Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2014-11-18 CC Packet
REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North November 18, 2014 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. OTHER BUSINESS 1. Acceptance of resignation letter of Mayor Harycki 2. Oath of Office for Mayor 3. Possible appointment of Vice Mayor for remainder of 2014 (Resolution – Roll Call – Resolution 2014-185) 4. Discussion of Council appointment process V. APPROVAL OF MINUTES 5. Possible approval of minutes of October 28, 2014 regular and executive session meeting minutes and November 13, 2014 Record of Canvassing Board minutes. VI. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 6. Proclamation: American Diabetes Month 7. Presentation on the Stillwater Police Reserves VII. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. VIII. STAFF REPORTS 8. Police Chief 9. Fire Chief 10. City Clerk 11. Community Development Dir. 12. Public Works Dir. 13. Finance Director 14. City Attorney 15. City Administrator IX. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 16. Resolution 2014-180, directing payment of bills 17. Resolution 2014-181, approval of 2015 liquor and tobacco licenses 18. Resolution 2014-182, approval of proposal of Lexipol LLC for Fire Department 19. Resolution 2014-183, approval of a resolution extending contracts for Annual Mowing, Snow Removal and Clean up Services 20. Resolution 2014-184, a resolution adopting assessment for parking lot (Water Street Inn) 21. Possible approval of Twinkle Parade Event – December 6, 2014 22. Possible approval of Change Order for Lowell Park Bathrooms X. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. XI. UNFINISHED BUSINESS 23. Possible approval of recommendation for the naming of the park (Stillwater Barge property) – (Resolution – Roll Call) 24. Possible approval of resolution adopting assessments for 2014 Street Improvements (remaining 4 parcels) (Resolution – Roll Call) 25. Discussion on Parking Ban in the CBD (additional information available Tuesday) XII. NEW BUSINESS 26. Possible approval of Met Transit Letter of Support XIII. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XIV. COMMUNICATIONS/REQUESTS XV. COUNCIL REQUEST ITEMS 27. Beyond the Yellow Ribbon update XVI. STAFF REPORTS (CONTINUED) XVII. ADJOURNMENT MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN THE GRAND GARAGE 324 MAIN STREET SOUTH • SUITE#260 • STILLWATER,MN 55082-5165 TELEPHONE: (651)439-9464 • FACSIMILE: (651)439-5641 www.MAGNusoNLAwFmm.com DAVID T.MAGNUSON CASI R.BUTTS DTMAGNUSON@MAGNUSONLAWFIRM.COM CRB@MAGNUSONLAWFIRM.COM MEMORANDUM TO: Mayor, City Council and Staff FROM: David T. Magnuson DATE: November 18, 2014 RE: Status of Removal of the Zephyr Engines as of 11/18/2014 The move from Lake Elmo to Alamosa Colorado has been approved by the UP as Proposal Number 98408. Cars will be ordered to the Lake Elmo UP siding as soon as a written agreement can be made with the owner of the former Lake Elmo Hardwood parcel. For the UP, I have been in touch with Meghan McClain of the UP in Omaha. I have talked to Tom Edison, the manager of CHEEE LLC, owner of the siding, and Tom has sent a confirming email to the UP and will follow up with the required written agreement. While I was doing this memo, a text message came from Megan in Omaha that approvals have been given to order rail cars. I have talked with Tom Shuman of STS,a heavy hauler out of Comfrey MN. He confirmed that he has been retained to do the haul from Stillwater to Lake Elmo and has given the date of December 15th as the first date that he has available. I have talked with Meghan, with Ken Bitten of Heritage Leasing who is funding this move, with Tom Edison representative of the owner of the siding, and Tom Shuman the heavy hauler under contract for the move. All four have given sincere reports that the approvals have been given and the financial commitments have are in place to make this move a reality. Therefore, I would recommend that the extension deadline for removal be moved forward to December 15th, 2014. Respectfully submitted, Dave . uson DTM/bas 11/18/2014 0 s 4 Stillwater Police Reserve Unit By: Officer'; Offi Community Servic-Y IFP Duties and Responsibilities: • Traffic control and direction • Respond to calls for service (i.e. barking dog, vehicle lockout, stuck parking ramp arm) • Provide a city/police dept presence during public events • Conduct preventative patrol such as school and park patrol, and extra patrol requests for residents on vacation, business or residential checks, problem area, citizen criminal or traffic complaints, etc. • Assist officers while on patrol • Issue administrative citations for parking violations 1 11/18/2014 111# 4111MP 01110 Training and Equipment: Full uniform and traffic control equipment 2 - Dedicated squad cars Peace Officer Standards E. Training (POST) certified Use of Force (UOF) training Upon completion of probation: Taser training and single reserve patrol Option for CPR or First Aid Hiring and Turnover: Hiring Process: n. *�.. • Open application/yearly hiring • Interviews "` • Background checks • Uniforms/Use of Force Training ouicsc. • One year probationary period 2014 Turnover: • 25 As ofMay 2014 • 17 - Current Reserve Officers • 3 - Obtained full-time careers in law enforcement • 5 - Unable to meet requirements due to personal reasons 2 11/18/2014 immommemew i Cost Effective: -- • Over 700 hours of volunteer patrol time. IP'< -. • All private/for-profit events held in the city pay at $15 per hour per reserve officer working the event. • The reserve unit completely funds and provides for itself (uniforms, training, equipment, etc) • The reserve unit also assists the parking enforcement division through the issuance of administrative parking citations. Statistics: Total ride-along/patrol hours: 786 in 2014 (compared to 74+ 14 in 2013) Total public events worked: 19 t As well as 7 monthly meetings. Events that utilize police services for security have the a1 option to also use reserves as an added supplement, which can be cost effective. ,,, ss* Att Reserve unit pays for itself through the work of the reserve officers at privately funded events. 3 11/18/2014 Past to Present • Within past 5 years transformed from inactive unit • Personnel increase • Policy and mandated expectations improved • Designated budget solely for unit • Finances allow better equipping the unit • New unit committees • Advanced use of force and specialized training • Added approved duties (citations, transports, animal calls) • Future Direction and Goals: • on nue to raise reserve fund revenue for the purchase of improved and updated equipment (off-road vehicle, additional tasers, etc.) Improve training and experience for the potential hire of future Stillwater officers (last 4 officers were from the reserve unit). fit 4 11/18/2014 • Dedication 'sr t • - 4 . . , �v .s, a . b 4 5 RESOLUTION 2014-180 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $855,650.12 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 18th day of November, 2014. Michael Polehna, Mayor ATTEST: Diane F. Ward, City Clerk EXHIBIT "A" TO RESOLUTION #2014-180 LIST OF BILLS 30 Specialties Inc . Ace Hardware Action Rental Inc. AIR Corval Constructors Amdahl Locksmith Inc Chris Aspen Mills Becker Arena Products Bells Trucking Inc. Berwald Kathleen Board of Water Commissioner Boyer Trucks Brady Doug Braun lntertec Corporation Brimeyer Fursman LLC Brochman Blacktopping Brock White Co . LLC BWBR C. Hassis Snow Removal and Yard Services Cardinal Tracking Inc Carquest Auto Parts COW Government Century Link Cole Papers Com cast Consolidated Welding Supply CoStar Realty Information Inc Creative Homes Inc Cub Foods Curb Masters Inc. Dionisopoulos Jeffrey ECM Publishers Egger Alison Elander Mechanical Emergency Medical Products Erenberg Sarah Fastenal Company Fleishhaker Dave Force America Forms and Systems of Minnesota Fury Stillwater Gertens Wholesale Glewwe Doors Gopher Bearing Gopher State One Call Inc. Haussner Plumbing LLC Tools & supplies Supplies Equipment rental Repair MUA water heater and compressor Nelson pump station lock Uniforms Equipment repair supplies Demo & haul away pole building Reimburse for mileage WAC Charges Vehicle repair charges Reimburse for mileage Professional service Lowell Park Restroom Recruitman retainer Patching sewer repair Crack sealing patching supplies Professional services-Fire Hall Yard clean up Envelopes Auto parts and supplies iphone holster Phone Paper towles & tissue Internet Welding wire Property professional Grading Escrow Refund Special bakery order Saw cut asphalt & excavate Reimburse for work boots Publications Reimburse for mileage to accting course Refund of permit fee Supplies Reimburse for mileage Supplies Reimburse for work boots Dust cap Police citations Squad service Winter decorations Locker room doors Equipment repair supplies Tickets Plumbing service repair Page 1 2,465 .38 529 .54 284 .00 432 .25 464.15 601.85 104.00 5,527 .00 45 .00 11,682 .00 760 .96 53.20 633.00 3,900 .00 12,907 .87 351.18 10,158.25 641.28 708 .42 47.57 14 .35 120.94 202.05 126.90 102.66 330 .23 1,500.00 74.04 1,921.45 160.00 590 .05 31.16 727 .00 197 .07 17.08 282.79 160.00 107 .91 1,209.71 45 .34 1,458.35 1,653 .00 44 .81 593.65 425 .00 EXHIBIT "A" TO RESOLUTION #2014-180 HealthSource Solutions Henke/ Alamo Hodges Badge Company lnfratech Inc. Jefferson Fire and Safety Inc . Jimmys Johnnys Inc. Kath Companies Keeprs Inc Kirvida Fire Inc. KorTerra Inc. Levesgne Christine Linner Electric Co. Loffler Companies Inc. Lynn Peavy Company Manos Nancy Mansfield Oil Company Marshall Electric Company McDonough's Waterjetting Menards Metropolitan Council Midwest Fence Minvalco MN Dept of Labor and Industry Montgomery Ryan MSP Outdoor Services Inc MTI Distributing Municipal Emergency Services Municode Musco Finance LLC NAPA Auto Parts Nardini Fire Equipment Olson Andrea Olsons sewer service Peterson Salt and Water Treatment Pioneer Press Powell Robert Quill Corporation R&R Specialties Inc. Riedel! Shoes Inc. S& T Office Products Siegfried Constuction Company Sivigny Donald J Springsted St. Croix Boat and Pa cket Co . Stillwater Area Public Schools Stillwater Motor Company Stillwater Towing W e llness Program Repair supplies Supplies Sewer line repair Suspenders Toilet rental Terracair Drum Glock magazines Vehicle repair charges KorWeb service fee-ticket splitting Refund of parking ramp fee Electrical repairs Computer equipment and network support Evidence tape & tags Reimburse for mileage Fuel Electrical repairs Sewer line repair Supplies Wastewater Charge Install backstop and add sideline fence Equipment repair supplies Elevator Refund of 4 on 4 Hockey Yard clean up Tire LED vehicle mount Supplimental pages Capital lease payment-outdoor rink Fuel pump Annual fire ext. testing Reimbursements Sewer service APower thaw 50# bags Notice of hearing Reimburse for work boots Ape back ups Blades &equipment repair supplies Skates Office supplies Lowell park restroom Plan r eview 2013 Continuing disclosure ser Ar e na billing Advertisement Squad se rvice & parts Towing Page 2 1,167.00 1,402.77 513 .60 1,010 .00 281.94 987.69 215 .00 655.99 4,503 .36 800.00 12.00 643 .50 22 ,893.50 136.20 8.40 10,464.93 2,037.00 1,380.00 1,286.56 153,045.26 9,710.00 429.14 100.00 100.00 353 .00 84.54 508 .75 604 .00 11,550.98 251 .2 8 139.90 42 .74 5,694 .77 952.08 1,068.20 134.99 179.97 1,318.60 289 .11 329 .48 37 ,000.00 2,736.56 2,600 .00 34,165.91 600.00 87 .95 500 .0 0 EXHIBIT "A" TO RESOLUTION #2014-180 Streichers Summer Tuesdays Inc SW /WC Service Cooperatives T.A . Schifsky and Sons Tinuccis Restaurant Titan Machinery Shakopee Toll Gas and Welding Supply Trans Union LLC Tri -State Bobcat Truck Ut ilities Turnblad Bill Tyco/Simplex Grinnell LP U ofM Valley Trophy Inc. Wash Cty For Chiefs Assn Washington County Dept of Public Watson Forsberg Co . WSB & Associates Inc . Zayo Enterprise LIBRARY 1000 Bulbs .com Baker and Taylor Blackstone Audio Brodart Co Cengage Learning Culligan of Stillwater Linner Electric Co. Loffler Companies Inc. Master Mechanical Inc . #69 Midwest Tape Minitex Office of MN IT Services Petrie Angela Security Response Services Inc Stillwater Gazette Toshiba Business Solutions Value Line Publishing Inc . Washington County Library Weston Woods Studios Xcel Energy Ammo & supplies Refund of fees Retiree Health Insurance & COBRA Asphalt Box Dinners-election Lever Cylinders Information Charges Filters Replace Truck #66 Reimburse for book for office Alarm & detection monitoring Training classes Name plate Membership 2015 Food And Beverage License Grading Escrow Refund Professional services Phone Light bulbs Materials Materials Materials Materials Water Parking ramp Switch Boiler burner clean & insp Materials RFID tags Telephone Puppetry equipment Security system Newspaper subscription -library Maintenance Contract Ref subscription Materials Mate r ials Gas Page 3 1,387.41 82 .50 53,714.04 54,197.48 657.50 223.55 42 .04 50.00 68 .63 16,298 .00 47 .50 507.39 715 .00 13.00 50.00 373 .00 5,000 .00 404.25 837 .41 703 .96 1,052.38 327.97 2,303 .21 42 .79 45.78 633.00 4,325.00 806.00 861.52 1,188.00 350.60 83 .28 155 .67 148.00 100.17 300 .00 925 .45 1,051.43 3,582 .07 EXHIBIT "A" TO RESOLUTION #2014-180 OCTOBER MANUALS Auto Nation Fury Stillwater JP Cooke Co Motorola Solutions Postmaster USAmobility Verzon Wireless Wash Cty Xcel Energy ADDENDUM Clark Dan Com cast Eastman Angela Enterprise Fleet Managemant Kimble Jay Magnuson Law Firm Marthe Lori MN Dept of Transportation Natural Resource Group Springbrook Stillwater & Oak Park Heights CVB Stillwater Area Hockey Assn Stillwater Fire Relief Stillwater Township Xcel Energy Wire Transfer PPM Technology Adopted by the City Council this 18th Day of November, 2014 Squad repairs 2015 Jeep Cherokee Dog tags Battery UB Postage Police mobile Police mobile broadband Radio Energy Custodian Cable TV Event Planner Fire & Police lease vehicles Grading Escrow Refund Professional Service Refund of parking fee Plant inspections Environmental Consulting Monthly web payments 3rd Qtr Lodging Tax Refund of overpayment 2014 Fire State Aid Neal Ave Project Energy Sensors -rec center Page 4 371.57 27,431 .00 57 .50 636.00 3,154.68 47.16 512 .44 10,700.94 23 ,924 .24 1,586.25 6.29 2,271.36 3,630 .72 1,250.00 18,544.86 21.00 143.99 5,072 .86 416 .85 61 ,786 .62 376 .02 119,522 .25 19,750.43 21 ,114.22 296 .80 TOTAL 855,650.12 MEMORANDUM TO: Mayor and City Council FROM: Shawn Sande~tbirector of Public Works DATE: November 17th, 2014 SUBJECT: Lowell Park Bathroom DISCUSSION: Due to the recent change in weather, construction of the structural masomy walls of the Lowell Park Bathroom are unfinished. In order to continue with the work, the contractor has proposed to shelter the unfinished walls (north and west sides) and provide temporary heating in order to complete the masomy work. This work was not factored into the original project cost, is considered extra work and requires a change order. The amount of the work is estimated at $3000.00. Once the structural walls are completed, the roof would be installed and the building enclosed. Work on the bathroom interior would continue through the winter with some additional heating costs to the project. Next spring the exterior brick would be installed. RECOMMENDATION: In order to continue on with the Lowell Park Bathroom project, it is recommended that council approve change order in the amount $3000 to shelter and heat the unfinished masonry walls of the Lowell Park Bathroom. ACTION REQUIRED: If Council concurs with the staff recommendation, they should pass motion approving Change Order to the Lowell Park Bathroom Project. ~~ ~~~~ November 13 , 2014 Larry Hansen, City Administrator City of Stillwater 216 North 4th Street Stillwater, MN 55082 Dear Friends , connecting people. enriching lives. 