. This situation makes servicing the mechanical system very challenging. The proposed structure would be providing safer access for the landlord to better service the mechanical system for the entire building. • The mechanical units will be relocated to an enclosed, screened section. This will improve not only the servicing of the units, but it will also improve the views from the neighboring properties. • This roof structure would also serve as part of a skylight system for the remodeled owner's unit. We submit that this request for variance meets the guidelines set forth by the Stillwater Planning Department, as outlined in the Request for Variance packet. (1) The variance is in harmony with the general purposes and intent of this chapter. (2) The variance is consistent with the comprehensive plan. We believe, by virtue of the careful architectural design, the proposed roof structure is in a manner that achieves harmony with the neighborhood, fosters peaceful relations with neighbors, and blends in visually in a low-key, unobtrusive manner with the surroundings. As such, it is clearly in harmony with the overall intents and purposes of the Title. 233 MAIN STREET SOUTH, STILLWATER, MN 55082 PH: 651-351-1760 FAX: 651-430-0180 W W W.HAFARCHITECTS.COM HAF- G R O U P A■ C N 1 1 E C T U t E D E V E l 0► 4 E N, C O N S T E U C T 1 0 N (3) The applicant for the variance establishes that there are practical difficulties in complying with this chapter. "Practical difficulties," as use in connection with the granting of a variance, means that all of the following must be found to apply: (i) The property owner proposes to use the land in a reasonable manner for a use permitted in the zone where the land is located, but the proposal is not permitted by other official controls. (ii) The plight of,the landowner is due to circumstances unique to the property and that are not created by the landowner. (iii) The variance, if granted, will not alter the essential character of the locality. As the owner, they will be the main tenant with the only means of access to the roof. This significantly improve access is safer and is essential to better serve the other residential and commercial tenants. Additionally, the proposed roof structure for which this variance is being requested does not encroach or infringe on any neighboring residential properties, nor would it impose any hardship on any neighbors, nor would it serve to create a situation where any neighbor's quality of life, property value, or peaceful co -existence would be negatively affected. Quite the contrary, the proposed variance would allow the petitioner to become a more visually appeling neighbor. Photographs and diagram in support of the requested variance are attached hereto. We appreciate your consideration of our variance request. Respectfully, Michael G. Hoefler, NCARB HAF Architects, LLC 233 MAIN STREET SOUTH, STILLWATER, MN 55082 PH: 651-351-1760 FAX: 651-430-0180 W W W.HAFARCHITECTS.COM Existing Building: 3,791 Sq.Ft. (i1CQ WNttSON AS$Lg1.T 6 PROPOSED Puw HAF G R O U P -ON THE LEDGE` 245 THIRD STREET MLLWATER MR GRADY MCKSON Em.YrmfoJA�nI,s Ex.2 Mi Ile ci N View "E" a Subject cn Property Ylew rl A E L] ovie s", • "I ..C„ . view „C„ tsO a View U' "Bl. IN Views from around the subject property The west 100.00 feet of the south 136.00 feet of Lots 6, 7 and 8, Block 30, ORIGINAL TOWN OF STILLWATER, Washington County, Minnesota {1l View "A" 220 3rd St S (Lower Level) & 104 Olive St W (Upper Level) View "A" from 220 3rd St S, Street Level [2] View "B" 302 3rd St S View "B" from 302 3rd St S, Street Level [4] -�� RIMM-MAN fir' • -�tE- .: � �, - � � - u r ..s � - ,��i Olt IWM 1. ;j 19111 �r Z 'JEF-= Am J U11% r °• _ - 2 3 tlt• View "E" 208 3rd St, S Side Walk [7] t1 S r '!* LI T �'M f 23 KV Aft AV VA IT - t -d -Ji �i NNS �� 'd - - - �" 4 4'��-� �' � � _ � �-� 't '.i'-- . �. _� � �' , -_�.� - -- - - - - - t - NMI p 2"7'5 T=HTR D �y�A IRD ��n V �Aw � MIMS m PROJECT LOCATION MAP 5a Ti MATERIAL HATCHES (SECTION CUTS) EARTH/ COMPACTED FILL CONCRETE MASONRY UNITS III III III—III FE POURED CONCRETE MASONRY VENEER '• NUMBER STONE STEEL # WINDOW MARK FIRE EXTINGUISHER AND CABINET E=�] ROUGH WOOD PLYWOOD (LARGE SCALE) QUANTITY �D=TYPE TACK BOARD FINISH WOOD (LARGE SCALE) BATT INSULATION DEMOLITION NOTE TB --x— RIGID INSULATION BLOWN INSULATION EXTERIOR ELEVATION MARKER BOARD CEILING TILE (LARGE SCALE) GYPSUM BOARD (LARGE SCALE) # SHEET NUMBER FDETAIL NAME DETAIL PROJECTION SCREEN DETAIL NUMBER PROJECTION SCREEN WIDTH x HEIGHT (j�CSHEET PS --x— NUMBER WALL KEY GRANULAR FILL POURED CONCRETE (PLAN) r. MIRROR //—WIDTH x HEIGHT MR--x— GYPSUM BOARD CEILING (PLAN) ----------------------------- 1 -HOUR FIRE PARTITION WALL ELEVATION MARKER SOIL BORING ON THE LEDGE 275 3RD STREET S. STILLWATER, IVIN 55082 GRAPHIC SYMBOLS GRID FIRE EXTINGUISHER CABINET DOOR N0. FE OE;-- 0 FIRE EXTINGUISHER ON WALL BRACKET GRID NUMBER OR LETTER T NUMBER WINDOW AND BORROWED LITE FEC # WINDOW MARK FIRE EXTINGUISHER AND CABINET E=�] SECTION TACK BOARD QUANTITY �D=TYPE TACK BOARD # SECTION NUMBER WIDTH x HEIGHT DEMOLITION NOTE TB --x— # SHEET NUMBER N N EXTERIOR ELEVATION MARKER BOARD # ELEVATION NUMBER MARKER BOARD WIDTH x HEIGHT M B -- x -- # SHEET NUMBER FDETAIL NAME DETAIL PROJECTION SCREEN DETAIL NUMBER PROJECTION SCREEN WIDTH x HEIGHT (j�CSHEET PS --x— NUMBER WALL KEY INTERIOR ELEVATION MIRROR # ELEVATION NUMBER MIRROR //—WIDTH x HEIGHT MR--x— # SHEET NUMBER ----------------------------- 1 -HOUR FIRE PARTITION WALL ELEVATION MARKER SOIL BORING ELEVATION BORING NUMBER 100•-01 TB # STL BRG ELEVATION DESCRIPTION BORING LOCATION SITE GRADE ELEVATIONS LINE TYPES 100.00 NEW SPOT ELEVATION 100.00 EXISTING SPOT ELEVATION X — CENTERLINE EXISTING CONTOUR (DISTURBED) PROPERTY LINE EXISTING CONTOUR TO REMAIN NEW CONTOUR (ELEVATION NOTED ON HIGHER SIDE) --------- ELEMENT ABOVE PLAN VIEW CUT IDENTIFIERS DOOR ROOM NAME AND NUMBER DOOR N0. NAME __�— ROOM NAME OE;-- 'BROOM H O E F L E R NUMBER WINDOW AND BORROWED LITE WALL TYPE # WINDOW MARK WALL TYPE NUMBER (SEE WALL TYPE SCHEDULE) # PLANTINGS CONSTRUCTION NOTE QUANTITY �D=TYPE 1 U R CON5TRUCTION NOTE MARK DEMOLITION NOTE FIXTURE MOUNTING HEIGHT SCHEDULE ELEV. MARK 1 N N DEMOLITION NOTE MARK ELEVATION NUMBER TITLE BLOCK AND SHEET INFORMATION TITLE MARK NORTH ARROW FDETAIL NAME E R 1 TITLE R # SCALE # =1•-0•• DETAIL NUMBER WALL KEY EXISTING WALL NEW WALL -------------------------------------- REMOVED WALL 1 -HOUR FIRE BARRIER WALL -- — — — — — — — — — — — — — — — — — — — — — — — — — ---- 2 -HOUR FIRE BARRIER WALL ----------------------------- 1 -HOUR FIRE PARTITION WALL SHEET INDEX ARCHITECTURAL T1 TITLE SHEET SURVEY L1 LANDSCAPING PLAN A0.0 AS -BUILT & DEMOLITION PLANS: BASEMENT & FIRST FLOOR A0.1 AS -BUILT &DEMOLITION PLANS: SECOND &THIRD FLOOR A0.2 AS -BUILT & DEMOLITION PLANS: ROOF A0.3 AS -BUILT EXTERIOR ELEVATIONS A1.0 PROPOSED BASEMENT LEVEL FLOOR PLAN A1.1 PROPOSED FIRST LEVEL FLOOR PLAN A1.2 PROPOSED SECOND LEVEL FLOOR PLAN A1.3 PROPOSED THIRD LEVEL FLOOR PLAN Al A PROPOSED ROOF PLAN A2.0 PROPOSED WEST ELEVATION A2.1 PROPOSED NORTH ELEVATION A2.2 PROPOSED EAST ELEVATION A2.3 PROPOSED SOUTH ELEVATION CODE NOTES G R O U P A R C H I T E C T U R E D E V E L O P M E N T C O N S T R U C T I O N 2 3 3. S O U T H. M A I N S T R E E T S T I L L W A T E R, M N 5 5 0 8 2 P H T 6 5 1 . 3 5 1 1 3 1 9 F i Fm A R C H I T E C T S H O E F L E R A R C H I T E C T S L L C A R C H I T E C T U R E P L A N N I N G I N T E R 1 O R S 233 SOUTH MAIN STREET STILLWATER, MN PHONE: 6 5 1- 3 5 1- 1 7 6 0 FAX; 6 5 1- 4 3 0- 0 1 8 0 W W W, H A F A R C H I T E C T S. C O M WWW. FACE BOOK.COM/HAFARCHITECTS HTTP://HAFARCHITECTS.BLOGS POT.COM PROJECT: "ON THE LEDGE" 275 TIHRD STREET STILLWATER MN 11-21-2014 PLANNING SET OWNER, GRADY ERICKSON gerickson@freedomvalu.com OATS ISSUE NOTES IG -31-14 PRELIM 11-21-14 PLANNING SET I HEREBY CERTIFY TENT THIS PLAN,SPECIFK'AVON OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT 1 AM A DULY LICENSED ARCHITECT UNDER THE LAWS OFTHE STATE OF MINNESOTA .19—tu,e Ipl- MICHAEL HOEFLER q re:gl,trctIn a 24210 NOTICE' THE DESIGNS SHOWN AND DESCRIBED HEREIN INCLUDING ALL TECHNICAL DRAWINGS, GRAPHICS, AND MODELS THEREOF, ARE PROPRIETARY AND CANNOT BE COPIED, DUPLICATED OR COMMERCIALLY EXPLOITED, N WHOLE OR IN PART, WITHOUT EXPRESS WRITTEN PERMISSION OF HAF ARCHITECTS THESE ARE AVAILABLE FOR LIMITED REVIEW AND EVALUATION BY CLIENTS, CONSULTANTS, CONTRACTORS, AGB+ICES VENDORS AND OFFICE PERSONNEL ONLY IN ACCORDANCE WITH THIS NOTICE ® OURY RIUHT HAF ARCH,TEUra Bova. ALL R—TH RESERVED pralect as 14-026 drawn by. CEJ dater 11-21-2014 checked by, MGH SHEET INFORMATIONt TITLE SHEET: 1 ! ! f 1 ! 1 1 1 .� r,4 1 1 y t- ! ! 1 ! d ! M ! p ! I, IFOUND/IP. O ! 0.55 NVLY OFG * ! f! GORE ("*WWA :oA ! ! ! 1/4" IP. ! .rj 1'43 E ®� C Gw ! ! 1411 00 00. 'A 1 \ _ 1roo1 a �1 , 74 1 p WOOL 1 e�oue ! Q .77 44\ o � r7 r,a1 � Q P ! ! Or ! 10� •r��' 1 r~ r 1 6 1 73O 1 ! 0 0 /\41CORNER ON OC FOLkV 1/20 IP. l.rr WILY OF 5 j R/w 39-v 01 G� S V o�- ►` � ' a .. FJ � � •. ' • • � GVH 0 1201 �y 1 0 1 1 ! ! ! ! ! ! ! ! s' f FOUND DRLL ! 