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HomeMy WebLinkAbout2014-10-27 PRC packetS�r-Awa fei� C OF MINN F,%0 f CITY OF STILLWATER STILLWATER PARKS AND RECREATION COMMISSION NOTICE OF MEETING MONDAY, OCTOBER 27, 2014 AT 7:00 PM The City of Stillwater Parks and Recreation Commission will meet on Monday, October 27, 2014, at 7:00 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. AGENDA 1. Approval of the September 22, 2014 Minutes 2. Open Forum - The Open Forum is a portion of the meeting to address the Board on subjects which are not a part of the meeting agenda. The Board may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. Action Items 3. Trails Master Plan 4. Name the Park Contest 5. Commercial Use of Public Facilities Informational Items 6. Friends of Stillwater Parks 7. Eagle Scout Project Commission Items/Topics CITY OF STILLWATER PARKS AND RECREATION COMMISSION MEETING September 22, 2014 Present:. Chair Linda Amrein, Commissioners Don Stiff, David Brandt, Solveg Peterson, Sandy Snellman, Council Liaison Mike Polehna Absent: Commissioners Scott Christensen and Rob McGarry Staff present: Public Works Superintendent Tim Moore, Planning Consultant Melissa Douglas BARGE TERMINAL PARK PLAN JOINT MEETING WITH PLANNING COMMISSION The minutes for this portion of the meeting will be available in November. APPROVAL OF MINUTES Motion by Brandt, seconded by Stiff, to approve the August 25, 2014 meeting minutes. All in favor. OPEN FORUM There were no public comments. INFORMATIONAL ITEMS Trails Master Plan Uadate Melissa Douglas, Planning Consultant, updated the Commission on progress on the bike trail portion of the Trails Master Plan. Commissioners agreed that the draft as presented is ready to go forward for public comment. ACTION ITEMS Name the Park Contest Moore presented the list of submissions and asked Commissioners to email him their favorite choices for a vote at the next meeting. Commercial Use of Public Facilities Moore reviewed past discussion of how to charge private commercial groups for park use. Staff recommends requiring a permit and charging $30 per occurrence. Polehna commented some of the groups that use the parks do a lot of volunteer work for the City. Perhaps they should receive credit for this against fees for park use. Motion by Snellman (no second) to accept the proposed Commercial Recreational Use Permit Policy, adjusting the liability insurance amount, and to direct staff to fine tune the policy. Moore said he will work with City Attorney Magnuson on language to define a session or occurrence, and to set a calendar year cap for usage and fees charged. Parks and Recreation Commission Meeting September 22, 2014 Page 2 of 2 The motion was withdrawn in order to further refine the policy for discussion at a future meeting before sending it to the City Council. COMMISSION ITEMS/TOPICS Moore noted that Brown's Creek Trail is under construction and should be completed near the end of October. ADJOURNMENT Motion by Snellman, seconded by Amrein, to adjourn. All in favor. The meeting was adjourned at 8:12 p.m. Respectfully submitted, Julie Kink Recording Secretary Page 2 of 2 .10%r,i City of Stillwater Trails Master Plan 0 Date: October 27, 2014 To: Parks Commission Tim Moore, Public Works Superintendent Bill Turnblad, Community Development Director Abbi Wittman, City Planner From: Melissa Douglas, Planning Consultant Re: City of Stillwater, Trails Master Plan Update — Workshop #6 Vision and Guiding Principles Build on Stillwater's history and natural setting to become a leading active transportation community and one of Minnesota's premier trail destinations. Community. A destination trail system that serves the people of Stillwater as well as visitors, businesses and employers. Promotes tourism, job creation and economic vitality. Provides access to nature and understanding of the city's history. Safety. A trail system that ensures safe recreation and travel for all trail users regardless of age or ability. Encourages activity and wellness. Accessibility. A trail system that is easily accessed and accommodates a mix of users inclusive of all abilities. Information about the trail system is readily accessible and easy to understand. Connections. A trail system that links neighborhoods, schools, employment opportunities, commercial areas, regional trails and public transportation and connects members of the community to each other and the landscape. Communication. A trail system that educates and interprets the landscape and natural setting, uses technology to make information widely available and includes signage that is clear and informative. Welcome to our sixth workshop to update the City's Trails Master Plan. At this workshop, we will review and discuss BikeMN's Bicycle Friendly Community Assessment Report. We will also finalize the bicycle route map and discuss trailheads, amenities and signage related to bicycle facilities. This memorandum provides background information useful for review prior to the workshop. Bicycle Friendly Community Assessment In November 2012, Stillwater's Downtown Revitalization Committee (DRC) invited the Bicycle Alliance