2300 Orleans St. W. Stillwater, MN 55082 651.439 .7434 T 651.439.7616 F communitythreadm n .org Thank you for your donation of$15 ,275 to Community Thread in 2014. Your confidence in us , as demonstrated by your financial support, is very much appreciated. For more than 46 years, Community Thread has made our region a better place to live by offering senior health and wellness programs, transportation to doctor appointments, help with household chores and tax returns, emergency preparedness and flu shot clinics , and connections to volunteer opportunities. Community Thread strives to be a leader in the community and a place that people can count on and tum to for services and programs that enhance their lives. We welcome your ideas and suggestions as to how we may most effectively serve our fellow citizens going forward. Again, thank you for your leadership and generous support. Warmest regards, c)oA-A:~ Sally Anderson, Executive Director ~------ community thread AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North November 18, 2014 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. OTHER BUSINESS 1. Acceptance of resignation letter of Mayor Harycki 2. Oath of Office for Mayor 3. Possible appointment of Vice Mayor for remainder of 2014 (Resolution – Roll Call – Resolution 2014-185) 4. Discussion of Council appointment process V. APPROVAL OF MINUTES 5. Possible approval of minutes of October 28, 2014 regular and executive session meeting minutes and November 13, 2014 Record of Canvassing Board minutes. VI. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 6. Proclamation: American Diabetes Month VII. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. VIII. STAFF REPORTS 7. Police Chief 8. Fire Chief 9. City Clerk 10. Community Development Dir. 11. Public Works Dir. 12. Finance Director 13. City Attorney 14. City Administrator IX. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 15. Resolution 2014-180, directing payment of bills 16. Resolution 2014-181, approval of 2015 liquor and tobacco licenses 17. Resolution 2014-182, approval of proposal of Lexipol LLC for Fire Department 18. Resolution 2014-183, approval of a resolution extending contracts for Annual Mowing, Snow Removal and Clean up Services 19. Resolution 2014-184, a resolution adopting assessment for parking lot (Water Street Inn) 20. Possible approval of Twinkle Parade Event – December 6, 2014 X. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. XI. UNFINISHED BUSINESS 21. Possible approval of recommendation for the naming of the park (Stillwater Barge property) – (Resolution – Roll Call) 22. Possible approval of resolution adopting assessments for 2014 Street Improvements (remaining 4 parcels) (Resolution – Roll Call) 23. Discussion on Parking Ban in the CBD (additional information available Tuesday) XII. NEW BUSINESS 24. Possible approval of Met Transit Letter of Support XIII. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XIV. COMMUNICATIONS/REQUESTS XV. COUNCIL REQUEST ITEMS 25. Beyond the Yellow Ribbon update XVI. STAFF REPORTS (CONTINUED) XVII. ADJOURNMENT Effective today I will step down and Mayor and allow the vice Mayor to complete the transition to the newly elected council. This will allow me to better focus on personal issues . It has been an honor to serve the citizens of Sti llwater. Memorandum To: Mayor and City Council From: Diane Ward, City Clerk Date: 11/14/2014 Subject: Election of Vice Mayor DISCUSSION: As a result of Vice Mayor Polehna assuming the Mayor’s roll, the City Charter, Article VI, Section 6.02, states that the Council must elect one of the members to be vice mayor who will act as Mayor Pro Tempore during the temporary absence or disability of the Mayor. ACTION REQUIRED: Elect a vice mayor and adopt a resolution entitled “DESIGNATING COUNCIL VICE- MAYOR FOR REMAINDER OF 2014”. MEMORANDUM TO: Mayor and Council FROM: Diane Ward, City Clerk SUBJECT: Councilmember Appointment Process As you are well aware, the Council seat of Ward 2 will be vacant effective the 1st meeting in January 2015. This also occurred following the election in 2006. The timeline and process that was determined by the Council at that time was as follows: November 21, 2006 – Council discussion – advertisement for application of interest in Gazette, Courier, & City Website Press Release Sent – the week of November 27, 2006 Deadline for Applications – Noon, December 29, 2006 Interviewed all (10) applicants – January 30 & 31, 2007 Council (ranked) voting - 4:30 meeting - February 6, 2007 Councilmember – Ward 2 – Sworn in 7:00 meeting – February 6, 2007 I have also included for your information materials used at that time. Press Release Application of Interest with Questions and required a resume Interview Questions that were used for the actual interviews City Attorney Magnuson will answer any procedural questions that you may have. ACTION REQUIRED: Discussion and staff direction for the Council appointment process. From: Diane Ward City of Stillwater 216 North 41h Street Stillwater, MN 55082 dward@ci.stillwater.mn.us (651) 430-8802 phone (651) 430-8809 fax PLEASE PUBLISH THIS PRESS RELEASE SOMETIME DURING THE WEEK OF NOVEMBER 27, 2006. THANK YOU! PRESS RELEASE The City Council of the City of Stillwater is soliciting candidates to serve on the City Council for an anticipated appointment after January 2, 2006. Candidates must reside in Ward 2 of the City in order to be considered for appointment. All candidates must complete the City's Application of Interest and submit a resume by Noon, December 29, 2006. The Application of Interest may be obtained on the City's website www.ci.stillwater.mn.us or by calling City Hall at (651) 430-8800. Pioneer Press: fax (651) 228-5443 Stillwater Courier: fax (651) 439-4668 Stillwater Gazette: fax (651) 439-4713 Press Publications: fax (651) 429-1242 ***END*** Name: CITY OF STILLWATER APPLICATION OF INTEREST FOR APPOINTMENT TO CITY COUNCIL, WARD 2 DEADLINE: NOON. FRIDAY. DECEMBER 29, 2006 ------------------------------------------- Address: ------------------------------------------ Horne Telephone: ____________________ _ W ark Telephone: ____________________ _ How long have you lived in the City of Stillwater? ______ Yrs /Mo. How long have you lived in Ward 2? Yrs/Mo. ------ 1. Why do you want to be a Councilmember for the City of Stillwater? 2. What Stillwater community activities are you currently involved or have you been involved? Please include any offices you held. 3. Describe any previous experience you have that is similar to serving on a representative or elected body. 4. What do you think are the two most important issues for the City of Stillwater and why? 5. What do you think are the two most important issues to the residents in Ward 2? 6. If appointed to the City Council, what would you like to accomplish for the remainder of the term (2007 and 2008)? 7. Describe any other relevant information you would like the City Council to know. ****Attach Additional Pages, if necessary**** THIS INFORMATION WILL BE DISTRIBUTED TO COUNCIL AND IS CLASSIFIED AS PUBLIC DATA Please return, with a resume, to: Office Use Only: City of Stillwater ATTN: Chan tell Knauss 216 Fourth Street North Stillwater, MN 55082 iVerification ofResidency in M!ard 2 Initialed City Council Ward 2 Appointment Interview Questions ~ January 30 and 31,2007 ~·A 1. Briefly te~~ ~·u;.yourself and why you are interested in serving as the City's Ward 2 CoLin ~~~~r. 2 . How do you fee Fa6ElW i'. lementing a local option sales tax (a.k.a. "tourist tax") and/or a lodging tax wj triln the City of Stillwater? ... ··., ~; '~ ·.#- 3. What is your view on' f uture growth and development with in the City? 4. What are some of your ideas to address the traffic issues throughout Stillwater? 5. What measures will you take to ensure effective communication with residents of Ward 2 and of the community? 6. What do you feel is the single biggest issue or concern that the residents of Ward 2 have? 7. Describe to us what kind of relationship you think there should be between the City Council and the City Administrator, Department Heads and City staff. 8. Describe a decision you made that was not popular, but the right one to make. 9. Describe how you gathered and analyzed information for an important decision or recommendation you had to make. 10. What sets you apart from the other applicants to make you the best person to represent the residents of Ward 2? CITY COUNCIL MEETING MINUTES October 28, 2014 REGULAR MEETING 4:30 P.M. Mayor Harycki called the meeting to order at 4:30 p.m. Present: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Police Chief Gannaway Fire Chief Glaser Public Works Director Sanders Finance Director Harrison City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. STAFF REPORTS Police Chief Gannaway stated that extra staff will be available on Halloween and recommended bright clothing, flashlight and leaving lights on for safety Halloween, however in the past it has not been an issue. Community Development Director Turnblad informed the Council that a public information meeting on the Stillwater Barge property will be held at the Library, November 17 from 6-8 p.m. Public Works Director Sanders that the parks will be closed as of Friday, October 31. He also provided an update on the restroom project and parking lot construction. Councilmember Polehna provided an update on the Naming of the Park Contest that six names (Bridgeview Park, Lift Bridge Park, Sawmill Park, Loggers Park, Mill Park and Riverfront Park) were chosen by the Park Board and recommended that a committee be formed consisting of Rob McGarry of the Parks Board and chairs ofHPC & Planning Commission along with a staff member & two members of Council. Council consensus that Councilmember Menikheim and Polehna be Council representatives and have the chairpersons serve or appoint someone for the committee. APPROVAL OF MINUTES Motion by Councilmember Weidner, seconded by Councilmember Polehna, to approve the September 16 and October 21, 2014 Executive Session and October 23, 2014 Special Meeting minutes. All in favor. City Council Meeting October 28, 2014 Page 2 of 3 OPEN FORUM No public comments. CONSENT AGENDA Resolution 2014-177, directing payment of bills Resolution 2014-178, approving agreement with Washington County for Landscaping of Manning Avenue Possible approval to purchase replacement vehicle for Community Development Motion by Councilmember Kozlowski, seconded by Councilmember Weidner, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, Mayor Harycki Nays: None PUBLIC HEARINGS No Public Hearings UNFINISHED BUSINESS No Unfinished Business. NEW BUSINESS Summer Tuesdays request for invoice reduction Community Development Director Turnblad reviewed the parking fee reduction request to $624 instead of $936, received from Cory Buettner, Summer Tuesdays. He stated that due to flooding in North Lowell Park during four of the Summer Tuesday event dates, 26 spaces in Lot 2 needed to be used as an alternate location for some of the activities. He stated that Mr. Buettner presented this request to the Downtown Parking Commission and they recommended that Council approve the change. Motion by Councilmember Kozlowski, seconded by Councilmember Polehna to approve the request for the reduction from $936 to $624 for the lot use. All in favor. COUNCIL REQUEST ITEMS Councilmember Kozlowski inquired about the Downtown Parking restrictions. Public Works Director Sanders stated that it would be on the November 18th agenda. ADJOURNMENT TO EXECUTIVE SESSION Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adjourn the meeting at 4:43 p.m. to executive session for labor negotiations. All in favor. Michael Polehna, Mayor City Council Meeting October 28, 2014 Page 3 of 3 ATTEST: Diane F. Ward, City Clerk Resolution 2014-177, directing payment of bills Resolution 2014-178, approving agreement with Washington County for Landscaping of Manning Avenue RECESSED MEETING CANCELLED 7:00 P.M. RECORD OF CANVASSING BOARD Date convened: Thursday, November 13, 2014 Time convened: 8:00 a.m. Time adjourned: 8:44 a.m. Members Present: Vice Mayor Polehna and Councilmembers Kozlowski, Weidner, Menikheim Members Absent: None Also present: Diane F. Ward, City Clerk Purpose: Canvass of General, November 4, 2014, Election Results City Clerk Ward presented to and reviewed with the Council the Abstract of Votes Cast in the Precincts of Stillwater, Minnesota for the November 4, 2014 Municipal General Election (abstract attached as “Exhibit A”). She stated that the overall percentage of voter participation in Stillwater was 64.29%. Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski to accept the election results as presented. All in favor. Motion by Councilmember Menikheim, seconded by Councilmember Weidner to adjourn at 8:44 am. __________________________ Michael Polehna, Mayor ATTEST: _____________________________ Diane F. Ward, City Clerk Abstract of Votes Cast In the Precincts of the City of Stillwate r State of Minnesota at the 2014 State General Ele ct ion Held Tuesday , November 4, 2014 as compiled from the official returns . Abstract print version 10459, generated 11 /7/2014 12:25:56 PM Summary of Totals City of Stillwater Tuesday, November 4 , 2014 2014 State General Ele ction Number of persons registered as of 7 a.m . Number of persons registered on Election Day Number of accepted reg ular, military, and overseas absentee ballots and mail ballots Number of federal office on ly absentee ballots Number of presidential absentee ballots Total number of persons voting Abstract print version 10459, generated 11 /7/2014 12 :25:56 PM 12226 384 917 2 0 8107 Page 1 of 7 KEY TO PARTY ABBREVIATIONS N P -Nonpartisan Mayor (Stillwater) NP JOHN RHEINBERGER 2770 Council Member Ward 1 (Stillwater) NP DOUG MENIKHEIM 823 Council Member Ward 4 (Stillwater) NP MICHAEL POLEHNA 1567 Summary of Totals City of Stillwater Tuesday, November 4, 2014 2014 State General Election NP TED KOZLOWSKI 4642 NP RYAN COLLINS 757 WI WRITE-IN** 19 WI WRITE-IN** 40 WI WRITE-IN** 2 Page 2 of 7 Precinct 82 0310 : STILLWATER W-1 P-1 82 0315: STILLWATER W-1 P-2 82 0320 : STILLWATER W-2 P-3 82 0325 : STILLWATER W-2 P-4 82 0330: STILLWATER W-3 P-5 82 0340: STILLWATER W-4 P-7 82 0345: STILLWATER W-4 P-8 City of Stillwater Total: Detail of Election Resu lts City of Stillwater Tuesday, November 4 , 2014 2014 State General Election Persons Registered as of 7 A.M. 1147 1718 1346 2127 2745 1955 1188 12226 Persons Registered on Election Day 42 46 45 74 78 41 58 384 Page 3 of 7 Total Number of Persons Voting 668 1140 884 1396 1809 1367 843 8107 Detail of Election Resu lts City of Stillwater Tuesday , November 4 , 2014 2014 State General Election Office Title : Mayor (Stillwater) Precinct 82 03 10 : STILLWATER W-1 P-1 82 0315 : STILLWATER W-1 P-2 82 0320 : STILLWATER W-2 P-3 82 0325 : STILLWATER W-2 P-4 82 0330 : STIL LWATER W-3 P-5 82 0340 : STILLWATER W-4 P-7 82 0345 : STILLWAT ER W-4 P-8 Total : Office Title : Council Memb er Ward 1 (Stillwater) Pre ci nct 82 0310: STILLWATER W-1 P-1 82 0315: STILLWATER W-1 P-2 Total : Office Tit le: Council Member Ward 4 (Stillwater) Preci nct 82 0340: STILLWATER W-4 P-7 82 0345: STILLWATER W-4 P-8 NP JOHN RHEINBERGER 261 413 346 382 579 559 230 2770 NP DO UG MENIKHE IM 279 544 823 NP M ICHAEL POLEHNA 10 13 554 NP TED KOZLOWSKI 340 648 476 878 1069 726 505 4 642 NP RYAN COLLINS 285 472 7 5 7 WI WRITE-IN** Page 4 of 7 14 5 WI WRITE-IN** 5 3 6 10 7 5 4 4 0 WI WRITE-IN** 2 0 2 Detail of Ele ct ion Results City of Stillwater Tu esday, November 4, 20 14 2014 State General Election Office Title : Council Member Ward 4 (Stillwater) Tota l: 1567 19 Page 5 of 7 We , the legally constituted county canvassing board , certify that we have herein specified the names of the persons receiving votes and the number of votes received by each office voted on , and have specified the number of votes for and against each question voted on, at the 2014 State General Election held on Tuesday, November 4, 2014 As appears by the returns of the election precincts voti 1 in J is electip n, duly returned to , filed , opened, and canvasse,d, and now remaining on file in the office of thk City of 1.,..,, r::> Stillwater Clerk . Witness our official signature at q,_"5 J!.L,&-1::<.. 7:~ e:... in WaS h!?!) t-DA..J County this )~ day of 1\ D VCflll'-1=-'c..__ 2014. Member of canvassing board Member of canvassing board Member of canvassing board Page 6 of 7 State of Minnesota City of StUiwater I' l>, C(_ ne ~ U.~ c t:> ' C le rk of the City of St ill water do hereby certify the within and foregoing G and correct copy of the original abstract and return of the votes cast in the City of Stillwater 2014 State General Election held on Tue sd ay , November 4 , 2014. 7:: ~' h.od '"' offi'''' "''of offioo thi' I B*' ,,, of fUaw f'Ylii(""· DJ:LL~ d-. U )a)r ?L- Pag e 7 of 7 pages to be a full City Ob g tlQQwaten, uU i~utegota cp nocQamatlo" WHEREAS, in the United States, nearly 30 million people - including 290,000 in Minnesota -have diabetes, a serious disease with potentially life-threatening complications such as heart disease, stroke, blindness, kidney disease, and amputation; and WHEREAS, an additional 86 million people in the United States are at risk for developing type 2 diabetes; and WHEREAS, recent estimates project that as many as one in three American adults will have diabetes in 2050 if current trends continue; and WHEREAS, an increase in community awareness is necessary to put a stop to the diabetes epidemic. THEREFORE, BE IT RESOLVED, that I, Michael Polehna, Mayor of Stillwater, MN, do hereby proclaim November 2014 to be American Diabetes Month® in Stillwater. I encourage all Americans to recognize American Diabetes Month and be a part of the American Diabetes Association's Stop Diabetes® movement to confront, fight, and, most importantly, change the future of this deadly disease. uUayolt EXHIBIT "A" TO RESOLUTION #2014-180 liST OF BILLS 3D Spec ialties Inc . Ace Hardware Action Rental Inc . AIR Corval Constructors Amdahl Locksmith Inc Chris Aspen Mills Becker Arena Products Bells Trucking Inc. Berwald Kathleen Board of Water Commissioner Boyer Trucks Brady Doug Braun lntertec Corporation Brimeyer Fursman LLC Brochman Blacktopping Brock White Co. LLC BWBR C. Hassis Snow Removal and Yard Services Cardinal Tracking Inc Carquest Auto Parts CDW Government Century Link Cole Papers Com cast Consolidated Welding Supply CoStar Realty Information Inc Creative Homes Inc Cub Foods Curb Masters Inc. Dionisopoulos Jeffrey ECM Publishers Egger Alison Elander Mechanical Emergency Medical Products Erenberg Sarah Fastenal Company Fleishhaker Dave Force America Forms and Systems of Minnesota Fury Stillwater Gertens Wholesale Glewwe Doors Gopher Bearing Gopher State One Call Inc. Haussner Plumbing LLC Tools & supplies Supplies Equipment rental Repair MUA water heater and compressor Nelson pump station lock Uniforms Equipment repair supplies Demo & haul away pole build i ng Reimburse for mileage WAC Charges Vehicle repair charges Reimburse for mileage Profess ional service Lowell Park Restroom Recruitman retainer Patching sewer repair Crack sealing patching supplies Professional services-Fire Hall Yard clean up Envelopes Auto parts and supplies iphone holster Phone Paper towles & tissue Internet Welding wire Property professional Grading Esc r ow Refund Special bakery order Saw cut asphalt & excavate Reimburse for work boots Pu bl icatio ns Reimburse for mileage to accting course Refund of permit fee Supplies Reimburse for mileage Supplies Reimburse for work boots Dust cap Police citations Squad service Winter decorations Locker room doors Equipment repair supplie s Tickets Pl umbing service repair Page 1 2 ,465.38 621.34 284 .00 432.25 464 .15 601.85 104.00 5,527.00 45.00 11,682 .00 760.96 53.20 633 .00 3,900.00 12,907.87 351.18 10,158 .25 641.28 708.42 47.57 14.35 120.94 202.05 126 .90 102.66 330.23 1,500.00 74.04 1,921.45 160.00 590.05 31.16 727.00 197.07 17 .08 282 .79 160.00 107 .91 1,209 .71 45 .34 1,458.35 1,65 3 .00 44.81 593.65 425 .00 EXHIBIT "A" TO RESOLUTION #2014-180 HealthSource Solutions Henke/ Alamo Hodges Badge Company lnfratech Inc. Jefferson Fire and Safety Inc . Jimmys Johnnys Inc . Kath Companies Keeprs Inc Kirvida Fire Inc . KorTerra Inc. Levesgne Christine Linner Electric Co . Loffler Companies Inc . Lynn Peavy Company Manos Nancy Mansfield Oil Company Marshall Electric Company McDonough's Waterjetting Menards Metropolitan Council Midwest Fence Minvalco MN Dept of Labor and Industry Montgomery Ryan MSP Outdoor Services Inc MTI Distributing Mun icipal Emergency Services Municode Musco Finance LLC NAPA Auto Parts Nardini Fire Equipment Olson Andrea Olsons sewer service Peterson Salt and Water Treatment Pioneer Press Powell Robert PPM Tech Quill Corporation R&R Specialties Inc . Riedell Shoes Inc. S& T Office Pr oducts Siegfried Constuction Company Sivigny Donald J Springsted St . Croix Boat and Packet Co . Stillwater Area Public Schoo l s Stillwater Motor Comp any Wellness Program Repair supplies Supplies Sewer line repair Suspenders Toilet rental Terracair Drum Glock magaz i nes Vehicle repair charges KorWeb service fee -ticket splitting Refund of parking ramp fee Electrical repairs Computer equipment and network support Evidence tape & tags Reimburse for mileage Fuel Electrical repairs Sewer line repair Supplies Wastewater Charge Install backstop and add sideline fence Equipment repair supplies Elevator Refund of 4 on 4 Hockey Yard clean up Tire LED vehicle mount Supplimental pages Capital lease payment-outdoor rink Fuel pump Annual fire ext. testing Reimbursements Sewer serv ice APower thaw 50# bags Notice of hearing Reimburse for work boots Sensor Ape back ups Blades &equipment repair supplies Skates Office supplies Lowell park rest r oom Plan review 2013 Continuing disclosure ser Arena billing Advertisement Squad service & parts Page 2 1,167.00 1,402 .77 513 .60 1,010.00 281 .94 987.69 215 .00 655 .99 4,503 .36 800 .00 12.00 643.50 22 ,893.50 136 .20 8.40 10,464.93 2,037 .00 1,380.00 1,286.56 153,045 .26 9,710.00 429.14 100.00 100.00 353.00 84.54 508 .75 604 .00 11,550.98 251.28 139.90 42.74 5,694 .77 952.08 1,068.20 134.99 185.00 179.97 1,318 .60 289.11 329.48 37,000 .00 2,736 .56 2,600 .00 34,165 .91 600.00 87 .95 EXHIBIT "A" TO RESOLUTION #2014-180 Stillwater Towing Streichers Summer Tuesdays Inc SW/WC Service Cooperatives T.A. Schifsky and Sons Tinuccis Restaurant Titan Machinery Shakopee Toll Gas and Welding Supply Trans Union LLC Tri-State Bobcat Truck Utilities Turnblad Bill Tyco/Simplex Grinnell LP U ofM Valley Trophy Inc. Wash Cty For Chiefs Assn Washington County Dept of Public Watson Forsberg Co . WSB & Associates Inc . Zayo Enterprise LIBRARY 1000 Bulbs .com Baker and Taylor Blackstone Audio Brodart Co Cengage Learning Cul l igan of Stillwater Linner Electric Co. Loffler Companies Inc . Master Mechanical Inc. #69 Midwest Tape Minitex Office of MN IT Services Petrie Angela Security Response Services Inc Stillwater Gazette Toshiba Business Solutions Value Line Publishing Inc. Washington County Library Weston Woods Studios Xcel Energy Towing Ammo & supplies Refund of fees Retiree Health Insurance & COBRA Asphalt Box Dinners-election Lever Cylinders Information Charges Filters Replace Truck #66 Reimburse for book for office Alarm & detection monitoring Training classes Name plate Membership 2015 Food And Beverage License Grading Escrow Refund Professional services Phone Light bulbs Materials Materials Materials Materials Water Parking ramp Switch Boiler burner clean & insp Materials RFID tags Telephone Puppetry equipment Security system Newspaper subscription-library Maintenance Contract Ref subscription Materials Materials Gas Page 3 500 .00 1,387.41 82 .50 53J14.04 54,197 .48 657.50 223 .55 42.04 50 .00 68.63 16,298 .00 47 .50 507.39 715 .00 13.00 50 .00 373.00 5,000 .00 404.25 837.41 703 .96 1,052.38 327.97 2,303.21 42 .79 45 .78 633.00 4,325.00 806.00 861 .52 1,188.00 350 .60 83.28 155.67 148.00 100.17 300.00 925 .45 1,051.43 3 ,582 .07 EXHIBIT "A" TO RESOLUTION #2014-180 Page 4 OCTOBER MANUALS Auto Nation Squad repairs 371.57 Fury Stillwater 2015 Jeep Cherokee 27 ,431.00 JP Cooke Co Dog tags 57 .50 Motorola Solutions Battery 636 .00 Postmaster UB Postage 3 ,154.68 USAmobility Police mobile 47 .16 Verzon Wireless Police mobile broadband 512.44 Wash Cty Radio 10,700.94 Xcel Energy Energy 23 ,924 .24 RESOLUTION 2014-181 APPROVING RENEWALS OF ON-SALE, OFF-SALE, CLUB, WINE, WINE WITH STRONG BEER, SUNDAY ON-SALE, ON-SALE 3.2%, OFF-SALE 3.2%, MICRO BREWER OFF-SALE, MICRO BREWER TAP ROOM, MICRO BREWER TAP ROOM SUNDAY LIQUOR LICENSES AND TOBACCO LICENSES FOR 2015 WHEREAS, requests for renewals have been requested by the businesses listed below: and WHEREAS, approval is contingent upon receipt of all required documentation, completion of background investigations, and the fulfillment of all requirements for eligibility to hold a liquor and/or tobacco license in the City of Stillwater and any State of Minnesota agencies relating to establishments. NOW THEREFORE, BE IT RESOLVED that the City Council of Stillwater, Minnesota, hereby approves the renewals of the businesses listed below for On-Sale, Off-Sale, Club, Wine, Wine with Strong Beer, Sunday On-Sale, On-Sale 3.2%, Off-Sale 3.2%, Micro Brewer Off-Sale, Micro Brewer Tap Room, Micro Brewer Tap Room Sunday, Combination Liquor Licenses and Tobacco Licenses for 2015 Organization Name/Corporate DBA LIC TYPE Acaculco of Stillwater Inc. Acapulco Mexican Restaurant ONSALE, SUNDAY Stillwater American Legion #48 American Legion CLUB, SUNDAY, TOBACCO Brine's Bar & Restaurant, LLC Brine's Bar & Restaurant ONSALE,SUNDAY, 2AM Chilkoot Café & Cyclery, LLC Chilkoot Café & Cyclery WINE W/SB Cooks of Crocus Hill LLC Cooks of Crocus Hill WINE W/SB SuperValu, Inc. Cub Discount Liquor OFFSALE SuperValu, Inc. Cub Foods 3.2 OFFSALE, TOBACCO Dock Café Corp. Dock Café ONSALE,SUNDAY Domacin LLC Domacin Wine Bar ONSALE,SUNDAY, OFFSALE Elephant Walk Inc. Elephant Walk B & B WINE D & D of Minnesota Famous Dave's ONSALE,SUNDAY Durant Schmitt LLC First National Green Room ONSALE,SUNDAY Freight House LLC Freight House ONSALE,SUNDAY, 2AM Hansen's Liquors LLC Hansen's Liquors OFFSALE, TOBACCO EKS Inc. Harbor Bar ONSALE,SUNDAY,TOBACCO, 2AM Haskell's, Inc. Haskell's OFFSALE, TOBACCO Holiday Stationstores, Inc. Holiday Stationstores, Inc. TOBACCO Kwik Trip, Inc. Kwik Trip #415 TOBACCO Lens Family Foods Lens Family Foods TOBACCO Liberty Village Wine & Spirits, Inc. Liberty Wine & Spirits OFFSALE, TOBACCO Lift Bridge Brewing Technologies, LLC Lift Bridge Brewing Company MICRO BREWER OFFSALE, TAP ROOM & SUNDAY TAP ROOM LoLo American Kitchen LLC LoLo American Kitchen ONSALE,SUNDAY St. Croix Boat & Packet Co. Lowell Inn ONSALE,SUNDAY Lucky's Station LLC Lucky's Station TOBACCO Lucky's Station LLC Lucky's Station TOBACCO Luna Rosa, Inc Luna Rossa Trattoria & Wine Bar ONSALE,SUNDAY, OFFSALE Organization Name/Corporate DBA LIC TYPE Mad Capper Saloon & Eatery Inc. Mad Capper ONSALE,SUNDAY Maple Island Brewing, LLC Maple Island Brewing MICRO BREWER OFFSALE, TAP ROOM & SUNDAY TAP ROOM B.A. Mensch, Inc. Marx Wine Bar and Grill ONSALE, SUNDAY, 2AM Meister, Eileen V. Meister's Bar & Grill ONSALE VDR Inc. Nacho Mama's ONSALE,SUNDAY E & K Convenience, Inc. Neighbor Stop TOBACCO TJ Stillwater LLC No-Neck Tony's ONSALE,SUNDAY, 2AM North