1 ! CONCRETE- STEP ONCRETE 1 4 ! STEP ! 1! ! 1 CALL BEFORE YOU DIG! Gopher State One Call TWIN CITY AREA: 651-454-0002 TOLL FREE: 1-800-252-1166 43 FOUNIP 1-1/2. _� •" '' IP. 0.15 VLY & 0.28 N'L.Y ' :,��� G� : • `•• 'SS OF CORNER �5 9 PO - G9� . , • 4 1 '�• ;:..: s FOUND 1/2" IP. /W UNC1 ,C FOUND NAL 1 t 4 1 t �j. 0.26' S'LY OF r • CORNER 4' 1 �1 1 1 1 1 1 1 1 1 1 FLOOD INFORMATION: ZONE C - AREA OF MINIMAL FLOODING PER FLOOD INSURANCE RATE MAP COMMUNITY PANEL NUMBER 275249-0005C DATED FEB. 1, 1984. PARCEL AREA: ♦ TOTAL AREA OF PARCEL = 13,600 SQ. FT. / 0.312 ACRES EXISTING LEGAL DESCRIPTION: EXISTING PARCEL (LEGAL DESCRIPTION PROVIDED BY OWNER) The west 100.00 feet of the south 136.00 feet of Lots 6, 7 and 8, Block 30, ORIGINAL TOWN OF STILLWATER, Washington County, Minnesota. CERTIFICATION: ♦ This is to certify to XXXXX that this survey was made in accordance with "Minimum Standard Detail Requirements for ALTA/ACSM Land Title Surveys" jointly established and adopted by ALTA and ACSM in 1999, and pursuant to the accuracy standards (as adopted by ALTA and ACSM and in effect on the date of this certification) of an Urban survey. CORNERSTONE LAND SURVEYING, INC. Dated: 10-20-02 By: ---------------------------- Daniel L. Thurmes Minnesota License No. 25718 * SURVEY NOTES: 1. BEARINGS ARE ASSUMED 2. ELEVATION BASED ON INFORMATION OBTAINED FROM THE CITY OF STILLWATER ENGINEERING DEPARTMENT. 3. UTILITY AS -BUILT INFORMATION PROVIDED BY THE CITY OF STILLWATER ENGINEERING DEPARTMENT. 4. ALL UTILITIES PER AS BUILT INFORMATION UNLESS ORTHERWISE NOTED. 5. DUE TO EXCEESS IN THE OVERALL DIMENSIONS OF BLOCK 30, THERE ARE DESCRIPTION GAPS WITH THE ADJOINING PROPERTIES. 0 20 40 SCALE: 1 INCH = 20 FEET NORTH S T I L LWAT E F;t, ♦ CONTACT: .Jon W. Whitcomb 2020 Washington Avenue Stillwater, MN 55082 Phone: 651-430-7797 Fax: 651-430-0212 COUNTY: WASHINGTON, COUNTY SEAL: THE STATE OF MINNESOTA DOES NOT REQUIRE A SEAL. CERTIFICATION: ♦ I hereby certify that this plan was prepared by me, or under my direct supervision, and that I am a duly Licensed Land Surveyor under the laws of the state of MINNESOTA. ----------------- Dration No: 25718 Date:_Tff_2ff_02 REVISIONS: ♦ DATE REVISION 8-23-02 ORIGINAL SURVEY PROJECT LOCATION: 275 3RD STREET SOUTH CONDO CONVERSION 1902 South Greeley Street Suite #3 GWO Building Stillwater, MN 55082 Phone 651.275.8969 Fax 651.275.8976 dlt-csls@ mcleodusa .net CORNERSTONE LAND SURVEYING, INC FILE NAME SURVJW09 PROJECT NO. JW02009 CERTIFICATE OF SURVEY SYMBOLS: ♦ MANHOLE CATCH BASIN L CULVERT HYDRANT SIGN GAS METER WATER VALVE FENCE CONCRETE UTILITY POLE LIGHT POLE DENOTES FOUND TELE/ELEC BOX 1/2" IRON PIPE GAS VALVE OVERHEAD WIRES O DENOTES SET 112" IRON WELL PIPE MARKED RLS 25718 0 20 40 SCALE: 1 INCH = 20 FEET NORTH S T I L LWAT E F;t, ♦ CONTACT: .Jon W. Whitcomb 2020 Washington Avenue Stillwater, MN 55082 Phone: 651-430-7797 Fax: 651-430-0212 COUNTY: WASHINGTON, COUNTY SEAL: THE STATE OF MINNESOTA DOES NOT REQUIRE A SEAL. CERTIFICATION: ♦ I hereby certify that this plan was prepared by me, or under my direct supervision, and that I am a duly Licensed Land Surveyor under the laws of the state of MINNESOTA. ----------------- Dration No: 25718 Date:_Tff_2ff_02 REVISIONS: ♦ DATE REVISION 8-23-02 ORIGINAL SURVEY PROJECT LOCATION: 275 3RD STREET SOUTH CONDO CONVERSION 1902 South Greeley Street Suite #3 GWO Building Stillwater, MN 55082 Phone 651.275.8969 Fax 651.275.8976 dlt-csls@ mcleodusa .net CORNERSTONE LAND SURVEYING, INC FILE NAME SURVJW09 PROJECT NO. JW02009 CERTIFICATE OF SURVEY R� K y< , rn , fie,»>y '� ..: < 41 n:t , o S -C o , �F K , ,.� � < � - r ��>�^- � l � �� \1 •ter - >e - } i N V \ e e 1 1 - le - It < Vz 05) iko S1. x �* n < ` : y < , E n k \\ o w. i a , g\'D s "I', ata.S. _s ./g" < < \ e� \ - -> n r - a u, >'y /t V ° i<e C - - " ♦ "s"j 'v�ctegnw<sa/�,,•c syn.» - - 3 i. yi. �3. R n'@>L. rt •"oro. ° { •1# • «�',E,'.>aN'v �„"'IH"a. - > a � y i °s g " < LANDSCAPING PLAN 11i = 10'-0" I HEREBY GERM THAT THIS PLAN,SPECIRCATION OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED ARCWr8CT UNDER THE LAWS OF THE STATE OF MINNESOTA registration no. - 24210 " ny - . � � � � ..� ->{•*' < •,«„nsK',,,",�•> - - NOTES THE DESIGNS SHOWN AND DESCRIBED XERFIN RJCINANC ALL TECHNICAL DRAWINGS, GRAPHICS, AND MODELS THEREOF. ARE PROPRIETARY AND CANNOT BE COPIED, DUPLICATED OR COMMERCIALLY EXPLOITED, IN WHOLE OR IN PART, WITHOUT EXPRESS WRITTEN PERMISSION OF "AF ARCHITECTS, THESE ARE AVAILABLE FOR LIMITS - ,,.� REVIEW AND EVALUATION BY CUE NTS, CONSULTANTS, CONTRACTORS, ACANOEX, V8i00R5 AND OFFICE PERSONNEL ONLY M ACCORDANCE WITH THIS COPY RIGHT HAP ARCHITECTS ZOOS. ALL RIGHTS RESERVED Mc, Project nos 14-026 Y� Ai `w »e �b drown b y . CE1 w ° dere: 07-09-2014 Fra s checked by: MGM � P P N > R < . ° w § Q k u (� I HEREBY GERM THAT THIS PLAN,SPECIRCATION OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED ARCWr8CT UNDER THE LAWS OF THE STATE OF MINNESOTA registration no. - 24210 " ny - . � � � � ..� ->{•*' < •,«„nsK',,,",�•> - - NOTES THE DESIGNS SHOWN AND DESCRIBED XERFIN RJCINANC ALL TECHNICAL DRAWINGS, GRAPHICS, AND MODELS THEREOF. ARE PROPRIETARY AND CANNOT BE COPIED, DUPLICATED OR COMMERCIALLY EXPLOITED, IN WHOLE OR IN PART, WITHOUT EXPRESS WRITTEN PERMISSION OF "AF ARCHITECTS, THESE ARE AVAILABLE FOR LIMITS - ,,.� REVIEW AND EVALUATION BY CUE NTS, CONSULTANTS, CONTRACTORS, ACANOEX, V8i00R5 AND OFFICE PERSONNEL ONLY M ACCORDANCE WITH THIS COPY RIGHT HAP ARCHITECTS ZOOS. ALL RIGHTS RESERVED Mc, Project nos 14-026 Y� Ai `w »e �b drown b y . CE1 w ° dere: 07-09-2014 Fra s checked by: MGM m G) 0 LJ 0 EX15TI 0 N I 1• tD N 1 I tt 0 u m 0 0 41-9-2II G41-011 41-1011 51-1Cla1 AS -BUILT BASEMENT PLAN I LJ41-9z� GIJI-1011 LJ � L�J � ilroR = �I-0R 0 G) 0 0 0 0 0 l J G) ON 0 G R O U P A R C H I T E C T U R E D E V E L O P M E N T C 0 N S T R U C T 1 0 N 2 3 3. S O U T H. M A I N S T R E E T S T I L L W A T E R, M N 5 5 o a 2 P H: 6 5 1. 3 5 1 1 3 1 9 A R C H I T E C T S H O E F L E R A R C H IT E C T S L L C A R C H IT E C T U R E P L A N N I N G 1 N T E R 1 O R S 233 SOUTH MAIN STREET STILLWATER, MN PHONEI 6 5 1- 3 5 1- 1 7 6 0 FA)G 6 5 1- A 3 0- 0 1 6 0 W W W_ H A F A R C H I T E C T S. C O M W W W.FACE DOOK.COM/HAFARCHITECTS HTTP://HAFARCH ITECTS.B LOGSPOT.COM PROJECTI "ON THE LEDGE" 275 THIRD STREET STILLWATER MN 11-21-2014 PLANNING SET OWNERI GRADY ERICKSON gerickson@freedomvalu.com DATE ISSUE NOTES 11-05-14 PRRX 11-2C-14 PLANNIND Wr I HERBY CERTFY THAT THIS PLAN,SPEQRCATION OR SEIPORT WAS PREPARED BY AIE OR UNDER MY DIRECT WFE[VHION AND THAT I Ahs A DULY LICENSE] ARQSRCr LINM THE LAWS Of THE STATE Or AIWRHOGI . I g.. P.— MK3WL HOEFLER registration naI 24210 NOTICI7 THE DEMNS SHOWN AND D=11111D HEREIN INCLUDING. ALL nK*# 4L DRAWNC.$ GRAPHICS, AND MODELS TNEAEW, ARE PROPRIETARY AND CANNOT EE CONED, DDNICATED OR OOMMESOALLY EXPLOTrlmN WHOLE OR N PART, WITHM ELPRERS WRITTEN PQAUMN Or HAP AROINWM TARE AVAILABLE POL LLMRm RENEW AND EVALW71ON BY OIENM COINUANTA CONTRACTORS, AGEMC — — — — — VENDORS AND OFPICE FE130M6 ONLY IN AOCORDAN EWITH THIS NOTICL S ® DDFY RISHT NAF ARDHITLDTS SODS. ALL RISHTS RESERVED FIRST FLOOR DEMOLITION PLAN 0 0 pr -le -t ner 1400 drown 6yI CEI dater 11-21-2014 chocked 6yI MGH SHEET INFORMATIONI AS -BUILT 8, DEMOLITION FLOOR PLANS Iffollol E 0 u u I u AS -BUILT THIRD FLOOR PLAN 11s" = 1'-0" c o E 0 0 G) II II II II II II 201 I I II II II II II II II II II II II II II � A II II II II 11 LL_� 203 [) SECOND FLOOR DEMOLITION PLAN 0 I I r�■ �� 't� I II II I II II I�Xyl11 II (_j 11 IFT —J L—_J�-----a I � I ----- ------ r— --J I 1'•� I I •� 1 -------- JL___ I I _---� EG----�-------------- --------- II I I I I L �� �T7��lr1='rTTi� 1 '1 T IIIIIIIIIII � I I I I I I I I I I I I I I I I II r===--- II II II II II II LL� FJJ rA THIRD FLOOR DEMOLITION PLAN I I I 1 I I I I I I r o G R O U P A R C H I T E C T U R E D E V E L O P M E N T C 0 N S T R U C T 1 0 N 2 3 3. S O U T H M A I N S T R E E T S T I L L W A T E R. M N 5 5 o a 2 P H 6 5 1 3 5 1 1 3 1 9 L.J L`J ON A R C H I T E C T S H O E F L E R A R C H IT E C T S L L C A R C H IT E C T U R E P L A N N I N 0 I N T E R 1 O R S 233 SOUTH MAIN STREET STILLWATER, MN PHONE, 6 5 1- 3 5 1- 1 7 6 0 FA)G 6 5 1- A 3 0- 0 1 6 0 W W W_ H A F A R C H I T E C T S C O M W W W.FACE 800 K.00M/HAFARCHITECTS H T T PH A F A R C H ITECTS.0 L0GSP0T.00M PROJECTS "ON THE LEDGE" 275 THIRD STREET STMLWATER MN 11-21-2014 PLANNING SET OWNERS GRADY ERICKSON gerickson@freedomvalu.com DATE 15511E NOTES 11-05-14 PRRK 11-21-14 PLANNIND Wr I HERBY CERTFY TENT THIS PLAN,SPMFICATION OR BE?