of Minnesota (BikeMN) to do a presentation on being more bicycle friendly and creating a bicycle culture downtown. Dorian Grilley, executive director of BikeMN, explained during the meeting that BikeMN partners with the League of American Bicyclists (LAB) and uses the criteria set forth in the LAB's Bicycle Friendly America program when assessing and making recommendations to a community on how to be more bicycle friendly. City of Stillwater Trails Master Plan Update —Workshop #6 To be ranked by LAB as a Bicycle Friendly Community the entire community needs to have made significant accomplishments in five areas referred to by LAB as the Five -E's: Engineering, Encouragement, Education, Enforcement and Evaluation and Planning. Over the last year, BikeMN worked with a subcommittee of the DRC to complete a bicycle -friendly assessment for Stillwater. The results of this assessment were presented to the City Council at their September 2, 2014 meeting and are attached to this memorandum. Please review prior to the workshop so we can discuss how we can incorporate these recommendations into the Trails Master plan as appropriate. Bikeway System Facilities Proposed Trailheads, Signage and Amenities At our meeting next week, I hope to finalize the draft bicycle route map, to review proposed trailheads and to begin a discussion or signage and amenities. We will use maps, photographs and other tools at the meeting to complete this task. 2 City of Stillwater Bicycle Friendly Community Assessment Report Prepared with support from: PowerUp Chilkoot Velo Park Tool others By: The Bicycle Alliance of Minnesota Dorian Grilley, Executive Director Nick Mason, Education & Technical Assistance Program Manager Background: Stillwater's Downtown Revitalization Committee (DRC) invited the Bicycle Alliance of Minnesota (BikeMN) to do a presentation on being more bicycle friendly and creating a bicycle culture downtown at its November 2012 meeting. The meeting also included a presentation from the DNR on the Brown's Creek State Trail. There was general agreement that this new trail, trail work to be done along with the new levee construction, the new Highway 36 bridge and reuse of the old bridge as a bicycle and pedestrian crossing will be valuable assets to the community. These changes will bring big changes and present a significant opportunity to attract more bicyclists and pedestrians to downtown Stillwater. Dorian Grilley, executive director of BikeMN, explained during the meeting that BikeMN partners with the League of American Bicyclists (LAB) and uses the criteria set forth in the LAB's Bicycle Friendly America program when assessing and making recommendations to a community on how to be more bicycle friendly. To be ranked by LAB as a Bicycle Friendly Community the entire community needs to have made significant accomplishments in five areas referred to by LAB as the Five -E's: Engineering, Encouragement, Education, Enforcement and Evaluation and planning. He suggested that this comprehensive approach to making the whole community more bicycle friendly would be a good way to attract bicyclists to the community and both visitors and residents to downtown by bicycle. Making bicycling an easy choice for residents and visitors alike would help accomplish several community goals related to public health, tourism, economic development and general quality of life. This approach requires more partners than the City and DRC interests. The additional partners include would include public health, schools, community residents and others from throughout the community. There was general agreement at the meeting that focusing on the entire community would be a good approach and a list of specific partners was started. It was also agreed that the DRC should continue working with BikeMN to provide a user-friendly analysis and feedback to make short term changes and evaluate long-term strategies so that Stillwater may become more bicycle friendly, resulting in more healthy, vibrant, livable community for both residents and tourists. This would also include a close look at the downtown changes and needs. DRC members reached out to other partners and early in 2013 an agreement to do the bicycle friendly assessment was reached with BikeMN. Shortly thereafter a steering committee (see Appendix A for members) was formed and BikeMN staff and committee members met with partners. Approach: BikeMN has undertaken a 6 -step approach to evaluation & assessment 1. Forming a steering committee 2. Stakeholder kick-off meeting, presentation, discussion and feedback including the Are You Bicycle Friendly quick scorecard from LAB, held October 28, 2013 3. Community facilities tour by BikeMN staff and community members 4. Meetings with city and school district staff and community and business leaders 5. Bicycle Friendly Community Application (from the League of American Bicyclists) questions and assessment, including planning/ policy document review 6. BikeMN will conclude this assessment with a final report and next steps meetings with key partner and stakeholder groups. In addition to the six steps noted above, the DRC and BikeMN