Hill Liquor Ltd. North Hill Liquor OFFSALE, TOBACCO Oak Glen Limited Ptsp. Oak Glen ONSALE,SUNDAY Oasis Café Inc. Oasis Café WINE W/SB Osaka Express Inc. Osaka Express ONSALE,SUNDAY Beach Blanket Bingo Inc. P.D. Pappy's ONSALE,SUNDAY Roman Market, Inc. Patriot's Tavern ONSALE,SUNDAY Pub 112 Inc. Pub 112 ONSALE,SUNDAY, 2AM L & L Companies LLC Quickfire Pizza WINE W/SB Rafter's LLC Rafters ONSALE,SUNDAY, 2AM Reve' 324 Inc. Reve' 324 ONSALE,SUNDAY Rivertown Inn, LLC Rivertown Inn WINE Shanghai Stillwater LLC Shanghai Bistro ONSALE, SUNDAY, 2AM Bad Latitude, LLC Smalley's Caribbean Barbeque ONSALE,SUNDAY, 2AM Northgate, Inc. Still Tobacco TOBACCO Stillwater Country Club, Inc. Stillwater Country Club CLUB, SUNDAY Stillwater K.C. Hall, Inc. Stillwater K.C. Hall CLUB, SUNDAY CWPHRC, Inc. Stillwater Liquors OFFSALE, TOBACCO Stillwater Tobacco Shop, Inc Stillwater Tobacco Shop TOBACCO Thai Basil, Inc. Thai Basil ONSALE,SUNDAY St. Croix Boat and Packet Co. The Grand WINE W/SB The Edge Performance Hockey Training Center LLC The Lumberyard WINE W/SB The Wedge & Wheel LLC The Wedge & Wheel WINE W/SB Commander Project LLC Tin Bins ONSALE,SUNDAY DBD Partners Inc. Water Street Inn ONSALE, SUNDAY, TOBACCO DNR Properties LLC Whitey's ONSALE,SUNDAY, OFFSALE, 2AM Adopted by Council this 18th day of November 2014. _________________________ Michael Polehna, Mayor ATTEST: _________________________________ Diane F. Ward, City Clerk STAFF REQUEST ITEM 1 Department: Fire 1 Date: November 3, 2014 j DESCRIPTION OF REQUEST (Briefly outline what the request is) Council approval to enter into a professional services agreement with Lexipol , LLC to update and improve the Department 's policy and operations manual. Developing and maintaining an up-to date and legally defensible policy and procedures manual is critical for the emergency services profession. Lexipol provides the expertise and tools to effectively complete this process. The ever changing labor laws, OSHA, and professional standards require ongoing documentation and training. This system will provide: • Up-to-date policies and procedures applicable to industry standards and best practices; • Customized content for the state of Minnesota; • Daily scenario-based training to reinforce policies and procedures; • Regular updates to agency policies and procedures as statutes, case law, and regulations change. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Funds are available in the current Department budget to purchase this program . • 151 Year fee to develop and create the SFD Program $5,748 ADDITIONAL INFORMATION ATTACHED Yes X No --- ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Stuart W. Glaser, Fire Chief Date: November 3, 2014 lBXiPOI Pred ictable is Preventable" PROPOSAL FIRE POLICY MANUAL & DAILY TRAINING BULLETINS Lexipol -Proposal for Stillwater Fi re Department Presented to: STILLWATER FIRE DEPARTMENT August 14, 2014 Lexipol 68 Liberty, Suite 200 Aliso Viejo, California 92656 949.484 .4444 www .lexipol.com Karen Keyser Client Services Representative 949.325. 1230 kkeyser@ lex ipol . com © 1995-2014 Lexi pol , LLC. All Right s Reserved August 14, 2014 Chief Stuart Glaser Stillwater Fire Department 216 N. Fourth Street Stillwater, Minnesota 55082 Dear Chief Glaser, Lexipol Predictable is Preventable Thank you for allowing Lexipol the opportunity to propose our Minnesota Fire Policy Manual and integrated Daily Training Bulletin service. Our goal is to help our clients successfully face the evolving challenges in the world of public safety. Lexipol provides clear benefits in terms of managing, disseminating and archiving your agency's policies and training records. Agencies that adopt our policy subscription service have clear, effective policy manuals that reflect the true values and policing philosophy of their agency. Lexipol is uniquely qualified to provide our Policy Manual and Daily Training Bulletin service to your agency. Since 2003, our proven policy and training solutions have helped public safety agencies across the country reduce risk and avoid litigation. Lexipol's risk-based, continuous improvement system is derived from President Gordon Graham's 5 Pillars of Success: People, Policy, Training, Supervision and Discipline. Lexipol is America's leading provider of risk management resources for public safety organizations, delivering its services through a unique, web-based development system and an integrated training component. Lexipol provides a highly cost-effective model and powerful, easy-to-use web-based tools that will support your department: • Policies and procedures that reflect up-to-date, applicable industry standards and best practices; • Customized content for the state of Minnesota; • Daily scenario-based training that reinforces agency approved policies and procedures; • Regular updates to agency policies and procedures as statutes, case law, and regulations change. Thank you again for your interest in Lexipol. Sincerely, LEXIPOL, LLC Karen Keyser Client Services Representative Lexipol-Proposal for Stillwater Fire Department © 1995-2014 Lexipol , LLC. All Rights Reserved Bes t Pra ctice s Dt cret on ry ......._ Agency ~Authored Adaptability: Our clients range from one to 3,500 authorized personnel and include municipal fire departments, county fire districts, municipal and county law enforcement agencies, campus, state and federal public safety agencies. Scale: Over 1,500 public safety organizations representing more than 86,000 fire and fire personnel in 15 states use the Lexipol system. Our subscriber base is one of the largest private networks of public safety policy collaborators in the nation. Archiving: Each version of your manual is archived on the Lexipol system. This is an invaluable resource in defense litigation or personnel matters that call for authenticated copies of policy or training records years after an incident. Cost Effective Development: Most small to mid-sized agencies assign one paid personnel to update and maintain their policy manual, which can consume 50% to 80% of the firefighter's time . More importantly, typical fire personnel do not have the experience or resources to translate statutes, case law and emerging trends into usable, defensible policy in personnel issues, firefighter health and safety, and HIPAA, to name a few. At Lexipol we proactively do this work for you, typically at less than 5% of a paid firefighter. Ready Access: Many agencies describe their pre-Lexipol policy system as convoluted, reactive and not serving the agency well. Their employees have trouble accessing the policy system because the documents are contained in disparate silos of information. Policy Training: The integrated Daily Training Bulletin component is a customized, scenario- based daily training program that links directly to the policy manuals. The Daily Training Bulletin program is standardized, verifiable, realistic, and ongoing training that links directly to your policy manual. Archiving of training records provides verifiable evidence of achieving specific learning objects. Lexipol is uniquely qualified to provide our Policy Manual and Daily Training Bulletin service to Stillwater Fire Department. For the past 10 years, we have created proven, court-tested, state- specific policy content. Actuarial data shows Lexipol's unique, cost-effective policy and training system reduces the numbers of claims and claims paid -typically by 69% over previous years. In addition, Lexipol provides a highly cost-effective model and powerful, easy-to-use web-based tools that support your agencies and provide: lexipol -Proposal for Stillwater Fire Department © 1995-2014Lexipol, LLC . All Rights Reserved • Policies and procedures that reflect up-to-date, applicable industry standards and best practices; • Customized content for the Stillwater Fire Department; • Daily scenario-based training that reinforces your approved policies and procedures; • Regular updates to your policies and procedures as statutes, case law, and regulations change; Lexipol is America's leading source of risk management resources for public safety organizations, delivering its services through a unique, web-based development system and an integrated training component. Training Support: Your assigned policy administrators may attend any and all online training sessions (which can be repeated as many times as necessary): 1. Knowledge Management System (KMS) Training -which is your portal for policy editing and development and; 2. Project Management session -which will introduce your Policy Manager to the Lexipol Electronic Client Toolkit (ECT) and the Project Management Guide (PMG). Our Project Management Guide and Electronic Toolkit are included in the Lexipol subscription fee, and will aid your agency in completing your manual in a timely fashion. Our Project Management Guide provides tips and guidelines on how to achieve this goal. The Electronic Toolkit contains a couple of "best practices" examples that may give your agency some ideas as to how others have implemented the manual. Our Program Development and Customer Service teams are also available throughout the development process to provide guidance and answer questions. Lexipol History: Lexipol was founded in 2003 by merging Bruce Praet's acclaimed policy manual work with Gordon Graham's innovative "Five Pillars of Success" approach to risk management. Today, Lexipol is comprised of an all-star team of public safety veterans. Former executives of fire and fire services lead the major divisions of the company. In fact, a large number of Lexipol employees are former or active duty public safety members. This confluence of real world experiences in the areas of law, public service, and business gave rise to Lexipol's unique system of risk management tools. Lexipol has become America's leading source of risk management resources for public safety organizations. We currently serve over 1,500 public safety organizations in 15 states. We train more than 86,000 public safety personnel every day. Lexipol-Proposal for Stillwater Fire Department © 1995-2014 Lexipol, LLC. All Rights Reserved Lexipol Predictable is Preventable· Pricing-2014 Stillwater Fire Department-Minnesota Fire Policy Manual & Daily Training Bulletins Based on 11 career and 25 volunteer/paid-on-call (less than 1040 hours) fire personnel Year1 1st Year Subscription Fee-*$5,748 (This fee includes all development tools, policy updates, Daily Training Bulletins, Lexipol Forum) *This includes MSFCA discount, Year 2 (to be billed annually beginning Year 2) Annual Update Fee -*$4,038 (Billed Year 2-This fee includes all development tools, policy updates, Daily Training Bulletins, Lexipol Forum) *This includes MSFCA discount. Optional Supplemental Publication Service -$1,488 (Billed annually-This fee includes access to this system where you can store additional department-specific procedures and link them directly to your policies) Lexipol Annual subscription service includes: • Lexipol Minnesota Fire Policy Manual (150+ policies), accessed through Lexipol's web- based Knowledge Management System (KMS); • Editing and customization tools; • Regular policy updates in response to legislative mandates, case law and evolution in best practices; • Daily Training Bulletins; • Archiving and reporting capabilities; • Accreditation feature; • Training and customer service support; • Lexipol Forum Lexipol-Proposal for Stillwater Fire Department © 1995-2014 Lexipol, LLC. All Rights Reserved LEXIPOL OVERVIEW Policy Manual Development: Lexipol has created policy content that is specific to federal and to Minnesota state law. This "master'' content can then be customized by Stillwater Fire Department. Your agency is prompted through interactive online software to develop policies standardized with regulatory requirements, yet customized to the agency's unique mission, philosophy and resource availability. The proprietary software allows efficient and accurate generation of a draft version of the manual from an online questionnaire. Daily Training Bulletin Component: The training component consists of Lexipol's Daily Training Bulletins (DTBs) -10 new training scenarios each month that train and test your personnel on your policies and procedures. The DTBs consist of a brief scenario illustrating realistic circumstances your firefighter personnel typically encounter. Each scenario is linked to a policy, which puts the policy in an operational context and helps your personnel understand why the policy exists and how it applies to their daily tasks. The DTB system includes a brief test, which the firefighter must pass to be credited with the DTB training. Your policy administrator will receive DTB packages (via email) monthly, with each bulletin linked to a current policy. Your agency will also have the ability to create customized DTBs in the Lexipol system as you identify areas that require additional training. Lexipol's DTB training component allows your agency to track training by firefighter, topic or policy. This information is archived electronically and can be produced immediately for current reports, or retrieved years later, thereby providing significant litigation and administrative support. Unique Qualifications: Lexipol has established a unique set of risk management tools for public safety agencies by integrating agency-specific, customized policy manuals with the Daily Training Bulletin service. The Lexipol policy and training system has helped public safety agencies throughout Minnesota and the country, reduce risk and stay ahead of litigation trends, while at the same time communicating clear and concise policy guidance to their employees. Proprietary System and Tools: More than 160 core policies based on federal standards and state statutes and case law, regulatory actions, and fire best practices are available with our intuitive tool set. Your agency has full editing capability to customize the manual to reflect your agency's mission and philosophy. Our color-coded key reflects the origin of the content and its relative importance. The final product, which is not color-coded, is a professional, well organized, easy-to-read manual online in Lexipol's Knowledge Management System and in hard copy. There is no other system in the nation that incorporates all of these features at affordable annual subscription rates. Updates: Lexipol provides regular updates in response to legislative