= WAS PREPARED BY ME OR UNDER MY DIRECT SWE[VISION AND THAT I AM A DULY DCEMARCH= LINM THE LAWS OF THE STALE OP"*42 9A. MK3WL HOEFLER registration naS 24210 SHEET INFORMATIONR AS -BUILT $ DEMOLITION FLOOR PLANS AOO 1 NOTHM THE DEMNS SHOWN AND DMMED HEREIN INCLUDING. ALL TKFWOIL DRAWNGA GRAPHICS, AND MODELS THEREOF, ARE PROPRETARY AND CANNOT EE CONED, DDNICATEO OR OOMMESOALLY EXPL rim N WHOLE OR N PART, WITHM EXPRESS WRITTEN PRADSEON Or HAP AROINECTS. THEN ARE AVAILABLE POR LLMRm WHEW AND EVALWTION BY OJENM COiSDLTANTA CONTRACTORS, AGNam, S VENDORS AND OFFICE FGl30M6 ONLY IN AOCORDAN EWITH THIS NOTICE. ® OaFY RIGHT NAF ARCHITLaTS 9000. ALL RIGHT" RESERVED pr -le -t nI• 1400 drown 6yI CEJ dater 11-21-2014 chocked 6yI RIGH SHEET INFORMATIONR AS -BUILT $ DEMOLITION FLOOR PLANS AOO 1 G) 0 G) G) QR—ORI 0 G91—GRR tJ 0 0 AS -BUILT ROOF PLAN I ism = 11-0n 0 0 G) G) G) G) G) s I I I I l�i L=J I w I I I 1 I I I I 1 I II I I 1 I I I I 1 I r� LJ I LJ I I I I I I I I I I I I I I LJ v1wo ROOF DEMOLITION PLAN I I I I Ia I I II I r 1 r I I II I 1 II 1 r I r I I I o G R O U P A R C H I T E C T U R E D E V E L O P M E N T C 0 N S T R U C T 1 0 N 2 3 3. S O U T H. M A I N S T R E E T S T I L L W A T E R., M N 5 5 o a 2 P H: 6 5 1. 3 5 1 1 3 1 9 A R C H I T E C T S H O E F L E R A R C H IT E C T S L L C A R C H IT E C T U R E P L A N N I N G 1 N T E R 1 O R S 233 SOUTH MAIN STREET STILLWATER, MN PHONE 6 5 1- 3 5 1- 1 7 6 0 FAX 6 5 1- A 3 0- 0 1 6 0 W W W_ H A F A R C H I T E C T S. C O M W W W.FACE BOOK.00M/HAFARCHITECTS H T T P://HAFARCH ITECTS.0 L0GSP0T.00M PROJECTI "ON THE LEDGE" 275 THIRD STREET STILLWATER MN 11-21-2014 PLANNING SET OWNERI GRADY ERICKSON gerickson@freedomvalu.com DATE ISSUE NOTES 11-05-14 PRELLL 11-21-14 PLANNIND Wr I HERBY CERTIFY THAT THIS PLAN,SPEQRCATHJN OR REPORT WAS PREPARED BY RAE OR UNDER MY DIRECT SIRG{YRION AND THAT I AM A DULY LIC&M ARCWWr UNDER THE LAWS OF THE STATE OF AW42K A. MK3WL HOEFLER registration noI 24210 NOTICE, THE DESIGNS SHOWN AND DESCREED HFICHN INCLUDING. ALL TKFWdAL DRAWNG.$ GRAPHICS, AND MODELS THE EW, ARE PROPRIETARY AND CAtamT 1E COPIED, DUNICATEO OR COMMEROALLY EXPLORFD, N WHOLE OR N PART, W1111M EXPRESS WRITTEN PERMISSION Or HAP A"ITECTIL TIISSEARE AVAILABLE POR WAITED RENEW AND EVALW71ON BY OJEYTS, CONINUANTA CONTRACTORS, AGB7a$ VENDORS AND ORRx NR30M6 ONLY IN ACCORDANC! WITH THIS NOTKL ® DDFY RIYHT NAF ARDHITLDTR 9000. ALL RIYHTR RESERVED project nor 1400 drown 6yI CEJ dater 11-21-2014 chocked 6yI MGH SHEET INFORMATIONI AS -BUILT $ DEMOLITION FLOOR PLANS A0.2 s .11-m %.,51, Gable vel.-141.—sT�--- -- -- �Toopp of Roof Curb �I'.J4.'25 — — — — — — T of Window Third Floor �7op of Window mel. 115.67 -- -- -- 2nd Level Flnlsh Floor �rl T3bu,-- - - - - Top of Window — — — — — — el. 1 �9.G7 I st Leuri Finish Floor Grade �1 T of ]Sllstan Gable �T of Roof Curb I$42Y----- -- --- T of Window 4 1 1r1 Floor Toopp of W ndow mel. 119.67 -- -- -- 2nd Level nmeh Floor e1. 113.00 -- --- T of Window IU9-5�r__-- -- — —— 15t Level Finish Floor �Tog.cu_-- -- — — — Ga a Level hmish Floor AS -BUILT (NEST ELEVATION 118" = V-0" AS -BUILT NORTH ELEVATION 1/8' = V-0" �T��of 13R1st1n Gable vel. 141.51-- -- -- Top of Rauf Curb e�13425 -- -- --- Top of Window — — — — — — — e�l. Third Floor To of Window SoeE-TIre.r.`7--- -- --- 2nd Level fih floor so.? l. I nis!'.�.b0 — — — — — — LoL�Tv of Window D9.67 -- -- --- I st Level Finish Moor ell. 1U3.LXJ — -- --- Ga a Level Finish Floor r, Tap of Existing Gable el. I AS -BUILT EAST ELEVATION 1/9' = V-0" AS -BUILT SOUTH ELEVATION 118" = V-0" G R O U P A R C H I T E C T U R E D E V E L O P M E N T C 0 N S T R U C T 1 0 N 2 3 3. S O U T H. M A I N S T R E E T S T I L L W A T E R, M N 5 5 o a 2 P H: 6 5 1. 3 5 1 1 3 1 9 A R C H I T E C T S H O E F L E R A R C H IT E C T S L L C A R C H IT E C T U R E P L A N N I N 0 1 N T E R 1 O R S 233 SOUTH MAIN STREET STILLWATER, MN PHONEi 6 5 1- 3 5 1- 1 7 6 0 FA)G 6 5 1- 4 3 0- 0 1 6 0 W W W_ H A F A R C H I T E C T S. C O M W W W.FACE BOOK.00M/HAFARCHITECTS H T T P://HAFARCH ITECTS.0 L0GSP0T.00M PROJECTi "ON THE LEDGE" 275 THIRD STREET STILLWATER MN 11-21-2014 PLANNING SET OWNERI GRADY ERICKSON gerickson@freedomvalu.com DATE 1551,1E NOTES 11-05-14 PRELIL 11-21-14 PLANMNQ SET I HERBY CERTFY THAT THIS PLAN,SPEQRCATION OR REPORT WAS PREPARED BY AIE OR ENDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSID ARCHITECT UNDER THE LAWS Of THE STATE Or AW EK9A. MOWL HOEFLER registration nai 24210 NOTIC17 THE DEMNS SHOWN AND DESCRIBED lelHIV INCLUDING. ALL TKFW-AL DRAWNGA GRAPHICS, AND MODELS TNIiIEW, ARE PROPRIETARY AND CANNOT EE CONED, DUPLICATED OR COMMERCIALLY EXPLORFD,N WHOLE OR N PART, WITHOUT EXPRESS WRITTEN PEiAUMN Or HAP ARCHITECTS. THESE ARE AVAILABLE FOR LLMM RENEW AND EVALW71ON BY CLIENTS, COMSLHTANTA CONTRACTORS, AGENCE$ VENDORS AND OR ICE PERSOM6 ONLY IN AOOORDANCE WRiH THIS NOTICL ® aDrY RIGHT NAF ARCHITLEITS 9000. ALL RIGHT" RESERVED pr -le -t ner 1400 drown byI CEJ dater 11-21-2014 chocked 6yI MGH SHEET INFORMATIONr AS -BUILT EXTERIOR ELEVATIONS Iffew O 01 O 0 0 G4'-/111 22 4 X11 9'- " 9'-71 G' 22'-42" 51-0 II t9 [V I I I o I I i I I cV n 191 -Gil 0 0 PROPOSED BASEMENT LEVEL FLOOR PLAN 114"= l' -O' 241- 1411 19'-G4' O 0 W N N 0 PLAN KEYNOTE LEGEND w IASi5 G 1. KOHLER MODEL K-3999-0 TOILET TO BE INSTALLED 2. KOHLER URINAL TO BE INSTALLED (RE-ROUTE PLUMBING IF NECESSARY) 3. NEW SINK WITH TOP 4. NEW ANODIZED ALUMINUM STOREFRONT TO BE INSTALLED TO BOTTOM OF FLOOR SYSTEM 5. PROVIDE NEW DOOR AND SIDE LIGHT - FIELD VERIFY B. PROVIDE NEW X-0" DOOR 7. PROVIDE NEW HANDRAIL/GUARDRAIL SYSTEMS 8. PROVIDED NEW FRENCH INSWING DOOR 9. PROVIDE NEW METAL STAIRCASE - FIELD VERIFY FLOOR TO FLOOR HEIGHTS 10. IN -FILL WALL AS NEEDED - FIELD VERIFY 11. PROVIDE NEW FIRE RATED DOOR 12. PROVIDE NEW FLOOR SYSTEM WHERE EXISTING STAIRS ARE LOCATED 13. VERIFY GRAB BARS MEETS ADA STANDARDS 14. PROVIDE NEW PRIVACY WALL 15. PROVIDE NEW TILE ON FLOOR S 4'-0" ON WALL 16. PROVIDE NEW ENTRY DOOR WITH SIDELITES - FIELD VERIFY ROUGH OPENING 17. EXISTING H.C. RAMP WITH NEW HANDRAIL 18. PROVIDE NEW H.C. RAMP AND HANDRAIL 19. PROVIDE NEW OPENING FOR STOREFRONT SYSTEM - FIELD VERIFY 20. PROVIDE NEW FLOORING, CARPET, PAINT, AND CEILING TILES IN COMMON AREAS ■ 0 H G R 0 u P A R C H I T E C T U R E D E V E L O P M E N T C O N S T R U C TI O N 2 3 3. S O U T H. M A I N S T R E E T S T I L L W A T E R, M N 5 5 0 8 2 P H: 6 5 1. 3 5 1 1 3 1 4 ,r J A R C H I T E C T S H E F LE R A R C H I T E C T S L L C A R C H I T E C T U R E P L A N N I N G I N T E R 1 O R S 233 SOUTH MAIN STREET STILLWATER, MN PHONE, 6 5 1- 3 5 1- 1 7 6 0 FAX: 6 5 1- 4 3 0- 0 1 8 0 W W W. H A F A R C H I T E C T S. C O M WWW. FACE B QO K.COMIHAFA RCH ITECTS HTTP://HAFARCHITECTS.B LOGS POT.COM PROJECTr "ON THE LEDGE" 275 THIRD STREET STILLWATER MN 11-21-2014 PLANNING SET OWNER: GRADY ERIMON geficksorl@freedomvalu.com GATE ISSUE NOTES 1D-81-14 PTELN. 11-21-14 PLANNM SET I HERBY aff" THAT THIS KAN SPEffIGiION Ol REPORT WAS PREPAIIEO BY NE OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LKZ45W ARCHITECT LNDER THE LAWS Or THE STATE OF MINNESOTA .Lana+•r. r'I -- MICHAELHOEFER r*yr.trotlon not 24210 NO1105 THE OfyGWS SItOWN AND 00=11m HI761 NODDING ALL 70pHNICLL DRAWING$ GRAPHICS, AND MODELS 7HERBOF, ARE PROPRETARY AND CAMJOT RE COP®, DUPLJCAT® OR COMMERCIALLY EXPLORM N WHOLE OR IN PART, Vffl"OLR EVUSS WirM!N FCIMISSON OF HO !rn^OM THERE AN AYAWIl POR W1117110 WVEW AND EVALWTION BY Ge4M CCNSLR.TAN% CMARACTCR$ AGIMEJ6 YENDORS AND ORICZ PERSONNEL ONLY N ACOORDAMM WITH THE NOMM ® OO" RIGHT NAF ARDHIT[OTR RGDR. ALL RIRHTR RRRRRYRD Pr"jecl nn1 14-028 drown hyr aJ d e t • 1 11-21-2014 chocked hye MGH SHEET INFORMATION PROPOSED BASEMENT LEVEL FLOOR PLAN A1.0 531-311 151-711 O FIRST LEVEL FLOOR PLAN 114"= l' -O' 01 PLAN KEYNOTE LEGEND 0 w IAu5 G 1. KOHLER MODEL K-3999-0 TOILET TO BE INSTALLED 2. KOHLER URINAL TO BE INSTALLED (RE-ROUTE PLUMBING IF NECESSARY) 3. NEW SINK WITH TOP 4. NEW ANODIZED ALUMINUM STOREFRONT TO BE INSTALLED TO BOTTOM OF FLOOR SYSTEM 5. PROVIDE NEW DOOR AND SIDE LIGHT - FIELD VERIFY B. PROVIDE NEW X-0" DOOR 7. PROVIDE NEW HANDRAIL/GUARDRAIL SYSTEMS 8. PROVIDED NEW FRENCH INSWING DOOR 9. PROVIDE NEW METAL STAIRCASE - FIELD VERIFY FLOOR TO FLOOR HEIGHTS 10. IN -FILL WALL AS NEEDED - FIELD VERIFY 11. PROVIDE NEW FIRE RATED DOOR 12. PROVIDE NEW FLOOR SYSTEM WHERE EXISTING STAIRS ARE LOCATED 13. VERIFY GRAB BARS MEETS ADA STANDARDS 14. PROVIDE NEW PRIVACY WALL 15. PROVIDE NEW TILE ON FLOOR S 4'-0" ON WALL 16. PROVIDE NEW ENTRY DOOR WITH SIDELITES - FIELD VERIFY ROUGH OPENING 17. EXISTING H.C. RAMP WITH NEW HANDRAIL 18. PROVIDE NEW H.C. RAMP AND HANDRAIL 19. PROVIDE NEW OPENING FOR STOREFRONT SYSTEM - FIELD VERIFY 20. PROVIDE NEW FLOORING, CARPET, PAINT, AND CEILING TILES IN COMMON AREAS ■ G R O U P A R C H I T E C T U R E D E V E L O P M E N T C O N S T R U C TI O N 2 3 3. S O U T H. M A I N S T R E E T S T I L L W A T E R, M N 5 5 0 8 2 P H: 6 5 1. 3 5 1 1 3 1 4 ,r J A R C H I T E C T S H E F LE R A R C H I T E C T S L L C A R C H I T E C T U R E P L A N N I N G I N T E R 1 O R S 233 SOUTH MAIN STREET STILLWATER, MN PHONE, 6 5 1- 3 5 1- 1 7 6 0 FAX: 6 5 1- 4 3 0- 0 1 8 0 W W W. H A F A R C H I T E C T S. C O M WWW. FACE B QO K.COMIHAFA RCH ITECTS HTTP://HAFARCHITECTS.B LOGS POT.COM PROJECTr "ON THE LEDGE" 275 THIRD STREET STILLWATER MN 11-21-2014 PLANNING SET OWNER: GRADY ERIMON geficksorl@freedomvalu.com GATE ISSUE NOTES 1D-81-14 PTELN. 