also hosted a meeting that focused on bike parking solutions and included a presentation from Dero Bike Racks, a Minneapolis based bike parking manufacturer. That meeting was very well attended. Assessment summary: The city of Stillwater has taken many steps and has many assets that will help in moving towards becoming a nationally recognized Bicycle Friendly Community. Stillwater already has implemented some best practice initiatives including a bike map and an extensive existing and planned off-road trail system. The community also has some significant Encouragement accomplishments including the PowerUp campaign, a High School Cycling League team and a major bike race event. BikeMN sees great potential in Stillwater to be one of the most bike friendly cities in the state and a destination for cycling tourism far beyond the state's borders. However, Stillwater also has its share of challenges to overcome. Education and Enforcement initiatives are not well established in the community. A plan that looks at the community from a bicycling for transportation/on-road perspective has not been done or implemented. These things limit the resident's appreciation the city's bikeability and have an impact on visitors. Stillwater will soon make great gains building on its exiting bikeway and trail network but needs to make plans to fill in more of the gaps, make connections to bike friendly roads and trails leading to and from the city and overcome barriers like Highway 36 to complete the system throughout the city including in and out of downtown. Guiding Recommendation: Stillwater must invest and build on what are clearly great assets and strengths to make a vibrant, bikeable, livable city that enhances the quality of life for residents and adds to its attractiveness to new residents, businesses, and visitors. BikeMN believes that Stillwater should take some quick action steps, especially involving Engineering, Enforcement, Education and Evaluation and planning, to round out its programs before applying for a League of American Bicyclists Bicycle Friendly Community award. Some of these steps would be easily accomplished in the next 12 months. Looking to the long term, Stillwater really needs to incorporate bicycling into its planning and evaluation and to encourage other government agencies, including the state and county, and the school district to also do so. These plans need to address bike Education, Encouragement and Enforcement as well as community wide infrastructure issues. More staff time, a well-balanced bicycle advisory and/or advocacy group(s), and a bicycle plan that includes bicycle projects and priorities in Stillwater's Comprehensive Plan will help create community that thrives on the economic development, health, and quality of life that come with being bicycle friendly. Action Steps: Top recommendations for each of the Five E's; Engineering, Education, Encouragement, Enforcement, and Evaluation & Planning. The League of American Bicyclists considers each of the E's before designating a bicycle friendly community award. These E's represent a broad, comprehensive look at a community's efforts and priorities. Overall: 1. Assign a city staff person the role of being the community bicycle/pedestrian coordinator. 2. Form a formal, recognized group whose main interest is increasing bicycling in Stillwater. 3. By the end of 2014 develop a plan and strategies for implementing a number of bike education programs for both adults and children. 4. Develop a plan to promote downtown Stillwater as a bicycling destination. 5. Develop a bicycle master plan for the community that outlines the bicycling infrastructure system and identifies strategies and lead agencies for actions related to the five E's. Encouragement 1. Coordinate several events for National/ Minnesota Bike Month in May. 2. Work with the business community to increase awareness of and set goals for Bicycle Friendly Business recognition. 3. Include strategies for encouraging bicycling to community events and to downtown in the bicycle master or a stand alone plan. 4. Hold a community bicycling or Open Streets event with strategies for encouraging participation of both residents and visitors. 5. Continue to build community support and awareness of the new Minnesota High School Cycling League team. 6. Put bicycling information, including leveraging PedalMN.com, on the city's website and affiliated/partner websites and publications. 7. Map and/or include links to maps of routes around the area on the city's web site. 8. Partner with PowerUp, Lakeview Hospital and public health programs to promote bicycling. 9. Develop a plan to promote downtown Stillwater as a bicycling destination and starting point when new facility construction, including downtown bike parking, is completed. Education 1. Identify local candidate(s) to become a League Cycling Instructor(s) and get them trained in 2014 or 2015. 2. Continue and expand the community bike rodeos efforts to include more partners so that more children can be served. 3. Establish lead agency and maintain a web site and publications with information and a calendar of bike activities and education classes that are available for both children and adults. 