mandates, case law and evolution in best practices. We also provide client alerts in response to precedent-setting court decisions or events that call for immediate changes to policy. These updates can be customized by your agency to reflect your agency's mission and philosophy. Lexipol -Proposal for Stillwater Fire Department © 1995-2014 Lexipol, LLC . All Rights Reserved The Lexipol Advantage Lexipol Fire Predictable is Preventable' Lexipol is America's leading provider of comprehensive, state-specific fire policy content through a unique web-based development system, with an integrated training component. The Lexipol Fire Policy Manual directly addresses the needs of city, county and university fire departments as well as regional fire protection districts. Lexipol provides comprehensive, state-specific fire policy content through a unique web-based development system and an integrated training component. The customizable fire service Daily Training Bulletins (DTBs) address department- specific topics, including firefighter health and safety, social media use and Health Insurance Portability and Accountability Act (HIPAA) considerations . Proprietary System and Tools: Lexipol provides more than 170 policies based on federal and state statutes, regulations and fire service best practices. The Lexipol system provides full editing capabilities to customize the manual to reflect your department's mission and philosophy. Updates: Lexipol fire experts constantly monitor court decisions and provide regular updates in response to legislative mandates and case law. We also provide client alerts in response to precedent-setting court decisions or events that call for immediate changes to policy. Policy Training: The customizable DTBs address department-specific topics, including critical safety updates, personnel issues and apparatus safety, which link directly to your department's policy manual. Archiving: Each version of your department's manual is archived on the Lexipol system . This is an invaluable resource in defense litigation or personnel matters that call for authenticated copies of policy or training records years after an incident. Insurance Pools/RMAs: A number of insurance pools and risk management associations provide funding assistance for the cost of the Lexipol program, the annual update subscription and DTBs. Ready Access: Many fire departments describe their pre-Lexipol policy system as convoluted, reactive and not serving the department well. Their employees have trouble accessing the policy system because the documents are contained in disparate silos of information. Thus, there is no easy way to get policy direction. When you become a Lexipol subscriber, you have a clear, straightforward, professional policy system that is legally defensible and easily accessible by all fire personnel. The Lexipol system is truly unique: There is no other program in America offering the ability to customize, manage, disseminate and track your department's policies and training. To learn more, visit www.lexipol.com or call us at 949.484.4444. \t;; lllr\<1~ - Lexipol Predictable is Preventable ® 949.484.4444 • www.lexipol.com Lexipol Predictable is Preventable' Lexipol Fire Policy Manual Lexipol provides customizable, state-specific, web-based policy manuals with an integrated training component to help fire departments operate more efficiently and effectively. Lexipol President Gordon Graham has been actively involved in the fire service risk management, training and education for more than 20 years . In 2002, he co-created FirefighterCioseCalls.com, a website that is a vital resource for firefighter safety information . He also helped the International Association of Fire Chiefs (IAFC) develop its FirefighterNearMiss.com website . The IAFC awarded Gordon Graham the President's Award of Recognition in 2005 for his lifelong efforts to improve firefighter safety and performance . Lexipol Value v Lexipol provides comprehensive policies v Supervisors can track firefighter training written by legal and fire service professionals. using flexible reporting tools. v' Lexipol experts constantly monitor major v' Lexipol archives your department's policy court decisions, legislation and emerging manual and DTB records to provide an trends affecting fire service operations and invaluable resource in defense litigation provide policy updates in response. or personnel matters. v The Lexipol system will allow v Lexipol's policy and training components cross-referencing to any accreditation standard. are 1 00% web-based. There is no software to purchase or maintain. "When I was a young cop, I participated in a number of L.A. City Fire Department funerals. Those firefighters' deaths really affected me and influenced the early years of my risk management development. Many of the issues facing public safety agencies-fire and law enforcement-are universal. I'm so excited to be able to bring Lexipo/'s policy and training to the fire service." -Gordon Graham President, Lexipol Make every day a training day. To learn more , visit www.lexipol.com or call us at 949.484.4444. Lexipol Predictable is Preventable ® 949.484.4444 • www.lexipol.com Lexipol Predic table is Preventable· Lexipol Return On Investment Case Study Lexipol is America's leading provider of risk management resources for public safety organizations. Lexipol provides customizable, state-specific, web-based policy manuals with an integrated training component to help public safety organizations operate more effciently and effectively. Lexipol is recognized for our technical and legal expertise, and a proactive approach in decreasing liability exposure. Lexipol 's cost-effective policy and training system reduces the number of litigated claims and claims paid out. According to a *five-year post-Lexipol implementation study, agencies that adopted Lexipol saw: • A significant decrease in the number of litigated claims • A dramatic reduction in the cost of claims paid out • No personnel or employment claims The study also found that Lexipol agencies have yet to incur a personnel or employment claim, while non-Lexipol agencies have had eight for over $448K. Lexipol's cost-effective policy and training system reduces the number of litigated claims and claims paid out. Non-participating Agencies Experienced: Eight personnel and employment claims for over $448K Fully Participating Lexipol Agencies Experienced: Reduction in frequency of litigated claims Reduction in severity of claims paid out *Based on a five-year post-implementation Lexipol Benchmarking Analysis conducted by Citycounty Insurance Services (CIS) in Oregon , fully participating agencies showed 45% less frequency of litigated claims and 48% reduction in severity of claims paid out. Comparable non-Lexipol agencies in the same study showed no change in frequency of litigated claims and only 28% reduction in severity of claims paid out. Lexipol Predictable is Preventable® 949.484.4444 • www.lexipol.com Page 1 of 1 CITY COUNCIL MEETING DATE: November 18, 2014 REGARDING: Extension of 2014 Annual Contract for Mowing, Snow Removal and Clean Up Services with C. Hassis Snow Removal & Yard Services, LLC and MSP Outdoor Services PREPARED BY: Abbi Jo Wittman, City Planner BACKGROUND On March 18, 2014, the City Council adopted Resolution 2014-044 authorizing contracts for services related to mowing, snow removal and property clean up. The Resolution was approved after the City conducted a request for service proposals and determined the lowest, responsible bidders. The contracts, however, had no expiration date. Both service providers have indicated their willingness to extend the 2014 contract through December 31, 2014. REQUESTED ACTION Staff requests the Council to approve the attached resolution, extending two contracts: 1) for mowing, snow removal, and clean up services with C. Hassis; and 2) for yard clean up and securing of property to MSP Outdoor Services through December 31, 2014. ATTACHED Resolution 2014 A RESOLUTION EXTENDING CONTRACTS FOR ANNUAL MOWING, SNOW REMOVAL AND CLEAN UP SERVICES WHEREAS, on February 18, 2014, the City of Stillwater sent a Request for Quotes to 23 individuals/companies for the 2014 Annual Contract for Mowing, Snow Removal and Clean Up Services; and WHEREAS, on or before the March 5, 2014, submittal deadline, the City received two complete quotes; and WHEREAS, on March 18, 2014, the City Council of the City of Stillwater adopted Resolution 2014-044, authorizing the 2014 annual contract for mowing, snow removal and clean up services to C. Hassis Snow Removal & Yard Services, LLC and MSP Outdoor Services; and WHEREAS, C. Hassis Snow Removal & Yard Services, LLC and MSP Outdoor Services have agreed to extend their 2014 rates to December 31, 2015. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: That the City of Stillwater shall extend the 2014 annual contract for mowing, snow removal and clean up services with C. Hassis Snow Removal & Yard Services, LLC and MSP Outdoor Services through December 31, 2015. Adopted by the City Council of the City of Stillwater this 18th day of November, 2014. Michael Polehna, Mayor ATTEST: Diane F. Ward, City Clerk MEMORANDUM TO: Mayor and City Council FROM: Shawn Sanders, Director of Public Works DATE: November 14th, 2014 SUBJECT: St Croix Preservation Parking Lot Assessment DISCUSSION: As part of the development contract with St. Croix Preservation , the City was responsible for reconstructing the parking lot owned by St. Croix Preservation, north of the Water Street Inn. The reconstruction was part of the City's Downtown Parking Lot Project constructed in 2013 and completed in 2014. According to the development contract, all associated costs of the parking lot was to be assessed to St. Croix Preservation. These costs have been finalized and amount to $103,177.02. This amount is further reduced by $10,305, to account for reimbursements spelled in the contract for lot striping, garbage enclosure and parking lot expansion. For a total assessment of $92,872.02. In the contract St. Croix Preservation consent to the assessment and waived any right to appeal the assessment. A resolution has been prepared for council to adopt the assessment RECOMMENDATION: It is recommended the council approve the resolution to adopt the assessment for St. Croix Preservation ACTION REQUIRED: If Council concurs with the staff recommendation, they should pass resolution 2014- A RESOLUTION ADOPTING ASSESSMENT A RESOLUTION ADOPTING ASSESSMENT WHEREAS, pursuant to a Development Agreement between St. Croix Preservation, a Minnesota limited liability company, and the City of Stillwater, Washington County, Minnesota, the City Council met and considered its obligation under the Development Agreement to certify against property assessments for Parking Lot Improvements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater: 1. The proposed assessment, a copy of which is attached hereto and made a part hereof as Exhibit “A,” is hereby accepted and shall constitute the special assessment against Parcel No. 28.030.20.41.0018 and the Parcel is hereby found to be benefited in the amount of the assessment levied against it. 2. The assessment shall be payable in ten (10) annual installments, the first of which is to be payable on or before the first Monday in January, 2014 and will bear interest at the rate of three (3) and one–quarter (¼) percent per annum from the date of the adoption of this assessment resolution. To this installment shall be added interest on the entire assessment from the date of this Resolution until December 31, 2015, unless the assessment is paid as described in paragraph 3 of this Resolution. To each subsequent installment, when due shall be added interest for one year on all unpaid installments. 3. The owner of the property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay to the City of Stillwater the whole of the assessment on the property, with interest, accrued to the date of payment, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this Resolution; and may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment with interest. The payment must be made before December 15th, 2014 or interest will be charged through December 31, 2015, and the owner may, at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid with interest accrued to December 31st of the year in which the payment is made. Such a payment must be made before November 15th of a year or interest will be charged through December 31st of the next year. 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County. The assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by affirmative vote of the majority of the City Council this 18th day of November, 2014. CITY OF STILLWATER Michael Pohlena, Mayor ATTEST: Diane F. Ward, City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) I, Diane F. Ward, City Clerk of the City of Stillwater, hereby certify that the above and foregoing is a true, full and correct copy of a Resolution adopted by the City Council at a meeting held, according to law, at Stillwater, Minnesota on the 18th day of November, 2014, as the same appears on file and of record in this office. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the corporate seal of the City, this 18th day of November, 2014. Diane F. Ward, City Clerk - 2 - Memorandum To: Mayor & City Council From: Diane Ward, City Clerk Date: 11/14/2014 Re: Twinkle Parade – December 6, 2014 The City has received a Special Event application from the Main Street Stillwater IBA for their annual Twinkle Parade on Saturday, December 6, 2014. They have requested permission to have fireworks and the permit application has been submitted and reviewed by the Fire Department. The Fire Department has approved the Display of Fireworks Permit conditioned upon final inspection and weather permitting. The Fire Chief would make that determination on the day of the event. Estimated City Costs: 8 barricades @ $2.00 each = $16.00 ACTION REQUIRED: If Council approves the event, they should pass a motion approving the event and authorizing the fireworks conditioned upon the determination of the Fire Chief. · twater EVENTS PERMIT APPLICATION THE IIIIHPLACl Of .IMMIIOIA 21.6 North 4th Street, Stillwater, MN 5508 R E C E I V E D Telephone: 651.-430-8800 Fax: 651.