11-21-14 PLANNM SET I HERBY CBTFY THAT THIS KAN SPEffIGiION Ol REPORT WAS PREPAIM BY ANE OR UNDER MY DIRECT SUFERYERON AND TENT I AM A DULY LKZ45W AKMECT LNDER THE LAWS Or THE STATE OF MINNESOTA MCHAELHOEFER r*yl.trotlon not 24210 NOTIOS THE Dop"SiOWN AND OBIDIIEm Hm9 N N aWW..AURpNrAL DRAWING$ GRAPHICS, AND MODES 7HERBOF, ARE PROPRETALY AND CANNOT RE COP®, WPLICATTD OR COMNElC1ALLY E3PL011%N VAMIE OR IN PART, WTII W EIL uN Wlrm!N FeRg"ON OF HO !rn^OM THERE AN AYAWLE POR WIRm REYEW AND EYAWATION BY GMNM CCNSLLTANM CONTRACTOR$ AGIMEL, YEWORS AND ORICZ PERSONNEL ONLY N ACODRDAMM WITH THIS NOMM ® 00" RIMHT NAF ARUHITEO E AGUE. ALL RIUHTE REEERVEG 4 Pr"Iacl na 14-028 H drown hyr aJ d Etmi 11-21-2014 chocked hyr MGH SHEET INF❑RMATI❑N1 PROPOSED FIRST LEVEL FLOOR PLAN Al ■ 01 O O 531-311 151-711 G R O U P A R C H I T E C T U R E D E V E L O P M E N T C O N S T R U C TI O N 2 3 3. S O U T H. M A I N S T R E E T S T I L L W A T E R, M N 5 5 0 8 2 P H: 6 5 1. 3 5 1 1 3 1 4 Ji I I L II II II II II II II II II II II II � I I I I I I <• <• I I I I I I � ro:, II II II A R C H I T E C T S I I I I I I H E F LE R A R C H IT E C TS L L C ip II N n II II [V I I 2� I i i i A R C H I T E C T U R E 19 ~ II II II P L A N N I N G I I I I I I I N T E R 1 O R S II II II 233 SOUTH MAIN tMIN! AINSTREET 5TI SECOND LEVEL FLOOR PLAN 114"= l' -O' 01 PLAN KEYNOTE LEGEND 0 w IASi5 G 1. KOHLER MODEL K-3999-0 TOILET TO BE INSTALLED 2. KOHLER URINAL TO BE INSTALLED (RE-ROUTE PLUMBING IF NECESSARY) 3. NEW SINK WITH TOP 4. NEW ANODIZED ALUMINUM STOREFRONT TO BE INSTALLED TO BOTTOM OF FLOOR SYSTEM 5. PROVIDE NEW DOOR AND SIDE LIGHT - FIELD VERIFY B. PROVIDE NEW X-0" DOOR 7. PROVIDE NEW HANDRAIL/GUARDRAIL SYSTEMS 8. PROVIDED NEW FRENCH INSWING DOOR 9. PROVIDE NEW METAL STAIRCASE - FIELD VERIFY FLOOR TO FLOOR HEIGHTS 10. IN -FILL WALL AS NEEDED - FIELD VERIFY 11. PROVIDE NEW FIRE RATED DOOR 12. PROVIDE NEW FLOOR SYSTEM WHERE EXISTING STAIRS ARE LOCATED 13. VERIFY GRAB BARS MEETS ADA STANDARDS 14. PROVIDE NEW PRIVACY WALL 15. PROVIDE NEW TILE ON FLOOR S 4'-0" ON WALL 16. PROVIDE NEW ENTRY DOOR WITH SIDELITES - FIELD VERIFY ROUGH OPENING 17. EXISTING H.C. RAMP WITH NEW HANDRAIL 18. PROVIDE NEW H.C. RAMP AND HANDRAIL 19. PROVIDE NEW OPENING FOR STOREFRONT SYSTEM - FIELD VERIFY 20. PROVIDE NEW FLOORING, CARPET, PAINT, AND CEILING TILES IN COMMON AREAS 0 PHONE, 6 5 1- 3 5 1- 1 7 6 0 FAX: 6 5 1- 4 3 0- 0 1 8 0 W W W. H A F A R C H I T E C T S. C O M WWW. FACE B QO K.COMIHAFA RCH ITECTS HTTP://HAFARCHITECTS.B LOGS POT.COM PROJECTr "ON THE LEDGE" 275 THIRD STREET STILLWATER MN 11-21-2014 PLANNING SET OWNER: GRADY ERIMON geficksorl@freedomvalu.com GATE ISSUE NOTES 1D-81-14 PTELN. 11-21-14 PLANNM SET I HERBY CBTFY THAT THIS KAN SPEffIGiION Ol REPORT WAS PREPAIM BY ANE OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LKZ45W AKMECT LNDER THE LAWS Or THE STATE OF MINNESOTA .Lana+•r. r'I -- MICHAELH❑99ER r*yr.trotlon not 24210 HMO$ THE DLSRONSSINOWN AND on=lm Hm9 N NIaWW. ALL MKMrAL DRAWING$ GRAPHICS, AND MODES 7HERBOF, ARE PROPRETALY AND CMNOT RE COP®, W PLICATED OR COMMERCIALLY EXPLORM N WHORE OR IN PART, Vffl"OLR EIRRESS Wlrm!N FeWiSSION OF HO !rn^OM THERE AN AYAWLE POR WIRm WVEW AND EVALLNTION BY C MNM CCNSLLTAN% CONTRACTOR$ AGIMES, YEWORS AND ORICZ PERSONNEL ONLY N ACODRDAMM WITH THIS NOMM ® OG" RIUHT NAF ARUHITEO E AGUE. ALL RIUHTE REEERVEG 4 Project no, 14-028 H drown hyr aJ dotal 11-21-2014 chocked hyr MGH SHEET INF❑RMATI❑NI PROPOSED SECOND LEVEL FLOOR PLAN A1.2 0 0 Fu3lx1W O 151-711 0 G R O U P A R C H I T E C T U R E D E V E L O P M E N T C O N S T R U C TI O N 2 3 3. S O U T H. M A I N S T R E E T S T I L L W A T E R, M N 5 5 0 8 2 P H: 6 5 1. 3 5 1 1 3 1 4 O I N 1 1 I ,r I I ,D I � I 1• t• I NEW DECK AND RAILING F91:1A I o A R C H I T E C T S I H❑ E F L E R ARCHITECTS LLC All u I — I A R C H I T E C T U R E P L A N N I N G I N T E R 1 O R S Lf) i m 6Q 233 SOUTH MAIN tMINI AINSTREET 5TI 01 O 4 C n THIRD LEVEL FLOOR PLAN 114"= l' -O' 01 PLAN KEYNOTE LEGEND 0 w IALL5 G 1. KOHLER MODEL K-3999-0 TOILET TO BE INSTALLED 2. KOHLER URINAL TO BE INSTALLED (RE-ROUTE PLUMBING IF NECESSARY) 3. NEW SINK WITH TOP 4. NEW ANODIZED ALUMINUM STOREFRONT TO BE INSTALLED TO BOTTOM OF FLOOR SYSTEM 5. PROVIDE NEW DOOR AND SIDE LIGHT - FIELD VERIFY B. PROVIDE NEW X-0" DOOR 7. PROVIDE NEW HANDRAIL/GUARDRAIL SYSTEMS 8. PROVIDED NEW FRENCH INSWING DOOR 9. PROVIDE NEW METAL STAIRCASE - FIELD VERIFY FLOOR TO FLOOR HEIGHTS 10. IN -FILL WALL AS NEEDED - FIELD VERIFY 11. PROVIDE NEW FIRE RATED DOOR 12. PROVIDE NEW FLOOR SYSTEM WHERE EXISTING STAIRS ARE LOCATED 13. VERIFY GRAB BARS MEETS ADA STANDARDS 14. PROVIDE NEW PRIVACY WALL 15. PROVIDE NEW TILE ON FLOOR S 4'-0" ON WALL 16. PROVIDE NEW ENTRY DOOR WITH SIDELITES - FIELD VERIFY ROUGH OPENING 17. EXISTING H.C. RAMP WITH NEW HANDRAIL 18. PROVIDE NEW H.C. RAMP AND HANDRAIL 19. PROVIDE NEW OPENING FOR STOREFRONT SYSTEM - FIELD VERIFY 20. PROVIDE NEW FLOORING, CARPET, PAINT, AND CEILING TILES IN COMMON AREAS 0 PHONE, 6 5 1- 3 5 1- 1 7 6 0 FAX: 6 5 1- 4 3 0- 0 1 8 0 W W W. H A F A R C H I T E C T S. C O M WWW. FACE B QO K.COMIHAFA RCH ITECTS HTTP://HAFARCHITECTS.B LOGS POT.COM PROJECTr "ON THE LEDGE" 275 THIRD STREET STILLWATER MN 11-21-2014 PLANNING SET OWNER: GRADY ERIMON geficksorl@freedomvalu.com GATE ISSUE NOTES 1D-81-14 PTELN. 11-21-14 PLANNM SET I HERBY CBTFY THAT THIS KAN SPEffIGiION Ol REPORT WAS PREPAIM BY ANE OR UNDER MY DIRECT SUFERYISION AND THAT I AM A DULY LKZ45W AKMECT LNDER THE LAWS Or THE STATE OF MINNESOTA .Lana+•r. r'I -- MICHAELHOEFER r*yr.trotlon not 24210 HMO$ THE Dep" SINOWN AND on=lm Hm9 N N aWW.. ALL MKMr AL DRAWING$ GRAPHICS, AND MODELS 7HERBOF, ARE PROPRETALY AND CMNOT RE COP®, WPIICATED OR COMMERCIALLY EXPLORM N WHORE OR IN PAIT, Vffl"OLR EffuN Wlrm!N PeW11SSION Of HAP !RCHROM THERE AN AYAWLE" WIRm WVEW AND EVALLNTION BY C MNM CCNSLLTAN% CONTRACTOR$ AGIMES, YEWORS AND ORICZ PERSONNEL ONLY N ACODRDAMM WITH THIS NOMM ® OO" RIUHT NAF ARUHITEO E AGUE. ALL RIUHTE REEERVEG 4 Project no, 14-028 H drown hyr aJ dotal 11-21-2014 chocked hyr MGH SHEET INFORMATION I PROPOSED THIRD LEVEL FLOOR PLAN A1.3 O 01 ■ 0 ROOF LEVEL 114"= 1'-0' 0 N I u 4 01 —I 0 C4 0 0 B C 531-3ll 151-711 31-211 81-011 421-111 1 1 0-JII 41-1011 --------------------------------------------------------------------------------------------------------------- F---------------------------------------------- `— — -- — — ------------------------------------------------ I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I II I I I I I I I I I I I I j I I I I I I I I I I I I 1 5'-71" 240'-011 7 -7211 I I I I G'-7" 1 5'-5° 181-011 I I I I I I II I 1 91-511 61-0" I I I I fr I I I MECHANICAL f 5CUENING I' I I I I I I I I I I I I I I I AC AC I i I I ppl 41-311 --- 101-011 171-1 1 " II L--------------------------- ------------- I ------ -- I I I I I I I I I I I I ---- 1 FAILING AC AC I u 5 RooFT0P AC aC ACCESS I I I I I I 5KYLIGHT sY 5Y5TEM I z sD 1 0 j AC I J j I l I I i I I � � 91_511 6'-011 I I I I ^�11 1 5'-511 I I GI -1 18'-O" I �7 J I I 51-721 401-Opp i r----------------------------------------- - I ,I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I n I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I L------------- ---------------------------------------------------------------------------------------------------------------------- I 0 31-211 81-0111 42-1-111 101-911 41-1011 53'-311 151-7111. O R] FiA F G R 0 u P A R C H I T E C T U R E D E V E L O P M E N T a C O N S T R U C T I O N I 2 3 3. S O U T H. M A I N S T R E E T S T I L L W A T E R, M N 5 5 0 8 2 P H: 6 5 1. 3 5 1 1 3 1 4 II - 7 ,r 0 ro:, A R C H I T E C T S H E F LE R ARCHITECTS L L C o A R C H I T E C T U R E p P L A N N I N G I N T E R 1 O R S 6Q 233 SOUTH MAIN STREET N STILLWATER, MN I I I I I I I u I I 0 0 PLAN KEYNOTE LEGEND 0 w LL5 G 1. KOHLER MODEL K-3999-0 TOILET TO BE INSTALLED 2. KOHLER URINAL TO BE INSTALLED (RE-ROUTE PLUMBING IF NECESSARY) 3. NEW SINK WITH TOP 4. NEW ANODIZED ALUMINUM STOREFRONT TO BE INSTALLED TO BOTTOM OF FLOOR SYSTEM 5. PROVIDE NEW DOOR AND SIDE LIGHT - FIELD VERIFY B. PROVIDE NEW X-0" DOOR 7. PROVIDE NEW HANDRAILIGUARDRAIL SYSTEMS 8. PROVIDED NEW FRENCH INSWING DOOR 9. PROVIDE NEW METAL STAIRCASE - FIELD VERIFY FLOOR TO FLOOR HEIGHTS 10. IN -FILL WALL AS NEEDED - FIELD VERIFY 11. PROVIDE NEW FIRE RATED DOOR 12. PROVIDE NEW FLOOR SYSTEM WHERE EXISTING STAIRS ARE LOCATED 13. VERIFY GRAB BARS MEETS ADA STANDARDS 14. PROVIDE NEW PRIVACY WALL 15. PROVIDE NEW TILE ON FLOOR S 4'-0" ON WALL 16. PROVIDE NEW ENTRY DOOR WITH SIDELITES - FIELD VERIFY ROUGH OPENING 17. EXISTING H.C. RAMP WITH NEW HANDRAIL 18. PROVIDE NEW H.C. RAMP AND HANDRAIL 19. PROVIDE NEW OPENING FOR STOREFRONT SYSTEM - FIELD VERIFY 20. PROVIDE NEW FLOORING, CARPET, PAINT, AND CEILING TILES IN COMMON AREAS ■ 0 H PHONE, 6 5 1- 3 5 1- 1 7 6 0 FAX: 6 5 1- 4 3 0- 0 1 8 0 W W W. H A F A R C H IT E C T S. C O M WWW. FACE B QO K.COMIHAFA RCH ITECTS HTTP://HAFARCHITECTS.B LOGS POT.COM PROJECTr "ON THE LEDGE" 275 THIRD STREET STILLWATER MN 11-21-2014 PLANNING SET OWNER: GRADY ERIMON geficksorl@freedomvalu.com GATE ISSUE NOTES ,D-31-14 PRELN. 11-21-14 PLANNM SET I HERBY CERTFY THAT THIS PLAN,SPECI ICAHON Ol REPORT WAS PREPAIIED BY JAE OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LKZ45 )ARCHITECT IMER THE LAWS Or THE STATE OF MINNESOTA 11 .IRne+•r. � MICHAEL HOEIiER registration not 24210 NOTION THE D!