4. Encourage the school district to adopt the new Walk! Bike! Fun! safety curriculum as part of elementary school physical education and health and to include bicycling in all grades as part of the Physical Education Program grant that emphasizes lifetime physical fitness and activity. Evaluation/ Planning 1. Set a mode share goal to increase ridership. Current: 0.6% of work commuters according to the American Community Survey. 2. Continue to prioritize and seek funding for bicycle projects outlined in Stillwater's current Comprehensive Plan and include funding strategies and an updated Bicycle Master Plan when an update of the Comprehensive Plan completed. 3. Pass a Complete Streets Policy. Engineering 1. Evaluate policies, allocate funding for and establish a city bicycle parking program. 4 2. Add on road bikeway facilities on streets when possible during scheduled mill and overlay projects. 3. Hold a Bikeable Communities Workshop for city and county engineering, planning, and other staff. 4. Work with MnDOT and Washington County to establish safe crossings and routes along or parallel to major road corridors, especially Highways 36, 95 and 5. Enforcement 1. Appoint a representative from the police department to the proposed bicycle advisory committee if and when one is created. 2. Expand the number of law enforcement officers doing regular and event patrols on bicycles. 3. Increase existing community police efforts with schools and bike rodeos. 4. Evaluate crash/safety data and set goals to reduce crashes and for an annual enforcement campaign. 5 water l 1 H r BIRTH PLACL OF MINNFS01A Memo To: Parks and Recreation Commission From: Tim Moore, Public Works Superintendent j r 01 Date: October 22, 2014 Re: Name the Park Contest Attached is a compiled list of the top choices from park and recreation commission members. The next step in the process will be to determine how to bring a recommendation to the City Council. 2014 Name the Park Contest Park Board Suggested Park Name Why Selectlons 1 1854 Park The year Stillwater was officially incorporate as a city Lumber Baron's shaped Stillwater but some were thought to be more pirate than 1 Barons Park anything else. Either name would be interesting, yet not hard to remember 1 Bluff Park Because its on the Bluff. 1 Bridge View Park Both the historic and the new contemporary bridge can be viewed this park 1 Bridges Park 1 Bridgeview Landing View of two bridges 4 Bridgeview Park (5 submittals) Bridgeview Park as the bridge will be in view. View of both bridges After the Cayuga Towboat that was located for many years on the site of the new St. Croix riverfront park. The Cayuga towboat was build in 1929. A longtime landmark for boaters on the St. Croix, the 120 foot towboat once housed offices for the Aiple Barge Co. and was donated to the city in 1998. City officials originally thought the Cayuga might be turned into some sort of floating museum but decided against it due 1 Cayuga Park to environmental issues. Although the Cayuga was eventually scrapped it had lots of personality and was a familiar sight for boaters. Naming the park after it will allow it memory to live on. I have some photos that I took of the tow boats shortly before it was dismantled along with the actual name from the boat that I reused before it could be destroyed and had restored. It now occupies a place of honor in the living room of our condo overlooking the St. Croix River at Sunnyside Marina. 1 Croix View Park (3 submittals) Croix - the name for river. It is the view of the St. Croix River Because by banning anything with a person's name in it, you effectively eliminated all historic significance of the park's location. The only thing you can now say about the 1 Dacotah Park land is that there was a railroad on it. Dacotah would be after the original name of the territory It is a native american word. I have found several translations, such as the following: Still Waters, Smokey Waters, End of the Trail, and Hilltop Town. I believe it derives 1 Kabekonian Park from the Ojibwa. I believe that giving the park a traditional Stillwater name or word is important, not only to residents, but to visitors interested in Stillwater's history. 1 Lac La Croix Park Original name, French for Lake of the Cross 1 Lake St. Croix Landing Landing on Lake St. Croix Many people don't know the LAKE is there and I think it should be in honor of the 2 Lake St. Croix Park river not the town. 1 Landmark Park Stillwater is the landmark for the birth place of MN Stillwaters Icon. Being we will be soon retiring the Lift Bridge from motor vehicle 3 Lift Bridge Park (3 Submittals) usage after so many years of service, it's only appropriate to honor it. The timing is also appropriate. 