-430-8 09 -------------------- Incomplete applications or applications received after deadline will not be aro!pted. ~ Btent In structions or applicat ion deadline and fees. Date of Application: ----'~--l--!:~~-~o.A-..3LL.~-- Event Information Title/Nane of Btent Event Date/Time: S:n up: Date _ _.),~,.,__,.--=-~~_.___,__ Actual Event: Date ----l--~-1--.1.~-1-4--+----- Location (Addre$) of Event: afioo Use Olly Date ~plication Type: Btent OCT 2 3 2014 i.---10~ Time ;3 pm to Lf Vi'vY' Time ~ to £;~.?;,0 Time ~ to lR:oo t:L. Des::ri pt ion of Event (please be ~fie-this information will be used to promote the even the Oly of Sil lwet er websi te) BrtnC) ktcf$ +o Du-V Ct,hh.t..ul-1 -r WtrJcl-L r~de. ~ M~e+ fL--1-4~m . fi,y Cb6kt~ )coFfee aYt/) eocofA. DC4.-Itce +o th.e ~c(}&y 'B~CLr ~a...ttd-'. t~t~h ca..r-olln&] a..-l6n.'> ~~ t"l\K.r' --k> lt,h.+ +t-t~ *~e.. S-et' .Clv-l;J wk:s . Estimated Attendance (particip..-Jtsand £Pectators~ ~ fX::>-C{ 0 0 Applicant Information (Person/ Qoup Fesponsible) ~onsoringQ-ganization Name: rYl...u.\() Mailing Address: Oty, Sate, 2ip Cbde: Alone Number : 8nail Address: Website Address: Alone: Ste Ran: A site plan is mandatory for all events. Rease provide a map of the site layout. lndude any tables, stages, tents, fencing, portable rest rooms, vendor booths, trastl containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. lndude rest stop stations, aossings, signage and indicate route direction with arrows. Blent Features Will any signs' banners be put up Nap{ Yes 0 Number and size: Will there be any inflatables? No~ Yes 0 lnsuranre certificate from rental vendor is required Will there be entertainment? No 0 Yes "9( \Mlat type: T-tcf~'1 (~e0~v Fees for eledridty may •LIM. r 1 apply see Instruct ions Will s:>und amplification be used? No 0 Yes tJ Hours and Type: L.J-LJ:4~ Will a stage or tent(s) be set up? No 0 Yes 9{' Dimensions: W t I[ h~ -3 lO'tlD Will there be temporary fencing? No '/J' Yes 0 Will merdlandise/food items be s:>ld? No~ Yes 0 How many Fees for eledridty may vendors expected: apply see Instructions Will food be prepared on site? No;?" Yes 0 O>ntact Washington O>unty Health [)lpartment, 651-430.0055 Will cooking operations be conducted? No¥ Yes 0 O>ntact Sillwater Rre [)lpartment, 3514950 Will alcohol be served but not s:>ld? No X' Yes 0 Sle Aloohol ~ulations in the Instructions Will alcohol be s:>ld? No¥ Yes 0 Sle Alrohol ~ulations in the Instructions Will there be afireworksdisplay? No 0 Yes~ Alrmit required, oontact Sillwater Rre [)lpartment, 651-351-4950 De&:ribe power needs and location of power s:>urce. 'l ( l t· W\\l neecfJ pe>w-e-r l#jt ~o~ ow~ feU , W\U COVLS: u___J--}- -riM._ Wbo r~ _ ~ So~~~\/<;~~ " Ca...vo [, n' I [)eg:ribe level of advertisement (ie, radio, flyers. ads. tv, press release). ptlfach sample if available J fu-e.-boo\C) \:>tsco~V s-+-'b(( wcv-kr-J I C>UJ &-owY\... ~ Oty ~vices (After reviewing the event application, Oty services may be requried for the event.) &f\ .. 1-.--1 ,.._A n.J...--L.'.,-, Will event use, dose or block any of the following: If yes specify location on site map. 1 \);~ 1 ~ ~'..t--Gj ((_~+ atyS:reetsorRght-of-way No 0 Yes~ S:art/Bldlime: )\60V1 Date: 12/(, Oty Sdewalksor Trails No~ Yes 0 S:art/Bld lime: Date: Public Parking LDtsor ~aces No -'P( Yes 0 S:art/Bld lime: Date: Will event need barricade(s)? No 0 Yes~ Number needed : ~ Fees may apply see Instructions Will extra picnic tables be needed? No~ Yes 0 Number needed : Fees may apply see Instructions • Will portable restrooms be needed? No~ Yes 0 Number needed: Fees may apply see Instructions Will extra trash receptacles be needed? No 'A Yes 0 Number needed: Fees may apply see Instructions Describe trash removal and cleanup plan during and after event: ~ ~ \) o I \..LV\ t-ee r5 t,U \ ll "Y"-e..M-o V-L-. · · -h-oV\1\.. ~ c;;~k. Will event need traffic control? No )l{ Yes 0 Contact Stillwater Police Deportment for assistance, 651 -351-4900 Descri1?;~1 pr~ceduJ: c:r:;;fety :~tt""~; :;cr-ors: ~ J j &_y-u._ . Wiii"No Parking Signs" be needed? No 0 Yes~ Number needed: te,.<6 Fees may apply see Instructions Show locotion(s) on site mop Will event need security? No ¥-Yes 0 If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: Will event need EMS services? No JfJ. Yes 0 Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: wr~~ we \A.?'t ll ~a~cl-qf) ~ .e;r s -uLC'-f Describe the emergency action plan if severe weather should arise: lkl-e w~ l/ c c..,_fL c ~ J • List any other pertinent information: Sa.m_..t__ ~ lAl -e I c:J -I' 'o~eA ~l>Ht _s --(\,..-~ L1~ . 7 The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provi in this applica tion . I realize my submittal of this application request constitutes a contract between myself and the City of St illwat an is Signature of Applicant or Authorized Agent Date ' / \ Downtown Stil water Event Venue ap Lot 1 -106 spaces Lot 2 -84 spaces Lot 3-35 spaces Lot 4 -29 spaces Lot 5 --7 spaces Lot 6-16 spaces Lot 7-16 spaces Lot 8a --50 spaces Lot 8b-89 spaces Lot 9 -30 spaces Lot 10 --49 spaces Lot 11 -45 spaces Lot 12 --85 spaces Lot 13 -28 spaces Lot 14-15 spaces Lot 15-20 spaces Lot 16-47 spaces Lot 17 --103 spaces Lot 18 --53 spaces Lot 19 -83 spaces Lot 20 -22 spaces Ramp -248 spaces Total = 1,260 spaces Lot 8a reserved for co-op customers (FOR USE BY LOCAL JURISDICTIONS) SAMPLE APPLICATION I PERMIT DISPLAY OF FIREWORKS/PYROTECHNIC SPECIAL EFFECTS Applicant instructions: I . This application must be completed and returned at least 15 days prior to date of display . 2 . Fee upon application is$ and mu st be made payable to-------------- Name of applicant (Sponsoring Organization): ffiet•' I') 0t. sS -h /11 -J r,:\-.l V' 'k/ffX V).d ev')+ 8ctsi 1'le5S . Address of applicant: lJ)J S ~ rYlCti'l\,t_ Si; ( Ue.r~:t Kn d:) Jr/J,GI'IQ Name of authorized agent of applicant: _\!.:....>J.)_,(J.C-JY-=V'J_--====---yl/+-"--=-Ct.:....~.:........5"-"'-!f'Y\-'-'~---------------- Address of agent: __~.I ~0~4=3:____LI..:>!.'6t_~--I-Jtv2....:....>.~--"'<-~~L..:'t::_:~!,.oo<-:;:._.:.:...._____LV\1~?..__,/ S""-'--. -=5'---'5=--~_,__/-'-14...:_. ____ _ Telephone number of agent: (;JJ...-37</, -19/J. Date of display: I ).j 0" I J.o1'1 Time o f display: I ') uS I{ r l Location ofdispl~:-~~c~·~~~~O~~~~~~~-'~-~~~~~~~~~~~~~~~~~~~~~~~~~~- Manner and place of storage of fireworks /pyrotechnic special effects prior to display : _._F"_.:_i' ~"_e"--""'LN~O-'-V'--'K-"·-""$'-----'{""';J.L..!...-'i 1"-/--"}u_~'--- Type & number of fireworks/pyrotechnic special effects to be discharged : I ~ 'I c an 5 <:..t ~ r-H re N O~' Ks u Xh ~ V\OY\ Q eo 'vQ srrOYtv..d ?ie..c D ;'e., fok<nt.1d S ; Ge~las MINNESOTA STATE LAW REQUIRES THAT THIS DJSPLA Y BE CONDUCTED UNDER THE DIRECT SUPERVISION OF A PYROTECHNIC OPERA TOR CERTIFIED BY THE STATE FIRE MARSHAL. NAME OF SUPERVISING OPERATOR : \;t,G..yVV2 \1/at ScfY\ CERTIFICATE N0.:4Z' Q(;{?g I understand and agree to comply with all provisions of this application and the requirements of the issuing authority, and will ensure that the fireworks /pyrotechnic special effects are discharged in a manner that will not endanger persons or property or constitute a nuisance. Signature of applicant (or agent): ~IY\..L )J ~ Date of application: ll/5 /2o!L( I I Required attachments. The following attachments must be included with this application: 1. Proof of a bond or certificate of insurance in amount of at least$ ;?_ (Vl; fit' QYl 2_ A diagram of the ground, or facilities (for indoor displays), at which the display will be held. This diagram (drawn to scale or with dimensions included) must show the point at which the fireworks /pyrotechnic special effects are to be discharged ; the location of ground pieces; the location of all buildings , highways, streets, communication lines and other possible overhead obstructions; and the Jines behind which the audience will be restrained. For proximate audience (e.g. indoor) displays , the diagram must also show the fallout radius for each pyrotechnic device used during the display. 3. Names and ages of all assistants that will be participating in the display. The discharge of the li sted fireworks on the date and at the location shown on this appliGation is hereby approved , subject to the following conditions, if any: Fo..,....t ''""'f(ti'Hi'A.t I w,C ~#·--;; S'S"'""' or<fch;Jcounty 'hcdff~ 0ft:L S1g nature of1ss umg authonty:~ • ~ • Date: /1• /3. IL.{ Date://·/~ r /'~ Stillwater, MN to Stillwater, MN -Google Maps Driving directions to Stillwater, MN (;\1 Stillwater, MN 'y ----------------~------------·----·-··· ----·------------------------------------------ 1. Head north on Myrtle St W httns://ml'!ns unnalp, l'.nm / Page 1 o~ 1 f\ ll"'t 0 II"'\ A 1 ""\ Lead shooter, Wayne Watson #0668 Lisa Anderson DOB Please mail signed permit to: Wayne Watson Mpls, MN. 55414 If you have any questions feel free to call me ACORD®-CERTIFICATE OF LIABILITY INSURANCE I DATE (MM /00/YYYY) ~-11/04/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER . IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Dan Williams NAME : Innovative Insurance Services lA~gN~o Ext): (952) 445-5767 I r~~ Nol (952) 7 46-3172 8070 Old Carriage Ct N E-MAIL da nail innovativ einsure .net ADDRESS : Shakopee , MN 55379 PRODUCER CUSTOMER ID #: INSURER(S) AFFORDING COVERAGE NAIC# INSURED INSuRER A : National Fire & Marine Insurance Comoanv 20079 PC Pyrotechnics, LLC INSURER B : 4016 Aspen Circle South INSURER C : Rockford , MN 55373 INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER· REVISION NUMBER· THIS IS TO C E RT IFY THAT TH E P OLI C I E S O F INSU RANCE LISTED B E L OW HAVE B EE N ISSU E D TO TH E INSURED NAME D AB OVE FOR TH E POLI C Y PER IOD IND ICAT ED . N OTV>/IT HSTAND ING A NY RE QU IRE M E NT, T E R M O R COND ITIO N O F ANY CONTRACT O R OT H E R DOCUM E NT W ITH RES PEC T T O W HI C H T HIS C E RT IFI C AT E fi.~AY B E ISS U ED O R MAY PERTAI N , TH E INSUR ANC E AFFORD E D BY TH E P OLIC IES DESCR IB ED H E RE IN IS SUB J ECT T O ALL TH E T ERM S , E XCL USIONS AND CONDIT IONS O F SUCH P OLICI E S . LIMITS S HOW N MAY HAVE B EE N R E DU C E D BY P AI D C L A IMS . INSR ADDL SUBR (;~)6gjy~~~~ ~~~~r\~Jv~~~~ LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER LIMITS GENERAL LIABILITY EAC H OCC URRENCE $2 000 000 . y CO MM ERCIA L GENE RA L LI AB ILITY DAMAGE ~O_K E NTED $100,000 . PREM IS ES (E a occurrence ! I CLA IMS-MAD E IX] OCC UR ME D EXP (An y one pe r son) $5 000 . A X 72LPS020077 05/15/2014 05/15/2015 PERSONAL & ADV INJ URY $ 1 ,000 ,000 . r-- r--GE NERAL AGGREGATE $ 2 ,000 ,000 . GE N'L AGG REGATE LI M IT APP LIES PER: PR ODU CTS · CO MP/O P AG G $Included r-><1 n PRO-n LOC $ POLICY JECT AU T OMOBILE LIABILITY COMB INED SI NGLE LI M IT $ r--(E a accide nll f--ANY AUT O BODILY INJURY (Per p erson! $ ALL OWNED AUTOS BO DILY INJURY (Per accident ) $ r-- SCHEDUL ED AUT OS PROPERTY DAMAGE f--$ HIRE D AUTOS (Per accide nt) r-- NON-OW NED AUTOS $ f-- $ UMBRELLA LIAS H OCCUR EACH OCC URRENCE $ f--EXCESS LIAS CLA IMS-MADE AGG REGATE $ f--DEDU CT IBLE $ RETENT IO N $ $ WORKERS COMPENSATION I WC ST ATU -I lOTH AND EMPLOYERS ' LIABILITY TORY LI M ITS ER Y i N ANY PROPRIE TOR /PARTNER/EX ECU TIVE D N /A E L EACH ACC IDE NT $ O FFI CER/MEMBE R EX CLU DED? (Mandatory in NH) E L DISEASE -EA EMPLOYEE $ If yes , de scrib e un de r DES CRIPT ION OF OPERAT IO NS below E L DIS EASE -POLIC Y L IM IT $ DE SCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attacll ACORD 101 , Additional Remarks Scl,edule, if more space is required) Event Date : 12/06/2014 (Rain Date 12/13/2014) Event Location : Lowell Park, Stillwater, MN Certificate Holder is added to the policy as an additional insured if additional insured status is required in a written agreement and per the attached endorsement. CERTIFICATE HOLDER City of Stillwater 216 Fourth Street North Stillwater, MN 55082 ACORD 25 (2009/09) CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. © 1988-2009 ACORD CORPORATION. All rights reserved. • M-5350a (05/2009) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED SCHEDULE Name of Person or Organization (Additional Insured): A person or organization for which designation as an "additional insured" (and subject to Section A below) is required by written contract with the Named Insured. Location of Covered Operations: Only the locations at which the Named Insured performs work or operations under written contract with the Additional Insured. A. Who Is An Insured (Section II) is amended to include as an insured the person or organization (called "additional insured") shown in the Schedule but only with respect to liability arising out of: 1. Your ongoing operations performed for the additional insured(s) at the location designated above; or 2. Your ongoing operations at the location designated above if the additional insured is the owner of the designated location; or 3. Acts or omissions of the additional insured(s) in connection with their general supervision of such operations. B. With respect to the insurance afforded these additional insureds, the following additional provisions apply: This insurance does not apply to: 1. "Bodily injury", "property damage" or "personal and advertising injury" for which the additional insured(s) are obligated to pay damages by reason of the assumption of liability in a contract or agreement. This exclusion does not apply to liability for damages that the additional insured(s) would have in the absence of the contract or agreement. 2. "Bodily injury", "property damage" or "personal and advertising injury" arising out of any act or omission of the additional insured(s) or any of their "employees", agents, or independent contractors, other than the general supervision by the additional insured(s) of your ongoing operations performed for the additional insured(s). 3. "Property damage" to: a. Property owned, used or occupied by or rented to the additional insured(s); b. Property in the care, custody, or control of the additional insured(s) or over which the additional insured(s) are for any purpose exercising physical control; or c. "Your work". 4. "Bodily injury", "property damage" or "personal and advertising injury" occurring after "your work" at the involved designated location has been completed. Company Name Policy Number 72LPS020077 National Fire & Marine Insurance Company Endorsement Effective 05/15/2014 12:01AM Named Insured Countersigned by P.C. Pyrotechnics, LLC (Authorized Representative) (The Attaching Clause need be completed only when this endorsement is issued subsequent to preparation of the policy.) •:iL~;-1.5.55 .0 -SH(:::"751)-HOA -5 /15/:::0H 11 :3,1 :35 1\1·1 E·::.:;T M-5350a (05/2009) Contains copyrighted material of Insurance Services Office, Inc.