>iGWS S1NOWN AND DMOUBED HEREIN NLyDING ALL 70pN10AL DRAWING.$ OIAMICB, AND MODELS THEREOF, ARE PROPRETARY AND CAMJOT RE COP®, DUPIJCATTD OR COMMS aO LLY E3PLORM N WHOLE OR IN PART, VM"O{R EPRBS WRIM!N FiStMISSION Of HAP !r^^OM THESE AN AYARAILE" WIRm REYEW AND EVALUATION BY Ge4M CONSLLTAN% CONTRACTOR$ AGBJOEO, YENDORS AND ORRCZ PERSONNEL ONLY N ACODRDAMM WITH THE NOMI ® OO" RIGHT NAF ARaHITE: 111 EIaaR. ALL R1aHTR R"R"RYsa Prajacl nal 14-028 drown hyr aJ d ata1 11-21-2014 chocked hyI MGH SHEET INF❑RMATI❑N1 PROPOSED ROOF LEVEL FLOOR PLAN A1.4 Top of NEW ROOFTOP STRUCTURE 14 1.00 - -- -- -- -- -- -- -- Top of Roof Curb__ el. 134-25 Top of Window -- -- -- -- -- -- -- el. 129.67 Third Floor Ale. 123.00 Al Top of Wlndow - - - - - - - - -- -- e. -e. I 19.67 2nd Level F1ni5h Floor e. 113.00 Top of Window l 09 -- -- -- -- -- -- -- el, ,7 Al Al 1 st Level F1n15h Floor -I 03.00- -- -- -- -- -- -- -- Grade C0.00 e�-- -- -- -- -- -- WEST ELEVATION 114' = V-0" 191-711 I IFA—R f1-r—Y-1 — r 1-1 TO 5E CLEANED AND FAINTED AWNING (I 2' TALL x 72" DEEP) of --15- n3 Gable 41..64; f1 5 HARDIPANEL VERTICAL 51DING 7" 5HIPLAP CEDAR 51DING HARDIFANEL VERTICAL 51DING ANODIZED ALUMINUM ANN I NG (G" TALL x 15" DEEP) NEIN ANODIZED ALUMINUM 5TOREFRONT WI CLEAR GLA55 G R O U P A R C H I T E C T U R E D E V E L O P M E N T C 0 N S T R U C T 1 0 N 2 3 3. S O U T H. M A I N S T R E E T S T I L L W A T E R, M N 5 5 o a 2 P H: 6 5 1. 3 5 1 1 3 1 9 A R C H I T E C T S H O E F L E R A R C H IT E C T S L L C A R C H IT E C T U R E P L A N N I N G 1 N T E R 1 O R S 233 SOUTH MAIN STREET STILLWATER, MN PHONEI 6 5 1- 3 5 1- 1 7 6 0 FA)G 6 5 1- A 3 0- 0 1 6 0 W W W_ H A F A: C H I T E C T S. C O M W W W.FACE BOOK.COM/HAFARCHITECTS HTTP://HAFARCH ITECTS.B LOGSPOT.COM PROJECTi "ON THE LEDGE" 275 THIRD STREET STILLWATER MN 11-21-2014 PLANNING SET OWNERI GRADY ERICKSON gerickson@freedomvalu.com DATE ISSUE NOTES 10-3I-14 PRELIL 11-21-14 PLANNING ser I HERBY CERTIFY THAT THIS PLAN,SPEQFICATION OR REPORT WAS PREPARED BY AIE OR LNDB MY DIRECT WFE[VHION AND THAT I AM A DILLY LICQPim ARCHITECT UNDER THE LAWS OF THE STATE OF AINPFAOGA. 11 I R.. F.— MK3WL HOEFLER l/ registration noI 24210 NOTICI7 THE DF'.SIONS SHOWN AND 13=111110 HEREIN INQWNG ALL TKFW- 4L DRAWNC4 GRAPHICS, AND MODELS TNEAEOF, ARE PROPRETARY AND CANNOT EE CONED, WNICATED OR OOMMESOALLY EXPLORFD,N WHOLE OR N PART, WITHM OLPERS WRITTEN PERAIIBpON Or HAP AROINECM TIEDI ARE AVAILABLE FOR WADED RENEW AND EVALW71ON BY OIENM COINUANTA CONTRACTORS, AGEMam, VENDORS AND OR ICE FE130M6 ONLY IN AOCORDMKE WITH THIS NOTICL ® DDFY RISHT NAF ARDHITLDTS SODS. ALL RISHTS RESERVED project nor 14-00 drown 6yI CEI dater 11-21-2014 chocked 6yI MGH SHEET INFORMATIONF EXTERIOR ELEVATION: A2.0 Tvp of Ex15t1nc_Gable a e �41.G15 A A A A Baca� FIn15h Floor K. 94- Garage Level FIn15h Floor �el. 92.67 -- --! NORTH ELEVATION 114' = V-0" 331-511 G'_711 RETAINING WALL p of NEW R00FT0P STRUCTURE _ F41.00 Top of Roof Curb el. 134.25 G R O U P A R C H I T E C T U R E D E V E L O P M E N T C 0 N S T R U C T 1 0 N 2 3 3. S O U T H. M A I N S T R E E T S T I L L W A T E R, M N 5 5 o a 2 P H: 6 5 1. 3 5 1 1 3 1 9 is RR .4 A R C H I T E C T S H O E F L E R A R C H IT E C T S L L C A R C H IT E C T U R E P I. A N N I N G 1 N T E R 1 O R S 233 SOUTH MAIN STREET STILLWATER, MN PHONE 6 5 1- 3 5 1- 1 7 6 0 Top of Wlndow__$ F A x. 6 5 1- 4 3 0- n 1 8 n el. 129.57 W W W_ H A F A R C H I T E C T S. C O M W W W.FACE BOOK.00M/HAFARCHITECTS H T T P://HAFARCH ITECTS.0 L0GSP0T.00M PROJECTI Third floor "ON THE LEDGE" el. 123.00------e 275 THIRD STREET STMILWATER MN Top of Window 2nd_ Level FIn15h Floor el. 1 13.00 Top of Window el. 109.67 15t Level F1n15h Floor el. 103.00 - - Grade cQ 5te5 - - el. 1 DD.(55 11-21-2014 PLANNING SET OWNERI GRADY ERICKSON gerickson@freedomvalu.com DATE ISSUE NOTES 10-3I-14 PRELIL 11-21-14 PLANNING Wr I HERBY CERTIFY THAT THIS PLAN,SPEQFICATION OR REPORT WAS PREPARED BY AIE OR LNDB MY DIRECT WFE[VHION AND THAT I AM A DILLY LICQPim ARCHITECT UNDER THE LAWS OF THE STATE OF AINPFAOGA. I� L R.. F.— MK3WL HOEFLER l/ registration noI 24210 NOTIC17 THE DF'.SIONS SHOWN AND 0=111110 HEREIN INQWNG ALL TKFW- 4L DRAWNC4 GRAPHICS, AND MOOELS TNEAEOF, ARE PROPRETARY AND CANNOT EE CONED, WNICATED OR OOMMESOALLY EXPLORFD,N WHOLE OR N PART, WITHM OLPERS WRITTEN PERAIIBpON Or HAP AROINECM THERE ARE AVAILABLE FOR WADED RENEW AND EVALW71ON BY OIENM COINUANTA CONTRACTORS, AGEMam, VENDORS AND OR ICE FERSOIfM ONLY IN AOCORDMKE WITH THIS NOTICL ® DDFY RISHT NAF ARDHITLDTS SODS. ALL RISHTS RESERVED project nor 1400 drown 6yI CEI dater 11-21-2014 chocked 6yI MGH SHEET INFORMATIONF EXTERIOR ELEVATION: A2.1 Top of Ex15tlnq Gable el. l41.Gl5 Top0 Roof Curb ll4 Top of Window �. 129.67 - - - - - - Third Floor F23.00 - - - - - - Top of Window 2nd Level Fin 15h Floor �._F FTOO -- -- -- Top of Window 6. ! 09.67 - - - - - - l5t Level FIn15h Floor el._ Foy .00 - - Grade @ Stey5 - - elel .-100.00 EAST ELEVATION 114' = V-0" NEW DECK - 5TEEL 51 - WOOD D - CABLE R) ANODIZED ALL AWNING (G11 TF ) 91-711 A ku�% i1 Mm AI I I&AI►111■A TO BE CLEANED AND PAINTED CEDAR 51DING WI HANE] RAILING WI HAND RAILING Topof NEW ROOFTOP 5TRUCTUPE P-1. 14 F.5-0- NEW ANODIZED ALUMINUM 5TOR.EFRONT WI CLEAR GLA55 NEW ANODIZED ALUMINUM 5TOREFRONT WJ CLEAR GLA55 7" 5HIPLAP CEDAR SIDING ANODIZED ALUMINUM AWNING (G11 TALL x 15" DEEP) -F-- Back Entry FInI5h Floor el9-4—. - -$ 94.00 Garage Level FIn15h Floor-$ el. 92.67 G R O U P A R C H I T E C T U R E D E V E L O P M E N T C 0 N S T R U C T 1 0 N 2 3 3. S O U T H. M A I N S T R E E T S T I L L W A T E R, M N 5 5 o a 2 P H: 6 5 1. 3 5 1 1 3 1 9 A R C H I T E C T S H O E F L E R A R C H IT E C T S L L C A R C H IT E C T U R E P L A N N I N G 1 N T E R 1 O R S 233 SOUTH MAIN STREET STILLWATER, MN PHONEI 6 5 1- 3 5 1- 1 7 6 0 FA)G 6 5 1- A 3 0- 0 1 6 0 W W W_ H A F A R C H I T E C T S. C O M W W W.FACE BOOK.00M/HAFARCHITECTS H T T P://HAFARCH ITECTS.0 L0GSP0T.00M PROJECTI "ON THE LEDGE" 275 THIRD STREET STILLWATER MN 11-21-2014 PLANNING SET OWNERI GRADY ERICKSON gerickson@freedomvalu.com DATE ISSUE NOTES 10-3I-14 PRELIL 11-21-14 PLANNIND Wr I HERBY CERTIFY THAT THIS PLAN,SPEQFICATION OR REPORT WAS PREPARED BY AIE OR LNDB MY DIRECT WFE[VDIION AND THAT I AM A DILLY LICENSE] ARCHITECT UP[B THE LAWS OF THE STATE Or AW42K A. . I g.. P.—O�V:- MK3WL HOEFLER registration nol 24210 NOTICI7 THE DESIGNS SHOWN AND D=11111O HELEN INCLUDING. ALL TE FW -AL DRAWNC4 GRAPHICS, AND MOOELS THiEOF, ARE PROPRETAIY AND CANNOT EE CONED, OUNICATEO OR COMMEROALLY EXPLORFD, N WHOLE OR N PART, WITHM EXPRESS WRITTEN PERAI18pON Or HAP AROINECM THSDI ARE AVAILABLE FOR LIMITED RENEW AND EVALW71ON BY CLIENTS, COINUANTA CONTRACTORS, AGEMam, VENDORS AND OR ICE FE130M6 ONLY IN AGCORDMKE WITH THIS NOTICL ® DDFY RISHT NAF ARDHITLDTS SODS. ALL RISHTS RESERVED project nor 1400 drown by1 CEI dater 11-21-2014 chocked by1 MCH SHEET INFORMATIONI EXTERIOR ELEVATION: A2.2 C1 Top of NEW ROOFTOP STRUCTUf a e �f 4 i .00-- -- -- Top of Roof Curb - - - - el. 13-4----25 Top of Window - - - - el. Third Floor e.el. 123.00 -- -- - Top of Window 2nd_ Level finish Floor eel, i f 3.06 -- -- - Top of Window el . 109-G7 15t Level Finish Floor -1 03.00_ &-e rade- 0-=5- - - - — E� W� SOUTH ELEVATION 114' = V-0" E'-7" 9'-5" 24'-D" �abl� 0 2" DEEP] TU RE ING IG SYSTEM G R O U P A R C H I T E C T U R E D E V E L O P M E N T C 0 N S T R U C T 1 0 N 2 3 3. S O U T H. M A I N S T R E E T S T I L L W A T E R, M N 5 5 o a 2 P H: 6 5 1. 3 5 1 1 3 1 9 A R C H I T E C T S H O E F L E R A R C H IT E C T S L L C A R C H IT E C T U R E P L A N N I N G 1 N T E R 1 O R S 233 SOUTH MAIN STREET STILLWATER, MN PHONEI 6 5 1- 3 5 1- 1 7 6 0 FA)G 6 5 1- A 3 0- 0 1 6 0 W W W_ H A F A R C H I T E C T S. C O M W W W.FACE BOOK.00M/HAFARCHITECTS H T T P://HAFARCH ITECTS.0 L0GSP0T.00M PROJECTi "ON THE LEDGE" 275 THIRD STREET STILLWATER MN 11-21-2014 PLANNING SET OWNERI GRADY ERICKSON gerickson@freedomvalu.com DATE ISSUE NOTES 10-3I-14 PRELIL 11-21-14 PLANNING Wr I HERBY CERTIFY THAT THIS PLAN,SPEQFICATION OR REPORT WAS PREPARED BY AIE OR LNDB MY DIRECT WFE[VHION AND THAT I AM A DILLY LICQPim ARCHITECT UNDER THE LAWS OF THE STATE OF AINPFAOGA. . I S.. P.