1 Loggers Landing In honor of our town's rich beginnings 2 Loggers Park 1 Logger's Park Due to our logging history _ Lumberjacks drove logs too Stillwater from the Boom Site North of Stillwater where they were cut. Lumberjacks in Stillwater then marked the logs too be sold too down 2 Lumberjack Park (5 submittals) river cities for new construction jobs Extensive Logging in area Because of the history of the logging industry in Stillwater and for Lumberjack Days 10/23/2014 - 1 of 2 2014 Name the Park Contest 10/23/2014 - 2 of 2 Due to all the lumber mills in the past, on this site, and around this area. Also should 3 Lumbermill Park interpret the remaining lumbermill foundation and remnants so future generations will understand the amazing historical and cultural context of this area. The shoddy mill is placed there, and Commander Mill can be seen from the park. It also is the location of other mills in the past. The park is located on a former site of a mill. Mills were a critical componenet of 3 Mill Park (2 Submittals) Stillwater's rich, river city history. It is a short name that is easily remembered and honors the memory of mills in Stillwater 1 Mill Site Park Continues and encourages the thought -line of logging history already in place through usage of park "names" beginning with "Boomsite" to the North. Logical sequence, encourages people to ponder (imagine) the logs coming down the river and crashing 1 Millsite Park at the Boomsite; then floating further South and being milled at the M!Ilsite. Draws attention to the historical importance of the relationship between the river and the city. And last but not least it validates the Shoddy Mill. A combination of Ojibwa and Dakota. Only July 29 and September 29, 1937, treaties were signed between the US government and the local Ojibwa and Dakota nations that allowed settlement in the St. Croix Valley. Much like the Wakota Bridge in South 1 Oj!kota Park St. Paul/Newport, it is a mash -up of the two names, and historically significant to the area. This will help future generations remember the people that were here before we settled, and it's a great name! The boats are a huge tourist draw for Stillwater; proximity to those boats will make it easy for folks, particularly tourists, to find it without difficulty. If, at some time in the 1 Paddle Boat Park (3 submittals) future, the boast were to be relocated, it would still have historical significance and the name could be retained. Seems appropriate since there are paddleboats in the area 1 Promenade Park It's simple and exactly what it means 2 Riverside Park Aptly names the area Access to our river city from the south via the River, loop paved trail, or vehicle on 1 River Gate Highway 95. 2 River View Park (2 Submittals) _ 3 Riverfront Park (2 submittals) Close to the river 1 River's Edge Park It is on the edge or side of the river 1 Riverside Park (2 submittals) It's beside the river 1 Rivertown Park I just think that sounded pretty logical and has a nice ring to it! Riverview Park (4 Submittals) From this park, there is a great view of the river both upstream and downstream. 1 Riverwalk Park Walk along the river They all have a connection to the area or a history for that site. I believe the name should be simple and plain, someone might even say boring! Every city has one of these parks and we should name it something that sounds like it has 5 Sawmill Park (4 Submittals) been around for a long time. Easy to remember. Nothing trendy please. There used to be a sawmill on the property. The rock/brick chimney structure for the sawmill is still standing and can be seen from the park. It is located just to the west of the park on the edge of the bluff above Highway 95. Original use of property was for Hersey Staples sawmill 1 South View Park This would be the park that gives you a Southern view of lift bridge Back in the early 1840's, steamboats were used to move rafts of logs down river for 1 Steamboat Park (2 Submittals) building small towns Because we respect the natural river 1 Wild River Park 10/23/2014 - 2 of 2 MEMORANDUM TO: Parks and Recreation Commission FROM: Tim Moore, Superintendent of Public Works DATE: October 22, 2014 SUBJECT: Commercial Use of Public Facilities BACKGROUND At the September 22, 2014 Parks and Recreation Commission meeting, commercial use of public facilities was discussed. At that meeting staff was asked to adjust the liability insurance to reflect current requirements, to look at a cap on the fee to be charged on a yearly basis and to look at setting a limit on the number of occurrences that a facility would be used. DISCUSSION The limits of liability have been changed to $500,000. Looking at the current usage in the parks, it ranges from 2 times a week for 6 weeks up to 2 times a week for 16 weeks. Using the formula developed at $3/person with an average of 10 participants for a $30 per occurrence, the range would be from $360.00 to $960.00. Staff is recommending a limit of $1,000.00 per year based on these figures. Limit of usage can be regulated with the users permit by reevaluating based on impact to the facility. The Parking Commission determined a parking space usage fee for parking spaces downtown. This minimum fee is $1.50 per day per parking space. This fee was arrived for community events held downtown. Because commercial use of parking lots can occur in other locations outside of downtown and have different impacts, a rate will need to be determined through an evaluation. The process would be to apply for a permit and a rate will be determined based on use and impact. RECOMMENDATION Staff recommends that commercial use of parking lots in the parks is prohibited unless a permit is applied for and issued with fees determined by staff and outside consultants. Parks and Recreation Commission should review the attached Commercial Recreational Use Permit Policy and make recommendation to Council. . 