© 1996 used with permission Page 1 of 2 CITY COUNCIL MEETING DATE: November 18, 2014 REGARDING: Park Naming Contest and Committee Recommendation PREPARED BY: Abbi Jo Wittman, City Planner At your last meeting you designated a committee of two Council members, a member of the Parks Commission, Planning Commission, and Heritage Preservation Commission to determine a name for the 2014 Park Naming Contest from the six names chosen by the Parks Commission: Suggested Park Name Participant Reason Bridgeview Park As the bridge will be in view View of both bridges Lift Bridge Park Stillwater’s icon: being we will be soon retiring the Lift Bridge from motor vehicle usage after so many years of services, it’s only appropriate to honor it. The timing is also appropriate. Loggers Park Mill Park The shoddy mill is placed there, and Commander Mill can be seen from the park. It also is the location of other mills in the past. The park is located on a former site of a mill. Mills were critical component of Stillwater’s rich, river city history. It is a short name that is easily remembered and honors the memory of mills in Stillwater. Riverfront Park Close to the river Sawmill Park They all have a connection to the area or a history for that site. I believe the name should be simple and plan, someone might even say boring! Every city has one of these parks and we should name it something that sounds like it has been around for a long time. Easy to remember, nothing trendy please. There used to be a sawmill on the property. The rock/brick chimney structure for the sawmill is still standing and can be seen from the park. It is located just to the west of the park on the edge of the bluff above Highway 95. Original use of property was for Hersey Staples sawmill. Page 2 of 2 Parks Commissioner Rob McGarry and Chairmen Mike Kocon and Brian Larson joined Councilor Polehna and Menikheim in ranking the names, determining which park name was best suited. None of the committee members preferred Lift Bridge Park, determining it would likely be confusing to most visitors as Lowell Park and Kolliner Park are at the foot of the historic lift bridge. Although Commissioner McGarry indicated he best preferred Sawmill Park it, coupled with Mill Park and Loggers Park, fell in the middle of the rankings, unable to garner enough votes to be in the top two choices. Councilor Polehna and Chairman Larson both chose Bridgeview Park as their number one choice, with Chairman Kocon indicating it was ‘just as high in ranking’ as his first choice, Riverfront Park. Councilor Menikheim, too, chose Bridgeview as a second runner up to Riverfront Park. Those committee members who ranked Bridgeview as the name which best represents the park indicated this because the name is simple and non-ostentatious and fitting for a park that will have views of both the historic lift bridge as well as the new river crossing bridge. Additionally, it was indicated that any portion of the shoreline areas could be known as Riverfront Park (a close second to Bridgeview). Therefore, the Committee recommends the name be designated at Bridgeview Park. Brian Doug Mike K. Mike P. Rob Total Bridgeview 1 2 2 1 5 11 Riverfront 5 1 1 2 4 13 Mill 3 4.5 3 3 2 15.5 Sawmill 2 4.5 5 4 1 16.5 Loggers 4 4.5 4 5 3 20.5 Lift Bridge 6 4.5 6 6 6 28.5 COUNCIL ACTION If Council concurs with the committee’s recommendation, the Council should adopt the attached Resolution designated the park as Bridgeview Park. ATTACHED Resolution A RESOLUTION NAMING THE FORMER BARGE TERMINAL PROPERTY “BRIDGEVIEW PARK” WHEREAS, in March, 2014, the Parks and Recreation Commission learned of the history of the former Aiple/Barge Terminal property from Washington County Historical Society’s Executive Director, Brent Peterson; and WHEREAS, in April, 2014, Council liaison Mike Polehna suggested the Parks and Recreation Commission develop a park naming contest for this 17-acre property south of downtown and the City opened the contest up to the public for name suggestions; and WHEREAS, by the contest ending date of September 17, 2014, the City had collected 245 suggestions for naming the park and on October 27, 2014, the Parks and Recreation Commission recommended to the City Council six suitable names for the park; and WHEREAS, on October 28, 2014, the Council developed a committee for the development of a recommendation of a name for the property; and WHEREAS, on November 18, 2014, the City Council received a committee recommendation for a new name of the former Aiple/Barge Terminal property. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: That the former Aiple/Barge Terminal property, a 17-acre parcel south of downtown Stillwater and owned by the City of Stillwater, is hereby named Bridgeview Park. Adopted by the City Council of the City of Stillwater this 18th day of November, 2014. Michael Polehna, Mayor ATTEST: Diane F. Ward, City Clerk MEMORANDUM TO: Mayor and City Council FROM: Shawn Sanders, Director of Public Works DATE: November 14th, 2014 SUBJECT: 2014 Street Improvement Project Final Adoption of Assessment Roll Project 2014-02 DISCUSSION: At the October 7th assessment hearing for the 2014 Street Improvement Project, there were four properties who objected to the assessments. The four properties were: R & S Systems LLC Forekids LLC Soaring Eagle Management LLC AJD Investments LLC 1725 Market Drive 1655 Market Drive 251 0 Curve Crest Boulevard 251 0 Curve Crest Boulevard As a result of the objections at the hearing, these properties were removed from the assessment roll and Council asked staff to review and report back to the council at a later meeting. Since the meeting, staff hired an appraiser to determine if the proposed assessment were justified on all four properties. The appraiser estimated that benefit received from the improvement on all four properties was greater than the proposed assessment. RECOMMENDATION: Based on estimates from the appraiser's reports, it is recommended that the assessments from the four listed above remain unchanged and it recommended that Council adopt the assessments for these four properties for the 2014 Street Improvement Project as previously presented . ACTION REQUIRED: If Council concurs with the staff recommendation, they should pass Resolution No. 2014-_, RESOLUTION ADOPTING ASSESSMENT FOR 2014 STREET IMPROVEMENT PROJECT (PROJECT 2014·02) GEOCODE TAX!' A YER NAME/COMPANY I R£Pii.ESENTA TIVE AddftU Cilv 3203020320036 R & S SYSlEMS LLC I 1725MAR STIUWAT 3203020320037 FOREKIDS LLC I 1655MAR STILLWATI nooo2o320044 SOARII\'G EAGLE MANAGEMENT LLC 33748UNI AYLORS 3203020320045 p.._lQ !N\.IE.Sn!=NTS LLC 1117 C.U" HUnC-"!'J Stare Zip MN 55082 MN 55082 MN 55084 WI 54016 Assessment Roll 2014 Street Improvement Project Project 201~2 I N. side or1caos ladustrial park StrectiO% Assess"""' I $29.723 24 $29.723.24 $23,017 68 $23,017.68 $11 ,377 S4 $11.377.5 4 $11.495.77 Sll .4~S 77 Total MSAS St Cndil StL;feCndil Assess"""'' PROPERTY ADDRLSS LF s• ur.~ $5.944 65 $23.778..59 1725 MARKET DR 477.66 20.00% $4.603 54 $18,414 lS 1655 MARKET DR 369.90 20.00% $2.275 51 $9.102.03 2510 CURVE CREST BLVO 182JI4 20.00% $2.29915 $9.1%,62 2510 CURVE CREST BLVO 184.74 20.00'Yo RESOLUTION REVISING ASSESSMENT ROLL FOR 2014 STREET IMPROVEMENT PROJECT (PROJECT 2014-02, L.I. 403) WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment 2014 Street Improvement Project for the following parcel numbers: 3203020320036, 3203020320037, 3203020320040, and 3203020320044. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. Such proposed assessments, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January 2015, and shall bear interest at the rate of 4.5 percent per annum from the date of the adoption of this assessment resolutions. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2014. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. Property owners may at any time prior to certification of the assessment to the county auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City of Stillwater Treasurer. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY NOVEMBER 30, 2014. If the assessment is not paid by November 30, 2014, accrued interest from the date of the adoption of the assessment roll through December 31, 2014 will be added with the first installment due in 2015. If payment is not received by November 30, 2014, the amount listed above will be collected over a 10-year period with interest added at 4.5% per year on the unpaid balance. The yearly installments will be collected with the property taxes that are paid to Washington County. At any time thereafter, prior to November 15th of any year, pay the remaining principal balance (in whole or part) to the City of Stillwater. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 18th day of November 2014. ___________________________________ Michael Pohlena, Mayor Attest: _____________________________________ Diane F. Ward, City Clerk MEMORANDUM To: Mayor and City Council From: Shawn Sanders, Di~~r of Public Works Date: October 17th 2014 RE: Proposed wintertime parking regulation in the Central Business District DISCUSSION At a previous council meeting, staff was asked to look into possible ways to decrease the "buildup" of snow and ice in the parking lanes in the downtown area. Buildup of snow and ice is caused by a number of factors including limited access to clearing snow and ice due to vehicles parking in the street both during and after a snowfall and just the nature of the snow or ice event. In meeting with Chief Gannaway, Captain Meredith, and Public Works Superintendent Moore we first looked at the existing wintertime parking ordinance during the months of November through March. This allows for parking of vehicles on the even numbered address side of the street on even numbered days and to park on the odd numbered address side of the street on odd numbered days. This method of wintertime parking is throughout the city, but does allow for exceptions in certain parts of the city to park on both sides of the street after the snow has been cleared, including the Central Business District. The question that arises is with the statement after the snow has been cleared; what constitutes a snow? a dusting, a one inch snow fall.. When does the odd even parking begin? After the snowfall begins or when we begin plowing. All difficult questions for enforcement under the current ordinance. We discussed a few options to help resolve this issue in the downtown area including; better enforcement of the current ordinances (see above), restrict wintertime parking completely or to restrict parking during certain hours of the day during the winter months. The first two were discussed and eliminated, because of enforcing timing etc. and impacts to business owners. The outcome was to propose to eliminate the odd-even parking restriction and to create an on-street parking restriction from the hours of2:00 a.m. to 6:00a.m. from November to March in the Central Business District and to include all of Third Street from Pine to Mulberry, Fourth Street from Myrtle to Mulberry and Myrtle Street from Third to Fourth Street. ( See map). This option would be clear and concise for the residents, patrons, and merchants , easy for police to enforce and allow for better snow plowing and removal for Public Works , since this is generally the time we are plowing the downtown area. With this change in parking, persons who previously used on-street parking during the winter months would have to use nearby parking lots during the restricted parking hours. RECOMMENDATION It is recommended that council discuss the proposed wintertime parking regulation in the Central Business District and approve the winter parking regulation as proposed. If approved this change would become effective for the upcoming winter season. ACTION REQUIRED If council agrees, they should pass a motion adopting the proposed winter parking regulation for the Central Business District. @ COTIAGE RESIDENTIAl @) TRADITIONAL RESIDEN' -LAKESHORE RESIDENT PROPOSED DOWNTOWN PARKING (@ TOWN HOUSE REGULATION AREA BUSINESS PARK: -BUSINESS PARK COMM NOVEMBER 1 -MARCH 31 2AM-6AM ~ BUSINESS PARK INDUS • BUSINESS PARK OFFIC ® GENERAL HEAVY INDU: c§> CAMPUS RESEARCH & COMMERCIAL: @ GENERAL COMMERCIAl .. CENTRAL BUSINESS 01: < VILLAGE COMMERCIAL PUBLIC: ~+£ -PUBLIC ADMINSTRATIV @!) RAILROAD Page 1 of 1 CITY COUNCIL MEETING DATE: November 18, 2014 REGARDING: Met Transit 2014 Regional Solicitation PREPARED BY: Abbi Jo Wittman, City Planner Metro Transit (MT) is seeking letters of support for the future installation of a park and ride center to be located along the Highway 36 corridor in the Stillwater area. Letters of support are for MT’s submission of a federal grant application for 2018 funding. While a specific location has not yet been determined, the letter of support indicates the City’s willingness to worth with MT on a potential location along or near the Highway 36 corridor, potentially within the City of Stillwater. This comes before the City as MT has recently released a Draft Service Improvement Plan (http://www.metrotransit.org/sip) which proposed a new route from Stillwater to downtown Minneapolis, eight times daily. With the route anticipated to be implemented by 2020, MT has forecasted an additional 175-200 cars per day may need to be accommodated in a Stillwater-area park and ride. The current St. Croix Valley Park and Ride, located at the Rec Center, is designed to accommodate 100 cars. A public comment period on MT’s Draft Service Improvement Plan is open until November 30, 2014. MT’s grant submission deadline is December 1, 2014. COUNCIL ACTION If the Council would like to send a letter of support for a future park and ride to be located in the Stillwater area, Council should move to authorize Mayor Polehna to sign the letter of support. ATTACHED Letter of Support November 18, 2014 Dear Transportation Advisory Board, On behalf of the City of Stillwater, I would like to extend our support to Metro Transit in their application for a new park-and-ride facility to be located along or near the Highway 36 corridor in the Stillwater/Oak Parks Heights area with a specific location to be determined. A park-and-ride facility of approximately 300 spaces would help serve current and future need in our community, given the opening of the Saint Croix Crossing in 2016 and the extension of Metro Transit service from this corridor to Downtown Minneapolis. In 1999 the City of Stillwater accepted ownership of the St. Croix Valley Park and Ride, located near the Highway 36 corridor, and has provided maintenance services at this site. We are willing to have another facility located in our jurisdiction given the right opportunity and the land use considerations of the potential site. As the project progresses, we will continue to work with Metro Transit as they begin to identify potential sites for this park-and-ride facility. In conclusion, we support Metro Transit in this application to the 2014 Regional Solicitation. We look forward to working with Metro Transit to provide a facility and service that will help meet the needs of our community. Sincerely, Mayor Michael Polehna 1. 2. 3. 4. 5. 6. 7. 8. 9. 9:00 9:00 9:10 9:10 9:35 9:40 9:55 10:10 BOARD AGENDA NOVEMBER 18, 2014-9:00 A.M. Roll Call Pledge of Allegiance Comments from the Public Board of Commissioners Fran Miron, District 1 Ted Bearth, District 2 Gary Kriesel, District 3 Autumn Lehrke , Chair , District 4 Lisa Weik, District 5 Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this age nda. Persons who wish to address th e Board must fill out a comment card before the meeting begins and give it to the C ounty Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the .full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's Responsibilities. Consent Calendar -Roll Call Vote Public Works A. Resolution-Recognition of Distinguished Service by Mr. Jon Chiglo, P.E.-Don Theisen, Director B. Agreement with City of Stillwater for Sanitary Sewer Service -Don Theisen, Director C. Resolution-Award Bid to G. F. Jedlicki, Inc. for the County State Aid Highway 21 Slope Stability Project-Cory Slagle, Engineering and Construction Manager Information Technology-Mjyke Nelson, Director and David Brandt, Senior I.T. Analyst Resolution -Free and Open Access to Public Geospatial Data General Administration-Molly O'Rourke, County Administrator Resolution -Award the Sale of General Obligation Bonds -Kathy Aho, Financial Advisor Springsted Inc. Commissioner Reports -Comments -Questions This period of time shall be used by the Commissioners to report to the .full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a .future board meeting. Board Correspondence Adjourn 10. 10:15-11:15 Workshop with Property Records and Taxpayer Services-Jennifer Wagenius, Director Information on Proposed 2015 Property Taxes 11:20 Personnel Committee Assistive !istening device~ an: ~vaifable for use in ~he County Board Room EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR* NOVEMBER 18,2014 The following items are presented for Board approval/adoption: DEPARTMENT/ AGENCY Administration Accounting and Finance Human Resources Public Works ITEM A. Approval of the October 28, and November 4, 2014 County Board Meeting minutes. B. Approval of20 14 Association of Minnesota Counties Official Delegate List; and designate Kevin Corbid as the Minnesota Counties Insurance Trust voting delegate to the 2014 annual meeting to be held at the AMC Conference on Monday, December 8, 2014. C. Approval of a resolution to establish debt service fund 351 for fiscal management related to the $42,210 ,000 General Obligation Capital Improvement Plan Refunding Bonds, Series 20 14A, and to update associated policies and procedures. D. Approval of the 2015 bargaining unit health insurance reopener agreements. E. Approval of resolution authorizing final payment in the amount of $117,726.66 to C.S. McCrossan Construction, Inc. for the County State Aid Highway 16 project; and ratification ofWork Order 7 and Change Orders 2-4 with C.S. McCrossan Construction, Inc. in the amount of$32,569.82. F. Approval of contract with Metropolitan Mechanical Contractors, Inc. for Zone 4 Mechanical Maintenance Services . Consent Calendar items are generally defined as items of routine business , not requiring discussion, and approved in one vote . Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. u, Assistive (istening device~ an: ~vailable for use in ~he County ~~~'~,/}\o~;:;,_~::nnt EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER Summary of Proceedings Washington County Board of Commissioners October 28,2014 Present were Commissioners Fran Miron, District 1; Ted Bearth, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Lehrke presided. Commissioner Reports -Comments -Questions The Commissioners reported on the following items: -Commissioner Weik -announced she would be attending the Renewable Energy on Waste Conference on November 17-20,2014 in San Jose, CA; -Commissioner Kriesel -thanked Commissioner Weik for her willingness to attend the conference on Renewal Energy to gather information needed for the board's upcoming decision making; -Commissioner Lehrke -reported she attended the Association of Minnesota Counties District 1 0 meeting which approved the top priorities for the 2015 legislative agenda. She attended the Red Rock Corridor Commission meeting where they had their first reading of the work plan and budget for 2015. She announced the opening of the Newport Transit Station for transit service to be Monday, December 1, with a grand opening event to be held in the spring of2015 to thank all the project partners. General Administration Approval of the following actions: -October 21, 2014, County Board Meeting Minutes; -Reappoint Edward Marchan, West Lakeland Township and Dave Bucheck, Lake Elmo, to the Valley Branch Watershed District to terms expiring November 13, 2017; -Ms. O'Rourke, County Administrator thanked the commissioners for their participation in the annual employee recognition breakfast held at the Lake Elmo Event Center today; -Board correspondence received and placed on file. Information Technology Approval ofthe following actions: -Joint powers agreement for the development of optical fiber data network between the City of Stillwater and Washington County; -Board workshop to discuss publishing public geospatial data on the website. Property Records and Taxpayer Services Approval ofthe following actions: -Resolution No. 2014-130, withdrawal oftax forfeited land from sale; -Resolution No. 2014-131, public sale of tax forfeited land to be sold at public auction. -Resolution No. 2014-132, private sale of tax forfeited land to adjoining land owners through sealed bid; -Board workshop to provide an overview of absentee ballot processing controls, requirements, procedures and challenges. Public Works Approval ofthe following actions: -Resolution No. 2014-129, final payment for 2014 roadway crack sealing; -Comment letter on the Metropolitan Council's draft 2040 Regional Parks Policy Plan; -Executive Session held to discuss the possible purchase of the Anderson parcel in May Township for inclusion into Big Marine Park Reserve. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners November 4, 2014 Present were Commissioners Fran Miron, District 1; Ted Bearth, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none . Board Chair Lehrke presided. Commissioner Reports -Comments -Questions The Commissioners reported on the following items: -Commissioner Weik-reported she is working on her committee vacancy list to the various openings on county committees; -Commissioner Miron -reported he attended the county extension meeting and noted that the Youth Teaching Youth program is expanding into more schools; and he attended a water resource policy workshop sponsored by the Metropolitan Council; -Commissioner Lehrke -reported she attended the Grant Evaluation and Ranking Systems Committee; and noted that she is registered to attend the Renewable Energy from Waste Conference scheduled for November 17-20, but she has conflicts that she is still trying to work out. Community Services Adoption of Resolution No . 2014-133, designating a labor standards officer and environmental review officer for the Community Development Block Grant and HOME Programs. General Administration Approval ofthe following actions: -Staff held bond rating agency reviews earlier this week; -Environmental Center Open House scheduled for November 18 from 4:00 to 7 :00 p.m. to celebrate 25 years of household hazardous waste collection; -Board correspondence received and placed on file. Human Resources Approval to execute required signatures on agreements necessary to complete processes related to the change of insurance provider to HealthPartners. Property Records and Taxpayer Services Approval ofthe following actions: -Resolution No. 2014-134 , conveyances of tax forfeited land by Conditional Use Deeds to the City of Stillwater; -Update on today's election activities . Public Health and Environment Approval of a Master Grant agreement with the Minnesota Department of Health for the period January 1, 2015, to December 31,2019. Public Works Approval of the following actions: -Resolution No. 2014-135, Metropolitan Council grant agreement SG2014-052 for Point Douglas Regional Trail Project; -Resolution No. 2014-136, final payment for the 2013 pavement preservation projects to Valley Paving, Inc.; -Amendment #3 to contract with Kone, Inc. for elevator maintenance services; -Resolution No. 2014-137, final payment for the County State Aid Highway 21/Inspiration Parkway traffic signal to Egan Company; -Contract with Prescription Landscape for Zone 1 snow removal services; -Resolution No. 2014-138, amending the grant application to the Counties Transit Improvement Board for grants payable in 2015 for Gateway Corridor project support activities; -Grant award for a health impact assessment on Gateway Corridor from Pew Trusts; -Consulting engineering contract with WSB & Associates, Inc. for engineering services on transportation capital improvement projects; and authorize permanent use of fund balance in the amount of $190,600 from the Road and Bridge Fund 210 to pay for the engineering contract; -Executive Session held to discuss a response to an appraisal data offer on the Cysiewski parcel in the City of Hastings; -Board workshop held to discuss a draft Washington County Regional Rail Authority Property Management Plan. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62"d Street N., Stillwater, Minnesota. Washington ~County Board of Commissioners Y . Fran Miron, District 1 Ted Bearth, District 2 Gary Kriesel, District 3 Autumn Lehrke , Chair, District 4 Lisa Weik, District 5 1. 2. 3. 4. 5. 6. 7 . 8. 9:00 9:00 9:10 9:10 9:20 9:25 9:35 9. 9:50 10. 10:05 BOARD AGENDA NOVEMBER 4, 2014-9:00 A.M. Roll Call Pledge of Allegiance Comments from the Public . Visitors may share their comments or concerns on any issue that is a responsibilityor jimctionofWashingtonCountyGovernment, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meetingbeginsandgive it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individualBoardmembers will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive , overly argumentative, or if it is not relevant/a an issue that is part of Washington County'sResponsibilities Consent Calendar -Roll Call Vote Public Works A. Grant Award for a Health Impact Assessment on Gateway Corridor-Lyssa Leitner, Public Works Associate Planner & Tommi Godwin, Public Health & Environment Associate Planner B. Contract for Engineering Services on Transportation Capital Improvement Projects- Wayne Sandberg, County Engineer Property Records and Taxpayer Services-Jennifer Wagenius, Director Update on Election Day Activities General Administration-Molly O'Rourke, County Administrator Update on Bond Rating Agency Sessions Commissioner Reports -Comments -Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise queilions to the staff. This action is not intended to resultn substantive board action during this time. Any action necessgr because of discussion will be scheduled for a future board meeting. Board Correspondence Executive (Closed) Session with the Department of Public Works-Sharon Price, Property Manager Discuss Response to Appraisal Data Offer on the Cysiewski Parcel in the City of Hastings Adjourn 11. 10:10-10:30-Board Workshop with Public Works- Jan Lucke, Transportation Manager & Hally Turner, Planning Intern Discuss Draft Washington County Regional Rail Authority Property Management Plan Assistive l!stening devices. are . ~vailable for use in ~he County Board Room EQU AL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * NOVEMBER 4, 2014 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY Community Services Human Resources Property Records and Taxpayer Services Public Health and Environment Public Works ITEM A. Approval of a reso 1 uti on to re-designate the environmental review officer and the Labor Standards officer for the Community Development Block Grant and HOME Programs. B. Approval to execute required signatures on agreements necessary to complete processes related to the change of insurance provider to HealthPartners. C. Approval of resolution recommending a conditional use conveyance of tax forfeited land to the City of Stillwater. D . Approval of a Master Grant Agreement with the Minnesota Department of Health for the period January 1, 2015 to December 31,2019. E. Approval of resolution to enter into Metropolitan Grant Agreement SG20 14-052 in the amount of $780,000 for the design and construction of the Point Douglas Regional Trail from Point Douglas Park to U.S. Highway 61. F. Approval of resolution authorizing final payment to Valley Paving, Inc. for the 2013 pavement preservation projects on County State Aid Highway 13, County Road 76, County Road 19A, and County Road 4A. G. Approval of Amendment #3 to contract 8496 with Kane Inc. for elevator maintenance services. H. Approval of resolution authorizing final payment to Egan Company for the County State Aid Highway 21 Inspiration Parkway traffic signal in the amount of $13,132.62. I. Approval of contract with Prescription Landscape for Zone 1 snow removal services . J. Approval of resolution to increase CTIB 2015 grant application request for Gateway Corridor pre-project development study to $720,000 with $40,000 match from Washington County through Gateway Corridor Commissioner annual dues. Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assislive ~istening devices_ are . ~vaifable for use in ~he County Board Room EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLO YER