—opp�- MK3WL HOEFLER registration noI 24210 NOTICI7 THE DF'.SIONS SHOWN AND 13=111110 HEREIN INQWNG ALL TKFW- 4L DRAWNC4 GRAPHICS, AND MODELS TNEAEOF, ARE PROPRETARY AND CANNOT EE CONED, WNICATED OR OOMMESOALLY EXPLORFD,N WHOLE OR N PART, WITHM OLPERS WRITTEN PERAIIBpON Or HAP AROINECM THEIIE ARE AVAILABLE FOR WADED RENEW AND EVALW71ON BY OIENM COINUANTA CONTRACTORS, AGEMam, VENDORS AND OR ICE FE130M6 ONLY IN AOCORDMKE WITH THIS NOTICL ® DDFY RISHT NAF ARDHITLDTS SODS. ALL RISHTS RESERVED project nor 1400 drown 6yI CEI dater 11-21-2014 chocked 6yI MGH SHEET INFORMATIONF EXTERIOR ELEVATION: A2.3 MEMORANDUM TO: Mayor and City Council C,, ouncil FROM: Shawn Sanders' Director of Public Works DATE: December 30, 2014 RE: No Parking request -63rd Street BACKGROUND City staff received a request from the Stillwater School District for "No Parking" on a segment of 63rd Street located on the south side of Oak Park Heights Elementary School between Osman Avenue North and Oxboro Avenue North. The request states that parked vehicles at this location causes a safety concern during recess and causes congestion for carpool traffic at the end of the day. The school is asking for a no parking restriction during the day for this segment of during the hours of 8am to 3pm from Monday through Friday. Chief Gannaway and I have reviewed the request and have no issues. RECOMMENDATION It is recommended that Council consider the request and approve no parking for 63rd Street between Osman Avenue North and Oxboro Avenue North during the hours of 8am to 3pm Monday through Friday ACTION REQUIRED If Council agrees with the Recommendation, they should pass RESOLUTION NO. 2015-_ APPROVING NO PARKING FOR 63RD STREET BETWEEN OSMAN AVENUE NORTH AND OXBORO AVENUE NORTH DURING THE HOURS OF 8AM TO 3PM MONDAY THROUGH FRIDAY APPROVING NO PARKING FOR 63RD STREET BETWEEN OSMAN A VENUE NORTH AND OXBORO AVENUE NORTH DURING THE HOURS OF 8 AM TO 3:30 PM - MONDAY THROUGH FRIDAY WHEREAS, upon request and further study to improve traffic flow near Oak Park Heights Elementary School 63rd Street between Osman Avenue North and Oxboro Avenue North during the hours of 8 a.m. to 3:30 p.m., Monday through Friday shall be designated as no parking; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA, to implement the traffic control change. Adopted by the Council this 6th day of January, 2015. Ted Kozlowski, Mayor Attest: Diane F. Ward, City Clerk ' c: ..x598 :.. 6 8 (; 40.w 6365 UJr -S 1` �- �At 1 in =100 ft y 6.'� In 1 Ji - i 1/ •/ _ �� i S 5303 PROPOl'+NO PARkING 63RD STREET TRT w Cn 1 4M-15 2- � raw r 0 n 1_ .L ._ > < f,", i A�MVii.. Shawn Sanders To: John Gannaway Subject: RE: Oak Park Elementary Request From: Dennis Bloom[mailto:bloomdCd)stillwater.kl2.mn.us] Sent: Monday, December 08, 2014 2:51 PM To: John Gannaway Cc: Tony Willger Subject: Oak Park Elementary Request Hi John, We are having some struggles with cars parked along our playground at Oak Park Elementary. It causes a concern for safety during recess and also causes congestion for the car-pool at the end of the day. Is there a way we could get or put up (see attached) No -Parking signs? It could be for during the school day from 8:00 AM to 3:30 PM. Is that something we can do, or do you have to do that as the city? This may even be an Oak Park Heights issue, never sure of who is responsible for what boundaries. Thanks for looking at this. Denny Dennis Bloom Director of Operations Stillwater Area Public Schools 651-351-8379 bloomd@stillwater.kUmn.us Date: December 22, 2014 To: City Administrator County Administrator City Clerk From: Judd Schetnan, Government Affairs Director Re: Metropolitan Council Vacancies /Candidates 9z Please find the accompanying letter from Governor Dayton noticing the vacancies of the Metropolitan Council seats. It would be appreciated if you would provide the notice to the elected officials within your jurisdiction. STATE of MINNESOTA MARK DAYTON C F 1V DATE: December 22, 2014 TO: Local Government Officials within the Seven -County Metropolitan Area FROM: Office of Governor Mark Dayton The purpose of this letter is to inform local government officials that Governor Dayton is seeking applicants for seats on the Metropolitan Council and he invites you to participate in the appointment process. The individuals selected will be appointed to four-year terms. Please encourage citizens who have an interest in the work of the Council to apply and provide us with any recommendations you may have. According to statute, applicants must be a resident of the district for which they are seeking appointment and knowledgeable about urban and metropolitan affairs. A map of the Metropolitan Council districts can be found at: http://metrocouncil.org/About-Us/Maps-Forms- Misc/Met-Council-Districts-Map. as px Metropolitan Council appointments are governed under the Minnesota Open Appointments process administered by the Secretary of State. Interested individuals should contact the Secretary of State's office for an application at 651.556.0643 or visit the website at www.sos.state.mn.us. The Secretary of State published the notice of vacancies on Monday, November 1, 2014 and applicants have until the end of the day on January 9, 2015 to be considered. After receipt by the Secretary of State, applications will be forwarded to the governor's office. Applications will be reviewed by the Metropolitan Council Nominating Committee and qualified applicants will be invited to appear for an interview with the committee at a public hearing in late January or early February. Following the public meeting, the nominating committee will make its recommendations to the Governor, who ultimately makes the appointment to the Council. The governor does have some discretion, however, and is not required to appoint exclusively from the candidates recommended by the nominating committee. If you have questions about this appointment process, please contact Judd Schetnan at the Metropolitan Council. He can be reached by email at judd.schetnannmetc.state.mn.us or by phone at 651.602.1142. Thank you for your contribution to this important process. Protecting, maintaining and improving the health of all Minnesotans December 5, 2014 Stillwater City Council c/o Ms. Diane Ward, Clerk Stillwater City Hall 216 North Fourth Street Stillwater, MN 55082 Dear Stillwater City Council, The Minnesota Department of Health Oral Health Program and Drinking Water Protection Section are pleased to present you with the Centers for Disease Control and Prevention (CDC) 2013 Water Fluoridation Quality Award. This award recognizes those public water systems that adjust the fluoride concentration in drinking water and achieve a monthly average fluoride level that is in the optimal range for 12 consecutive months in a calendar year, as documented in the CDC Water Fluoridation Reporting System (WFRS). CDC initiated the Water Fluoridation Quality Awards in 2002 to recognize outstanding performance in fluoridation management by public water systems. Over the past few years there has been an increase in the number of states and water systems that have achieved this recognition. For calendar year 2013, all 50 states provided census information to WFRS. Nationwide, about 43% of the eligible adjusted systems in states reporting water fluoridation quality earned this award. Quality Awards can be a good opportunity to promote community water fluoridation and this award will provide you with an opportunity to highlight the excellent work being done by your water system. To assist you in promoting this achievement, we are providing you with a press release template that can be tailored for your community. An electronic copy of the template is available upon request. Once again, congratulations on this outstanding effort and thank you for providing safe, dependable drinking water for your community. If you have any questions about the award or the press release, please contact either David Rindal at (651) 201-4660, david.rindalCa_ state.mn.us or Clare Larkin at (651) 201-4230, clare.larkin(i state.mn.us. Sincerely, Merry Jo Thoele, MPH, RDH Director, Oral Health Program Minnesota Department of Health 04-1 &Z/'C Randy Ellingboe Manager, Drinking Water Protection Section Minnesota Department of Health General Information: 651-201-5000 • Toll-free: 888-345-0823 ' wwwhealth.state.mmus An equal opportunity employer PRESS RELEASE TEMPLATE CDC MATER FLUORIDATION QUALITY AWARDS The Minnesota Department of Health announced that NAME OF COMMUNITY WATER SYSTEM has been awarded a Water Fluoridation Quality Award from the U.S. Centers for Disease Control and Prevention (CDC). Fluoridation is the adjustment of fluoride in drinking water to a level that is effective for preventing tooth decay. The award recognizes those communities that achieved excellence in community water fluoridation by maintaining a consistent level of fluoridated water throughout 2013. For 2013, a total of 2,184 public water systems in 33 states received these awards, including 119 (out of 960) in Minnesota. "We can be proud that in Minnesota, communities are employing this effective public health measure," says Merry Jo Thoele, State Oral Health Program Director. "Studies show that fluoridation prevents tooth decay in all age groups, not just in children. So it is very important that communities continue to maintain their fluoridation levels." Community water fluoridation has been recognized by CDC as one of 10 great public health achievements of the 20th Century. CDC recommends water fluoridation as a safe, effective, and inexpensive method of preventing tooth decay. In fact, every $1 invested in fluoridation saves at least $38 in costs for dental treatment. "INSERT QUOTE FROM COMMUNITY OFFICIAL," R WFRS Water Fluoridation Reporting System 2013 mater fluoridation Quality Award Stillwater state of Minnesota The Centers for Disease Control and Prevention commends this water system for its consistent and