1watet- TII l 6 1 H f N P I A f. L 0 f M I N N C S 0 1 A MEMORANDUM TO: Parks and Recreation Commission FROM: Tim Moore, Superintendent of Public Works DATE: October 22, 2014 SUBJECT: Commercial Use of Public Facilities BACKGROUND At the September 22, 2014 Parks and Recreation Commission meeting, commercial use of public facilities was discussed. At that meeting staff was asked to adjust the liability insurance to reflect current requirements, to look at a cap on the fee to be charged on a yearly basis and to look at setting a limit on the number of occurrences that a facility would be used. DISCUSSION The limits of liability have been changed to $500,000. Looking at the current usage in the parks, it ranges from 2 times a week for 6 weeks up to 2 times a week for 16 weeks. Using the formula developed at $3/person with an average of 10 participants for a $30 per occurrence, the range would be from $360.00 to $960.00. Staff is recommending a limit of $1,000.00 per year based on these figures. Limit of usage can be regulated with the users permit by reevaluating based on impact to the facility. The Parking Commission determined a parking space usage fee for parking spaces downtown. This minimum fee is $1.50 per day per parking space. This fee was arrived for community events held downtown. Because commercial use of parking lots can occur in other locations outside of downtown and have different impacts, a rate will need to be determined through an evaluation. The process would be to apply for a permit and a rate will be determined based on use and impact. RECOMMENDATION Staff recommends that commercial use of parking lots in the parks is prohibited unless a permit is applied for and issued with fees determined by staff and outside consultants. Parks and Recreation Commission should review the attached Commercial Recreational Use Permit Policy and make recommendation to Council. COMMERCIAL RECREATIONAL USE PERMIT POLICY Commercial Recreational Use Policy is defined as use on public lands or related waters for business or financial gain. When any person, group, or organization makes or attempts to make a profit, receive money or other compensation, amortize equipment, or obtain goods or services, as compensation from participants in activities occurring on public lands is considered commercial recreational use. Commercial Recreational Use Permits (CRUP's) are issued as a means to manage visitor use, protect public open space and natural and cultural resources, yet still provide a mechanism to accommodate commercial recreational uses on public property. Objectives are to satisfy commercial recreational demand within allowable use levels in an equitable, safe, and enjoyable manner while minimizing adverse resource impacts and user conflicts. Commercial Recreational Use Permits are required if any business or organization is charging a fee. Examples of Commercial Recreational Use: • Guided walks or tours • Guided angling • Professional dog training • Fitness or recreational classes • Equipment rentals or services (must also obtain License Agreement) ie: biercycle, segways, bike rentals, canoe/kayaks/paddle boards rentals, massage chair, etc. The following types of uses on public lands are excluded from CRUP requirements and must obtain other required permits or City agreements: 1. Recreational leagues using fields a. Those that are allowed must obtain a Park Reservation Permit. 2. Public recreational events on public land (running races or walks, bike races, swimming event, and similar events) a. Those that are allowed must obtain an Event Permit/Contract 3. Private events on public land (company ball game, horseshoe tournament) a. Those that are allowed may be required obtain a Park Reservation Permit. 4. Film production a. Those that are allowed must obtain a Motion Picture Production permit 5. Non -recreational commercial use (ie. religious, political, social or other ideological belief organizations, popcorn wagon, horse carriage, gondola, or bicycle taxi) a. Those that are allowed must obtain a Special Use Permit or other City agreements or licenses as applicable. 6. Vending from a non -permanent structure (ice cream truck, door to door sales, food truck) a. Those that are allowed must operate under the auspices of an Event Permit or a Peddlers License. Permit Fees Park Commercial Usage fee is $30 per occurrence and any published park rental fees with a total limit of $1000/year. Parking Lot Commercial Usage fee is determined through an evaluation based on use and impact by the Community Development Director. Terms of Permit A permit may be for a single event or a specified time. Usage is evaluated based on impact to public facilities. Multi-year permits are encouraged if the following conditions are met: the purpose of the permit remains unchanged from year to year, the approved activity site or route does not change, the logistical support remains unchanged, environmental conditions do not change significantly, activity remains consistent with land use plans, laws and regulations, the previous years permitted activity complied with the permit stipulations, the permittee is in good standing on all other permits (if applicable) and fees. The Commercial Recreational Use Permits is contingent upon the permittee complying with all other local city, county and state requirements. Holding a Commercial Recreational Use Permit will not exclude any general public in the area from participating. The City of Stillwater Public Works Department maintenance, approved programs, park/recreation reservations or special events will have priority for use of public land, park areas or related water. Use is conditional based on weather conditions and maintenance practices. The City of Stillwater may amend, suspend or cancel a Commercial Recreational Use Permit if necessary to protect public health, public safety, the environment, or if the permittee violates permit stipulations. Applicants must file a public liability insurance policy covering all operations of the applicant hereunder for the sum of at least $500,000.00 combined single limit coverage. If this insurance in canceled and the permittee fails to replace it with another policy that conforms, the permit is automatically suspended until the liability insurance is replaced. Permittee is prohibited from conducting business in any of the following manners: • Conducting business before six o'clock in the morning (6 a.m.) or after ten o'clock at night (10:00 p.m.). • Calling attention to his or her business or items to be sold by means of blowing any horn, whistle, ringing any bell, crying out, or by any other noise, so as to be unreasonably audible. • Obstructing the free flow of either vehicular or pedestrian traffic on any street, alley, sidewalk, trail, or other public right of way. • Failing to provide proof of registration and photo identification, when requested by law enforcement agency, city staff; or using the registration of another person. A CRUP permit is non -transferable to any person(s) other than the person(s) to whom the permit was issued. • Post, stick, stamp, paint or otherwise affix or cause the same to be done by any person, any notice or advertisement upon any part of any public way or public place except as may be authorized or required by laws or city code. Permittee shall make certain that all trash is picked up after use. Permittee shall remove any excessive garbage that does not fit within the City receptacles and dispose in their own off-site trash dumpster. Any permit issued may be suspended or revoked at the discretion of the City Council for violation of fraud, misrepresentation, or incorrect statements on the application form or false statements made during the course of the permitted activity. The City Council reserves the right to deny permission to any applicant if the number of participants in any public park, land or parking lot will cause congestion, impede, or inconvenience the public. C-Ef r� OCT — 6 2014 October 6, 2014 Friends of Stillwater Parks P.O. Box 822 Stillwater, MN 55082 Dear Tim Moore, Superintendent, Stillwater Parks and Linda Amrien, Chair, Stillwater Parks Commission, It has been a pleasure to serve and contribute time and effort towards maintaining several flower gardens in local parks since 1996. However, our Board of Directors has decided to discontinue the Park Garden Committee. We believe Stillwater's Park Department can provide -- more effectively than Friends of Stillwater Parks can provide -- the staff and seasonal summer help to: • amend the soil of gardens as needed; • select plant material, plant, water, maintain and weed planted areas; • recruit community volunteers or community garden clubs ; • provide a special event to acknowledge volunteers; • develop and implement a landscape beautification plan for high visibility parks such as Pioneer Park and Lowell Park including the maintenance of those planted areas; and • oversee the maintenance of all planted areas on city property Again we wish to reiterate that it has been a pleasure to serve our community and we will continue to serve through other means. Sincerely, Dennis Conger President, Friends of Stillwater Parks v ter. THE BIRTHPLACE OF MINNESOTA To: Parks and Recreation Commission From: Tim Moore, Public Works Superintendent er, Date: October 22, 2014 Re: Eagle Scout Project Eagle Scout Project Earlier this summer Josiah Gregg approached the City requesting an Eagle Scout project. This request came at a very good time. There was an existing bridge located in the Brown's Creek Nature Preserve trail system that was failing and needing replacement. Staff worked with Josiah on the design and materials. On Saturday, October 18th, 2014 Josiah and his troop completed building and installing the bridge. Public Works staff is currently working on the approaches to the bridge to complete the project.