professional adjustment of the water fluoride content to the optimum level for oral health for 12 consistent months. Consistent, high-quality water fluoridation practice, as demonstrated by this water system, is a safe and effective method to prevent tooth decay, improving the oral health of community residents of all ages. Presented by the Centers for Disease Control and. Prevention United. States Department of Health & Human Services L;_� kt�_ Centers for Disease Control and Prevention National Center for Chronic National Fluoridation Engineer, Division of Oral Health Disease Prevention and Health Promotion National Center for Chronic Disease Prevention and Health Promotion 9 4 r: Summary of Proceedings 177 1 Washington County Board of Commissioners December 23, 2014 Present were Commissioners Fran Miron, District 1; Ted Bearth, District 2; Gary Kriesel, District 3; and Lisa Weik, District 5. Commissioner Lehrke absent. Board Vice Chair Kriesel presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Weik — attended an annual Realtor forum called "Get to Know Woodbury"; - Commissioner Kriesel — extended his thanks for staff and commissioners for a great year and wished everyone a safe and happy holiday season. General Administration Approval of the following items: - Recognition of George Kuprian, County Attorney Division Chief by Meeker County Attorney Tony Spector; - December 9, 2014, County Board meeting minutes; - Formally close the 2011 A Land and Water Legacy bond project fund; - Board correspondence was received and placed on file. Human Resources Approval of the following actions: - Renew service agreement with Madden, Galanter, Hansen, LLP for labor relations consultant services through December 31, 2015; - Implementation of county compensation study and extension of collective bargaining agreement through 2016 for the AFSCME exempt and non-exempt bargaining units. Information Technology Approval to award bid for the installation of fiber optic cabling at the intersection of Manning Avenue South and Highway 61, in the City of Hastings, to the St. Croix Bluffs Park Reserve. Public Health and Environment Approval of the following actions: - Agreement with the Washington Conservation District to fund general operations and services to county departments and county residents; - Agreement with Washington Conservation District for services related to the Wetland Conservation Act. Public Works Approval of the relinquishment of grant agreement no. RDGP-13-001-0-FY13 with Minnesota Department of Employment and Economic Development for the Piccadilly Square project. Sheriff Approval to accept a Radiological Emergency Preparedness Grant from the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, in the amount of $6,000. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Summary of Proceedings y Washington County Board of Commissioners December 16, 2014 Present were Commissioners Fran Miron, District 1; Ted Bearth, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Lehrke presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Weik — attended the East Metro Strong Coalition visioning session at Woodbury City Hall for the Gateway Corridor Commission; she attended the Library Association meeting where she was appointed chair for the next two years; she attended East Metro Strong Full Commission meeting in Woodbury and mentioned the meetings will begin traveling to various locations in each of the tri -county transit -ways. Commissioner Miron — attended the Community Corrections Advisory Board meeting and thanked them for their work; he met with Big Marine Lake Association who expressed interest in the grant money becoming available for the prevention of aquatic invasive species; and attended the Hugo City Council meeting where they celebrated their 5th anniversary for being a part of the Yellow Ribbon Network and Ryan Carufel, Washington County Veteran Services Officer provided a report on the services the county is able to provide to its veterans. - Commissioner Kriesel — on behalf of the County Board, presented a plaque and gavel honoring Commissioner Lehrke for her service as the County Board Chair this past year. Community Services Approval of Resolution No. 2014-155, designating a Government Subscriber Officer for Minnesota Court Data Services for Government Agencies. General Administration Approval of the following items: - Change to the County Board Agenda; - December 2, 2014, County Board meeting minutes; - Set a public hearing to consider revision of fee schedules for services provided by the county for January 20, 2015 at 9:00 a.m.; - Land and Water Legacy conservation easement for the La Lake shoreline property in Woodbury; - Resolution No. 2014-153, support for the reappointment of Harry Melander to the Metropolitan Council; - Resolution No. 2014-154, support for the reappointment of Sandy Rummel to the Metropolitan Council; - Public hearing held to consider adoption of the 2015-2019 Capital Improvement Plan; - Resolution No. 2014-157, adoption of the 2015-2019 Washington County Capital Improvement Plan; - Resolution No. 2014-158, certifying adopted property tax levy for Washington County payable 2015; - Resolution No. 2014-159, certifying adopted property tax levy for the Washington County Regional Rail Authority payable 2015; - Resolution No. 2014-160, approving the property tax levy for the Washington County Housing and Redevelopment Authority payable 2015; - Resolution No. 2014-161, adopting the Washington County budget for payable 2015; - Resolution No. 2014-162, adopting the Washington County Regional Rail Authority budget for payable 2015; - Resolution No. 2014-163, salaries for County Attorney and Assistants for 2015; - Resolution No. 2014-164, salaries for County Sheriff and Chief Deputy Sheriff for 2015; - Resolution No. 2014-165, salary for County Administrator for 2015; - Resolution No. 2014-166, establishing the County Commissioner salaries and expenses for 2015; - Addition of Water Supply Position Statement to the Washington County 2015 Legislative agenda; - Board correspondence was received and placed on file. Human Resources Approval of 2015-2016 implementation of the county compensation study and extension of collective bargaining agreement through 2016 for the Minnesota Public Employees Association. Information Technology Approval to create a purchase order to pay for the continued software and licensing support of Oracle JD Edwards Enterprise One software. Public Health and Environment Approval of the following actions: - Local Public Health Grant Agreement with the Minnesota Department of Health for the period January 1, 2015 to December 31, 2019 and accept year one funding in the amount of $542,691; - Agreement with the Minnesota Department of Human Services for the provision of the Child and Teen Checkup program; - Workshop to discuss and review changes to Administrative Policy #1017: No smoking, tobacco and electronic cigarettes in county facilities and vehicles. Public Works Approval of the following actions: - Enter into Amendment No. 1 to agreement with Salem Lutheran Church to extend the license for overflow parking to June 1, 2015; - Resolution No. 2014-156, awarding parks agricultural land leases for 2015; - Resolution No. 2014-167, acquiring right of way for the Lake Elmo Village improvements; - Contract with Valbridge Mardell Partners, Inc. for appraisal services; - Executive closed session to discuss a response to appraisal data on the Hammes and Lyons parcels as it pertains to the purchases for inclusion into Lake Elmo Park Reserve. Sheriff Approval to accept $88,000 from the United States Department of Homeland Security under 2014 Port Security Grant Program. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. ***PLEASE NOTE CHANGE IN TIME*** BOARD AGENDA JANUARY 6, 2015 — 8:00 A.M. Board of Commissioners 8:00 — Board Workshop with Administration — Molly O'Rourke, County Administrator Commissioner Committee Assignments for 2015 Fran Miron, District 1 Ted Bearth, District 2 Gary Kriesel, District 3 Karla Bigham, District 4 Lisa Weik, District 5 1. 9:00 Oath of Office — Administered to the following Elected County Officials: Ted Bearth, Commissioner District 2; Karla Bigham, Commissioner District 4; William Hutton, County Sheriff; Peter Orput, County Attorney 2. 9:10 Roll Call Pledge of Allegiance 3. Election of Chair of the County Board for 2015 4. Election of Vice Chair of the County Board for 2015 5. Set Board Meeting Dates for 2015 6. 9:20 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board mustftll out a comment card before the meeting begins andgive it to the County Board secretary or the County Administrator. The County Board Chair will askyou to come to the podium, state your name and address, andpresent your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limityourpresentation to no more than f ve minutes. The Board Chair reserves the right to limit an individuals presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's Responsibilities. 7. 9:20 Consent Calendar — Roll Call Vote 8. 9:20 General Administration — Molly O'Rourke, County Administrator Commissioner Committee Appointments for 2015 9. 9:30 Commissioner Reports — Comments — Questions This period oftime shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 10. Board Correspondence 11. 9:45 Adjourn 12. 9:50 Reception for Newly Elected Officials 13. 10:50 to 11:20 - Workshop with the Office of Administration Prepare for the Upcoming Meeting with the Washington County Legislative Delegation Assistive listening devices are available for use in the County Board Room wea ���,�.,,.e EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR JANUARY 6, 2015 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ITEM Administration A. Approval of December 16, 2014 County Board Meeting minutes. B. Approval of a Memorial Day Appropriation of $100 each, upon request, in 2015 for military service organizations as set out in state statute. C. Approval of resolution awarding the 2015 newspaper publishing bids and designating the county web site as the official publication for transportation projects. D. Approval of appointments/reappointments of citizen volunteers to Advisory Committees for 2015. Community Corrections E. Approval of a purchase of services agreement with Tubman for the period January 1, 2015 through December 31, 2015 in the amount of $159,685. F. Approval of a purchase of services agreement with BI, Incorporated for the period January 1, 2015 through December 31, 2015 in the amount of $75,000. G. Approval to renew two contracts in the amount of $155,000 for Multi -Systemic Therapy, a research -based, intensive, in-home family therapy program and alternative to juvenile residential placement. H. Approval to renew purchase of service agreements with Lakes Area Youth Service Bureau and Youth Service Bureau Inc. for the period January 1, 2015 through December 31, 2015. I. Approval of the 2014-2015 Interim Comprehensive Plan for Community Corrections. Human Resources J. Approval of a Memorandum of Agreement for a new assignment of Jail Corporal for the Correctional Officers Unit represented by Minnesota Public Employees Association. Library K. Approval of resolution for a request from the City of Marine for $6,000 from the Jordan bequest to be used for materials and services at the Marine Community Library. Public Works L. Approval of resolution authorizing Amendment No. 2 to the Right of Entry Agreement between Washington County and 3M Company allowing 3M access to Lake Elmo Park Reserve to conduct groundwater perfluorochemical testing. Sheriff M. Approval to enter into an agreement with the Minnesota Department of Public Safety, Division of Homeland Security and Emergency Management, to receive funding through the Department of Homeland Security, Urban Area Security Initiative Grant Program. N. Approval of resolution authorizing the Washington County Sheriff's Office to enter into a Mutual Aid/Joint Exercise of Powers Agreement with the City of Prescott, Wisconsin Police Department. O. Approval of resolution authorizing the Washington County Sheriff's Office to enter into a Mutual Aid/Joint Exercise of Powers Agreement with the Polk County, Wisconsin Sheriff's Office. Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. available for use in the County Board Room EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Summary of Proceedings Washington County Board of Commissioners December 9, 2014 Present were Commissioners Fran Miron, District 1; Ted Bearth, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Lehrke presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Weik — attended the East Side Business Association holiday gala fundraising event on Thursday, Dec. 4, at the Union Depot in St. Paul and thanked staff for their participation in providing outreach on the Gateway Corridor; she attended the Metropolitan Energy Policy Coalition where they approved the 2015 meeting calendar and work plan; and she shared information on "Clean Air Dialogue Update" by Gena Girard, Director of the Clean Air Program; - Commissioner Miron — reported on the City of Forest Lake's ribbon cutting ceremony for the new city center and encouraged others to tour the facility; he noted the county was recognized for its efforts to provide access across the Hardwood Creek Trail. As a participant of the Minnesota Farm Bureau serving on the property tax task force, he reported on a meeting with Rep. Steve Drazkowski who chairs the Property Tax and Local Government Finance Division House committee. Rep. Drazkowski outlined his focus areas as chair of the committee and his interest in collaborating with counties on shared services; and he was able to discuss concerns regarding unfunded state mandates. He noted one of the Minnesota Farm Bureau's main focus areas next year will be to reduce or to fully fund those state mandates. Community Services Approval of the following items: - 2014 HOME Program Subrecipient Agreement between Dakota County Community Development Agency and Washington County; - Overview of the Workforce Center's Youth Program. General Administration Approval of the following items: - Resolution No. 2014-149, supporting Commissioner Maluchnik's Nomination as the Chair of the Transportation Advisory Board; - 2015-2019 Consolidated Plan priorities for CDBG and the HOME Investment Partnerships program funds; - Resolution No. 2014-151, 2014 3rd quarter donations, gifts and bequests; - Resolution No. 2014-152, accept and implement the State's aquatic invasive species prevention aid program; - Board workshop to review policy and operating procedures for Washington County Advisory Committees, Commissions and Boards; - Board correspondence was received and placed on file. Property Records & Taxpayer Services - Adoption of Resolution No. 2014-150, approving the repurchase of tax forfeited land by the Borgmann Family Trust. Public Health and Environment Approval of the following actions: - Local Public Health Grant Agreement with the Minnesota Department of Health for the period January 1, 2015 to December 31, 2019 and accept year one funding in the amount of $542,691; - Agreement with the Minnesota Department of Human Services for the provision of the Child and Teen Checkup program. Public Works Approval of a two-year special project position to support public engagement and planning activities related to Gateway, Red Rock and Rush Line Corridors. Sheriff Approval of State Homeland Security Grant from the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division in the amount of $13,000. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. BOARD AGENDA DECEMBER 23, 2014 — 9:00 A.M. 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public ird of Commissioners Fran Miron, District 1 Ted Bearth, District 2 Gary Kriesel, District 3 Autumn Leh rke, Chair, District Lisa Weik, District 5 Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will askyou to come to the podium, state your name and address, andpresent your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limityourpresentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's Responsibilities. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 Information Technology — Mjyke Nelson, Information Technology Director Award Bid to TD & I Cable Maintenance Inc. for Installation of Fiber Optic Cabling 9:15 General Administration — Molly O'Rourke, County Administrator Approval of the 2015-2016 Implementation of the County Compensation Study and Extension of Collective Bargaining Agreement through 2016 for the AFSCME Council 5 Exempt and Non - Exempt Bargaining Units 6. 9:20 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 7. Board Correspondence 8. 9:35 Adjourn Assistive listening devices are available for use in the County Board Room EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR DECEMBER 23, 2014 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ITEM Administration A. Approval of December 9, 2014 County Board Meeting minutes. B. Approval to formally close the 2011A Land and Water Legacy bond project fund. Human Resources C. Approval to renew service agreement with Madden, Galanter, Hansen, LLP for labor relations consultant services through December 31, 2015. Public Health and D. Approval to enter into an agreement with the Washington Conservation Environment District to fund general operations and services to county departments and county residents. E. Approval to enter into an agreement with the Washington Conservation District for services related to the Wetland Conservation Act. Public Works F. Approval of the relinquishment of grant agreement No. RDGP-13-001-0- FY13 with the Minnesota Department of Employment and Economic Development for the Piccadilly Square project. Sheriff G. Approval to accept a Radiological Emergency Preparedness Grant from the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, in the amount of $6,000. Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistive listening devices am available for use in the County Board Room EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER